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www.cityofstjoseph.com
St. Joseph City Council
December 21, 2020
6:00 PM
**Meeting will be conducted in-person at the St. Joseph Government Center.
Members of the public will have the ability to attend the meeting via Zoom. **
If you are attending via zoom and want to make public comment under item 2 (regarding an item NOT
on the agenda) or during the public hearing for the 2021 Street Improvements, please contact City
Clerk Kayla Klein (320) 229-9421 or kklein@cityofstjoseph.com. This will ensure that you will be heard
at the appropriate time/s during the meeting.
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of December 7, 2020.
b. Bills Payable – Requested Action: Approve check numbers 057114-057195 and Payroll
EFT #111997-112003, Accounts Payables EFT # 1958-1960, and Regular Pay Period 25,
25.1, 25.2.
c. Treasurer’s Report – Requested Action: Authorize the 2020 transfers as presented.
d. Donations – Requested Action: Accept the donations and contributions as presented.
e. 2021 Meeting Calendar – Requested Action: Adopt the 2021 Meeting Calendar.
f. Performance Measurement – Requested Action: Approve conducting a survey of the
City’s performance benchmarks with the assistance of LMC establishing the questions
discussed.
g. Treasurer’s Report – Requested Action: Accept the treasurer’s report as presented.
rd
h. Gambling Report – Requested Action: Accept the 3 Quarter 2020 Gambling Report.
i. Façade Architectural Design Grant – Requested Action: Approve the grant request as
recommended by the EDA.
j. Resolution Correction – Requested Action: Approve Resolution 2020-066 Amending
and Correcting City Council Resolution 2020-065 Authorizing the Sale of Property A
Portion of Auditor’s Subdivision #04.
5. 6:00 PM Public Hearing, 2021 Street & Utility Improvements
6. Engineer Reports
a. MN Streetscape Update
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
www.cityofstjoseph.com
7. Mayor Reports
8. Adjourn
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
December 7, 2020
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, December 7, 2020, at 6:00 PM in the St. Joseph Government Center.
Members Present:Mayor Rick Schultz.CouncilorsTroy Goracke, Brian Theisen, Bob Loso, Anne
Buckvold
City Representatives Present: Administrator Therese Haffner, Public Works Superintendent Ryan
Wensmann, Finance Director Lori Bartlett, City Clerk Kayla Klein, City Engineer Randy Sabart, Police
Chief Dwight Pfannenstein, Community Development Director Nate Keller
Approve Agenda: Goracke made a motion to approve the agenda; seconded by Loso and passed
unanimously.
Consent Agenda: Schultz made a motion to approve the consent agenda items A-I; seconded by
Loso and passed unanimously.
a. Minutes – Requested Action: Approve the minutes of November 23, 2020.
b. Bills Payable – Requested Action: Approve check numbers 057059-057113 and Payroll EFT #
111990-111996, Accounts Payables EFT # 1956, and Regular Pay Period 24 & 24.1, and City
Council Pay Period 11.
c. Public Works Superintendent Compensation – Requested Action: Approve the wage increase for
the Public Works Superintendent to Grade 11, Step 5 with an effective date of November 16,
2020. This wage increase will remain in effect until the employee is no longer performing these
additional duties.
d. 2021 Polling Place Designation – Requested Action: Adopt Resolution 2020-063 Designating the
Polling Places for 2021.
e. Grant Acceptance – Requested Action: Approve the State of MN Explore MN 2020-21 Marketing
Crisis Grant Contract.
f. Subdivision Acceptance – Country Manor – Requested Action: Accept the subdivision, Country
Manor as recommended by SEH.
th
g. Quit Claim Deed, Outlot A, The Oaks on 20– Requested Action: Approve the authorization for
the Mayor and Administrator to sign the deed.
h. LMCIT Liability Insurance Waiver – Requested Action: Approve execution of the Liability
Coverage – Waiver Form indicating that the City does not waive the tort liability limits.
i. Supplemental Agreement – Requested Action: Authorize Mayor to execute SEH Supplemental
Letter Agreement for topographic field survey services.
4j. Sale of Property: Loso asked if the agreement was for the sale of the community center. Haffner replied that
it was and would also allow SEH to complete survey work and prepare the preliminary and final plat. Loso
moved to approve item 4j. Sale of Property; seconded by Theisen and passed unanimously.
Public Hearing, Truth in Taxation & 2021 Fee Schedule: Bartlett presented the 2021 budget for approval.
The levy increased $64,890 overall. The largest areas impacting the levy include salaries and benefits;
property tax sharing with St. Joseph Township from the 2018 annexation; community center operations;
seal coating; utilities, and capital equipment funding. Included in the budget are the enterprise funds and
five-year capital improvement plans.
Schultz opened the public hearing. As no one wished to speak, Schultz closed the public hearing.
Theisen moved to approve Resolution 2020-064 Adopting the Final 2021 Budget, Five-Year Capital
Plans and Final 2020 Tax Levy, Collectible in 2021; seconded by Buckvold and passed
unanimously.
Regarding the Fee Schedule, Bartlett highlighted the changes made from 2021. Schulz asked whether
the fees for facility rentals should be increased. Bartlett noted that the fees are comparable with area
cities.
December 7, 2020
Page 2 of 2
Schultz made a motion to adopt Ordinance 2020-08 Amending the City Fee Schedule; seconded
by Goracke and passed unanimously.
Schultz made a motion to adopt Ordinance 2020-08 Authorizing Summary Publication of the
Amendments to the City Fee Schedule; seconded by Loso and passed unanimously.
License Renewal Fees, 3.2 Malt, Cigarette, Amusement: Annually, the Council approves the cigarette,
amusement and 3.2 Malt Liquor licenses. Earlier this year, the Council approved a 50% reduction in the
fees for establishments with on-sale intoxicating licenses. There are certain establishments that have
been able to stay open and are unaffected by COVID, while others have been ordered to shut down.
Loso moved to approve a 50% fee reduction for businesses with amusement and 3.2 On-Sale
Liquor licenses for 2021; seconded by Buckvold and passed unanimously.
Schultz moved to approve the 2021 Cigarette, Amusement, and 3.2 On/Off Sale Malt Liquor
Licenses; seconded by Theisen and passed unanimously.
Engineer Reports: Sabart reported he will have project numbers for the MN Streetscape project at the
st
December 21 City Council meeting.
Mayor Reports: Schultz reported the EDA approved the waiving of lodging tax fees for six months to
alleviate financial burdens for those impacted by COVID.
Schultz moved to enter into closed session pursuant to MN Statute 13D.05, Subd. 3b, to discuss
the lawsuit with Tom A Opatz, LLC; seconded by Theisen and passed unanimously.
Adjourn: Loso made a motion to adjourn at 7:06 PM; seconded by Theisen and passed
unanimously.
Kayla Klein
City Clerk
Council Agenda Item 4b
MEETING DATE:December 21,2020
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable – Checks Mailed Prior to Council Approval
Check Numbers 057114-057159 $182,931.30
Reg PP 25, Reg PP 25.1, Reg PP 25.2 $51,092.82
Accounts Payable EFT #1958-1960 $691,809.65
Payroll EFT #111997-112003$34,851.77
Total $960,685.54
Bills Payable – Checks Awaiting Council Approval
Check Numbers 057160-057195 $67,420.31
Total $67,420.31
Total Budget/Fiscal Impact: $1,028,105.85 Various Funds
ATTACHMENTS:
Request for Council Action – Bills Payable
Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION:
Approval of the following:
Check Numbers 057114-057195
Accounts Payable EFT 1958-1960
Payroll EFT 111997-112003
Reg PP 25, Reg PP 25.1, Reg PP 25.2
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
057160CINTAS CORPORATION NO. 2 Uniforms - November 2020 21.05 10143120171
057160CINTAS CORPORATION NO. 2 Mats & Towels - November 2020 77.72 60249490210
057160CINTAS CORPORATION NO. 2 Mats & Towels - November 2020 77.72 60149490210
057160CINTAS CORPORATION NO. 2 Mats & Towels - November 2020 77.72 10145201210
057160CINTAS CORPORATION NO. 2 Mats & Towels - November 2020 47.04 10142120210
057160CINTAS CORPORATION NO. 2 Mats & Towels - November 2020 59.70 10141430210
057160CINTAS CORPORATION NO. 2 Uniforms - November 2020 46.21 60249450171
057160CINTAS CORPORATION NO. 2 Uniforms - November 2020 3.54 60343230171
057160CINTAS CORPORATION NO. 2 Uniforms - November 2020 3.91 65149900171
057160CINTAS CORPORATION NO. 2 Uniforms - November 2020 46.40 60149440171
057160CINTAS CORPORATION NO. 2 Uniforms - November 2020 20.49 10145202171
057161EO JOHNSON BUSINESS TECH December 2020 Firewall 352.00 10141710215
057162FIRSTNET November 2020 Phones/Hot Spots 464.53 10142151321
057163GALL S INC Felt Campaign Hat - Milostan 145.99 10142120171
057163GALL S INC Keeper Belt & Duty Belt - Brutger 91.98 10142120171
057164INSPECTRON INC November 2020 Inspection Services 7,500.00 10142401300
057165KENSINGTON BANK 2nd Half 2020 Tax Settlement - TIF 2-3 6,426.81 15946500622
057166KWIK TRIP November 2020 PD Fuel Purchases 1,393.65 10142152235
057166KWIK TRIP November 2020 Excise Tax Credit (183.27) 10142152235
057166KWIK TRIP November 2020 PD Car Washes 49.00 10142152235
057167NELSONS TOILET RENTAL, INC Televising Sewer - 139 5th Ave 500.00 60249450300
057168O REILLY AUTO PARTS Bulb & Grease - #27 2.97 10143120230
057168O REILLY AUTO PARTS Bulb & Grease - #27 2.97 10145202230
057168O REILLY AUTO PARTS Bulb & Grease - #27 2.97 60149440230
057168O REILLY AUTO PARTS Bulb & Grease - #27 2.96 60249450230
057168O REILLY AUTO PARTS Mini Bulb - #28 5.90 60149440230
057168O REILLY AUTO PARTS Fuel & Oil Filters 29.04 10143120230
057168O REILLY AUTO PARTS Fuel & Oil Filters 29.04 10145202230
057168O REILLY AUTO PARTS Fuel & Oil Filters 29.04 60149440230
057168O REILLY AUTO PARTS Fuel & Oil Filters 29.03 60249450230
057168O REILLY AUTO PARTS Air Filter - #35 12.13 60249450230
057169PEKAREK, JOE FSA Reimbursement - Pekarek 208.26 101
057170RENGEL PRINTING, INC Parking Violation Notices 189.40 10142120350
057171SEH, INC Sanitary Sewer - November 2020 576.00 60249450303
057171SEH, INC Street Signs - November 2020 76.80 10143131303
057171SEH, INC Knife River - November 2020 1,421.12 10143131303
057171SEH, INC Foxmore Hollow Apartments - November 2020 57.60 10143131303
057171SEH, INC Distribution Center - November 2020 384.00 10143131303
057171SEH, INC 1 MN Streetscape - November 2020 111.60 41143120530
057171SEH, INC APO - November 2020 489.12 10143131303
057171SEH, INC MSA - November 2020 153.60 10143131303
