HomeMy WebLinkAbout2020 [08] Aug 03July 20, 2020
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, July 20, 2020 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of
allegiance.
Members Present: Mayor Rick Schultz. Councilors Bob Loso, Troy Goracke, Anne Buckvold
City Representatives Present: Administrator Kris Ambuehl, Police Chief Dwight Pfannenstein, Public
Works Director Terry Thene, Finance Director Lori Bartlett, Community Development Director Therese
Haffner, City Clerk Kayla Klein, City Engineer Randy Sabart
Public Comments: NA
Approve Agenda:Buckvoldmade a motion to approve the agendawith the additions of items 4k
Letter of Resignation and item 9 Letter of Resignation; seconded by Loso and passed
unanimously by those present.
Consent Agenda: Loso moved to approve the consent agenda; seconded by Goracke and passed
unanimously by those present.
a. Minutes – Requested Action: Approve the Minutes of July 6, 2020.
b. Bills Payable – Requested Action: Approve Check Numbers 056430-056480 and Payroll EFT #
111905-111912 and Accounts Payables EFT # 1933-1935, and Regular Pay Period 14, 14.01 &
Fire Dept. Pay Period 2.
nd
c. Treasurer’s Report – Requested Action: Accept the 2Quarter and June 2020 Financial
Reports.
d. Donations – Requested Action: Adopt Resolution 2020-021 Resolution Accepting Donations.
e. COPS Grant Acceptance – Requested Action: Accept the COPS Grant and Authorize the Police
Chief and Administrator to Move Forward with Hiring (1) Full-Time Officer in Accordance with the
COPS Grant.
f. Transfers – Requested Action: Authorize the 2020 transfer as presented.
g. TIF District 3-1 Decertification – Requested Action: Adopt Resolution 2020-020 Decertifying TIF
District 3-1 Central MN Credit Union and Closing TIF Fund 152 to the EDA Fund 150, Effective
12/31/2020.
h. 2019 TIF Reports – Requested Action: Accept the 2019 TIF Reports as Presented.
i. Part-Time Open Gym Attendant Hires – Requested Action: Authorize the hiring of Markell Torres,
Hannah Stevenson, Dale Peterson, and Tamia Watts at $12/hour upon successful completion of
pre-employment screening.
j. Development Agreement Amendment – Requested Action: Motion to approve amendments to
the Foxmore Holllow Development Agreement.
k. Letter of Resignation – Requested Action: Accept the resignation of Mary Generous as the
Billing/Permit Technician, allow staff to draft an amended job description, advertise for and fill the
position.
Country Manor Senior Living Campus Plat 2 Final Plat: Haffner explained the request from Country
Manor to expand the lots, bringing the total lots from 12 to 10.
Loso moved to adopt Resolution 2020-022 Approving the Final Plat of Country Manor Senior
Living Campus Plat 2; seconded by Buckvold and passed unanimously by those present.
Country Manor Senior Living Campus Plat 2 Vacation of Drainage & Utility Easements: The applicant has
requested the vacation of drainage and utility easements to allow structures to be constructed over or
under the easements without restrictions. All utility companies have been notified and there are no issues.
Schultz opened the public hearing,
Renee Swenson, Lanigan Way SW: Swenson owns one of the bordering lots and asked how many lots
there will be to which Haffner noted that there will be a total of 10 lots as opposed to 12.
July 20, 2020
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Goracke moved to adopt Resolution 220-023 Approving the Vacation of Certain Drainage and
Utility Easements.
Interim Use Permit (IUP) –34 College Ave N: Schultz stressed concern over the number of rentals in the
downtown area and asked how the city will encourage development.
Loso moved to adopt Resolution 2020-024 Adopting Findings of Fact Approving an Interim Use
Permit for five years to allow for a non-owner single-family residential rental at 34 College Ave N,
St. Joseph; seconded by Buckvold and passed unanimously by those present.
th
September 19Vendor Event, Carl Berg: Berg approached the Council noting that he has dialed back on
his plans and making them similar to the two smaller events that were approved.
Schultz suggested Berg come back with a site plan, number of vendors, and a COVID-19 Plan to the
rd
August 3meeting and the rest of the Council agreed by consensus.
Park Board Ordinance Amendment: Ambuehl presented the draft amendments of Ordinance 203 and
rd
noted the Ordinance will come back to the Council on August 3for approval.
Loso made a motion to have the amendment to Ordinance 203 be on the Agenda for the August
rd
meeting for approval; seconded by Schultz and passed unanimously by those present.
3
Letter of Resignation: Administrator Ambuehl submitted his resignation with his last day being September
4, 2020.
Schultz moved to accept the resignation of City Administrator Kris Ambuehl with his last day
being September 4, 2020; seconded by Goracke.
Aye: Schultz, Goracke, Buckvold Motion Carried: 4-1
Nay: Loso
Schultz made a motion to begin the hiring process for the City Administrator position; seconded
by Goracke and passed unanimously by those present.
Department Reports: Each department head provided their monthly reports to the Council.
Adjourn: Loso moved to adjourn the meeting at 7:00 PM; seconded by Goracke and passed
unanimously by those present.
Kris Ambuehl
Administrator
Council Agenda Item 4b
MEETING DATE:August 3, 2020
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable – Checks Mailed Prior to Council Approval
Check Numbers 056481-056509 $93,416.73
Reg PP 15 $47,787.59
Accounts Payable EFT #1936 $1,601.04
Payroll EFT #111913-111918$31,726.93
Total $174,532.29
Bills Payable – Checks Awaiting Council Approval
Check Numbers 056510-056536 $260,767.36
Total $260,767.36
Total Budget/Fiscal Impact: $435,299.65 Various Funds
ATTACHMENTS:
Request for Council Action – Bills Payable
Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION:
Approval of the following:
Check Numbers 056481-056536
Payroll EFT 111913-111918
Accounts Payable EFT 1936
Reg PP 15
CITY OF ST JOSEPH
EFTs & Payroll – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
ACHPAYROLLREG PP 15 47,787.59
001936MINNESOTA DEPART LABOR & INDUS2nd Quarter 2020 Building Permit Surcharge$1,601.0410142401438
111913EFTPS federal/FICA w/h Reg PP 15$6,607.8110121701
111913EFTPS federal/FICA w/h Reg PP 15$7,495.4610121703
111914COMMISSIONER OF REVENUE State w/h Reg PP 15$2,826.5110121702
111915PERA Reg PP 15$12,983.0210121704
111916VOYA FINANCIAL deferred comp Reg PP 15$1,510.0010121705
111917AMERICAN FUNDS 529 Reg pp 15$150.0010121705
111918MINNESOTA CHILD SUPPORT CENTERReg PP 15$154.1310121714
EFT Total 81,115.56
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056481ALL STATE TRAFFIC CONTROL, INCKleen Break$248.5010143120220
056482AUTO TRIM & SIGN Helmet Name Tag - Lyon$15.0010542220211
056483BROTHERS FIRE & SECURITY 2020 Annual Alarm Inspection$525.0010145205300
056483BROTHERS FIRE & SECURITY 2020 Annual Alarm Inspection$225.0060149421300
056484CITY OF ST. CLOUD June 2020 Sewer Rental Charge$19,047.3160249480419
056484CITY OF ST. CLOUD June 2020 RUE Project$23,200.0460249480418
056484CITY OF ST. CLOUD June 2020 NR2 Project$8,319.4860249480418
056484CITY OF ST. CLOUD June 2020 Phase 4 & Main Liftstation$9,085.5060249480418
056485COMMISSIONER OF TRANSPORTATION2020 Rail Utility Lease - Lease #73126$5,800.0060147100413
056486COUNTRY MANOR ST. JOSEPH Country Manor Tax Abatement$4,691.0015046500622
056487CUSTOMIZED FIRE RESCUE TRAIN NFPA 1001$1,370.0010542240443
056487CUSTOMIZED FIRE RESCUE TRAIN NFPA 1001$1,370.0010542240443
056488EMERGENCY APPARATUS MAINT. INCRepair Lights - #5$468.5310542260230
056488EMERGENCY APPARATUS MAINT. INCRe-Plumb Air Compressor - #1$657.4810542260230
056488EMERGENCY APPARATUS MAINT. INCTransmission Fluid Leak - #4$760.4810542260230
056488EMERGENCY APPARATUS MAINT. INCReplace Shocks - #2$679.7610542260230
056488EMERGENCY APPARATUS MAINT. INCOn-Board Charger Repair - #1$1,824.4410542260230
056489EMERGENCY RESPONSE SOLUTIONS Replacement Hose for #1$240.8510542220210
056490FASTENAL COMPANY Supplies$32.6110143120220
056491FLEET & SURPLUS SERVICES June 2020 Squad Lease Rent (3)$1,909.8010142152414
056492HAWKINS, INC Chemicals$326.9060149420210
056492HAWKINS, INC Chemicals$2,165.1660149421210
056493JOVANOVICH, DEGE & ATHMANN Opatz Lawsuit - June 2020$2,305.0010141610304
056493JOVANOVICH, DEGE & ATHMANN RLF Loans - EDA - June 2020$546.0015046500304
056493JOVANOVICH, DEGE & ATHMANN RLF Loand - June 2020$100.0025046500304
056493JOVANOVICH, DEGE & ATHMANN 20th Ave Assessments - June 2020$171.0041043120530
056494MARCO, INC July 2020 Admin Copier$322.7310141430410
056495MIDWEST MACHINERY CO. Window & Seal - #11$363.4110143125230
056495MIDWEST MACHINERY CO. Window & Seal - #11$363.4010145202230
056496MINNESOTA DEPART LABOR & INDUSBoiler$20.0010145205300
056496MINNESOTA DEPART LABOR & INDUSPressure Vessel$20.0010145205300
056497MVTL LABORATORIES, INC Testing$409.0060249480312
056498NCPERS GROUP LIFE INSURANCE August 2020 Life Insurance Premiums$9.0010121711
056499PAMS AUTO Refund Millstream Park Reservation - 6/26/20$100.0010345202
056499PAMS AUTO Refund Millstream Park Reservation - 6/26/20$7.6310145202
056500RESURRECTION LUTHERAN CHURCH 2020 Election Rental - Deposit$300.0010141410410
056501SCHMIDT, RONALD Medical Run Gear - Paid for by Ron Schmidt$64.9810542220580
056502SENTRY BANK-CREDIT CARD Double Mag Pouch, Handcuff Cases - Milostan$74.8510142120171
056502SENTRY BANK-CREDIT CARD 100 ct Teleflex Addipak Unit Doses$16.4910142120210
056502SENTRY BANK-CREDIT CARD Sterile Cotton Tipped Applicators$8.7010142120210
056502SENTRY BANK-CREDIT CARD Personnel Budgeting Webinar$35.0010141530331
056502SENTRY BANK-CREDIT CARD 2020 GAAFR$129.0010141530200
056502SENTRY BANK-CREDIT CARD Forehead Thermometers (3)$239.9710342500210
056502SENTRY BANK-CREDIT CARD Monthly Beacon Subscription$1.0010141430300
056502SENTRY BANK-CREDIT CARD Replacement Pickleball Net$118.3610145204210
056502SENTRY BANK-CREDIT CARD Monthly Adobe Subscription$36.5710141430300
056502SENTRY BANK-CREDIT CARD Zoom Standard Pro Monthly$16.1310342500215
056502SENTRY BANK-CREDIT CARD MCFOA Conference Refund($325.00)10141430331
056502SENTRY BANK-CREDIT CARD Clerks Institute Refund($245.00)10141430331
056502SENTRY BANK-CREDIT CARD Keyboard$42.9910141430210
056502SENTRY BANK-CREDIT CARD Monthly Endicia Fees$17.9910141430300
056502SENTRY BANK-CREDIT CARD Liquor License Postage$15.0010141430322
