HomeMy WebLinkAbout[04] 2020 Preliminary Budget & Annexation Impact • t�Board Agenda Item
CITY OF ST.JOSEPH
MEETING DATE: August 12, 2019
AGENDA ITEM: 2020 Preliminary Budget
SUBMITTED BY: Finance
PREVIOUS BOARD ACTION: None
BACKGROUND INFORMATION: The 2020 City budget process began in June 2019. The fire
department submitted their draft budget requests to Finance for discussion at the August 2019 Fire Board
meeting.
The Finance Director calculated the revenue needs for each community to cover the proposed operational
budget,capital request and the fire department debts. Each community received credit for interest
earnings and other revenues for the department and the rental of the community room were removed from
the figures.
The allocation from each community was adjusted based on the agreement of scaling back the market
value from Waite Park's annexation of St.Joseph Township. For 2020,40%of the market value is
included in St.Joseph Township's allocation. Estimated market values(EMV)were not obtained from
Stearns County prior to submitting the agenda. The estimated allocation will be provided once the
numbers are known. For 2020, St.Joseph Township owes 80%of the City of St.Joseph annexed land.
The operational budget shows an increase of$13,235 mainly due to increases in firefighter leadership
salaries and worker's comp premiums. The pumper truck debt payment is lower by$785 for 2020. The
dollar change between the entities will be updated once Stearns County provides the current EMV.
The capital equipment(CEP)summary is also attached. There were no new items added to the CEP. The
increases were planned to increase each year for the future purchases of the equipment.
The proposed budget is broken down by community in the summary below.
BUDGET/FISCAL IMPACT: 2020 Draft Budget by Community:
City of St.Joseph $161,302.06
St.Joseph Township $92,969.54
St. Wendel Township $ 69,578.41
ATTACHMENTS: Request for Board Action—2020 Fire Budget
2020 Operational Budget
2020 Budget Summary
2020 Revenue Budget
2020 Expenditure Budget
2020 Capital Equipment Plan Summary and Individual Forms
REQUESTED BOARD ACTION: Approve the preliminary 2020 budget and capital requests
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6
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Computer Hardware/Software TOTAL COST: $1,500/system
2020 BUDGE ' $1,j0.00 PROJECT CATEGORY Computer Equipment
DESCRIPTION: Computer Hardware/Software
JUSTIFICATION: Account Code: El 05-42210-581/582
To keep up with computer hardware/software needs,putting funds aside each year. Computers are used for
fire training lessons,weather reports, grant administration,reporting and various administrative tasks. A
new desktop computer was purchased in 2010 with connections to the City's server and electronic database.
The fire dept purchased 2 desktops in 2018,one in dispatch and one in the fire chiefs office. The desktops
are connected to the City's server along with a scanner and new copier/printer. Funding to continue for
future replacements typically in 3-5 years for computer equipment. In 2014,the fire dept switched fire
reporting software from FireHouse to Image Trend to save$750 per year in support costs. With the change
of the Remote Desktop security,the Fire Chief added a Laptop in order to access the server from outside
locations.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Administration:
Computer Hardware 2,500.27 1,250.00 1,250.00 1,250.00 1,250.00 1,250.00 8,750.27
Computer Software 300.00 50.00 50.00 50.00 50.00 50.00 550.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2023,ongoing Construction
Equipment and Other 9,300.27
NEIGHBORHOOD: Total $9,300.27
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-2
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Turnout Gear Replacement TOTAL COST: $2,000/set
2020BUDGET *000.00 " PROJECT CATEGORY;Other Equipment
DESCRIPTION: Fire Fighting Other Equipment
JUSTIFICATION: Account Code: E105-42220-580
As the fire fighting equipment ages,replacements will be required. This replacement fund is for items not
used directly for fire fighting,but rather supports the fire fighting efforts.This fund is to keep money in the
budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds goes back into the equipment reserve fund. The Fire Board approved tiering turn out gear replacement
using this reserve fund. NFPA standards state that fire fighters turn-out gear is only good for 10 years. The
Fire Chief has set up a timeline showing when the gear needs to be replaced. Each year,there may be as few
as 1 or 2 that will need to be purchased. Along with that,when a new fire fighter joins the department and
meets the minimum requirements,they are then fitted for their new gear. Each set,which includes a pant
and coat,costs about$2,000 each. The next scheduled big replacement is 2022 with up to 7 sets/year.
