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St. Joseph City Council
April 19, 2021
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom
attendees wanting to speak during item 2. Public Comments, contact City Clerk Kayla Klein
by noon on the day of the meeting. This will ensure
(320) 229-9421, kklein@cityofstjoseph.com
that you will be heard at the appropriate time during the meeting.**
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Bills Payable – Requested Action: Approve check numbers 057592-057652 and Payroll
EFT # 112056-112062 and Accounts Payables EFT # 1977-1982, Regular Pay Periods 7
and 7.01, and City Council Pay Period 4
st
Quarter and March 2021
b. Treasurer’s Report – Requested Action: Approve the 1
Financial Reports as presented.
c. Donations – Requested Action: Accept the donations and contributions as presented.
d. Well Maintenance – Requested Action: Approve well #7 maintenance as budgeted.
e. America’s Water Infrastructure Act (AWIA) Certification – Requested Action: Approve
the project plan prepared by SEH and authorize execution of the Supplemental Letter
Agreement between the City of St. Joseph and SEH.
f. Wastewater System Use Agreement – Requested Action: Adopt Resolution 2021-011
Authorizing Approval of the Wastewater Treatment Sewer Use Agreement Exhibit C
Wastewater Treatment Facility Pool Capacity Amendment No. 1.
g. Resignation Acceptance – Requested Action: Accept the resignation of Senior
Accountant Hannah Kurkowski, accept the amendments to the job descriptions for
Finance Technician and Account Technician, and approve the filling of the Finance
Technician position.
h. MOU Between City and AFSCME – Requested Action: Approve the MOU.
i. Police Award Policy – Requested Action: Approve the Police Award Policy as presented.
5. Public Hearing – Outdoor Special Event, La Playette
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
www.cityofstjoseph.com
6. Special Event/Street Closure Request - Millstream Night Market
7. Request for Proposal (RFP) – Portion of PID 84.53843.0005
8. Request for Proposal (RFP) – Design of Community Center
9. Interim Ordinance Allowing for Outdoor Business Expansion
10. Full Time Police Clerk
11. Social Media Policy Discussion
12. Engineer Reports
13. Department Head Reports
a. Administration
b. Community Development
c. Finance
d. Police
e. Public Works
14. Mayor Reports
15. Adjourn
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
CouncilAgenda Item4
MEETING DATE: April 19, 2021
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable – Checks Mailed Prior to Council Approval
Check Numbers 057592-057614 $126,323.64
Reg PP 7, Reg PP 7.01, CC PP 4 $50,082.22
Accounts Payable EFT #1977-1982 $48,309.47
Payroll EFT #112056-112062 $33,987.54
Total $258,702.87
Bills Payable – Checks Awaiting Council Approval
Check Numbers 057615-057652 $89,830.09
Total $89,830.09
Total Budget/Fiscal Impact: $348,532.96 Various Funds
ATTACHMENTS:
Request for Council Action – Bills Payable
Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION:
Approval of the following:
Check Numbers 057592-057652
Accounts Payable EFT 1977-1982
Payroll EFT 112056-112062
Reg PP 7, Reg PP 7.01, CC PP 4
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
0576154/15/2021APPLIANCE REPAIR CENTER, INC.Repair Coffee Maker 164.50 10145201220
0576164/15/2021BATTERY WHOLESALE, INC. Replacement Batteries for Unit #6 AED 24.80 10542220210
0576174/15/2021BLUE CROSS BLUE SHIELD MN May 2021 Health Insurance Premiums 29,673.14 101
0576184/15/2021CARGILL, INC. De-Icer 2,395.86 10143125210
0576184/15/2021CARGILL, INC. De-Icer 5,372.13 10143125210
0576194/15/2021CENTRAL MCGOWAN, INC Cylinder Lease 17.36 60149420210
0576204/15/2021CENTRAL MN HOUSING PARTNERSHIPDraw #7 - SCDP Award 3,221.25 15046500308
0576214/15/2021CENTRAL SQUARE TECHNOLOGIES RMS & CAD Annual Fee 1,548.88 10142120215
0576224/15/2021CINTAS CORPORATION NO. 2 Uniforms - March 2021 42.85 60249450171
0576224/15/2021CINTAS CORPORATION NO. 2 Uniforms - March 2021 3.63 65149900171
0576224/15/2021CINTAS CORPORATION NO. 2 Uniforms - March 2021 3.28 60343230171
0576224/15/2021CINTAS CORPORATION NO. 2 Uniforms - March 2021 43.02 60149440171
0576224/15/2021CINTAS CORPORATION NO. 2 Uniforms - March 2021 19.01 10145202171
0576224/15/2021CINTAS CORPORATION NO. 2 Uniforms - March 2021 19.53 10143120171
0576224/15/2021CINTAS CORPORATION NO. 2 Mats & Towels - March 2021 52.84 60249490210
0576224/15/2021CINTAS CORPORATION NO. 2 Mats & Towels - March 2021 52.84 60149490210
0576224/15/2021CINTAS CORPORATION NO. 2 Mats & Towels - March 2021 52.84 10145201210
0576224/15/2021CINTAS CORPORATION NO. 2 Mats & Towels - March 2021 23.52 10142120210
0576224/15/2021CINTAS CORPORATION NO. 2 Mats & Towels - March 2021 255.06 10141430210
0576234/15/2021ENVIRONMENTAL HEALTH TESTING Draw #7 - SCDP Award 475.00 15046500308
0576244/15/2021EO JOHNSON BUSINESS TECH April 2021 Firewall 352.00 10141710215
