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Home My WebLink About2020 [12] Dec 07 www.cityofstjoseph.com St. Joseph City Council December 7, 2020 6:00 PM **Meeting will be conducted in-person at the Government Center; however, individuals can attend the meeting via Zoom** Join Zoom Meeting https://zoom.us/j/96446065300?pwd=ODVOdWRSelZNTERrcnlnb2Y2a3J6UT09 Meeting ID: 964 4606 5300 Passcode: 508957 One tap mobile +19292056099,,96446065300#,,,,,,0#,,508957# US (New York) +13017158592,,96446065300#,,,,,,0#,,508957# US (Washington D.C) Dial by your location +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington D.C) +1 312 626 6799 US (Chicago) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) 1. 6:00 PM Call to order - Pledge of Allegiance 2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the council with questions/concerns/comments (regarding an item NOT on the agenda). No Council response or action will be given/taken other than possible referral to Administration. 2.1 New Employee Introductions 3. Approve Agenda 4. Consent Agenda a. Minutes – Requested Action: Approve the minutes of November 23, 2020. b. Bills Payable – Requested Action: Approve check numbers 057059-057113 and Payroll EFT # 111990-111996, Accounts Payables EFT # 1956, and Regular Pay Period 24 & 24.1, and City Council Pay Period 11. c. Public Works Superintendent Compensation – Requested Action: Approve the wage increase for the Public Works Superintendent to Grade 11, Step 5 with an effective date of November 16, 2020. This wage increase will remain in effect until the employee is no longer performing these additional duties. d. 2021 Polling Place Designation – Requested Action: Adopt Resolution 2020-063 Designating the Polling Places for 2021. e. Grant Acceptance – Requested Action: Approve the State of MN Explore MN 2020-21 Marketing Crisis Grant Contract. f. Subdivision Acceptance – Country Manor – Requested Action: Accept the subdivision, Country Manor as recommended by SEH. th – Requested Action: Approve the g. Quit Claim Deed, Outlot A, The Oaks on 20 authorization for the Mayor and Administrator to sign the deed. h. LMCIT Liability Insurance Waiver – Requested Action: Approve execution of the Liability Coverage – Waiver Form indicating that the City does not waive the tort liability limits. i. Supplemental Agreement – Requested Action: Authorize Mayor to execute SEH Supplemental Letter Agreement for topographic field survey services. 5. 6:00 PM Public Hearing – Truth in Taxation 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 www.cityofstjoseph.com 6. 6:00 PM Public Hearing – 2021 Fee Schedule 7. License Renewal Fees – 3.2 Malt, Cigarette, Amusement 8. Engineer Reports 9. Mayor Reports 10. Closed Session – Pursuant to MN Statute 13D.05, Subd 3b, the City Council will enter into closed session to discuss the lawsuit with Tom A Opatz, LLC. 11. Adjourn 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 November 23, 2020 Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, November 23, 2020 at 6:00 PM via Zoom Meeting. Members Present:Mayor Rick Schultz.CouncilorsTroy Goracke, Brian Theisen, Bob Loso, Anne Buckvold City Representatives Present: Administrator Therese Haffner, Public Works Superintendent Ryan Wensmann, Finance Director Lori Bartlett, City Clerk Kayla Klein, Police Chief Dwight Pfannenstein, City Engineer Randy Sabart Others Present: Bill Zidon, Cory Ehlert Approve Agenda:Losomade a motion to approve the agenda; seconded by Gorackeand passed unanimously. Consent Agenda:Schultzmade a motion to approve the consent agenda; seconded by Buckvold and passed unanimously. a.Minutes –Requested Action:Approve the minutes of October 19, 2020 and November 12, 2020. b. Bills Payable – Requested Action: Approve check numbers 056935-057058 and Payroll EFT # 111975-111989, Accounts Payables EFT # 1951-1955, Regular Pay Period 22, City Council Pay Period 10, Regular Pay Period 23, and Regular Pay Period 23.1. c. Treasurer’s Report – Requested Action: Accept the treasurer’s report as presented. d. Donations – Requested Action: Adopt Resolution 2020-061 Accepting Donations. e. Pay Application #1 – Requested Action: Approve the application for Payment No. 1 in the amount th Ave SE Improvements. of $154,796.09 to C&L Excavating for the 2020 20 f. Suspending Lodging Tax – Requested Action: Approve suspending the City’s lodging tax for six months effective December 1, 2020 to April 30, 2021. Preliminary Plat, Knife River Addition: The Planning Commission held a public hearing and unanimously recommended approval of the preliminary plat with the conditions noted in Resolution 2020-062. A new sanitary sewer alignment that wraps around the north side of the proposed plat, closer to Westwood Parkway. Cory Ehlert, Applicant: Ehlert reviewed the Engineer’s comments and agreed with the suggested recommendations. Buckvold moved to adopt Resolution 2020-062 approving the Final Plat of Knife River Addition; seconded by Loso and passed unanimously. Winter Walk Trees: Superintendent Wensmann presented the details of the winter walk trees. Resident Ray Sjogren submitted a narrative of how the trees will be cared for and requested the City pay for the electricity need to light the trees. The trees would be along MN Street and College Avenue in the downtown areas. Loso moved to approve the request to place trees on the sidewalk on MN Street, College Avenue, and private businesses with the City covering the insurance and electricity; seconded by Theisen and passed unanimously. 2021 Budget Update: Bartlett gave an update on the 2021 budget. Stearns County sent out preliminary tax statements to residents. The urban tax rate is proposed to decrease 3.9%. The rural residential rate will decrease with the urban rate and the rural commercial/industrial rates are tiered to increase about 6% th and there each year until the urban rate is reached. The truth in taxation hearing is set for December 7 will be a hearing for fee schedule adoption. 2021 CARES Update: Staff participated in several meetings to determine the proper use of the CARES funds, including audit recommendations since the funds are federal grant dollars. The final report was November 23, 2020 Page 2 of 2 thth submitted to the state on November 19. All funds were spentby the November 15deadline.Staff is applying for additional FEMA grant money to cover FMLA COVID leave, staff time spent on COVID related items, cleaning supplies, and equipment. Approximately $70,000 will be requested. Wastewater Credits – Foley Extension: The City of Foley has received bonding money to become part of the St. Cloud Area Wastewater Agreement. The City purchased 1.72M gal/day capacity before the next upgrade in 2030. We, along with St. Augusta and Sartell have the most capacity to sell. If the City were to sell their pooled capacity, the anticipated benefit would be $2,222,455.00. Council consensus was to move forward in the process of potentially selling the pooled capacity to Foley. Engineer Reports, 2021 Street Improvements:Sabart presented the 2021 Street & Utility Improvements th Feasibility Report Amendment. The amendment included reconstruction of 20 Avenue SE to an urban minor arterial roadway section between MN St E and the future Dale Street E intersection, the construction of new 8-inch PVC sanitary sewer on the Block 8 alleys, and eliminating the proposed pavement improvements to the south alley leg on Block 7. th be open so residents can take a left out of Schultz had suggested having the median by the Oaks on 20 th . the exit rather than having to make a U-turn at the end of 20 Sabart stated that adjustment can be made. The new cost of the improvements with these changes is estimated to be $3,519,350.00. Schultz moved to adopt Resolution 2020-059 Ordering Preparation of Report on Improvements for the 2021 Street & Utility Improvements; seconded by Loso and passed unanimously. The improvement hearing will be held on December 21, 2020 at 6 PM. Engineer Reports, MN Streetscape Project: Sabart presented exhibits of the portions of the sidewalk that need to be replaced. To only repair this work would save the city close to $30,000; however, the sidewalk would be different colors and not as atheistically pleasing. Buckvold and Theisen agreed to having the entire sidewalk replaced as it would make the downtown look uniform. The bid for the project was also a favorable one. The council requested Sabart to find out what the difference in cost would be if concrete pavers were used as opposed to clay pavers. Adjourn:Losomade a motion to adjourn at 7:20PM; seconded by Theisenand passed unanimously. Kayla Klein City Clerk Council Agenda Item 4b MEETING DATE: December 7, 2020 AGENDA ITEM: Bills Payable SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: See below BACKGROUND INFORMATION: The council approved staff to make the following payments through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at previous council meetings. The information here is to provide you all checks and electronic payments made for verification of the disbursement completeness. BUDGET/FISCAL IMPACT: Bills Payable Checks Mailed Prior to Council Approval Check Numbers 057059-057076 $226,733.07 Reg PP 24, Reg PP 24.1, CC PP 11 $44,219.97 Accounts Payable EFT #1956 $459.00 Payroll EFT #111990-111996 $30,028.60 Total $301,440.64 Bills Payable Checks Awaiting Council Approval Check Numbers 057077-057113 $1,080,008.49 Total $1,080,008.49 Total Budget/Fiscal Impact: $1,381,449.13 Various Funds ATTACHMENTS: Request for Council Action Bills Payable Bills Payable Checks Mailed Prior to Council Approval REQUESTED COUNCIL ACTION: Approval of the following: Check Numbers 057059-057113 Accounts Payable EFT 1956 Payroll EFT 111990-111996 Reg PP 24, Reg PP 24.1, CC PP 11 CITY OF ST JOSEPH Bills Payable – Checks Not Mailed Awaiting Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ 057077AFSCME COUNCIL 65 December 2020 Union Dues 462.40 101 057078ALPHA TRAINING & TACTICS LLC Gas Mask 220.00 10342500210 057078ALPHA TRAINING & TACTICS LLC Gas Mask 230.00 10342500210 057079BANYON DATA SYSTEM Fund Invoice Bill Support 295.00 10141530215 057080BATTERY WHOLESALE, INC. Replacement Battery for Flashlight in Unit #1 15.33 10542220211 057081BERG, CARL Refund Vendor Event Rental Fee 300.00 10145205 057082BORUD, BRAD Refund Millstream Park Reservation - 12/25/20 100.00 10345202 057082BORUD, BRAD Refund Millstream Park Reservation - 12/25/20 7.63 10145202 057083BRUNO PRESS December 2020 CVB Social Media Marketing 750.00 22046500300 057084CENTRAL MN HOUSING PARTNERSHIP2018 CDAP Housing Grant - Draw #6 1,727.25 15046500308 057085DELAFOREST CONSULTING, LLC Legislative Consulting Services - September/October 2020 1,000.00 10141430300 057086DELTA DENTAL December 2020 Dental Insurance Premiums 1,927.65 101 057087GORACKE, TROY Refund Millstream Park Reservation - 12/19/20 100.00 10345202 057087GORACKE, TROY Refund Millstream Park Reservation - 12/19/20 7.63 10145202 057088HOFFMAN, JUNE November 2020 Cleaning 67.50 10542281300 057089INSPECTRON INC October 2020 Inspection Services 7,500.00 10142401300 057090LAW ENFORCEMENT LABOR SERVICESDecember 2020 Union Dues 558.00 101 057091MARTIN MARIETTA MATERIALS, INCClass 2 462.00 10143120220 057092MINNESOTA HOME IMPROVEMENTS 2018 CDAP Housing Grant - Draw #6 11,515.00 15046500308 057092MINNESOTA HOME IMPROVEMENTS 2018 CDAP Housing Grant - Draw #6 3,125.00 22546500300 057093MN COUNTY ATTORNEY ASSOC Forfeiture Forms & Property Receipts 22.00 10142120210 057094MN HIGHWAY SAFETY & RESEARCH PIT Hybrid Class - Fandel, Brutger 1,190.00 10142140300 057095MVTL LABORATORIES, INC Testing 409.00 60249480312 057096NORTHLAND TRUST SERVICES INC 2020B GO Bonds 183.75 31047100620 057096NORTHLAND TRUST SERVICES INC 2020B GO Bonds 202.50 31247100620 057096NORTHLAND TRUST SERVICES INC 2020B GO Bonds 307.50 60247100620 057096NORTHLAND TRUST SERVICES INC 2020B GO Bonds 56.25 31347100620 057096NORTHLAND TRUST SERVICES INC 2017B GO Bonds 35,000.00 30547100600 057096NORTHLAND TRUST SERVICES INC 2017B GO Bonds 3,720.00 30547100611 057096NORTHLAND TRUST SERVICES INC 2017B GO Bonds 71,000.00 60147100600 057096NORTHLAND TRUST SERVICES INC 2017B GO Bonds 2,373.75 60147100611 057096NORTHLAND TRUST SERVICES INC 2016A GO CIP Bonds 185,000.00 30147100600 057096NORTHLAND TRUST SERVICES INC 2016A GO CIP Bonds 43,021.25 30147100611 057096NORTHLAND TRUST SERVICES INC 2017A GO CIP Bonds 42,000.00 30347100600 057096NORTHLAND TRUST SERVICES INC 2017A GO CIP Bonds 3,465.00 30347100611 057096NORTHLAND TRUST SERVICES INC 2016B GO Improvement Bonds 50,000.00 30447100600 057096NORTHLAND TRUST SERVICES INC 2016B GO Improvement Bonds 6,425.00 30447100611 057096NORTHLAND TRUST SERVICES INC 2019A GO Improvement Bonds 155,000.00 30747100600 057096NORTHLAND TRUST SERVICES INC 2019A GO Improvement Bonds 36,875.00 30747100611 057096NORTHLAND TRUST SERVICES INC 2019A GO Improvement Bonds 220,000.00 30847100600 057096NORTHLAND TRUST SERVICES INC 2019A GO Improvement Bonds 52,100.00 30847100611 057096NORTHLAND TRUST SERVICES INC 2018 GO Equipment Cert of Indebtedness 52,000.00 30647100600 057096NORTHLAND