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2020 [11] Nov 23
www.cityofstjoseph.com St. Joseph City Council November 23, 2020 6:00 PM **This meeting will be held via Zoom** Join Zoom Meeting https://zoom.us/j/94995609360?pwd=aDNLV2QrMDc2RDNpUDBGd1EyZ3J2QT09 Meeting ID: 949 9560 9360 Passcode: 699686 Dial by your location +1 301 715 8592 US (Washington D.C) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) 1. 6:00 PM Call to order 2. Approve Agenda 3. Consent Agenda a. Minutes – Requested Action: Approve the minutes of October 19, 2020 and November 12, 2020. b. Bills Payable – Requested Action: Approve check numbers 056935-057058 and Payroll EFT # 111975-111989, Accounts Payables EFT # 1951-1955, Regular Pay Period 22, City Council Pay Period 10, Regular Pay Period 23, and Regular Pay Period 23.1. c. Treasurer’s Report – Requested Action: Accept the treasurer’s report as presented. d. Donations – Requested Action: Adopt Resolution 2020-061 Accepting Donations. e. Pay Application #1 – Requested Action: Approve the application for Payment No. 1 in th Ave SE Improvements. the amount of $154,796.09 to C&L Excavating for the 2020 20 f. Suspending Lodging Tax – Requested Action: Approve suspending the City’s lodging tax for six months effective December 1, 2020 to April 30, 2021. 4. Preliminary Plat – Knife River Addition 5. Winter Walk Trees 6. Finance a. 2021 Budget Update b. CARES Update c. Wastewater Credits – Foley Extension 7. Engineer Reports a. 2021 Street Improvements b. MN Streetscape Project 8. Mayor Reports 9. Adjourn 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 October 19, 2020 Page 1 of 3 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, October 19, 2020 at 6:00 PM at the St. Joseph Government Center, opening with the pledge of allegiance. Members Present: Mayor Rick Schultz. Councilors Troy Goracke, Brian Theisen, Anne Buckvold, Bob Loso City Representatives Present: Administrator Therese Haffner, Public Works Director Terry Thene, Finance Director Lori Bartlett, City Clerk Kayla Klein, City Engineer Randy Sabart Public Comments: NA Approve Agenda:Losomade a motion to approve the agenda; seconded by Buckvoldand passed unanimously. Consent Agenda:Losomade a motion to approve the consent agendaitems a, b, d, f, g, h; seconded by Theisen and passed unanimously. Schultz thanked Thene for his years of service with the City. Schultz moved to approve consent agenda items c, e, i, j; seconded by Loso and passed unanimously. a. Minutes – Requested Action: Approve the minutes of October 5, 2020. b. Bills Payable – Requested Action: Approve check numbers 056789-056874 and Payroll EFT # 111961-111967, Accounts Payables EFT # 1945-1946, and Regular Pay Period 20, Regular Pay Period 20.1, and City Council Pay Period 9. c. Treasurer’s Report – Requested Action: d. Donations – Requested Action: Adopt Resolution 2020-050 Accepting Donations. e. Interim Use Permit, 29 Ash St W – Requested Action: Adopt Resolution 2020-051 Adopting Findings of Fact recommending the City Council issue an Interim Use Permit for five years to allow for a non-owner-occupied single-family residential rental. f. Transfers – Requested Action: Authorize the transfers as presented. g. Utility Lead Worker Hire – Requested Action: Approve the promotion of Mike Sworski to Utility Lead starting at Grade 10, Step 6. h. Seasonal Job Hires – Requested Action: Authorize staff to hire 2 Public Works Winter Seasonals to assist with snow plowing and initiate hiring for seasonal warming house attendant(s) and allow staff to hire community center employees as fill ins as needed. i. Public Works Director Resignation – Requested Action: Accept the resignation of Public Works Director Terry Thene. j. Community Development Director Hire: Appoint Nathan Keller as Community Development Director beginning at Grade 13, Step 6. Community Center Vendor Event: Staff received a request from Carl Berg to host a vendor event at the th Community Center on December 5. Berg provided a site plan and COVID-19 plan. th Loso moved to approve the vendor event at the Community Center on December 5as requested by Carl Berg; seconded by Goracke and passed unanimously. Tammy Omdal, Northland Securities: Northland Securities was hired for the 2020B and 2020C bonds and th there are two resolutions up for council approval. The 2020B resolution includes financing the 20 Ave Watermain and the Public Works facility. It also includes a current refunding of the 2013A for an interest savings. The second resolution is the 2020C bonds to issue an advanced refunding of the 2014A bonds that funding the Park Terrace improvements and the water tower refurbishment. Schultz moved to adopt Resolution 2020-055 Issuance and Sale GO Bonds, Series 2020B; seconded by Goracke and passed unanimously. October 19, 2020 Page 2 of 3 Theisen moved to adopt Resolution 2020-056 Issuance and Sale Taxable GO Bonds, Series 2020C; seconded by Buckvold and passed unanimously. Debt Management Study: Annually, Northland Securities prepares an analysis of the outstanding bonds held by the City. Omdal presented the debt study which provides information of what the required tax levies and other revenue sources should be, what debts might be a candidate to refund or payoff early, how many years remain on each debt, and the summary of the debt costs versus the requirements to pay the total debt. Variance, 503 MN St W: The owners of 503 MN St W submitted a request for a variance on the location and size of a detached garage. City ordinance requires detached accessory buildings to be located in the rear yard, and the maximum size allowed for accessory buildings is 1,350 square feet or 10% of the lot, whichever is lesser. A variance may be granted if enforcement of a zoning ordinance provision on a particular property would cause the landowner practical difficulties as defined by MN Statute. The Planning Commission reviewed and recommended approval of the location variance, denial of the size variance, and approval of the findings supporting the denial to the size variance. Loso moved to adopt Resolution 2020-052 supporting and approving a variance to the location requirement for a detached garage in a single-family residential district; second by Theisen and passed unanimously. Theisen moved to adopt resolution 2020-053 approving a variance to the size requirement for a detached garage in a single-family residential district; seconded by Buckvold. Aye: Goracke, Buckvold Motion Failed 2:3 Nay: Schultz, Theisen, Loso Loso moved to adopt resolution 2020-054 supporting the denial of a variance to the size requirement for a detached garage in a single-family residential district; seconded by Theisen and passed unanimously. st MN Streetscape Bid Tabulation: The bid opening was held on October 1. Seven bids were received with Scenic Specialties submitting the lowest bid. Schultz asked why the entire sidewalk was being replaced. The council had previously discussed just replacing portions of it. Council consensus was to have SEH work with Scenic Specialties to see what the rates would be to replace certain sections of the sidewalk versus the entire thing. ndth November Meeting Dates: Loso moved to cancel the November 2and November 16 council meetings and to schedule a council meeting on November 12th at 6:00 PM; seconded by Schultz and passed unanimously. Department Head Reports: Each department head presented their monthly reports to the Council. Overall staff has been busy with COVID related items and CARES money allocations. Mayor Reports: Schultz reported the City was allocated $4M towards the recreation center in the bonding bill. Schultz addressed the curbside collection and felt this year the collection went better than previous years. Closed Session: Loso moved to enter into closed session pursuant to MN Statute 13D.05, Subd. 3, to discuss terms of a purchase agreement for the sale of a portion of PID 84.53457.0005 owned by the City of St. Joseph; seconded by Theisen and passed unanimously. The Council came out of closed session at 7:30 PM. October 19, 2020 Page 3 of 3 Adjourn: Loso made a motion to adjourn at 7:30 PM; seconded by Theisen and passed unanimously. Kayla Klein City Clerk November 12, 2020 Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, November 12, 2020 at 6:00 PM via Zoom Meeting. Members Present:Mayor Rick Schultz.CouncilorsTroy Goracke, Brian Theisen, Bob Loso City Representatives Present: Administrator Therese Haffner, Public Works Superintendent Ryan Wensmann, Finance Director Lori Bartlett, City Clerk Kayla Klein, City Engineer Randy Sabart Others Present: Bill Zidon, Jon Snyder Approve Agenda: Goracke made a motion to approve the agenda; seconded by Loso and passed unanimously. Consent Agenda: Loso made a motion to approve the consent agenda; seconded by Goracke and passed unanimously. a. Transfers – Requested Action: Authorize the 2020 Transfers as presented. b. Bills Payable – Requested Action: Approve check numbers 056875-056927, Accounts Payable EFT 1947-1950, Payroll EFT # 111968-111974 and Regular Pay Period 21. th c. Delay Bill Due Date – Requested Action: Delay the utility bill due date from December 16 to st December 21. d. Park Board Appointment – Requested Action: Appoint Linda Butenhoff to the St. Joseph Park Board effective immediately Public Hearing, Delinquent Accounts to be Assessed: Schultz opened the public hearing. Schultz closed the public hearing as no one in attendance wished to speak. Theisen moved to approve Resolution 2020-060 Adopting Assessment Outstanding Invoices; seconded by Goracke and passed unanimously. Canvass 2020 General Election: Klein presented the local results of the 2020 General Election, declaring Rick Schultz the winner of the mayoral race; and Bob Loso and Kelly Beniek the winners of the Council race. Loso moved to approve Resolution 2020-058 Canvassing the November 3, 2020 Municipal General Election Returns and Declaring Results; seconded by Schultz and passed unanimously. 2021 Draft Fee Schedule: Bartlett presented the fee schedule. No additional changes were suggested by the Council. Schultz moved to set the public hearing for the 2021 Fee Schedule to December 7, 2020; seconded by Goracke and passed unanimously. Refuse Service Award: The City’s contract for refuse collection with Republic Services expires on December 31, 2020. Two proposals were received –one from West Central Sanitation and one from Republic Services. The proposals were reviewed based on scope of services, pricing, experience and capacity. Republic Services’ proposal met the City’s scope of services at the lowest price; therefore, staff recommends awarding the contract to Republic Services. Loso moved to award the refuse service bid to Republic Services; seconded by Theisen and passed unanimously. 2021 Street Improvement Feasibility Report: Bill Zidon, SEH, presented the feasibility report for the 2021 Street Improvements. The project includes bituminous surfacing improvements in the Northland Heights neighborhood including Jasmine Lane, Iris Lane, 3rd Avenue NE, Hackberry Drive, 7th Avenue NE, Hickory Drive, and Northland Drive; pavement reconstruction improvements to 18th Avenue SE between Baker Street East and Minnesota Street East, and to 20th Avenue SE south of Minnesota Street East; and pavement and utility reconstruction improvements to the alleys in Block 7 and 8. The total projected probable costs are estimated at $1,458,050. November 12, 2020 Page 2 of 2 The City’s assessment policy states it will specially assess properties that have been previously assessed for improvements up to 60% of the total project cost and to subsidize the remaining percentage with City funds. Alley improvements in residential areas can be assessed up to 90% and commercial areas, up to 100$ of the total project cost. Zidon discussed the improvement that will occur at each location. th Avenue are for a rural road and not for a full built out road with Loso asked why the improvements to 20 utilities. SEH will bring back an amended report and estimates on what a full road build out would cost to the rd meeting. November 23 Mayor Reports: Schultz reported that City Hall is closed through the end of November for sure and rd potentially longer. The November 23 meeting will still be held at City Hall. Adjourn: Loso made a motion to adjourn at 7:20 PM; seconded by Goracke and passed unanimously. Kayla Klein City Clerk CouncilAgenda Itemb MEETING DATE: November 23, 2020 AGENDA ITEM: Bills Payable SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: See below BACKGROUND INFORMATION: The council approved staff to make the following payments through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at previous council meetings. The information here is to provide you all checks and electronic payments made for verification of the disbursement completeness. BUDGET/FISCAL IMPACT: Bills Payable – Checks Mailed Prior to Council Approval Check Numbers 056935 -057058 $1,842,111.68 Reg PP 22, CC PP 10, Reg PP 23, Reg PP 23.1 $95,568.87 Accounts Payable EFT #1951-1955 $40,475.65 Payroll EFT #111975-111989 $71,791.65 Total $2,049,947.85 Bills Payable – Checks Awaiting Council Approval N/A Total $0.00 Total Budget/Fiscal Impact: $2,049,947.85 Various Funds ATTACHMENTS: Request for Council Action – Bills Payable Bills Payable – Checks Mailed Prior to Council Approval REQUESTED COUNCIL ACTION: Approval of the following: Check Numbers 056935-057058 Accounts Payable EFT 1951-1955 Payroll EFT 111975-111989 Reg PP 22, CC PP 10, Reg PP 23, Reg PP 23.1 CITY OF ST JOSEPH Bills Payable – Checks Not Mailed Awaiting Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ $0.00 Total Bills Payables - Waiting Council Approval Summary: EFTs & Payroll 207,836.17 Bills Paid Prior to Council 1,842,111.68 - Bills Waiting for Council 2,049,947.85 Total Bills Payable CITY OF ST JOSEPH EFTs & Payroll – Paid Prior To Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ ACHPAYROLLReg PP 22, CC PP 10 45,564.94 ACHPAYROLLReg PP 23, Reg PP 23.1$50,003.9310145202 001951SENTRY BANKOctober 2020 Bank Fees$877.91 001952PAYMENT SERVICE NETWORK October 2020 PSN Fees$216.4010141530300 001953SENTRY BANK-CREDIT CARD Monthly Adobe Subscription$36.5710141430300 001953SENTRY BANK-CREDIT CARD Monthly Endicia Charge$20.3210141430300 001953SENTRY BANK-CREDIT CARD Notary Commission - Bartlett$120.0010141530300 