056502SENTRY BANK-CREDIT CARD Stapler$12.8910141530200
056502SENTRY BANK-CREDIT CARD Election Supplies$11.7210141410210
056502SENTRY BANK-CREDIT CARD Envelopes$124.6910141430200
056502SENTRY BANK-CREDIT CARD Envelopes$124.6910142120200
056502SENTRY BANK-CREDIT CARD Envelopes$124.6910145201200
056502SENTRY BANK-CREDIT CARD Envelopes$124.6960149490200
056502SENTRY BANK-CREDIT CARD Envelopes$124.6960249490200
056502SENTRY BANK-CREDIT CARD Envelopes$124.7060343230200
056502SENTRY BANK-CREDIT CARD Prepaid Postage on Envelopes$83.3310141430322
056502SENTRY BANK-CREDIT CARD Prepaid Postage on Envelopes$83.3310142120322
056502SENTRY BANK-CREDIT CARD Prepaid Postage on Envelopes$83.3310145202322
056502SENTRY BANK-CREDIT CARD Prepaid Postage on Envelopes$83.3360149490322
056502SENTRY BANK-CREDIT CARD Prepaid Postage on Envelopes$83.3460249490322
056502SENTRY BANK-CREDIT CARD Prepaid Postage on Envelopes$83.3460343230322
056502SENTRY BANK-CREDIT CARD COVID Sanitizer, Masks$53.0310342500210
056502SENTRY BANK-CREDIT CARD Weed Sprayer$25.9910145202240
056502SENTRY BANK-CREDIT CARD Cleaning Supplies$18.1610141942210
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056502SENTRY BANK-CREDIT CARD COVID Disinfection$187.7410342500210
056502SENTRY BANK-CREDIT CARD Repair Picture$15.0110141942220
056502SENTRY BANK-CREDIT CARD Stump Killer$9.9910145202220
056502SENTRY BANK-CREDIT CARD Shop Supplies$4.5910145201210
056502SENTRY BANK-CREDIT CARD Operating Supplies$21.1510145202210
056502SENTRY BANK-CREDIT CARD Bleach, Fittings, Weed Whip Part$94.3110145202220
056502SENTRY BANK-CREDIT CARD Supplies$28.8610145202210
056502SENTRY BANK-CREDIT CARD Supplies$28.8610145201210
056502SENTRY BANK-CREDIT CARD Pipe Insulation$10.7460149440220
056502SENTRY BANK-CREDIT CARD Flashdrive Dukes$5.6960249450210
056502SENTRY BANK-CREDIT CARD Weed Spray$183.7565149900220
056502SENTRY BANK-CREDIT CARD Operating Supplies$18.6760149421210
056502SENTRY BANK-CREDIT CARD Valve Ball$19.9860149420220
056502SENTRY BANK-CREDIT CARD Seafoam$8.9910145201210
056502SENTRY BANK-CREDIT CARD Tools$30.4810143120240
056502SENTRY BANK-CREDIT CARD Shop Supplies$10.1810145201220
056502SENTRY BANK-CREDIT CARD Supplies$25.5610145202210
056502SENTRY BANK-CREDIT CARD White Vinyl$9.1010145201220
056502SENTRY BANK-CREDIT CARD Towels$14.3610145202210
056502SENTRY BANK-CREDIT CARD Wobegon$24.1710145202210
056502SENTRY BANK-CREDIT CARD Roof & Ceiling Repairs$29.5310145202220
056502SENTRY BANK-CREDIT CARD Chlorine Line Repairs$32.9460149421220
056502SENTRY BANK-CREDIT CARD Floor Cleaner$19.9810542280210
056502SENTRY BANK-CREDIT CARD Shop Supplies$33.9310145201210
056503SHIFT TECHNOLOGIES, INC. Miscellaneous Issues$389.7010141710310
056503SHIFT TECHNOLOGIES, INC. Miscellaneous Issues$218.4010141910215
056503SHIFT TECHNOLOGIES, INC. Miscellaneous Issues$54.0010142120215
056503SHIFT TECHNOLOGIES, INC. Miscellaneous Issues$45.6010141530215
056503SHIFT TECHNOLOGIES, INC. Miscellaneous Issues$52.5060149490215
056503SHIFT TECHNOLOGIES, INC. Miscellaneous Issues$52.5060249490215
056503SHIFT TECHNOLOGIES, INC. Miscellaneous Issues$52.5060343230215
056503SHIFT TECHNOLOGIES, INC. Miscellaneous Issues$52.5065149490215
056504STEARNS COUNTY SHERIFF S DEPT.2nd Quarter 2020 MDT Units$227.5210142151320
056505THE BEE GUY Bald Headed Hornets$125.0065149900220
056506TORBORG, RANDY 2020 Boot Reimbursement - Torborg$11.6010143120171
056506TORBORG, RANDY 2020 Boot Reimbursement - Torborg$11.6010145202171
056506TORBORG, RANDY 2020 Boot Reimbursement - Torborg$46.4060149440171
056506TORBORG, RANDY 2020 Boot Reimbursement - Torborg$46.3960249450171
056507UNUM LIFE INSURANCE August 2020 Disability Insurance$1,205.9810121713
056508WRUCK SEWER & PORTABLE RENTALPortable Toilets - June 2020$239.0020545203410
056509RESURRECTION LUTHERAN CHURCH 2020 Election Rental - Primary$50.0010141410410
056509RESURRECTION LUTHERAN CHURCH 2020 Election Rental - General$50.0010141410410
$93,416.73
Total Bills Payable - Mailed Prior to Council Approval
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056510BANYON DATA SYSTEM POS Support$53.8910141530215
056510BANYON DATA SYSTEM POS Support$53.8910142120215
056510BANYON DATA SYSTEM POS Support$53.8910143120215
056510BANYON DATA SYSTEM POS Support$53.8910145202215
056510BANYON DATA SYSTEM POS Support$53.8910542210215
056510BANYON DATA SYSTEM POS Support$53.8960149490215
056510BANYON DATA SYSTEM POS Support$53.8960249490215
056510BANYON DATA SYSTEM POS Support$53.8960343230215
056510BANYON DATA SYSTEM POS Support$53.8865149490215
056511BEE LINE SERVICE, INC. #25 coolant, rear u joint, hose$67.9710143120230
056511BEE LINE SERVICE, INC. #25 coolant, rear u joint, hose$67.9610145202230
056511BEE LINE SERVICE, INC. #25 coolant, rear u joint, hose$67.9660149440230
056511BEE LINE SERVICE, INC. #25 coolant, rear u joint, hose$67.9660249450230
056512CENTRAL MCGOWAN, INC medical oxygen$10.7710142120210
056512CENTRAL MCGOWAN, INC medical oxygen$10.7710542270210
056512CENTRAL MCGOWAN, INC medical oxygen$10.7710142120210
056512CENTRAL MCGOWAN, INC medical oxygen$10.7710542270210
056513DELTA DENTAL dental insurance Aug$2,079.8510121706
056514FLEXIBLE PIPE TOOL COMPANY INCseal kit$35.0060249450230
056515FURTHER retirement payout - Generous$22,975.2710241430110
056516GRANITE ELECTRONICS, INC portable radio charger replacement$136.1310542250220
056517GRANITE WATER WORKS, INC marking paint$28.1460149440210
056517GRANITE WATER WORKS, INC marking paint$28.1460249450210
056518HOFFMAN, JUNE clean fire hall - July$60.0010542281300
056519LAHR, CHAD refund over payment PSN$117.8260100000
056520MACQUEEN EQUIPMENT, INC street sweeper$38,500.0040943220580
056520MACQUEEN EQUIPMENT, INC street sweeper$14,500.0049043220580
056520MACQUEEN EQUIPMENT, INC street sweeper$171,372.5065149900580
056520MACQUEEN EQUIPMENT, INC street sweeper($20,372.50)49049302
056521MARTHALER, JAMES 2020 boot allowance$45.0010143120171
056521MARTHALER, JAMES 2020 boot allowance$44.9910145202171
056521MARTHALER, JAMES 2020 boot allowance$45.0060149440171
056521MARTHALER, JAMES 2020 boot allowance$45.0060249450171
056522MARTIN MARIETTA MATERIALS, INCclass 2 - shouldering$232.7610143120220
056523METERING & TECHNOLOGY SOLUTIONBeacon software/meter reader upgrade$12,000.0060149421580
056524MINNESOTA FIRE SERVICE BOARD FF1/FF II certification Scepaniak/Madden$360.0010542240433
056525MVTL LABORATORIES, INC wastewater testing$123.0060249480312
056526OFFICE DEPOT masks for public$29.9910342500210
056526OFFICE DEPOT cubicle file pocket UB$11.9960149490210
056526OFFICE DEPOT paper clip holder finance$7.4910141530215
056526OFFICE DEPOT pencil cups/letter opener UB$12.9660249490210
056526OFFICE DEPOT door stops gov center$4.9910141942210
056527ORCUTT, BRIAN & LYNN reimb Fire wood for new curbing #1$67.7310542220211
056528RENGEL PRINTING, INC business cards - Klein$35.0010141430210
056528RENGEL PRINTING, INC business cards - Johnson$35.0010142120210
056529SEH, INC July engineering MS4$148.0065149900303
056529SEH, INC July engineering water$57.6060149440303
056529SEH, INC July engineering streets$57.6010143131303
056529SEH, INC July engineering Knife River$1,159.7710143131303
056529SEH, INC July engineering Sands Apts$411.2010143131303
056529SEH, INC July engineering Batzer 2nd Addn$449.0110143131303
056529SEH, INC July engineering Industrial Park$19.2040843120530
056529SEH, INC July engineering APO$192.0010143131303
056529SEH, INC July engineering general$145.0010143131303
056529SEH, INC July engineering Industrial Park$6,294.3540843120530
056529SEH, INC July engineering 2019 street improvements$1,545.8040743120530
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056529SEH, INC July engineering 20th Ave$229.2041043120530
056530SHIFT TECHNOLOGIES, INC. HP Care Packs for 2 servers$205.7510141430215
056530SHIFT TECHNOLOGIES, INC. HP Care Packs for 2 servers$205.7510141530215
056530SHIFT TECHNOLOGIES, INC. HP Care Packs for 2 servers$205.7510142120215
056530SHIFT TECHNOLOGIES, INC. HP Care Packs for 2 servers$102.8810143120215
056530SHIFT TECHNOLOGIES, INC. HP Care Packs for 2 servers$102.8710145202215
056530SHIFT TECHNOLOGIES, INC. HP Care Packs for 2 servers$205.7560149490215
056530SHIFT TECHNOLOGIES, INC. HP Care Packs for 2 servers$205.7560249490215
056530SHIFT TECHNOLOGIES, INC. HP Care Packs for 2 servers$205.7560343230215
056530SHIFT TECHNOLOGIES, INC. HP Care Packs for 2 servers$205.7565149490215
056531SPEEDWAY July fuel$133.1410542220235
056531SPEEDWAY July fuel$188.9510143120235
056531SPEEDWAY July fuel$51.9010143220235
056531SPEEDWAY July fuel$225.8910145202235
056531SPEEDWAY July fuel$298.4660149440235
056531SPEEDWAY July fuel$351.7860249450235
056531SPEEDWAY July fuel($17.85)10542220235
056531SPEEDWAY July fuel($23.96)10143120235
056531SPEEDWAY July fuel($7.25)10143220235
056531SPEEDWAY July fuel($29.02)10145202235
056531SPEEDWAY July fuel($38.37)60149440235
056531SPEEDWAY July fuel($44.79)60249450235
056532ST. JOSEPH NEWSLEADER, INC movie night$139.0010145204340
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056532ST. JOSEPH NEWSLEADER, INC election judges$40.0010141410340
056533SWORSKI, MICHAEL 2020 boot allowance$11.6310143120171
056533SWORSKI, MICHAEL 2020 boot allowance$11.6210145202171
056533SWORSKI, MICHAEL 2020 boot allowance$46.5060149440171
056533SWORSKI, MICHAEL 2020 boot allowance$46.5060249450171
056534WEST BANK 2nd July TIF 2-1 Millstream settlement$3,609.6415746500622
056535ZEP MANUFACTURING, INC paper towels$11.5410141942210
056535ZEP MANUFACTURING, INC paper towels$11.5410143120210
056535ZEP MANUFACTURING, INC paper towels$11.5410145202210
056535ZEP MANUFACTURING, INC paper towels$11.5360149440210
056535ZEP MANUFACTURING, INC paper towels$11.5360249450210
056536Voided Check
$260,767.36
Total Bills Payables - Waiting Council Approval
Summary:
EFTs & Payroll 81,115.56 174,532.29
Bills Paid Prior to Council 93,416.73
260,767.36
Bills Waiting for Council
435,299.65
Total Bills Payable
Council Agenda Item 4c
MEETING DATE:August 3, 2020
AGENDA ITEM: Police Sergeant Hire
SUBMITTED BY: Chief of Police
th
BACKGROUND INFORMATION: On July 6, Council approved the promotion of Officer Matt
Johnson to Sergeant. The department is requesting that Officer Dan Magaard be promoted to a Sergeant
to increase leadership and supervision within the department. This promotion will also increase
accountability and transparency with the public.
