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St.Joseph City Council
July 20, 2020
6:00 PM
1.6:00 PM Call to order- Pledge of Allegiance
2.Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the
council with questions/concerns/comments(regarding an item NOT on the agenda). No Council
response or action will be given/taken other than possib/e referral to Administration.
3.Approve Agenda
Administrator 4.COflSeflt Agefld8
a. Minutes—Requested Action: Approve the Minutes of July 6, 2020.
Kris Arnbuchl b. Bills Payable—Requested Action: Approve Check Numbers 056430-056480 and Payroll EFT
111905-111912 and Accounts Payabies EFT# 1933-1935, and Regular Pay Period 14,
14.01 & Fire Dept. Pay Period 2.
c. Treasurer's Report—Requested Action: Accept the 2"d Quarter and June 2020 Financial
Mayor Reports.
d. Donations— Requested Action: Adopt Resolution 2020-021 Resolution Accepting Donations.
R ck S hulc7 e. COPS Grant Acceptance— Requested Action: Accept the COPS Grant and Authorize the
Police Chief and Administrator to Move Forward with Hiring (1) Full-Time Officer in Accordance
with the COPS Grant.
f. Transfers—Requested Action: Authorize the 2020 transfer as presented.
Counc lors g. TIF District 3-1 Decertification—Requested Action: Adopt Resolution 2020-020 Decertifying
TIF District 3-1 Central MN Credit Union and Closing TIF Fund 152 to the EDA Fund 150,
Anne Buckvold Effective 12/31/2020.
Troy Goracke h. 2019 TIF Reports—Requested Action: Accept the 2019 TIF Reports as Presented.
13ob Loso i. Part-Time Open Gym Attendant Hires— Requested Action: Authorize the hiring of Markell
Br n Theisen
Torres, Hannah Stevenson, Dale Peterson, and Tamia Watts at$12/hour upon successful
completion of pre-employment screening.
j. Development Agreement Amendment—Requested Action: Motion to approve amendments
to the Foxmore Holllow Development Agreement.
k. Letter of Resignation—Requested Action:Accept the resignation of Mary Generous as the
Billing/Permit Technician, allow staff to draft an amended job description, advertise for and fill
the position.
5.Country Manor Senior Living Campus Plat 2
a. Finaf Plat
b. Public Hearing, Vacation of Drainage& Utility Easements
6.Interim Use Permit(IUP)—34 College Ave N
7.September 19`h Vendor Event, Carl Berg
8.Ordinance 203, Park Board Amendment
9.Letter of Resignation
10. Engineer Reports
11. Department Head Reports
a. Administration
b. Community Development
c. Finance
d. Public Works
e. Police
12. Mayor Reports
13. Adjourn
75 Callaway Street East • Saint Joseph, Minnesota 56374
Email cityoffices@cityofstjoseph.com Phone 320.363.720I Fax 320.363.0342
July 6, 2020
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Tuesday, January 21, 2020 at 6:00 PM at the St. Joseph Government Center, opening with the pledge
of allegiance.
Members Present: Mayor Rick Schultz. Councilors Bob Loso, Troy Goracke, Brian Theisen, Anne
Buckvold
City Representatives Present: Administrator Kris Ambuehl, Police Chief Dwight Pfannenstein, Public
Works Director Terry Thene, Finance Director Lori Bartlett, Community Development Director Therese
Haffner, City Clerk Kayla Klein, City Engineer Randy Sabart
Public Comments: NA
Approve Agenda: Loso made a motion to approve the agenda with the addition of item 10 LMC
Training; seconded by Theisen and passed unanimously by those present.
Consent Agenda: Theisen made a motion to approve the consent agenda; seconded by Loso and
passed unanimously by those present.
a. Minutes – Requested Action: Approve the minutes of June 15, 2020.
b. Bills Payable – Requested Action: Approve Check # 056352-056427, Payroll EFT #111890-
111904, Reg Pay Period 12, Reg Pay Period 13, and City Council Pay Period 6, and 1st Half 2020
Tax Abatement Payments.
c. Mortgage Satisfaction – Requested Action: Approve the Mortgage Satisfaction for 26 2nd Ave NE.
d. 2020 Election Judge Appointment – Requested Action: Approve Election Judges for the August
11th Primary Election & November 3 General Election and Authorize Staff the Ability to Assign
Additional Judges to be Trained and Assigned, if Necessary.
e. Pay Application #4 – Requested Action: Approve Payment Application #4 in the amount of
$65,713.54 to Knife River Corporation for the 2019 Bituminous Street & CIP Improvements.
f. Sergeant Hire – Requested Action: Approve the promotion of Officer Matt Johnson to Sergeant
for the St. Joseph Police Department.
g. Bicycle Friendly Community – Requested Action: Authorize staff to submit the Bicycle Friendly
Community Designation Application.
h. EDA Revolving Loan/Jupiter Moon Ice Cream – Requested Action: Authorize the EDA to execute
a loan to Jupiter Moon Ice Cream in the amount of $10,000 at a 3% interest rate for a five-year
term.
Carl Berg, August/September Vendor Events: Berg approached the Council to plan two additional vendor
events in 2020. The first would be on August 1st and be exactly the same as the event on June 27th. For
the September event, Berg would like to utilize the open field and have more vendors and food trucks.
Loso made a motion approving the August 1st Vendor Event. The Vendor Event schedule for
September 19th is approved contingent upon staff approval. The motion was seconded by Theisen
and passed unanimously by those present.
Ordinance 502 Amendment, Rural Residential District: Haffner presented the proposed changes to the
Zoning Ordinance 502 Rural Residential District section.
Loso moved to adopt Ordinance 2020-006 An Ordinance Amending Ordinance 502, Section
502.27; seconded by Theisen and passed unanimously by those present.
Theisen moved to approve summary publication of Ordinance 2020-06; seconded by Schultz and
passed unanimously by those present.
Councilmember Buckvold arrived at 6:13 PM.
City Picnic Tables: Thene stated he could get materials for building picnic tables for $200/table. Loso
does not want the tables to permanently be on the sidewalk and feels the City does not need forty.
July 6, 2020
Page 2 of 2
Schultz moved to table further discussions on the picnic tables; seconded by Theisen and passed
unanimously.
Parklet Proposal: Haffner presented the parklet proposal of having the parklet in front of Minnesota Street
Market and to have the parklet as a pilot program.
Schultz wants to have staff track the in-kind donations.
Goracke moved to approve the pilot program for the parklet; seconded by Buckvold.
Aye: Goracke, Buckvold, Theisen, Schultz Motion Carried: 4-1
Nay: Loso
COVID-19/Delinquent Utility Bill Accounts: Bartlett stated that the amount of delinquent bills has
increased since the City decided not to send delinquent notices to residents. She recommends going
back to sending delinquent bills so that residents don’t get too far behind on their accounts.
Council Consensus is to have staff begin sending out delinquent notices with the next billing
cycle.
LMC Training: Ambuehl reminded the council that the LMC training by Pamela Whitmore will take place
on July 13th at 6:30 PM in the Government Center.
Mayor Reports: Schultz met with the College of St. Benedict regarding community relations.
Adjourn: Loso made a motion to adjourn at 6:45 PM; seconded by Theisen and passed
unanimously.
