HomeMy WebLinkAbout[03] 2nd Quarter Treasurer's Report Board Agenda Item
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CITY otr sT.JostrH
MEETING DATE: August 12,2019
AGENDA ITEM: 2nd Quarter Treasurer's Report
SUBMITTED BY: Finance
PREVIOUS BOARD ACTION: None
BACKGROUND INFORMATION: Enclosed are the 2nd Quarter 2019 financial position for Board's
review. The operational fund balance is a deficit of$28,233 as of June 30,2019. The Fire fund is mainly
funded by contract revenue from the City of St.Joseph, St.Joseph Township and St. Wendel Township.
The contract revenue is paid quarterly. The reserve funds include the 2019 capital budget of$72,050.
Without the capital budget,there would be a surplus of$43,817. The reports should three quarters
received from St.Joseph Township who paid the end of June for their 3rd quarter contribution.
The 2019 fire fund revenue represents 51%of the budgeted revenue for the year. The main source of
revenue includes the contract fire service revenue from the three jurisdictions for the first two quarters
plus the third quarter payment from St. Joseph Township.
The fire fund expenditures represent 12%of the budgeted expenditures. The expenditures are
operational. As said above,the capital budget provides funding for capital purchases in the 5-year capital
equipment plan. The Fire Board puts money away each year to help fund the future purchase. In doing
so, spikes in the budget are minimized.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Board Action—Treasurer's Report
2nd Quarter 2019 Summary Report
Fire Board Revenue
Fire Board Expenditures
Fire Board Check Register
Fire Dept 2019 Capital Improvement Plan Summary
REQUESTED BOARD ACTION: Consider accepting the 2nd Quarter 2019 Treasurer's Report.
St. Joseph Joint Operating Fire Report
2nd Quarter 2019
April 1 through June 30, 2019
Balance as of December 31,2018(Audited) $ 535,100.19
YTD Revenue
St. Joseph Township 58,824.20
St. Wendel Township 28,159.16
City of St.Joseph 65,988.96
State Supplemental Aid 2,000.00
State Fire Training Reimbursement -
Fire Hall Rental 3,300.00
Interest 11,818.96
Contributions 132.58
Property Taxes 12.86
Fire Fighting Reimbursement 22.38
Total Revenue $ 170,259.10
YTD Expenditures
Fire Administration (529.98)
Fire Fighting (12,648.34)
Fire Training (1,081.00)
Fire Communications (2,148.01)
Fire Repair Service (12,613.17)
Medical Services (1,106.79)
Fire Station and Building (9,422.55)
Community Room (1,067.16)
Fund Transfers -
Total Expenses $ (40,617.00)
Fire Fund Summary:
Fire Fund Balance as of June 30,2019(Unaudited) $ 664,742.29
Less Designations:
Equipment Reserve 434,410.81
Building Fund 3,500.00
Medical Equip Fund 3,327.57
Radios/Pagers 102,284.87
Fire Training 20,000.00
Debt Service Relief 129,452.13
$ 692,975.38
Operating Fund Balance $ (28,233.09)
City of St. Joseph
Fire Board Revenue
Current Period:June 2019
2019 QTD 2019
Account Descr YTD Budget Amount YTD Amt
FUND 105 Fire Fund
R 105-42210-31010 Current Ad Valorem Taxes $0.00 $12.86 $12.86
R 105-42210-33160 Federal Grants-Other $0.00 $0.00 $0.00
R 105-42210-33400 State Grants and Aids $52,000.00 $0.00 $2,000.00
R 105-42210-33430 Other Grants/Aids $0.00 $0.00 $0.00
R 105-42210-34202 Spedal Fire Service $268,630.00 $67,412.75 $152,972.32
R 105-42210-34203 Fire Fighting Reimbursement $850.00 $14.82 -$505.18
R 105-42210-34781 Fire Hall Rental $3,500.00 $1,200.00 $3,300.00
R 105-42210-36210 Interest Earnings $5,000.00 $6,153.04 $11,818.96
R 105-42210-36230 Contributions-General $1,500.00 $47.58 $132.58
R 105-42210-36260 Surplus Property $200.00 $0.00 $0.00