BUDGET/FISCAL IMPACT: 2020 - $2600
2021 - $6050
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION:
Authorize the promotion of Officer Dan Magaard to Sergeant effective August 8, 2020.
Council Agenda Item 4d
MEETING DATE: August 3, 2020
AGENDA ITEM: Public Works Superintendent Position
SUBMITTED BY: Administration/Public Works
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
th
PREVIOUS COUNCIL ACTION: The Council discussed the position at their July 27 work
session.
BACKGROUND INFORMATION: The Public Works Department is requesting the council
allow for the hiring process to begin for the Public Works Superintendent. The position would be
a non-union position. The job description is included for review and approval.
BUDGET/FISCAL IMPACT: 2020 - $1400
2021 - $6700
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION: Approve the proposed job description for the Public
Works Superintendent and authorize staff to begin the hiring process.
POSITION: Public Works Superintendent
DEPARTMENT: Public Works
IMMEDIATE SUPERVISOR:Public Works Director
HOURS WORKED: Generally, 7:30 AM – 4:00 PM
FLSA STATUS:Exempt
SUMMARY
Plans, develops, supervises and administers municipal street operations, municipal water, storm and
sanitary sewer, draining operations and parks maintenance in a manner that will ensure well-maintained,
economical and functional operations of these facilities. Keeps abreast of regulations, new developments,
and innovations in procedures and technologies to ensure application of the most effective and
economical techniques and procedures. Plans, directs, and monitors the performance of staff to ensure
that all objectives of the divisions are met. Must be available outside of normal business hours for
emergencies and other operations such as water breaks, floods, and weather-related events.
ESSENTIAL FUNCTIONS The following functions are intended only as illustrations of the various
types of work performed. The omission of specific duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
Demonstrates inspirational leadership, promotes collaboration at all levels and empowers staff to
be innovative decision-makers. Promotes interdepartmental cross training for employees.
Manages all divisions to ensure collaboration and efficient delivery of services across all
departments. Direct supervisor for all Public Works staff
Directs the operations planning and implementation of programs; monitors program performance
and implements needed improvements.
Responsible for supervising the daily operation of the Water Treatment Facility; source water
supply system; water distribution system; wastewater conveyance system; wastewater and storm
water lift stations; and other utility systems as assigned. Monitors and maintains compliance with
regulatory requirements associated with the City's public utility systems.
Responsible for compliance with the City's personnel policy, AFSCME contract, department
procedures and enforcing safety rules and regulations.
Assists with the department’s Capital Improvement Plan (CIP), including planning and
replacement of fleet and public works equipment.
Administers data and information regarding infrastructure, right of ways, vehicles, equipment,
facilities, operations, and maintenance activities. Prepares supporting information and
documentation for activities, programs, and equipment.
Investigates and responds to resident, developer, and business questions and complaints in a
professional, helpful, positive manner to ensure good customer relations and image of the City.
Serves as 24-hour on-call supervisor for utility department on a rotating basis and responsible for
oversight of the utilities maintenance division's SCADA system.
Works in conjunction with other appropriate departments and agencies including all local Public
Utility Companies, Stearns County, and MN/DOT.
Assists other City departments and performs other related duties as apparent or assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of materials, methods, and techniques used to successfully repair and
maintain public streets, maintain parks, storm sewer system, streetlights, sanitary sewer collection
system, and a water supply and distribution system.
Thorough knowledge of the operational functions and capabilities of light and heavy construction
and maintenance equipment, pumps, motors and control systems.
Thorough knowledge of occupational safety precautions necessary to conduct assigned activities
safely.
Demonstrated ability to develop and maintain positive and effective working relationships with
city employees, the public, and business owners.
Ability to plan and schedule work to efficiently and effectively utilize the manpower and
equipment available in the department.
PHYSCIAL DEMANDS/WORKING CONDITIONS
This position involves work inside, outside, in confined spaces, on uneven ground, on slippery
surfaces, alone, with others, around others, and in contact with the public.
Employee may be exposed to noise, high elevation, moving objects, heat, extreme heat, cold,
extreme cold, wetness, humidity, and marked changes in temperature.
Activities that occur extensively (more than 6 hours/day) are talking, hearing, using near / far
vision, depth perception, visual accommodation, color vision, and peripheral vision.
Activities that occur frequently (from 4 to 6 hours/day) are walking, problem solving,
communicating verbally, using interpersonal skills, and time management.
Activities that occur occasionally (from 1 to 3 hours/day) are sitting, standing, climbing
staircases, handling, smelling, using analytical ability, communicating in writing, using
organizational skills, concentrating, using creativity, and working with interruptions.
Activities that occur infrequently (up to 60 minutes/day) are bending, stooping crouching,
kneeling, twisting, climbing heights, reaching straight, above, and below shoulder level with both
shoulders individually or at the same time, fine manipulating, using sense of touch. Carrying,
lifting and moving objects up to twenty-five (25) pounds sometime required, with a maximum of
seventy-five (75) pounds infrequently required.
QUALIFICATIONS
Associate’s Degree in engineering, public administration, organizational management,
environmental science or a related field or a combination of experience substantially equivalent to
an Associate’s Degree.
Five years of progressively responsible experience in public works construction, engineering,
maintenance and/or repair work, including at least three years of experience in street, water
treatment and distribution and/or sewer systems; or equivalent working knowledge of municipal
systems.
Class C Water Supply Systems Certification and Class SB Wastewater Collection Certification
within the State of Minnesota, or ability to obtain within 6 months of hire.
Possess or be able to obtain and maintain Class C Minnesota driver's license within 6 months of
appointment.
Requires compliance with Department of Transportation drug/alcohol testing requirements.
Knowledge of and able to use personal computers including Windows, Microsoft Word, Excel,
SCADA systems.
Council Agenda Item 4e
MEETING DATE: August 3, 2020
AGENDA ITEM: Interim Administrator
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: The Council accepted Administrator Ambuehl’s
th
resignation at the July 20meeting.
BACKGROUND INFORMATION: Community Development Director Therese Haffner was
the Interim City Administrator when previous Administrator Judy Weyrens Retired. Staff
recommends appointing Haffner as Interim City Administrator while the hiring process is taking
place.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION: Appoint Therese Haffner as the Interim City
Administrator at Step 4 on the Administrator wage scale.
