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Home My WebLink About2006 May 03 St. Joseph Volunteer Fire Department ST. JOSEPH, MINNESOTA 56974 Office of the Chief Fire Advisory Board Meeting St. Joseph Fire Station Wednesday, May 3rd, 2006 at 6:00 PM 1. Call Meeting to order 2. Approve January minutes 3. Financial Report 4. Old Business A. Personnel carrier (update) B. DAMA boxes on township businesses C. 800 MZ Radio status D. St Wendel Township contract E. Compensation Issues F. Other 5. New Business A. St. Joseph City/ Township contract B. Set Budget meeting C. Township address issues D. Election Locations E. Other 6. Adjournment Thank you Randy Torborg, Fire Chief DRAFT January 25, 2006 Page 1 of 2 Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St. Joseph and St. Wendel met in regular session on Wednesday, January 25, 2006 at 6:00 PM in the St. Joseph Community Fire Hall. Members Present: Fire Chief Randy Torborg, City of St. Joseph Representative Richard Carlbom, St. Joseph Township Representative Matt Symalla. City Administrator Judy Weyrens. Others Present: Assistant Fire Chief Terry Loso Minutes: Carlbom made a motion to accept the minutes of November 9, 2005 as presented. The motion was seconded by Torborg and passed unanimously. Financial Report: Weyrens presented the Board with the Financial Statement for October 1 through December 31,2005. Weyrens stated that the report is based on the un-audited revenues and expenditures. The fund balance will change after the audit as accounts payable, receivable, transfers and interest is recorded. Once the audit is complete a final report will be presented to the Board. The following is a summary of the 2004 financial statement: Revenues: Expenses $ 41,417.37 ( 104,152.27) Fund Balance 12/31/05 $ 458,950.60 Carlbom made a motion to the third quarter financial reports as presented; seconded by Torborg and passed unanimously. OLD BUSINESS Community Room Caroetinq: Torborg reported that the carpeting has been replaced in the Community Meeting Room of the Fire Facility. The expenditure had previously been approved by the Fire Board. Personnel Carrier: Torborg stated that previously the Fire Department had applied for a FEMA grant to purchase a personnel carrier. The vehicle is needed to transport fire fighters to incidents and to training. Since the grant was denied, Torborg requested authorization to proceed with the purchase of the personnel carrier. Carlbom made a motion authorizing the purchase of a personnel carrier not to exceed $ 25,000. The motion was seconded by Symalla and passed unanimously. DAMA Boxes: Torborg stated that progress has not been made regarding the DAMA Boxes in the Industrial Park. Torborg stated that the Building Official indicated that a letter had been sent to the property owners and she did not receive compliance from the majority of property owners. During the discussion it was determined that the letter most like was mailed to the contractor not the current property owner. Torborg questioned whether or not the Building Inspector could hand deliver the notices to non compliant properties. Symalla stated that he would check into the situation and report back. Sf. Wendel Fire Contract: Torborg reported that Sf. Wendel will be reviewing the Fire contract on February 6,2006. Weyrens stated that she will attend the Board meeting to answer any questions. NEW BUSINESS State Fire Conference: Torborg requested authorization to send two fire fighters to the State Conference as in the past. Carlbom made a motion authorizing the expenditure