0576254/15/2021FACILITY HEALTH SOLUTIONS Millstream Floor Re-Coating 5,715.00 49045202530
0576264/15/2021FLAHERTY & HOOD, P.A. March 2021 Labor Relation Services 575.00 10141610304
0576264/15/2021FLAHERTY & HOOD, P.A. March 2021 Real Estate Matters 337.50 35345204304
0576274/15/2021FREDRICKSON, BENJAMIN Refund Dog License - Not in City Limits 10.00 10142120
0576284/15/2021HOFFMAN, JUNE March 2021 Fire Hall Cleaning 90.00 10542281300
0576294/15/2021JOVANOVICH, DEGE & ATHMANN General Legal - March 2021 57.00 10141610304
0576294/15/2021JOVANOVICH, DEGE & ATHMANN Knife River Plat - March 2021 209.0010141610304
0576294/15/2021JOVANOVICH, DEGE & ATHMANN Opatz Lawsuit - March 2021 2,345.00 10141610304
0576304/15/2021KWIK TRIPMarch 2021 PD Fuel Purchases 2,473.88 10142152235
0576304/15/2021KWIK TRIPMarch 2021 Excise Tax Credit ( 227.90)10142152235
0576304/15/2021KWIK TRIPMarch 2021 PD Car Washes 62.00 10142152235
0576314/15/2021LEAGUE OF MN CITIES INS TRUSTWork Comp Deductible 202.89 10542210300
0576324/15/2021LEXISNEXISMarch 2021 SSN Software 100.00 10142120300
0576334/15/2021MIDCONTINENT COMMUNICATIONS April 2021 Telephone/Fiber 441.00 60149421321
0576334/15/2021MIDCONTINENT COMMUNICATIONS April 2021 Telephone/Fiber 356.00 60149420321
0576334/15/2021MIDCONTINENT COMMUNICATIONS April 2021 Telephone/Fiber 356.00 10542250321
0576334/15/2021MIDCONTINENT COMMUNICATIONS April 2021 Telephone/Fiber 356.00 10145201321
0576334/15/2021MIDCONTINENT COMMUNICATIONS April 2021 Telephone/Fiber 149.28 10145205321
0576334/15/2021MIDCONTINENT COMMUNICATIONS April 2021 Telephone/Fiber 116.0015046500321
0576334/15/2021MIDCONTINENT COMMUNICATIONS April 2021 Telephone/Fiber 220.5010141430321
0576334/15/2021MIDCONTINENT COMMUNICATIONS April 2021 Telephone/Fiber 220.5010142151321
0576334/15/2021MIDCONTINENT COMMUNICATIONS April 2021 Telephone/Fiber 321.0160149435321
0576334/15/2021MIDCONTINENT COMMUNICATIONS April 2021 Telephone/Fiber 321.0160249480321
0576344/15/2021MIKE DIRKES CONSTRUCTION, LLCDraw #7 - SCDP Award 21,000.00 15046500308
0576344/15/2021MIKE DIRKES CONSTRUCTION, LLCDraw #7 - SCDP Award 3,125.00 22546500300
0576354/15/2021MINNESOTA GFOA 2021 Member Renewal - Lori Bartlett 70.00 10141530331
0576364/15/2021MINNESOTA PAVING & MATERIALS Cold Mix 512.50 10143120220
0576374/15/2021POWERHOUSE OUTDOOR EQUIP Dethatcher 899.00 10145202240
0576384/15/2021RENGEL PRINTING, INC 500 Parking Ticket Notices 189.40 10142120350
0576394/15/2021SAL S BAR & GRILL April 2021 Fire Meeting 120.00 101
0576404/15/2021SCHIFFLER, AMY Transfer Title on 2 Forfeitures 54.00 10142120436
0576414/15/2021SHIFT TECHNOLOGIES, INC. April 2020 Managed Services 297.50 10141710215
0576424/15/2021ST. CLOUD TIMES PH Notice 152.03 10141910340
0576424/15/2021ST. CLOUD TIMES Ordinance Amendment 69.69 10141910340
0576434/15/2021STEARNS COUNTY AUDITOR-TREASURDeed Tax on Quit Claim Deed 1.65 10141942437
0576444/15/2021STEARNS COUNTY AUDITOR-TREASURProperty Taxes - 84.53799.0502 628.0410141942437
0576454/15/2021STEARNS COUNTY RECORDER Mortgage Satisfaction 46.00 10141910431
0576464/15/2021STEARNS COUNTY RECORDER Quit Claim Deed 46.00 10141910431
0576474/15/2021STEARNS COUNTY RECORDER Stormwater Facility Agreement 46.00 10141910431
0576484/15/2021STEARNS ELECTRIC ASSOCIATION March 2021 Electric 1,413.90 65243160386
0576484/15/2021STEARNS ELECTRIC ASSOCIATION March 2021 Electric 50.50 10141942381
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
0576484/15/2021STEARNS ELECTRIC ASSOCIATION March 2021 Electric 83.64 10145201381
0576484/15/2021STEARNS ELECTRIC ASSOCIATION March 2021 Electric 138.78 60249473381
0576484/15/2021STEARNS ELECTRIC ASSOCIATION March 2021 Electric 86.69 60249472381
0576484/15/2021STEARNS ELECTRIC ASSOCIATION March 2021 Electric 82.94 60249471381
0576494/15/2021THINK TOURISM USA St. Cloud Visitors Guide 775.00 22046500309
0576504/15/2021TIREMAXX SERVICE CENTERS Tire Disposal 52.00 10143120300
0576514/15/2021TORBORG, RANDY 2021 Boot Allowance 29.00 10143120171
0576514/15/2021TORBORG, RANDY 2021 Boot Allowance 28.99 10145202171
0576514/15/2021TORBORG, RANDY 2021 Boot Allowance 29.00 60149440171
0576514/15/2021TORBORG, RANDY 2021 Boot Allowance 29.00 60249450171
0576524/15/2021UNUM LIFE INSURANCE May 2021 LTD Insurance 1,153.83 101
89,830.09
Total Bills Payables - Waiting Council Approval
Summary:
EFTs & Payroll 132,379.23
Bills Paid Prior to Council 126,323.64
89,830.09
Bills Waiting for Council
348,532.96
Total Bills Payable
CITY OF ST JOSEPH
EFTs & Payroll – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
ACHPAYROLLREG PP 7, REG PP 7.01, CC PP 4 50,082.22
1120564/7/2021SENTRY BANKHSA Contributions - REG PP 7 2,564.36 101
1120574/7/2021EFTPSTax Withholdings - REG PP 7, REG PP 7.01, CC PP 4 5,370.98 101
1120574/7/2021EFTPSTax Withholdings - REG PP 7, REG PP 7.01, CC PP 4 7,105.44 101
1120584/7/2021COMMISSIONER OF REVENUE State Withholding - REG PP 7 2,062.39 101
1120594/7/2021PERARetirement - REG PP 7, CC PP 4 14,321.84 101
1120604/7/2021VOYA FINANCIAL Deferred Comp - REG PP 7 2,258.40 101