057171SEH, INC CIP/General - November 2020 221.80 10143131303
057171SEH, INC CR2 Trail Phase II/III - November 2020 816.00 20045202530
057171SEH, INC Industrial Park E - November 2020 661.80 40843120530
057171SEH, INC 2021 Street Improvements - November 2020 9,047.50 41143120530
057171SEH, INC 2019 Street Project - November 2020 2,418.76 40743120530
057171SEH, INC 2020 20th Ave SE Watermain - November 2020 795.15 41043120530
057171SEH, INC MS4/NPDES/GIS Updates - October 2020 96.00 65149900303
057171SEH, INC Street Signs - October 2020 192.00 10143131303
057171SEH, INC Knife River - October 2020 520.80 10143131303
057171SEH, INC Foxmore Hollow Apartments - October 2020 553.60 10143131303
057171SEH, INC Distribution Center - October 2020 499.17 10143131303
057171SEH, INC 2021 MN Streetscape - October 2020 114.00 41143120530
057171SEH, INC APO - October 2020 192.00 10143131303
057171SEH, INC MSA - October 2020 633.60 10143131303
057171SEH, INC CIP/General - October 2020 145.00 10143131303
057171SEH, INC CR2 Trail Phase II/III - October 2020 153.60 20045202530
057171SEH, INC Industrial Park E - October 2020 1,634.50 40843120530
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
057171SEH, INC 2021 Street Improvements - October 2020 7,755.00 41143120530
057171SEH, INC 2019 Street Project - October 2020 2,788.39 40743120530
057171SEH, INC 2020 20th Ave SE Watermain - October 2020 13,155.37 41043120530
057172SHIFT TECHNOLOGIES, INC. Setting Up Computers 150.20 10145202215
057172SHIFT TECHNOLOGIES, INC. LF Issues 44.40 10141710310
057172SHIFT TECHNOLOGIES, INC. Setting Up Computers 150.20 10143120215
057172SHIFT TECHNOLOGIES, INC. Multipurpose Laptop 208.95 49041430581
057173SMITH & LOVELESS INC Element Filter Kit 239.07 60249450210
057174SPRABARY, PAM Refund Millstream Park Reservation - 1/2/21 100.00 10345202
057174SPRABARY, PAM Refund Millstream Park Reservation - 1/2/21 7.63 10145202
057175STREICHERS, INC Practice & Duty Ammo 352.54 10142140210
057176TACTICAL ADVANTAGE Smith & Wesson Revolver - Johnson 519.98 10142120171
057177TIREMAXX SERVICE CENTERS Transmission Issues - 702 530.06 10142152230
057178AMERICAN LEGION POST #328 Refund 50% Liquor License 70.00 10341430
057179BIP, INC. Refund 50% Liquor License 105.00 10341430
057180DANIELSON, DOUG EDA Meeting Attendance: September - December 2020 70.00 15046500103
057181DULLINGER, GINA Planning Commission Meeting Attendance: Aug - Dec 2020 105.00 15046500103
057182FLAHERTY & HOOD, P.A. November 2020 Real Estate Matters 262.50 10141610304
057183HAUSMANN, CHAD & DEANNA Planning Commission Meeting Attendance: Aug - Dec 2020 105.00 15046500103
057184HOSCH, LARRY EDA Meeting Attendance: September - December 2020 105.00 15046500103
057185JARRELL, ANNE Planning Commission Meeting Attendance: Aug - Dec 2020 105.00 15046500103
057186JOHNSON, MATT Planning Commission Meeting Attendance: Aug - Dec 2020 35.00 15046500103
057187KREMER, KATHY Refund Fire Hall Reservation - 1/9/21 100.00 10342210
057188LA PLAYETTE Refund 50% Liquor License 105.00 10341430
057189OLSON, STEPHEN Planning Commission Meeting Attendance: Aug - Dec 2020 35.00 15046500103
057190PREGO INC Refund 50% Liquor License 100.00 10341430
057191ROSS, MICHAEL R. Planning Commission Meeting Attendance: Aug - Dec 2020 105.00 15046500103
057192ROUTE 75 SALOON Refund 50% Liquor License 105.00 10341430
057193SLICE OF LIFE LLC Refund 50% Liquor License 17.50 10341430
057194THE MIDDY LLC Refund 50% Liquor License 87.50 10341430
057195WICK, DALE & BARBARA EDA Meeting Attendance: September - December 2020 70.00 15046500103
67,420.31
Total Bills Payables - Waiting Council Approval
Summary:
EFTs & Payroll 777,754.24
Bills Paid Prior to Council 182,931.30
67,420.31
Bills Waiting for Council
1,028,105.85
Total Bills Payable
CITY OF ST JOSEPH
EFTs & Payroll – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
ACHPAYROLLReg PP 25, Reg PP 25.1, Reg PP 25.2 51,092.82
001958PAYMENT SERVICE NETWORK PSN Fees - November 2020 199.90 10141530300
001959COMMISSIONER OF REVENUE November 2020 Sales/Use Tax 163.99 60100000
001959COMMISSIONER OF REVENUE November 2020 Sales/Use Tax 419.38 60300000
001959COMMISSIONER OF REVENUE November 2020 Sales/Use Tax (26.12)10141430441
001959COMMISSIONER OF REVENUE November 2020 Sales/Use Tax 5.64 10145205441
001959COMMISSIONER OF REVENUE November 2020 Sales/Use Tax (22.89)10145202
001960FIRST AMERICAN TITLE COMPANY Close on new PW Building - 603 19th Ave NE, Lot 14 691,069.75 41245201520
111997SENTRY BANK Employee HSA Contributions - Reg PP 25, Reg PP 25.01 2,436.91 101
111998EFTPS Withholding Taxes - Reg PP 25, Reg PP 25.02 5,545.68 101
111998EFTPS Withholding Taxes - Reg PP 25, Reg PP 25.02 6,697.94 101
111999COMMISSIONER OF REVENUE State Withholding - Reg PP 25, Reg PP 25.02 2,615.98 101
112000PERA Retirement - Reg PP 25, Reg PP 25.02 15,896.13 101
112001VOYA FINANCIAL Deferred Comp - Reg PP 25 1,355.00 101
112002AMERICAN FUNDS 507 College Savings Plan - Reg PP 25 150.00 101
112003MINNESOTA CHILD SUPPORT CENTERChild Support - Reg PP 25 154.13 101
EFT Total 777,754.24
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
057114AMERICAN TEST CENTER Annual Ladder Testing 757.95 10542260230
057115BLONIGEN, SAM Refund Millstream Park Reservation - 1/9/21 100.00 10345202
057115BLONIGEN, SAM Refund Millstream Park Reservation - 1/9/21 7.63 10145202
057116C & L EXCAVATING, INC Hwy 75 Forcemain Repair 18,757.50 60149430220
057117CENTRAL MCGOWAN, INC Medical Oxygen 18.57 10142120210
057117CENTRAL MCGOWAN, INC Medical Oxygen 18.56 10542270210
057117CENTRAL MCGOWAN, INC Medical Oxygen 10.77 10142120210
057117CENTRAL MCGOWAN, INC Medical Oxygen 10.77 10542270210
057118CITY OF ST. CLOUD 2nd Half 2020 JPA Agreement - Legal 20,450.00 10142120304
057119CORE & MAIN LP Water Meter Lids 426.39 60149430210
057120EMERGENCY APPARATUS MAINT. INCRepair #1 1,292.32 10542260230
057121EMERGENCY SERVICE MARKETING Year 4 of 5 Subscription - IamResponding.com 660.00 10542240443
057122FIRE EQUIPMENT SPECIALTIES INCReplacement Flashlights for Firefighters 262.99 10542220210
057123FIRSTNET November 2020 Cell Phones/Hot Spots 156.37 10143120321
057123FIRSTNET November 2020 Cell Phones/Hot Spots 156.37 10145202321
057123FIRSTNET November 2020 Cell Phones/Hot Spots 97.02 60149440321
057123FIRSTNET November 2020 Cell Phones/Hot Spots 82.06 60249450321
057123FIRSTNET November 2020 Cell Phones/Hot Spots 85.26 65149900321
057123FIRSTNET November 2020 Cell Phones/Hot Spots 44.83 10145204321
057123FIRSTNET November 2020 Cell Phones/Hot Spots 23.52 10145205321
057123FIRSTNET November 2020 Cell Phones/Hot Spots 23.52 10141942321
057123FIRSTNET November 2020 Cell Phones/Hot Spots 83.06 10141430321
057123FIRSTNET November 2020 Cell Phones/Hot Spots 49.86 10141530321
057123FIRSTNET November 2020 Cell Phones/Hot Spots 76.44 10542250321
057124FORTITUDE SENIOR LIVING 2nd Half 2020 Tax Settlement - TIF 4-1 25,454.39 15346500622
057125GARY S PIZZA December Fire Meeting Meal 124.37 101
057126GOPHER STATE ONE CALL Locates - November 2020 56.70 60149440319
057127GRANITE ELECTRONICS, INC Repair 2 Pagers 99.10 10542250220
057128HAWKINS, INC Chemicals 1,682.78 60149421210
057129HOLIDAY STORES November 2020 Fuel Purchases 47.82 10542220235
057129HOLIDAY STORES November 2020 Fuel Purchases 55.27 10142152235
057129HOLIDAY STORES November 2020 Fuel Purchases 112.21 10143120235
057129HOLIDAY STORES November 2020 Fuel Purchases 122.00 10143125235
057129HOLIDAY STORES November 2020 Fuel Purchases 39.24 10143220235
057129HOLIDAY STORES November 2020 Fuel Purchases 151.45 10145202235
057129HOLIDAY STORES November 2020 Fuel Purchases 112.21 60149440235
057129HOLIDAY STORES November 2020 Fuel Purchases 228.11 60249450235
057129HOLIDAY STORES November 2020 Excise Tax Credit (7.73)10542220235
057129HOLIDAY STORES November 2020 Excise Tax Credit (7.37)10142152235
057129HOLIDAY STORES November 2020 Excise Tax Credit (14.84)10143120235
057129HOLIDAY STORES November 2020 Excise Tax Credit (19.17)10143125235
057129HOLIDAY STORES November 2020 Excise Tax Credit (6.19)10143220235
057129HOLIDAY STORES November 2020 Excise Tax Credit (21.03)10145202235
057129HOLIDAY STORES November 2020 Excise Tax Credit (14.84)60149440235
057129HOLIDAY STORES November 2020 Excise Tax Credit (30.10)60249450235
057129HOLIDAY STORES November 2020 PD Car Washes 3.38 10142152235
057130J. P. COOKE COMPANY Misc. Stamps 148.68 10141430210
057130J. P. COOKE COMPANY Misc. Stamps 33.23 10141530200
057130J. P. COOKE COMPANY Misc. Stamps 32.00 10141910200
057130J. P. COOKE COMPANY Misc. Stamps 17.23 15046500200
057130J. P. COOKE COMPANY Misc. Stamps 9.10 10143120210
057130J. P. COOKE COMPANY Misc. Stamps 9.10 10145202210
057130J. P. COOKE COMPANY Misc. Stamps 9.10 60149440210
057130J. P. COOKE COMPANY Misc. Stamps 9.10 60249450210
057130J. P. COOKE COMPANY Misc. Stamps 9.08 65149490200
057131JACKS OIL DISTRIBUTING, INC. Bulk Oil & Dyed Fuel 561.24 10143120235
057131JACKS OIL DISTRIBUTING, INC. Bulk Oil & Dyed Fuel 561.24 10145202235
057131JACKS OIL DISTRIBUTING, INC. Bulk Oil & Dyed Fuel 561.24 60149440235
057131JACKS OIL DISTRIBUTING, INC. Bulk Oil & Dyed Fuel 561.25 60249450235
057132JOVANOVICH, DEGE & ATHMANN General Legal - November 2020 38.00 10141610304
057132JOVANOVICH, DEGE & ATHMANN Pete's Millwork Lease - November 2020 323.00 10141610304
057132JOVANOVICH, DEGE & ATHMANN PD Policies/Hires/Nuisance Matters/Lawsuits - November 2020 209.00 10142120304
057132JOVANOVICH, DEGE & ATHMANN Opatz Lawsuit - November 2020 76.00 10141610304
057133KURITA AMERICA INC. Boiler Chemicals 1,008.65 10145205210
057134KWIK TRIP November 2020 Fuel Purchases 84.46 10542220235
057134KWIK TRIP November 2020 Fuel Purchases 97.80 60149440235
057134KWIK TRIP November 2020 Excise Tax Credit (9.66)10542220235
057134KWIK TRIP November 2020 Excise Tax Credit (11.43)60149440235
057135LEES ACE HARDWARE Extra Bulbs - Christmas Lights 7.98 65243160387
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
057135LEES ACE HARDWARE Material to Hang Map at Fire Hall 6.35 10542280210
057136LEXISNEXIS Monthly SSN Subscription - November 2020 100.00 10142120300
057137MIDCONTINENT COMMUNICATIONS December 2020 Telephone/Fiber 438.81 60149421321
057137MIDCONTINENT COMMUNICATIONS December 2020 Telephone/Fiber 353.81 60149420321
057137MIDCONTINENT COMMUNICATIONS December 2020 Telephone/Fiber 353.81 10542250321
057137MIDCONTINENT COMMUNICATIONS December 2020 Telephone/Fiber 353.81 10145201321
057137MIDCONTINENT COMMUNICATIONS December 2020 Telephone/Fiber 147.09 10145205321
057137MIDCONTINENT COMMUNICATIONS December 2020 Telephone/Fiber 113.81 15046500321
