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Home My WebLink About[07a] Lawn Tractor Purchase Council Agenda Item 7a MEETING DATE: February 3, 2020 AGENDA ITEM: Lawn Tractor Purchase SUBMITTED BY: Public Works Director BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Maintain equipment replacement schedule. BACKGROUND INFORMATION: Staff is requesting the purchase of a 2020 1585 John Deere mower with sweeper and snow blower attachments. The 2015 1575 John Deere Mower with sweeper and blower attachments will be moved to the Government Center and Community Center for onsite maintenance. The equipment has been budgeted on a 5-year cycle for replacement. The front mount style John Deere mower is used year-round for mowing, sweeping dirt, sweeping snow and blowing snow. This piece of equipment needs to be operational at all times to help maintain the City. The existing mower has 1407 hours. The 2020 1585 John Deere mower and attachments are listed at $44,119.00. These funds have been planned for and are available in PW1415. BUDGET/FISCAL IMPACT: Parks Capital Budget $18,802.60 ATTACHMENTS: PW1415 Midwest Machine Company Quote REQUESTED COUNCIL ACTION: Accept the Midwest Machine Company quote to purchase the 2020 1585 John Deere mower with attachments 85 YOUR CONTRACT. YOUR QUOTE. YOUR HELP REQUESTED. Ensure your equipment arrives with no delay. Issue your Purchase Order or Letter of Intent. To expedite the ordering process, please include For any questions, please contact: the following information in Purchase Order or Letter of Intent: Shipping address Gregg Roelike Billing address Midwest Machinery Co. 1035 35th Ave Ne Vendor: John Deere Company Sauk Rapids,MN56379 2000 John Deere Run Cary, Tel: 320-252-2010 NC 27513 Mobile Phone: 320-290-6033 Fax: 320-252-1933 Contract name and/or number Email:groelike@mmcjd.com Signature Tax exempt certificate, if applicable The John Deere Government Sales Team Quote Id: 21110597 ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR):TO DELIVERING DEALER: Deere & CompanyMidwest Machinery Co. 2000 John Deere Run1035 35th Ave Ne Cary, NC 27513Sauk Rapids, MN 56379 FED ID: 36-2382580; DUNS#: 60-7690989 320-252-2010 sales@mmcjd.com Prepared For: City Of St Joseph Maintenance Department Proposal For: Delivering Dealer:Quote Prepared By: Gregg RoelikeGREGG ROELIKE 320-290-6033 Midwest Machinery Co. groelike@mmcjd.com 1035 35th Ave Ne Sauk Rapids, MN 56379 320-252-2010 sales@mmcjd.com Date:21 January 2020Offer Expires: 31 January 2020 Confidential ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR):TO DELIVERING DEALER: Deere & CompanyMidwest Machinery Co. 2000 John Deere Run1035 35th Ave Ne Cary, NC 27513Sauk Rapids, MN 56379 FED ID: 36-2382580; DUNS#: 60-7690989 320-252-2010 sales@mmcjd.com Quote Summary Prepared For:Delivering Dealer: City Of St Joseph Maintenance DepartmentMidwest Machinery Co. Gregg Roelike 75 Callaway St E Saint Joseph, MN 563741035 35th Ave Ne Business: 320-363-7727 Sauk Rapids, MN 56379 320-252-2010 Phone: 320-290-6033 Mobile: groelike@mmcjd.com Quote ID:21110597 Created On:21 January 2020 Last Modified On:23 January 2020 Expiration Date:31 January 2020 Equipment SummarySelling PriceExtended Qty JOHN DEERE 1585 TerrainCut with $ 32,809.73X1=$ 32,809.73 ComfortCab Commercial Front Mower (Less Mower Deck) Contract:MN Turf Maint Equip 150842 (PG 0B CG 22) Price Effective Date: September 11, 2018 JOHN DEERE 60 In. 7-Iron PRO $ 3,174.60X1=$ 3,174.60 Commercial Side Discharge Deck Contract:MN Turf Maint Equip 150842 (PG 0B CG 22) Price Effective Date: September 11, 2018 JOHN DEERE 60 Heavy-Duty Rotary $ 4,156.93X1=$ 4,156.93 Broom (For 1500 TerrainCut, 1400/1500 Series II and Non-Series II Front Mowers) Contract:MN Turf Maint Equip 150842 (PG 0B CG 22) Price Effective Date: September 11, 2018 JOHN DEERE 60 In. Heavy-Duty $ 3,977.22X1=$ 3,977.22 Two-Stage Snow Blower Contract:MN Turf Maint Equip 150842 (PG 0B CG 22) Price Effective Date: September 11, 2018 Equipment Total$ 44,118.48 Accepted By : X ______________ Salesperson : X ______________ Confidential ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR):TO DELIVERING DEALER: Deere & CompanyMidwest Machinery Co. 2000 John Deere Run1035 35th Ave Ne Cary, NC 27513Sauk