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St. Joseph City Council
February 16, 2021
6:00 PM
**Meeting will be conducted in-person at the St. Joseph Government Center. Members of the
public can attend in-person or via Zoom. Zoom attendees wanting to speak during item 2.
Public Comments, please contact City Clerk Kayla Klein (320) 229-9421,
kklein@cityofstjoseph.com. This will ensure that you will be heard at the appropriate time
during the meeting.**
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of February 1, 2021.
b. Financial Report – Requested Action: Approve the financial report as presented.
c. Explore MN Grant Acceptance – Requested Action: Accept the Explore MN Phase II
Crisis Marketing Grant in the amount of $1,250.00.
d. Performance Measurement Survey Results – Requested Action: Execute Resolution
2021-009 Accepting St. Joseph’s Performance Measure Results and Report Results to
the State Auditor.
e. POST Eyewitness Identification Policy – Requested Action: Adopt the model policy as
recommended by the MN POST Board.
f. Parklet – Requested Action: Approve parklet location in front of Local Blend (two parking
spaces) for the 2021 season.
g. Defeasance of Outstanding Debt – Requested Action: Execute Resolution 2021-010
Providing for the Defeasance of Outstanding GO Taxable Abatement Bonds, Series
2015B and Authorizing the Execution of an Escrow Agreement.
5. City Newsletter Update
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
www.cityofstjoseph.com
6. Department Reports
a. Administration
b. Community Development
c. Finance
d. Public Works
e. Police
7. Mayor Reports
8. Closed Meeting – Pursuant to MN Statute 13D.05, Subd. 3, the City Council will enter into
closed session to develop or consider offers or counteroffers sale of a portion of PID
84.53457.0005.
9. Adjourn
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
February 1, 2021
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, February 1, 2021, at 5:30 PM in the St. Joseph Government Center.
Members Present:Mayor Rick Schultz.CouncilorsBrian Theisen, Bob Loso, Kelly Beniek
City Representatives Present: Administrator Therese Haffner, City Clerk Kayla Klein, Finance Director
Lori Bartlett, Community Development Director Nate Keller, Public Works Superintendent Ryan
Wensmann, Police Chief Dwight Pfannenstein, City Engineer Randy Sabart
Approve Agenda: Theisen made a motion to approve the agenda; seconded by Loso and passed
unanimously.
Consent Agenda: Schultz made a motion to approve consent agenda items a-e, g-j; seconded by
Theisen and passed unanimously.
a.Minutes –Requested Action:Approve the minutes ofJanuary 19, 2021 and January 26, 2021.
b. Bills Payable – Requested Action: Approve check numbers 057311-057369, Accounts Payables
EFT #1966-1968, Payroll EFT 112019-112026 and Regular Pay Period 2 and Fire Department
Pay Period 1.01.
c. Transfers – Requested Action: Authorize the transfers as presented.
d. Millstream Pond Dredging – Requested Action: Approve the bid from C&L Excavating in the
amount of $10,000 for the Millstream Pond Dredging.
e. Squad Purchase – Requested Action: Authorize the Police Chief to order a replacement squad,
replacing Unit 702 2015 Chevy Tahoe with a 2022 Chevy Tahoe.
f. Street Closure Request – Requested Action: Authorize the closure of the southern portion of the
th
north/south alley between MN ST W and Ash St W on February 27, 2021 from 7AM – 6PM.
g. MN Streetscape Project Contract – Requested Action: Authorize the Mayor and Administrator to
execute the contract between the City of St. Joseph and Scenic Specialties for the MN
Streetscape Project.
h. Surplus Property – Requested Action: Declare two Public Works radios as surplus property,
allowing the same to be disposed of or sold.
i. Gateway Church Lease Extension – Requested Action: Approve the lease extension between
the City of St. Joseph and Gateway Church from February 1, 2021 until such time that the property
is purchased by Moxie Investments, LLC
j. Purchase Agreement Addendum – Requested Action: Adopt Resolution 2021-008 approving the
Addendum to Purchase agreement extending the closing date.
Consent Agenda Item f. Street Closure Request: Schultz asked for additional information regarding the
request. City Clerk Klein responded that the request is to close off a small portion of the alley between
th
from 7AM –6PM. The actual event
Weathered Revivals and Rockhouse Properties on February 27
would occur from 9AM – 3PM. The applicant will be setting up a large tent with space heaters and the
alley is being closed to allow for additional room to maintain social distancing.
Theisen made a motion approving the closure of the southern portion of the north/south alley
between MN St W and Ash St W on February 27, 2021 from 7AM – 6PM; seconded by Schultz and
passed unanimously.
Adjourn: Theisen made a motion to adjourn at 5:35 PM; seconded by Loso and passed
unanimously.
Kayla Klein
City Clerk
February 1, 2021
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in a workshop
setting on Monday, February 1, 2021, in the St. Joseph Government Center.
MembersPresent:Mayor Rick Schultz.CouncilorsBrian Theisen, Bob Loso, Kelly Beniek
City Representatives Present: Administrator Therese Haffner, City Clerk Kayla Klein, Finance Director
Lori Bartlett, Community Development Director Nate Keller, Public Works Superintendent Ryan
Wensmann, Police Chief Dwight Pfannenstein, City Engineer Randy Sabart
Former Fire Hall Building, Parcel 84.53843.0005: The Council discussed the options for the former fire
hall building. Staff has been approached by interested parties that at this time are to remain confidential.
The options include selling the building, leasing, or the city retaining ownership. The main complication
the city faces is the sewer main that runs under the garage side of the building coming from the water
treatment plant. If sold, the goal would be to have a Common Interest Community Plat (CIC Plat). General
consensus of the Council is to have staff move forward with creating a Request for Proposal (RFP) to
solicit bids for the building.
Birch St E Redevelopment: Currently, Birch St E is in dire need of repair and staff wants direction on how
the Council would like to proceed. This area has been indicated as a redevelopment area in the
Comprehensive Plan. Landlords in that area have also reached out and are interested in what the
redevelopment would look like. Staff was directed to work with SEH, Inc. to come up with potential
redevelopment options for that area.
Council Vacancy Update: Staff consulted the city attorney regarding the interviews for the council
vacancy. The candidate interviews will be conducted in the multi-purpose room and that no secret votes
can be taken. Additionally, the candidates will be interviewed by the entire council as opposed to one-on-
one interviews.
The work session was adjourned at 6:29 PM.
Kayla Klein
City Clerk
Council Agenda Item4
MEETING DATE: February 16, 2021
AGENDA ITEM: Report – January 2021
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION:
Cash/investment presented as January 31, 2021. Budget to actual reports attached for Council review.
The cash and investment balance decreased $456,849 since the beginning of the year. The first few
months are operational in nature. The City sets aside working capital from the previous year to support
operations in the new year until the first half tax collections and state aids are received in the summer. In
addition, the 2020C Taxable Crossover Refunding bonds will hold cash in escrow until the crossover date
to pay off the 2014 bonds. The crossover date is December 2021.
The operational budgets currently have 2020 activity included (paid and received in 2021). The accruals
will be reversed out after the 2020 financial audit is completed later this spring.
The General fund spent 7% of the expenditure budget and received 1% of the revenue budget at the end
of January. It was a quiet first months; mainly operational.
The Enterprise funds spent 6% (without depreciation) and received 3% of the revenue budget. The
revenue represents part of the Nov/Dec usage billed in January. Much of the reported January activity
will be recoded to 2020 after the audit entries are in. The funds represent mainly operational activity.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS:
Cash Balances
Month End Revenue Summary
Month End Revenue Summary – General Fund
Month End Revenue Summary – Enterprise Funds
Month End Expenditure Summary
Month End Expenditure Summary – General Fund
Month End Expense Summary – Enterprise Funds
REQUESTED COUNCIL ACTION: Accept the report as presented.
02/03/21 2:42 PM
City of St. Joseph
Page 1
Cash Balances Only
Current Period: January 2021
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Last Dim 10100
GeneralG 101-10100$2,181,803.17$63,508.08$338,092.61$1,907,218.64
Employee Retirement ReserveG 102-10100$211,898.18$0.00$0.00$211,898.18
COVID-19 FEMA FundingG 103-10100-$87,130.84$0.00$5,851.52-$92,982.36
CARES FundingG 104-10100$832.30$0.00$0.00$832.30
Fire FundG 105-10100$723,550.45$73,032.33$56,142.32$740,440.46
Cable Access FeeG 108-10100-$1,931.83$523.05$0.00-$1,408.78
Economic DevelopmentG 150-10100$115,939.83$1,279.85$20,121.59$97,098.09
TIF 3-1 CMCUG 152-10100$0.00$0.00$0.00$0.00
TIF 4-1 Fortitude Senior AptsG 153-10100$11,156.05$0.91$0.00$11,156.96
TIF 2-1 MillstreamG 157-10100$32,829.16$1,883.61$0.00$34,712.77
TIF 2-2 Meat MarketG 158-10100$331.20$0.07$0.00$331.27
TIF 2-3 Bayou Blues/Alley FlatG 159-10100$3,376.20$0.11$0.00$3,376.31
State Collected Sales TaxG 200-10100$1,246,066.31$47,889.62$30,042.50$1,263,913.43
Park DedicationG 205-10100$205,153.78$231.88$244.00$205,141.66
Charitable GamblingG 215-10100$659.05$0.06$0.00$659.11
Lodging TaxG 220-10100$22,229.10$23.24$750.00$21,502.34
DEED CDAP GrantG 225-10100$47,234.38$4.86$0.00$47,239.24
Revolving Loan FundG 250-10100$199,777.45$1,223.19$20.00$200,980.64
2016 CIP Bonds \[govt center\]G 301-10100$34,646.67$2,487.79$78.95$37,055.51
2017A CIP Bonds \[govt center\]G 303-10100$83,475.65$3,010.91$78.95$86,407.61
2016 Street Imp \[Field St\]G 304-10100$259,323.06$77.65$78.95$259,321.76
2017B Street Imp \[CBD Alleys\]G 305-10100$38,550.85$1,239.03$78.95$39,710.93
2018 Equipment CertificatesG 306-10100$2,245.29$565.55$78.95$2,731.89
2019A Street Imp \[Overlays\]G 307-10100$116,875.95$7,695.78$78.95$124,492.78
2019A Street Imp \[Ind Park\]G 308-10100$1,965.10$55.35$78.95$1,941.50
2020A Equipment CertificatesG 309-10100$5,022.44$5.82$2,560.06$2,468.20
2020B GO Imp \[20th Ave SE\]G 310-10100$15,912.96$29.95$78.95$15,863.96
2020B CIP Bonds \[PW Bldg\]G 312-10100$12,818.32$5,848.70$78.95$18,588.07
2020B Refund Bonds \[2013 Str.G 313-10100$52,175.19$605.15$78.95$52,701.39
2020C CO Refund \[2014 Park TG 314-10100$1,313.69$13.79$78.95$1,248.53
2010B Refunding \[Hill/Clover\]G 333-10100$0.00$0.00$0.00$0.00
2011A CO Refund \[Interior St\]G 338-10100$0.00$0.00$0.00$0.00
2010B Street Imp \[16th Ave\]G 345-10100$111,420.91$151.91$78.95$111,493.87
2011A Pumper Truck CertificatG 346-10100$0.00$0.00$0.00$0.00
2013 Street Imp \[Overlays\]G 348-10100$0.00$0.00$0.00$0.00
2014 Street Imp \[ParkTerrace\]G 350-10100$130,738.11$1,018.05$0.00$131,756.16
2015 Street Imp\[Clinton/North\]G 351-10100$154,776.26$3,772.38$78.95$158,469.69
2015 Equipment CertificatesG 352-10100$0.00$0.00$0.00$0.00
2015 Abatement \[Comm CenteG 353-10100$46,169.54$10,009.02$6,824.76$49,353.80
Debt Service ReliefG 390-10100$538,316.02$1,714.44$0.00$540,030.46
Community Center phase IG 402-10100$3,185.11$0.31$0.00$3,185.42
2018 Equipment CertificatesG 406-10100$0.00$0.00$0.00$0.00
2019 Street OverlaysG 407-10100$149,845.21$0.00$1,415.80$148,429.41
2019 Industrial Park ExpansionG 408-10100$376,918.76$0.00$125,093.14$251,825.62
2020 Equipment CertificatesG 409-10100$53,980.38$0.00$6,085.12$47,895.26
2020 20th Ave Watermain LoopG 410-10100$430,794.25$0.00$992.80$429,801.45
2021 MN/Alley/18/20/NorthlanG 411-10100-$25,702.74$0.00$16,762.21-$42,464.95
PW Building ExpansionG 412-10100$0.00$0.00$0.00$0.00
Capital OutlayG 490-10100$593,671.00$2,042.45$4,122.10$591,591.35
WAC FundG 501-10100$498,175.81$1,787.50$0.00$499,963.31
SAC FundG 502-10100$28,483.39$1,787.50$0.00$30,270.89
02/03/21 2:42 PM
City of St. Joseph
Page 2
Cash Balances Only
Current Period: January 2021