057137MIDCONTINENT COMMUNICATIONS December 2020 Telephone/Fiber 219.41 10141430321
057137MIDCONTINENT COMMUNICATIONS December 2020 Telephone/Fiber 219.41 10142151321
057137MIDCONTINENT COMMUNICATIONS December 2020 Telephone/Fiber 318.81 60149435321
057137MIDCONTINENT COMMUNICATIONS December 2020 Telephone/Fiber 318.80 60249480321
057138MINNESOTA COMPUTER SYSTEMS,INC4th Quarter 2020 SJPD Software Support 30.00 10142120215
057139MPCA Wastewater and Biosolids Training Manuals - Wensmann 131.00 60249450331
057140MVTL LABORATORIES, INC Testing 123.00 60249480312
057141O REILLY AUTO PARTS Hood Holdown - #92 5.74 10143125230
057141O REILLY AUTO PARTS Absorbant 39.96 10145201210
057141O REILLY AUTO PARTS Air Filters - #26 7.39 10143120230
057141O REILLY AUTO PARTS Air Filters - #26 7.39 10145202230
057141O REILLY AUTO PARTS Air Filters - #26 7.38 60149440230
057141O REILLY AUTO PARTS Air Filters - #26 7.38 60249450230
057142PEKAREK, JOE 2020 Boot Reimbursement 60.00 10143120171
057142PEKAREK, JOE 2020 Boot Reimbursement 60.00 10145202171
057142PEKAREK, JOE 2020 Boot Reimbursement 15.00 60149440171
057142PEKAREK, JOE 2020 Boot Reimbursement 15.01 60249450171
057143POWERHOUSE OUTDOOR EQUIP Fuel for Small Engines 81.94 10542220235
057144REPUBLIC SERVICES November 2020 Refuse Service - Maintenance Garage 49.10 60343230384
057144REPUBLIC SERVICES November 2020 Refuse Service - Fire Hall 42.11 10542220384
057144REPUBLIC SERVICES November 2020 Refuse Service - Residential 21,563.05 60343230384
057144REPUBLIC SERVICES November 2020 Refuse Service - Water Plant #1 49.10 60343230384
057144REPUBLIC SERVICES November 2020 Refuse Service - Water Plant #2 15.24 60343230384
057144REPUBLIC SERVICES November 2020 Refuse Service - Millstream/Memorial Park 49.10 60343230384
057145SALZER, DAVID December Meal Reimbursement 15.87 101
057146SHIFT TECHNOLOGIES, INC. Antivirus - November 2020 231.00 10141710215
057146SHIFT TECHNOLOGIES, INC. Set Up N. Keller on System 142.00 10141710310
057146SHIFT TECHNOLOGIES, INC. Remote Issues 70.00 10141710310
057146SHIFT TECHNOLOGIES, INC. Managed Services - December 2020 297.50 10141710215
057147SHRED-IT Shred Service - November 2020 36.97 10142120300
057147SHRED-IT Shred Service - November 2020 36.98 10141430300
057148STEARNS COUNTY AUDITOR-TREASURRedistribution of TIF 3-1 (#168) 38,962.64 15246500622
057148STEARNS COUNTY AUDITOR-TREASUR2020 Service Agreement for Automated Public Safety System 6,000.00 10142120215
057148STEARNS COUNTY AUDITOR-TREASURRedistribution of TIF 3-1 (#168) (38,962.64)15246500622
057148STEARNS COUNTY AUDITOR-TREASUR2020 Service Agreement for Automated Public Safety System (6,000.00)10142120215
057149STEARNS ELECTRIC ASSOCIATION November 2020 Electric 1,458.75 65243160386
057149STEARNS ELECTRIC ASSOCIATION November 2020 Electric 50.50 10141942381
057149STEARNS ELECTRIC ASSOCIATION November 2020 Electric 501.59 10145201381
057149STEARNS ELECTRIC ASSOCIATION November 2020 Electric 138.49 60249473381
057149STEARNS ELECTRIC ASSOCIATION November 2020 Electric 83.12 60249472381
057149STEARNS ELECTRIC ASSOCIATION November 2020 Electric 79.91 60249471381
057150STELLAR ASSOCIATES, INC Advertising 200.00 22046500340
057151TIREMAXX SERVICE CENTERS Oil Change - #705 71.33 10142152230
057151TIREMAXX SERVICE CENTERS Replace Tires - #4 2,560.04 10542260220
057152TRAUT WELLS, INC Testing 200.00 60149420312
057153VIKING INDUSTRIAL CENTER, INCMasks & Gloves 194.12 10145201210
057153VIKING INDUSTRIAL CENTER, INCGas Alert Mask 99.00 10145201220
057154WEST BANK 2nd Half 2020 Tax Settlement - TIF 2-1 14,259.30 15746500622
057155WRUCK SEWER & PORTABLE RENTALPortable Toilet - November 2020 244.00 10145202300
057156XCEL ENERGY November 2020 Gas/Electric 136.78 10141941381
057156XCEL ENERGY November 2020 Gas/Electric 22.68 10141941383
057156XCEL ENERGY November 2020 Gas/Electric 941.73 10141942381
057156XCEL ENERGY November 2020 Gas/Electric 614.15 10141942383
057156XCEL ENERGY November 2020 Gas/Electric 7.13 10142500326
057156XCEL ENERGY November 2020 Gas/Electric 93.16 10143120381
057156XCEL ENERGY November 2020 Gas/Electric 90.78 10143120383
057156XCEL ENERGY November 2020 Gas/Electric 17.61 10145123381
057156XCEL ENERGY November 2020 Gas/Electric 26.43 10145123383
057156XCEL ENERGY November 2020 Gas/Electric 62.10 10145201381
057156XCEL ENERGY November 2020 Gas/Electric 244.70 10145201383
057156XCEL ENERGY November 2020 Gas/Electric 509.93 10145202381
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Search NameCommentsAmountFUNDDEPARTOBJ
057156XCEL ENERGY November 2020 Gas/Electric 51.56 10145202383
057156XCEL ENERGY November 2020 Gas/Electric 2,038.18 10145205383
057156XCEL ENERGY November 2020 Gas/Electric 510.28 10542280381
057156XCEL ENERGY November 2020 Gas/Electric 287.79 10542280383
057156XCEL ENERGY November 2020 Gas/Electric 291.60 60149410381
057156XCEL ENERGY November 2020 Gas/Electric 83.36 60149410383
057156XCEL ENERGY November 2020 Gas/Electric 781.22 60149420381
057156XCEL ENERGY November 2020 Gas/Electric 129.55 60149420383
057156XCEL ENERGY November 2020 Gas/Electric 2,191.28 60149421381
057156XCEL ENERGY November 2020 Gas/Electric 513.94 60149421383
057156XCEL ENERGY November 2020 Gas/Electric 275.71 60149435381
057156XCEL ENERGY November 2020 Gas/Electric 260.17 60249470381
057156XCEL ENERGY November 2020 Gas/Electric 45.62 60249471383
057156XCEL ENERGY November 2020 Gas/Electric 440.93 60249480381
057156XCEL ENERGY November 2020 Gas/Electric 57.09 60249480383
057156XCEL ENERGY November 2020 Gas/Electric 2,373.74 65243160386
057156XCEL ENERGY November 2020 Gas/Electric 1,804.05 10145205381
057157ZEP MANUFACTURING, INC Cleaning Chemicals 125.44 10143120210
057157ZEP MANUFACTURING, INC Cleaning Chemicals 125.44 10145202210
057157ZEP MANUFACTURING, INC Cleaning Chemicals 125.44 60149440210
057157ZEP MANUFACTURING, INC Cleaning Chemicals 125.45 60249450210
057157ZEP MANUFACTURING, INC Cleaning Chemicals 125.45 10141942210
057158STEARNS COUNTY AUDITOR-TREASURRedistribution of TIF 3-1 (#168) 38,962.64 15246500622
057159STEARNS COUNTY AUDITOR-TREASUR2020 Service Agreement for Automated Public Safety System 6,000.00 10142120215
182,931.30
Total Bills Payable - Mailed Prior to Council Approval
Council Agenda Item 4c
______
MEETING DATE: December 21, 2020
AGENDA ITEM: Transfers
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council issued the 2020B and 2020C bonds for projects and to
refinance 2013 and 2014 bonds for interest savings. Council approved paying off the 2011A bonds early.
BACKGROUND INFORMATION:
The attached due to/due from transfers are to either pay back borrowings to cover costs from previous
years now that revenues were collected to pay off the costs, or to borrow funds to continue covering costs
until revenues come in to cover the costs.
The residual transfers are to close out decertified TIF 3-1, bond funds paid in full or refinanced, or project
funds completed in 2020.
BUDGET/FISCAL IMPACT: $332,214.20 between funds
ATTACHMENTS: List of Transfers
REQUESTED COUNCIL ACTION: Authorize the 2020 transfers as presented.
City of St. Joseph, Minnesota
Transfers
Requested December 21, 2020 for Financial Year 2020
FundDescriptionAmount InAmount OutPurpose
Due To/Due From Other Funds:
3462011A Pumper Truck Certficate550.00 pay back Fire fund out of debt reserves
105Fire Fund550.00 borrowed in prior years. Debt fund closed in 2020
158 TIF 2-2 Meat Market pay back EDA fund now that TIF proceeds500.00
150 EDA Fund covered administrative costs borrowed in previous years500.00
158 TIF 2-3 Bayou Blues TIF 2-3 was delayed a couple years. TIF revenue lower2,700.00
150 EDA Fund than expected couple years as result. Borrow from EDA2,700.00
until future TIF revenue can cover admin costs.
Residual:
152TIF 3-1 CMCU- TIF decertified in 2020, closing to
150EDA- EDA fund for final TIF reports
3332010B Refunding Bonds \[Hill St/Cloverdale\]33,233.89 Close out 2010B bonds that were paid
390Debt Service Relief33,233.89 in full in 2020.
3382011A Refunding Bonds \[Interior Streets\]26,262.04 Close out 2010B bonds that were paid
390Debt Service Relief26,262.04 in full in 2020.
3462011A Pumper Truck Certficate1,477.50 Close out 2011A certificates that were paid
105Fire Fund1,477.50 in full in 2020.
3382013 Bonds \[Street Overlays\]52,186.89 Close out 2013A bonds that were
3132020B Refunding Bonds \[2013 Overlays\]52,186.89 refinanced in 2020.
3502014 Bonds {Park Terrace\]116,885.81 Close out 2014A bonds that were
3142020C CO Refunding Bonds \[Park Terrace\]116,885.81 advanced refunded in 2020.
3522015 Equipment Certificates96,523.08 Close out 2015 certificates that were paid
101General Fund96,523.08 in full in 2020.
4062018 Equipment Certificates- Close out 2018 certificates capital fund to debt fund
3062018 Equipment Certificates- all proceeds were expended
4122020 PW Building Expansion1,894.99 Close capital fund to debt fund for the PW Building
3122020B CIP Bonds1,894.99 purchase. Sale closed in Dec. 2020.
332,214.20332,214.20
Council Agenda Item 4d
______
MEETING DATE: December 21, 2020
AGENDA ITEM: Donations and Contributions
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council. By accepting the donations, the city is accepting the intent of the donations.
The in-kind donations are estimates.
Total Dog Park cash donations received through 11/30/20 = $5,870 + $1,149 for pavers and refreshments.
Total Jacob Wetterling Rec Center donations received through 11/30/20 = $3,040.91.
BUDGET/FISCAL IMPACT: $13.00
ATTACHMENTS: Request for Council Action: Donations
Resolution 2020-067 Accepting Donations
REQUESTED COUNCIL ACTION: Consider approval Resolution 2020-067 Accepting Donations.
RESOLUTION 2020-067
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash RV Dump $13.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 21stday of December, 2020.
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
Council Agenda Item 4e
MEETING DATE:December 21, 2021
AGENDA ITEM: 2021 Meeting Calendar
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: Staff has identified all City Council and major committee
meetings in 2021. Regularly scheduled meetings that occur on a holiday will be rescheduled to the next
business day as outlined below.
Regularly Scheduled Date New Meeting Date
City Council January 18, 2021(MLK Day)January 19, 2021
City Council February 15, 2021(Pres. Day) February 16, 2021
th
City Council July 5, 2021(4of July Observed) July 6, 2021
City Council September 6, 2021 (Labor Day)September 7, 2021
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Proposed 2021 Calendar
REQUESTED COUNCIL ACTION: Adopt the 2021 Meeting Calendar as presented.