1120614/7/2021AMERICAN FUNDS 529 College Savings Plan - REG PP 7 150.00 101
1120624/7/2021MINNESOTA CHILD SUPPORT CENTERChild Support - REG PP 7 154.13 101
0019774/7/2021ST. JOSEPH FIRE DEPARTMENT 2nd Quarter 2021 Fire Service Payment 41,133.86 10149305300
0019794/3/2021PAYMENT SERVICE NETWORK March 2021 PSN Fees 141.90 10141530300
0019804/7/2021MINNESOTA DEPART LABOR & INDUS4th Quarter 2020 Building Permit Surcharge 1,771.08 10142401438
0019814/13/2021COMMISSIONER OF REVENUE March 2021 Sales/Use Tax 80.29 10141430441
0019814/13/2021COMMISSIONER OF REVENUE March 2021 Sales/Use Tax 19.84 10142120441
0019814/13/2021COMMISSIONER OF REVENUE March 2021 Sales/Use Tax 167.75 10145202441
0019814/13/2021COMMISSIONER OF REVENUE March 2021 Sales/Use Tax (3.81)10141430
0019814/13/2021COMMISSIONER OF REVENUE March 2021 Sales/Use Tax 212.85 60100000
0019814/13/2021COMMISSIONER OF REVENUE March 2021 Sales/Use Tax 1,039.08 60300000
0019824/9/2021SENTRY BANK-CREDIT CARD Monthly Subscription - Klein, Haffner 36.57 10141430300
0019824/9/2021SENTRY BANK-CREDIT CARD Monthly Beacon Subscription 1.00 10141430300
0019824/9/2021SENTRY BANK-CREDIT CARD MCFOA Clerks Institute - Year 2 - Klein 245.00 10141430331
0019824/9/2021SENTRY BANK-CREDIT CARD 1.5" Binders 15.99 10141530200
0019824/9/2021SENTRY BANK-CREDIT CARD Trauma Bag & Oxygen Regulator 283.97 10142120211
0019824/9/2021SENTRY BANK-CREDIT CARD 4 Bike Lights 503.68 10142120240
0019824/9/2021SENTRY BANK-CREDIT CARD Advanced Data Practices Training 150.00 10142140300
0019824/9/2021SENTRY BANK-CREDIT CARD Dog Kennel 189.99 10142700210
0019824/9/2021SENTRY BANK-CREDIT CARD Paper 13.33 10143120200
0019824/9/2021SENTRY BANK-CREDIT CARD Paint Brushes 6.78 10143125220
0019824/9/2021SENTRY BANK-CREDIT CARD Cleaning Supplies 14.58 10145201210
0019824/9/2021SENTRY BANK-CREDIT CARD Propane Cylinder 14.99 10145201210
0019824/9/2021SENTRY BANK-CREDIT CARD Cooking Range Electrical Cord 24.99 10145201220
0019824/9/2021SENTRY BANK-CREDIT CARD Pressure Gauge 3.99 10145201220
0019824/9/2021SENTRY BANK-CREDIT CARD Paper 13.33 10145202200
0019824/9/2021SENTRY BANK-CREDIT CARD Cleaning Supplies 29.55 10145202210
0019824/9/2021SENTRY BANK-CREDIT CARD Softener Salt 17.98 10145202210
0019824/9/2021SENTRY BANK-CREDIT CARD De-Icer Float 19.99 10145202220
0019824/9/2021SENTRY BANK-CREDIT CARD Saw Blade, Deck Screws 92.71 10145202220
0019824/9/2021SENTRY BANK-CREDIT CARD Deck Screws & Face Masks 173.16 10145202220
0019824/9/2021SENTRY BANK-CREDIT CARD Deck Screws 38.99 10145202220
0019824/9/2021SENTRY BANK-CREDIT CARD Screws & Washers 125.39 10145202220
0019824/9/2021SENTRY BANK-CREDIT CARD Bolts 5.58 10145202220
0019824/9/2021SENTRY BANK-CREDIT CARD 20V Grinder Cut Tool 199.98 10145202240
0019824/9/2021SENTRY BANK-CREDIT CARD Light Ballast 45.98 10145205220
0019824/9/2021SENTRY BANK-CREDIT CARD Pipe Fitting 13.86 10145205220
0019824/9/2021SENTRY BANK-CREDIT CARD Monthly Subscription - Bartlett, Kurkowski 36.57 10141530300
0019824/9/2021SENTRY BANK-CREDIT CARD Annual GFOA Renewal Fee 170.00 10141530433
0019824/9/2021SENTRY BANK-CREDIT CARD Monthly Subscription - Keller 18.29 10141910300
0019824/9/2021SENTRY BANK-CREDIT CARD Amazon Prime Charge - Refunded April 13.92 10142120210
0019824/9/2021SENTRY BANK-CREDIT CARD 2 Taser Battery Packs 142.12 10142120210
0019824/9/2021SENTRY BANK-CREDIT CARD Mouthpieces 90.00 10142120210
0019824/9/2021SENTRY BANK-CREDIT CARD Electrical Fitting 30.64 10145205220
0019824/9/2021SENTRY BANK-CREDIT CARD Plumbing Fittings 20.93 10145205220
0019824/9/2021SENTRY BANK-CREDIT CARD Zoom Standard Pro Monthly 32.04 10342500210
0019824/9/2021SENTRY BANK-CREDIT CARD Epi-Pens for Medical Calls 613.40 10542270210
0019824/9/2021SENTRY BANK-CREDIT CARD Shrpa Stay 320.72 15046500331
0019824/9/2021SENTRY BANK-CREDIT CARD Paper 13.33 60149440200
0019824/9/2021SENTRY BANK-CREDIT CARD Paper 13.31 60249450200
0019824/9/2021SENTRY BANK-CREDIT CARD Points Used (50.00)10141430
EFT Total 132,379.23
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
0575924/8/2021CITY OF SARTELL 1st Quarter 2021 Gang Strike Task Force 2,783.97 10142120300
0575934/8/2021CITY OF ST. CLOUD February 2021 Sewer Rental Charge 22,369.61 60249480418
0575934/8/2021CITY OF ST. CLOUD February 2021 RUE Project 23,190.59 60249480419
0575934/8/2021CITY OF ST. CLOUD February 2021 NR2 Project 8,322.90 60249480419
0575934/8/2021CITY OF ST. CLOUD February 2021 Phase 4 & Main Lift Station 8,949.56 60249480419
0575944/8/2021DONABAUER, GARY 2021 Boot Purchase - Donabauer 30.79 10143120171
0575944/8/2021DONABAUER, GARY 2021 Boot Purchase - Donabauer 30.79 10145202171
0575944/8/2021DONABAUER, GARY 2021 Boot Purchase - Donabauer 30.79 60149440171
0575944/8/2021DONABAUER, GARY 2021 Boot Purchase - Donabauer 30.79 60249450171
0575954/8/2021FINKEN INCIon Water Station Rental 399.50 10141942410
0575964/8/2021FIRSTNETMarch 2021 PD Cell Phones 465.03 10142151321
0575974/8/2021HAWKINS, INCChemicals 2,075.37 60149421210
