HomeMy WebLinkAbout2020 [09] Sep 08
www.cityofstjoseph.com
St. Joseph City Council
September 8, 2020
6:00 PM
1. 6:00 PM Call to order - Pledge of Allegiance
2. Swearing In – Police Officer Eric Brutger
3. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
4. Approve Agenda
5. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of September 1, 2020.
b. Bills Payable – Requested Action: Approve check numbers 056587-056664 and Payroll
EFT #111926-111932 and Accounts Payables EFT #1939-1940 and Regular Pay Period
17.
c. Second Quarter Gambling Report – Requested Action: Accept the Second Quarter
Gambling Report for 2020.
d. Transfers – Requested Action: Authorize the 2020 transfers as presented.
e. Fire Department Hire – Requested Action: Approve the hiring of Jacob Richter, Dominic
Bonacci, and Tyler Koepke upon successful completion of the pre-employment physical.
f. City Administrator Hire – Appoint Therese Haffner as City Administrator at step 3 on the
wage scale.
g. Public Works Superintendent Hire – Appoint Ryan Wensmann as Public Works
Superintendent at step 1 on the wage scale.
h. Community Development Director/Utility Lead Worker Openings – Requested Action:
Allow staff to begin the hiring process for Utility Lead Worker and Community
Development Director.
i. Squad Lease Buyout – Requested Action: Purchase the 2016 Chevy Tahoe from Fleet
Services for $21,125.00
6. Public Hearing – Bond Issuance
th
7. Public Hearing – 2020 20Avenue SE Improvements, Assessment Hearing
8. 2021 Preliminary Budget
9. Engineer Reports
10. Mayor Reports
11. Closed Meeting - Pursuant to MN Statute 13D.05, Subd. 3(a), the Council will enter into
closed session to discuss employee performance evaluations for City Administrator, Therese
Haffner.
12. Adjourn
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
September 1, 2020
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session
on Tuesday, September 1, 2020 at 6:00 PM at the St. Joseph Government Center, opening with the
pledge of allegiance.
Members Present: Mayor Rick Schultz. Councilors Bob Loso, Troy Goracke, Brian Theisen, Anne
Buckvold
City Representatives Present: Administrator Kris Ambuehl, Police Chief Dwight Pfannenstein, Public
Works Director Terry Thene, Finance Director Lori Bartlett, Community Development Director Therese
Haffner, City Clerk Kayla Klein, City Engineer Randy Sabart
Public Comments: NA
Approve Agenda: Schultz made a motion to approve the agenda; seconded by Goracke and
passed unanimously.
Consent Agenda: Theisen made a motion to approve the consent agenda; seconded by Loso and
passed unanimously.
a. Minutes – Requested Action: Approve the minutes of May 26, 2020, July 27, 2020, August 3,
2020, and August 17, 2020.
b. EDA Director Appointment – Requested Action: Appoint Interim City Administrator, Community
Development Director Therese Haffner as EDA Director effectively immediately.
c. School Resource Officer – Requested Action: Authorize the Mayor and Police Chief to execute
the Joint Powers Agreement between the City of St. Joseph and ISD 742 for providing for the
Cooperative Funding of the School Resource Officer Program.
d. Audit Services – Requested Action: Authorize execution of the Engagement Letter between the
City of St. Joseph and BerganKDV for the 2020-2022 Audits.
e. Revolving Loan Fund Application, MN Street Market – Requested Action: Approve a loan in the
amount of $25,000 from the Revolving Loan Fund for a term of 7 years at a 3% interest rate.
f. Police Officer Hire, Eric Brutger – Requested Action: Approve the hire of Eric Brutger at step 1 on
the wage scale.
g. Bond Reimbursing Resolution – Requested Action: Adopt Resolution 2020-031 Establishing
Procedures Relating to Compliance with Reimbursement Bond Regulations under the Internal
Revenue Code.
h. Personnel Policy & Job Descriptions – Requested Action: Adopt the personnel policy and job
descriptions as presented as recommended by the Personnel Committee.
Engineering Reports, Resolution Approving Preparation of Report: Loso moved to adopt Resolution
2020-032 Ordering Preparation of Report on Improvements; seconded by Schultz and passed
unanimously.
Engineering Reports, Supplemental Agreement: Loso moved to execute the Supplemental Agreement
for the 2021 Capital Improvement Projects with SEH; seconded by Schultz and passed
unanimously.
Public Hearing – MN Streetscape Improvements: Schultz opened the public hearing. As no one present
wished to speak, Schultz closed the public hearing.
Schultz moved to approve the modification of Resolution 2020-026 ordering the improvement
hearing to merge the Minnesota Streetscape Project with the 2021 Improvement Project; seconded
by Goracke and passed unanimously.
Schultz moved to adopt Resolution 2020-033 Ordering Improvements and Directing Preparation of
Final Plans and Specifications for the MN Streetscape Improvements of 2020, and Combining the
same with the 2021 Improvement Project; seconded by Theisen and passed unanimously.
September 1, 2020
Page 2 of 2
Schultz moved to adopt Resolution 2020-034 Approving the Plans and Specifications and
Ordering Advertisement for Bids for the MN Streetscape Improvements.
Bond Discussion – Refinancing: Bartlett presented a number of bonds that can be refinanced and or
called early. The bonds to refinance were from 2013 and 2014. The bonds to call early are from 2011.
Council consensus was to continue with the refinancing and calling early the bonds that were mentioned.
Closed Meeting: Schultz moved to enter into closed session pursuant to MN Statute 13D.05, Subd 3, to
discuss the potential purchase of PID 84.53794.0020; seconded by Loso and passed unanimously.
No decisions were made in closed session.
Adjourn: Loso made a motion to adjourn at 6:45 PM; seconded by Theisen and passed
unanimously.
Kris Ambuehl
Administrator
Council Agenda Item 4b
MEETING DATE:September 8, 2020
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable – Checks Mailed Prior to Council Approval
Check Numbers 056587-056664 $216,306.17
Reg PP 17 $43,380.39
Accounts Payable EFT #1939-1940 $2,698.08
Payroll EFT #111926-111932$31,302.78
Total $293,687.42
Bills Payable – Checks Awaiting Council Approval
Check Numbers 056665-056683 $62,989.11
Total $62,989.11
Total Budget/Fiscal Impact: $356,676.53 Various Funds
ATTACHMENTS:
Request for Council Action – Bills Payable
Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION:
Approval of the following:
Check Numbers 056587-056683
Payroll EFT 111926-111932
Accounts Payable EFT 1939-1940
Reg PP 17
CITY OF ST JOSEPH
EFTs & Payroll – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
ACHPAYROLLReg PP 17 43,380.39
111926SENTRY BANK Employee HSA Contribution - Reg PP 17$1,487.91101
111927EFTPS Withholdings - Reg PP 17$5,817.70101
111927EFTPS Withholdings - Reg PP 17$6,694.68101
111928COMMISSIONER OF REVENUE State Withholding - Reg PP 17$2,519.22101
111929PERA Retirement - Reg PP 17$12,969.14101
111930VOYA FINANCIAL Deferred Comp - Reg PP 17$1,510.00101
111931AMERICAN FUNDS 529 College Savings Plan - Reg PP 17$150.00101
111932MINNESOTA CHILD SUPPORT CENTERChild Support - Reg PP 17$154.13101
001939COMMISSIONER OF REVENUE July 2020 Sales/Use Tax$9.0510141430441
001939COMMISSIONER OF REVENUE July 2020 Sales/Use Tax$11.6510142120441
001939COMMISSIONER OF REVENUE July 2020 Sales/Use Tax($0.54)10145205441
001939COMMISSIONER OF REVENUE July 2020 Sales/Use Tax$35.8510145202
001939COMMISSIONER OF REVENUE July 2020 Sales/Use Tax$871.1960100000
001939COMMISSIONER OF REVENUE July 2020 Sales/Use Tax$881.8060300000
001940FURTHER Final Contribution - VEBA - Generous$889.0810241430110
EFT Total 77,381.25
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056587AMS ELECTRIC, INC. Community Center Electrical Work$3,050.0040645205530
056588BECHTOLD, JOANNE Primary Election$262.5010141410300
056589BECHTOLD, JOSEPH Primary Election$266.2510141410300
056590BLUE CROSS BLUE SHIELD MN September 2020 Medical Insurance Premiums$30,508.70101
056591BRAUN INTERTEC ENGINEERING,INC2019 Street Improvement - Materials Testing$800.0040743120530
056592BRILL, SHIRLIE AND MARK HeartCode BLS$28.5010542240443
056592BRILL, SHIRLIE AND MARK Class B License Renewal$43.0010542210446
056593BYE, JOSEPH August Dinner Reimbursement$142.68101
056594CENTRAL MCGOWAN, INC Medical Oxygen$22.5210142120210
056594CENTRAL MCGOWAN, INC Medical Oxygen$22.5210542270210
056594CENTRAL MCGOWAN, INC Medical Oxygen$22.5210142120210
056594CENTRAL MCGOWAN, INC Medical Oxygen$22.5210542270210
056594CENTRAL MCGOWAN, INC Medical Oxygen$10.7710142120210
056594CENTRAL MCGOWAN, INC Medical Oxygen$10.7710542270210
056595CONNOLLY, KATHLEEN Primary Election$262.5010141410300
056596CORE & MAIN LP Stock Parts$748.7760149440220
056597DANIELSON, DOUG EDA Meeting Attendance - Jan - Aug 2020$140.0015046500103
056598DESIGN ELECTRIC, INC Kennedy Trail Pole Leveling$14,592.7565243160220
056599DESOTELL, SARAH Primary Election$281.2510141410300
056600DULLINGER, GINA Planning Commission Attendance - Jan - Jul 2020$105.0015046500103
056601EMERGENCY APPARATUS MAINT. INCReplace Module Disconnect Switch - #5$404.2810542260230
056601EMERGENCY APPARATUS MAINT. INCCharging System Issue - #5$1,339.3110542260230
056602FINKEN, LISA Primary Election$165.0010141410300
056603GRANITE WATER WORKS, INC Marking Paint$60.9760149440210
056603GRANITE WATER WORKS, INC Marking Paint$60.9760249450210
056604HAUSMANN, CHAD & DEANNA Planning Commission Attendance - Jan - Jul 2020$105.0015046500103
056605HEURUNG, BERNIE Primary Election$262.5010141410300
056606HOGAN, MITCHELL Primary Election$266.2510141410300
056607HOSCH, LARRY EDA Meeting Attendance - Jan - Aug 2020$175.0015046500103
056608JARRELL, ANNE Planning Commission Attendance - Jan - Jul 2020$70.0015046500103
056609JERNBERG, LINDA Primary Election$277.5010141410300
056610JOHNSON, MATT Planning Commission Attendance - Jan - Aug 2020$140.0015046500103
