HomeMy WebLinkAbout[12c] Finance Department Report
LORI BARTLETT
FINANCE DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: December 16, 2019
SUMMARY
The Finance Department has been finalizing the budget, fee schedules and capital plans. The
department is also finishing up the following licenses: refuse hauler, liquor licensing, amusement permits.
Open gym has been busy some nights, few visitors on Saturdays. Some families are requesting volleyball
equipment and a local Cub Scout pack held a meeting during open gym. Staff collecting payroll forms to set up
2020 deductions. Lori provided Kris with wage and benefit negotiation information. Working with Public
Works to update the water meter reading equipment and reconciling water/sewer usage with the billing system.
Vehicle maintenance and repair costs tracking system set up. Safety training tracking updated. Cable Access
and Marquee signs updated regularly with upcoming events. Setting up cell phones on FirstNet system –
transfer from Verizon. DEED housing grant tracking and BDPI grant reimbursements requested. Finance met
with CSB/SJU accounting students to a class project to review internal controls. The students provided a
thorough and good feedback. A wonderful collaboration with the Colleges.
STAFF
Meet bi-weekly with staff to go over current and upcoming tasks and discuss any issues that have come
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up. Hannah, Finance Tech, started on November 20 and has hit the ground running. She comes from the City
of Rogers where she worked as their accountant for five years. Some vacation days scheduled over the
holidays.
UPCOMING MEETINGS & EVENTS
Staff is preparing for year-end reporting and starting to prep for the March audit. Tentative audit dates
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are as follows: February 6 preliminary, March 16-20 regular field work. The Nov/Dec utility bills will be
mailed in early January along with the city newsletter. Park scheduling for 2020 opens the first business day in
January. This is always a busy time for us. Residents are eager to book their graduation, wedding, reunions and
holiday gatherings for the dates they want. The peak dates book quickly. Finance will assist with upcoming
elections and working on tasking. Open gym and warming house schedules for Jan/Feb are being prepared.
Finance is assisting with finding staff for the warming house.
-LORI