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Water FundG 601-10100$1,052,222.85$54,804.98$40,036.84$1,066,990.99
Sewer FundG 602-10100$634,858.59$60,992.22$141,647.22$554,203.59
Refuse CollectionG 603-10100$230,076.60$16,655.38$26,904.62$219,827.36
Storm Water UtilityG 651-10100$199,355.54$8,326.12$4,210.11$203,471.55
Street Light UtilityG 652-10100$69,883.41$3,486.57$5,663.59$67,706.39
Last Dim 10100$10,815,268.11$377,785.16$834,609.26$10,358,444.01
Last Dim 10200
GeneralG 101-10200$225.00$0.00$25.00$200.00
Last Dim 10200$225.00$0.00$25.00$200.00
Last Dim 10300
2020C CO Refund \[2014 Park TG 314-10300$1,329,215.13$0.00$0.00$1,329,215.13
Water FundG 601-10300$430,453.39$0.00$0.00$430,453.39
Last Dim 10300$1,759,668.52$0.00$0.00$1,759,668.52
$12,575,161.63$377,785.16$834,634.26$12,118,312.53
02/03/21 2:46 PM
City of St. Joseph
Page 1
Council Month End Revenue Summary
Current Period: January 2021
2021January2021
FUNDFUND DescrYTD Budget2021 AmtYTD Amt
101General$3,868,810.00$50,755.75$50,755.75
102Employee Retirement Reserve$7,165.00$0.00$0.00
103COVID-19 FEMA Funding$0.00$0.00$0.00
104CARES Funding$0.00$0.00$0.00
105Fire Fund$357,080.00$73,013.99$73,013.99
108Cable Access Fee$6,800.00$523.05$523.05
150Economic Development$130,310.00$1,279.85$1,279.85
152TIF 3-1 CMCU$0.00$0.00$0.00
153TIF 4-1 Fortitude Senior Apts$100.00$0.91$0.91
157TIF 2-1 Millstream$500.00$1,883.61$1,883.61
158TIF 2-2 Meat Market$25.00$0.07$0.07
159TIF 2-3 Bayou Blues/Alley Flat$25.00$0.11$0.11
200State Collected Sales Tax$450,000.00$47,889.62$47,889.62
205Park Dedication$38,650.00$231.88$231.88
215Charitable Gambling$2,050.00$0.06$0.06
220Lodging Tax$12,600.00$23.24$23.24
225DEED CDAP Grant$850.00$4.86$4.86
250Revolving Loan Fund$16,285.00$1,223.19$1,223.19
3012016 CIP Bonds \[govt center\]$265,700.00$2,487.79$2,487.79
3032017A CIP Bonds \[govt center\]$37,800.00$3,010.91$3,010.91
3042016 Street Imp \[Field St\]$41,170.00$77.65$77.65
3052017B Street Imp \[CBD Alleys\]$29,690.00$1,239.03$1,239.03
3062018 Equipment Certificates$57,750.00$565.55$565.55
3072019A Street Imp \[Overlays\]$225,500.00$7,695.78$7,695.78
3082019A Street Imp \[Ind Park\]$341,805.00$55.35$55.35
3092020A Equipment Certificates$48,250.00$5.82$5.82
3102020B GO Imp \[20th Ave SE\]$50.00$29.95$29.95
3122020B CIP Bonds \[PW Bldg\]$70,335.00$5,848.70$5,848.70
3132020B Refund Bonds \[2013 Str.\]$0.00$605.15$605.15
3142020C CO Refund \[2014 Park Ter$0.00$13.79$13.79
3332010B Refunding \[Hill/Clover\]$0.00$0.00$0.00
3382011A CO Refund \[Interior St\]$0.00$0.00$0.00
3452010B Street Imp \[16th Ave\]$44,750.00$151.91$151.91
3462011A Pumper Truck Certificate$0.00$0.00$0.00
3482013 Street Imp \[Overlays\]$32,650.00$0.00$0.00
3502014 Street Imp \[ParkTerrace\]$124,750.00$1,018.05$1,018.05
3512015 Street Imp\[Clinton/North\]$38,200.00$3,772.38$3,772.38
3522015 Equipment Certificates$0.00$0.00$0.00
3532015 Abatement \[Comm Center\]$150,715.00$10,009.02$10,009.02
390Debt Service Relief$10,500.00$1,714.44$1,714.44
402Community Center phase I$75.00$0.31$0.31
4062018 Equipment Certificates$0.00$0.00$0.00
02/03/21 2:46 PM
City of St. Joseph
Page 2
Council Month End Revenue Summary
Current Period: January 2021
2021January2021
FUNDFUND DescrYTD Budget2021 AmtYTD Amt
4072019 Street Overlays$0.00$0.00$0.00
4082019 Industrial Park Expansion$0.00$0.00$0.00
4092020 Equipment Certificates$0.00$0.00$0.00
4102020 20th Ave Watermain Loop$0.00$0.00$0.00
412PW Building Expansion$0.00$0.00$0.00
490Capital Outlay$86,915.00$2,042.45$2,042.45
501WAC Fund$227,950.00$1,787.50$1,787.50
502SAC Fund$165,950.00$1,787.50$1,787.50
601Water Fund$1,404,070.00$49,563.81$49,563.81
602Sewer Fund$1,521,320.00$60,956.39$60,956.39
603Refuse Collection$406,055.00$14,301.29$14,301.29
651Storm Water Utility$189,715.00$8,326.12$8,326.12
652Street Light Utility$92,670.00$3,486.57$3,486.57
$10,505,585.00$357,383.40$357,383.40
02/03/21 2:46 PM
City of St. Joseph
Page 1
Council Month End Revenue -General Fund
Current Period: January 2021
2021January2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 101 General
101GeneralCurrent Ad Valorem Taxes$2,003,555.00$21,170.17$21,170.17
101GeneralSpecial Levy- City St. Joe$0.00$0.00$0.00
101GeneralState Sales Tax$0.00$3.81$3.81
101GeneralGravel Tax$2,000.00$0.00$0.00
101GeneralSolar Production Tax$2,000.00$0.00$0.00
101GeneralGas Franchise$35,265.00$0.00$0.00
101GeneralElectric Franchise$64,945.00$2,392.79$2,392.79
101GeneralLicenses & Permits$11,000.00$0.00$0.00
101GeneralLiquor$31,570.00$0.00$0.00
101GeneralOutdoor Liquor Permit$3,000.00$0.00$0.00
101GeneralGambling Permits$300.00$100.00$100.00
101GeneralAmusement/Hunt/Peddler/Golf$1,415.00$0.00$0.00
101GeneralExcavation Permit$500.00$0.00$0.00
101GeneralCigarette License$750.00$0.00$0.00
101GeneralCable Franchise Fee$31,635.00$1,151.30$1,151.30
101GeneralBuilding Permits$110,000.00$2,413.25$2,413.25
101GeneralAnimal License$3,140.00$40.00$40.00
101GeneralRental Housing Registration$34,000.00$0.00$0.00
101GeneralFederal Grants - Other$65,685.00$0.00$0.00
101GeneralState Grants and Aids$1,150.00$0.00$0.00
101GeneralLocal Government Aid$1,000,000.00$0.00$0.00
101GeneralPERA Rate Increase Aid$0.00$0.00$0.00
101GeneralPolice Training Reim$5,500.00$0.00$0.00
101GeneralState Municipal Funds Aid$56,000.00$0.00$0.00
101GeneralState Police Aid$80,000.00$0.00$0.00
101GeneralOther Grants/Aids$0.00$0.00$0.00
101GeneralOther Governmental Unit$10,000.00$5,000.00$5,000.00
101GeneralCounty Grants - Road Maint.$16,400.00$0.00$0.00
101GeneralZoning and Subdivision Fee$10,000.00$400.00$400.00
101GeneralLand Use Deposit Fee$4,000.00$0.00$0.00
101GeneralSale of Maps and Publications$50.00$0.00$0.00
101GeneralConduit Debt Fee$0.00$0.00$0.00
101GeneralAssessments Search$6,000.00$960.00$960.00
101GeneralSpecial Hearing$1,500.00$0.00$0.00
101GeneralAdministration Reimb$14,000.00$50.64$50.64
101GeneralWeed Cutting$500.00$50.00$50.00
101GeneralAdmission Fee$1,500.00$0.00$0.00
101GeneralBike Share Program$285.00$0.00$0.00
101GeneralShelter/Room Rental Fees$10,600.00$2,900.00$2,900.00
101GeneralBall Field Donation$0.00$0.00$0.00
101GeneralSchneider Field Rental$1,100.00$0.00$0.00
02/03/21 2:46 PM
City of St. Joseph
Page 2
Council Month End Revenue -General Fund
Current Period: January 2021
2021January2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
101GeneralRents and Royalties$94,040.00$6,651.41$6,651.41
101GeneralKennel Fees$400.00$0.00$0.00
101GeneralCounty Fines$30,000.00$2,098.09$2,098.09
101GeneralPolicy Fines$25,000.00$3,380.00$3,380.00
101GeneralAccident Report Fee$1,500.00$90.00$90.00
101GeneralSeized Property$3,000.00$0.00$0.00
101GeneralBond-Forfeited Cars$0.00$0.00$0.00
101GeneralSpecial Assessments$2,000.00$1,471.87$1,471.87
101GeneralInterest Earnings$50,000.00$223.98$223.98
101GeneralInterest Charges$25.00$0.00$0.00
101GeneralCo-op Dividend - LMCIT$5,000.00$0.00$0.00
101GeneralWater Tower Antenna Lease$5,000.00$176.37$176.37
101GeneralAdvertising$500.00$0.00$0.00
101GeneralContributions - General$2,000.00$0.00$0.00
101GeneralDonation, Recreation$0.00$0.00$0.00
101GeneralContributions - Parks$500.00$0.00$0.00
101GeneralSurplus Property$0.00$0.00$0.00
101GeneralReimbursement$30,500.00$32.07$32.07
101GeneralInsurance Recovery$0.00$0.00$0.00
101GeneralTransfers from Other Funds$0.00$0.00$0.00
FUND 101 General$3,868,810.00$50,755.75$50,755.75
FUND 102 Employee Retirement Reserve
102Employee Retirement ResTransfers from Other Funds$7,165.00$0.00$0.00
FUND 102 Employee Retirement Reserve$7,165.00$0.00$0.00
FUND 103 COVID-19 FEMA Funding
103COVID-19 FEMA FundingLiquor$0.00$0.00$0.00
103COVID-19 FEMA FundingFederal Grants - Other$0.00$0.00$0.00
103COVID-19 FEMA FundingShelter/Room Rental Fees$0.00$0.00$0.00
103COVID-19 FEMA FundingInterest Earnings$0.00$0.00$0.00
103COVID-19 FEMA FundingReimbursement$0.00$0.00$0.00
FUND 103 COVID-19 FEMA Funding$0.00$0.00$0.00
FUND 104 CARES Funding
104CARES FundingFederal Grants - Other$0.00$0.00$0.00
104CARES FundingOther Grants/Aids$0.00$0.00$0.00
104CARES FundingInterest Earnings$0.00$0.00$0.00
FUND 104 CARES Funding$0.00$0.00$0.00
FUND 108 Cable Access Fee
108Cable Access FeeCable Franchise Fee$6,800.00$523.05$523.05
108Cable Access FeeTransfers from Other Funds$0.00$0.00$0.00
FUND 108 Cable Access Fee$6,800.00$523.05$523.05
FUND 150 Economic Development
02/03/21 2:46 PM
City of St. Joseph
Page 3
Council Month End Revenue -General Fund
Current Period: January 2021
2021January2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
150Economic DevelopmentCurrent Ad Valorem Taxes$119,905.00$1,272.10$1,272.10
150Economic DevelopmentFederal Grants - Other$0.00$0.00$0.00
150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$0.00
150Economic DevelopmentTax Abatement Reimbursement$9,385.00$0.00$0.00
150Economic DevelopmentInterest Earnings$1,020.00$7.75$7.75
150Economic DevelopmentSurplus Property$0.00$0.00$0.00
150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00
FUND 150 Economic Development$130,310.00$1,279.85$1,279.85
FUND 410 2020 20th Ave Watermain Loop
4102020 20th Ave WatermainIssuance of Debt$0.00$0.00$0.00
4102020 20th Ave WatermainBond Premium$0.00$0.00$0.00
FUND 410 2020 20th Ave Watermain Loop$0.00$0.00$0.00
FUND 412 PW Building Expansion
412PW Building ExpansionIssuance of Debt$0.00$0.00$0.00
412PW Building ExpansionBond Premium$0.00$0.00$0.00
FUND 412 PW Building Expansion$0.00$0.00$0.00
FUND 490 Capital Outlay
490Capital OutlayCurrent Ad Valorem Taxes$78,915.00$1,377.45$1,377.45
490Capital OutlayFederal Grants - Other$0.00$0.00$0.00
490Capital OutlaySurplus Property$8,000.00$0.00$0.00
490Capital OutlayReimbursement$0.00$665.00$665.00
FUND 490 Capital Outlay$86,915.00$2,042.45$2,042.45
$4,100,000.00$54,601.10$54,601.10
02/03/21 2:45 PM
City of St. Joseph
Page 1
Council Month End Revenue -Enterprise Funds
Current Period: January 2021
FUND2021January2021
FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 601 Water Fund
601Water FundWater Fixed Charge$364,150.00$17,406.24$17,406.24
601Water FundIssuance of Debt$0.00$0.00$0.00
601Water FundTransfers from Other Funds$186,000.00$0.00$0.00
601Water FundCurrent Ad Valorem Taxes$0.00$1.95$1.95
601Water FundMDS Test Fee$17,875.00$982.99$982.99
601Water FundWater Meter$6,000.00$0.00$0.00
601Water FundPenalties and Forfeited Disc$6,000.00$689.77$689.77
601Water FundConnection/Reconnection fees$0.00$0.00$0.00
601Water FundUndesignated Funds$2,000.00-$275.18-$275.18
601Water FundSpecial Assessments$500.00$0.00$0.00
601Water FundContributed Revenue$0.00$0.00$0.00
601Water FundBulk Water$3,500.00$0.00$0.00
601Water FundState Grants and Aids$0.00$0.00$0.00
601Water FundInterest Earnings$23,000.00$167.20$167.20
601Water FundAmortization of Bond Premium$0.00$0.00$0.00
601Water FundWater Tower Antenna Lease$37,795.00$1,587.34$1,587.34
601Water FundReimbursement$0.00$0.00$0.00
601Water FundUsage Rate$757,250.00$30,082.75$30,082.75
601Water FundState Sales Tax$0.00-$1,079.25-$1,079.25
FUND 601 Water Fund$1,404,070.00$49,563.81$49,563.81
FUND 602 Sewer Fund
602Sewer FundSewer Fixed Charge$570,385.00$24,114.84$24,114.84
602Sewer FundState Grants and Aids$0.00$0.00$0.00
602Sewer FundReimbursement$3,750.00$0.00$0.00
602Sewer FundPenalties and Forfeited Disc$7,640.00$723.71$723.71
602Sewer FundSanitary Sewer Use Service$792,295.00$36,057.75$36,057.75
602Sewer FundContributed Revenue$0.00$0.00$0.00
602Sewer FundSurplus Property$0.00$0.00$0.00
602Sewer FundContributions - General$750.00$0.00$0.00
602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00
602Sewer FundSpecial Assessments$500.00$0.00$0.00
602Sewer FundIssuance of Debt$0.00$0.00$0.00
602Sewer FundInterest Earnings$6,000.00$60.09$60.09
602Sewer FundTransfers from Other Funds$0.00$0.00$0.00
602Sewer FundBond Premium$0.00$0.00$0.00
602Sewer FundTransfers from Other Funds$140,000.00$0.00$0.00
FUND 602 Sewer Fund$1,521,320.00$60,956.39$60,956.39
FUND 603 Refuse Collection
603Refuse CollectSpecial Assessments$200.00$0.00$0.00
603Refuse CollectTransfers from Other Funds$0.00$0.00$0.00
603Refuse CollectContributed Revenue$0.00$0.00$0.00
603Refuse CollectInterest Earnings$6,500.00$21.97$21.97
603Refuse CollectPenalties and Forfeifted Disc$1,675.00$177.85$177.85
603Refuse CollectRefuse Collection Charges$366,260.00$15,166.41$15,166.41
603Refuse CollectState Grants and Aids$0.00$0.00$0.00
603Refuse CollectLicenses & Permits$31,420.00$45.00$45.00