to send two fire fighters to the annual conference as requested. The motion was seconded by Symalla and passed unanimously. Fire Chief Compensation: The Fire Board discussed the previous request of Torborg to be compensated for cell phone and mileage. The Board concurred that reimbursable expenses should be reimbursed as per the policy of the City of S1. Joseph. Therefore, Carlbom made a motion to reimburse Torborg cell DRAFT January 25,2006 Page 2 of 2 phone and mileage expenses as allowed under the City of St. Joseph Personnel Policy. The motion was seconded by Symalla and passed unanimously. Fire FiQhter 2 TraininQ: Torborg stated that five fire fighters have expressed interested in attending Fire Fighting 2 Training. This training is not required to qualify for the 81. Joseph Fire Department but would be an asset to members attending. The cost of training is approximately $ 300 per fire fighter or $ 1,500 for those requesting to attend. Carlbom made a motion to authorize the attendance of five fire fighters to Fire Fighter 2 training as requested. The motion was seconded by Symalla and passed unanimously. Fire Inspections: Torborg reported that he will be requesting the City to consider amending the Ordinance to allow for fire inspections of assembly places such as churches and liquor establishments. This issue came to light when the former lighthouse was transferred to Dave Trobec. The facility was to be converted to an events center and did not have a fire suppression system. The required system has since been installed but it was a lengthy process. Equipment Replacement: Torborg reported that some of the fire gloves are in dire need of replacement to which Symalla made a motion to authorize up to $ 1,000 for glove replacement as determined by the Fire Chief. The motion was seconded by Torborg and passed unanimously. Adiourn: Symalla made a motion to adjourn at 7:00 PM; seconded by Torborg and passed unanimously. Judy Weyrens Administrator January 1, 2006 Joint Operating Fire Report 1 st Quarter January 1 through March 31 , 2006 Monthly Revenue St. Joseph Township St. Wendel Township City of St. Joseph College of S1. Benedicts Grants Fire Hall Rent Interest Fire Fighting Reimb Monthly Expenditure 1 st Quarter Fire Fund Summary 28,669.50 9,578.06 19,212.19 15,000.00 1,075.00 1,882.75 2,756.18 42,510.07 Beginning Operating Balance Less: Equipment Reserve Building Fund Maintenance Fund Debt Service Relief Operating Funds Balance 458,950.60 78,173.68 {42,51 0.07) 494,614.21 (75,000.00) (50,400.00) (5,633.29) (150,000.00) 213,580.92 City of St. Joseph Fire Depart 1st Quarter Revenue Page 1 SOURCE MTD MTD MTD SOURCE Descr Budget Rev 1 CurYr 2 CurYr 3 CurYr Balance FUND 105 Fire Fund 33400 State Grants and $65,000.00 $0.00 $0.00 $0.00 $65,000.00 34202 Special Fire $237,500.00 $22,898.91 $19,212.19 $15,408.65 $179,980.25 34203 Fire Fighting $500.00 $500.00 $0.00 $500.00 -$500.00 34781 Fire Hall Rental $2,000.00 $400.00 $350.00 $325.00 $925.00 36210 I nterestEarnings $6,000.00 $1,882.75 $0.00 $0.00 $4,117.25 36230 Contributions from $0.00 $0.00 $15,000.00 $0.00 -$15,000.00 36260 Surplus Property $0.00 $0.00 $0.00 $0.00 $0.00 36300 Reimbursement $0.00 $0.00 $1,696.18 $0.00 -$1,696.18 FUND 105 Fire Fund $311,000.00 $25,681.66 $36,258.37 $16,233.65 $232,826.32 $311,000.00 $25,681.66 $36,258.37 $16,233.65 $232,826.32 City of St. Joseph Fire Depart 1st Quarter Expenditures Page 1 Budget MTO MTO MTO YTO OBJ OBJ Oeser Exp 1 CurYr 2 CurYr 3 CurYr Expense FUND 105 Fire Fund DEPART 42210 Fire Administration 103 Legislative Bodies $100.00 $0.00 $0.00 $0.00 $0.00 151 Workers Compo $6,000.00 $0.00 $0.00 $0.00 $0.00 200 Office Supplies $500.00 $0.00 $0.00 $0.00 $0.00 215 software support $1,200.00 $0.00 $0.00 $0.00 $0.00 220 Repair and Maint $300.00 $122.06 $0.00 $0.00 $122.06 301 Audit & $8,000.00 $0.00 $0.00 $0.00 $0.00 304 Legal Fees $1,000.00 $0.00 $0.00 $0.00 $0.00 305 Medical & Dental $5,000.00 $0.00 $0.00 $162.00 $162.00 322 Postage $200.00 $80.60 $0.00 $0.00 $80.60 340 Advertising . $100.00 $0.00 $0.00 $0.00 $0.00 432 Team Building $1,000.00 $0.00 $0.00 $0.00 $0.00 446 License $100.00 $0.00 $0.00 $0.00 $0.00 581 Computer $1,000.00 $0.00 $0.00 $0.00 $0.00 582 Computer Software $250.00 $0.00 $33.49 $0.00 $33.49 DEPART 42210 Fire $24,750.00 $202.66 $33.49 $162.00 $398.15 DEPART 42220 Fire Fighting 101 Salaries $69,000.00 $0.00 $0.00 $0.00 $0.00 122 FICA Contributions $4,300.00 $0.00 $0.00 $0.00 $0.00 125 Medicare $1,000.00 $0.00 $0.00 $0.00 $0.00 210 Operating $1,800.00 $47.44 $124.88 $206.11 $378.43 211 AWAIRE Supplies $400.00 $0.00 $0.00 $0.00 $0.00 220 Repair and Maint $2,000.00 $601.73 $0.00 $0.00 $601.73 240 Small Tool & $2,000.00 $0.00 $0.00 $0.00 $0.00 361 General Liability $18,000.00 $0.00 $0.00 $17,750.00 $17,750.00 384 Refuse Disposal $700.00 $55.48 $0.00 $110.96 $166.44 447 State Aid $20,000.00 $0.00 $0.00 $0.00 $0.00 448 Pension Relief $5,000.00 $0.00 $0.00 $0.00 $0.00 580 Other Equipment $20,000.00 $0.00 $0.00 $0.00 $0.00 584 Equipment $10,000.00 $0.00 $0.00 $0.00 $0.00 585 Firefighter $10,000.00 $508.55 $803.00 $0.00 $1,311.55 DEPART 42220 Fire Fighting $164,200.00 $1,213.20 $927.88 $18,067.07 $20,208.15 DEPART 42240 Fire Training 104 Taxable Per Diem $2,500.00 $0.00 $0.00 $0.00 $0.00 122 FICA Contributions $150.00 $0.00 $0.00 $0.00 $0.00 125 Medicare $50.00 $0.00 $0.00 $0.00 $0.00 331 Travel & $5,000.00 $80.00 $100.00 $0.00 $180.00 433 Dues & $1,000.00 $413.00 $25.00 $0.00 $438.00 443 Personnel $6,000.00 $100.00 $4,515.00 $4,190.00 $8,805.00 DEPART 42240 Fire Training $14,700.00 $593.00 $4,640.00 $4,190.00 $9,423.00 DEPART 42250 Fire Communications 230 Repair & Maint $1,000.00 $0.00 $32.07 $158.02 $190.09 321 Telephone $1,500.00 $234.11 $145.67 $278.46 $658.24 580 Other Equipment $1,500.00 $0.00 $0.00 $0.00 $0.00 DEPART 42250 Fire $4,000.00 $234.11 $177.74 $436.48 $848.33 DEPART 42260 Fire Repair Service 220 Repair and Maint $3,000.00 $0.00 $0.00 $860.23 $860.23 DEPART 42270 Medical Services '.t 210 Operating $1,000.00 $0.00 $375.32 $89.68 $465.00 230 Repair & Maint $500.00 $0.00 $0.00 $0.00 $0.00 580 Other Equipment $500.00 $0.00 $0.00 $0.00 $0.00 City of St. Joseph Fire Depart 1st Quarter Expenditures Page 2. Budget MTO MTD MTO YTO OBJ OBJ Oescr Exp 1 CurYr 2 CurYr 3 CurYr Expense DEPART 42270 Medical $2,000.00 $0.00 $375.32 $89.68 $465.00 DEPART 42280 Fire Station and Building 220 Repair and Maint $5,000.00 $152.00 $0.00 $509.74 $661.74 300 Professional $600.00 $0.00 $0.00 $0.00 $0.00 381 Electric Utilities $5,500.00 $460.32 $498.14 $442.26 $1,400.72 383 Gas Utilities $6,000.00 $1,187.58 $1,230.03 $805.09 $3,222.70 530 Improvements $2,500.00 $0.00 $0.00 $0.00 $0.00 DEPART 42280 Fire Station and $19,600.00 $1,799.90 $1,728.17 $1,757.09 $5,285.16 DEPART42281 Community Room 210 Operating $500.00 $48.30 $0.00 $0.00 $48.30 220 Repair and Maint $3,000.00 $101.75 $0.00 $4,527.00 $4,628.75 300 Professional $1,500.00 $165.00 $0.00 $180.00 $345.00 DEPART 42281 Community $5,000.00 $315.05 $0.00 $4,707.00 $5,022.05 FUND 105 Fire Fund $237,250.00 $4,357.92 $7,882.60 $30,269.55 $42,510.07 $237,250.00 $4,357.92 $7,882.60 $30,269.55 $42,510.07 City