R 105-42210-36300 Reimbursement $500.00 $353.33 $527.56
FUND 105 Fire Fund $332,180.00 $75,194.38 $170,259.10
FUND 346 2011A Pumper Truck Certificate
R 346-42210-31012 Spedal Levy-City St.Joe $20,445.00 $7,498.41 $7,355.19
R 346-42210-31013 Spedal Levy-FD,St.Joe Twp $12,980.00 $3,167.12 $9,668.23
R 346-42210-31014 Special Levy-FD,St.Wendel $9,345.00 $2,190.90 $4,483.37
R 346-42210-36210 Interest Earnings $100.00 $73.70 $10.30
FUND 346 2011A Pumper Truck Certificate $42,870.00 $12,930.13 $21,517.09
$375,050.00 $88,124.51 $191,776.19
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City of St. Joseph
Fire Board Expenditures
Current Period:June 2019
2019
DEPART YTD QTD 2019
DEPART Descr Account Descr Budget Amount YTD Amt
FUND 105 Fire Fund
DEPART 42210 Fire Administration
42210 Fire Administration E 105-42210-151 Workers Comp.Insur.Prem. $10,345.00 $0.00 $0.00
42210 Fire Administration E 105-42210-200 Office Supplies $500.00 $0.00 $197.51
42210 Fire Administration E 105-42210-215 Software Support $2,270.00 $342.10 $366.47
42210 Fire Administration E 105-42210-220 Repair and Maintenance $150.00 $0.00 $0.00
42210 Fire Administration E 105-42210-300 Professional Services $1,000.00 $0.00 $0.00
42210 Fire Administration E 105-42210-301 Audit&Accounting Services $12,365.00 $0.00 $0.00
42210 Fire Administration E 105-42210-304 Legal Fees $200.00 $35.00 $35.00
42210 Fire Administration E 105-42210-305 Medical&Dental $3,500.00 $0.00 $0.00
42210 Fire Administration E 105-42210-322 Postage $0.00 $0.00 $0.00
42210 Fire Administration E 105-42210-340 Advertising $100.00 $0.00 $0.00
42210 Fire Administration E 105-42210-410 Rentals $100.00 $0.00 $0.00
42210 Fire Administration E 105-42210-446 License $100.00 -$69.00 -$69.00
42210 Fire Administration E 105-42210-581 Computer Hardware $1,250.00 $0.00 $0.00
42210 Fire Administration E 105-42210-582 Computer Software $50.00 $0.00 $0.00
DEPART 42210 Fire Administration $31,930.00 $308.10 $529.98
DEPART 42220 Fire Fighting
42220 Fire Fighting E 105-42220-101 Salaries $90,000.00 $0.00 -$10.00
42220 Fire Fighting E 105-42220-122 FICA Contributions $5,580.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-125 Medicare Contributions $1,305.00 $0.00 -$0.01
42220 Fire Fighting E 105-42220-210 Operating Supplies $5,000.00 $985.22 $1,717.19
42220 Fire Fighting E 105-42220-211 AWAIRE Supplies $500.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-212 Safety Program $500.00 $0.00 $257.14
42220 Fire Fighting E 105-42220-220 Repair and Maintenance $0.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-235 Motor Fuel $2,000.00 $677.83 $1,098.99
42220 Fire Fighting E 105-42220-240 Small Tool&Minor Equipment $500.00 $87.85 $395.74
42220 Fire Fighting E 105-42220-300 Professional Services $4,000.00 $972.00 $972.00
42220 Fire Fighting E 105-42220-361 General Liability Insurance $5,575.00 $5,968.14 $5,968.14
42220 Fire Fighting E 105-42220-384 Refuse Disposal $490.00 $149.49 $249.15
42220 Fire Fighting E 105-42220-420 Depredation $0.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-447 State Aid Reimbursement $52,000.00 $0.00 $2,000.00
42220 Fire Fighting E 105-42220-448 Pension Relief Fire Fund $3,000.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-580 Other Equipment $6,000.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-584 Equipment Reserve $2,750.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-585 Firefighter Equipment $45,300.00 $0.00 $0.00
DEPART 42220 Fire Fighting $224,500.00 $8,840.53 $12,648.34
DEPART 42240 Fire Training
42240 Fire Training E 105-42240-104 Taxable Per Diem $1,500.00 $0.00 $0.00