Boots and helmets are not included in this price as they will be reused when possible. Boots and helmets
were updated in 2015. Old turnout gear are kept as reserves or sold on auction.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total_
Fire Fighting:
Maint.Reserve Fund 14,771.71 6,000.00 6,500.00 6,500.00 7,000.00 7,000.00 47,771.71
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 47,771.71
NEIGHBORHOOD: Total $47,771.71
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-3
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Extrication Equipment TOTAL COST: $25,000.00
2020 BUDGET! $2 7$0.00 PROJECT CATEGORY:Equipment
DESCRIPTION: Extrication Equipment
JUSTIFICATION: Account Code: E105-42220-584
As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents are
on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The
department currently has 2 sets of extrication equipment. One set is approximately 20 years old,the other set
is about 12 years old. The equipment life will vary depending on usage. This budget is to set money aside to
the reserve account to replace the sets in the future as needed. The Fire Chief estimates replacement of a unit
in 2019. The equipment cost may go down due to the pump for the extrication equipment being added to the
2012 pumper truck. It may be possible to only pay for the tooling part of the extrication equipment in 2019.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
•
Fire Fighting:
Equipment Reserve 31,062.40 2,750.00 2,750.00 2,750.00 2,750.00 2,750.00 44,812.40
0.00
Trade In Value 500.00 500.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2019,2026 ongoing Construction
Equipment and Other 44,812.40
NEIGHBORHOOD: Total $44,812.40
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-5
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Mule ATV/Pump/Tank TOTAL COST: $15,000.00
2020 BUDGET: ,$1,300.00 ' ." PROJECT CATEGORY:Equipment Reserve
DESCRIPTION: Replace Off Road Grass Rig
JUSTIFICATION: Account Code: El 05-42220-584
The grass ATV rig was replaced in 2012,including a new pumper,trailer and equipment. The rig was funded
with a DNR grant,trade in of old rig and reserved funds. The 2012 unit should last 10-12 years with an
expected replacement cost of$15,000. The 2012 ATV will also have residual value of approximately$5,000
in a trade-in or sell.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Fighting:
Fire Fighting Equip 3,253.95 1,300.00 1,350.00 1,350.00 1,350.00 1,400.00 10,003.95
Trade In 5,000.00 5,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2024,ongoing Construction
Equipment and Other 10,003.95
NEIGHBORHOOD: Total $10,003.95
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-4
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Rescue Van TOTAL COST: $160,000.00
2020 BUDGET. $17,500,00 PROJECT CATEGORY Equipment Reserve
DESCRIPTION: Comparable unit to our Ford 350 (Diesel)
JUSTIFICATION: Account Code: El 05-42220-585
The call volume has been on the rise over the past 5 years. We are responding to 425+calls per year. The
rescue van responds to 99%of the calls. The Fire Board approved to purchase a new 2012 Ford Chassis with a
gas engine and a reconditioned box,and trade in the 1996 rescue van. The 2012 rescue van was purchased
from Arrow Manufacturing, Inc. for$99,360 . Because of the usage of this truck,the 2012 Rescue Van has a
useful life of about 10 years. The estimated price of a new rescue van in 2022 is $160,000 less the trade in or
sell of the 2012 van. Funds should continue to be put aside for the future rescue van replacements.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Fighting:
Fire Fighting Equip 72,259.58 17,500.00 25,000.00 25,250.00 20,000.00 20,000.00 180,009.58
0.00
Trade in Value 20,000.00 20,000.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022, ongoing Construction
Equipment and Other 160,000.00
NEIGHBORHOOD: Total $160,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-6
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Pumper Truck TOTAL COST: $750,000.00
2020 BUDGET $15 000 00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Engine#1
JUSTIFICATION: Account Code: El 05-42220-585
Mainline pumper-current pumper 2012 freightliner. The pumper truck was purchased from Rosenbauer Minnesota,
LLC. in the amount of$483,011. The 2012 truck was funded by the sale of the 1997 freightliner to the City of Elrosa
for$60,000,reserved funds and equipment certificates. The 2012 pumper will require replacement by 2032(20 years
maximum). Anticipate a portion of the cost to be covered by an equipment bond since the cost is prohibited from
funding each year through reserves. Reserves will be set aside to minimize the bond costs. The preliminary costs to
plan the specifications,bidding and manufacturing the pumper truck will take approximately 2 years. The estimated
cost of a new pumper truck in 2032 is approximately$750,000. Some expenditures will be incurred in 2030 and 2031.
The total cost does not reflect a trade-in value for the 2012 model.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Fighting:
Fire Fighting Equip 99,323.77 15,000.00 17,000.00 20,000.00 25,000.00 27,500.00 203,823.77
Trade In Value 0.00
Equipment Bonds 0.00
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2032,ongoing Construction
Equipment and Other 203,823.77
NEIGHBORHOOD: Total $203,823.77
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-7
t f
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Ladder Truck TOTAL COST: $1,000,000.00
2020 BUDGET, $10,000,00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Ladder Truck#2
JUSTIFICATION: Account Code: E105-42220-585
The ladder truck was purchased by the fire service communities in 2001 with equipment certificates. The
certificates were paid off by 2006. The cost of fire fighting equipment continues to escalate by more than the
consumer price index. The ladder truck is expected to be functional for approximately 20 years;therefore,the
replacement is scheduled for 2021. In 2018,the Fire Board approved the dept to begin researching the
specifications needed for the ladder truck replacement. The current ladder truck cost$365,000. By 2021 a new
ladder truck is estimated to cost over$1,000,000. This will also depend on the height of the buildings in the area
and the height of the ladder the fire department may need. Anticipate issuing equipment bonds to cover a portion
of the cost of the new ladder truck. The 2001 ladder truck may be traded in or sold to help offset the cost of a
new truck.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Fighting:
Debt 817,750.00 817,750.00
Fire Fighting Equip 87,250.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 137,250.00
Trade In Value 75,000.00 75,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2021,ongoing Construction
Equipment and Other 1,030,000.00
NEIGHBORHOOD: Total $1,030,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-8
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Grass Rig#3 TOTAL COST: $80,000.00
2020 BUDGET: $L500.00 ' PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Grass Rig#3
JUSTIFICATION: 'Account Code: El 05-42220-585
Grass Rig#3 was purchased by the fire service communities in 1997 for$55,000. The rear end went out of the
rig in 2014 and a used rear-end was installed. The cost of fire fighting equipment continues to escalate by more
than the consumer price index. The Grass Rig is expected to be functional for approximately 20 years; therefore,
the replacement is scheduled for 2017,but believe the rig will last an additional 5-10 years. The Fire Chief
believes the grass rig may last longer than 20 years-based on the number of calls over time and the repairs made.
By 2017 a new rig is estimated to cost over$80,000. In 2019 The Department hired a grant writer to write a AFG
grant to replace this truck. As of August on 2019 we have not heard anything yet. It is the feeling of the Fire
Department to go to a CREWCAB truck that will allow us to haul more personnel to the scene. Our current truck
can haul two fire fighters, and the truck is set up to have a minimum of nine fire fighters to run. Some of the
equipment from the 1997 grass rig may be reused for the new rig.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Fighting:
Grant??
Fire Fighting Equip 74,000.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 81,500.00
Trade InValue 9,000.00 9,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2022, ongoing Construction
Equipment and Other 90,500.00
NEIGHBORHOOD: Total $90,500.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-9
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Tanker Truck#4 TOTAL COST: $300,000.00
2020 BUDGET: $3,500:00 PROJECT CATEGORY: Equipment Reserve
DESCRIPTION: Replace Tanker Truck#4
JUSTIFICATION: Account Code: El 05-42220-585
Tanker truck#4 was purchased by the fire service communities in 1999 for$107,594. The cost of fire fighting
equipment continues to escalate by more than the consumer price index. Tanker#4 is expected to be functional
for approximately 20 years; therefore,the replacement is scheduled for 2019. By 2019 a new truck is estimated to
cost over$300,000. Tanker#4 was purchased with a steel tank that began leaking shortly after the purchase. The
city's staff have made repairs to keep the truck functional. In 2012,the tanker was taken down to Rosenbauer in
South Dakota to fix a leak on the tank,and the top covers were redone due to water hammering damage. The
repairs were covered by the tank warranty. The repairs did not help. The tank was replaced with a poly tank in
2014 for$31,749 by Rosenbauer. The leaking stopped and firefighters believe the truck could outlast its useful
life now. With the tank replacement,the useful life has been extended 10-20 years. The annual reserve budget
has been reduced to offset budget needs for equipment nearing their useful lives.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Trade In Value 0.00
Fire Fighting:
Fire Fighting Equip 23,001.00 3,500.00 4,000.00 4,500.00 5,000.00 5,500.00 45,501.00
Equip Bond
PROJECT COSTS
PROJECT STARTING DATE: 2009 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2028, ongoing Construction
Equipment and Other 45,501.00
NEIGHBORHOOD: Total $45,501.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-10
t. F
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Air Packs/Air Tanks TOTAL COST: $1,000/tank
2020 BUDGET: $2,500.00 PROJECT CATEGORY:Other Equipment
DESCRIPTION: Fire Fighting Equipment
JUSTIFICATION: 1-Account Code: El 05-42220-585
The Fire Department received an AFG grant in 2013 to purchase 16 new air packs, 32 air tanks,and 30 fire
fighter masks. The air tanks have a useful life of 15 years. To avoid a spike in replacing all 32 tanks in
2028,the Fire Chief recommends replacing eight(8)tanks every three years starting in 2016,2019,2022,
2025,2028. This would always leave the Department with roughly 40 tanks after the first 15 years. Each
tank will cost about$900-$1,000. The Department sold the old tanks on the online auction GovDeals.com.
Proceeds were added back to this reserved account. Per the Fire Board,no tanks were purchased in 2016.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Fighting:
FF Equipment 14,000.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 26,500.00
Trade In Value 1,000.00 1,000.00 2,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2014 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2019,ongoing Construction
Equipment and Other
NEIGHBORHOOD: Total $0.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-11
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2020 BUDGET: $2 500.00 PROJECT CATEGORY Other Equipment
DESCRIPTION: Fire Fighting Equipment
JUSTIFICATION: Account Code: El 05-42220-585
As the fire fighting equipment ages,replacements will be required. This replacement fund is for items
directly used for fire fighting. This fund is to keep money in the budget to help fund equipment replacements
in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve
fund. In 2015,two saws were replaced. The St. Joseph Jaycees donated one saw,the other purchased under
this reserve account. Firefighter boots and helmets were also replaced in 2015.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Fighting_
FF Equipment 12,088.25 2,500.00 2,750.00 3,000.00 3,000.00 3,000.00 26,338.25
0.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 26,338.25
NEIGHBORHOOD: Total $26,338.25
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-12
t ;
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: 800 Mhz Radios TOTAL COST: $79,200.00
2020 BUDGET. $10,000.00 PROJECT CATEGORY: Other Equipment
DESCRIPTION: Motorola XLT 2500 Portable Radios
JUSTIFICATION: Account Code: El 05-42250-580
The City switched over to 800 Mhz radios in 2007 and 2008. The fire department received 25 radios with a
grant in 2007. The radios have a life of 8-10 years. The next replacement was scheduled for 2017. The radios
were determined to be in good condition and widely used in Stearns County. The replacements were pushed
back until needed on a per radio basis(depending upon changes in public safety laws and practices). The cost
per radio is currently about$3,300 per radio with the programming. Grant funding availability is unknown,but
will be monitored by the Fire Chief and Police Chief. A couple radios have been replaced the past couple years
due to damage and malfunction. The fire department also received six old police radios for spares.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Communications:
0.00
0.00
Radio Reserve 90,908.25 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 140,908.25
Trade In Value 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 5,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 140,908.25
NEIGHBORHOOD: Total $140,908.25
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-13
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Equipment Replacement TOTAL COST: $3,000/year
2020 BUDGET $3,000.00` ` PROJECT CATEGORY:Other Equipment
DESCRIPTION: Communications Equipment
JUSTIFICATION: Account Code: E105-42250-580
As the fire fighting communications equipment ages,replacements will be required. This fund is to keep
money in the budget to help fund equipment replacements in the future without large spikes for the purchases.
Unused funds goes back into the equipment reserve fund. The fire department's pagers go through a lot of
wear and tear and need to be replaced periodically. The department currently replaces around 5 pagers per
year(totals approximately$3,000)under this capital item. All pagers must be at least a Minitor V in order to
work with the EMS system. The department currently has 31 pagers. iPads/laptops may need to be purchased
for trucks in the future to assist with calls.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Communications:
0.00
0.00
Radio Reserve 11,376.62 3,000.00 3,000.00 3,000.00 3,000.00 3,000.00 26,376.62
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 26,376.62
NEIGHBORHOOD: Total $26,376.62
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-14
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Equipment Replacement TOTAL COST: Varies
2020 BUDGET: $200.00 PROJECT CATEGORY Other Equipment
DESCRIPTION: Medical Equipment
JUSTIFICATION: Account Code: E105-42270-580
As the medical services equipment ages,replacements will be required. The replacement for medical
services equipment can vary depending on medical calls received each year. This fund is to keep money in
the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds go back into the equipment reserve fund. In 2013,one defibulator was purchased through the police
department equipment certificate at a cost of$1,710. In 2018, Kwik Trip donated$1,000 to equip another
truck(#6)with a Medical Bag due to the amount of double upped calls we have been receiving.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Medical Services:
0.00
0.00
Other Equip 3,327.57 200.00 200.00 200.00 200.00 200.00 4,327.57
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction
Equipment and Other 4,327.57
NEIGHBORHOOD: Total $4,327.57
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-15
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Building Repairs/Updates TOTAL COST: Varies
2020 BUDGET: $1;$00.00 PROJECT CATEGORY:Improvement other than building
DESCRIPTION: Unexpected Building Repairs/Replacements
JUSTIFICATION: Account Code: E105-42280-530
The Community Fire Hall was constructed in 1997. As the building ages,replacements will be needed to
maintain a safe and proper function of the building. The roof has had over 3 leaks since the warranty period
expired on the building. It is likely the roof will need to be changed within the next 10 years. In addition,the
floor in the apparatus bay may need some repair or replaced in the next 10 years. The floor is showing a lot of
wear. This capital item allows for setting money aside in the building reserve fund until a major repair is
required. By setting money aside each year,the Fire Board will not feel large spikes in the annual budget.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Station&Building:
Bldg Fund Reserve 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 9,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2006 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: ongoing Construction 9,000.00
Equipment and Other
NEIGHBORHOOD: Total $9,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-16
s
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Sealcoat Driveway TOTAL COST: $5,000/Application
2020 BUDGET:. $10000,00 PROJECT CATEGORY:Improvement other than building
DESCRIPTION: Seal/Stripe Parking Lot
JUSTIFICATION: Account Code: El 05-42280-530
Routine maintenance recommended every 5 years. The cost per coat is approximately$5,000, including
striping. Future sealcoats/crack fill repairs may be able to be combined with the City's street maintenance for a
cost savings. The parking lot was replaced in 2017 by C&L Excavating. The parking lot should by good for
10 - 15 years with routine maintenance.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Station&Building:
Improvements other
than Building 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 6,000.00
PROJECT COSTS
PROJECT STARTING DATE: 2012 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2023 ongoing Construction
Equipment and Other 6,000.00
NEIGHBORHOOD: Total $6,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-17
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2020 - 2024
PROJECT TITLE: Paint Fire Hall TOTAL COST: $8,000.00
2019 BUDGET: $1,000.00 PROJECT CATEGORY:Improvements other than Building
DESCRIPTION: Paint All Red Exterior Trim/Doors
JUSTIFICATION: Account Code: El 05-42280-530
Many areas south and west side badly fade. The building was repainted in 2018. The painting will need to
be updated in approximately 8 years. The estimated cost is $8,000 per application.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project Funding Prior
Source Years 2020 2021 2022 2023 2024 Total
Fire Station&Building:
Improvements other 0.00
than Building 1,000.00 1,000.00 1,500.00 1,500.00 1,500.00 1,500.00 8,000.00
0.00
0.00
PROJECT COSTS
PROJECT STARTING DATE: 2007 Preliminaries
Land Acquisition
PROJECT COMPLETION DATE: 2024 ongoing Construction
Equipment and Other 8,000.00
NEIGHBORHOOD: Total $8,000.00
Presented to the Fire Board on Approved Denied Tabled
Comments
Approval to Purchase Date Authorizing Initials Date
FIRE-18
St. Joseph Fire Department
Capital Equipment Plan - for Payable 2020
Fire Board Recommended as of:
Draft as of August 6, 2019
12/31/20187/31
AvailableGrants/7/31Available
PurchasedReplaceReserve BudgetAdjustmentsSpentReserve Budget2020BudgetBudgetBudgetBudget
Account CodeDepartmentObjectYearYearDescriptionFunds201920192019Funds2020Balance2021202220232024
CIP #
1,500.27 1,300.00 2,800.27 1,300.00 4,100.27 1,300.00 1,300.00 1,300.00 1,300.00
FD-1401
105-42210-581/582Fire AdministrationComputer Hardware/Software3 Computers
2010,20182023
Total Fire Administration Computer Hardware/Software 1,500.27 1,300.00 - - 2,800.27 1,300.00 4,100.27 1,300.00
1,300.00 1,300.00 1,300.00
8,771.71 6,000.00 14,771.71 6,000.00 20,771.71 6,500.00 6,500.00 7,000.00 7,000.00
FD-1402
105-42220-580Fire FightingOther EquipmentTurnout Gear
annualannual
Total Fire Fighting Other Equipment 8,771.71 6,000.00 - - 14,771.71 6,000.00 20,771.71 6,500.00 6,500.00
7,000.00 7,000.00
28,312.40 2,750.00 31,062.40 2,750.00 33,812.40 2,750.00 2,750.00 2,750.00 2,750.00
FD-1404
105-42220-584Fire Fighting Extrication Equip
1996-20052019-2026
Total Fire Fighting Equipment Reserve 28,312.40 2,750.00 - - 31,062.40 2,750.00 33,812.40 2,750.00 2,750.00
2,750.00 2,750.00
1,953.95 1,300.00 3,253.95 1,300.00 4,553.95 1,350.00 1,350.00 1,350.00 1,400.00
FD-1403
105-42220-585Fire FightingFirefighter Equipment6 Wheeler
20122024
59,759.58 12,500.00 72,259.58 17,500.00 89,759.58 25,000.00 25,250.00 20,000.00 20,000.00
FD-1405
105-42220-585Fire FightingFirefighter EquipmentRescue Van
20122022
86,823.77 12,500.00 99,323.77 15,000.00 114,323.77 17,000.00 20,000.00 25,000.00 27,500.00
FD-1406
105-42220-585Fire FightingFirefighter EquipmentPumper Truck
20122032
77,250.00 10,000.00 87,250.00 10,000.00 97,250.00 10,000.00 10,000.00 10,000.00 10,000.00
FD-1407
105-42220-585Fire FightingFirefighter EquipmentLadder Truck #2
20012021
72,500.00 1,500.00 74,000.00 1,500.00 75,500.00 1,500.00 1,500.00 1,500.00 1,500.00
FD-1408
105-42220-585Fire FightingFirefighter EquipmentGrass Rig #3
19972022
20,001.00 3,000.00 23,001.00 3,500.00 26,501.00 4,000.00 4,500.00 5,000.00 5,500.00
FD-1409
105-42220-585Fire FightingFirefighter EquipmentTanker #4
19992028
11,500.00 2,500.00 14,000.00 2,500.00 16,500.00 2,500.00 2,500.00 2,500.00 2,500.00
FD-1417
105-42220-585Fire FightingFirefighter EquipmentAir Packs
20132019
10,688.13 2,000.00 599.88 12,088.25 2,500.00 14,588.25 2,750.00 3,000.00 3,000.00 3,000.00
FD-1410
105-42220-585Fire FightingFirefighter EquipmentReplacement
on goingon going
Total Fire Fighting Equipment 340,476.43 45,300.00 - 599.88 385,176.55 53,800.00 438,976.55 64,100.00 68,100.00 68,350.00
71,400.00
80,908.25 10,000.00 90,908.25 10,000.00 100,908.25 10,000.00 10,000.00 10,000.00 10,000.00
FD-1411
105-42250-580Fire CommunicationOther Equipment800 MHz Radios
2007on going
8,376.62 3,000.00 11,376.62 3,000.00 14,376.62 3,000.00 3,000.00 3,000.00 3,000.00
FD-1412
105-42250-580Fire CommunicationOther EquipmentReplacement
on goingon going
Total Fire Communications Equipment 89,284.87 13,000.00 - - 102,284.87 13,000.00 115,284.87 13,000.00 13,000.00 13,000.00
13,000.00
3,127.57 200.00 3,327.57 200.00 3,527.57 200.00 200.00 200.00 200.00
FD-1413
105-42270-580Medical ServicesOther EquipmentReplacement
on goingon going
Total Medical Services Equipment 3,127.57 200.00 - - 3,327.57 200.00 3,527.57 200.00 200.00
200.00 200.00
- 1,500.00 1,500.00 1,500.00 3,000.00 1,500.00 1,500.00 1,500.00 1,500.00
FD-1414
105-42280-530Fire Station & BuildingEquipment ReserveBuilding Repairs
on goingon going
- 1,000.00 1,000.00 1,000.00 2,000.00 1,000.00 1,000.00 1,000.00 1,000.00
FD-1415
105-42280-530Fire Station & BuildingEquipment ReserveParking Lot
20182023
- 1,000.00 1,000.00 1,000.00 2,000.00 1,500.00 1,500.00 1,500.00 1,500.00
FD-1416
105-42280-530Fire Station & BuildingImprovements other than BuildingPainting
20182024
Total Fire Station & Building Improvements other than Building - 3,500.00 - - 3,500.00 3,500.00 7,000.00
4,000.00 4,000.00 4,000.00 4,000.00
Total Capital Equipment - Fire Fund 471,473.25 72,050.00 - 599.88 542,923.37 80,550.00 623,473.37 91,850.00 95,850.00
96,600.00 99,650.00
Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
Proposed Debts
Ladder Truck #2-2021 - 10% down payment + trade in value
817,750.00
FD-1407
105-42220-585Fire FightingFirefighter Equipment
20012021
Rescue Van-2022 - pay cash
FD-1405
105-42220-585Fire FightingFirefighter Equipment
20122022
Tanker #4-2028 - may last longer with new tank
FD-1409
105-42220-585Fire FightingFirefighter Equipment
19992028
Pumper Truck-2032
FD-1406
105-42220-585Fire FightingFirefighter Equipment
20122032
FIRE-1
Board Agenda Item
Crry OR ST.JOSEPH
MEETING DATE: August 12,2019
AGENDA ITEM: Annexation Impact
SUBMITTED BY: Administration/Finance
PREVIOUS BOARD ACTION: None
BACKGROUND INFORMATION: In 2016 the City of St.Joseph,Township of St.Joseph and
Township of St. Wendel amended the Fire Contract which outlines the responsibilities of the entities and
governing board. At the time the contract was being amended,the City of Waite Park annexed a large
portion of St.Joseph Township,removing the area from the Fire District. This annexation impacted all
the jurisdictions served. Since the annexation agreements always include a tax sharing mechanism,the
St.Joseph Fire contract includes language that requires the jurisdiction losing the land to continue to pay
apportionment for the lost land on a declining contribution rate. The rationale is that the Township phases
out of the taxes;therefore the Fire District should also have the ability.
Waite Park Impact—The City of Waite Park annexed property on January 1, 2017,with a total market
value of$33,839,000. Therefore based on the approved fire contract,the following tax declining
schedule applies:
2017 100% $33,839,000
2018 80% $27,071,200
2019 60% $20,303,400
2020 40% $ 13,535,600
2021 20% $ 6,767,800
St Joseph Impact—The City of St.Joseph annexed a portion of St.Joseph Township effective January
2019. However, St.Joseph Township notified the Fire Board before the budget was set;therefore as
stated in the fire contract,the declining contribution starts in 2019,the same year as the annexation.
Based on the contract the following declining schedule applies:
2019 100% $55,461,800
2020 80% $44,369,440
2021 60% $ 33,277,080
2022 40% $22,184,720
2023 20% $ 11,092,360
For the convenience of the board included with the meeting material is the current Fire contract. As can
be seen,the Fire contract extends to 2022. Just as a reminder that the provisions in the executed
annexation agreement between the City and Town of St.Joseph is separate from the Fire Contract and
only references tax sharing; not fire apportionment.