603Refuse CollectState Sales Tax$0.00-$1,464.65-$1,464.65
603Refuse CollectReimbursement$0.00$354.71$354.71
FUND 603 Refuse Collection$406,055.00$14,301.29$14,301.29
02/03/21 2:45 PM
City of St. Joseph
Page 2
Council Month End Revenue -Enterprise Funds
Current Period: January 2021
FUND2021January2021
FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 651 Storm Water Utility
651Storm Water Special Assessments$200.00$0.00$0.00
651Storm Water Penalties and Forfeifted Disc$1,500.00$77.25$77.25
651Storm Water Storm Water Use Service$180,015.00$8,230.47$8,230.47
651Storm Water Transfers from Other Funds$0.00$0.00$0.00
651Storm Water Storm Water Develop Fee$4,000.00$0.00$0.00
651Storm Water Contributed Revenue$0.00$0.00$0.00
651Storm Water Interest Earnings$4,000.00$18.40$18.40
651Storm Water Other Grants/Aids$0.00$0.00$0.00
651Storm Water State Grants and Aids$0.00$0.00$0.00
651Storm Water Surplus Property$0.00$0.00$0.00
FUND 651 Storm Water Utility$189,715.00$8,326.12$8,326.12
FUND 652 Street Light Utility
652Street Light UPenalties and Forfeited Disc$550.00$35.30$35.30
652Street Light UState Grants and Aids$0.00$0.00$0.00
652Street Light UOther Grants/Aids$0.00$0.00$0.00
652Street Light USpecial Assessments$50.00$0.00$0.00
652Street Light UInterest Earnings$1,500.00$6.44$6.44
652Street Light UContributions - General$2,000.00$0.00$0.00
652Street Light USurplus Property$100.00$0.00$0.00
652Street Light UReimbursement$0.00$0.00$0.00
652Street Light UUsage Rate$88,470.00$3,444.83$3,444.83
FUND 652 Street Light Utility$92,670.00$3,486.57$3,486.57
$3,613,830.00$136,634.18$136,634.18
02/03/21 2:44 PM
City of St. Joseph
Page 1
Council Month End Expenditure - Summary
Current Period: January 2021
2021January2021
DescriptionYTD Budget2021 Amt YTD Amt
General$3,868,710.00$295,886.31$295,886.31
Employee Retirement Reserve$36,380.00$0.00$0.00
COVID-19 FEMA Funding$0.00$5,851.52$5,851.52
CARES Funding$0.00$0.00$0.00
Fire Fund$357,080.00$56,123.98$56,123.98
Cable Access Fee$0.00$0.00$0.00
Economic Development$130,310.00$20,121.59$20,121.59
TIF 3-1 CMCU$0.00$0.00$0.00
TIF 4-1 Fortitude Senior Apts$1,045.00$0.00$0.00
TIF 2-1 Millstream$1,045.00$0.00$0.00
TIF 2-2 Meat Market$555.00$0.00$0.00
TIF 2-3 Bayou Blues/Alley Flat$1,045.00$0.00$0.00
State Collected Sales Tax$410,000.00$30,042.50$30,042.50
Park Dedication$65,860.00$244.00$244.00
Charitable Gambling$2,500.00$0.00$0.00
Lodging Tax$16,050.00$750.00$750.00
DEED CDAP Grant$0.00$0.00$0.00
Revolving Loan Fund$0.00$20.00$20.00
2016 CIP Bonds \[govt center\]$272,570.00$78.95$78.95
2017A CIP Bonds \[govt center\]$48,000.00$78.95$78.95
2016 Street Imp \[Field St\]$62,500.00$78.95$78.95
2017B Street Imp \[CBD Alleys\]$41,880.00$78.95$78.95
2018 Equipment Certificates$57,300.00$78.95$78.95
2019A Street Imp \[Overlays\]$221,225.00$78.95$78.95
2019A Street Imp \[Ind Park\]$313,425.00$78.95$78.95
2020A Equipment Certificates$46,415.00$2,560.06$2,560.06
2020B GO Imp \[20th Ave SE\]$3,890.00$78.95$78.95
2020B CIP Bonds \[PW Bldg\]$7,070.00$78.95$78.95
2020B Refund Bonds \[2013 Str.$0.00$78.95$78.95
2020C CO Refund \[2014 Park T$0.00$78.95$78.95
2010B Refunding \[Hill/Clover\]$0.00$0.00$0.00
2011A CO Refund \[Interior St\]$0.00$0.00$0.00
2010B Street Imp \[16th Ave\]$64,220.00$78.95$78.95
2011A Pumper Truck Certificate$0.00$0.00$0.00
2013 Street Imp \[Overlays\]$50,840.00$0.00$0.00
2014 Street Imp \[ParkTerrace\]$181,740.00$0.00$0.00
2015 Street Imp\[Clinton/North\]$68,175.00$78.95$78.95
2015 Equipment Certificates$0.00$0.00$0.00
2015 Abatement \[Comm Center$155,560.00$6,824.76$6,824.76
Debt Service Relief$50,000.00$0.00$0.00
Community Center phase I$0.00$0.00$0.00
2018 Equipment Certificates$0.00$0.00$0.00
02/03/21 2:44 PM
City of St. Joseph
Page 2
Council Month End Expenditure - Summary
Current Period: January 2021
2021January2021
DescriptionYTD Budget2021 Amt YTD Amt
2019 Street Overlays$0.00$1,415.80$1,415.80
2019 Industrial Park Expansion$0.00$125,093.14$125,093.14
2020 Equipment Certificates$0.00$6,085.12$6,085.12
2020 20th Ave Watermain Loop$0.00$992.80$992.80
2021 MN/Alley/18/20/Northland$0.00$16,762.21$16,762.21
PW Building Expansion$0.00$0.00$0.00
Capital Outlay$86,915.00$4,122.10$4,122.10
WAC Fund$180,000.00$0.00$0.00
SAC Fund$140,000.00$0.00$0.00
Water Fund$1,617,495.00$34,795.67$34,795.67
Sewer Fund$1,784,580.00$141,611.39$141,611.39
Refuse Collection$410,625.00$24,550.53$24,550.53
Storm Water Utility$234,785.00$4,210.11$4,210.11
Street Light Utility$90,805.00$5,663.59$5,663.59
$11,080,595.00$784,753.53$784,753.53
02/03/21 2:43 PM
City of St. Joseph
Page 1
Council Month End Expenditure - General Fund
Current Period: January 2021
2021January2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 101 General
GeneralCouncil$64,475.00$14,208.70$14,208.70
GeneralLegislative Committees$4,680.00$0.00$0.00
GeneralOrdinance & Proceedings$2,225.00$0.00$0.00
GeneralMayor$11,500.00$134.13$134.13
GeneralElections$2,500.00$4,220.17$4,220.17
GeneralGeneral Adminstration$285,230.00$22,792.29$22,792.29
GeneralFinance$229,745.00$16,931.71$16,931.71
GeneralAudit Service$29,500.00$0.00$0.00
GeneralAssessing$28,000.00$0.00$0.00
GeneralCity Attorney$25,000.00$608.00$608.00
GeneralInformation Technology$17,570.00$1,304.50$1,304.50
GeneralPlanning and Zoning$226,590.00$7,174.34$7,174.34
GeneralGeneral Government$32,965.00$1,484.21$1,484.21
GeneralCity Offices$41,180.00$3,107.32$3,107.32
GeneralCable Access$2,320.00$0.00$0.00
GeneralCrime Control & Investigation$1,382,125.00$104,930.33$104,930.33
GeneralPolice Training$11,000.00$1,270.00$1,270.00
GeneralCommunication Service$9,950.00$1,672.34$1,672.34
GeneralAutomotive Services$33,735.00$6,944.69$6,944.69
GeneralBuilding Inspec. Admistration$96,400.00$64.00$64.00
GeneralEmergency Management$2,275.00$7.94$7.94
GeneralAnimal Control$1,085.00$285.80$285.80
GeneralStreet Maintanence$462,995.00$25,731.04$25,731.04
GeneralIce & Snow Removal$155,145.00$12,286.68$12,286.68
GeneralEngineering Fee$45,000.00$1,745.60$1,745.60
GeneralStreet Cleaning$14,485.00$0.00$0.00
GeneralSkate Park and Ice Rink$5,885.00$198.96$198.96
GeneralBall Park$3,300.00$182.28$182.28
GeneralMaintenance Shop$27,350.00$3,259.07$3,259.07
GeneralPark Areas$309,880.00$16,782.61$16,782.61
GeneralRecreation Department$23,725.00$842.52$842.52
GeneralCommunity Center$116,585.00$6,583.22$6,583.22
GeneralOther Financing Uses$0.00$0.00$0.00
GeneralFire Protection$164,310.00$41,133.86$41,133.86
FUND 101 General$3,868,710.00$295,886.31$295,886.31
FUND 102 Employee Retirement Reserve
Employee Retirement ReservGeneral Adminstration$0.00$0.00$0.00
Employee Retirement ReservCrime Control & Investigation$0.00$0.00$0.00
Employee Retirement ReservStreet Maintanence$18,190.00$0.00$0.00
Employee Retirement ReservPark Areas$18,190.00$0.00$0.00
FUND 102 Employee Retirement Reserve$36,380.00$0.00$0.00
02/03/21 2:43 PM
City of St. Joseph
Page 2
Council Month End Expenditure - General Fund
Current Period: January 2021
2021January2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 103 COVID-19 FEMA Funding
COVID-19 FEMA FundingElections$0.00$0.00$0.00
COVID-19 FEMA FundingEmergency Management$0.00$5,851.52$5,851.52
FUND 103 COVID-19 FEMA Funding$0.00$5,851.52$5,851.52
FUND 104 CARES Funding
CARES FundingElections$0.00$0.00$0.00
CARES FundingGeneral Adminstration$0.00$0.00$0.00
CARES FundingGeneral Government$0.00$0.00$0.00
CARES FundingCrime Control & Investigation$0.00$0.00$0.00
CARES FundingFire Fighting$0.00$0.00$0.00
CARES FundingEmergency Management$0.00$0.00$0.00
CARES FundingStreet Maintanence$0.00$0.00$0.00
CARES FundingMaintenance Shop$0.00$0.00$0.00
CARES FundingPark Areas$0.00$0.00$0.00
CARES FundingCommunity Center$0.00$0.00$0.00
CARES FundingEconomic Development Authority$0.00$0.00$0.00
FUND 104 CARES Funding$0.00$0.00$0.00
FUND 108 Cable Access Fee
Cable Access FeeCable Access$0.00$0.00$0.00
Cable Access FeeOther Financing Uses$0.00$0.00$0.00
FUND 108 Cable Access Fee$0.00$0.00$0.00
FUND 150 Economic Development
Economic DevelopmentEconomic Development Authority$130,310.00$20,121.59$20,121.59
Economic DevelopmentOther Financing Uses$0.00$0.00$0.00
FUND 150 Economic Development$130,310.00$20,121.59$20,121.59
FUND 410 2020 20th Ave Watermain Loop
2020 20th Ave Watermain LoStreet Maintanence$0.00$992.80$992.80
FUND 410 2020 20th Ave Watermain Loop$0.00$992.80$992.80
FUND 411 2021 MN/Alley/18/20/Northland
2021 MN/Alley/18/20/NorthlStreet Maintanence$0.00$16,762.21$16,762.21
FUND 411 2021 MN/Alley/18/20/Northland$0.00$16,762.21$16,762.21
FUND 412 PW Building Expansion
PW Building ExpansionMaintenance Shop$0.00$0.00$0.00
PW Building ExpansionOther Financing Uses$0.00$0.00$0.00
FUND 412 PW Building Expansion$0.00$0.00$0.00
FUND 490 Capital Outlay
Capital OutlayGeneral Adminstration$4,500.00$0.00$0.00
Capital OutlayCrime Control & Investigation$1,850.00$1,970.00$1,970.00
Capital OutlayCommunication Service$3,290.00$0.00$0.00
Capital OutlayAutomotive Services$7,375.00$2,152.10$2,152.10
02/03/21 2:43 PM
City of St. Joseph
Page 3
Council Month End Expenditure - General Fund
Current Period: January 2021
2021January2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
Capital OutlayEmergency Management$1,500.00$0.00$0.00
Capital OutlayStreet Maintanence$2,250.00$0.00$0.00
Capital OutlayIce & Snow Removal$19,500.00$0.00$0.00
Capital OutlayStreet Cleaning$2,000.00$0.00$0.00
Capital OutlayMaintenance Shop$11,250.00$0.00$0.00
Capital OutlayPark Areas$33,400.00$0.00$0.00
Capital OutlayCommunity Center$0.00$0.00$0.00
Capital OutlayOther Financing Uses$0.00$0.00$0.00
FUND 490 Capital Outlay$86,915.00$4,122.10$4,122.10
$4,122,315.00$343,736.53$343,736.53
02/03/21 2:44 PM
City of St. Joseph
Page 1
Council Month End Expense - Enterprise Funds
Current Period: January 2021
2021January2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 601 Water Fund
Water FundBond Payment (P & I)$687,915.00$236.82$236.82
Water FundOther Financing Uses$2,795.00$0.00$0.00
Water FundPower and Pumping$22,900.00$427.29$427.29
Water FundPurification-Plant 1$46,750.00$2,791.14$2,791.14
Water FundPurification-Plant 2$89,120.00$5,326.87$5,326.87
Water FundDistribution$10,000.00$6,794.55$6,794.55
Water FundWellhead Protection$3,000.00$0.00$0.00
Water FundStorage-Tower 1$19,100.00$625.02$625.02
Water FundWater Maintenance$259,590.00$16,648.81$16,648.81
Water FundAdministration and General$26,325.00$1,945.17$1,945.17
Water FundDepreciation Expense$450,000.00$0.00$0.00
FUND 601 Water Fund$1,617,495.00$34,795.67$34,795.67
FUND 602 Sewer Fund
Sewer FundBond Payment (P & I)$140,605.00$78.94$78.94
Sewer FundOther Financing Uses$8,585.00$0.00$0.00
Sewer FundSanitary Sewer Maintenanc$223,555.00$12,917.43$12,917.43
Sewer FundLift Station-Baker Street$6,935.00$330.68$330.68
Sewer FundLift Station-Ridgewood/DBL$2,975.00$759.11$759.11
Sewer FundLift Station-Northland$4,600.00$95.81$95.81
Sewer FundLift Station-CR 121$15,200.00$165.85$165.85
Sewer FundLift Station-Main$855,455.00$125,264.39$125,264.39
Sewer FundAdministration and General$26,670.00$1,999.18$1,999.18
Sewer FundDepreciation Expense$500,000.00$0.00$0.00
FUND 602 Sewer Fund$1,784,580.00$141,611.39$141,611.39
FUND 603 Refuse Collection
Refuse CollectioWaste Collection$403,520.00$24,550.53$24,550.53
Refuse CollectioOther Financing Uses$430.00$0.00$0.00
Refuse CollectioDepreciation Expense$6,675.00$0.00$0.00
FUND 603 Refuse Collection$410,625.00$24,550.53$24,550.53
FUND 651 Storm Water Utility
Storm Water UtiOther Financing Uses$14,730.00$0.00$0.00
Storm Water UtiAdministration and General$15,795.00$1,009.61$1,009.61
Storm Water UtiStorm Water Maintenance$89,260.00$3,200.50$3,200.50
Storm Water UtiDepreciation Expense$115,000.00$0.00$0.00
FUND 651 Storm Water Utility$234,785.00$4,210.11$4,210.11
FUND 652 Street Light Utility
Street Light UtiliStreet Lighting$90,805.00$5,663.59$5,663.59
Street Light UtiliOther Financing Uses$0.00$0.00$0.00
FUND 652 Street Light Utility$90,805.00$5,663.59$5,663.59
02/03/21 2:44 PM
City of St. Joseph
Page 2
Council Month End Expense - Enterprise Funds
Current Period: January 2021
2021January2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
$4,138,290.00$210,831.29$210,831.29
CouncilAgenda Item 4
MEETING DATE:February 16, 2021
AGENDA ITEM: Grant Acceptance
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: In December 2020, the City Council accepted the grant for Phase 1.