Kris Ambuehl
Administrator
Council Agenda Item 4b
MEETING DATE: July 20, 2020
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable – Checks Mailed Prior to Council Approval
Check Numbers 056430-056462 $100,253.59
Reg PP 14, Reg PP 14.01, FD PP 2 $86,700.73
Accounts Payable EFT #1933-1935 $39,160.31
Payroll EFT #111905-111912 $47,360.59
Total $273,475.22
Bills Payable – Checks Awaiting Council Approval
Check Numbers 056463-056480 $139,688.32
Total $139,688.32
Total Budget/Fiscal Impact: $413,163.54 Various Funds
ATTACHMENTS:
Request for Council Action – Bills Payable
Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION:
Approval of the following:
Check Numbers 056430-056480
Payroll EFT 111905-111912
Accounts Payable EFT 1933-1935
Reg PP 14, Reg PP 14.01, FD PP 2
Check#Search Name Comments Amount FUND DEPART OBJ
ACH PAYROLL REG PP 14, REG PP 14.01, FD PP 2 86,700.73
001933 PAYMENT SERVICE NETWORK June 2020 PSN Fees 205.40 101 41530 300
001934 COMMISSIONER OF REVENUE June 2020 Sales/Use Tax 7.28 101 41430 441
001934 COMMISSIONER OF REVENUE June 2020 Sales/Use Tax 15.71 101 42120 441
001934 COMMISSIONER OF REVENUE June 2020 Sales/Use Tax (7.61)101 41430
001934 COMMISSIONER OF REVENUE June 2020 Sales/Use Tax (16.41)101 45202
001934 COMMISSIONER OF REVENUE June 2020 Sales/Use Tax 715.56 601 00000
001934 COMMISSIONER OF REVENUE June 2020 Sales/Use Tax 1,830.47 603 00000
001935 ST. JOSEPH FIRE DEPARTMENT 3rd Quarter 2020 Fire Service 36,409.91 101 49305 300
111905 MINNESOTA UI TAX 2nd Quarter 2020 Unemployment Reimbursement Benefits $1,043.44 103 42500 142
111906 SENTRY BANK HSA Contributions - Reg PP 14, Sick Leave Payout $5,156.04 101
111907 EFTPS Withholding Tax - Reg PP 14, FD PP 2, Sick Leave Payout $6,473.74 101
111907 EFTPS Withholding Tax - Reg PP 14, FD PP 2, Sick Leave Payout $14,003.32 101
111908 COMMISSIONER OF REVENUE State Withholding - Reg PP 14, FD PP 2, Sick Leave Payout $2,642.07 101
111909 PERA Retirement - Reg PP 14 $13,081.00 101
111910 VOYA FINANCIAL Deferred Comp - Reg PP 14, Sick Leave Payout $4,656.85 101
111911 AMERICAN FUNDS 529 College Savings Plan - Reg PP 14 $150.00 101
111912 MINNESOTA CHILD SUPPORT CENTER Child Support - Reg PP 14 $154.13 101
EFT Total 173,221.63
CITY OF ST JOSEPH
EFTs & Payroll – Paid Prior To Council Approval
Check#Search Name Comments Amount FUND DEPART OBJ
056430 JUPITER MOON, LLC Revolving Loan - Jupiter Moon $10,000.00 250 46500 455
056430 JUPITER MOON, LLC Revolving Loan Origination Fee - Jupiter Moon ($100.00)250 46500
056431 BRAEGELMANN, RICHARD Refund Overpayment of Final Utility Bill $10.23 601 00000
056432 CITY OF ST. CLOUD May 2020 Sewer Rental Charges $19,332.86 602 49480 419
056432 CITY OF ST. CLOUD May 2020 RUE Project $23,200.04 602 49480 418
056432 CITY OF ST. CLOUD May 2020 NR2 Project $8,319.48 602 49480 418
056432 CITY OF ST. CLOUD May 2020 Phase 4, Lift Station $9,085.50 602 49480 418
056433 COLD SPRING CO-OP Total Kill Solution $38.13 101 43120 210
056433 COLD SPRING CO-OP Total Kill Solution $38.13 101 43120 210
056434 DESIGN ELECTRIC, INC Outdoor LED Light - Government Center $160.00 101 41942 220
056434 DESIGN ELECTRIC, INC Repair Miscellaneous Lights $66.82 101 45205 220
056434 DESIGN ELECTRIC, INC Repair Miscellaneous Lights $66.82 601 49421 220
056434 DESIGN ELECTRIC, INC Repair Miscellaneous Lights $66.82 105 42280 220
056435 EO JOHNSON BUSINESS TECH Blockade Silver MS50 - August 2020 $352.00 101 41710 215
056436 FASTENAL COMPANY Jack Hammer Repair $27.17 101 43120 230
056437 FINKEN INC Water System - City Hall $57.65 101 41942 210
056438 FURTHER July 2020 Participant Fee $3.95 101 41430 300
056439 GOPHER STATE ONE CALL Locates - June 2020 $58.05 601 49440 319
056439 GOPHER STATE ONE CALL Locates - June 2020 $58.05 602 49490 319
056440 HOLIDAY STORES June 2020 Fuel Purchases $1,501.52 101 42152 235
056440 HOLIDAY STORES June 2020 Fuel Purchases $14.11 101 43120 235
056440 HOLIDAY STORES June 2020 Fuel Purchases $14.11 101 45202 235
056440 HOLIDAY STORES June 2020 Fuel Purchases $14.11 601 49440 235
056440 HOLIDAY STORES June 2020 Fuel Purchases $14.11 602 49450 235
056440 HOLIDAY STORES June 2020 Excise Tax Credit ($202.47)101 42152 235
056440 HOLIDAY STORES June 2020 Excise Tax Credit ($1.88)101 43120 235
056440 HOLIDAY STORES June 2020 Excise Tax Credit ($1.88)601 49440 235
056440 HOLIDAY STORES June 2020 Excise Tax Credit ($1.88)602 49450 235
056440 HOLIDAY STORES June 2020 PD Car Washes $33.90 101 42152 235
056440 HOLIDAY STORES June 2020 Excise Tax Credit ($1.88)101 45202 235
056441 INSPECTRON INC June 2020 Inspection Services $7,500.00 101 42401 300
056442 KRUGE AIR Air Filter Element $219.04 101 45205 220
056443 KWIK TRIP June 2020 Fuel Purchases $365.62 101 42152 235
056443 KWIK TRIP June 2020 Excise Tax Credit ($42.82)101 42152 235
056443 KWIK TRIP June 2020 Fuel Purchases $19.70 602 49450 235
056443 KWIK TRIP June 2020 Excise Tax Credit ($2.86)602 49450 235
056444 MIDWEST MACHINERY CO. Filters, Blades - #40 $429.03 101 45202 230
056445 MVTL LABORATORIES, INC Testing $123.00 602 49480 312
056446 NELSON, HOLLY Medical Grade Face Masks $200.00 103 42500 210
056447 NORTH STAR SIGNS & ENGRAVING No Parking Signs $48.50 101 41942 210
056448 O REILLY AUTO PARTS Oil Filter $1.10 101 43120 230
056448 O REILLY AUTO PARTS Oil Filter $1.10 101 45202 230
056448 O REILLY AUTO PARTS Oil Filter $1.10 601 49440 230
056448 O REILLY AUTO PARTS Oil Filter $1.08 602 49450 230
056448 O REILLY AUTO PARTS Oil Filters $6.53 101 43120 230
056448 O REILLY AUTO PARTS Oil Filters $6.53 101 45202 230
056448 O REILLY AUTO PARTS Oil Filters $10.59 601 49440 230
056448 O REILLY AUTO PARTS Oil Filters $10.59 602 49450 230
056449 PERFECT LAWN CARE Weed Ordinance Violation - 414 MN St E $50.00 101 45202 300
056449 PERFECT LAWN CARE Weed Ordinance Violation - 106 2nd Ave NW $50.00 101 45202 300
056449 PERFECT LAWN CARE Weed Ordinance Violations - 330, 336, 341, 345 Jefferson Ln $100.00 101 45202 300
056450 POSTMASTER Postage - UB & Newsletters - July 2020 $246.00 101 41430 322
056450 POSTMASTER Postage - UB & Newsletters - July 2020 $246.00 601 49490 322
056450 POSTMASTER Postage - UB & Newsletters - July 2020 $246.00 602 49490 322
056450 POSTMASTER Postage - UB & Newsletters - July 2020 $246.00 603 43230 322
056451 POWERHOUSE OUTDOOR EQUIP Replace Worn Out Trimmer $319.91 101 45202 240
056452 QUADIENT LEASING 2nd Quarter 2020 Mailer Lease $249.03 101 41430 410
056452 QUADIENT LEASING 2nd Quarter 2020 Mailer Lease $249.02 601 49490 410
056452 QUADIENT LEASING 2nd Quarter 2020 Mailer Lease $249.02 602 49490 410
056452 QUADIENT LEASING 2nd Quarter 2020 Mailer Lease $249.02 603 43230 410
056453 REPUBLIC SERVICES Colts Academy - June 2020 $236.47 603 43230 384
056454 SECURITY LOCKSMITHS, INC Occupancy Indicator - Government Center $67.00 101 41942 220
056454 SECURITY LOCKSMITHS, INC Lock - Baseball Concession Building $25.00 101 45202 220
056454 SECURITY LOCKSMITHS, INC Service Panic Bar - Millstream Park $160.00 101 45202 220
056454 SECURITY LOCKSMITHS, INC LSDA Entrance Function Knob Lock $70.00 101 45205 220
056455 SHIFT TECHNOLOGIES, INC. Managed Services - July 2020 $297.50 101 41710 215
056456 THE HARTFORD July 2020 Life Insurance Premiums $301.62 101
056457 TIREMAXX SERVICE CENTERS Wing Deck Tire $20.00 101 45202 230
056457 TIREMAXX SERVICE CENTERS New Tires on Front - 701 $48.00 101 42152 230
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
056457 TIREMAXX SERVICE CENTERS Oil Change - 702 $65.97 101 42152 230
056458 TRAUT WELLS, INC Testing - June 2020 $200.00 601 49420 312
056459 VERIZON WIRELESS PD Cell Phones $175.05 101 42151 320
056460 VIKING INDUSTRIAL CENTER, INC Caution Tape - Fireworks $227.88 220 46500 309
056461 XCEL ENERGY June 2020 Gas & Electric $156.98 101 41941 381
056461 XCEL ENERGY June 2020 Gas & Electric $10.01 101 41941 383
056461 XCEL ENERGY June 2020 Gas & Electric $1,490.38 101 41942 381
056461 XCEL ENERGY June 2020 Gas & Electric $325.00 101 41942 383
056461 XCEL ENERGY June 2020 Gas & Electric $7.74 101 42500 326
056461 XCEL ENERGY June 2020 Gas & Electric $74.86 101 43120 381
056461 XCEL ENERGY June 2020 Gas & Electric $25.06 101 43120 383
056461 XCEL ENERGY June 2020 Gas & Electric $18.30 101 45123 381
056461 XCEL ENERGY June 2020 Gas & Electric $26.75 101 45123 383
056461 XCEL ENERGY June 2020 Gas & Electric $49.90 101 45201 381
056461 XCEL ENERGY June 2020 Gas & Electric $45.55 101 45201 383
056461 XCEL ENERGY June 2020 Gas & Electric $370.23 101 45202 381
056461 XCEL ENERGY June 2020 Gas & Electric $27.97 101 45202 383
056461 XCEL ENERGY June 2020 Gas & Electric $1,850.95 101 45205 381
056461 XCEL ENERGY June 2020 Gas & Electric $92.22 101 45205 383
056461 XCEL ENERGY June 2020 Gas & Electric $736.64 105 42280 381
056461 XCEL ENERGY June 2020 Gas & Electric $56.34 105 42280 383