001953SENTRY BANK-CREDIT CARD Monthly Adobe Subscription$36.5710141530300 001953SENTRY BANK-CREDIT CARD Break Room Supplies$39.4210141942210 001953SENTRY BANK-CREDIT CARD Kitchen Supplies$8.0510141942300 001953SENTRY BANK-CREDIT CARD Boots - Magaard$63.0010142120171 001953SENTRY BANK-CREDIT CARD Boots - Pfannenstein, Daniel$65.2510142120171 001953SENTRY BANK-CREDIT CARD Toner Cartridge$75.8910142120200 001953SENTRY BANK-CREDIT CARD Glass Vials$53.9810142120211 001953SENTRY BANK-CREDIT CARD Bags$3.2210142120211 001953SENTRY BANK-CREDIT CARD DMT Recertification - Chief$75.0010142140300 001953SENTRY BANK-CREDIT CARD iPhone Case$4.0010143120210 001953SENTRY BANK-CREDIT CARD Battery Tender - #14$21.0010143120230 001953SENTRY BANK-CREDIT CARD Brake Repair - #17$241.4710143120230 001953SENTRY BANK-CREDIT CARD Ice Melt$239.8810143125210 001953SENTRY BANK-CREDIT CARD Shop Supplies$262.0310145201210 001953SENTRY BANK-CREDIT CARD Cleaner - Parks$9.1810145202210 001953SENTRY BANK-CREDIT CARD Odor Eliminator$4.9910145202210 001953SENTRY BANK-CREDIT CARD iPhone Case$4.0010145202210 001953SENTRY BANK-CREDIT CARD Garbage Bags - Shelter$11.9910145202210 001953SENTRY BANK-CREDIT CARD Wobegon Repairs$11.5010145202220 001953SENTRY BANK-CREDIT CARD Battery Tender - #14$20.9910145202230 001953SENTRY BANK-CREDIT CARD Brake Repair - #17$241.4610145202230 001953SENTRY BANK-CREDIT CARD COVID Cleaner, Masks, Wipes$23.0610342500210 001953SENTRY BANK-CREDIT CARD Zoom Standard Pro Monthly Subscription$16.1310342500215 001953SENTRY BANK-CREDIT CARD Face Maks$52.9510441410300 001953SENTRY BANK-CREDIT CARD Water$11.9810441410300 001953SENTRY BANK-CREDIT CARD Pens$5.3810441410300 001953SENTRY BANK-CREDIT CARD Face Shields$44.9810441410300 001953SENTRY BANK-CREDIT CARD Stanchions$659.9810441410300 001953SENTRY BANK-CREDIT CARD Plexi Sneeze Guards$487.9610441410300 001953SENTRY BANK-CREDIT CARD Election Supplies$704.8210441410300 001953SENTRY BANK-CREDIT CARD Election Dinner$206.5710441410300 001953SENTRY BANK-CREDIT CARD Election Lunch$257.3810441410300 001953SENTRY BANK-CREDIT CARD Display Port - PD$34.9910442120581 001953SENTRY BANK-CREDIT CARD Computer - PD$118.4410442120581 001953SENTRY BANK-CREDIT CARD USB Receivers - PD$164.4010442120581 001953SENTRY BANK-CREDIT CARD Kitchen Disinfectant$12.8910342500210 001953SENTRY BANK-CREDIT CARD Paint - PW Remodel$367.1610445201530 001953SENTRY BANK-CREDIT CARD Office Chairs (2)$799.9810445201530 001953SENTRY BANK-CREDIT CARD Laptop Backpack$44.9940943120581 001953SENTRY BANK-CREDIT CARD iPad - Wensmann$69.9640943120581 001953SENTRY BANK-CREDIT CARD Laptop Backpack$15.0040945202581 001953SENTRY BANK-CREDIT CARD iPad - Wensmann$69.9740945202581 001953SENTRY BANK-CREDIT CARD Pipe Strap - WTP #1$2.0760149420220 001953SENTRY BANK-CREDIT CARD Supplies - WTP #1$189.4660149420220 001953SENTRY BANK-CREDIT CARD Paint - WTP #1$16.6460149420220 001953SENTRY BANK-CREDIT CARD WTP #2 Steps$20.7660149421220 001953SENTRY BANK-CREDIT CARD Outlet - WTP #2$1.9960149421220 001953SENTRY BANK-CREDIT CARD iPhone Case$4.0060149440210 001953SENTRY BANK-CREDIT CARD Plug for Trash Pump$1.9960149440220 001953SENTRY BANK-CREDIT CARD Water Samples$4.6060149440322 001953SENTRY BANK-CREDIT CARD iPhone Case$3.9960249450210 001953SENTRY BANK-CREDIT CARD Pipe - Ball Park$9.6910145125220 001953SENTRY BANK-CREDIT CARD Extension Cords$18.9910441410300 001953SENTRY BANK-CREDIT CARD JE Needed for Missing Receipts$747.3910141430210 001953SENTRY BANK-CREDIT CARD AA Batteries$15.9910141430210 001953SENTRY BANK-CREDIT CARD Monthly Beacon Subscription$1.0010141430300 001954FURTHER Final Contribution - Thene VEBA$14,478.5210243120110 001954FURTHER Final Contribution - Thene VEBA$14,478.5310245202110 001955COMMISSIONER OF REVENUE October 2020 Sales/Use Tax$75.9410141430441 001955COMMISSIONER OF REVENUE October 2020 Sales/Use Tax$14.1110142120441 001955COMMISSIONER OF REVENUE October 2020 Sales/Use Tax$20.0610145205441 001955COMMISSIONER OF REVENUE October 2020 Sales/Use Tax$7.6310141430 001955COMMISSIONER OF REVENUE October 2020 Sales/Use Tax($38.15)10145202 001955COMMISSIONER OF REVENUE October 2020 Sales/Use Tax$1,620.2660100000 001955COMMISSIONER OF REVENUE October 2020 Sales/Use Tax$1,847.1560300000 111975SENTRY BANK Employee HSA Contribution - Reg PP 22$2,079.57101 111976EFTPS Withholdings - Reg PP 22, CC PP 10$5,236.04101 111976EFTPS Withholdings - Reg PP 22, CC PP 10$6,567.10101 111977COMMISSIONER OF REVENUE State Withholding - Reg PP 22, CC PP 10$2,443.15101 111978PERA Retirement - Reg PP 22, CC PP 10$13,408.19101 111979VOYA FINANCIAL Deferred Comp - Reg PP 22$1,505.00101 111980AMERICAN FUNDS 529 College Savings Plan - Reg PP 22$150.00101 111981MINNESOTA CHILD SUPPORT CENTERChild Support - Reg PP 22$154.13101 111982SENTRY BANK Employee HSA Contribution - Reg PP 23$1,362.91101 111983EFTPS Withholdings - Reg PP 23, Reg PP 23.1$6,566.47101 111983EFTPS Withholdings - Reg PP 23, Reg PP 23.1$8,565.68101 111984COMMISSIONER OF REVENUE State Withholding - Reg PP 23, Reg PP 23.1$3,011.28101 111985PERA Retirement - Reg PP 23$13,983.00101 111986VOYA FINANCIAL Deferred Comp - Reg PP 23$1,505.00101 111987AMERICAN FUNDS 529 College Savings Plan - Reg PP 23$150.00101 111988MINNESOTA CHILD SUPPORT CENTERChild Support - Reg PP 23$154.13101 111989VOYA FINANCIAL Thene Retirement Payout$4,950.00101 EFT Total 207,836.17 CITY OF ST JOSEPH Bills Payable – Paid Prior To Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ 0569355 STAR HEATING & AIR PW remodel-CARES$23,644.0010445201530 056936BECHTOLD, JOANNE general election$225.0010441410300 056937BECHTOLD, JOSEPH general election$225.0010441410300 056938BRENNAN, SYDNEY general election$270.0010441410300 056939CENTRAL HYDRAULICS, INC plow/sander new PW truck CARES$15,871.4310443120550 056940COCKLER, CONNOR general election$157.5010441410300 056941CONNOLLY, KATHLEEN general election$480.0010441410300 056942COWAN, TAMARA general election$165.0010441410300 056943DTM FLEET SERVICE CARES squad computer$1,309.9610442120550 056943DTM FLEET SERVICE CARES squad window tint$125.0010442120550 056943DTM FLEET SERVICE CARES squad seat kit w/belt$2,252.2510442120550 056943DTM FLEET SERVICE CARES squad equip$12,693.4810442120550 056943DTM FLEET SERVICE CARES squad equip$1,817.8810442120550 056944ELECTRIC MIKES, INC. CARES PW shop electrical$13,805.0010445201530 056945FINKEN, LISA general election$120.0010441410300 056946HEURUNG, BERNIE general election$225.0010441410300 056947HOGAN, MITCHELL general election$225.0010441410300 056948HUNTER, CHARITY general election$255.0010441410300 056949JERNBERG, LINDA general election$262.5010441410300 056950KURITA AMERICA INC. conductivity standard test solution$23.7310145205300 056951LEMKE, KAY general election$225.0010441410300 056952LOECKEN, ANGIE general election$112.5010441410300 056953MILLER, JOHN E CARES PW shop cabinets$11,580.0010445201530 056954MONTEMURRI, KATHARINE general election$270.0010441410300 056955MULTIPLE CONCEPTS INTERIORS CARES - WP shop flooring$9,045.0010445201530 056956MURPHY, BRIAN general election$270.0010441410300 056957MURPHY, EMMA general election$270.0010441410300 056958NORTH STAR SIGNS & ENGRAVING No Boardheads sign-Archery, Hollow Park$70.0010145202210 056958NORTH STAR SIGNS & ENGRAVING CARES PW truck lettering$80.0010445202550 056958NORTH STAR SIGNS & ENGRAVING CARES PW truck lettering$80.0010443120550 056958NORTH STAR SIGNS & ENGRAVING #92 reflective markings$210.0010143125210 056959OPHOVEN, CURTIS & TRACY general election$112.5010441410300 056960PRECISE REFRIGERATION INC CARES SJGC HVAC upgrades$47,461.6610441941530 056960PRECISE REFRIGERATION INC credit - remove inducer assembly & grease motor($100.00)10145205220 056961REBER, DEB general election$225.0010441410300 056962REBER, DEBORAH general election$375.0010441410300 056963RIDGEWOOD CONTRACTING, LLC final compost through Nov$705.0060343230300 056964RIERSON, NICOLE general election$270.0010441410300 056965ROLLINS, HAILLIE general election$240.0010441410300 056966SCHERER, ANN L general election$480.0010441410300 056967SCHLEPER, OLIVIA general election$150.0010441410300 056968SCHLOEMER, BARB general election$225.0010441410300 056969SCHWIETERS CHEV-COLD SPRING CARES PW truck$16,864.1210443120550 056969SCHWIETERS CHEV-COLD SPRING CARES PW truck$16,864.1110445202550 056970SENTRY BANK-CREDIT CARD CARES - PW tables$341.9110445201530 056970SENTRY BANK-CREDIT CARD CARES - rec dir office setup$187.2310445202580 056970SENTRY BANK-CREDIT CARD CARES - conf room laptop to zoom$615.9910441430581 056970SENTRY BANK-CREDIT CARD CARES - PW earpiece$134.9510443120580 056970SENTRY BANK-CREDIT CARD CARES - PW earpiece$134.9510445202580 056970SENTRY BANK-CREDIT CARD CARES - Acct Tech monitors for remote work$299.9610441430581 056970SENTRY BANK-CREDIT CARD CARES - Acct Tech/Accountant Headset$498.2010441430581 056971SHIFT TECHNOLOGIES, INC. CARES AD workstation/thermal printer$2,382.0010441430581 056971SHIFT TECHNOLOGIES, INC. CARES PW workstation$2,243.0010445201530 056971SHIFT TECHNOLOGIES, INC. CARES PW Shop WiFi$569.9010445201530 056971SHIFT TECHNOLOGIES, INC. CARES conf rm laptop ms office$462.0010441430581 056972STORKAMP, KAREN general election$150.0010441410300 056973TENVOORDE FORD, INC. CARES squad$32,263.0010442120550 056974TERLINDEN, GRACE general election$270.0010441410300 056975TWIN STAR EQUIPMENT & MFG. CO.CARES PW truck$8,222.0010445202550 056975TWIN STAR EQUIPMENT & MFG. CO.CARES PW truck$8,222.0010443120550 056976VOSS, DANIELLE general election$270.0010441410300 056977YAMRY, CONSTRUCTION, INC. CARES PW shop construction$6,913.0010445201530 056978AEM FINANCIAL SOLUTIONS, LLC Fairness in Pricing Opinion$697.0060249300621 056978AEM FINANCIAL SOLUTIONS, LLC Fairness in Pricing Opinion$119.0031347100621 056978AEM FINANCIAL SOLUTIONS, LLC Fairness in Pricing Opinion$425.0031047100621 056978AEM FINANCIAL SOLUTIONS, LLC Fairness in Pricing Opinion$459.0031247100621 056979AFSCME COUNCIL 65 November 2020 Union Dues$462.40101 056980BADGER METER, INC Mobile Read Module$600.0060149490210 056981BANYON DATA SYSTEM Property Management Program Support$60.6310141430215 CITY OF ST JOSEPH Bills Payable – Paid Prior To Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ 056981BANYON DATA SYSTEM Property Management Program Support$60.6310141530215 056981BANYON DATA SYSTEM Property Management Program Support$60.6310142120215 056981BANYON DATA SYSTEM Property Management Program Support$60.6310143120215 056981BANYON DATA SYSTEM Property Management Program Support$60.6310542210215 056981BANYON DATA SYSTEM Property Management Program Support$60.6360149490215 056981BANYON DATA SYSTEM Property Management Program Support$60.6360249490215 056981BANYON DATA SYSTEM Property Management Program Support$60.5965149490215 056981BANYON DATA SYSTEM Special Assessments Program Support$56.4310141430215 056981BANYON DATA SYSTEM Special Assessments Program Support$56.4310141530215 056981BANYON DATA SYSTEM Special Assessments Program Support$56.4310143120215 056981BANYON DATA SYSTEM Special Assessments Program Support$56.4360149490215 056981BANYON DATA SYSTEM Special Assessments Program Support$56.4360249490215 056981BANYON DATA SYSTEM Special Assessments Program Support$56.4360343230215 056981BANYON DATA SYSTEM Special Assessments Program Support$56.4265149490215 056981BANYON DATA SYSTEM Permit Support$197.5010141430215 056981BANYON DATA SYSTEM Permit Support$197.5010142401215 056982BLUE CROSS BLUE SHIELD MN December 2020 Health Insurance$27,093.29101 056983BRUNO PRESS November 2020 CVB Social Media Marketing$750.0022046500300 056984CENTRACARE CLINC 2 Pre Employment Physicals$180.0010542210305 056985CENTRAL HYDRAULICS, INC Electrical Issues - #92$498.7510143125230 056986CITY OF ST. CLOUD September 2020 Sewer Rental Charges$21,351.5760249480419 056986CITY OF ST. CLOUD September 2020 RUE Project$23,200.0460249480418 056986CITY OF ST. CLOUD September 2020 NR2 Project$8,319.4860249480418 056986CITY OF ST. CLOUD September 2020 Phase 4 & Main Lift Station$9,085.5060249480418 056987CLIMATE AIR Boiler Repair$185.2510145205220 056988CUMMINS SALES & SERVICE Coolant Heater - FD GenSet$117.6510542260230 056989DANIELSON, RHONDA Millstream Park Refund - 11/27/20$100.0010345202 056989DANIELSON, RHONDA Millstream Park Refund - 11/27/20$7.6310145202 056990EO JOHNSON BUSINESS TECH Blockade Silver MS50 - November 2020$352.0010141710215 056991FIRSTNET October 2020 Cell Phones$356.4810143120321 056991FIRSTNET October 2020 Cell Phones$356.4810145202321 056991FIRSTNET October 2020 Cell Phones$97.0260149440321 056991FIRSTNET October 2020 Cell Phones$82.1460249450321 056991FIRSTNET October 2020 Cell Phones$85.2665149900321 056991FIRSTNET October 2020 Cell Phones$44.8310145204321 056991FIRSTNET October 2020 Cell Phones$23.5210145205321 056991FIRSTNET October 2020 Cell Phones$23.5210141942321 056991FIRSTNET October 2020 Cell Phones$83.0610141430321 056991FIRSTNET October 2020 Cell Phones$49.8510141530321 056991FIRSTNET October 2020 Cell Phones$76.4510542250321 056992FLAHERTY & HOOD, P.A. October 2020 Real Estate Matters$1,568.7535345204304 056992FLAHERTY & HOOD, P.A. October 2020 Labor & Employment Services$641.2510141610304 056993FRANZMEIER, MARTY Refund Millstream Park Reservation - 11/21/20$100.0010345202 056993FRANZMEIER, MARTY Refund Millstream Park Reservation - 11/21/20$7.6310145202 056994GALL S INC Adjustable Radio Holder - Milostan$47.9910142120171 056995GOODIN COMPANY 212POSAVA$392.2010145205220 056996GRANITE ELECTRONICS, INC Broken Antenna on Radio$167.0110143120220 056996GRANITE ELECTRONICS, INC Install Radios in Plows$1,489.3010143125230 056997HARTUNG, JEROME Remove & Replace Soffit Panels @ Ball Park Building$192.0010145125220 056998HINKEMEYER, PATTY Refund Millstream Park Reservation - 11/14/20$7.6310145202 056998HINKEMEYER, PATTY Refund Millstream Park Reservation - 11/14/20$100.0010345202 056999ICKLER COMPANY, INC. Water Plant #2 Hand Rail$67.7060149421220 057000JOVANOVICH, DEGE & ATHMANN General Legal - September 2020$19.0010141610304 057000JOVANOVICH, DEGE & ATHMANN PW Building Purchase - September 2020$38.0041245201520 057000JOVANOVICH, DEGE & ATHMANN Opatz Lawsuit - September 2020$114.0010141610304 057001LAW ENFORCEMENT LABOR SERVICESNovember 2020 Union Dues$496.00101 057002MCDOWALL COMPANY Repair Leak$754.0010145205220 057004MIDCONTINENT COMMUNICATIONS November 2020 Telephone/Fiber$439.8160149421321 