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HomeMy WebLinkAbout[04a] Minutes - Jun 17 June 17, 2019 Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, June 17, 2019 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz. Councilors Anne Buckvold, Brian Theisen, Bob Loso, Troy Goracke. Administrator Judy Weyrens. City Representatives Present: City Attorney Chris Nelson, City Engineer Randy Sabart, Police Chief Dwight Pfannenstein, Public Works Director Terry Thene, Community Development Director Therese Haffner, Finance Director Lori Bartlett Others Present: Dale Wick Public Comments: No one present wished to speak. Approve Agenda: Loso made a motion to approve the agenda; seconded by Buckvold and passed unanimously. Consent Agenda: Schultz made a motion to approve the consent agenda, pulling item 4e, Outdoor Liquor Permit for discussion. The motion was seconded by Buckvold and passed unanimously. a. Minutes – Approved the minutes of June 3, 2019 b. Bills Payable – Approved check numbers 54734-54733, Payroll EFT # 111690-111696 and Accounts Payables #001881-001883. c. Treasurer’s Report – Accepted the May 2019 Treasurer’s Report as presented. d. Donations – Accepted the donations and contributions as presented. e. Outdoor Liquor Event – Authorized the Mayor and Administrator to execute the Temporary Outside Liquor License for Bad Habit Brewing Co. on September 14, 2019. f. Change Order – Authorize execution of Change Order #1 adding conduit for future communications, and authorizing payment in the amount of $3,213.00. g. Capital Request – Authorize the capital purchase of transcription software for the police department at a maximum cost of $3,808.75. h. Street Maintenance – Authorized the expenditure of $98,831.00 to Astech for the 2019 Annual Seal Coat Project. e. Outdoor Liquor Event – Authorized the Mayor and Administrator to execute the Temporary Outside Liquor License for Bad Habit Brewing Co. on September 14, 2019. Loso stated that the application has two different times for when the music will end, 8:00PM and 9:00PM. Loso stated he would like to have a specific time for when the music will be done. Additionally, Loso is concerned with the lack of parking for the event as the parking lot will be blocked off for people, not parking. Schultz made a motion to table approval on the Outdoor Liquor Event until a parking mitigation plan is received. The motion was seconded by Loso and passed unanimously. City Attorney/Engineer Reports – 2019 Street Improvement Project: Attorney Nelson stated the market benefit analysis has been received for the 2019 Street Improvement. Staff has reviewed the report has revised the assessment roll based on the report. Engineer Randy Sabart added that the assessment roll reflects the updated engineer estimates as well as the caps for the project if applicable. The cap shows up on the assessment roll as a city subsidy. Sabart stated the construction costs have increased since the original estimate in February. The entire project increased by about $37,000. Sabart also reported that MnDOT has approved the final plans and the advertisement for bids will be placed with a bid opening date of July 10, 2019. Schultz made a motion authorizing the Mayor and Administrator to execute Resolution 2019-042 Ordering Assessment Hearing for the 2019 Street Improvement Project on July 10, 2019. The motion was seconded by Loso and passed unanimously. June 17, 2019 Page 2 of 2 Schultz made a motion authorizing the Mayor and Administrator to execute Resolution 2019-043 Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment for the 2019 Street Improvement Project. The motion was seconded by Loso and passed unanimously. Committee Reports – Planning Commission: Weyrens stated the Planning Commission recently discussed the rental housing provisions. Discussion included the varied types of rental allowed in each zoning district and if the provisions are too stringent. The Commission was presented the rental provisions of the surrounding committees and it was noted that St. Joseph was the most restrictive. Discussion was had regarding allowing more flexibility within the R1 Single Family, R2 Two Family, and R4 Townhouse/Patio Home Districts. Additional items brought up were overcrowding and maintenance issues and finding ways to combat negative impacts related to unkempt properties. The Planning Commission would like to have a task force look at the number and type of registered rentals, demand for rentals, and review types of violations. City Council consensus was to have the Planning Commission be their own task force and to provide recommendations to the City Council once they reach that point. Committee Reports – Personnel Committee: Weyrens reported the personnel committee along with Chief Dwight Pfannenstein and SJU Director of Security Shawn Vierzba interviewed candidates for the police officer position. The recommendation is to hire Anthony Milostan at step one effective June 28, 2019. Schultz made a motion to hire Anthony Milostan as a Police Officer at step one effective June 28, 2019. The motion was seconded by Buckvold and passed unanimously. Administrator Reports – 2020 Budget: The proposed 2020 budget will be broken down in increments to build to the draft budget proposal coming in August. The memberships with professional organizations were presented for discussion for council along with the estimated budget impact for the past three years. Also included are the staffing requests for the next three budget years. Each department analyzed their needs and provided a summary of their requests for years 2020-2022. Community Development envisions a planner will be needed sometime in the future, but not in the next three years. Finance filled the open finance technician in 2020 and does not have a request for an additional staff at this time. Positions requested in the three-year period include the following: Additional Police Officer, Building Inspector, Seasonal Public Works, New full-time public works position, and recreation director. Theisen would like to have a full-time CSO for the Police Department within the next year to help out with ordinance enforcement. Administrator Reports – Amendment to Development Agreement – CM of St. Joe: Country Manor has a development agreement with the City and they are requesting an amendment to the agreement changing the name from CM St. Joe LLC to Country Manor St. Joseph LLC, a Tennessee limited liability company. Loso made a motion authorizing the Mayor and Administrator to execute Resolution 2019-044 Assignment of Development Agreement CM St. Joe LLC to Country Manor St. Joseph LLC, a Tennessee limited liability company. The motion was seconded by Theisen and passed unanimously. Mayor Reports: Schultz reported there has been additional discussion with the APO to bring back the Ring Road. Schultz will bring back mapping and costs to the Council. Adjourn: Loso made a motion to adjourn at 6:42 PM; seconded by Schultz and passed unanimously. Judy Weyrens Administrator