HomeMy WebLinkAbout2020 [10] Oct 19
www.cityofstjoseph.com
St. Joseph City Council
October 19, 2020
6:00 PM
1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of
b. Bills Payable – Requested Action: Approve check numbers 056789-056874 and Payroll
EFT # 111961-111967, Accounts Payables EFT # 1945-1946, and Regular Pay Period
20, Regular Pay Period 20.1, and City Council Pay Period 9.
c. Treasurer’s Report – Requested Action:
d. Donations – Requested Action: Adopt Resolution 2020-050 Accepting Donations.
e. Interim Use Permit, 29 Ash St W – Requested Action: Adopt Resolution 2020-051
Adopting Findings of Fact recommending the City Council issue an Interim Use Permit for
five years to allow for a non-owner-occupied single-family residential rental.
f. Transfers – Requested Action: Authorize the transfers as presented.
g. Utility Lead Worker Hire – Requested Action: Approve the promotion of Mike Sworski to
Utility Lead starting at Grade 10, Step 6.
h. Seasonal Job Hires – Requested Action: Authorize staff to hire 2 Public Works Winter
Seasonals to assist with snow plowing and initiate hiring for seasonal warming house
attendant(s) and allow staff to hire community center employees as fill ins as needed.
i. Public Works Director Resignation – Requested Action: Accept the resignation of Public
Works Director Terry Thene.
j. Community Development Director Hire: Appoint Nathan Keller as Community
Development Director beginning at Grade 13, Step 6.
5. Community Center Vendor Event – Carl Berg
6. Tammy Omdal, Northland Securities
a. 2020B and 2020C Bond Issues
b. Debt Management Study
7. Variance – 503 MN St W
8. Engineer Reports
a. MN Streetscape Bid Tabulation
9. November Meeting Dates
10. Department Head Reports
a. Administration/Community Development
b. Finance
c. Police
d. Public Works
11. Mayor Reports
12. Closed Meeting – Pursuant to MN Statute 13D.05, Subd 3 the City Council will enter into
closed session to discuss terms of a purchase agreement for the sale of a portion of PID
84.53457.0005 owned by the City of St. Joseph.
13. Adjourn
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
October 5, 2020
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, October 5, 2020 at 6:00 PM at the St. Joseph Government Center, opening with the pledge
of allegiance.
Members Present: Mayor Rick Schultz. Councilors Troy Goracke, Brian Theisen, Anne Buckvold, Bob
Loso
City Representatives Present: Administrator Therese Haffner, Police Chief Dwight Pfannenstein, Public
Works Director Terry Thene, Finance Director Lori Bartlett, City Clerk Kayla Klein, City Engineer Randy
Sabart
Public Comments: NA
Approve Agenda: Buckvold made a motion to approve the agenda; seconded by Loso and passed
unanimously.
Consent Agenda: Theisen made a motion to approve the consent agenda; seconded by Goracke.
Aye: Schultz, Theisen, Goracke, Buckvold Motion Carried 4:0:1
Nay: None
Abstain: Loso
a. Minutes – Requested Action: Approved the minutes of September 21, 2020 and September 28,
2020.
b. Bills Payable – Requested Action: Approved check numbers 056740-056788 and Payroll EFT
#111954-111960 and Regular Pay Period 19.
c. Fire Relief Contribution – Requested Action: Increased the annual contribution from the current
$2100 per year of service per fire fighter to $2300 per year of service per fire fighter effective
January 1, 2021.
d. Lowering Speed Limit, MN St W – Requested Action: Adopted Resolution 2020-045
th
Ave NW and
Implementing an Urban Speed Zone of 30-MPH on MN Street Beginning at 6
th
Ending Approximately 600 ft West of 6 Ave NW.
e. Election Judge Appointment – Requested Action: Appointed the election judges for the 2020
General Election.
f. 2020B Bond Pricing Opinion Proposal – Requested Action: Accepted the quote from the lowest
bidder, AEM Financial Services for the 2020B Bond.
g. Job Description Approval – Requested Action: Approved the job descriptions for Maintenance
Lead Worker and Utility Lead Worker as presented.
Public Hearing, Delinquent Assessments: Schultz opened the public hearing. Schultz closed the public
hearing as there was no one present.
Loso moved to approve Resolution 2020-046 Adopting Assessment Outstanding Invoices;
seconded by Goracke and passed unanimously.
Refuse Hauler RFP: The Council discussed the draft RFP for the refuse hauler contract. Schultz and
Loso expressed the need to keep the large item pickup and electronic drop off as part of the RFP and
suggested that multiple options be included in the RFP.
Loso made a motion authorizing staff to make the necessary changes to the RFP and to post the
RFP; seconded by Goracke and passed unanimously.
Social Media Policy: City Clerk Klein presented the draft social media policy. The policy provides
guidelines and regulations for staff when posting to city social media accounts as well as personal social
media accounts.
Buckvold moved to approve the social media policy; seconded by Theisen and passed
unanimously.
October 5, 2020
Page 2 of 2
Purchase of Property, Public Works Facility: Loso moved to approve Resolution 2020-047 Authorizing
the Purchase of Property Lot 14, Block 1, Rennie Addition; seconded by Theisen and passed
unanimously.
th
Mayor Reports: Interviews for the Community Development Director will take place on October 13 at
th
5:00 PM. There will be a League of MN Cities regional meeting at the Government Center on October 8.
Area Administrators and Mayors are invited. There will be free COVID-19 testing at the College of St.
thth
– 8 from Noon to 6:00 PM.
Benedict from October 6
Adjourn: Theisen made a motion to adjourn at 6:29 PM; seconded by Loso and passed
unanimously.
Kayla Klein
City Clerk
Council Agenda Item 4b
MEETING DATE: October 19, 2020
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable Checks Mailed Prior to Council Approval
Check Numbers 056789-056843 $433,354.15
Reg PP 20, Reg PP 20.1, CC PP 9 $47,915.82
Accounts Payable EFT #1945-1946 $185.90
Payroll EFT #111961-111967 $37,517.46
Total $518,973.33
Bills Payable Checks Awaiting Council Approval
Check Numbers 056844 056874 $52,232.96
Total $52,232.96
Total Budget/Fiscal Impact: $571,206.29 Various Funds
ATTACHMENTS:
Request for Council Action Bills Payable
Bills Payable Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION:
Approval of the following:
Check Numbers 056789-056874
Accounts Payable EFT 1945-1946
Payroll EFT 111961-111967
Reg PP 20, Reg PP 20.1, CC PP 9
CITY OF ST JOSEPH
EFTs & Payroll – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
ACHPAYROLLRegular PP 20, Regular PP 20.1, Council PP 9 47,915.82
001945SENTRY BANK Sept bank fees-payroll ach$40.0010141430317
001945SENTRY BANK Sept bank fees-rent/loan ach$20.0010141430317
001946PAYMENT SERVICE NETWORK September 2020 PSN Fees$125.9010141530300
111961SENTRY BANK EE & ER HSA Contributions - Reg PP 20, 3rd Quarter Sick Leave $5,071.97101
111962EFTPS Withholdings - Reg PP 20, Reg PP 20.1, CC PP 9$6,725.32101
111962EFTPS Withholdings - Reg PP 20, Reg PP 20.1, CC PP 9$5,835.18101
111963COMMISSIONER OF REVENUE State Withholding - Reg PP 20, Reg PP 20.1, CC PP 9$2,606.60101
111964PERA Retirement - Reg PP 20, CC PP 9$13,488.48101
111965VOYA FINANCIAL Deferred Comp - Reg PP 20, 3rd Quarter Sick Leave Payout$3,485.78101
111966AMERICAN FUNDS 529 College Savings Plan - Reg PP 20$150.00101
111967MINNESOTA CHILD SUPPORT CENTERChild Support - Reg PP 20$154.13101
EFT Total 85,619.18
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056789ALL CARE TOWING, INC. Tow #702 to TireMaxx$44.0010142120300
056789ALL CARE TOWING, INC. 9/11/20 - Mercedes E Class$72.0010142120210
056790BROCK WHITE COMPANY, LLC 48" Lath$81.0010143120210
056791CENTRAL HYDRAULICS, INC Filter Vent Plug$24.3210143125230
056792CENTRAL MCGOWAN, INC Medical Oxygen$10.7710142120210
056792CENTRAL MCGOWAN, INC Medical Oxygen$10.7710542220210
056793CITY OF ST. CLOUD August 2020 Sewer Rental Charge$21,403.4560249480419
056793CITY OF ST. CLOUD July 2020 Sewer Rental Credit($279.87)60249480419
056793CITY OF ST. CLOUD August 2020 RUE Project$23,200.0460249480418
056793CITY OF ST. CLOUD August 2020 NR2 Project$8,319.4860249480418
056793CITY OF ST. CLOUD August 2020 Phase 4 and Main Liftstation$9,085.5060249480418
056794CORE & MAIN LP Meter Horns/Hydraulic Parts$455.3260149440220
056794CORE & MAIN LP Fire Hydrant Maintenance$400.6860149440220
056795DTM FLEET SERVICE Tonneau Cover & Back Rack$1,426.0510442120550
056796EO JOHNSON BUSINESS TECH Blockade Silver MS50 - November 2020$352.0010141710215
056797FARM-RITE EQUIPMENT, INC. Diesel Cap & Filters - #31$89.4060149440230
056797FARM-RITE EQUIPMENT, INC. Diesel Cap & Filters - #31$89.3960249450230
056798FIRE CATT, LLC Annual Hose Testing$1,824.0010542220300
056799FIRSTNET September 2020 Phones$146.4710143120321
056799FIRSTNET September 2020 Phones$146.4710145202321
056799FIRSTNET September 2020 Phones$96.9460149440321
056799FIRSTNET September 2020 Phones$81.8660249450321
056799FIRSTNET September 2020 Phones$85.2065149900321
056799FIRSTNET September 2020 Phones$44.7810145204321
056799FIRSTNET September 2020 Phones$23.4910145205321
056799FIRSTNET September 2020 Phones$23.4910141942321
056799FIRSTNET September 2020 Phones$256.1810141430321
056799FIRSTNET September 2020 Phones$49.8110141530321
056799FIRSTNET September 2020 Phones$76.4510542250321
056800GALL S INC Base Layer Shirts & Short Sleeve Shirts - Brutger$314.9410142120171
056801INSPECTRON INC September 2020 Inspection Service$7,500.0010142401300
056802KWIK TRIP September 2020 Fuel Purchases$1,628.3010142152235
056802KWIK TRIP September 2020 Excise Tax Credit($194.00)10142152235
056802KWIK TRIP September 2020 PD Car Washes$44.1010142152235
056803KWIK TRIP September 2020 Fuel Purchases$74.2710542220235
056803KWIK TRIP September 2020 Fuel Purchases$180.1010143120235
056803KWIK TRIP September 2020 Fuel Purchases$180.1010145202235
056803KWIK TRIP September 2020 Fuel Purchases$317.4060149440235
056803KWIK TRIP September 2020 Fuel Purchases$433.4560249450235
056803KWIK TRIP September 2020 Excise Tax Credit($7.65)10542220235
056803KWIK TRIP September 2020 Excise Tax Credit($17.58)10143120235
056803KWIK TRIP September 2020 Excise Tax Credit($35.56)60149440235
056803KWIK TRIP September 2020 Excise Tax Credit($37.95)60249450235
056803KWIK TRIP September 2020 Excise Tax Credit($17.58)10145202235
056804LEES ACE HARDWARE Velcro$6.5910542220210
056805LEXISNEXIS September 2020 Monthly Subscription Fee$100.0010142120300
056806MELROSE 1 STOP Muffler Support - Tandem Truck$65.2810143125230
056807METERING & TECHNOLOGY SOLUTIONMagnetic Mount Base & USB Adaptor$325.6760149430220
056808MIDWEST MACHINERY CO. Filters - #10 & #40$112.5110145202230
056808MIDWEST MACHINERY CO. Filters - #10 & #40$112.5110143120230
056809NORTHLAND SECURITIES, INC 2011A GO Bonds$140,000.0033843120600
056809NORTHLAND SECURITIES, INC 2011A GO Bonds$243.7133843120611
056809NORTHLAND SECURITIES, INC 2011A GO Bonds$45,000.0034647100600
056809NORTHLAND SECURITIES, INC 2011A GO Bonds$76.9634647100611
056810O REILLY AUTO PARTS Hood Holdown - Tandem Axle Truck$5.7410143125230
056810O REILLY AUTO PARTS Wiper Blade - #25$6.5310143120230
056810O REILLY AUTO PARTS Wiper Blade - #25$6.5310145202230
056810O REILLY AUTO PARTS Wiper Blade - #25$6.5360149440230
056810O REILLY AUTO PARTS Wiper Blade - #25$6.5160249450230
056811QUADIENT LEASING 3rd Quarter 2020 Mailer Lease$249.0260343230410
056811QUADIENT LEASING 3rd Quarter 2020 Mailer Lease$249.0310141430410
056811QUADIENT LEASING 3rd Quarter 2020 Mailer Lease$249.0260149490410
056811QUADIENT LEASING 3rd Quarter 2020 Mailer Lease$249.0260249490410
056812REPUBLIC SERVICES Colts Academy - September 2020$236.4760343230384
056813SHIFT TECHNOLOGIES, INC. Antivirus - September 2020$204.7510141710215
056813SHIFT TECHNOLOGIES, INC. Managed Services - October 2020$297.5010141710215
056814STEARNS COUNTY CHIEFS ASSN 2020-2021 Association Dues$50.0010142120433
056815STEARNS COUNTY HIGHWAY DEPARTMCenterline & Fogline Striping$89.6310143120220
056816STEARNS COUNTY RECORDER 1st Amendment Developer Agreement - Foxmore Hollow$46.0010141910431
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056817STEARNS COUNTY SHERIFF S DEPT.3rd Quarter 2020 MDT Units$227.5210142151320
056818SUNSET MFG CO., INC. Ship Small Box to Metering Technology$10.8060249480322
056819TIREMAXX SERVICE CENTERS Repair Lawn Mower Tire$88.2410143120230
056819TIREMAXX SERVICE CENTERS Repair Lawn Mower Tire$88.2310145202230
056820VERIZON WIRELESS Police Phones$175.0710142151320
056821WATCHGAURD VIDEO Squad Video Equipment - #706$4,870.0010442120550
056822WENSMANN, RYAN 2020 Boot Allowance$37.0010143120171
056822WENSMANN, RYAN 2020 Boot Allowance$37.0010145202171
056822WENSMANN, RYAN 2020 Boot Allowance$37.0060149440171
056822WENSMANN, RYAN 2020 Boot Allowance$37.0060249450171
056822WENSMANN, RYAN 2020 Boot Allowance$37.0065149490171
056823XCEL ENERGY September 2020 Electric/Gas$149.0710141941381
056823XCEL ENERGY September 2020 Electric/Gas$10.9310141941383
056823XCEL ENERGY September 2020 Electric/Gas$1,398.4710141942381
056823XCEL ENERGY September 2020 Electric/Gas$382.5110141942383
056823XCEL ENERGY September 2020 Electric/Gas$785.1410142500326
056823XCEL ENERGY September 2020 Electric/Gas$81.7810143120381
056823XCEL ENERGY September 2020 Electric/Gas$26.9710143120383
056823XCEL ENERGY September 2020 Electric/Gas$18.0210145123381
056823XCEL ENERGY September 2020 Electric/Gas$26.7510145123383
056823XCEL ENERGY September 2020 Electric/Gas$54.5210145201381
056823XCEL ENERGY September 2020 Electric/Gas$46.8410145201383
056823XCEL ENERGY September 2020 Electric/Gas$365.4710145202381
056823XCEL ENERGY September 2020 Electric/Gas$26.7510145202383
056823XCEL ENERGY September 2020 Electric/Gas$2,047.9710145205381
056823XCEL ENERGY September 2020 Electric/Gas$96.6010145205383
056823XCEL ENERGY September 2020 Electric/Gas$54.2910542280381
056823XCEL ENERGY September 2020 Electric/Gas$3.8710542280383
056823XCEL ENERGY September 2020 Electric/Gas$552.4660149410381
056823XCEL ENERGY September 2020 Electric/Gas$57.7160149410383
056823XCEL ENERGY September 2020 Electric/Gas$851.4160149420381
056823XCEL ENERGY September 2020 Electric/Gas$62.4160149420383
056823XCEL ENERGY September 2020 Electric/Gas$4,150.1160149421381
056823XCEL ENERGY September 2020 Electric/Gas$276.0560149421383
056823XCEL ENERGY September 2020 Electric/Gas$293.4560149435381
056823XCEL ENERGY September 2020 Electric/Gas$278.5160249470381
056823XCEL ENERGY September 2020 Electric/Gas$25.0060249471383
056823XCEL ENERGY September 2020 Electric/Gas$711.4660249480381
056823XCEL ENERGY September 2020 Electric/Gas$30.1160249480383
056823XCEL ENERGY September 2020 Electric/Gas$2,433.2165243160386
056824TRI COUNTY ABSTRACT AND TITLEPW Building Purchase Earnest Money$5,000.0041245201520
056825BO DIDDLEY S CARES Funding - City Aid$7,500.0010446500588
056825BO DIDDLEY S CARES Funding - County Aid$551.9210446500588
056826COMPUTER REPAIR UNLIMITED CARES Funding - County Aid$13,688.6910446500588
056827COUNTRY MANOR ST. JOSEPH CARES Funding - County Aid$4,256.8010446500588
056828DEVELOPMENTAL DIAGNOSTICS CARES Funding - County Aid$7,556.8610446500588
056829DRS STYLES, COTTON & MILBERT CARES Funding - County Aid$7,500.0010446500588
056830EXPONENTIAL CHIROPRACTIC CARES Funding - County Aid$2,058.7710446500588
056831JUPITER MOON, LLC CARES Funding - County Aid$5,664.8410446500588
056832LASER DENTISTRY LTD CARES Funding - County Aid$2,500.0010446500588
056833LOGHOUSE ENTERPRISES CARES Funding - County Aid$15,000.0010446500588
056834MINNESOTA LAWN PROS CARES Funding - County Aid$4,333.7410446500588
056835MINNESOTA STREET MARKET CARES Funding - County Aid$3,935.5710446500588
056836PROMOTIONAL RESOURCES INC CARES Funding - County Aid$3,750.8410446500588
056837ROLLING RIDGE EVENT CENTER CARES Funding - County Aid$7,500.0010446500588
056838SECOND AVENUE CUTS CARES Funding - County Aid$3,214.0710446500588
056839SLICE OF LIFE LLC CARES Funding - County Aid$11,830.9510446500588
056840SUBWAY CARES Funding - County Aid$15,000.0010446500588
056841THE LA, LLC CARES Funding - County Aid$7,500.0010446500588
056842VICTORY NUTRITION CARES Funding - County Aid$3,071.1110446500588
056843W. GOHMAN CONSTRUCTION CARES Funding - City Aid$3,750.0010446500588
056843W. GOHMAN CONSTRUCTION CARES Funding - County Aid$11,250.0010446500588
$433,354.15
Total Bills Payable - Mailed Prior to Council Approval
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056844BANYON DATA SYSTEM Utility Billing Training$100.0060343230331
056844BANYON DATA SYSTEM Utility Billing Training$100.0065149490331
056844BANYON DATA SYSTEM Utility Billing Training$100.0060149490331
056844BANYON DATA SYSTEM Utility Billing Training$100.0060249490331
056845CENTRAL HYDRAULICS, INC Valve$96.0610143125230
056846CMS, INC Tommy Gate - #27$36.7010143120230
056846CMS, INC Tommy Gate - #27$36.7010145202230
056846CMS, INC Tommy Gate - #27$36.7060149440230
056846CMS, INC Tommy Gate - #27$36.7160249450230
056847COMPLETE ELECTRONICS, INC HDMI Cable - Community Center Security Monitor$129.9210145205220
056848CULLIGAN WATER Service Call - Softener Issue$938.7410141942220
056849CUMMINS SALES & SERVICE Generator Inspection - Water Treatment Plant$511.9460149421220
056849CUMMINS SALES & SERVICE Generator Service - Baker Lift Station$709.2460249470220
056849CUMMINS SALES & SERVICE Generator Inspection - Main Lift Station$442.9360249480220
056849CUMMINS SALES & SERVICE Generator Inspection - Government Center$442.9310141942220
056850DESIGN ELECTRIC, INC Water Tower Light Repairs$413.9660149435220
056851FIRSTNET September 2020 PD Cell Phones$234.8510142151321
056852GOODIN COMPANY Flush Valve$147.1910145205220
056853GOPHER STATE ONE CALL September 2020 Locates$55.3560149440319
056853GOPHER STATE ONE CALL September 2020 Locates$55.3560249490319
056854GRANITE WATER WORKS, INC 2 Gallons Hydraulic Oil$98.1060149440220
056855HAWKINS, INC Chemicals$1,798.6260149421210
056856MIDCONTINENT COMMUNICATIONS October 2020 Telephone/Fiber$439.8060149421321
056856MIDCONTINENT COMMUNICATIONS October 2020 Telephone/Fiber$354.8060149420321
056856MIDCONTINENT COMMUNICATIONS October 2020 Telephone/Fiber$354.8010542250321
056856MIDCONTINENT COMMUNICATIONS October 2020 Telephone/Fiber$354.8010145201321
056856MIDCONTINENT COMMUNICATIONS October 2020 Telephone/Fiber$148.0810145205321
056856MIDCONTINENT COMMUNICATIONS October 2020 Telephone/Fiber$114.8015046500321
056856MIDCONTINENT COMMUNICATIONS October 2020 Telephone/Fiber$219.9010141430321
056856MIDCONTINENT COMMUNICATIONS October 2020 Telephone/Fiber$219.9010142151321
056856MIDCONTINENT COMMUNICATIONS October 2020 Telephone/Fiber$319.8160149435321
056856MIDCONTINENT COMMUNICATIONS October 2020 Telephone/Fiber$319.8160249480321
056857MINNESOTA PAVING & MATERIALS SPWEA340$57.5710143120220
056858MN BLACKTOPPING Remove & Install New Asphalt - 257 17th Ave SE$3,650.0060149440220
056859MVTL LABORATORIES, INC Testing$103.0060249480312
056860PRECISE REFRIGERATION INC Little Saints Sink$181.0010145205220
056861PROGRESSIVE MICROTECHNOLOGY Annual Technical Service Support$495.0010142151320
056862REPUBLIC SERVICES September 2020 Refuse - Residential$21,549.3060343230384
056862REPUBLIC SERVICES September 2020 Refuse - Water Plant 1$48.9260343230384
056862REPUBLIC SERVICES September 2020 Refuse - Water Plant 2$15.1860343230384
056862REPUBLIC SERVICES September 2020 Refuse - Millstream/Memorial Park$48.9160343230384
056862REPUBLIC SERVICES September 2020 Refuse - Maintenance Garage$48.9160343230384
056862REPUBLIC SERVICES September 2020 Refuse - Fire Hall$41.9710542220384
056863SCHMITZ, MATH Fall 2020 Road Ditching - Annexed Area$410.0010143120300
056864SECURITY LOCKSMITHS, INC Dogging Key$35.0010145202210
056865SHIFT TECHNOLOGIES, INC. Laserfiche, Vicky Email Issues, Load Advice Software$172.0010141710215
056865SHIFT TECHNOLOGIES, INC. 2 Samsung Tablets$1,060.4010441430581
056865SHIFT TECHNOLOGIES, INC. Installed FD Monitor$70.0010542210581
056866SHRED-IT September 2020 Shred Services$36.9810142120300
056866SHRED-IT September 2020 Shred Services$36.9710141430300
056867STEARNS ELECTRIC ASSOCIATION September 2020 Electric$1,434.0965243160386
056867STEARNS ELECTRIC ASSOCIATION September 2020 Electric$50.5010141942381
056867STEARNS ELECTRIC ASSOCIATION September 2020 Electric$460.4110145201381
056867STEARNS ELECTRIC ASSOCIATION September 2020 Electric$102.8260249473381
056867STEARNS ELECTRIC ASSOCIATION September 2020 Electric$70.7760249472381
056867STEARNS ELECTRIC ASSOCIATION September 2020 Electric$76.9260249471381
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$4.1710143120300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$4.1710145202300
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$4.1660149440300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$4.1660249450300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$428.0510141430300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$428.0510142120300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$107.0110143120300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$107.0110145202300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$107.0160149440300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$107.0260249450300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$31.5010141430300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$31.5010142120300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$7.8810143120300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$7.8810145202300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$7.8760149440300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$7.8760249450300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$16.6710141430300
056868SUMMIT FIRE PROTECTION Annual Fire Extinguisher Maintenance$16.6710142120300
056869TACTICAL ADVANTAGE 14 New Handguns$7,700.0040942120580
056869TACTICAL ADVANTAGE 14 New Handguns$1,388.0040642120580
056869TACTICAL ADVANTAGE 14 New Handguns$93.7749042120580
056870TIREMAXX SERVICE CENTERS Check Coolant Leak - #702$118.3810142152230
056871TRAUT WELLS, INC Water Testing$200.0060149420312
056872WATER CONSERVATION SERVICE INCLeak Locate - College Ave$897.2660149440220
056873WRUCK SEWER & PORTABLE RENTALPortable Toilets - September 2020$244.0010145202220
056874ZORO TOOLS, INC Fan Forced Enclosure Heater$437.7960249473220
$52,232.96
Total Bills Payables - Waiting Council Approval
Summary:
EFTs & Payroll 85,619.18
Bills Paid Prior to Council 433,354.15
52,232.96
Bills Waiting for Council
571,206.29
Total Bills Payable
Council Agenda Item 4c
______
MEETING DATE: October 19, 2020
AGENDA ITEM: 3rd Quarter & September 2020 Financial Reports
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: Council adopted the 2020 budget on December 16, 2019.
BACKGROUND INFORMATION: Quarterly and monthly reconciled cash/investment and budget to
actual position are provided for Council review. The numbers presented are the cash balances as of
September 30, 2020.
CASH POSITION:
- The market rate of return (ROR) is approximately 2.14% with an average maturity of 38 months.
The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered
maturity dates have helped the City maintain a higher rate of return than the current market over
time.
needs are held at local financial institutions and the State money market fund (PMA 4M).
- In the first quarter, the Federal Open Market Committee \[FOMC\] has reduced the targeted federal
fund rate to 0-0.25% due to global markets and the economic impacts of COVID-19 and have
since stated the rates will remain here for quite some time following the pandemic.
- Interest earnings for 2020 amounts to a $256,829; over the budgeted amount.
to hold investments until maturity. GASB 30 requires the City to mark investments at the current
market value as of the close of each month. In doing so, earnings will show fluctuations. Staff
budgets conservatively. The investment holdings will produce earnings; however, it is unknown
what the m
- Overall, the cash and investments balance increased $1,905,181 from the beginning of the year.
There remain some bond proceeds from the 2019 projects that will complete in 2020. In addition,
MSAS and BDPI reimbursements were received in early 2020. The first half taxes and
th
assessments were received in September. The first half LGA is due around July 20 and the
CARES aid was received in July with little expended by the end of September.
FUNDS REPORT:
- The General fund spent 72% of the 2020 expenditure budget and received 69% of the revenue
budget. Expenditures and revenues are mainly operational in nature. The largest expenditures
were wages and benefit. Engineering costs are over budgeted amounts. The largest cost was
th
incurred for the 20 Ave feasibility study. The transfer out of the General fund was made to the
Retirement Reserve Fund 102 as budgeted. The revenues overall are on target through
September. The first half MSAS aid and taxes were received. Building permit fees are over
rd
budget with a strong 3 quarter construction season.
- The Enterprise Funds represent 7.5 months utility billing revenue collected while expenses
represent nine months. Overall, 47% of expenses have been incurred (less depreciation); 61% of
the revenue budget has been received. Revenues and expenses are general in nature.
Water fund analysis (fund 601/501) The enclosed spreadsheet shows an analysis of the water fund,
includingthe Water fund (601) and the Water Access fund (WAC-501). The City collected $189,125
WAC/Trunk fees in 2020; a payment from Bayou Blues per their development agreement along with
seven single family homes and the St. Joseph Vista Apartments. There were two additional single family
home permits in the Graceview neighborhood. These lots had prepaid WAC/SAC and not reflected in the
2020 revenue. Water revenues represent 797%, expenses 42% of the budget at the end of September.
Other revenues and expenses are operational in nature.
