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HomeMy WebLinkAbout[04a] Minutes June 3, 2019 June 3, 2019 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, June 3, 2019 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz. Councilors Anne Buckvold, Brian Theisen, Bob Loso, Troy Goracke. Administrator Judy Weyrens. City Representatives Present: City Attorney Tom Jovanovich, City Engineer Randy Sabart, Police Chief Dwight Pfannenstein, Public Works Director Terry Thene, Community Development Director Therese Haffner, Finance Director Lori Bartlett Others Present: Keith Simon, Kevin Cox, Mark Thompson, Joel Vogel Public Comments: Approve Agenda: Schultz made a motion to approve the agenda with the addition of item 8e, Liquor License. The motion was seconded by Goracke and passed unanimously. Consent Agenda: Buckvold made a motion to approve the consent agenda with the changes to the minutes as noted; seconded by Schultz and passed unanimously. a. Minutes – Approved the minutes of May 20, 2019 b. Bills Payable – Approved check numbers 054639-054682, Payroll EFT # 054683-054733 and Payroll EFT #111683-111689. c. Transfers – Authorized the transfers as presented. d. Pay Application – Authorized the Mayor to execute Pay Application No. 3 for the MN Street Trail and authorized payment to RL Larson in the amount of $216,719.25. e. Discussion: Buckvold stated she would like to correct the minutes from May 20, 2019. In the minutes it stated that Buckvold stated that Police Department spends more of its resources with the college students than with an affordable housing project area. Buckvold wanted to clarify that at the time it was her understanding that the college students warrants more calls, but then deferred to Police Chief Pfannenstein for clarification. Joel Vogel, Outdoor AEDs: Joel Vogel approached the Council to request consideration of installing outdoor AED’s. Vogel stated fifteen years ago he had a heart attack and the police and first responders showed up and Vogel ended up with six stints in his heart. After, Vogel joined Mended Hearts, an organization that volunteers to visit with heart patients in St. Cloud before their heart procedures and three days after. Vogel stated there is a need to have AEDs outdoors and accessible to anyone. Currently, there are three outdoor AEDs in the area: one in Sartell’s Pine Point neighborhood and two along Long Lake near Clearwater. Vogel added the goal of the initiative is to inventory and update existing AEDs in Central Minnesota, replace outdated batteries and pads, encourage installation of exiting AEDs in a SaveStation cabinet available to the public 24/7 365 days a year, create awareness of AED locations, and educate the public on the use and importance of AEDs. Vogel presented a map showing the existing locations of AEDs in St. Joseph and where there are gaps. The Council questioned if the devices would be subject to vandalism. Vogel stated that the SaveStation’s takes a photo of the person opening the device, automatically calls 911, and an alarm goes off while the AED is in use. Vogel hopes the City would consider being part of the initiative. Pricing varies depending on the type of station needed. After the first two years, equipment maintenance costs will kick in. Additionally, the pads and batteries will need to be replaced every four years. Goracke was open to having the City look into it the costs that need to be budgeted for. Schultz made a motion to commit to moving the AEDs owned by the City at the St. Joseph Government Center, the Community Center, and Fire Hall outdoors. The motion was seconded by Buckvold and passed unanimously. 2020 Budget: Weyrens presented the 2020 budget timeline for Council meetings. The Council budget meetings are scheduled in conjunction with regular council meetings with the potential of having additional workshops as needed. Weyrens noted there will be an LGA increase around $130,000 for 2020 and there will be an increase June 3, 2019 Page 2 of 3 in tax revenue due to the market value increases. Discussion at this time is big picture and staff is looking for direction on what the Council would like to see in the budget. Goracke questioned if there are additional ways to get more funding for the City Parks and if the City has a fund for disaster relief. Weyrens stated additional park funds can be designated through the budget process. Also, the City partners with FEMA and the area cities regarding disaster relief. The Council provided the following budget items for consideration:  Additional park funding  Splash pad  Cameras and or additional security systems in the parks as well as downtown  Expansion of recreational activities in the community  Additional funds for new hires  Entrance signs into the City Engineer Reports: Engineer Randy Sabart reported that plan review comments were received from the State th for the 2019 Street Improvement Project. An updated assessment schedule will be presented at the June 17 meeting. The MN Street trail is on schedule with estimated completion date being the end of July. Administrator Reports, 2019 Industrial Park Improvement: Weyrens reported that staff has been working with the developers of the Industrial Park and presented a draft development agreement. Since it was anticipated that the plat would be finished months ago, the City bid the improvements for the Industrial Park and have been waiting to award the bids until the plat is ready. Part