Council Agenda Item
MEETING DATE: August 3, 2020
AGENDA ITEM: 2019 Industrial Park East Improvements
SUBMITTED BY: Randy Sabart, PE
City Engineer
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Approved Application for Payment No. 7
BACKGROUND INFORMATION:
BUDGET/FISCAL IMPACT: $301,731.93
ATTACHMENTS: Application for Payment No. 8
REQUESTED COUNCIL ACTION: Approve Application for Payment No. 8
APPLICATION FOR PAYMENT NO. 8CONTRACTOR FOR:2019 INDUSTRIAL PARK EAST IMPROVEMENTS
PROJECT NO.STJOE 148807 AGREEMENT DATE: 06/24/2019
OWNER CITY OF ST. JOSEPH
CONTRACTOR R. L. LARSON EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:7/10/2020
CONTRACTWORK TO DATETHIS PAYMENT
ITEMUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTDESCRIPTION
BASE BID
GENERAL
1LUMP SUM$53,000.001.00$53,000.00$0.000.95$50,350.00MOBILIZATION
2LUMP SUM$9,600.001.00$9,600.00$0.000.90$8,640.00TRAFFIC CONTROL
STREET
3CU YD$2.38115,288.00$274,385.44288.00$685.44115,288.00$274,385.44COMMON EXCAVATION (P)
4ROAD STA$400.0063.00$25,200.00$0.0063.00$25,200.00SUBGRADE PREPARATION
5M GAL$30.00150.00$4,500.00$0.000.00$0.00WATER
6LIN FT$6.0010.00$60.006.00$36.006.00$36.00SAWING CONCRETE PAVEMENT
7LIN FT$2.001,700.00$3,400.0039.00$78.001,713.00$3,426.00SAWING BITUMINOUS PAVEMENT
8SQ YD$2.502,100.00$5,250.003.00$7.502,035.00$5,087.50REMOVE BITUMINOUS PAVEMENT
9EACH$450.001.00$450.00$0.001.00$450.00REMOVE HYDRANT ASSEMBLY
10LIN FT$2.301,525.00$3,507.50$0.000.00$0.00REMOVE PAVEMENT MARKINGS
11LIN FT$4.00200.00$800.00111.00$444.00306.00$1,224.00REMOVE CURB & GUTTER
12LIN FT$12.00115.00$1,380.00$0.0088.00$1,056.00REMOVE CULVERT
13EACH$250.001.00$250.00$0.001.00$250.00REMOVE CATCH BASIN
14EACH$150.001.00$150.00$0.001.00$150.00SALVAGE & INSTALL MAILBOX
15CU YD$20.509,455.00$193,827.50$0.009,455.00$193,827.50AGGREGATE BASE CLASS 5, (CV) (P)
16CU YD$13.003,665.00$47,645.00$0.00504.00$6,552.00SELECT GRANULAR BORROW (LV)
17CU YD$13.00500.00$6,500.00$0.000.00$0.00GRANULAR BORROW (LV)
18GAL$0.012,300.00$23.002,140.00$21.402,230.00$22.30BITUMINOUS MATERIAL FOR TACK
COAT
19GAL$5.00150.00$750.00150.00$750.00150.00$750.00BITUMINOUS MATERIAL FOR FOG SEAL
20TON$71.003,980.00$282,580.003,401.27$241,490.173,474.11$246,661.81TYPE SP 9.5 WEARING COURSE
MIXTURE (3,C)
21TON$81.00190.00$15,390.00194.46$15,751.26194.46$15,751.26TYPE SP 9.5 WEARING COURSE
MIXTURE (2,C)
22TON$69.003,980.00$274,620.00$0.003,551.10$245,025.90TYPE SP 12.5 NON WEARING COURSE
MIXTURE (3,C)
23SQ YD$61.0050.00$3,050.00$0.000.00$0.008" CONCRETE DRIVEWAY
24SQ FT$8.30545.00$4,523.50722.00$5,992.60892.00$7,403.606" CONCRETE WALK
25SQ FT$41.00127.00$5,207.00122.00$5,002.00122.00$5,002.00TRUNCATED DOMES
26LIN FT$12.5011,710.00$146,375.00328.00$4,100.0012,008.00$150,100.00CONCRETE CURB & GUTTER, DESIGN
B618
27LIN FT$1.52880.00$1,337.60$0.000.00$0.004" SOLID LINE MULTI COMP GR IN
YELLOW
28LIN FT$1.521,620.00$2,462.401,652.00$2,511.041,652.00$2,511.044" SOLID LINE MULTI COMP GR IN
WHITE
29LIN FT$1.052,540.00$2,667.00$0.000.00$0.004" SOLID LINE MULTI COMP WHITE
30LIN FT$2.10910.00$1,911.00$0.000.00$0.004" DBLE SOLID LINE MULTI COMP
31SQ FT$43.0084.25$3,622.7575.25$3,235.7575.25$3,235.75F&I SIGN PANELS TYPE C
32SQ FT$56.009.00$504.009.00$504.009.00$504.00F& I SIGN TYPE SPECIAL
33EACH$260.0010.00$2,600.0011.00$2,860.0011.00$2,860.00STREET NAME SIGN ASSEMBLIES
34HOUR$130.0010.00$1,300.00$0.000.00$0.00STREET SWEEPING (TYPE WET
PICKUP)
1
APPLICATION FOR PAYMENT NO. 8CONTRACTOR FOR:2019 INDUSTRIAL PARK EAST IMPROVEMENTS
PROJECT NO.STJOE 148807 AGREEMENT DATE: 06/24/2019
OWNER CITY OF ST. JOSEPH
CONTRACTOR R. L. LARSON EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:7/10/2020
CONTRACTWORK TO DATETHIS PAYMENT
ITEMUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTDESCRIPTION
ADJUST FRAME & RING CASTING
35EACH$600.001.00$600.00$0.001.00$600.00
36EACH$385.002.00$770.002.00$770.002.00$770.00PAVEMENT MESSAGE GR IN (LEFT
TURN ARROW)
37EACH$385.004.00$1,540.004.00$1,540.004.00$1,540.00PAVEMENT MESSAGE GR IN (RIGHT
TURN ARROW)
38EACH$300.002.00$600.00$0.000.00$0.00PAVEMENT MESSAGE (RIGHT TURN
ARROW)
39SQ FT$10.00240.00$2,400.00240.00$2,400.00240.00$2,400.00ZEBRA CROSSWALK MARKING
40LIN FT$6.00400.00$2,400.00$0.00407.00$2,442.00PRIVATE UTILITY TRENCHING
SANITARY SEWER
41LUMP SUM$0.011.00$0.01$0.000.00$0.00DEWATERING
42EACH$1,800.001.00$1,800.00$0.001.00$1,800.00CONNECT TO EXISTING SANITARY
SEWER
43EACH$240.001.00$240.00$0.002.00$480.00CONNECT TO EXISTING SANITARY
SEWER SERVICE
44LIN FT$31.00805.00$24,955.00$0.00803.00$24,893.0012" PVC SANITARY SEWER, SDR 35
45LIN FT$24.002,970.00$71,280.00$0.002,953.00$70,872.0010" PVC SANITARY SEWER, SDR 35
46LIN FT$21.00665.00$13,965.00$0.00662.00$13,902.008" PVC SANITARY FORCEMAIN, C900
47LIN FT$12.001,355.00$16,260.00$0.001,424.00$17,088.006" PVC PIPE SEWER, SDR 26
48EACH$3,570.0013.00$46,410.00$0.0013.00$46,410.00CONSTRUCT SANITARY MANHOLE
49EACH$245.0013.00$3,185.00$0.0012.00$2,940.00MANHOLE CHIMNEY SEAL
50LIN FT$150.008.05$1,207.50$0.008.01$1,201.50MANHOLE EXTRA DEPTH (OVER 10')
51EACH$695.0027.00$18,765.00$0.0026.00$18,070.0010"X6" PVC WYE & BEND, SDR 26
52LIN FT$1.503,770.00$5,655.00$0.003,668.00$5,502.00JET CLEAN & TELEVISE SANITARY
SEWER
53SQ YD$32.00305.00$9,760.00$0.00358.30$11,465.604" INSULATION
54LUMP SUM$10,000.001.00$10,000.00$0.001.00$10,000.00BYPASS PUMPING
55LUMP SUM$175,000.001.00$175,000.00$0.000.95$166,250.00DBL LABS PUMP STATION UPGRADES
WATER MAIN
56EACH$900.002.00$1,800.00$0.002.00$1,800.00CONNECT TO EXISTING WATER MAIN
57LIN FT$53.00825.00$43,725.00$0.00873.00$46,269.0016" WATER MAIN - DUCT IRON CL 50
(SEE ALTERNATE A)
58LIN FT$185.00610.00$112,850.00$0.000.00$0.0016" WATERMAIN PIPE, DIRECTIONAL
DRILL (SEE ALTERNATE A)
59LIN FT$40.001,320.00$52,800.00$0.001,272.00$50,880.0012" WATER MAIN - DUCT IRON CL 50
60LIN FT$34.004,220.00$143,480.00$0.004,185.00$142,290.0010" WATER MAIN - DUCT IRON CL 50
61LIN FT$34.0062.00$2,108.00$0.0063.00$2,142.008" WATER MAIN - DUCT IRON CL 50
62LIN FT$26.001,273.00$33,098.00$0.001,393.00$36,218.006" WATER MAIN - DUCT IRON CL 52
63EACH$3,140.002.00$6,280.00$0.002.00$6,280.0016" BUTTERFLY VALVE AND BOX
64EACH$3,275.002.00$6,550.00$0.002.00$6,550.0012" GATE VALVE AND BOX
65EACH$2,760.006.00$16,560.00$0.006.00$16,560.0010" GATE VALVE AND BOX
66EACH$1,945.001.00$1,945.00$0.001.00$1,945.008" GATE VALVE AND BOX
67EACH$1,435.0042.00$60,270.00$0.0042.00$60,270.006" GATE VALVE AND BOX
68EACH$4,200.0016.00$67,200.00$0.0017.00$71,400.00HYDRANT
69POUND$5.2512,000.00$63,000.00626.00$3,286.509,448.00$49,602.00DUCTILE IRON FITTINGS
2
APPLICATION FOR PAYMENT NO. 8CONTRACTOR FOR:2019 INDUSTRIAL PARK EAST IMPROVEMENTS
PROJECT NO.STJOE 148807 AGREEMENT DATE: 06/24/2019
OWNER CITY OF ST. JOSEPH
CONTRACTOR R. L. LARSON EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:7/10/2020
CONTRACTWORK TO DATETHIS PAYMENT
ITEMUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTDESCRIPTION
4" INSULATION
70SQ YD$32.0082.00$2,624.00$0.00104.30$3,337.60
STORM SEWER
71EACH$1,000.001.00$1,000.00$0.001.00$1,000.00CONNECT TO EXISTING STORM SEWER
MANHOLE
72EACH$50.0016.00$800.00$0.0013.00$650.0012" PIPE PLUG
73EACH$60.001.00$60.00$0.002.00$120.0015" PIPE PLUG
74EACH$70.001.00$70.00$0.001.00$70.0018" PIPE PLUG
75EACH$1,170.002.00$2,340.00$0.002.00$2,340.0015" RC PIPE APRON
76EACH$1,315.005.00$6,575.00$0.005.00$6,575.0018" RC PIPE APRON
77EACH$1,350.002.00$2,700.00$0.002.00$2,700.0018" RC PIPE ARCH APRON
78EACH$1,670.001.00$1,670.00$0.001.00$1,670.0021" RC PIPE APRON
79EACH$1,835.001.00$1,835.00$0.001.00$1,835.0024" RC PIPE APRON
80EACH$3,160.001.00$3,160.00$0.001.00$3,160.0033" RC PIPE APRON
81EACH$3,200.001.00$3,200.00$0.001.00$3,200.0036" RC PIPE APRON
82LIN FT$36.001,065.00$38,340.00$0.001,019.00$36,684.0012" RC PIPE SEWER DESIGN 3006 CL V
83LIN FT$43.001,095.00$47,085.00$0.001,083.00$46,569.0015" RC PIPE SEWER DESIGN 3006 CL V
84LIN FT$46.001,285.00$59,110.00$0.001,248.00$57,408.0018" RC PIPE SEWER DESIGN 3006 CL V
85LIN FT$89.00175.00$15,575.00$0.00167.00$14,863.0018" RC ARCH PIPE CULVERT, CL IIA
86LIN FT$56.001,000.00$56,000.00$0.00992.00$55,552.0021" RC PIPE SEWER DESIGN 3006 CL III
87LIN FT$54.00630.00$34,020.00$0.00623.00$33,642.0024" RC PIPE SEWER DESIGN 3006 CL III
88LIN FT$67.00270.00$18,090.00$0.00269.00$18,023.0027" RC PIPE SEWER DESIGN 3006 CL III
89LIN FT$78.001,345.00$104,910.00$0.001,344.00$104,832.0030" RC PIPE SEWER DESIGN 3006 CL III
90LIN FT$104.00230.00$23,920.00$0.00221.00$22,984.0033" RC PIPE SEWER DESIGN 3006 CL III
91LIN FT$107.0053.00$5,671.00$0.0048.00$5,136.0036" RC PIPE SEWER DESIGN 3006 CL III