056461 XCEL ENERGY June 2020 Gas & Electric $574.73 601 49410 381
056461 XCEL ENERGY June 2020 Gas & Electric $56.38 601 49410 383
056461 XCEL ENERGY June 2020 Gas & Electric $896.58 601 49420 381
056461 XCEL ENERGY June 2020 Gas & Electric $57.17 601 49420 383
056461 XCEL ENERGY June 2020 Gas & Electric $4,027.51 601 49421 381
056461 XCEL ENERGY June 2020 Gas & Electric $273.11 601 49421 383
056461 XCEL ENERGY June 2020 Gas & Electric $214.37 601 49435 381
056461 XCEL ENERGY June 2020 Gas & Electric $249.54 602 49470 381
056461 XCEL ENERGY June 2020 Gas & Electric $25.00 602 49471 383
056461 XCEL ENERGY June 2020 Gas & Electric $456.80 602 49480 381
056461 XCEL ENERGY June 2020 Gas & Electric $27.57 602 49480 383
056461 XCEL ENERGY June 2020 Gas & Electric $2,387.75 652 43160 386
056462 ZEP MANUFACTURING, INC ZEP Formula $31.58 101 43120 210
056462 ZEP MANUFACTURING, INC ZEP Formula $31.58 101 45202 210
056462 ZEP MANUFACTURING, INC ZEP Formula $31.58 601 49440 210
056462 ZEP MANUFACTURING, INC ZEP Formula $31.57 602 49450 210
Total Bills Payable - Mailed Prior to Council Approval $100,253.59
Check#Search Name Comments Amount FUND DEPART OBJ
056463 BLUE CROSS BLUE SHIELD MN July 2020 Health Insurance Premiums $30,508.70 101
056464 CINTAS CORPORATION NO. 2 June 2020 Uniforms $46.21 602 49450 171
056464 CINTAS CORPORATION NO. 2 June 2020 Uniforms $3.91 651 49900 171
056464 CINTAS CORPORATION NO. 2 June 2020 Uniforms $3.54 603 43230 171
056464 CINTAS CORPORATION NO. 2 June 2020 Uniforms $46.40 601 49440 171
056464 CINTAS CORPORATION NO. 2 June 2020 Uniforms $20.49 101 45202 171
056464 CINTAS CORPORATION NO. 2 June 2020 Uniforms $21.05 101 43120 171
056464 CINTAS CORPORATION NO. 2 June 2020 Towels & Rugs $69.93 602 49490 210
056464 CINTAS CORPORATION NO. 2 June 2020 Towels & Rugs $69.93 601 49490 210
056464 CINTAS CORPORATION NO. 2 June 2020 Towels & Rugs $69.94 101 45201 210
056464 CINTAS CORPORATION NO. 2 June 2020 Rugs $23.52 101 42120 210
056464 CINTAS CORPORATION NO. 2 June 2020 Towels, Rugs, and Soap $203.60 101 41430 210
056465 HERNANDEY, FLOR Refund Millstream Park Reservation - 7/26/20 $100.00 103 45202
056465 HERNANDEY, FLOR Refund Millstream Park Reservation - 7/26/20 $7.63 101 45202
056466 KEO, CHRISTINA Refund Millstream Park Reservation - 8/15/20 $7.63 101 45202
056466 KEO, CHRISTINA Refund Millstream Park Reservation - 8/15/20 $100.00 103 45202
056467 MIDCONTINENT COMMUNICATIONS July 2020 Telephone/Fiber $439.96 601 49421 321
056467 MIDCONTINENT COMMUNICATIONS July 2020 Telephone/Fiber $354.96 601 49420 321
056467 MIDCONTINENT COMMUNICATIONS July 2020 Telephone/Fiber $354.96 105 42250 321
056467 MIDCONTINENT COMMUNICATIONS July 2020 Telephone/Fiber $354.96 101 45201 321
056467 MIDCONTINENT COMMUNICATIONS July 2020 Telephone/Fiber $148.24 101 45205 321
056467 MIDCONTINENT COMMUNICATIONS July 2020 Telephone/Fiber $114.96 150 46500 321
056467 MIDCONTINENT COMMUNICATIONS July 2020 Telephone/Fiber $219.99 101 41430 321
056467 MIDCONTINENT COMMUNICATIONS July 2020 Telephone/Fiber $219.99 101 42151 321
056467 MIDCONTINENT COMMUNICATIONS July 2020 Telephone/Fiber $319.97 601 49435 321
056467 MIDCONTINENT COMMUNICATIONS July 2020 Telephone/Fiber $319.97 602 49480 321
056468 MN CHIEFS OF POLICE ASSOCATION Permits to Purchase Handgun $37.50 101 42120 350
056469 MUSKE, TRACY Refund Millstream Park Reservation - 8/2/20 $100.00 103 45202
056469 MUSKE, TRACY Refund Millstream Park Reservation - 8/2/20 $7.63 101 45202
056470 NORTHLAND SECURITIES, INC 2019 Annual TIF Reporting $990.00 157 46500 300
056470 NORTHLAND SECURITIES, INC 2019 Annual TIF Reporting $990.00 159 46500 300
056470 NORTHLAND SECURITIES, INC 2019 Annual TIF Reporting $990.00 152 46500 300
056470 NORTHLAND SECURITIES, INC 2019 Annual TIF Reporting $990.00 153 46500 300
056471 PEKAREK, JOE FSA Reimbursement $1,458.38 101
056472 PRAIRIESCAPES Crabgrass Herbicide Application - East Park $135.00 101 45202 220
056473 RENGEL PRINTING, INC Perfed Paper & Window Envelopes - UB $237.25 601 49490 200
056473 RENGEL PRINTING, INC Perfed Paper & Window Envelopes - UB $237.25 602 49490 200
056473 RENGEL PRINTING, INC Perfed Paper & Window Envelopes - UB $237.25 603 43230 200
056473 RENGEL PRINTING, INC Perfed Paper & Window Envelopes - UB $237.25 651 49490 200
056474 REPUBLIC SERVICES June 2020 Refuse Service - Fire ($374.66)105 42220 384
056474 REPUBLIC SERVICES June 2020 Refuse Service - Residential $21,563.05 603 43230 384
056474 REPUBLIC SERVICES June 2020 Refuse Service - Water Plant #1 ($517.54)603 43230 384
056474 REPUBLIC SERVICES June 2020 Refuse Service - Water Plant #2 ($160.59)603 43230 384
056474 REPUBLIC SERVICES June 2020 Refuse Service - Millstream/Memorial Park ($517.52)603 43230 384
056474 REPUBLIC SERVICES June 2020 Refuse Service - Maintenance ($517.52)603 43230 384
056475 SCHMITZ, MATH June 2020 Road Ditch Cutting $350.00 101 43120 300
056476 SHIFT TECHNOLOGIES, INC. June 2020 Antivirus $194.25 101 41710 215
056477 SHRED-IT June 2020 Shred Services $36.98 101 41430 300
056477 SHRED-IT June 2020 Shred Services $36.97 101 42120 300
056478 ST. JOSEPH NEWSLEADER, INC Open Gym Attendant Ad $44.00 101 45205 340
056479 STEARNS ELECTRIC ASSOCIATION June 2020 Electric $1,311.06 652 43160 386
056479 STEARNS ELECTRIC ASSOCIATION June 2020 Electric $85.21 101 41942 381
056479 STEARNS ELECTRIC ASSOCIATION June 2020 Electric $496.51 101 45201 381
056479 STEARNS ELECTRIC ASSOCIATION June 2020 Electric $113.73 602 49473 381
056479 STEARNS ELECTRIC ASSOCIATION June 2020 Electric $74.39 602 49472 381
056479 STEARNS ELECTRIC ASSOCIATION June 2020 Electric $100.52 602 49471 381
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
056480 TOWNSHIP OF ST. JOSEPH 1st Half 2020 Property Tax Sharing - $47,978.40 101 41910 449
056480 TOWNSHIP OF ST. JOSEPH 1st Half 2020 Property Tax Sharing - Rural Residential $28,593.13 101 41910 449
Total Bills Payables - Waiting Council Approval $139,688.32
EFTs & Payroll 173,221.63
Bills Paid Prior to Council 100,253.59
Bills Waiting for Council 139,688.32
Total Bills Payable 413,163.54
Summary:
Council Agenda Item 4c
______
MEETING DATE: July 20, 2020
AGENDA ITEM: Financial Report – 2nd Quarter & June 2020 Financial Reports
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: Council adopted the 2020 budget on December 16, 2019.
BACKGROUND INFORMATION: Quarterly and monthly reconciled cash/investment and budget to
actual position are provided for Council review. The numbers presented are the cash balances as of June
30, 2020.
CASH POSITION:
- The market rate of return (ROR) is approximately 2.23% with an average maturity of 37 months.
The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered
maturity dates ha ve helped the City maintain a higher rate of return than the current market over
time. In addition, one of the goals is to invest locally. The City’s more immediate cash flow
needs are held at local financial institutions and the State money market fund (PMA 4M).
- In the first quarter, the Federal Open Market Committee [FOMC] has reduced the targeted federal
fund rate to 0-0.25% due to global markets and the economic impacts of COVID-19.
- Interest earnings for 2020 amounts to a $205,710; over the budgeted amount. The City’s policy is
to hold investments until maturity. GASB 30 requires the City to mark investments at the current
market value as of the close of each month. In doing so, earnings will show fluctuations. Staff
budgets conservatively. The investment holdings will produce earnings; however, it is unknown
what the market valuation impact will be on the City’s portfolio.
- Overall, the cash and investments balance increased $2,062,657 from the beginning of the year .
There remain bond proceeds from the 2019 projects that will complete in 2020. In addition,
MSAS and BDPI reimbursements were received in early 2020. The first half taxes and
assessments were received in June. The first half LGA is due around July 20th. Spending has
been slowed down as we analyze the impact of the Governor’s emergency shut down.
FUNDS REPORT:
- The General fund spent 44% of the 2020 expenditure budget and received 35% of the revenue
budget. Expenditures and revenues are mainly operational in nature. The largest expenditures
were wages and benefit. Engineering costs are over budgeted amounts. The largest cost was
incurred for the 20th Ave feasibility study. The transfer out of the General fund was made to the
Retirement Reserve Fund 103 as budgeted. The revenues overall are on target through June. The
first half MSAS aid and taxes were received. Building permit fees are a bit lower than expected.
A few of the larger projects were delayed during the pandemic. Smaller remodel, deck and shed
projects have been popular . Staff will monitor revenue collections.
- The Enterprise Funds represent 4.5 months utility billing revenue collected while expenses
represent six months . Overall, 25% of expenses have been incurred (less depreciation); 28% of
the revenue budget has been received. Revenues and expenses are general in nature.
Water fund analysis (fund 601/501) – The enclosed spreadsheet shows an analysis of the water fund,
including the Water fund (601) and the Water Access fund (WAC-501). The City collected $167,825
WAC/Trunk fees in 2020; a payment from Bayou Blues per their development agreement along with one
single family home and the St. Joseph Vista Apartments. Water revenues represent 37%, expenses 18%
of the budget at the end of June. Other revenues and expenses are operational in nature.
Sewer fund analysis (fund 602/502) – The enclosed spreadsheet shows an analysis of the sewer fund,
including the Sewer fund (602) and the Sewer Access fund (SAC -502). As with water, a SAC payment
from Bayou Blues per their development agreement was received, along with one single family home and
the St. Joseph Vista Apartments. Sewer expenses are at 22% of the budget, while revenues are at 34% of
the budget. The revenues/expenses are operational in nature.
½ ¢ Sales Tax (fund 200): The sales tax fund has a cash balance of $952,140 on June 30th. The City
anticipates collecting $457,500 in sales tax revenue in 2020; $41,000 less than what was received in 2019.
Staff budgets conservatively for the revenue collections. With the current pandemic shutting down the
economy, collections will likely decrease. The area Finance Directors met to review the formula
allocation. St. Joseph ’s percentage of the allocation increased by 0.14%. Current projects using local
option sales tax funding are the completion of the CR2 trail project and bond payments towards Field
Street and the Colts Academy purchase. Other potential projects are completing phase I of the East Park
development and the Jacob Wetterling Rec Center. State bonding requests remain in discussions at the
State.
The Sales Tax Summary report shows all revenues recorded and projects expensed from Fund 200. The
projects are split to show the projects completed, the projects in progress, and the projects reviewed, but
not moved forward at this time. After the anticipated revenue collections through 2038, $2.97M remains
uncommitted. The available annual sales tax revenue after bonded commitments is $272,335. The East
Park and CSAH 2 Trail projects will be paid for with cash out of the fund. The CSAH 2 Trail project
receive d $650,594 in federal grant proceeds in 2019. The trail project will finish in 2020 with just
punchlist items remaining.
The sales tax revenue represents sales taxes collected through May. There is a 2 -3 months lag for the
State to collect and remit to the communities. The first portion of 2020 collections goes to the regional
agreed upon projects .
Visitor’s Bureau: I included the fund summary for the lodging tax/CVB that the EDA reviews. The
CVB is very active and successfully marketing the City and providing opportunities for people to visit St.
Joseph. The City collects roughly $15,000 in lodging taxes annually. The 2020 collections will likely be
lower due to the pandemic shut down in the 2nd quarter. The CVB submits budget requests to the EDA.
The current budget is just over $14,000. The CVB/EDA will monitor collections as they are expected to
drop with the Emergency declaration.
CIP REPORTS:
- General capital equipment purchases include laptops for working remotely, street sweeper, lawn
mowers and rifles. Computer upgrades were completed in January. Many systems were
Windows 7 or less. The cost to upgrade Windows on the older machines was higher than
replacing the machines. A couple systems had Windows 8; one was moved to the spare PD office
and administration window. Software for LaserFiche workflow, website updates and ClearGov
digital budget book have been purchased. New water meter reader and software were also
approved.
- Engineering expenses incurred relating to the 20th Ave street improvement feasibility study,
Minnesota Steetscape feasibility study and review of the Sand Properties plat .
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Council Action – Quarterly and June Financial Reports
2nd Quarter Reports:
Cash Position as of 6/30/20
Cash and Investment Holdings Chart
Cash Balances by Fund/Remaining Budget
General & Fire Budget to Actual Expenditures & Revenues
Enterprise Funds Activity Graph
Quarterly Water Fund Analysis
Half Cent Sales Tax Fund Summary
CVB Summary
June Treasurer’s Reports:
Cash and Investment – Council Report
Council Month End Revenue Summary
Council Month End Revenue – General Fund
Council Month End Revenue – Enterprise Funds
Council Month End Expenditure Summary
Council Month End Expenditure – General Fund
Council Month End Expenses - Enterprise Funds
Capital Improvement Summary Reports:
General Fund Capital Improvement Plan - Summary
General Fund Capital Improvement Plan - Fire
Enterprise Capital Improvement Plan – Public Works
Capital Improvement Budget Summary – Park Board
REQUESTED COUNCIL ACTION: Consider a ccepting the 2nd quarter and June 2020 financial
reports.
Council Agenda Item 4d
______
MEETING DATE: July 20, 2020
AGENDA ITEM: Donations and Contributions
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council. By accepting the donations, the city is accepting the intent of the donations.
The in-kind donations are estimates.
Total Dog Park cash donations received through 6/30/20 = $5,804 + $1,149 for pavers and refreshments.
Total Jacob Wetterling Rec Center donations received through 6/30/20 = $3,040.91.
BUDGET/FISCAL IMPACT: $191.17
ATTACHMENTS: Request for Council Action: Donations
Resolution 2020-021 Resolution Accepting Donations
REQUESTED COUNCIL ACTION: Resolution 2020-021 Resolution Accepting Donations.
RESOLUTION 2020-21
RESOLUTION ACCEPT DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Disc Golf $14.00
Anonymous Cash Dog Park $2.00
Josh & Sarah Salzer Cash Police Operations $50.00
Anonymous Cash RV Dump $113.00
Dale Wick In-Kind CVB Website $12.17
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 20th day of July , 2020.
Rick Schultz, Mayor
ATTEST
Kris Ambuehl, Administrator
Council Agenda Item 4e
MEETING DATE: July 20, 2020
AGENDA ITEM: Acceptance of COPS Grant
SUBMITTED BY: Chief of Police
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The Counci l had authorized staff to apply for the 2009, 2015, and
2016 COPS grants, all of which were unsuccessful. On February 18th, 2020, the City Council authorized
the Chief of Police to apply for the grant which was due on March 11th, 2020.
BACKGROUND INFORMATION: On January 21st, 2020, the Cops Hiring Program (CHP) opened to
all State, local, and tribal law enforcement agencies. Approximately 400 million dollars was in the fund.
CHP provides funding to hire and re-hire entry level career law enforcement officers in order to preserve
jobs, increase community policing, and support crime prevention efforts. Funding can be used three
ways : hire new officers ; rehire officers (laid off as a result of budget reductions); and rehire officers
currently scheduled t o be laid off as a result of budget reductions. Out of the entire United States and US
Territories, 596 awards were handed out for a total of 2,732 positions resulting in $393,964,911 in federal
funding. The City of St Joseph has been selected to hire an officer with the COPS grant application
submitted on behalf of the council. The position is a new hire under the program.
BUDGET/FISCAL IMPACT: The grant is a 4-year grant designed to phase in a new hire at entry level
paying 75% of the wage and benefit package the first year, 50% the second year, 25 % the third year and
the officer must be retained by the city in year four before the grant is successfully satisfied. The grant
award is for $125,000 paid over the three years.
ATTACHMENTS: None
REQUESTED COUNCIL ACTION: Accept the COPS grant and Authorize the Police Chief and
Administrator to move forward with hiring (1) full-time Officer in accordance with the COPS grant.
Council Agenda Item 4f
______
MEETING DATE: July 20, 2020
AGENDA ITEM: Transfers
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION:
The operating transfer below is to pay back TIF disbursement that was incorrectly recorded in 2019.
TIF 4-1 Fortitude Senior Housing Fund 153 $93.70 transfer in
TIF 2-3 Bayou Blues Fund 159 $93.70 transfer out
BUDGET/FISCAL IMPACT: $93.70 between funds
ATTACHMENTS: Request for Council Action – Transfers
REQUESTED COUNCIL ACTION: Authorize the 2020 transfer as presented.
Council Agenda Item 4g
______
MEETING DATE: July 20, 2020
AGENDA ITEM: TIF District 3-1 Decertification
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council issued an economic development TIF 3-1 to fund the
gap of the Central Minnesota Credit Union Service Center in 2015. The Council approved a TIF Note in
the amount of $125,000 for up to nine years.
BACKGROUND INFORMATION: The City Council established tax increment financing (TIF)
district 3-1 Central Minnesota Credit Union in March 2015. The district is in project area 3. The district
was established for economic development to be eligible for 9 years of tax increments. The tax
increments began is August 2017 and scheduled to be decertified in 2026. The tax increment generated
by the project came in stronger than expected. The $125,000 TIF Note has been satisfied with the August
2020 TIF payment. There remaining 2020 tax increments collected will be returned to Stearns County for
redistribution to the County, City and School District. The final TIF report will be completed in 2021
after the city financial audit is completed. The market value will now be used in the City’s property tax
collections in the future.
Along with the TIF decertification, any residual equity in the City fund 152 TIF 3-1 fund can be closed to
the EDA fund 150 on December 31, 2020.
BUDGET/FISCAL IMPACT: Approximately $15,000 in City annual tax revenue back on the tax rolls
ATTACHMENTS: Request for Council Action - TIF District 3-1 Decertification
Resolution 2020-020 Decertifying TIF District 3-1 Central Minnesota
Credit Union
REQUESTED COUNCIL ACTION: Adopt Resolution 2020-020 Decertifying TIF District 3-1
Central Minnesota Credit Union and closing TIF fund 152 to the EDA fund 150, effective 12/31/20.
1
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY OF
ST. JOSEPH, MINNESOTA
HELD: JULY 20, 2020
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of St.
Joseph, Stearns County, Minnesota, was duly held at the St. Joseph City Hall on the 20th day of
July, 2020 at 6:00 p.m.
The following members of the Council were present:
and the following were absent:
Member _______________________ introduced the following resolution and moved its
adoption:
RESOLUTION NO. 2020-020
A RESOLUTION DECERTIFYING
TAX INCREMENT FINANCING REDEVELOPMENT DISTRICT NO. 3-1
WHEREAS, on March 16, 2015, the City of St. Joseph (the "City") established its Tax
Increment Financing (Economic Development) District No. 3-1, (the "District"); and
WHEREAS, Minnesota Statutes, Section 469.174 to 469.1794 (the “TIF Act”) authorizes
the City Council to decertify a tax increment financing district on any date after all bonds and
other obligations have been satisfied; and
WHEREAS, the City desires by this resolution to decertify the District effective
December 31, 2020, by which all taxing jurisdictions will benefit from an increased tax base
effective for taxes payable in 2021; and
WHEREAS, the City Council acknowledges such action will be taken by Stearns County
to decertify the District as a tax increment district and to no longer remit tax increment from the
District to the City after December 31, 2020.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Renville
that:
1. The Finance Director is authorized and directed to provide Stearns County with documents
related to decertification of the District, to submit the Confirmation of Decertified TIF
District form to the Office of the State Auditor and take any other steps required for
decertification by December 31, 2020.
2. The Finance Director is authorized and directed to determine the amount of excess tax
increment in the account for the District and to return all excess tax increment to Stearns
County for redistribution to other taxing jurisdictions.
2
The motion for the adoption of the foregoing resolution was duly seconded by member
_____________________ and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Rick Schultz, Mayor
ATTEST
Kris Ambuehl, Administrator
3
STATE OF MINNESOTA
COUNTY OF STEARNS
CITY OF ST. JOSEPH
I, the undersigned, being the duly qualified and acting City Clerk of the City of St.
Joseph, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct
copy of an extract of minutes of a meeting of the City Council of the City of St. Joseph,
Minnesota duly called and held, as such minutes relate to the decertification of Tax Increment
Financing Redevelopment District No. 3-1.
WITNESS my hand this 20th day of July, 2020.
______________________________
City Clerk
Council Agenda Item 4h
MEETING DATE: July 20, 2020
AGENDA ITEM: 2019 TIF Reports
SUBMITTED BY: Finance
PREVIOUS COUNCIL/BOARD ACTION: Council approved the creation of the TIF Districts below.
EDA contracted with Northland Securities to complete the following TIF reports: TIF 2-1,2-3,3-1,4-1.
BACKGROUND INFORMATION: Annually the EDA and City must report a summary of the
activity in each tax increment fund to the State Auditor whether or not the projects are completed. The
reporting forms are due to the State Auditor by August 1st of the following year and a summary must be
published by August 15th of the following year. In addition, the summary reports will be mailed to the
School District and Stearns County for their records. For 2019, the reports include six reports for the
following TIF projects:
TIF 1-4 St. Joseph Development, LLC
TIF 2-1 Millstream Shops and Lofts
TIF 2-2 St. Joseph Meat Market
TIF 2-3 Bayou Blues and Alley Flats
TIF 3-1 Central MN Credit Union Call Center
TIF 4-1 Fortitude Senior Housing
TIF 1-4 has been decertified; however, the City must report annually until the forgivable loans for the
Meat Market and Bello Cucina are paid off in 2021.
The first half TIF proceeds were received in June and paid to the investors in July. After reviewing the
2019 TIF reports and the first half 2020 collections, TIF 3-1 for the Credit Union met the TIF Note
maximum. City council will decertify the TIF effective 12/31/20. The maximum TIF could go to nine
years, 12/31/2026. This was a positive addition and use of TIF in the city.
The attached TIF report summary will be submitted to the County and School District. The summary will
also be published in the St. Cloud Times. Complete forms are available at city hall.
BUDGET/FISCAL IMPACT: For Information Only
ATTACHMENTS: Request for EDA Action – Annual TIF Reports
Summary TIF Publication
REQUESTED BOARD ACTION: Consider acceptance of the 2019 TIF reports.
TIF 1-4 TIF 2-1 TIF 2-2 TIF 2-3 TIF 3-1 TIF 4-1
St. Joe
Development
LLC
Millstream
Project
St. Joseph Meat
Market Bayou Blues
Central MN
Credit Union
Fortitude Senior
Housing
Current Net Tax Capacity $0 $42,944 $11,468 $2,649 $41,436 $34,973
Original Net Tax Capacity $0 $4,790 $7,626 $2,427 $7,460 $958
Captured Net Tax Capacity $0 $38,154 $3,842 $222 $33,976 $34,015
Principal and Interest Payments $0 $33,873 $4,122 $0 $8,280 $43,062
Due in 2020
Tax Increment Received in 2019 $0 $44,306 $4,864 $409 $44,243 $47,969
Tax increment Expended in 2019 $0 $39,931 $4,657 $1,188 $40,804 $44,214
Month / Year First Tax Incr. Receipt May 2004 July 2009 July 2013 July 2017 June 2017 June 2018
Date of Required Decertification 12/31/12 12/31/34 12/31/21 12/31/42 12/31/25 12/31/43
Publish: St. Cloud Times, Publish no later than 8/15/2020
320-363-7201
Additional information regarding each district may be obtained from:
Lori Bartlett, Finance Director
City of Saint Joseph
75 Callway Street E.
Saint Joseph, MN 56374
PUBLIC NOTICE
CITY OF SAINT JOSEPH, MINNESOTA
ANNUAL DISCLOSURE OF TAX INCREMENT DISTRICTS FOR THE
YEAR ENDED DECEMBER 31, 2019
(Minnesota Statutes, Section 469.175(5)
St Joseph TIF Publication FYE2019
Council Agenda Item 4i
MEETING DATE: July 20, 2020
AGENDA ITEM: Part-Time Open Gym Attendant Hires
SUBMITTED BY: Finance
BACKGROUND INFORMATION: Staff conducted interviews for Open Gym Attendants and are
recommending the hire of 4 new employees at $12/hour. The offer is contingent upon the successful
completion of pre-employment screening. The 4 employees are as follows:
- Markelle Torres
- Hannah Stevenson
- Dale Peterson
- Tamia Watts
BUDGET/FISCAL IMPACT: Position has been budgeted for.
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION: Authorize the hiring of Markelle Torres, Hannah Stevenson,
Dale Peterson, and Tamia Watts at $12/hour upon successful completion of pre-employment screening.
Council Agenda Item 4j
MEETING DATE: July 20, 2020
AGENDA ITEM: Development Agreement Amendment
SUBMITTED BY: Community Development
STAFF RECOMMENDATION: Staff recommends approval of the Development Agreement
Amendment
PREVIOUS COUNCIL ACTION: The City Council approved the Development Agreement and final
plat of Foxmore Hollow in 2004.
BACKGROUND INFORMATION: The Foxmore Hollow subdivision has 31 R-1 Single-Family zoned
lots and one R -3 Multiple Family Residential (Apartment) zoned lot. The multi-family lot (Lot 19, Block
2) was recently purchased from the State of Minnesota (tax forfeiture) by Terry Mick, Mick Construction
who plans to develop into an apartment building as permitted. The Development Agreement included an
approved site plan by the original developer. Mr. Mick has requested an amendment to the Development
Agreement removing the site plan layout limitation.
The development will be required to go through site plan approval (administrative) and follow the R-3
District Ordinance as well as additional applicable ordinance requirements i.e. landscaping, lighting,
storm ponding, etc.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: First Amendment – Foxmore Hollow
REQUESTED COUNCIL ACTION: Motion to approve amendments to the Foxmore Hollow
Developer Agreement.
FIRST AMENDMENT TO
FOXMORE HOLLOW
CITY OF ST. JOSEPH, STEARNS COUNTY, MINNESOTA
DEVELOPER AGREEMENT
The City of St. Joseph, Minnesota, a municipal corporation, (the “City”), and Terrence J. Mick
(the “Developer”) enter into this First Amendment to Foxmore Hollow (this “Amendment”) effective as
of this ____ day of ____________, 2020 (the “Effective Date”).
RECITALS:
WHEREAS, the Developer is the Owner of certain Real Property legally described as follows:
LOT 19, BLOCK 2, FOXMORE HOLLOW, Stearns County, Minnesota, according to the recorded plat
thereof.
“Subject Property”
WHEREAS, the City entered into a Developer Agreement for Subject Property on October 4, 2004 as
Document No. 1130245 with Stearns County Recorder’s Office (hereinafter “Developer Agreement”; and
WHEREAS, the Developer and City desire to amend the Developer Agreement as more particularly set
forth below with the express understanding and agreement that all other provisions of the Developer
Agreement shall remain in full force and effect.
NOW, THEREFORE, in consideration of the covenants and agreements contained herein and other good
and valuable consideration, the City and Developer agree as follows:
1. That 7.2 Project Specific Requirements. (j) The R-3 portion of the Development shall be in
accordance with the Site Plan attached hereto as Exhibit D is hereby deleted.
2. Exhibit D is hereby deleted.
3. The terms and conditions of this Amendment shall run with the land and be binding on the
grantor, its successors and assigns.
The parties have executed this Amendment as of the Effective Date.
CITY OF ST. JOSEPH, MINNESOTA
By
Mayor, Rick Schultz
By
Kris Ambuehl, City Administrator
TERRENCE J. MICK
By
Terrence J. Mick, Landowner and Developer
STATE OF MINNESOTA )
) ss
COUNTY OF STEARNS )
The foregoing was acknowledged before me on , 2020 by Rick Schultz and
Kris Ambuehl, the Mayor and City Administrator respectively, of the City of St. Joseph.
Notary Public
STATE OF MINNESOTA )
)ss
COUNTY OF STEARNS )
The foregoing was acknowledged before me on , 2020 by Terrence J. Mick,
Landowner and Developer.