of the project includes modification to the lift station which benefit other properties. Therefore, staff is proposing to develp a trunk sewer charge to recover the costs through development. Sabart stated the project was bid based off of the City’s standard materials. For water main pipe, the city standard has been ductile iron pipe (DIP). The developer is requesting the use of polyvinyl chloride (PVC) piping to save on costs. The developer estimates the cost savings to be $69,000. Sabart noted the cost saving has not been calculated by the City, nor has the material change been brought to the contractor for pricing. The second request is to change the material used for storm sewer pipe from reinforced concrete pipe to dual wall polypropylene. The developer estimates the cost savings to be about $95,000. Sabart stated the dual wall polypropylene is a new material and has been on the market for about four years. The third request is regarding the bituminous pavement. The City standard is referred to as “C” oil and the developer is proposing to use “B” oil estimated at a savings of $40,750. MnDOT recommends the use of “C” oil. The main difference is that “C” oil has less cracking early on. Sabart stated the difference in the water main piping material is that the strength of the system is maintained in the DIP piping. PVC piping is reliant both on the piping and the surrounding trenching of the sand/soil. Without proper compaction, PVC piping can fail. Weyrens stated that no approvals are needed at this time, rather staff is requesting direction. By consensus the Council preferred to maintain the City standards and provide relief on the Stormwater Fee. Administrator Reports, Administrative Staffing: Weyrens reported that staff member Kayla Klein will be on maternity leave and the request is to allow her work from home. Loso made a motion authorizing Kayla Klein to work from home while on leave. The motion was seconded by Schultz and passed unanimously. Administrator Reports, Lobby Services: The City has hired DeLaforest Consulting, LLC for the past two legislative sessions to help support and promote the City bonding requests at a cost of $10,000. Weyrens stated that the consultant is questioning whether or not the City will be requesting their services June 3, 2019 Page 3 of 3 for the next legislative session and if they are they would cost for services at the same level and begin lobbying this summer. Schultz made a motion authorizing the City Administrator to execute the contract with DeLaforest Consulting with the same terms as the 2019 Legislative Session. The motion was seconded by Goracke. Ayes: Schultz, Buckvold, Goracke, Theisen Nays: Loso Motion Carried: 4:1 Weyrens stated the bondings request need to be submitted by June 14, 2019 and suggesting increasing the bonding request for the Jacob Wetterling Recreation Center to $4M. The Council approved to move forward with increasing the bonding amount to $4M by consensus. Administrator Reports, Property Update: The Council approved the selling of property located at the intersection of CR 75 and CR 133 contingent upon access approval by Stearns County on May 20, 2019. th Since that meeting, the Stearns County Engineer has reviewed and approved full access to CR 133/12 Ave SE with review of the size of the entrance. They developer will not be limited to a right in right out only. The purchase price will be $45,000 and the developer Liquor License: Schultz made a motion to authorize the issuance of the 2019-2020 liquor licenses. The motion was seconded by Buckvold and passed unanimously. Mayor Reports, National Gun Violence Awareness Day: The City has been approached again this year to declare June 7, 2019, as National Gun Violence Awareness Day and approving the proclamation as presented. Mayor Reports, Updates: Schultz reported on the following:  Schultz attended the Greater St. Cloud Development Corporation (GSDC) Gala and their new marketing slogan is “St. Cloud Shine”  ISD 741 Partnership awards were given out and Administrator Weyrens received an award.  Schultz met with MetroBus in partnership in getting transportation services to the City of St. Joseph. Schultz requested what the costs would look like if it was a contracted service with MetroBus. MetroBus will come back with three options to provide services to the City.  Schultz met with some of the teachers at Kennedy Elementary and found that Kennedy closed their open enrollment policy. Mayor Reports, Administrator Retirement: Schultz stated that the Council received the resignation of Administrator Weyrens effective July 12, 2019. Schultz thanked Ms. Weyrens for her work and service to the City as he appreciates all the work she has done. Buckvold too thanked Weyrens for what she has done for the community and believes the Council needs to take their time in finding a replacement. Schultz added the Council will be meeting in a workshop setting to discuss next steps with finding a replacement. Loso stated he was involved in the hiring process in the early 2000’s and would like to see a similar process followed this time. Loso made a motion accepting the resignation of Administrator Judy Weyrens effective July 12, 2019. The motion was seconded by Theisen. Aye: Schultz, Loso, Theisen, Buckvold Nay: Goracke Motion Carried: 4:1 . June 3, 2019 Page 4 of 3 Adjourn: Schultz made a motion to adjourn at 7:08 PM; seconded by Goracke and passed unanimously. Judy Weyrens Administrator