057004MIDCONTINENT COMMUNICATIONS November 2020 Telephone/Fiber$354.8160149420321 057004MIDCONTINENT COMMUNICATIONS November 2020 Telephone/Fiber$354.8110542250321 057004MIDCONTINENT COMMUNICATIONS November 2020 Telephone/Fiber$354.8110145201321 057004MIDCONTINENT COMMUNICATIONS November 2020 Telephone/Fiber$148.0910145205321 057004MIDCONTINENT COMMUNICATIONS November 2020 Telephone/Fiber$114.8115046500321 057004MIDCONTINENT COMMUNICATIONS November 2020 Telephone/Fiber$219.9110141430321 057004MIDCONTINENT COMMUNICATIONS November 2020 Telephone/Fiber$319.8160149435321 057004MIDCONTINENT COMMUNICATIONS November 2020 Telephone/Fiber$319.8160249480321 057004MIDCONTINENT COMMUNICATIONS November 2020 Telephone/Fiber$219.9210142151321 057005MIDWEST MACHINERY CO. Oil Filter$59.8810145202230 057006MVTL LABORATORIES, INC Testing$123.0060249480312 CITY OF ST JOSEPH Bills Payable – Paid Prior To Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ 057007NORTHLAND SECURITIES, INC Stearns County Auditors Certificate - GO Bonds 2020B$45.3231047100621 057007NORTHLAND SECURITIES, INC Stearns County Auditors Certificate - GO Bonds 2020B$49.9531247100621 057007NORTHLAND SECURITIES, INC Stearns County Auditors Certificate - GO Bonds 2020B$75.8560249300621 057007NORTHLAND SECURITIES, INC Stearns County Auditors Certificate - GO Bonds 2020B$13.8831347100621 057007NORTHLAND SECURITIES, INC 2015B Tax Abatement Bonds$115,000.0035347100600 057007NORTHLAND SECURITIES, INC 2015B Tax Abatement Bonds$18,817.5035347100611 057007NORTHLAND SECURITIES, INC 2010 GO Bonds$135,000.0033347100600 057007NORTHLAND SECURITIES, INC 2010 GO Bonds$1,653.7533347100611 057007NORTHLAND SECURITIES, INC 2010 GO Bonds$55,000.0034547100601 057007NORTHLAND SECURITIES, INC 2010 GO Bonds$5,170.0034547100611 057007NORTHLAND SECURITIES, INC 2014A GO Bonds$120,000.0035047100600 057007NORTHLAND SECURITIES, INC 2014A GO Bonds$22,417.5035047100611 057007NORTHLAND SECURITIES, INC 2014A GO Bonds$35,000.0060147100600 057007NORTHLAND SECURITIES, INC 2014A GO Bonds$7,307.5060147100611 057007NORTHLAND SECURITIES, INC 2015A GO Bonds$60,000.0035147100600 057007NORTHLAND SECURITIES, INC 2015A GO Bonds$4,575.0035147100611 057007NORTHLAND SECURITIES, INC 2015A GO Bonds$35,000.0035247100600 057007NORTHLAND SECURITIES, INC 2015A GO Bonds$350.0035247100611 057007NORTHLAND SECURITIES, INC 2012A Refunding Bonds$475,000.0060147100600 057007NORTHLAND SECURITIES, INC 2012A Refunding Bonds$39,453.7560147100611 057007NORTHLAND SECURITIES, INC 2012A Refunding Bonds$495.0060147100620 057007NORTHLAND SECURITIES, INC 2013A GO Bonds$45,000.0034847100601 057007NORTHLAND SECURITIES, INC 2013A GO Bonds$3,115.0034847100611 057007NORTHLAND SECURITIES, INC 2013A GO Bonds$120,000.0060247100600 057007NORTHLAND SECURITIES, INC 2013A GO Bonds$18,271.2560247100611 057008O REILLY AUTO PARTS Oil - #92$19.9910143125230 057008O REILLY AUTO PARTS Air Filter, Winter Blade, Sealed Beam - #92$79.3810143125230 057009PHILIPPI PLUMBING/HEATING LLCWater Heater under Sink in Water Plant$747.0060149421220 057010PHILLIPP, KATHY Refund Fire Hall Reservation - 12/12/20$100.0010342210 057011PRECISION CONCRETE CUTTING Trip Hazard Repair$2,046.0010143120220 057012PROMOTIONAL RESOURCES INC Uniforms - Wensmann$153.7510143120171 057012PROMOTIONAL RESOURCES INC Uniforms - Wensmann$153.7510145202171 057012PROMOTIONAL RESOURCES INC Uniforms - Wensmann$153.7560149440171 057012PROMOTIONAL RESOURCES INC Uniforms - Wensmann$153.7560249450171 057013REPUBLIC SERVICES October 2020 Refuse - Residential$21,539.1760343230384 057013REPUBLIC SERVICES October 2020 Refuse - Water Plant 1$49.1060343230384 057013REPUBLIC SERVICES October 2020 Refuse - Water Plant 2$15.2460343230384 057013REPUBLIC SERVICES October 2020 Refuse - Millstream/Memorial Park$49.1060343230384 057013REPUBLIC SERVICES October 2020 Refuse - Maintenance Garage$49.1060343230384 057013REPUBLIC SERVICES October 2020 Refuse - Fire Hall$42.1110542220384 057013REPUBLIC SERVICES Colts Academy - October 2020$236.4760343230384 057014S&P GLOBAL RATINGS Analytical Services - 2020B GO Bonds$1,984.5031047100621 057014S&P GLOBAL RATINGS Analytical Services - 2020B GO Bonds$2,187.0031247100621 057014S&P GLOBAL RATINGS Analytical Services - 2020B GO Bonds$607.5031347100621 057014S&P GLOBAL RATINGS Analytical Services - 2020B GO Bonds$3,321.0060249300621 057015SHIFT TECHNOLOGIES, INC. Managed Services - November 2020$297.5010141710215 057016SHRED-IT Shred Services - November 2020$36.9810141430300 057016SHRED-IT Shred Services - November 2020$36.9710142120300 057017ST. CLOUD TIMES PH Notice - Variance Request$57.1610141910340 057017ST. CLOUD TIMES PH Notice - IUP$53.5810141910340 057017ST. CLOUD TIMES PH Notice - Delinquent Assessments$109.0710141530340 057017ST. CLOUD TIMES PH Notice - Preliminary Plat$64.3210141910340 057017ST. CLOUD TIMES Elections PAT Test$37.4710141410340 057018ST. JOSEPH SAND & GRAVEL Washed Sand$357.2210143120210 057019THE HARTFORD October 2020 Life Insurance$149.70101 057019THE HARTFORD November 2020 Life Insurance$149.70101 057020TIREMAXX SERVICE CENTERS Oil Change - #702$69.7010142152230 057020TIREMAXX SERVICE CENTERS Tire Mount - #701$116.0010142152230 057020TIREMAXX SERVICE CENTERS Mount Tube - #40$108.3910145202230 057020TIREMAXX SERVICE CENTERS Mount Tube - #40$108.3910143125230 057021TRAUT WELLS, INC Testing$200.0060149420312 057022WATKINS, JULIE Refund Fire Hall Reservation - 12/27/20$100.0010342210 057023WERNER ELECTRIC SUPPLY Temp Control Switch$94.2060149435220 057024WITTROCK, WILL Refund Fire Hall Reservation - 12/5/20$100.0010342210 057025WRUCK SEWER & PORTABLE RENTALPortable Toilet$244.0020545203410 057026XCEL ENERGY October 2020 Electric/Gas$124.1810141941381 057026XCEL ENERGY October 2020 Electric/Gas$15.0610141941383 057026XCEL ENERGY October 2020 Electric/Gas$1,101.1610141942381 057026XCEL ENERGY October 2020 Electric/Gas$405.5910141942383 CITY OF ST JOSEPH Bills Payable – Paid Prior To Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ 057026XCEL ENERGY October 2020 Electric/Gas$583.1710142500326 057026XCEL ENERGY October 2020 Electric/Gas$85.6110143120381 057026XCEL ENERGY October 2020 Electric/Gas$38.0710143120383 057026XCEL ENERGY October 2020 Electric/Gas$17.9410145123381 057026XCEL ENERGY October 2020 Electric/Gas$26.7510145123383 057026XCEL ENERGY October 2020 Electric/Gas$57.0710145201381 057026XCEL ENERGY October 2020 Electric/Gas$80.9810145201383 057026XCEL ENERGY October 2020 Electric/Gas$488.8210145202381 057026XCEL ENERGY October 2020 Electric/Gas$34.1410145202383 057026XCEL ENERGY October 2020 Electric/Gas$1,909.9610145205381 057026XCEL ENERGY October 2020 Electric/Gas$471.2810145205383 057026XCEL ENERGY October 2020 Electric/Gas$89.6610542280381 057026XCEL ENERGY October 2020 Electric/Gas$3.3710542280383 057026XCEL ENERGY October 2020 Electric/Gas$347.5160149410381 057026XCEL ENERGY October 2020 Electric/Gas$64.9360149410383 057026XCEL ENERGY October 2020 Electric/Gas$709.2560149420381 057026XCEL ENERGY October 2020 Electric/Gas$86.0460149420383 057026XCEL ENERGY October 2020 Electric/Gas$2,661.0360149421381 057026XCEL ENERGY October 2020 Electric/Gas$317.0360149421383 057026XCEL ENERGY October 2020 Electric/Gas$276.7460149435381 057026XCEL ENERGY October 2020 Electric/Gas$259.6460249470381 057026XCEL ENERGY October 2020 Electric/Gas$29.8960249471383 057026XCEL ENERGY October 2020 Electric/Gas$680.1760249480381 057026XCEL ENERGY October 2020 Electric/Gas$35.7460249480383 057026XCEL ENERGY October 2020 Electric/Gas$2,451.8265243160386 057027M & H APPLIANCE CARES PW shop fridge/microwave/range$3,370.2710445201530 057028ANDERSON, JOHN Reimburse Millstream Park Reservation - 11/29/20$100.0010345202 057028ANDERSON, JOHN Reimburse Millstream Park Reservation - 11/29/20$7.6310145202 057029ASTECH CORPORATION Seal Coat Streets & Trails$96,197.6510143120530 057029ASTECH CORPORATION Seal Coat Streets & Trails$7,444.0049045202530 057030BEST-WAY FABRICATING, INC. Part for Plow #92$136.0010143125230 057031BORUD, BRAD Refund Millstream Park Reservation - 11/28/20$100.0010345202 057031BORUD, BRAD Refund Millstream Park Reservation - 11/28/20$7.6310145202 057032BRUNO, MARY Reimburse Shop Small Crawl & Winter Walk Postcards$204.9822046500340 057033CENTRACARE CLINC Drug Screening & Flu Shots$1,819.0010542210305 057034CINTAS CORPORATION NO. 2 October 2020 Uniforms$56.4360249450171 057034CINTAS CORPORATION NO. 2 October 2020 Uniforms$4.3260343230171 057034CINTAS CORPORATION NO. 2 October 2020 Uniforms$4.7865149900171 057034CINTAS CORPORATION NO. 2 October 2020 Uniforms$56.6560149440171 057034CINTAS CORPORATION NO. 2 October 2020 Uniforms$25.0310145202171 057034CINTAS CORPORATION NO. 2 October 2020 Uniforms$25.7110143120171 057034CINTAS CORPORATION NO. 2 October 2020 Mats & Towels$81.3360249490210 057034CINTAS CORPORATION NO. 2 October 2020 Mats & Towels$81.3360149490210 057034CINTAS CORPORATION NO. 2 October 2020 Mats & Towels$81.3210145201210 057034CINTAS CORPORATION NO. 2 October 2020 Mats & Towels$23.5210142120210 057034CINTAS CORPORATION NO. 2 October 2020 Mats & Towels$10.6010141430210 057035COBORN S INC Refund Double Payment of Liquor License$150.0010141430 057036EARL F. ANDERSEN, INC Signs$414.3610143120220 057037FASTENAL COMPANY Jackhammer Return($27.17)10143120230 057037FASTENAL COMPANY Supplies$133.9410145201220 057038GOODIN COMPANY Couplings - WTP #2$510.0060149421220 057039HOLIDAY STORES October 2020 Fuel Purchases$35.6210142152235 057039HOLIDAY STORES October 2020 Fuel Purchases$7.0310143120235 057039HOLIDAY STORES October 2020 Fuel Purchases$7.0310145202235 057039HOLIDAY STORES October 2020 Fuel Purchases$7.0360149440235 057039HOLIDAY STORES October 2020 Fuel Purchases$7.0360249450235 057039HOLIDAY STORES October 2020 Excise Tax Credit($4.80)10142152235 057039HOLIDAY STORES October 2020 Excise Tax Credit($0.86)10143120235 057039HOLIDAY STORES October 2020 Excise Tax Credit($0.88)10145202235 057039HOLIDAY STORES October 2020 Excise Tax Credit($0.88)60149440235 057039HOLIDAY STORES October 2020 Excise Tax Credit($0.88)60249450235 057039HOLIDAY STORES October 2020 PD Car Washes$5.3810142152235 057040KRILLAN, INC. CVB Shirts & Caps$702.5022046500309 057041KWIK TRIP October 2020 PD Fuel Purchases$1,682.7010142152235 057041KWIK TRIP October 2020 PD Excise Tax Credit($213.30)10142152235 057041KWIK TRIP October 2020 PD Car Washes$39.0010142152235 057042LAHR, ANDY Reimburse Fire Hall Reservation - 1/1/21$100.0010342210 057043MINNESOTA PAVING & MATERIALS Cold Mix$153.7510143120220 057044MN DEPARTMENT OF HEALTH 4th Quarter 2020 Community Water Supply Connection Fee$4,860.0060149440444 CITY OF ST JOSEPH Bills Payable – Paid Prior To Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ 057045O REILLY AUTO PARTS Oil Filter - #17$14.5010143120230 057045O REILLY AUTO PARTS Oil Filter - #17$14.4910145202230 057045O REILLY AUTO PARTS LED Work Light & Drill Kit - #92$56.6310143125230 057046PEKAREK, JOE FSA Reimbursement$833.36101 057047PIERSKALLA, STACEY Refund Millstream Park Reservation - 12/27/20$100.0010345202 057047PIERSKALLA, STACEY Refund Millstream Park Reservation - 12/27/20$7.6310145202 057048POSTMASTER November 2020 Utility Bills$226.5060343230322 057048POSTMASTER November 2020 Utility Bills$226.5060249490322 057048POSTMASTER November 2020 Utility Bills$226.5060149490322 057048POSTMASTER November 2020 Utility Bills$226.5010141430322 057049PRECISE REFRIGERATION INC Used Credit 2x$100.0010145205220 057050QUADIENT LEASING Postage Machine Refill$50.0010141430322 057051SPEEDWAY October 2020 Fuel Purchases$68.0310143125235 057051SPEEDWAY October 2020 Excise Tax Credit($9.07)10143125235 057052STEARNS ELECTRIC ASSOCIATION October 2020 Electric$1,410.5465243160386 057052STEARNS ELECTRIC ASSOCIATION October 2020 Electric$50.5010141942381 057052STEARNS ELECTRIC ASSOCIATION October 2020 Electric$522.4910145201381 057052STEARNS ELECTRIC ASSOCIATION October 2020 Electric$129.0960249473381 057052STEARNS ELECTRIC ASSOCIATION October 2020 Electric$77.7560249472381 057052STEARNS ELECTRIC ASSOCIATION October 2020 Electric$74.1260249471381 057053STEIL, LORI Refund Millstream Reservation - 11/26/20$100.0010345202 057053STEIL, LORI Refund Millstream Reservation - 11/26/20$7.6310145202 057054TOTAL CONTROL SYSTEMS, INC WTP #2 SCADA Issues$1,133.8060149421215 057055UNUM LIFE INSURANCE December 2020 LTD$1,041.81101 057056VIKING INDUSTRIAL CENTER, INCMechanics Gloves$161.3010143120210 057057WOODS, MEGAN Reimburse Fire Hall Reservation - 12/19/20$100.0010342210 057058ZIMMER, KRISTI Refund Millstream Park Reservation - 12/12/20$100.0010345202 057058ZIMMER, KRISTI Refund Millstream Park Reservation - 12/12/20$7.6310145202 ########### Total Bills Payable - Mailed Prior to Council Approval Council Agenda Item c MEETING DATE: November 23, 2020 AGENDA ITEM: Treasurer’s Report – October 2020 SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: Cash/investment presented as October 30, 2020. Budget to actual reports attached for Council review. The cash and investment balance increased $1,614,477 since the beginning of the year. The first half taxes and state aids were received in June/July. The CARES Act grant proceeds were received. The final draw of the BDPI grant reimbursement from the State for the industrial park project has been received ($155K). Annual reporting will be required for five years regarding this grant. The City received $415,000 municipal street construction aid for the 2019 street project. The equipment certificates th proceeds were received on March 4. The projects are ongoing and will be spending down the remaining th bond proceeds. The 2020 project bonds were received on Nov. 12. The General fund spent 74% of the expenditure budget and received 58% of the revenue budget at the end of October. It was a relatively quiet first few months; mainly operational. Spending was slowed down where possible due to COVID-19. The public works equipment partially funded by the equipment certificates were ordered. CARES money was partially spent down by October, the balance was spent by th Nov. 15 (see Fund 104). State Fire and Police aids were received in October. The Enterprise funds spent 52% (without depreciation) and received 71% of the revenue budget. The revenue represents the Jan-Aug billing received in March through October. There was a water main break that was repaired in January and a lift station pump repair in February. The revenues/expenses are mainly operational in nature through October. BUDGET/FISCAL IMPACT: Information Only ATTACHMENTS: Request for Council Action – Treasurer’s Report 2020 Treasurer’s Reports: Cash Balances Month End Revenue Summary Month End Revenue Summary – General Fund Month End Revenue Summary – Enterprise Funds Month End Expenditure Summary Month End Expenditure Summary – General Fund Month End Expense Summary – Enterprise Funds REQUESTED COUNCIL ACTION: Accept the Treasurer’s as presented. 