056611JOVANOVICH, DEGE & ATHMANN Caribou - July 2020$19.0010141610304
056611JOVANOVICH, DEGE & ATHMANN RLF Loans - EDA - July 2020$191.0015046500304
056611JOVANOVICH, DEGE & ATHMANN Country Manor Punchlist - July 2020$57.0010141610304
056611JOVANOVICH, DEGE & ATHMANN Revenue Recapture Agreement - July 2020$627.0010141610304
056611JOVANOVICH, DEGE & ATHMANN Personnel - July 2020$19.0010141610304
056611JOVANOVICH, DEGE & ATHMANN 20th Ave Assessments - July 2020$1,038.0041043120530
056611JOVANOVICH, DEGE & ATHMANN Opatz Lawsuit - July 2020$874.0010141610304
056612KNIFE RIVER CORPORATION 4000 EXT - Millstream$184.0010145202220
056613LA PLAYETTE Refund Outdoor Permit Less Fees$1,446.4210141430
056614LEES ACE HARDWARE Cleaning Buckets$23.9810542220240
056614LEES ACE HARDWARE Shop Vac Filter$17.9910542220240
056614LEES ACE HARDWARE Replacement Hose for Truck Area$69.9810542280210
056614LEES ACE HARDWARE Annual Fire Truck & Hall Clean Up$102.2310542220210
056614LEES ACE HARDWARE Finance Charge$3.2110542220210
056615LEMKE, KAY Primary Election$262.5010141410300
056616LOECKEN, ANGIE Primary Election$153.7510141410300
056617MARCO, INC Admin Copier - August 2020$322.7310141430410
056618MN DEPARTMENT OF HEALTH 3rd Quarter 2020 Water Connection Fee$4,554.0060149440444
056619MVTL LABORATORIES, INC Testing$409.0060249480312
056620NORTH STAR SIGNS & ENGRAVING No Broadheads Signs$70.0010145202210
056620NORTH STAR SIGNS & ENGRAVING Payment Drop Box Decals$50.0010141942210
056620NORTH STAR SIGNS & ENGRAVING Install Decals on #18$60.0010143220230
056621OFFICE DEPOT Correction Tape, Paper Clips, Highlighters$23.4410141430200
056621OFFICE DEPOT Paper Clip Holder$7.4910141530200
056621OFFICE DEPOT Wall Pocket$10.4910141430200
056621OFFICE DEPOT Election Sanitizer$42.4310341410210
056621OFFICE DEPOT 2 Pocket Folders$5.0010141410210
056621OFFICE DEPOT File Folders$10.1910141430210
056621OFFICE DEPOT Election Masks & Sanitizer$51.4310341410210
056622OLSON, STEPHEN Planning Commission Attendance - Jan - Jul 2020$105.0015046500103
056623OPHOVEN, CURTIS & TRACY Primary Election$146.2510141410300
056624PRECISE REFRIGERATION INC Replace Contactor$157.5010542280220
056624PRECISE REFRIGERATION INC Replace Contactor$157.5010542281220
056624PRECISE REFRIGERATION INC Maintenance$269.9410542280220
056624PRECISE REFRIGERATION INC Maintenance$269.9310542281220
056625REBER, DEB Primary Election$180.0010141410300
056626REBER, DEBORAH Primary Election$165.0010141410300
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056627ROLLINS, HAILLIE Primary Election$262.5010141410300
056628ROSS, MICHAEL R. Planning Commission Attendance - Jan - Jul 2020$105.0015046500103
056629SCHERER, ANN L Primary Election$262.5010141410300
056630SCHLEICHER, LISA Refund Millstream Park Reservation - 08.16.20$100.0010345202
056630SCHLEICHER, LISA Refund Millstream Park Reservation - 08.16.20$7.6310145202
056631SCHLOEMER, BARB Primary Election$277.5010141410300
056632SENTRY BANK-CREDIT CARD Carpet Fresh$14.7410141942210
056632SENTRY BANK-CREDIT CARD Faucet - Centennial$32.9810145202220
056632SENTRY BANK-CREDIT CARD Dawn Dish Soap$9.9860249450220
056632SENTRY BANK-CREDIT CARD Round-Up$18.9910145202220
056632SENTRY BANK-CREDIT CARD Ridgewood Lift$10.7460249471220
056632SENTRY BANK-CREDIT CARD Plant #2 - Plug$7.9860149421220
056632SENTRY BANK-CREDIT CARD Ship Samples$31.2060149440322
056632SENTRY BANK-CREDIT CARD Chemicals$211.4160149421210
056632SENTRY BANK-CREDIT CARD Gloves & Garbage Bags$52.9710145202210
056632SENTRY BANK-CREDIT CARD Scale$13.9960149420210
056632SENTRY BANK-CREDIT CARD Pekarek CC Charges - To be JE'd to Correct Accts$79.0710145202210
056632SENTRY BANK-CREDIT CARD Oil$14.9510141942210
056632SENTRY BANK-CREDIT CARD Bald Headed Hornets$28.3565149900220
056632SENTRY BANK-CREDIT CARD Mower Repair$105.7710145202230
056632SENTRY BANK-CREDIT CARD Cob Webs$46.9710141942210
056632SENTRY BANK-CREDIT CARD Masks/Cleaning Supplies$30.0010342500210
056632SENTRY BANK-CREDIT CARD Park Supplies$19.4610145202210
056632SENTRY BANK-CREDIT CARD Vehicle Supplies$15.9710143120230
056632SENTRY BANK-CREDIT CARD Vehicle Supplies$15.9710145202230
056632SENTRY BANK-CREDIT CARD Vehicle Supplies$15.9760149440230
056632SENTRY BANK-CREDIT CARD Vehicle Supplies$15.9760249450230
056632SENTRY BANK-CREDIT CARD Chargers & Cord for Wobegon Bikes$61.1610145202210
056632SENTRY BANK-CREDIT CARD July Lunch Reimbursement$111.86101
056632SENTRY BANK-CREDIT CARD Toner Cartridge$87.8910142151210
056632SENTRY BANK-CREDIT CARD Misc Supplies$41.9210145201210
056632SENTRY BANK-CREDIT CARD Broom & Grease Gun$39.9810145201240
056632SENTRY BANK-CREDIT CARD Mower Blades$68.9110145202230
056632SENTRY BANK-CREDIT CARD Toilet Seat Replacement$26.9910145202220
056632SENTRY BANK-CREDIT CARD Archery Range$9.9210145202220
056632SENTRY BANK-CREDIT CARD Filter/Oil$11.6510145202230
056632SENTRY BANK-CREDIT CARD Monthly Beacon Subscription$1.0010141430300
056632SENTRY BANK-CREDIT CARD LMC Training$21.3610141110331
056632SENTRY BANK-CREDIT CARD PW Bug Spray$53.1010145201210
056632SENTRY BANK-CREDIT CARD Election Supplies - COVID$21.4910341410210
056632SENTRY BANK-CREDIT CARD Monthly Endicia Charge$17.9910141430300
056632SENTRY BANK-CREDIT CARD Elections Supplies$152.5510141410210
056632SENTRY BANK-CREDIT CARD Office Tracker 2 Year Renewal$809.0010141430300
056632SENTRY BANK-CREDIT CARD Election Supplies - COVID$75.2910341410210
056632SENTRY BANK-CREDIT CARD Organizer Caddy$9.9710141910200
056632SENTRY BANK-CREDIT CARD Sharpies, Binder Clips$19.4710141430200
056632SENTRY BANK-CREDIT CARD Postage$16.6710141430322
056632SENTRY BANK-CREDIT CARD Postage$16.6610142120322
056632SENTRY BANK-CREDIT CARD Postage$8.3310143120322
056632SENTRY BANK-CREDIT CARD Postage$8.3310145202322
056632SENTRY BANK-CREDIT CARD Postage$16.6760149490322
056632SENTRY BANK-CREDIT CARD Postage$16.6760249490322
056632SENTRY BANK-CREDIT CARD Postage$16.6760343230322
056632SENTRY BANK-CREDIT CARD Tape Measure$5.3710145204200
056632SENTRY BANK-CREDIT CARD Movie in the Park$435.0021541430308
056632SENTRY BANK-CREDIT CARD Marking Paint - Movie in the Park$14.1810145204308
056632SENTRY BANK-CREDIT CARD Monthly Adobe Subscription$36.5710141430300
056632SENTRY BANK-CREDIT CARD Zoom Standard Pro Monthly$16.1310342500215
056632SENTRY BANK-CREDIT CARD Paper Towels & Floor Cleaner$8.8810141942210
056632SENTRY BANK-CREDIT CARD Fix Vacuum$28.9910141942220
056632SENTRY BANK-CREDIT CARD Trash Bags$8.9910141942210
056632SENTRY BANK-CREDIT CARD Fuel - #25$10.6310143120235
056632SENTRY BANK-CREDIT CARD Fuel - #25$10.6310145202235
056632SENTRY BANK-CREDIT CARD Fuel - #25$10.6360149440235
056632SENTRY BANK-CREDIT CARD Fuel - #25$10.6160249450235
056632SENTRY BANK-CREDIT CARD Rubber Gloves$26.9810145201210
056632SENTRY BANK-CREDIT CARD Brush for Cleaning Hydrants$6.5960149440240
056632SENTRY BANK-CREDIT CARD Points Redeemed($75.00)10141430
056632SENTRY BANK-CREDIT CARD Degreaser$27.9560149440220
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056633ST. CLOUD TIMES Notice of PAT$37.4710141410340
056633ST. CLOUD TIMES Ordinance 2020-06$132.3410141130340
056633ST. CLOUD TIMES Notice of Filing$82.2210141410340
056633ST. CLOUD TIMES TIF Publication$54.2615046500340
056633ST. CLOUD TIMES TIF Publication$54.2615246500340
056633ST. CLOUD TIMES TIF Publication$54.2615346500340
056633ST. CLOUD TIMES TIF Publication$54.2615746500340
056633ST. CLOUD TIMES TIF Publication$54.2615846500340
056633ST. CLOUD TIMES TIF Publication$54.2615946500340
056634TRAUT WELLS, INC Water Testing$200.0060149420312
056635TRI-DIM FILTER CORP Filters$552.4410145205220
056636UNUM LIFE INSURANCE September 2020 LTD Premiums$1,210.00101
056637WICK, DALE & BARBARA EDA Meeting Attendance - Jan - Aug 2020$175.0015046500103
056638ZIMMER, BRADLEY Refund Millstream Park Reservation$7.6310145202
056638ZIMMER, BRADLEY Refund Millstream Park Reservation$100.0010345202
056639ASTECH CORPORATION Crack Fill 2020 City Streets$23,309.0010143120530
056640BROCK WHITE COMPANY, LLC Wood Chips & Stakes$62.5310145202220
056641BROTHERS FIRE & SECURITY Service Annunciator Issue$250.0010141942220
056642CCP INDUSTRIES, INC. Rubber Gloves$122.9310342500210
056643COLD SPRING CO-OP Grass Seed$112.2010145202220
056644DELTA DENTAL September 2020 Dental Insurance$2,079.85101
056645FLEXIBLE PIPE TOOL COMPANY INCRebuilt Door Latch Cylinder$260.0060249450230
056646GALL S INC Sgt Chevrons - Magaard$5.9910142120171
056646GALL S INC Embroidery - Magaard$9.9910142120171
056646GALL S INC Freeze Taser Formula - Magaard$16.9910142120171
056646GALL S INC Sgt Chevrons & Hashmark Emblem - Magaard$41.7310142120171
056646GALL S INC Sgt Chevrons - Johnson$5.9910142120171
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$27.3510141110151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$35.6710141310151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$147.6015046500151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$48.9960149490151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$48.9960249490151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$48.9960343230151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$26.9865149490151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$23.6165243160151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$637.3710141430151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$603.5110141530151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$301.2710141910151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$22.5110141910151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$21,815.9510142120151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$218.3510142120151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$302.7710142120151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$190.3460343230151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$138.1810141941151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$1,318.2010141941151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$13,230.5710143120151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$151.8810145123151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$303.9210145205151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$976.5110145205151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$4,137.3410145202151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$264.7310542210151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$18.0110542210151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$13,553.2510542210151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$2,437.5760149440151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$1,033.9960249450151