of St. Joseph Fire Check Register Page 1 Check # Search Name Comments Amount DEPART OBJ Period 1 January DEPART 42210 Fire Administration 036817 LEE'S ACE HARDWARE maint supplies $122.06 42210 220 036757 POSTMASTER POBox rental $26.00 42210 322 036767 ST. JOSEPH FIRE DEPARTMENT postage $54.60 42210 322 DEPART 42210 Fire Administration $202.66 DEPART 42220 Fire Fighting 036812 JM GRAYSTONE OIL CO., INC . Dee charges $47.44 42220 210 036793 ALEX AIR APPARATUS, INC annual air compressor $601.73 42220 220 036795 ALLIED WASTE SERVICES Jan usage $55.48 42220 384 036747 MN DEPART. OF NATURAL RESOURCE 5 pump backpack $508.55 42220 585 DEPART 42220 Fire Fighting $1,213.20 DEPART 42240 Fire Training 036718 FREEPORT FIRE DEPT 8 attended Jan 16 mtg $80.00 42240 331 036725 CENTRAL MN FIRE AID ASSOC. 2006 membership $50.00 42240 433 036750 MN STATE FIRE CHIEFS ASSN 2006 8 membership $305.00 42240 433 036767 ST. JOSEPH FIRE DEPARTMENT Smoke Eater $18.00 42240 433 036815 LAKE REGION FIREFIGHTERS ASSOC 2006 Membership $40.00 42240 433 036791 WILLMAR FIRE DEPARTMENT Training B Randall, S $100.00 42240 443 DEPART 42240 Fire Training $593.00 DEPART 42250 Fire Communications 036774 TDS METROCOM telephone $101.45 42250 321 036777 US CABLE internet $40.55 42250 321 036778 VERIZON WIRELESS Fire Dept cell $45.56 42250 321 036846 US CABLE internet access - Feb $46.55 42250 321 DEPART 42250 Fire Communications $234.11 DEPART 42280 Fire Station and Building 036829 PRECISE REFRIGERATION INC repair flame sensor $152.00 42280 220 036849 XCELENERGY Jan usage $460.32 42280 381 036849 XCELENERGY Jan usage $1,187.58 42280 383 DEPART 42280 Fire Station and Building $1,799.90 DEPART 42281 Community Room 036840 STRATEGIC EQUIPMENT can liners, cups $48.30 42281 210 036756 PHILIPPI PLUMBING/HEATING LLC closet repair kit-men's $101.75 42281 220 036739 LOSO, ANDREW cleaning of fire hall - $165.00 42281 300 DEPART 42281 Community Room $315.05 Period 1 January $4,357.92 Period 2 February DEPART 42210 Fire Administration 036917 LOWELL, THOMAS photo $33.49 42210 582 DEPART 42220 Fire Fighting. 036884 JM GRAYSTONE OIL CO., INC Jan Charges $124.88 42220 210 036899 MUNICIPAL EMERGENCY SERVICES helmets, hoods, boots $803.00 . 42220 .585 DEPART 42220 Fire Fighting $927.88 City of' St. Joseph Fire Check Register Page 2 Check # Search Name Comments Amount DEPART OBJ DEPART 42240 Fire Training 036798 DETROIT LAKES FIRE DEPARTMENT deposit for 2 rooms $100.00 42240 331 036897 MN CHAPTER IAAI T Lowell membership $25.00 42240 433 036798 DETROIT LAKES FIRE DEPARTMENT 4 - registrations for $580.00 42240 443 036946 MN CHAPTER IAAI Arson Training, $635.00 42240 443 036952 RISK'S SAFETY CONSULTING CO. 20 1 st responder $3,300.00 42240 443 DEPART 42240 Fire Training $4,640.00 DEPART 42250 Fire Communications 036928 BATTERIES PLUS 3 battery packs $32.07 42250 230 036865 VERIZON WIRELESS cell phone--Feb $45.62 42250 321 036907 TOS METROCOM telephone $100.05 42250 321 DEPART 42250 Fire Communications $177.74 DEPART 42270 Medical Services 036873 CENTRAL MCGOWAN medical oxygen $39.62 42270 210 036913 BOUND TREE MEDICAL, LLC airway kit, ob kit, hot $98.87 42270 210 036929 CENTRAL MCGOWAN medical oxygen $39.62 42270 210 036932 COMMUNITY CARE PHARMACY medical supplies $197.21 42270 210 DEPART 42270 Medical Services $375.32 DEPART 42280 Fire Station and Building 036968 XCELENERGY Feb usage $498.14 42280 381 036968 XCELENERGY Feb usage $1,230.03 42280 383 DEPART 42280 Fire Station and Building $1,728.17 Period 2 February $7,882.60 Period 3 March DEPART 42210 Fire Administration 037024 ST. CLOUD