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1623
Saturday
February '21
18
M
1522
29
162330
S
7
142128
S 5
121926
F
4
111825
T
3
10172431
29
W
162330
T
18
Friday
152229
7
M
142128
December '20
18
152229
S
6
132027
Thursday
7
31142128
Wednesday
6
30132027
Tuesday
5 Notes
29121926
12:00 PM EDA6:00 PM City Council
Holiday
Monday
1
4
28111825
6:00 PM City Council6:00 PM Planning Comm.6:30 PM Park Board
Sunday
3
2710172431
January 2021
S
6
132027
F
5
121926
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4
111825
3
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10172431
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29
162330
March '21
Saturday
18
M
152229
66
132027
S
7
142128
S 2
9
162330
F
18
152229
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7
142128
6
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132027
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5
Friday
121926
January '21
4
M
111825
55
121926
S
3
10172431
Thursday
4
4
111825
Wednesday
33
101724
Tuesday
292 Notes
1623
12:00 PM EDA6:00 PM City Council
Holiday
Monday
8
181
1522
6:00 PM City Council5:00 PM Fire Board6:00 PM Planning Comm.6:30 PM Park Board
Sunday
7
7
31142128
February 2021
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3
101724
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162330
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152229
7
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132027
April '21
Saturday
5
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121926
63
132027
S
4
111825
S 6
132027
F
5
121926
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4
111825
3
W
10
1724
T
29
Friday
1623
February '21
18
M
1522
52
121926
S
7
142128
Thursday
1
4
111825
Wednesday
3
10172431
Tuesday
29 Notes
162330
12:00 PM EDA
Monday
5
18
152229
6:00 PM City Council6:00 PM Planning Comm.6:00 PM City Council6:30 PM Park Board
Sunday
4
7
28142128
March 2021
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18
152229
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7
142128
T
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132027
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121926
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4
111825
May '21
Saturday
3
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10172431
31
101724
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29
162330
S 6
132027
F
5
121926
T
4
111825
3
W
10
172431
T
29
Friday
162330
March '21
18
M
152229
29
162330
S
7
142128
Thursday
18
152229
Wednesday
7
31142128
Tuesday
6 Notes
30132027
12:00 PM EDA
Monday
3
5
29121926
6:00 PM City Council6:00 PM Planning Comm.6:00 PM City Council6:30 PM Park Board
Sunday
2
4
28111825
April 2021
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5
121926
F
4
111825
T
3
101724
29
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162330
T
18
152229
June '21
Saturday
7
M
142128
18
152229
S
6
132027
S 3
101724
F
29
162330
T
18
152229
7
W
142128
T
6
Friday
132027
April '21
5
M
121926
7
30142128
S
4
111825
Thursday
6
29132027
Wednesday
5
28121926
Tuesday
4 Notes
27111825
12:00 PM EDA6:30 PM Park Board
Holiday
Monday
3
2610172431
6:00 PM City Council5:00 PM Fire Board6:00 PM Planning Comm.6:00 PM City Council
Sunday
29
25162330
May 2021
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3
10172431
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29
162330
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18
152229
7
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142128
T
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July '21
132027
Saturday
5
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121926
53
121926
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4
111825
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8
152229
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7
142128
T
6
132027
5
W
121926
T
4
Friday
111825
May '21
3
M
172431
10
42
111825
S
29
162330
Thursday
1
3
101724
Wednesday
29
162330
Tuesday
18 Notes
152229
12:00 PM EDA
Monday
5
7
31142128
6:00 PM City Council6:00 PM Planning Comm.6:00 PM City Council6:30 PM Park Board
Sunday
4
6
30132027
June 2021
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August '21
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29
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162330
3
10172431
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5
121926
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4
1825
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101724
29
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18
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152229
June '21
7
M
142128
29
162330
S
6
132027
Thursday
18
152229
Wednesday
7
30142128
Tuesday
6 Notes
29 6:00 PM City Council 132027
12:00 PM EDA
Monday
2
5
28121926
6:00 PM Planning Comm.6:00 PM City Council6:30 PM Park Board
Sunday
1
4
27111825
July 2021
S
4
111825
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3
101724
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162330
18
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152229
T
7
142128
Saturday
6
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132027
September '21
74
142128
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5
121926
S 3
10172431
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29
162330
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18
152229
7
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142128
T
6
Friday
July '21
132027
5
M
121926
63
132027
S
4
111825
Thursday
2
5
121926
Wednesday
41
111825
Tuesday
3 Notes
10172431
12:00 PM EDA
Monday
6
29
162330
6:00 PM City Council5:00 PM Fire Board6:00 PM Planning Comm.6:00 PM City Council6:30 PM Park Board
Sunday
5
18
152229
August 2021
S
29
162330
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18
152229
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7
142128
6
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132027
T
5
121926
Saturday
October '21
4
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111825
42
111825
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3
10172431
S
7
142128
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6
132027
T
5
121926
4
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111825
T
3
Friday
10172431
August '21
29
M
162330
31
101724
S
18
152229
Thursday
29
162330
Wednesday
18
152229
Tuesday
7 Notes
31142128
6:00 PM City Council12:00 PM EDA
Holiday
Monday
4
6
30132027
6:00 PM Planning Comm.6:00 PM City Council6:30 PM Park Board
Sunday
3
5
29121926
September 2021
S
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132027
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5
121926
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4
111825
3
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101724
T
29
162330
Saturday
18
M
152229
November '21
29
162330
S
7
142128
S 4
111825
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3
101724
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29
162330
18
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152229
T
7
Friday
142128
6
M
132027
September '21
18
152229
S
5
121926
Thursday
7
30142128
Wednesday
6
29132027
Tuesday
5 Notes
28121926
12:00 PM EDA
Monday
1
4
27111825
6:00 PM City Council6:00 PM Planning Comm.6:00 PM City Council6:30 PM Park Board
Sunday
3
2610172431
October 2021
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4
111825
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3
10172431
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29
162330
18
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152229
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142128
Saturday
6
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December '21 132027
64
132027
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121926
S 2
9
162330
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18
152229
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7
142128
6
W
132027
T
5
Friday
121926
October '21
4
M
111825
53
121926
S
3
10172431
Thursday
2
4
111825
Wednesday
31
101724
Tuesday
29 Notes
162330
12:00 PM EDA
Monday
6
18
152229
6:00 PM City Council5:00 PM Fire Board6:00 PM Planning Comm.6:00 PM City Council6:30 PM Park Board
Sunday
5
7
31142128
November 2021
S
18
152229
F
7
142128
T
6
132027
5
W
121926
T
4
111825
Saturday
January '22
3
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10172431
41
111825
S
29
162330
S 6
132027
F
5
121926
T
4
111825
3
W
10
1724
T
29
Friday
162330
18
M
152229
November '21
3
10172431
S
7
142128
Thursday
29
162330
Wednesday
18
152229
Tuesday
7 Notes
30142128
12:00 PM EDA
Monday
3
6
29132027
6:00 PM City Council6:00 PM Planning Comm.6:00 PM City Council6:30 PM Park Board
Sunday
2
5
28121926
December 2021
Council Agenda Item 4f
MEETING DATE:December 21, 2020
AGENDA ITEM: Performance Measurement – Establish Survey questions for January
2021
SUBMITTED BY: Finance
PREVIOUS COUNCIL ACTION: Council adopted resolution 2011-014 declaring 10 performance
measurements as developed by the State’s Council on Local Results and Innovation. The Council
accepted the survey results from 2011-2020.
BACKGROUND INFORMATION: The 2010 State Legislature passed Statute §6.91 allowing cities
to participate in a standard measures program to provide communication to its citizens on annual basis.
The Legislature directed the State Auditor to establish a committee to identify ten (10) standard
measurements as the minimum measurements each city should adopt. A copy of the committee’s report
can be found on the State Auditor’s website.
The City declared the minimum ten (10) performance benchmarks in 2011. The City conducted a survey
in March 2020 for reporting year 2020. Staff suggests the next survey to post in January to get feedback
at a different time of the year. The January 2021 survey will be for reporting year 2021. The City must
conduct a survey and report results of the 10 performance measures before July 1, 2021 to receive the
performance aid in 2021.
The League of MN Cities will again conduct the survey on behalf of the City at no charge to the City.
The 10 basic questions will be asked and the City may opts for 1-3 additional questions. Staff is
wondering if Council wishes to modify or add any questions. The survey will go live in January for a
couple weeks.
BUDGET/FISCAL IMPACT: $0.14 per capita reimbursement, no payable 2022 levy limits
ATTACHMENTS: RCA – Performance Measurement
Resolution 2011-014 Declaring St. Joseph’s Performance Measures
Recommended Survey Questions
REQUESTED COUNCIL ACTION: Approve conducting a survey of the City’s performance
benchmarks with the assistance of LMC establishing the questions discussed.
City of St. Joseph
Performance Measures
Recommended Survey Questions
January 2021
The City will ask the following questions on the 2021 survey:
1. Indicate the number of years you have lived in this city: _______years.
2. Please enter your email address. If you do not have an email simply type “no email”.
3. How would you rate the overall appearance of the city?
4. How would you describe your overall feeling of safety in the city?
5. How would you rate the overall quality of fire protection services in the city?
6. How would you rate the overall condition of city streets?
7. How would you rate the overall quality of snowplowing on city streets?
8. How would you rate the dependability and overall quality of city sanitary sewer services?
9. How would you rate the dependability and overall quality of the city water supply?
10. How would you rate the overall quality of city recreational programs and facilities?
11. How would you rate the overall quality of services provided by the city?
12. How would you rate the fiscal management and health of the city?
13. Additional questions will go here.
14. Comments box.
Council Agenda Item 4g
MEETING DATE: December 21, 2020
AGENDA ITEM: Report November 2020
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION:
Cash/investment presented as November 30, 2020. Budget to actual reports attached for Council review.
The cash and investment balance increased $2,649,408 since the beginning of the year. The first half
taxes and state aids were received in June/July. The CARES Act grant proceeds were received and paid
down by 11/15/20. The final draw of the BDPI grant reimbursement from the State for the industrial park
project has been received ($155K). Annual reporting will be required for five years regarding this grant.
The City received $415,000 municipal street construction aid for the 2019 street project. The equipment
th
certificates proceeds were received on March 4. The projects are ongoing and will be spending down
th
the remaining bond proceeds. The 2020 project bonds were received on Nov. 12 and not spent down
yet. The 2020C bonds were advanced refunding. Cash will be held in escrow until the crossover date is
reached.
The General fund spent 81% of the expenditure budget and received 58% of the revenue budget at the end
of November. It was a relatively quiet first few months; mainly operational. Spending was slowed down
where possible due to COVID-19. The public works equipment partially funded by the equipment
certificates were ordered and completed the 2020 seal coating project. CARES money was partially spent
th
down by November, the balance was spent by Nov. 15 (see Fund 104). State Fire and Police aids were
received in October. The second half tax settlement was received on 12/3/20.
The Enterprise funds spent 113% (without depreciation) and received 71% of the revenue budget. The
revenue represents the Jan-Sep billing received in March through November. There was a water main
break that was repaired in January and a lift station pump repair in February. The overage is mainly in
bond payments. The bonds refunded are listed at principal paid and over-budget in the sewer fund. The
street sweeper replacement was purchased in 2020. Funds were set aside for several years for this
replacement. The budget will look over-spent by $161,000, but was actually paid for with current and
past budgets, plus the 2020 equipment certificate.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Council Action
2020 Reports:
Cash Balances
Month End Revenue Summary
Month End Revenue Summary General Fund
Month End Revenue Summary Enterprise Funds
Month End Expenditure Summary
Month End Expenditure Summary General Fund
Month End Expense Summary Enterprise Funds
REQUESTED COUNCIL ACTION: Accept the as presented.