TRUST SERVICES INC 2018 GO Equipment Cert of Indebtedness 2,687.50 30647100611 057096NORTHLAND TRUST SERVICES INC 2018 GO Equipment Cert of Indebtedness 425.00 30647100620 057097OFFICE DEPOT 2 Monitors 319.98 49041430581 057098PRECISE REFRIGERATION INC Walk In Freezer not Working 566.00 10145205220 057099RENGEL PRINTING, INC #10 Envelopes 98.28 10141430200 057099RENGEL PRINTING, INC #10 Envelopes 49.14 10142120200 057099RENGEL PRINTING, INC #10 Envelopes 49.14 10145201200 057099RENGEL PRINTING, INC #10 Envelopes 49.14 15046500200 057099RENGEL PRINTING, INC #10 Envelopes 98.28 60149490200 057099RENGEL PRINTING, INC #10 Envelopes 98.28 60249490200 057099RENGEL PRINTING, INC #10 Envelopes 98.28 60343230200 057099RENGEL PRINTING, INC #10 Envelopes 49.15 65149490200 057100REPUBLIC SERVICES Colts Academy - November 2020 236.47 60343230300 057101RUBINSKI WORKS Joetown Video 1,500.00 22046500309 057102SCHWEGEL COMMUNICATIONS INC Remote System Programming 50.00 10342500300 057103SCHWEGEL, DON Refund Millstream Park Reservation - 12/26/20 100.00 10345202 CITY OF ST JOSEPH Bills Payable – Checks Not Mailed Awaiting Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ 057103SCHWEGEL, DON Refund Millstream Park Reservation - 12/26/20 7.63 10145202 057104SENTRY BANK Safe Deposit Box Renewal 50.00 10141430300 057105SHIFT TECHNOLOGIES, INC. PW Printer Issues 132.00 60249480300 057105SHIFT TECHNOLOGIES, INC. Remote Issues 39.60 10342500300 057105SHIFT TECHNOLOGIES, INC. Backup Issues, Vmware Fix 1,750.00 10141710310 057105SHIFT TECHNOLOGIES, INC. LF Issues 111.60 10141710310 057105SHIFT TECHNOLOGIES, INC. Remote Issues 413.20 10342500300 057106ST. CLOUD TIMES Advertise for Bids - MN Streetscape 434.85 41143120530 057107ST. JOSEPH FIRE RELIEF ASSN 2020 Municipal Contribution 3,000.00 10542220448 057108STEIL, LORI Refund Millstream Park Reservation - 12/24/20 100.00 10345202 057108STEIL, LORI Refund Millstream Park Reservation - 12/24/20 7.63 10145202 057109THE HARTFORD December 2020 Life Insurance 130.71 101 057112TIREMAXX SERVICE CENTERS Oil Change - #703 63.71 10142152230 057113TOWNSHIP OF ST. JOSEPH 2nd Half 2020 Property Tax Sharing 47,978.40 10141910449 057113TOWNSHIP OF ST. JOSEPH 2nd Half 2020 Property Tax Sharing 28,593.13 10141910449 1,080,008.49 Total Bills Payables - Waiting Council Approval Summary: EFTs & Payroll 74,707.57 Bills Paid Prior to Council 226,733.07 1,080,008.49 Bills Waiting for Council 1,381,449.13 Total Bills Payable CITY OF ST JOSEPH EFTs & Payroll – Paid Prior To Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ ACHPAYROLLReg PP 24, Reg PP 24.1, CC PP 11 44,219.97 001956FURTHER BCBS Credit Contribution - Generous VEBA 459.00 101 111990SENTRY BANK Employee HSA Contributions - Reg PP 24 1,362.91 101 111991EFTPS Withholding Taxes - Reg PP 24, Reg PP 24.1, CC PP 11 5,051.53 101 111991EFTPS Withholding Taxes - Reg PP 24, Reg PP 24.1, CC PP 11 6,076.96 101 111992COMMISSIONER OF REVENUE State Withholding - Reg PP 24, Reg PP 24.1, CC PP 11 2,356.66 101 111993PERA Retirement - Reg PP 24, CC PP 11 13,371.41 101 111994VOYA FINANCIAL Deferred Comp - Reg PP 24 1,505.00 101 111995AMERICAN FUNDS 529 College Savings Plan - Reg PP 24 150.00 101 111996MINNESOTA CHILD SUPPORT CENTERChild Support - Reg PP 24 154.13 101 EFT Total 74,707.57 CITY OF ST JOSEPH Bills Payable – Paid Prior To Council Approval Check#Search NameCommentsAmountFUNDDEPARTOBJ 057059C & L EXCAVATING, INC Pay App #1 - 20th Ave Watermain 154,796.09 41043120530 057060ALL CARE TOWING, INC. Tow Stolen Vehicle - ICR 20803145 44.00 10142120300 057060ALL CARE TOWING, INC. 2013 Ford Explorer - ICR20803144 76.00 10142120436 057061CENTRAL HYDRAULICS, INC Parts - #90 49.10 10143125230 057062CITY OF ST. CLOUD October 2020 Sewer Rental 20,993.19 60249480419 057062CITY OF ST. CLOUD October 2020 RUE Project 23,200.04 60249480418 057062CITY OF ST. CLOUD October 2020 NR2 Project 8,319.48 60249480418 057062CITY OF ST. CLOUD October 2020 Phase 4 & Main Lift Station 9,085.50 60249480418 057063COLLINS BROTHERS TOWING, INC.Tow 2001 Honda Civic 52.00 10142120436 057064EL-JAY PLUMBING & HEATING, INCInstall 2 RPZs and Test 12 RPZs 831.50 60249480220 057064EL-JAY PLUMBING & HEATING, INCInstall 2 RPZs and Test 12 RPZs 831.50 60149421220 057064EL-JAY PLUMBING & HEATING, INCInstall 2 RPZs and Test 12 RPZs 831.50 60149420220 057064EL-JAY PLUMBING & HEATING, INCInstall 2 RPZs and Test 12 RPZs 831.50 10542260220 057065FIRSTNET October 2020 Phones/Hot Spots 330.49 10142151321 057066FLEET & SURPLUS SERVICES Monthly Lease Rent - 2 Squads 1,238.18 10142152414 057067GALL S INC Handcuff Strap - Manderscheid 13.99 10142120171 057067GALL S INC Head Straps - Milostan 14.99 10142120171 057067GALL S INC Shirt & Embroidery - Milostan 66.58 10142120171 057067GALL S INC Trousers - Milostan 124.99 10142120171 057067GALL S INC Credit Application - Pfannenstein, Daniel (9.00)10142120171 057067GALL S INC Hashmark Emblem - Milostan 1.98 10142120171 057067GALL S INC Badge Replacement 157.99 10142120210 057067GALL S INC Ballistic Vest - Luethmers 1,209.43 10142120171 057068GRANITE ELECTRONICS, INC Move Base Unit from Admin Office to PD Office 1,190.70 10142151320 057069KWIK TRIP October 2020 Fuel Purchases 85.07 10542220235 057069KWIK TRIP October 2020 Fuel Purchases 174.30 10143120235 057069KWIK TRIP October 2020 Fuel Purchases 86.27 10143125235 057069KWIK TRIP October 2020 Fuel Purchases 174.30 10145202235 057069KWIK TRIP October 2020 Fuel Purchases 275.30 60149440235 057069KWIK TRIP October 2020 Fuel Purchases 483.54 60249450235 057069KWIK TRIP October 2020 Excise Tax Credit (10.12)10542220235 057069KWIK TRIP October 2020 Excise Tax Credit (18.71)10143120235 057069KWIK TRIP October 2020 Excise Tax Credit (10.61)10143125235 057069KWIK TRIP October 2020 Excise Tax Credit (18.71)10145202235 057069KWIK TRIP October 2020 Excise Tax Credit (32.29)60149440235 057069KWIK TRIP October 2020 Excise Tax Credit (53.81)60249450235 057070LEXISNEXIS Monthly Subscription Fee - October 2020 100.00 10142120300 057071MARCO, INC Admin Copier - November 2020 322.73 10141430300 057072MELROSE 1 STOP Brackets - #92 613.89 10143125230 057073NCPERS GROUP LIFE INSURANCE December 2020 Life Insurance 9.00 101 057074O REILLY AUTO PARTS Mini Lamp 1.51 10142152230 057075SPEEDWAY October 2020 Fuel Purchases 14.44 10143120235 057075SPEEDWAY October 2020 Fuel Purchases 49.19 10143125235 057075SPEEDWAY October 2020 Fuel Purchases 14.44 10145202235 057075SPEEDWAY October 2020 Fuel Purchases 14.44 60149440235 057075SPEEDWAY October 2020 Fuel Purchases 14.44 60249450235 057075SPEEDWAY October 2020 Excise Tax Credit (1.58)10143120235 057075SPEEDWAY October 2020 Excise Tax Credit (5.99)10143125235 057075SPEEDWAY October 2020 Excise Tax Credit (1.58)10145202235 057075SPEEDWAY October 2020 Excise Tax Credit (1.58)60149440235 057075SPEEDWAY October 2020 Excise Tax Credit (1.58)60249450235 057076VERIZON WIRELESS PD Hot Spots 175.05 10142151320 226,733.07 Total Bills Payable - Mailed Prior to Council Approval Council Agenda Item 4c MEETING DATE: December 7, 2020 AGENDA ITEM: Public Works Superintendent Compensation SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: With the retirement of the Public Works Director, Public Works Superintendent Ryan Wensmann has taken on additional duties in his role. Staff is th proposing to compensate Mr. Wensmann dating back to November 16, 2020. The increase would be to Step 5 ($70,697.18) on the wage scale for the Superintendent position which is equivalent to Step 1 of the Public Works Director scale. BUDGET/FISCAL IMPACT: No impact due to resignation of PWD ATTACHMENTS: REQUESTED COUNCIL ACTION: Approve the wage increase for the Public Works Superintendent position to Grade 11, Step 5 on the wage scale with an effective date of th November 16, 2020.This wage increase will remain in effect until Mr. Wensmann is no longer performing these additional duties. Council Agenda Item 4d MEETING DATE:December 7, 2020 AGENDA ITEM: Polling Place Designation SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: State statute requires the city designate by resolution or ordinance the polling places for the following year. BUDGET/FISCAL IMPACT: ATTACHMENTS: Resolution 2020-063 Annual Resolution Designating Polling Places REQUESTED COUNCIL ACTION: Adopt Resolution 2020-063 Annual Resolution Designating Polling Places for 2021. RESOLUTION 2020-063 ANNUAL RESOLUTION DESIGNATING POLLING PLACES WHEREAS, Minnesota Statute section 204B.16, sub. 1 requires an annual designation of a polling place for each election precinct; and WHEREAS, changes to the polling place locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and WHEREAS, changes to the polling place locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and THEREFORE BE IT RESOLVED: That the St. Joseph City Council hereby designates the following polling places for elections conducted in the City in 2021: Precinct 1 – Resurrection Lutheran Church, 610 County Road 2 That part of the City lying west of County Road 121/College Avenue Precinct 2 – St. Joseph Government Center, 75 Callaway Street East That part of the City lying east of County Road 121/College Avenue ADOPTED by the City Council this 7th day of December , 2020. Rick Schultz, Mayor ATTEST Therese Haffner, Administrator Council Agenda Item 4e MEETING DATE: December 7, 2020 AGENDA ITEM: Grant Acceptance SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: Staff applied for and received a $1,000 grant from the State of MN through it’s Director of Explore MN Tourism. The grant will be used by the CVB for any of the following: print advertising, digital advertising, television advertising, radio advertising, billboard advertising, and paid social media advertising. The funds need to be spent by April 30, 2021. BUDGET/FISCAL IMPACT: ATTACHMENTS: Grant Contract REQUESTED COUNCIL ACTION: Approve the State of MN Explore MN 2020-21 Marketing Crisis Grant Contract. Supplier Contract #186355, PO #5545 Vendor #201828 STATE OF MINNESOTA EXPLORE MINNESOTA 2020-21 MARKETING CRISIS GRANT CONTRACT This grant contract is between the State of Minnesota, acting through its Director of Explore Minnesota Tourism ("State") and City of Saint Joseph, 75 Callaway St E, Saint Joseph, MN 56374 ("Grantee"). Recitals 1. Under Minn. Stat. 116U.30, the State is empowered to enter this grant. 2. The State needs supporting marketing programs initiated by the Minnesota tourism industry to stimulate travel, and for the inclusion of Explore Minnesota’s brand for amplification and visibility for the benefit of the entire state’s tourism industry. 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minn. Stat. §16B.98, Subd. 1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Contract 1 Term of Grant Contract 1.1 Effective date. July 1, 2020, or the date the State obtains all required signatures under Minn. Stat. §16B.98, Subd. 5, whichever is later. Per Minn. Stat. §16B.98, Subd. 7, no payments will be made to the Grantee until this grant contract is fully executed. The Grantee must not begin work under this grant contract until this contract is fully executed and the Grantee has been notified by the State’s Authorized Representative to begin the work. 1.2 Expiration date. April 30, 2021, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. 2 Grantee’s Duties The Grantee, who is not a state employee, will: Provide support to the state’s tourism industry by promoting and facilitating marketing initiatives which include the following activities: Consumer, Travel Trade, Meetings & Sports Advertising; Direct Mail, Research Projects, Public Relations, and Trade Shows. The Grantee will perform according to the Marketing Grant Guidelines which are incorporated in to this contract by reference and comply with required grants management policies and procedures set forth through Minn. Stat. §16B.97. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (a) Compensation. The Grantee will be paid $1,000 for supporting marketing programs that will help promote and stimulate the state’s tourism industry. (b) Travel Expenses. Not applicable. (c) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $1,000. Marketing Grant (Rev. 2017) 1 Supplier Contract #186355, PO #5545 Vendor #201828 4.2 Payment. Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: Reimbursement Deadline. Requests must be submitted when all projects are completed but no later than April, 30, 2021. Partial grantee requests for reimbursement will not be accepted. Supporting Documentation. To receive payment, submit a completed Reimbursement Request Form and any required supporting documentation as outlined in the 2020-21 Crisis Marketing Grant Guidelines. Matching Funds. State funds paid to the grantee under this contract may not be used to match other state funds. 