056647LEAGUE OF MN CITIES INS TRUST2020-2021 Work Comp Premiums$931.6065149900151
056648MN DEPT OF HEALTH 2020 20th Ave SE Improvements Permit$150.0041043120530
056649ORCUTT, JOE Wood for New Curbing Material on #1$67.7310542220211
056650PERFECT LAWN CARE Mowing - Ordinance Violation - 330 Jefferson Ln$100.0010145202300
056650PERFECT LAWN CARE Mowing - Ordinance Violation - 106 2nd Ave NW$50.0010145202300
056650PERFECT LAWN CARE Mowing - Ordinance Violation - 29 Ash St E$50.0010145202300
056651POWERHOUSE OUTDOOR EQUIP Chains$32.0010145202210
056652PRECISE REFRIGERATION INC Government Center - Zone 4 not Cooling$304.8010141941220
056652PRECISE REFRIGERATION INC PD Service Call - Dampers Closed$163.0010141941220
056652PRECISE REFRIGERATION INC Finance Charge$2.0710141941220
056653SECURITY LOCKSMITHS, INC Cash Drawer Duplicate Keys$4.5010141530200
056654SOUND OFF EVENT SERVICES Outdoor Movie Package$1,550.0021541430308
056655SPEEDWAY August 2020 Fuel Purchases$107.7910542220235
056655SPEEDWAY August 2020 Fuel Purchases$111.4910143120235
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056655SPEEDWAY August 2020 Fuel Purchases$134.9910145202235
056655SPEEDWAY August 2020 Fuel Purchases$163.9960149440235
056655SPEEDWAY August 2020 Fuel Purchases$241.7760249450235
056655SPEEDWAY August 2020 Excise Tax Credit($14.97)10542220235
056655SPEEDWAY August 2020 Excise Tax Credit($15.15)10143120235
056655SPEEDWAY August 2020 Excise Tax Credit($18.47)10145202235
056655SPEEDWAY August 2020 Excise Tax Credit($22.38)60149440235
056655SPEEDWAY August 2020 Fuel Purchases($33.11)60249450235
056656ST. CLOUD TIMES Account Technician Ad$192.4810141430340
056656ST. CLOUD TIMES PH Notice - Drainage & Utility Easements$152.0310141910340
056656ST. CLOUD TIMES Rental IUP$55.3710141910340
056657STEARNS COUNTY RECORDER Landshark Deposit - City of St. Joseph$50.0010141910300
056658SWENSON, LORENE Refund Millstream Park Reservation - 9/13/20$100.0010345202
056658SWENSON, LORENE Refund Millstream Park Reservation - 9/13/20$7.6310145202
056659THE BRIDGE-WORLD LANGUAGE CTR.Translation Services - 8/5/20$208.0010142140300
056660TIREMAXX SERVICE CENTERS Batteries - #702$420.0610142152230
056660TIREMAXX SERVICE CENTERS Tires - #35$733.2060249450230
056660TIREMAXX SERVICE CENTERS Lawn Tire$20.0010145202230
056661TOUCHPOINT LOGIC LLC Update Cable for Remote Access - CARES$7,233.6010441430581
056661TOUCHPOINT LOGIC LLC Update Clerk Station and System$1,865.0040941430581
056661TOUCHPOINT LOGIC LLC Update Cable for Remote Access - CARES($7,233.60)10441430581
056661TOUCHPOINT LOGIC LLC Update Cable for Remote Access - CARES$7,233.6040941430581
056662VIKING INDUSTRIAL CENTER, INCReplacement Supplies/Sensors$163.2060149440220
056662VIKING INDUSTRIAL CENTER, INCReplacement Supplies/Sensors$163.1960249450220
056663ZEP MANUFACTURING, INC Chemicals$235.9610143120210
056663ZEP MANUFACTURING, INC Chemicals$235.9610145202210
056663ZEP MANUFACTURING, INC Chemicals$235.9560149440210
056663ZEP MANUFACTURING, INC Chemicals$235.9560249450210
056664DELL CATALOG SALES LP Laptops for Patrol Officers$37,812.8110442120581
$216,306.17
Total Bills Payable - Mailed Prior to Council Approval
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056665RUBINSKI WORKS Bike Share Video$1,000.0010145204328
056666AFSCME COUNCIL 65 September 2020 Union Dues$462.40101
056667BANYON DATA SYSTEM Payroll/Timecard Annual Support$154.4410141530215
056667BANYON DATA SYSTEM Payroll/Timecard Annual Support$231.6710142120215
056667BANYON DATA SYSTEM Payroll/Timecard Annual Support$154.4410143120215
056667BANYON DATA SYSTEM Payroll/Timecard Annual Support$154.4410145202215
056667BANYON DATA SYSTEM Payroll/Timecard Annual Support$77.2210542210215
056667BANYON DATA SYSTEM Payroll/Timecard Annual Support$154.4460149490215
056667BANYON DATA SYSTEM Payroll/Timecard Annual Support$154.4460249490215
056667BANYON DATA SYSTEM Payroll/Timecard Annual Support$154.4460343230215
056667BANYON DATA SYSTEM Payroll/Timecard Annual Support$154.4765149490215
056667BANYON DATA SYSTEM UB Email Bills Annual Support$195.0010141530215
056668BRUNO PRESS September 2020 CVB Social Media Marketing$750.0022046500300
056669CENTRAL LANDSCAPE SUPPLY, INC.Sod Staples$32.0010145202220
056670ELECTRIC MIKES, INC. High Service Pump #2$8,354.0060149420220
056671FLEET & SURPLUS SERVICES Monthly Squad Lease Rent (3 Squads)$1,979.0410142152414
056672HOLIDAY STORES August 2020 Fuel Purchases$212.1210142152235
056672HOLIDAY STORES August 2020 Excise Tax Credit($27.69)10142152235
056672HOLIDAY STORES PD Car Washes$8.6910142152235
056673LAW ENFORCEMENT LABOR SERVICESSeptember 2020 Union Dues$496.00101
056674LEAGUE OF MN CITIES 2020-2021 Membership Dues$7,588.0010141110433
056675MINNESOTA STREET MARKET Revolving Loan$24,750.0025046500455
056676NCPERS GROUP LIFE INSURANCE September 2020 Life Insurance Premiums$9.00101
056677O REILLY AUTO PARTS Shop Supplies$10.3810143120230
056677O REILLY AUTO PARTS Shop Supplies$10.3810145202230
056677O REILLY AUTO PARTS Shop Supplies$10.3860149440230
056677O REILLY AUTO PARTS Shop Supplies$10.3660249450230
056677O REILLY AUTO PARTS Oil Filters$3.0510143120230
056677O REILLY AUTO PARTS Oil Filters$3.0510145202230
056677O REILLY AUTO PARTS Oil Filters$3.0560149440230
056677O REILLY AUTO PARTS Oil Filters$3.0360249450230
056678REPUBLIC SERVICES Colts Academy - August 2020$236.4760343230384
056679RIDGEWOOD CONTRACTING, LLC Compost Permits - Through 9/3/20$560.0060343230300
056680ST. JOSEPH NEWSLEADER, INC Fireworks Crier$40.0022046500340
056681STEARNS COUNTY RECORDER Vacation - Resolution 2020-023$46.0010141910431
056682STEPP MFG Hot Box$14,555.0040943120550
056683THE HARTFORD August & September Life Insurance$299.40101
$62,989.11
Total Bills Payables - Waiting Council Approval
Summary:
EFTs & Payroll 77,381.25
Bills Paid Prior to Council 216,306.17
62,989.11
Bills Waiting for Council
356,676.53
Total Bills Payable
Council Agenda Item 4c
______
MEETING DATE: September 8, 2020
AGENDA ITEM: Gambling Report - 2nd Quarter Report
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Gambling Premise permits were approved for the St. Joseph
Lion’s, St. Joseph Jaycees, Granite City Lumberjacks and American Legion Post #328.
BACKGROUND INFORMATION: Per City Ordinance No. 62 each organization conducting lawful
gambling within the City of St. Joseph is required to submit copies of their monthly state tax returns to
City Hall on a quarterly and annual basis. Per review of the tax returns the organizations are sufficiently
supporting the local community with their gambling proceeds. Examples of how the organizations are
giving back to the community include the following items:
Holdingford Schools Kennedy Community School ISD 742
St. Cloud Travel Baseball Waite Park Babe Ruth Baseball Rocori Schools
Sidewalk Chalk Event-Brave Souls Kindred Family Focus
CentraCare Foundation St. Joseph Dollars for Scholars Place of Hope
Boy/Girl Scouts Salvation Army Apollo Volleyball Booster
St. Joseph Food Shelf Mission Trip Stearns Sheriffs Explorers
Grizzly Hockey St. Joseph Lab School Local Memorials
Resurrection Lutheran Church Catholic Charities St. Joseph Saints Baseball
Veteran’s Honor Guard Downtown Flowers Joe Boys Poker Run
Required St. Joseph Community
Organization Net Profits DonationDonations% Donated
American Legion Post 328 $7,378 $738 $4,92967%
St. Joseph Lion's $16,329 $1,633 $3,40821%
St. Joseph Jaycees$15,161 $1,516 $12,940 85%
Granite City Lumberjacks $8,949 $895 $00%
Note: Some organizations provided substantial donations to the St. Joseph community in other quarters.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: RCA – Quarterly Gambling Report
REQUESTED COUNCIL ACTION: Accept the 2nd Quarter2020 Gambling Report
Council Agenda Item 4d
______
MEETING DATE: September 8, 2020
AGENDA ITEM: Transfers
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION:
The attached operating transfers are annual transfers for bond payments.
BUDGET/FISCAL IMPACT: $390,920 between funds
ATTACHMENTS: Request for Council Action – Transfers
REQUESTED COUNCIL ACTION: Authorize the 2020 transfers as presented.
Council Agenda Item 4e
MEETING DATE:September 8, 2020
AGENDA ITEM: Fire Department Hire
SUBMITTED BY: Fire Chief Jeff Taufen
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Approval to hire 3 members to the
St. Joseph Fire Department. They are Jacob Richter, Dominic Bonacci, and Tyler Koepke.
PREVIOUS COUNCIL ACTION: N/A
BACKGROUND INFORMATION: The SJFD’s Investigating Committee conducted Agility Testing
and Oral Interview last week and with prior approval from the Fire Board would like to offer the three
candidate’s a position onto the Fire Department.
All three have already passed their background checks but will need to get a pre-employment physical
done prior to their start date.
th
Tentative start date would be October 13, 2020
BUDGET/FISCAL IMPACT: With the required schooling needed in the first 2 years and then the
gear needed, it is about $5,000.00 per firefighter.