12/09/20 4:06 PM
City of St. Joseph
Page 1
Cash Balances Only
Current Period: November 2020
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Last Dim 10100
GeneralG 101-10100$1,872,249.79$60,304.12$288,493.96$1,031,734.15
Employee Retirement ReserveG 102-10100$136,144.58$0.00$28,957.05$211,898.18
COVID-19 FEMA FundingG 103-10100$0.00$96.78$7,881.80-$74,325.88
CARES FundingG 104-10100$0.00$0.00$251,289.59$832.30
Fire FundG 105-10100$675,925.57$2,646.03$3,751.37$735,467.99
Cable Access FeeG 108-10100-$8,443.11$241.12$0.00-$2,743.11
Economic DevelopmentG 150-10100$29,584.19$28.07$114.81$52,582.37
TIF 3-1 CMCUG 152-10100$3,130.97$0.00$0.00$16,433.76
TIF 4-1 Fortitude Senior AptsG 153-10100$6,229.11$3.35$0.00$8,320.81
TIF 2-1 MillstreamG 157-10100$30,039.91$12.57$0.00$31,218.63
TIF 2-2 Meat MarketG 158-10100$701.75$0.33$0.00$830.50
TIF 2-3 Bayou Blues/Alley FlatG 159-10100$362.69$0.00$0.02-$37.86
State Collected Sales TaxG 200-10100$903,870.37$52,584.68$0.00$1,198,405.48
Park DedicationG 205-10100$102,282.03$82.92$244.00$196,790.69
Charitable GamblingG 215-10100$2,181.33$0.27$0.00$658.50
Lodging TaxG 220-10100$34,282.58$60.97$1,657.48$23,550.77
DEED CDAP GrantG 225-10100$32,937.58$20.27$0.00$50,317.22
Revolving Loan FundG 250-10100$219,625.50$2,326.35$0.00$197,369.28
2016 CIP Bonds \[govt center\]G 301-10100$48,606.88$59.86$0.00$148,623.57
2017A CIP Bonds \[govt center\]G 303-10100$93,871.33$3,047.87$0.00$125,837.72
2016 Street Imp \[Field St\]G 304-10100$266,661.21$126.18$0.00$313,253.32
2017B Street Imp \[CBD Alleys\]G 305-10100$36,858.20$26.25$0.00$65,157.89
2018 Equipment CertificatesG 306-10100$1,395.51$15.26$0.00$31,444.66
2019A Street Imp \[Overlays\]G 307-10100$142,741.64$162.92$0.00$242,206.74
2019A Street Imp \[Ind Park\]G 308-10100$14,401.42$204,763.39$0.00$273,515.74
2020A Equipment CertificatesG 309-10100$0.00$31.04$0.00$4,969.97
2020B GO Imp \[20th Ave SE\]G 310-10100$0.00$32,402.95$12,454.82$19,948.13
2020B CIP Bonds \[PW Bldg\]G 312-10100$0.00$30,146.15$13,735.95$16,410.20
2020B Refund Bonds \[2013 StrG 313-10100$0.00$4,985.65$3,780.38$1,205.27
2020C CO Refund \[2014 Park G 314-10100$0.00$1,173.44$0.00$1,173.44
2010B Refunding \[Hill/Clover\]G 333-10100$74,069.73$36.95$136,653.75-$44,919.19
2011A CO Refund \[Interior St\]G 338-10100$54,926.38$10.81$0.00-$13,671.14
2010B Street Imp \[16th Ave\]G 345-10100$126,503.34$61.28$60,170.00$96,389.90
2011A Pumper Truck CertificatG 346-10100$15.79$0.09$0.00-$10,272.42
2013 Street Imp \[Overlays\]G 348-10100$67,483.56$190,034.20$238,115.00$36,783.90
2014 Street Imp \[ParkTerrace\]G 350-10100$164,909.89$86.39$142,417.50$72,059.34
2015 Street Imp\[Clinton/North\]G 351-10100$115,333.84$70.56$64,575.00$110,607.04
2015 Equipment CertificatesG 352-10100$810.05$29.63$35,350.00$38,202.11
2015 Abatement \[Comm CenteG 353-10100$37,504.36$73.28$135,386.25$46,554.91
Debt Service ReliefG 390-10100$688,071.51$242.38$0.00$508,451.36
Community Center phase IG 402-10100$3,093.94$1.28$0.00$3,182.44
2018 Equipment CertificatesG 406-10100$41,282.62$0.00$0.00$5,525.19
2019 Street OverlaysG 407-10100$521,515.49$0.00$0.00$155,052.36
2019 Industrial Park ExpansionG 408-10100$278,856.90$0.00$204,500.00$379,215.06
2020 Equipment CertificatesG 409-10100$0.00$0.00$199.92$53,980.38
2020 20th Ave Watermain LooG 410-10100$0.00$628,060.00$154,796.09$444,744.77
2021 MN/Alley/18/20/NorthlanG 411-10100$0.00$0.00$0.00-$8,239.79
PW Building ExpansionG 412-10100$0.00$697,477.55$38.00$691,894.99
Capital OutlayG 490-10100$529,844.18$0.00$7,671.67$533,685.99
WAC FundG 501-10100$479,293.62$220.13$0.00$487,043.75
SAC FundG 502-10100$28,214.08$23.78$0.00$17,744.27
12/09/20 4:06 PM
City of St. Joseph
Page 2
Cash Balances Only
Current Period: November 2020
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Water FundG 601-10100$821,107.74$25,934.11$593,753.49$1,006,029.32
Sewer FundG 602-10100$247,584.06$1,119,493.72$1,372,578.84$443,630.71
Refuse CollectionG 603-10100$235,895.70$7,776.54$26,415.11$210,940.01
Storm Water UtilityG 651-10100$318,238.89$2,974.96$4,919.57$180,751.20
Street Light UtilityG 652-10100$60,388.61$1,261.93$4,227.21$61,907.77
Last Dim 10100$9,540,585.31$3,069,218.36$3,794,128.63$10,430,324.66
Last Dim 10200
GeneralG 101-10200$225.00$0.00$0.00$225.00
Last Dim 10200$225.00$0.00$0.00$225.00
Last Dim 10300
2020C CO Refund \[2014 Park G 314-10300$0.00$1,363,826.56$34,611.43$1,329,215.13
Water FundG 601-10300$0.00$441,736.96$11,283.57$430,453.39
Last Dim 10300$0.00$1,805,563.52$45,895.00$1,759,668.52
$9,540,810.31$4,874,781.88$3,840,023.63$12,190,218.18
12/09/20 4:11 PM
City of St. Joseph
Page 1
Council Month End Revenue Summary
Current Period: November 2020
2020November2020
FUNDFUND DescrYTD Budget2020 AmtYTD Amt
101General$3,844,445.00$53,762.59$2,255,117.73
102Employee Retirement Reserve$128,575.00$0.00$128,575.00
103COVID-19 FEMA Funding$0.00-$1,300.00-$11,815.82
104CARES Funding$0.00$0.00$705,079.45
105Fire Fund$349,065.00$2,385.35$366,925.99
108Cable Access Fee$6,975.00$241.12$5,140.64
150Economic Development$125,530.00$28.07$94,447.12
152TIF 3-1 CMCU$0.00$0.00$22,620.16
153TIF 4-1 Fortitude Senior Apts$0.00$3.35$28,519.53
157TIF 2-1 Millstream$0.00$12.57$23,772.23
158TIF 2-2 Meat Market$0.00$0.33$4,363.59
159TIF 2-3 Bayou Blues/Alley Flat$0.00-$0.02$7,144.81
200State Collected Sales Tax$457,500.00$52,584.68$375,657.10
205Park Dedication$27,150.00$82.92$98,410.14
215Charitable Gambling$2,015.00$0.27$454.38
220Lodging Tax$14,700.00$60.97$9,531.03
225DEED CDAP Grant$1,000.00$20.27$17,257.40
250Revolving Loan Fund$10,325.00$2,326.35$10,602.44
3012016 CIP Bonds \[govt center\]$256,000.00$59.86$140,373.30
3032017A CIP Bonds \[govt center\]$37,840.00$3,047.87$33,717.40
3042016 Street Imp \[Field St\]$47,300.00$126.18$52,519.99
3052017B Street Imp \[CBD Alleys\]$30,265.00$26.25$30,714.30
3062018 Equipment Certificates$58,100.00$15.26$32,066.70
3072019A Street Imp \[Overlays\]$75,000.00$162.92$152,236.49
3082019A Street Imp \[Ind Park\]$13,670.00$204,763.39$336,916.91
3092020A Equipment Certificates$0.00$31.04$4,969.97
3102020B GO Imp \[20th Ave SE\]$0.00$32,402.95$32,402.95
3122020B CIP Bonds \[PW Bldg\]$0.00$30,146.15$30,146.15
3132020B Refund Bonds \[2013 Str.\]$0.00$4,985.65$4,985.65
3142020C CO Refund \[2014 Park Ter$0.00$1,365,000.00$1,365,000.00
3332010B Refunding \[Hill/Clover\]$33,500.00$36.95$18,536.89
3382011A CO Refund \[Interior St\]$115,585.00$10.81$213,549.76
3452010B Street Imp \[16th Ave\]$39,850.00$61.28$34,708.53
3462011A Pumper Truck Certificate$42,085.00$0.09$76,859.93
3482013 Street Imp \[Overlays\]$33,075.00$190,034.20$210,005.53
3502014 Street Imp \[ParkTerrace\]$121,660.00$86.39$70,470.36
3512015 Street Imp\[Clinton/North\]$43,325.00$70.56$63,372.57
3522015 Equipment Certificates$35,100.00$29.63$71,657.02
3532015 Abatement \[Comm Center\]$150,680.00$73.28$162,938.93
390Debt Service Relief$13,000.00$242.38$17,961.35
402Community Center phase I$0.00$1.28$77.88
4062018 Equipment Certificates$0.00$0.00$0.00
12/09/20 4:11 PM
City of St. Joseph
Page 2
Council Month End Revenue Summary
Current Period: November 2020
2020November2020
FUNDFUND DescrYTD Budget2020 AmtYTD Amt
4072019 Street Overlays$0.00$0.00$0.00
4082019 Industrial Park Expansion$0.00$0.00$155,287.08
4092020 Equipment Certificates$0.00$0.00$217,518.89
4102020 20th Ave Watermain Loop$0.00$628,060.00$628,060.00
412PW Building Expansion$0.00$697,477.55$697,477.55
490Capital Outlay$155,700.00$0.00$90,933.34
501WAC Fund$55,000.00$220.13$205,731.41
502SAC Fund$67,180.00$23.78$129,039.87
601Water Fund$1,334,970.00$463,582.49$1,511,972.04
602Sewer Fund$1,566,875.00$1,119,404.51$2,134,804.52
603Refuse Collection$320,225.00$5,918.47$231,803.07
651Storm Water Utility$158,440.00$2,971.32$108,380.31
652Street Light Utility$83,375.00$1,260.17$57,228.63
$9,855,080.00$4,860,541.61$13,466,228.19
12/09/20 4:11 PM
City of St. Joseph
Page 1
Council Month End Revenue -General Fund
Current Period: November 2020
2020November2020
FUNDFUND DescrSOURCE DescrYTD Budget2020 AmtYTD Amt
FUND 101 General
101GeneralCurrent Ad Valorem Taxes$1,924,845.00$0.00$994,278.89
101GeneralSpecial Levy- City St. Joe$0.00$0.00$0.00
101GeneralState Sales Tax$0.00-$22.89$22.89
101GeneralGravel Tax$6,000.00$2,238.11$3,585.31
101GeneralSolar Production Tax$2,000.00$0.00$0.00
101GeneralGas Franchise$35,265.00$6,431.77$22,867.75
101GeneralElectric Franchise$64,945.00$10,300.17$49,152.30
101GeneralLicenses & Permits$10,000.00$0.00$6,000.00
101GeneralLiquor$30,835.00$450.00$21,475.82
101GeneralOutdoor Liquor Permit$3,000.00$0.00$203.58
101GeneralGambling Permits$300.00$0.00$240.00
101GeneralAmusement/Hunt/Peddler/Golf$1,130.00$385.00$1,435.00
101GeneralExcavation Permit$500.00$0.00$550.00
101GeneralCigarette License$600.00$450.00$450.00
101GeneralCable Franchise Fee$31,635.00$1,176.66$23,944.58
101GeneralBuilding Permits$98,000.00$8,445.99$117,105.82
101GeneralAnimal License$3,400.00$55.00$2,965.00
101GeneralRental Housing Registration$33,745.00$100.00$30,234.98
101GeneralFederal Grants - Other$750.00$1,499.51$1,884.44
101GeneralState Grants and Aids$1,100.00$0.00$5,184.01
101GeneralLocal Government Aid$1,125,345.00$0.00$564,825.50
101GeneralPERA Rate Increase Aid$0.00$0.00$0.00
101GeneralPolice Training Reim$4,500.00$0.00$0.00
101GeneralState Municipal Funds Aid$58,000.00$0.00$68,119.00
101GeneralState Police Aid$77,500.00$0.00$83,484.16
101GeneralOther Grants/Aids$0.00$0.00$727.50
101GeneralOther Governmental Unit$10,000.00$0.00$10,000.00
101GeneralCounty Grants - Road Maint.$16,400.00$0.00$0.00
101GeneralZoning and Subdivision Fee$5,000.00$5,505.00$19,025.00
101GeneralLand Use Deposit Fee$4,000.00$0.00$1,500.00
101GeneralSale of Maps and Publications$25.00$1.00$42.75
101GeneralConduit Debt Fee$0.00$0.00$0.00
101GeneralAssessments Search$5,000.00$840.00$9,510.00
101GeneralSpecial Hearing$3,500.00$0.00-$150.00
101GeneralAdministration Reimb$13,000.00$376.83$1,294.24
101GeneralWeed Cutting$500.00$0.00$300.00
101GeneralAdmission Fee$1,500.00$74.00$721.00
101GeneralBike Share Program$0.00$0.00$158.39
101GeneralShelter/Room Rental Fees$10,300.00$100.00$10,210.00
101GeneralBall Field Donation$0.00$0.00$0.00
101GeneralSchneider Field Rental$1,300.00$0.00$0.00
12/09/20 4:11 PM
City of St. Joseph
Page 2
Council Month End Revenue -General Fund
Current Period: November 2020
2020November2020
FUNDFUND DescrSOURCE DescrYTD Budget2020 AmtYTD Amt
101GeneralRents and Royalties$92,440.00$7,951.41$82,465.51
101GeneralKennel Fees$300.00$0.00$412.50
101GeneralCounty Fines$35,000.00$2,654.28$20,553.95
101GeneralPolicy Fines$30,000.00$400.00$9,602.80