11/19/20 2:36 PM City of St. Joseph Page 1 Cash Balances Only Current Period: October 2020 MTDMTDCurrent FUND DescrAccountBegin YrDebitCreditBalance Last Dim 10100 GeneralG 101-10100$1,872,249.79$130,970.16$283,683.26$1,256,652.23 Employee Retirement ReserveG 102-10100$136,144.58$0.00$0.00$240,855.23 COVID-19 FEMA FundingG 103-10100$0.00$188.12$2,965.53-$66,540.86 CARES FundingG 104-10100$0.00$157,178.49$335,148.32$252,121.89 Fire FundG 105-10100$675,925.57$130,276.69$123,973.06$736,573.34 Cable Access FeeG 108-10100-$8,443.11$533.18$0.00-$2,984.23 Economic DevelopmentG 150-10100$29,584.19$2.59$131.32$52,669.11 TIF 3-1 CMCUG 152-10100$3,130.97$0.25$0.00$16,433.76 TIF 4-1 Fortitude Senior AptsG 153-10100$6,229.11$0.13$0.00$8,317.46 TIF 2-1 MillstreamG 157-10100$30,039.91$0.48$0.00$31,206.06 TIF 2-2 Meat MarketG 158-10100$701.75$0.01$0.00$830.17 TIF 2-3 Bayou Blues/Alley FlatG 159-10100$362.69$0.00$0.00-$37.84 State Collected Sales TaxG 200-10100$903,870.37$48,035.81$940.15$1,145,820.80 Park DedicationG 205-10100$102,282.03$52.59$10.08$196,951.77 Charitable GamblingG 215-10100$2,181.33$0.02$0.00$658.23 Lodging TaxG 220-10100$34,282.58$87.32$750.00$25,147.28 DEED CDAP GrantG 225-10100$32,937.58$0.77$0.00$50,296.95 Revolving Loan FundG 250-10100$219,625.50$1,206.96$399.00$195,042.93 2016 CIP Bonds \[govt center\]G 301-10100$48,606.88$2.26$0.00$148,563.71 2017A CIP Bonds \[govt center\]G 303-10100$93,871.33$3,001.75$0.00$122,789.85 2016 Street Imp \[Field St\]G 304-10100$266,661.21$4.77$0.00$313,127.14 2017B Street Imp \[CBD Alleys\]G 305-10100$36,858.20$0.99$0.00$65,131.64 2018 Equipment CertificatesG 306-10100$1,395.51$0.60$0.00$31,429.40 2019A Street Imp \[Overlays\]G 307-10100$142,741.64$6.68$0.00$242,043.82 2019A Street Imp \[Ind Park\]G 308-10100$14,401.42$11.47$0.00$68,752.35 2020A Equipment CertificatesG 309-10100$0.00$1.60$0.00$4,938.93 2020B GO Imp \[20th Ave SE\]G 310-10100$0.00$0.00$0.00$0.00 2020B CIP Bonds \[PW Bldg\]G 312-10100$0.00$0.00$0.00$0.00 2020B Refund Bonds \[2013 StrG 313-10100$0.00$0.00$0.00$0.00 2020C CO Refund \[2014 Park TG 314-10100$0.00$0.00$0.00$0.00 2010B Refunding \[Hill/Clover\]G 333-10100$74,069.73$1.40$0.00$91,697.61 2011A CO Refund \[Interior St\]G 338-10100$54,926.38$140,001.02$140,493.71-$13,681.95 2010B Street Imp \[16th Ave\]G 345-10100$126,503.34$2.25$0.00$156,498.62 2011A Pumper Truck CertificatG 346-10100$15.79$50,073.02$45,326.96-$10,272.51 2013 Street Imp \[Overlays\]G 348-10100$67,483.56$1.29$0.00$84,864.70 2014 Street Imp \[ParkTerrace\]G 350-10100$164,909.89$3.27$0.00$214,390.45 2015 Street Imp\[Clinton/North\]G 351-10100$115,333.84$2.67$0.00$175,111.48 2015 Equipment CertificatesG 352-10100$810.05$1.12$0.00$73,522.48 2015 Abatement \[Comm CenteG 353-10100$37,504.36$2.77$0.00$181,867.88 Debt Service ReliefG 390-10100$688,071.51$10.09$140,000.00$508,208.98 Community Center phase IG 402-10100$3,093.94$0.05$0.00$3,181.16 2018 Equipment CertificatesG 406-10100$41,282.62$0.00$1,388.00$5,525.19 2019 Street OverlaysG 407-10100$521,515.49$0.00$10,888.75$155,052.36 2019 Industrial Park ExpansionG 408-10100$278,856.90$0.00$8,709.73$583,715.06 2020 Equipment CertificatesG 409-10100$0.00$0.00$10,621.90$54,180.30 2020 20th Ave Watermain LooG 410-10100$0.00$0.00$25,736.55-$28,519.14 MN Streetscape ImprovementsG 411-10100$0.00$0.00$209.00-$8,239.79 PW Building ExpansionG 412-10100$0.00$0.00$5,380.00-$5,544.56 Capital OutlayG 490-10100$529,844.18$1,504.25$6,656.77$544,614.42 WAC FundG 501-10100$479,293.62$3,659.23$0.00$486,823.62 SAC FundG 502-10100$28,214.08$2,651.53$0.00$17,720.49 11/19/20 2:36 PM City of St. Joseph Page 2 Cash Balances Only Current Period: October 2020 MTDMTDCurrent FUND DescrAccountBegin YrDebitCreditBalance Water FundG 601-10100$821,107.74$168,639.48$48,557.07$1,573,796.54 Sewer FundG 602-10100$247,584.06$131,698.33$92,431.35$696,656.36 Refuse CollectionG 603-10100$235,895.70$37,169.82$27,041.53$229,548.51 Storm Water UtilityG 651-10100$318,238.89$15,806.51$5,632.78$182,684.83 Street Light UtilityG 652-10100$60,388.61$8,561.39$4,982.56$64,867.78 Last Dim 10100$9,540,585.31$1,031,353.18$1,322,057.38$11,155,061.99 Last Dim 10200 GeneralG 101-10200$225.00$0.00$0.00$225.00 Last Dim 10200$225.00$0.00$0.00$225.00 $9,540,810.31$1,031,353.18$1,322,057.38$11,155,286.99 11/19/20 2:38 PM City of St. Joseph Page 1 Council Month End Revenue Summary Current Period: October 2020 2020October2020 FUNDFUND DescrYTD Budget2020 AmtYTD Amt 101General$3,844,445.00$122,404.18$2,201,355.14 102Employee Retirement Reserve$128,575.00$0.00$128,575.00 103COVID-19 FEMA Funding$0.00-$100.00-$10,515.82 104CARES Funding$0.00$152,947.56$705,079.45 105Fire Fund$349,065.00$130,059.45$364,540.65 108Cable Access Fee$6,975.00$533.18$4,899.52 150Economic Development$125,530.00$0.84$94,419.05 152TIF 3-1 CMCU$0.00$0.25$22,620.16 153TIF 4-1 Fortitude Senior Apts$0.00$0.13$28,516.18 157TIF 2-1 Millstream$0.00$0.48$23,759.66 158TIF 2-2 Meat Market$0.00$0.01$4,363.26 159TIF 2-3 Bayou Blues/Alley Flat$0.00$0.00$7,144.83 200State Collected Sales Tax$457,500.00$48,035.81$323,072.42 205Park Dedication$27,150.00$42.51$98,327.22 215Charitable Gambling$2,015.00$0.02$454.11 220Lodging Tax$14,700.00$87.32$9,470.06 225DEED CDAP Grant$1,000.00$0.77$17,237.13 250Revolving Loan Fund$10,325.00$1,206.96$8,276.09 3012016 CIP Bonds \[govt center\]$256,000.00$2.26$140,313.44 3032017A CIP Bonds \[govt center\]$37,840.00$3,001.75$30,669.53 3042016 Street Imp \[Field St\]$47,300.00$4.77$52,393.81 3052017B Street Imp \[CBD Alleys\]$30,265.00$0.99$30,688.05 3062018 Equipment Certificates$58,100.00$0.60$32,051.44 3072019A Street Imp \[Overlays\]$75,000.00$6.68$152,073.57 3082019A Street Imp \[Ind Park\]$13,670.00$11.47$132,153.52 3092020A Equipment Certificates$0.00$1.60$4,938.93 3102020B GO Imp \[20th Ave SE\]$0.00$0.00$0.00 3122020B CIP Bonds \[PW Bldg\]$0.00$0.00$0.00 3132020B Refund Bonds \[2013 Str.\]$0.00$0.00$0.00 3142020C CO Refund \[2014 Park Ter$0.00$0.00$0.00 3332010B Refunding \[Hill/Clover\]$33,500.00$1.40$18,499.94 3382011A CO Refund \[Interior St\]$115,585.00$140,001.02$213,538.95 3452010B Street Imp \[16th Ave\]$39,850.00$2.25$34,647.25 3462011A Pumper Truck Certificate$42,085.00$50,073.02$76,859.84 3482013 Street Imp \[Overlays\]$33,075.00$1.29$19,971.33 3502014 Street Imp \[ParkTerrace\]$121,660.00$3.27$70,383.97 3512015 Street Imp\[Clinton/North\]$43,325.00$2.67$63,302.01 3522015 Equipment Certificates$35,100.00$1.12$71,627.39 3532015 Abatement \[Comm Center\]$150,680.00$2.77$162,865.65 390Debt Service Relief$13,000.00$10.09$17,718.97 402Community Center phase I$0.00$0.05$76.60 4062018 Equipment Certificates$0.00$0.00$0.00 11/19/20 2:38 PM City of St. Joseph Page 2 Council Month End Revenue Summary Current Period: October 2020 2020October2020 FUNDFUND DescrYTD Budget2020 AmtYTD Amt 4072019 Street Overlays$0.00$0.00$0.00 4082019 Industrial Park Expansion$0.00$0.00$155,287.08 4092020 Equipment Certificates$0.00$0.00$217,518.89 4102020 20th Ave Watermain Loop$0.00$0.00$0.00 490Capital Outlay$155,700.00$0.00$90,933.34 501WAC Fund$55,000.00$3,659.23$205,511.28 502SAC Fund$67,180.00$2,651.53$129,016.09 601Water Fund$1,334,970.00$152,722.91$1,048,337.39 602Sewer Fund$1,566,875.00$117,186.47$1,015,340.54 603Refuse Collection$320,225.00$34,212.41$225,854.53 651Storm Water Utility$158,440.00$14,998.62$105,398.01 652Street Light Utility$83,375.00$7,616.72$55,963.19 $9,855,080.00$981,396.43$8,605,528.64 11/19/20 2:38 PM City of St. Joseph Page 1 Council Month End Revenue -General Fund Current Period: October 2020 2020October2020 FUNDFUND DescrSOURCE DescrYTD Budget2020 AmtYTD Amt FUND 101 General 101GeneralCurrent Ad Valorem Taxes$1,924,845.00$522.83$994,278.89 101GeneralSpecial Levy- City St. Joe$0.00$0.00$0.00 101GeneralState Sales Tax$0.00-$165.61$45.78 101GeneralGravel Tax$6,000.00$0.00$1,347.20 101GeneralSolar Production Tax$2,000.00$0.00$0.00 101GeneralGas Franchise$35,265.00$0.00$16,435.98 101GeneralElectric Franchise$64,945.00$2,453.67$38,852.13 101GeneralLicenses & Permits$10,000.00$2,000.00$6,000.00 101GeneralLiquor$30,835.00$0.00$21,025.82 101GeneralOutdoor Liquor Permit$3,000.00$0.00$203.58 101GeneralGambling Permits$300.00$40.00$240.00 101GeneralAmusement/Hunt/Peddler/Golf$1,130.00$710.00$1,050.00 101GeneralExcavation Permit$500.00$50.00$550.00 101GeneralCigarette License$600.00$0.00$0.00 101GeneralCable Franchise Fee$31,635.00$5,332.30$22,767.92 101GeneralBuilding Permits$98,000.00$8,415.16$108,659.83 101GeneralAnimal License$3,400.00$80.00$2,910.00 101GeneralRental Housing Registration$33,745.00$200.00$30,134.98 101GeneralFederal Grants - Other$750.00$0.00$384.93 101GeneralState Grants and Aids$1,100.00$788.81$5,184.01 101GeneralLocal Government Aid$1,125,345.00$0.00$564,825.50 101GeneralPERA Rate Increase Aid$0.00$0.00$0.00 101GeneralPolice Training Reim$4,500.00$0.00$0.00 101GeneralState Municipal Funds Aid$58,000.00$0.00$68,119.00 101GeneralState Police Aid$77,500.00$83,484.16$83,484.16 101GeneralOther Grants/Aids$0.00$0.00$727.50 101GeneralOther Governmental Unit$10,000.00$5,000.00$10,000.00 101GeneralCounty Grants - Road Maint.$16,400.00$0.00$0.00 101GeneralZoning and Subdivision Fee$5,000.00$30.00$13,520.00 101GeneralLand Use Deposit Fee$4,000.00$0.00$1,500.00 101GeneralSale of Maps and Publications$25.00$0.00$41.75 101GeneralConduit Debt Fee$0.00$0.00$0.00 101GeneralAssessments Search$5,000.00$1,380.00$8,670.00 101GeneralSpecial Hearing$3,500.00$0.00-$150.00 101GeneralAdministration Reimb$13,000.00$0.00$917.41 101GeneralWeed Cutting$500.00$100.00$300.00 101GeneralAdmission Fee$1,500.00$210.00$647.00 101GeneralBike Share Program$0.00-$72.65$158.39 101GeneralShelter/Room Rental Fees$10,300.00$500.00$10,110.00 101GeneralBall Field Donation$0.00$0.00$0.00 101GeneralSchneider Field Rental$1,300.00$0.00$0.00 11/19/20 2:38 PM City of St. Joseph Page 2 Council Month End Revenue -General Fund Current Period: October 2020 2020October2020 FUNDFUND DescrSOURCE DescrYTD Budget2020 AmtYTD Amt 101GeneralRents and Royalties$92,440.00$7,651.41$74,514.10 101GeneralKennel Fees$300.00$75.00$412.50 101GeneralCounty Fines$35,000.00$1,670.96$17,899.67 101GeneralPolicy Fines$30,000.00$205.00$9,202.80 101GeneralAccident Report Fee$1,500.00$110.00$1,433.75 101GeneralSeized Property$2,000.00$287.00$1,650.82 101GeneralBond-Forfeited Cars$0.00$0.00$6,550.00 101GeneralSpecial Assessments$4,000.00$0.00$1,419.20 101GeneralInterest Earnings$45,000.00-$265.11$49,525.48 101GeneralInterest Charges$50.00$8.04$8.02 101GeneralCo-op Dividend - LMCIT$10,000.00$0.00$0.00 101GeneralWater Tower Antenna Lease$4,135.00$171.23$3,526.29 101GeneralAdvertising$1,200.00$0.00$630.00 101GeneralContributions - General$2,000.00$1,100.00$1,150.00 101GeneralDonation, Recreation$0.00$0.00$0.00 101GeneralContributions - Parks$400.00$24.93$900.74 101GeneralSurplus Property$0.00$0.00$0.00 101GeneralReimbursement$30,500.00$307.05$19,590.01 101GeneralInsurance Recovery$2,000.00$0.00$0.00 101GeneralTransfers from Other Funds$0.00$0.00$0.00 FUND 101 General$3,844,445.00$122,404.18$2,201,355.14 FUND 102 Employee Retirement Reserve 102Employee Retirement ResTransfers from Other Funds$128,575.00$0.00$128,575.00 FUND 102 Employee Retirement Reserve$128,575.00$0.00$128,575.00 FUND 103 COVID-19 FEMA Funding 103COVID-19 FEMA FundingLiquor$0.00$0.00-$5,810.82 103COVID-19 FEMA FundingFederal Grants - Other$0.00$0.00$0.00 103COVID-19 FEMA FundingShelter/Room Rental Fees$0.00-$100.00-$4,705.00 103COVID-19 FEMA FundingInterest Earnings$0.00$0.00$0.00 103COVID-19 FEMA FundingReimbursement$0.00$0.00$0.00 FUND 103 COVID-19 FEMA Funding$0.00-$100.00-$10,515.82 FUND 104 CARES Funding 104CARES FundingFederal Grants - Other$0.00$148,112.56$699,452.56 104CARES FundingOther Grants/Aids$0.00$5,000.00$5,000.00 104CARES FundingInterest Earnings$0.00-$165.00$626.89 FUND 104 CARES Funding$0.00$152,947.56$705,079.45 FUND 108 Cable Access Fee 108Cable Access FeeCable Franchise Fee$6,975.00$533.18$4,899.52 108Cable Access FeeTransfers from Other Funds$0.00$0.00$0.00 FUND 108 Cable Access Fee$6,975.00$533.18$4,899.52 FUND 150 Economic Development 11/19/20 2:38 PM City of St. Joseph Page 3 Council Month End Revenue -General Fund Current Period: October 2020 2020October2020 FUNDFUND DescrSOURCE DescrYTD Budget2020 AmtYTD Amt 150Economic DevelopmentCurrent Ad Valorem Taxes$124,530.00$0.00$64,330.33 150Economic DevelopmentFederal Grants - Other$0.00$0.00$0.00 150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$0.00 150Economic DevelopmentTax Abatement Reimbursement$0.00$0.00$4,691.00 150Economic DevelopmentInterest Earnings$1,000.00$0.84$897.72 150Economic DevelopmentSurplus Property$0.00$0.00$24,500.00 150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00 FUND 150 Economic Development$125,530.00$0.84$94,419.05 FUND 410 2020 20th Ave Watermain Loop 4102020 20th Ave WatermainIssuance of Debt$0.00$0.00$0.00 FUND 410 2020 20th Ave Watermain Loop$0.00$0.00$0.00 FUND 490 Capital Outlay 490Capital OutlayCurrent Ad Valorem Taxes$134,700.00$0.00$67,860.84 490Capital OutlayFederal Grants - Other$0.00$0.00$0.00 490Capital OutlaySurplus Property$21,000.00$0.00$23,072.50 FUND 490 Capital Outlay$155,700.00$0.00$90,933.34 $4,261,225.00$275,785.76$3,214,745.68 11/19/20 2:38 PM City of St. Joseph Page 1 Council Month End Revenue -Enterprise Funds Current Period: October 2020 FUND2020October2020 FUNDDescrSOURCE DescrYTD Budget2020 AmtYTD Amt FUND 601 Water Fund 601Water FundWater Meter$7,500.00$2,257.65$3,792.50 601Water FundTransfers from Other Funds$202,000.00$0.00$208,607.66 601Water FundContributed Revenue$0.00$0.00$0.00 601Water FundCurrent Ad Valorem Taxes$0.00$0.00-$316.96 601Water FundWater Fixed Charge$343,670.00$37,079.82$227,321.19 601Water FundPenalties and Forfeited Disc$8,280.00$994.49$4,672.24 601Water FundConnection/Reconnection fees$0.00$0.00$100.00 601Water FundUndesignated Funds$2,000.00$1,110.36$9,051.27 601Water FundBulk Water$3,500.00$0.00$1,714.41 