92EACH$1,890.0013.00$24,570.00$0.0013.00$24,570.00CONSTRUCT DRAINAGE STRUCTURE
DES H
93EACH$2,670.0027.00$72,090.00$0.0027.00$72,090.00CONSTRUCT DRAINAGE STRUCTURE
DESIGN 48-4020
94EACH$4,990.0012.00$59,880.00$0.0012.00$59,880.00CONSTRUCT DRAINAGE STRUCTURE
DESIGN 60-4020
95EACH$6,640.004.00$26,560.00$0.004.00$26,560.00CONSTRUCT DRAINAGE STRUCTURE
DESIGN 72-4020
96EACH$5,500.003.00$16,500.00$0.003.00$16,500.00CONSTRUCT POND SKIMMER
STRUCTURE
97SQ YD$90.0070.00$6,300.00$0.0064.00$5,760.00ARTICULATED BLOCK MAT OPEN CELL,
TYPE C
98CU YD$80.0056.00$4,480.00$0.0040.00$3,200.00RANDOM RIPRAP, CLASS II
99CU YD$80.005.00$400.00$0.0030.00$2,400.00RANDOM RIPRAP, CLASS III
TURF RESTORATION
100ACRE$77.0024.00$1,848.008.02$617.5410.17$783.09SEEDING (SEE ALTERNATE A)
101ACRE$76.0024.00$1,824.00$0.000.00$0.00SEEDING (TEMPORARY)
102POUNDS$0.662,400.00$1,584.00$0.000.00$0.00SEED MIX 21-111
103POUNDS$3.50675.00$2,362.50570.00$1,995.00570.00$1,995.00SEED MIX 25-121 (SEE ALTERNATE A)
104POUNDS$2.902,875.00$8,337.5044.00$127.6044.00$127.60SEED MIX 25-151
3
07/29/2020
Council Agenda Item
MEETING DATE: August 3, 2020
AGENDA ITEM: 2019 Bituminous Street and CIP Improvements
SUBMITTED BY: Randy Sabart, PE
City Engineer
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Approved Application for Payment No. 4
BACKGROUND INFORMATION:
BUDGET/FISCAL IMPACT: $93,261.02
ATTACHMENTS: Application for Payment No. 5
REQUESTED COUNCIL ACTION: Approve Application for Payment No. 5
APPLICATION FOR PAYMENT NO. 5
CONTRACTOR FOR:2019 BITUMINOUS STREET & CIP IMPROVEMENTS
SEH NO.STJOE 147693 / 150117
SAP NOS.233-102-002, 233-103-002, 233-104-002, 233-110-01, 233-112-001 AGREEMENT DATE:7/15/2019
OWNER CITY OF ST. JOSEPH, MN
CONTRACTOR KNIFE RIVER CORP - NORTH CENTRAL FOR WORK ACCOMPLISHED THROUGH:7/10/2020
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
BASE BID
12021.501MOBILIZATION (SEE ALT A)LUMP SUM$60,000.001.00$60,000.00$0.000.90$54,000.00
22104.603ABANDON PIPE SEWERLIN FT$2.501,010.00$2,525.00$0.001,054.00$2,635.00
32104.502ABANDON WATER MAINEACH$2,500.001.00$2,500.00$0.001.00$2,500.00
42104.502REMOVE MANHOLEEACH$1,000.003.00$3,000.00$0.004.00$4,000.00
52104.502REMOVE GATE VALVEEACH$2,000.002.00$4,000.00$0.002.00$4,000.00
62104.503REMOVE CURB & GUTTER LIN FT$2.002,060.00$4,120.00$0.002,150.50$4,301.00
(SEE CO#1)
72104.503REMOVE FENCELIN FT$100.0012.00$1,200.003.50$350.0013.00$1,300.00
82104.503SAWING CONCRETE LIN FT$3.50528.00$1,848.00$0.00636.50$2,227.75
PAVEMENT (SEE ALT A &
CO#1)
92104.503SAWING BITUMINOUS LIN FT$2.504,229.00$10,572.50$0.003,455.50$8,638.75
PAVEMENT (SEE ALT A &
CO#1)
102104.504REMOVE BITUMINOUS SQ YD$4.501,756.00$7,902.00$0.001,800.80$8,103.60
PAVEMENT (SEE ALT A &
CO#1)
112104.504REMOVE CONCRETE
SQ YD$100.004.00$400.00$0.0046.00$4,600.00
DRIVEWAY PAVEMENT (SEE
ALT A & CO#1)
122104.607SALVAGE AGGREGATE (LV) CU YD$4.254,837.00$20,557.25$0.005,120.60$21,762.55
(SEE ALT A)
132105.504REMOVE CONCRETE WALK SQ YD$3.00443.00$1,329.00$0.00425.50$1,276.50
(SEE CO#1)
142105.507COMMON EXCAVATION (P)CU YD$14.002,947.00$41,258.00$0.002,947.00$41,258.00
152105.601DEWATERINGLUMP SUM$0.011.00$0.01$0.000.00$0.00
162112.519SUBGRADE PREPARATIONROAD STA$225.0051.00$11,475.00$0.0051.00$11,475.00
172123.61STREET SWEEP (WITH HOUR$60.0037.00$2,220.00$0.0022.50$1,350.00
PICKUP BROOM) (SEE ALT A)
182130.523WATER (SEE ALT A)M GAL$45.0019.00$855.00$0.000.00$0.00
192211.509AGGREGATE BASE CLASS 5 TON$18.001,555.00$27,990.00$0.001,089.61$19,612.98
(SEE ALT A)
202215.504FULL DEPTH RECLAIMATION SQ YD$0.7019,787.00$13,850.90$0.0019,787.00$13,850.90
(SEE ALT A)
212231.604BITUMINOUS PATCH SPECIAL SQ YD$28.001,055.00$29,540.00$0.001,316.70$36,867.60
(STREET) (SEE CO#1)
222231.604BITUMINOUS PATCH SPECIAL SQ YD$24.00806.00$19,344.00$0.00874.70$20,992.80
(DRIVEWAY) (SEE ALT A)
232232.504MILL BITUMINOUS SURFACE SQ YD$3.1512,039.00$37,922.85$0.0012,148.00$38,266.20
(1.0")
242232.504MILL BITUMINOUS SURFACE SQ YD$16.0044.00$704.00$0.0035.00$560.00
(2.0")
252232.504MILL BITUMINOUS SURFACE SQ YD$4.503,770.00$16,965.00$0.003,481.00$15,664.50
(3.5")
262357.506BITUMINOUS MATERIAL FOR GAL$0.014,969.00$49.69$0.003,975.00$39.75
TACK COAT (SEE ALT A)
272360.509TYPE SP 9.5 WEARING TON$83.005,258.00$436,414.00$0.005,324.90$441,966.70
COURSE MIX (3,C) (SEE ALT
A)
282360.509TYPE SP 12.5 WEARING TON$78.003,439.00$268,242.00$0.003,158.47$246,360.66
COURSE MIX (3,C) (SEE ALT
A)
292503.5034" PVC PIPE SEWERLIN FT$40.0060.00$2,400.00$0.00163.00$6,520.00
302503.5036" PVC PIPE SEWERLIN FT$41.00183.00$7,503.00$0.00299.00$12,259.00
1
APPLICATION FOR PAYMENT NO. 5
CONTRACTOR FOR:2019 BITUMINOUS STREET & CIP IMPROVEMENTS
SEH NO.STJOE 147693 / 150117
SAP NOS.233-102-002, 233-103-002, 233-104-002, 233-110-01, 233-112-001 AGREEMENT DATE:7/15/2019
OWNER CITY OF ST. JOSEPH, MN
CONTRACTOR KNIFE RIVER CORP - NORTH CENTRAL FOR WORK ACCOMPLISHED THROUGH:7/10/2020
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
312503.5038" PVC PIPE SEWERLIN FT$42.00834.00$35,028.00$0.00795.00$33,390.00
322503.50310" PVC PIPE SEWERLIN FT$92.0010.00$920.00$0.0011.00$1,012.00
332503.601BYPASS PUMPINGLUMP SUM$10,000.001.00$10,000.00$0.001.00$10,000.00
342503.602CONNECT TO EXISTING EACH$1,040.007.00$7,280.00$0.008.00$8,320.00
SANITARY SEWER SER
352503.602CONNECT TO EXISTING EACH$2,500.002.00$5,000.00$0.001.00$2,500.00
MANHOLES (SAN)
362503.6028" X 4" PVC WYEEACH$572.003.00$1,716.00$0.007.00$4,004.00
372503.6028" X 6" PVC WYEEACH$610.003.00$1,830.00$0.004.00$2,440.00
382503.60210" X 6" PVC WYEEACH$700.002.00$1,400.00$0.003.00$2,100.00
392503.603CLEAN & VIDEO TAPE PIPE LIN FT$4.20930.00$3,906.00$0.00771.00$3,238.20
SEWER
402504.602ADJUST VALVE BOXEACH$175.0049.00$8,575.00$0.0054.00$9,450.00
412504.602HYDRANTEACH$6,000.001.00$6,000.00$0.001.00$6,000.00
422504.60212" GATE VALVE AND BOXEACH$6,100.003.00$18,300.00$0.003.00$18,300.00
432504.6028" GATE VALVE AND BOXEACH$7,000.001.00$7,000.00$0.001.00$7,000.00
442504.6026" GATE VALVE AND BOXEACH$4,850.002.00$9,700.00$0.002.00$9,700.00
452504.602VALVE BOXEACH$2,900.004.00$11,600.00$0.003.00$8,700.00
462504.602CONNECT TO EXISTING EACH$1,550.003.00$4,650.00$0.004.00$6,200.00
WATER MAIN
472504.6021" CORPORATION STOPEACH$600.001.00$600.00$0.004.00$2,400.00
482504.6021" CURB STOP AND BOXEACH$700.001.00$700.00$0.004.00$2,800.00
492504.60312" WATER MAIN - DUCT LIN FT$88.00356.00$31,328.00$0.00351.00$30,888.00
IRON CL 50
502504.6036" WATER MAIN - DUCT IRON LIN FT$80.009.00$720.00$0.0013.00$1,040.00
CL 52
512504.60324" STEEL CASING PIPE LIN FT$930.0064.00$59,520.00$0.0075.00$69,750.00
(JACKED)
522504.6031" TYPE K COPPER PIPELIN FT$70.0023.00$1,610.00$0.00166.00$11,620.00
532504.6044" INSULATIONSQ YD$42.007.00$294.00$0.0089.60$3,763.20
542504.608WATERMAIN FITTINGSPOUND$9.00600.00$5,400.00$0.00600.00$5,400.00
552506.602CHIMNEY SEAL (I & I EACH$300.0059.00$17,700.0032.00$9,600.0055.00$16,500.00
BARRIER)
562506.602CASTING ASSEMBLY EACH$1,500.004.00$6,000.00$0.005.00$7,500.00
SPECIAL
572506.602ADJUST FRAME & RING EACH$500.0059.00$29,500.00$0.0060.00$30,000.00
CASTING
582506.603CONSTRUCT SANITARY LIN FT$490.0059.44$29,125.60$0.0047.34$23,196.60
MANHOLE
592506.603CONSTRUCT DROP LIN FT$750.0010.72$8,040.00$0.0011.00$8,250.00
MANHOLE
602521.5186" CONCRETE WALK SPECIALSQ FT$11.004,730.00$52,030.00$0.005,091.55$56,007.05
612531.503CONCRETE CURB & GUTTER LIN FT$35.001,867.00$65,345.00204.00$7,140.002,199.00$76,965.00
DESIGN B618 (SEE CO#1)
622531.503CONCRETE CURB & GUTTER LIN FT$35.00507.00$17,745.00$0.00323.50$11,322.50
DESIGN D418 (SEE ALT A)
632531.5048" CONCRETE DRIVEWAY SQ YD$80.0023.00$1,840.0021.00$1,680.0085.00$6,800.00
PAVEMENT
642531.603CONCRETE CURB DESIGN VLIN FT$40.0016.00$640.00$0.0024.00$960.00
2
APPLICATION FOR PAYMENT NO. 5
CONTRACTOR FOR:2019 BITUMINOUS STREET & CIP IMPROVEMENTS
SEH NO.STJOE 147693 / 150117
SAP NOS.233-102-002, 233-103-002, 233-104-002, 233-110-01, 233-112-001 AGREEMENT DATE:7/15/2019
OWNER CITY OF ST. JOSEPH, MN
CONTRACTOR KNIFE RIVER CORP - NORTH CENTRAL FOR WORK ACCOMPLISHED THROUGH:7/10/2020
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
652531.6048" CONCRETE VALLEY SQ YD$95.0078.00$7,410.00$0.0065.00$6,175.00
GUTTER
662531.618TRUNCATED DOMESSQ FT$70.00237.00$16,590.0025.00$1,750.00214.00$14,980.00
672531.618TRUNCATED DOMES SQ FT$70.00328.00$22,960.00$0.00408.00$28,560.00
(RADIAL) (SEE ALT A)
682563.601TRAFFIC CONTROL (SEE ALT LUMP SUM$20,000.001.00$20,000.000.10$2,000.001.00$20,000.00
A)
692564.518SIGN PANELS TYPE CSQ FT$50.00271.00$13,550.00$0.00237.00$11,850.00