101GeneralAccident Report Fee$1,500.00$0.00$1,433.75
101GeneralSeized Property$2,000.00$101.00$1,751.82
101GeneralBond-Forfeited Cars$0.00$0.00$6,550.00
101GeneralSpecial Assessments$4,000.00$0.00$1,419.20
101GeneralInterest Earnings$45,000.00$1,012.41$50,537.89
101GeneralInterest Charges$50.00$4.09$12.11
101GeneralCo-op Dividend - LMCIT$10,000.00$98.32$98.32
101GeneralWater Tower Antenna Lease$4,135.00$171.23$3,697.52
101GeneralAdvertising$1,200.00$0.00$630.00
101GeneralContributions - General$2,000.00$0.00$1,150.00
101GeneralDonation, Recreation$0.00$0.00$0.00
101GeneralContributions - Parks$400.00$0.00$900.74
101GeneralSurplus Property$0.00$0.00$0.00
101GeneralReimbursement$30,500.00$2,963.70$22,553.71
101GeneralInsurance Recovery$2,000.00$0.00$0.00
101GeneralTransfers from Other Funds$0.00$0.00$0.00
FUND 101 General$3,844,445.00$53,762.59$2,255,117.73
FUND 102 Employee Retirement Reserve
102Employee Retirement ResTransfers from Other Funds$128,575.00$0.00$128,575.00
FUND 102 Employee Retirement Reserve$128,575.00$0.00$128,575.00
FUND 103 COVID-19 FEMA Funding
103COVID-19 FEMA FundingLiquor$0.00$0.00-$5,810.82
103COVID-19 FEMA FundingFederal Grants - Other$0.00$0.00$0.00
103COVID-19 FEMA FundingShelter/Room Rental Fees$0.00-$1,300.00-$6,005.00
103COVID-19 FEMA FundingInterest Earnings$0.00$0.00$0.00
103COVID-19 FEMA FundingReimbursement$0.00$0.00$0.00
FUND 103 COVID-19 FEMA Funding$0.00-$1,300.00-$11,815.82
FUND 104 CARES Funding
104CARES FundingFederal Grants - Other$0.00$0.00$699,452.56
104CARES FundingOther Grants/Aids$0.00$0.00$5,000.00
104CARES FundingInterest Earnings$0.00$0.00$626.89
FUND 104 CARES Funding$0.00$0.00$705,079.45
FUND 108 Cable Access Fee
108Cable Access FeeCable Franchise Fee$6,975.00$241.12$5,140.64
108Cable Access FeeTransfers from Other Funds$0.00$0.00$0.00
FUND 108 Cable Access Fee$6,975.00$241.12$5,140.64
FUND 150 Economic Development
12/09/20 4:11 PM
City of St. Joseph
Page 3
Council Month End Revenue -General Fund
Current Period: November 2020
2020November2020
FUNDFUND DescrSOURCE DescrYTD Budget2020 AmtYTD Amt
150Economic DevelopmentCurrent Ad Valorem Taxes$124,530.00$0.00$64,330.33
150Economic DevelopmentFederal Grants - Other$0.00$0.00$0.00
150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$0.00
150Economic DevelopmentTax Abatement Reimbursement$0.00$0.00$4,691.00
150Economic DevelopmentInterest Earnings$1,000.00$28.07$925.79
150Economic DevelopmentSurplus Property$0.00$0.00$24,500.00
150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00
FUND 150 Economic Development$125,530.00$28.07$94,447.12
FUND 410 2020 20th Ave Watermain Loop
4102020 20th Ave WatermainIssuance of Debt$0.00$624,060.00$624,060.00
4102020 20th Ave WatermainBond Premium$0.00$4,000.00$4,000.00
FUND 410 2020 20th Ave Watermain Loop$0.00$628,060.00$628,060.00
FUND 412 PW Building Expansion
412PW Building ExpansionIssuance of Debt$0.00$689,977.55$689,977.55
412PW Building ExpansionBond Premium$0.00$7,500.00$7,500.00
FUND 412 PW Building Expansion$0.00$697,477.55$697,477.55
FUND 490 Capital Outlay
490Capital OutlayCurrent Ad Valorem Taxes$134,700.00$0.00$67,860.84
490Capital OutlayFederal Grants - Other$0.00$0.00$0.00
490Capital OutlaySurplus Property$21,000.00$0.00$23,072.50
FUND 490 Capital Outlay$155,700.00$0.00$90,933.34
$4,261,225.00$1,378,269.33$4,593,015.01
12/09/20 4:10 PM
City of St. Joseph
Page 1
Council Month End Revenue -Enterprise Funds
Current Period: November 2020
FUND2020November2020
FUNDDescrSOURCE DescrYTD Budget2020 AmtYTD Amt
FUND 601 Water Fund
601Water FundWater Fixed Charge$343,670.00$5,987.89$233,335.22
601Water FundIssuance of Debt$0.00$445,000.00$445,000.00
601Water FundTransfers from Other Funds$202,000.00$0.00$208,607.66
601Water FundCurrent Ad Valorem Taxes$0.00$0.00-$316.96
601Water FundMDS Test Fee$17,875.00$399.11$11,956.74
601Water FundWater Meter$7,500.00$0.00$3,792.50
601Water FundPenalties and Forfeited Disc$8,280.00$503.10$5,175.74
601Water FundConnection/Reconnection fees$0.00$0.00$100.00
601Water FundUndesignated Funds$2,000.00-$1,831.07$7,226.04
601Water FundSpecial Assessments$500.00$0.00$0.00
601Water FundContributed Revenue$0.00$0.00$0.00
601Water FundBulk Water$3,500.00$60.00$1,774.41
601Water FundState Grants and Aids$0.00$0.00$0.00
601Water FundInterest Earnings$29,880.00$568.25$22,931.10
601Water FundAmortization of Bond Premium$0.00$0.00$0.00
601Water FundWater Tower Antenna Lease$37,240.00$1,541.11$33,278.26
601Water FundReimbursement$500.00$0.00$0.00
601Water FundUsage Rate$682,025.00$12,805.79$539,761.85
601Water FundState Sales Tax$0.00-$1,451.69-$650.52
FUND 601 Water Fund$1,334,970.00$463,582.49$1,511,972.04
FUND 602 Sewer Fund
602Sewer FundSewer Fixed Charge$535,240.00$8,430.79$362,697.95
602Sewer FundState Grants and Aids$0.00$0.00$0.00
602Sewer FundReimbursement$3,750.00$0.00$0.00
602Sewer FundPenalties and Forfeited Disc$7,640.00$309.84$4,513.64
602Sewer FundSanitary Sewer Use Service$863,260.00$8,871.58$516,820.94
602Sewer FundContributed Revenue$0.00$0.00$0.00
602Sewer FundSurplus Property$0.00$0.00$0.00
602Sewer FundContributions - General$750.00$13.00$848.00
602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00
602Sewer FundSpecial Assessments$500.00$0.00$0.00
602Sewer FundIssuance of Debt$0.00$1,045,000.00$1,045,000.00
602Sewer FundInterest Earnings$15,735.00$251.55$7,821.91
602Sewer FundTransfers from Other Funds$0.00$0.00$0.00
602Sewer FundBond Premium$0.00$56,527.75$56,527.75
602Sewer FundTransfers from Other Funds$140,000.00$0.00$140,574.33
FUND 602 Sewer Fund$1,566,875.00$1,119,404.51$2,134,804.52
FUND 603 Refuse Collection
603Refuse CollectSpecial Assessments$200.00$0.00$0.00
603Refuse CollectTransfers from Other Funds$0.00$0.00$574.33
603Refuse CollectContributed Revenue$0.00$0.00$0.00
603Refuse CollectInterest Earnings$6,000.00$90.86$5,511.99
603Refuse CollectPenalties and Forfeifted Disc$2,500.00$139.37$1,552.85
603Refuse CollectRefuse Collection Charges$284,810.00$7,111.01$194,861.24
603Refuse CollectState Grants and Aids$0.00$0.00$3,001.76
603Refuse CollectLicenses & Permits$25,350.00$5.00$27,051.46
603Refuse CollectState Sales Tax$0.00-$1,427.77-$2,159.08
603Refuse CollectReimbursement$1,365.00$0.00$1,408.52
FUND 603 Refuse Collection$320,225.00$5,918.47$231,803.07
12/09/20 4:10 PM
City of St. Joseph
Page 2
Council Month End Revenue -Enterprise Funds
Current Period: November 2020
FUND2020November2020
FUNDDescrSOURCE DescrYTD Budget2020 AmtYTD Amt
FUND 651 Storm Water Utility
651Storm Water Special Assessments$410.00$0.00$0.00
651Storm Water Penalties and Forfeifted Disc$1,500.00$55.45$765.58
651Storm Water Storm Water Use Service$148,530.00$2,843.41$99,203.52
651Storm Water Transfers from Other Funds$0.00$0.00$574.33
651Storm Water Storm Water Develop Fee$6,000.00$0.00$0.00
651Storm Water Contributed Revenue$0.00$0.00$0.00
651Storm Water Interest Earnings$2,000.00$72.46$7,836.88
651Storm Water Other Grants/Aids$0.00$0.00$0.00
651Storm Water State Grants and Aids$0.00$0.00$0.00
651Storm Water Surplus Property$0.00$0.00$0.00
FUND 651 Storm Water Utility$158,440.00$2,971.32$108,380.31
FUND 652 Street Light Utility
652Street Light UPenalties and Forfeited Disc$650.00$24.28$445.66
652Street Light UState Grants and Aids$0.00$0.00$0.00
652Street Light UOther Grants/Aids$300.00$0.00$0.00
652Street Light USpecial Assessments$50.00$0.00$0.00
652Street Light UInterest Earnings$500.00$24.86$1,669.64
652Street Light UContributions - General$0.00$0.00$0.00
652Street Light USurplus Property$0.00$0.00$0.00
652Street Light UReimbursement$0.00$0.00$0.00
652Street Light UUsage Rate$81,875.00$1,211.03$55,113.33
FUND 652 Street Light Utility$83,375.00$1,260.17$57,228.63
$3,463,885.00$1,593,136.96$4,044,188.57
12/09/20 4:09 PM
City of St. Joseph
Page 1
Council Month End Expenditure - Summary
Current Period: November 2020
2020November2020
DescriptionYTD Budget2020 Amt YTD Amt
General$3,716,130.00$284,342.55$3,023,250.98
Employee Retirement Reserve$0.00$28,957.05$52,821.40
COVID-19 FEMA Funding$0.00$6,485.02$58,325.26
CARES Funding$0.00$251,289.59$704,247.15
Fire Fund$349,065.00$3,490.69$255,027.90
Cable Access Fee$0.00$0.00$0.00
Economic Development$125,530.00$114.81$72,264.87
TIF 3-1 CMCU$795.00$0.00$9,324.82
TIF 4-1 Fortitude Senior Apts$0.00$0.00$26,447.54
TIF 2-1 Millstream$34,545.00$0.00$22,695.49
TIF 2-2 Meat Market$4,545.00$0.00$4,237.94
TIF 2-3 Bayou Blues/Alley Flat$795.00$0.00$7,589.00
State Collected Sales Tax$325,000.00$0.00$150,364.18
Park Dedication$34,400.00$244.00$4,507.50
Charitable Gambling$4,000.00$0.00$1,985.00
Lodging Tax$14,700.00$1,657.48$20,765.37
DEED CDAP Grant$12,500.00$0.00$0.00
Revolving Loan Fund$0.00$0.00$35,249.00
2016 CIP Bonds \[govt center\]$271,175.00$0.00$43,021.25
2017A CIP Bonds \[govt center\]$49,055.00$0.00$3,890.00
2016 Street Imp \[Field St\]$62,975.00$0.00$6,425.00
2017B Street Imp \[CBD Alleys\]$42,565.00$0.00$3,720.00
2018 Equipment Certificates$57,500.00$0.00$2,687.50
2019A Street Imp \[Overlays\]$0.00$0.00$55,927.08
2019A Street Imp \[Ind Park\]$0.00$0.00$79,018.35
2020A Equipment Certificates$0.00$0.00$0.00
2020B GO Imp \[20th Ave SE\]$0.00$12,454.82$12,454.82
2020B CIP Bonds \[PW Bldg\]$0.00$13,735.95$13,735.95
2020B Refund Bonds \[2013 Str.$0.00$3,780.38$3,780.38
2020C CO Refund \[2014 Park T$0.00$34,611.43$34,611.43
2010B Refunding \[Hill/Clover\]$138,435.00$136,653.75$138,307.50
2011A CO Refund \[Interior St\]$141,455.00$0.00$282,318.71
2010B Street Imp \[16th Ave\]$65,465.00$60,170.00$65,340.00
2011A Pumper Truck Certificate$42,085.00$0.00$87,286.96
2013 Street Imp \[Overlays\]$51,355.00$238,115.00$241,230.00
2014 Street Imp \[ParkTerrace\]$164,960.00$142,417.50$164,835.00
2015 Street Imp\[Clinton/North\]$69,275.00$64,575.00$69,150.00
2015 Equipment Certificates$35,700.00$35,350.00$35,700.00
2015 Abatement \[Comm Center$152,760.00$135,386.25$154,203.75
Debt Service Relief$141,000.00$0.00$197,600.17
Community Center phase I$0.00$0.00$0.00
2018 Equipment Certificates$0.00$0.00$32,657.43
12/09/20 4:09 PM
City of St. Joseph
Page 2
Council Month End Expenditure - Summary
Current Period: November 2020
2020November2020
DescriptionYTD Budget2020 Amt YTD Amt
2019 Street Overlays$0.00$0.00$708,866.58
2019 Industrial Park Expansion$0.00$204,500.00$1,013,299.00
2020 Equipment Certificates$0.00$199.92$163,538.51
2020 20th Ave Watermain Loop$0.00$154,796.09$183,315.23
2021 MN/Alley/18/20/Northland$0.00$0.00$8,239.79
PW Building Expansion$0.00$38.00$5,582.56
Capital Outlay$155,700.00$7,671.67$88,211.62
WAC Fund$196,000.00$0.00$200,000.00
SAC Fund$140,000.00$0.00$140,000.00
Water Fund$1,658,805.00$600,948.48$1,020,504.16