601Water FundUsage Rate$682,025.00$107,692.96$526,938.04 601Water FundWater Tower Antenna Lease$37,240.00$1,541.11$31,737.15 601Water FundAmortization of Bond Premium$0.00$0.00$0.00 601Water FundInterest Earnings$29,880.00$18.92$22,362.85 601Water FundSpecial Assessments$500.00$0.00$0.00 601Water FundState Grants and Aids$0.00$0.00$0.00 601Water FundState Sales Tax$0.00$125.77$801.17 601Water FundReimbursement$500.00$0.00$0.00 601Water FundMDS Test Fee$17,875.00$1,901.83$11,555.87 FUND 601 Water Fund$1,334,970.00$152,722.91$1,048,337.39 FUND 602 Sewer Fund 602Sewer FundState Grants and Aids$0.00$0.00$0.00 602Sewer FundSewer Fixed Charge$535,240.00$52,097.09$354,230.13 602Sewer FundBond Premium$0.00$0.00$0.00 602Sewer FundPenalties and Forfeited Disc$7,640.00$860.57$4,203.32 602Sewer FundSanitary Sewer Use Service$863,260.00$64,094.92$507,927.40 602Sewer FundContributed Revenue$0.00$0.00$0.00 602Sewer FundReimbursement$3,750.00$0.00$0.00 602Sewer FundSurplus Property$0.00$0.00$0.00 602Sewer FundContributions - General$750.00$126.00$835.00 602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00 602Sewer FundSpecial Assessments$500.00$0.00$0.00 602Sewer FundIssuance of Debt$0.00$0.00$0.00 602Sewer FundTransfers from Other Funds$0.00$0.00$0.00 602Sewer FundTransfers from Other Funds$140,000.00$0.00$140,574.33 602Sewer FundInterest Earnings$15,735.00$7.89$7,570.36 FUND 602 Sewer Fund$1,566,875.00$117,186.47$1,015,340.54 FUND 603 Refuse Collection 603Refuse CollectState Grants and Aids$0.00$0.00$3,001.76 603Refuse CollectRefuse Collection Charges$284,810.00$31,779.49$187,721.91 603Refuse CollectPenalties and Forfeifted Disc$2,500.00$297.18$1,413.25 603Refuse CollectSpecial Assessments$200.00$0.00$0.00 603Refuse CollectInterest Earnings$6,000.00$3.35$5,421.13 603Refuse CollectReimbursement$1,365.00$354.72$1,408.52 603Refuse CollectContributed Revenue$0.00$0.00$0.00 603Refuse CollectTransfers from Other Funds$0.00$0.00$574.33 603Refuse CollectState Sales Tax$0.00$927.67-$732.83 603Refuse CollectLicenses & Permits$25,350.00$850.00$27,046.46 FUND 603 Refuse Collection$320,225.00$34,212.41$225,854.53 FUND 651 Storm Water Utility 11/19/20 2:38 PM City of St. Joseph Page 2 Council Month End Revenue -Enterprise Funds Current Period: October 2020 FUND2020October2020 FUNDDescrSOURCE DescrYTD Budget2020 AmtYTD Amt 651Storm Water Surplus Property$0.00$0.00$0.00 651Storm Water Transfers from Other Funds$0.00$0.00$574.33 651Storm Water Penalties and Forfeifted Disc$1,500.00$142.99$710.04 651Storm Water Storm Water Use Service$148,530.00$14,852.95$96,349.22 651Storm Water Contributed Revenue$0.00$0.00$0.00 651Storm Water Interest Earnings$2,000.00$2.68$7,764.42 651Storm Water Special Assessments$410.00$0.00$0.00 651Storm Water Other Grants/Aids$0.00$0.00$0.00 651Storm Water State Grants and Aids$0.00$0.00$0.00 651Storm Water Storm Water Develop Fee$6,000.00$0.00$0.00 FUND 651 Storm Water Utility$158,440.00$14,998.62$105,398.01 FUND 652 Street Light Utility 652Street Light UState Grants and Aids$0.00$0.00$0.00 652Street Light UOther Grants/Aids$300.00$0.00$0.00 652Street Light USpecial Assessments$50.00$0.00$0.00 652Street Light UInterest Earnings$500.00$0.99$1,644.78 652Street Light UContributions - General$0.00$0.00$0.00 652Street Light USurplus Property$0.00$0.00$0.00 652Street Light UReimbursement$0.00$0.00$0.00 652Street Light UUsage Rate$81,875.00$7,555.50$53,897.07 652Street Light UPenalties and Forfeited Disc$650.00$60.23$421.34 FUND 652 Street Light Utility$83,375.00$7,616.72$55,963.19 $3,463,885.00$326,737.13$2,450,893.66 11/19/20 2:37 PM City of St. Joseph Page 1 Council Month End Expenditure - Summary Current Period: October 2020 2020October2020 DescriptionYTD Budget2020 Amt YTD Amt General$3,716,130.00$261,516.86$2,742,180.19 Employee Retirement Reserve$0.00$0.00$23,864.35 COVID-19 FEMA Funding$0.00$2,677.41$51,840.24 CARES Funding$0.00$330,917.39$452,957.56 Fire Fund$349,065.00$123,755.82$251,537.21 Cable Access Fee$0.00$0.00$0.00 Economic Development$125,530.00$129.57$72,150.06 TIF 3-1 CMCU$795.00$0.00$9,324.82 TIF 4-1 Fortitude Senior Apts$0.00$0.00$26,447.54 TIF 2-1 Millstream$34,545.00$0.00$22,695.49 TIF 2-2 Meat Market$4,545.00$0.00$4,237.94 TIF 2-3 Bayou Blues/Alley Flat$795.00$0.00$7,589.00 State Collected Sales Tax$325,000.00$940.15$150,364.18 Park Dedication$34,400.00$0.00$4,263.50 Charitable Gambling$4,000.00$0.00$1,985.00 Lodging Tax$14,700.00$750.00$19,107.89 DEED CDAP Grant$12,500.00$0.00$0.00 Revolving Loan Fund$0.00$399.00$35,249.00 2016 CIP Bonds \[govt center\]$271,175.00$0.00$43,021.25 2017A CIP Bonds \[govt center\]$49,055.00$0.00$3,890.00 2016 Street Imp \[Field St\]$62,975.00$0.00$6,425.00 2017B Street Imp \[CBD Alleys\]$42,565.00$0.00$3,720.00 2018 Equipment Certificates$57,500.00$0.00$2,687.50 2019A Street Imp \[Overlays\]$0.00$0.00$55,927.08 2019A Street Imp \[Ind Park\]$0.00$0.00$79,018.35 2020A Equipment Certificates$0.00$0.00$0.00 2020B GO Imp \[20th Ave SE\]$0.00$0.00$0.00 2020B CIP Bonds \[PW Bldg\]$0.00$0.00$0.00 2020B Refund Bonds \[2013 Str.$0.00$0.00$0.00 2020C CO Refund \[2014 Park T$0.00$0.00$0.00 2010B Refunding \[Hill/Clover\]$138,435.00$0.00$1,653.75 2011A CO Refund \[Interior St\]$141,455.00$140,493.71$282,318.71 2009B GO CIP Bonds$0.00$0.00$0.00 2010B Street Imp \[16th Ave\]$65,465.00$0.00$5,170.00 2011A Pumper Truck Certificate$42,085.00$45,326.96$87,286.96 2011A GO CIP Bonds\[roof/gar\]$0.00$0.00$0.00 2013 Street Imp \[Overlays\]$51,355.00$0.00$3,115.00 2013 Equipment Certificates$0.00$0.00$0.00 2014 Street Imp \[ParkTerrace\]$164,960.00$0.00$22,417.50 2015 Street Imp\[Clinton/North\]$69,275.00$0.00$4,575.00 2015 Equipment Certificates$35,700.00$0.00$350.00 2015 Abatement \[Comm Center$152,760.00$0.00$18,817.50 11/19/20 2:37 PM City of St. Joseph Page 2 Council Month End Expenditure - Summary Current Period: October 2020 2020October2020 DescriptionYTD Budget2020 Amt YTD Amt Debt Service Relief$141,000.00$140,000.00$197,600.17 Community Center phase I$0.00$0.00$0.00 2016 Imp Field St$0.00$0.00$0.00 2017 CBD Alley Imp phase I$0.00$0.00$0.00 2018 Equipment Certificates$0.00$1,388.00$32,657.43 2019 Street Overlays$0.00$10,888.75$708,866.58 2019 Industrial Park Expansion$0.00$8,709.73$808,799.00 2020 Equipment Certificates$0.00$10,621.90$163,338.59 2020 20th Ave Watermain Loop$0.00$25,736.55$28,519.14 MN Streetscape Improvements$0.00$209.00$8,239.79 PW Building Expansion$0.00$5,380.00$5,544.56 Capital Outlay$155,700.00$5,152.52$77,283.19 WAC Fund$196,000.00$0.00$200,000.00 SAC Fund$140,000.00$0.00$140,000.00 Water Fund$1,658,805.00$32,640.50$419,555.68 Sewer Fund$1,953,285.00$77,919.49$676,967.08 Refuse Collection$339,405.00$24,084.12$257,548.08 Storm Water Utility$269,885.00$4,824.89$255,779.36 Street Light Utility$82,800.00$4,037.89$60,609.30 $10,903,645.00$1,258,500.21$8,537,495.52 11/19/20 2:36 PM City of St. Joseph Page 1 Council Month End Expenditure - General Fund Current Period: October 2020 2020October2020 DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt FUND 101 General GeneralCouncil$67,540.00$2,043.03$45,911.03 GeneralLegislative Committees$5,615.00-$2.70-$2.70 GeneralOrdinance & Proceedings$2,200.00$0.00$403.54 GeneralMayor$13,100.00$652.51$6,856.02 GeneralElections$6,000.00$0.00$7,257.35 GeneralGeneral Adminstration$267,725.00$19,215.41$231,235.90 GeneralFinance$236,345.00$16,488.15$169,414.26 GeneralAudit Service$28,450.00$0.00$28,450.00 GeneralAssessing$28,000.00$0.00$27,640.73 GeneralCity Attorney$25,000.00$2,531.75$16,462.19 GeneralInformation Technology$17,570.00$2,994.65$21,584.96 GeneralPlanning and Zoning$255,455.00$247.62$152,518.83 GeneralGeneral Government$48,230.00$3,277.55$30,549.00 GeneralCity Offices$40,675.00$3,782.31$38,920.45 GeneralCable Access$6,895.00-$24.85$890.19 GeneralCrime Control & Investigation$1,256,905.00$82,282.72$869,643.96 GeneralPolice Training$8,540.00$2,485.20$8,833.82 GeneralCommunication Service$9,470.00$3,399.19$8,388.26 GeneralAutomotive Services$39,725.00$4,560.87$34,576.45 GeneralBuilding Inspec. Admistration$97,750.00$9,799.61$71,880.38 GeneralEmergency Management$2,275.00$785.14$1,824.03 GeneralAnimal Control$1,325.00$0.00$291.59 GeneralStreet Maintanence$418,760.00$23,223.09$219,126.91 GeneralIce & Snow Removal$135,170.00$4,712.59$89,395.15 GeneralEngineering Fee$35,000.00$13,832.59$67,650.49 GeneralStreet Cleaning$15,225.00$1,624.90$12,258.47 GeneralSkate Park and Ice Rink$6,120.00$87.12$4,294.99 GeneralBall Park$3,600.00$0.00$681.56 GeneralMaintenance Shop$27,005.00$1,326.29$17,477.59 GeneralPark Areas$291,570.00$17,819.26$233,864.62 GeneralRecreation Department$36,965.00$639.26$10,332.10 GeneralCommunity Center$141,535.00$7,323.69$95,990.00 GeneralOther Financing Uses$0.00$0.00$71,935.00 GeneralFire Protection$140,390.00$36,409.91$145,643.07 FUND 101 General$3,716,130.00$261,516.86$2,742,180.19 FUND 102 Employee Retirement Reserve Employee Retirement ReservGeneral Adminstration$0.00$0.00$23,864.35 Employee Retirement ReservCrime Control & Investigation$0.00$0.00$0.00 Employee Retirement ReservStreet Maintanence$0.00$0.00$0.00 Employee Retirement ReservPark Areas$0.00$0.00$0.00 FUND 102 Employee Retirement Reserve$0.00$0.00$23,864.35 11/19/20 2:36 PM City of St. Joseph Page 2 Council Month End Expenditure - General Fund Current Period: October 2020 2020October2020 DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt FUND 103 COVID-19 FEMA Funding COVID-19 FEMA FundingElections$0.00$0.00$190.64 COVID-19 FEMA FundingEmergency Management$0.00$2,677.41$51,649.60 FUND 103 COVID-19 FEMA Funding$0.00$2,677.41$51,840.24 FUND 104 CARES Funding CARES FundingElections$0.00$0.00$0.00 CARES FundingGeneral Adminstration$0.00$11,785.00$20,293.49 CARES FundingGeneral Government$0.00$0.00$0.00 CARES FundingCrime Control & Investigation$0.00$104,450.71$142,476.73 CARES FundingFire Fighting$0.00$7,761.69$38,165.40 CARES FundingEmergency Management$0.00$0.00$0.00 CARES FundingStreet Maintanence$0.00$0.00$0.00 CARES FundingMaintenance Shop$0.00$43,400.00$43,400.00 CARES FundingPark Areas$0.00$7,105.83$7,105.83 CARES FundingCommunity Center$0.00$0.00$101.95 CARES FundingEconomic Development Authority$0.00$156,414.16$201,414.16 FUND 104 CARES Funding$0.00$330,917.39$452,957.56 FUND 108 Cable Access Fee Cable Access FeeCable Access$0.00$0.00$0.00 Cable Access FeeOther Financing Uses$0.00$0.00$0.00 FUND 108 Cable Access Fee$0.00$0.00$0.00 FUND 150 Economic Development Economic DevelopmentEconomic Development Authority$125,530.00$129.57$72,150.06 Economic DevelopmentOther Financing Uses$0.00$0.00$0.00 FUND 150 Economic Development$125,530.00$129.57$72,150.06 FUND 410 2020 20th Ave Watermain Loop 2020 20th Ave Watermain LoStreet Maintanence$0.00$25,736.55$28,519.14 FUND 410 2020 20th Ave Watermain Loop$0.00$25,736.55$28,519.14 FUND 411 MN Streetscape Improvements MN Streetscape ImprovemenStreet Maintanence$0.00$209.00$8,239.79 FUND 411 MN Streetscape Improvements$0.00$209.00$8,239.79 FUND 412 PW Building Expansion PW Building ExpansionMaintenance Shop$0.00$5,380.00$5,544.56 FUND 412 PW Building Expansion$0.00$5,380.00$5,544.56 FUND 490 Capital Outlay Capital OutlayGeneral Adminstration$2,500.00$0.00$12,184.28 Capital OutlayCrime Control & Investigation$2,700.00$1,598.02$2,030.61 Capital OutlayCommunication Service$5,100.00$0.00$0.00 Capital OutlayAutomotive Services$7,210.00$0.00$3,125.00 Capital OutlayEmergency Management$2,000.00$0.00$0.00 11/19/20 2:36 PM City of St. Joseph Page 3 Council Month End Expenditure - General Fund Current Period: October 2020 2020October2020 DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt Capital OutlayStreet Maintanence$2,250.00$826.25$826.25 Capital OutlayIce & Snow Removal$18,500.00$0.00$9,233.00 Capital OutlayStreet Cleaning$0.00$0.00$14,500.00 Capital OutlayMaintenance Shop$64,500.00$0.00$7,619.48 Capital OutlayPark Areas$48,940.00$2,728.25$27,764.57 Capital OutlayCommunity Center$2,000.00$0.00$0.00 Capital OutlayOther Financing Uses$0.00$0.00$0.00 FUND 490 Capital Outlay$155,700.00$5,152.52$77,283.19 $3,997,360.00$631,719.30$3,462,579.08 11/19/20 2:37 PM City of St. Joseph Page 1 Council Month End Expense - Enterprise Funds Current Period: October 2020 2020October2020 DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt FUND 601 Water Fund Water FundBond Payment (P & I)$685,970.00$0.00$46,930.00 Water FundOther Financing Uses$25,295.00$0.00$25,295.00 Water FundPower and Pumping$19,895.00$610.17$15,709.72 Water FundPurification-Plant 1$39,010.00$1,650.29$22,743.47 Water FundPurification-Plant 2$87,795.00$8,339.78$79,438.86 Water FundDistribution$10,000.00$325.67$5,622.67 Water FundWellhead Protection$3,000.00$0.00$0.00 Water FundStorage-Tower 1$19,530.00$1,027.22$6,000.12 Water FundWater Maintenance$289,775.00$19,184.05$196,499.46 Water FundAdministration and General$28,535.00$1,503.32$21,316.38 Water FundDepreciation Expense$450,000.00$0.00$0.00 FUND 601 Water Fund$1,658,805.00$32,640.50$419,555.68 FUND 602 Sewer Fund Sewer FundBond Payment (P & I)$231,490.00$0.00-$20,956.75 Sewer FundOther Financing Uses$44,245.00$0.00$44,245.00 Sewer FundSanitary Sewer Maintenanc$266,525.00$9,186.43$115,346.05 Sewer FundLift Station-Baker Street$6,935.00$987.75$3,866.88 Sewer FundLift Station-Ridgewood/DBL$2,880.00$109.10$1,254.28 Sewer FundLift Station-Northland$4,505.00$70.77$781.61 Sewer FundLift Station-CR 121$15,105.00$540.61$18,519.40 Sewer FundLift Station-Main$850,890.00$65,486.16$491,996.94 Sewer FundAdministration and General$30,710.00$1,538.67$21,913.67 Sewer FundDepreciation Expense$500,000.00$0.00$0.00 FUND 602 Sewer Fund$1,953,285.00$77,919.49$676,967.08 FUND 603 Refuse Collection Refuse CollectioWaste Collection$322,305.00$24,084.12$247,123.08 Refuse CollectioOther Financing Uses$10,425.00$0.00$10,425.00 Refuse CollectioDepreciation Expense$6,675.00$0.00$0.00 FUND 603 Refuse Collection$339,405.00$24,084.12$257,548.08 FUND 651 Storm Water Utility Storm Water UtiOther Financing Uses$27,595.00$0.00$27,595.00 Storm Water UtiAdministration and General$15,350.00$3,219.80$25,675.58 Storm Water UtiStorm Water Maintenance$111,940.00$1,605.09$202,508.78 Storm Water UtiDepreciation Expense$115,000.00$0.00$0.00 FUND 651 Storm Water Utility$269,885.00$4,824.89$255,779.36 FUND 652 Street Light Utility Street Light UtiliStreet Lighting$82,800.00$4,037.89$54,009.30 Street Light UtiliOther Financing Uses$0.00$0.00$6,600.00 FUND 652 Street Light Utility$82,800.00$4,037.89$60,609.30 11/19/20 2:37 PM City of St. Joseph Page 2 Council Month End Expense - Enterprise Funds Current Period: October 2020 2020October2020 DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt $4,304,180.00$143,506.89$1,670,459.50 Council Agenda Item d ______ MEETING DATE: November 23, 2020 AGENDA ITEM: Donations and Contributions SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION:None BACKGROUND INFORMATION: Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council. By accepting the donations, the city is accepting the intent of the donations. The in-kind donations are estimates. Total Dog Park cash donations received through 10/30/20 = $5,870 + $1,149 for pavers and refreshments. Total Jacob Wetterling Rec Center donations received through 10/30/20 = $3,040.91. BUDGET/FISCAL IMPACT: $1,270.93 ATTACHMENTS: Request for Council Action: Donations Resolution 2020-061 Accepting Donations REQUESTED COUNCIL ACTION: Consider approval Resolution 2020-061 Accepting Donations. RESOLUTION 2020-061 RESOLUTION ACCEPTED DONATION(S) WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens; and WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal property as follows: DONOR METHOD PURPOSE AMOUNT Anonymous Cash Disc Golf $17.93 Anonymous Cash RV Dump $126.00 Anonymous Cash Archery Range $7.00 Anonymous Cash Dog Park $20.00 American Heritage Bank Cash Police Operations $1,000.00 Ken Hiemenz Cash Police Operations $100.00 WHEREAS, all such donations have been contributed to assist the various city departments and programs as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA, AS FOLLOWS: 1. The donations described above are accepted. 