Sewer fund analysis (fund 602/502) The enclosed spreadsheet shows an analysis of the sewer fund,
including the Sewer fund (602) and the Sewer Access fund (SAC-502). As with water, a SAC payment
from Bayou Blues per their development agreement was received, along with seven single family homes
and the St. Joseph Vista Apartments. Sewer expenses are at 63% of the budget, while revenues are at 46%
of the budget. The revenues/expenses are operational in nature.
th
½ ¢ Sales Tax (fund 200): The sales tax fund has a cash balance of $1,098,725 on September 30. The
City budgeted collecting $455,000 in sales tax revenue in 2020; $43,000 less than what was received in
2019. Staff budgets conservatively for the revenue collections. With the current pandemic shutting down
the economy, collections are still steady and appears to be better than the budgeted amount.
Current projects using local option sales tax funding are the completion of the CR2 trail project (waiting
for State MnDOT approval to release retainage) and bond payments towards Field Street and the Colts
Academy purchase. Other potential projects are completing phase I of the East Park development and the
th
Jacob Wetterling Rec Center. State bonding was approved in the 5 special session by the House and
Senate for the Rec Cent
issued until summer 2021 per the State. Council and staff will need to begin further discussions on the
Rec Center project. With the East Park left out of the bonding, council should also discuss when and how
to move that project forward.
The Sales Tax Summary report shows all revenues recorded and projects expensed from Fund 200. The
projects are split to show the projects completed, the projects in progress, and the projects reviewed, but
not moved forward at this time. After the anticipated revenue collections through 2038, $2.97M remains
uncommitted. The available annual sales tax revenue after bonded commitments is $272,335. The East
Park and CSAH 2 Trail projects will be paid for with cash out of the fund. The CSAH 2 Trail project
received $650,594 in federal grant proceeds in 2019. The trail project final payment is waiting for
t community
center. If the council moves forward with selling the building, these funds would become available for
other projects. In addition, the annual payment of $160,000 will go away.
The sales tax revenue represents sales taxes collected through July. There is a 2-3 months lag for the
State to collect and remit to the communities. The first portion of 2020 collections goes to the regional
agreed upon projects.
: I included the fund summary for the lodging tax/CVB that the EDA reviews. The
CVB is very active and successfully marketing the City and providing opportunities for people to visit St.
Joseph. The City collects roughly $15,000 in lodging taxes annually. The 2020 collections will likely be
lower due to the pandemic. The CVB submits budget requests to the EDA. The current budget is just
over $14,000. The CVB continues some of their marketing efforts and reinvented a few of their annual
events. Plans for 2021 will be discussed in the upcoming CVB meetings. The CVB has a current balance
of $25,810 with unspent reserves from previous years.
CIP REPORTS:
- General capital equipment purchases include laptops for working remotely, street sweeper, lawn
mowers, squad lease buyout and rifles. Computer upgrades were completed in January. Many
systems were Windows 7 or less. The cost to upgrade Windows on the older machines was
higher than replacing the machines. A couple systems had Windows 8; one was moved to the
planning internand server room. Software for LaserFiche workflow, website updates and
ClearGov digital budget book have been purchased. New water meter reader and software was
implemented.
th
- Engineering expenses incurred relating to the 20 Ave street improvement feasibility study,
Minnesota Steetscape feasibility study and review of the Sand Properties plat. In addition,
council approved S.E.H. to move forward with feasibility studies for the 2021 projects.
CARES FUNDING:
As I mentioned earlier, the City of St. Joseph received CRF aid to respond to costs incurred relating to the
August, the council agreed to the spending plan. The aid must be spent and paid for by Nov. 15, 2020 or
the aid must be returned to the home county. Staff completed monthly spending reports to the State
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MMB. As of September 30, the City paid $121,870 for small business grants, LaserFiche/Website
updates, monitors, and SCBA masks and air tanks.
aid, the City of St. Joseph was able to assist 20 small businesses with grants ranging from $3,000 to
$15,000. Stearns County issued a check for $145,164.15 in early October to
the businesses.
Other costs in progress with the CARES funding include: tablets for boards/commissions, mobile radios,
admin laptops, PD and PW office remodels, squad, PW pickup, patrol laptops, election equipment, and
tables/wash stations for downtown and parks
Lori is also working with Kris to apply for FEMA grant money to assist with COVID-19 expenses above
the CARES funding. Approximately $61,000 is being requested for COVID-19 payroll costs, laptops for
remote working, PPE and sanitization equipment, public information, park rental and liquor license fees
refunds.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Council Action Quarterly and September Financial Reports
3rd Quarter Reports:
Cash Position as of 6/30/20
Cash and Investment Holdings Chart
Cash Balances by Fund/Remaining Budget
General & Fire Budget to Actual Expenditures & Revenues
Enterprise Funds Activity Graph
Quarterly Water Fund Analysis
Half Cent Sales Tax Fund Summary
CVB Summary
September :
Cash and Investment Council Report
Council Month End Revenue Summary
Council Month End Revenue General Fund
Council Month End Revenue Enterprise Funds
Council Month End Expenditure Summary
Council Month End Expenditure General Fund
Council Month End Expenses - Enterprise Funds
Capital Improvement Summary Reports:
General Fund Capital Improvement Plan - Summary
General Fund Capital Improvement Plan -Fire
Enterprise Capital Improvement Plan Public Works
Capital Improvement Budget Summary Park Board
REQUESTED COUNCIL ACTION: Consider accepting the 3rd quarter and September 2020 financial
reports.
City of St. Joseph, Minnesota
Cash Position
As of 9/30/20
Sentry BankMaturity DateInterestCurrent Balance# Securities% of Total
Checking Account (Reconciled)N/A0.15%157,736$ N/A
Money Market SavingsN/A0.75%4,805,829 N/A
Jacob Wetterling Rec Center SavingsN/A0.15%3,166 N/A
Bank Certificates of Deposit0 months0.00%- 0
averages0 months0.45%
Total SB$ 4,966,731 43%
Central MN Credit Union
Share Savings AccountN/A0.00%5$ N/A
Business Advantage CheckingN/A0.35%418,932 N/A
Platimum Money Market SavingsN/A0.15%8,334 N/A
Money Market SavingsN/A0.21%59 N/A
Bank Certificates of Deposit48 months1.28%avg 2750,612
averages48 months0.76%
Total CMCU$ 1,177,942 10%
PMA 4M - US Bank
4M Money Market SavingsN/A0.03%183,857$ N/A
4MP Money Market SavingsN/A0.05%40,813$ N/A
Bank Certificates of DepositN/A0.00%avg 0-
averagesn/a0.04%
Total 4M$ 224,670 2%
Total Deposits6,369,343$
RBC Wealth Management
Brokered Money Market SavingsN/A0.01%255,614$ N/A
Brokered Certificates of DepositTiered 8-77 months2.22%avg 234,820,809
averages37 months2.22%
Total RBC$ 5,076,423 44%
Total Investments5,076,423$
2020 YTD
Total Deposits and Investments$ Interest Earned11,445,766
Average Interest APY38 months2.14%$256,829
Petty Cash
AdministrationN/AN/A200$
Community CenterN/AN/A25
Total Petty Cash$ 225
Custodial Credit Risk: All deposits and investments insured by FDIC/SPIC/NCUA or secured by perfected pledged collateral.
Interest Rate Risk: The City is not exposed to interest rate risk because the City does not invest in highly
sensitive, interest fluctuating investments. The City attempts to purchase longer termed investments
when the interest rates are favorable and depending on cash flow needs to lock into a favorable rate.
: There are no instruments exposed to credit risk.
Credit Risk Maturity
Concentration of Credit Risk: The City invests in various instruments and several financial institutions.
% SecuritiesAverages
Brokered Money Markets255,614$ 2.23%N/A
Brokered Certificates of Deposit4,820,809$ 42.12%3 years
Government Bonds/Notes-$ 0.00%N/A
Foreign Currency Risk: The City only invests in USA and USA territories.
Market
Savings
MoneyCDs
Market
CDs
CheckingMoneyBankBrokeredBrokered
44%
,
5,042,063
Holdings
5%
,
7%
,
576,668
Investment
750,612
and
2%
,
Cash
255,614
42%
,
4,820,809
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $
$ 1,226,482 114,584 31,112 (86,403) 182,463 (71,230) 1,561 5,317 (16,236)
256 17,467 (308,116) (146,852) (59,185) 439,356 668,804 128,583 68,041
34,946$
$ 2,753,513 234,481 94,418 86,403 275,037 98,380 454 9,383 17,236
10,069 1,128,568 463,816 201,852 126,365 895,614 898,071 191,642 90,399 48,429
$ 3,979,995$ 349,065$ 125,530$ -$ 457,500$ 27,150$ 2,015$ 14,700$ 1,000$ 10,325$ 1,146,035$
155,700$ 55,000$ 67,180$ 1,334,970$ 1,566,875$ 320,225$ 158,440$ 83,375
As of 9/30/20
$ 1,041,899
221,284 53,510 (29,615) 175,576 30,137 2,015 (3,658) 12,500
(34,850) 993,587 (1,609,462) (4,000) - 1,271,890 1,354,237 105,941 18,931
26,229$ 7,624,132 19 months of cash balance
City of St. Joseph, Minnesota
Cash Balances by Fund/Remaining Budget
$ 2,675,731
127,781 72,020 70,295 149,424 4,264 1,985 18,358 - 34,850
492,173 1,765,162 200,000 140,000 386,915 599,048 233,464 250,954 56,571
includes unspent bond proceeds
658
61,372
52,79856,74925,81050,29615,069
730,270197,004197,235483,164657,306219,420172,511
2,012,9361,098,7252,588,6761,372,0511,453,714
11,445,766
$ 3,717,630 155,700 82,800
349,065 125,530 40,680 325,000 34,400 4,000 14,700
12,500 - 1,485,760 196,000 140,000 1,658,805 1,953,285
339,405 269,885$ 7,278,995$
y
FUNDCASH BALANCE20 EXP BUD20 SPENT20 LEFT20 BUD REV20 RECEIVED20 LEFT
2020 cash increase1,905,181
TOTALS
12/31/19 Cash Balance9,540,585
General FundFire FundCapital Project Funds
EDA FundTIF FundsState Collected Sales TaxPark DedicationCharitable GamblingLodging TaxDEED CDAP GrantRevolving Loan FundDebt FundsWater Access FundSewer Access FundWater FundSewer FundRefuse/Compost
FundStorm SewerStreet Light Utilit
BudgetActual
BudgetActual
ExpExpRevRev
$234,481
$349,065
Fund
$127,781
Revenues
&
$349,065
Expenditures
Actual
to
$2,753,513
Budget
FundFire
$3,979,995
Fire
&
General
$2,675,731
General
$3,717,630
$
$500,000
$4,500,000$4,000,000$3,500,000$3,000,000$2,500,000$2,000,000$1,500,000$1,000,000
ExpenseRevenue
$1,000,000
$898,071
$895,614
$900,000
$800,000
$700,000
$599,048
$600,000
Activity
$500,000
Funds
$386,915
$400,000
$233,464
$250,954
Enterprise
$300,000
$191,642
$200,000
$56,571
$90,399
$48,429
$100,000
$
Light
Sewer
WaterWater
Refuse
Street
Storm
City of St. Joseph
Quarterly Water Fund Analysis
As of September 30, 2020
Fund 601+501, Water/WAC Fund Balance as of December 31, 2019 (Audited)$ 1,426,327
WAC fees collected for:
Year to Date Revenue:Bayou Alley Flats payment
Interest Earnings35,071 7 SF homes
Ad Valorem Taxes(317) St. Joseph Vista Apartments
Water Usage Charge419,245
Water Fixed Charge190,241
Penalties/Other Usage Fees22,048
WAC/Trunk Fees189,125
Antenna Lease Revenue30,196
Water Meters1,535
Bulk Water Sales1,714
Transfers from other Funds208,608
Total Revenue1,097,466 78.96%budget collected
2020 Revenue Budget1,389,970 (includes fund 501)
Year to Date Expenses by Department:
Debt Payments(46,930)
Transfers to Other Funds(225,295)
Power and Pumping(15,100)
Water Treatment Plant 1(21,093)
Water Treatment Plant 2(71,099)
Distribution(5,297)
Wellhead Protection-
Water Tower(4,973)
Water Maintenance(177,315)
Water Administration(19,813)
Total Expenses(586,915) 41.78%budget expensed
2020 Expense Budget(1,404,805) (excludes depreciation, includes 501)
Fund Summary as of September 30, 2020:
Water Fund Cash Balance - Fund 601+501 - unaudited
1,936,878
Fund 501 483,164
Fund 601 1,453,714
The balances represent the cash balance as of 9/30/20
City of St. Joseph
Quarterly Sewer Fund Analysis
As of September 30, 2020
Fund 602+502, Sewer/SAC Fund Balance as of December 31, 201 (Audited)$ 386,987
SAC fees collected for:
Year to Date Revenue:Bayou Alley Flats payment
Interest Earnings8,802 7 SF homes
Sewer Usage Charge443,833 St. Joseph Vista Apartments
Sewer Fixed Charge302,133
Penalties/Other Usage Fees3,343
SAC/Trunk Fees125,125
RV Dump Donations626
Transfers from other Funds140,574
Total Revenue1,024,436 62.69%budget collected
2020 Revenue Budget1,634,055 (includes fund 502)
Year to Date Expenses by Department:
Debt Payments20,957
Transfers to Other Funds (184,245)
Sewer Maintenance(106,160)
Baker Street Lift Station(2,879)
Ridgewood Lift Station(1,145)
Northland Lift Station(711)
CR121 Lift Station(17,979)
Main Lift Station(426,511)
Sewer Administration(20,375.00)
Total Expenses(739,048) 46.39%budget expensed
2020 Expense Budget(1,593,285) (excludes depreciation,includes fund 502)
Fund Summary as of September 30, 2020:
Sewer Fund Cash Balance - Fund 602+502 - unaudited 672,375
Fund 502$ 15,069
Fund 602$ 657,306
The balances represent the cash balance as of 9/30/20
Sales Tax Summary
Summary of Committed & Available Funds
As of September 30, 2020
Revenues Recorded in Fund 200
Sales Tax Receipts through 6/30/205,014,067$
Interest Earnings 139,761
Community Center Bond Proceeds1,794,000
Transfer - Rec Funds (Facilities)19,274
Transfer - General Fund24,004
Transfer - Government Center Bonds35,449
Transferred to the Water Fund (int. earnings)(86,436)
Donation, Grants, Misc.703,129
Total Revenues$ 7,643,248
State BondingTotal
Projects CompletedProjectTotalFederal/APO/Fund 200Total
Project Name/Type YearExpendedOther FundingExpendedProject Cost
Bike Share Program201916,511 12,425 4,086 16,511 $8,800 State SHIP Grant, $3,625 Waite Park reimb
Sales Tax Committee2007/2008586 - 586 586
Park & Trail System Plan200751,631 - 51,631 51,631
Centennial Park Swing set201033,284 - 33,284 33,284
CR 2/3 Trail Extension Phase I2010-2013446,513 - 446,513 446,513
Wobegon Trailhead Improvements201313,886 - 13,886 13,886
CR 133/College Ave Sidewalk2010-2013192,730 - 192,730 192,730
Aquatics Design201471,624 110 71,514 71,624 $110 anonymous donation
Wobegon Trail Extension to St. Cloud2017200,082 - 200,082 200,082
Millstream Park Shelter2015/2017529,599 40,000 489,599 529,599 $40,000 Lion's donation
Community Center - Planning 2010-2013 78,727382,202 303,475 382,202 transfers from other funds
Community Center - Colts purchase20142,986,618 1,794,000 2,340,109 2,986,618 $1.794M bond proceeds
Pedestrian Bridge - Study2016-201713,382 - 13,382 13,382 plus $32K APO funded
4,938,649 1,925,262 4,160,877 4,938,649
Total Projects Completed
TotalState Bonding
Projects In ProgressFund 200Federal/APO/Fund 200Total
Project Name/Type ExpendedOther FundingRemainingProject Cost
Community Center Remodel, Phase II2023- - 500,000 500,000 will be removed if sale Colts Academy
$300K State Bonding request- not included in 2020
East Park Development, Phase I2019-2021- 300,000 600,000300,000
$6M donations est.; $4M state bonding
Jacob Wetterling Recreation Center202022,834 10,000,000 16,000,0005,977,166
Field Street - sales tax portion only201740,000 - 360,000 400,000 cover bond payments due to deferred assessments
Trail Extension Phase II/III2018-20191,393,616 650,594 150,000 2,194,210 $650,594 federal funding
Total Projects in Progress 10,950,5941,456,450 7,287,166 19,694,210
Fund 200 Balance, December 31, 2019, audited$ 973,113
anticipated remaining 2020 sales tax revenues to collect 202,909
anticipated remaining 2021-2038 sales tax revenues to collect 9,080,194
Committed - to be funded (7,287,166)
Anticipated remaining balance after commitments
$ 2,969,050
Average Annual Revenue (3 yr)452,335.46$
Average Bond Payment Field St (5 yr)(20,000.00)
Average Bond Payment Colts Academy (5 yr)(160,000.00) will go away after 2022 if sell Colts Academy
uncommitted annually (5 yr Average)$ 272,335.46
MSAS/SA Bonds
ProjectDonations/YTDFund 200
Projects that have been discussed for
YearProject CostState BondingExpendedTo Be Funded
Sales Tax Funding, not approved
Aquatics Center6,500,000 (2,000,000) - 4,500,000 $2M donations est.
Pedestrian Crossing3,000,000 (1,500,000) - 1,500,000 $1.5M 2018 State Bonding request, not received
Amphitheater150,000 (50,000) - 100,000 $50K donations est.
Total Projects Not Approved (3,550,000)9,650,000 - 6,100,000
Estimated Maximum Funding Available
2006 - 2018 Legislation2,546,774$ (original estimate $3,272,754)
2019 - 2038 Legislation11,000,000
$ 13,546,774
CVB2020FinancialSummary
AsofAugust31,2020
BeginningFundBalance112034,785.11$
YTDRev
Customer2020
InterestEarnings735.06$
TshirtSales$
BeanieHatSales$
FireworksDonations5,000.00$
RodewayInnLodgingTax3,254.16$
CSBLodgingTax$
EstatesB&BLodgingTax393.52$
$9,382.74
YTDExp
Vendor2020
BrunoPresssocialmediacampaign6,750.00$
ExploreMinnesotaConference561.66$
RubinskiWorksVideos2,250.00$
WebsiteHosting3,528.35$
ResPyroFireworks5,267.88$
ThinkTourismUSAMagazineAd$
MinnesotaPublicRadioAd$
87LumensEventPhotos$
Krillan,Inc.Tshirts$
Krillan,Inc.BeanieHats$
NewcomerServiceMagazineAd$
$18,357.89
EndingCashBalance9302025,809.96$
10/15/20 3:17 PM
City of St. Joseph
Page 1
Cash Balances Only
Current Period: September 2020
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Last Dim 10100
GeneralG 101-10100$1,872,249.79$42,807.32$201,696.71$1,409,365.33
Employee Retirement ReserveG 102-10100$136,144.58$0.00$0.00$240,855.23
COVID-19 FEMA FundingG 103-10100$0.00$0.00$1,792.77-$63,763.45
CARES FundingG 104-10100$0.00$15,421.16$92,006.74$430,091.72
Fire FundG 105-10100$675,925.57$1,260.82$2,140.34$730,269.71
Cable Access FeeG 108-10100-$8,443.11$534.90$0.00-$3,517.41
Economic DevelopmentG 150-10100$29,584.19$73.27$1,445.47$52,797.84
TIF 3-1 CMCUG 152-10100$3,130.97$23.30$0.00$16,433.51
TIF 4-1 Fortitude Senior AptsG 153-10100$6,229.11$20.35$0.00$8,317.33
TIF 2-1 MillstreamG 157-10100$30,039.91$44.21$0.00$31,205.58
TIF 2-2 Meat MarketG 158-10100$701.75$2.69$0.00$830.16
TIF 2-3 Bayou Blues/Alley FlatG 159-10100$362.69$3.01$0.00-$37.84
State Collected Sales TaxG 200-10100$903,870.37$55,250.74$0.00$1,098,725.14
Park DedicationG 205-10100$102,282.03$333.56$599.00$196,909.26
Charitable GamblingG 215-10100$2,181.33$2.36$0.00$658.21
Lodging TaxG 220-10100$34,282.58$1,112.50$1,240.00$25,809.96
DEED CDAP GrantG 225-10100$32,937.58$59.89$0.00$50,296.18
Revolving Loan FundG 250-10100$219,625.50$447.59$24,750.00$197,234.97
2016 CIP Bonds \[govt center\]G 301-10100$48,606.88$175.80$0.00$148,561.45
2017A CIP Bonds \[govt center\]G 303-10100$93,871.33$3,131.91$0.00$116,788.10
2016 Street Imp \[Field St\]G 304-10100$266,661.21$363.94$0.00$313,122.37
2017B Street Imp \[CBD Alleys\]G 305-10100$36,858.20$73.33$0.00$65,130.65
2018 Equipment CertificatesG 306-10100$1,395.51$47.82$0.00$31,428.80
2019A Street Imp \[Overlays\]G 307-10100$142,741.64$578.87$0.00$242,037.14
2019A Street Imp \[Ind Park\]G 308-10100$14,401.42$14,682.88$0.00$68,740.88
2020A Equipment CertificatesG 309-10100$0.00$169.19$0.00$4,937.33
2020B GO Imp \[20th Ave SE\]G 310-10100$0.00$0.00$0.00$0.00
2020B CIP Bonds \[PW Bldg\]G 312-10100$0.00$0.00$0.00$0.00
2010B Refunding \[Hill/Clover\]G 333-10100$74,069.73$109.18$0.00$91,696.21
2011A CO Refund \[Interior St\]G 338-10100$54,926.38$18,126.86$138,660.00-$13,189.26
2010B Street Imp \[16th Ave\]G 345-10100$126,503.34$13,420.52$0.00$156,496.37
2011A Pumper Truck CertificatG 346-10100$15.79$28.82$40,980.00-$15,018.57
2013 Street Imp \[Overlays\]G 348-10100$67,483.56$100.85$0.00$84,863.41
2014 Street Imp \[ParkTerrace\]G 350-10100$164,909.89$254.82$0.00$214,387.18
2015 Street Imp\[Clinton/North\]G 351-10100$115,333.84$207.42$0.00$175,108.81
2015 Equipment CertificatesG 352-10100$810.05$86.98$0.00$73,521.36
2015 Abatement \[Comm CenteG 353-10100$37,504.36$216.53$0.00$181,865.11
Debt Service ReliefG 390-10100$688,071.51$804.48$0.00$648,198.89
Community Center phase IG 402-10100$3,093.94$3.79$0.00$3,181.11
2018 Equipment CertificatesG 406-10100$41,282.62$0.00$0.00$6,913.19
2019 Street OverlaysG 407-10100$521,515.49$0.00$0.00$165,941.11
2019 Industrial Park ExpansionG 408-10100$278,856.90$0.00$0.00$592,424.79
2020 Equipment CertificatesG 409-10100$0.00$0.00$32,555.00$64,802.20
2020 20th Ave Watermain LoopG 410-10100$0.00$0.00$966.36-$2,782.59
MN Streetscape ImprovementsG 411-10100$0.00$0.00$8,030.79-$8,030.79
PW Building ExpansionG 412-10100$0.00$0.00$164.56-$164.56
Capital OutlayG 490-10100$529,844.18$2,700.00$5,125.00$549,766.94
WAC FundG 501-10100$479,293.62$14,942.46$200,000.00$483,164.39
SAC FundG 502-10100$28,214.08$10,918.88$140,000.00$15,068.96
Water FundG 601-10100$821,107.74$311,391.31$59,067.78$1,453,714.13
Sewer FundG 602-10100$247,584.06$236,324.78$96,844.99$657,389.38
10/15/20 3:17 PM
City of St. Joseph
Page 2
Cash Balances Only
Current Period: September 2020
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Refuse CollectionG 603-10100$235,895.70$17,710.50$25,453.90$219,420.22
Storm Water UtilityG 651-10100$318,238.89$10,003.66$21,535.05$172,511.10
Street Light UtilityG 652-10100$60,388.61$6,309.89$3,889.80$61,288.95
Last Dim 10100$9,540,585.31$780,283.14$1,098,944.26$11,445,766.19
Last Dim 10200
GeneralG 101-10200$225.00$0.00$0.00$225.00
Last Dim 10200$225.00$0.00$0.00$225.00
$9,540,810.31$780,283.14$1,098,944.26$11,445,991.19
10/15/20 3:20 PM
City of St. Joseph
Page 1
Council Month End Revenue Summary
Current Period: September 2020
2020September2020
FUNDFUND DescrYTD Budget2020 AmtYTD Amt
101General$3,844,445.00$34,468.42$2,078,950.96
102Employee Retirement Reserve$128,575.00$0.00$128,575.00
103COVID-19 FEMA Funding$0.00-$100.00-$10,415.82
104CARES Funding$0.00$421.16$552,131.89
105Fire Fund$349,065.00$880.83$234,481.20
108Cable Access Fee$6,975.00$534.90$4,366.34
150Economic Development$125,530.00$73.27$94,418.21
152TIF 3-1 CMCU$0.00$23.30$22,619.91
153TIF 4-1 Fortitude Senior Apts$0.00$20.35$28,516.05
157TIF 2-1 Millstream$0.00$44.21$23,759.18
158TIF 2-2 Meat Market$0.00$2.69$4,363.25
159TIF 2-3 Bayou Blues/Alley Flat$0.00$3.01$7,144.83
200State Collected Sales Tax$457,500.00$55,250.74$275,036.61
205Park Dedication$27,150.00$238.56$98,284.71
215Charitable Gambling$2,015.00$2.36$454.09
220Lodging Tax$14,700.00$1,112.50$9,382.74
225DEED CDAP Grant$1,000.00$59.89$17,236.36
250Revolving Loan Fund$10,325.00$447.59$10,069.13
3012016 CIP Bonds \[govt center\]$256,000.00$175.80$140,311.18
3032017A CIP Bonds \[govt center\]$37,840.00$3,131.91$24,667.78
3042016 Street Imp \[Field St\]$47,300.00$363.94$52,389.04
3052017B Street Imp \[CBD Alleys\]$30,265.00$73.33$30,687.06
3062018 Equipment Certificates$58,100.00$47.82$32,050.84
3072019A Street Imp \[Overlays\]$75,000.00$578.87$152,066.89
3082019A Street Imp \[Ind Park\]$13,670.00$14,682.88$132,142.05
3092020A Equipment Certificates$0.00$169.19$4,937.33
3102020B GO Imp \[20th Ave SE\]$0.00$0.00$0.00
3122020B CIP Bonds \[PW Bldg\]$0.00$0.00$0.00
3332010B Refunding \[Hill/Clover\]$33,500.00$109.18$18,498.54
3382011A CO Refund \[Interior St\]$115,585.00$18,126.86$73,537.93
3452010B Street Imp \[16th Ave\]$39,850.00$13,420.52$34,645.00
3462011A Pumper Truck Certificate$42,085.00$28.82$26,786.82
3482013 Street Imp \[Overlays\]$33,075.00$100.85$19,970.04
3502014 Street Imp \[ParkTerrace\]$121,660.00$254.82$70,380.70
3512015 Street Imp\[Clinton/North\]$43,325.00$207.42$63,299.34
3522015 Equipment Certificates$35,100.00$86.98$71,626.27
3532015 Abatement \[Comm Center\]$150,680.00$216.53$162,862.88
390Debt Service Relief$13,000.00$804.48$17,708.88
402Community Center phase I$0.00$3.79$76.55
4062018 Equipment Certificates$0.00$0.00$0.00
4072019 Street Overlays$0.00$0.00$0.00
4082019 Industrial Park Expansion$0.00$0.00$155,287.08
10/15/20 3:20 PM
City of St. Joseph
Page 2
Council Month End Revenue Summary
Current Period: September 2020
2020September2020
FUNDFUND DescrYTD Budget2020 AmtYTD Amt
4092020 Equipment Certificates$0.00$0.00$217,518.89
4102020 20th Ave Watermain Loop$0.00$0.00$0.00
490Capital Outlay$155,700.00$2,700.00$90,933.34
501WAC Fund$55,000.00$14,942.46$201,852.05
502SAC Fund$67,180.00$10,918.88$126,364.56
601Water Fund$1,334,970.00$301,579.35$895,614.48
602Sewer Fund$1,566,875.00$236,112.88$898,154.07
603Refuse Collection$320,225.00$15,769.08$191,642.12
651Storm Water Utility$158,440.00$9,918.11$90,399.39
652Street Light Utility$83,375.00$6,212.50$48,346.47
$9,855,080.00$744,221.03$7,624,132.21
10/15/20 3:19 PM
City of St. Joseph
Page 1
Council Month End Revenue -General Fund
Current Period: September 2020
2020September2020
FUNDFUND DescrSOURCE DescrYTD Budget2020 AmtYTD Amt
FUND 101 General
101GeneralCurrent Ad Valorem Taxes$1,924,845.00$0.00$993,756.06
101GeneralSpecial Levy- City St. Joe$0.00$0.00$0.00
101GeneralState Sales Tax$0.00$124.19$211.39
101GeneralGravel Tax$6,000.00$0.00$1,347.20
101GeneralSolar Production Tax$2,000.00$0.00$0.00
101GeneralGas Franchise$35,265.00$0.00$16,435.98
101GeneralElectric Franchise$64,945.00$2,456.29$36,398.46
101GeneralLicenses & Permits$10,000.00$0.00$4,000.00
101GeneralBeer$0.00$0.00$0.00
101GeneralLiquor$30,835.00$1,805.00$21,025.82
101GeneralOutdoor Liquor Permit$3,000.00$0.00$203.58
101GeneralGambling Permits$300.00$0.00$200.00
101GeneralAmusement/Hunt/Peddler/Golf$1,130.00$25.00$340.00
101GeneralExcavation Permit$500.00$250.00$500.00
101GeneralCigarette License$600.00$0.00$0.00
101GeneralCable Franchise Fee$31,635.00$1,174.82$17,435.62
101GeneralBuilding Permits$98,000.00$10,187.25$100,244.67
101GeneralAnimal License$3,400.00$75.00$2,830.00
101GeneralRental Housing Registration$33,745.00$0.00$29,934.98
101GeneralFederal Grants - Other$750.00$0.00$384.93
101GeneralState Grants and Aids$1,100.00$0.00$4,395.20
101GeneralLocal Government Aid$1,125,345.00$0.00$564,825.50
101GeneralPERA Rate Increase Aid$0.00$0.00$0.00
101GeneralPolice Training Reim$4,500.00$0.00$0.00
101GeneralState Municipal Funds Aid$58,000.00$0.00$68,119.00
101GeneralState Police Aid$77,500.00$0.00$0.00
101GeneralOther Grants/Aids$0.00$0.00$727.50
101GeneralOther Governmental Unit$10,000.00$0.00$5,000.00
101GeneralCounty Grants - Road Maint.$16,400.00$0.00$0.00
101GeneralZoning and Subdivision Fee$5,000.00$2,030.00$13,490.00
101GeneralLand Use Deposit Fee$4,000.00$0.00$1,500.00
101GeneralSale of Maps and Publications$25.00$0.00$41.75
101GeneralConduit Debt Fee$0.00$0.00$0.00
101GeneralAssessments Search$5,000.00$990.00$7,290.00
101GeneralSpecial Hearing$3,500.00$0.00-$150.00
101GeneralAdministration Reimb$13,000.00$35.55$917.41
101GeneralWeed Cutting$500.00$100.00$200.00
101GeneralAdmission Fee$1,500.00$42.00$437.00
101GeneralBike Share Program$0.00$165.80$231.04
101GeneralShelter/Room Rental Fees$10,300.00$600.00$9,610.00
101GeneralBall Field Donation$0.00$0.00$0.00
10/15/20 3:19 PM
City of St. Joseph
Page 2
Council Month End Revenue -General Fund
Current Period: September 2020
2020September2020
FUNDFUND DescrSOURCE DescrYTD Budget2020 AmtYTD Amt
101GeneralSchneider Field Rental$1,300.00$0.00$0.00
101GeneralRents and Royalties$92,440.00$7,651.41$66,862.69
101GeneralKennel Fees$300.00$0.00$337.50
101GeneralCounty Fines$35,000.00$2,221.47$16,228.71
101GeneralPolicy Fines$30,000.00$450.00$8,997.80
101GeneralAccident Report Fee$1,500.00$319.00$1,323.75
101GeneralSeized Property$2,000.00$52.00$1,363.82
101GeneralBond-Forfeited Cars$0.00$0.00$6,550.00
101GeneralSpecial Assessments$4,000.00$0.00$1,419.20
101GeneralInterest Earnings$45,000.00$2,794.26$49,790.59
101GeneralInterest Charges$50.00$0.00-$0.02
101GeneralCo-op Dividend - LMCIT$10,000.00$0.00$0.00
101GeneralWater Tower Antenna Lease$4,135.00$718.03$3,355.06
101GeneralAdvertising$1,200.00$0.00$630.00
101GeneralContributions - General$2,000.00$0.00$50.00
101GeneralDonation, Recreation$0.00$0.00$0.00
101GeneralContributions - Parks$400.00$201.35$875.81
101GeneralSurplus Property$0.00$0.00$0.00
101GeneralReimbursement$30,500.00$0.00$19,282.96
101GeneralInsurance Recovery$2,000.00$0.00$0.00
101GeneralTransfers from Other Funds$0.00$0.00$0.00
FUND 101 General$3,844,445.00$34,468.42$2,078,950.96
FUND 102 Employee Retirement Reserve
102Employee Retirement ResTransfers from Other Funds$128,575.00$0.00$128,575.00
FUND 102 Employee Retirement Reserve$128,575.00$0.00$128,575.00
FUND 103 COVID-19 FEMA Funding
103COVID-19 FEMA FundingLiquor$0.00$0.00-$5,810.82
103COVID-19 FEMA FundingFederal Grants - Other$0.00$0.00$0.00
103COVID-19 FEMA FundingShelter/Room Rental Fees$0.00-$100.00-$4,605.00
103COVID-19 FEMA FundingInterest Earnings$0.00$0.00$0.00
103COVID-19 FEMA FundingReimbursement$0.00$0.00$0.00
FUND 103 COVID-19 FEMA Funding$0.00-$100.00-$10,415.82
FUND 104 CARES Funding
104CARES FundingFederal Grants - Other$0.00$0.00$551,340.00
104CARES FundingInterest Earnings$0.00$421.16$791.89
FUND 104 CARES Funding$0.00$421.16$552,131.89
FUND 108 Cable Access Fee
108Cable Access FeeCable Franchise Fee$6,975.00$534.90$4,366.34
108Cable Access FeeTransfers from Other Funds$0.00$0.00$0.00
FUND 108 Cable Access Fee$6,975.00$534.90$4,366.34
FUND 150 Economic Development
10/15/20 3:19 PM
City of St. Joseph
Page 3
Council Month End Revenue -General Fund
Current Period: September 2020
2020September2020
FUNDFUND DescrSOURCE DescrYTD Budget2020 AmtYTD Amt
150Economic DevelopmentCurrent Ad Valorem Taxes$124,530.00$0.00$64,330.33
150Economic DevelopmentFederal Grants - Other$0.00$0.00$0.00
150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$0.00
150Economic DevelopmentTax Abatement Reimbursement$0.00$0.00$4,691.00
150Economic DevelopmentInterest Earnings$1,000.00$73.27$896.88
150Economic DevelopmentSurplus Property$0.00$0.00$24,500.00
150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00
FUND 150 Economic Development$125,530.00$73.27$94,418.21
FUND 410 2020 20th Ave Watermain Loop
4102020 20th Ave WatermainIssuance of Debt$0.00$0.00$0.00
FUND 410 2020 20th Ave Watermain Loop$0.00$0.00$0.00
FUND 490 Capital Outlay
490Capital OutlayCurrent Ad Valorem Taxes$134,700.00$0.00$67,860.84
490Capital OutlayFederal Grants - Other$0.00$0.00$0.00
490Capital OutlaySurplus Property$21,000.00$2,700.00$23,072.50
FUND 490 Capital Outlay$155,700.00$2,700.00$90,933.34
$4,261,225.00$38,097.75$2,938,959.92
10/15/20 3:19 PM
City of St. Joseph
Page 1
Council Month End Revenue -Enterprise Funds
Current Period: September 2020
FUND2020September2020
FUNDDescrSOURCE DescrYTD Budget2020 AmtYTD Amt
FUND 601 Water Fund
601Water FundWater Meter$7,500.00$1,710.20$1,534.85
601Water FundTransfers from Other Funds$202,000.00$206,000.00$208,607.66
601Water FundContributed Revenue$0.00$0.00$0.00
601Water FundCurrent Ad Valorem Taxes$0.00$0.00-$316.96
601Water FundWater Fixed Charge$343,670.00$20,363.77$190,241.37
601Water FundPenalties and Forfeited Disc$8,280.00$681.00$3,677.75
601Water FundConnection/Reconnection fees$0.00$0.00$100.00
601Water FundUndesignated Funds$2,000.00-$2,488.06$7,940.91
601Water FundBulk Water$3,500.00$132.10$1,714.41
601Water FundReimbursement$500.00$0.00$0.00
601Water FundWater Tower Antenna Lease$37,240.00$6,462.36$30,196.04
601Water FundAmortization of Bond Premium$0.00$0.00$0.00
601Water FundInterest Earnings$29,880.00$1,312.54$22,343.93
601Water FundSpecial Assessments$500.00$0.00$0.00
601Water FundState Grants and Aids$0.00$0.00$0.00
601Water FundState Sales Tax$0.00$635.50$675.40
601Water FundUsage Rate$682,025.00$65,739.34$419,245.08
601Water FundMDS Test Fee$17,875.00$1,030.60$9,654.04
FUND 601 Water Fund$1,334,970.00$301,579.35$895,614.48
FUND 602 Sewer Fund
602Sewer FundState Grants and Aids$0.00$0.00$0.00
602Sewer FundPenalties and Forfeited Disc$7,640.00$294.28$3,342.75
602Sewer FundSanitary Sewer Use Service$863,260.00$59,176.72$443,832.48
602Sewer FundContributed Revenue$0.00$0.00$0.00
602Sewer FundReimbursement$3,750.00$0.00$0.00
602Sewer FundSurplus Property$0.00$0.00$0.00
602Sewer FundContributions - General$750.00$161.00$709.00
602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00
602Sewer FundSpecial Assessments$500.00$0.00$0.00
602Sewer FundTransfers from Other Funds$140,000.00$140,000.00$140,574.33
602Sewer FundInterest Earnings$15,735.00$535.70$7,562.47
602Sewer FundSewer Fixed Charge$535,240.00$35,945.18$302,133.04
FUND 602 Sewer Fund$1,566,875.00$236,112.88$898,154.07
FUND 603 Refuse Collection
603Refuse CollectInterest Earnings$6,000.00$264.02$5,417.78
603Refuse CollectTransfers from Other Funds$0.00$0.00$574.33
603Refuse CollectState Sales Tax$0.00-$963.51-$1,660.50
603Refuse CollectReimbursement$1,365.00$0.00$1,053.80
603Refuse CollectSpecial Assessments$200.00$0.00$0.00
603Refuse CollectPenalties and Forfeifted Disc$2,500.00$128.31$1,116.07
603Refuse CollectRefuse Collection Charges$284,810.00$15,600.26$155,942.42
603Refuse CollectState Grants and Aids$0.00$0.00$3,001.76
603Refuse CollectLicenses & Permits$25,350.00$740.00$26,196.46
603Refuse CollectContributed Revenue$0.00$0.00$0.00
FUND 603 Refuse Collection$320,225.00$15,769.08$191,642.12
FUND 651 Storm Water Utility
651Storm Water Interest Earnings$2,000.00$277.01$7,761.74
651Storm Water Penalties and Forfeifted Disc$1,500.00$71.12$567.05
651Storm Water Storm Water Use Service$148,530.00$9,569.98$81,496.27
10/15/20 3:19 PM
City of St. Joseph
Page 2
Council Month End Revenue -Enterprise Funds
Current Period: September 2020
FUND2020September2020
FUNDDescrSOURCE DescrYTD Budget2020 AmtYTD Amt
651Storm Water Storm Water Develop Fee$6,000.00$0.00$0.00
651Storm Water Transfers from Other Funds$0.00$0.00$574.33
651Storm Water Surplus Property$0.00$0.00$0.00
651Storm Water Special Assessments$410.00$0.00$0.00
651Storm Water Other Grants/Aids$0.00$0.00$0.00
651Storm Water State Grants and Aids$0.00$0.00$0.00
651Storm Water Contributed Revenue$0.00$0.00$0.00
FUND 651 Storm Water Utility$158,440.00$9,918.11$90,399.39
FUND 652 Street Light Utility
652Street Light UPenalties and Forfeited Disc$650.00$35.11$361.11
652Street Light UState Grants and Aids$0.00$0.00$0.00
652Street Light UOther Grants/Aids$300.00$0.00$0.00
652Street Light USpecial Assessments$50.00$0.00$0.00
652Street Light UInterest Earnings$500.00$82.44$1,643.79
652Street Light UContributions - General$0.00$0.00$0.00
652Street Light USurplus Property$0.00$0.00$0.00
652Street Light UReimbursement$0.00$0.00$0.00
652Street Light UUsage Rate$81,875.00$6,094.95$46,341.57
FUND 652 Street Light Utility$83,375.00$6,212.50$48,346.47
$3,463,885.00$569,591.92$2,124,156.53
10/15/20 3:18 PM
City of St. Joseph
Page 1
Council Month End Expenditure - Summary
Current Period: September 2020
2020September2020
DescriptionYTD Budget2020 Amt YTD Amt
General$3,716,130.00$200,140.97$2,480,663.33
Employee Retirement Reserve$0.00$0.00$23,864.35
COVID-19 FEMA Funding$0.00$1,692.77$49,162.83
CARES Funding$0.00$77,006.74$122,040.17
Fire Fund$349,065.00$1,760.35$127,781.39
Cable Access Fee$0.00$0.00$0.00
Economic Development$125,530.00$1,445.47$72,020.49
TIF 3-1 CMCU$795.00$0.00$9,324.82
TIF 4-1 Fortitude Senior Apts$0.00$0.00$26,447.54
TIF 2-1 Millstream$34,545.00$0.00$22,695.49
TIF 2-2 Meat Market$4,545.00$0.00$4,237.94
TIF 2-3 Bayou Blues/Alley Flat$795.00$0.00$7,589.00
State Collected Sales Tax$325,000.00$0.00$149,424.03
Park Dedication$34,400.00$504.00$4,263.50
Charitable Gambling$4,000.00$0.00$1,985.00
Lodging Tax$14,700.00$1,240.00$18,357.89
DEED CDAP Grant$12,500.00$0.00$0.00
Revolving Loan Fund$0.00$24,750.00$34,850.00
2016 CIP Bonds \[govt center\]$271,175.00$0.00$43,021.25
2017A CIP Bonds \[govt center\]$49,055.00$0.00$3,890.00
2016 Street Imp \[Field St\]$62,975.00$0.00$6,425.00
2017B Street Imp \[CBD Alleys\]$42,565.00$0.00$3,720.00
2018 Equipment Certificates$57,500.00$0.00$2,687.50
2019A Street Imp \[Overlays\]$0.00$0.00$55,927.08
2019A Street Imp \[Ind Park\]$0.00$0.00$79,018.35
2020A Equipment Certificates$0.00$0.00$0.00
2020B GO Imp \[20th Ave SE\]$0.00$0.00$0.00
2020B CIP Bonds \[PW Bldg\]$0.00$0.00$0.00
2010B Refunding \[Hill/Clover\]$138,435.00$0.00$1,653.75
2011A CO Refund \[Interior St\]$141,455.00$138,660.00$141,825.00
2009B GO CIP Bonds$0.00$0.00$0.00
2010B Street Imp \[16th Ave\]$65,465.00$0.00$5,170.00
2011A Pumper Truck Certificate$42,085.00$40,980.00$41,960.00
2011A GO CIP Bonds\[roof/gar\]$0.00$0.00$0.00
2013 Street Imp \[Overlays\]$51,355.00$0.00$3,115.00
2013 Equipment Certificates$0.00$0.00$0.00
2014 Street Imp \[ParkTerrace\]$164,960.00$0.00$22,417.50
2015 Street Imp\[Clinton/North\]$69,275.00$0.00$4,575.00
2015 Equipment Certificates$35,700.00$0.00$350.00
2015 Abatement \[Comm Center$152,760.00$0.00$18,817.50
Debt Service Relief$141,000.00$0.00$57,600.17
Community Center phase I$0.00$0.00$0.00
10/15/20 3:18 PM
City of St. Joseph
Page 2
Council Month End Expenditure - Summary
Current Period: September 2020
2020September2020
DescriptionYTD Budget2020 Amt YTD Amt
2016 Imp Field St$0.00$0.00$0.00
2017 CBD Alley Imp phase I$0.00$0.00$0.00
2018 Equipment Certificates$0.00$0.00$31,269.43
2019 Street Overlays$0.00$0.00$697,977.83
2019 Industrial Park Expansion$0.00$0.00$800,089.27
2020 Equipment Certificates$0.00$32,555.00$152,716.69
2020 20th Ave Watermain Loop$0.00$966.36$2,782.59
MN Streetscape Improvements$0.00$8,030.79$8,030.79
PW Building Expansion$0.00$164.56$164.56
Capital Outlay$155,700.00$5,125.00$72,130.67
WAC Fund$196,000.00$200,000.00$200,000.00
SAC Fund$140,000.00$140,000.00$140,000.00
Water Fund$1,658,805.00$49,255.82$386,915.18
Sewer Fund$1,953,285.00$96,633.09$599,047.59
Refuse Collection$339,405.00$23,512.48$233,463.96
Storm Water Utility$269,885.00$21,449.50$250,954.47
Street Light Utility$82,800.00$3,792.41$56,571.41
$10,903,645.00$1,069,665.31$7,278,995.31
10/15/20 3:18 PM
City of St. Joseph
Page 1
Council Month End Expenditure - General Fund
Current Period: September 2020
2020September2020
DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt
FUND 101 General
GeneralCouncil$67,540.00$9,453.72$43,868.00
GeneralLegislative Committees$5,615.00$0.00$0.00
GeneralOrdinance & Proceedings$2,200.00$0.00$403.54
GeneralMayor$13,100.00$744.09$6,203.51
GeneralElections$6,000.00$200.08$7,257.35
GeneralGeneral Adminstration$267,725.00$26,733.70$212,020.49
GeneralFinance$236,345.00$16,782.78$152,926.11
GeneralAudit Service$28,450.00$0.00$28,450.00
GeneralAssessing$28,000.00$0.00$27,640.73
GeneralCity Attorney$25,000.00$0.00$13,930.44
GeneralInformation Technology$17,570.00$828.00$18,590.31
GeneralPlanning and Zoning$255,455.00$5,141.02$152,271.21
GeneralGeneral Government$48,230.00$2,084.76$27,646.45
GeneralCity Offices$40,675.00$3,083.71$34,763.14
GeneralCable Access$6,895.00$0.00$915.04
GeneralCrime Control & Investigation$1,256,905.00$75,814.77$787,361.24
GeneralPolice Training$8,540.00$0.00$6,348.62
GeneralCommunication Service$9,470.00$685.21$4,989.07
GeneralAutomotive Services$39,725.00$3,700.17$30,015.58
GeneralBuilding Inspec. Admistration$97,750.00$7,500.00$62,080.77
GeneralEmergency Management$2,275.00$6.90$1,038.89
GeneralAnimal Control$1,325.00$0.00$291.59
GeneralStreet Maintanence$418,760.00$13,840.39$195,903.82
GeneralIce & Snow Removal$135,170.00$3,441.45$84,682.56
GeneralEngineering Fee$35,000.00$0.00$53,817.90
GeneralStreet Cleaning$15,225.00$94.64$10,633.57
GeneralSkate Park and Ice Rink$6,120.00$8.11$4,207.87
GeneralBall Park$3,600.00$0.00$681.56
GeneralMaintenance Shop$27,005.00$1,110.58$16,151.30
GeneralPark Areas$291,570.00$20,411.24$216,045.36
GeneralRecreation Department$36,965.00$872.36$9,692.84
GeneralCommunity Center$141,535.00$7,603.29$88,666.31
GeneralOther Financing Uses$0.00$0.00$71,935.00
GeneralFire Protection$140,390.00$0.00$109,233.16
FUND 101 General$3,716,130.00$200,140.97$2,480,663.33
FUND 102 Employee Retirement Reserve
Employee Retirement ReservGeneral Adminstration$0.00$0.00$23,864.35
Employee Retirement ReservCrime Control & Investigation$0.00$0.00$0.00
Employee Retirement ReservStreet Maintanence$0.00$0.00$0.00
Employee Retirement ReservPark Areas$0.00$0.00$0.00
FUND 102 Employee Retirement Reserve$0.00$0.00$23,864.35
10/15/20 3:18 PM
City of St. Joseph
Page 2
Council Month End Expenditure - General Fund
Current Period: September 2020
2020September2020
DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt
FUND 103 COVID-19 FEMA Funding
COVID-19 FEMA FundingElections$0.00$0.00$190.64
COVID-19 FEMA FundingEmergency Management$0.00$1,692.77$48,972.19
FUND 103 COVID-19 FEMA Funding$0.00$1,692.77$49,162.83
FUND 104 CARES Funding
CARES FundingGeneral Adminstration$0.00$1,287.87$8,508.49
CARES FundingGeneral Government$0.00$0.00$0.00
CARES FundingCrime Control & Investigation$0.00$213.21$38,026.02
CARES FundingFire Fighting$0.00$30,403.71$30,403.71
CARES FundingEmergency Management$0.00$0.00$0.00
CARES FundingStreet Maintanence$0.00$0.00$0.00
CARES FundingMaintenance Shop$0.00$0.00$0.00
CARES FundingPark Areas$0.00$0.00$0.00
CARES FundingCommunity Center$0.00$101.95$101.95
CARES FundingEconomic Development Authority$0.00$45,000.00$45,000.00
FUND 104 CARES Funding$0.00$77,006.74$122,040.17
FUND 108 Cable Access Fee
Cable Access FeeCable Access$0.00$0.00$0.00
Cable Access FeeOther Financing Uses$0.00$0.00$0.00
FUND 108 Cable Access Fee$0.00$0.00$0.00
FUND 150 Economic Development
Economic DevelopmentEconomic Development Authority$125,530.00$1,445.47$72,020.49
Economic DevelopmentOther Financing Uses$0.00$0.00$0.00
FUND 150 Economic Development$125,530.00$1,445.47$72,020.49
FUND 410 2020 20th Ave Watermain Loop
2020 20th Ave Watermain LoStreet Maintanence$0.00$966.36$2,782.59
FUND 410 2020 20th Ave Watermain Loop$0.00$966.36$2,782.59
FUND 411 MN Streetscape Improvements
MN Streetscape ImprovemenStreet Maintanence$0.00$8,030.79$8,030.79
FUND 411 MN Streetscape Improvements$0.00$8,030.79$8,030.79
FUND 412 PW Building Expansion
PW Building ExpansionMaintenance Shop$0.00$164.56$164.56
FUND 412 PW Building Expansion$0.00$164.56$164.56
FUND 490 Capital Outlay
Capital OutlayGeneral Adminstration$2,500.00$0.00$12,184.28
Capital OutlayCrime Control & Investigation$2,700.00$0.00$432.59
Capital OutlayCommunication Service$5,100.00$0.00$0.00
Capital OutlayAutomotive Services$7,210.00$3,125.00$3,125.00
Capital OutlayEmergency Management$2,000.00$0.00$0.00
Capital OutlayStreet Maintanence$2,250.00$0.00$0.00
10/15/20 3:18 PM
City of St. Joseph
Page 3
Council Month End Expenditure - General Fund
Current Period: September 2020
2020September2020
DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt
Capital OutlayIce & Snow Removal$18,500.00$0.00$9,233.00
Capital OutlayStreet Cleaning$0.00$0.00$14,500.00
Capital OutlayMaintenance Shop$64,500.00$2,000.00$7,619.48
Capital OutlayPark Areas$48,940.00$0.00$25,036.32
Capital OutlayCommunity Center$2,000.00$0.00$0.00
Capital OutlayOther Financing Uses$0.00$0.00$0.00
FUND 490 Capital Outlay$155,700.00$5,125.00$72,130.67
$3,997,360.00$294,572.66$2,830,859.78
10/15/20 3:19 PM
City of St. Joseph
Page 1
Council Month End Expense - Enterprise Funds
Current Period: September 2020
2020September2020
DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt
FUND 601 Water Fund
Water FundBond Payment (P & I)$685,970.00$0.00$46,930.00
Water FundOther Financing Uses$25,295.00$6,000.00$25,295.00
Water FundPower and Pumping$19,895.00$523.54$15,099.55
Water FundPurification-Plant 1$39,010.00$8,099.38$21,093.18
Water FundPurification-Plant 2$87,795.00$7,298.80$71,099.08
Water FundDistribution$10,000.00$0.00$5,297.00
Water FundWellhead Protection$3,000.00$0.00$0.00
Water FundStorage-Tower 1$19,530.00$527.32$4,972.90
Water FundWater Maintenance$289,775.00$26,282.87$177,315.41
Water FundAdministration and General$28,535.00$523.91$19,813.06
Water FundDepreciation Expense$450,000.00$0.00$0.00
FUND 601 Water Fund$1,658,805.00$49,255.82$386,915.18
FUND 602 Sewer Fund
Sewer FundBond Payment (P & I)$231,490.00$0.00-$20,956.75
Sewer FundOther Financing Uses$44,245.00$25,670.00$44,245.00
Sewer FundSanitary Sewer Maintenanc$266,525.00$8,952.30$106,159.62
Sewer FundLift Station-Baker Street$6,935.00$257.69$2,879.13
Sewer FundLift Station-Ridgewood/DBL$2,880.00$91.70$1,145.18
Sewer FundLift Station-Northland$4,505.00$78.05$710.84
Sewer FundLift Station-CR 121$15,105.00$118.62$17,978.79
Sewer FundLift Station-Main$850,890.00$60,916.91$426,510.78
Sewer FundAdministration and General$30,710.00$547.82$20,375.00
Sewer FundDepreciation Expense$500,000.00$0.00$0.00
FUND 602 Sewer Fund$1,953,285.00$96,633.09$599,047.59
FUND 603 Refuse Collection
Refuse CollectioWaste Collection$322,305.00$23,512.48$223,038.96
Refuse CollectioOther Financing Uses$10,425.00$0.00$10,425.00
Refuse CollectioDepreciation Expense$6,675.00$0.00$0.00
FUND 603 Refuse Collection$339,405.00$23,512.48$233,463.96
FUND 651 Storm Water Utility
Storm Water UtiOther Financing Uses$27,595.00$19,250.00$27,595.00
Storm Water UtiAdministration and General$15,350.00$2,109.24$22,455.78
Storm Water UtiStorm Water Maintenance$111,940.00$90.26$200,903.69
Storm Water UtiDepreciation Expense$115,000.00$0.00$0.00
FUND 651 Storm Water Utility$269,885.00$21,449.50$250,954.47
FUND 652 Street Light Utility
Street Light UtiliStreet Lighting$82,800.00$3,792.41$49,971.41
Street Light UtiliOther Financing Uses$0.00$0.00$6,600.00
FUND 652 Street Light Utility$82,800.00$3,792.41$56,571.41
10/15/20 3:19 PM
City of St. Joseph
Page 2
Council Month End Expense - Enterprise Funds
Current Period: September 2020
2020September2020
DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt
$4,304,180.00$194,643.30$1,526,952.61
0.95
9,191.061,500.003,304.688,604.002,837.584,190.002,000.008,604.002,728.41
(3,517.41)
12,242.5427,907.4129,144.7379,773.0115,476.8431,093.2839,684.3645,782.8314,912.6156,951.8261,197.1434,449.00
146,950.87262,006.00118,000.00112,422.79671,262.33208,869.91211,598.32
1,109,584.53
750.00750.00250.00500.00
6,000.001,000.001,000.001,750.002,700.005,100.007,210.002,000.001,000.001,000.004,500.002,000.001,000.00
11,250.0017,010.0039,500.0018,500.0060,000.0012,540.0035,400.0044,100.0044,600.00
175,690.00 248,550.00
9/30
93.50
432.59670.17
7,257.357,000.003,297.465,148.263,220.003,125.003,557.599,233.002,000.005,619.48
25,923.0723,402.5014,500.0023,180.9678,029.4424,784.0025,454.17
132,964.27
9/30through
202020202020Balance
250.00
5,122.704,000.004,366.349,489.04
(4,250.00)(3,150.00)(2,450.00)
17,600.0072,119.0010,000.0072,119.00 81,608.04
9
(12,000.00)(10,000.00)
Summary
s
201
0
Plan
16,
202
30,
500.00
5,325.716,000.001,774.682,450.957,604.001,837.583,940.007,604.002,898.58
(7,883.75)
11,242.5433,704.8734,292.9984,957.0416,359.4337,993.2825,209.3638,572.8312,912.6114,500.0047,684.8260,000.0072,316.6212,002.50
133,498.46173,789.50100,203.75501,482.77189,553.91192,452.49 912,390.76
Expenditure
Availablethrough
December
Equipment
September
Capital
of
Capital
adopted
As
2020
Fund
Final
Total EDA CIP
Total Police CEP
General
Total Public Works CEP
Total Administration CEP
CodeEquipmentBalanceGrant
150-46500-582Computer Software250/150-46500-588EDA Programs Total General Capital Improvements
ProjectBudgetReserveTransferred/SpentBudgetRemaining
DepartmentAccount
SoftwareProjects
Election101-41410-xxxElection EquipmentPlanning101-41941-300Comp Plan UpdateParks101-45202-300Master Park PlanningFinance101-41530-300GASB UpdatesAdministration490-41430-570Administration
EquipmentAdministration490-41430-581Computer ReplacementAdministration490-41430-582Computer SoftwareCable Access108-41950-580Cable EquipmentPolice - General490-42120-580Police EquipmentPolice-Commun
ications490-42151-580Communication EquipmentPolice - Automotive490-42152-550Police SquadsPolice - Automotive490-42152-580Vehicle/EquipmentPolice - Automotive490-42152-581Squad LaptopsEmergency
Services490-42500-580Emergency ServicesStreets101-43120-530Street ImprovementsStreets490-43120-550Street Motor VehiclesStreets490-43120-580Street EquipmentStreets490-43120-582Street
SoftwareStreet Sweeping490-43220-580Street Sweeping EquipmentSnow Removal490-43125-580Snow Removal EquipmentMaintenance490-45201-520Maintenance Cold StorageMaintenance490-45201-580Maintenance
Shop EquipmentCommunity Center490-45205-580Community Center EquipmentParks490-45202-530Parks ImprovementsParks490-45202-580Parks EquipmentParks490-45202-550Parks Motor Vehicles
EDAEDA
4,100.27 4,100.27 4,553.956,500.003,527.57 3,527.57 3,000.002,000.002,000.00 7,000.00
40,706.73 40,706.73 33,812.40 33,812.40 97,250.0075,500.0026,501.0015,188.1370,358.2512,104.91 82,463.16
109,759.58114,323.77 449,576.43621,186.56
64.98 64.98
550.00 550.00614.98
u
20,000.00 20,000.00 20,000.00 10,000.00
(10,000.00)(30,000.00)(30,000.00)
ment + trade in val
y
200.00 200.00
1,300.00 1,300.00 6,000.00 6,000.00 2,750.00 2,750.00 1,300.001,500.003,500.002,500.002,500.003,000.001,500.001,000.001,000.00 3,500.00
BudgetAdjustmentsSpentReserve
17,500.0015,000.0010,000.00 53,800.00 10,000.00 13,000.0080,550.00
er with new tan
g
h
cas
y
2,800.273,327.573,500.00
last lon
14,771.71 14,771.71 31,062.40 31,062.40 14,000.00
y
AvailableGrants/9/30Available385,776.43100,013.16541,251.54
12/31/20199/30
2
2021 - 10% down pa
-
- ma
203
8
-
#287,250.00
2022 - pa
-
#374,000.00
#423,001.00
Lot1,000.00
202
Van72,259.58-
Radios90,908.25
Truck99,323.77
Repairs1,500.00
Rig
Truck
Wheeler3,253.95
MHz
Painting1,000.00
Computers2,800.27
Tanker
Air Packs
6
Parking
RescueGrass
3
Replacement12,688.13Replacement9,104.91Replacement3,327.57
Turnout Gear Pumper
Ladder800
Building
Extrication Equip
Rescue VanPumper TruckLadder Truck #2Tanker #4
201220242012202220122032200120211997202219992028201320192007201720112017-202220082017-202420122022201220322001202119992028
annualannual
on goingon goingon goingon goingon goingon goingon goingon going
2010-20112017-20181996-20052019-2026
PurchasedReplaceReserve
Building
Building
than
than
other
other
ReserveReserve
Hardware/Software
EquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipment
2020 Hardware/Software
EquipmentEquipmentEquipmentEquipment
Reserve
Improvements
Equipment
Payable
Computer
Equipment
for
Equipment
Department
Building
OtherEquipmentEquipment
&
Plan
Fire
Services
BuildingEquipmentBuildingEquipmentBuildingImprovements
&&&
AdministrationFightingFightingFightingCommunicationsStation
CǒƓķ
ServicesOther
Joseph
Equipment
FireFireFireFireFireMedicalFire
CźƩĻ
AdministrationComputerFightingOtherFightingFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterComm
unicationOtherCommunicationOtherStationStationStationFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighter
St.Adopted December 16, 2019
Proposed Debts
TotalTotalTotalTotalTotalTotalTotal
Capital
580Fire584Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire580Fire580Fire580Medical530Fire530Fire530Fire585Fire585Fire585Fire585Fire
9ƨǒźƦƒĻƓƷ
581/582Fire
CodeDepartmentObjectYearYearDescriptionFunds202020202020Funds
42220422204222042220422204222042220422204222042250422504227042280422804228042220422204222042220
42220
/ğƦźƷğƌ
42210
Account
105105105105105105105105105105105105105105105105105105105105
105
ƚƷğƌ Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
CIP #
FD-1401FD-1402FD-1404FD-1403FD-1405FD-1406FD-1407FD-1408FD-1409FD-1417FD-1410FD-1411FD-1412FD-1413FD-1414FD-1415FD-1416FD-1405FD-1406FD-1407FD-1409
e
7,400.003,430.006,208.757,500.002,500.007,250.003,430.002,500.008,500.007,134.001,539.00
40,000.0010,000.0010,000.0019,498.5430,000.0013,371.2712,321.3110,103.0568,645.5310,000.0037,904.9411,665.0068,800.0014,000.0016,100.00
169,479.87260,321.52
9/302020
(700.00)
of
(2,140.00)(1,148.66)
as
(19,405.69)(16,861.00)
(21,545.69)(18,709.66)
####
/
############################
500.00500.00500.00
3,900.001,465.005,000.005,000.002,500.007,500.005,000.005,000.003,900.001,465.009,000.006,900.002,300.002,300.002,200.00
10,000.0010,000.0015,000.0010,000.0010,000.00
55,865.0064,065.00
##
3,500.001,965.001,208.755,000.005,000.002,000.007,250.006,203.051,965.001,665.002,000.008,000.004,834.00
################
40,000.0011,998.5420,000.0010,511.2726,727.0054,794.1929,604.9414,000.00
12/31/2019Grants
2020
goinggoinggoinggoing
2020/20212025/20282030/20312020/20212025/20282030/2031
goingongoingongoingongoingon
new2022new2020new2020new2022
200220202019202920062021201320232020202120152025201420221995est.2002202020152025201620212019203920192039
20182018
onononon
2008/20092023
2005/20062005/2006
2008/20132008/2013
Plan
Study
LS
LS
LS13,800.00
Response
LS16,200.00
St
s
LS61,900.00
Model
e
FoamingPlan
Work
RidgewoodBakerNorthlandCR121
Main
StudyStudy
Plan
System
RateSewerRate
Replacement
Public
Planr
Maintenanc
pumpspumpspumpspumps
2019
ExpansionExpansion
BathroomsBathrooms
Roof
Protection
Plan 16,
RepairsRepairs
SupplyDistributionTower
LiningTelevising/RootSample
Replacement
(1/4)(1/4)
12
#4/5
TankTank
Assessment/Emergency
BuildingBuilding
Expenditures
TruckFuelKlinefelterPWWaterWaterWellheadRiskComprehensiveWaterWellWTPWTPTruckFuelSewerPWKlinefelterSewerComprehensiveComprehensiveSewerPumpSubmersibleSubmersibleSubmersibleSubmersible
December
Equipment
Capital
18041401140818051803140214031403140314031403
15031503
1804180518051805200118031712140214031403
1403141114031411
2020
WTWTWTWTWTWTWTWTWTWT
Capital
PWPWPWPW
ENGWWWWENGWWWWWWWWWWWWWWWWWW
Adopted
000000330000000000000000000
555852523030303030532258585558535252303030585853535353
CodeNumberEquipmentYearYearBalance202020202020Balance
494404944049440494404944049440494344944049490494354941049420494214945049450494504945049450494504945049490494804948049471494704947249473
Enterprise
601601601601601601601601601601601601602602602602602602602602602602602602602602
601
ProjectProjectPurchaseReplaceReserveBudgetTransfersSpentAvailabl
DepartmentAccount WaterSewer
e
977.40
8,902.246,679.022,627.50
15,000.0010,618.2931,407.25
34,186.1610,618.2931,407.25
##
9/302020
(574.33)
of(574.33)
(2,591.03)
################
as
(14,592.75)
(14,592.75)
/
250.00
3,000.002,000.001,500.002,500.00
2,500.00
10,000.0014,000.00
16,750.0014,000.00
##
727.40
6,902.247,770.058,692.62
8,692.62
################
12,000.0032,000.00
32,000.00
12/31/2019Grants
goinggoing
goingongoingon
new2022
201420242018202119972020
onon
2002/20142023/2029
s
Compliance
Work
Schedule
(1/4)
Public
r
Development
SWPPP/Permit
2019
Plan
Loader
16,
MS4
WaterSweepeLighting
Mapping
End
Maintenance
Expenditures
UpdatePondAerialStormStreetFrontStreet
December
Improvement
Capital
14071425
17121805140414051410
SL
2020SSSSSSSS
PWPW
Adopted
3300000
Capital
30303053585853
CodeNumberEquipmentYearYearBalance202020202020Balance
49900499004990049900499004323043160
Enterprise
651651651651603652
651
Lighting
ProjectProjectbegincompleteReserveBudgetTransfersSpentAvailabl
DepartmentAccount StormwaterRefuseSt.
City of St. Joseph Park Board
2020 Capital Improvement Budget Summary
Council adopted December 16, 2019
General Funds Balance
Park Dedication Cash September 30, 2020197,175$
(Unaudited, cash balance)
Adjustments
Starting Balance196,909$
2020 General Levy-remaining8,784$
Other Revenues-remaining(31,018)$
Potential Projects:PotentialProposed
Millstream Cottages-phase 223,400$
Foxmore Hollow Apts16,575$
Industrial Park \[2019+\]8,580$
Sunset Ridge-phase 2 - 4 lots2,000$
Ending Balance for 2020199,830$
Projects - Budget 201920202021202220232024Total 20-24
PTR-01 (Millstream)-$ -$ 108,000$ 68,000$ 593,000$ -$ 769,000$
PTR-02 (Northland)-$ -$ -$ 180,000$ -$ -$ 180,000$
PTR-03 (Klinefelter)-$ -$ -$ 300,000$ -$ -$ 300,000$
PTR-04 (Wobegon)-$ -$ -$ -$ -$ -$ -$
PTR-05 (Memorial)600$ 99,000$ 150,000$ -$ -$ -$ 249,000$
PTR-06 (Centennial)-$ -$ -$ -$ -$ -$ -$
PTR-07 (Monument)250$ 250$ 250$ 250$ 250$ 250$ 1,250$
PTR-08 (Hollow)-$ -$ -$ -$ -$ -$ -$
PTR-09 (Cloverdale)-$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park)296,610$ 20,000$ 600,000$ 580,000.00$ -$ 520,000$ 1,720,000$
PTR-12 (Trails)10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 50,000$
PTR-13 (Trees)2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 10,000$
PTR-14 (Dog Park)-$ -$ 10,000$ -$ 10,000$ -$ 20,000$
PTR-15 (Skate Park)-$ -$ 125,000$ -$ -$ -$ 125,000$
PTR-16 (Comm. Center)-$ -$ 15,000,000$ -$ -$ -$ 15,000,000$
Total309,460$ 131,250$ 1,005,250$ 1,140,250$ 615,250$ 532,250$ 3,424,250$
Projects - ActualSpent 20192020Other 20 Expenses Budget:2020 YTD
PTR-01 (Millstream)24,005$ -$ parking light poles, sound attenuation Real Estate Taxes-$ -$
PTR-02 (Northland)-$ -$ A-1 Toilets2,150$ 2,136$
PTR-03 (Klinefelter)-$ -$
2020 YTD
PTR-04 (Wobegon)-$ -$ 2020 Revenue Budget:
PTR-05 (Memorial)-$ -$ Interest2,000$ 3,302$
PTR-06 (Centennial)-$ -$ Round Up150$ 94$
PTR-07 (Monument)-$ -$ GF Levy20,000$ 11,216$
PTR-08 (Hollow)-$ -$ Transfer-$ 6,600$
PTR-09 (Cloverdale)-$ -$ Donations500$ 30,272$
PTR-10 (East Park)20,385$ 2,128$ design, phase 1, plantings Park Dedic.4,500$ 46,800$
PTR-11 (West Park)-$ -$
PTR-12 (Trails)-$ -$ 20 Dog Park Donation Budget:2016-2020
PTR-13 (Trees)-$ -$ pavers/treats1,149$
PTR-14 (Dog Park)-$ -$ cash-$ 5,850$
Total44,390$ 2,128$ thru 9/30/20
41,279.00 Millstream/Memorial parking lot improvements - Fund 390
St. Joseph Lion's approved donation of $5,800 for sound attenuation, driveway expansion and parking lot lights less than budgeted in fund 652,101.
Council Agenda Item 4d
______
MEETING DATE: October 19, 2020
AGENDA ITEM: Donations and Contributions
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council. By accepting the donations, the city is accepting the intent of the donations.
The in-kind donations are estimates.
Total Dog Park cash donations received through 9/30/20 = $5,850 + $1,149 for pavers and refreshments.
Total Jacob Wetterling Rec Center donations received through 9/30/20 = $3,040.91.
BUDGET/FISCAL IMPACT: $362.35
ATTACHMENTS: Request for Council Action: Donations
Resolution 2020-050 Accepting Donations
REQUESTED COUNCIL ACTION: Consider approval Resolution 2020-050 Accepting Donations.
RESOLUTION 2020-050
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Disc Golf $126.35
Anonymous Cash RV Dump $161.00
Anonymous Cash Archery Range $75.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 19th day of October , 2020.
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
Council Agenda Item 4e
MEETING DATE: October 19, 2020
AGENDA ITEM: Interim Use Permit- 29 Ash St. W
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Planning Commission (5-0)
and staff recommend approval of Interim Use Permits for non-owner-occupied residential rentals.
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION:Brandon Sand, owneris requesting approval of an interim use permit
to allow for a new non-owner-occupied residential rental in the existing single-family home at the property
addressed 29 Ash St. W. The property is located in a B-1 Central Business District.
The property is an identified commercial redevelopment area. An existing single-family dwelling unit in
the B-1 District is allowed as an interim use for a maximum term of five years but may be less as
approved by the City Council after a review and recommendation by the Planning Commission. The
maximum density for the rental unit under the interim use permit shall be limited to the density which is
allowed in the R-1, Single Family Residential District.
ATTACHMENTS: Location Map
Resolution 2020-051
REQUESTED COUNCIL ACTION: Motion 1: Move to Approve Resolution 2020-051Adopting
Findings of Fact recommending the City Council issue an Interim Permit for five years to allow for a non-
owner single family residential rental at 29 Ash St. W.
Interim Use Permit, Rental, 29 Ash St. W
Legend
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RESOLUTION 2020-051
A RESOLUTION ADOPTING FINDINGS OF FACT AND APPROVING AN INTERIM USE
PERMIT FOR THE PURPOSES OF A NON-OWNER-OCCUPIED RESIDENTIAL RENTAL
WHEREAS, Brandon Sand, S & S Properties of St. Joseph LLC, hereinafter referred to as
“Applicant,” has properly applied for an interim use permit for a non-owner-occupied residential rental on
the property generally described as 29 Ash St. W. St. Joseph, MN (“Subject Property”); and
WHEREAS, the St. Joseph Planning Commission held a public hearing on the interim use permit on
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October 12, 2020, at which time all persons wishing to be heard regarding the matter were given an
opportunity to be heard; and
WHEREAS, the St. Joseph Planning Commission recommended approval of the interim use permit
on October 12, 2020; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ST. JOSEPH, MINNESOTA, hereby adopts the following Findings of Fact:
1. That the Subject Property is zoned B-1, Central Business District and a non-owner-occupied
single-family residential rental is a permitted interim use.
2. That the interim use will not be detrimental to or endanger public health, safety, morals, comfort,
or general welfare of the neighborhood and will be harmonious to the to the objectives of the
Comprehensive Plan of the City.
3. That the residential rental will be located within the existing single family detached dwelling on
the Subject Property and is designed and constructed and will be operated and maintained so as to
be harmonious and appropriate in appearance with character of the area and will not be hazardous
or disturbing to existing or future neighboring uses.
4. That adequate utilities and services, including utilities, streets, drainage and other necessary
facilities have been provided and will not create excessive additional costs for services and/or be
detrimental to the economic welfare of the community.
5. That the interim use will not involve activities, processes, materials, equipment and conditions of
operation that will be detrimental to any persons, property, or general welfare because of
excessive production of traffic, noise, smoke, fumes, glare or odors.
6. That the existing access from Ash St. West provides access to the Subject Property which will not
create traffic congestion or interfere with traffic or surrounding public thoroughfares.
7. That the existing driveway will provide sufficient off-street parking and loading space to serve
the proposed use.
8. That the interim use will not result in the loss or damage of natural, scenic or historic feature and
the soil conditions are adequate to accommodate the use.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST.
JOSEPH, MINNESOTA, as follows:
Page 1 of 2
29 Ash St. W Interim Use Permit
1. Based on the aforementioned Findings of Fact, the St. Joseph Planning Commission recommends
the St. Joseph City Council issue an interim use permit (“Permit”) to allow a non-owner-occupied
single-family residential rental on the Subject Property.
2. The property owner shall obtain a rental license prior to renting and annually thereafter. Typical
rental permit and inspection fees will apply and be the responsibility of the property owner.
3. The property owner will manage the Subject Property in compliance with the St. Joseph Code of
Ordinances.
4. The residential rental on the Subject Property shall be limited to a family as defined within the St.
Joseph Code of Ordinances.
5. The dwelling shall be maintained as a single-family dwelling defined as a dwelling occupied by
one family and so designed and arranged as to provide cooking and kitchen accommodations and
sanitary facilities for one family only.
6. The property owner is responsible for meeting all Federal, State, Local, and City requirements
and obtaining any and all permits and licenses.
7. Revocation: The City Council shall revoke the interim use permit when it determines that the
terms and conditions of the permit as issued are no longer being complied with.
8. Expiration: The Permit shall expire within five years on October 19, 2025. If within one (1) year
after issuance of granting an interim use permit, the use permitted has not started, then the permit
is null and void, unless the City Council has approved a petition for an extension. The interim use
permit shall expire if the authorized use ceases for any reason for more than one (1) year.
9. The City Administrator and/or his/her designee shall have the right to inspect the premises for
compliance and safety purposes annually or at any time upon reasonable request.
th
Whereupon said resolution was declared duly passed and adopted by the St. City Council this 19 day of
October, 2020.
CITY OF ST. JOSEPH
By
Rick Schultz, Mayor
By
Therese Haffner, City Administrator
Page 2 of 2
29 Ash St. W Interim Use Permit
Council Agenda Item 4f
ΗΗΗΗΗΗ
MEETING DATE: October 19, 2020
AGENDA ITEM: Transfers
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION:
The attached operating transfers are to pay off the 2011A bonds we called early.
BUDGET/FISCAL IMPACT: $185,000 between funds
ATTACHMENTS: Request for Council Action Transfers
REQUESTED COUNCIL ACTION: Authorize the 2020 transfers as presented.
City of St. Joseph, Minnesota
Transfers
Requested October 19, 2020 for Financial Year 2020
FundDescriptionAmount InAmount Ou
tPurpose
Operating:
390Debt Service Relief140,000.00 Transfer to early call the 2011A bonds
3382011A GO CO Refund Improve Bonds140,000.00
105Fire Dept Funds45,000.00
3462011A Equip Certificates45,000.00
185,000.00185,000.00
Council Agenda Item 4g
MEETING DATE: October 19, 2020
AGENDA ITEM: Utility Lead Worker Hire
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Authorized staff to hire for the Utility Lead Worker
Position and approved the job description of such.
BACKGROUND INFORMATION: Staff posted the position and interviewed one candidate
for the position. Staff recommends the promotion of Mike Sworski to the Utility Lead Worker
position.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Approve the promotion of Mike Sworski to Utility Lead
Worker starting at Grade 10, Step 6.
Council Agenda Item 4h
MEETING DATE: October 19, 2020
AGENDA ITEM: Seasonal Job Hires
SUBMITTED BY: Administration/Public Works
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: As winter approaches, staff will again be hiring seasonals
in public works to assist with snow plowing and seasonal warming house attendants pending
Council approval.
BUDGET/FISCAL IMPACT: Positions have been budgeted for
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Authorize staff to hire 2 Public Works Winter seasonals
and
Council Agenda Item 4j
MEETING DATE: October 19, 2020
AGENDA ITEM: Community Development Director Hire
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The Council conducted interviews for the Community
th
Development Director position on October 13.
BACKGROUND INFORMATION: Previous Community Development Director Therese
Haffner accepted the position of City Administrator. Council authorized the filling of that
position immediately. The position as advertised for and interviews were held by the City
Council. The Council chose Nathan Keller as the top candidate. Staff contacted Mr. Keller and
he has accepted the position.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Appoint Nathan Keller as Community Development
Director starting at Grade 13, Step 6.
CouncilAgenda Item
MEETING DATE: October 19, 2020
AGENDA ITEM: Community Center Vendor Event – Carl Berg
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The Council has approved three prior events organized by
Mr. Berg. The events were held outside near the community center.
BACKGROUND INFORMATION: Resident Carl Berg is requesting approval for a vendor
st
event to be held on November 21 at the St. Joseph Community Center. The event would
encompass both gym spaces with 37 vendor booths. Included in the packet is a site plan showing
where the booths will be set up as well as traffic flow through the space.
Vendors will park in the back (east) lot after they have unloaded and customers will park on the
road and also in the back lot for overflow parking. Mr. Berg has also included a COVID-19 Plan.
Mr. Berg is aware of the rental fee of $300/day and damage deposit of $200.00.
Currently the City has open gym every day of the week and its scheduled from 9AM – Noon on
Saturdays. The event is proposed to run from 9AM – 3PM.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Site Plan
COVID-19 Plan
REQUESTED COUNCIL ACTION: Approve or deny the event for November 21, 2020. If
approved the Council will also have to approve the closure of open gym from 9AM – Noon on
st
.
the 21
Council Agenda Item 6a
ΗΗΗΗΗΗ
MEETING DATE: October 19, 2020
AGENDA ITEM: 2020B and 2020C Bond Issues
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council adopted capital improvement plan and entered into a
purchase agreement for the PW building. Council approved the refinancing of the 2013A and advanced
th
refinancing of the 2014A bonds. Council accepted bids for the 20 Ave SE watermain project. Council
approved AEM for bond pricing equipment and S&P Global for bond rating.
BACKGROUND INFORMATION: Northland Securities was hired for the 2020B and 2020C bonds.
Taft (formally Briggs and Morgan) are representing the City as bond counsel. The bond sale went to
market in the morning on 10/19. The excellent bond rating of AA- Stable from S&P Global put the City
in a good position for the sale. A reoffering premium was built into the sale to be the most attractive in
the market.
th
There are two resolutions to consider for the bond sale. The 2020B resolution includes financing the 20
Ave Watermain and the Public Works facility. The 2020B bonds also include a current refunding of the
2013A bonds (sewer force main and street overlay improvements) for an interest savings.
The second resolution is the 2020C bonds to issue an advanced refunding of the 2014A bonds that
funding the Park Terrace improvements and the water tower refurbishment. The refunding also provides
interest savings over the remaining life of the bonds.
The first attached document is a summary from S&P Global on the bond rating. This is good reading and
downgrades in the bond rating. Because St. Joseph has strong financial policies and reserves, S&P
Global felt the City will be able to weather possible economic downturns.
Both resolutions will be finalized on Monday after the bonds are sold on the market.
BUDGET/FISCAL IMPACT: $4,475,000 Bond Issues
ATTACHMENTS: Request for Council Action 2020B and 2020C Bond Issues
Standards and Poors Global Bond Rating Summary
Resolution 2020-055 Issuance and Sale GO Bonds, Series 2020B
Resolution 2020-056 Issuance and Sale Taxable GO Bonds, Series 2020C
REQUESTED COUNCIL ACTION: Consider adoption of Resolution 2020-055 and 2020-056
providing for the issuance of the GO Bonds, series 2020B and Taxable GO Bonds, series 2020C.
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EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF ST. JOSEPH, MINNESOTA
HELD: OCTOBER 19, 2020
Pursuant to due call, a regular or special meeting of the City Council of the City of St.
Joseph, Stearns County, Minnesota, was duly held at the City Hall on October 19, 2020, at 6:00
P.M, for the purpose, in part, of providing for the issuance and sale of $2,675,000 General
Obligation Bonds, Series 2020B.
The following members were present:
and the following were absent:
Member _______________ introduced the following resolution and moved its adoption:
RESOLUTION NO. 2020-055
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF
$2,675,000 GENERAL OBLIGATION BONDS, SERIES 2020B, PLEDGING
FOR THE SECURITY THEREOF SPECIAL ASSESSMENTS, NET
REVENUES AND LEVYING A TAX FOR THE PAYMENT THEREOF
A. WHEREAS, the City Council of the City of St. Joseph, Minnesota (the "City")
has heretofore determined and declared that it is necessary and expedient to issue $2,675,000
General Obligation Bonds, Series 2020B (the "Bonds" or individually, a "Bond"), pursuant to
Minnesota Statutes, Chapters 475; and
1. Section 429 to finance various public improvement projects within the City (the
"Improvements"); and
2. Section 475.521 to finance the acquisition and betterment of a new public works
facility (the "Capital Improvements"); and
3. Section 475.67 to current refund the City's General Obligation Bonds, Series
2013A, in the original principal amount of $2,545,000, dated September 1, 2013, (the "Prior
Bonds");
B. WHEREAS, the Improvements and all their components have been ordered prior
to the date hereof, after a hearing thereon for which notice was given describing the
Improvements or all their components by general nature, estimated cost, and area to be assessed;
and
C. WHEREAS, on September 8, 2020, the City Council held a public hearing on the
proposed issuance of general obligation capital improvement plan bonds and, pursuant to
resolution approved and adopted the Five-Year Capital Improvement Plan (the "Plan"), and
approved the issuance of general obligation capital improvement plan bonds to finance the
12892759v1
acquisition and betterment of the Capital Improvements all pursuant to the Plan and in
accordance with the provisions of Minnesota Statutes, Section 475.521; and
D. WHEREAS, no petition signed by voters equal to five percent of the votes cast in
the City in the last general election requesting a vote on the issuance of the general obligation
capital improvement plan bonds has been filed with the City Clerk within 30 days after the
public hearing on the Plan and on the issuance of the general obligation capital improvement
plan bonds; and
E. WHEREAS, the City has previously issued its (i) General Obligation Capital
Improvement Plan Bonds, Series 2016A, in the original principal amount of $4,275,000, dated
July 1, 2016; and (ii) General Obligation Capital Improvement Plan Bonds, Series 2017A, in the
original principal amount of $337,000, dated August 30, 2017, pursuant to Minnesota Statutes,
Section 475.521 (together, the "Outstanding CIP Bonds"); and
F. WHEREAS, $1,265,000 aggregate principal amount of the Prior Bonds which
matures on and after December 1, 2021(the "Refunded Bonds"), is callable on December 1, 2020
(the "Call Date"), at a price of par plus accrued interest, as provided in Resolution No. 2013-035
adopted by the City Council on August 15, 2013, authorizing the issuance of the Prior Bonds (the
"Prior Resolution"), and of which $405,000 original principal amount of the Prior Bonds is the
"Improvement Portion" and of which $1,875,000 original principal amount of the Prior Bonds is
the "System Portion" are outstanding; and
G. WHEREAS, the refunding of the Refunded Bonds on the Call Date is consistent
with covenants made with the holders thereof, and is necessary and desirable for the reduction of
debt service cost to the City; and
H. WHEREAS, the City owns and operates municipal sewer system (the "Sewer
System") and a municipal water system (the "Water System" and together with the Sewer
System, the "System") as separate revenue producing public utilities; and
I. WHEREAS, the net revenues of the Sewer System are pledged to the payment of
the City's outstanding (i) General Obligation Sewer Revenue Bonds, Series 2013B, in the
original principal amount of $650,000, dated November 1, 2013; and (ii) General Obligation
Sewer Revenue Bonds, Series 2016, in the original principal amount of $4,062,885, dated July 1,
2016 (together, the "Outstanding Sewer Bonds"); and
J. WHEREAS, the net revenues of the System are pledged to the payment of the
City's outstanding (i) the "System Portion" of the General Obligation Bonds, Series 2014A, in
the original principal amount of $660,000, dated June 15, 2014 (the "Outstanding System
Bonds"); and
K. WHEREAS, the Cityhas retained ___________________, in _____________,
_______________, as its independent municipal advisor for the sale of the Bonds and was
therefore authorized to sell the Bonds by private negotiation in accordance with Minnesota
Statutes, Section 475.60, Subdivision 2(9); and
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12892759v1
L. WHEREAS, it is in the best interests of the City that the Bonds be issued in book-
entry form as hereinafter provided; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Walnut Grove,
Minnesota, as follows:
1. Acceptance of Proposal. The offer of Northland Securities, Inc. (the "Purchaser"),
to purchase the Bonds of the City (or individually, a "Bond"), in accordance with the terms and
at the rates of interest hereinafter set forth, and to pay therefor the sum of $______________,
plus interest accrued to settlement, is hereby accepted.
2. Bond Terms.
(a) Original Issue Date; Denominations; Maturities. The Bonds shall be dated
November 12, 2020, as the date of original issue, be issued forthwith on or after such date in
fully registered form, be numbered from R-1 upward in the denomination of $5,000 each or in
any integral multiple thereof of a single maturity (the "Authorized Denominations") and mature
on December 15 in the years and amounts as follows:
Year Amount Year Amount
2021 2029
2022 2030
2023 2031
2024 2032
2025 2033
2026 2034
2027 2035
2028
As may be requested by the Purchaser, one or more term Bonds may be issued having
mandatory sinking fund redemption and final maturity amounts conforming to the foregoing
principal repayment schedule, and corresponding additions may be made to the provisions of the
applicable Bond(s).
The maximum principal and interest to become due in any year on the Outstanding CIP
Bonds and the Bonds issued under Minnesota Statutes, Section 475.521 is less than 0.16 percent
of the estimated market value of property in the City.
(b) Allocation. The aggregate principal amount of $_____________ maturing in
each of the years and amounts hereinafter set forth are issued to finance the Improvements (the
"Improvement Portion"); the aggregate principal amount of $___________ maturing in each of
the years and amounts hereinafter set forth are issued to finance the Capital Improvements (the
"Capital Improvement Portion"); the aggregate principal amount of $___________ maturing in
each of the years and amounts hereinafter set forth are issued to finance the refunding of the
Improvement Portion of the Refunded Bonds (the "2013A Bonds Improvement Refunding
Portion"); and the aggregate principal amount of $___________ maturing in each of the years
and amounts hereinafter set forth are issued to finance the refunding of the System Portion of the
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12892759v1
Refunded Bonds (the "2013A Bonds System Refunding Portion" and together with the 2013A
Bonds Improvement Refunding Portion, the "Refunding Portion"); and :
Capital 2013A Bonds 2013A Bonds
ImprovementImprovement Improvement System Refunding
YearPortionPortion Refunding Portion Portion Total
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service
(and hence allocated to the payment of Bonds treated as relating to a particular portion of debt
service) as provided in this paragraph. If the source of prepayment moneys is the general fund of
the City, or other generally available source, including the levy of taxes, the prepayment may be
allocated to any portion of debt service in such amounts as the City shall determine. If the
source of the prepayment is special assessments pledged to and taxes levied for the Improvement
Portion of the Bonds, the prepayment shall be allocated to the Improvement Portion of debt
service. If the source of the prepayment is special assessments pledged to and taxes levied for
the 2013A Bonds Improvement Refunding Portion of the Bonds, the prepayment shall be
allocated to the Refunding Improvement Portion of debt service. If the source of the prepayment
is revenues of the Sewer System pledged to the 2013A Bonds Revenue Refunding Portion of the
Bonds, the prepayment shall be allocated to the Refunding Revenue Portion of debt service.
(c) Book Entry Only System. The Depository Trust Company, a limited purpose
trust company organized under the laws of the State of New York or any of its successors or its
successors to its functions hereunder (the "Depository") will act as securities depository for the
Bonds, and to this end:
(i) The Bonds shall be initially issued and, so long as they remain in book entry form
only (the "Book Entry Only Period"), shall at all times be in the form of a separate
single fully registered Bond for each maturity of the Bonds; and for purposes of
complying with this requirement under paragraphs 5 and 10 Authorized
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12892759v1
Denominations for any Bond shall be deemed to be limited during the Book Entry
Only Period to the outstanding principal amount of that Bond.
(ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Bond Registrar (as hereinafter defined) in the name of
CEDE & CO, as the nominee (it or any nominee of the existing or a successor
Depository, the "Nominee").
(iii)With respect to the Bonds neither the City nor the Bond Registrar shall have any
responsibility or obligation to any broker, dealer, bank, or any other financial
institution for which the Depository holds Bonds as securities depository (the
"Participant") or the person for which a Participant holds an interest in the Bonds
shown on the books and records of the Participant (the "Beneficial Owner").
Without limiting the immediately preceding sentence, neither the City, nor the
Bond Registrar, shall have any such responsibility or obligation with respect to
(A) the accuracy of the records of the Depository, the Nominee or any Participant
with respect to any ownership interest in the Bonds, or (B) the delivery to any
Participant, any Owner or any other person, other than the Depository, of any
notice with respect to the Bonds, including any notice of redemption, or (C) the
payment to any Participant, any Beneficial Owner or any other person, other than
the Depository, of any amount with respect to the principal of or premium, if any,
or interest on the Bonds, or (D) the consent given or other action taken by the
Depository as the Registered Holder of any Bonds (the "Holder"). For purposes
of securing the vote or consent of any Holder under this Resolution, the City may,
however, rely upon an omnibus proxy under which the Depository assigns its
consenting or voting rights to certain Participants to whose accounts the Bonds
are credited on the record date identified in a listing attached to the omnibus
proxy.
(iv) The City and the Bond Registrar may treat as and deem the Depository to be the
absolute owner of the Bonds for the purpose of payment of the principal of and
premium, if any, and interest on the Bonds, for the purpose of giving notices of
redemption and other matters with respect to the Bonds, for the purpose of
obtaining any consent or other action to be taken by Holders for the purpose of
registering transfers with respect to such Bonds, and for all purpose whatsoever.
The Bond Registrar, as paying agent hereunder, shall pay all principal of and
premium, if any, and interest on the Bonds only to the Holder or the Holders of
the Bonds as shown on the bond register, and all such payments shall be valid and
effective to fully satisfy and discharge the City's obligations with respect to the
principal of and premium, if any, and interest on the Bonds to the extent of the
sum or sums so paid.
(v) Upon delivery by the Depository to the Bond Registrar of written notice to the
effect that the Depository has determined to substitute a new Nominee in place of
the existing Nominee, and subject to the transfer provisions in paragraph 10,
references to the Nominee hereunder shall refer to such new Nominee.
5
12892759v1
(vi) So long as any Bond is registered in the name of a Nominee, all payments with
respect to the principal of and premium, if any, and interest on such Bond and all
notices with respect to such Bond shall be made and given, respectively, by the
Bond Registrar or City, as the case may be, to the Depository as provided in the
Letter of Representations to the Depository required by the Depository as a
condition to its acting as book-entry Depository for the Bonds (said Letter of
Representations, together with any replacement thereof or amendment or
substitute thereto, including any standard procedures or policies referenced
therein or applicable thereto respecting the procedures and other matters relating
to the Depository's role as book-entry Depository for the Bonds, collectively
hereinafter referred to as the "Letter of Representations").
(vii)All transfers of beneficial ownership interests in each Bond issued in book-entry
form shall be limited in principal amount to Authorized Denominations and shall
be effected by procedures by the Depository with the Participants for recording
and transferring the ownership of beneficial interests in such Bonds.
(viii) In connection with any notice or other communication to be provided to the
Holders pursuant to this Resolution by the City or Bond Registrar with respect to
any consent or other action to be taken by Holders, the Depository shall consider
the date of receipt of notice requesting such consent or other action as the record
date for such consent or other action; provided, that the City or the Bond Registrar
may establish a special record date for such consent or other action. The City or
the Bond Registrar shall, to the extent possible, give the Depository notice of such
special record date not less than fifteen calendar days in advance of such special
record date to the extent possible.
(ix) Any successor Bond Registrar in its written acceptance of its duties under this
Resolution and any paying agency/bond registrar agreement, shall agree to take
any actions necessary from time to time to comply with the requirements of the
Letter of Representations.
(d) Termination of Book-Entry Only System. Discontinuance of a particular
Depository's services and termination of the book-entry only system may be effected as follows:
(i) The Depository may determine to discontinue providing its services with respect
to the Bonds at any time by giving written notice to the City and discharging its
responsibilities with respect thereto under applicable law. The City may
terminate the services of the Depository with respect to the Bond if it determines
that the Depository is no longer able to carry out its functions as securities
depository or the continuation of the system of book-entry transfers through the
Depository is not in the best interests of the City or the Beneficial Owners.
(ii)Upon termination of the services of the Depository as provided in the preceding
paragraph, and if no substitute securities depository is willing to undertake the
functions of the Depository hereunder can be found which, in the opinion of the
City, is willing and able to assume such functions upon reasonable or customary
6
12892759v1
terms, or if the City determines that it is in the best interests of the City or the
Beneficial Owners of the Bond that the Beneficial Owners be able to obtain
certificates for the Bonds, the Bonds shall no longer be registered as being
registered in the bond register in the name of the Nominee, but may be registered
in whatever name or names the Holder of the Bonds shall designate at that time,
in accordance with paragraph 10. To the extent that the Beneficial Owners are
designated as the transferee by the Holders, in accordance with paragraph 10, the
Bonds will be delivered to the Beneficial Owners.
(iii)Nothing in this subparagraph (d) shall limit or restrict the provisions of paragraph
10.
(e) Letter of Representations. The provisions in the Letter of Representations are
incorporated herein by reference and made a part of the resolution, and if and to the extent any
such provisions are inconsistent with the other provisions of this resolution, the provisions in the
Letter of Representations shall control.
3. Purpose; Findings. The Bonds shall provide funds to finance the Improvements,
finance the acquisition and betterment of the Capital Improvements (collectively, the "Project")
and to current refund the Refunded Bonds (the "Refunding"). The total cost of the Project,
which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to
be at least equal to the amount of the Improvement Portion of the Bonds and the Capital
Improvement Portion of the Bonds. The City covenants that it shall do all things and perform all
acts required of it to assure that work on the Project proceeds with due diligence to completion
and that any and all permits and studies required under law for the Project are obtained. It is
hereby found, determined and declared that the Refunding is pursuant to Minnesota Statutes,
Section 475.67, and shall result in a reduction of debt service cost to the City.
4. Interest. The Bonds shall bear interest payable semiannually on June 15 and
December 15 of each year (each, an "Interest Payment Date"), commencing June 15, 2021,
calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per
annum set forth opposite the maturity years as follows:
Maturity YearInterest Rate Maturity YearInterest Rate
2021 2029
2022 2030
2023 2031
2024 2032
2025 2033
2026 2034
2027 2035
2028 2036
5. Redemption. All Bonds maturing on December 15, 2029, and thereafter, shall be
subject to redemption and prepayment at the option of the City on December 15, 2028, and on
any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part
7
12892759v1
of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal
amounts within each maturity to be redeemed shall be determined by the City; and if only part of
the Bonds having a common maturity date are called for prepayment, the specific Bonds to be
prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for
redemption shall be due and payable on the redemption date, and interest thereon shall cease to
accrue from and after the redemption date. Mailed notice of redemption shall be given to the
paying agent and to each affected registered holder of the Bonds thirty (30) days prior to the date
fixed for redemption.
To effect a partial redemption of Bonds having a common maturity date, the Bond
Registrar prior to giving notice of redemption shall assign to each Bond having a common
maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The
Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in
its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for
each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be
redeemed shall be the Bonds to which were assigned numbers so selected; provided, however,
that only so much of the principal amount of each such Bond of a denomination of more than
$5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If
a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the
City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the
City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly
authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall
authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds
having the same stated maturity and interest rate and of any Authorized Denomination or
Denominations, as requested by the Holder, in aggregate principal amount equal to and in
exchange for the unredeemed portion of the principal of the Bond so surrendered.
6. Bond Registrar. Northland Trust Services, Inc., in Minneapolis, Minnesota, is
appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond
Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all
pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith.
The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is
duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or
record holders) of the Bonds in the manner set forth in the form of Bond and in paragraph 12.
7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of
Authentication, the form of Assignment and the registration information thereon, shall be in
substantially the following form:
8
12892759v1
UNITED STATES OF AMERICA
STATE OF MINNESOTA
STEARNS COUNTY
CITY OF ST. JOSEPH
R-_______ $_________
GENERAL OBLIGATION BOND, SERIES 2020B
Interest Rate Maturity Date Date of Original Issue CUSIP
___% December 15, ____ November 12, 2020
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
THE CITY OF ST. JOSEPH, STEARNS COUNTY, MINNESOTA (the "Issuer"),
certifies that it is indebted and for value received promises to pay to the registered owner
specified above, or registered assigns, unless called for earlier redemption, in the manner
hereinafter set forth, the principal amount specified above, on the maturity date specified above,
and to pay interest thereon semiannually on June 15 and December 15 of each year (each, an
"Interest Payment Date"), commencing June 15, 2021, at the rate per annum specified above
(calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is
paid or has been provided for. This Bond will bear interest from the most recent Interest
Payment Date to which interest has been paid or, if no interest has been paid, from the date of
original issue hereof. The principal of and premium, if any, on this Bond are payable upon
presentation and surrender hereof at the principal office of Northland Trust Services, Inc., in
Minneapolis, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying
agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment
Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder"
or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at
the address appearing thereon at the close of business on the first day of the calendar month of
such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall
cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and
shall be payable to the person who is the Holder hereof at the close of business on a date (the
"Special Record Date") fixed by the Bond Registrar whenever money becomes available for
payment of the defaulted interest. Notice of the Special Record Date shall be given to
Bondholders not less than ten days prior to the Special Record Date. The principal of and
premium, if any, and interest on this Bond are payable in lawful money of the United States of
America. So long as this Bond is registered in the name of the Depository or its Nominee as
provided in the Resolution hereinafter described, and as those terms are defined therein, payment
of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be
made as provided in the Letter of Representations, as defined in the Resolution, and surrender of
this Bond shall not be required for payment of the redemption price upon a partial redemption of
this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds
may only be registered in the name of the Depository or its Nominee.
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12892759v1
Optional Redemption. All Bonds of this issue (the "Bonds") maturing on December 15,
2029, and thereafter, are subject to redemption and prepayment at the option of the Issuer on
December 15, 2028, and on any date thereafter at a price of par plus accrued interest.
Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in
part, the maturities and the principal amounts within each maturity to be redeemed shall be
determined by the Issuer; and if only part of the Bonds having a common maturity date are called
for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar.
Bonds or portions thereof called for redemption shall be due and payable on the redemption date,
and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of
redemption shall be given to the paying agent and to each affected registered holder of the Bonds
thirty (30) days prior to the date fixed for redemption.
Prior to the date on which any Bond or Bonds are directed by the Issuer to be redeemed
in advance of maturity, the Issuer will cause notice of the call thereof for redemption identifying
the Bonds to be redeemed to be mailed to the Bond Registrar and all Bondholders, at the
addresses shown on the Bond Register. All Bonds so called for redemption will cease to bear
interest on the specified redemption date, provided funds for their redemption have been duly
deposited.
Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption
of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a
common maturity date a distinctive number for each $5,000 of the principal amount of such
Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall
deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at
$5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The
Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided,
however, that only so much of the principal amount of such Bond of a denomination of more
than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so
selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form
satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's
attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond
Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new
Bond or Bonds having the same stated maturity and interest rate and of any Authorized
Denomination or Denominations, as requested by the Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered.
Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal
amount of $2,675,000, all of like date of original issue and tenor, except as to number, maturity,
interest rate, denomination and redemption privilege, issued pursuant to and in full conformity
with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by
the City Council of the Issuer on October 19, 2020 (the "Resolution"), for the purpose of (i)
providing money to finance various improvement projects within the jurisdiction of the Issuer,
(ii) providing funds to finance the acquisition and betterment of a new public safety facility, and
(iii) for a current refunding of certain outstanding general obligation bonds of the Issuer. This
Bond is payable out of the General Obligation Bonds, Series 2020B Fund of the Issuer. This
Bond constitutes ageneral obligation of the Issuer, and to provide moneys for the prompt and
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full payment of its principal, premium, if any, and interest when the same become due, the full
faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged.
Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered
form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully
registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the
principal office of the Bond Registrar, but only in the manner and subject to the limitations
provided in the Resolution. Reference is hereby made to the Resolution for a description of the
rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal
office of the Bond Registrar.
Transfer. This Bond is transferable by the Holder in person or the Holder's attorney duly
authorized in writing at the principal office of the Bond Registrar upon presentation and
surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the
Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond
Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and
deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the
transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized
Denomination or Denominations, in aggregate principal amount equal to the principal amount of
this Bond, of the same maturity and bearing interest at the same rate.
Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds.
Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in
whose name this Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided (except as otherwise provided herein with respect to the Record Date) and for all
other purposes, whether or not this Bond shall be overdue, and neither theIssuer nor the Bond
Registrar shall be affected by notice to the contrary.
Authentication. This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall have been executed
by the Bond Registrar.
Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a
"qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution and laws of the State of Minnesota to be done, to happen and to be
performed, precedent to and in the issuance of this Bond, have been done, have happened and
have been performed, in regular and due form, time and manner as required by required by law;
that the Issuer has covenanted and agreed with the Holders of the Bonds that it will impose and
collect charges for the service, use and availability of the sanitary sewer system (the "Sewer
System") at the times and in amounts necessary to produce net revenues, together with other
sums pledged to the payment of the 2013A Bonds System Refunding Portion of the Bonds, as
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defined in the Resolution, adequate to pay all principal and interest when due on the 2013A
Bonds System Refunding Portion of the Bonds; and that the Issuer will levy a direct, annual,
irrepealable ad valorem tax upon all of the taxable property of the Issuer, without limitation as to
rate or amount, for the years and in amounts sufficient to pay the principal and interest on the
2013A Bonds System Refunding Portion of the Bonds as they respectively become due, if the net
revenues from the Sewer System, and any other sums irrevocably appropriated to the Debt
Service Account are insufficient therefor; and that this Bond, together with all other debts of the
Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to
the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of St. Joseph, Stearns County, Minnesota, by its City
Council has caused this Bond to be executed on its behalf by the facsimile signatures of its
Mayor and its Administrator, the corporate seal of the Issuer having been intentionally omitted as
permitted by law.
Date of Registration:Registrable by: NORTHLAND TRUST
SERVICES, INC.
Payable at: NORTHLAND TRUST
SERVICES, INC.
BOND REGISTRAR'S
CERTIFICATE OF
CITY OF ST. JOSEPH,
AUTHENTICATION
STEARNS COUNTY, MINNESOTA
This Bond is one of the
Bonds described in the
Resolution mentioned
within.
/s/ Facsimile
Mayor
Northland Trust Services, Inc.
Minneapolis, Minnesota
Bond Registrar
/s/ Facsimile
By:
Administrator
Authorized Signature
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ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, shall
be construed as though they were written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants in common
UTMA - ___________ as custodian for ______________
(Cust) (Minor)
under the _____________________ Uniform
(State)
Transfers to Minors Act
Additional abbreviations may also be used though not in the above list.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
________________________________________________________________ the within Bond
and does hereby irrevocably constitute and appoint _________________ attorney to transfer the
Bond on the books kept for the registration thereof, with full power of substitution in the
premises.
Dated:_________________ ____________________________________________
Notice: The assignor's signature to this assignment must correspond
with the name as it appears upon the face of the within
Bond in every particular, without alteration or any change
whatever.
Signature Guaranteed:
___________________________
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm
having a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad-15(a)(2).
The Bond Registrar will not affect transfer of this Bond unless the information
concerning the transferee requested below is provided.
Name and Address: ________________________________________
________________________________________
________________________________________
(Include information for all joint owners if the Bond is held by joint account.)
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8. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of
the City by the signatures of its Mayor and Administrator and be sealed with the seal of the City;
provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate
seal has been omitted. In the event of disability or resignation or other absence of either officer,
the Bonds may be signed by the manual or facsimile signature of the officer who may act on
behalf of the absent or disabled officer. In case either officer whose signature or facsimile of
whose signature shall appear on the Bonds shall cease to be such officer before the delivery of
the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes,
the same as if the officer had remained in office until delivery.
9. Authentication. No Bond shall be valid or obligatory for any purpose or be
entitled to any security or benefit under this resolution unless a Certificate of Authentication on
the Bond, substantially in the form hereinabove set forth, shall have been duly executed by an
authorized representative of the Bond Registrar. Certificates of Authentication on different
Bonds need not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certificate of Authentication
on the Bond and by inserting as the date of registration in the space provided the date on which
the Bond is authenticated, except that for purposes of delivering the original Bonds to the
Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of
November 12, 2020. The Certificate of Authentication so executed on each Bond shall be
conclusive evidence that it has been authenticated and delivered under this resolution.
10. Registration; Transfer; Exchange. The City will cause to be kept at the principal
office of the Bond Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds
and the registration of transfers of Bonds entitled to be registered or transferred as herein
provided.
Upon surrenderfor transfer of any Bond at the principal office of the Bond Registrar, the
City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of
registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee
or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a
like aggregate principal amount, having the same stated maturity and interest rate, as requested
by the transferor; provided, however, that no Bond may be registered in blank or in the name of
"bearer" or similar designation.
At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized
Denomination or Denominations of a like aggregate principal amount and stated maturity, upon
surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever
any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond
Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the
Holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this resolution shall
be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City.
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All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general
obligations of the City evidencing the same debt, and entitled to the same benefits under this
resolution, as the Bonds surrendered for such exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or
be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar,
duly executed by the Holder thereof or his, her or its attorney duly authorized in writing
The Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge payable in connection with the transfer or exchange of any Bond and any
legal or unusual costs regarding transfers and lost Bonds.
Transfers shall also be subject to reasonable regulations of the City contained in any
agreement with the Bond Registrar, including regulations which permit the Bond Registrar to
close its transfer books between record dates and payment dates. The Administrator is hereby
authorized to negotiate and execute the terms of said agreement.
11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in
exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid,
and to accrue, which were carried by such other Bond.
12. Interest Payment; Record Date. Interest on any Bond shall be paid on each
Interest Payment Date by check or draft mailed to the person in whose name the Bond is
registered (the "Holder") on theregistration books of the City maintained by the Bond Registrar
and at the address appearing thereon at the close of business on the first day of the calendar
month of such Interest Payment Date (the "Regular Record Date"). Any such interest not so
timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular
Record Date, and shall be payable to the person who is the Holder thereof at the close of
business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money
becomes available for payment of the defaulted interest. Notice of the Special Record Date shall
be given by the Bond Registrar to the Holders not less than ten days prior to the Special Record
Date.
13.Treatment of Registered Owner. The Cityand Bond Registrar may treat the
person in whose name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not
such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by
notice to the contrary.
14. Delivery; Application of Proceeds. The Bonds when so prepared and executed
shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price,
and the Purchaser shall not be obliged to see to the proper application thereof.
15. Fund and Accounts. There is hereby created a special fund to be designated the
"General Obligation Bonds, Series 2020B Fund" (the "Fund") to be administered and maintained
by the Finance Director as a bookkeeping account separate and apart from all other funds
maintained in the official financial records of the City. The Fund shall be maintained in the
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manner herein specified until all of the Bonds and the interest thereon have been fully paid. The
Operation and Maintenance Account heretofore established by the City for the Water System
shall continue to be maintained in the manner heretofore provided by the City. The Operation
and Maintenance Account heretofore established by the City for the Sewer System shall continue
to be maintained in the manner heretofore provided by the City. (The Operation and
Maintenance Account for the Water System and the Operation and Maintenance Account for the
Sewer System are referred to together herein as the "Operation and Maintenance Accounts".) All
moneys remaining after paying or providing for the items set forth in the resolution establishing
the Operation and Maintenance Accounts shall constitute or are referred to as "net revenues"
until the 2013A Bonds System Refunding Portion of the Bonds have been paid. There shall be
maintained in the Fund the following accounts to which shall be credited and debited all income
and disbursements of the Sewer System as hereinafter set forth. The Manager of the City and all
officials and employees concerned therewith shall establish and maintain financial records of the
receipts and disbursements of the Sewer System in accordance with this resolution. There shall
be maintained in the Fund the following accounts:
(a) Construction Account. To the Construction Account shall be credited the
proceeds of the sale of the Improvement Portion of the Bonds and the Capital Improvement
Portion of the Bonds, plus any special assessments levied with respect to the Improvements and
collected prior to completion of the Improvements and payment of the costs thereof. From the
Construction Account there shall be paid a pro rata share of the costs of issuance of the
Improvement Portion of the Bonds and the Capital Improvement Portion of the Bonds and all
costs and expenses of making the Improvements and the acquisition and betterment of the
Capital Improvements, including the cost of any construction contracts heretofore let and all
other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section
475.65. Moneys in the Construction Account shall be used for no other purpose except as
otherwise provided by law; provided that the proceeds of the Improvement Portion of the Bonds
and the Capital Improvement Portion of the Bonds may also be used to the extent necessary to
pay interest on the Improvement Portion of the Bonds and the Capital Improvement Portion of
the Bonds due prior to the anticipated date of commencement of the collection of taxes, special
assessments or net revenues herein levied or covenanted to be levied; and provided further that if
upon completion of the Improvements there shall remain any unexpended balance in the
Construction Account from the Improvement Portion of the Bonds, such balance (other than any
special assessments) shall be transferred to the Debt Service Account or may be transferred to
the fund of any other improvement instituted pursuant to Minnesota Statutes, Chapter 429, and
provided further that any special assessments credited to the Construction Account shall only be
applied towards payment of the costs of the Improvements upon adoption of a resolution by the
City Council determining that the application of the special assessments for such purpose will
not cause the City to no longer be in compliance with Minnesota Statutes, Section 475.61,
Subdivision 1.
(b) Payment Account. To the Payment Account there shall be credited the proceeds
of the sale of the Refunding Portion of the Bonds. From the Payment Account, on or prior to the
Call Date, the Finance Director shall transfer, from the Refunding Portion of the Bonds to the
paying agent for the Prior Bonds, the amount of $____________. The proceeds are sufficient,
together with other funds on deposit in debt service fund for the Refunded Bonds, to pay the
principal and interest due on the Refunded Bonds due after the Call Date, including the principal
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of the Refunded Bonds called for redemption on the Call Date. The remainder of the monies in
the Payment Account shall be used to pay a pro rata share of the costs of issuance of the
Refunding Portion of the Bonds. Any monies remaining in the Payment Account after payment
of all costs of issuance and payment of the Refunded Bonds shall be transferred to the Refunded
Debt Service Subaccount.
(c) Debt Service Account. There shall be maintained the following separate
subaccounts in the Debt Service Account to be designated the "Improvement Debt Service
Subaccount", the "Capital Improvements Debt Service Subaccount," the "Refunding
Improvement Portion Debt Service Subaccount," and the "Refunding System Portion Debt
Service Subaccount". There are hereby irrevocably appropriated and pledged to, and there shall
be credited to, the separate subaccounts of the Debt Service Account:
(i)Improvement Debt Service Subaccount. To the Improvement Debt Service
Subaccount there is hereby pledged and irrevocably appropriated and there shall
be credited (A) all collections of special assessments herein covenanted to be
levied with respect to the Improvements and either initially credited to the
Construction Account and not already spent as permitted above and required to
pay any principal and interest due on the Improvement Portion of the Bonds or
collected subsequent to the completion of the Improvements and payment of the
costs thereof; (B) all funds remaining in the Construction Account and allocable
to the Improvements after completion of the Improvements and payment of the
costs thereof; (C) capitalized interest in the amount of $___________ (together
with interest earnings thereon and subject to such other adjustments as are
appropriate to provide sufficient funds to pay interest due on the Improvement
Portion of the Bonds on or before December 15, 2021; (D) any collection of all
taxes herein or hereafter levied for the payment of the Improvement Portion of the
Bonds; (E) all investment earnings on funds held in the Improvement Debt
Service Subaccount; and (F) any and all other moneys which are properly
available and are appropriated by the governing body of the City to the
Improvement Debt Service Subaccount. The Improvement Debt Service
Subaccount shall be used solely to pay the principal and interest and any
premiums for redemption of the Improvement Portion of the Bonds and any other
general obligation bonds of the City hereafter issued by the City and made
payable from the account as provided by law.
(ii) Capital Improvements Debt Service Subaccount. To the Capital Improvements
Debt Service Subaccount there is hereby pledged and irrevocable appropriated
and there shall be credited: (A) capitalized interest in the amount of
$___________ (together with interest earnings thereon and subject to such other
adjustments as are appropriate to provide sufficient funds to pay interest due on
the Capital Improvement Portion of the Bonds on or before December 15, 2021;
(B) any collections of all taxes herein or hereinafter levied for the payment of the
Capital Improvement Portion of the Bonds and interest thereon; (C) a pro rata
share of all funds remaining in the Construction Account after completion of the
Project and payment of the costs thereof; (D) all investment earnings on funds
held in the Capital Improvements Debt Service Subaccount; and (E) any and all
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other moneys which are properly available and are appropriated by the governing
body of the City to the Capital Improvements Debt Service Subaccount. The
Capital Improvements Debt Service Subaccount shall be used solely to pay the
principal and interest and any premium for redemption of the Capital
Improvement Portion of the Bonds and any other general obligation bonds of the
City hereafter issued by the City and made payable from said subaccount as
provided by law.
(iii)Refunding Improvement Portion Debt Service Subaccount. To the Refunding
Improvement Portion Debt Service Subaccount there is hereby pledged and
irrevocably appropriated and there shall be credited: (1) any collections of all
taxes heretofore levied for the payment of the 2013A Bonds Improvement
Refunding Portion of the Prior Bonds and interest thereon which are not needed to
pay the Improvement Refunding Portion of the Prior Bonds as a result of the
Refunding; (2) all uncollected special assessments which were heretofore pledged
to the payment of the Improvement Portion of the Prior Bonds; (3) any collections
of all taxes herein or hereinafter levied for the payment of the principal and
interest on the 2013A Bonds Improvement Refunding Portion of the Bonds; (4)
any balance remaining after the Call Date in the Improvement Project Debt
Service Subaccount of the General Obligation Bonds, Series 2013A Fund created
by the Prior Resolution; (5) a pro rata share of any amount paid for the Bonds in
excess of the minimum bid; (6) all investment earnings on funds held in the
Refunding Improvement Portion Debt Service Subaccount; and (7) any and all
other moneys which are properly available and are appropriated by the governing
body of the City to the Refunding Improvement Portion Debt Service Subaccount.
The amount of any surplus remaining in the Refunding Improvement Debt
Service Subaccount when the 2013A Bonds Improvement Refunding Portion of
the Prior Bonds and interest thereon are paid shall be used consistent with
Minnesota Statutes, Section 475.61, Subdivision 4. The moneys in the Refunding
Improvement Portion Debt Service Subaccount shall be used solely to pay the
principal of and interest on the 2013A Bonds Improvement Refunding Portion of
the Bonds or any other bonds hereafter issued and made payable from the Fund.
(iv) Refunding System Portion Debt Service Subaccount. To the Refunding System
Portion Debt Service Subaccount are hereby irrevocably appropriated, pledged to
and there shall be credited to: (1) the net revenues of the Sewer System not
otherwise pledged and applied to the payment of other obligations of the City, in
an amount, together with other funds which may herein or hereafter from time to
time be irrevocably appropriated sufficient to meet the requirements of Minnesota
Statutes, Section 475.61 for the payment of the principal and interest of the
2013A Bonds System Refunding Portion of the Bonds; (2) any collections of all
taxes which may hereafter be levied in the event that the net revenues of the
Sewer System and other funds herein pledged to the payment of the principal and
interest on the 2013A Bonds System Refunding Portion of the Bonds are
insufficient therefor; (3) any balance remaining after the Call Date in the System
Improvements Debt Service Subaccount of the General Obligation Bonds, Series
2013A Fund created by the Prior Resolution; (4) all investment earnings on funds
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in the Refunding System Portion Debt Service Subaccount; and (5) any and all
other moneys which are properly available and are appropriated by the governing
body of the City to the Refunding System Portion Debt Service Subaccount. The
Refunding System Portion Debt Service Subaccount shall be used solely to pay
the principal and interest and any premiums for redemption of the 2013A Bonds
System Refunding Portion of the Bonds and any other general obligation bonds of
the City hereafter issued by the City and made payable from said account as
provided by law.
No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire
higher yielding investments or to replace funds which were used directly or indirectly to acquire
higher yielding investments, except (1) for a reasonable temporary period until such proceeds are
needed for the purpose for which the Bonds were issued and (2) in addition to the above in an
amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To
this effect, any proceeds of the Bonds and any sums from time to time held in the Construction
Account or Debt Service Account (or any other City account which will be used to pay principal
or interest to become due on the bonds payable therefrom) in excess of amounts which under
then applicable federal arbitrage regulations may be invested without regard to yield shall not be
invested at a yield in excess of the applicable yield restrictions imposed by the arbitrage
regulations on such investments after taking into account any applicable "temporary periods" or
"minor portion" made available under the federal arbitrage regulations. Money in the Fund shall
not be invested in obligations or deposits issued by, guaranteed by or insured by the United
States or any agency or instrumentality thereof if and to the extent that such investment would
cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the
Internal Revenue Code of 1986, as amended (the "Code").
16. Covenants Relating to the Improvement Portion of the Bonds.
(a) Assessments. It is hereby determined that no less than twenty percent of the cost
to the City of each Improvement within the meaning of Minnesota Statutes, Section 475.58,
Subdivision 1(3), shall be paid by special assessments to be levied against every assessable lot,
piece and parcel of land benefited by any of the Improvements. The City hereby covenants and
agrees that it will let all construction contracts not heretofore let within one year after ordering
each Improvement unless the resolution ordering the Improvement specifies a different time limit
for the letting of construction contracts. The City hereby further covenants and agrees that it will
do and perform as soon as they may be done all acts and things necessary for the final and valid
levy of such special assessments, and in the event that any such assessment be at any time held
invalid with respect to any lot, piece or parcel of land due to any error, defect, or irregularity in
any action or proceedings taken or to be taken by the City or the City Council or any of the City
officers or employees, either in the making of the assessments or in the performance of any
condition precedent thereto, the City and the City Council will forthwith do all further acts and
take all further proceedings as may be required by law to make the assessments a valid and
binding lien upon such property. It is hereby determined that the special assessments shall be
payable in equal, consecutive, annual installments, with general taxes for the years shown below
and with interest on the declining balance of all such special assessments at a rate per annum not
greater than the maximum permitted by law and not less than the rates per annum shown
opposite their collection years specified below:
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Improvement Designations Levy YearsCollection Years RateAmount
See Attached Schedule in Exhibit A
At the time the assessments are in fact levied the City Council shall, based on the then-
current estimated collections of the assessments, make any adjustments in any ad valorem taxes
required to be levied in order to assure that the City continues to be in compliance with
Minnesota Statutes, Section 475.61, Subdivision 1.
(b)Tax Levy. To provide moneys for payment of the principal and interest on the
Improvement Portion of the Bonds there is hereby levied upon all of the taxable property in the
City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with
and as part of other general property taxes in the City for the years and in the amounts as
follows:
Year of Tax Levy Year of Tax CollectionAmount
See Attached Schedule in Exhibit A
(c) Coverage Test. The tax levies are such that if collected in full they, together with
estimated collections of special assessments and other revenues herein pledged for the payment
of the Improvement Portion of the Bonds, will produce at least five percent in excess of the
amount needed to meet when due the principal and interest payments on the Improvement
Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Improvement
Portion of the Bondsare outstanding and unpaid, provided that the City reserves the right and
power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes,
Section 475.61, Subdivision 3.
17. Covenants Relating to the Capital Improvement Portion of the Bonds.
(a) Tax Levy. To provide moneys for payment of the principal and interest on the
Capital Improvement Portion of the Bonds there is hereby levied upon all of the taxable property
in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected
with and as part of other general property taxes in the City for the years and in the amounts as
follows:
Levy Years Collection Years Amount
See Attached Schedule in Exhibit A
(b) Coverage Test. The tax levies are such that if collected in full they, together with
other revenues herein pledged for the payment of the Capital Improvement Portion of the Bonds,
will produce at least five percent in excess of the amount needed to meet when due the principal
and interest payments on the Capital Improvement Portion of the Bonds. The tax levies shall be
irrepealable so long as any of the Capital improvement Portion of the Bonds are outstanding and
unpaid, provided that the City reserves the right and power to reduce the levies in the manner and
to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
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18. Covenants Relating to the 2013A Bonds Improvement Refunding Portion of the
Bonds.
(a) Special Assessments. Pursuant to the Prior Resolution, the City has heretofore
levied special assessments for the Improvements Portion of the Prior Bonds and all uncollected
special assessments are now pledged to the payment of the principal and interest on the 2013A
Bonds Improvement Refunding Portion of the Bonds. The uncollected special assessments were
levied as provided below, payable in equal, consecutive, annual installments, with general taxes
for the years shown below and with interest on the declining balance of all such assessments at
the rate shown opposite such years:
Improvement Designations Levy YearsCollection Years Amount Rate
See attached schedule in Exhibit A
(b)Tax Levy. To provide moneys for payment of the principal and interest on the
2013A Bonds Improvement Refunding Portion of the Bonds there is hereby levied upon all of
the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax
rolls and collected with and as part of other general property taxes in the City for the years and in
the amounts as follows:
Year of Tax Levy Year of Tax CollectionAmount
See attached schedule in Exhibit A
(c) Coverage Test. The tax levies are such that if collected in full they, together with
estimated collections of special assessments and other revenues herein pledged for the payment
of the 2013A Bonds Improvement Refunding Portion of the Bonds, will produce at least five
percent in excess of the amount needed to meet when due the principal and interest payments on
the 2013A Bonds Improvement Refunding Portion of the Bonds. The tax levies shall be
irrepealable so long as any of the 2013A Bonds Improvement Refunding Portion of the Bonds
are outstanding and unpaid, provided that the City reserves the right and power to reduce the
levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61,
Subdivision 3.
(d) Cancellation of Certain Tax Levies. The tax levies shall be irrepealable so long as
any of the 2013A Bonds Improvement Refunding Portion of the Bonds are outstanding and
unpaid, provided that the City reserves the right and power to reduce the levies in the manner and
to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
19. Covenants Relating to the 2013A Bonds System Refunding Portion of the
Bonds.
(a) Coverage Test; Pledge of Net Revenues and Excess Net Revenues. It is hereby
found, determined and declared that the net revenues of the Sewer System are sufficient in
amount to pay when due the principal of and interest on the 2013A Bonds System Refunding
Portion of the Bonds and on the Outstanding Sewer Bonds and a sum at least five percent in
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12892759v1
excess thereof. It is hereby found, determined and declared that the net revenues of the System
are sufficient in amount to pay when due the principal of and interest on the Outstanding System
Bonds and a sum at least five percent in excess thereof. The net revenues of the Sewer System
are hereby pledged on a parity lien with the Outstanding Sewer Bonds and the Outstanding
System Bonds and shall be applied for that purpose, but solely to the extent required to meet the
principal and interest requirements of the 2013A Bonds System Refunding Portion of the Bonds.
Nothing contained herein shall be deemed to preclude the City from making further
pledges and appropriations of the net revenues of the Sewer System for the payment of other or
additional obligations of the City, provided that it has first been determined by the City Council
that the estimated net revenues of the Sewer System will be sufficient, in addition to all other
sources, for the payment of the 2013A Bonds System Refunding Portion of the Bonds such
additional obligations and any such pledge and appropriation of the net revenues may be made
superior or subordinate to, or on a parity with, the pledge and appropriation herein. Excess net
revenues of the Sewer System in excess of those required for the foregoing may be used for any
proper purpose.
(b) Covenant to Maintain Rates and Charges. In accordance with Minnesota Statutes,
Section 444.075, the City hereby covenants and agrees with the Holders of the 2013A Bonds
System Refunding Portion of the Bonds that it will impose and collect charges for the service,
use, availability and connection to the Sewer System at the times and in the amounts required to
produce net revenues (together with other funds herein pledged) adequate to pay all principal and
interest when due on the 2013A Bonds System Refunding Portion of the Bonds and a sum at
least five percent in excess thereof. Minnesota Statutes, Section 444.075, Subdivision 2,
provides as follows: "Real estate tax revenues should be used only, and then on a temporary
basis, to pay general or special obligations when the other revenues are insufficient to meet the
obligations".
20. General Obligation Pledge. For the prompt and full payment of the principal and
interest on the Bonds, as the same respectively become due, the full faith, credit and taxing
powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt
Service Account is ever insufficient to pay all principal and interestthen due on the Bonds and
any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds
of the City which are available for such purpose, and such other funds may be reimbursed with
or without interest from the Debt Service Account when a sufficient balance is available therein.
21. Prior Bonds; Security and Prepayment. Until retirement of the Prior Bonds, all
provisions for the security thereof shall be observed by the City and all of its officers and agents.
The Refunded Bonds shall be redeemed and prepaid on the Call Date in accordance with the
terms and conditions set forth in the Notice of Call for Redemption attached hereto as Exhibit B,
which terms and conditions are hereby approved and incorporated herein by reference.
22. Supplemental Resolution. The Prior Resolution authorizing the issuance of the
Prior Bonds is hereby supplemented to the extent necessary to give effect to the provisions
hereof.
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23. Defeasance. When all Bonds have been discharged as provided in this paragraph,
all pledges, covenants and other rights granted by this resolution to the registered holders of the
Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with
respect to any Bonds which are due on any date by irrevocably depositing with the Bond
Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond
should not be paid when due, it may nevertheless be discharged by depositing with the Bond
Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such
deposit. The City may also discharge its obligations with respect to any prepayable Bonds called
for redemption on any date when they are prepayable according to their terms, by depositing
with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full,
provided that notice of redemption thereof has been duly given. The City may also at any time
discharge its obligations with respect to any Bonds, subject to the provisions of law now or
hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a
suitable banking institution qualified by law as an escrow agent for this purpose, cash or
securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest
payable at such times and at such rates and maturing on such dates as shall be required, without
regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if
notice of redemption as herein required has been duly provided for, to such earlier redemption
date.
24. Compliance With Reimbursement Bond Regulations. The provisions of this
paragraph are intended to establish and provide for the City's compliance with United States
Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the
"reimbursement proceeds" of the Improvement Portion of the Bonds and the Capital
Improvement Portion of the Bonds, being those portions thereof which will be used by theCity
to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing
Date (a "Reimbursement Expenditure").
The City hereby certifies and/or covenants as follows:
(a) Not later than sixty days after the date of payment of a Reimbursement
Expenditure, the City (or person designated to do so on behalf of the City) has made or will have
made a written declaration of the City's official intent (a "Declaration") which effectively (i)
states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement
Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional
description of the property, project or program to which the Declaration relates and for which the
Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the
general functional purpose thereof from which the Reimbursement Expenditure was to be paid
(collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be
issued by the City for the purpose of financing the Project; provided, however, that no such
Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for
the Project, defined in the Reimbursement Regulations to include engineering or architectural,
surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not
exceed twenty percent of the "issue price" of the Improvement Portion of the Bonds and the
Capital Improvement Portion of the Bonds, and (ii) a de minimis amount of Reimbursement
Expenditures not in excess of the lesser of $100,000 or five percent of the proceeds of the
Improvement Portion of the Bonds and the Capital Improvement Portion of the Bonds.
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12892759v1
(b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of
the Improvement Portion of the Bonds and the Capital Improvement Portion of the Bonds or any
of the other types of expenditures described in Section 1.150-2(d)(3) of the Reimbursement
Regulations.
(c) The "reimbursement allocation" described in the Reimbursement Regulations for
each Reimbursement Expenditure shall and will be made forthwith following (but not prior to)
the issuance of the Improvement Portion of the Bonds and the Capital Improvement Portion of
the Bonds, and not later than three years after the later of (i) the date of the payment of the
Reimbursement Expenditure, or (ii) the date on which the Project to which the Reimbursement
Expenditure relates is first placed in service.
(d) Each such reimbursement allocation will be made in a writing that evidences the
City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30
days after the Improvement Portion of the Bonds and the Capital Improvement Portion of the
Bonds are issued, shall be treated as made on the day the Improvement Portion of the Bonds and
the Capital Improvement Portion of the Bonds are issued.
Provided, however, that the City may take action contrary to any of the foregoing
covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Improvement
Portion of the Bonds and the Capital Improvement Portion of the Bonds stating in effect that
such action will not impair the tax-exempt status of the Improvement Portion of the Bonds and
the Capital Improvement Portion of the Bonds.
25. Continuing Disclosure. The City is the sole obligated person with respect to the
Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"),
promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the
Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the
"Undertaking") hereinafter described to:
(a) Provide or cause to be provided to the Municipal Securities Rulemaking Board
(the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual
financial information and operating data in accordance with the Undertaking. The City reserves
the right to modify from time to time the terms of the Undertaking as provided therein.
(b) Provide or cause to be provided to the MSRB notice of the occurrence of certain
events with respect to the Bonds in not more than ten (10) business days after the occurrence of
the event, in accordance with the Undertaking.
(c) Provide or cause to be provided to the MSRB notice of a failure by the City to
provide the annual financial information with respect to the City described in the Undertaking, in
not more than ten (10) business days following such occurrence.
(d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph
and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be
enforceable on behalf of such Holders; provided that the right to enforce the provisions of these
covenants shall be limited to a right to obtain specific enforcement of the City's obligations under
the covenants.
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12892759v1
The Mayor and Administrator of the City, or any other officer of the City authorized to
act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the
City the Undertaking in substantially the form presented to the City Council subject to such
modifications thereof or additions thereto as are (i) consistent with the requirements under the
Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers.
26. Certificate of Registration. A certified copy of this resolution is hereby directed
to be filed in the offices of the County Auditor of Stearns County, Minnesota, together with such
other information as the County Auditor shall require and to obtain the County Auditor's
Certificate that the Bonds have been entered in the County Auditor's Bond Register and tax levy
required by law has been made.
27. Records and Certificates. The officers of the City are hereby authorized and
directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the
issuance of the Bonds, certified copies of all proceedings and records of the City relating to the
Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates
and information as are required to show the facts relating to the legality and marketability of the
Bonds as the same appear from the books and records under their custody and control or as
otherwise known to them, and all such certified copies, certificates and affidavits, including any
heretofore furnished, shall be deemed representations of the City as to the facts recited therein.
28. Negative Covenant as to Use of Bond Proceeds and Improvements and Capital
Improvements. The City hereby covenants not to use the proceeds of the Bonds or to use the
Improvements or the Capital Improvements, or to cause or permit them to be used, or to enter
into any deferred payment arrangements for the cost of the Improvements or the Capital
Improvements, in such a manner as to cause the Bonds to be "private activity bonds" within the
meaning of Sections 103 and 141 through 150 of the Code.
29. Tax-Exempt Status of the Bonds; Rebate.
(a) Allocation to the Improvement Portion of the Bonds and the Capital Improvement
Portion of the Bonds. The City shall comply with requirements necessary under the Code to
establish and maintain the exclusion from gross income under Section 103 of the Code of the
interest on the Improvement Portion of the Bonds and the Capital Improvement Portion of the
Bonds, including without limitation (i) requirements relating to temporary periods for
investments, (ii) limitations on amounts invested at a yield greater than the yield on the
Improvement Portion of the Bonds and the Capital Improvement Portion of the Bonds, and (iii)
the rebate of excess investment earnings to the United States, if the Improvement Portion of the
Bonds and the Capital Improvement Portion of the Bonds (together with other obligations
reasonably expected to be issued and outstanding at one time in this calendar year) exceed the
small issuer exception amount of $5,000,000.
For purposes of qualifying for the exception to the federal arbitrage rebate requirements
for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and
declares that (a) the Improvement Portion of the Bonds and the Capital Improvement Portion of
the Bonds are issued by a governmental unit with general taxing powers, (b) no portion of
Improvement Portion of the Bonds and the Capital Improvement Portion of the Bonds is a
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12892759v1
private activity bond, (c) ninety five percent or more of the net proceeds of the Water and Storm
Sewer Portion of the Bonds are to be used for local governmental activities of the City (or of a
governmental unit the jurisdiction of which is entirely within the jurisdiction of the City), and (d)
the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by
the City (and all subordinate entities thereof, and all entities treated as one issuer with the City)
during the calendar year in which the Improvement Portion of the Bonds and the Capital
Improvement Portion of the Bonds are issued and outstanding at one time is not reasonably
expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code.
(b) Allocation to the Refunding Portion of the Bonds. The City shall comply with
requirements necessary under the Code to establish and maintain the exclusion from gross
income under Section 103 of the Code of the interest on the Refunding Portion of the Bonds,
including without limitation (i) requirements relating to temporary periods for investments, (ii)
limitations on amounts invested at a yield greater than the yield on the Refunding Portion of the
Bonds, and (iii) the rebate of excess investment earnings to the United States. The City expects
to satisfy the six month expenditure exemption from gross proceeds of the Refunding Portion of
the Bonds as provided in Section 1.148-7(c) of the Regulations. The Mayor and/or
Administrator and/or Finance Director are hereby authorized and directed to make such elections
as to arbitrage and rebate matters relating to the Refunding Portion of the Bonds as they deem
necessary, appropriate or desirable in connection with the Bonds, and all such elections shall be,
and shall be deemed and treated as, elections of the City.
30. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds
as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City hereby makes the following factual statements and representations:
(a) the Bonds are issued after August 7, 1986;
(b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code;
(c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for
purposes of Section 265(b)(3) of the Code;
(d) the reasonably anticipated amount of tax-exempt obligations (other than private
activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will
be issued by the City (and all entities treated as one issuer with the City, and all subordinate
entities whose obligations are treated as issued by the City) during this calendar year 2020 will
not exceed $10,000,000;
(e) not more than $10,000,000 of obligations issued by the City during this calendar
year 2020 have been designated for purposes of Section 265(b)(3) of the Code; and
(f) the aggregate face amount of the Bonds does not exceed $10,000,000.
The City shall use its best efforts to comply with any federal procedural requirements
which may apply in order to effectuate the designation made by this paragraph.
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31. Official Statement. The Official Statement relating to the Bonds prepared and
distributed by the Purchaser is hereby approved and the officers of the City are authorized in
connection with the delivery of the Bonds to sign such certificates as may be necessary with
respect to the completeness and accuracy of the Official Statement.
32. Severability. If any section, paragraph or provision of this resolution shall be held
to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this resolution.
33.Headings. Headings in this resolution are included for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
The motion for the adoption of the foregoing resolution was duly seconded by member
_____________ and, after a full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
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12892759v1
STATE OF MINNESOTA
COUNTY OF STEARNS
CITY OF ST. JOSEPH
I, the undersigned, being the duly qualified and Administrator of the City of St. Joseph,
Minnesota, do hereby certify that I have compared the attached and foregoing extract of minutes
with the original thereof on file in my office, and that the same is a full, true and complete
transcript of the minutes of a meeting of the City Council of the City, duly called and held on the
date therein indicated, insofar as such minutes relate to considering proposals and awarding the
sale of $2,675,000 General Obligation Bonds, Series 2020B.
WITNESS my hand on October 19, 2020.
_______________________________________
Administrator
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EXHIBIT A
SCHEDULES
\[To be supplied by Northland Securities, Inc.\]
A-1
12892759v1
EXHIBIT B
NOTICE OF CALL FOR REDEMPTION
GENERAL OBLIGATION BONDS, SERIES 2013A
CITY OF ST. JOSEPH, STEARNS COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that by order of the City Council of the City of St. Joseph,
Stearns County, Minnesota, there have been called for redemption and prepayment on
December 1, 2020
those outstanding bonds of the City designated as General Obligation Bonds, Series 2013A,
dated as of September 1, 2013, having stated maturity dates or subject to mandatory redemption
in the years 2021 through 2028, inclusive, and totaling $1,265,000 in principal amount and
having CUSIP numbers listed below:
Year Amount CUSIP
2022 $335,000790739 VS2
2023 180,000790739 VW3
2024 180,000790739 VTO
2025 275,000790739 VU7
2028 295,000790739 VV5
The bonds are being called at a price of par plus accrued interest to August 27, 2020, on which
date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for
redemption are requested to present their bonds for payment, at the office of Northland Trust
Services, Inc., 150 S. 5th St., Suite 3300, Minneapolis, Minnesota 55402.
Dated: October 19, 2020 BY ORDER OF THE CITY COUNCIL
/s/ Therese Haffner, Administrator
*The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is any
representation made as to their correctness indicated in the notice. They are included solely for
the convenience of the holders.
B-1
EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF ST. JOSEPH, MINNESOTA
HELD: OCTOBER 19, 2020
Pursuant to due call, a regular or special meeting of the City Council of the City of St.
Joseph, Stearns County, Minnesota, was duly held at the City Hall on October 19, 2020, at 6:00
P.M, for the purpose, in part, of providing for the issuance and sale of $1,800,000 Taxable
General Obligation Crossover Refunding Bonds, Series 2020C.
The following members were present:
and the following were absent:
Member ______________ introduced the following resolution and moved its adoption:
RESOLUTION NO. 2020-056
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $1,800,000 TAXABLE
GENERAL OBLIGATION CROSSOVER REFUNDING BONDS, SERIES 2020C AND
PLEDGING FOR THE SECURITY THEREOF NET REVENUES, SPECIAL ASSESSMENTS
AND LEVYING A TAX FOR THE PAYMENT THEREOF
A. WHEREAS, the City Council of the City of St. Joseph, Minnesota (the "City"),
hereby determines and declares that it is necessary and expedient to provide moneys for a
crossover refunding of the City's outstanding General Obligation Bonds, Series 2014A, in the
original principal amount of $2,670,000, dated June 15, 2014 (the "Prior Bonds"), of which
$2,010,000 original principal amount of the Prior Bonds was designated the "Improvement
Portion" and of which $660,000 original principal amount of the Prior Bonds was designated the
"System Portion"; and
B. WHEREAS, $1,740,000 principal amount of the Prior Bonds which mature or are
subject to mandatory redemption on and after December 1, 2022 (the "Refunded Bonds"), is
callable on December 1, 2021 (the "Crossover Date"), at a price of par plus accrued interest, as
provided in a resolution adopted by the City Council on June 5, 2014, authorizing the issuance of
the Prior Bonds (the "Prior Bonds Resolution"); and
C. WHEREAS, the crossover refunding of the Refunded Bonds is consistent with
covenants made with the holders thereof, and is necessary and desirable for the reduction of debt
service cost to the City; and
D. WHEREAS, the City owns and operates municipal sewer system (the "Sewer
System") and a municipal water system (the "Water System" and together with the Sewer
System, the "System") as separate revenue producing public utilities; and
E. WHEREAS, the net revenues of the Water System are pledged to the payment of
the City's outstanding (i) General Obligation Water Revenue Crossover Refunding Bonds, Series
12894036v1
2012A, in the original principal amount of $4,860,000, dated April 1, 2012; (ii) the "System
Portion" of the General Obligation Bonds, Series 2017B, in the original principal amount of
$697,000, dated August 30, 2017; and (iii) General Obligation Water Revenue Bonds, Series
2017, in the original principal amountof $1,744,736, dated October 9, 2017 (collectively, the
"Outstanding Water Bonds"); and
F. WHEREAS, the net revenues of the Sewer System are pledged to the payment of
the City's outstanding (i) General Obligation Sewer Revenue Bonds, Series 2013B, in the
original principal amount of $650,000, dated November 1, 2013; (ii) General Obligation Sewer
Revenue Bonds, Series 2016, in the original principal amount of $4,062,885, dated July 1, 2016;
and (iii) the "2013A Bonds System Refunding Portion" of the General Obligation Bonds, Series
2020B, in the original principal amount of $2,675,000, dated November 12, 2020 (collectively,
the "Outstanding Sewer Bonds"); and
G. WHEREAS, the City Council hereby determines and declares that it is necessary
and expedient to issue $1,800,000 Taxable General Obligation Crossover Refunding Bonds,
Series 2020C (the "Bonds" or individually, a "Bond"), pursuant to Minnesota Statutes, Chapter
475, to provide moneys for a crossover refunding of the Refunded Bonds; and
H. WHEREAS, it is in the best interests of the City that the Bonds be issued in book-
entry form as hereinafter provided; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Joseph,
Minnesota, as follows:
1. Acceptance of Proposal. The offer of Northland Securities, Inc. (the "Purchaser"),
to purchase the Bonds of the City (or individually, a "Bond"), in accordance with the terms and
at the rates of interest hereinafter set forth, and to pay therefor the sum of $______________,
plus interest accrued to settlement, is hereby accepted.
2. Bond Terms.
(a) Original Issue Date; Denominations; Maturities. The Bonds shall be dated
November 12, 2020, as the date of original issue, shall be issued forthwith on or after such date
in fully registered form, shall be numbered from R-1 upward in the denomination of $5,000 each
or in any integral multiple thereof of a single maturity (the "Authorized Denominations") and
shall mature, on December 1 in the years and amounts as follows:
Year Amount Year Amount
2022 2028
2023 2029
2024 2030
2025 2031
2026 2032
2027
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As may be requested by the Purchaser, one or more term Bonds may be issued having
mandatory sinking fund redemption and final maturity amounts conforming to the foregoing
principal repayment schedule, and corresponding additions may be made to the provisions of the
applicable Bond(s).
(b) Allocation of Bonds and Prepayments to Portions of Debt Service. Bonds in the
aggregate principal amount of $________ maturing in each of the years and amounts hereinafter
set forth are allocable to the costs of crossover refunding the System Portion of the Refunded
Bonds (the "System Refunding Portion"). Bonds in the aggregate principal amount of
$____________ maturing in each of the years and amounts hereinafter set forth are allocable to
the costs of crossover refunding the Improvement Portion of the Refunded Bonds (the
"Improvement Refunding Portion"):
SystemImprovement
Refunding Portion Refunding Portion
Year (Amount) (Amount) Total Amount
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
20232
If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service
(and hence allocated to the payment of Bonds treated as relating to a particular portion of debt
service) as provided in this paragraph. If the source of prepayment moneys is the general fund of
the City, or other generally available source, the prepayment may be allocated to any or all of the
portions of debt service in such amounts as the City shall determine. If the source of a
prepayment is net revenues of the System pledged to the System Portion of the Prior Bonds, the
prepayment shall be allocated to the System Refunding Portion of debt service. If the source of a
prepayment is special assessments pledged to or taxes levied for the Improvement Portion of the
Prior Bonds, the prepayment shall be allocated to the Improvement Refunding Portion of debt
service.
(c) Book Entry Only System. The Depository Trust Company, a limited purpose
trust company organized under the laws of the State of New York or any of its successors or its
successors to its functions hereunder (the "Depository") will act as securities depository for the
Bonds, and to this end:
(i) The Bonds shall be initially issued and, so long as they remain in book
entry form only (the "Book Entry Only Period"), shall at all times be in the form of a
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12894036v1
separate single fully registered Bond for each maturity of the Bonds; and for purposes of
complying with this requirement under paragraphs 5 and 10 Authorized Denominations
for any Bond shall be deemed to be limited during the Book Entry Only Period to the
outstanding principal amount of that Bond.
(ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE
& CO., as the nominee (it or any nominee of the existing or a successor Depository, the
"Nominee").
(iii)With respect to the Bonds neither the City nor the Bond Registrar shall
have any responsibility or obligation to any broker, dealer, bank, or any other financial
institution for which the Depository holds Bonds as securities depository (the
"Participant") or the person for which a Participant holds an interest in the Bonds shown
on the books and records of the Participant (the "Beneficial Owner"). Without limiting
the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have
any such responsibility or obligation with respect to (A) the accuracy of the records of the
Depository, the Nominee or any Participant with respect to any ownership interest in the
Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than
the Depository, of any notice with respect to the Bonds, including any notice of
redemption, or (C) the payment to any Participant, any Beneficial Owner or any other
person, other than the Depository, of any amount with respect to the principal of or
premium, if any, or interest on the Bonds, or (D) the consent given or other action taken
by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of
securing the vote or consent of any Holder under this Resolution, the City may, however,
rely upon an omnibus proxy under which the Depository assigns its consenting or voting
rights to certain Participants to whose accounts the Bonds are credited on the record date
identified in a listing attached to the omnibus proxy.
(iv) The City and the Bond Registrar may treat as and deem the Depository to
be the absolute owner of the Bonds for the purpose of payment of the principal of and
premium, if any, and interest on the Bonds, for the purpose of giving notices of
redemption and other matters with respect to the Bonds, for the purpose of obtaining any
consent or other action to be taken by Holders for the purpose of registering transfers
with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as
paying agent hereunder, shall pay all principal of and premium, if any, and interest on the
Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and
all such payments shall be valid and effective to fully satisfy and discharge the City's
obligations with respect to the principal of and premium, if any, and interest on the Bonds
to the extent of the sum or sums so paid.
(v) Upon delivery by the Depository to the Bond Registrar of written notice to
the effect that the Depository has determined to substitute a new Nominee in place of the
existing Nominee, and subject to the transfer provisions in paragraph 10, references to the
Nominee hereunder shall refer to such new Nominee.
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(vi) So long as any Bond is registered in the name of a Nominee, all payments
with respect to the principal of and premium, if any, and interest on such Bond and all
notices with respect to such Bond shall be made and given, respectively, by the Bond
Registrar or City, as the case may be, to the Depository as provided in the Letter of
Representations to the Depository required by the Depository as a condition to its acting
as book-entry Depository for the Bonds (said Letter of Representations, together with any
replacement thereof or amendment or substitute thereto, including any standard
procedures or policies referenced therein or applicable thereto respecting the procedures
and other matters relating to the Depository's role as book-entry Depository for the
Bonds, collectively hereinafter referred to as the "Letter of Representations").
(vii)All transfers of beneficial ownership interests in each Bond issued in
book-entry form shall be limited in principal amount to Authorized Denominations and
shall be effected by procedures by the Depository with the Participants for recording and
transferring the ownership of beneficial interests in such Bonds.
(viii)In connection with any notice or other communication to be provided to
the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any
consent or other action to be taken by Holders, the Depository shall consider the date of
receipt of notice requesting such consent or other action as the record date for such
consent or other action; provided, that the City or the Bond Registrar may establish a
special record date for such consent or other action. The City or the Bond Registrar shall,
to the extent possible, give the Depository notice of such special record date not less than
fifteen calendar days in advance of such special record date to the extent possible.
(ix) Any successor Bond Registrar in its written acceptance of its duties under
this Resolution and any paying agency/bond registrar agreement, shall agree to take any
actions necessary from time to time to comply with the requirements of the Letter of
Representations.
(d) Termination of Book-Entry Only System. Discontinuance of a particular
Depository's services and termination of the book-entry only system may be effected as follows:
(i) The Depository may determine to discontinue providing its services with
respect to the Bonds at any time by giving written notice to the City and discharging its
responsibilities with respect thereto under applicable law. The City may terminate the
services of the Depository with respect to the Bond if it determines that the Depository is
no longer able to carry out its functions as securities depository or the continuation of the
system of book-entry transfers through the Depository is not in the best interests of the
City or the Beneficial Owners.
(ii)Upon termination of the services of the Depository as provided in the
preceding paragraph, and if no substitute securities depository is willing to undertake the
functions of the Depository hereunder can be found which, in the opinion of the City, is
willing and able to assume such functions upon reasonable or customary terms, or if the
City determines that it is in the best interests of the City or the Beneficial Owners of the
Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds
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shall no longer be registered as being registered in the bond register in the name of the
Nominee, but may be registered in whatever name or names the Holder of the Bonds
shall designate at that time, in accordance with paragraph 10. To the extent that the
Beneficial Owners are designated as the transferee by the Holders, in accordance with
paragraph 10, the Bonds will be delivered to the Beneficial Owners.
(iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of
paragraph 10.
(e)Letter of Representations. The provisions in the Letter of Representations are
incorporated herein by reference and made a part of the resolution, and if and to the extent any
such provisions are inconsistent with the other provisions of this resolution, the provisions in the
Letter of Representations shall control.
3.Purpose; Refunding Findings. The Bonds shall providefunds for a crossover
refunding of the Refunded Bonds (the "Refunding"). It is hereby found, determined and declared
that the Refunding is pursuant to Minnesota Statutes, Section 475.67. With respect to the
Refunded Bonds, as of the Crossover Date there shall result in a reduction of the present value of
the dollar amount of the debt service to the City from a total dollar amount of $_____________
for the Prior Bonds to a total dollar amount of $_______________ for the Bonds computed in
accordance with the provisions of Minnesota Statutes, Section 475.67, Subdivision 12. The
dollar amount of such present value of the debt service for the Bonds is lower by at least three
percent than the dollar amount of such present value of the debt service for the Prior Bonds as
required in Minnesota Statutes, Section 475.67, Subdivision 12.
4. Interest. The Bonds shall bear interest payable semiannually on June 1 and
December 1 of each year (each, an "Interest Payment Date"), commencing June 15, 2021,
calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per
annum set forth opposite the maturity years as follows:
Maturity Year Interest Rate Maturity Year Interest Rate
20222028
2023 2029
2024 2030
2025 2031
2026 2032
2027
5. Redemption. All Bonds maturing on December 1, 2029, and thereafter, shall be
subject to redemption and prepayment at the option of the City on December 1, 2028, and on any
date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of
the Bonds subject to prepayment. If redemption is in part, the maturities and the principal
amounts within each maturity to be redeemed shall be determined by the City; and if only part of
the Bonds having a common maturity date are called for prepayment, the specific Bonds to be
prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for
redemption shall be due and payable on the redemption date, and interest thereon shall cease to
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accrue from and after the redemption date. Mailed notice of redemption shall be given to the
paying agent and to each affected registered holder of the Bonds thirty (30) days prior to the date
fixed for redemption.
To effect a partial redemption of Bonds having a common maturity date, the Bond
Registrar prior to giving notice of redemption shall assign to each Bond having a common
maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The
Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in
its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for
each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be
redeemed shall be the Bonds to which were assigned numbers so selected; provided, however,
that only so much of the principal amount of each such Bond of a denomination of more than
$5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If
a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the
City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the
City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly
authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall
authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds
having the same stated maturity and interest rate and of any Authorized Denomination or
Denominations, as requested by the Holder, in aggregate principal amount equal to and in
exchange for the unredeemed portion of the principal of the Bond so surrendered
6. Bond Registrar. Northland Trust Services, Inc., in Minneapolis, Minnesota, is
appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond
Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all
pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith.
The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is
duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or
record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12.
7.Form of Bond. The Bonds, together with the Bond Registrar's Certificate of
Authentication, the form of Assignment and the registration information thereon, shall be in
substantially the following form:
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UNITED STATES OF AMERICA
STATE OF MINNESOTA
STEARNS COUNTY
CITY OF ST. JOSEPH
R-_________ $_________
GENERAL OBLIGATION CROSSOVER
REFUNDING BOND, SERIES 2020C
Interest RateMaturity DateDate of Original IssueCUSIP
December 1, November 12, 2020
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
THE CITY OF ST. JOSEPH, STEARNS COUNTY, MINNESOTA (the "Issuer"),
certifies that it is indebted and for value received promises to pay to the registered owner
specified above, or registered assigns, in the manner hereinafter set forth, the principal amount
specified above, on the maturity date specified above, unless called for earlier redemption, and to
pay interest thereon semiannually on June 1 and December 1 of each year (each, an "Interest
Payment Date"), commencing June 15, 2021, at the rate per annum specified above (calculated
on the basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has
been provided for. This Bond will bear interest from the most recent Interest Payment Date to
which interest has been paid or, if no interest has been paid, from the date of original issue
hereof. The principal of and premium, if any, on this Bond are payable upon presentation and
surrender hereof at the principal office of Northland Trust Services, Inc., in Minneapolis,
Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly
appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by
check or draft mailed to the person in whose name this Bond is registered (the "Holder" or
"Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at
the address appearing thereon at the close of business on the fifteenth day of the calendar month
next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so
timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular
Record Date, and shall be payable to the person who is the Holder hereof at the close of business
on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes
available for payment of the defaulted interest. Notice of the Special Record Date shall be given
to Bondholders not less than ten days prior to the Special Record Date. The principal of and
premium, if any, and interest on this Bond are payable in lawful money of the United States of
America. So long as this Bond is registered in the name of the Depository or its Nominee as
provided in the Resolution hereinafter described, and as those terms are defined therein, payment
of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be
made as provided in the Letter of Representations, as defined in the Resolution, and surrender of
this Bond shall not be required for payment of the redemption price upon a partial redemption of
this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds
may only be registered in the name of the Depository or its Nominee.
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Optional Redemption. All Bonds of this issue (the "Bonds") maturing on December 1,
2029, and thereafter, are subject to redemption and prepayment at the option of the Issuer on
December 1, 2028, and on any date thereafter at a price of par plus accrued interest. Redemption
may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the
maturities and the principal amounts within each maturity to be redeemed shall be determined by
the Issuer; and if only part of the Bonds having a common maturity date are called for
prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar.
Bonds or portions thereof called for redemption shall be due and payable on the redemption date,
and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of
redemption shall be given to the paying agent and to each affected registered holder of the Bonds
thirty (30) days prior to the date fixed for redemption.
Prior to the date on which any Bond or Bonds are directed by the Issuer to be redeemed
in advance of maturity, the Issuer will cause notice of the call thereof for redemption identifying
the Bonds to be redeemed to be mailed to the Bond Registrar and all Bondholders, at the
addresses shown on the Bond Register. All Bonds so called for redemption will cease to bear
interest on the specified redemption date, provided funds for their redemption have been duly
deposited.
Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption
of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a
common maturity date a distinctive number for each $5,000 of the principal amount of such
Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall
deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at
$5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The
Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided,
however, that only so much of the principal amount of such Bond of a denomination of more
than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so
selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form
satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's
attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond
Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new
Bond or Bonds having the same stated maturity and interest rate and of any Authorized
Denomination or Denominations, as requested by the Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered.
Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal
amount of $1,800,000, all of like date of original issue and tenor, except as to number, maturity,
interest rate, denomination and redemption privilege, issued pursuant to and in full conformity
with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by
the City Council on October 19, 2020 (the "Resolution"), for the purpose of providing funds
sufficient for a crossover refunding of certain outstanding general obligation bonds of the Issuer.
This Bond is payable out of the Escrow Account and the Debt Service Account established
pursuant to the Resolution. This Bond constitutes a general obligation of the Issuer, and to
provide moneys for the prompt and full payment of its principal, premium, if any, and interest
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when the same become due, the full faith and credit and taxing powers of the Issuer have been
and are hereby irrevocably pledged.
Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered
form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully
registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the
principal office of the Bond Registrar, but only in the manner and subject to the limitations
provided in the Resolution. Reference is hereby made to the Resolution for a description of the
rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal
office of the Bond Registrar.
Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney
duly authorized in writing at the principal office of the Bond Registrar upon presentation and
surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the
Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond
Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and
deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the
transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized
Denomination or Denominations, in aggregate principal amount equal to the principal amount of
this Bond, of the same maturity and bearing interest at the same rate.
Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds.
Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in
whose name this Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided and for all other purposes, whether or not this Bond shall be overdue, and neither
the Issuer nor the Bond Registrar shall be affected by notice to the contrary.
Authentication. This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall have been executed
by the Bond Registrar.
THE ISSUER HAS ELECTED TO ISSUE THIS BOND AS A TAXABLE BOND, AND
THE INTEREST IS INTENDED TO BE INCLUDED IN GROSS INCOME FOR FEDERAL
INCOME TAXATION PURPOSES AND, TO THE SAME EXTENT, INCLUDED IN BOTH
GROSS INCOME AND TAXABLE NET INCOME FOR STATE INCOME TAXATION
PURPOSES.
Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a
"qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution and laws of the State of Minnesota to be done, to happen and to be
performed, precedent to and in the issuance of this Bond, have been done, have happened and
have been performed, in regular and due form, time and manner as required by law; that the
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Issuer has covenanted and agreed with the Holders of the Bonds that it will impose and collect
charges for the service, use and availability of its municipal water system and sanitary sewer
system (together, the "System") at the times and in amounts necessary to produce net revenues,
together with other sums pledged to the payment of the System Refunding Portion of the Bonds,
as defined in the Resolution, adequate to pay all principal and interest when due on the System
Refunding Portion of the Bonds; and that the Issuer will levy a direct, annual, irrepealable ad
valorem tax upon all of the taxable property of the Issuer, without limitation as to rate or amount,
for the years and in amounts sufficient to pay the principal and interest on System Refunding
Portion of the Bonds as they respectively become due, if the net revenues from the System, and
any other sums irrevocably appropriated to the Debt Service Account are insufficient therefor;
and that this Bond, together with all other debts of the Issuer outstanding on the date of original
issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed
any constitutional or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of St. Joseph, Stearns County, Minnesota, by its City
Council has caused this Bond to be executed on its behalf by the facsimile signatures of its
Mayor and its Administrator, the corporate seal of the Issuer having been intentionally omitted as
permitted by law.
Date of Registration:Registrable by: NORTHLAND TRUST
SERVICES, INC.
Payable at: NORTHLAND TRUST
SERVICES, INC.
BOND REGISTRAR'S
CERTIFICATE OF
CITY OF ST. JOSEPH,
AUTHENTICATION
STEARNS COUNTY, MINNESOTA
This Bond is one of the
Bonds described in the
Resolution mentioned
within.
/s/ Facsimile
Mayor
Northland Trust Services, Inc.
Minneapolis, Minnesota
Bond Registrar
/s/ Facsimile
By:
Administrator
Authorized Signature
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ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, shall
be construed as though they were written out in full according to applicable laws or regulations:
TEN COM -as tenants in common
TEN ENT -as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants in common
UTMA - _____________ as custodian for _____________
(Cust) (Minor)
under the _____________________ Uniform Transfers to Minors Act
(State)
Additional abbreviations may also be used though not in the above list.
___________________________________
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto ________ the
within Bond and does hereby irrevocably constitute and appoint ________ attorney to transfer
the Bond on the books kept for the registration thereof, with full power of substitution in the
premises.
Dated:__________ _____________________________________________________
Notice:The assignor's signature to this assignment must
correspond with the name as it appears upon the
face of the within Bond in every particular, without
alteration or any change whatever.
Signature Guaranteed:
___________________________
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm
having a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad-15(a)(2).
The Bond Registrar will not affect transfer of this Bond unless the information concerning the
transferee requested below is provided.
Name and Address: ________________________________________
________________________________________
________________________________________
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8. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of
the City by the signatures of its Mayor and Administrator and be sealed with the seal of the City;
provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate
seal has been omitted. In the event of disability or resignation or other absence of either officer,
the Bonds may be signed by the manual or facsimile signature of the officer who may act on
behalf of the absent or disabled officer. In case either officer whose signature or facsimile of
whose signature shall appear on the Bonds shall cease to be such officer before the delivery of
the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes,
the same as if the officer had remained in office until delivery.
9. Authentication. No Bond shall be valid or obligatory for any purpose or be
entitled to any security or benefit under this resolution unless a Certificate of Authentication on
such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an
authorized representative of the Bond Registrar. Certificates of Authentication on different
Bonds need not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certificate of Authentication
on the Bond and by inserting as the date of registration in the space provided the date on which
the Bond is authenticated, except that for purposes of delivering the original Bonds to the
Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of
November 12, 2020. The Certificate of Authentication so executed on each Bond shall be
conclusive evidence that it has been authenticated and delivered under this resolution.
10. Registration; Transfer; Exchange. The City will cause to be kept at the principal
office of the Bond Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds
and the registration of transfers of Bonds entitled to be registered or transferred as herein
provided.
Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the
City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of
registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee
or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a
like aggregate principal amount, having the same stated maturity and interest rate, as requested
by the transferor; provided, however, that no Bond may be registered in blank or in the name of
"bearer" or similar designation.
At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized
Denomination or Denominations of a like aggregate principal amount and stated maturity, upon
surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever
any Bonds are so surrendered for exchange, the City shallexecute (if necessary), and the Bond
Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the
Holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this resolution shall
be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City.
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All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general
obligations of the City evidencing the same debt, and entitled to the same benefits under this
resolution, as the Bonds surrendered for such exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or
be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar,
duly executed by the Holder thereof or his, her or its attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge payable in connection with the transfer or exchange of any Bond and any
legal or unusual costs regarding transfers and lost Bonds.
Transfers shall also be subject to reasonable regulations of the City contained in any
agreement with the Bond Registrar, including regulations which permit the Bond Registrar to
close its transfer books between record dates and payment dates. The Finance Director is hereby
authorized to negotiate and execute the terms of said agreement.
11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in
exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid,
and to accrue, which were carried by such other Bond.
12. Interest Payment; Record Date. Interest on any Bond shall be paid on each
Interest Payment Date by check or draft mailed to the person in whose name the Bond is
registered (the "Holder") on the registration books of the City maintained by the Bond Registrar
and at the address appearing thereon at the close of business on the fifteenth day of the calendar
month next preceding such Interest Payment Date (the "Regular Record Date"). Any such
interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of
the Regular Record Date, and shall be payable to the person who is the Holder thereof at the
close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever
money becomes available for payment of the defaulted interest. Notice of the Special Record
Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the
Special Record Date.
13.Treatment of Registered Owner. The City and Bond Registrar may treat the
person in whose name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not
such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by
notice to the contrary.
14. Delivery; Application of Proceeds. The Bonds when so prepared and executed
shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price,
and the Purchaser shall not be obliged to see to the proper application thereof.
15. Funds; Accounts and Subaccounts. For the convenience and proper
administration of the moneys to be borrowed and repaid on the Bonds, and to make adequate and
specific security to the Purchaser and holders from time to time of the Bonds, there is hereby
created a special fund to be designated the "Taxable General Obligation Crossover Refunding
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Bonds, Series 2020C Fund" (the "Fund") to be administered and maintained by the Finance
Director as a bookkeeping account separate and apart from all other funds maintained in the
official financial records of the City. The Fund shall be maintained in the manner herein
specified until the Bonds and the interest thereon shall have been fully paid. The Operation and
Maintenance Account heretofore established by the City for the Water System shall continue to
be maintained in the manner heretofore provided by the City. The Operation and Maintenance
Account heretofore established by the City for the Sewer System shall continue to be maintained
in the manner heretofore provided by the City. (The Operation and Maintenance Account for the
Water System and the Operation and Maintenance Account for the Sewer System are referred to
collectively herein as the "Operation and Maintenance Accounts".) All moneys remaining after
paying or providing for the items set forth in the resolution establishing the Operation and
Maintenance Accounts shall constitute and are referred to as "net revenues" until the System
Refunding Portion of the Bonds have been paid. There shall be maintained in the Fund the
following separate accounts to which shall be credited and debited all income and disbursements
of the System as hereinafter set forth. The Finance Director of the City and all officials and
employees concerned therewith shall establish and maintain financial records of the receipts and
disbursements of the System in accordance with this resolution. In such records there shall be
established and maintained the following separate accounts, for the purposes as follows.
(a) Escrow Account. The Escrow Account shall be maintained as an escrow account
with Northland Trust Services, Inc. (the "Escrow Agent"), in Minneapolis, Minnesota, which is a
suitable financial institution within or without the State. $_____________ of proceeds of the
sale of the Bonds shall be received by the Escrow Agent and applied to fund the Escrow Account
or to pay costs of issuing the Bonds. Proceeds of the Bonds, less proceeds used to pay costs of
issuance and any proceeds returned tothe City, are hereby irrevocably pledged and appropriated
to the Escrow Account, together with all investment earnings thereon. The amounts deposited in
the Escrow Account at closing shall be in an amount sufficient to provide funds to pay when due
the interest to accrue on the Bonds to and including the Crossover Date and to pay when called
for redemption on the Crossover Date, the principal amount of the Refunded Bonds. The Escrow
Account shall be irrevocably appropriated to the payment of all intereston the Bonds to and
including the Crossover Date and the principal of the Refunded Bonds due by reason of their call
for redemption on the Crossover Date. The moneys in the Escrow Account shall be used solely
for the purposes herein set forth and for no other purpose, except that any surplus in the Escrow
Account may be remitted to the City, all in accordance with an agreement (the "Escrow
Agreement") by and between the City and Escrow Agent, a form of which agreement is on file in
the office of the Administrator. Any moneys remitted to the City pursuant to the Escrow
Agreement shall be deposited in the Debt Service Account
(b) Debt Service Account. There shall be maintained the following separate
subaccounts in the Debt Service Account to be designated the "System Debt Service
Subaccount," and the "Improvement Debt Service Subaccount". There are hereby irrevocably
appropriated and pledged to, and there shall be credited to the separate subaccounts of the Debt
Service Account:
(i) System Debt Service Subaccount. To the System Debt Service
Subaccount there is hereby pledged and irrevocably appropriated and there shall be
credited: (1) after the Crossover Date, the net revenues of the System not otherwise
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pledged and applied to the payment of other obligations of the City, in an amount,
together with other funds which may herein or hereafter from time to time be irrevocably
appropriated to the account sufficient to meet the requirements of Minnesota Statutes,
Section 475.61 for the payment of the principal and interest of the System Refunding
Portion of the Bonds; (2) any collections of all taxes which may hereafter be levied in the
event the net revenues of the System herein pledged to the payment of the principal and
interest on the System Refunding Portion of the Bonds are insufficient therefor; (3) a pro
rata share of any balance remitted to the City upon termination of the Escrow Agreement;
(4) any funds remaining after the Crossover Date in the System Improvements Project
Debt Service Subaccount established bythe Prior Bonds Resolution; (5) all investment
earnings on funds in the System Debt Service Subaccount; and (6) any and all other
moneys which are properly available and are appropriated by the governing body of the
City to the System Debt Service Subaccount. The amount of any surplus remaining in
the System Debt Service Subaccount when the System Refunding Portion of the Bonds
and interest thereon are paid shall be used consistent with the Minnesota Statutes, Section
475.61, Subdivision 4. The moneys in the System Debt Service Subaccount shall be used
solely to pay the principal and interest on the System Refunding Portion of the Bonds or
any other Bonds hereafter issued and made payable from the Fund.
(ii)Improvement Debt Service Subaccount. To the Improvement Debt
Service Subaccount there is hereby pledged and irrevocably appropriated and there shall
be credited: (1) after the Crossover Date, all uncollected special assessments pledged to
the payment of the Improvement Portion of the Prior Bonds; (2) any collections of all
taxes heretofore levied for the payment of the Improvement Portion of the Prior Bonds
and interest thereon which are not needed to pay the Improvement Portion of the Prior
Bonds as a result of the Refunding and any taxes herein levied; (3) any collections of all
taxes herein or hereinafter levied for the payment of the principal and interest on the
Improvement Refunding Portion of the Bonds (4) a pro rata share of any balance remitted
to the City upon the termination of the Escrow Agreement; (5) any funds remaining after
the Crossover Date in the Improvement Project Debt Service Subaccount established by
the Prior Resolution; (6) all investment earnings on funds in the Improvement Debt
Service Subaccount; and (7) any and all other moneys which are properly available and
are appropriated by the governing body of the City to the Improvement Debt Service
Subaccount. The amount of any surplus remaining in the Improvement Debt Service
Subaccount when the Improvement Refunding Portion of the Bonds and interest thereon
are paid shall be used consistent with Minnesota Statutes, Section 475.61, Subdivision 4.
The moneys in the Improvement Debt Service Subaccount shall be used solely to pay the
principal of and interest on the Improvement Refunding Portion of the Bonds or any other
bonds hereafter issued and made payable from the Fund.
No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire
higher yielding investments or to replace funds which were used directly or indirectly to acquire
higher yielding investments, except (a) for a reasonable temporary period until such proceeds are
needed for the purpose for which the Bonds were issued, and (b) in addition to the above, in an
amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To
this effect, any proceeds of the Bonds and any sums from time to time held in the Fund (or any
other City account which will be used to pay principal and interest to become due on the Bonds)
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in excess of amounts which under the applicable federal arbitrage regulations may be invested
without regard as to yield shall not be invested in excess of the applicable yield restrictions
imposed by the arbitrage regulations on such investments after taking into account any
applicable "temporary periods" or "minor portion" made available under the federal arbitrage
regulations. In addition, the proceeds of the Bonds and money in the Fund shall not be invested
in obligations or deposits issued by, guaranteed by or insured by the United States or any agency
or instrumentality thereof if and to the extent that such investment would cause the Bonds to be
"federally guaranteed" within the meaning of Section 149(b) of the federal Internal Revenue
Code of 1986, as amended (the "Code").
16. Covenants Relating to the System Refunding Portion of the Bonds.
(a) Pledge of System Net Revenues; Coverage Test. It is hereby found, determined
and declared that the net revenues of the System are sufficient to pay when due the principal of
and interest on the System Refunding Portion of the Bonds, the Outstanding Water Bonds and
the Outstanding Sewer Bonds and a sum at least five percent in excess thereof. The net revenues
of the System are hereby pledged on a parity lien with the Outstanding Water Bonds and the
Outstanding Sewer Bonds and shall be applied for that purpose, but solely to the extent required
to meet, together with other pledged sums, the principal and interest requirements of the System
Refunding Portion of the Bonds. Nothing contained herein shall be deemed to preclude the City
from making further pledges and appropriations of the net revenues of the System for the
payment of other or additional obligations of the City, provided that it has first been determined
by the City Council that the estimated net revenues of the System will be sufficient, in addition
to all other sources, for the payment of the System Refunding Portion of the Bonds and such
additional obligations and any such pledge and appropriation of the net revenuesof the System
may be made superior or subordinate to, or on a parity with the pledge and appropriation herein.
(b) Covenant to Maintain Rates and Charges. In accordance with Minnesota Statutes,
Section 444.075, the City hereby covenants and agrees with the Holders of the System
Refunding Portion of the Bonds that it will impose and collect charges for the service, use,
availability and connection to the System at the times and in the amounts required to produce net
revenues of the System adequate to pay the principal and interest when due on the System
Refunding Portion of the Bonds. Minnesota Statutes, Section 444.075, Subdivision 2, provides
as follows: "Real estate tax revenues should be used only, and then on a temporary basis, to pay
general or special obligations when the other revenues are insufficient to meet the obligations."
(c) Excess System Net Revenues. Net revenues of the System in excess of those
required for the foregoing may be used for any proper purpose.
17. Covenants Relating to the Improvement Refunding Portion of the Bonds.
(a) Special Assessments. The City has heretofore levied special assessments
pursuant to the Prior Resolution, which were pledged to the payment of the principal and interest
on the Improvement Portion of the Prior Bonds and, after the Crossover Date, the uncollected
special assessments for the Improvement Portion of the Prior Bonds are now pledged to the
payment of principal and interest on the Improvement Refunding Portion of the Bonds. The
special assessments are such that ifcollected in full they will produce, together with the other
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sums pledged to the payment of the Improvement Refunding Portion of the Bonds and other
revenues herein pledged, at least five percent in excess of the amount needed to meet when due
the principal and interest payments on the Improvement Refunding Portion of the Bonds. The
special assessments were levied as provided below, payable in equal, consecutive, annual
installments, with general taxes for the years shown below and with interest on the declining
balance of all such assessments at the rate shown opposite such years:
Improvement Designations Levy YearsCollection Years Amount Rate
See attached schedule in Exhibit A
(b) Tax Levy. To provide moneys for payment of the principal and interest on the
Improvement Refunding Portion of the Bonds there is hereby levied upon all of the taxable
property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and
collected with and as part of other general property taxes in the City for the years and in the
amounts as follows:
Levy YearsCollection YearsAmount
See attached schedule in Exhibit A
(c) Coverage Test. The tax levies are such that if collected in full they, together with
estimated collections of special assessments herein pledged for the payment of the Improvement
Refunding Portion of the Bonds, together with the other sums pledged to the payment of the
Improvement Refunding Portion of the Bonds, will produce at least five percent in excess of the
amount needed to meet when due the principal and interest payments on the Improvement
Refunding Portion of the Bonds. The tax levies shall be irrepealable so long as any of the
Improvement Refunding Portion of the Bonds are outstanding and unpaid, provided that the City
reserves the right and power to reduce the levies in the manner and to the extent permitted by
Minnesota Statutes, Section 475.61, Subdivision 3.
(d) Cancellation of Certain Tax Levies. Upon payment of the Prior Bonds, the
uncollected taxes levied inthe Prior Resolution authorizing the issuance of the Prior Bonds
which are not needed to pay the Prior Bonds as a result of the Refunding shall be canceled.
18. General Obligation Pledge. For the prompt and full payment of the principal and
interest on the Bonds as the same respectively become due, the full faith, credit and taxing
powers of the City shall be and are hereby irrevocably pledged. If the balance in the Escrow
Account or Debt Service Account is ever insufficient to pay all principal and interestthen due on
the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of
the City which are available for such purpose, and such other funds may be reimbursed without
interest from the Escrow Account or Debt Service Account when a sufficient balance is available
therein.
19. Securities; Escrow Agent. Securities, if any, purchased from moneys in the
Escrow Account shall be limited to securities set forth in Minnesota Statutes, Section 475.67,
Subdivision 8, and any amendments or supplements thereto. The City Council has investigated
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the facts and hereby finds and determines that the Escrow Agent is a suitable financial institution
to act as escrow agent.
20. Escrow Agreement. On or prior to the delivery of the Bonds the Mayor,
Administrator and Finance Director shall, and are hereby authorized and directed to, execute the
Escrow Agreement on behalf of the City. The Escrow Agreement is by approved and adopted
and made a part of this resolution, and the City covenants that it will promptly enforce all
provisions thereof in the event of default thereunder by the Escrow Agent.
21.Redemption of Prior Bonds. The Prior Bonds shall be redeemed and prepaid in
accordance with the terms and conditions set forth in the Notice of Call for Redemption, in the
form attached to the Escrow Agreement, which terms and conditions are hereby approved and
incorporated herein by reference. The Notice of Call for Redemption shall be given pursuant to
the Escrow Agreement.
22. Prior Bonds; Security. Until retirement of the Prior Bonds, all provisions
theretofore made for the security thereof shall be observed by the City and all of its officers and
agents.
23. Supplemental Resolution. The Prior Resolution is hereby supplemented to the
extent necessary to give effect to the provisions of this resolution.
24. Defeasance. When all Bonds have been discharged as provided in this paragraph,
all pledges, covenants and other rights granted by this resolution to the registered holders of the
Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with
respect to any Bonds which are due on any date by irrevocably depositing with the Bond
Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond
should not be paid when due, it may nevertheless be discharged by depositing with the Bond
Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such
deposit. The City may also discharge its obligations with respect to any prepayable Bonds called
for redemption on any date when they are prepayable according to their terms, by depositing
with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full,
provided that notice of redemption thereof has been duly given. The City may also at any time
discharge its obligations with respect to any Bonds, subject to the provisions of law now or
hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a
suitable banking institution qualified by law as an escrow agent for this purpose, cash or
securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest
payable at such times and at such rates and maturing on such dates as shall be required, without
regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if
notice of redemption as herein required has been duly provided for, to such earlier redemption
date.
25. Certificate of Registration. A certified copy of this resolution is hereby directed
to be filed with the County Auditor of Stearns County, Minnesota, together with such other
information as the County Auditor shall require, and to obtain from the County Auditor a
certificate that the Bonds have been entered in the County Auditor's Bond Register.
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26. Records and Certificates. The officers of the City are hereby authorized and
directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the
issuance of the Bonds, certified copies of all proceedings and records of the City relating to the
Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates
and information as are required to show the facts relating to the legality and marketability of the
Bonds as the same appear from the books and records under their custody and control or as
otherwise known to them, and all such certified copies, certificates and affidavits, including any
heretofore furnished, shall be deemed representations of the City as to the facts recited therein.
27. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds
as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City hereby makes the following factual statements and representations:
(a)the Bonds are issued after August 7, 1986;
(b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code;
(c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for
purposes of Section 265(b)(3) of the Code;
(d) the reasonably anticipated amount of tax-exempt obligations (other than private
activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will
be issued by the City (and all entities treated as one issuer with the City, and all subordinate
entities whose obligations are treated as issued by the City) during this calendar year 2020 will
not exceed $10,000,000;
(e) not more than $10,000,000 of obligations issued by the City during this calendar
year 2020 have been designated for purposes of Section 265(b)(3) of the Code; and
(f) the aggregate face amount of the Bonds does not exceed $10,000,000.
The City shall use its best efforts to comply with any federal procedural requirements
which may apply in order to effectuate the designation made by this paragraph.
28. Continuing Disclosure. The City is the sole obligated person with respect to the
Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"),
promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the
Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the
"Undertaking") hereinafter described to:
(a) Provide or cause to be provided to the Municipal SecuritiesRulemaking Board
(the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual
financial information and operating data in accordance with the Undertaking. The City reserves
the right to modify from time to time the terms of the Undertaking as provided therein.
(b) Provide or cause to be provided to the MSRB notice of the occurrence of certain
events with respect to the Bonds in not more than ten (10) business days after the occurrence of
the event, in accordance with the Undertaking.
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(c) Provide or cause to be provided to the MSRB notice of a failure by the City to
provide the annual financial information with respect to the City described in the Undertaking, in
not more than ten (10) business days following such occurrence.
(d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph
and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be
enforceable on behalf of such Holders; provided that the right to enforce the provisions of these
covenants shall be limited to a right to obtain specific enforcement of the City's obligations under
the covenants.
The Mayor and Administrator of the City, or any other officer of the City authorized to
act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the
City the Undertaking in substantially the form presented to the City Council subject to such
modifications thereof or additions thereto as are (i) consistent with the requirements under the
Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers.
29. Official Statement. The Official Statement relating to the Bonds prepared and
distributed by the Purchaser is hereby approved and the officers of the City are authorized in
connection with the delivery of the Bonds to sign such certificates as may be necessary with
respect to the completeness and accuracy of the Official Statement.
30. Severability. If any section, paragraph or provision of this resolution shall be held
to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this resolution.
31. Headings. Headings in this resolution are included for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
The motion for the adoption of the foregoing resolution was duly seconded by member
_______________ and, after a full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.
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STATE OF MINNESOTA
COUNTY OF STEARNS
CITY OF ST. JOSEPH
I, the undersigned, being the duly qualified and acting Administrator of the City of St.
Joseph, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council, duly called and held on
the date therein indicated, insofar as such minutes relate to providing for the issuance and sale of
$1,800,000 Taxable General Obligation Crossover Refunding Bonds, Series 2020C.
WITNESS my hand on October 19, 2020.
___________________________
Administrator
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Council Agenda Item 6b
______
MEETING DATE: October 19, 2020
AGENDA ITEM: Tammy Omdal - Debt Management Study
SUBMITTED BY: Finance /Financial Advisor
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Annually, Tammy Omdal, financial advisor from Northland
Securities, prepares an analysis of the outstanding bonds held by the City of St. Joseph. The 2020 debt
study (with balances as of 12/31/19 plus the 2020A, 2020B and 2020C bond issues) will presented and
handed out at the meeting. Tammy prepared with the assistance of Finance. The debt study provides
information of what the required tax levies and other revenue sources should be, what debts might be a
candidate to refund or payoff early, how many years remain on each debt, and the summary of the debt
costs versus the requirements to pay the total debt.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Council Action – Debt Management Study
REQUESTED COUNCIL ACTION: The debt management study is information only for the council.
The study assists with budget and the fee schedule preparation.
Council Agenda Item 7
MEETING DATE: October 19, 2020
AGENDA ITEM: Variance 503 MN St. W
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Planning Commission (4-1)
and staff recommend the following:
Approval of Resolution 2020-052 Adopting Findings of Fact and Approving the Location Variance
Denial of Resolution 2020-053 Variance to the Size
Approval of Resolution 2020-054 Adopting Findings of Fact supporting the Denial to the Size Variance
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: Lisa and Jason Barker, owner, has submitted a request for a
variance on the location and size of a detached garage on the property located at 503 MN St. W.
City ordinance requires detached accessory buildings to be located in the rear yard, and the maximum size
allowed for accessory buildings (attached and detached) is 1,350 square feet or 10% of the lot, whichever
is lesser. The property would be allowed 1,350 square feet total. The existing attached garage is 618 SF;
therefore, a 732 SF garage could be added to the property. The applicant is proposing to construct a 900
SF garage in the front yard for a variance from the rear yard requirement and of 168 SF to exceed the size
requirement.
A variance may be granted if enforcement of a zoning ordinance provision on a particular property would
cause the landowner practical difficulties as defined by MN State Statute 462.357. The applicant must
satisfy the statutory three-factor test for practical difficulties. The practical difficulties factors are as
follows:
1) That the property owner proposes to use the property is a reasonable manner. This factor means
that the landowner would like to use the property in a particular reasonable way but cannot do so
under the rules of the ordinance.
2)
landowner.
3) That the variance, if granted, will not alter the essential character of the locality. Under this factor
consider whether the resulting structure will be out of scale, out of place, or otherwise
inconsistent with the surrounding area.
ATTACHMENTS: Location Map
Application
Resolution 2020-052
Resolution 2020-053
Resolution 2020-054
REQUESTED COUNCIL ACTION: Consider Resolutions related to variance requests
Variance Request- 503 MN St W
Legend
Road Labels
Roads
0153060
Auditor/Treasurer
Feet
Division of Land Management
±
Data is as represented in Stearns County
September 30, 2020
Databases, It is NOT Intended for
Locational Use and Stearns County
waives all liability from this product.This map is made available on an "as is" basis, without express or implied warranty of any sort including, specifically, any implied warranties
of fitness for a particular purpose, warranties of merchantability or warranties relating to the accuracy or completeness of the database(s).
RESOLUTION 2020-052
A RESOLUTION ADOPTING FINDINGS OF FACT SUPPORTING AND APPROVING A
VARIANCE TO THE LOCATION REQUIREMENT FOR A DETACHED GARAGE IN A
SINGLE-FAMILY RESIDENTIAL DISTRICT
WHEREAS, Lisa Barker, owner, hereinafter referred to as “Applicant,” has properly applied
for a variance from the location requirement established in St. Joseph Ordinance 502 on the property
generally described as 503 Minnesota Street West, St. Joseph, Minnesota and legally described as:
That part of Lot 20, in Park Terrace starting at the northwesterly back corner of Lot 20 and
proceeding in a straight line 24 feet distant from the southwesterly corner line of Lot 20, according to the
survey on file and of record in the Office of the County Recorder in and for Stearns County, Minnesota.
(“Subject Property”)
WHEREAS, the St. Joseph Planning Commission held a public hearing on the variance on October
th
12, 2020, at which time all persons wishing to be heard regarding the matter were given an opportunity to be
heard; and
WHEREAS, the St. Joseph Planning Commission recommended approval of the variance on
October 12, 2020; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ST. JOSEPH, MINNESOTA, hereby adopts the following Findings of Fact:
1. That the Applicant appeared before the St. Joseph Planning Commission on October 12, 2020
who reviewed the variance request and recommended approval of the variance.
2. That the Subject Property is zoned R-1 Single Family Residential District.
3. That there is an existing house on the Subject Property.
4. That there is an existing attached 618 Square Feet Garage with a six-foot-high
overhead garage door where a standard passenger vehicle truck does not fit in the
garage.
5. That the variance is consistent with the St. Joseph Comprehensive Plan.
6. That the variance is in harmony with the general purpose and intent of the Ordinance.
7. That the Applicant has established that there are practical difficulties in complying
with the zoning ordinance.
8. That the variance is reasonable given the location of the electrical utility and
topography, including the slope and drainage to the rear of the Subject Property,
therefore, limiting the buildable area.
9. That the property is unique given the lot topography limiting the buildable area.
10.That the variance will not alter the essential character of the neighborhood given the
height of the garage will be approximately 16 feet, setback over fifty (50) feet from
the street curb line, the exterior materials will match the home, and there areexisting
trees along the southerly and easterly boundariesof the Subject Propertywhere it
abuts the public street and residential use properties to the east.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST.
JOSEPH, MINNESOTA, as follows:
1. Based on Findings of Facts, a varianceto locate a detached garage in the frontyard is
hereby granted.
2. That trees shall be maintained along the front and east boundaries to screen the detached garage.
3. The Applicant shall obtain a building permit prior to construction of the detached garage.
4. The Applicant shall be responsible for all City costs incurred in administering and
enforcing this variance.
th
Whereupon said resolution was declared duly passed and adopted by the St. City Council this 19 day of
October, 2020.
CITY OF ST. JOSEPH
By
Rick Schultz,Mayor
By
Therese Haffner, City Administrator
RESOLUTION 2020-053
A RESOLUTION APPROVING A VARIANCE TO THE SIZE REQUIREMENT FOR A DETACHED
GARAGE IN A SINGLE-FAMILY RESIDENTIAL DISTRICT
WHEREAS, Lisa Barker, owner, hereinafter referred to as “Applicant,” has properly applied for a variance
from the size requirement established in St. Joseph Ordinance 502 on the property generally described as 503
Minnesota Street West, St. Joseph, Minnesota and legally described as:
That part of Lot 20, in Park Terrace starting at the northwesterly back corner of Lot 20 and proceeding in a
straight line 24 feet distant from the southwesterly corner line of Lot 20, according to the survey on file and of record
in the Office of the County Recorder in and for Stearns County, Minnesota.
(“Subject Property”)
th
WHEREAS, the St. Joseph Planning Commission held a public hearing on the variance on October 12, 2020, at
which time all persons wishing to be heard regarding the matter were given an opportunity to be heard; and
WHEREAS, the St. Joseph Planning Commission recommended denial of the variance on October 12, 2020; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH,
MINNESOTA, hereby adopts the following Findings of Fact:
1. Based on Findings of Facts, a variance of 168 Square Feet for a detached garage on the Subject Property is
hereby granted.
2. That trees shall be maintained to along the front to screen the detached garage.
3. The Applicant shall obtain a building permit prior to construction of the detached garage.
4. The Applicant shall be responsible for all City costs incurred in administering and enforcing this variance.
th
Whereupon said resolution was declared duly passed and adopted by the St. City Council this 19 day of October,
2020.
CITY OF ST. JOSEPH
By
Rick Schultz, Mayor
By
Therese Haffner, City Administrator
RESOLUTION 2020-054
A RESOLUTION ADOPTING FINDINGS OF FACT SUPPORTING THE DENIAL OF A
VARIANCE TO THE SIZE REQUIREMENT FOR A DETACHED GARAGE IN A SINGLE-
FAMILY RESIDENTIAL DISTRICT
WHEREAS, Lisa Barker, owner, hereinafter referred to as “Applicant,” has properly applied
for a variance from the size requirement established in St. Joseph Ordinance 502 on the property
generally described as 503 Minnesota Street West, St. Joseph, Minnesota and legally described as:
That part of Lot 20, in Park Terrace starting at the northwesterly back corner of Lot 20 and
proceeding in a straight line 24 feet distant from the southwesterly corner line of Lot 20, according to the
survey on file and of record in the Office of the County Recorder in and for Stearns County, Minnesota.
(“Subject Property”)
WHEREAS, the St. Joseph Planning Commission held a public hearing on the variance on October
th
12, 2020, at which time all persons wishing to be heard regarding the matter were given an opportunity to be
heard; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST.
JOSEPH, MINNESOTA, hereby adopts the following Findings of Fact:
1. That the Applicant appeared before the St. Joseph Planning Commission on October 12, 2020
who reviewed the variance request of 168 Square Feet from the size requirement and
recommended denial of the variance.
2. That the Subject Property is zoned R-1 Single Family Residential District.
3. That a maximum of 10% of a lot or 1,350 Square Feet, whichever is lesser of accessory
structures, including both attached and detached garages is allowed in the R-1 Single Family
Residential District.
4. That there is an existing house on the Subject Property.
5.That there is an existing attached 618 Square Feet Garage on the Subject Property.
6. That theApplicant is proposing to construct a 30’ x 30’ (900 Square Feet) detached
garage on the Subject Property.
7. That the variance is inconsistent with the St. Joseph Comprehensive Plan.
8.That the variance is notharmony with the general purpose and intent of the
Ordinance.
9. That the applicant must satisfy the statutory three-factor test for practical difficulties
as defined by MN State Statute 462.357 and that All three factors must be satisfied to
constitute practical difficulties.
10. That the Applicant has not established that All three practical difficultiescriteria is
met.
11. That the variance is not reasonable given that justification to be exempt from
complying with St. Joseph Ordinance 502 related to maximum size allowed has not
been established.
12.That the Applicant is allowed to construct a 732 Square Foot detached garage for
storage needs complying with St. Joseph Ordinance 502.
13. That the property and building is not unique related to size for storage.
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Whereupon said resolution was declared duly passed and adopted by the St. City Council this 19 day of
October, 2020.
CITY OF ST. JOSEPH
By
Rick Schultz, Mayor
By
Therese Haffner, City Administrator
Council Agenda Item 8a
MEETING DATE: October 19, 2020
AGENDA ITEM: MN Streetscape Bid Tabulation & Award
SUBMITTED BY: Administration/Engineering
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: Council approved for the advertising of bids for the MN
Streetscape project.
BACKGROUND INFORMATION: The bid opening was held on October 1, 2020 at the
Government Center. Seven bids were received with Scenic Specialties submitting the lowest bid.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Bid Tabulation
Resolution 2020-057
REQUESTED COUNCIL ACTION: Adopt Resolution 2020-057 Awarding Bid to Scenic
Specialties for the 2020 MN Streetscape Improvements
RESOLUTION 2020-057
RESOLUTION AWARDING BID
2020 MN Streetscape Improvements
WHEREAS, pursuant to an advertisement for bids for the 2020 MN Streetscape Improvements which
include repairs to the existing streetscape on the south side of Minnesota Street from Chapel Lane
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to 1
Avenue NE which include replacing pavers, tree planters, benches, and garbage receptacles
and reconstruction of existing pedestrian ramps to meet ADA requirements. Bids were received,
opened and tabulated according to law, and the following bids were received complying with the
advertisement:
C&L Excavating, Inc. $ 315,866.09
JK Landscape 393,955.25
Sumram Construction 405,769.25
Restoration & Construction Services 415,589.46
Blackstone Contractors 438,529.75
TI-Zack Concrete 446,990.50
Concrete Idea 471,642.00
AND WHEREAS, it appears that Scenic Specialties is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract
with Scenic Specialties of St. Joseph in the name of the City of St. Joseph for the 2020 MN Streetscape
Improvements as described above according to the plans and specifications therefore approved by the city
council and on file in the office of the City Administrator.
The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
Adopted by the council this 19th day of October, 2020.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, City Administrator
Council Agenda Item 9
MEETING DATE: October 19, 2020
AGENDA ITEM: November Meeting Dates
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: With the election coming up, staff is proposing changes to
nd
the meeting dates in November. Staff recommends cancelling the November 2 meeting as it is
the day before Election Day.
Canvassing of the election will need to take place within 10 days of election day (November
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13). The State of MN has required that absentee ballots be counted until November 10which
makes the timeline to canvass very limited. Staff is proposing to hold a special meeting the
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morning of November 12 to canvass the results.
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There would still be the regularly scheduled Council meeting on November 16.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
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REQUESTED COUNCIL ACTION: Cancelthe November 2City Council Meeting.
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Schedule the Special City Council meeting to canvass the election results on November 12 at
7:00 AM.
THERESE HAFFNER
CITY ADMINISTRATOR
75 Callaway Street East
St Joseph, MN 56374
thaffner@cityofstjoseph.com
ADMINISTRATION & COMM. DEV. REPORT
TO: HONERABLE MAYOR AND CITY COUNCIL
DATE: October 16, 2020
SUMMARY
We received additional CARES grant applications from local businesses for a total of 20 applications
which Lori and I reviewed. Stearns County provided $145,164 to the City of St. Joseph to grant to businesses.
s, $201,414 was granted to St. Joseph businesses. Lori and I participated
in a bond rating call. I had a Zoom meeting with Sue Palmer with CSB. Topics discussed were COVID-19
impact and issues, development updates, and intercultural grant opportunity. Attended a League of MN Cities
regional meeting hosted by St. Joseph with LMC staff, area city Mayors and staff. Kayla and I refined the refuse
y Council. The refuse RFP has been released. I reviewed an
interim use permit request for a residential rental and a variance request for the location and size of a garage.
STAFF
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Held Department Head meeting on September 21. I have had individual meetings with staff as well
and will continue to do that on a regular basis. Met with our new Public Works Superintendent for new
employee orientation. Staff reviewed applications for the Community Development Director Position.
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Interviews were completed by the City Council on October 13.
UPCOMING MEETINGS & EVENTS
Lori and I will be meeting with Omann Insurance Agency and Resource Training and Solutions on
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health insurance for 2021. EDA meeting on Oct. 20.
-THERESE
LORI BARTLETT
FINANCEDIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: October 15, 2020
SUMMARY
CARES Funds:Staff has been working hard on completing transactions with the City’s CARES
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funding. The expenditures must be paid for by Nov. 15. The City received $541,340; $56,250 was
allocated to small business grants. Stearns County partnered with the City to provide another $145,165
small business grants for COVID-19 relief. A total of 20 St. Joseph businesses received grants ranging
from $3,000 to $15,000.
Bond issue: Therese and Lori sat in on a call with S&P Global for our bond rating. We were able to
keep our AA1 Stable rating. Lori worked with Northland Securities and Taft to final the bond sales.
Lori assisted with scoring CDD applicants.
The draft 2021 fee schedule is being finalized for council to review in November.
Tablets ordered and set up for the planning commission, EDA and park board ad hoc members.
Worker’s Comp audit completed.
STAFF
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Vicky Granite startedSept. 22 and really hit the ground running. She had prior utility billing
experience with the City of Hopkins. Hannah and Kayla have been showing her a lot of areas Vicky
will be responsible for.
Banyon and election training attended by all staff.
UPCOMING MEETINGS& EVENTS
GFOA Annual Conference: Lori and Hannah will be attending the virtual conference in Nov to get
caught up on all new GASB’s.
Finance staff will assist with elections where needed. Hannah is a head judge also.
-LORI
TERRY THENE
PUBLIC WORKS DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
tthene@cityofstjoseph.com
PUBLIC WORKS REPORT
TO: HONERABLE MAYOR AND CITY COUNCIL
DATE:October 15, 2020
SUMMARY
The City has continued working on COVID the new normal. All the trail and street maintenance has
been completed for 2020. The City is being winterized and should be complete before hard freeze up. Staff has
returned the picnic tables to the college and the monastery, there were two tables missing from Neighbors on
75. Staff is working on a resolution. The PW’s remodel is still being worked on and will be completed before
the Mid-November dead line. The tree’s have been removed from Mn Street to give more time for the project to
be completed in 2021. Ryan Wensmann has started employment with the City PW’s department.
STAFF
Staff have been has been mowing, picking up trash, repairing vandalism, repairing sod, patching pot
holes, flushing sanitary sewers, reading and repairing water meters, building maintenance and cleaning,
equipment maintenance, tree trimming and hauling brush from the disk golf and along sidewalks, trimming
trees for snow plowing to protect the equipment, operations of the two water treatment plants, 5 lift stations and
the collection systems, storm sewer system, water sewer inspections, weed control, customer concerns and
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questions, working with contractors on various items, GSOC Locates. The 20Ave water main has started
being installed. Staff has been getting repairs completed on the snow removal equipment.
UPCOMING MEETINGS& EVENTS
Staff has working with contractors in regards to the improvements at PW’s. Staff will be attending the
CMWEA meeting to continue with storm water training and education. Randy Torborg has passed his boilers
exam and is now state certified.
-Terry
DWIGHT PFANNENSTEIN
POLICE CHIEF
75 Callaway Street East
St Joseph, MN 56374
POLICE
dpfannenstein@cityofstjoseph.com
POLICE DEPARTMENT REPORT
TO: HONERABLE MAYOR ANDCITY COUNCIL
DATE: October 15, 2020
SUMMARY Winter is coming! Maybe then things might slow down. Doubtful. The police department is
continuing to update its equipment. The new laptops have arrived and are being loaded with the software
needed. Firearms are due in shortly and new radios have been programmed and assigned to officers. The old
radios are being programmed and issued to public works and fire department. Not much else new on the side of
police department.
The PD by the numbers. In 2019 for September we used ICRs 19802113 to 19802444 for a total of 331 ICRs
for the month. In 2020, we used ICRs 20802510 to 20802884 for a total of 374 ICRs or an increase of 43 more
ICRs from same period last year. As a matter of fact, the ICR just used at the time of this report on Wednesday
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Oct, 14th is ICR 20803050 and that same ICR in 2019 was not used until December 1, 2019!!!!
STAFF Staff is staying healthy and positive.
UPCOMING MEETINGS& EVENTS
No events scheduled as of now with all activities and outdoor events cancelled. I really wonder what
our call load would be if all the outdoor events and festivals would have occurred this year. Councilor
Buckvold requested to know how many of the ICRs during this reportable were as a result of COVID. The
county assigns a call identifier of INFO-C if it is call resulting from the COVID. In September there were 0
calls reported to the PD in regards to COVID that added to our total. Crazy.
-Dwight