Sewer Fund$1,953,285.00$1,372,489.63$2,049,456.71
Refuse Collection$339,405.00$24,557.04$282,105.12
Storm Water Utility$269,885.00$4,915.93$260,695.29
Street Light Utility$82,800.00$4,225.45$64,834.75
$10,903,645.00$3,828,173.48$12,365,654.00
12/09/20 4:10 PM
City of St. Joseph
Page 1
Council Month End Expense - Enterprise Funds
Current Period: November 2020
2020November2020
DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt
FUND 601 Water Fund
Water FundBond Payment (P & I)$685,970.00$568,539.82$615,469.82
Water FundOther Financing Uses$25,295.00$0.00$25,295.00
Water FundPower and Pumping$19,895.00$412.44$16,122.16
Water FundPurification-Plant 1$39,010.00$2,389.77$25,133.24
Water FundPurification-Plant 2$87,795.00$6,730.62$86,169.48
Water FundDistribution$10,000.00$0.00$5,622.67
Water FundWellhead Protection$3,000.00$0.00$0.00
Water FundStorage-Tower 1$19,530.00$690.75$6,690.87
Water FundWater Maintenance$289,775.00$20,252.44$216,751.90
Water FundAdministration and General$28,535.00$1,932.64$23,249.02
Water FundDepreciation Expense$450,000.00$0.00$0.00
FUND 601 Water Fund$1,658,805.00$600,948.48$1,020,504.16
FUND 602 Sewer Fund
Sewer FundBond Payment (P & I)$231,490.00$1,213,271.25$1,192,314.50
Sewer FundOther Financing Uses$44,245.00$20,813.85$65,058.85
Sewer FundSanitary Sewer Maintenanc$266,525.00$10,940.12$126,286.17
Sewer FundLift Station-Baker Street$6,935.00$259.64$4,126.52
Sewer FundLift Station-Ridgewood/DBL$2,880.00$104.01$1,358.29
Sewer FundLift Station-Northland$4,505.00$77.75$859.36
Sewer FundLift Station-CR 121$15,105.00$129.09$18,648.49
Sewer FundLift Station-Main$850,890.00$125,545.02$617,541.96
Sewer FundAdministration and General$30,710.00$1,348.90$23,262.57
Sewer FundDepreciation Expense$500,000.00$0.00$0.00
FUND 602 Sewer Fund$1,953,285.00$1,372,489.63$2,049,456.71
FUND 603 Refuse Collection
Refuse CollectioWaste Collection$322,305.00$24,557.04$271,680.12
Refuse CollectioOther Financing Uses$10,425.00$0.00$10,425.00
Refuse CollectioDepreciation Expense$6,675.00$0.00$0.00
FUND 603 Refuse Collection$339,405.00$24,557.04$282,105.12
FUND 651 Storm Water Utility
Storm Water UtiOther Financing Uses$27,595.00$0.00$27,595.00
Storm Water UtiAdministration and General$15,350.00$4,732.87$30,408.45
Storm Water UtiStorm Water Maintenance$111,940.00$183.06$202,691.84
Storm Water UtiDepreciation Expense$115,000.00$0.00$0.00
FUND 651 Storm Water Utility$269,885.00$4,915.93$260,695.29
FUND 652 Street Light Utility
Street Light UtiliStreet Lighting$82,800.00$4,225.45$58,234.75
Street Light UtiliOther Financing Uses$0.00$0.00$6,600.00
FUND 652 Street Light Utility$82,800.00$4,225.45$64,834.75
12/09/20 4:10 PM
City of St. Joseph
Page 2
Council Month End Expense - Enterprise Funds
Current Period: November 2020
2020November2020
DescriptionDEPART DescrYTD Budget2020 Amt YTD Amt
$4,304,180.00$2,007,136.53$3,677,596.03
Council Agenda Item 4h
ΗΗΗΗΗΗ
MEETING DATE:December 21, 2020
AGENDA ITEM:Gambling Report-3rdQuarter Report
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:None
PREVIOUS COUNCIL ACTION:Gambling Premise permits were approved for the St. Joseph
,Granite City Lumberjacksand American Legion Post #328.
BACKGROUNDINFORMATION:PerCityOrdinanceNo.62each organization conducting
lawfulgamblingwithin the City of St.Joseph is required to submit copies of their monthly statetax
returns to City Hall on a quarterly and annual basis. Per review of the tax returns the organizations are
sufficiently supporting thelocalcommunitywith their gambling proceeds. Examples of how the
organizations are giving back to the community include the following items:
Holdingford SchoolsKennedy Community SchoolISD 742
St. Cloud Travel BaseballWaite Park Babe Ruth BaseballRocori Schools
SidewalkChalk Event-Brave SoulsKindred Family Focus
CentraCare FoundationSt. Joseph Dollars for ScholarsPlace of Hope
Boy/Girl ScoutsSalvation ArmyApollo Volleyball Booster
St. Joseph Food ShelfMission TripStearns SheriffsExplorers
Grizzly HockeySt. Joseph Lab SchoolLocal Memorials
Resurrection Lutheran ChurchCatholic CharitiesSt. Joseph Saints Baseball
Downtown FlowersJoe Boys Poker Run
Salvation ArmySt. Cloud VA
SfrvjsfeTu/!KptfqiDpnnvojuz
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Bnfsjdbo!Mfhjpo!Qptu!439%34-35:%3-436%9-58:47&
Tu/!Kptfqi!Mjpo(t%51-184%5-118%4-519:&
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BUDGET/FISCAL IMPACT:Information Only
ATTACHMENTS:RCAQuarterly Gambling Report
REQUESTED COUNCIL ACTION:Accept the 3rdQuarter2020Gambling Report
Council Agenda Item 4i
st
MEETING DATE: December 21, 2020
AGENDA ITEM: Façade Architectural Design Grant – College and Minnesota,
LLC (applicant)
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Economic Development
Authority voted 3-0 in favor of the request.
PREVIOUS COUNCIL ACTION: N/A
BACKGROUND INFORMATION:
Shannon Wiger applicant and owner of College & Minnesota, LLC has purchased the building addressed
as 11 College Ave, N. Building is located at the NW corner of W Minnesota St and College Ave S. The
building has sat vacant since August when Babygirlz Boutique closed. The brick on the building has been
dated back to 1898.
Ms. Wiger intends to restore the entire façade of the building while first focusing on the side fronting
Minnesota St W. Her intentions are to “restore as many of the original historic elements as possible, while
using historically appropriate finishes whenever possible.”. More information and specific depictions on
the project are found in the attached application.
The grant funds being requested are specifically intended to go towards removal and replacement of the
existing door fronting Minnesota St W. Ms. Wiger intends to install a steel craftsman door to replace the
existing door. The new door will more closely resemble one that is consistent with the historic time
period and appearance of the building. Cost of the new door is quoted at $859.45 + tax. Any remaining
funds after tax would go towards other aspects of the façade improvement that Ms. Wiger intends to
undertake. Work on the building is expected to begin as soon as possible weather permitting.
BUDGET/FISCAL IMPACT: $1,000
ATTACHMENTS: Application and summary of work provided by applicant
REQUESTED COUNCIL ACTION: Staff is requesting approval of application. Item is under
consent so is automatically approved unless pulled from consent.
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Bmmpx3xffltgpsefmjwfszupzbse/
CouncilAgenda Item 4
MEETING DATE:December 21, 2020
AGENDA ITEM:Resolution Correction
SUBMITTED BY:Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION:Approved Resolution2020-065Authorizing the sale of
property a portion of Auditors Subdivision #04.
BACKGROUND INFORMATION:After approval ofResolution 2020-065, staff noticed a
typographical error stating the closing of the sale would take place on or before February 15,
2020. The correction as noted in the attached resolution changes the date to February 15, 2021.
BUDGET/FISCAL IMPACT:None
ATTACHMENTS:Resolution 2020-066
REQUESTED COUNCIL ACTION: Approve Resolution 2020-066 Amending and
Correcting City Council Resolution 2020-065 Authorizing the Sale of Property A Portion of
AuditorsSubdivision #04.
RESOLUTION 2020-066
AMENDING AND CORRECTING CITY COUNCIL RESOLUTION
2020-065 AUTHORIZING THE SALE OF PROPERTY
A PORTION OF AUDITOR’S SUBDIVISION #04
WHEREAS, on December 7, 2020, the St. Joseph City Council adopted Resolution 2020-065 authorizing the
sale of property a portion of Auditor’s Subdivision #04; and
WHEREAS, Resolution 2020-065 contained a typographical error stating the closing of the property would occur
on or before February 15, 2020.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH,
MINNESOTA AS FOLLOWS:
1. That the language in Resolution 2020-065 “closing on or before February 15, 2020” be stricken and
replaced with “closing on or before February 15, 2021.”
2. That all other partsof City Council Resolution 2020-065 are fully and correctly described as
intended and thesame continues to be effective in accordance with Resolution 2020-065.
Adopted by the City Council of the City of St. Joseph this 21stday of December, 2020.
Rick Schultz, Mayor
ATTEST:
Therese Haffner, City Administrator
Council Agenda Item5
MEETING DATE: December 21, 2020
AGENDA ITEM: Public Improvement Hearing – 2021 Street & Utility Improvement
SUBMITTED BY: Administration/Engineering
PREVIOUS COUNCIL ACTION: The Council was presented the amended feasibility report
rd
on November 23. The Council accepted the report and called for the improvement hearing to be
st
on December 21.
BACKGROUND INFORMATION: Local improvements are regulated through the 429
process which includes two public hearings and multiple resolutions. The first hearing is the
public improvement hearing and is based on the merits of the project, not the assessments.
Notices were sent to affected property owners and the hearing notice was published twice as
thth
required by statute (December 9 & December 16).
Resolution 2020-068 is included and it is to order the improvement and the preparation of plans.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Resolution 2020-068 Ordering Improvements and
Preparation of Plans
Hearing Notice
Project Location Map
REQUESTED COUNCIL ACTION: Approve Resolution 2020-068 Ordering Improvements
and Preparation of Plans for the 2021 Street & Utility Improvements.
RESOLUTION 2020-068
ORDERING IMPROVEMENT AND PREPARATION OF PLANS
2021 Street & Utility Improvements
WHEREAS, a resolution of the city council adopted on the 23rd day of November, 2020, fixed a
date for a council hearing on the proposed improvement to Jasmine Ln, between CSAH 2 and a
point approximately 250 feet east of Northland Dr; 3rd Ave NE, north of Jasmine Ln; Iris
Ln, between a point approximately 150 feet north of Hickory St E and a point
approximately 500 feet east of Northland Dr; Northland Dr between Gumtree St and a
point approximately 150 feet north of Jasmine Ln; Hickory Dr, Hackberry Dr, and 7th Ave
NE, east of Northland Dr; 18th Ave SE between Baker St E and Minnesota St E; by
th
constructing pavement surface improvements; to improve 20Ave SE south of Minnesota
St E by constructing sanitary sewer, storm sewer, storm water management, lighting, and
urban pavement improvements; and to improve the alleys between 3rd Ave NW, 1st Ave
NW, Minnesota St W, and Ash St W by constructing sanitary sewer, water main, storm
drainage, and pavement surface improvements and to assess the benefited property for a
portion of the cost of the improvement.