2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the city’s receipt of the donors’ donations. ADOPTED by the City Council this 23rd day of November , 2020. Rick Schultz, Mayor ATTEST Therese Haffner, Administrator CouncilAgenda Iteme MEETING DATE: November 23, 2020 AGENDA ITEM: Pay Application #1 SUBMITTED BY: Engineering BOARD/COMMISSION/COMMITTEE RECOMMENDATION: th PREVIOUS COUNCIL ACTION: Approval of the 2020 20 Ave SE Improvements. BUDGET/FISCAL IMPACT: $154,796.09 ATTACHMENTS: Pay Application REQUESTED COUNCIL ACTION: Approve the application for payment in the amount of th $154,796.09 to C&L Excavating for the 2020 20 Ave SE Improvements. APPLICATION FOR PAYMENT NO. 1CONTRACT FOR:2020 20TH AVE SE IMPROVEMENTS PROJECT NO.STJOE 153958 AGREEMENT DATE:9/8/2020 OWNER CITY OF ST. JOSEPH CONTRACTOR C & L EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:11/13/2020 CONTRACTWORK TO DATETHIS PAYMENT ITEMUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTDESCRIPTION WATER MAIN 1LUMP SUM$4,000.001.00$4,000.000.95$3,800.000.95$3,800.00MOBILIZATION 2LUMP SUM$1,450.001.00$1,450.000.90$1,305.000.90$1,305.00TRAFFIC CONTROL 3TREE$50.002.00$100.00$0.000.00$0.00CLEARING 4ACRE$6,500.000.55$3,575.000.49$3,185.000.49$3,185.00CLEARING 5TREE$50.002.00$100.00$0.000.00$0.00GRUBBING 6ACRE$5,000.000.55$2,750.000.49$2,450.000.49$2,450.00GRUBBING 7EACH$400.002.00$800.001.00$400.001.00$400.00STABILIZED CONSTRUCTION EXIT 8LUMP SUM$0.011.00$0.01$0.000.00$0.00DEWATERING 9CU YD$3.003,860.00$11,580.003,860.00$11,580.003,860.00$11,580.00COMMON EXCAVATION (P) 10EACH$1,200.004.00$4,800.004.00$4,800.004.00$4,800.00CONNECT TO EXISTING WATER MAIN 11LIN FT$2.00500.00$1,000.00607.00$1,214.00607.00$1,214.00REMOVE SILT FENCE 12LIN FT$75.005.00$375.005.00$375.005.00$375.00REMOVE WATER MAIN 13EACH$450.001.00$450.001.00$450.001.00$450.00SALVAGE HYDRANT 14EACH$4,600.002.00$9,200.002.00$9,200.002.00$9,200.00HYDRANT 15EACH$750.002.00$1,500.002.00$1,500.002.00$1,500.006" HYDRANT EXTENSION 16EACH$1,600.002.00$3,200.002.00$3,200.002.00$3,200.006" GATE VALVE AND BOX 17EACH$2,100.002.00$4,200.002.00$4,200.002.00$4,200.008" GATE VALVE AND BOX 18EACH$3,625.002.00$7,250.002.00$7,250.002.00$7,250.0012" GATE VALVE AND BOX 19LIN FT$3.25842.00$2,736.50681.00$2,213.25681.00$2,213.258" WATER MAIN ENCASEMENT 20LIN FT$11.25200.00$2,250.00208.00$2,340.00208.00$2,340.0012" WATER MAIN ENCASEMENT 21LIN FT$45.00119.00$5,355.00126.00$5,670.00126.00$5,670.006" DIP WATERMAIN, CL 52 22LIN FT$38.00842.00$31,996.00834.00$31,692.00834.00$31,692.008" DIP WATERMAIN, CL 52 23LIN FT$46.00835.00$38,410.00843.00$38,778.00843.00$38,778.0012" DIP WATERMAIN, CL 50 24LIN FT$200.0060.00$12,000.0060.00$12,000.0060.00$12,000.0012" DIP WATERMAIN, CL 50 DIRECTIONAL DRILL 25POUND$6.001,500.00$9,000.001,219.00$7,314.001,219.00$7,314.00DUCTILE IRON FITTINGS TURF RESTORATION 26LIN FT$2.002,015.00$4,030.001,351.00$2,702.001,351.00$2,702.00SILT FENCE, TYPE MS 27LIN FT$4.00420.00$1,680.00$0.000.00$0.00SEDIMENT CONTROL LOG TYPE WOOD FIBER 28EACH$150.004.00$600.00$0.000.00$0.00INLET PROTECTION, MAINTAINED 29POUND$1.00490.00$490.00$0.000.00$0.00FERTILIZER TYPE 1 30ACRE$750.001.40$1,050.000.52$390.000.52$390.00SEEDING 31ACRE$300.001.40$420.00$0.000.00$0.00TEMPORARY SEEDING 32POUND$1.759,800.00$17,150.002,500.00$4,375.002,500.00$4,375.00HYDRAULIC MATRIX, BFM 33POUND$12.0055.00$660.0040.00$480.0040.00$480.00SEED MIXTURE 32-241 34POUND$2.00140.00$280.0040.00$80.0040.00$80.00SEED MIXTURE 21-111 TOTAL ITEMS BID$184,437.51$162,943.25$162,943.25 1 11/19/2020 Council Agenda Item f MEETING DATE: November 23, 2020 AGENDA ITEM: Suspending Lodging Tax SUBMITTED BY: Administration/Community Development BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The EDA recommends suspending the City’s Lodging Tax for six months effective December 1, 2020 to April 30, 2021. PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: The EDA has discussed the impact to businesses due to COVID-19 at their meetings throughout the year. During the summer, they approved offering a 0% emergency loan program for businesses impacted by COVID-19. The hospitality industry has been impacted greatly and the City provided relief on liquor licenses fees this last summer. The lodging tax is 3% and around $16,000 is collected annually in which 100% goes to the Convention and Visitors Bureau’s (CVB) budget to market St. Joseph. The EDA is able to use reserve funds to fund the CVB for 2021. BUDGET/FISCAL IMPACT: ATTACHMENTS: REQUESTED COUNCIL ACTION: Approve suspending the City’s lodging tax for six months effective December 1, 2020 to April 30, 2021. Council Agenda Item MEETING DATE: November 23, 2020 AGENDA ITEM: Preliminary Plat – Knife River Addition SUBMITTED BY: Administration/Community Development BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Planning Commission (6-0) recommends approval of the preliminary plat with conditions within resolution. PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: Applicant Information: Kevin Cox, CLC Partners Existing Zoning: LI Light Industrial District Future Land Use: Light Industrial Location: North of Knife River Corporation Civil: Engineering comments are attached Access: No additional public right of way is proposed. The site would have th access off of 24 Ave. NE. WCA/Wetlands: There are wetlands on the property. A wetland delineation has been completed and a WCA permit has been approved by Stearns County. Overall Plat Information: Lot 1, Block 1 1,315,320 SF (30.20 acres) Outlot A 58,705 SF (1.35 acres) Drainage and Utility Easements: A 40-foot drainage and utility easement is proposed along a portion of the southerly boundary to accommodate planned city utilities. Drainage and utilities easements are located along the perimeter and over the wetlands meeting the City’s Subdivision Ordinance. BUDGET/FISCAL IMPACT: ATTACHMENTS: City Engineer Memo Preliminary Plat Drainage & Utility Plan REQUESTED COUNCIL ACTION: Motion 1: Adopt Resolution 2020-062 approving the Final Plat of Knife River Addition. Resolution 2020-062 RESOLUTION APPROVING THE PRELIMINARY PLAT Knife River Addition WHEREAS, the St. Joseph Planning Commission held a public hearing on the preliminary plat for Knife River Addition on November 10, 2020, at which time all persons wishing to be heard regarding the matter were given an opportunity to be heard; and WHEREAS, on November 10, 2020, the St. Joseph Planning Commission reviewed the proposed preliminary plat and recommended approval; and WHEREAS, the proposed plat has been reviewed by the city engineer; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: That the preliminary plat of Knife River Addition be approved with the following conditions: 1. All engineering items are resolved. Submit a revised preliminary plat accordingly. 2. Final plat approval is required prior to development. 3. A development agreement is required with final plat approval. 4. A conditional use permit will be required for outdoor storage per the City zoning ordinance. 5. That the site plan conforms to city ordinances. Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council this 23rd day of November, 2020. CITY OF ST. JOSEPH By ATTEST Rick Schultz, Mayor By Therese Haffner, City Administrator MEMORANDUM TO: Therese Haffner, Administrator FROM: Randy Sabart, PE City Engineer DATE: November 2, 2020 RE: 2020 Knife River Addition, St. Joseph, Minnesota Preliminary Plat and Preliminary Site Grading Plan Review SEH No. STJOE GEN G194 14.00 I reviewed the preliminary Civil drainage and grading plan and preliminary plat dated October 16, 2020, from Westwood Professional Services and have the following comments: Preliminary Drainage and Utility Plan 1. The developer’s engineer has communicated that the preliminary site/grading plan submittal more than likely will not resemble the final submittal. As such, future boundary changes to the plat (storm water pond oulots, for example) may be necessary in response to the final design/site submittals. 2. Ordinance 540.16, defines required improvements associated with subdivisions. While the proposed plat th abuts what has been planned as 24Ave on its west side, and the easterly extension of Westwood Parkway near its north side, we understand construction of neither municipal utility or street improvements at either side is proposed with the subdivision. The City will need to determine the required conditions (ex. timing, limits) for such infrastructure improvements, or if the provisions of Section 540.11, Subd. 2 and 3 (Premature Subdivisions) may apply. st 3. The next phase of CLC Partner’s industrial park expansion (east of 21 Ave) conceptualized that gravity sanitary sewer would flow east near the center of proposed Lot 1, Block1 and around the prominent wetland on the southeast side of the plat to a new sewage pump station near the St. Joseph Industrial Park East. We understand the concept sewer alignment developed in 2018, may now not be permissible, and a new sanitary sewer alignment that wraps around the north side of the proposed plat, closer to Westwood Parkway, will be necessary. While we anticipate the alternate sewer alignment may still be feasible, we anticipate it may translate into more expensive sanitary sewer construction given the anticipated increased sewer depths involved with a new northerly alignment. 4. The proposed subdivision will accommodate a rail transload facility. Further information relative to th anticipated train and truck volumes, should be provided before access points to 24 Ave are accepted. Permitted access points to the public street shall be surfaced with either bituminous or concrete to minimize tracking. Given intersection spacing and vehicle stacking concerns, the access point between Jasmine Way and Westwood Parkway may need to be eliminated. 5. We understand the proposed rail transload facility may afford rail access to other adjacent industrial th Ave) should properties. To the extent practical, the alignment of potential rail spurs options (across 24 be identified in a preliminary manner to guide future infrastructure planning. Similarly, given other property under control of the developer, the developer should be encouraged to formally submit a build-out plan per Ord. 540.13 Subd 2 and Ord. 540.15 Subd. 3c so that the orderly extension of streets and municipal utilities may be planned. 6. The final design submittal must include drainage area maps for the existing and proposed conditions to accompany HydroCad output files. Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is 100% employee-owned | sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax 2020 Knife River Addition November 2, 2020 Page 2 7. Blank steel casings should be constructed beneath the proposed rail at anticipated municipal utility crossings (ex. future sewage force main). 8. Proposed Outlot A will reconfigure the existing storm water pond that was constructed with the first phase of CLC Partner’s industrial park expansion in 2019. While we believe the proposed configuration will be th compatible with the next phase of the industrial park (24Ave corridor), the submittal of the final design hydrology model must include the existing regional pond being modified to ensure suitable capacity for the anticipated proposed and future CLC Partner’s industrial park uses. Preliminary Plat 9. We anticipate the City will require dedicated drainage easements for the proposed private storm water management systems (ex. Pond 105P and 104P). rjs/mrb c: Ryan Wensmann, City of St. Joseph \\\\sehinc.com\\panzura\\pzprojects\\pt\\s\\stjoe\\common\\general numbers\\g194 2020 knife river addition\\1-genl\\14-corr\\m city prelim plat grading review - 110220.docx : e g c n m n i a g o i l gl i c 1 0 . A d 2 1 d e r n 0 1 o u f 2 8 o eF l r/ l b O G 6 : s a r nR ' 1 c uE o 0 / oB 0 r m 0 H3 M o m 1 8 U o 4 N C 1 l : l 1 T aE 1 E T C E 8 A H D S ' 0 0 2 2 0 ' . 