4.3 Contracting and Bidding Requirements. (a) Any services and/or materials that are expected to cost $25,000 or more must undergo a formal notice and bidding process. (b) Any services and/or materials that are expected to cost between $10,000 and $24,999 must be scoped out in writing and offered to a minimum of three (3) bidders. (c) Any services and/or materials that are expected to cost between $5,000 and $9,999 must be competitively based on a minimum of three (3) verbal quotes Support documentation of the bidding process utilized to contract services must be included in the grantee’s financial records, including support documentation justifying a single/sole source bid, if applicable. (d) Support documentation of the bidding process utilized to contract services must be included in the grantee’s financial records, including support documentation justifying a single/sole source bid, if applicable. (e) For projects that include construction work of $25,000 or more, prevailing wage rules apply per; Minn. Stat. §177.41 through §177.44 consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community. A prevailing wage form should accompany these bid submittals. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. All projects and expenditures must follow the Marketing Grant Guidelines which are incorporated in this contract by reference. 6 Authorized Representative The State's Authorized Representative is Nicole Lalum, Central Region Partner Relations Rep, PO Box 900, Pequot Lakes, MN 56472, 218-316-3330 or 888-629-6466, nicole.lalum@state.mn.us, or his/her successor, and has the responsibility to monitor the Grantee’s performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each reimbursement submitted for payment. The Grantee’s Authorized Representative is Mary Bruno, Saint Joseph Convention & Visitor’s Bureau, 75 Callaway St E, Saint Joseph, MN 56374, 612-327-2542, mary@mcbrunopress.com. If the Grantee’s Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments. Any amendments to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their Marketing Grant (Rev. 2017) 2 Supplier Contract #186355, PO #5545 Vendor #201828 successors in office. 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State’s right to enforce it. 7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. §16B.98, Subd. 8, the Grantee’s books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10 Government Data Practices and Intellectual Property 10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee’s response to the request shall comply with applicable law. 10.2 Intellectual Property Rights. N/A 11 Workers’ Compensation The Grantee certifies that it follows Minn. Stat. §176.181, Subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Marketing Grant (Rev. 2017) 3 Supplier Contract #186355, PO #5545 Vendor #201828 Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State. The State may immediately terminate this grant contract with or without cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.2 Termination for Insufficient Funding. The State may immediately terminate this grant contract if: (a) It does not obtain funding from the Minnesota Legislature. (b) Or, if funding cannot be continued at a level enough to allow for the payment of the services covered here. Termination must be by written notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice. 15 Data Disclosure Under Minn. Stat. §270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 1. STATE ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. '' 16A.15 and 16C.05. By: _______________________________________________ John Edman, Director Signed: ___________________________________________ Date: 11/30/2020 Date: ______________________________________________ Supplier Contract/PO No(s): 186355 / 5545 2. City of Saint Joseph The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: _______________________________________________ Title: ______________________________________________ Date: ______________________________________________ Marketing Grant (Rev. 2017) 4 Council Agenda Item 4f MEETING DATE: December 7, 2020 AGENDA ITEM: Subdivision Acceptance –Country Manor SUBMITTED BY: Engineering BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: A final walk-through was completed on September 8, 2020and the work has been completed in substantial conformanceto the plans and specifications. It is recommended that the City of St. Joseph accepts the subdivision. Per the Developer’s Agreement, the Developer will post with the City a Warranty Bond for 2 years following the Council’s acceptance of the improvements. BUDGET/FISCAL IMPACT: ATTACHMENTS: SEH Recommendation Letter REQUESTED COUNCIL ACTION: Accept the subdivision, Country Manor as recommended by SEH. October 6, 2020 RE: St. Joseph, Minnesota Country Manor Development SEH No. STJOE D155 14 Honorable Mayor and Members of the City Council c/o Mrs. Therese Haffner Administrator City of St. Joseph 75 Callaway Street East St. Joseph, MN 56374 Dear Mayor and Members of the City Council: A final walk-through was completed on September 8, 2020, following the 14-day concrete cure of the corrective punch list work performed on August 25, 2020, for the public portion of the project referenced above. Based on the work we have observed, the public improvements constructed by Alliance Building Corp. for CM St. Joe, LLC have been accomplished in substantial conformance to the plans and specifications. I recommend acceptance of the subdivision by the City of St. Joseph as of September 8, 2020. Per provision 6.8 of the Developer’s Agreement, the Developer shall post with the City a Warranty Bond for a period of two years following the City’s final acceptance of the improvements. Sincerely, Randy Sabart, PE City Engineer djg/mrb c: Terry Thene, City of St. Joseph Jerry Siegfried, SEH \\\\sehsc.cst.sehinc.com\\projects\\pt\\s\\stjoe\\common\\d155 2016 country manor development - lanigan way\\1-genl\\14-corr\\2020.10.06 l city recommend acceptance.docx Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is 100% employee-owned | sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax Council Agenda Item 4g MEETING DATE: December 7, 2020 AGENDA ITEM: Quit Claim Deed – Outlot A, The Oaks on 20th SUBMITTED BY: Administration STAFF RECOMMENDATION: Approve the authorization for the Mayor and Administrator to sign the Deed. PREVIOUS COUNCIL ACTION: On November 5, 2018, the City Council approved the preliminary th and final plat, along with the Development Agreement for The Oaks on 20. th BACKGROUND INFORMATION: The Oaks on 20 plat consists of two lots and one .68 acre outlot (Outlot A) for storm ponding. The development includes two 35-unit apartment buildings and detached garages. Per the approved development agreement, Outlot A is required to be deeded to the City. One of the apartment buildings was completed several months ago and was issued a Certificate of Occupancy. The second apartment building was recently completed and prior to the City issuing the Certificate of Occupancy for this building, certain requirements must be met, including the deeding of Outlot A to the City. BUDGET/FISCAL IMPACT: ATTACHMENTS: Quit Claim Deed REQUESTED COUNCIL ACTION: Motion: Approve the authorization for the Mayor and Administrator to sign the deed. QUIT CLAIM DEED DEED TAX DUE: $1.65 Date: December 7, 2020 th FOR VALUABLE CONSIDERATION, The Oaks on 20of St. Joseph, LLLP, a Minnesota limited liability limited partnership, Grantor, conveys and quitclaims to the City of St. Joseph, Minnesota, a Minnesota municipal corporation, Grantee, real property in Stearns County, Minnesota, legally described as follows: OUTLOT A, THE OAKS ON 20TH, Stearns County, Minnesota THE SALE PRICE OR OTHER CONSIDERATIONS GIVEN FOR THIS PROPERTY WAS $3000 OR LESS The Seller certifies that the Seller does not know of any wells on the described real property. GRANTOR th The Oaks on 20 of St. Joseph, LLLP th By: The Oaks on 20 of St. Joseph, LLC, General Partner By Steven D. Kuepers, Chief Manager STATE OF MINNESOTA ) ) SS. COUNTY OF STEARNS ) The foregoing instrument was acknowledged before me this day of December, 2020, by Steven D. th Kuepers,the Chief Manager of The Oaks on 20of St. Joseph, LLC, the General Partner of The Oaks on th 20 of St. Joseph, LLLP, a Minnesota limited liability limited partnership, on behalf of the limited liability limited partnership, Grantor. NOTARIAL STAMP SIGNATURE OF NOTARY PUBLIC TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO: City of St. Joseph 75 Callaway St. E St. Joseph, MN 56374 Drafted by: City of St. Joseph 75 Callaway St E St. Joseph MN 56374 Council Agenda Item 4h MEETING DATE:December 7, 2020 AGENDA ITEM: LMCIT Liability Insurance Waiver SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Annually, the Council must determine if the City waives the tort limits for liability insurance. Each year the City has reviewed the provision and opted to not waive the monetary limits. BACKGROUND INFORMATION: The tort limits establish the maximum amount that an individual can try and recover through a liability claim. If the city does not waive the right, the maximum an individual can recover from a single incident is $500,000 or $1,500,000 for all claimants of the same incident. If the City waives the monetary limits on tort liability, the maximum recovery an individual can claim is $2,000,000 per single occurrence. The provision limits the exposure of the City for liability claims. BUDGET/FISCAL IMPACT: Waiving the tort limits would increase the premium. ATTACHMENTS: Liability Waiver Form REQUESTED COUNCIL ACTION: Authorize the Administrator to execute the Liability Coverage – Waiver Form indicating that the City does not waive the tort liability limits. Council Agenda Item 4i MEETING DATE: December 7, 2020 AGENDA ITEM: Supplemental Agreement SUBMITTED BY: Administration Randy Sabart, City Engineer BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: Executed agreement for preparation of project feasibility report. Discussed collecting field survey at 10/19/20 meeting. Received feasibility report and ordered the Public Improvement Hearing for the 2021 Street & Utility Improvements for st December 21. BACKGROUND INFORMATION: In order to avoid more costly topographic survey collection conditions, staff discussed with the council scheduling the collection of the field survey for the 2021 Street Improvements prior to appreciable snow fall. The attached agreement provides for collecting the topographic field survey information for next year’s improvements. BUDGET/FISCAL IMPACT: $15,500 ATTACHMENTS: SEH Supplemental Letter Agreement REQUESTED COUNCIL ACTION: Authorize Mayor to execute SEH Supplemental Letter Agreement for topographic field survey services November 16, 2020RE:St. Joseph, Minnesota 2021 Street Improvements Topographic Survey SEH No. P-STJOE 156456 10.03 Honorable Mayor and City Council c/o Mrs. Therese Haffner, Administrator City of St. Joseph 75 Callaway St E PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota, Owner, and Short Elliott Hendrickson Inc. (SEH) dated August 31, 2020, and addresses providing Topographic Survey services in connection with street resurfacing improvements in the Northland neighborhood (Jasmine Lane, Iris rdthth Lane, 3 Avenue NE, Hackberry Drive, 7 Avenue NE, and parts of Northland Drive, 18 Avenue between Baker th Street E and Minnesota Street E, street and utility improvements on 20 Avenue SE between Minnesota Street E rd and the easterly extension of Dale Street; and alley pavement and utility improvements between 3 Avenue NW, st 1Avenue NW, Minnesota Street W, and Ash Street W (hereinafter called the “Project”). Our services will consist of providing Topographic Survey services in connection with the potential future street surfacing and utility improvements as outlined below: Task 1: Project Administration Provide project administration including invoicing, project team coordination, and schedule updates. Task 2: Topographic Survey Establish a survey control network (vertical and horizontal). Place a Gopher State One-Call utility locate request, and meet on-site as may be required, with the private utility locators. Conduct a site visit by a Resident Project Representative to mark locations of any visible and significant curb and drainage structure repairs in the Northland neighborhood. Survey ground surface and above-ground features within the boulevard and street intersections in the Northland neighborhood for anticipated new sidewalk and pedestrian ramp reconstruction for future use in creating a design-accurate ground surface model suitable for creating 2-foot contours. Survey ground surface and above-ground features and field-identified buried private and public utilities rdst Ave NW and 1 Ave NW and between Minnesota St W and Ash St within the alley corridor between 3 W for future use in creating a design-accurate ground surface model suitable for creating 2-foot contours. Survey ground surface and above-ground features and field-identified buried private and public utilities thth on 18 Ave SE and 20 Ave SE for future use in creating a design-accurate ground surface model suitable for creating 2-foot contours. Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717 SEH is 100% employee-owned | sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax Honorable Mayor and City Council November 16, 2020 Page 2 all as set forth in this letter and the Agreement for Professional Services between SEH and City of St. Joseph, Minnesota, dated August 31, 2020. We will also furnish such Additional Services as you may request or as required. Additional Services that may be provided, but are not included in the proposed scope of work, include: Design and Construction Phase Services. You will pay us a fee for our services, currently estimated to be $15,500, in accordance with Exhibit C-2, Lump Sum method. Payment for additional services shall be based on the time required to perform the services and the billable rates for the principals and employees engaged directly on the Project, plus charges for expenses and equipment, all in accordance with Exhibit C-1. We will start our services promptly after receipt of your authorization. We estimate our services will be completed after 1 month. If there are delays in the Project that are beyond our control, you agree to grant additional time to complete the services. Your budgetary limitations for construction of the Project should be provided to us in writing at an early date. We will endeavor to work within those limitations. Where appropriate, if the estimated cost exceeds the budget, we will either request an adjustment in the budget or suggest a revision in the extent or quality of the Project to assist in bringing construction cost back within the budget. We do not guarantee that our opinions of probable construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as to probable construction cost or if you wish formal estimates, an independent cost estimator should be employed as provided in Section IV.A. of the Agreement and in Exhibit B. This letter and the Agreement for Professional Services dated August 31, 2020, along with Exhibits A, B, C-1, and D represent the entire understanding between you and us in respect of the Project and may only be modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement, please sign the enclosed copy of this letter in the space provided below and return it to us. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Randy Sabart, PE Principal (Lic. MN) mrb \\\\sehinc.com\\panzura\\pzprojects\\pt\\s\\stjoe\\157240\\1-genl\\10-setup-cont\\03-proposal\\feasibility\\2020.10.30 topo survey supplemental ltr agreement.docx Accepted by: City of St. Joseph, Minnesota By: Date: Authorized Client Signature Council Agenda Item 5 MEETING DATE:December7, 2020 AGENDA ITEM:Budget Adoption-2021FinalBudget/Levy/5-year Capital Plans SUBMITTED BY:Finance/Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: TheEDA, CVB, Park Boarand Fire Board met to recommend their respective2021 budgets. PREVIOUS COUNCIL ACTION: City Council adoptedthe preliminary 2021 levy onSeptember 21, 2020. The Council heldthe TruthandTaxationhearing onDecember 7, 2020 at 6:00PM. Council set the 2021 Fee Schedule hearing on December 7, 2020 following theTNT hearing. BACKGROUND INFORMATION: According to MN Statutes the City musthold a publichearing on their proposed total budgets and proposedproperty tax levies for the taxespayablein 2021 regular scheduled meeting. The public hearing washeld on Monday, December 7, 2020 at 6:00pm. The final 2021 levy and budget must be adopted by December 28,2020. Stearns County mailed proposed2021 property taxstatements to taxpayers in November 2020 based on thepreliminary levy setbyCouncil in September. Based on the preliminary levy, thefollowing table shows the net taxrates compared to2020. NTC $4,529,636 Adopted 2020 Levy Proposed Final 2021 Levy 7.61 General Levy $1,794,166 42.62% $1,782,103 39.34% Rural Residential Levy $80,839 22.29% $79,812 20.92% Annexed Commercial/ Industrial Levy $179,070 28,51% $220,460 35,10% Debt Levy $838,910 19.93% $875,500 19.33% Total Levies/Urban Rate $2,892,985 62.55% $2,957,875 58,67% General Fund Budget $3,997,360 $4,122,315 4 Enterprise Funds Budget $4,303,180 $4,138,290 4% All Funds Budget $10,903,645 $11,080,695 2% values did not change, the 2021tax bill will show a reduction overall with all taxing jurisdictions. The city, county and school districtportionswould show. The impact of adding the increase in taxable market values results in property taxes increasingpotentially.Thechart on the next page only represents the impactof the city portion of taxes for six homes in the cityand the preliminary tax change overall. Homestead Total Taxable Taxable NTC $4,529,636 Credit Reduction City Taxes City Taxes Estimated Tax Market Value Market Value 7.61 due to Increase 2020 2021 Change 2020 2020 2021 in MV to 2021 0.9% Home 1 $78,500 $82,400 ($300) $491.03 $482.46 0.4% Home 2 $154,900 $164,600 ($800) $968.91 $963.72 1.3% Home 3 $169,200 $181,600 ($1,000) $1,058.36 $1,063.27 0.4% Home 4 $235,500 $248,100 ($1,000) $1,473,08 $1,452.63 1.6% Home 5 $307,400 $330,300 ($1,900) $1,922.82 $1,933.91 6.4% Home 6 $503,500 $499,100 No Credit $3,155.07 $2,922.25 The pie chart shows the allocation of the property tax bill for a St. Joseph resident. As depicted on the chart, three jurisdictions have the largest impact to changes in the property tax charges. The City of St. Joseph has the largest piece of the pie followed closely by Stearns County. The St. Cloud School District is a fifth of the tax impact. 2021 RESIDENTIAL PROPERTY TAX ALLOCATION Sauk River Watershed District 1% St. Cloud Schools 19% Stearns County 36% City of St. Joseph 44% The levy increased $64,890 overall including annexed parcels. The largest areas impacting the levy increase include salaries and benefits; property tax sharing with St. Joseph Township from the 2018 annexation; community center operations, seal coating, utilities and capital equipment funding. New staff positions are proposed including a half-time police officer, Public Works Director replacement, two winter seasonal and one summer seasonal employee. The planning intern remained in the budget also. The budget also includes a 2% general wage increase plus steps as adopted with the union contracts and personnel policy. For several years, the capital budget was reduced to compensate for decreases in local government aid and market value adjustments. The city council opted to incrementally increase the capital budget to catch up with replacement, additions and upgraded needs. The increases were minimized in 2021 due to purchases made in 2020 with the CARES funding. The graph on the next page shows the 10- proposed 2021 levy is greater than previous years. Although the levy is higher, the market value increase is anticipated to be 7.61%. The tax rate is anticipated to increase 1.74% as a result of the market value gains. The debt levy is proposed to increase 6.5% resulting in a slight increase in levy per capita; however results in a 0.4% decrease in the tax rate due to the market value gains. Population changes will also cause fluctuations in the graph. The population used for 2021is slightly higherthan 2020with the annexed residents. Certified Levy Per Capita $450 Per $400 Capita $350 Debt $115 Service $300 $114 Levy $127 $250 $78 $102 $67 $87 $69 $68 $76 $200 Per $150 Capita $281 $222 General $211 $100 $198 $195 $194 $184 $183 $183 $178 Levy $50 $- 2011201220132014201520162017201820192020 According to MN Statutes the City must adopt a final budget for payable 2021 and certify its property tax levy for payable 2021 to the county auditor on or before December 28, 2020. The final levy cannot be higher than the adopted preliminary levy of $2,957,876. The proposed final levy represents the same as the preliminary levy. The proposed final levy supports a general operating budget of $4,122,315. The proposed final 2021 levy breakdown is as follows below: General Levy Urban $1,782,103 General Levy Rural Annexed $79,812 General Levy Comm/Ind Annexed $220,460 Debt Levy $875,500__ Total Levy $2,957,875 Homeowners Resources: Residents of St. Joseph may be eligible for direct property tax relief based on one of the following three Specialty Property Tax Refund. The programs are explain in more detail on the Minnesota Department of Revenue website. A summary of each follows below. Note, property owners must file for homesteading on their permanent th residents with Stearns County by December 15 for homeowners who have not yet filed for homesteading. The Homestead Credit Refund program provides a refund to homeowners when their property taxes State Legislation made it possible for more homeowners to be eligible for the refund. Homeowners whose income exceeds $116,180 are not eligible for the refund. The refund can be claimed on the Minnesota tax form M1PR which is filed separately from the individual income tax form filed in the spring/summer. -paid refund that provides tax relief to renters whose rent and implicit property taxes are high relative to their incomes. The program assumes 17% % exceeds a threshold percentage of income, the renter is eligible for a refund. Renters will use Minnesota tax form M1PR. relief to homeowners who have large property tax increases from one year to the next. There is no income component to this program. A homeowner qualifies if the property tax on the home has increased by more than 12% from the previous year. The refund can be claimed on Minnesota tax form M1PR. Enterprise Funds: Also included in the proposed 2021 budget are the enterprise funds and 5-year capital improvement plans (CIP). The enterprise funds include water, sewer, refuse/compost, storm water and street light utilities. The budget for the enterprise funds includes operations (including depreciation), capital outlay and debt service costs. The enterprise funds operate similar to a private business where rates should cover full operational costs, including debt and depreciation. For many municipalities, it is very difficult to cover 100% of the depreciation due to the high costs and regulations to operate the funds. The City Council set a goal to try to reach 100% to assist with future infrastructure costs. The funds are not at 100% with the current fees set. The debt service in the water and sewer funds anticipated growth rates seen in the mid-2000s, before the Great Recession. Although the City is not growing as anticipated, St. Joseph has seen some development in recent years. The development will help keep additional rate increases down starting in 2020. Some of th the recent projects include the Oaks on 20 apartments and residential homes in newer subdivisions. In October 2015, the City Council approved hiring a consultant to review the water and sewer fees. Both funds have significant costs and struggling to breakeven. The results of the rate study were presented in December 2015 with a follow up review in February 2016. The recommendations from Carl Brown Consulting projected a 6% increase in water and 19% increase in sewer would be necessary for through 2019. Staff comprehensive review of the water and sewer funds indicate water rates needed a small increase and sewer small decrease to fund the 2021 budget. The storm water and refuse fees are proposed to increase; street light utility proposed to stay the same for 2021. The 2021 fee schedule public hearing follows the truth in taxation hearing. The charts on the next page show the 5-year trend of operational coverage in each fund. The water and sewer funds appear to be healthy operationally. The funds are barely breaking even once debt payments are added. Rates are set to assist with debt payments, including water and sewer access charges. The Storm water and refuse funds are shown as deficits. The adopted rates in these funds do not fully cover operations. The deficits will be covered by the equity remaining balances in the funds. The street light utility fund is close to a break even based on rates increased for 2020. The refuse contract with Republic Services goes through 2020. Contract fees increased each of the 3-years in the contract. The city will bid refuse in fall 2020 for future years. Chart symbols: + Indicates the numbers are based on budgeted numbers, not audited. * Indicates no assets are being depreciated in this fund. Enterprise Coverage Without Depreciation 900,000 800,000 700,000 600,000 water 500,000 sewer 400,000 refuse 300,000 storm water 200,000 street lights* 100,000 - (100,000) 20172018+2019+2020+2021+ Capital Improvement Plan: The 5-year CIP includes future projects. The City uses the 5-year plan to keep levy fluctuations to a minimum by putting funds aside each year to fund improvements. Projects are reviewed each year for priorities. The City tries to tier out the projects to avoid spikes in debt issues and leveling out the debt levy. The capital financial plan also keeps debt rates lower for the City. Project funding includes debt levy, special assessments, utility rates, half cent sales tax, Municipal State Aid (MSAS), federal and state aids, and unspent equity. The city council opted to postpone the next major project until 2021 (skipping 2020) to allow time for feasibility studies and planning. This will provide the city with more favorable bidding. The projects planned for 2021 include the following: East Park phase I Minnesota Streetscape plan & phase I thth 18 Ave & 20 SE Improvements Alleys phase II paving/sewer main lining Monument Park repairs Northland Area street overlays Jacob Wetterling Recreation Center Planning Millstream Shelter floor/irrigation Capital Equipment Plan: The 5-year CEP includes the general equipment purchases and replacements. The City uses the 5-year plan to keep levy fluctuations to a minimum by putting funds aside each year to fund equipment. Part of the CEP are two equipment certificates. The certificates offset large spikes for more expensive equipment. The next certificate is scheduled to be issued in 2023 followed by 2025. The table below shows the 2021 planned purchases for each department. 