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
st
given, and the hearing was held thereon on the 21day of December, 2020, at which all persons
desiring to be heard were given an opportunity to be heard thereon,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA:
1.Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2.Such improvement is hereby ordered as proposed in the council resolution adopted the 21st
day of December, 2020.
3.SEH is here by designated as the engineer for this improvement. The engineer shall
prepare plans and specifications for the making of such improvement.
4.In accordance with Resolution 2020-031, the City intends to reimburse itself for project
expenditures incurred by the City prior to the issuance of project bonds as stated in Exhibit
A.
Adopted by the council on this 21st day of December, 2020.
________________
ATTEST
Therese Haffner, City Administrator
Direct Dial:320-257-3868
December 21, 2020
Aripple@RinkeNoonan.com
City of St. Joseph
c/o Therese Haffner, Administratorand Rick Schultz, Mayor
75 Callaway StreetEast
St. Joseph, MN 56374
SENT VIA EMAIL ONLY TO: thaffner@cityofstjoseph.comand
rschultz@cityofstjoseph.com
Re:NOTICE OF OBJECTION TO SPECIAL ASSESSMENT
Our File No. 29507-0001
Dear City of St. Joseph:
Our office represents River Bats Stadium, LLC. Pursuant to Minn. Stat. § 429 or any related
statute, please consider this letter River Bats Stadium LLC’swritten objection to the City of St.
Joseph’s assessment of the property identified as Tax PID84.53300.0288 located in the City of
St. Joseph (the “Property”).
River Bats Stadium LLC’s objection is based on the following:
!The amount of the assessment is excessive;
!The method of the assessmentis improper;
!The cumulative proposed assessments to the Property in 2020 exceed the benefits;
and
!Additional information is needed as to the proposed assessment deferral.
The Property was not included in the November 12, 2020 Feasibility Report for the 2021 Street
and Utility Improvements,but was added to the project in the amended scope dated November
23, 2020. Under the report, the Property is slated to receive an assessment in excess of
Suite 300 US Bank Plaza
1015 W. St. Germain St.
P.O. Box 1497
St. Cloud, MN 56302
320.251.6700
www.rinkenoonan.com
\[4066969\] Letter to St Joe Objection to Assessment (12-21-20)
8/31/2020 10:12 AM
City of St. Joseph
December 21, 2020
Page 2
$500,000 and a $50,000 trunk charge. Just a few months ago, the City sought to assess the
Property for more than $250,000 for a water main and related trunk charges. Ultimately the City
cut the water assessment by 2/3rdsand deferred it in its entirety. The City should do the same
with the new project if it moves forward.
Notwithstanding the objection, River Bats Stadium, LLC wishes to work with the City as
demonstrated by their cooperation in the dedication of easements earlier this year. The proposed
project shows a new, large storm water pond on the Property. Our client is willing to continue to
cooperate with the City, but that requires reciprocal efforts by the City. The Property is currently
listed for sale since our client’s original intent for the Property has changed. River Bats Stadium,
LLC is not a developer and wishes to sell the Property. Our client would like to reach a fair and
equitable resolution for the special assessment that ensures the Property is marketable and that a
subsequent owner of the Property has an opportunity to put together a great development plan.
The proposed assessments inexcess of half a million dollars run contrary to these goals.
The amount of the proposed assessments is excessive, the methodology is flawed, and the
resulting assessments treats similarly situated properties differently. The following points are
essential to calculating a proper and reasonable assessment:
1.EXCLUDE UNDEVELOPABLE PROPERTY. The City’s methodology is a
simple per acre basis. Under this methodology, the City needsto reducethe
assessment by one (1)acre to account for the road area,which is not benefitted.
(See enclosed map, western edge of parcel.) Further, the site contains
approximately 5.4 acres that appear to be wetlands based on topographic
information. (See enclosed map, area in blue.) This means that the starting point
should 14.72 net developable acres, not 22.15acresin the report. However, the
number should be further reduced to account for the footprint of the storm water
pond that the City proposes to locate on the Property’s most prime corner.The
City revised the prior project assessmentmethodology accordingly, so it is
frustrating to see it applied incorrectly again.
2.ASSESS FIRST TIERONLY. The utility lines to be constructed only serve the
first tier of development adjacent to the project. Based on surrounding properties
and uses, the first tier of development is contained within the first 350’ of depth
from the road. For the River Bats Stadium, LLC Property,the first development
tier consists of 7.2 acres. (See enclosed map, area in red less one (1)acre for
road.) Again, this acreage number should be further reduced to account for the
footprint of the storm water pond that the City proposes to locate on the
Property’s most developablecorner. This reduced acreageamount is what the
assessment should be based on. The remaining 8.2 acres should be subject to a
future assessment. (See enclosed map, area in green.)
\[29507-0001/4066969/1\]
City of St. Joseph
December 21, 2020
Page 3
3.RESERVE SECOND TIER. The remaining 8.2 acres is not benefitted by the
project because additional mains are likely necessary to serve the second tier of
development and would be subject to assessment for such a subsequent project.
Additional lands may also be required to be dedicated that would reduce the
assessment area, so the excess land behind the first tier should be excluded due to
this uncertainty.
4.DEFERRAL IS PROPER. The 7.2 acres that might be benefitted by the project
are not immediately developable. The parcel is too large and must be platted.
Significant due diligence work will be required as a part of that process. For this
reason, all costs should be deferred, not just a portion of the costs.This would be
consistent with the prior 2020 water project assessment.
River Bats Stadium, LLC requests that the City delay any action on the proposed assessments
because the feasibility report was not provided until late Friday and there has been no
meaningful opportunity to discuss the proposed assessment with the City. In the alternative, our
client requests that the assessments besignificantly reduced and entirelydeferred in order to
allow the Property to be marketed and for prospective developers to prepare the best plan
possible for the Property. A deferral is appropriate because not all of the Propertyis developable,
and additional due diligence work is necessary to determine how the Property might be
developed. The parcel is too large and platting may be necessary.Second, the utility lines to be
constructed only serve the first tier of development adjacent to the project. Future development
might necessitate additional infrastructure to serve the eastern portion of the Property.
Notwithstanding the above, River Bats Stadium LLC’s objects to the City of St. Joseph’s
additional proposed assessment of the property identified as Tax PID 84.53300.0288 and intends
to appeal if adopted as proposed.
Sincerely,
/s/ Adam A. Ripple
Adam A. Ripple
AAR/mjr
Enclosure
cc: Stephen Sefton (via email)
Randy Sabart, City Engineer (via email –w/encl.)
Susan Dege, City Attorney (via email –w/encl.)
Nate Keller, Community Development Director (via email –w/encl.)
\[29507-0001/4066969/1\]
Matched Assessment
Legend
Parcels (aerial overlay)
2006 Lidar Contours 2'
2006 Lidar Spot Elevations
2006 Lidar Break Lines
065130260
Auditor/Treasurer
Feet
Division of Land Management
±
Data is as represented in Stearns County
August 13, 2020
Databases, It is NOT Intended for
Locational Use and Stearns County
waives all liability from this product.This map is made available on an "as is" basis, without express or implied warranty of any sort including, specifically, any implied warranties
of fitness for a particular purpose, warranties of merchantability or warranties relating to the accuracy or completeness of the database(s).
Council Agenda Item6a
MEETING DATE: December 21, 2020
AGENDA ITEM: MN Streetscape Update
SUBMITTED BY: Engineering
PREVIOUS COUNCIL ACTION: The Council requested SEH reach out to Scenic Specialties
to get the cost difference of using concrete pavers vs. clay pavers.
BACKGROUND INFORMATION: Using concrete vs. clay pavers would be a reduction of
$30,969.75. This brings the project cost from $315,866.09 to $284,896.34. Staff recommends
replacing the entire sidewalk as the project was bid. Once the bid is awarded, staff is
recommending the approval of Change Order #1, substituting concrete pavers for the clay
pavers. Also included in the packet is an addendum extending the time allotted to award the bid.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Resolution 2020-057 Awarding Bid
Change Order #1
Addendum No. 2
REQUESTED COUNCIL ACTION:
Motion 1: Approve Resolution 2020-057 Awarding Bid to Scenic Specialties for the MN
Streetscape Improvements.
Motion 2: Approve Change Order #1, substituting concrete pavers for the clay pavers.
RESOLUTION 2020-057
RESOLUTION AWARDING BID
2020 MN Streetscape Improvements
WHEREAS, pursuant to an advertisement for bids for the 2020 MN Streetscape Improvements which
include repairs to the existing streetscape on the south side of Minnesota Street from Chapel Lane
st
to 1
Avenue NE which include replacing pavers, tree planters, benches, and garbage receptacles
and reconstruction of existing pedestrian ramps to meet ADA requirements. Bids were received,
opened and tabulated according to law, and the following bids were received complying with the
advertisement:
Scenic Specialties $ 315,866.09
JK Landscape 393,955.25
Sumram Construction 405,769.25
Restoration & Construction Services 415,589.46
Blackstone Contractors 438,529.75
TI-Zack Concrete 446,990.50
Concrete Idea 471,642.00
AND WHEREAS, it appears that Scenic Specialties is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract
with Scenic Specialties of St. Joseph in the name of the City of St. Joseph for the 2020 MN Streetscape
Improvements as described above according to the plans and specifications therefore approved by the city
council and on file in the office of the City Administrator.
The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
Adopted by the council this 21st day of December, 2020.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, City Administrator
CHANGE ORDER NO. 1
OWNER City of St. Joseph DATE December 21, 2020
CONTRACTOR Scenic Specialties
ENGINEER SEH
Contract N/A SEH No. STJOE 153724
Project 2020 Minnesota Street Streetscape Improvements, St. Joseph, MN
You are directed to make the following changes in the Contract Documents:
Description:
Substitute Borgert LaLosa Collection concrete paver for the specified Endicott Basketweave II Clay Paver.
Concrete paver color to be selected by Owner.
UNIT
ITEM DESCRIPTION UNIT COST QUANTITY AMOUNT
9 CLAY FIRED PAVERS W/BASE & BEDDING SF $18.52 (8,925.00) ($165,291.00)
9A CONCRETE PAVERS W/BASE & BEDDING SF $15.05 8,925.00 $134,321.25
TOTAL ($30,969.75)
Reason for Change Order: Product substitution.
Attachments (List of documents supporting change): N/A
CHANGE IN CONTRACT TIMES
CHANGE IN Substantial Ready for Final
ITEM CONTRACT PRICE Completion Payment
Original Contract Price: $315,866.09 June 18, 2021 June 25, 2021
Net increase (decrease) from previous Change
$0.00 No Change No Change
Order No.___ to ___:
Contract price prior to the Change Order: $315,866.09 June 18, 2021 June 25, 2021
Net increase (decrease) of this Change Order: ($30,969.75) No Change No Change
Contract price with all approved Change Orders: $284,896.34 June 18, 2021 June 25, 2021
In accordance with the Minnesota Uniform Transaction Act, an electronic signature on this document is binding and
afforded the same effect as if the document was signed by hand.
RECOMMENDED: APPROVED: ACCEPTED:
y of St. Joseph Scenic Specialties
SEH Cit
PO Box 1717 75 Callaway Street East 31101 County Road 133
St. Cloud, MN 56302-1717 St. Joseph, MN 56374 St. Joseph, MN 56374
By: By: By:
Title: Project Engineer Title: Title:
Date: 12/21/2021 Date: Date:
X:\\PT\\S\\STJOE\\153724\\7-const-svcs\\71-mgmt\\50-chg-order\\CO #1\\Change Order No. 1.docx
DOCUMENT 00 00 12
ADDENDUM NO. 2
December 18, 2020
2020 Minnesota Street Streetscape Improvements
St. Joseph, Minnesota
From: City of St. Joseph
75 Callaway Street East
St. Joseph, MN 56374
To: Document Holders
DOCUMENT HOLDERS on the above-named project are hereby notified that this document shall be appended
to, take precedence over and become part of the original bidding documents dated September 1, 2020 and
previous addenda dated September 29, 2020 for this work. Bids submitted for the construction of this work shall
conform to this document.
This addendum consists of 1 page.
Changes to Bidding Requirements:
1. Document No. 00 21 13 Instructions to Bidders, Article 8.03, Page 4: Delete in its entirety, in lieu thereof,
substitute the following:
ieves to have a reasonable chance of receiving the
award may be retained by Owner until the earlier of seven days after the Effective Date of the
Contract or 90 days after the Bid opening, whereupon Bid security furnished by such Bidders will be
END OF ADDENDUM
Addendum
STJOE 153724 00 00 12 - 1