BACKGROUND INFORMATION: Staff applied for and received a $1,250.00 grant from the State of
MN through it’s Director of Explore MN Tourism. The grant will be used by the CVB and the funds will
need to be spend by December 31, 2021.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Grant Contract
REQUESTED COUNCIL ACTION: Approve the State of MN Explore MN 2021 Phase II Marketing
Crisis Grant Contract.
Supplier Contract #, PO #
Vendor #
STATE OF MINNESOTA
EXPLORE MINNESOTA 2020-21 PHASE II CRISIS MARKETING GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Director of Explore Minnesota Tourism
("State") and ("Grantee").
Recitals
1.Under Minn. Stat. 116U.30, the State is empowered to enter this grant.
2.The State needs supporting marketing programs initiated by the Minnesota tourism industry to stimulate travel,
and for the inclusion of Explore Minnesota’s brand for amplification and visibility for the benefit of the entire
state’s tourism industry.
3.The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract
to the satisfaction of the State. Pursuant to Minn. Stat. §16B.98, Subd. 1, the Grantee agrees to minimize
administrative costs as a condition of this grant.
Grant Contract
1 Term of Grant Contract
1.1 Effective date. December 1, 2020, or the date the State obtains all required signatures under Minn. Stat. §16B.98,
Subd. 5, whichever is later. Per Minn. Stat. §16B.98, Subd. 7, no payments will be made to the Grantee until this
grant contract is fully executed. The Grantee must not begin work under this grant contract until this contract is
fully executed and the Grantee has been notified by the State’s Authorized Representative to begin the work.
1.2 Expiration date. December 31, 2021, or until all obligations have been satisfactorily fulfilled, whichever occurs
first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability;
9.State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13.
Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure.
2 Grantee’s Duties
The Grantee, who is not a state employee, will:
Provide support to the state’s tourism industry by promoting and facilitating marketing initiatives which include
the following activities:
Consumer, Travel Trade, Meetings & Sports Advertising; Direct Mail, Research Projects, Public Relations, and
Trade Shows.
The Grantee will perform according to the Marketing Grant Guidelines which are incorporated in to this contract
by reference and comply with required grants management policies and procedures set forth through Minn. Stat.
§16B.97.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance of this
grant contract, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows:
Compensation. The Grantee will be paid $ for supporting marketing programs that will help promote
and stimulate the state’s tourism industry.
Travel Expenses. Not applicable.
Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant contract will not exceed $
Marketing Grant (Rev. 2017) 1
4.2 Payment.
Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services
performed and the State's Authorized Representative accepts the invoiced services. Invoices must be
submitted timely and according to the following schedule:
Reimbursement Deadline. Requests must be submitted when all projects are completed but no later than
February 15, 2022. Partial grantee requests for reimbursement will not be accepted.
Supporting Documentation. To receive payment, submit a completed Reimbursement Request Form and any
required supporting documentation as outlined in the 2020-21 Phase II Crisis Marketing Grant Guidelines.
Matching Funds. State funds paid to the grantee under this contract may not be used to match other state funds.
4.3 Contracting and Bidding Requirements.
(a)Any services and/or materials that are expected to cost $25,000 or more must undergo a formal notice and
bidding process.
(b)Any services and/or materials that are expected to cost between $10,000 and $24,999 must be scoped out in
writing and offered to a minimum of three (3) bidders.
(c)Any services and/or materials that are expected to cost between $5,000 and $9,999 must be competitively
based on a minimum of three (3) verbal quotes Support documentation of the bidding process utilized to
contract services must be included in the grantee’s financial records, including support documentation
justifying a single/sole source bid, if applicable.
(d)Support documentation of the bidding process utilized to contract services must be included in the grantee’s
financial records, including support documentation justifying a single/sole source bid, if applicable.
(e)For projects that include construction work of $25,000 or more, prevailing wage rules apply per; Minn. Stat.
§177.41 through §177.44 consequently, the bid request must state the project is subject to prevailing wage.
These rules require that the wages of laborers and workers should be comparable to wages paid for similar
work in the community. A prevailing wage form should accompany these bid submittals.
5 Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State’s satisfaction, as
determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found
by the State to be unsatisfactory or performed in violation of federal, state, or local law. All projects and expenditures
must follow the Marketing Grant Guidelines which are incorporated in this contract by reference.
6 Authorized Representative
The State's Authorized Representative is Nicole Lalum, Central Region Partner Relations Rep, PO Box 900, Pequot
Lakes, MN 56472, 218-316-3330 or 888-629-6466, nicole.lalum@state.mn.us, or his/her successor, and has the
responsibility to monitor the Grantee’s performance and the authority to accept the services provided under this grant
contract. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each
reimbursement submitted for payment.
The Grantee’s Authorized Representative is
,, . If the Grantee’s Authorized Representative
changes at any time during this grant contract, the Grantee must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant contract
without the prior written consent of the State, approved by the same parties who executed and approved this
grant contract, or their successors in office.
7.2 Amendments. Any amendments to this grant contract must be in writing and will not be effective until it has been
Marketing Grant (Rev. 2017) 2
executed and approved by the same parties who executed and approved the original grant contract, or their
successors in office.
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision
or the State’s right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and
the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to
bind either party.
8 Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes
of action, including attorney’s fees incurred by the State, arising from the performance of this grant contract by the
Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee
may have for the State's failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. §16B.98, Subd. 8, the Grantee’s books, records, documents, and accounting procedures and
practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by
the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of
this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and
program retention requirements, whichever is later.
10 Government Data Practices and Intellectual Property
10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as
it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee
under this grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in
this clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately
notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting
party before the data is released. The Grantee’s response to the request shall comply with applicable law.
10.2 Intellectual Property Rights. N/A
11 Workers’ Compensation
The Grantee certifies that it follows Minn. Stat. §176.181, Subd. 2, pertaining to workers’ compensation insurance
coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise
under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third
party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or
responsibility.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the
sponsoring agency and must not be released without prior written approval from the State’s Authorized
Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press
releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly
with others, or any subcontractors, with respect to the program, publications, or services provided resulting
from this grant contract.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
Marketing Grant (Rev. 2017) 3
13 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal
proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State. The State may immediately terminate this grant contract with or without cause, upon
30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined
on a pro rata basis, for services satisfactorily performed.
14.2 Termination for Cause. The State may immediately terminate this grant contract if the State finds that there
has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been
made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State
may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional
funds and requiring the return of all or part of the funds already disbursed.
14.2 Termination for Insufficient Funding. The State may immediately terminate this grant contract if:
(a)It does not obtain funding from the Minnesota Legislature.
(b)Or, if funding cannot be continued at a level enough to allow for the payment of the services covered here.
Termination must be by written notice to the Grantee. The State is not obligated to pay for any services that
are provided after notice and effective date of termination. However, the Grantee will be entitled to
payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are
available. The State will not be assessed any penalty if the contract is terminated because of the decision of
the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the
Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice.
15 Data Disclosure
Under Minn. Stat. §270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security
number, federal employer tax identification number, and/or Minnesota tax identification number, already provided
to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These
identification numbers may be used in the enforcement of federal and state tax laws which could result in action
requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any.
1.STATE ENCUMBRANCE VERIFICATION 3.STATE AGENCY
Individual certifies that funds have been encumbered as
required by Minn. Stat. '' 16A.15 and 16C.05.By: _______________________________________________
John Edman, Director
Signed: ___________________________________________
Date: Date: ______________________________________________
Supplier Contract/PO No(s):
2.
The Grantee certifies that the appropriate person(s) have executed the
grant contract on behalf of the Grantee as required by applicable
articles, bylaws, resolutions, or ordinances.
By: _______________________________________________
Title: ______________________________________________
Date: ______________________________________________
Marketing Grant (Rev. 2017) 4
Council Agenda Item4
______
MEETING DATE: February 16, 2021
AGENDA ITEM: Performance Measurement Survey Results
SUBMITTED BY: Finance
PREVIOUS COUNCIL ACTION: Council adopted resolution 2011-014 declaring 10 performance
measurements as developed by the State’s Council on Local Results and Innovation. The Council
declared the 2021 survey questions in December 2020.
BACKGROUND INFORMATION: The 2010 State Legislature passed Statute §6.91 allowing cities
to participate in a standard measures program to provide communication to its citizens on annual basis.
The Legislature directed the State Auditor to establish a committee to identify ten (10) standard
measurements as the minimum measurements each city should adopt. A copy of the committee’s report
can be found on the State Auditor’s website.
The City declared the minimum ten (10) performance benchmarks listed in the report prior in 2011 for the
City to be eligible for a per capita reimbursement of $0.14 per capita annually. For 2021, the survey was
conducted and results received prior to July 1, 2021 to be eligible for the 2021 per capita reimbursement.
The results of the February 2021 survey are enclosed and are available on the City’s website. The survey
includes comments from 54 respondents. Only city residents were allowed to respond and duplicate
responses were not allowed. The State Auditor’s office requires a 2021 resolution to accept the results
prior to July 1, 2021.
BUDGET/FISCAL IMPACT: Appx. $1,030 reimbursement, no payable 2022 levy limits
ATTACHMENTS: Performance Measurement Survey Questions
Resolution 2021-009 Accepting St. Joseph’s Performance Measures Survey Results
February 2021 Performance Measure Program Survey Results
REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute Resolution
2021-009 accepting St. Joseph’s performance measures results and report results to the State Auditor.
City of St. Joseph
Performance Measures
Recommended Survey Questions
January - February 2021
The City will ask the following questions on the 2021 survey:
1. Indicate the number of years you have lived in this city: _______years.
2. Please enter your email address. If you do not have an email simply type “no email”.
3. How would you rate the overall appearance of the city?
4. How would you describe your overall feeling of safety in the city?
5. How would you rate the overall quality of fire protection services in the city?
6. How would you rate the overall condition of city streets?
7. How would you rate the overall quality of snowplowing on city streets?
8. How would you rate the dependability and overall quality of city sanitary sewer services?
9. How would you rate the dependability and overall quality of the city water supply?
10. How would you rate the overall quality of city recreational programs and facilities?
11. How would you rate the overall quality of services provided by the city?
12. How would you rate the fiscal management and health of the city?
13. Comments box.
Resolution 2021-009
Accepting St. Joseph’s
Performance Measures Survey Results
Whereas, pursuant to Minnesota Statute 6.91 the St. Joseph City Council has adopted performance and
output measures recommended by the State of Minnesota’s Council on Local Results and Innovation and
desires to continue with recommended performance measure guidelines and practices.