702564.518SIGN PANELS TYPE SPECIAL SQ FT$80.0096.50$7,720.00$0.00237.00$18,960.00
(SEE ALT A)
712573.501STABILIZED CONSTRUCTION LUMP SUM$2,400.001.00$2,400.00$0.000.00$0.00
EXIT
722573.502STORM DRAIN INLET EACH$150.0049.00$7,350.00$0.0053.00$7,950.00
PROTECTION (SEE ALT A)
732574.507COMMON TOPSOIL BORROW CU YD$25.00181.00$4,525.00$0.00252.00$6,300.00
(LV) (SEE ALT A & CO#1)
742574.508FERTILIZER TYPE 1 (SEE ALT POUND$2.0084.00$168.00$0.00300.00$600.00
A & CO#1)
752575.508HYDRAULIC BONDED FIBER POUND$5.00840.00$4,200.00$0.002,500.00$12,500.00
MATRIX (SEE ALT A & CO#1)
762575.508SEED MIXTURE 25-121 (SEE POUND$6.0046.20$277.20$0.000.00$0.00
ALT A & CO#1)
772575.605SEEDING (SEE ALT A & ACRE$5,000.000.24$1,200.00$0.000.50$2,500.00
CO#1)
782582.5034" BROKEN LINE MULTI LIN FT$1.00615.00$615.00$0.00120.00$120.00
COMP GR IN (SEE ALT A)
792582.5034" DBLE SOLID LINE MULTI LIN FT$11.00100.00$1,100.00$0.0090.00$990.00
COMP GR IN (SEE ALT A)
802582.5034" SOLID LINE MULTI COMP LIN FT$7.751,920.00$14,880.00$0.002,041.00$15,817.75
GR IN (SEE ALT A & CO#1)
812582.518PAVT MSSG MULTI COMP GR SQ FT$35.0030.00$1,050.00$0.0030.00$1,050.00
IN (SEE ALT A)
822582.518CROSSWALK MULTI COMP SQ FT$20.002,886.00$57,720.00$0.002,238.00$44,760.00
GR IN (SEE CO#1)
TOTAL BASE BID$1,681,445.00$22,520.00$1,717,018.54
ALTERNATE A - JADE ROAD
1A2021.501MOBILIZATIONLUMP SUM$12,000.001.00$12,000.00$0.000.90$10,800.00
8A2104.503SAWING CONCRETE LIN FT$3.8015.00$57.00$0.000.00$0.00
PAVEMENT
9A2104.503SAWING BITUMINOUS LIN FT$3.50307.00$1,074.50$0.00400.50$1,401.75
PAVEMENT
10A2104.504REMOVE BITUMINOUS SQ YD$4.00183.00$732.00$0.000.00$0.00
PAVEMENT
11A2104.504REMOVE CONCRETE SQ YD$100.009.00$900.00$0.009.00$900.00
DRIVEWAY PAVEMENT
12A2104.607SALVAGE AGGREGATE (LV)CU YD$4.253,661.00$15,559.25$0.000.00$0.00
17A2123.61STREET SWEEP (WITH HOUR$60.004.00$240.00$0.000.00$0.00
PICKUP BROOM)
18A2130.523WATERM GAL$45.0012.00$540.00$0.000.00$0.00
19A2211.509AGGREGATE BASE CLASS 5TON$18.00678.00$12,204.00$0.000.00$0.00
20A2215.504FULL DEPTH RECLAIMATIONSQ YD$0.7512,202.00$9,151.50$0.0012,202.00$9,151.50
22A2231.604BITUMINOUS PATCH SPECIAL SQ YD$23.00183.00$4,209.00$0.000.00$0.00
(DRIVEWAY)
26A2357.506BITUMINOUS MATERIAL FOR GAL$0.01718.00$7.18$0.00490.00$4.90
TACK COAT
27A2360.509TYPE SP 9.5 WEARING TON$80.00996.00$79,680.00$0.00893.26$71,460.80
COURSE MIX (3,C)
28A2360.509TYPE SP 12.5 WEARING TON$74.001,565.00$115,810.00$0.001,450.47$107,334.78
COURSE MIX (3,C)
3
APPLICATION FOR PAYMENT NO. 5
CONTRACTOR FOR:2019 BITUMINOUS STREET & CIP IMPROVEMENTS
SEH NO.STJOE 147693 / 150117
SAP NOS.233-102-002, 233-103-002, 233-104-002, 233-110-01, 233-112-001 AGREEMENT DATE:7/15/2019
OWNER CITY OF ST. JOSEPH, MN
CONTRACTOR KNIFE RIVER CORP - NORTH CENTRAL FOR WORK ACCOMPLISHED THROUGH:7/10/2020
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
62A2531.5048" CONCRETE DRIVEWAY SQ YD$80.009.00$720.00$0.009.00$720.00
PAVEMENT
67A2563.601TRAFFIC CONTROL LUMP SUM$500.001.00$500.00$0.000.90$450.00
68A2564.518SIGN PANELS TYPE CSQ FT$50.0037.50$1,875.00$0.000.00$0.00
70A2573.501STABILIZED CONSTRUCTION LUMP SUM$800.001.00$800.00$0.000.00$0.00
EXIT
72A2574.507COMMON TOPSOIL BORROW CU YD$28.00615.00$17,220.00$0.00120.00$3,360.00
(LV)
73A2574.508FERTILIZER TYPE 1POUND$2.00210.00$420.00$0.00150.00$300.00
74A2575.508HYDRAULIC BONDED FIBER POUND$3.002,100.00$6,300.00$0.001,700.00$5,100.00
MATRIX
75A2575.508SEED MIXTURE 25-121POUND$6.00135.00$810.00$0.00100.00$600.00
76A2575.605SEEDINGACRE$1,000.000.60$600.00$0.000.36$360.00
77A2582.5034" BROKEN LINE MULTI LIN FT$0.253,930.00$982.50$0.00770.00$192.50
COMP GR IN
78A2582.5034" DBLE SOLID LINE MULTI LIN FT$2.402,115.00$5,076.00$0.002,677.00$6,424.80
COMP GR IN
79A2582.5034" SOLID LINE MULTI COMP LIN FT$1.208,635.00$10,362.00$0.009,138.00$10,965.60
GR IN
80A2582.518PAVT MSSG MULTI COMP GR SQ FT$31.00120.00$3,720.00$0.00139.00$4,309.00
IN
81A2582.518CROSSWALK MULTI COMP SQ FT$20.00300.00$6,000.00$0.00254.00$5,080.00
GR IN
832221.507SHOULDER BASE CU YD$85.0063.00$5,355.00$0.00128.00$10,880.00
AGGREGATE (LV) CLASS 1
TOTAL ALTERNATE A$312,904.93$0.00$249,795.63
CHANGE ORDER NO. 1
6A2104.503REMOVE CURB & GUTTERLIN FT$2.0045.00$90.00$0.0045.00$90.00
8B2104.503SAWING CONCRETE LIN FT$3.506.00$21.00$0.006.00$21.00
PAVEMENT
9B2104.503SAWING BITUMINOUS LIN FT$2.5079.00$197.50$0.0079.00$197.50
PAVEMENT
10B2104.504REMOVE BITUMINOUS SQ YD$4.5017.00$76.50$0.0017.00$76.50
PAVEMENT
11B2104.504REMOVE CONCRETE SQ YD$100.0012.00$1,200.00$0.0012.00$1,200.00
DRIVEWAY PAVEMENT
13A2105.504REMOVE CONCRETE WALKSQ YD$3.0021.00$63.00$0.0021.00$63.00
21A2231.604BITUMINOUS PATCH SPECIAL SQ YD$28.0017.00$476.00$0.0017.00$476.00
(STREET)
61A2531.503CONCRETE CURB & GUTTER LIN FT$35.0045.00$1,575.00$0.0045.00$1,575.00
DESIGN B618
73B2574.507COMMON TOPSOIL BORROW CU YD$25.0015.00$375.00$0.0015.00$375.00
(LV)
74B2574.508FERTILIZER TYPE 1POUND$2.007.00$14.00$0.007.00$14.00
75B2575.508HYDRAULIC BONDED FIBER POUND$5.0070.00$350.00$0.0070.00$350.00
MATRIX
76B2575.508SEED MIXTURE 25-121POUND$6.002.00$12.00$0.000.00$0.00
77B2575.605SEEDINGACRE$5,000.000.02$100.00$0.000.02$100.00
80B2582.5034" SOLID LINE MULTI COMP LIN FT($2.75)1,920.00($5,280.00)$0.000.00$0.00
GR IN
82B2582.518CROSSWALK MULTI COMP SQ FT($7.50)2,886.00($21,645.00)$0.000.00$0.00
GR IN
84CYPRESS DRIVE WATER LS$19,787.251.00$19,787.25$0.001.00$19,787.25
MAIN RELOCATION
TOTAL CHANGE ORDER NO. 1($2,587.75)$0.00$24,325.25
4
07/30/2020
Council Agenda Item 5
MEETING DATE: August 3, 2020
th
AGENDA ITEM: September 19 Vendor Event, Carl Berg
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
th
PREVIOUS COUNCIL ACTION: The Council approved the September 19 Vendor Event.
Since approval, there were changes made to the event, making it larger than expected. The event
th
organizer, Carl Berg attended the July 20 meeting in which he said the event would be dialed
back and closer to his original proposal. Council requested Berg to come back with drawings and
a COVID-19 Plan.
BACKGROUND INFORMATION: Carl Berg will be present at the meeting to discuss his
current proposal which consists of a wash sink for the 47 total booths, an entrance and exit where
numbers and flow of people can be monitored. There is going to be 3 food vendors. Porta potties
are 50 people to 1 so there will be 6 total and they will be sanitized throughout the day.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION: Accept the proposal from Carl Berg for the vendor event
on September 19, 2020.
Here is the layout map that I am proposing for sep 19. There is a wash sink for the 47 total
booths. There is a entrance and exit where I can control numbers and flow of people. Also
there is going to be 3 food vendors. Porta potties are 50 people to 1 so we will have 6 total and
they will be sanitized throughout the day. I am going to try a version of this layout on aug 1 so
I can give a update on how it worked for aug 3 meeting
Council Agenda Item 6
MEETING DATE: August 3, 2020
AGENDA ITEM: Parklet Location
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Consider the location of the
parklet.
PREVIOUS COUNCIL ACTION: The City Council approved a pilot parklet to be located in front of
MN Street Market at the July 6, 2020 meeting.
BACKGROUND INFORMATION:Matt Lindstrom with CSB/SJU and Heidi Jeub are requesting
that the parklet be located in front of Concrete Plus rather than MN Street Market. They have shared that
the Food Co-op has older customers who need the parking and are hoping to create a more family-
friendly environment that is accessible to all on MN Street and College Avenue. This proposed location is
approximately 95 feet from the center of the intersection of MN Street W and College Avenue.
In June and again in July, Pia Lopez, manager of Minnesota Street Market had shared that they are
supportive of a parklet locating in front of the market taking up two parking spaces. Most of their
customers park in the parking lot in the back of the building. They offer curb side pickup in front of their
building but according to Pia, a parklet would have minimal impact on that since the customer could just
park in front or back of the parklet.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Pictures of Locations
REQUESTED COUNCIL ACTION: Consider the location.
MN Street Market
Concrete Plus
Council Agenda Item 7a
MEETING DATE: August 3, 2020
AGENDA ITEM: Amendment to Ordinance 203 Park Board
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
th
PREVIOUS COUNCIL ACTION: Council reviewed the draft ordinance at the July 20
meeting.