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Approve the hiring of Jacob Richter, Dominic Bonacci, and Tyler
Koepke upon successful completion of the pre-employment physical.
Council Agenda Item 4f
MEETING DATE: September 8, 2020
AGENDA ITEM: City Administrator Hire
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The Council met in special session on September 3 to
discuss filling the City Administrator position. At that meeting it was recommended to hire
current Community Development Direct Therese Haffner as City Administrator.
BACKGROUND INFORMATION:
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION: Hire Therese Haffner as City Administrator at step 3 on
the wage scale.
Council Agenda Item 4g
MEETING DATE: September 8, 2020
AGENDA ITEM: Public Works Superintendent Hire
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Council authorized staff to begin the hiring process for the
Public Works Superintendent position.
BACKGROUND INFORMATION: Applications were received for the Public Works
Superintendent position. Four candidates were interviewed and the interview panel recommends
hiring Ryan Wensmann to fill the position.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION: Hire Ryan Wensmann as Public Works Superintendent
at step 1 on the wage scale.
Council Agenda Item 4h
MEETING DATE: September 8, 2020
AGENDA ITEM: Community Development Director/Utility Lead Worker Openings
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: Staff is recommending that the hiring process begin for
both the Community Development Director Position and Utility Lead Worker position.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
REQUESTED COUNCIL ACTION: Allow staff to begin the hiring process for Utility Lead
Worker and Community Development Director.
Council Agenda Item 4i
th
MEETING DATE:September 8, 2020
AGENDA ITEM: Buyout of squad lease 703 from Fleet Services
SUBMITTED BY: Chief of Police
BACKGROUND INFORMATION: The lease program has become less desirable since gas and most
services have been shifted to the city to provide. The city is currently in the process of orderly phasing
out the lease vehicles and moving towards ownership. The purchase of this 2016 Chevy Tahoe would be
rd
the 3city owned police vehicle of the 5 in its fleet.
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Purchase 2016 Chevy Tahoe from Fleet Services for $21,125.
Council Agenda Item 6
MEETING DATE:September 8, 2020
AGENDA ITEM: Public Hearing - Capital Improvement Plan – Maintenance Facility
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council adopted the 2020 Budget/Capital Improvement Plan.
Council authorized building committee to review options for the PW building expansion. Council ordered
a public hearing for a five-year capital improvement plan.
BACKGROUND INFORMATION: Minnesota Statute §475.521 allows GO CIP bond funding for
certain capital improvements of city buildings. The statute provides strict requirements to follow to
qualify a project for GO CIP bond funding. The enclosed CIP 2020-2024 is required to issue GO CIP
debt to expand the public works garage space.
st
The enclosed hearing notice was published August 21 in the St. Cloud Times.
The capital improvement plan and proposed bonds are the maximum issuance amount. The estimated
debt schedule for a $720,000 bond issue is located in Appendix B of the CIP document. The final bond
issue is expected to be lower after proceeds from the sale of the current building are received. In addition,
the bids may come in more favorable than current estimates. City Council will have the opportunity to
adopt a resolution for the final bond amount as the project progresses.
BUDGET/FISCAL IMPACT: $720,000 bond issue
ATTACHMENTS: Request for Council Action – Maintenance Facility CIP/Bonds
Public Hearing Notice
Resolution 2020-037
Five-Year Capital Improvement Plan –
REQUESTED COUNCIL ACTION: Adopt Resolution 2020-037 approving Issuing GO Capital
Improvement Bonds and Adopt the Capital Improvement Plan for the public works facility expansion.
EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL
CITY OF ST. JOSEPH MINNESOTA
HELD: September 8, 2020
Pursuant to due call and notice thereof, a regular or special meeting of the City Council of
the City of St. Joseph, Minnesota, was duly called and held at the Government Center in St. Joseph,
Minnesota on September 8, 2020, at 6:00 p.m. for the purpose, in part, of giving preliminary
approval to the issuance of general obligation capital improvement plan bonds and adopting the
capital improvement plan.
The following members were present:
and the following were absent:
Member _____________ introduced the following resolution and moved its adoption:
RESOLUTION 2020-037
RESOLUTION GIVING PRELIMINARY APPROVAL TO THE ISSUANCE OF
GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS IN AN AMOUNT
NOT TO EXCEED $720,000 AND ADOPTING THE CITY OF ST. JOSEPH, MINNESOTA,
CAPITAL IMPROVEMENT PLAN FOR THE YEARS 2020 THROUGH 2024
A. WHEREAS, the City Council of the City of St. Joseph, Minnesota (the "City")
proposes to issue its general obligation capital improvement plan bonds (the "Bonds") and adopt
the City of St. Joseph, Minnesota, Capital Improvement Plan for the Years 2020 Through 2024 (the
"Plan"); and
B.WHEREAS, the City has caused notice of the public hearing on the intention to
issue the Bonds and on the proposed adoption of the Plan to be published pursuant to and in
accordance with Minnesota Statutes, Section 475.521; and
C.WHEREAS, a public hearing on the intention to issue the Bonds and on the
proposed Plan has been held on this date, following published notice of the public hearing as
required by law; and
D. WHEREAS, in approving the Plan, the City Council considered for each project
and for the overall Plan:
1. The condition of the City's existing infrastructure, including the projected
need for repair and replacement;
12707388v1
2. The likely demand for the improvement;
3. The estimated cost of the improvement;
4. The available public resources;
5. The level of overlapping debt in the City;
6. The relative benefits and costs of alternative uses of the funds;
7. Operating costs of the proposed improvements; and
8. Alternatives for providing services more efficiently through shared facilities
with other local governmental units; and
E. WHEREAS, the City Council has determined that the issuance of general
obligation capital improvement plan bonds in the aggregate principal amount of up to $900,000 is
the best way to finance the capital improvements identified in the Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Joseph,
Minnesota, that the City hereby adopts the Plan and authorizes the issuance of up to $720,000
aggregate principal amount of general obligation capital improvement plan bonds.
The motion for the adoption of the foregoing resolution was duly seconded by member
____________ and, after full discussion thereof and upon a vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.
CITY OF ST JOSEPH
ATTEST
Mayor, Rick Schultz
City Administrator, Therese Haffner
2
12707388v1
STATE OF MINNESOTA
COUNTY OF STEARNS
CITY OF ST. JOSEPH
I, the undersigned, being duly qualified and acting City Administrator of the City of St.
Joseph, Minnesota, do hereby certify that I have carefully compared the attached and foregoing
extract of minutes with the original minutes of a meeting of the City Council, duly called and held
on the date therein indicated, which are on file and of record in my office, and the same is a full,
true and complete transcript therefrom insofar as the same relates to a resolution giving preliminary
approval to the issuance of the City's general obligation capital improvement plan bonds and
adopting the City's capital improvement plan therefor.
WITNESS my hand on September 8, 2020.
_______________________________________
City Administrator
3
12707388v1
City of St. Joseph, Minnesota
Stearns County
Five-Year Capital Improvement Plan
Public Works Building Expansion
2020-2024
Adopted:____________
Table of Contents
I. Introduction………………………………………………………………………………………………………… 2
II. Purpose…………………………………………………………………………………………………………….… 2
III. The Capital Improvement Planning Process……………………………………………………..… 3
IV. Project Summary………………………………………………………………………………….…………… 3
V. Financing the Capital Improvement Plan…………………………………………………………… 5
Project Costs…………………………………………………………..………………………… Appendix A
Proposed CIP Bond Issues………………………………………………………………… Appendix B
Pre-Sale Schedule…………………………………………………………………………… Appendix C
Page 1
CITY OF ST. JOSEPH
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
2020 THROUGH 2024
___________________________________________________________________
I.INTRODUCTION
In 2003, the Minnesota State Legislature enacted legislation that authorized municipalities
to issue debt for projects identified in the City’s Capital Improvement Plan (CIP) without first
requesting voter approval through a referendum. Before this legislation, issuance of debt
for projects such as City Hall, libraries and public safety facilities would require voter
authorization by means of referendum.
II. PURPOSE
A capital improvement is a major expenditure of City funds for the acquisition or
improvement to public lands, buildings, such as a city hall, libraries, public safety, or public
works facility, which has a useful life of five years or more.
For the purposes of Minnesota Statutes, Section 475.521, capital improvements do not
include light rail transit or related activities, parks, road/bridges, administrative buildings
other than city hall, or land for those facilities. However, this plan includes certain
additional capital improvements beyond the scope of this statute. A Capital Improvement
Plan (CIP) is a document designed to anticipate capital improvement expenditures and
schedule them over a five-year period so that they may be completed in the most efficient
and cost effective method possible. A CIP allows the matching of expenditures with
anticipated income. As potential expenditures are reviewed, the City considers the benefits,
costs, alternatives and impact on operating expenditures.
The City of St. Joseph, Minnesota (the “City”) believes the capital improvement process is an
important element of responsible fiscal management. Major capital expenditures can be
anticipated and coordinated so as to minimize potentially adverse financial impacts caused
by the timing and magnitude of capital outlays. This coordination of capital expenditures is
important to the City in achieving its goals of adequate physical assets and sound fiscal
management. In these financially difficult times, good planning is essential for the wise use
of limited financial resources.
The CIP is designed to be updated on an annual basis. In this manner, it becomes an
ongoing fiscal planning tool that continually anticipates future capital expenditures and
funding sources.
III. THE CAPITAL IMPROVEMENT PLANNING PROCESS
The City adopted the first Capital Improvement Plan in 2004. When the plan was developed
the Council and staff participated in a Planning Workshop to discuss the existing
infrastructure, staffing needs and the future landscape for the City. From this workshop a
Page 2
Capital improvement Plan was developed. The CIP was presented to the City Council who
reviewed the projects, prioritized, and considered fiscal impact, and available funding. At
this time the final plan was prepared and a public hearing was conducted to solicit public
comments. Adoption of the capital improvement plan will followed the public hearing.
The City Council prepares a plan based on the available funding sources. If general
obligation bonding is necessary, the City works with its financial advisor to prepare a bond
sale and repayment schedule. Over the life of the CIP, once the funding, including proceeds
from the bond sales, becomes available the individual capital expenditures can be
completed.
In subsequent years, the CIP is reviewed and amended as the City grows and needs change
and expand. To help assure that the City is prepared for future needs, the CIP encapsulates
five years.
For a City to use its authority to finance expenditures under Section 475.521, it must meet
the requirements provided therein, including publication of hearing notice. In addition, the
City Council must approve the sale of capital improvement bonds by a three-fifth majority
vote of all members. The City Council approves bond issuance following the public hearing.
Although a referendum is not required, a reverse referendum is allowable. If a petition
bearing the signatures of at least five percent of the votes cast in the last municipal general
election requesting a vote on the issuance of bonds is received by the municipal clerk within
thirty days after the public hearing, a referendum vote on the issuance of the bonds shall be
called.
IV. PROJECT SUMMARY
The expenditures to be undertaken with this CIP are limited to those listed below. All other
foreseeable capital expenditures within the City government will come through other
means. The following expenditures have been submitted for inclusion in this CIP:
2020Expenditures
The City of St. Joseph intends to purchase an existing buildingto house public works
equipment and provide office space for reports. The building will provide needed space for
public works. The City intends to issue General Obligation Capital Improvement Bonds,
Series 2020B to finance the purchase of the facility, including the land the building resides
on. Some remodeling costs will be incurred in the building to provide adequate
functionality.