Now therefore be it resolved, the St. Joseph City Council adopted the following performance
measures initiatives:
1. That the City has adopted and implemented the minimum 10 performance measures developed by
the Council on Local Results and Innovation.
2. That the City has implemented a local performance measurement system as developed by the
Council on Local Results and Innovation.
3. That the City will report the results of the 10 adopted measures to its residents before the end of
2021 on the City’s Website.
4. That the City has surveyed its residents on the services included in the performance benchmarks
and intends to periodically (at least biennially) repeat the survey of its residents to gauge
changes in the performance benchmarks.
5. That the City accepting the results of the performance measures survey conducted in February
2020.
th
Adopted this 16 day of February, 2021.
__________________________________________
Rick Schultz, Mayor
___________________________________
Therese Haffner, City Administrator
City of St. Joseph, 75 Callaway St E, St. Joseph MN 56374
February 2021 City of St. Joseph
Performance Measurement Program
Survey Results
February 16, 2021
Performance Measure Survey
Index
Index i
Survey Methodology ii
Survey Chart Results – By Question
How Many Years in City 1
Overall Appearance of City 1
Fiscal Management and Health of City 2
Overall Feeling of Safety in City 2
Overall Quality of Fire Protection 3
Overall Condition of Streets 3
Overall Quality of Snowplowing 4
Dependability and Quality of Sewer 4
Dependability and Quality of Water Supply 5
Overall Quality of Recreation Programs and Facilities 5
Overall Quality of City Services 6
Survey Results – Comments
Comments Summary from Respondents 7-10
Appendixes
Appendix A 2011 Resolution Adopting Performance Measures 11
Appendix B 2021 Draft Resolution Accepting Results 12
i
Introduction
In 2010, the Legislature created the Council on Local Results and Innovation. The Council created a set
of ten standard performance measures for Cities and Counties that could assist the governing body in
determining the quality, efficiency and need for services provided. This program has become known as
the Performance Measurement Program. Participants in the program would agree to survey their
constituents using at least the ten standards established by the Council. The survey would allow residents
the opportunity to provide input on the services provided.
To encourage participation in the voluntary program, the 2010 Legislature provided a financial incentive.
Cities that opted to participate would be eligible for a reimbursement of $0.14 per capita, not to exceed
$25,000 and would be exempt from levy limits under MS 275.70 to 275.74. For the City of St. Joseph,
the reimbursement for participation is approximately $1,030.
Additional information on the Council on Local Results and Innovation can be found the Minnesota
Secretary of State Website: http://www.auditor.state.mn.us.
Methodology
To assist Cities with the new Performance Measurement Program, the League of Minnesota Cities created
a survey that would meet the requirements of the 2010 Legislation. Participating Cities would have the
opportunity to modify the question and they would administer the actual survey, providing the results to
each City.
The City of St. Joseph utilized the services the League of Minnesota Cities who provided the survey
through survey monkey. The City notified the residents that they had an opportunity to provide input on
the services provided. Notification was placed in the following locations:
1. Published in the January Newsletter distributed to all utility bill customers. Residents
were provided with the URL and requested to participate. The URL was listed as
follows: https://www.surveymonkey.com/r/STJOSEPH_survey2021.
2. Posted on the City of St. Joseph cable channel and marque sign.
3. Published on the front page of the City Website. http://cityofstjoseph.com.
thth
The survey was available on survey monkey from January 19through February4, 2021. At the end of
the survey period, the League of Minnesota Cities provided the results. The results indicated that 54
individuals responded to the survey.
ii
City of St. Joseph
Performance Measurement Survey Results - Charts
February 16, 2021
How many years have you lived in this city?
Total
Years in City Respondents Number of Years in City Individual Responses
00-05 years 161{3}, 2{3}, 3{3}, 4{4}, 5{3}
06-10 years 106{3}, 8{3}, 10{4}
11-15 years 8 11{1}, 12{2}, 14{3}, 15{2}
16-20 years 6 16{2}, 17{1}, 19{1}, 20{2}
21-30 years 1 30{1}
31-40 years 1232{1}, 33{1}, 35{2}, 38{2}, 40{6}
>40 years 1 45{1}
How would you rate the overall appearance of the city?
overall appearance of city
ExcellentGoodFairPoorDon't know
1
How would you rate the fiscal management and health of the city?
fiscal management of city
ExcellentGoodFairPoorDon't know
How would you describe your overall feeling of safety in the city?
overall feeling of safety
very safesomewhat safesomewhat unsafevery unsafedon't know
2
How would you rate the overall quality of fire protection services in the city?
overall quality of fire protection
ExcellentGoodFairPoorDon't know
How would you rate the overall condition of city streets?
condition of city streets
ExcellentGoodFairPoorDon't know
3
How would you rate the overall quality of snowplowing on city streets?
Snowplowing of city streets
ExcellentGoodFairPoorDon't know
How would you rate the dependability and overall quality of city sanitary sewer service?
sanitary sewer service
ExcellentGoodFairPoorDon't know
4
How would you rate the dependability and overall quality of the city water supply?
city water supply
ExcellentGoodFairPoorDon't know
How would you rate the overall quality of city recreational programs and facilities (e.g. parks, trails,
park facilities, etc.)?
city park and rec facilities and programs
ExcellentGoodFairPoorDon't know
5
How would you rate the overall quality of services provided by the city?
overall quality of city services
ExcellentGoodFairPoorDon't know
6
54 respondents
City of St. Joseph
Performance Measurement Survey Results - Comments
February 16, 2021
The following comments were received from survey respondents.
Public Safety Comments:
Where we live its constant sound of sirens. Makes the city feel ghetto.
I do not know whether to feel safe around police officers given that I don’t know the police
department policies on de-escalation training, implicit bias training, qualifications for hiring,
living in the city limits, body cameras and use of force.
I have never seen the chief of police out of his office. They don’t support the fire department.
I would like to know if we have a police chief. I have never seen him out on patrol. The last few
chiefs, had their issues, but you would see them day in and out, doing their job patrolling the
streets of St. Joseph. What does this one do, hide in his office? Or is he busy working at his
girlfriends business and running his own while on city time?
Please please please enforce shoveling and snow blowing on sidewalks and paths. Some people
like to walk and exercise and be outside in the winter. This is difficult when sidewalks and paths
th
are not plowed and icy. While running I saw an elderly couple walking in the middle of 4Ave SE
because the sidewalks were not clear. This is especially dangerous on roads like that which curve
and people drive too fast.
Streets/Plowing Services Comments:
Sidewalks if any need fixing.
nd
Also the road is slanted at the SE corner of 2 Ave SE and Able Street so melted snow forms a
puddle that refreezes into smooth ice rather than flowing down the storm sewer drain.
We pay high taxes and the streets need work and plowing of snow is adequate, but needs
improvement. Hiring more people wouldn’t help, hiring people who are more qualified probably
would, instead of just hiring the old persons buddy, even though he isn’t qualified with any of
the licensing that was required in the job application.
It would be nice to have more sidewalk on the north side of Minnesota Street.
The biggest problem I can see with the city is that the infrastructure flow is horrible. I haven’t
been to every city in the state, but it has to be one of the worst for it’s size. In order to get from
north to south in the city, you have to go to the main vein of the city, which is either MN Street
or Hwy 75. And then to get to businesses on the west side, you have to cross Hwy 75. Has a
different route for Hwy 75 ever been looked into? Rockville comes to mind when they bypassed
the town when they expanded Hwy 23 to 4 lanes. I know it’s not good for the businesses, but
Hwy 75 kind of breaks this town in half. And on both sides of 75, there is really no option from
getting to one end of town from the other except 75 or MN Street. An I have to say, the overall
street layout is terrible. It’s like putting a mouse in a maze and watch him run into dead end
after dead end….way too many cul-de-sacs. I would doubt there would be any fixes for this
problem, but just wanted to bring up something I wasn’t crazy about.
7
Side streets seem very compacted with snow after snowfalls in winters making it a challenge.
Snowplowing is better in 2021 that it has been in previous years still room to improve. The
maintenance staff feel like putting salt on an ice/snow covered road is the answer, if they did a
better job plowing they could cut down on salt usage.
The snow plowing is awful. Lived in Albany previous and it is far better. Done earlier and much
better.
We do feel the city plowing is not good especially if you live on a quiet street.
Would be nice to have potholes filled in our alley ways, snow plow alley ways.
Utility Services Comments:
Water is very high priced and full of calcium.
Better city water…it’s sooo hard!
The water here is very hard, we’ve gone through 3 hot water heaters in 17 years despite our
own softener if there is anything more the treatment plant can do.
Parks and Recreation Comments:
Given the state of MN poor fiscal health, history, pandemic, etc. and the cost of building a rec
center I would say its best to focus on other areas of recreation instead of building a rec center.
It continues to drag on, taxes continue to go up. The college kids have plenty of areas for
recreation-they don’t need it. It’s a debacle and the costs of maintaining year to year won’t be
cheap. We have soccer fields, we have baseball/softball fields. I think a lot can be done with
what we have instead of having to be playing “keep up with the Jones” like mentality (keep up
with Sartell, etc.) For the money I’m just saying we can do many other things really well in terms
of recreation.
th
There are no sidewalks in Loso’s 4addition which is unsafe for children and walking our dog,
and is at odds with the city’s 10-year strategic plan tenet of walkability.
I would like to see a senior center here in the future.
Need a BID park that can accommodate older children. Repair or renew St. Joe Township park,
as there are many children nearby neighborhood (Iverson, Hill, Morningside). Swimming pool for
families.
Would be nice to have a pool or splash pad in town, more for kid friendly activities. Find many
adult friendly facilities/restaurants, but would like more kid oriented facilities.
St. Joe does an excellent job with the bike trails, I love walking around town and have a nice
place to do it without having to walk on the roads.
We also wish the dog park wasn’t in a sloppy wet area and like other cities have different things
the dogs can play on.
We need a restroom in Klinefelter Park.
We need a splash pad in St. Joe for the kids! Not a crazy water park idea but just something
small! Every city has one but ours!!! Removing the old park from Northland Heights and putting
one there is a perfect spot!!
We need to keep our parks up to date and purchase new worn and broken pieces. Keep our kids
safe. Closing the skate park before MEA weekend was deeply disappointing! We need to focus
on our young people in this town.
Would love to see any progress on community center.
8
Other City Services Comments:
Excessive fees such as Street lights yet no area outside of direct downtown gets quality care.
I would like to see more senior living options. Current senior living options are either very
expensive or low income. The community needs an option in between these two extremes.
I would still urge you to look into bus transportation to St. Cloud
I am glad you found a place for the Food Shelf.
Our city keeps spending money on more “wants” than “needs”. Example: Kennedy School was
supposed to be a community center and now it’s sold, and residents are finding out that the city
wants to build a new community center to the tune of 12 million dollars….and yet from our
knowledge, the city is not assisting the food shelf financially. The food shelf is a COMMUNITY
need, not a need of the wonderful volunteers who manage and work at the food shelf. The city
needs to step up to the plate and financially support the food shelf.
Paying my water/sewer/trash bill has been one fiasco after another. Y’all lost my check then
charged me a late fee. I switched to online, but very often don’t see a bill on PSN and have to
ask for it to be re-triggered. Please get a better system, one that’s reliable and a responsible use
of my money.
We need more investment in local businesses and the food shelf at a time like this.
Please consider doing something for a high school in St. Joseph. Sewer and water fees seem
higher than surrounding cities.
The only indoor facility we had has been sold along with housing of the history of the town and
a food shelf that is needed in such times. Without a thought or plan for these places the council
I feel selfishly sold a building in which Jacob Wetterling’s feet actually touch the ground of. You
can’t get that back in my opinion your decisions were wrong!
Uncomfortable with the amount of low income housing coming into the city. Also, would prefer
if we hold off on big projects such as a community center until adequate funding is available.
Garbage pick up on alley ways again.
General Comments:
I am extremely disappointed with the cost of city services with are 8 times what they were when
I moved to St. Joseph! While I realize that was a long time ago, if my heat and electricity bills
would be 8 times the cost of when I moved here, I would not be able to live in my home. I have
friends living in St. Cloud who pay only one half of what I pay for my City services! Please explain
why our city services are so expensive. Are there other costs buried into our bills that we are not
aware of? I also question why our city is planning huge projects, spending more money and
hiring more people during this time of uncertainty.
Do not have info on city financial management or health.
The city buys commercial property and gives it away for less than they paid for it. They don’t
post jobs they hire the higher up’s buddies. The city maintenance head has no experience what
so ever. The mayor and the city administrator won’t answer questions if you question why they
are doing what they are doing. They cater to only a few businesses in town like Bad Habit.
I really like living in St. Joseph. It has the “small town” atmosphere which I appreciate. Thank
you!
9
My biggest question is how can the city keep losing money on commercial property? It appears
they pay big for commercial space and buildings, renovate them for big money and sell them for
pennies on the dollar, i.e. the Bad Habit building, and the recent sale of old Kennedy school. This
goes back to the days when they sold the land for the current bank building and Casey’s store.
This would have been ideal for city hall/police station/community center. I would think this
would have been to blame on Judy, the old city administrator and would have been taken care
of when she left, but Therese was hired and training by her, so it appears this pattern of paying
big and selling low, so the city loses tons of money will continue, but hey why should they care,
they get paid, don’t live in the city, so it isn’t coming from their tax paying pockets. Whatever
happened to taking pride in what you do and living up to the fiduciary responsibility that the city
employees have.
I would like to see the city do what’s in the best interest of the community. The mayor and his
helpers don’t seem to care much for our community.
It would be nice to have people who put the interests of the community ahead of their own
agendas.
Overall…I am very happy to be a resident of St. Joseph. I think the city officials do a great job at
keeping everything as up to date as possible and does a nice job with all the services that we, as
residents, utilize. I guess there are a couple things that I could see improved. One thing is the
information of things happening in the city and how it is brought to it’s residents. It would be
nice to have something on the “In The Know” about projects or ideas that are going on in the
city, in just a short list. Things for this list would be street projects, ideas for the future, new
ordinances, problem areas in the city (eg. Speeding on MN street), and just basic things people
would like to be kept in the loop about. Not many people are willing to city through the council
meetings, or the rebroadcasts. And to put it on the website isn’t always the best idea for the
elderly.
Also, how in the world did you justify buying a city facilities truck as part of the covid relief
spending? I trust that it was a legitimate city need, but that sounds like serious misappropriation
of funds.
Thanks
The city does foolish things like building a city hall next to what was the new community center
and now they go and sell the community center. So we have a city hall that will not be by the
new community center if we ever get one. This has been talked about for a long time, and will
never happen probably.
Great place to live.
Other than that we love St. Joe and look forward to many great more years here!
10
Appendix A
Resolution 2011-014 Declaring St. Joseph’s Performance Measurements
Appendix B
Resolution 2021-009 Resolution Accepting Survey Results
Resolution 2021-009
Accepting St. Joseph’s
Performance Measures Survey Results
DRAFT
Whereas, pursuant to Minnesota Statute 6.91 the St. Joseph City Council has adopted performance and
output measures recommended by the State of Minnesota’s Council on Local Results and Innovation and
desires to continue with recommended performance measure guidelines and practices.
Now therefore be it resolved, the St. Joseph City Council adopted the following performance
measures initiatives:
1.That the City has adopted and implemented the minimum 10 performance measures developed by
the Council on Local Results and Innovation.
2.That the City has implemented a local performance measurement system as developed by the
Council on Local Results and Innovation.
3.That the City will report the results of the 10 adopted measures to its residents before the end of
2021 on the City’s Website.
4.That the City has surveyed its residents on the services included in the performance benchmarks
and intends to periodically (at least biennially) repeat the survey of its residents to gauge
changes in the performance benchmarks.
5.That the City accepting the results of the performance measures survey conducted in February
2021.
th
Adopted this 16 day of February, 2021.
__________________________________________
Rick Schultz, Mayor
___________________________________
Therese Haffner, Administrator
12
CouncilAgenda Item4
MEETING DATE: February 16, 2021
AGENDA ITEM: Adopt POST Mandated Eyewitness Identification Policy
SUBMITTED BY: Chief Dwight Pfannenstein
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION:The 2020 Legislature passed MN Statute 626.8433 requiring
every state and local law enforcement agency to establish and enforce a written policy addressing how the
agency will conduct an eyewitness identification.
BUDGET/FISCAL IMPACT:None
ATTACHMENTS: Model Policy
REQUESTED COUNCIL ACTION:Adopt the Model policy recommended by MN POST Board.
St. Joseph Police Department
EYEWITNESS IDENTIFICATION PROCEDURES POLICY
Minn. Stat. 626.8433
POLICY:
Officers shall adhere to the procedures for conducting eyewitness identifications set
forth in this policy, in order to maximize the reliability of identifications, minimize
erroneous identifications, and gather evidence that conforms to contemporary
eyewitness identification protocols. Photo arrays and line-ups will be conducted by
displaying the suspect and fillers sequentially using a blind or blinded
administration.
Purpose:
It is the purpose of this policy to establish guidelines for eyewitness identification
procedures involving show-ups, photo arrays, and line-ups. Erroneous eyewitness
identifications have been cited as the factor most frequently associated with
wrongful convictions. Therefore, in addition to eyewitness identification, all
appropriate investigative steps and methods should be employed to uncover
evidence that either supports or eliminates the suspect identification.
Definitions:
Definitions:
Show-up: The presentation of a suspect to an eyewitness within a short time
frame following the commission of a crime to either confirm or eliminate him or her
as a possible perpetrator. Show-ups, sometimes referred to as field identifications,
are conducted in a contemporaneous time frame and proximity to the crime.
The process of presenting live individuals to an eyewitness for the
Line-up:
purpose of identifying or eliminating suspects.
Photo Array: A means of presenting photographs to an eyewitness for the purpose
of identifying or eliminating suspects.
Administrator: The law enforcement official conducting the identification
procedure.
Blinded Presentation: The administrator may know the identity of the suspect,
but does not know which photo array member is being viewed by the eyewitness at
any given time.
Approved by the POST Board on 7/23/2020, Approved by St. Joseph City Council on 2/16/21 1
Confidence Statement:A statement in the witness’s own words taken
immediately after an identification is made stating his or her level of certainty in the
identification.
Filler: A live person, or a photograph of a person, included in an identification
procedure who is not considered a suspect.
Sequential:Presentation of a series of photographs or individuals to a witness one
at a time.
Simultaneous:Presentation of a series of photographs or individuals to a witness
all at once.
Procedure:
1. Show-ups
The use of show-ups should be avoided whenever possible in preference to the use
of a lineup or photo array procedure. However, when circumstances require the
prompt presentation of a suspect to a witness, the following guidelines shall be
followed to minimize potential suggestiveness and increase reliability.
a. Document the witness’s description of the perpetrator prior to conducting
the show up.
b. Conduct a show-up only when the suspect is detained within a reasonably
time frame after the commission of the offense and within a close physical
proximity to the location of the crime.
c. Do not use a show-up procedure if probable cause to arrest the suspect
has already been established.
d. If possible, avoid conducting a show-up when the suspect is in a patrol
car, handcuffed, or physically restrained by officers, unless safety concerns
make this impractical.
e. Caution the witness that the person he or she is about to see may or may
not be the perpetrator—and it is equally important to clear an innocent
person. The witness should also be advised that the investigation will
continue regardless of the outcome of the show-up.
f. Do not conduct the show-up with more than one witness present at a time.
g. Separate witnesses and do not allow communication between them before
or after conducting a show-up.
Approved by the POST Board on 7/23/2020, Approved by St. Joseph City Council on 2/16/21 2
h. If one witness identifies the suspect, use a line-up or photo array for
remaining witnesses.
i. Do not present the same suspect to the same witness more than once.
j. Do not require show-up suspects to put on clothing worn by, speak words
uttered by, or perform other actions of the perpetrator.
k. Officers should scrupulously avoid words or conduct of any type that may
suggest to the witness that the individual is or may be the perpetrator.
l. Ask the witness to provide a confidence statement.
m. Remind the witness not to talk about the show-up to other witnesses until
police or prosecutors deem it permissible.
n. Videotape the identification process using an in-car camera or other
recording device when feasible.
o. Document the time and location of the show-up, the officers present, the
result of the procedure, and any other relevant information.
Line-up and Photo Array Procedures
2. Basic Procedures for Conducting a Line-up or Photo Array
a. Line-ups will not typically be utilized for investigations, unless conducting a
photo array is not possible.
b. Whenever possible, a blind presentation shall be utilized. In cases where a
blind presentation is not feasible for a photo array, a blinded presentation
should be used. Live line-ups must be conducted using a blind presentation.
c. The line-up or photo array should consist of a minimum of six individuals or
photographs. Use a minimum of five fillers and only one suspect.
d. Fillers should be reasonably similar in age, height, weight, and general
appearance and be of the same sex and race, in accordance with the
witness’s description of the offender.
e. Avoid the use of fillers who so closely resemble the suspect that a person
familiar with the suspect might find it difficult to distinguish the suspect
from the fillers.
f. Create a consistent appearance between the suspect and the fillers with
respect to any unique or unusual feature (e.g., scars, tattoos, facial hair)
used to describe the perpetrator by artificially adding or concealing that
feature on the fillers.
Approved by the POST Board on 7/23/2020, Approved by St. Joseph City Council on 2/16/21 3
g. If there is more than one suspect, include only one in each line-up or photo
array.
h. During a blind presentation, no one who is aware of the suspect’s identity
should be present during the administration of the photo array. However,
during a line-up, the suspect’s attorney should be present.
i. Place suspects in different positions in each line-up or photo array, both
across cases and with multiple witnesses in the same case.
j. Witnesses should not be permitted to see or be shown any photos of the
suspect prior to the line-up or photo array.
k. The witness shall be given a copy of the following instructions prior to
viewing the line-up or photo array and the administrator shall read the
instructions aloud before the identification procedure.
You will be asked to look at a series of individuals.
The perpetrator may or may not be present in the identification
procedure.
It is just as important to clear innocent persons from suspicion as it is to
identify guilty parties.
I don’t know whether the person being investigated is included in this
series.
Sometimes a person may look different in a photograph than in real life
because of different hair styles, facial hair, glasses, a hat or other
changes in appearance. Keep in mind that how a photograph was taken or
developed may make a person’s complexion look lighter or darker than in
real life.
You should not feel that you have to make an identification. If you do
identify someone, I will ask you to describe in your own words how
certain you are.
The individuals are not configured in any particular order.
If you make an identification, I will continue to show you the remaining
individuals or photos in the series.
Regardless of whether you make an identification, we will continue to
investigate the incident.
Approved by the POST Board on 7/23/2020, Approved by St. Joseph City Council on 2/16/21 4
Since this is an ongoing investigation, you should not discuss the
identification procedures or results
l. The line-up or photo array should be shown to only one witness at a time;
officers should separate witnesses so they will not be aware of the
responses of other witnesses.
m. Multiple identification procedures should not be conducted in which the
same witness views the same suspect more than once.
n. Officers should scrupulously avoid the use of statements, cues, casual
comments, or providing unnecessary or irrelevant information that in any
manner may influence the witnesses’ decision-making process or
perception.
o. Following an identification, the administrator shall ask the witness to
provide a confidence statement and document the witness’s response.
p. The administrator shall ask the witness to complete and sign an Eyewitness
Identification Procedure Form.
q. Line-up and photo array procedures should be video or audio recorded
whenever possible. If a procedure is not recorded, a written record shall be
created and the reason for not recording shall be documented. In the case
of line-ups that are not recorded, agents shall take and preserve a still
photograph of each individual in the line-up.
3. Photographic Arrays
a. Creating a Photo Array
1. Use contemporary photos.
2. Do not mix color and black and white photos.
3. Use photos of the same size and basic composition.
4. Never mix mug shots with other photos and ensure consistent
appearance of photograph backgrounds and sizing.
5. Do not include more than one photo of the same suspect.
6. Cover any portions of mug shots or other photos that provide
identifying information on the subject – and similarly cover other
photos used in the array.
7. Where the suspect has a unique feature, such as a scar, tattoo, or
mole or distinctive clothing that would make him or her stand out in
the photo array, filler photographs should include that unique feature
either by selecting fillers who have the same features themselves or
by altering the photographs of fillers to the extent necessary to
achieve a consistent appearance.
8. Fillers should not be reused in arrays for different suspects shown to
the same witness.
b. Conducting the Photo Array
Approved by the POST Board on 7/23/2020, Approved by St. Joseph City Council on 2/16/21 5
1. The photo array should be preserved, together with full information
about the identification process as part of the case file and
documented in a report.
2. If a blind administrator is not available, the administrator shall
ensure that a blinded presentation is conducted using the following
procedures.
a. Place the suspect and at least five filler photos in separate
folders for a total of six (or more depending on the number
of fillers used).
b. The administrator will take one folder containing a known
filler and place it to the side. This will be the first photo in
the series. The administrator should then shuffle the
remaining folders (containing one suspect and the remainder
of fillers) such that he or she cannot see how the line-up
members are ordered. These shuffled folders will follow the
first filler photo. The stack of photos is now ready to be
shown to the witness.
c. The administrator should position himself or herself so that
he or she cannot see inside the folders as they are viewed by
the witness.
3. The witness should be asked if he or she recognizes the person in
the photo before moving onto the next photo. If an identification is
made before all of the photos are shown, the administrator should
tell the witness that he or she must show the witness all of the
photos and finish showing the sequence to the witness, still asking
after each photo if the witness recognizes the person in the photo.
4. If possible, the array should be shown to the witness only once. If,
upon viewing the entire array the witness asks to see a particular
photo or the entire array again, the witness should be instructed that
he or she may view the entire array only one additional time. If a
second viewing is permitted, it must be documented.
4. Line-ups
a. Conducting the Line-up
1. Live line-ups shall be conducted using a blind administrator.
2. Ensure that all persons in the line-up are numbered consecutively
and are referred to only by number.
b. The primary investigating officer is responsible for the following:
1. Scheduling the line-up on a date and at a time that is convenient for
allconcerned parties, to include the prosecuting attorney, defense
counsel, and any witnesses.
2. Ensuring compliance with any legal requirements for transfer of the
subject to the line-up location if he or she is incarcerated at a
detention center.
3. Making arrangements to have persons act as fillers.
4. Ensuring that the suspect’s right to counsel is scrupulously honored
and that he or she is provided with counsel if requested. Obtaining
proper documentation of any waiver of the suspect’s right to counsel.
Approved by the POST Board on 7/23/2020, Approved by St. Joseph City Council on 2/16/21 6
5. Allowing counsel representing the suspect sufficient time to confer
with his or her client prior to the line-up and to observe the manner
in which the line-up is conducted.
References:
References:
Sequential Photo Display Form
Approved by the POST Board on 7/23/2020, Approved by St. Joseph City Council on 2/16/21 7
Sequential Photo Display Form
SEQUENTIAL PHOTO DISPLAY FORM
(Witness Side)
Dept.: ________ C.N.: _____________ OFFENSE: __________ Lineup ID# _____
WITNESS: ______________ DOB _________ ADMINISTRATOR: _______________
DATE: __________ TIME: _______ INVESTIGATOR ASSIGNED: _______________
READ TO WITNESS BEFORE PHOTO DISPLAY:
__ 1. I am about to show you a set of photos. The person who committed the crime
\[or: ______________________\] may or may not be included.