FIRE CONTRACT
CITY OF ST.JOSEPH/TOWN OF ST. JOSEPH
AND
THE TOWN OF ST. WENDEL
THIS AGREEMENT,made and entered into this 1`i day of / ;^l by and
between the City of St.Joseph,a municipal corporation of the State of Minnesota,
hereinafter referred to as"St. Joseph",as contributing member,the Town of St.Joseph,a
political subdivision of the County of Stearns, State of Minnesota,herein after referred to
as"St.Joseph Town",as contributing member, and the Town of St. Wendel,a political
subdivision of the County of Stearns,State of Minnesota, hereinafter referred to as"St.
Wendel",as contributing member. It is agreed by and between the parties hereto that this
agreement shall be entered into pursuant to Minnesota Statutes,Section 471.59,known as
the"Joint Powers Act".
WHEREAS,the City of St,Joseph and the St. Joseph Town presently own
emergency equipment and a fire hall which has been operated by the City and its
advisory board with an efficient staff of firefighters including a fire chief,an assistant
chief,and volunteer firefighters who have served on a voluntary basis for many years,
and
WHEREAS,the Contributing Members find it to be necessary and advisable to
jointly purchase firefighting and emergency equipment for use in preventing and
extinguishing fires and emergency needs arising within the St.Joseph,St.Joseph Town
and those sections of St. Wendel Township southerly of County Road#4 and Quail Road
with the exception of all driveways off these roads including all of Section 16 as these
areas will be serviced by another fire department, and
WHEREAS,the parties to this agreement wish to provide for the joint funding of
the emergency service.
NOW,THEREFORE,in consideration of the mutual covenants expressed herein,
IT IS HEREBY AGREED AS FOLLOWS:
1.0 AUTHORITY
This agreement has been authorized by the City Council of the City of St.Joseph,
and consented to by the Town Board for St.Joseph Town,and authorized and
agreed to by the Town Board of the Township of St. Wendel pursuant to authority -
of its electors.
2.0 FIRE PROTECTION&RESCUE SERVICE
St.Joseph agrees to provide fire protection and rescue service to St.Joseph Town
and those sections of St. Wendel Township lying to the South of County Road#4
and Quail Road,except for buildings or residences with driveway access off
either of the aforementioned roadways,and except for Section 16.Emergency
services will be provided in accordance with the terms of this agreement.
3.0 PROPERTY INTEREST
3.1 St.Joseph and St.Joseph Town. All equipment shall remain the property
of the City of St. Joseph and the St. Joseph Town. The ownership for St.
Joseph Town shall be proportionate to the estimated market value in the
fire service district as determined annually. For example,if at the end of a
calendar year,the estimated market value of St. Joseph Town is 29%of
the total estimated market value of the entire are covered by this
agreement,which will equal the ownership percentage for St. Joseph
Town.
3.2 St. Wendel. St.Wendel shall acquire no proprietary interest in any
property or equipment purchased.
4.0 RESERVE FUND CONTRIBUTION
4.1 Annual Contribution. All Contributing Members agrees to pay an annual
contribution to a special fund,to be known as the"Equipment Reserve
Fund"which is included in the annual budget. The annual contribution
shall be based upon their proportionate share of the amount annually
allocated to the Reserve Fund.
4.2 The proportionate share shall be determined by the comparative estimated
market value of all areas served by the St.Joseph Community Fire
Department.
4.3 The Equipment Reserve Fund is to be used only for equipment purchased
by the St.Joseph Community Fire Department. It is not a maintenance
fund.All payments to this fund shall be made to the City Treasurer of the
City of St.Joseph and shall be paid quarterly with the fire apportionment.
5.0 MAINTENANCE AND CONTROL
5.1 Apparatus.Equipment shall be stored and maintained at the location of the
City and the St.Joseph Town owned Fire Hall in the City of St.Joseph.
The control and ownership of the purchased equipment shall be retained
by the City of St.Joseph and the St.Joseph Town as identified in section
3.1 above. The cost of maintenance and insurance shall be paid from an
operating fund to be maintained as a separate fund hereinafter referred to
as the"Joint Operating Fire Fund".
5.2 Fire Hall.The Fire Hall shall be heated,maintained,insured and
controlled by the City subject to recommendation made by the Advisory
Fire Board.
(a) Operational Costs. The cost of such heating,utilities,
maintenance,including debt retirement and insurance shall be paid
from the"Joint Operating Fire Fund".
(b) The cost of the heat,maintenance,utilities and insurance for the
entire building shall be pro-rated on the basis of the usage of the
area occupied by the emergency equipment in the complex.as
compared to other non-related uses unless the rental fees collected
for the use of the facility are deposited in the Joint Operating Fire
Fund.
(c) Debt Retirement. Debt retirement shall be included annually in the
Joint Operating Fire Fund Budget in an amount to fully provide for
the annual debt requirements. St. Wendel shall not acquire any
proprietary interest in the Fire Hall.
6.0 JOINT OPERATING FIRE FUND CONTRIBUTION
6.1 Annual Budget. Prior to the commencement of each calendar year of this
contract,St.Joseph shall approve a budget of operating expenses for the
ensuing calendar year as may be recommended by the Advisory Fire
Board.
6.2 Joint Operating Fund. St. Joseph and St.Wendel shall deposit in advance,
quarterly contributions with the St.Joseph City Treasurer,who shall
maintain a special fund to be known as the``Joint Operating Fire Fund".
6.3 Joint Fire Fund Apportionment. The annual contribution for each
jurisdiction shall be proportionate to the estimated market value of the
prior calendar year,as such figures become available from the County
Assessor's Office,which hereinafter is referred to as"apportionment.
(a) Quarterly Payments. As an example,for the year 2016 St. Wendel
shall contribute 21.19 per cent of the estimated quarterly cost,and
shall be applied to the annual budget to be paid quarterly.
(b) Market Value Determination. For purposes of this contract,the
estimated market value shall be determined by adding City and St.
Joseph Town and Township of St. Wendel estimated market values
as provided by the Steams County Assessor's office. Tax-exempt
property shall be excluded from the total estimated market value.
