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HomeMy WebLinkAbout[04d] Financial Report Council Agenda Item 4d MEETING DATE: January 21, 2020 AGENDA ITEM: Financial Report – 4th Quarter & December 2019 Financial Reports SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: Council adopted the 2019 budget on December 17, 2018. BACKGROUND INFORMATION: Quarterly and monthly reconciled cash/investment and budget to actual position are provided for Council review. The numbers presented are the cash balances as of December 31, 2019. Year-end audit entries are not reflected in the reports. The audit entries will be recorded over the next couple months. BerganKDV plans to present the 2019 audited financial statements in May. CASH POSITION: - The market rate of return (ROR) is approximately 2.38% with an average maturity of 29 months. The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered maturity dates have helped the City maintain a higher rate of return than the current market over time. In addition, one of the goals is to invest locally. The City’s more immediate cash flow needs are held at local financial institutions and the State money market fund (PMA 4M). - In December, the Federal Open Market Committee \[FOMC\] maintained the target federal fund rate of 1. 5 to 1.75% citing the current stance of monetary policy is appropriate to support sustained expansion of economic activity, strong labor market conditions, and inflation near the FOMC symmetric 2 percent inflation objective. - Interest earnings for 2019 amounts to a $312,840. The City’s policy is to hold investments until maturity. GASB 31 requires the City to mark investments at the current market value as of the close of each month. In doing so, earnings will show fluctuations. The interest earnings are well over the budgeted amounts. Staff budgets conservatively, but earnings are still much higher than anticipated for the year. The strong US markets are reflected in the positive earnings. - Overall, the cash and investments balance increased $1,770,902, including remaining unspent 2019A bond proceeds, from the beginning of the year. The second half tax settlements and LGA were received. The industrial park BDPI grant proceeds have not been received to offset some of the project costs incurred. FUNDS REPORT: - The General fund spent 97% of the 2019 expenditure budget and received 101% of the revenue budget. Expenditures and revenues are mainly operational in nature. The community center repairs and maintenance exceed budget. The City did not have much history to the operational expenditures as the City took over from the School District in 2018. The revenues are on target through December. There was a one-time receipt of $53,000 for the conduit debt issue by Country Manor. Building permit fees are over budget as well as interest earnings. - The Enterprise Funds represent ten months utility billing revenue collected while expenses represent twelve months. Overall, 89% of expenses have been incurred (less depreciation); 90% of the revenue budget has been received. Revenues and expenses are general in nature plus bond payments. In addition, the sewer fund paid off a couple debts early. Water fund analysis (fund 601/501) – The enclosed spreadsheet shows an analysis of the water fund, including the Water fund (601) and the Water Access fund (WAC-501). The City collected $258,685 WAC/Trunk fees in 2019. New connections include seven new homes, one sewer only account th connected to city water, Oaks on 20 apartments, phase 2, Country Manor final payment, Dollar General and Krewe Restaurant. Water revenues represent 113%, expenses 139% of the budget at the end of December. The budget difference is in the water access and trunk fees collected. Other revenues and expenses are operational in nature plus bond payments. Sewer fund analysis (fund 602/502) – The enclosed spreadsheet shows an analysis of the sewer fund, including the Sewer fund (602) and the Sewer Access fund (SAC-502). As with water, seven new homes, th the second phase of the Oaks on 20 apartments, Krewe Restaurant and Dollar General were received. Sewer expenses are at 116% of the budget, while revenues are at 83% of the budget. The City Council approved paying off a sewer bond and sewer note early. The expenses reflect these payoffs. The sewer fund also replaced pumps in the Northland lift station. Other revenues/expenses are operational in nature. ½ ¢ Sales Tax (fund 200): The sales tax fund has a cash balance of $901,130. The City anticipates collecting $440,000 in sales tax revenue in 2019, the start of the State legislation sales tax extension period. The City of St. Joseph collected $4,263,671 in sales tax revenue for the original legislative period. The budgeted amount was $3,372,754. The St. Cloud area collected $7.2M less than the original budget. St. Joseph has benefited from increased sales tax collections since the law was passed in 2005. The allocation formula is reviewed annually by the area Finance Directors to ensure sales credits are given to the correct community. The Sales Tax Summary report shows all revenues recorded and projects expensed from Fund 200. The projects are split to show the projects completed, the projects in progress, and the projects reviewed, but not moved forward at this time. After the anticipated revenue collections through 2038, $4.2M remains uncommitted. The available annual sales tax revenue after bonded commitments is $257,013. The East Park and CSAH 2 Trail projects will be paid for with cash out of the fund. The CSAH 2 Trail project received $650,594 in federal grant proceeds in 2019. The trail project will finish in 2020. The sales tax revenue represents sales taxes collected through October. There is a 2-3 months lag for the State to collect and remit to the communities. The total collected as of December 31, 2019 is $397,715. Visitor’s Bureau: I included the fund summary for the lodging tax/CVB that the EDA reviews. The CVB is very active and successfully marketing the City and providing opportunities for people to visit St. Joseph. The City collects roughly $15,000 in lodging taxes annually. The CVB submits budget requests to the EDA. The current budget is just over $14,000. CIP REPORTS: - General capital equipment purchases include costs to upgrade cable access, computer equipment and scanners. The City also bought out squad 702 from the leasing company. Public Works replaced the Gator used for general maintenance and watering the hanging flowers. Seal coating was completed in late summer. Cameras were added to the community center and park shelters. The community center garage was upgraded with heat. - The EDA agreed to fund a portion of the access for the industrial park and covered part of the City’s engineering fees. The EDA also covered a portion of the administrative fees for the 2019 housing rehabilitation grant. - Engineering expenses incurred relating to the 2019 street improvement, CR2 trail extension and Industrial Park expansion projects. The trails and annexed pavement management plans are being updated. - The East Park development has begun with the seeding and reforestation. This will take three years to complete the prep and planting. The trees will take ten years to provide good shade cover in the trails. - The Fire fund replaced some pagers and began reviewing specifications desired to replace the ladder truck in the next year or two. BUDGET/FISCAL IMPACT: Information Only ATTACHMENTS: Request for Council Action – Quarterly and December Financial Reports 4th Quarter Reports: Cash Position as of 12/31/19 Cash and Investment Holdings Chart Cash Balances by Fund/Remaining Budget General & Fire Budget to Actual Expenditures & Revenues Enterprise Funds Activity Graph Quarterly Water Fund Analysis Half Cent Sales Tax Fund Summary CVB Summary December Treasurer’s Reports: Cash and Investment – Council Report Council Month End Revenue Summary Council Month End Revenue – General Fund Council Month End Revenue – Enterprise Funds Council Month End Expenditure Summary Council Month End Expenditure – General Fund Council Month End Expenses - Enterprise Funds Capital Improvement Summary Reports: General Fund Capital Improvement Plan - Summary General Fund Capital Improvement Plan - Fire Enterprise Capital Improvement Plan – Public Works Capital Improvement Budget Summary – Park Board REQUESTED COUNCIL ACTION: Consider accepting the 4th quarter and December 2019 financial reports.