(SELECT ONE OF THESE OPTIONS AND READ.)
___ 2. (IA) I do not know whether the person being investigated is included OR
___ 2. (FE) I do not know the order of the photos.
___ 3. Even if you identify someone during this procedure, I will continue to show
you all photos in the series.
___ 4. Keep in mind that a photo may be an old one. Some things, like hair styles,
can be changed, and skin colors may look slightly different in photographs.
___ 5. You should not feel you have to make an identification. It is just as
important to clear innocent persons as it is to identify the guilty. Whether or
not you identify someone, the investigation will continue.
___ 6. You will see only one photo at a time. They are not in any particular order.
Take as much time as you need to look at each one. You should avoid
discussing this procedure or the results with any other potential witness in
the case.
Please initial here if you understand these instructions. ____
(WITNESS TO INITIAL)
___________________________________________________________
____________
TO BE COMPLETED BY WITNESS AFTER PHOTO DISPLAY:
The sequential photo lineup I was shown consisted of ___ photos.
I am unable to select any photo as being the person(s) who _____________.
I have selected photo(s) # _____ as the person who ___________________.
(IF SELECTION MADE) How certain are you of your identification?
_____________________________________ Date: _____________ Time: _____
Approved by the POST Board on 7/23/2020, Approved by St. Joseph City Council on 2/16/21 8
Witness signature
(Have witness sign and date any photo picked and attach to this report.)
SEQUENTIAL PHOTO DISPLAY FORM
(Administrator Side)
C.N. ______________ Witness: __________________ Lineup ID #
________________
Administrator does does not know identity of suspect.
_________________________________________________________________________
_______
Instructions to administrator (READ BEFORE SHOWING PHOTO DISPLAY):
A sequential photo lineup must either be presented by an independent administrator \[IA\] (a
person who does not know the identity of the suspect) or, if unavailable, a functional
equivalent \[FE\] method must be used. Functional equivalent means (1) that the
administrator cannot see and does not know the order of the photos and (2) that the
witness knows the administrator does not know the order. Before beginning the photo
display, determine which of these two methods is used (IA or FE), select the appropriate
instruction # 2 and cross out the inapplicable # 2.
Fill out the case information on the top of the form. Read instructions on reverse side to
witness and have witness initial at end. Show photos one at a time. Only one photo at a
time may be visible. As each photo is displayed, ask “Is this the person who \[insert crime\]?”
If yes, ask, “How certain are you of your identification?” Even if identification is made,
continue showing remaining photos. After all photos have been displayed, repeat display
ONLY if witness requests it. In any repeat, ALL photos must be displayed in the same
sequence, even if the witness only requests to see a particular photo or photos again.
Ask witness to complete witness portion of the form and sign it. If any selection is made,
have the witness sign and date the photo (or photos) selected. The photo display used must
be preserved. (Attach copy to this form.) BE CAREFUL NOT TO PROVIDE ANY FEEDBACK TO
WITNESS ON EITHER IDENTIFICATION OR NON-IDENTIFICATION.
After witness has completed witness portion of the form, complete administrator portion of
the form. This includes asking the certainty question, administrator observations and
number of times display was shown. Departmental policy may also require a standard
supplementary report.
_________________________________________________________________________
To be completed during and after photo display:
Comments made by the witness to any photograph during the photo display (note photo #):
(If identification made) How certain are you of your identification?
Additional observations by administrator (e.g., any physical response or other comments by
witness):
Sequential lineup was shownonce / _____ times
___________________________________ Date: _____________ Time: _________
Administrator's signature
Have witness complete front side. Attach copy of photo display used. Have witness
sign
and date any photo picked.
Approved by the POST Board on 7/23/2020, Approved by St. Joseph City Council on 2/16/21 9
Council Agenda Item 4
MEETING DATE: February 16, 2021
AGENDA ITEM: Parklet
SUBMITTED BY: Administration
STAFF RECOMMENDATION: Approve parklet location for 2021 season in front of Local Blend
PREVIOUS COUNCIL ACTION: Last fall the City Council approved the pilot parklet for the
summer/fall 2021 season in front of MN Street Market.
BACKGROUND INFORMATION: Matt Lindstrom, resident and CSB/SJU Professor is leading the
construction of the parklet. The parklet was planned to be installed in front of MN Street Market in the
spring/summer 2021 through October 2021 weather permitting as a pilot project. Up to $1,000 in grant
funding from Stearns County Public Health through the Statewide Health Improvement Program (SHIP),
along with matching funds of $1,000 from the Eugene McCarthy Center for Public Policy and Civic
Engagement would fund the project, along with in-kind support through Lindstrom.
MN Street Market has reached out to staff requesting a new location for the parklet so their customers are
able to park in front for curbside pick-up. Last year city staff contacted the owner of Local Blend who
said she is willing to have the parklet in front of their coffee shop.
Staff is also reviewing the city’s outdoor/patio seating ordinance i.e. public sidewalk cafes and private
property which will be presented at a future meeting.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Approve parklet location in front of Local Blend (two parking
spaces) for 2021 season.
Council Agenda Item 4
MEETING DATE: February 16, 2021
AGENDA ITEM: Defeasance of Outstanding Debt
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council entered into a purchase agreement with Moxie, Inc to sell
the community center in December 2020. The community center was purchased from ISD 742 in 2015.
BACKGROUND INFORMATION: The city council entered into a purchase agreement to sell the
community center to a private company. The community center has an outstanding 2015B debt in the
amount of $1.295M. The proceeds from the sell will support paying off the 2015B abatement bonds. The
2015B abatement bonds currently are paid from local option sales tax revenue.
Since the 2015B abatement bonds were issued as GO tax exempt bonds, and now the city council took a
deliberate action by entering in the purchase agreement to sell the community center to a private business,
the city needs to notify the IRS of the action within 90 days of the potential private use. The notification
will include the early defeasance of the 2015B and authorizing the execution of an escrow agreement to
hold the payoff amount until the earliest call date of 12/1/2022. The escrow account will make principal
and interest payments up to the call date and then pay the remaining principal amount off on the call date.
The actions taken with this resolution will be canceled if the community center is not sold to a private use.
Final closing on the defeasance and opening the escrow account will be completed at the time of closing.
BUDGET/FISCAL IMPACT: $1,365,000 (principal, interest, debt costs)
$600,000 from sale of building
$765,000 from Fund 200 Local Option Sales Tax Fund
ATTACHMENTS: Resolution 2021-010 Providing for the Defeasance of Outstanding GO Bonds,
Series 2015B and Authorizing the Execution of an Escrow Agreement
Escrow Agreement
REQUESTED COUNCIL ACTION: Authorize Resolution 2021-010 Providing for the Defeasance of
Outstanding GO Taxable Abatement Bonds, Series 2015B and Authorizing the Execution of an Escrow
Agreement.
EXTRACT OF MINUTES OF A MEETING OF THE
CITY OF ST. JOSEPH, MINNESOTA
HELD: FEBRUARY 16, 2021
Pursuant to due call and notice thereof, a regular or special meeting of the City Council of
the City of St. Joseph, Minnesota, was duly called and held at the City Hall in St. Joseph,
Minnesota on February 16, 2021, beginning at 6:00o'clock p.m. for the purpose in part of
authorizing the defeasance of the City's outstanding principal amount of $1,295,000 General
Obligation Tax Abatement Bonds, Series 2015B, and authorizing the execution of an escrow
agreement.
The following members were present:
and the following were absent:
Councilmember ________________ introduced the following resolution and moved its
adoption:
RESOLUTION 2021-010
RESOLUTION PROVIDING FOR
THE DEFEASANCE OF THE OUTSTANDING
$1,295,000 GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2015B
AND AUTHORIZING THE EXECUTION OF AN ESCROW AGREEMENT
A. WHEREAS, the City Council of the City of St. Joseph, Minnesota, (the "City")
has previously determined that it was necessary and expedient to issue its General Obligation Tax
Abatement Bonds, Series 2015B (the "Prior Bonds"), to finance the acquisition and construction
of a community center (the "Facility") within the City of St. Joseph, Minnesota (the "City"); and
B. WHEREAS, the Facility that was financed by the Prior Bonds will be sold to
Moxie Investments, LLC (the "Buyer"), the result of which will cause the Prior Bonds to violate
the private activity tests of the Internal Revenue Code and Regulations if the Prior Bonds are not
defeased or other remedial action taken.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Joseph,
Minnesota, as follows:
13121853v1
1. Authorization. The Council hereby authorizes the defeasance of the Prior Bonds.
2.Escrow Agreement. The Mayor and Administrator of the City shall, and are hereby
authorized and directed to, execute on behalf of the City the Escrow Agreement between the City
and Northland Trust Services, Inc. (the "Escrow Agent") in substantially the form submitted. The
Escrow Agreement is hereby approved and adopted and made a part of this resolution and the City
shall covenant that it will promptly enforce all provisions thereof in the event of default thereunder
by the Escrow Agent.
3.Deposit into Escrow. Within 90 days of the sale of the Facility and its related
personal property (the "Purchased Assets") to the Buyer, the City shall deposit the proceeds of the
sale of the Facility and Purchased Assets, in the approximate amount of $600,000, into the Escrow
Account established by the Escrow Agreement. In addition, the City authorizes the deposit of
$765,000 into the Escrow Account from the City’s Local Sales Tax Fund. If such deposits are
insufficient for the proper defeasance of the Prior Bonds, the City Council does hereby authorize
the Administrator to cause for the deposit of additional moneys sufficient to properly defease the
Prior Bonds, as is the intent of this resolution.
4. No Securities Purchased. Securities shall not be purchased from moneys in the
Escrow Account. If the City Council subsequently determines that it is in the best interest of the
City to purchase securities from moneys in the Escrow Account, such securities shall, to the extent
required by law, be limited to securities set forth in Minnesota Statutes, Section 118A.04, and any
amendments or supplements thereto. Securities purchased from the Escrow Account shall be
purchased with the disposition proceeds from the sale of the Facility and the Purchased Assets.
The City has investigated the facts and hereby finds and determines that the Escrow Agent is a
suitable financial institution to act as escrow agent.
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember _______________ and, after full discussion thereof and upon a vote being taken
thereon, the following members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
2
13121853v1
STATE OF MINNESOTA
COUNTY OF STEARNS
CITY OF ST. JOSEPH
I, the undersigned, being the duly qualified and acting Administrator of the City of St.
Joseph, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council of said City, duly called
and held on the date therein indicated, insofar as such minutes relate to the defeasance of the
outstanding General Obligation Tax Abatement Bonds, Series 2015B and the authorization for
executing an escrow agreement.
th
WITNESS my hand as such Administrator of the City this 16 day of February,
2021.
__________________________________
Administrator
3
13121853v1
ESCROW AGREEMENT
THIS AGREEMENT, made and entered into by and between the City of St. Joseph,
Minnesota (the "City"), and Northland Trust Services, Inc., in Minneapolis, Minnesota (the
"Agent"),
WITNESSETH, that the parties hereto recite and, in consideration of the mutual
covenants and payments referred to and contained herein, covenant and agree as follows:
1.Bonds to be Defeased.
The City has duly issued and presently has outstanding its General Obligation Tax
Abatement Bonds, Series 2015B (the "2015B Bonds") payable on December 1 in the years and
amounts as follows:
Outstanding General Obligation Tax Abatement Bonds, Series 2015B (inclusive)
YearAmount Year Amount
2022 $ 240,000 2028 $ 270,000
2024 250,000 2030 270,000
2026 265,000
The outstanding 2015B Bonds maturing on or after December 1, 2023, are subject to
redemption and prepayment at the option of the City acting at the direction of the City, on
December 1, 2022 at a redemption price equal to par plus accrued interest.
The City desires to defease said 2015B Bonds (the "Defeased Bonds") by establishment
of the Escrow Account described herein.
2.Deposit. To accomplish said defeasance, the City shall deliver $765,000 in cash
simultaneously with the execution of this Agreement, and the proceeds of the sale of the facilities
financed by the 2015B Bonds upon the sale thereof, to the Agent for the purpose of defeasing the
Defeased Bonds and paying certain costs and fees associated therewith.
3. Sufficiency to Pay Defeased Bonds. The cash deposited in the Escrow Account
will be sufficient to pay the principal and interest when due on the Defeased Bonds.
4. Receipt; Escrow Account. The Agent acknowledges receipt of the cash
described in Section 2 and agrees that it will hold the cash in a special escrow account (the
"Escrow Account") in the name of the City, and will remit from said Escrow Account to the
paying agent for the Defeased Bonds the moneys required from time to time for the payment of
principal and interest thereon as shown on Exhibit A.
5. No Investments; Remaining Funds. The Agent shall not invest the cash held in
the Escrow Account unless otherwise directed by the City. The City shall be entitled to any funds
remaining in the Escrow Account upon termination of the Escrow Account.
13121878v1
6. Compensation. The Agent hereby acknowledges receipt of its fee of $1,310 for
services to be rendered hereunder. In addition to the fee, the Agent expressly waives any lien
upon or claim against the moneys and investments in the Escrow Account for payment of any
charges or expenses whatsoever. The City hereby authorizes and directs the Agent to apply
$1,310 of the funds deposited by the City to pay the Agent's fee, $2,000 to pay Bond Counsel's
fee, and $5,000 to pay the fee from Northland Securities, Inc., for escrow structuring and
analysis, as such transaction costs are set forth in Exhibit D attached hereto.
7.Reporting. By June 1, 2022, the Agent shall submit to the City a report covering
all money it shall have received and all payments it shall have made or caused to be made
hereunder since the establishment of the Escrow Account. Such report shall also list all
obligations held in the Escrow Account, if any, and the amount of money existing in the Escrow
Account as of December 31, 2021.