0575984/8/2021INDUSTRIAL CHEM LABS Lift Station Degreaser 307.62 60249480210
0575994/8/2021INSPECTRON INC March 2021 Inspection Service 7,500.00 10142401300
0576004/8/2021LAW ENFORCEMENT LABOR SERVICESApril 2021 Union Dues 571.50 101
0576014/8/2021LEES ACE HARDWARE Paint to Mark New Fire Hose 14.00 10542220210
0576014/8/2021LEES ACE HARDWARE Items for #1 and #4 16.97 10542220210
0576024/8/2021METERING & TECHNOLOGY SOLUTIONMeters 1,197.12 60149430220
0576034/8/2021MINNESOTA BCA CJDN Access Fee 150.00 10142120215
0576044/8/2021MN HIGHWAY SAFETY & RESEARCH PIT Online Course - Milostan 595.00 10142120300
0576054/8/2021MVTL LABORATORIES, INC Testing 126.50 60249480312
0576054/8/2021MVTL LABORATORIES, INC Testing 434.50 60249480312
0576064/8/2021NATURALLY WIRED DESIGNS Repair & Tech Support 220.00 22046500328
0576074/8/2021QUADIENT LEASING 1st Quarter 2021 Folding/Stuffing Machine 249.02 10141430410
0576074/8/2021QUADIENT LEASING 1st Quarter 2021 Folding/Stuffing Machine 249.02 60149490410
0576074/8/2021QUADIENT LEASING 1st Quarter 2021 Folding/Stuffing Machine 249.02 60249490410
0576074/8/2021QUADIENT LEASING 1st Quarter 2021 Folding/Stuffing Machine 249.03 60343230410
0576084/8/2021REPUBLIC SERVICES March 2021 Residential Services 26,132.27 60343230384
0576084/8/2021REPUBLIC SERVICES Credit on Account (415.98)60343230384
0576094/8/2021SECURITY LOCKSMITHS, INC Keys & Duplicates 2,052.00 10141942300
0576104/8/2021SHIFT TECHNOLOGIES, INC. March Antivirus 236.25 10141710215
0576114/8/2021SHRED-ITMonthly Shred Service 36.98 10142120300
0576114/8/2021SHRED-ITMonthly Shred Service 36.97 10141430300
0576124/8/2021TRAUT WELLS, INC Water Testing 200.00 60149420312
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 28.11 10141941383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 1,014.79 10141942381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 664.73 10141942383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas7.21 10142500326
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 110.23 10143120381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 145.78 10141941381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 105.00 10143120383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 41.75 10145123381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 29.98 10145123383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 73.49 10145201381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 293.48 10145201383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 651.65 10145202381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 58.99 10145202383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 1,925.75 10145205381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 2,293.66 10145205383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 527.11 10542280381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 336.36 10542280383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 342.51 60149410381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 88.96 60149410383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 832.60 60149420381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 160.57 60149420383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 2,387.55 60149421381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 650.54 60149421383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 272.99 60149435381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 268.05 60249470381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 44.36 60249471383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 487.24 60249480381
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 61.12 60249480383
0576134/8/2021XCEL ENERGYMarch 2021 Electric/Gas 2,422.65 65243160386
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 97.14 60149440321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 82.55 60249450321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 85.36 65149900321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 44.90 10145204321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 23.57 10145205321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 148.72 10143120321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 148.72 10145202321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 23.57 10141942321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 44.90 10141910321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 83.13 10141430321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 49.93 10141530321
0576144/8/2021FIRSTNETMarch 2021 Cell Phones 76.46 10542250321
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
126,323.64
Total Bills Payable - Mailed Prior to Council Approval
CouncilAgenda Item4
______
MEETING DATE: April 19, 2021
AGENDA ITEM: 1st Quarter & March 2021 Financial Reports
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: Council adopted the 2021 budget on December 7, 2020.
BACKGROUND INFORMATION: Quarterly and monthly reconciled cash/investment and budget to
actual position are provided for Council review. The numbers presented are the cash balances as of
March 31, 2021. Audit reversing entries have been posted. The 2020 audited Financial Statements will
be presented in May.
CASH POSITION:
-The market rate of return (ROR) is approximately 2.06% with an average maturity of 35 months.
The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered
maturity dates have helped the City maintain a higher rate of return than the current market over
time. In addition, one of the goals is to invest locally. The City’s more immediate cash flow
needs are held at local financial institutions and the State money market fund (PMA 4M).
-In the first quarter 2021, the Federal Open Market Committee \[FOMC\] kept the targeted federal
fund rate to 0-0.25% and maintained their sizable asset purchases. In their March 2021 meeting
statement, they acknowledge economy recovery from the pandemic began the end of 2020 as
economic activity and employment have turned up (some sectors still struggling). Overall
financial recovery has progressed more quickly than generally expected, and forecasts from
FOMC participants for economic growth this year have been revised up notably since their
December economic projections. Inflation in the first quarter remained below 2%, but the FOMC
projects an upward trend will move up quickly over the next 12 months as spending increases and
supply bottlenecks limit the purchases.
-Interest earnings for 2021 amounts to a loss in market value of $34,058. The City’s policy is to
hold investments until maturity. GASB 31 requires the City to mark investments at the current
market value as of the close of each month. In doing so, earnings will show fluctuations. Staff
budgets conservatively. The investment holdings will produce earnings; however, it is unknown
what the market valuation impact will be on the City’s portfolio.
-Overall, the cash and investments balance decreased $491,259 from the beginning of the year.
There remain some bond proceeds from the 2019 and 2020 projects that will complete in 2021.
Cash is expected to decrease the first half of the year as working capital is spent down before
taxes and state aids received in June/July. Working capital at the end of 2020 was approximately
5 months.
FUNDS REPORT:
-The General fund spent 20% of the 2021 expenditure budget and received 7% of the revenue
budget. Other than these revenues and expenditures, the remaining are mainly operational in
nature. The largest expenditures were wages and benefit. The transfer out of the General fund
was made to the Retirement Reserve Fund 102 as budgeted. The revenues overall are on target
through March. Building permit fees total $16,161 with a strong start to the construction season.
The City issued 75 permits by the end of March, 16 more than in 2020, including four new single-
family homes.
-The Enterprise Funds represents 1-month utility billing revenue collected while expenses
represent three months. Overall, 9% of expenses have been incurred (less depreciation); 4% of
the revenue budget has been received. Revenues and expenses are general in nature. The
budgeted expenses include future project and maintenance expenses. Funds are designated each
year to help offset the larger costs.
Water fund analysis (fund 601/501) – The enclosed spreadsheet shows an analysis of the water fund,
including the Water fund (601) and the Water Access fund (WAC-501). The City collected $17,875
WAC/Trunk fees in the first quarter of 2021; a payment from Bayou Blues per their development
agreement along with four single family homes were received. Water revenues represent 6%, expenses
6% of the budget at the end of March (excluding depreciation). Other revenues and expenses are
operational in nature.
Sewer fund analysis (fund 602/502) – The enclosed spreadsheet shows an analysis of the sewer fund,
including the Sewer fund (602) and the Sewer Access fund (SAC-502). As with water, a SAC payment
from Bayou Blues per their development agreement, along with four single family homes were received
in the amount of $14,175. Sewer expenses are at 7% of the budget, while revenues are at 5% of the
budget (excluding depreciation). The revenues/expenses are operational in nature.
th
½ ¢ Sales Tax (fund 200): The sales tax fund has a cash balance of $1,139,272 on March 31. The City
budgeted collecting $440,000 in sales tax revenue in 2021; $65,000 less than what was received in 2020.
Staff budgets conservatively for the revenue collections. With the current pandemic shutting down the
economy, collections are still steady and appears to be better than the budgeted amount.
Current projects using local option sales tax funding are the completion of the CR2 trail project (waiting
for State MnDOT approval to release retainage) and bond payments towards Field Street and the Colts
Academy purchase. If the sale of Colts Academy closes, the abatement bonds for the building will be
defeased. The City will place $763,270 of local option sales tax in escrow to pay off bonds. Other
potential projects are completing phase I of the East Park development and the Jacob Wetterling Rec
Center. State bonding for the Jacob Wetterling Rec Center was approved. The bonds will likely not be
issued until summer 2021 per the State. Council directed staff to prepare an RFP for architectural
services on the Rec Center project. The East Park project was left out of the 2020 bonding bill. Staff is
looking at grant opportunities and funding partners to assist with completing phase I, and possibly phase
II of the park developments.
The Sales Tax Summary report shows all revenues recorded and projects expensed from Fund 200. The
projects are split to show the projects completed, the projects in progress, and the projects reviewed, but
not moved forward at this time. After the anticipated revenue collections through 2038, $5.09M remains
uncommitted. The available annual sales tax revenue after bonded commitments is $290,734 ($450,000
once abatement bonds mature). The East Park and CSAH 2 Trail projects will be paid for with cash out of
the fund. The CSAH 2 Trail project received $650,594 in federal grant proceeds in 2019. The trail
project final payment is waiting for MnDOT’s approval.
The sales tax revenue represents sales taxes collected through December 2020. There is a 2-3 months lag
for the State to collect and remit to the communities. The first $900,000 of St. Cloud Area sales tax
collections goes to the regional agreed upon projects. Annually, the area Finance Directors review the
allocation formula for the year.
Visitor’s Bureau: I included the fund summary for the lodging tax/CVB that the EDA reviews. The
CVB is very active and successfully marketing the City and providing opportunities for people to visit St.
Joseph. The City collects roughly $14,000 in lodging taxes annually. The 2020 collections were much
lower due to the pandemic. Council approved waiving the lodging tax collections from 12/1/2020 through
4/30/2021 to help promote local tourism. This is decrease 2021 collections also. The unspent balance of
$18,545 in the CVB fund will cover the current budget approved by the EDA.