2021 Administration 2021 Police 2021 Public Works 2021 Fire 2021 EDA Computer Business Replacements Tasers Seal Coat/Crack Fill Turnout Gear Development Squad Lease Buyout Fuel Tank Ladder or Engine Sewer Televising/Lining Sewer Sampler Setting the final budget/levy requires a simple majority. Budget revisions require a super-majority. For 2021budget and levy. A summary of the budget by fund types is presented in the chart below. Expenditure Budgets Revenue Budgets 2020 2021 2020 2021 General Fund $4,065,195 $4,262,270 General Fund $4,329,060 $4,239,855 Special Revenue Funds: Special Revenue Funds: EDA $125,530 $130,310 EDA $125,530 $130,310 TIF Funds $40,680 $3,690 TIF Funds $0 $625 Half Cent Sales Tax $325,000 $410,000 Half Cent Sales Tax $457,500 $450,000 Park Dedication $34,400 $65,860 Park Dedication $27,150 $38,650 Charitable Gambling $4,000 $2,500 Charitable Gambling $2,015 $2,050 Lodging Tax $14,700 $16,050 Lodging Tax $14,700 $12,600 DEED Housing Grant $12,500 $0 DEED Housing Grant $1,000 $850 Revolving Loan $0 $0 Revolving Loan $10,325 $16,385 Debt Service Funds $1,485,760 $1,644,810 Debt Service Funds $1,146,035 $1,519,615 Capital Project Funds: Capital Project Funds: Other CP Funds $0 $0 Other CP Funds $0 $0 WAC/SAC Funds $336,000 $320,000 WAC/SAC Funds $122,180 $393,900 General Capital Outlay $155,700 $86,915 General Capital Outlay $155,700 $86,915 Enterprise Funds: Enterprise Funds: Water $1,658,805 $1,617,495 Water $1,334,970 $1,404,070 Sewer $1,953,285 $1,784,580 Sewer $1,566,875 $1,521,320 Storm Water $269,885 $234,785 Storm Water $158,440 $189,715 Refuse $339,405 $410,625 Refuse $320,225 $406,055 Street Light Utility $82,800 $90,805 Street Light Utility $83,375 $92,670 TOTAL $10,903,645 $11,080,695 TOTAL $9,855,080 $10,505,585 Further budget analysis can be viewed on the city website under finance/budget/ClearGov. BUDGET/FISCAL IMPACT: See revenue/expenditures budget summaries above ATTACHMENTS: Request for Council Action: 2021 Final Budget/Levy/5-Year CIP/CEP Resolution 2020-064: Adopting Final 2020, Payable 2021 Tax Levy/Budget/CIP 2021 City Revenue Budget 2021 City Expenditure Budget Summary 2021 Capital Improvement Project Summary REQUESTED COUNCIL ACTION: Allow public comment on the 2021 budget/levy and consider adoption of Resolution 2020-064: Adopting the Final 2021 Budget, Five-Year Capital Plans and Final 2020 Tax Levy, Collectible in 2021. RESOLUTION 2020-064 RESOLUTION ADOPTING THE FINAL 2021 BUDGET, FIVE-YEAR CAPITAL PLANS AND FINAL 2020 TAX LEVY, COLLECTIBLE IN 2021 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA, AS FOLLOWS: That a final 2021 budget of $11,080,695.00 and five-year capital plans are hereby adopted and that the following is the final tax levy collectible in 2021, to be levied upon taxable property in the City of St. Joseph, for the following purposes: General Fund (TAGS 8402/8403) $ 1,782,104 General Fund (TAGS 8404/8406) 79,812 General Fund (TAGS 8405/8407) 220,460 Bonded Indebtedness (TAGS 8402/8403): 2010 Bonds 15,000 2015 Bonds 175,000 2016 Bonds 270,000 2017 Bonds 20,000 2018 Bonds 57,500 2019 Bonds 155,000 2020 Bonds 183,000 Total Final Levy $ 2,957,875 The City Administrator is hereby instructed to transmit a copy of this Resolution to the Stearns County Auditor/Treasurer in the State of Minnesota. The motion for adoption of the foregoing Resolution was duly seconded by Council Member ___________________ and, upon vote taken thereon, the following voted in favor thereof: And the following voted against the same: And the following were absent: th WHEREUPON, the Resolution was declared passed and adopted this 7 day of December, 2020. Rick Schultz, Mayor ATTEST Therese Haffner, Administrator Page 1 of 5 Total $379,000 Project $2,360,285 $15,297,000 $0$0 Later Years $10,000 $0$0 $263,000 $0$0 $1,500,000 $0$0 12,450,000 $ $860,285$101,000 $2,277,000 Projects By Project Type $0$0 20212022202320242025 $550,000 $0$0$860,285$0$0$0$0$860,285$0$0$0$0$1,500,000$0$0$1,500,000$0$0$0$277,000$0$0$0$0$277,000$0$0$0$9,450,000$0$0$0$9,450,000$0$0$0$0$0$50,000$0$50,000$0$0$0$0$0$213,000$0$213,000$0$0$0$0$0$0$10,000$10, 000 $5,000$0$101,000$0$0$0$0$106,000$5,000 Years $20,000$550,000$2,000,000$3,000,000$0$0$0$5,570,000$20,000 Previous 2022 Street OverlaysForest Manor AdditionJacob Wetterling Rec CenterKlinefelter RestroomsJacob Wetterling Rec CenterMonument SignsHollow Park Sign/Play EquipmentStationary Generator - CR121 Lift StationDog Park Phase III Subtotal - City BuildingsSubtotal - City BuildingsEquipmentSubtotal - Equipment City of Saint Joseph Projects By Project Type Page 2 of 5 Total Project Later Years Projects By Project Type 20212022202320242025 $0$2,377,000$0$0$0$0$0$2,377,000$0$0$2,594,100$0$0$0$0$2,594,100$0$0$3,264,000$0$0$0$0$3,264,000$0$0$1,463,000$0$0$0$0$1,463,000$0$0$2,050,000$0$0$0$0$2,050,000$0$0$320,000$0$0$0$0$320,000$0$0$5,275, 000$0$0$0$0$5,275,000$0$0$1,757,000$0$0$0$0$1,757,000$0$0$0$674,095$0$0$0$674,095$0$0$0$2,396,000$0$0$0$2,396,000$0$0$0$4,326,000$0$0$0$4,326,000$0$0$0$0$733,000$0$0$733,000$0$0$0$0$2,493,100$0$0$2,4 93,100$0$0$0$0$1,147,825$0$0$1,147,825$0$0$0$0$1,469,000$0$0$1,469,000$0$0$0$0$1,900,000$0$0$1,900,000$0$0$0$0$522,000$0$0$522,000$0$0$0$0$0$1,692,355$0$1,692,355$0$0$0$0$0$6,313,000$0$6,313,000$0$0$ 0$0$0$7,683,000$0$7,683,000$0$0$0$0$0$2,930,000$0$2,930,000$0$0$0$0$0$0$4,256,000$4,256,000 Years Previous 2021 Street Overlays1st Ave NE ImprovementsCSAH2 Trunk SewerCSAH2 Trunk WaterGateway CommonsNorthland Park TrailSouthwest Trunk SewerSouthwest Trunk Water2023 Street OverlaysDowntown East Side ImprovementsPedestrian Crossing CSAH 7516th Avenue Improvements20th Avenue SE CR75 to Dale StCloverdale Area ImprovementsExtend Elm StRoundabout Elm St/CR133St. Cloud Tertiary TreatmentEastern Park ImprovementsField St ROW & ConstructionIndustrial Park Expansion Phase IIUpgrade Old Water Main20th Avenue SE Dale St to 290th St Infrastructure City of Saint Joseph Page 3 of 5 Total Project $1,519,000 $108,150,775 Later Years $1,166,000 $54,771,300 $0 18,618,355 $ $0 $8,264,925 $0 $7,396,095 $0 16,723,100 $ Projects By Project Type 20212022202320242025 $353,000 $2,377,000 $0$0$0$0$0$0$485,000$485,000$0$0$0$0$0$0$24,448,500$24,448,500$0$0$0$0$0$0$2,160,000$2,160,000$0$0$0$0$0$0$5,210,000$5,210,000$0$0$0$0$0$0$2,930,000$2,930,000$0$0$0$0$0$0$2,969,000$2,969,000$0$0$0$0$ 0$0$2,779,000$2,779,000$0$0$0$0$0$0$2,961,000$2,961,000$0$0$0$0$0$0$3,584,000$3,584,000$0$0$0$0$0$0$730,800$730,800$0$0$0$0$0$0$1,693,500$1,693,500$0$0$0$0$0$0$564,500$564,500$0$0$0$0$0$0$0$0$0$0$353 ,000$0$0$0$0$0$353,000$0$0$0$0$0$0$944,000$944,000$0$0$0$0$0$0$222,000$222,000$0 Years Previous North Corridor EISNorth Corridor ROW and ConstructionNorthland Heights Phase IISt. Wendel Trunk SewerSt. Wendel WatermainIndustrial Park EastJade Road ExtensionJade Road ImprovementsNew Water TowerSt. Cloud Treatment Train #5St. Cloud Forcemain #3St. Cloud Main Lift Station Rehab Phase IINorth Corridor ROW and ConstructionMinnesota Street LandscapingMillstream Softball Parking ImprovementsWobegon Welcome Center Parking Lot Subtotal - InfrastructureLand/Land ImprovementsSubtotal - Land/Land Improvements City of Saint Joseph $32,000 Page 4 of 5 Total Project $8,157,868 Later Years $32,000 $6,764,507 $0 $120,250 $0 $25,250 $0 $725,250 $0 $101,250 Projects By Project Type $0 20212022202320242025 $331,360 $0$12,000$0$0$0$0$0$12,000$0$4,500$0$0$0$0$0$4,500$0$296,610$0$300,000$0$0$0$596,610$0$250$250$250$250$250$0$1,250$0$18,000$0$0$0$0$0$18,000$0$0$51,000$0$0$0$0$51,000$0$0$50,000$0$0$0$0$50,000$0$0$0$ 300,000$0$0$0$300,000$0$0$0$125,000$0$0$0$125,000$0$0$0$0$25,000$0$0$25,000$0$0$0$0$0$120,000$0$120,000$0$0$0$0$0$0$100,000$100,000$0$0$0$0$0$0$520,000$520,000$0$0$0$0$0$0$4,944,507$4,944,507$0$0$0$0 $0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$32,000$32,000$0 $5,500$0$0$0$0$0$0$5,500 Years $84,501$0$0$0$0$0$1,200,000$1,284,501$90,001 Previous Aquatics CenterDog Park Phase IICentennial Park ImprovementsDog Park Phase IIEast Park Development Phase IMemorial Park FlowersMillstream Shelter Floor/IrrigationKlinefelter Play EquipmentMonument Park RepairsEast Park Development Phase ISkate ParkCentennial Park Play EquipmentAmphitheaterKlinefelter Trail ImprovementsEast Park Development Phase IIAquatics CenterEast Park Development Phase IIMonument Park RepairsADA Transition Plan Park ImprovementsSubtotal - Park ImprovementsPlanningSubtotal - Planning City of Saint Joseph Page 5 of 5 Total Project Later Years $9,790,175$19,001,605$62,743,807$135,895,928 Projects By Project Type 20212022202320242025 Years Previous $115,001$3,611,360$20,062,635$20,571,345 Grand Total: City of Saint Joseph Council Agenda Item MEETING DATE: December 7, 2020 AGENDA ITEM: Public Hearing - 2021 Fee Schedule SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Council met in November to review the fee schedule. BACKGROUND INFORMATION: A public hearing is required under State Statutes prior to changing the fee schedule. Staff published a public hearing notice in the November 21, 2020 in the St. Cloud Times. The proposed fee schedule was available for public viewing on the city website. A few comments on the changes in the proposed fee schedule. Changes are proposed in the green highlight under the proposed 2021 fee column. 1.Administrative citations were previously under the violation matrix ordinance. Administrative violations such as a parking pad violation will follow the same citation schedule. 2.Copies were consolidated into one category. We do not have many copy requests. 3.The election filing fee is allowed to go up to $15 by state statute. Staff recommends to reduce the fee. The fee covers city costs for packets provided to applicants. 4.The gambling premise permit is scheduled to increase to cover city costs in issuing. We currently have four premise permits in city limits. 5.Staff proposes a higher labor rate for after hours calls. Staff is often paid overtime for the calls. 6.The bulk water rates are proposed to increase similar to the increase proposed in usage rate. This includes the water salesman, mobile water meter and swim pool fills. 7.The police dept receives requests charging less for additional fingerprint cards. The process to have a second and third fingerprint card is less. The fee will cover city costs. 8.The police water restriction violation is a minimum fee that matches the offense and city costs. 9.The planning/zoning/development fee changes consolidated the fees and covers the city costs. This removes confusion over the fees to charge and the developers understanding of the costs. Escrow fees collected will cover city engineering costs for the applications. 10.The food truck/confectioners license fee is requested to increase to cover city time to process. 11.Tobacco licenses requested to increase. This covers the city’s cost to issue the license and conduct site visits to ensure compliance with laws. 12.The rental fees were set to the same amount. The city will cover applicable sales taxes. The fees set cover city costs of scheduling, maintenance and overhead fees. This will create less confusion for staff and renters of the facilities. The community center fees were included in the schedule. The fees would be obsolete if the city sells the building and gym no longer available. 13.The building permit fee for inspections not included in issued permits to cover costs. 14.Compost permit fees are proposed to stay the same with exception of the rural St. Joseph residents. Staff recommends one fee for City of St. Joseph residents. The city issued two permits to rural residents in 2020. Staff will have ongoing discussions with C&L Excavating and explore future options. At this time, staff does not recommend an increase fee. The fee compares to area cities. With the uncertainty of the pandemic, the additional finance burden on residents might be an issue. 15.The water meters for new construction were billed at an estimated cost plus 10%. Suppliers provide estimates in the fall. Actual costs are not known until in the operating year and can change during the year. Staff recommends changing the fee to actual cost plus the cost of labor to test the installation. The labor rate will be used. Staff will verify costs at the time the building permits are issued. rd 16.Council approved the new salaries for mayor and council members prior to the Nov. 3election. st Starting January 1, elected members will receive a straight monthly salary. The per meeting stipend will go away. 17.Council approved increasing the pension fee for the volunteer firefighters to $2,300 per year of service at the Oct. 5, 2020 council meeting. 