8. Notice of Defeasance. The City hereby directs the Escrow Agent to give notice
of defeasance of the Defeased Bonds, as modified in the Escrow Agent's discretion, in
substantially the form attached hereto as Exhibit B.
9. Redemption. The City hereby calls the Defeased Bonds for the redemption and
prepayment on December 1, 2022. The Agent is hereby directed to cause the paying agent to call
the Defeased Bonds and shall cause the Notice of Call for Redemption attached hereto as Exhibit
C, as modified in the paying agent's discretion, to be given, by first class mail (postage prepaid)
not less than 30 days before said redemption date to the registered owner of each Defeased Bond
at the address shown on the registration books kept by the registrar for such Defeased Bonds;
failure to give notice by mail to any registered owner, or any defect therein, will not affect the
validity of any proceedings for the redemption of the Defeased Bonds.
10. Trust; Safekeeping. It is recognized that title to any securities and the money
held in the Escrow Account from time to time shall remain vested in the City but subject always
to the prior charge and lien thereon of this Escrow Agreement and the use thereof required to be
made by the provisions of this Escrow Agreement. The Agent shall hold all such money and
obligations in a special trust fund and account separate and wholly segregated from all other
funds and securities of the Agent or deposited therein. It is understood and agreed that the
responsibility of the Agent under this Escrow Agreement is limited to the safekeeping and
segregation of the moneys, and securities, if any, deposited with it in the Escrow Account, the
investment of balances pursuant to Section 5 hereof, and the collection of and accounting for the
principal and interest payable with respect thereto.
11. Benefit; Remaining Balance. This Agreement is made by the City for the
benefit of the holders of the Defeased Bonds and is not revocable by the City, and any and all
investments and other funds deposited in the Escrow Account and all income therefrom have
been irrevocably appropriated for the payment of the Defeased Bonds and interest thereon when
due, in accordance with this Escrow Agreement, provided that when all of the Defeased Bonds
have been paid in full, with interest thereon, any remaining balance in the Escrow Account shall
be remitted to the City.
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12. Successors and Assigns; Beneficiaries. This Escrow Agreement shall be
binding upon and shall inure to the benefit of the City and the Agent and their respective
successors and assigns. In addition, this Escrow Agreement shall constitute a third party
beneficiary contract for the benefit of the holders of the Defeased Bonds. Said third party
beneficiaries shall be entitled to enforce performance and observance by the City and the Agent
of the respective agreements and covenants herein contained as fully and completely as if third
party beneficiaries were parties hereto.
13.Merger; Resignation; Successor. Upon merger or consolidation of the Agent, if
the resulting corporation is a bank or trust company authorized by law to conduct such business,
such corporation shall be authorized to act as successor Agent. Upon the resignation of the
Agent, which shall be communicated in writing to the City, or in the event the Agent becomes
incapable of acting hereunder, the City reserves the power to appoint a successor Agent. No
resignation shall become effective until the appointment of a successor Agent by the City. If no
successor has been appointed within sixty (60) days from the mailing of notice of resignation by
the Agent, the Agent may petition a court of competent jurisdiction to appoint a successor Agent.
Upon the appointment of a successor Agent, the Agent shall deliver to the successor Agent all
securities and cash held by it hereunder.
14. Headings. Headings in this Escrow Agreement are for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
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IN WITNESS WHEREOF, the parties hereby have caused this instrument to be duly
executed by their duly authorized officers, as of the 16th day of February, 2021.
THE CITY OF ST. JOSEPH, MINNESOTA
By ____________________________________
Its Mayor
By ____________________________________
Its Administrator
Escrow Agreement between the City of St. Joseph, Minnesota and Northland Trust Services, Inc.
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NORTHLAND TRUST SERVICES, INC.
By ____________________________________
Its Chief Operating Officer/Cashier
Escrow Agreement between the City of St. Joseph, Minnesota and Northland Trust Services, Inc.
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EXHIBIT A
REQUIRED MONEYS
(PAY PRINCIPAL AND INTEREST ON DEFEASED BONDS)
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EXHIBIT B
NOTICE OF DEFEASANCE
GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2015B
CITY OF ST. JOSEPH
COUNTY OF STEARNS
STATE OF MINNESOTA
NOTICE IS HEREBY GIVEN that by order of the City Council of the City of St. Joseph,
Minnesota (the "City"), the City has established an escrow account (the "Escrow Fund") with
Northland Trust Services, Inc. (the "Escrow Agent") pursuant to an Escrow Agreement dated
______________, 2021 (the "Escrow Agreement") for the defeasance of outstanding bonds of
the City designated as General Obligation Tax Abatement Bonds, Series 2015B, dated August 1,
2015 (the "Bonds"), totaling $1,295,000 in principal amount, and maturing in the years and
amounts as follows:
Year Amount Year Amount
2022 $ 240,000 2028$ 270,000
2024 250,0002030270,000
2026 265,000
The Escrow Fund shall be held and managed as described in the Escrow Agreement. The
Bonds with maturity dates in the years 2024 through 2030 shall be called at a price of par, plus
accrued interest to December 1, 2022, on which date all interest on said Bonds will cease to
accrue.
Dated February 16, 2021
BY ORDER OF THE CITY COUNCIL OF
THE CITY OF ST. JOSEPH, MINNESOTA
Mayor
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EXHIBIT C
NOTICE OF CALL FOR REDEMPTION
GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2015B
CITY OF ST. JOSEPH
COUNTY OF STEARNS
STATE OF MINNESOTA
NOTICE IS HEREBY GIVEN that by order of the City Council of the City of St. Joseph,
Minnesota (the "City"), there have been called for redemption and prepayment on
December 1, 2022
those outstanding bonds of the City designated as General Obligation Tax Abatement Bonds,
Series 2015B, dated August 1, 2015, totaling $1,295,000 in principal amount, and maturing the
years and in the principal amounts as follows:
Year AmountCUSIP Year Amount CUSIP
2024 $ 250,000 790739 WY8 2028 $ 270,000 790739 XA9
2026 265,000 790739 WZ5 2030270,000790739 XB7
The Bonds are being called at a price of par, plus accrued interest to December 1, 2022, on
which date all interest on said Bonds will cease to accrue. Holders of the Bonds hereby called
for redemption are requested to present their Bonds for payment, at the office of the paying
agent, Northland Trust Services, Inc., in Minneapolis, Minnesota, on or before December 1,
2022.
Dated February 16, 2021
BY ORDER OF THE CITY COUNCIL OF
THE CITY OF ST. JOSEPH, MINNESOTA
_______________________________________
Mayor
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EXHIBIT D
COSTS OF TRANSACTION
Northland Trust Services, Inc.$1,310 Agent's Fee
Taft Stettinius & Hollister LLP $2,000 Bond Counsel's Fee
Northland Securities, Inc.$5,000 Escrow structuring and
analysis Fee
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Council Agenda Item 5
MEETING DATE:February 16, 2021
AGENDA ITEM: City Newsletter Update
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: The current city newsletter only reaches households/businesses
with city services and the information provided is limited to one sheet of paper.
Staff has partnered with Rengel Printing, of St. Cloud, to provide a 16-page full color newsletter, two
issues per year. The cities of Sauk Rapids, Sartell, and St. Cloud have also partnered with Rengel for their
newsletters and have seen great success. The newsletter would be sent to over 3,100 households.
As part of the partnership, Rengel is going to solicit advertising with the goal of having the ads pay for
the entire publication and mailing of the newsletter. If due to COVID or lower sales, the City could be
responsible for paying the postage, $563.22.
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The tentative mail dates would be the week of May 24th and October 25. For 2022, the plan is to mail
the newsletters in either March/April and Sept/Oct.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Scope of Services
REQUESTED COUNCIL ACTION: Informational Only
THERESE HAFFNER
CITY ADMINISTRATOR
75 Callaway Street East
St Joseph, MN 56374
thaffner@cityofstjoseph.com
ADMINISTRATION REPORT
TO: HONERABLE MAYOR AND CITY COUNCIL
DATE: February 12, 2021
SUMMARY
We have received four city council applications for appointment as of 2/10/21. I have drafted
interview questions.
Staff has been meeting on the old fire hall building and attached garage, including reviewing
platting, existing conditions and potential options for the future of the building and attached
garage.
I continue to work with finalizing the sale of the former Kennedy School.
The Community Center Planning Committee held their first meeting in months on moving
forward on building the community/recreation center. I have been in contact with MN DEED on
our state bonding award and will be working with our assigned DEED project manager on that
process.
Randy and I had a Zoom with the Sisters of St. Benedict regarding utility extension through their
property abutting HWY 75.
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I attended the Fire Board meeting on Feb. 8. There continues to be an increased amount of
medical calls. St. Joseph Fire Department currently responds to medicals, while thearea cities of
Waite Park, Sauk Rapids, and Sartell do not. I will be contacting Mayo Ambulance on services
to St. Joseph.
STAFF
I continue to have regular meetings with staff. Sergeant Matt Johnson provided safety training for all
staff on active threats and inclement weather. Lori, Ryan, and Randy and I met to discuss future capital
improvement projects. I met with our new staff (Vicky and Nate) on the rental license process for 2021.
UPCOMING MEETINGS& EVENTS
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Staff will meet on the 2022 budget on Feb. 16 and we will begin budget discussions with the City
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Council in April/May. The Community Center Planning Committee will be meeting on Feb. 23. I will be
setting up a tour of the Sartell Community Center with the committee.
-THERESE
Nate Keller, AICP
Community Development Director
75 Callaway Street East
St. Joseph, MN 56374
nkeller@cityofstjospeh.com
COMMUNITY DEVELOPMENT REPORT
To:HONORABLE MAYOR AND CITY COUNCIL
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DATE: February 16, 2021
ECONOMIC DEVELOPMENT SUMMARY
Three BR&E visits scheduled for February (La Playette, Kay’s Kitchen, Tamarack Materials).
Continue to field consistent calls about business expansion, redevelopment, and new
construction opportunities
EDA authorized funds for a CVB Strategic Plan. The goal setting/brainstorming will begin this
month with larger discussion occurring at the March CVB meeting.
PLANNING SUMMARY
Planning Commission:
Ordinance updates: Reviewed and provided recommendations involving the following ordinance
amendments (final draft and public hearing to occur in March):
o Fences
o Accessory structures specifically detached buildings
o Outdoor dining and sidewalk cafes
o Wetland setbacks specifically for driveway/parking areas and curbing requirements
Continued discussion on adding a student liaison from CSBSJU to the Planning Commission.
Received an application from MN Home Improvements for site plan approval. Applicant
submitted two variances for the project. Variances and public hearing were scheduled to come
forth in Feb. but applicant has requested to push the variance consideration until March. Site
plan cannot be approved until the variances are resolved.
UPCOMING MEETINGS & EVENTS
Dept. Head meeting Feb. 16th
Multiple meetings regarding the former Fire Hall and Village Hall space
Continued meet and greets with business owners and developers
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Feb. 16 EDA meeting has been canceled
-Nate
LORI BARTLETT
FINANCEDIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: February 12, 2021
SUMMARY
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Federal Grants– COPS : 3 and 4 quarter 2020 submitted and received. Still waiting to hear back on
the FEMA grant for COVID expenses.
Utility Billing: Just a reminder the city will submit late notices for past due accounts the week of Feb.
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15, but no services will be shut off due to non-payment until the peacetime emergency ends. Vicky is
working on updating rates and rate structures on accounts for the March utility billing.DNR report
balanced andsubmitted.
Audit: Finance Dept, with others assistance, are busy closing out the 2020 finances. Fieldwork is
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scheduled for the week of March 22; tentatively, the reports will be presented to Council in May.
2022 Budget: Capital equipment and project planning for 2022 has begun. The budget process started
earlier this year to allow for planning and engineering of upcoming projects.
Abatement refunding: Working with Northland Securities and Taft attorneys to draft resolution to notify
the IRS of the intent to call the debt early upon sale of community center.
STAFF
Staff attended safety trainings as required by OSHA.
Meetings for capital planning, utility billing rates and rental inspections.
Attended Fire Board meeting to begin 2022 budget discussions.
UPCOMING MEETINGS& EVENTS
Audit Fieldwork 3/22-26/2021
-LORI
RYAN WENSMANN
PUBLIC WORKS SUPERINTENDENT
75 Callaway Street East
St Joseph, MN 56374
rwensmann@cityofstjoseph.com
PUBLIC WORKS REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE:February 12, 2021
SUMMARY
MS4 Storm Water Permit
Relocated Food Shelf 18 Birch Street E
Millstream irrigation project
Smart salt training
Streetscape
Reviewing future street projects
Yearly DNR reports
STAFF
Snow removal
Frozen services
Flushing sanitary sewers
Maintaining ice for skating rinks
Reading/repairing water meters
Plow truck maintenance
Parks equipment maintenance
Maintain and operation of five lift stations, two water plants, and storm watersystem
Customer concerns, questions, requests
UPCOMING MEETINGS& EVENTS
Staff will continue water/waste water/storm water Ed (distance learning)
Safety training with League of Minnesota Cities
CMWEA Monthly meeting
-Ryan
DWIGHT PFANNENSTEIN
POLICE CHIEF
75 Callaway Street East
St Joseph, MN 56374
POLICE
dpfannenstein@cityofstjoseph.com
POLICE DEPARTMENT REPORT
TO: HONERABLE MAYOR ANDCITY COUNCIL
DATE: February 10, 2021
SUMMARY C O L D! That pretty much sums everything up recently. With a few weeks of frigid temps and
lack of snow, plus bars and restaurants still restricted to closing by 10 pm does put a damper on outdoor
activities.
STAFF Staff continues to use the quieter time we are experiencing to work ahead on required on line training
required annually.
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UPCOMING MEETINGS& EVENTS I have a meeting on February 11, 2021 with organizers of this past
year Winter Walk to begin discussions of what next year Winter Walk might look like.