CIP REPORTS:
-General capital equipment purchases include computer and printer upgrades, sign post driller, fuel
tank and fire hoses.
-Engineering expenses incurred relating to the 2021 street improvement design and site plan
review of potential developments.
BONDED DEBT:
This quarter I included a summary of the bonded debt held by the City of St. Joseph. The green highlights
are debts potentially to be defeased or refunded. The blue highlight is the debts advanced refunding in
2020 with a call date in 2021 to be paid in full. The purple highlights SCAWAC debts that may be
reduced by the end of 2021 if Foley is ready to purchase capacity from St. Joseph. New debt schedules
will be calculated.
Finance is working with Northland Securities and Taft bond attorneys for upcoming bond issues to
finance the 2021 projects. In addition, the debt management study is being updated. Northland Securities
will present the debt management study with the presentation of the bond issues in the next couple
months.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Council Action – Quarterly and March Financial Reports
1st Quarter Reports:
Cash Position as of 3/31/21
Cash and Investment Holdings Chart
Cash Balances by Fund/Remaining Budget
General & Fire Budget to Actual Expenditures & Revenues
Enterprise Funds Activity Graph
Quarterly Water Fund Analysis
Half Cent Sales Tax Fund Summary
CVB Summary
Bonded Debt Summary
March Treasurer’s Reports:
Cash and Investment – Council Report
Council Month End Revenue Summary
Council Month End Revenue – General Fund
Council Month End Revenue – Enterprise Funds
Council Month End Expenditure Summary
Council Month End Expenditure – General Fund
Council Month End Expenses - Enterprise Funds
Capital Improvement Summary Reports:
General Fund Capital Improvement Plan - Summary
General Fund Capital Improvement Plan - Fire
Enterprise Capital Improvement Plan – Public Works
Capital Improvement Budget Summary – Park Board
REQUESTED COUNCIL ACTION: Consider accepting the 1st quarter and March 2021 financial
reports.
City of St. Joseph, Minnesota
Cash Position
As of 3/31/21
Sentry BankMaturity DateInterestCurrent Balance# Securities% of Total
Checking Account (Reconciled)N/A0.10%192,731$ N/A
Money Market SavingsN/A0.75%4,171,773 N/A
Jacob Wetterling Rec Center SavingsN/A0.10%3,168 N/A
Bank Certificates of Deposit0 months0.00%- 0
averages0 months0.43%
Total SB$ 4,367,672 36%
Central MN Credit Union
Share Savings AccountN/A0.00%5$ N/A
Business Advantage CheckingN/A0.10%19,397 N/A
Platimum Money Market SavingsN/A0.10%3,339 N/A
Money Market SavingsN/A0.60%405,446 N/A
Bank Certificates of Deposit43 months1.27%avg 2755,538
averages43 months0.75%
Total CMCU$ 1,183,725 10%
PMA 4M - US Bank
4M Money Market SavingsN/A0.02%64,210$ N/A
4MP Money Market SavingsN/A0.05%40,824$ N/A
Bank Certificates of DepositN/A0.00%avg 0-
averagesn/a0.04%
Total 4M$ 105,034 1%
Total Deposits5,656,431$
RBC Wealth Management
Brokered Money Market SavingsN/A0.03%27,932$ N/A
Brokered Certificates of DepositTiered 3-105 months2.13%avg 234,639,658
averages35 months2.13%
Total RBC$ 4,667,590 39%
Total Investments4,667,590$
2021 YTD
Total Deposits and Investments$ Interest Earned10,324,021
Average Interest APY35 months2.06%-$34,058
Cash Held With Fiscal Agent - Northland Securities (2020C Crossover Refunding Bonds)
Brokered Money Market SavingsN/A0.00%avg 1,759,684
Total Cash Held With Fiscal Agent$ 1,759,684
Total Deposits & Investments$ Cash and Investment Balance12,083,705
Petty Cash
AdministrationN/AN/A200$
Total Petty Cash$ 200
Custodial Credit Risk: All deposits and investments insured by FDIC/SPIC/NCUA or secured by perfected pledged collateral.
Interest Rate Risk: The City is not exposed to interest rate risk because the City does not invest in highly
sensitive, interest fluctuating investments. The City attempts to purchase longer termed investments
when the interest rates are favorable and depending on cash flow needs to lock into a favorable rate.
: There are no instruments exposed to credit risk.
Credit Risk Maturity
Concentration of Credit Risk: The City invests in various instruments and several financial institutions.
% SecuritiesAverages
Brokered Money Markets27,932$ 0.27%N/A
Brokered Certificates of Deposit4,639,658$ 44.94%3 years
Government Bonds/Notes-$ 0.00%N/A
Foreign Currency Risk: The City only invests in USA and USA territories.