18.Election judge suggested to be reduced to $14/hour. The head judge has much more responsibility in the election and recommended to stay at $15/hour. 19.Seasonal workers are scheduled to increase to the market rate. Due to the hours worked and license requirements for the winter seasonal (snow plowing), staff recommends an hourly rate of $18. Utility Rates – Enterprise Funds The Enterprise funds operate like a business where fees cover the operational costs of the function. Operational costs include day to day operations, depreciation and debt costs. In 2015/2016, the city hired Carl Brown Consulting to assist with establishing water and sewer rates for the current year and proposed future ten years. Staff completes annual comprehensive studies to analyze how the rates are funding operations, what projects are upcoming and the needs over a ten year period. In the case of the street light utility, the City mediated a settlement with CSB in 2019 to dictate how their street light utility fees are charged. Further, the refuse contract for 2021-2023 was awarded to Republic Services. The utility rates are proposed to change for 2021. For refuse, the proposal is to increase the rates based on the new contract. The contract continued the spring and fall cleanup days (1 day curbside, 1 day electronic/appliance drop off each season); and provides for two days to pick up Christmas trees in Jan. Storm water fees are proposed to increase. City council opted to buy-down the reserved balance for a couple years to offset increases in water and sewer. The storm water fund cannot continue to subsidize without a large shortfall so staff recommends a gradual increase over a couple years to get back on track. The Street Light Utility is proposed to remain the same. Operational costs are projected to be covered by user rates collected. Water and sewer funds have stabilized. The 2016 utility rate study anticipated the funds would need large increased from 2017-2019. Having gotten past this hump, the funds are stabilizing. Staff recommends water usage rate to increase slightly. There are a few maintenance activities coming up that will require water revenue reserves to pay for. Future projects include a second water tower, utility extensions along st 1 Ave NE, CSAH 2, to the southwest and to the east industrial park. There are also old water mains around the downtown area that will need replacing sometime in the near future. These projects along with current debts and depreciation are considered when establishing rates. Depreciation ideally would be covered at 100%. May cities find this difficult to achieve due to the rates required on the users. St. Joseph’s water rates cover approximately 30% of the depreciation. The sewer fund is also recovering. A couple debts were paid if full, one early. A sewer debt was also refinanced in 2020 to provide savings in interest expense. As with water, the sewer rates cover operational costs, including depreciation, and debts. Upcoming projects includes sewer extensions to the east, south, north and CSAH 2 truck sewer. With a potential development occurring to the west of CSAH 2, the sewer trunk would need to be extended to provide services to the project. Staff recommends using a portion of the reimbursement from the City of Foley (sell of St. Joseph’s pooled capacity for treatment in the St. Cloud Wastewater Facility) to help fund the sewer extension. The sewer usage rate is proposed to decrease for 2021. The proposed rate will cover approximately 25% of the depreciation in the sewer fund. Below is a summary of the City’s utility rates and the effect on an average single-family home and commercial property. The second chart on the following page compares St. Joseph’s rates to the area cities. Each city charges rates a little differently. Also, each city has their own infrastructure age and debt. The comparison should consider differences of expenses/needs in each city. Bi-Monthly Bill - 60 gal cart Adopted Adopted Adopted Proposed Estimated Estimated 2018 2019 2020202120222023 Effect on SF avg user -12,000 gal Water 84.5084.50 86.22 87.42 88.6290.22 Sewer 107.80 108.40 109.60 107.20 106.00 106.00 Storm Water 3.00 6.00 10.00 12.40 14.0016.00 Refuse 30.7318.66 19.76 21.07 22.5023.60 Recycling -12.0012.00 15.20 15.8016.50 Street Lights 4.20 4.404.80 4.80 4.80 4.90 230.23 233.96 242.38 248.09 251.72 257.22 3.73 8.42 5.72 3.63 5.50 Bi-Monthly Bill - 1 BAC 1.62% 3.60%2.36% 1.46%2.18% Effect on Comm user - 60,000 gal Water 346.58 346.58 353.55 360.01 366.47 370.77 Sewer 403.00 406.00 412.00 400.00 394.00 394.00 Storm Water 24.0025.38 42.30 52.46 59.2267.68 Street Lights 4.20 4.40 4.80 4.80 4.80 4.90 777.78 782.36 812.65 817.27 824.49 837.35 4.58 30.30 4.62 7.22 12.87 0.59% 3.87%0.57% 0.88%1.56% Sewer 6000 gal Min. Water Tiered Water & Water & only WaterSewer Sewer only Sewer St. 600 cuft 6000 gal 200 cuft6000 gal Joseph Min.RatesMin.Min.Min. St. Sauk Waite St. Joseph Proposed Sartell Rapids Park St. Cloud Augusta Proposed Proposed Proposed Proposed Water 2020 2021 2021 2021 2020 20212021 Bi-monthly Line Charge24.0024.00 5.0019.0030.00 16.0010.00 Usage per 1,000 gallons5.05 5.153.883.05 3.244.17 10.38 Sewer Bi-monthly Line Charge34.0034.00 5.007.50 32.00 - 40.00 Usage per 1,000 gallons6.30 6.107.135.31 3.364.01 9.06 Note: the area cities have not adopted their 2021 rates at the time of this summary presentation. In addition, Waite Park was still working on their 2021 proposals and was not available at the time this summary was created. BUDGET/FISCAL IMPACT: Varies ATTACHMENTS: Request For Council Action: 2021 Fee Schedule Public Hearing Public Hearing Notice – Fee Schedule Ordinance 2020-08 Adopting Fee Schedule Proposed 2021 Fee Schedule REQUESTED COUNCIL ACTION: Allow public comment on the proposed fee schedule CITY OF ST. JOSEPH PUBLIC HEARING Notice is hereby given that the Council will meet at 6:00 pm or shortly thereafter on December 7, 2020 in the City Hall Council Chambers to consider, and possibly adopt, the proposed 2021 Fee Schedule. The proposed 2021 Fee Schedule is on file for public inspection at the City Offices, 75 Callaway St E and on the city website: www.cityofstjoseph.com. All persons wishing to speak will be heard and oral testimony will be limited to five minutes. Written testimony should be mailed to City Administrator, 75 Callaway St E, St. Joseph, MN 56374. Therese Haffner Administrator Publish: November 21, 2020 ORDINANCE NO. 2020-08 AN ORDINANCE AMENDING CITY FEE SCHEDULE The City Council for the City of St. Joseph HEREBY ORDAINS SECTION 1. FEE SCHEDULE That the attached schedule of City fees is hereby adopted. SECTION 2. EFFECTIVE DATE That this ordinance is effective on January 1, 2021. th This amendment is adopted this 7 day of December, 2020 and shall be effective upon publication. Rick Schultz, Mayor ATTEST Therese Haffner, City Administrator This amendment was published on , 2020. SUMMARY ORDINANCE NO. 2020-08 AN ORDINANCE AMENDING CITY FEE SCHEDULE The City Council for the City of St. Joseph HEREBY ORDAINS Summary The 2021 Schedule of City fees is hereby adopted. The fees adopted include Administrative, Animals, Fire Department, Police Department, Housing/Rental Registration, Land Use/Development/Zoning, Licenses and Permits, Liquor, City Facility Rental Fees, Building, Utility Rates, Other Utility Fees, and Compensation. Effective Date That this ordinance is effective on January 1, 2021. A printed copy of the entire ordinance itemizing all City fees is available for inspection by any person during regular business hours at the office of the City Clerk at the St. Joseph City Hall. Passed by the St. Joseph City Council this 7th day of December, 2020. Rick Schultz, Mayor ATTEST Therese Haffner, City Administrator This amendment was published on , 2020. 1/15 Conditions & Requirements Online ACH Payments made to the City (ex: loans, rent)1 Month or Date of Event, Whichever is Earlier1 Month or Date of Event, Whichever is Earlier | No Charge for Non-Profit GroupBi-Monthly PublicationBi-Monthly Publication1 Month or Date of Event, Whichever is Earlier | No Charge for Non-Profit Group1 Month or Date of Event, Whichever is Earlier | No Charge for Non-Profit GroupDelinquent Accounts OnlyWritten Requests RequiredAccount Closed, Stopped Payment, Insuffecient Funds | Includes Electronic AccountsOriginal Bond IssueRefunding Bond IssueCosts Incurred by City to Designate Bonds as Non-Bank QualifiedCharge is $0.25/page for 1st 100 pages, then $0.15/page thereafterStaff Time per hour to make over 100 copiesCharged Directly by PSN | Charges < $100.00 charged 2.75% + additional $0.50Available for Utility Billing | Must Sign Up Before Bill Calculation 005500000000000 002100000000000 ............... --- 050065555555555 2.75% 30.0050.0030.0030.00011844429844 100.00 200.00 300.00 100.00100.00125.00250.00100.00011111 At Cost , 3 .5% up to $50,000 .5 % up to $50,000 2021 Proposed Fees 000000000000 000000000000 ............ --- N/AN/AN/A 075555555555 2.75% 30.0050.0030.0030.00011844429844 100.00100.00125.00250.00100.00011111 At Cost , 3 ADMINISTRATION See OrdinanceSee OrdinanceSee Ordinance .5% up to $50,000 .5 % up to $50,000 2020 Adopted Fees Amount Per SlidePer SlidePer PagePer Page Per HourPer HourPer HourPer HourPer HourPer HourPer HourPer HourPer HourPer Hour Per Filing Per Check Per Parcel Per Month Per Charge Per EditionPer EditionPer Invoice Per Display Per 5 Slides Per Bill Cycle Charge Basis Per Tape/DVD Per ApplicationPer Application Per Transaction Original Principal Principal Amount Original Refunded YYYYYYYYYY NNNNNNNNNNNNNNNNNNNNNNNN (Y/N) Taxable Fee 1/8 Page1/4 Page1 Slide5 Slides 1st Violation2nd Violation3rd ViolationWebsiteCity Electronic SignCity NewsletterCable Access ChannelCertified AssessmentsAssessment Search RequestAdministrative FeeAdministrative FeeApplication fee (Non-Refundable)Costs Incurred by City Council Meeting Tapes/DVD CopiesPhotocopies (1st 100 Pages)Photocopies (100+ Pages)Photocopies (100+ Pages) Staff FeeUtility TruckBackhoeCrane truckGrader/LoaderGatorGator Rental - Hanging Flowers ProjectJohn Deere tractorLawn mowerSander/SalterSewer Jetter/Vacuum ACH Online PaymentsAdministrative CitationsAdvertisingAssessmentsBad Check/NSF FeeConduit DebtCopiesCredit Card PaymentsDirect Debit PaymentsElection Filing FeeEquipment Rate 2/15 Conditions & Requirements City will Water & Fertilize Flower Pots Hanging in Public Right of Way DailyCity will Water & Fertilize Flower Pots Hanging in Public Right of Way DailyMidcontinent Expires 9/21/30 | Charter Expires 9/30/30Stearns Electric Expires 11/20/23Paid MonthlyXcel Energy Expires 11/20/23Paid MonthlyPaid MonthlyPaid MonthlyPaid MonthlyPaid MonthlyXcel Energy Expires 11/20/23Paid MonthlyPaid MonthlyPaid MonthlyPaid MonthlyPaid MonthlyPaid MonthlyPaid MonthlyPaid MonthlyQuarterly & Annual Financial Statements Required | 10% of Net Profits in Donations to Community | Includes Electronic Pull Tabs 00 00 .. 10% 3.501.000.601.001.758.001.001.751.001.7500 3.00%8.00%2.00%0.50%0.50% 50.0095.0010.0010.0010.0040 100.00145.00145.001 Action Group Action Group Collected by SJ Collected by SJ 2021 Proposed Fees 00 00 .. 10% 3.501.000.601.001.758.001.001.751.001.7505 3.00%8.00%2.00%0.50%0.50% 50.0095.0010.0010.0010.0047 100.00145.00145.00 ADMINISTRATION Action Group Action Group Collected by SJ Collected by SJ 2020 Adopted Fees Per Page Per HourPer HourPer HourPer HourPer HourAnnuallyAnnually Per Event Initial Fee Per MeterPer MeterPer MeterPer MeterPer MeterPer MeterPer MeterPer MeterPer MeterPer Meter Per Location Subscription Charge Basis Per Equipment/ % of Net Receipts% of Net Receipts% of Net Receipts% of Net Receipts% of Net Receipts YY NNNNNNNNNNNNNNNNNNNNNNNNNNN (Y/N) Taxable Fee Franchise FeePeg Access FeeFranchise FeeResidential & Muni Pumping - Non DemandSmall C & I - Non DemandSmall C & I and Muni Pumping - DemandLarge C & IPublic Street LightingResidentialCommercial Firm - Non DemandCommercial Firm - DemandSmall & Large Interruptible, Firm & Interruptible TransportationResidentialCommercial Firm - Non DemandCommercial Firm - DemandSmall & Large Interruptible, Firm & Interruptible Transportation Sewer Easement MachineMobile GeneratorSkid SteerSnow PlowingStreet SweepingFirst PageSecond Page and Each Page ThereafterFull BasketHalf Basket Cable TelevisionStearns ElectricXcel Energy - ElectricXcel Energy - GasCenterPoint Energy - Gas Charitable GamblingTemporary Gambling PermitPremise Permit Application Equipment Rate (Cont'd)FaxFlowers - Hanging on Street PolesFranchise FeeGambling 3/15 Conditions & Requirements Minimum 1 Hour Unless Included with FeeMinimum 1 Hour Unless Included with FeeMinimum 1 Hour Unless Included with FeeMinimum 1 Hour Unless Included with FeeEquates to 6.0% AnnuallyGross Receipts of Lodging < 30 Days | Remitted MonthlyMinimum $100.00 Charge per ParcelMinimum $100.00 Charge per Parcel 000000000 3% 000000000 ......... 000000000 1.50% 326000000 111110 , 5 See Utility Fees 2021 Proposed Fees 000000000 3% 000000000 ......... 