HOSPITAL Salzer, Muyres Hep B $162.00 42210 305 DEPART 42220 Fire Fighting 036995 JM GRAYSTONE OIL CO., INC fuel $161.11 42220 210 037108 WINTER, MARK bottled water $45.00 42220 210 037001 LEAGUE OF MN CITIES INS TRUST Gen Libility Premium $17,750.00 42220 361 036982 ALLIED WASTE SERVICES February usage $55.48 42220 384 037047 ALLIED WASTE SERVICES March usage $55.48 42220 384 DEPART 42220 Fire Fighting $18,067.07 DEPART 42240 Fire Training 037021 RIDGEWATER COLLEGE Haz Mat Refresher $200.00 42240 443 037090 RIDGEWATER COLLEGE Basic FF-J Crue,B $3,990.00 42240 443 DEPART 42240 Fire Training $4,190.00 DEPART 42250 Fire Communications 037011 MOTOROLA radio repair sIn $79.01 42250 230 037079 MOTOROLA repair pager sIn $79.01 42250 230 037026 TOS METROCOM telephone $100.12 42250 321 037030 US CABLE internet service $40.55 42250 321 037031 VERIZON WIRELESS cell phone-March $45.62 42250 321 037104 US CABLE Internet 4/01 thur $46.55 42250 321 037106 VERIZON WIRELESS cell phone-april $45.62 42250 321 City of St. Joseph Fire Check Register Page 3 Check # Search Name Comments Amount DEPART OBJ DEPART 42250 Fire Communications $436.48 DEPART 42260 Fire Repair Service 037049 AUTO VALUE - SAUK RAPIDS oil filter $9.67 42260 220 037049 AUTO VALUE - SAUK RAPIDS oil filters & oil $602.87 42260 220 037049 AUTO VALUE - SAUK RAPIDS oil $8.70 42260 220 037049 AUTO VALUE - SAUK RAPIDS oil $5.59 42260 220 037057 EXHAUST PROS Frieghtliner muffler $233.40 42260 220 DEPART 42260 Fire Repair Service $860.23 DEPART 42270 Medical Services 036984 BOUND TREE MEDICAL, LLC tape adhesive, burn $49.98 42270 210 037053 CENTRAL MCGOWAN medical oxygen $39.70 42270 210 DEPART 42270 Medical Services ' $89.68 DEPART 42280 Fire Station and Building 037055 COLD SPRING ELECTRIC SERVICES repair lights at fire hall $108.61 42280 220 037085 PRECISE REFRIGERATION INC repair roof top units $401.13 42280 220 037110 XCELENERGY March usage $442.26 42280 381 037110 XCELENERGY March usage $805.09 42280 383 DEPART 42280 Fire Station and Building $1,757.09 DEPART 42281 Community Room 037080 MULTIPLE CONCEPTS INTERIORS installation of new $4,527.00 42281 220 037072 LOSO, ANDREW 12-Fire Hall cleanings $180.00 42281 300 DEPART 42281 Community Room $4,707.00 Period 3 March $30,269,55 $42,510.07 FIRE CONTRACT CITY OF ST. JOSEPH/TOWN OF ST. JOSEPH AND THE TOWN OF ST. WENDEL THIS AGREEMENT, made and entered into this ~ day of , by and between the City ofSt. Joseph, a municipal corporation of the State of Minnesota, hereinafter referred to as "St. Joseph", as party of the first part and the Town of St. Wendel, a political subdivision of the County of Steams, State of Minnesota, hereinafter referred to as "St. Wendel", as part ofthe second part. It is agreed by and between the parties hereto that this agreement shall be entered into pursuant to Minnesota Statutes, Section 471.59, known as the "Joint Powers Act". WHEREAS, the City of St. Joseph and the Township of St. Joseph presently owns emergency equipment and a fire hall which has been operated by the City and its advisory board with an efficient staff of firefighters including a fire chief, an assistant chief, and volunteer firefighters who have served on a voluntary basis for many years, WHEREAS, St. Wendel wishes to contract with St. Joseph for emergency services for those sections ofSt. Wendel Township southerly of County Road #4 and Quail Road with the exception of all driveways off these roads including all of Section 16 as these areas will be serviced by another fire department, and WHEREAS, the parties to this agreement