42240 Fire Training E 105-42240-122 FICA Contributions $95.00 $0.00 $0.00
42240 Fire Training E 105-42240-125 Medicare Contributions $20.00 $0.00 $0.00
42240 Fire Training E 105-42240-331 Travel&Conference Expense $2,000.00 $0.00 $0.00
42240 Fire Training E 105-42240-433 Dues&Memberships $1,765.00 $0.00 $1,066.00
42240 Fire Training E 105-42240-443 Personnel Training $6,000.00 $15.00 $15.00
DEPART 42240 Fire Training $11,380.00 $15.00 $1,081.00
DEPART 42250 Fire Communications
42250 Fire Communicatio E 105-42250-220 Repair and Maintenance $1,000.00 $50.98 $318.18
42250 Fire Communicatio E 105-42250-321 Telephone $4,720.00 $887.88 $1,829.83
City of St. Joseph
Fire Board Expenditures
Current Period:June 2019
2019
DEPART YTD QTD 2019
DEPART Descr Account Descr Budget Amount YTD Amt
42250 Fire Communicatio E 105-42250-580 Other Equipment $13,000.00 $0.00 $0.00
DEPART 42250 Fire Communications $18,720.00 $938.86 $2,148.01
DEPART 42260 Fire Repair Service
42260 Fire Repair Service E 105-42260-101 Salaries $3,585.00 $493.30 $1,520.56
42260 Fire Repair Service E 105-42260-121 PERA Contributions $270.00 $36.99 $114.02
42260 Fire Repair Service E 105-42260-122 FICA Contributions $200.00 $26.21 $82.72
42260 Fire Repair Service E 105-42260-125 Medicare Contributions $45.00 $6.12 $19.31
42260 Fire Repair Service E 105-42260-130 H S A-Employer Contribution $265.00 $35.65 $52.47
42260 Fire Repair Service E 105-42260-131 Health Insurance $720.00 $110.92 $297.21
42260 Fire Repair Service E 105-42260-132 Dental Insurance $60.00 $7.02 $18.48
42260 Fire Repair Service E 105-42260-133 Life Insurance $5.00 $0.07 $1.30
42260 Fire Repair Service E 105-42260-134 Disabilty Insurance $30.00 $4.07 $10.75
42260 Fire Repair Service E 105-42260-220 Repair and Maintenance $1,000.00 $0.00 $0.00
42260 Fire Repair Service E 105-42260-230 Vehicle Repair&Maintenance $12,000.00 $1,031.53 $10,496.35
DEPART 42260 Fire Repair Service $18,180.00 $1,751.88 $12,613.17
DEPART 42270 Medical Services
42270 Medical Services E 105-42270-210 Operating Supplies $1,500.00 $742.88 $822.44
42270 Medical Services E 105-42270-220 Repair and Maintenance $250.00 $0.00 $284.35
42270 Medical Services E 105-42270-300 Professional Services $0.00 $0.00 $0.00
42270 Medical Services E 105-42270-580 Other Equipment $200.00 $0.00 $0.00
DEPART 42270 Medical Services $1,950.00 $742.88 $1,106.79
DEPART 42280 Fire Station and Building
42280 Fire Station and Bu E 105-42280-210 Operating Supplies $300.00 $53.50 $53.50
42280 Fire Station and Bu E 105-42280-220 Repair and Maintenance $4,000.00 $2,046.50 $2,643.00
42280 Fire Station and Bu E 105-42280-300 Professional Services $2,000.00 $1,430.00 $1,713.80
42280 Fire Station and Bu E 105-42280-381 Electric Utilities $6,495.00 $1,224.06 $2,268.00
42280 Fire Station and Bu E 105-42280-383 Gas Utilities $5,730.00 $1,061.49 $2,744.25
42280 Fire Station and Bu E 105-42280-520 Buildings&Structures $0.00 $0.00 $0.00
42280 Fire Station and Bu E 105-42280-530 Improvements Other than Bldg $3,500.00 $0.00 $0.00
DEPART 42280 Fire Station and Building $22,025.00 $5,815.55 $9,422.55
DEPART 42281 Community Room
42281 Community Room E 105-42281-101 Salaries $540.00 $0.00 -$100.00
42281 Community Room E 105-42281-121 PERA Contributions $0.00 $0.00 $0.00
42281 Community Room E 105-42281-122 FICA Contributions $35.00 $0.00 $0.00
42281 Community Room E 105-42281-125 Medicare Contributions $10.00 $0.00 $0.00
42281 Community Room E 105-42281-133 Life Insurance $0.00 $0.00 $0.00
42281 Community Room E 105-42281-171 Clothing Allowance $10.00 $0.00 $0.00
42281 Community Room E 105-42281-210 Operating Supplies $400.00 $0.00 $0.00
42281 Community Room E 105-42281-220 Repair and Maintenance $2,000.00 $0.00 $590.85
42281 Community Room E 105-42281-300 Professional Services $500.00 $138.75 $576.31
42281 Community Room E 105-42281-580 Other Equipment $0.00 $0.00 $0.00
DEPART 42281 Community Room $3,495.00 $138.75 $1,067.16
DEPART 49300 Other Financing Uses
49300 Other Finandng Us E 105-49300-720 Transfers to Other Funds $0.00 $0.00 $0.00
DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00
FUND 105 Fire Fund $332,180.00 $18,551.55 $40,617.00
FUND 346 2011A Pumper Truck Certificate
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City of St. Joseph
Fire Board Expenditures
Current Period:June 2019
2019
DEPART YTD QTD 2019
DEPART Descr Account Descr Budget Amount YTD Amt
DEPART 47100 Bond Payment(P&I)
47100 Bond Payment(P E 346-47100-600 Debt Service-Principal $40,000.00 $0.00 $0.00
47100 Bond Payment(P E 346-47100-611 Bond Interest $2,760.00 $0.00 $1,380.00
47100 Bond Payment(P E 346-47100-620 Agent Fees $110.00 $0.00 $0.00
DEPART 47100 Bond Payment(P&I) $42,870.00 $0.00 $1,380.00
FUND 346 2011A Pumper Truck Certificate $42,870.00 $0.00 $1,380.00
$375,050.00 $18,551.55 $41,997.00
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City of St. Joseph
Fire Check Register
Check
# Search Name Comments Amount DEPART OBJ FUND
Period 4 April
DEPART 42210 Fire Administration
054572 JOVANOVICH,KADLEC&ATHMANN fire $17.50 42210 304 105
DEPART 42210 Fire Administration $17.50
DEPART 42220 Fire Fighting
054570 HOLIDAY STORES Feb/Mar fuel rebates -$5.24 42220 235 105
054570 HOLIDAY STORES Feb/Mar fuel purchases $45.88 42220 235 105
054565 EMERGENCY RESPONSE SOLUTIONS spanner wrench $69.36 42220 240 105
054573 LEAGUE OF MN CITIES INS TRUST general liability insurance $5,968.14 42220 361 105
054554 REPUBLIC SERVICES Fire Hall Refuse Service $49.83 42220 384 105
DEPART 42220 Fire Fighting $6,127.97
DEPART 42240 Fire Training
054535 BRILL,SHIRLIE AND MARK reimb EMT renewal fee $15.00 42240 443 105
DEPART 42240 Fire Training $15.00
DEPART 42250 Fire Communications
054537 CENTURYLINK T1 line/20 sets 229#'s $93.21 42250 321 105
054557 VERIZON WIRELESS Mar cell phones $28.68 42250 321 105
054577 MIDCONTINENT COMMUNICATIONS fiber lines $178.12 42250 321 105
DEPART 42250 Fire Communications $300.01
DEPART 42270 Medical Services
054536 CENTRAL MCGOWAN,INC medical oxygen $17.45 42270 210 105
054560 BOUND TREE MEDICAL,LLC BP cuff FD $36.79 42270 210 105
DEPART 42270 Medical Services $54.24
DEPART 42280 Fire Station and Building
054604 MCDOWALL COMPANY roof mgmt agreement Jan-De $237.50 42280 220 105
054558 XCEL ENERGY gas/electric services $498.56 42280 381 105
054558 XCEL ENERGY gas/eledric services $583.77 42280 383 105
DEPART 42280 Fire Station and Building $1,319.83
DEPART 42281 Community Room
054545 HOFFMAN,JUNE fire hall deaning-Mar 18-Apr $60.00 42281 300 105
DEPART 42281 Community Room $60.00
Period 4 April $7,894.55
Period 5 May
DEPART 42210 Fire Administration
054636 SHIFT TECHNOLOGIES,INC. windows/exchange/automate $342.10 42210 215 105
054685 JOVANOVICH,KADLEC&ATHMANN fire dept invoice $17.50 42210 304 105
DEPART 42210 Fire Administration $359.60
DEPART 42220 Fire Fighting
054651 CUMMINS NORTH CENTRAL,INC FD generator service $406.73 42220 210 105
054651 CUMMINS NORTH CENTRAL,INC FD generator service $569.70 42220 210 105
054691 0 REILLY AUTO PARTS trailer light FD $8.79 42220 210 105
054627 HOLIDAY STORES Mar/Apr fuel rebates -$18.86 42220 235 105
054627 HOLIDAY STORES Mar/Apr fuel purchases $184.34 42220 235 105