000000000 0.50% 326600000 11110 , 5 ADMINISTRATION See Appendix D 2020 Adopted Fees Per HrPer Hr Per Book Per Parcel Per Month Per Antenna Charge Basis Per Hr/Per PersonPer Hr/Per PersonPer Hr/Per PersonPer Hr/Per Person % of Gross Receipts YYY NNNNNNNN (Y/N) Taxable Fee Part Time Employees/Reserve OfficersFirefighters Full Time Employees: Business HoursFull Time Employees: Non-Business HoursInitial Damage DepositOther Fees Labor RateLate FeeLodging TaxPark & Trail System PlanSnow Removal (If Service Contracted)Subrogation LetterVegetation CuttingWater Tower Antenna Fees 4/15 Conditions & Requirements Commercial Buildings & Residents that Request OneIncludes Only the Firefighters that Respond to the CallMust Contain Release FormAvailable Only to Residents in the Fire Service Area | Must be Approved by Fire Chief 0.25 0.25 5.65 20.00 20.00 20.00 65.00 100.00 150.00 100.00 100.00 Fees 2021 Proposed 0.25 0.25 5.55 20.00 20.00 20.00 60.00 100.00 150.00 100.00 100.00 Fees FIRE DEPARTMENT 2020 Adopted Per Box Flat Fee Per PagePer Page Per TruckPer TruckPer Truck Charge Basis Per Hr/Per FFPer Hr/Per FFPer Hr/Per FF Per 1,000 Gallons YY NNNNNNN NN (Y/N) Taxable Fee LaborVehiclesLaborVehiclesFireMedicalLaborTanker0-10,000 Gallons> 10,000 Gallons Car/Vehicle FireDAMA BoxIllegal/Intentional BurnsReportsSwimming Pool Fill 5/15 Conditions & Requirements Due Prior to Hearing | Fee Refunded if Determined No Violation OccurredNOTE: If Case Lost, Defendant Responsible for City Attorney/Overtime FeesWas pending approval in 2020No Limit on Additional CardsIncludes One Fingerprint CardPast Due 11-20 Days from Violation Date | Fee is Additional to Original Fine AmountPast Due 21-30 Days from Violation Date | Fee is Additional to Original Fine AmountPast Due > 30 Days from Violation Date | Fee is Additional to Original Fine AmountMinimum $100.00 ChargeMaximum Fee of $500.00 0.255.00 5.00 15.0015.0020.0020.0020.0020.0040.0070.0025.0010.00 150.00100.00150.00150.00100.00100.00100.00200.00200.00100.00100.00100.00100.00100.00200.00100.00100.00 Fees 2021 Proposed 0.255.00 15.0015.0020.0020.0020.0040.0070.00 150.00100.00150.00150.00100.00100.00100.00200.00200.00100.00100.00100.00100.00100.00100.00200.00100.00100.00 Fees POLICE DEPARTMENT 2020 Adopted Flat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeePer DayFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeePer Day Per Test Per Card Per Page Per Name Charge Basis Per Vehicle/Per Hr Must be < Civil Fine Y NNNNNNNNNNNNNNNNNNNNNNNNNNNNN (Y/N) Taxable Fee Dog Violation2nd Violation in 12 MonthsHearing Fee for ViolationDog Running at LargeFailure to License DogAdditional CardsInitial FingerprintIntoxicating Beverage in ParadePermit Underage in Liquor EstablishmentPermit Patron in Bar After HoursWater Restriction ViolationFailure to Remove Obstruction from SidewalkJunk Car ViolationNuisance ViolationDischarge Firearm in City LimitsViolation of Park RegulationsTruck Parking ViolationHandicap ParkingParking ViolationFire HydrantPast Due - 1st NoticePast Due - Final NoticePast Due - Sent to Revenue RecaptureInitial FeeDaily Impound Rate Accident/Incident ReportsAdministrative HearingAnimal ViolationsBackground ChecksFingerprintingLiquor ViolationMiscellaneous ViolationsPark ViolationsParking ViolationsPBTPolice SquadVehicle Impound 6/15 Conditions & Requirements Minimum $450.00 Plus State FeeTo Promote Community Events In Designated Areas Only | Requires Proof of Liability Insurance | Must be Reviewed by Planning CommissionEngineering, Legal, Building Official Fees, Other Admin FeesBased on Credit Worthiness, Length of Term, and Federal RatesPer Application up to 15 Small Cell Devices 0000 0000 .... Cost 5.000500 5.00%1.00% 10.0050.005250 450.00100.00300.00500.00500.00400.00650.00400.00650.00914.00975.00500.00400.00800.00400.00250.00214 At Cost Variable 5,000.001,500.001,500.002,500.007,500.00 Fees 2021 Proposed 0000 0000 .... Cost 5.000500 2.00%1.00% 10.0050.005250 450.00100.00300.00400.00500.00400.00750.00400.00750.00914.00975.00500.00400.00800.00400.00250.00214 At Cost Variable 5,000.001,500.001,500.002,500.007,500.00 Fees 2020 Adopted At Cost PLANNING/ZONING/DEVELOPMENT Per LotPer Lot Flat FeeFlat Fee Per UnitPer Unit Variable Per PermitPer PermitPer PermitPer Permit Per Month Per Escrow Per Banner Per Hearing Per Meeting Charge Basis Per CertificatePer Certificate Per AbatementPer Abatement Per ApplicationPer Application Per Plan ReviewPer Plan Review Per Amendment Per Yr/Per DevicePass Through Fee % of Loan Amount % of Avg Land Value NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN (Y/N) Taxable *Applicant will be Responsible for Additional Charges incurred Above the Escrow Collected. Escrow Accounts can be in the form of Cash. Develop. Plan Fee Fee Industrial Initial FeePer LotEscrow Fee Failure to Permit/Remove Banner SignRe-Hearing Fee if Previous Application DeniedCity LimitsSt. Joseph TownshipCity LimitsSt. Joseph TownshipCity PropertySt. Joseph Township Annexation AreaSingle FamilyMulti FamilyCommercial/Industrial Preliminary PlatFinal Plat Interest RateOrigination FeeResidential, Comm/Escrow FeeInitial EscrowInstall PermitMaintenance FeeElectricityRentApplic ation FeeEscrow Fee* Annexation PetitionBanner SignCertificate of Survey/Minor SubdivisionComprehensive/Land Use Plan AmendmentConditional Use PermitInterim Use PermitPark Dedication FeePass Through FeesPlattingPUD Application FeePUD AmendmentRevolving Loan*Site Plan ReviewSmall Cell Wireless AntennaSpecial MeetingTax Abatement 7/15 Conditions & Requirements 50.0060.00 500.00500.00500.00400.00650.00500.00 2,500.007,500.00 15,000.00 Fees 2021 Proposed 30.0060.00 500.00500.00500.00400.00750.00500.00 2,500.007,500.00 Fees 15,000.00 2020 Adopted PLANNING/ZONING/DEVELOPMENT Per ProjectPer Project Per Petition Per VariancePer Variance Charge Basis Per Application Per AmendmentPer Amendment NNNNNNNNNN (Y/N) Taxable *Applicant will be Responsible for Additional Charges incurred Above the Escrow Collected. Escrow Accounts can be in the form of Cash. Fee City Limits St. Joseph Township Annexation Area Application FeeEscrow Fee* - Project < $1,500,000Escrow Fee* - Project >= $1,500,000TIF Plan Amendment Application FeeTIF Plan Amendment Escrow Fee* Tax Increment Financing (TIF)Vacation Petition*Variance Zoning AmendmentZoning LetterZoning Permit 8/15 Conditions & Requirements Required if there is a Direct or Indirect Charge and is Available to the PublicRequired for all Dogs/Cats > 6 Months Old | Current Rabies Vaccine RequiredRequired for all Dogs/Cats > 6 Months Old | Current Rabies Vaccine RequiredRequired for all Dogs/Cats > 6 Months Old | Current Rabies Vaccine RequiredDefined by State Statutes 347.50-347.56 | Requires $300,000 Liability Insurance Coverage | Current Rabies Vaccine RequiredDoes not Include Applicable Fees Owed to Contracted Kennel for BoardingRequired for Households with > 2 Dogs | Administrative Hearing also RequiredRequired for Excavations within the Public Right-Of-Ways, Alleys, and other Public Grounds | Proof of Insurance RequiredPermit Application Required | For Joetown Rocks CelebrationProof of Liability Insurance RequiredProof of Insurance Required1 Allowed/Living Unit | Sticker Must be Returned or Wait 30 Days to Issue New PermitCharged through the State of Minnesota | Required to Purchase and Use an ID ScannerFor the Sale of Brewed Malt Liquor | Proof of Insurance Required | Sales Must be < 500 Barrels AnnuallyFor the Sale of Malt LiquorValid 10:00am - 10:00pmValid 11:00am - 8:00pmRequired to Sell Wine | Proof of Insurance RequiredFor the Sale of Intoxicating Liquor | Proof of Insurance RequiredFor the Sale of Intoxicating Liquor | Proof of Insurance RequiredFor the Sale of Intoxicating Liquor | Proof of Insurance RequiredFor the Sale of Intoxicating Liquor | Proof of Insurance RequiredFor the Sale of Intoxicating Liquor | Proof of Insurance RequiredFor the Sale of Intoxicating Liquor | Proof of Insurance RequiredFor the Sale of Intoxicating Liquor | Proof of Insurance RequiredFor the Sale of Intoxicating Liquor | Proof of Insurance RequiredFor the Sale of Intoxicating Liquor | Proof of Insurance RequiredFor the Sale of Intoxicating Liquor | Proof of Insurance Required 0000000000000000 0000000000000000 ................ --- 5.005.005.000050005000000000 35.0010.0010.0025.0025.0035.0075.0035.0060.0060.0045.0050.0025.000020107500005550 150.00100.00150.00150.00200.002221334570005225 ,,,,, 31232 2021 Proposed Fees 0000000000000000 0000000000000000 ................ --- 5.005.005.000050005000000000 35.0010.0010.0025.0025.0035.0075.0035.0060.0060.0045.0050.0080.0025.000020107500005550 150.00150.00150.00200.002221334570005225 ,,,,, 31232 2020 Adopted Fees LICENSES & PERMITS (NON-BUILDING) Per TagPer Keg AnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnually Per Event No Charge Charge Basis Per Excavation Per Yr/Per Cart Per OccurrencePer Occurrence Per InvestigationPer InvestigationPer Investigation Per Yr/Per VehiclePer Yr/Per VehiclePer Yr/Per VehiclePer Yr/Per VehiclePer Yr/Per VehiclePer Yr/Per Vehicle YY NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN (Y/N) Taxable Fee 000 - 200 Members201 - 500 Members501 - 1,000 Members1,001 - 2,000 Members2,001 - 4,000 Members4,001 - 6,000 Members> 6,000 MembersInitial FeeDepositOutside of MN License - New DogLicense - Before April 1stLicense - After April 1stLicense FeeOn Sale Liquor LicenseOff Sale Liquor LicenseSpecial Club LicenseBrewer Taproom Liquor LicensePreliminary Investigation Non-Dangerous DogDangerous DogReplacement TagImpound Fee - Owner Pick UpImpound Fee - Sent to KennelKennel LicenseCity of St. Joseph ResidentsSt. Joseph Township ResidentsSt. Wendel Township ResidentsCity of St. Cloud ResidentsAdditional Vehicle/Replacement Permit2AM Bar Close LicenseInspection Fee - Class A OccupancyOutside/Temporary Liquor PermitSmall Brewer Off Sale Malt LicenseSunday Growler Off Sale LicenseSunday On Sale Liquor LicenseSunday Off Sale Liquor License Wine License Intoxicating Liquor License Amusement Device LicenseAnimalsCompost PermitExcavation Permit/Right of Way PermitFireworks PermitFood Truck/Confectioners LicenseGolf Cart PermitKeg PermitLiquor 9/15 Conditions & Requirements For the Sale of Malt Liquor | Proof of Insurance RequiredFor the Sale of Malt Liquor | Proof of Insurance RequiredProof of Insurance Required | $1,000 Surety Bond RequiredInitial Fee Charged for ALL Dwelling UnitsCharged from Unit 2Charged from Unit 2 to Max Dwelling (Ex: 35 Dwelling charged Initial $100, then 34 x $35)for >= 2 Re-InspectionsRequired for Any Person to Engage in Pawn Broking or Advertising SuchNon-RefundableAnnual License per Employee12 Days Maximum | Only Valid for Non-Profit12 Days Maximum | Only Valid for Non-ProfitRequired to Operate a Tattoo BusinessRequired for the Retail Sale of TobaccoMaximum 30 Days to Irrigate New Lawn Daily 0000000000000000000000000 0000000000000000000000000 ......................... 0000000005000050000005550 0555000023505070055057270 2122515107005711115 ,,,, 2121 No Charge 2021 Proposed Fees 00000000000000000000000000 00000000000000000000000000 .......................... 00000000050000500005055500 05550000235050700557572703 212251510700571115 ,,,, 2121 2020 Adopted Fees LICENSES & PERMITS (NON-BUILDING) Per UnitPer UnitPer Unit AnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnually Per Truck Per EventPer EventPer Event Initial Fee Per PersonPer PersonPer PersonPer PersonPer Person Charge Basis Per Employee Per Inspection Per InvestigationPer InvestigationPer Investigation NNNNNNNNNNNNNNNNNNNNNNNNNN (Y/N) Taxable Fee Initial FeeDepositOutside of MN1 Unit Dwelling/Initial Dwelling Unit2-7 Unit Dwelling> 8 Unit Dwelling On Sale Malt LicenseOff Sale Malt LicensePreliminary Investigation Non-Intoxicating Liquor License Rental LicenseRe-Inspection FeeAnnual LicenseBackground Check1-14 Days15-30 Days31-60 Days61-90 DaysAnnual Permit License per EmployeeDepositLicense - < 500 PeopleLicense - > 500 People Liquor (Cont'd)May Bowle LicenseRefuse Hauler PermitRental HousingSecond Hand Dealers & Pawn Brokers LicenseSexual Oriented BusinessSpecial Event LicenseTattoo LicenseTobacco LicenseTransient Worker (Solicitor, Peddler, Transient)Water Exempt Permit 10/15 Conditions & Requirements Must Download App and Pay Electronically | Bikes must be Returned to Stall10:00am - 8:00pm | Non-Refundable | Non-Transferrable | Damage Deposit RequiredRate for Unstaffed Reservation | Damage Deposit RequiredAges 3+ | < 3 Free with Paying AdultOne Punch/Person/Day | Purchase During Open Gym HoursOne Punch/Person/Day | Purchase During Open Gym HoursRequired for Rentals NotedSpecified Space Allotment | See ContractSpecified Space Allotment | See ContractNo Alcohol AllowedNo Fee for Approved Non-Profits | No Alcohol AllowedMust Live within Fire Service Area | No Alcohol AllowedNon-Refundable |Non-Transferrable8:00am-4:30pm | Non-Refundable | Non-TransferrableNon-Refundable |Non-Transferrable | Tax Included in FeeNon-Refundable |Non-Transferrable | Tax Included in FeeNon-Refundable |Non-Transferrable | Tax Included in FeeOpen to Public at No Charge | Donations Requested for MaintenanceOpen to Public at No Charge | Donations Requested for MaintenanceOpen to Public at No Charge | Donations Requested for MaintenanceOpen to Public at No Charge | Donations Requested for MaintenanceFee Charged to Organizer of Event | Proof of Insurance RequiredCharged when Police Department or Public Works has to Open Park due to No Key PickupField must be Prepped and Returned to Pre-Game/Pre-Practice ConditionField must be Prepped and Returned to Pre-Game/Pre-Practice ConditionField must be Prepped and Returned to Pre-Game/Pre-Practice ConditionField must be Prepped and Returned to Pre-Game/Pre-Practice Condition 00000000 00000000 ........ ------ 1.002.0000005005 40.0018.0030.0005067057 100.00 100.00 100.00200.00200.00150.00200.00100.00200.00100.00200.00100.002111 Fees 2021 Proposed - RENTALS 00000000 - 00000000 ........ ------ 1.002.0000005005 35.0018.0030.0085.0005067057 100.00 100.00 100.00200.00200.00150.00200.00100.00100.00200.00100.002111 Fees 2020 Adopted Per DayPer DayPer DayPer DayPer Day Per CardPer Card Per HourPer HourPer HourPer Hour Per EventPer Event Per GamePer Game Per RentalPer RentalPer RentalPer RentalPer RentalPer RentalPer RentalPer RentalPer Rental Per MonthPer Month Charge Basis Per Day/Per Person YYYYYYYYYYY NNNNNNNNNNNNNNNNNNNNN (Y/N) Taxable Fee PracticeGamesPracticeGames Per Hour, UnstaffedDaily Fee10 Punch Card20 Punch CardRental FeeDamage DepositRental FeeDamage DepositRental FeeDamage DepositEvent FeeDamage DepositNon-Contracted UsersContracted Users Room RentalGym ReservationOpen GymDamage DepositLittle Saints Academy Lease AgreementGateway Church Lease AgreementBusinessNon-Profit BusinessResidentDamage DepositRoom RentalDamage DepositCentennial ParkMillstream ParkLake Wobegon Trail ShelterArchery RangeDog ParkFootgolf - General UsageDisc Golf - General UsageDisc Golf - TournamentPark Keys - No Show to PickupSchneider Field Bike Share ProgramCommunity CenterFire Hall RentalGovernment CenterPark Rental Fees 11/15 Conditions & Requirements $6,000 + $0.005x value over $1,000,000Must be Replacing Same Size OpeningOne Hour MinimumOne Hour MinimumOne Hour Minimum | New, Repair, Or MaintenanceSF Primary Structure, Commercial/Industrial | Process to Check for Proper Erosion ControlMinimum Fee of $50.00Minimum Fee of $50.00Based on Dept of Labor & Industry Rates 65%25%65% 23.0045.000.0060.0060.0060.00660.0060.0060.0060.000.00680.0050.0050.0050.000.00650.0095.0050.000.00650.0095.0080.0040.00 100.00175.00100.00 Plan Review 6,000 + .005x Double Permit Fee See Planning-Zoning Actual Surcharge Cost 2021 Proposed Fees 65%25%65% 23.0045.000.0060.0060.0060.00660.0060.0060.0060.000.00660.0030.0030.0050.000.00650.0095.0050.000.00650.0095.0080.0040.00 100.00175.00100.00 BUILDING PERMITS Plan Review 6,000 + .005x *Building Permit Fees are Non-Refundable* Double Permit Fee See Planning-Zoning Actual Surcharge Cost 2020 Adopted Fees Flat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat FeeFlat Fee Per HourPer HourPer Hour Equation Per PermitPer Permit Charge Basis Per $ ValuationPer $ ValuationPer $ ValuationPer $ ValuationPer $ ValuationPer $ ValuationPer $ Valuation % of Permit Fee% of Permit Fee% of Permit Fee NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN (Y/N) Taxable Fee $1 - $1,200$1,201 - $2,000$2,001 - $10,000$10,001 - $25,000$25,001 - $50,000$50,001 - $100,000$100,001 - $500,000$500,001 - $1,000,000> $1,000,000Commercial/Industrial/Multi FamilySingle Family ResidentialRoofingSidingWindow Replacement - Same SizeWindow Replacement - Different SizeParking PadPermit FeePlan ReviewAfter Normal Business HoursOther Miscellaneous InspectionsInvestigatio n FeeMechanical AlterationNew HomeFireplacePlumbing AlterationNew HomePermanent SignTemporary Sign ValuationBuilding Plan Review FeeBuilding - ResidentialBuilding without a PermitDemolitionExpired Permit FeeFire Suppression & AlarmsInspectionsLand DisturbanceMechanical - CommercialMechanical - ResidentialPlumbing - CommercialPlumbing - ResidentialSignsState Surcharge 12/15 Conditions & Requirements Minimum $10.00 Late FeeMust Sign Up at City Hall and Provide Proof of Age | Applies to 30 Gallon Refuse OnlyRound-Up Utility Bill to nearest $1.00 to help improve City ParksSingle Family Residential Rate Based on Previous Year Nov/Dec Usage | Rate Set at 13,500 Gallons for New Construction or New Residents not Living in Property during Nov/DecLine Charge Unit Calculated based upon Sewer Gallons TreatedBilled Per Acre/Per BillBilled Per Acre/Per BillBilled Per Acre/Per BillBilled Per Acre/Per BillSee Ordinance for How to CalculateSee Ordinance for How to CalculateSee Ordinance for How to CalculateSee Ordinance for How to Calculate**Taxable for Non-Residential Users | Fee Includes Sewer Only Accounts where Water Services are Available and Property Owner is able to Connect**Taxable for Non-Residential Users**Taxable for Non-Residential Users -- 10% 5.00 6.104.804.80 4.80 3.205.155.151.62 9.75% 15.2021.2021.00 17.50 17.80 19.2022.5034.0012.4012.4033.7252.4640.9240.9212.40 24.00 Varies Fees 2021 Proposed -- n/an/a 10% 6.304.804.80 4.80 3.205.055.051.62 9.75% 12.0018.00 14.0015.50 18.0040.5034.0010.0010.0027.2042.3033.0033.0010.00 24.00 UTILITY RATES Varies Fees 2020 Adopted *Rates Charged per Bi-Monthly Bill Cycle unless Noted Otherwise* % Per BillPer BillPer BillPer BillPer BillPer BillPer BillPer BillPer Bill Per UnitPer Unit No ChargeNo Charge As needed Per Account Charge Basis Per Unit/Per BillPer Unit/Per BillPer Unit/Per BillPer Unit/Per BillPer Unit/Per BillPer Unit/Per Bill Per Billable AcrePer Billable AcrePer Billable AcrePer Billable Acre To Nearest DollarPer 1,000 GallonsPer 1,000 GallonsPer 1,000 Gallons YYYYY NNNNNNNN ****** (Y/N) Taxable Fee Recycling Cart 60 galRecycling Cart 90 galExtra Recycling CartOverflow BagSenior Citizen Rate (Over 65 Years of Age)30 Gallon Refuse60 Gallon Refuse90 Gallon RefuseSolid Waste Management TaxFixed ChargeSewer UsageContract UserSingle Family DwellingDuplex Residential DwellingMulti Family Dwelling (Non-Duplex)CommercialIndustrialInstitutionalMinimum ChargeAgriculturePublic FacilityResidential - UrbanCommercial/IndustrialMixed Use FacilityEducational & Ecclesiastic Zoned PropertiesFixed ChargeWater UsageSprinkler UsageMDS Test Fee Late FeeRefuseRound-Up ProgramSewerStorm WaterStreet Light UtilityWater 13/15 Conditions & Requirements Suggested $20.00 Donation per DumpSee Ordinance for Unit DeterminationExcess Sewage Discharge as Determined by Public Works6% Per Annum of the Balance | Per City's MS4 PermitCredit is Allowed for Storm Water Improvements ConstructedCredit is Allowed for Storm Water Improvements ConstructedCredit is Allowed for Storm Water Improvements Constructed6 Month Lease FeeFrom Hydrant | For Approved ContractorsIf Test is 98% or More Accurate, Actual Testing Charges will be Invoiced to CustomerIf Test is 98% or More Accurate, Actual Testing Charges will be Invoiced to CustomerSee Ordinance for Unit DeterminationCost of Meter + Labor to Prepare Meter1st Disconnect on Delinquent Property2nd or Greater Disconnects on Delinquent Property in a Calendar Year 6% - 6.850.100.205.555.65 0.13410.0065.00 50.00 150.00300.00400.00800.00600.00100.00 100.00100.00120.00 150.00150.00300.00 1,000.001,500.002,000.002,500.001,878.001,543.522,500.005,000.001,200.00 3,500.00 Fees See Contract Cost + Labor 2021 Proposed 6% - N/A 6.850.100.205.555.55 0.13410.0060.00 50.00 150.00300.00400.00800.00600.00100.00 100.00100.00120.00 150.00150.00300.00 1,000.001,500.002,000.002,500.001,878.001,543.522,500.005,000.001,200.00 3,500.00 Fees See Contract 2020 Adopted Per Lid Flat FeeFlat Fee Per UnitPer UnitPer UnitPer UnitPer TestPer TestPer Unit Per AcrePer AcrePer AcrePer Acre Per Card Per Valve Per Meter Per Antenna Charge Basis% of Balance Annual PermitAnnual PermitAnnual Permit Per Square FootPer Square FootPer Square Foot UTILITY FEES (OTHER THAN BI-MONTHLY FEES) Per 1,000 GallonsPer 1,000 GallonsPer 1,000 Gallons Per ReconnectionPer ReconnectionPer Reconnection Voluntary Donation YYYYY NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN (Y/N) Taxable Fee Residential (Includes Country Manor Homes)Commercial/IndustrialResidentialCommercial/Industrial < 1,000,000 Gallons Per Year1,000,000 - 10,000,000 Gallons Per Year> 10,000,000 Gallons Per YearCo Rd 121 Water LineIndustrial Park Lift Station (DBL)Northland Lift Station2005 Field Street A Sewer Line2016 Field Street B Sewer LineSingle Family ResidentialMulti Family ResidentialCommercial/IndustrialPermanent AntennaTemporary AntennaDamage Deposit/Pass Through FeeBase FeeUsage FeeMobile Meter DepositBase FeeUsage FeeResidentialCommercialNon-Delinquent PropertyDelinquent Property - First ReconnectDelinquent Property - Subsequent Reconnect Industrial Discharge PermitRV Dump SiteSAC Hook-Up ChargeSewage DumpingSewer Trunk ChargeIllicit Storm RunoffStorm Water Development FeeAntenna Fees - Water Tower LeaseBulk Water (From Treatment Plant 2)Bulk Water (Mobile Meter)Interim Meter ReadingMeter TestingWAC Hook-Up ChargeWater MeterWater Meter Lid Cover/Frost BottomWater Meter ValveWater Reconnect Fee SewerStorm WaterWater 14/15 Conditions & Requirements 0006535 0003229 ....... 5004758 7502789 1 137706 ,, 41 Fees 2021 Proposed 0005 0002 .... N/A 5007 7507 1 137 4,724.361,085.23 Fees 2020 Adopted Per Unit Per AcrePer AcrePer AcrePer Acre Charge Basis UTILITY FEES (OTHER THAN BI-MONTHLY FEES) Per Assessable Unit NNNNNNN (Y/N) Taxable Fee Residential (Includes Country Manor Homes)Commercial/Industrial Co Rd 121 Water Line2016 1st Ave NE Water Line2005 Field Street A Water Line2016 Field Street B Water Line2020 20th Ave SE Water Line Water TapWater Trunk Charge 15/15 Conditions & Requirements Maximum 5 Days/YearMaximum 5 Days/YearMaximum 1 Stipend/Day | Commissions Established by Mayor's Appointments AnnuallyTraining, Primary, General, and Special Election DaysTraining, Primary, General, and Special Election DaysSchedule I/IIMinimum 1 HourMaximum 1 Stipend/Day*Employee Contracts Supercede the Fee Schedule Detailed Receipts Required | Alcohol cannot be ReimbursedDetailed Receipts Required | Alcohol cannot be ReimbursedDetailed Receipts Required | Alcohol cannot be ReimbursedNot to Exceed IRS Rate | Detailed Receipt Showing $0.00 Balance Owing RequiredUnderage Sales to MinorsSpecial Event Pay (Joe Town Rocks, July 4th, etc)Minimum 1 Hour 00000000000000000000500 00000000000000000000700 ....................... N/A 00500054502000005022282 00355031 1 01000053 511111 Actual 1 1 4 6 1 30505 4 ,,,, 2 631 Per IRS RatePer IRS RatePer IRS RatePer IRS Rate Per Contract Step 1 Patrol Officer 2021 Proposed Fees 000000000000000000000000 004000000000000000000550 ........................ 004450055502000005022222 001235031 1 01000053 511111 Actual 1 1 3 5 1 10505 4 ,,,, 2 631 Per IRS RatePer IRS RatePer IRS RatePer IRS Rate Per Contract SCHEDULE OF COMPENSATION Step 1 Patrol Officer 2020 Adopted Fees Basis Per DayPer DayPer DayPer DayPer Day Per YearPer Mile Per HourPer HourPer HourPer HourPer HourPer HourPer HourPer HourPer HourPer Hour Per MonthPer Month Per MeetingPer MeetingPer MeetingPer MeetingPer Meeting Annual SalaryAnnual SalaryAnnual SalaryAnnual SalaryAnnual Salary Fee < 5 Hours/Day>= 5 Hours/Day City Council MeetingsPlanning Commission MeetingsCouncilMayorMeeting CompensationDaily Per DiemRegular & Special MeetingsWinter SeasonalOpen GymInternship Election JudgeHead JudgePension RateFire Call, Drill Pay, Emergency PayFire ChiefAsst. Fire ChiefCaptain (5 Appointed)SecretaryData Entry ClerkFire Board Meeting StipendBreakfastLunchSupperMileageLod gingIce Rink AttendantWatering AttendantSummer Seasonal (1-2 Years) Cable CommissionCity Council/Mayor SalariesCommission/Subsidiary Board SalariesElection JudgesFire DepartmentPer Diem Reimbursements*Police Compliance ChecksPolice ReservesSeasonal Workers CouncilAgenda Item MEETING DATE: December 7, 2020 AGENDA ITEM:License Renewals SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: BACKGROUND INFORMATION: Annually, the City Council approves the following licenses: Cigarette, Amusement, and Off/On Sale Malt Liquor. City staff sends applications for all the business licenses and it is u to the business to determine which license they wish to make application for. The intoxicating licenses are considered by the Council in May of each year with a license period of July 1 to June 30 of each calendar year. With an intoxicating license, you can sell Malt Liquor without the additional license. ATTACHMENTS: REQUESTED COUNCIL ACTION: Approve the 2021 Cigarette, Amusement, and Off/On Sale non-intoxicating licenses upon submittal of all required documentation and fees. 3.2 MALT LIQUOR/TOBACCO/AMUSEMENT/ENTERTAINMENT LICENSE APPLICANTS 2021 For the License Period of January 1, 2021 to December 31, 2021 -Sale 3.2 Malt Liquor -Sale 3.2 Malt Liquor Licensee Name Tobacco License OnOffAmusement/Entertainment American Legion Post 328 Casey’s General Store #2223 Coborn’s Inc. Holiday Station Coborn’s Inc. Coborn’s DG Retail, LLC (Dollar General) Kwik Trip, Inc. Store #575 Kwik Trip, Inc Store #147 La Playette, Inc. Local Blend Neighbors on Route 75 The Middy St. Joseph Off-sale Liquor Sal’s Bar & Grill Sliced Speedway #4385 Super Spirits #5020