HomeMy WebLinkAbout[05c] Finance Report
LORI BARTLETT
FINANCE DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: January 16, 2020
SUMMARY
The Finance Department has been completing required reporting for federal, state and county regarding
payroll, budget, debt, IRS and miscellaneous reports. All paid employees should have received W-2s in the
mail. Audit prep has begun and keeping the Finance department busy this winter.
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Nov/Dec utility bills and newsletter were mailed Jan. 10. The new rates will be billed in March. Staff
working on importing and testing new rates. Finance working with Public Works to reconcile billed versus
pumped usage for 2019. The reconciled numbers are needed for the DNR report and for the audit.
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The 2020 park scheduling opened Jan. 2. Many people book as early as they can to reserve the dates
they desire for their events.
Finance assisting Administrator with negotiations and rolling out the 2020 health insurance plans. Also
assisted Public Works with scheduling ice rink attendants.
Open gym schedule is updated through mid-March.
Required safety training completed. The 2020 schedule updated through the spring. Remaining topics
will be determined at the next regional safety committee meeting.
The finance software, Banyon, received a major version upgrade in 2019. Finance has been working
through the changes.
STAFF
Meet bi-weekly with staff to go over current and upcoming tasks and discuss any issues that have come
up. Hannah has come in and hit the ground running. Year-end reports and audit prep are keeping Finance
personnel very busy.
UPCOMING MEETINGS & EVENTS
Audit Dates: Feb 6 – preliminary audit fieldwork, March 16-20 – audit fieldwork. Note: The City will
have a single audit for 2019 due to receiving over $750,000 in federal grants and aids.
Pay Equity reporting due by 1/31/20.
Work Flow software implementation planned for the spring.
-LORI