wish to provide for the joint funding of the emergency service. THE PARTIES TO THE CONTRACT AGREE AS FOLLOWS: ARTICLE I AUTHORITY This agreement has been authorized by the City Council of the City of St. Joseph, and consented to by the Town~ Board for St. Joseph Township, and authorized and agreed to by the Town Board of the Township of St. Wendel pursuant to authority of its electors. ARTICLE II FIRE PROTECTION & RESCUE SERVICE St. Joseph agrees to provide fire protection and rescue service to those sections of St. Wendel Township lying to the South of County Road #4 and Quail Road, except for buildings or residences with driveway access off either ofthe aforementioned roadways, and except for Section 16. Emergency services will be provided in accordance with the terms of this agreement. ARTICLE III PROPERTY INTEREST St. Wendel shall acquire no proprietary interest in any property or equipment purchased. All equipment shall remain the property ofthe City of St. Joseph and the Township of St. Joseph. ARTICLE IV RESERVE FUND CONTRIBUTION As further consideration for this agreement, S1. Wendel agrees to pay an annual contribution to a special fund, to be known as the "Equipment Reserve Fund". St. Wendel's annual contribution shall be based upon their proportionate share of the amount annually allocated to the Reserve Fund. The proportionate share shall be determined by the comparative net tax capacity of all areas served by the S1. Joseph Community Fire Department. Based on the amount allocated for 1996 $20,000, and St. Wendel's proportionate net tax capacity (18.07% for 1995), St. Wendel's 1996 contribution would be an estimated $3,614. The Equipment Reserve Fund is to be used only for equipment purchased by the St. Joseph Community Fire Department. It is not a maintenance fund. St. Wendel shall not acquire any proprietary interest in any property purchased with money from this fund. All payments to this fund shall be made to the City Treasurer of the City of St. Joseph. ARTICLE V MAINTENANCE AND CONTROL (A) Apparatus. Equipment shall be stored and maintained at the location of the City and the Township of St. Joseph owned Fire Hall in the City of St. Joseph. The control and ownership of the purchased equipment shall be retained by the Citv of St. Joseph and the Township ofSt. Joseph. The cost of maintenance and insurance shall be paid from an operating fund to be maintained as a separate fund hereinafter referred to as the "Joint Operating Fire Fund". .an Fire Hall. The Fire Hall shall be heated, maintained, insured and controlled by the City subject to recommendation made by the Advisory Fire Board. The cost of such heating, utilities, maintenance, including debt retirement and insurance shall be paid from the "Joint Operating Fire Fund". The cost of the heat, maintenance, utilities and insurance for the entire building shall be pro-rated on the basis of the usage of the area occupied by the emergency equipment in the complex, as compared to other non-related uses. Debt retirement shall be included annually in the Joint Operating Fire Fund Budget in an amount to fully provide for the annual debt requirements. St. Wendel shall not acquire any proprietary interest in the Fire Hall. ARTICLE VI JOING OPERATING FIRE FUND CONTRIBUTION Prior to the commencement of each calendar year of this contract, St. Joseph shall approve a budget of operating expenses for the ensuing calendar year as may be recommended by the Advisory Fire Board. St. Joseph and St. Wendel shall deposit in advance, quarterly contributions with the St. Joseph