2021 Expenditures
The City of St. Joseph will remodel the current public works shop to add space to the break
area, hot work zone, wash bay and office space.
2022 Expenditures
None anticipated at this time.
Page 3
2023 Expenditures
None anticipated at this time.
2024 Expenditures
None anticipated at this time.
The statute has established certain criteria that must be met. Under these criteria, the City
has considered the following eight points:
1. Condition of the City’s infrastructure and need for the project.
2. Demand for the improvement.
3. Cost of the improvement.
4. Availability of public resources.
5. Level of overlapping debt.
6. Cost/benefits of alternative uses of funds.
7. Operating costs of the proposed improvements.
8. Options for shared facilities with other cities or local governments.
The City has analyzed the eight points required per statute for the project. Their findings
are as follows:
Project: Purchase a manufacturing facility that can be used to house public works
equipment and provide space for maintenance work.
Description: The City Council reviewed options for locations and building specifications to
construct a building to store public works equipment and expand the maintenance
workspace. The current building has reached is capacity and is lacking the needed space to
work on vehicles and complete reports. A manufacturing business located behind the
current public works facility is looking to relocate into the expanded industrial park in St.
Joseph. The facility has the basic setup for what public works needs and is located
immediately to the north of the current building. The City of St. Joseph hired an appraiser
to value the building.
Conditions of City Infrastructure and Need for the Project
The St. Joseph Public Works building was constructed in 1997 with the plan to expand
around 2018 for equipment storage. A portion of the lot was sketched out for a second
building to the east. The northeast corner of the lot received a salt/sand shed in 2011. The
future second water tower is also planned to go on the lot.
Currently, equipment is stored in different city-owned buildings around the city. It is not
efficient to completing tasks. The other buildings are also at capacity for storage. The
current garage bay is stacked full. Several pieces of equipment has to be moved around to
get out the equipment needed for the day. Again, the same maneuvering occurs when the
daily tasks are completed. As the City of St. Joseph has grown from a population of about
4,500 in 1997 to 7,300 in 2019. Square footage, road miles, trails and parks have also been
added. The need for additional space was envisioned in 1997 and is now needed.
A building committee was formed in 2017 to begin discussions on the specifications of a
new building. Design specifications for current and future needs have been considered. As
plans to move forward with construction plans, a local business owner approached the City
Page 4
of St. Joseph with an offer to purchase his manufacturing facility. The facility meets the
needs specified by the building committee and is conveniently located north of the current
facility. The close proximity will allow staff to complete tasks efficiently.
Demand for the Project
The building committee that reviewed the facility needs of the City toured the existing City
facility and determined the current facility does not have proper space for equipment
storage and maintenance workspace.
Estimated Cost of the Project
The project improvements will not exceed the par bond amount less issuance costs. The
total bond amount is estimated to be not more than $720,000. The bond issue may be less
depending on the appraised value of the building. The cost includes an estimate for
remodeling the current public works building to better accommodate office needs, break
area and working conditions.
Availability of Public Resources
The project will be funded by a general property tax levy.
Relative Costs and Benefits of Alternative Uses of the Funds
The council hired an appraiser to evaluate the value of the manufacturing building (including
the land).
Operating Costs of the Proposed Improvements
The operating costs are reviewed annually through the City’s budget cycle. Options for
efficiency of HVAC, construction, plumbing, electrical will be considered in the remodeling
costs.
Options for Shared Facilities with Other Cities or Local Governments
The facility is not planned to be used by other entities. The St. Joseph Police Department
may store forfeited vehicles and bikes in the new building.
Level of Overlapping Debt
Taxing Unit 2019/2020 Net Tax Capacity Est. GO Debt 12-31-19
Stearns County $164,289,001 $12,270,000
St. Cloud ISD 742 $72,423,656 $3,320,135
Stearns County HRA $120,564,322 $1,100,000
Page 5
V. FINANCING THE CAPITAL IMPROVEMENT PLAN
In the financing of the CIP, two statutory limitations apply. Under Chapter 475, with few
exceptions, cities cannot incur debt in excess of 3% of the assessor’s Estimated Market
Value (EMV) for the City. In the City the 2019/2020 EMV is $478,575,600. Therefore, the
total amount of outstanding debt cannot exceed $14,357,268. As of December 31, 2019,
the City had $4,327,000 of debt subject to the legal debt limit leaving a debt margin of
approximately $10,030,268.
Another limitation on bonding under the CIP Statute (475.521) is that without referendum,
the total amount that can be used for principal and interest in any one year for all
outstanding CIP debt cannot exceed 0.16% of the EMV for the City. For the City, the limit of
CIP debt is $765,721 ($478,575,600 x .0016).
The estimated principal and interest payments for the Series 2020B Bonds will have a
maximum annual payment of approximately $53,948.When combined with the City’s other
outstanding CIP debt, the maximum principal and interest payment is estimated to be
$375,849, which is less than the $765,721 maximum allowed by State Statute.
Under the CIP, the City will secure approximately $720,000 in fifteen-year general obligation
bonds in the year 2020 to finance a public works building. The par amount of the Series
2020B Bond is based on the amounts listed in Appendix A.
Continuation of the Capital Improvement Plan
The City Council acknowledges the importance of financial management and therefore
reviews the CIP annually as part of the budget process. The review of the CIP provides the
City Council with an overview of infrastructure and development allowing for prioritization
of projects, placing funding where it is most beneficial. Occasionally a need will arise that
has not been included in the CIP causing the City Council to amend the CIP.
Page 6
APPENDIX A
PROJECT COSTS
(Capital Expenditures to be Funded with Bond Proceeds)
2020Expenditures
Public Works building purchase $700,000
2021 Expenditures
Remodel the current Public Works facility $200,000
2022 Expenditures
No project identified at this time
2023 Expenditures
No project identified at this time
2024 Expenditures
No project identified at this time
Page 7
APPENDIX B
Proposed Estimated Debt Service Schedule(final schedule to be determined at time of sale)
Fiscal
Date Principal Coupon Interest Total P+I Total
11/12/2020 - - -- -
06/15/2021 - - 3,694.963,694.96 -
12/15/2021 - - 3,122.503,122.50 6,817.46
06/15/2022 - - 3,122.503,122.50 -
12/15/2022 50,000.00 0.250% 3,122.5053,122.50 56,245.00
06/15/2023--3,060.003,060.00-
12/15/2023 50,000.00 0.300% 3,060.0053,060.00 56,120.00
06/15/2024 - - 2,985.002,985.00 -
12/15/2024 50,000.00 0.350% 2,985.0052,985.00 55,970.00
06/15/2025 - - 2,897.502,897.50 -
12/15/2025 50,000.00 0.450% 2,897.5052,897.50 55,795.00
06/15/2026 - - 2,785.002,785.00 -
12/15/2026 50,000.00 0.550% 2,785.0052,785.00 55,570.00
06/15/2027 - - 2,647.502,647.50 -
12/15/2027 50,000.00 0.650% 2,647.5052,647.50 55,295.00
06/15/2028 - - 2,485.002,485.00 -
12/15/2028 50,000.00 0.750% 2,485.0052,485.00 54,970.00
06/15/2029 - - 2,297.502,297.50 -
12/15/2029 50,000.00 0.900% 2,297.5052,297.50 54,595.00
06/15/2030 - - 2,072.502,072.50 -
12/15/2030 50,000.00 1.000% 2,072.5052,072.50 54,145.00
06/15/2031 - - 1,822.501,822.50 -
12/15/2031 45,000.00 1.100% 1,822.5046,822.50 48,645.00
06/15/2032 - - 1,575.001,575.00 -
12/15/2032 45,000.00 1.200% 1,575.0046,575.00 48,150.00
06/15/2033 - - 1,305.001,305.00 -
12/15/2033 45,000.00 1.300% 1,305.0046,305.00 47,610.00
06/15/2034 - - 1,012.501,012.50 -
12/15/2034 45,000.00 1.400% 1,012.5046,012.50 47,025.00
06/15/2035 - - 697.50697.50 -
12/15/2035 45,000.00 1.500% 697.5045,697.50 46,395.00
06/15/2036 - - 360.00360.00 -
12/15/2036 45,000.00 1.600% 360.0045,360.00 45,720.00
$720,000.00 - $69,067.46 $789,067.46 -
Total
Page 8
APPENDIX C
Proposed Five-Year City Capital Improvement Plan/Bond Issuance
City of St. Joseph, Minnesota
The City Council must take the following actions before bonds can be issued:
City Council authorizes the preparation of a five-year Capital Improvement Plan
City Council conducts a public hearing on the issuance of bonds and the Capital
Improvement Plan
City Council approves the bonds and Capital Improvement Plan by at least a three-fifths vote
of the Council membership
The table below lists the steps in issuing process. Please note this proposed timetable assumes regularly
scheduled City Council meetings.
Aug. 3, 2020 Council reviews appraisal of the manufacturing building and land and enters into a
purchase agreement.
Aug. 25, 2020 Publish Notice of Public Hearing on the Capital Improvement Plan with consideration of
bond funding. Financial Bonding Plan sent to the City.
Aug. 25, 2020 Close date to get Notice of Public Hearing on the Capital Improvement Plan with
consideration of bond funding
Sep. 8, 2020 Public Hearing – Resolution Approving the Capital Improvement Plan Adopted (3/5 vote
required)
Oct. 8, 2020 Reverse referendum period ends
Oct. 8, 2020 Credit ratings assigned
Oct. 19, 2020 Council approves Resolution issuing General Obligation Capital Improvement Bonds,
Series 2020. Public Sale of the Bonds.
Nov. 12, 2020 Bond closing/receipt of funds
Page 9
Council Agenda Item 7
MEETING DATE: September 8, 2020
th
AGENDA ITEM:Assessment Hearing – 20 Avenue SE Improvements
SUBMITTED BY: Administration/Engineering
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:None
PREVIOUS COUNCIL ACTION: The City Council conducted the public improvement
hearing on May 18, 2020 and the improvement was ordered.
Bids were opened on September 2, 2020.
BACKGROUND INFORMATION: The assessments have been prepared using the Benefit
Analysis prepared by Nagell Appraisal & Consulting. Property owners were notified of the
hearing and their pending assessment amounts. If a property owner wishes to contest the
assessment they must do so in writing before the assessment hearing is closed and they must file
in district court within 30 days of adoption of the assessment roll.
Once the assessment roll is adopted, the Council can consider the bids and award to the lowest
responsible bidder, C&L Excavating in the amount of $184,437.51.
The final assessment ro
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Request for Council Action
Assessment Hearing Notice
Assessment Roll
Resolution 2020-035 Adopting Final Assessment
Bid Award Recommendation Letter
Resolution 2020-036 Awarding Bid
REQUESTED COUNCIL ACTION:
th
Conduct the public hearing on the 2020 20 Avenue SE Improvements
Adopt Resolution 2020-35 Adopting Final Assessment
Adopt Resolution 2020-036 Awarding Bid
City of St. Joseph
Public Hearing
Notice is hereby given that the council will meet at 6:00 PM on September 8, 2020, at the
St. Joseph Government Center, 75 Callaway St E to consider, and possibly adopt, the
proposed assessment for Improvement No. P-STJOE156018to construct a lopped water
main, consisting of approximately 1,020 feet of 12-inch ductile iron water main extending
th
south on 20 Avenue SE and 840 feet of 8-inch ductile iron water main along the potential
future alignment of Dale Street E.