(c) Change Coverage Area. In the event that a contributing member
loses land mass as a result of annexation,it shall be the
responsibility of that contributing member to notify the Fire Board
of the reduced coverage area.
i. If the contributing member loses land mass after the budget
is adopted,that member shall be responsible for the apportionment
based on the adopted budget,until such a time that the budget for
the following year is set.
ii. The contributing member losing land mass shall continue to
pay apportionment for the lost land mass on a declining
contribution rate. For the first year following the loss of land,the
contributing member shall pay 80%of an apportionment based on
the estimated market value of the land mass lost. For the next four
years the contributing member shall pay an apportionment on the
same lost estimated market value at a declining rate,decreasing
20%each until the reduced apportionment reaches 20%. See
Exhibit A for an example.
6.4 Fund Distribution. Funds shall be disbursed by the St.Joseph City
Clerk/Administrator/Treasurer only for the purposes defined in Section 5
of this Agreement. The Advisory Fire Board shall request a quarterly
accounting of this fund from the City Clerk/Administrator's office and
such accounting in report form shall show a record of receipts and
disbursements.
7.0 USE OF EQUIPMENT
7.1 Equipment. The equipment jointly purchased shall be used within the
designated area of St.Joseph City and St. Joseph Town,and St. Wendel
Township and not elsewhere except as follows:
(a) In adjacent areas where a fire or emergency may spread to any city or
town.
(b) To assist neighboring fire departments as may be mutually agreed
under a reciprocal agreement with such fire department.
(c) Any area adjacent to the city and St. Joseph Town with which a
contract for protection exists at the time this agreement is executed.
7.2 Minimum Standards. It shall be the duty of the City Council of the City of
St. Joseph to provide volunteers in sufficient numbers to maintain a staff
of firefighters to answer emergency calls and to operate all available
equipment in such a manner so as not to fall below the minimum standards
set forth in the National Fire Protection Association(NFPA)Standards.
7.3 Membership._The St.Joseph City Council shall appoint or approve
persons residing in the Fire Service District for membership in the
volunteer fire department.
7.4 Responsible Party. The dispatching and operation of the emergency
equipment shall be in charge of the Chief of the Fire Department,or in
his/her absence shall be in the hands of the assistant chief. If neither is
available,the person previously appointed for this purpose shall be in
charge. The volunteers shall answer emergency calls in the order of their
priority without regard to the authority of the person giving the alarm.
8.0 FIREFIGHTERS' RELIEF FUND
All funds received by either St.Joseph, St. Joseph Town or St. Wendel for the
Firefighters Relief Fund shall be set aside for that purpose only and shall not be used as a
part of the Joint Operating Fund.
9.0 LIABILITY—GOVERNMENTAL FUNCTIONS —PROTECTIVE CLAUSES
9.1 Governmental Functions. In all of the joint agreements defined in this
contract,the parties to the agreement shall be deemed to be exercising
their governmental functions so that each shall not be liable to the other
for any negligence of its officers,employees,firefighters or agents.
9.2 Liability. Specifically,without limiting the effect of the foregoing
language in the preceding paragraph,the St.Joseph and St.Joseph Town,
and its officers,employees and firefighters shall not be liable for any of
the following acts or omissions: Failure to answer an emergency call or
failure to answer an emergency call promptly;for any trespass or damage
to persons or property whether necessary or unnecessary in connection
with going to,returning from any fire or rescue call,or in serving at any
fire or rescue pursuant to a call.
9.3 Protective Clauses. The volunteers under the direction of the Fire Chief or
his assistant,shall always leave part of the equipment and sufficient
firefighters to operate such equipment available for fighting fires in the
community which is not being served by an emergency or emergency call.
As an illustration,in the event of an emergency occurring in St. Wendel, •
sufficient equipment and firefighters shall be left in the St.Joseph City
limits for the purpose of fighting any fire that may arise within the City or
St. Joseph Town limits during the time the emergency in St. Wendel is
being managed. The Fire Chief,or his assistant,shall also have full and
complete authority to withdraw any emergency equipment from an
emergency in progress in the event that a more serious emergency shall
occur in an area served by the fire department during the progress of the
emergency.
10.0 LEVY REQUIREMENT AND DEFAULTS
10.0 Levy Requirement. The City Council shall annually raise a tax levy or
otherwise provide sufficient funds to pay all of its obligations under this
Agreement. The St.Joseph Town Board and St. Wendel Town Board
shall annually recommend a levy to the voters of the Town at its annual
meeting to raise by tax levy or otherwise sufficient funds to pay all of its
obligations under this contract.
10.1 Default._In case of defaults of over sixty(60)days in the making of any
payments due for the Joint Operating Fire Fund,it is agreed that a penalty
of an additional one and one half(1 V2%)percent per month shall be added
to each payment which is more than sixty(60)days in default. It is hereby
agreed that emergency service to the defaulting governmental unit may be
discontinued at the request of the Advisory Fire Board until the default is
removed.
11.0 ADVISORY FIRE BOARD
11.1 Authority._An Advisory Fire Board has previously been established by St. -
Joseph. This Board will facilitate the performance of this contract through
its life. Said Board shall have powers specifically given in any other
article of this contract and shall have power to make recommendations to
the City Council and St.Joseph Town Board to improve cooperation and
efficiency in carrying out the intent of this contract and to make
recommendations for amendments and supplements to this contract.
11.2 Membership. The membership of said board shall consist of one members
from St.Joseph,St.Joseph Town, St. Wendel and the Fire Chief. The
City Administrator shall serve as the Administrator to the Board. Each
Contributing Member shall be responsible for appointing their
representative to the Board.