Notary Public
THIS DOCUMENT DRAFTED BY:
City of St. Joseph
75 Callaway St. E
St. Joseph, MN 56374
Council Agenda Item 4k
MEETING DATE: July 20, 2020
AGENDA ITEM: Letter of Resignation
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Mary Generous has submitted her letter of resignation
with her last in office day being July 31, 2020.
Staff will be reviewing and making changes to the job description to better align current needs.
The job description will go to the personnel committee for review.
Staff would also like to advertise for and begin the hiring process.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION: Accept the Resignation of Mary Generous as the
Billing/Permit Technician, allow staff to draft an amended job description, advertise for and fill
the position.
Council Agenda Item 5
MEETING DATE: July 20, 2020
AGENDA ITEM: Final Plat– Country Manor Senior Living Campus Plat 2
Public Hearing, Vacation of Drainage & Utility Easement s
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Staff and the Planning
Commission recommend approval of the final plat and vacation of certain drainage & utility easements.
PREVIOUS COUNCIL ACTION: The City Council approved the final plat and Planned Unit
Development (PUD) of Country Manor Senior Living Campus on June 20, 2016.
BACKGROUND INFORMATION: Country Manor St. Joseph LLC, owner , has requested approval of
a final plat to revise the patio home lots within the Country Manor Senior Living Campus residential
development. The approved PUD provides for a senior facility and 95 patio home lots at full buildout.
The first phase included 12 patio homes lots that were final platted in which three have existing homes.
The proposed plat adjusts the boundaries of nine lots making the parcels wider and reducing the number
of lots to seven. According to the applicant, the purpose of the request is in response to the market and to
make the lots more useful and sellable.
The applicant has also requested the vacation of drainage and utility easements to allow structures to be
constructed over or under the easements without restrictions. New drainage and utility easements of six
feet along the interior boundaries are shown on the plat as required per the City’s Subdivision Ordinance.
All utility companies have been notified and have provided written signatures allowing the applicant to
vacate those easements.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Resolution 2020-022 Approving Final Plat
Resolution 2020-023 Approving Vacation
Location Map
Country Manor Senior Living Campus Plat 2
Easement Vacation Sketch
REQUESTED COUNCIL ACTION:
Motion 1: Adopt Resolution 2020-022 approving the Final Plat of Country Manor Senior Living Campus
Plat 2.
Motion 2: Adopt Resolution 2020-023 approving the vacation of certain drainage and utility easement s.
Resolution 2020-022
RESOLUTION APPROVING THE FINAL PLAT
COUNTRY MANOR SENIOR LIVING CAMPUS PLAT 2
WHEREAS, the St. Joseph Planning Commission held a public hearing on the preliminary plat
of Country Manor Senior Living Campus on May 23, 2016, at which time all persons wishing to be
heard regarding the matter were given an opportunity to be heard; and
WHEREAS, the St. Joseph Planning Commission reviewed and approved the preliminary plat
of Country Manor Senior Living Campus on June 13, 2016; and
WHEREAS, the City Council approved the preliminary plat and final plat of Country Manor
Senior Living Campus on June 20, 2016; and
WHEREAS, a final plat of Country Manor Senior Living Campus Plat 2 has been submitted
which indicates that the final plat is consistent with the preliminary plat.
WHEREAS, the proposed plat has been reviewed by the city engineer; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA: That the final plat of Country Manor Senior Living Campus Plat 2 be approved with
the following conditions:
1. Contingent on the successful vacation of the existing internal drainage and utility easement, along
the interior side yard property boundaries.
2. Submit a revised grading plan for the house pad elevations.
3. The new proposed property boundaries will result in unused building services. The water service
curb stop boxes that will not be used shall be abandoned by lowering the curb box below grade
and the city will need to be provided with updated record drawings noting the abandoned service
locations.
4. Each lot is only allowed one curb cut access. Any existing curb cuts for driveway openings that
will result in extra, relocation, etc. will need to be replaced with full curb meeting city
specifications and boulevard areas shall be planted with vegetation i.e. grass.
Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council this
20th day of July 2020.
By
ATTEST Rick Schultz, Mayor
By
Kris Ambuehl, City Administrator
RESOLUTION 2020-023
RESOLUTION VACATING CERTAIN DRAINAGE AND UTILITY EASEMENTS
COUNTRY MANOR SENIOR LIVING CAMPUS PLAT 2
WHEREAS, the City Council of the City of St. Joseph held a public hearing following publication, mail
and posted notice for the purpose of hearing those present to consider the vacation of certain internal
drainage and utility easement within the City of St. Joseph; and
WHEREAS, it appeared in the best interests of the public and the City of St. Joseph that such public
drainage and utility easement be vacated and discontinued.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, STEARNS
COUNTY, STATE OF MINNESOTA, duly assembled that the following described public drainage and
utility easement hereby vacated to wit:
Vacating the drainage and utility easement as dedicated in COUNTRY MANOR SENIOR LIVING
CAMPUS, according to the recorded plat thereof, Stearns County, Minnesota, bounded as follows:
On the North by a line measured 6.00 feet Northerly of, as measured at a right angle to and parallel with
the Southerly line of Lot 2, Block 3, said COUNTRY MANOR SENIOR LIVING CAMPUS.
On the South by a line measured 6.00 feet Southerly of, as measured at a right angle to and parallel with
the said Southerly line of Lot 2, Block 3.
On the East by a line measured 6.00 feet Westerly of, as measured at a right angle to and parallel with the
Easterly line of said Block 3.
On the West by a line measured 12.00 feet Easterly of, as measured at a right angle to and parallel with
the Westerly line of said Block 3.
AND
Vacating the drainage and utility easement as dedicated in COUNTRY MANOR SENIOR LIVING
CAMPUS, according to the recorded plat thereof, Stearns County, Minnesota, bounded as follows:
On the North by a line measured 6.00 feet Northerly of, as measured at a right angle to and parallel with
the Southerly line of Lot 3, Block 3, said COUNTRY MANOR SENIOR LIVING CAMPUS.
On the South by a line measured 6.00 feet Southerly of, as measured at a right angle to and parallel with
the said Southerly line of Lot 3, Block 3.
On the East by a line measured 6.00 feet Westerly of, as measured at a right angle to and parallel with the
Easterly line of said Block 3.
On the West by a line measured 12.00 feet Easterly of, as measured at a right angle to and parallel with
the Westerly line of said Block 3.
AND
Vacating the drainage and utility easement as dedicated in COUNTRY MANOR SENIOR LIVING
CAMPUS, according to the recorded plat thereof, Stearns County, Minnesota, bounded as follows:
On the North by a line measured 6.00 feet Northerly of, as measured at a right angle to and parallel with
the Southerly line of Lot 4, Block 3, said COUNTRY MANOR SENIOR LIVING CAMPUS.
On the South by a line measured 6.00 feet Southerly of, as measured at a right angle to and parallel with
the said Southerly line of Lot 4, Block 3.
On the East by a line measured 6.00 feet Westerly of, as measured at a right angle to and parallel with the
Easterly line of said Block 3.
On the West by a line measured 12.00 feet Easterly of, as measured at a right angle to and parallel with
the Westerly line of said Block 3.
AND
Vacating the drainage and utility easement as dedicated in COUNTRY MANOR SENIOR LIVING
CAMPUS, according to the recorded plat thereof, Stearns County, Minnesota, bounded as follows:
On the North by a line measured 6.00 feet Northerly of, as measured at a right angle to and parallel with
the Southerly line of Lot 5, Block 3, said COUNTRY MANOR SENIOR LIVING CAMPUS.
On the South by a line measured 6.00 feet Southerly of, as measured at a right angle to and parallel with
the said Southerly line of Lot 5, Block 3.
On the East by a line measured 6.00 feet Westerly of, as measured at a right angle to and parallel with the
Easterly line of said Block 3.
On the West by a line measured 12.00 feet Easterly of, as measured at a right angle to and parallel with
the Westerly line of said Block 3.
AND
Vacating the drainage and utility easement as dedicated in COUNTRY MANOR SENIOR LIVING
CAMPUS, according to the recorded plat thereof, Stearns County, Minnesota, bounded as follows:
On the North by a line measured 6.00 feet Northerly of, as measured at a right angle to and parallel with
the Southerly line of Lot 8, Block 3, said COUNTRY MANOR SENIOR LIVING CAMPUS.
On the South by a line measured 6.00 feet Southerly of, as measured at a right angle to and parallel with
the said Southerly line of Lot 8, Block 3.
On the East by a line measured 6.00 feet Westerly of, as measured at a right angle to and parallel with the
Easterly line of said Block 3.
On the West by a line measured 12.00 feet Easterly of, as measured at a right angle to and parallel with
the Westerly line of said Block 3.
AND
Vacating the drainage and utility easement as dedicated in COUNTRY MANOR SENIOR LIVING
CAMPUS, according to the recorded plat thereof, Stearns County, Minnesota, bounded as follows:
On the North by a line measured 6.00 feet Northerly of, as measured at a right angle to and parallel with
the Southerly line of Lot 9, Block 3, said COUNTRY MANOR SENIOR LIVING CAMPUS.
On the South by a line measured 6.00 feet Southerly of, as measured at a right angle to and parallel with
the said Southerly line of Lot 9, Block 3.
On the East by a line measured 6.00 feet Westerly of, as measured at a right angle to and parallel with the
Easterly line of said Block 3.
On the West by a line measured 12.00 feet Easterly of, as measured at a right angle to and parallel with
the Westerly line of said Block 3.
Whereupon said resolution was declared duly adopted by the St. Joseph City Council this 20th day of July,
2020.
Rick Schultz, Mayor
ATTEST:
Kris Ambuehl, City Administrator
SEAL
This document was drafted by:
City of St. Joseph
75 Callaway St. E
St. Joseph, MN 56374
This map is made available on an "as is" basis, w ithout express or implied warranty of any sort including, specifically, any implied warranties of fitness for a particular purpose, warranties of merchantability or warranties relating to the accuracy or completeness of the database(s).
