HomeMy WebLinkAbout[05c] Professional Services Agreement
Council Agenda Item 05c
MEETING DATE:August 5, 2019
AGENDA ITEM:Professional Services Agreement between the City of St. Joseph and
SEH for the OAA Street Pavement and Trail Maintenance Plan
SUBMITTED BY:Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION:
BUDGET/FISCAL IMPACT:
ATTACHMENTS:Professional Services Agreement
REQUESTED COUNCIL ACTION:Authorize the execution of the Professional Services Agreement
between the City of St. Joseph and SEH for the OAA Street Pavement and Trail Maintenance Plan
July 12, 2019 RE: St. Joseph, Minnesota
2019 Pavement & Trail Maintenance Plan
Update
SEH No. P-STJOE 151137 1
Honorable Mayor and City Council
c/o Ms. Judy Weyrens, Administrator
City of St. Joseph
PO Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota,
Owner, and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing Report
Phase services in connection with studying former (annexed) Township street pavement and City
pedestrian trail maintenance improvements throughout the City of St. Joseph including pavement crack
and fog sealing, aggregate seal coating, and bituminous overlay improvements (hereinafter called the
“Project”). Annexed streets that are considered too deteriorated for preventative maintenance activities
will be excluded from the maintenance plan update and considered in the Owner’s Capital Improvement
Planning process. Our deliverables will include conducting a site investigation, preparing exhibits
summarizing the proposed maintenance activity color-coded by improvement year, preparing planning-
level opinions of cost and 5-year cost summary all as set forth in this letter and the Agreement for
Professional Services between SEH and City of St. Joseph, Minnesota, dated July 1, 2006.
We will also furnish such Additional Services as you may request or as required.
You will pay us a fee for our services. Report Phase services are currently estimated to be $18,800 in
accordance with Exhibit C-2, Lump Sum Basis method.
Payment for additional services shall be based on the time required to perform the services and the
billable rates for the principals and employees engaged directly on the Project, plus charges for expenses
and equipment, all in accordance with Exhibit C-1.
We will start our services promptly after receipt of your authorization. We estimate our services will be
completed after 2 months. If there are delays in the Project that are beyond our control, you agree to
grant additional time to complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early
date. We will endeavor to work within those limitations. Where appropriate, if the estimated cost exceeds
the budget, we will either request an adjustment in the budget or suggest a revision in the extent or
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is 100% employee-owned | sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax
Honorable Mayor and City Council
July 12, 2019
Page 2
quality of the Project to assist in bringing construction cost back within the budget. We do not guarantee
that our opinions of probable construction cost will not differ materially from negotiated prices or bids. If
you wish greater assurance as to probable construction cost or if you wish formal estimates, an
independent cost estimator should be employed as provided in Section IV.A. of the Agreement and in
Exhibit B.
This letter and the Agreement for Professional Services dated July 1, 2006, along with Exhibits A and C-1
represent the entire understanding between you and us in respect of the Project and may only be
modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement,
please sign the enclosed copy of this letter in the space provided below and return it to us.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
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Accepted by: City of St. Joseph, Minnesota
By: Date:
Authorized Client Signature