11.3 Joint Fire Board Meetings._Said Board shall have no less than three(3)
regular meetings each year. The first quarterly meeting shall be held on
the first Wednesday in February of each year at a time to be determined by
the Board. The remaining quarterly meetings shall be held on the first
Wednesday of May,August,and November of each year,at a time to be
determined by the Board. Unless such board fixes a different meeting
place and date,the meeting shall be held at the St.Joseph Community Fire -
Hall in the City of St.Joseph on said dates. The Board is not required to
meet if the Board does not have business to conduct. Each jurisdiction
and the Fire Chief shall have one vote on the Fire Advisory Board.
12.0 TERM OF THIS CONTRACT
12.1 Contract Terns This contract shall expire July 1,2022 or at an earlier date
if either St.Joseph Town or St. Wendel notify the other part in writing at
least one year in advance of its intended cancellation of this agreement.
Notice must be received prior to establishing the budget for the year
preceding the intent to cancel. This contract may be renewed for an equal
period of time at the option of the parties to the agreement.
12.2 Property Ownership, On any termination of the contract,all of the
property acquired during the life of the agreement shall belong to the City
and the St.Joseph Town as identified by Section 3 of this Agreement.
(a). Upon termination of this contract all of the property jointly
acquired shall belong to the remaining party and the party
requesting termination shall be compensated in money for its fair
share of the value of the property at the time of termination in
proportion to the estimated net tax capacity of the respective
parties at the time termination is accomplished.
(b) If the parties cannot arrive at a fair value between them within six
(6)months after termination is requested,the matter shall be
submitted to binding arbitration pursuant to the terms of Minnesota
Statutes Chapter 572.
12.3 Cancelation._If St. Wendel cancels the agreement,or if the agreement is .
not renewed by either party,or if any one party refuses to renew the
contract,then and in those events,St. Wendel shall not be reimbursed for
any contributions made to the fire department for purchases,maintenance
or otherwise.
IN TESTIMONY WHEREOF,the parties have hereunto set their hands and seals
this pf,A day of / , 2016.
CITY OF ST. JOSEPH
By_ i 4- 0 ,..1,, "4-4-4(
Mayor
r ler A+ i istratgfr
a
TOWN OF ST. WENDED
•
By ---
Chair of Town Board
By ► , 0 /
Town Clerk -
ST.JOSEPH TOWN
By ft, ., _
lair of Town B. _ _
d
By� O it Y!).
Town Clerk `'�
EXHIBIT A
Note: For this Exhibit the following assumption is used: The Ciry of Waite Park annexes an area with a total
estimated market value of$33,839,000. In 2017 St.Joseph Town would he allocated using the estimated market
value as lithe annexation did not occur.For the next four year.St.Joseph Town would pay a reducing
apportionment based on the market value that was lost, reducing 20%each year. The assumption also assumes a
static budget.
Estimated Market A'alaes
Before 4nnexanon After,inneration tSJT Loss of S 33.539.000,
City of St Joseph 5 306,246,900 4'44°o City S 306,246,900 50.0'0o
St Joseph Township S 202,456 800 31 370e St JOS 168,641 800 2'5700
St Wendel Township S 136,'89,100 21 19°0 St.V S 136,789,'00 22.36°o
Esnmared Impact of TTP.innexanoa•Current Ftre Contrnbueon
Before Annexation Operation Contrib Debt Contrtb Total 2016 Conmb
City of St.Joseph 5 IO2.520,20 S 44 164 46 5 14'284 60
St.Joseph Township S 6','92.12 S 29,600-72 S 91,392 84
St Wendel Township S 45,192 64 5 19,994.88 S 65,'8'.52
5 216,104 95 5 94360 00 S 310,464 96
Ifro.4nne atiom
City of St Joseph 5 101.901 23 S 47.113.95 S 155,015 18 'P S 7,730 58
St Joseph'Townstip S 60,01236 S 26.203" S 86,21613 4. S x,1,176"1?
St Wendel Township $ 48,191.42 S 21,042 00 S 69,233 42 '( S 3.445 90
S 216,105 01 5 94.359 12 S 310.464.-3
Year 1
City of St.Joseph S 306 246,900 00 4'44°0 5 148 404 5"
St.Joseph Township S 168,64".800 00 26 1300 S 81,725 25
100% St.Joseph Township-Tax Sharing S 33,839,0001x0 5 24°o S 16 398 OS S 98.123 33
St Wendel Township S 136.'89,'00.00 21 19°o S 66.28"09
S 645.523,400 00
Total Budget S 312,51500
Year 2 •
City of St Joseph S 306,246,900.00 4'84°0 S 149,663 23
St Joseph Township S 169,986,800 00 26 56°a S 83.0'2'5
80!. St.Joseph Township-Tax Sharing S 2.',0'1,200 00 4.23°o S 13,229 '3 S 96.302 48
St Wendel Township S 136,"S9,100 00 21 3760 S 66.549 29
S 640,094,600 00
Year 3
City of St.Joseph S 306,246,9000 48.36°o S 151,262.55
St.Joseph Township S 169,986,800 00 26 54°,, 5 883.960 48
60•. St.Joseph Township-Tax Sharilg S 20,303,400 00 3.21°o S 10.025.33 S 93,988 80
St Wendel Township S 136.,189,'00 00 21 60°0 S 67,563 65
S 633,326,80000
Year 4
City of St Joseph S 306,246,900 00 48.8869 S 152.895 68
St Joseph.Township S 169,959 80 00 2'13°0 S 54.568 4'
40% St Joseph Township-Tax Sharing S 13.535,600 00 2 16°o S 6.75-'3 S 91,626 20
St Wendel Township 5 136,78+9,100 00 21 83% S 68 293 11
S 626,562000 00
Year 5
City of St Joseph 5 306,246,900.00 49.41°o S 154.565 22
St Joseph Township S 169,989,800 00 2'43°0 S 85,"9' 19
20% St Joseph Township-Tax Slum* S 6.'6'.500 00 1 09°0 5 3.415-6 S £9 210 95
St.Wendel Township S 136,'89, 00 00 22 0'°0 S 69.038 84
S 619.'94 200 00