Auditor/TreasurerDivision of L and Manage ment±0 90 18045Feet
Data is as represented in Stearns County Databases, It is NOT Intended for Locational Use and Stearns Countywaives all liability from this product.
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Council Agenda Item 6
MEETING DATE: July 20, 2020
AGENDA ITEM: Interim Use Permit (IUP) – 34 College Ave. N
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Staff and the Planning
Commission recommend approval of a 5-year IUP for a non-owner-occupied single family residential
rental dwelling.
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: Jon Petters, property owner, has requested approval of an interim
use per mit to allow for a non-owner-occupied residential rental in an existing single-family home located
on the southeast corner of College Ave N and Ash Street East, across the street from the Bad Habit
Brewery. The property is in a B-1 Central Business District, an identified down town commercial
redevelopment site and is currently vacant. A non-owner single family residential rental in an existing
single-family home is an interim use within the B-1 District for a maximum term of five years but may be
less as approved by the City Counci l.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Location Map
Resolution 2020-024
REQUESTED COUNCIL ACTION: Motion to adopt Resolution 2020-024 Adopting Findings of Fact
Approving an Interim Use Permit for five years to allow for a non-owner single-family residential rental
at 34 College Ave. N, St. Joseph.
This map is made available on an "as is" basis, w ithout express or implied warranty of any sort including, specifically, any implied warranties of fitness for a particular purpose, warranties of merchantability or warranties relating to the accuracy or completeness of the database(s).
Auditor/TreasurerDivision of L and Manage ment±0 20 4010Feet
Data is as represented in Stearns County Databases, It is NOT Intended for Locational Use and Stearns Countywaives all liability from this product.
34 College Av N - Interim Use Permit Request
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Page 1 of 2
34 College Avenue N Interim Use Permit
RESOLUTION 2020-024
A RESOLUTION ADOPTING FINDINGS OF FACT AND APPROVING AN INTERIM
USE PERMIT FOR THE PURPOSES OF A NON-OWNER-OCCUPIED RESIDENTIAL
RENTAL
WHEREAS, Jon Petters, hereinafter referred to as “Applicant,” has properly applied for an
interim use permit for a non-owner-occupied residential rental on the property generally described as 34
College Ave N. St. Joseph, MN (“Subject Property”); and
WHEREAS, the St. Joseph Planning Commission held a public hearing on the interim use permit on
July 13th, 2020, at which time all persons wishing to be heard regarding the matter were given an opportunity
to be heard; and
WHEREAS, the St. Joseph Planning Commission recommended approval of the interim use permit
on July 13, 2020; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ST. JOSEPH, MINNESOTA, hereby adopts the following Findings of Fact:
1. That the Subject Property is zoned B-1, Central Business District and a non-owner-occupied
single-family residential rental is a permitted interim use.
2. That the Subject Property has been identified as a downtown redevelopment area and the purpose
of the redevelopment area is to achieve the highest and best use of the property in accordance
with the City’s Comprehensive Plan.
3. That the B-1 District provides for commercial uses, including office, retail, food, beverage, civic
and mixed-use developments.
4. That the interim use will not be detrimental to or endanger public health, safety, morals, comfort,
or general welfare of the neighborhood and will be harmonious to the to the objectives of the
Comprehensive Plan of the City.
5. That the residential rental will be located within the existing single family detached dwelling on
the Subject Property and is designed and constructed and will be operated and maintained so as to
be harmonious and appropriate in appearance with character of the area and will not be hazardous
or disturbing to existing or future neighboring uses.
6. That adequate utilities and services, including utilities, streets, drainage and other necessary
facilities have been provided and will not create excessive additional costs for services and/or be
detrimental to the economic welfare of the community.
7. That the interim use will not involve activities, processes, materials, equipment and conditions of
operation that will be detrimental to any persons, property, or general welfare because of
excessive production of traffic, noise, smoke, fumes, glare or odors.
8. That the existing access from Birch Street West provides access to the Subject Property which
will not create traffic congestion or interfere with traffic or surrounding public thoroughfares.
9. That the existing driveway will provide sufficient off-street parking and loading space to serve
the proposed use.
Page 2 of 2
34 College Avenue N Interim Use Permit
10. That the interim use will not result in the loss or damage of natural, scenic or historic feature and
the soil conditions are adequate to accommodate the use.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST.
JOSEPH, MINNESOTA, as follows:
1. Based on the aforementioned Findings of Fact, the Joseph City Council grants an interim use
permit (“Permit”) to allow a non-owner-occupied single-family residential rental on the Subject
Property.
2. The property owner shall obtain a rental license prior to renting and annually thereafter. Typical
rental permit and inspection fees will apply and be the responsibility of the property owner.
3. The property owner will manage the Subject Property in compliance with the St. Joseph Code of
Ordinances.
4. The residential rental on the Subject Property shall be limited to a family as defined within the St.
Joseph Code of Ordinances.
5. The dwelling shall be maintained as a single-family dwelling defined as a dwelling occupied by
one family and so designed and arranged as to provide cooking and kitchen accommodations and
sanitary facilities for one family only.
6. The property owner is responsible for meeting all Federal, State, Local, and City requirements
and obtaining any and all permits and licenses.
7. Revocation: The City Council shall revoke the interim use permit when it determines that the
terms and conditions of the permit as issued are no longer being complied with.
8. Expiration: The Permit shall expire within five years on July 13, 2025. If within one (1) year after
issuance of granting an interim use permit, the use permitted has not started, then the permit is
null and void, unless the City Council has approved a petition for an extension. The interim use
permit shall expire if the authorized use ceases for any reason for more than one (1) year.
9. The City Administrator and/or his/her designee shall have the right to inspect the premises for
compliance and safety purposes annually or at any time upon reasonable request.
Whereupon said resolution was declared duly passed and adopted by the St. City Council this 20th day of
July, 2020.
CITY OF ST. JOSEPH
By
Rick Schultz, Mayor
By
Kris Ambuehl, City Administrator
Council Agenda Item
MEETING DATE: July 20,2020
AGENDA ITEM: September 19, 2020 Vendor Event, Carl Berg
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: At the July 6 th meeting, the Council approved the August
1st vendor event and allowed staff to administratively review and approve the September 19th
event.
BACKGROUND INFORMATION: Since the last meeting, Carl Berg has approached staff
wit h additional r equests for the September 19th event. Staff felt that these additional requests
should be reviewed by the City Council for approval. Included is the site plan & planned
numbers of vendors, etc.
Mr. Berg is asking to have a car show, beer garden, bean bag tournament, and music. It is
estimated to have 150 cars, 90 vendors, and 8 food trucks.
Staff has provided the applicant with the Outdoor Liquor Application and applicable Ordinance.
A COVID-19 Preparedness Plan would al so likely be required
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
Site Plan
REQUESTED COUNCIL ACTION: Discuss Mr. Berg’s additional requests for the event to
be held on September 19th and decide what/if any of those requests will be allowed.
Council Agenda Item
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
July , 2020
Ordinance 203 Park Board Amendment
Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Ordinance 203 was created/amended 4/2016
BACKGROUND INFORMATION: Currently Ordinance 203 Park Board, Section 203.01, Subd. 1
has restricted the park board membership. This has resulted in low participation.
Currently Ordinance 203 Park Board, Section 203.01, Subd. 2 does not allow the City Council liaison
voting rights. With a six-member board there is the potential for a stalled vote by tie.
BUDGET/FISCAL IMPACT: N/A
ATTACHMENTS: Ordinance 203 Park Board, (REDLINED)
REQUESTED COUNCIL ACTION: Review recommended changes to Ordinance 203. Schedule (if
any) the ordinance changes for the August 3, 2020 City Council Meeting.
CHAPTER II – OPERATIONS, ADMINISTRATION & ORGANIZATION
203-0
ORDINANCE 203 PARK BOARD ....................................................................................... 203-1
Section 203.01: MEMBERS AND TERMS ................................................................... 203-1
Section 203.02: OFFICERS ............................................................................................ 203-1
Section 203.03: MEETINGS .......................................................................................... 203-1
Section 203.04: REPORTS ............................................................................................. 203-1
Section 203.05: DUTIES AND RESPONSIBILITIES .................................................. 203-2
Section 203.06: LIMITATIONS ..................................................................................... 203-2
CHAPTER II – OPERATIONS, ADMINISTRATION & ORGANIZATION
203-1
ORDINANCE 203 PARK BOARD
Section 203.01: MEMBERS AND TERMS. There shall be established a Park Board
consisting of seven members appointed by the Mayor with the approval of the City Council.
Subd. 1: Six Five members of the Board shall be residents of the City of St. Joseph who
shall be appointed for a term of three calendar years. One additional member may be either a
resident of the City of St. Joseph or special liaison to The St Joseph Lions, appointed yearly, with
full voting privileges. The terms of these members shall be staggered so that no more than two
members shall have terms expiring in any given year. To achieve staggered terms, some of the
initial appointments may be for a term of less than three years. Members shall serve until their
successor is appointed and qualified. Members shall receive compensation as may be established
by resolution of the City Council. Members may be removed by the Mayor with approval of the
City Council.
Subd. 2: The remaining member of the Park Board shall be appointed annually by the
City Council and shall be one of its own members. The City Council member of the Board shall
not have full voting powers if a tie breaker is needed, The City Council Member and shall serve
a term of only one year.
Section 203.02: OFFICERS. The Board shall elect from its members a Chair, Deputy
Chair and Secretary for a term of one year. The Chair shall preside over all meetings, represent
the Park Board before the City Council, and undertake such other responsibilities as may be
delegated or authorized by the By-Laws of the Park Board. The Deputy Chair shall assume the
duties of the Chair in the Chair's absence. The Secretary shall prepare agendas for meetings and
maintain records of business transacted by the Park Board.