The amount to be specially assessed against your particular lot, piece, or parcel of land is
$153,985.24. Adoption by the council of the proposed assessment may occur at the hearing.
The areas listed above are proposed to be assessed. The proposed assessment is proposed to
be payable in equal annual installments extending over a period of 10 years, the first of the
installments to be payable on or before the first Monday in January 2021, and will bear
interest at a rate of 2.5% per annum from the date of the adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from the
date of the assessment resolution until December 31, 2020. To each subsequent installment
when due shall be added interest for one year on all unpaid installments. In the case of
undeveloped land, the assessments may be deferred until the land is developed or 30 years,
whichever is earlier. Interest continues to accrue on the deferred assessments at the rate of
2.5% per annum from the date of adoption of the assessment resolution.
You may at any time prior to certification of the assessment to the county auditor, pay the
entire assessment on such property, with interest accrued to the date of payment, to the City
of St. Joseph. No interest shall be charged if the entire assessment is paid within 30 days
from the adoption of this assessment. You may at any time thereafter, pay to the City of St.
Joseph the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year. If
you decide not to prepay the assessment before the date given above, the rate of interest that
will apply at 2.5 percent per year. You have the right to partially prepay the assessment with
any balance being certified to the County Auditor for collection under the terms described
above.
The proposed assessment roll is on file for public inspection at the City Clerk’s office. The
total amount of the proposed assessment is $153,985.24. Written or oral objections will be
considered at the meeting. No appeal to district court may be taken as to the amount of an
assessment unless a written objection signed by the affected property owners is filed with
the Administrator prior to the assessment hearing or presented to the presiding officer at the
hearing. The council may upon such notice consider any objection to the amount of a
proposed individual assessment at an adjourned meeting upon such further notice to the
affected property owners as it deems advisable.
Under Minn. Stat. §§ 435.193 to 435.195 and City Ordinance No. 308, the council may, at
its discretion, defer the payment of this special assessment for any homestead property
owned by a person 65 years of age or older or retired by virtue of a permanent and total
disability for whom it would be a hardship to make the payments. When deferment of the
special assessment has been granted and is terminated for any reason provided in that low
and Ordinance (Resolution), all amounts accumulated plus applicable interest become due.
Any assessed property owner meeting the requirements of this law and Ordinance No. 308,
may, within 30 days of the confirmation of the assessment, apply to the city clerk for the
prescribed form for such deferral of payment of this special assessment on his/her property.
An owner may appeal an assessment to district court pursuant to Minn. Stat. § 429.081 by
serving notice of the appeal upon the Mayor or Administrator of the city within 30 days after
the adoption of the assessment and filing such notice with the district court within ten days
after service upon the Mayor or Administrator.
Kayla Klein
City Clerk
Publish: August 21, 2020
APPENDIX B Page 1
TOTAL
9/4/2020
SPECIAL
DEFERRED
ASSESSMENTS
$793.40PER ACRE
$9,302.05PER ACRE
SPECIAL
TOTAL DIRECT
ASSESSMENTS
ASSESSMENTS
CITY
WATER MAIN
SUBSIDY
SPECIAL ASSESSMENT RATES
TRUNK WATER MAIN CHARGE
DIRECT
SPECIAL
SUBTOTAL
ASSESSMENTS
MAIN
WATER
TRUNK CHARGES
Y/N
SPECIAL
DEFERRED
ASSESSMENT
$38,510.49YES$3,284.68$38,510.49$13,670.49$24,840.00$38,417.47NO$3,276.74$38,417.47$38,417.47
MAIN
$266,782.79$22,754.71$266,782.79$121,885.33$38,417.47$106,480.00
$189,854.84YES$16,193.29$189,854.84$108,214.84$81,640.00
WATER
LOT
ASSESSMENT
AREA (ACREAGE)9/4/2020
TOTAL28.68
LIMITED
COMMERCIAL20.41
29748 91ST AVESAINT JOSEPH, MN 56374L.D. RESIDENTIAL4.14PKWYMINNEAPOLIS, MN 55416366 10TH AVE SWAITE PARK, MN 56387H.D. RESIDENTIAL4.13
29748 91ST AVE
345 20TH AVE SE
T
ACRESPROPERTY OWNERPROPERTY ADDRESSMAILING ADDRESSLAND USE
IN GREEN
PROPERTY ENROLLED
184.533.00.0302YESROBERT B RASSIER FAMILY TRUS284.53300.0288NORIVER BATS STADIUM LLC384.53550.0108NOST JOSEPH VISTA LLC
X:\\PT\\S\\STJOE\\153958\\2-proj-mgmt\\25-cost-est\\Assessments\\2020.09.04 - FAW.xlsx
FINAL SPECIAL ASSESSMENT WORKSHEET 20th Avenue SE ImprovementsSt. Joseph, MinnesotaSEH No. STJOE 153958 ITEM NO.PARCEL ID NO.
RESOLUTION2020-035
ADOPTING FINAL ASSESSMENT
th
2020 20
Avenue SE Improvements
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and
th
passed upon all objections to the proposed assessment for the 2020 20 Avenue SE Improvements which
consists of: construction of a looped water main, consisting of approximately 1,020 feet of 12-inch ductile
th
iron water main extending south on 20 Avenue SE and 840 feet of 8-inch ductile iron water main along the
potential future alignment of Dale Street E, and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby
accepted and shall constitute the special assessment against the lands named therein, and each tract of
land therein included is hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of 10 years,
the first of the installments to be payable on or before the first Monday in January 2021, and shall
bear an interest rate of 2.5 percent per annum from the date of the adoption of this assessment
resolution. To the first installment shall be added interest on the entire assessment amount from the
date of this resolution until December 31, 2020. To each subsequent installment when due shall be
added interest for one year on all unpaid installments. In the case of undeveloped land, the
assessments may be deferred until the land is developed or 30 years, which is earlier. Interest
continues to accrue on the deferred assessments at the rate of 2.5% per annum from the date of
adoption of the assessment resolution.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the
county auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid
within 30 days from the adoption of this resolution; and the property owner may at any time
thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made. Such payment must be
made before November 15 or interest will be charged through December 31 of the succeeding year.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be
extended on the property tax lists of the county. Such assessments shall be collected and paid over in
the same manner as other municipal taxes.
Adopted by the council this 8th day of September, 2020.
Rick Schultz, Mayor
Therese Haffner, City Administrator
September 3, 2020 RE: City of St. Joseph, Minnesota
th
2020 20 Avenue SE Improvements
SEH No. STJOE 153958 14.00
Honorable Mayor and City Council
c/o Mr. Kris Ambuehl, Administrator
City of St. Joseph
75 Callaway Street East
St. Joseph, MN 56374
Dear Kris:
Bids were opened via QuestCDN at 10:00 a.m. on September 2, 2020, for the improvement referenced
above. The low bid was submitted by C&L Excavating, Inc. of St. Joseph, Minnesota in the amount of
$184,437.51. A complete tabulation of bids is enclosed.
We know of no reason the project should not be awarded to the low bidder for the amount of
$184,437.51.
Please contact me if you have any questions.
Sincerely,
Randy J. Sabart, PE
City Engineer
(Lic. MN)
mrb
Enclosure
c: Terry Thene, City of St. Joseph
Therese Haffner, City of St. Joseph
x:\\pt\\s\\stjoe\\153958\\1-genl\\14-corr\\2020.09.03 l city recommend award.docx
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is 100% employee-owned | sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax
Page 1
TABULATION OF BIDS
PROJECT NO.: STJOE 153958
NAME: 2020 20TH AVENUE SE IMPROVEMENTS
OWNER: CITY OF ST. JOSEPH, MN
BID DATE: 10:00 A.M., WEDNESDAY, SEPTEMBER 2, 2020
123
ENGINEER'S ESTIMATEC&L EXCAVATING, INC.RL LARSON EXCAVATINGKUECHLE UNDERGROUND
ITEMQUANTITYUNITDESCRIPTIONUNIT COSTTOTALUNIT COSTTOTALUNIT COSTTOTALUNIT COSTTOTAL
WATER MAIN
11.00LUMP SUMMOBILIZATION$15,000.00$15,000.00$4,000.00$4,000.00$52,000.00$52,000.00$3,500.00$3,500.00
21.00LUMP SUMTRAFFIC CONTROL$1,500.00$1,500.00$1,450.00$1,450.00$1,500.00$1,500.00$1,400.00$1,400.00
32.00TREECLEARING$400.00$800.00$50.00$100.00$150.00$300.00$50.00$100.00
40.55ACRECLEARING$6,000.00$3,300.00$6,500.00$3,575.00$4,000.00$2,200.00$9,000.00$4,950.00
52.00TREEGRUBBING$400.00$800.00$50.00$100.00$150.00$300.00$25.00$50.00
60.55ACREGRUBBING$4,000.00$2,200.00$5,000.00$2,750.00$4,000.00$2,200.00$8,000.00$4,400.00
72.00EACHSTABILIZED CONSTRUCTION $800.00$1,600.00$400.00$800.00$0.01$0.02$500.00$1,000.00
EXIT
81.00LUMP SUMDEWATERING$5,000.00$5,000.00$0.01$0.01$0.01$0.01$0.01$0.01
93,860.00CU YDCOMMON EXCAVATION (P)$7.00$27,020.00$3.00$11,580.00$6.00$23,160.00$7.75$29,915.00
104.00EACHCONNECT TO EXISTING $1,750.00$7,000.00$1,200.00$4,800.00$0.01$0.04$1,900.00$7,600.00
WATER MAIN
11500.00LIN FTREMOVE SILT FENCE$1.50$750.00$2.00$1,000.00$1.00$500.00$2.00$1,000.00
125.00LIN FTREMOVE WATER MAIN$20.00$100.00$75.00$375.00$20.00$100.00$32.00$160.00
131.00EACHSALVAGE HYDRANT$1,000.00$1,000.00$450.00$450.00$500.00$500.00$160.00$160.00