Market
Savings
Agent
MoneyCDs
Market
CDs
w/Fiscal
CheckingCashMoneyBankBrokeredBrokered
39%
,
4,688,765
15%
,
1,759,684
Holdings
2%
,
Investment
212,128
and
Cash
6%
,
755,538
38%
0%
,
,
27,932
4,639,658
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $
$ 3,614,194 285,974 130,541 799 453,555 39,221 2,054 12,678
999 13,603 1,508,400 37,000 213,725 154,425 1,328,220 1,454,824
390,923 181,143 88,823$
$ 268,581 71,106 (231) (149) (3,555) (571) (4) (78) (149)
2,682 209,088 49,990 14,225 11,525 75,850 66,496 15,132 8,572 3,847
$ 3,882,775$ 357,080$ 130,310$ 650$ 450,000$ 38,650$ 2,050$ 12,600$ 850$ 16,285$
1,717,488$ 86,990$ 227,950$ 165,950$ 1,404,070$ 1,521,320$ 406,055$ 189,715$ 92,670
As of 3/31/21
$ 3,128,890
338,371 112,671 3,690 227,665 65,372 2,500 12,433
- - 1,634,095 100,463 180,000 140,000 1,540,172 1,682,701
338,631 201,455 79,026$ 792,358 17 months of cash balance
City of St. Joseph, Minnesota
Cash Balances by Fund/Remaining Budget
$ 776,200
18,709 17,639 - 182,335 488 - 3,617 - -
10,715 (13,548) - - 77,323 101,879 71,994 33,330 11,779
includes unspent bond proceeds
646
71,760
83,62847,73018,54547,25340,279
698,645205,470214,715513,616665,754200,770198,426
1,604,0531,139,2723,288,4401,429,5451,615,356
12,083,903
$ 3,905,090 86,915 90,805
357,080 130,310 3,690 410,000 65,860 2,500 16,050
- - 1,644,810 180,000 140,000 1,617,495 1,784,580
410,625 234,785$ 1,292,460$
y
FUNDCASH BALANCE21 EXP BUD21 SPENT21 LEFT21 BUD REV21 RECEIVED21 LEFT
2021 cash increase(491,259)
TOTALS
12/31/20 Cash Balance12,575,162
General FundFire FundCapital Project Funds
EDA FundTIF FundsState Collected Sales TaxPark DedicationCharitable GamblingLodging TaxDEED CDAP GrantRevolving Loan FundDebt FundsWater Access FundSewer Access FundWater FundSewer FundRefuse/Compost
FundStorm SewerStreet Light Utilit
BudgetActual
BudgetActual
ExpExpRevRev
$71,106
$357,080
Fund
$18,709
Revenues
&
$357,080
Expenditures
Actual
to
$268,581
Budget
FundFire
$3,882,775
Fire
&
General
$776,200
General
$3,905,090
$
$500,000
$4,500,000$4,000,000$3,500,000$3,000,000$2,500,000$2,000,000$1,500,000$1,000,000
ExpenseRevenue
$120,000
$101,879
$100,000
$75,850
$77,323
$71,994
$80,000
$66,496
Activity
$60,000
Funds
$33,330
$40,000
Enterprise
$15,132
,000
$20
$11,779
$8,572
$3,847
$
Light
Sewer
WaterWater
Refuse
Street
Storm
City of St. Joseph
Quarterly Water Fund Analysis
As of March 31, 2021
Fund 601+501, Water/WAC Fund Balance as of December 31, 2020 (Audited)$ 1,426,327
WAC fees collected for:
Year to Date Revenue:Bayou Alley Flats payments
Interest Earnings( 5,242)4 SF homes
Ad Valorem Taxes( 273)
Water Usage Charge 38,345
Water Fixed Charge 17,927
Penalties/Other Usage Fees 5,240
WAC/Trunk Fees 17,875
Antenna Lease Revenue 16,638
Water Meters 3,155
Bulk Water Sales6 0
Transfers from other Funds-
Total Revenue 93,7255.74%budget collected
2021 Revenue Budget 1,632,020(includes fund 501)
Year to Date Expenses by Department:
Debt Payments 7,818
Transfers to Other Funds (19,295)
Power and Pumping (872)
Water Treatment Plant 1 (5,377)
Water Treatment Plant 2 (8,882)
Distribution (1,616)
Wellhead Protection -
Water Tower (1,781)
Water Maintenance (42,270)
Water Administration (5,048)
Total Expenses (77,323)5.74%budget expensed
2021 Expense Budget (1,347,495)(excludes depreciation, includes 501)
Fund Summary as of March 31, 2021:
Water Fund Cash Balance - Fund 601+501 - unaudited
1,442,729
Fund 501 513,616
Fund 601 1,615,356
The balances represent the cash balance as of 3/31/21
City of St. Joseph
Quarterly Sewer Fund Analysis
As of March 31, 2021
Fund 602+502, Sewer/SAC Fund Balance as of December 31, 202 (Audited)$ 727,242
SAC fees collected for:
Year to Date Revenue:Bayou Alley Flats payments
Interest Earnings(1,892) 4 SF homes
Sewer Usage Charge37,431
Sewer Fixed Charge29,182
Penalties/Other Usage Fees1,775
SAC/Trunk Fees14,175
RV Dump Donations-
Transfers from other Funds-
Total Revenue80,671 4.78%budget collected
2021 Revenue Budget1,687,270 (includes fund 502)
Year to Date Expenses by Department:
Debt Payments33,640
Transfers to Other Funds (18,575)
Sewer Maintenance(34,888)
Baker Street Lift Station(652)
Ridgewood Lift Station(269)
Northland Lift Station(254)
CR121 Lift Station(330)
Main Lift Station(75,342)
Sewer Administration(5,208.57)
Total Expenses(101,879) 7.15%budget expensed
2021 Expense Budget(1,424,580) (excludes depreciation,includes fund 502)
(less bond refinancing payment)
Fund Summary as of March 31, 2021:
Sewer Fund Cash Balance - Fund 602+502 - unaudited 706,034
Fund 502$ 40,279
Fund 602$ 665,754
The balances represent the cash balance as of 3/31/21
Sales Tax Summary
Summary of Committed & Available Funds
As of March 31, 2021
Revenues Recorded in Fund 200
Sales Tax Receipts through 3/31/215,267,789$
Interest Earnings 140,873
Community Center Bond Proceeds1,794,000
Transfer - Rec Funds (Facilities)19,274
Transfer - General Fund24,004
Transfer - Government Center Bonds35,449
Transferred to the Water Fund (int. earnings)(86,436)