BACKGROUND INFORMATION: Section 203.01 of the Ordinance restricts Park Board
membership and has resulted in low participation.
BUDGET/FISCAL IMPACT: NA
ATTACHMENTS: Requestfor Council Action
Redlined Ordinance 203
Ordinance 2020-007 Ordinance Amending Ordinance 203,
Section 203.01 Members and Terms
REQUESTED COUNCIL ACTION: Approve Ordinance 2020-007 An Ordinance Amending
Ordinance 203, Section 203.01 Members and Terms.
CHAPTER II –OPERATIONS, ADMINISTRATION & ORGANIZATION
ORDINANCE 203 PARK BOARD.......................................................................................203-1
Section 203.01: MEMBERS AND TERMS ...................................................................203-1
Section 203.02: OFFICERS ............................................................................................203-1
Section 203.03: MEETINGS ..........................................................................................203-1
Section 203.04: REPORTS ............................................................................................. 203-1
Section 203.05: DUTIES AND RESPONSIBILITIES .................................................. 203-2
Section 203.06: LIMITATIONS ..................................................................................... 203-2
203-0
CHAPTER II –OPERATIONS, ADMINISTRATION & ORGANIZATION
ORDINANCE 203PARK BOARD
Section 203.01: MEMBERS AND TERMS. There shall be established a Park Board
consisting of seven members appointed by the Mayor with the approval of the City Council.
Subd. 1: Six Five members of the Board shall be residents of the City of St. Joseph who
shall be appointed for a term of three calendar years. One additional member may be either a
resident of the City of St. Joseph or special liaison to The St Joseph Lions, appointed yearly, with
full voting privileges.The terms of these members shall be staggered so that no more than two
members shall have terms expiring in any given year. To achieve staggered terms, some of the
initial appointments may be for a term of less than three years. Members shall serve until their
successor is appointed and qualified. Members shall receive compensation as may be established
by resolution of the City Council. Members may be removed by the Mayor with approval of the
City Council.
Subd. 2: The remainingmember of the Park Board shall be appointed annually by the
City Council and shall be one of its own members. The City Council member of the Board shall
not have full voting powers if a tie breaker is needed, The City Council Member and shall serve
a term of only one year.
Section 203.02: OFFICERS. The Board shall elect from its members a Chair, Deputy
Chair and Secretary for a term of one year. The Chair shall preside over all meetings, represent
the Park Board before the City Council, and undertake such other responsibilities as may be
delegated or authorized by the By-Laws of the Park Board. The Deputy Chair shall assume the
duties of the Chair in the Chair's absence. The Secretary shall prepare agendas for meetings and
maintain records of business transacted by the Park Board.
Section 203.03: MEETINGS. The Park Board shall hold at least one regular meeting
during every three month period. It shall adopt rules and by-laws for the transaction of business.
Section 203.04: REPORTS.
Subd. 1: On or before the second Council meeting of January of each year, the Park
Board shall file a statement of receipts and expenditures incurred during the previous calendar
year. The Park Board shall maintain records to document each receipt and expenditure to
support the annual statement.
st
Subd. 2: On or before August 1 of each calendar year, the Park Board shall deliver to
the City Administrator/Clerk a proposed operating budget for the upcoming calendar year. The
budget shall be considered and approved by the City Council prior to its implementation. Any
203-1
CHAPTER II –OPERATIONS, ADMINISTRATION & ORGANIZATION
changes or amendments in the operating budget of the Park Board shall be resubmitted to the
City Council for approval.
Section 203.05: DUTIES AND RESPONSIBILITIES. The Park Board shall have the
following duties and responsibilities, subject to the restrictions contained in Section 23.6:
Subd. 1: The Park Board may acquire land for park purposes.
Subd. 2: The Park Board shall assert control and authority over property set aside for
park purposes.
Subd. 3: The Park Board shall interview and recommend the employment of necessary
personnel, and recommend compensation for personnel.
Subd. 4: The Park Board shall direct the construction of facilities and improvements to
park property.
Subd. 5: The Park Board shall purchase necessary materials, supplies, equipment, and
services for the development and maintenance of parks as well as the implementation of
recreational and educational programs.
Subd. 6: The Park Board shall maintain and care for park property.
Subd. 7: The Park Board shall provide for free musical and other entertainment for the
general public.
Subd. 8: The Park Board shall plan and develop educational programs and activities for
residents of the City.
Subd. 9: The Park Board shall promote public interest and understanding of the City's
parks, programs, and activities.
Subd. 10: The Park Board shall coordinate recreational park activities with other
community organizations or groups.
Subd. 11: The Park Board shall solicit contributions from other organizations and
businesses to be used for the funding of park programs.
Subd. 12: The Park Board shall undertake such other responsibilities or duties as may be
specifically delegated by the City Council.
Section 203.06: LIMITATIONS. The Park Board may not undertake any of the
following actions or activities without prior approval of the City Council:
Subd. 1: Enter a contract for the purchase of property, equipment, goods, materials, or
services for more than $3,000.
203-2
CHAPTER II –OPERATIONS, ADMINISTRATION & ORGANIZATION
Subd. 2: Hire an individual as an employee of the City of St. Joseph. This provision
does not limit the authority of the Park Board to employ independent contractors to provide
specific services if the total consideration for the contract is less than $3,000.
Subd. 3: Expend monies not specifically authorized or designated in the budget approved
by the City Council, or approved amendments thereto.
Subd. 4: Order park related work to be performed by employees of the City Maintenance
Department which is outside the scope of the usual and customary park related duties and
responsibilities of the employees.
The City Council further ordains that Ordinance 203, setting the date of elections, shall
be merged with Ordinance 202, and for purposes of the Code, it shall be renumbered as Section
202.03 of the Code.
Updated 4/29/94
203-3
ORDINANCENO.2020-07
AN ORDINANCE AMENDING ORDINANCE 203,
SECTION 203.01 MEMBERS AND TERMS
IT IS HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF ST. JOSEPH
MINNESOTA:
That Ordinance 203, Section 203.01 is hereby amended as follows:
ORDINANCE 203 PARK BOARD
Section 203.01: MEMBERS AND TERMS. There shall be established a Park Board
consisting of seven members appointed by the Mayor with the approval of the City Council.
Subd. 1: Five members of the Board shall be residents of the City of St. Joseph who shall
be appointed for a term of three calendar years. One additional member may be either a resident
of the City of St. Joseph or special liaison to The St Joseph Lions, appointed yearly, with full
voting privileges. The terms of these members shall be staggered so that no more than two
members shall have terms expiring in any given year. To achieve staggered terms, some of the
initial appointments may be for a term of less than three years. Members shall serve until their
successor is appointed and qualified. Members shall receive compensation as may be established
by resolution of the City Council. Members may be removed by the Mayor with approval of the
City Council.
Subd. 2: The remaining member of the Park Board shall be appointed annually by the
City Council and shall be one of its own members. The City Council member of the Board shall
have full voting powers if a tie breaker is needed, The City Council Membershall serve a term of
only one year.
This ordinance becomes effective from and after its passage and publication.
Passed by the City Council of St. Joseph, Minnesota the 3rdday of August,2020
Rick Schultz, Mayor
ATTEST
Kris Ambuehl, City Administrator
This amendment was published on , 2020.
Council Agenda Item 7b
MEETING DATE: August 3, 2020
AGENDA ITEM: Park Board Appointment
SUBMITTED BY: Administration/Mayor
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: The 2020 Mayor Appointments were approved in January.
At that time, the Park Board did not have any members.
BACKGROUND INFORMATION: In the past few months there have been numerous
residents interested in being a member. Below are the Mayors Appointments for the Park Board.
th
Park Board 4 Monday each month Elijah Stenman 2020-2022
6:00 PM, City Hall Abby Lyon 2020-2023
6 Members, 1 Director Andy Rennecke 2020-2023
Mary Stommes 2020-2022
Tim Rocky 2020-2023
St. Joseph Lions Liaison Keith Schleper 2020-2022
Staff Liaison John Anderson
City Council Voting Liaison Anne Buckvold 2020-2023
BUDGET/FISCAL IMPACT: NA
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION: Approve the Mayor’s Appointments for the Park Board.
Council Agenda Item8
MEETING DATE: August 3, 2020
AGENDA ITEM: Coronavirus Aid, Relief, and Economic Security (CARES) Act
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The CARES Act funding
committee (Kris Ambuehl, Lori Bartlett, Mayor Schultz, Councilmember Loso) reviewed potential uses
of the grant funding and agreed to the recommendations below.
PREVIOUS COUNCIL ACTION: Council assigned a committee to recommend uses of the CARES
Act funding.
BACKGROUND INFORMATION: The federal government passed the CARES Act establishing a
$150B in Coronavirus Relief Fund to States. Minnesota received $2B in CARES funding. The US
Treasury provided guidance to States for the distribution of the funds to local governments. Minnesota
Legislatures in the House and Senate passed bills in the first special session to distribute the funds based
on the US Treasury’s recommendation, but was not passed into law. Governor Walz issued an executive
order under his COVID-19 peacetime emergency declaration to distribute $841M of the CARES money
to the local jurisdictions based on the same per capita agreement as recommended by the Legislative
Advisory Commission. The City of St. Joseph received $551,340 in CARES funding in July.
Governor Walz’s executive order allows the CARES fund to be used for COVID-19 related costs that
occur between March 1, 2020 and November 15, 2020. Unused City CARES funds will be distributed
back to Stearns County to distribute. The US Treasury developed guidance for the proper use of the
funds. The criteria include the following items the City will need to show for use of the funds:
1.Necessary expenditures incurred due to the public health emergency with respect to COVID-19.
2.Were not accounted for in the budget most recently approved as of March 27, 2020.
3.Were incurred during the period that begins on March 1, 2020 and ends on December 20, 2020.
In addition to the CARES Act funds, cities may apply directly to FEMA for grant reimbursement of the
City’s direct costs incurred due to the COVID-19 public health emergency. These costs reimbursements
are in addition to the CARES Act money received. Staff is applying for approximately $78,000 in FEMA
grant reimbursements. The FEMA grant request includes costs recorded under Fund 103 set up for
COVID-19 expenses.
The Committee is recommending the items on the following page to go towards the CARES Act funding.
The items are needed to offset public health and safety costs relating to COVID-19.
Public Safety Equipment $227,235Public Health Equipment $255,850Business Assistance $56,250
PD/FD RadiosPW PickupGrants w/County Partner
SquadSJGC HVAC Updates(if not used by 9/15/20,
PD LaptopsPW Break Area Spacing2nd pickup will be added)
PD Docking StationsPW/PD Office Spacing
FD Air PacksSidewalk Links Downtown Contingency: $12,005
Election EquipmentTrash Cans/Seating in Downtown
Plexi Glass BarriersWash Stations in Parks
AD Laptops/Cameras/Microphes/Speakers/Monitors
iPADs
LaserFiche Software Upgrades
The suggested business assistance can be established by the City in partnership with Stearns County. The
City of St. Joseph would reimburse 75% of the grant, Stearns County 25% out of their CARES Act
money. Stearns County is also establishing their own business grant reimbursement program for $500-
$7,500 grant programs. The business reimbursements are for costs, not revenue reimbursements. The
reimbursements cannot be duplicated or be the same costs reimbursed under the Federal PPP program. If
the City’s business assistance program is not spent by September 15, 2020, the money will go back to
equipment funding. The Committee suggests a second public works vehicle.