City Treasurer, who shall maintain a special fund to be known as the "Joint Operating Fire Fund". As an example, for the year 1995 St. Wendel shall contribute 18.07 per cent of the estimated quarterly cost. After the year 1996, quarterly contributions to the Joint Operating Fire fund shall be proportionate to the net tax capacity percentage of the prior calendar year, as such figures become available from the County Assessor's Office and shall be applied to the annual budget to be paid quarterly. For purposes oftms contract, the net tax capacity shall be determined by adding City and Township of St. Wendel owned property but other tax-exempt property shall be excluded. Funds shall be disbursed by the St. Joseph City Clerk/Administrator/Treasurer only for the purposes defined in Article V. The Advisory Fire Board shall request a quarterly accounting of this fund from the City Clerk/Administrator's office and such accounting in report form shall show a record of receipts and disbursements. ARTICLE VII USE OF EQUIPMENT The equipment jointly purchased shall be used within the designated area of St. Joseph City and St. Joseph Township, and St. Wendel Township and not elsewhere except as follows: a. In adjacent areas where a fire or emergency may spread to any city or town. b. To assist neighboring fire departments as may be mutually agreed under a reciprocal agreement with such fire department. c. Any area adjacent to the city and township of St. Joseph with which a contract for protection exists at the time this agreement is executed. It shall be the duty of the City Council of the City of St. Joseph to provide volunteers in sufficient numbers to maintain a staff of firefighters to answer emergency calls and to operate all available equipment in such a manner so as not to fall below the minimum standards set forth in the National Fire Protection Association (NFP A) Standards. The St. Joseph City Council may appoint or approve persons residing in the St. Wendel for membership in the volunteer fire department. The dispatching and operation of the emergency equipment shall be in charge of the Chief of the Fire Department, or in his/her absence shall be in the hands ofthe assistant chief. If neither is available, the person previously appointed for this purpose shall be in charge. The volunteers shall answer emergency calls in the order of their priority without regard to the authority of the person giving the alarm. ARTICLE VIII FIREFIGHTERS' RELIEF FUND All funds received by either St. Joseph or St. Wendel for the Firefighters Relief Fund shall be set aside for that purpose only and shall not be used as a part of the Joint Operating Fund. ARTICLE IX LIABILITY - GOVERNMENTAL FUNCTIONS - PROTECTNE CLAUSES In all of the joint agreements defined in this contract, the parties to the agreement shall be deemed to be exercising their governmental functions so that each shall not be liable to the other for any negligence of its officers, employees, firefighters or agents. Specifically, without limiting the effect ofthe foregoing language in the preceding paragraph, the City and Town ofSt. Joseph, and its officers, employees and firefighters shall not be liable for any of the following acts or omissions: Failure to answer an emergency call or failure to answer an emergency call promptly; for any trespass or damage to persons or property whether necessary or unnecessary in connection with going to, returning from any fire or rescue call, or in serving at any fire or rescue pursuant to a call. The volunteers under the direction of the