Rapids, MN 56379 FED ID: 36-2382580; DUNS#: 60-7690989 320-252-2010 sales@mmcjd.com * Includes Fees and Non-contract itemsQuote Summary Equipment Total$ 44,118.48 Trade In SubTotal$ 44,118.48 Est. Service $ 0.00 Agreement Tax Total$ 44,118.48 Down Payment(0.00) Rental Applied(0.00) Balance Due$ 44,118.48 Accepted By : X ______________ Salesperson : X ______________ Confidential Selling Equipment Quote Id: 21110597Customer Name:CITY OF ST JOSEPH MAINTENANCE DEPARTMENT ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR):TO DELIVERING DEALER: Deere & CompanyMidwest Machinery Co. 2000 John Deere Run1035 35th Ave Ne Cary, NC 27513Sauk Rapids, MN 56379 FED ID: 36-2382580; DUNS#: 60-7690989 320-252-2010 sales@mmcjd.com JOHN DEERE 1585 TerrainCut with ComfortCab Commercial Front Mower Hours: Stock Number: Selling Price * Contract:MN Turf Maint Equip 150842 (PG 0B CG 22) $ 32,809.73 Price Effective Date:September 11, 2018 * Price per item - includes Fees and Non-contract items CodeDescriptionQtyList PriceDiscount%DiscountContractExtended AmountPriceContract Price 2463TC1585 TerrainCut with 1$ 40,951.0022.00$ 9,009.22$ 31,941.78$ 31,941.78 ComfortCab Commercial Front Mower (Less Mower Deck) Standard Options - Per Unit $ 0.0022.00$ 0.00$ 0.00$ 0.00 001AUnited States and Canada1 Standard Options Total$ 0.00$ 0.00$ 0.00$ 0.00 Dealer Attachments/Non-Contract/Open Market $ 260.7022.00$ 57.35$ 203.35$ 203.35 LVB24852Beacon Light Kit (Cab Only)1 Rear Work Light Kit (2 $ 161.7022.00$ 35.57$ 126.13$ 126.13 LVB248531 Lights) (Cab Only) External Mirror Kit (Cab $ 203.5022.00$ 44.77$ 158.73$ 158.73 LVB248441 Only) Quik-Tatch Weight, 42 lb (19 $ 60.9922.00$ 13.42$ 285.43$ 285.43 UC132636 kg) $ 120.9122.00$ 26.60$ 94.31$ 94.31 TCB10303Rear Weight Mounting Kit1 Dealer Attachments Total$ 807.80$ 177.72$ 867.95$ 867.95 Value Added Services $ 0.00$ 0.00$ 0.00 Total Total Selling Price$ 41,758.80$ 9,186.94$ 32,571.86$ 32,809.73 JOHN DEERE 60 In. 7-Iron PRO Commercial Side Discharge Deck Confidential Selling Equipment Quote Id: 21110597Customer Name:CITY OF ST JOSEPH MAINTENANCE DEPARTMENT ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR):TO DELIVERING DEALER: Deere & CompanyMidwest Machinery Co. 2000 John Deere Run1035 35th Ave Ne Cary, NC 27513Sauk Rapids, MN 56379 FED ID: 36-2382580; DUNS#: 60-7690989 320-252-2010 sales@mmcjd.com Equipment Notes: Hours: Selling Price * Stock Number: $ 3,174.60 Contract:MN Turf Maint Equip 150842 (PG 0B CG 22) Price Effective Date:September 11, 2018 * Price per item - includes Fees and Non-contract items CodeDescriptionQtyList PriceDiscount%DiscountContractExtended AmountPriceContract Price 0338TC60 In. 7-Iron PRO 1$ 4,070.0022.00$ 895.40$ 3,174.60$ 3,174.60 Commercial Side Discharge Deck Standard Options - Per Unit $ 0.0022.00$ 0.00$ 0.00$ 0.00 001AUnited States and Canada1 Standard Options Total$ 0.00$ 0.00$ 0.00$ 0.00 Value Added Services $ 0.00$ 0.00$ 0.00 Total Total Selling Price$ 4,070.00$ 895.40$ 3,174.60$ 3,174.60 JOHN DEERE 60 Heavy-Duty Rotary Broom (For 1500 TerrainCut, 1400/1500 Equipment Notes: Hours: Selling Price * Stock Number: $ 4,156.93 Contract:MN Turf Maint Equip 150842 (PG 0B CG 22) Price Effective Date:September 11, 2018 * Price per item - includes Fees and Non-contract items CodeDescriptionQtyList PriceDiscount%DiscountContractExtended AmountPriceContract Price 0500TC60 Heavy-Duty Rotary 1$ 3,247.0022.00$ 714.34$ 2,532.66$ 2,532.66 Broom (For 1500 TerrainCut, 1400/1500 Series II and Non-Series II Front Mowers) Standard Options - Per Unit Lift Arms, Cylinders, Drive $ 1,633.0022.00$ 359.26$ 1,273.74$ 1,273.74 10001 Shaft and Hardware Confidential Selling Equipment Quote Id: 21110597Customer Name:CITY OF ST JOSEPH MAINTENANCE DEPARTMENT ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR):TO DELIVERING DEALER: Deere & CompanyMidwest Machinery Co. 2000 John Deere Run1035 35th Ave Ne Cary, NC 27513Sauk Rapids, MN 56379 FED ID: 36-2382580; DUNS#: 60-7690989 320-252-2010 sales@mmcjd.com Standard Options Total$ 1,633.00$ 359.26$ 1,273.74$ 1,273.74 Dealer Attachments/Non-Contract/Open Market $ 449.4022.00$ 98.87$ 350.53$ 350.53 TCB10392Debris Deflector1 Dealer Attachments Total$ 449.40$ 98.87$ 350.53$ 350.53 Value Added Services $ 0.00$ 0.00$ 