The St. Cloud Development Corporation requested each area city and county to contribute $30,000 of
their CARES Act funding for them to distribute to their programming that meets the US Treasury’s
guidance. The Committee does not recommend allocating $30,000 to SCDC because the direct use of the
funds cannot be verified. The City of St. Joseph would remain responsible for how this money is spent.
Finally, the balance of $12, 000 is suggested to set aside for unknown costs that may come up.
Additional equipment and business assistance grants can be added if there are unused funds before
November 15, 2020.
BUDGET/FISCAL IMPACT: $551,340 CARES Act Funding plus $78,000 FEMA Grant
ATTACHMENTS: Request for Council Action – CARES Act Funding
Resolution 2020-025 Adopting CARES Act Purchase Policy
REQUESTED COUNCIL ACTION:
1.Consider the CARES Act Funding Committee’s recommendation for use of the funds as
presented.
2.Approve staff to apply for FEMA COVID-19 grant.
3.Adopt Resolution 2020-025 Adopting CARES Act Purchase Policy
Council Agenda Item 8b
MEETING DATE: August 3, 2020
AGENDA ITEM: 2021 Draft Budget: Overview and Memberships
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council reviewed a 2021 budget overview and staffing updates at
their July 27, 2020 workshop.
BACKGROUND INFORMATION: The draft 2021 budget will be broken down in increments to build
to the proposed 2021 budget in September. For this meeting the memberships with professional
organizations are presented for discussion for council. The Greater St. Cloud Development Corp also
provided a summary of work they do for the area.
Also included is the power point presentation (revised) that was provided to the council at the July
workshop. It is a little more summarized to go through with the public. The draft budget goes through
staff and capital costs overview.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Council Action–Draft Budget: Overview and Memberships
2021 Membership Proposal
St. Cloud Development Corp Update
2021 Budget Power Point Presentation
REQUESTED COUNCIL ACTION: Provide direction on the 2021 budget for memberships and
other budget areas of concern.
Presented by Lori Bartlett, Finance Director
City of St. Joseph August 3, 2020
Draft 2021 Budget
Budget Proposals received from staff/EDA
Project Priorities for 2020 and 2021 approved
Capital Projects Discussed
–
–
–
–
CARES grant received2021 LGA certifiedDraft budget overview reviewed by Council
April May June July
Where are we at today
year CEP
-
Ave SE Improvements
Ave NE Improvements
th
st
1812021 Street OverlaysIf bonding received: East Park and Jacob Wetterling Rec Center design/fundraisingAdjustments for CARES Act fundingNo equipment certificate in 2021
Staffing proposals as presentedStatus quo on operations2021 Capital projects approved in MayMoving forward with 5
What’s included in the 2021 draft proposal so far
City Clerk
1 Full Time
1 Part Time
Election Judges
Fire
30 Volunteer
Consultants
Seasonals
1 Part Time
Recreations
1 Intern
1 Full Time
Community
Departments
Development
City Administrator
Mayor and City Council
Police
9 Reserve
1 Part Time
12 Full Time
Boards/Commissions
Finance
4 Seasonal
3 Full Time
4 Part Time
2021 Organizational Diagram
2 Seasonal
9 Full Time
3 Part Time
Public Works
-
838,910
291,315 151,090
2,589,415 1,135,610 5,006,340
Debt Levy
Fire Protection
Capital Outlay
Employee Costs
Operating Costs
Other Financing Uses
2021 Budget Summary
-
806,945 345,700 140,390
2,442,880 1,099,155 4,835,070
Debt Levy
Fire Protection
Capital Outlay
Employee Costs
Operating Costs
Other Financing Uses
2020 Budget Summary
2021 Draft General Fund Budget by Category
General
Government
Police
EDA
Parks and
Recreation
Fire
Public Works
Community Center
2021 Draft General Fund by Function
83,200
438,460 107,560
2,226,765 1,322,755 4,178,740
Other
Debt Service
Salary & Benefit
Other Financing Uses
Capital Improvement
2021 Budget Summary
Repair, Professional Service,
58,125
494,930 108,930
2,188,040 1,404,720 4,254,745
Other
Debt Service
Salary & Benefit
Other Financing Uses
Capital Improvement
2020 Budget Summary
Repair, Professional Service,
2021 Draft Enterprise Budget by Category
Water
Street Lighting
Storm Water
Sewer
Refuse
2021 Draft Enterprise Funds by Function
Ave SE and PW building appraisals
th
year capital equipment requests
-
Council approve 2021 memberships/duesCouncil approve CARES Act spendingFire Board set 2021 budget proposalCouncil approve organizational Study and personnel policyCouncil review 5Hire
staff in open positionsCouncil review 20Engineer update on 2021 project feasibility studies, Council order design/specificationsState Bonding updatesState Budget estimate releasedBond
issues/Bond Rating AnalysisCouncil adopt preliminary budget/levy by 9/30/20
August: September:
What remains before preliminary budget adopted
Budget discussion
Council Agenda Item 9
rd
MEETING DATE:August32020
AGENDA ITEM: Street Department Equipment
SUBMITTED BY: Admin/Public Works
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION:
2007 STERLING PLOW TRUCK – The City of St Joseph has contracted snow removal in the most
recent annexation. This cost has been averaged at $35,000.00 per season. Staff has discussed with council
the need to purchase a tandem axle plow truck to increase the fleet size and meet the needs of plowing in
this environment. Staff was able to locate a used plow truck formerly owned by the city of Apple Valley.
This truck needs only minor repairs, and will last the city for many years to come. Currently the Council
has allocated $60,000 for the purchase of this truck.
HOT BOX - Currently staff has been using cold patch for filling pot holes with no heat on the product.
This product is hard to shovel in the summer and is next to impossible on cold days. This causes pot holes
to not be patched in a timely manner, Staff is at the mercy of the weather. Once the product gets cold,
staff has to wait for the next day for the product to warm to room temperature. Staff has demoed a used
hot box from Stepp Mfg. A new hotbox cost over $24,000.00. The City cost for a used hotbox would be
14,555.00 with repairs completed prior to purchase. It is estimated there are approximately 200 hrs. of
staff time patching holes in a year. After using the hot box, we estimate it will take half the time to
complete.
BUDGET/FISCAL IMPACT: PLOW TRUCK (-$24,064.40) Annually using a 5-year model below.
Purchase of the Hot Box would cost $14,550.00
$175,000 – 5 years of contracted plowing
- $40,678 – Purchase of 2007 Sterling
- $10,000 – Repairs and ongoing Maintenance
- $4,000 – Part Time Seasonal Wages.
$120,322 – 5 Year savings implementing City Staff plowing OAA areas.
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Approve the purchase of the used 2007 Sterling Plow Truck for
$40,678.00 and Stepp Mfg. hot box for $14,550.00. Allow Public Work Director and City Administrator
to hire one Part Time/Seasonal employee for snow removal with a budget of $4,000.00 annually.
Doug Warren
Rihm Kenworth
epvh/xbssfoAsjinlfoxpsui/dpn
805 Shamrock Ln | Sauk Centre, MN 56378
Qipof;!723.524.2354
Phone: (855) 704-9211 Fax: (320) 352-8571
https://www.rihmkenworth.com
2007 Sterling LT7500$44,900
Stock# 4198 VIN 2FZHATDC77AY56712 ODOMETER 83,000
Detailed SpecificationsAdditional Equipment
Bjs!DpoejujpojohQpxfs!Tuffsjoh
Engine Make Dbufsqjmmbs Engine Model D.8
Engine HP 411 Trans Make Bmmjtpo
Ujmu0Ufmftdpqjd!XiffmIppe!Njsspst
Trans Model!4111SET Suspension Type UVGGUSBD
23(!IZESBUVSO!QMPX22(!SI!XJOH
Front Tire Size 426091S33/6 Rear Tire Size 22SY33/6
22(!VOEFSCPEZ!CMBEF25(!EVNQ!CPEZ
Axle Uboefn!7y5 FA Capacity 29-111
UBJMHBUF!TBOEFSMJRVJE!BQQMJDBUJPO
Configuration
UBOL
RA Capacity 51-111 Rear End Ratio 7/25
Wheelbase 2:1#GVWR 69-111
Front Wheels Tuffm Rear Wheels Tuffm
Trans Speed 7 Box Length 25(
Box Make K.DSBGU Box Material Tuffm
Color Sfe Interior Tuboebse
Fuel Type Ejftfm Tank #1 Capacity 61!HBMMPOT
Brakes Bjs
Bmm!tqfdjgjdbujpot!bsf!cfmjfwfe!up!cf!dpssfdu/!Ipxfwfs-!qfsjpejdbmmz!fsspst!boe!pnjttjpot!ep!pddvs/!Sjin!Lfoxpsui!xjmm!opu!cf!ifme!mjbcmf!gps!fsspst
boe!pnjttjpot/!Qmfbtf!wfsjgz!qfsujofou!tqfdjgjdbujpot!qsjps!up!tbmf/
Dpqzsjhiu!3131!.!Joufstubuf!Pomjof!Tpguxbsf-!Jod/!!TPBSS!Jowfoupsz!Tbmft!'!Nbobhfnfou!TztufntSfqpsu!Ebuf;!803503131
QUOTESPH20-36
jason@steppmfg.com / VP Sales ~ joan@steppmfg.com / Sales Coord
WWW.STEPPMFG.COM
Stepp Manufacturing Co., Inc. 12325 River Road North Branch MN 55056 Ph: 651-674-4491 Fx: 651-674-4221
TO Terry Thene COMPANY City of St. Joseph
PHONE/FAXADDRESS 25 College Ave N
EMAIL tthene@cityofstjoseph.com CITY/STATE/ZIP St. Joesph, MN 56374
CONTRACT:USED SPH 1.5
DATEEARLIEST SHIPFOBSALES REPRESENTATIVE
7/31/2020TBDDESTINATIONCARL ABBOTT
ITEM #DESCRIPTIONQTYUNIT TOTALLINE TOTAL
SPH-1.5Stepp Premix Heater-1.5cy (2 ton)1$ 14,500.00$ 14,500.00
Single Axle trailer w/Electric Brakes
Diesel Burnre w/Auto Temp Controls
Rear Strobe Light
Rear LED Light Signal Bar
Solvent Spray Tank, 12 V Pump and Spray wand and Hose
20gal AC Tack Tank, LP Heat, Gravity draidn
Lp Burner wand and 20' Hose w/LP Bottle Rack
Plate Compactor Carrier
Dual Rear Shovel Door
Pintle Hitch, Adjustable, 7Pin RV Plug
Also to include:
Break Adjustment
Tack Tank Cleaned Out
Top Doors Adjusted
New Torch to Replace rusted one
One set of two tool holders
NOTE:Subtotal$ 14,500.00
0% Dealer Discount$ -
% Demo Discount$ -
% Mult-Unit Disc.$ -
All prices herein quoted are exclusive of sales, use, and other excise taxes. All such taxes, and any other taxes measured in
% Tax$ -
whole or part, by gross receipts applicable to this transaction are to be borne by the purchaser. All export, import, and
Freight 55.00
other duties, tariffs, and customs shall be paid for by the purchaser. If exemption is claimed by the purchaser from any of
Total Due$ 14,555.00
the foregoing, the purchaser shall furnish satisfactory proof of such exemption. *Please note: This quote is valid for 60
days from the above date.
Please remit back a signed copy to process the quote as an order to joan@steppmfg.com Special Instructions:
Ordered By Signature
Approved By Signature
INTERNAL USE ONLY:
Stepp Order #Down PaymentAmount:
Date OrderedCredit CardCard Type
Delivery DateCard Number:
P. O. #On Terms X
Ship ViaLetter of Credit