Fire Chief or his assistant, shall always leave part of the equipment and sufficient firefighters to operate such equipment available for fighting fires in the community which is not being served by an emergency or emergency call. As an illustration, in the event of an emergency occurring in St. Wendel, sufficient equipment and firefighters shall be left in the St. Joseph City limits for the purpose of fighting any fire that may arise within the City or St. Joseph Township limits during the time the emergency in St. Wendel is being managed. The Fire Chief, or his assistant, shall also have full and complete authority to withdraw any emergency equipment from an emergency in progress in the event that a more serious emergency shall occur in an area served by the fire department during the progress of the emergency. ARTICLE X DEFAULTS The St. Wendel Town Board shall annually recommend a levy to the voters of the Town at its annual meeting to raise by tax levy or otherwise sufficient funds to pay all of its obligations under this contract. In case of defaults of over sixty (60) days in the making of any payments due for the Joint Operating Fire Fund, it is agreed that a penalty of an additional one and one half (1 ~%) percent per month shall be added to each payment which is more than sixty (60) days in default. It is hereby agreed that emergency service to the defaulting governmental unit may be discontinued at the request of the Advisory Fire Board until the default is removed. ARTICLE XI ADVISORY FIRE BOARD An Advisory Fire Board has previously been established by St. Joseph. This Board will facilitate the performance ofthis contract through its life. Said Board shall have no less than four (4) regular meetings each year. The first quarterly meeting shall be held on the first Wednesday in February of each year at 8:00 p.m. The remaining quarterly meetings shall be held on the first Wednesday of May, August, and November of each year, at 8:00 p.m.. Unless such board fixes a different meeting place and date, the meeting shall be held at the City Hall in the City of St. Joseph on said dates. ARTICLE XII TERM OF THIS CONTRACT This contract shall expire Ten (10) years from its date or at an earlier date if either St. Joseph or St. Wendel shall notify the other part in writing at least one year in advance of its intended cancellation of this agreement. This contract may be renewed for an equal period oftime at the option of the parties to the agreement. On any termination of the contract, all of the property acquired during the life of the agreement shall belong to the City and the Township of St. Joseph in accordance with the ownership percentages set forth in separate agreements between the City and the Township of St. Joseph. IfSt. Wendel cancels the agreement, or if the agreement is not renewed by either party, or if anyone party refuses to renew the contract, then and in those events, St. Wendel shall not be reimbursed for any contributions made to the fire department for purchases, maintenance or otherwise. ARTICLE XIII EXISTING AGREEMENTS St. Wendel acknowledges the existing agreement between the City of St. Joseph and the Town of St. Joseph, a copy of which is annexed hereto for reference. It is agreed that this agreement is subject to the attached agreement and any extensions thereof. IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals this day of , 200 CITY OF ST. JOSEPH By Mayor By Clerk! Administrator TOWN OF ST. WENDEL By Chair of Town Board By Town Clerk TOWN OF ST. JOSEPH By Chair of Town Board By Town Clerk