0.00 Total Total Selling Price$ 5,329.40$ 1,172.47$ 4,156.93$ 4,156.93 JOHN DEERE 60 In. Heavy-Duty Two-Stage Snow Blower Equipment Notes: Hours: Selling Price * Stock Number: $ 3,977.22 Contract:MN Turf Maint Equip 150842 (PG 0B CG 22) Price Effective Date:September 11, 2018 * Price per item - includes Fees and Non-contract items CodeDescriptionQtyList PriceDiscount%DiscountContractExtended AmountPriceContract Price 0380TC60 In. Heavy-Duty Two-1$ 4,655.0022.00$ 1,024.10$ 3,630.90$ 3,630.90 Stage Snow Blower Standard Options - Per Unit Lift Arms, Drive Shaft and $ 444.0022.00$ 97.68$ 346.32$ 346.32 10001 Hardware Standard Options Total$ 444.00$ 97.68$ 346.32$ 346.32 Value Added Services $ 0.00$ 0.00$ 0.00 Total Total Selling Price$ 5,099.00$ 1,121.78$ 3,977.22$ 3,977.22 Confidential Extended Repair Plan Proposal PowerGard™ Protection Plan Residential Date : January 23, 2020 Plan DescriptionPrice Machine/Use Information ManufacturerJOHN DEEREPlan Type:Deductible: 1585 TERRAIN Quoted Price Equipment TypeCoverage:$ 0.00 CUT T4 1585 TERRAIN ModelTotal Months: CUT T4 Total Hours: THIS PROPOSAL IS VALID FOR 30-DAYS FROM DATE ISSUED. GRACE pricing is offered only early during the Deere basic warranty period and has no surcharges. After this period, DELAYED PURCHASE pricing (surcharged) is offered later during the John Deere Basic Warranty. Many PowerGard quotes presented in the Delayed Purchase Period will require inspection/certification process and must also past fluid testing. The Total Months and Total Hours listed above include the John Deere Basic Warranty terms (24 months / 2000 hours on Tractors, 24 months on Golf & Turf Products, 12 months for all AG Harvesting and Sprayer equipment, and 12 months/1000 hours on most Gator Utility Vehicles)."Limited" Plan coverage = Engine & Powertrain only. “Comprehensive” Plan coverage = Full Machine. Proposal Prepared for:I have been offered this coverage and J!BDDFQU!uif!Sftjefoujbm!qmbo Customer Name - Please Print J!EFDMJOF!uif!Sftjefoujbm!qmbo If declined, I fully understand that my equipment listed Customer Signature above is not covered for repair expenses due to component failures beyond the original basic warranty period provided by John Deere. Note:This isnota contract. For specific PowerGard™ Protection plan Residential coverage, please refer to the terms and conditions on John Deere's public website(www.JohnDeere.com) under Services & Support >Warranty > Extended Warranties > PowerGard protection plan Residential. PowerGard™ Protection Plan Residential (Residential plan) is: ThePowerGard™ProtectionPlanResidentialisanextendedrepairplanthatprovidespartsandlaborcoverage uptofouryearsbeyondthemanufacturer'swarranty.Itisavailableonallridinglawnequipment,zero-turnradius mowers,utilityvehicles,utilitytractorsandcompactutilitytractors.YourJohnDeereequipmentwillbeinthe hands of qualified, certified technicians from John Deere dealers using Genuine John Deere Parts. Not covered under a Residential plan: Residentialplansdonotcoverroutinemaintenanceservicesoritemsnormallydesignedtobereplacedbythe purchaserduetonormalwearandtear.Theydonotcoveranyproductusedforcommercialorrental applications.Theyalsodonotcoverrepairsfordamagefromaccident,misuse,fire,theft,orexposuretoweather conditionssuchaslightning,hail,floodorwater.SeetheactualPowerGard™ProtectionPlanResidentialTerms and Conditions for a complete listing of coverage,and limitations and conditions under the program. Confidential Benefits of a Residential plan: Offer the choice of adding up to 4 years of repair coverage beyond the machine's factory warranty. Do not require preapproval before repairs are made by the authorized John Deere dealership. Is transferable by the original purchaser for the balance of the original agreement period. Ensures higher resale value and makes equipment more marketable during sale or trade-in. Comprehensive Plans: No deductibles and no out-of-pocket costs on covered repairs. Freetransportationforfactorywarrantyandextendedrepairplanrepairsforthetermoftheplan(Note:A surcharge may apply for machines located outside of the dealership's normal service area). Limited Powertrain Plans: Low deductibles on covered repairs Do not provide transportation coverage Confidential