054661 KWIK TRIP April fuel charges $257.72 42220 235 105
054661 KWIK TRIP April fuel rebates -$26.15 42220 235 105
054687 LEES ACE HARDWARE bolt cutter FD $18.49 42220 240 105
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City of St. Joseph
Fire Check Register
Check
# Search Name Comments Amount DEPART OW FUND
054664 NEBULUS FLOTATION recharge of deployed Nebulus $972.00 42220 300 105
054667 REPUBLIC SERVICES Fire Hall Refuse Service $49.83 42220 384 105
DEPART 42220 Fire Fighting $2,422.59
DEPART 42240 Fire Training
054646 BRILL,SHIRLIE AND MARK reimb EMT recert $15.00 42240 443 105
054646 BRILL,SHIRLIE AND MARK reimb EMT recert -$15.00 42240 443 105
DEPART 42240 Fire Training $0.00
DEPART 42250 Fire Communications
054655 GRANITE ELECTRONICS,INC pager service $29.70 42250 220 105
054655 GRANITE ELECTRONICS,INC pager service $20.00 42250 220 105
054655 GRANITE ELECTRONICS,INC finance charge $1.28 42250 220 105
054649 CENTURYLINK T1 line/20 sets 229#'s $85.14 42250 321 105
054663 MIDCONTINENT COMMUNICATIONS fiber lines $178.12 42250 321 105
054702 VERIZON WIRELESS April cell phones $28.68 42250 321 105
DEPART 42250 Fire Communications $342.92
DEPART 42260 Fire Repair Service
054681 EMERGENCY APPARATUS MAINT.INC Ladder 2 repair-surge when p $725.89 42260 230 105
054681 EMERGENCY APPARATUS MAINT.INC Engine 1 repair light tower $305.64 42260 230 105
DEPART 42260 Fire Repair Service $1,031.53
DEPART 42270 Medical Services
054648 CENTRAL MCGOWAN,INC compressed air return -$94.40 42270 210 105
054648 CENTRAL MCGOWAN,INC medical oxygen $29.39 42270 210 105
054648 CENTRAL MCGOWAN,INC medical oxygen $29.40 42270 210 105
054648 CENTRAL MCGOWAN,INC compressed air $123.40 42270 210 105
054650 COBORN S INC FD narcan/epinephrine $600.85 42270 210 105
DEPART 42270 Medical Services $688.64
DEPART 42280 Fire Station and Building
054679 COILS FLAGS&FLAGPOLES US flags $53.50 42280 210 105
054662 MCDOWALL COMPANY repair fire hall roof-leaks in m $874.00 42280 220 105
054662 MCDOWALL COMPANY repair fire hall roof $935.00 42280 220 105
054652 CUTTERS LAWN SERVICE spring cleanup fire hall $150.00 42280 300 105
054688 MCDOWALL COMPANY maint program 5/1/19-4/30/2 $888.00 42280 300 105
054675 XCEL ENERGY gas/electric services $443.11 42280 381 105
054675 XCEL ENERGY gas/electric services $329.02 42280 383 105
DEPART 42280 Fire Station and Building $3,672.63
DEPART 42281 Community Room
054658 HOFFMAN,JUNE fire hall deaning-April $78.75 42281 300 105
DEPART 42281 Community Room $78.75
Period 5 May $8,596.66
Period 6 June
DEPART 42220 Fire Fighting
054748 KWIK TRIP May fuel purchases $213.70 42220 235 105
054748 KWIK TRIP May fuel rebates -$19.43 42220 235 105
054751 SPEEDWAY May fuel purchases $50.00 42220 235 105
054751 SPEEDWAY May fuel rebates -$4.13 42220 235 105
054750 REPUBLIC SERVICES Fire Hall Refuse Service $49.83 42220 384 105
DEPART 42220 Fire Fighting $289.97
City of St. Joseph
Fire Check Register
Check
# Search Name Comments Amount DEPART OW FUND
DEPART 42250 Fire Communications
054743 CENTURYLINK T1 line/20 sets 229#'s $89.13 42250 321 105
054749 MIDCONTINENT COMMUNICATIONS fiber lines $178.12 42250 321 105
054790 VERIZON WIRELESS cell phones 5/4-6/3 $28.68 42250 321 105
DEPART 42250 Fire Communications $295.93
DEPART 42280 Fire Station and Building
054799 CUTTERS LAWN SERVICE JUNE LAWN CARE $392.00 42280 300 105
054758 XCEL ENERGY gas/electric services $282.39 42280 381 105
054758 XCEL ENERGY gas/electric services $148.70 42280 383 105
DEPART 42280 Fire Station and Building $823.09
Period 6 June $1,408.99
$17,900.20
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