HomeMy WebLinkAbout2019 [07] Jul 01 July 1, 2019
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, July 1, 2019 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of
allegiance.
Members Present: Mayor Rick Schultz. Councilors Brian Theisen, Bob Loso, Troy Goracke.
Administrator Judy Weyrens.
Citv Reqresentatives Present: City Engineer Randy Sabart, Police Chief Dwight Pfannenstein,
Community Development Director Therese Haffner, Finance Director Lori Bartlett
Others Present: Anthony Milostan
Public Comments: None
Approve Aqenda: Loso made a motion to approve the agenda. The motion was seconded by
Theisen and passed unanimously by those present.
Consent Actenda: Loso made a motion to approve the consent agenda with the changes to the
minutes as noted; seconded by Schultz and passed unanimously by those present.
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c. Pay Application—Authorized the Mayor to execute Pay Application No. 4,for the West MN Street
Trail and authorize payment in the amount of$313,285.44.
d. Outdoor Liquor Event—Authorized the Mayor and Administrator to execute the Temporary
Outside Liquor License for Bad Habit on September 27, 2019.
e. Grant Acceptance—Authorized execution of the Professional Services Agreement between
Stearns County Human Service Board and the City of St.Joseph/Waite Park accepting grant
funding for creating a Bike Share Program.
f. Memorandum of Understanding—Authorized the Mayor and Administrator to execute the
Memorandum of Understanding with Ratcliff Development LLC acknowledging the requirement to
pay for the future sidewalk cost abutting the property being developed.
g. Agreement Regarding MOU—Authorized execution of an agreement regarding MOU regarding
Country Manor to clarify obligations have been completed.
Police Officer Oath of Office—Anthonv Milostan: Mayor Schultz administered the Oath of office to Officer
Anthony Milostan and welcomed him to the St. Joseph staff. Milostan thanked the City Council for employing
him and stated that he was with most recently working for the City of Albany as a Police Officer and looks
forward to serving the residents of St. Joseph.
Public Hearina—Easement Release. 406 MN St E:Weyrens stated the City received a request to contain an
easement for property located at 406 MN ST E. Currently there is a blanket easement across the entire parcel
dated back to 1972 when water and sewer were installed. After staff review, it was determined that the
easement can be confined to a 30' easement. Since the easement is recorded on a plat, it is considered public
right of way and can only be released through the public hearing process.Therefore, Schultz opened the public
hearing.
As no one present wished to speak, Schultz closed the public hearing.
Loso made a motion authorizing the Mayor and Administrator to execute the Certificate of Compliance
confining the sanitary sewer easement recorded in 1972 contingent upon review by the City Attorney
and City Engineer.The motion was seconded by Theisen and passed unanimously by those present.
Committee Reports. EDA: Schultz reported that Trobec's Bus Service presented their plans to relocate their
business to St. Joseph and are requesting Tax Abatement. The EDA approved their request.Additionally, the
CVB is launching their marketing campaign and working on their budget items.Their budget request for 2020
will take into account additional marketing strategies. The EDA approved their preliminary budget for 2020.
July 1, 2019
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Denartment Reports. Police Deaartment: Chief Pfannenstein stated the hiring of Milostan brings their
department up to full staff. Over the past year, Pfannenstein has worked to keep overtime and comp time to a
minimum in order to stay within budget.The department is busy over the summer at events throughout the Ciry.
Pfannenstein also reported on the following:
• The department is working on getting an updated key holder list in order to have the most current
contacts for the businesses in the Ciry.
• Update outdated training for the officers.
• Partner with Stearns County on providing the o�cers'training with opioid overdoses.
• New to the department is an equipment checklist. Every officer will sign off on all the equipment they
receive while working for the City and will be required to turn it all back in when they leave the City.
• There has been vandalism in a few areas in the City and the department is working on a few leads.
Currently the City does not have a hotline. Pfannenstein stated that people should call 911 if they see
anything. If reporting after the fact, call the City's Police Department number, 320-363-8250.
Deaartment Reqorts,Administrator:Weyrens reported that staff is busy sending out compliance notices
regarding weeds. Rental license renewals are in full swing, and the assessment notices were sent for the 2019
Street Improvement Project.
Department Reports. Public Works: Sabart reported the MN Street Trail is close to being completed.
Administrator Reports, 2020 Budaet:Weyrens suggested the Council begin discussing the proposed
maintenance facility. To help facilitate the process, Weyrens recommended the Council establish a
subcommittee consisting of the Public Works Director, a maintenance staff member, the Finance Director
until a new administrator is hired and two members of the City Council. Schultz questioned Loso and
Theisen if they would be willing to serve on this committee to which they agreed.
Administrator Reports. Outdoor Lipuor Event—Bad Habit:Weyrens reminded the Council that they tabled
action on the outdoor permit request of Bad Habit for an event to be held on September 14, 2019 to
further review the parking plan. Pfannenstein stated he discussed parking with Aaron Reiland, owner of
Bad Habit, and instead of fencing off the entire parking lot, they will fence in only 8 parking stalls. It would
be an extension of off their existing fence.
Schultz made a motion authorizing the Mayor and Administrator to execute the Temporary
Outside Liquor License for Bad Habit for an event to be held on September 14,2019.The motion
was seconded by Theisen and passed unanimously by those present.
Update on Office Staffinq: Weyrens provided the Council with a transition plan for herself as she moves
out of the Administrator role. Schultz suggested having a special meeting to go over the outstanding
tasks and to come up with a concrete transition plan for Weyrens.
Schultz made a motion approving Therese Haffner as the Interim City Administrator effective July
13,2019.The motion was seconded by Theisen and passed unanimously by those present.
Custodian Hire:Weyrens reported two applications were received and staff recommends hiring Dave
Konz. In the event he does not accept the position, then the recommendation would be to hire John
Anderson. Loso made a motion accepting the recommendation to hire Dave Konz as the part-time
custodian for the government and community center. In the event Konz does not accept,then the
offer will be extended to John Anderson.The motion was seconded by Schultr and passed
unanimously by those present.
Mavor Reports: No reports.
Bartlett invited the public to an open house for Judy Weyrens' Retirement on Friday, July 12th from 2-4PM
at the St. Joseph Government Center.
July 1, 2019
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Adiourn: Loso made a motion to adjourn at 6:37 PM; seconded by Schultr and passed
unanimously by those present.
j
Rick Schultz
Mayor