0 5 0 4 1 4 = 1 " 1 0 '0 0 : 0 T R 1 E A B L M U P N T 'Y 0 C R E J A O R P N I M I L E R P 6 0 2 e t i u S , h t r o 3 0 N 3 t 6 e 5 e r N t S M , h td 2 u 1 o l 1 C 0 . t 7 3S 515 909 404 929 --- 380 557 232 ))) 000 220 338 ((( e e e r n F l oxl ho a T PF N O I T I D N M D , A H P E R S E O J V . I T R S E F I N K E H E T 3 M F A 4 YO B M S 3 A D W 5 I E A RT 5 L AA E P H EH T T R PD. R N SE O A A D N N N W E U O S I N SR I A N O LV E PY R C E I E S I y V L P R H e U l T SU S o T 0 T A F A D C 2 T . HE N/ O T R IA R S 6 YL E D r F I 1 N D e Y T / E N R h I MS 0 E p NM R C E 1 E F o Y C t I D O B : L s EN iE E Y R r UT T EL A h A RU HT CD IODS S R E N T R A P C L C : R O F D E R A P E R P 0 2 0 2 / 6 1 / 0 1 : E U: SS S N I O L I AS I I T V I E N IR .' FS 0 R A 0 C 1 N : E L A C S L A T : :N D E O N : K Z I W C W R EA E RO RH CCDH © 2017 Westwood Professional Services, Inc.N:\\0014445.02\\DWG\\SURVEY\\0014445.02 V-PREPLAT.DWG Call 48 Hours before digging: 811 or call811.com Common Ground Alliance STO FUTURE GRAVEL PARKING O ST STO TOSTO S TO S POND 105P POND 104P EX 18" RC APRON IE=1064.0 EX 15" RCP EX 60" OCS RE=1067.0 IE=1064.25(NE) O T S IE=1063.25(SW) MODIFY EXISTING REGIONAL POND EX 18" RCP EX 18" RC APRON IE=1062.95 DELINEATED WETLAND (TYP.) EX 33" RC APRON IE=1064.25 EX 33" RCP EX CBMH RE=1073.19 IE=1064.54 O T EX 33" RCP S EX CBMH O T S RE=1074.91 IE=1065.17 EX 30" RCP O T S O FUTURE RAIL EXTENSION T S EASEMENT O T S (TYP.) POSSIBLE GRAVEL O T S ACCESS DRIVE TO S TO S STO PROPERTY BOUNDARY LEGEND EXISTINGPROPOSED PROPERTY LINE 9 9 8 08 0 INDEX CONTOUR 9 9 88 2 2 INTERVAL CONTOUR CURB AND GUTTER 10'10' POND NORMAL WATER LEVEL TOP=1067.5TOP=1067.5 STO STORM SEWER FLARED END SECTION (WITH RIPRAP) SPILLWAY=1065.4SPILLWAY=1066.3 66 ::WAT 11WATER MAIN 11 :: 33 SAN SANITARY SEWER NWL=1064.0NWL=1065.5 RETAINING WALL 1010 :1:1 DRAIN TILE 33 :: 11 10'10' RIDGE LINE GL GRADING LIMITS BOT=1060.0BOT=1060.0 900.00 900.00SPOT ELEVATION E.O.F.EMERGENCY OVERFLOW GRAVEL PAVEMENT 100-YEAR HWL=1065.5 100-YEAR HWL=1067.1 LAST REVISED:LAST REVISED: 10/08/2010/08/20 POND 104P DETAIL POND 105P DETAIL GD06AGD06B NOTES 1.EXISTING UTILITY DATA FROM "2019 INDUSTRIAL PARK EAST IMPROVEMENTS" PLAN PREPARED BY SEH, INC. AND DATED 3/18/2019. 2.PONDING SHOWN FOR ON-SITE IMPROVEMENTS ONLY. I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A 3.VERIFY REGIONAL POND MODIFICATION AND SIZE OF CULVERT UNDER TRACKS DURING FINAL DESIGN. DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA WILLIAM R. HUSTON 10/16/202044984 DATE:LICENSE NO. 0'100'200'300' N:\\0014445.02\\DWG\\CIVIL\\0014445.02-GD01.DWG KNIFE RIVER ADDITION PRELIMINARY PLAT SHEET NUMBER: INITIAL ISSUE:10/16/2020 KNIFE RIVER DESIGNED:. REVISIONS: PREPARED FOR: CHECKED: . ADDITION .. DRAINAGE & Phone(320) 253-94953701 12th Street North, Suite 206 DRAWN:. .. Fax(320) 358-2001St. Cloud, MN 56303 CLC PARTNERSPRELIMINARY PLAT C100 (800) 270-9495 FIELD CREW:. .. UTILITY PLAN . FIELD WORK DATE:. ST. JOSEPH, MN .. ST. JOSEPH, MN DATE:10/16/2020 .. PROJECT NUMBER: 0014445.02 Council Agenda Item MEETING DATE: November 23, 2020 AGENDA ITEM: Winter Walk Trees SUBMITTED BY: Public Works Department BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Approval for operation Winter Walk, Christmas tree placement on Minnesota street, College Ave and private businesses. PREVIOUS COUNCIL ACTION: N/A BACKGROUND INFORMATION: PW department was contacted by Ray Sjogren on or about 03NOV2020 regarding placement of Christmas trees along the sidewalks of Minnesota Street, College Ave and private businesses. Trees would be placed with stands and sand bags on both the north and south side of Minnesota Street. Mr. Sjogren requests that the trees placed by light poles on Minnesota be plugged into the power source on each pole (Approximately 20-25 trees). The organization would like to set-up trees prior to Thanksgiving weekend and would be taken down on 02JAN2020. The organization does have someone designated to maintain the trees throughout the timeline. Trees, stands and sand bags have been donated by private sources. The requestor has stated there will be no trees placed on College Ave sidewalks from MN Street to County 75. Concerns from administration would be maintaining six feet width on sidewalks for pedestrian traffic, electricity costs, liability insurance, and snow removal. BUDGET/FISCAL IMPACT: Electricity, Liability, Snow removal. ATTACHMENTS: N/A REQUESTED COUNCIL ACTION: Approve or deny the request to place trees on the sidewalk on MN Street, College Ave, and private businesses. If approved: Determine which entity is responsible for costs of electricity, liability, and snow removal. From: To: Cc: Subject: Date: Therese Haffner City Administrator City of St. Joseph 75 Callaway St. E St. Joseph, MN 56374 Phone: 320.229.9424 www.cityofstjoseph.com From: ray Sent: Sunday, November 22, 2020 1:09 PM To: Subject: trees on streets Greetings all, There is a community wide effort to place Christmas trees all about St. Joe in this age of covid, about 50 in total along with several hundred feet of garland. Numerous local organizations, businesses and town folks are supporting this effort trying to brighten the season, draw people to St. Joe and salvage the work of many in Shop Small Crawl and WinterWalk. Last week I was contacted by Ryan in public works on issues to protect the city interests making sure all was safe and approved. Below is our best effort to answer those concerns and I'd ask the city to approve a motion so we can move forward with this project. Snow Removal: We have hired and individual who lives on MN street downtown to monitor conditions and shovel around trees when it snows. We have six Y2K Lion members who live blocks from downtown who will also monitor conditions and assist with snow shoveling. We have talked with the folks who have done snow removal to seek their input and received feedback our plan looks good, they noted they already plow around sign posts, power poles, trash cans and flower pots. I will provide a 24 contact number to city officials so they can contact us with any concerns. Electricity: The trees will be plugged into city light poles downtown. We have approved cords and checked with an electrician who said our plan presents as safe and effective. We are asking the city to cover the cost of electricity and I have received assurances from Y2K lions that our organization is willing to make a small donation from our WinterWalk funds to pay for electricity if need be. All lights are tied into the photo sensors on city poles and will go on and off accordingly. No city decorations on posts will be impaired in any way. All lights are new LED low energy use lights. All cords will be secured to poles with zip ties and covered on the ground for safety. Tree Removal: We will begin to remove all trees on Saturday 1/2/21 and finish by Sunday 1/3/21. Trees and stands may be stored in the churches east parking lot until disposal is arranged. It would be great if the city would help in recycling the trees. Tree Safety: Local businesses have supplied materials and the trees are lag bolted to 2x4's and then secured to a pallet and then have two fifty lbs. sand bags to weigh them down. We also have an individual who lives downtown over looking the trees to monitor along with Lion club members to report and address any concerns. No public streets or sidewalks will be closed in placing the small trees. We are, once again, placing a larger tree in front of the church as the town tree on 11/30/20. This tree is considerably smaller than last year. Brenny transportation will deliver it from SJU arboretum and we do not accept to need a crane this year. There would only be a short time of limiting parking restrictions that may be needed that morning and we do not for see the need to close the street. Like previous years we will work with St. Joe PD. Pedestrian Access: All trees will be placed so there is measured minimum of 6' of sidewalk space. We have studied placement locations and informed all volunteers helping to make sure these minimums are maintained and trees are placed and trimmed accordingly. Liability Insurance: Lions club holds and insurance policy that provides $5 million in coverage for our approved activities. I have been told that upon city approval the cities insurance would then take lead and Lions club would be back up. Covid Safety: We are doing no advertising paid or on social media to draw people out and violate any current restrictions of gatherings of ten or more people. Those activities that might draw people together in close contact or groups of 10 or more have been canceled to include choirs, music, food vending etc. No Santa visits or photos will be done and Santa and Mrs. Claus may arrived in a convertible, socially distanced and waving, conditions permitting. Word of mouth advertising and people placing individual personal social media posts may occur. All other activities related to the cutting, placing and decorating of trees has included masks and social distancing. We are encouraging people to maintain personal covid mitigation practices. I appreciate the cities time and assistance in this project. It has been gratifying to see so many organizations and people want to help and the discussion and desire to make this an on going yearly event is truly a positive community building exercise that has fostered so much good will already. On going, the tradition will be to light the town tree (and as many other trees as possible) at the sixth strike of 6:00PM of the church bell on the first Friday after Thanksgiving weekend. This year that will be December 4th. Thanks, Ray Sjogren Total Control Panel Login To: thaffner@cityofstjoseph.comMessage Score: 40High (60): Pass From: ray730@aol.comMy Spam Blocking Level: MediumMedium (75): Pass Low (90): Pass Block this sender Block aol.com This message was delivered because the content filter score did not exceed your filter level. Council Agenda Item a MEETING DATE: November 23, 2020 AGENDA ITEM:Budget Update SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The EDA, Fire Board, CVB and Park Board have reviewed their 2021 budgets. PREVIOUS COUNCIL ACTION:City Council adopted the preliminary general budget including the proposed capital equipment and engineering projects plan. BACKGROUND INFORMATION: Stearns County sent out preliminary 2021 tax statements to residents this month. The urban tax rate is proposed to decrease 3.9%. The rural residential rate will decrease with the urban rate and the rural commercial/industrial rates are tiered to increase appx. 6% each year until reaches urban rate. th Then Truth in Taxation hearing is scheduled for 6pm on Dec. 7. The tax rate cannot go up, but can be reduced. This agenda item is meant for a discussion of any changes the council would like to see. The hearing will also include a hearing for the 2021 fee schedule. The preliminary budget has been uploaded to ClearGov. A public link to the document will be added to the City’s website under Finance/Budget. BUDGET/FISCAL IMPACT: varies ATTACHMENTS: REQ UESTED COUNCIL ACTION: Discuss any changes for the final levy/budget/fees before the public hearing. CouncilAgenda Itemb MEETING DATE: November 23, 2020 AGENDA ITEM: Coronavirus Aid, Relief, and Economic Security (CARES) Act SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The CARES Act funding committee (Kris Ambuehl, Lori Bartlett, Mayor Schultz, Councilmember Loso) reviewed potential uses of the grant funding and agreed to the recommendations below. PREVIOUS COUNCIL ACTION: Council assigned a committee to recommend uses of the CARES Act funding and adopted Resolution 2020-025 CARES Act Purchase Policy. BACKGROUND INFORMATION: The federal government passed the CARES Act establishing a $150B in Corovavirus Relief Fund to States. Minnesota received $2.2B in CARES funding. The US Treasury provided guidance to States for the distribution of the funds to local governments. Minnesota Legislatures in the House and Senate passed bills in the first special session to distribute the funds based on the US Treasury’s recommendation, but was not passed into law. Governor Walz issued an executive order under his COVID-19 peacetime emergency declaration to distribute $841M of the CARES money to the local jurisdictions based on the same per capita agreement as recommended by the Legislative Advisory Commission. The City of St. Joseph received $551,340 ($75.34 per capita) in CARES funding in July. Governor Walz’s executive order allows the CARES fund to be used for COVID-19 related costs that occur between March 1, 2020 and November 15, 2020. Unused City CARES funds will be distributed back to Stearns County to distribute. The US Treasury developed guidance for the proper use of the funds. The criteria include the following items the City will need to show for use of the funds: 1.Necessary expenditures incurred due to the public health emergency with respect to COVID-19. 2.Were not accounted for in the budget most recently approved as of March 27, 2020. 