Section 203.03: MEETINGS. The Park Board shall hold at least one regular meeting
during every three- month period. It shall adopt rules and by-laws for the transaction of
business.
Section 203.04: REPORTS.
Subd. 1: On or before the second Council meeting of January of each year, the Park
Board shall file a statement of receipts and expenditures incurred during the previous calendar
year. The Park Board shall maintain records to document each receipt and expenditure to
support the annual statement.
Subd. 2: On or before August 1st of each calendar year, the Park Board shall deliver to
the City Administrator/Clerk a proposed operating budget for the upcoming calendar year. The
budget shall be considered and approved by the City Council prior to its implementation. Any
CHAPTER II – OPERATIONS, ADMINISTRATION & ORGANIZATION
203-2
changes or amendments in the operating budget of the Park Board shall be resubmitted to the
City Council for approval.
Section 203.05: DUTIES AND RESPONSIBILITIES. The Park Board shall have the
following duties and responsibilities, subject to the restrictions contained in Section 23.6:
Subd. 1: The Park Board may acquire land for park purposes.
Subd. 2: The Park Board shall assert control and authority over property set aside for
park purposes.
Subd. 3: The Park Board shall interview and recommend the employment of necessary
personnel, and recommend compensation for personnel.
Subd. 4: The Park Board shall direct the construction of facilities and improvements to
park property.
Subd. 5: The Park Board shall purchase necessary materials, supplies, equipment, and
services for the development and maintenance of parks as well as the implementation of
recreational and educational programs.
Subd. 6: The Park Board shall maintain and care for park property.
Subd. 7: The Park Board shall provide for free musical and other entertainment for the
general public.
Subd. 8: The Park Board shall plan and develop educational programs and activities for
residents of the City.
Subd. 9: The Park Board shall promote public interest and understanding of the City's
parks, programs, and activities.
Subd. 10: The Park Board shall coordinate recreational park activities with other
community organizations or groups.
Subd. 11: The Park Board shall solicit contributions from other organizations and
businesses to be used for the funding of park programs.
Subd. 12: The Park Board shall undertake such other responsibilities or duties as may be
specifically delegated by the City Council.
Section 203.06: LIMITATIONS. The Park Board may not undertake any of the
following actions or activities without prior approval of the City Council:
Subd. 1: Enter a contract for the purchase of property, equipment, goods, materials, or
services for more than $3,000.
CHAPTER II – OPERATIONS, ADMINISTRATION & ORGANIZATION
203-3
Subd. 2: Hire an individual as an employee of the City of St. Joseph. This provision
does not limit the authority of the Park Board to employ independent contractors to provide
specific services if the total consideration for the contract is less than $3,000.
Subd. 3: Expend monies not specifically authorized or designated in the budget approved
by the City Council, or approved amendments thereto.
Subd. 4: Order park related work to be performed by employees of the City Maintenance
Department which is outside the scope of the usual and customary park related duties and
responsibilities of the employees.
The City Council further ordains that Ordinance 203, setting the date of elections, shall
be merged with Ordinance 202, and for purposes of the Code, it shall be renumbered as Section
202.03 of the Code.
Updated 4/29/94
MEMO
TO: HONERABLE MAYOR & CITY COUNCIL
FROM: KRIS AMBUEHL, CITY ADMINISTRATOR
SUBJECT: RESIGNATION
DATE: July 20, 2020
Honorable Mayor and Members of City Council,
Please accept this as my notice of resignation from the City of St Joseph. My last day as City Administrator will
be September 4th, 2020. Thank you for the opportunity to serve the citizens of St Joseph as City Administrator. I
will always hold the City of St Joseph in high regards and wish continued success in growth and development.
Please let me know how I can help make this transition as smooth and painless as possible.
Thank You
Kris Ambuehl
KRIS AMBUEHL
CITY ADMINISTRATOR
75 Callaway Street East
St Joseph, MN 56374
kambuehl@cityofstjoseph.com
ADMINISTRATION REPORT
TO: HONERABLE MAYOR AND CITY COUNCIL
DATE: July 16, 2020
SUMMARY
Laserfiche upgrades have begun. Kayla is working with the technician to set up data fields and control measures
to ensure we comply with state and federal Data laws. This will also create an automated process for record
retention. Meet with concerned business owners regarding COVID practices. Attended the League of Minnesota
Cites Training. Met with Therese, Randy and Developers to talk through some potential occupants of the
industrial park. Working on cares funding planning. Meet with CSB representative to discuss college and city
interactions.
FACILITIES
City building and facilities are being sanitized and cleaned in accordance with MDH and CDC guidelines.
Metro Cell upgrade for the reception in city hall has been tested, and is operational. Open gym will resume
soon. Hannah is currently hiring staff.
UPCOMING MEETINGS & EVENTS
Area Administrators, CSB/St Joseph Relations, EDA, and others as City Hall opens up.
-KRIS
KRIS AMBUEHL
CITY ADMINISTRATOR
75 Callaway Street East
St Joseph, MN 56374
kambuehl@cityofstjoseph.com
COMMUNITY DEVELOPMENT REPORT
TO: HONERABLE MAYOR AND CITY COUNCIL
DATE: July 17, 2020
SUMMARY
The building permit for Vista Apartments has been issued, as well as a land disturbance permit and
footing and foundation permit for Knife River for their expansion. The Oaks on 20 th have been issued a
Certificate of Occupancy for their first apartment building and tenants have moved in.
I reviewed a final plat for a revised plat of the Country Manor Senior Living Campus subdivision, along
with a vacation of easements request.
I have been working with a builder/developer on the development of an apartment building located on
northwest corner of College Ave. S and Hill St. W.
STAFF
Planning Intern Josh Storms and I met with Mary Bruno on marketing the St. Joseph/Waite Park Bike
Share Program. A marketing video was produced with the Mayors of St. Joseph and Waite Park. Dynamic
Bicycles will provide training to staff. Josh has started completed the Bike Friendly Community Designation
application, which I will be reviewing.
UPCOMING MEETINGS & EVENTS
Josh and I will host a Zoom meeting with Stearns County and stakeholders on the Bicycle Friendly
Designation application.
-THERESE
THERESE HAFFNER
COMMUNITY DEVELOPMENT DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
thaffner@cityofstjoseph.com
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: July 16, 2020
SUMMARY
2021 Budget: Staff plans to have a discussion at the July council workshop. The draft numbers have
been imported. The ClearGov digital budget book draft is live. Department Heads are working on
summaries in their departments. Fine tuning the data grouping is ongoing with Lori and ClearGov.
RLF loan- Jupiter Moon Ice Cream loan issued July 9th. They hope to open in August.
TIF reports and first half payments completed.
CARES Funds – City received $551,340 from federal CARES money distributed from the State.
Committee meeting to go through recommendations for spending. Area administrators and finance
directors sharing ideas also. Stearns County also reached out to Kris to partner with spending the
County’s CARES money. Reporting on spending due monthly; expensed must be incurred by Nov. 15th.
Bond issue – Lori working with Northland Securities and bond counsel (Taft) for the upcoming projects.
The issue will be delayed a month as we wait for the 20th Ave SE market appraisal to be completed.
Finance job descriptions updated.
STAFF
Mary working with utility staff to reconcile water pumped versus water billed. UB bills/newsletter
mailed. She is also working with Inspectron to complete rental licensing by Aug. 1st. Park reservation
updates completed by Mary. State distributing $100 million for individuals experiencing hardships due
to COVID. Mary sat in on a webinar to learn more about the program. Application to administer the
funds is due July 22nd.
Hannah has been training with the PD to help MaryBeth out. Hannah ordering software to assist with
collection of parking tickets (and other unpaid fines). Hannah and Kayla interviewed for open gym staff
(see separate RCA). Payroll this month included first half 2020 fire calls. Hannah is the admin safety
training rep and ensuring all staff are up to date with required OSHA training either online or in person.
UPCOMING MEETINGS & EVENTS
Water meter reader and software will be installed July 21/22. Finance staff will sit in on training.
LMC/MMB/CGMC/MnGFOA COVID webinars completed and on-going
Election online training for all finance staff
State Auditor TIF training
-LORI
LORI BARTLETT
FINANCE DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
PUBLIC WORKS REPORT
TO: HONERABLE MAYOR AND CITY COUNCIL
DATE: July 16, 2020
SUMMARY
The City has continued working on COVID related issues. Staff has completed the paving of the
Millstream parking expansion and the Memorial parking lot replacement. Water plant 1 was showing elevated
signs of Manganese so we are performing test to eliminate chlorine from the backwash water in order to keep
the filter in better condition after backwash to improve water filter performance, this is going well. A variable
frequency drive has failed at water plant 1 and a replacement has been ordered. Staff installed the bike racks for
the bike share program at the Wobegon Trail Head. Staff has cleaned all lift stations and has flushed sanitary
sewer lines to keep sewer flow flowing. Seal coating has been almost completed, we need to wait for the crack
seal to complete the seal coating, trail maintenance will be accomplished soon. Fire system communications
issues have hopefully been repaired at the SJGC, we are waiting for results, this has just been completed.
STAFF
Staff have been Staff has been mowing, picking up trash, repairing vandalism, repairing sod, patching
pot holes, flushing sanitary sewers, reading and repairing water meters, building maintenance and cleaning,
equipment maintenance, demoed a used asphalt hot box, operations of the two water treatment plants, 5 lift
stations and systems, storm sewer system, water sewer inspections, weed control, customer concerns and
questions, working with contractors on various items, GSOC Locates.
UPCOMING MEETINGS & EVENTS
Staff will be meeting for training on the bike share program, staff will also be receiving training on
updated software and meter reading technology. Staff will be attending the CMWEA meeting to continue with
storm water training and education. the industrial park expansion has been completed except Punch list items.
Small utilities have been completed.
-Terry
TERRY THENE
PUBLIC WORKS DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
tthene@cityofstjoseph.com