142.00EACHHYDRANT$4,900.00$9,800.00$4,600.00$9,200.00$4,665.00$9,330.00$4,700.00$9,400.00
152.00EACH6" HYDRANT EXTENSION$900.00$1,800.00$750.00$1,500.00$780.00$1,560.00$860.00$1,720.00
162.00EACH6" GATE VALVE AND BOX$1,750.00$3,500.00$1,600.00$3,200.00$1,420.00$2,840.00$1,600.00$3,200.00
172.00EACH8" GATE VALVE AND BOX$2,500.00$5,000.00$2,100.00$4,200.00$1,855.00$3,710.00$2,100.00$4,200.00
182.00EACH12" GATE VALVE AND BOX$3,800.00$7,600.00$3,625.00$7,250.00$3,400.00$6,800.00$3,400.00$6,800.00
19842.00LIN FT8" WATER MAIN $10.00$8,420.00$3.25$2,736.50$2.50$2,105.00$1.94$1,633.48
ENCASEMENT
20200.00LIN FT12" WATER MAIN $10.00$2,000.00$11.25$2,250.00$4.00$800.00$3.33$666.00
ENCASEMENT
21119.00LIN FT6" DIP WATERMAIN, CL 52$50.00$5,950.00$45.00$5,355.00$35.00$4,165.00$54.00$6,426.00
22842.00LIN FT8" DIP WATERMAIN, CL 52$54.00$45,468.00$38.00$31,996.00$42.00$35,364.00$61.00$51,362.00
23835.00LIN FT12" DIP WATERMAIN, CL 50$60.00$50,100.00$46.00$38,410.00$52.00$43,420.00$74.00$61,790.00
2460.00LIN FT12" DIP WATERMAIN, CL 50 $185.00$11,100.00$200.00$12,000.00$325.00$19,500.00$74.00$4,440.00
DIRECTIONAL DRILL
251,500.00POUNDDUCTILE IRON FITTINGS$8.00$12,000.00$6.00$9,000.00$0.01$15.00$6.08$9,120.00
TURF RESTORATION
262,015.00LIN FTSILT FENCE, TYPE MS$2.25$4,533.75$2.00$4,030.00$0.01$20.15$2.00$4,030.00
27420.00LIN FTSEDIMENT CONTROL LOG $4.00$1,680.00$4.00$1,680.00$4.20$1,764.00$4.00$1,680.00
TYPE WOOD FIBER
284.00EACHINLET PROTECTION, $300.00$1,200.00$150.00$600.00$210.00$840.00$360.00$1,440.00
MAINTAINED
29490.00POUNDFERTILIZER TYPE 1$1.50$735.00$1.00$490.00$1.05$514.50$1.00$490.00
301.40ACRESEEDING$1,300.00$1,820.00$750.00$1,050.00$790.00$1,106.00$750.00$1,050.00
311.40ACRETEMPORARY SEEDING$600.00$840.00$300.00$420.00$0.01$0.01$300.00$420.00
329,800.00POUNDHYDRAULIC MATRIX, BFM$2.00$19,600.00$1.75$17,150.00$0.01$98.00$1.75$17,150.00
3355.00POUNDSEED MIXTURE 32-241$120.00$6,600.00$12.00$660.00$13.00$715.00$12.00$660.00
34140.00POUNDSEED MIXTURE 21-111$4.00$560.00$2.00$280.00$0.01$1.40$2.00$280.00
GRAND TOTAL BID$266,376.75$184,437.51$217,428.13$242,192.49
X:\\PT\\S\\STJOE\\153958\\6-bid-const\\Bidding\\\[Bid Tabulation.xlsx\]BIDTAB
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
9/3/2020
SEH is 100% employee-owned | www.sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax
Page 2
TABULATION OF BIDS
PROJECT NO.: STJOE 153958
NAME: 2020 20TH AVENUE SE IMPROVEMENTS
OWNER: CITY OF ST. JOSEPH, MN
BID DATE: 10:00 A.M., WEDNESDAY, SEPTEMBER 2, 20
456
MOLITOR EXCAVATINGJ.R. FERCHELARSON EXCAVATING
UNIT COSTTOTALUNIT COSTTOTALUNIT COSTTOTAL
ITEMQUANTITYUNITDESCRIPTION
WATER MAIN
11.00LUMP SUMMOBILIZATION$11,000.00$11,000.00$3,490.00$3,490.00$20,315.00$20,315.00
21.00LUMP SUMTRAFFIC CONTROL$2,000.00$2,000.00$1,600.00$1,600.00$2,500.00$2,500.00
32.00TREECLEARING$60.00$120.00$200.00$400.00$250.00$500.00
40.55ACRECLEARING$4,500.00$2,475.00$10,000.00$5,500.00$7,500.00$4,125.00
52.00TREEGRUBBING$60.00$120.00$100.00$200.00$250.00$500.00
60.55ACREGRUBBING$4,500.00$2,475.00$8,000.00$4,400.00$7,500.00$4,125.00
72.00EACHSTABILIZED CONSTRUCTION $500.00$1,000.00$1,000.00$2,000.00$500.00$1,000.00
EXIT
81.00LUMP SUMDEWATERING$25,000.00$25,000.00$26,000.00$26,000.00$100.00$100.00
93,860.00CU YDCOMMON EXCAVATION (P)$8.00$30,880.00$7.00$27,020.00$8.00$30,880.00
104.00EACHCONNECT TO EXISTING $1,000.00$4,000.00$500.00$2,000.00$1,000.00$4,000.00
WATER MAIN
11500.00LIN FTREMOVE SILT FENCE$1.50$750.00$1.00$500.00$2.00$1,000.00
125.00LIN FTREMOVE WATER MAIN$1.00$5.00$20.00$100.00$1.00$5.00
131.00EACHSALVAGE HYDRANT$750.00$750.00$350.00$350.00$100.00$100.00
142.00EACHHYDRANT$5,900.00$11,800.00$3,850.00$7,700.00$4,690.72$9,381.44
152.00EACH6" HYDRANT EXTENSION$450.00$900.00$1,000.00$2,000.00$1,065.30$2,130.60
162.00EACH6" GATE VALVE AND BOX$1,950.00$3,900.00$1,750.00$3,500.00$1,582.35$3,164.70
172.00EACH8" GATE VALVE AND BOX$2,300.00$4,600.00$2,200.00$4,400.00$2,063.22$4,126.44
182.00EACH12" GATE VALVE AND BOX$4,950.00$9,900.00$3,500.00$7,000.00$3,614.96$7,229.92
19842.00LIN FT8" WATER MAIN $3.00$2,526.00$4.00$3,368.00$4.97$4,184.74
ENCASEMENT
20200.00LIN FT12" WATER MAIN $3.50$700.00$5.00$1,000.00$5.29$1,058.00
ENCASEMENT
21119.00LIN FT6" DIP WATERMAIN, CL 52$32.00$3,808.00$42.00$4,998.00$49.08$5,840.52
22842.00LIN FT8" DIP WATERMAIN, CL 52$39.00$32,838.00$48.00$40,416.00$57.28$48,229.76
23835.00LIN FT12" DIP WATERMAIN, CL 50$64.00$53,440.00$60.00$50,100.00$71.18$59,435.30
2460.00LIN FT12" DIP WATERMAIN, CL 50 $155.00$9,300.00$220.00$13,200.00$274.81$16,488.60
DIRECTIONAL DRILL
251,500.00POUNDDUCTILE IRON FITTINGS$7.00$10,500.00$6.30$9,450.00$6.40$9,600.00
TURF RESTORATION
262,015.00LIN FTSILT FENCE, TYPE MS$1.80$3,627.00$2.20$4,433.00$2.00$4,030.00
27420.00LIN FTSEDIMENT CONTROL LOG $3.25$1,365.00$4.40$1,848.00$5.10$2,142.00
TYPE WOOD FIBER
284.00EACHINLET PROTECTION, $200.00$800.00$150.00$600.00$75.00$300.00
MAINTAINED
29490.00POUNDFERTILIZER TYPE 1$1.10$539.00$1.15$563.50$1.58$774.20
301.40ACRESEEDING$600.00$840.00$1,000.00$1,400.00$1,530.00$2,142.00
311.40ACRETEMPORARY SEEDING$800.00$1,120.00$320.00$448.00$102.00$142.80
329,800.00POUNDHYDRAULIC MATRIX, BFM$1.00$9,800.00$2.00$19,600.00$0.61$5,978.00
3355.00POUNDSEED MIXTURE 32-241$12.70$698.50$13.00$715.00$15.30$841.50
34140.00POUNDSEED MIXTURE 21-111$2.80$392.00$2.25$315.00$2.04$285.60
GRAND TOTAL BID$243,968.50$250,614.50$256,656.12
X:\\PT\\S\\STJOE\\153958\\6-bid-const\\Bidding\\\[Bid Tabulation.xlsx\]BIDTAB
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
9/3/2020
SEH is 100% employee-owned | www.sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax
RESOLUTION 2020-036
RESOLUTION AWARDING BID
th
2020 20Avenue Se Improvements
th
WHEREAS, pursuant to an advertisement for bids for the 2020 20 Avenue SE Improvements consisting
of the construction of a looped water main, consisting of approximately 1,020 feet of 12-inch
th
ductile iron water main extending south on 20
Avenue SE and 840 feet of 8-inch ductile iron
water main along the potential future alignment of Dale Street E. Bids were received, opened and
tabulated according to law, and the following bids were received complying with the advertisement:
C&L Excavating, Inc. $ 184,437.51
Kuechle Underground 242,192.49
RL Larson Excavating 217,428.13
Molitor Excavating 243,968.50
J.R. Ferche 250,614.50
Larson Excavating 256,656.12
AND WHEREAS, it appears that C & L Excavating of St. Joseph is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract
th
with C&L Excavating of St. Joseph in the name of the City of St. Joseph for the 2020 20 Avenue SE
Improvements as described above according to the plans and specifications therefore approved by the city
council and on file in the office of the City Administrator.
The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
Adopted by the council this 8th day of September, 2020.
Rick Schultz, Mayor
Therese Haffner, City Administrator
Direct Dial:320-257-3868
August 31, 2020
Aripple@RinkeNoonan.com
City of St. Joseph
c/o Kris Ambuehl, Administrator
75 Callaway StreetEast
St. Joseph, MN 56374
SENT VIA U.S MAIL AND EMAIL TO: kambuehl@cityofstjoseph.com
Re:RENEWAL OF OBJECTION
Our File No. 29507-0001
Dear City of St. Joseph:
Our office represents River Bats Stadium, LLC. On behalf of River Bats Stadium, LLC, we filed
as assessment objection pursuant to Minnesota Statute § 429, that was read into the record at the
May 18, 2020 St. Joseph City Council meeting. The purpose of this letter is to renew the
objection to the City’s assessment against River Bats Stadium, LLC’s property identified as PID
No. 84.53300.0288.
Notwithstanding the objection, River Bats Stadium, LLC wishes to work with the City as
demonstrated by their cooperation in the dedication of easements for the project.The Property is
currently listed for sale since our client’s original intent for the Property has changed. River Bats
Stadium, LLC is not a developer and wishes to sell the Property. Our client would like to reach a
fair and equitable resolution for the special assessment that ensures the Property is marketable
and that a subsequent owner of the Property has an opportunity to put together a great
development plan.
In exchange for agreeing to the City’s assessment amount and waiving any appeal, River Bats
Stadium, LLC requests that the assessments be deferred in order to allow the Property to be
marketed and for prospective developers to prepare the best plan possible for the Property. A
deferral is appropriate because not all of the 20.41 acres is developable, and additional due
diligence work is necessary to determine how the Property might be developed. The parcel is too
large and platting may be necessary.Second, the utility lines to be constructed only serve the
first tier of development adjacent to the project.Future development might necessitate additional
infrastructure to serve the eastern portion of the Property.
Suite 300 US Bank Plaza
1015 W. St. Germain St.
P.O. Box 1497
St. Cloud, MN 56302
320.251.6700
www.rinkenoonan.com
\[3915021.001\] Letter City of St. Joseph (Proposal) 8-31-20
8/31/2020 10:12 AM
City of St. Joseph
August 31, 2020
Page 2
To resolve the objection and eliminate the need for an appeal of the assessment, River Bats
Stadium, LLC would agree to sign an assessment agreement as enclosed. This assessment
agreement is similar to several other agreements the City has used to resolve special assessment
objections on other projects.