3.Were incurred during the period that begins on March 1, 2020 and ends on December 20, 2020. Staff participated in several meetings to determine the proper use of the CARES funds, including audit recommendations since the funds are federal grant dollars. Staff completed monthly reports to the th Minnesota Office of Budget and Management, including the final report on November 19. All funds th were spent by the November 15 deadline. Some planned purchases were not able to be completed due to lack of suppliers and contractors. Staff stayed within the agreed upon parameters for the spending approved by the council. The table on the following page summarizes the use of the grant funds. Public Safety Equipment $231,869.07Public Works Equipment $189,565.10Business Assistance $56,250 PD/FD RadiosPW Pickup w/plow & sanderGrants w/County Partner SquadSJGC HVAC UpdatesStearns County added PD LaptopsPW Break Area Spacing$145,164.15 to grant 20 PD Docking StationsPW Office Spacingsmall businesses in St. Joseph FD Air PacksTables for outdoors downtown Administration $26,194.17 PD Office SpacingLaptops, Monitors LaserFiche Software Upgrades General Government $47,461.66 Tablets for Board Members SJGC HVAC UpdatesElection Safety Items Plexi Glass for Open Gym All small businesses that applied and qualified for a grant received one. St. Joseph, with collaboration with Stearns County awarded $201,414.16 to 20 businesses in the City of St. Joseph. Award amounts ranged from $2,058.77 to $15,000. Staff is applying for additional FEMA grant money to cover FMLA COVID Leave, staff time spent COVID-19 related items, cleaning supplies and equipment. Approximately $70,000 will be requested from FEMA. The FEMA grant, if awarded, will remain open until the end of the peacetime emergency. BUDGET/FISCAL IMPACT: $551,340 CARES Act Funding plus $145,164.15 from Stearns County ATTACHMENTS: Resolution 2020-025 CARES Act Purchase Policy REQUESTED COUNCIL ACTION: Information for council review. CouncilAgenda Itemc MEETING DATE: November 23, 2020 AGENDA ITEM: SCAWAC Update SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Council reviewed the request for Foley to purchase pooled capacity from the City of St. Joseph at a workshop and consented to further discussions. The City of St. Joseph entered into the St. Cloud Area Wastewater Use Agreement in 2010. St. Joseph connected to the St. Cloud treatment facility in 1986. BACKGROUND INFORMATION: The City of St. Joseph has been part of the St. Cloud wastewater treatment since 1986. In early 2000’s, the area cities met to discuss entering into a joint sewer use agreement managed by the St. Cloud Area Wastewater Advisory Committee (SCAWAC). Prior to this, each community had their own agreements with St. Cloud. Based on plant expansion needs at the time, the area cities agreed to a joint agreement that allocated conveyance capacity (pipes and lift stations) and treatment capacity. In 2010, the Wastewater Treatment Use Agreement was approved. Along with this agreement, a pooled capacity agreement was adopted. St. Augusta, St. Cloud, Sartell, Sauk Rapids, Waite Park and St. Joseph make up the St. Cloud Area Wastewater Use Agreement. During the design phase of the plant expansion that began in 2006, the area communities agreed to the capacity needs in the treatment facility. Each community purchased a portion of the 17.9M gal/day (the total treatment plant capacity). The capacity is expected to provide current and future capacity through 2030. Because the future is unknown, SCAWAC reserved a pooled capacity of 1.35M gal/day to handle a possible large industrial user and be reallocated from one community to the other when their capacity limits are reached. The pooled capacity in 2010 was allocated to each community as follows: City Gal/Day Percent St. Cloud 350,000 25.92% Sartell 225,000 16.67% Sauk Rapids 225,000 16.67% St. Joseph 225,00016.67% Waite Park 225,000 16.67% St. Augusta 100,000 7.40% Total 1,350,000100% The City of St. Joseph purchased a total of 1.72M gal/day capacity, including the 225K gal/day pooled capacity. The current average daily flow is under 400K gal/day, approximately 24% of the purchased capacity. Staff does not anticipate needing the remaining capacity before the next upgrade in 2030. In 2018/2019, the City of Foley began exploring options to expand their wastewater plant. Due to regulations and sustainability efforts, Foley requested connecting to the St. Cloud treatment system. SCAWAC reviewed the option and determined the best way for Foley to attend is to buy the pooled capacity from the communities that have capacity to sell. Attached is the current flows and capacity allocation for each community. St. Augusta, St. Joseph and Sartell have the most capacity to sell. St. Cloud hired AE2S to assist with how to allocate and the cost to purchase from willing communities. Based on previous meetings with the SCAWAC communities, the table below allocated the pooled capacity to Foley. Foley is asked to purchase their projected dry weather flow through 2040. Contract CitySale Amount Upfront Future Debt Total MGD Reimbursements Savings Anticipated Benefit St. Cloud 0.000 $0 $0 $0 Sartell 0.128 $640,259 $621,184 $1,261,443 Sauk Rapids 0.000 $0 $0 $0 St. Joseph 0.225 $1,125,455$1,097,000$2,222,455 Waite Park 0.000 $0 $0 $0 St. Augusta 0.100 $772,728 $189,764 $962,492 Total 0.453 $2,538,442$1,907,948$4,446,390 The receipt of upfront reimbursements can be used by St. Joseph for future projects. Staff would like to discuss with council where things are at and the schedule moving forward. BUDGET/FISCAL IMPACT: $2,222,455 possible benefit ATTACHMENTS: SCAWAC Flow Vs. Capacity Allocation REQUESTED COUNCIL ACTION: Consider moving forward with selling the St. Joseph pooled capacity of 225K gal/day to the City of Foley. CouncilAgenda Itema MEETING DATE: November 23, 2020 AGENDA ITEM: 2021 Street & Utility Improvements SUBMITTED BY: Engineering BOARD/COMMISSION/COMMITTEE RECOMMENDATION: th PREVIOUS COUNCIL ACTION: The Council requested cost for the full build out of 20 Avenue as well as replacing all the clay pipe in the Block 8 alleys. BACKGROUND INFORMATION: An amendment to the feasibility report has been th completed by SEH. The amendments include reconstruction of 20 Ave SE to an urban minor arterial roadway section between MN St E and the future Dale St E intersection, the construction of new 8-inch PVC sanitary sewer on the block 8 alleys, and eliminating the proposed pavement improvements to the south alley leg on block 7. th There are two resolutions before the Council tonight. One includes 20 Avenue as a minor th arterial roadway and the other includes just a resurfacing of 20 Ave SE. st If approved, the public improvement hearing will be December 21. BUDGET/FISCAL IMPACT: ATTACHMENTS: Feasibility Report Amendment Resolutions Receiving Report & Calling for Public Hearing REQUESTED COUNCIL ACTION: Approve Resolution 2020-059 Receiving the Feasibility Report and Calling for the Public Improvement Hearing. Feasibility Report Amendment Table 1 – Opinion of Probable Cost Table 2 – Probable Costs by Project Area Table 3 – Preliminary Project Funding by Project Area Table 4 – Preliminary Special Assessments 3.1 RESOLUTION 2020- ORDERING PREPARATION OF REPORT ON IMPROVEMENTS 2021 Street & Utility Improvements WHEREAS, pursuant to approval by the City Council on September 1, 2020, the Council ordered the preparation of a feasibility report, and report amendment on November 12, 2020, for the 2021 Street Improvements which includes improvements to Jasmine Ln, between CSAH 2 and a point approximately 250 feet east of Northland Dr; 3rd Ave NE, north of Jasmine Ln; Iris Ln, between a point approximately 150 feet north of Hickory St E and a point approximately 500 feet east of Northland Dr; Northland Dr between Gumtree St and a point approximately 150 feet north of Jasmine Ln; Hickory Dr, Hackberry Dr, and 7th Ave NE, east of Northland Dr; 18th Ave SE between Baker St E and Minnesota St E; by th constructing pavement surface improvements; to improve 20Ave SE south of Minnesota St E by constructing sanitary sewer, storm sewer, storm water management, lighting, and urban pavement improvements; and to improve the alleys between 3rd Ave NW, 1st Ave NW, Minnesota St W, and Ash St W by constructing sanitary sewer, water main, storm drainage, and pavement surface improvements and to assess the benefited property for a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. The report has been prepared by City Engineer, Randy Sabart, of SEH, Inc.; and WHEREAS, the report was received by the City Council on November 12, 2020; and WHEREAS, an amendment to the report was received by the City Council on November 23, 2020; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost- effective, and feasible, NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. The City Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $3,519,350. st 2. A public hearing shall be held on such proposed improvements on the 21 day of December, 2020, at the St. Joseph Government Center at 6:00 PM and the clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED by the City Council this 23rd day of November, 2020. CITY OF ST. JOSEPH Rick Schultz, Mayor ATTEST Therese Haffner, City Administrator RESOLUTION 2020- ORDERING PREPARATION OF REPORT ON IMPROVEMENTS 2021 Street & Utility Improvements WHEREAS, pursuant to approval by the City Council on September 1, 2020, the Council ordered the preparation of a feasibility report, and report amendment on November 12, 2020, for the 2021 Street Improvements which includes improvements to Jasmine Ln, between CSAH 2 and a point approximately 250 feet east of Northland Dr; 3rd Ave NE, north of Jasmine Ln; Iris Ln, between a point approximately 150 feet north of Hickory St E and a point approximately 500 feet east of Northland Dr; Northland Dr between Gumtree St and a point approximately 150 feet north of Jasmine Ln; Hickory Dr, Hackberry Dr, th and 7th Ave NE, east of Northland Dr; 18th Ave SE between Baker St E and Minnesota St E; and 20 Ave SE, south of Minnesota St E, by constructing pavement surface improvements; and to improve the alleys between 3rd Ave NW, 1st Ave NW, Minnesota St W, and Ash St W by constructing sanitary sewer, water main, storm drainage, and pavement surface improvements and to assess the benefited property for a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. The report has been prepared by City Engineer, Randy Sabart, of SEH, Inc.; and WHEREAS, the report was received by the City Council on November 12, 2020; and WHEREAS, an amendment to the report was received by the City Council on November 23, 2020; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost- effective, and feasible, NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. The City Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $1,458,050.00. st 2. A public hearing shall be held on such proposed improvements on the 21 day of December, 2020, at the St. Joseph Government Center at 6:00 PM and the clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED by the City Council this 23rd day of November, 2020. CITY OF ST. JOSEPH Rick Schultz, Mayor ATTEST Therese Haffner, City Administrator NO. 1 EXHIBIT 27(!DVSCDBTUJOHT481!TG!XBML LOCATION MAP ST. JOSEPH, MINNESOTA MINNESOTA STREETSCAPING DATE: 09/08/2020 FILE NO. STJOE153274 WARRANTY ON TREES, SETTLING OF BRICKS, BRICKS THEMSELVES, TRASH RECEPTACLES, BENCHES AND ALL OTHER PROVIDED COMPLETE THE WORK.THE CONTRACTOR IS RESPONSIBLE FOR ALL TRAFFIC AND PEDESTRIAN SAFETY, PROPER SIGNAGE REQUIRED..CONSTRACTOR SHALL FURNISH LICENSE AND INSURED PROOF TO THE CITY. REMOVE ALL PAVERS, SIDEWALKS (IF APPROVED), AND OTHER MISCELLANEOUS ITEMS IN THE PROJECT AREA AS NEEDED TOREPAIR ALL INCIDENTAL DAMAGE DUE TO CONSTRUCTION ACTIVITIES.PROTECT ALL DECORATIVE STREET LIGHTS AND FLOWER BASKETS DURING CONSTRUCTION.PEDESTRIAN RAMPS SHALL BE CONSTRUCTED IN COMPLIANCE WITH ADA STANDARDS.EXPAND TREE PLANTER AREAS TO SIDEWALK EDGE.REPLACE OLD PAVERS WITH CLAY FIRED BRICKS, PROVIDE CITY WITH COLOR OPTIONS AND PATTERN DESIGNS.REPLACE BENCHES WITH 6' MAINTENANCE FREE BENCHES. (TOTAL 24, 3 EXCESS TO BE DELIVERED TO CITY)REPLACE TRASH RECEPTACLES (TOTAL 11, 2 EXCESS TO BE DELIVERED TO CITY)REPLACE SIDEWALKS AS AN OPTIONAL SEPARATE COSTMATERIALS AND ITEMS. WARRANTY TO INCLUDE ALL REPLACEMENT MATERIALS AND LABOR.PROJECT TO BE COMPLETED ONE JUNE 25, 2021. INSTALL VERTICAL ROOT BARRIER ON NEW 6' X 6' CONCRETE PLANTER BOXES 4. 2.3.5.6.7.8.9. 1.10.11.12.13.14.15. GENERAL NOTES 60 feet 30 0 15 TREES - 6 EATRASH RECEPTACLE - 3 EA 6' CONCRETE WALK - 253 LF8.5' CONCRETE PAVERS - 246 LF6'X6' TREE PLANTERS - 6 EA6' CONCRETE WALK - 1610 SF8.5' CLAY FIRED PAVERS - 2040 SF BENCH WITH CONCRETE PAD - 6 EA 30 scale 2.2.4. 3.5.6. 1.1. REMOVALSPROPOSED X:\\PT\\S\\STJOE\\153724\\5-final-dsgn\\51-drawings\\10-Civil\\cad\\dwg\\exhibit\\SJ153724EX.dwg 9/8/2020 3:37 PM Plot: jschmitz 9/8/2020 7:43 AMSave: NO. 2 EXHIBIT TG!XBML 59!TG!QBWFS:7 33!TGXBML LOCATION MAP ST. JOSEPH, MINNESOTA MINNESOTA STREETSCAPING 5!TGXBML DATE: 09/08/2020 FILE NO. STJOE153274 WARRANTY ON TREES, SETTLING OF BRICKS, BRICKS THEMSELVES, TRASH RECEPTACLES, BENCHES AND ALL OTHER PROVIDED COMPLETE THE WORK.THE CONTRACTOR IS RESPONSIBLE FOR ALL TRAFFIC AND PEDESTRIAN SAFETY, PROPER SIGNAGE REQUIRED..CONSTRACTOR SHALL FURNISH LICENSE AND INSURED PROOF TO THE CITY. REMOVE ALL PAVERS, SIDEWALKS (IF APPROVED), AND OTHER MISCELLANEOUS ITEMS IN THE PROJECT AREA AS NEEDED TOREPAIR ALL INCIDENTAL DAMAGE DUE TO CONSTRUCTION ACTIVITIES.PROTECT ALL DECORATIVE STREET LIGHTS AND FLOWER BASKETS DURING CONSTRUCTION.PEDESTRIAN RAMPS SHALL BE CONSTRUCTED IN COMPLIANCE WITH ADA STANDARDS.EXPAND TREE PLANTER AREAS TO SIDEWALK EDGE.REPLACE OLD PAVERS WITH CLAY FIRED BRICKS, PROVIDE CITY WITH COLOR OPTIONS AND PATTERN DESIGNS.REPLACE BENCHES WITH 6' MAINTENANCE FREE BENCHES. (TOTAL 24, 3 EXCESS TO BE DELIVERED TO CITY)REPLACE TRASH RECEPTACLES (TOTAL 11, 2 EXCESS TO BE DELIVERED TO CITY)REPLACE SIDEWALKS AS AN OPTIONAL SEPARATE COSTMATERIALS AND ITEMS. WARRANTY TO INCLUDE ALL REPLACEMENT MATERIALS AND LABOR.PROJECT TO BE COMPLETED ONE JUNE 25, 2021. INSTALL VERTICAL ROOT BARRIER ON NEW 6' X 6' CONCRETE PLANTER BOXES 4. 2.3.5.6.7.8.9. 1.10.11.12.13.14.15. GENERAL NOTES 60 feet 30 29(!DVSC241!TG!XBML 0 15 TREES - 10 EATRASH RECEPTACLE - 3 EA 6' CONCRETE WALK - 443 LF8.5' CONCRETE PAVERS - 436 LF6'X6' TREE PLANTERS - 10 EA6' CONCRETE WALK - 2630 SF8.5' CLAY FIRED PAVERS - 3385 SF BENCH WITH CONCRETE PAD - 7 EA 30 scale 2.2.4. 3.5.6. 1.1. REMOVALSPROPOSED X:\\PT\\S\\STJOE\\153724\\5-final-dsgn\\51-drawings\\10-Civil\\cad\\dwg\\exhibit\\SJ153724EX.dwg 9/8/2020 3:38 PM Plot: jschmitz 9/8/2020 7:43 AMSave: NO. 3 EXHIBIT LOCATION MAP ST. JOSEPH, MINNESOTA MINNESOTA STREETSCAPING SFDPOTUSVDU!QFE!SBNQ21(!DVSC2336!TG!XBML DATE: 09/08/2020 FILE NO. STJOE153274 WARRANTY ON TREES, SETTLING OF BRICKS, BRICKS THEMSELVES, TRASH RECEPTACLES, BENCHES AND ALL OTHER PROVIDED COMPLETE THE WORK.THE CONTRACTOR IS RESPONSIBLE FOR ALL TRAFFIC AND PEDESTRIAN SAFETY, PROPER SIGNAGE REQUIRED..CONSTRACTOR SHALL FURNISH LICENSE AND INSURED PROOF TO THE CITY. REMOVE ALL PAVERS, SIDEWALKS (IF APPROVED), AND OTHER MISCELLANEOUS ITEMS IN THE PROJECT AREA AS NEEDED TOREPAIR ALL INCIDENTAL DAMAGE DUE TO CONSTRUCTION ACTIVITIES.PROTECT ALL DECORATIVE STREET LIGHTS AND FLOWER BASKETS DURING CONSTRUCTION.PEDESTRIAN RAMPS SHALL BE CONSTRUCTED IN COMPLIANCE WITH ADA STANDARDS.EXPAND TREE PLANTER AREAS TO SIDEWALK EDGE.REPLACE OLD PAVERS WITH CLAY FIRED BRICKS, PROVIDE CITY WITH COLOR OPTIONS AND PATTERN DESIGNS.REPLACE BENCHES WITH 6' MAINTENANCE FREE BENCHES. (TOTAL 24, 3 EXCESS TO BE DELIVERED TO CITY)REPLACE TRASH RECEPTACLES (TOTAL 11, 2 EXCESS TO BE DELIVERED TO CITY)REPLACE SIDEWALKS AS AN OPTIONAL SEPARATE COSTMATERIALS AND ITEMS. WARRANTY TO INCLUDE ALL REPLACEMENT MATERIALS AND LABOR.PROJECT TO BE COMPLETED ONE JUNE 25, 2021. INSTALL VERTICAL ROOT BARRIER ON NEW 6' X 6' CONCRETE PLANTER BOXES 4. 2.3.5.6.7.8.9. 1.10.11.12.13.14.15. GENERAL NOTES !TG!XBML 60 feet 83 30 0 15 TREES - 8 EATRASH RECEPTACLE - 3 EA 6' CONCRETE WALK - 427 LF8.5' CONCRETE PAVERS - 396 LF6'X6' TREE PLANTERS - 8 EA6' CONCRETE WALK - 2565 SF8.5' CLAY FIRED PAVERS - 3500 SF BENCH WITH CONCRETE PAD - 8 EA 30 scale 2.2.4. 3.5.6. 1.1. REMOVALSPROPOSED X:\\PT\\S\\STJOE\\153724\\5-final-dsgn\\51-drawings\\10-Civil\\cad\\dwg\\exhibit\\SJ153724EX.dwg 9/8/2020 3:39 PM Plot: jschmitz 9/8/2020 7:43 AMSave: