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St. Joseph Park Board
November 23, 2020, 6:30 pm
**This meeting will be conducted via Zoom**
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1. Call to Order
2. Welcome to Linda Butenhoff
3. Approval of the Agenda
4. Review and Approval of the September Meeting Minutes
5. Treasurer's Report
6. Liaison Reports
A. John Anderson, Staff Liaison
B. Annie Buckvold, Council Liaison
7. Old Business
A. Establishing meeting dates and locations for the remainder of 2020 and 2021
Revisit and Finalize
B. Focus projects for upcoming year
1. Finalize Park Projects for 2020-2021
2. Hollow Park Survey
8. New Business
A. Planning of Winter Fest
1. Date(s)
2. Activities
3. Outreach to Community
B.Planting of Trees
9. Adjournment
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
Park Board Agenda Item 4.1
MEETING DATE:November 23, 2020
AGENDA ITEM: October Finance Report
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: Council approved
2020 budget on December 16, 2019.
PREVIOUS PARK BOARD ACTION: None
BACKGROUND INFORMATION: Enclosed you will find the reconciled financial reports through
October 30, 2020. After designated funds are set aside, the Park fund undesignated balance is $168,324.
The undesignated does not include the second half taxes that will be received in December (appx.
$10,000).
I included a summary report that breaks out the revenues and expenditures recorded in the Park Board
fund, along with the current balances. The bottom of the summary breaks out the funds designated for
East Park and future phases of the dog park. Any contributions received for the dog park will be added to
the designation for the dog park balance. For the East Park, I added the planting 3-year contract with
PrairieScapes plus survey costs to stake the project area to the East Park designation. The PrairieScapes
contract was approved by city council in fall 2018.
BUDGET/FISCAL IMPACT: Information only
ATTACHMENTS: Request for Park Board Action – Financial Reports
Summary Treasurer’s Report
Park Board Check Register
Park Board Monthly Report
Park Board 5-Year Capital Improvement Plan
REQUESTED COUNCIL ACTION: Consider accepting the October 2020 financial reports.
St. Joseph Park Board
Summary Treasurer's Report - Fund 205
October 2020
Fund 205, Park Board Balance as of December 31, 2019 (Audited)
102,888.05
Year to Date Revenue:
Ad Valorem Property Taxes11,216.30
Interest Earnings3,305.00
Park Dedication Fees46,800.00
Park Round Up Fees113.65
Contributions30,292.27
Transfers from Other Funds6,600.00
Total Revenue98,327.22
Year to Date Expenditures by Object:
Staff Salaries/Training-
Operating Supplies-
Professional Services-
Maintenance Reimbursement-
A1 Rentals(2,136.00)
Park Development(2,127.50)
Total Expenses(4,263.50)
Fund Summaries as of October 30, 2020:
Park Board Fund Balance - Fund 205 - (Unaudited)
196,951.77
Designated for Dog Park3,310
Designated for East Park Development25,318
Amount undesignated168,323.77
Dog Park Donations To Date:$5,870(throuh 10/30/20)
Pavers/Treats donated$1,149
$7,019
11/19/20 9:54 A
City of St. Joseph
Page
Park Board Monthly Check Register
Check
#Search NameCommentsAmountFUNDDEPARTOBJ
001951SENTRY BANKOct bank fees-UB ACH Unpo$0.6520545203
$0.65
11/19/20 9:54 AM
City of St. Joseph
Page 1
Park Board Revenue
Current Period: October 2020
2020October2020
Account DescrYTD Budget2020 AmtYTD Amt
FUND 205 Park Dedication
R 205-45203-31010 Current Ad Valorem Taxes$20,000.00$0.00$11,216.30
R 205-45203-34114 Park Dedication Fees$4,500.00$0.00$46,800.00
R 205-45203-34785 Park Round-Up Proceeds$150.00$19.54$113.65
R 205-45203-36210 Interest Earnings$2,000.00$2.97$3,305.00
R 205-45203-36236 Contributions - Parks$500.00$20.00$30,292.27
R 205-49302-39201 Transfers from Other Funds$0.00$0.00$6,600.00
FUND 205 Park Dedication$27,150.00$42.51$98,327.22
$27,150.00$42.51$98,327.22
11/19/20 9:53 AM
City of St. Joseph
Page 1
Park Board Expenditures
Current Period: October 2020
2020October2020
Account DescrYTD Budget2020 AmtYTD Amt
FUND 205 Park Dedication
E 205-45203-210 Operating Supplies$0.00$0.00$0.00
E 205-45203-300 Professional Services$0.00$0.00$0.00
E 205-45203-302 Maintenance Reimbursement$0.00$0.00$0.00
E 205-45203-410 Rentals$2,150.00$0.00$2,136.00
E 205-45203-437 Real Estate Taxes$0.00$0.00$0.00
E 205-45203-520 Buildings & Structures$0.00$0.00$0.00
E 205-45203-531 Park Development$32,250.00$0.00$2,127.50
FUND 205 Park Dedication$34,400.00$0.00$4,263.50
$34,400.00$0.00$4,263.50
City of St. Joseph Park Board
2020 Capital Improvement Budget Summary
Council adopted December 16, 2019
General Funds Balance
Park Dedication Cash October 30, 2020196,952$
(Unaudited, cash balance)
Adjustments
Starting Balance196,909$
2020 General Levy-remaining8,784$
Other Revenues-remaining(31,061)$
Potential Projects:PotentialProposed
Millstream Cottages-phase 223,400$
Foxmore Hollow Apts16,575$
Industrial Park \[2019+\]8,580$
Sunset Ridge-phase 2 - 4 lots2,000$
Ending Balance for 2020199,787$
Projects - Budget 201920202021202220232024Total 20-24
PTR-01 (Millstream)-$ -$ 108,000$ 68,000$ 593,000$ -$ 769,000$
PTR-02 (Northland)-$ -$ -$ 180,000$ -$ -$ 180,000$
PTR-03 (Klinefelter)-$ -$ -$ 300,000$ -$ -$ 300,000$
PTR-04 (Wobegon)-$ -$ -$ -$ -$ -$ -$
PTR-05 (Memorial)600$ 99,000$ 150,000$ -$ -$ -$ 249,000$
PTR-06 (Centennial)-$ -$ -$ -$ -$ -$ -$
PTR-07 (Monument)250$ 250$ 250$ 250$ 250$ 250$ 1,250$
PTR-08 (Hollow)-$ -$ -$ -$ -$ -$ -$
PTR-09 (Cloverdale)-$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park)296,610$ 20,000$ 600,000$ 580,000.00$ -$ 520,000$ 1,720,000$
PTR-12 (Trails)10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 50,000$
PTR-13 (Trees)2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 10,000$
PTR-14 (Dog Park)-$ -$ 10,000$ -$ 10,000$ -$ 20,000$
PTR-15 (Skate Park)-$ -$ 125,000$ -$ -$ -$ 125,000$
PTR-16 (Comm. Center)-$ -$ 15,000,000$ -$ -$ -$ 15,000,000$
Total309,460$ 131,250$ 1,005,250$ 1,140,250$ 615,250$ 532,250$ 3,424,250$
Projects - ActualSpent 20192020Other 20 Expenses Budget:2020 YTD
PTR-01 (Millstream)24,005$ -$ parking light poles, sound attenuation Real Estate Taxes-$ -$
PTR-02 (Northland)-$ -$ A-1 Toilets2,150$ 2,136$
PTR-03 (Klinefelter)-$ -$
2020 YTD
PTR-04 (Wobegon)-$ -$ 2020 Revenue Budget:
PTR-05 (Memorial)-$ -$ Interest2,000$ 3,305$
PTR-06 (Centennial)-$ -$ Round Up150$ 114$
PTR-07 (Monument)-$ -$ GF Levy20,000$ 11,216$
PTR-08 (Hollow)-$ -$ Transfer-$ 6,600$
PTR-09 (Cloverdale)-$ -$ Donations500$ 30,292$
PTR-10 (East Park)20,385$ 2,128$ design, phase 1, plantings Park Dedic.4,500$ 46,800$
PTR-11 (West Park)-$ -$
PTR-12 (Trails)-$ -$ 20 Dog Park Donation Budget:2016-2020
PTR-13 (Trees)-$ -$ pavers/treats1,149$
PTR-14 (Dog Park)-$ -$ cash-$ 5,870$
Total44,390$ 2,128$ thru 10/30/20
41,279.00 Millstream/Memorial parking lot improvements - Fund 390
St. Joseph Lion's approved donation of $5,800 for sound attenuation, driveway expansion and parking lot lights less than budgeted in fund 652,101.