Sincerely,
/s/ Adam A. Ripple
Adam A. Ripple
AAR/mjr
Enclosure
cc: Stephen Sefton (via email)
Randy Sabart, City Engineer (via email –w/encl.)
Susan Dege, City Attorney (via email–w/encl.)
Therese Haffner, Community Development Director (via email–w/encl.)
\[29507-0001/3915021/2\]
AGREEMENT TO DEFER ASSESSMENT
This Agreement is entered into this day of , 2020, by and
between River Bats Stadium, LLC (“Owner”) and the City of St. Joseph, a Minnesota political
subdivision (herein referred to as the “City”):
Whereas, the Owner owns property legally described in attachedExhibit A (“Property”);
and
th
Whereas, the City is extending a waterline south on 20Avenue to the potential future
alignment of Dale Street to accommodate development; and
Whereas, the City has adopted a special assessment policy which provides for special
assessing benefitting Owners a proportionate share of the cost of the improvement; and
Whereas, the City Council on September 8, 2020, adopted the final special assessment
roll, assessing benefitting properties a proportionate share of the water main costs and trunk
chargesbased on a per acre basis; and
Whereas, the Ownerhas objected tospecial benefit on the assessments provided in the
feasibility report; and
Whereas, the Owner will not be connecting to municipal utility services at the time of this
agreement;and
Whereas, the Property is more than 20 acres in size,is too large in its current
configuration to be developed in one phase, and is not suitable for development until it is platted;
and
Whereas, the Property contains a significant acreage ofwetlands that are not developable;
and
\[29507-0001/3915310/1\]
Whereas, the Owner has previously dedicated a portionof the Property to the City for the
th
future extension of 20Avenue.
Therefore, in consideration of the actions of the parties and the mutual promises
contained herein, the parties hereby agree as follows:
1.The Owneragrees to the final special assessmentfor water main and water trunk charges
in the amount of $81,640.00(“Assessments”).
2.The City agrees that theAssessments will be deferred pursuant to the following terms and
conditions:
a.For the years 2020through December 31, 2039, interest shall not be applied and
the Owner, at their discretion, shall be allowed to make payments on the
Assessments without changing the terms of this Agreement.
b.Beginning January 1, 2032, the deferred Assessments,totaling $ 81,640.00, less
any payments received towards the principal, will become payable. The total of
the unpaid Assessmentswill be assessed for a term of ten years with an interest
rate of 2%. Beginning January 1, 2032, the Assessment (interest and principal)
will be divided into ten equal installments collected with the real estate taxes
ending in 2042.
c.The Assessments shall not become due and payable solely as a result of the sale
of the Property to a third party, but instead shall require development of the
Property. The Assessments shall be prorated based on the portion of the assessed
area being developed. The prorated Assessments shall be paid at the time a
building permit is issued.
3.When the Property is developed, all applicable utility fees in force at the time, shall be
applied to the Property. The utility fees that shall apply will be based on the infrastructure used
to service the Property. If the Property were serviced at the time of execution of this agreement,
the following trunk fees would apply:
Trunk Water Fee $ <>/Acre
Trunk Sewer Fee $ <>/Acre
Trunk Water Main$ <>/Acre
Trunk Sanitary Sewer $ <>/Acre
4. Owner expressly waives notice of an assessment hearing; objection to any irregularity or
procedural defect with regard to said assessment; any claim that the Fee to be levied against the
Property is excessive or unauthorized; and all rights of appeal in all courts.
5. This Agreement contains the parties’ entire understanding with respect to the subject
matter contained herein and shall only be modified in writing signed by the party to be bound.
\[29507-0001/3915310/1\]
OWNER:
RIVER BATS STADIUM LLC,
a Minnesota limited liability company
By:
Name: _______________________
Title: _______________________
STATE OF MINNESOTA )
) ss.
COUNTY OF ____________ )
The foregoing was acknowledged before me the ____ day of _____________, 2020, by
_______________________, the _______________________ of River Bats Stadium LLC, on
behalf of the company.
____________________________________
Notary Public
\[29507-0001/3915310/1\]
CITY:
CITY OF ST. JOSEPH
By ______________________________________
Rick Schultz, Its Mayor
By ______________________________________
Its City Administrator
STATE OF MINNESOTA)
) ss.
COUNTY OF STEARNS)
On this ____ day of ______________, 2020, before me, a Notary Public for this County,
personally appeared Rick Schultz, to me personally known, who, being by me duly sworn did
say that he is the Mayor of City of St. Joseph, a Minnesota body politic named in the foregoing
instrument, and that said instrument was signed on behalf of said City by authority of its City
Council and acknowledged said instrument to be the free act and deed of said corporation.
________________________________
Notary Public
STATE OF MINNESOTA)
) ss.
COUNTY OF STEARNS )
On this ____ day of _______________, 2020, before me, a Notary Public for this
County, personally appeared ____________________________, to me personally known, who,
being by me duly sworn did say that he/she is the City Administrator of City of St. Joseph, a
Minnesota body politic named in the foregoing instrument, and that said instrument was signed
on behalf of said City by authority of its City Council and acknowledged said instrument to be
the free act and deed of said corporation.
________________________________
Notary Public
THIS INSTRUMENT DRAFTED BY:
Rinke Noonan (AAR/mjr)
1015 W. St. Germain St., Suite 300
P.O. Box 1497
St. Cloud, MN 56302-1497
(320) 251-6700
File No. 29507-0001
\[29507-0001/3915310/1\]
EXHIBIT A
(Legal Description)
\[29507-0001/3915310/1\]
\[29507-0001/3915310/1\]
Council Agenda Item 8
MEETING DATE: September 8, 2020
AGENDA ITEM: 2021 Preliminary Budget
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The EDA and Fire Board
submitted their budget proposals and are included in the preliminary city budget.
PREVIOUS COUNCIL ACTION: Councilmembers were given the opportunity to discuss their budget
and project priorities beginning in April. Council hired Flaherty and Hood to conduct a
pay/organizational study in July 2018 and accepted September 1, 2020. Council approved staffing
changes.
BACKGROUND INFORMATION: Staff has been refining the proposed 2021 budget as impacts from
COVID-19 were realized, staffing changes came up, projects approved and building purchases/sells were
proposed.
There is still uncertainty regarding the State’s COVID-19 impact into the future. The budget represents
an estimate for reductions in LGA and other revenues. As of now, the State is not proposing a reduction
in the 2021 LGA and in July certified the amount based on the current law. The budget reflects a
reduction of $197,873. In addition to LGA reductions in the budgeted amounts, $200,000 is set aside in
the debt service relief fund 390 to cover possible shortfalls.
st
The personnel policy and job descriptions were adopted by council on Sept. 1. Union three-year
contracts were adopted in April. Staff presented the proposed organizational chart at the July workshop.
The organizational chart reflects the proposals in the organizational study completed by Flaherty and
Hood. Changes approved in 2020 included the following positions. In addition, the staff changes in the
budget outlook has a police officer hired in 2021.
DEPARTMENT POSITIONS 2021 BUDGET IMPACT
Police2 Sergeant Promotions $10,000
Full TimePatrol Officer (COPS Grant) $44,000
Full Time Patrol Officer (7/1/21 hire) $43,000
AdministrationPlanning Intern (continue program) $2,500
Public Works Public Works Superintendent $93,000
Utility Lead Worker Promotion $500
Remove Full Time Maintenance Worker($73,000)
Seasonal Winter Maintenance $4,700
Staff would also like to discuss changing the pay structure for city council. Changes in the council’s pay
structure can only occur in election years and must be approved prior to the general election. Currently
city council members receive a monthly salary plus a stipend for official city meetings. St. Joseph is the
only city in the area with this pay structure. To simplify payroll processing, staff recommends changing
the city council pay structure to a straight salary. Staff computed the average pay city council currently
receives and compared to the area cities. The following chart shows the comparison of monthly pay
between cities with the proposal for St. Joseph city council starting Jan. 1, 2021.
Mayor MeetingCouncil Meeting
Salary Stipend Salary Stipend
St. Joseph 524.00 35.00 314.40 35.00
Waite Park600.00 -300.00 -
St. Augusta556.99 -334.20 -
Sauk Rapids 665.00 - 475.00 -
Sartell 675.00 - 433.33 -
Avon300.00 -100.00 -
Cold Spring 450.00 - 300.00 -
average 538.71 5.00 322.42 5.00
St. Joseph 2021 Proposed$650.00-$435.00-
St. Augusta 2021 Proposed 561.45 - 340.88 -
Cold Spring 2021 Proposed 475.00 - 325.00 -
The upcoming bond 2020 bond issue is proposed to refund the 2013 and 2014 bonds. In addition, staff
proposes to call the 2011A bonds early this fall. If the community center sales, the 2015 abatement bonds
will also be defeased early. The new projects funded in the bonds include the public works facility and
th
the 20 Ave SE watermain project. The bond adjustments were included in the proposed debt levies.
Proposed 2021 projects anticipated include the Minnesota Streetscape upgrades, street overlays, west
th
alley pavement and the 18Ave repairs.
The proposed community center building sale will have an impact on the 2021 budget. The draft proposal
for this meeting assumes the leases continuing and the building sale not approved. If council moves
forward with a sale, the following adjustments will be made in the 2021 budget.
Operational Expenditure Budget ($92,000)
Operational Revenue Budget ($86,815)
Remove Part Time Custodian Position($20,000)
Remove Part Time Boiler Tech Position ($4,000)
With what is known today, the following levy amounts are needed to cover the proposed budget. The tax
rate is showing a reduction based on the estimated 8% increase in the net tax capacity provided by Stearns
County Assessor’s office. The City urban tax rate is estimated to decrease 4% based on the levy need.
TAGS 8404/8406 Rural TAGS 8405/8407 Rural
TAGS 8402/8403 Urban Tax Rate Residential Tax Rate Commercial Tax Rate
General Levy$1,778,109 General Levy$79,047General Levy$225,219
Debt Levy$875,500Debt Levy$0Debt Levy$0
Total Levy $2,653,609 Total Levy$79,047Total Levy $225,219
Estimated Tax Rate 58.1% Estimated Tax Rate 20.7%Estimated Tax Rate 35.1%
Capital Equipment Plan:
Capital purchasesplanned for 2021:
Admin Police Public Works Fire EDA Park Board
Mobile Turnout Business Monument
None Radios Seal Coat Gear DevelopmentPark Repairs
Dredge
Squad lease Millstream Ladder Millstream
buyout PondTruck Irrigation
East Park
TasersFuel Tank Development
Old Garage
Squad Equip Updates Amphitheatre
Centennial
Park Toddler
Play Equip
Rec Center
Planning?
st
The preliminary budget for consideration of adoption will be presented Sept. 21. Council has until Sept.
th
30 to adopt the preliminary budget and levy.
BUDGET/FISCAL IMPACT: see above
ATTACHMENTS: Request for Council Action– 2020 Preliminary General Budget/Levy
REQUESTED COUNCIL ACTION: Discuss draft budget and consider approving the 2021 city
council pay structure as straight monthly salary at the following rates: Mayor $650/month, Council
$435/month.