HomeMy WebLinkAbout[08a] Agreement for Prof. Services - MN Streetscape
November 14, 2019 RE: St. Joseph, Minnesota
2020 Minnesota Street Streetscape Study
SEH No. STJOE 152327 10.03
Honorable Mayor and City Council
c/o Mr. Kris Ambuehl, Administrator
City of St. Joseph
75 Callaway Street E
PO Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between St. Joseph, Minnesota, Owner,
and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing study phase
services in connection with streetscape revitalization improvements along the south side of an
st
approximate three block area of the south side of Minnesota Street, between Chapel Lane and 1 Avenue
SE (hereinafter called the ÐProjectÑ).
Our services will consist of the following, all as set forth in this letter and the Agreement for Professional
Services between SEH and St. Joseph, Minnesota dated July 1, 2006.
Task 1 Î Existing Streetscape Analysis
1.1 Review Existing Conditions:
Conduct a site visit to review and photograph the existing streetscape along the south side of Minnesota
st
Street between Chapel Lane an 1 Avenue SE including:
Layout/configuration.
Paving materials.
Plant materials.
Furnishings.
Signs (memorial and regulatory).
Lighting.
Utilities (if any).
Curbing (planter and street).
ADA facilities.
1.2 Analyze and Document Existing Conditions:
Use available aerial photography, site photos, notes and discussion with City staff to document existing
streetscape conditions / issues such as:
Pavement dipping, heaving and cracking.
Tree curbing.
Tree condition, shape, size, etc.
ADA detectable warning features.
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is 100% employee-owned | sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax
Honorable Mayor and City Council
November 14, 2019
Page 2
Task 2 Î Streetscape Revitalization Options
2.1 Recommendations:
Prepare up to three options for revitalizing the downtown streetscape and describe the proÓs and conÓs in
text and schematic-level illustrations.
2.2 Opinion of Probable Construction Costs:
Prepare schematic-level opinions of cost for each of the developed streetscape revitalization options. The
opinions of cost will include a contingency percentage to reflect that they are based on available aerial
photography and select field measurements rather than a physical topographic survey.
Assumptions:
Our services do not include conducting public engagement activities (ex. community meetings/open
house), though such services can be provided as an Additional Service.
We will also furnish such Additional Services as you may request or as required.
You will pay us a fee for our services, currently estimated to be $16,350.00, in accordance with Exhibit C-
1, Hourly Basis method.
Payment for Additional Services shall be based on the time required to perform the services and the
billable rates for the principals and employees engaged directly on the Project, plus charges for expenses
and equipment, all in accordance with Exhibit C-1, Hourly Basis method.
We will start our services promptly after receipt of your authorization. We estimate our services will be
completed after ten (10) weeks. If there are delays in the Project that are beyond our control, you agree to
grant additional time to complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early
date. We will endeavor to work within those limitations. If you request, we will submit periodic estimates of
cost to give you our opinion of the probable cost of the Project. Where appropriate, if the estimated cost
exceeds the budget, we will either request an adjustment in the budget or suggest a revision in the extent
or quality of the Project to assist in bringing construction cost back within the budget. We do not
guarantee that our opinions of probable construction cost will not differ materially from negotiated prices
or bids. If you wish greater assurance as to probable construction cost or if you wish formal estimates, an
independent cost estimator should be employed as provided in Section IV.A. of the Agreement and in
Exhibit B.
Honorable Mayor and City Council
November 14, 2019
Page 3
This letter and the Agreement for Professional Services along with Exhibits C-1 and C-2 dated July 1,
2006, represent the entire understanding between you and us in respect of the Project and may only be
modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement,
please sign the enclosed copy of this letter in the space provided below and return it to us.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
(Lic. MN)
mrb
p:\\pt\\s\\stjoe\\152327\\1-genl\\10-setup-cont\\03-proposal\\2019.11.14 l city suppl ltr agree mn streetscape study.docx
Accepted by: City of St. Joseph, Minnesota
By: ____________________________________ Date: _______________________________
Authorized Client Signature
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