Donation, Grants, Misc.703,129
Total Revenues$ 7,898,082
State BondingTotal
Projects CompletedProjectTotalFederal/APO/Fund 200Total
Project Name/Type YearExpendedOther FundingExpendedProject Cost
Bike Share Program201916,511 12,425 4,086 16,511 $8,800 State SHIP Grant, $3,625 Waite Park reimb
Sales Tax Committee2007/2008586 - 586 586
Park & Trail System Plan200751,631 - 51,631 51,631
Centennial Park Swing set201033,284 - 33,284 33,284
CR 2/3 Trail Extension Phase I2010-2013446,513 - 446,513 446,513
Wobegon Trailhead Improvements201313,886 - 13,886 13,886
CR 133/College Ave Sidewalk2010-2013192,730 - 192,730 192,730
Aquatics Design201471,624 110 71,514 71,624 $110 anonymous donation
Wobegon Trail Extension to St. Cloud2017200,082 - 200,082 200,082
Millstream Park Shelter2015/2017529,599 40,000 489,599 529,599 $40,000 Lion's donation
2010-2013 78,727382,202 303,475 382,202 transfers from other funds
Community Center - Planning
Community Center - Colts purchase20142,357,833 1,794,000 2,340,109 2,357,833 $1.794M bond proceeds
Pedestrian Bridge - Study2016-201713,382 - 13,382 13,382 plus $32K APO funded
Total Projects Completed 4,309,864 1,925,262 4,160,877 4,309,864
TotalState Bonding
Projects In ProgressFund 200Federal/APO/Fund 200Total
Project Name/Type ExpendedOther FundingRemainingProject Cost
East Park Development, Phase I2019-2021- 300,000 600,000300,000 $300K State Bonding request- not funded in 2020
$6M donations est.; $4M state bonding approved
Jacob Wetterling Recreation Center202022,834 10,000,000 16,000,0005,977,166
Field Street - sales tax portion only201780,000 - 55,000 135,000 cover bond payments due to deferred assessments
Trail Extension Phase II/III2018-20211,397,327 650,594 150,000 2,197,921 $650,594 federal funding
bond escrow account, sell bld 2021 $600K
Community Center - Colts purchase20141,363,270 600,000 763,270 1,363,270
Total Projects in Progress 10,950,5941,500,161 6,482,166 18,932,921
Fund 200 Balance, March 31, 2021, unaudited$ 1,139,272
anticipated remaining 2021 sales tax revenues to collect 440,000
anticipated remaining 2022-2038 sales tax revenues to collect 9,995,882
Committed - to be funded (6,482,166)
Anticipated remaining balance after commitments$ 5,092,988
Average Annual Revenue (4 yr)470,733.93$
Average Bond Payment Field St (5 yr)(20,000.00)
Average Bond Payment Colts Academy (5 yr)(160,000.00) will go away in 2021 with sell Colts Academy
uncommitted annually (5 yr Average)$ 290,733.93
MSAS/SA Bonds
ProjectDonations/YTDFund 200
Projects that have been discussed for
YearProject CostState BondingExpendedTo Be Funded
Sales Tax Funding, not approved
East Park Development, Phase II520,000 20,000 500,000 $20K General Levy
Aquatics Center6,500,000 (2,000,000) - 4,500,000 $2M donations est.
Pedestrian Crossing3,000,000 (1,500,000) - 1,500,000 $1.5M 2018 State Bonding request, not received
Amphitheater150,000 (50,000) - 100,000 $50K donations est.
Total Projects Not Approved (3,530,000)10,170,000 - 6,600,000
Estimated Maximum Funding Available
2006 - 2018 Legislation4,761,975$ (original estimate $3,272,754)
2019 - 2038 Legislation11,000,000 $1,004,118received 2019-2021
$ 15,761,975
CVB2021FinancialSummary
AsofMarch31,2021
BeginningFundBalance112122,240.04$
BudgetYTDRev
Customer20212021
InterestEarnings600.00$$(78.09)
TshirtSales1,000.00$$
BeanieHatSales500.00$$
RodewayInnLodgingTax υВͲЉЉЉ͵ЉЉ$
υЉ$
CSBLodgingTax ЊͲЉЉЉ͵Љ
EstatesB&BLodgingTax υЎЉЉ͵ЉЉ$
$12,600.00$(78.09)
BudgetYTDExp
Vendor20212021
BrunoPresssocialmediacampaign9,000.00$$2,250.00
GreaterSt.CloudVisitor'sGuide350.00$$
RubinskiWorksVideos2,000.00$$
Website/Joetownmn.comHosting500.00$$467.35
ShopSmall/WinterwalkPostcards500.00$$
Marketing1,100.00$$
MarketingSHRPA900.00$$900.00
Krillan,Inc.Tshirts/Caps1,500.00$$
NewcomerServiceMagazineAd200.00$$
$16,050.00$3,617.35
EndingCashBalance3312118,544.60$
EDAFund150Budget:BudgetYTDSpent
2021StrategicPlan2,000.00$$1,000.00
20213monthsPictures1,800.00$$1,200.00
$3,800.00$2,200.00
8,9937,9506,6533,2755,7754,0753,1903,1505,4533,064
42,43512,27566,00093,20012,51114,21535,33535,33582,34314,01769,40813,91520,54514,55044,81016,82479,248
267,506109,400 412,240 112,471 191,719603,959
Cash Paid
--
5,8004,344
55,00060,00050,00034,00065,00045,00042,00054,00043,00060,00070,00040,00045,00050,35883,938
155,000220,000145,000829,000120,000120,000195,000394,000495,000125,000730,000237,655416,950
1,343,0001,146,9502,489,950
Due w/in
One YearOne Year
0
0
--
0
,
5
670,000
240,000245,000540,000204,000145,0003168,000110,000177,000925,000395,000256,641
,
1,225,0001,730,00016,319,0001,175,0001,175,0003,365,0004,510,0002,390,0003,830,0002,296,7251,458,2594,406,625 8,236,625
12,004,00020,240,625
12/31/2021
**
-625,000--690,000-445,000
5,800
15,576
(55,000)(60,000)(50,000)(35,000)(45,000)(42,000)(53,000)(43,000)(70,000)(40,000)(49,781)(82,998)
Lease
Matured
Payment
(4,049,256)
-------------------------------
(1,440,000) (155,000) (220,000) (2,060,000) (120,000) (120,000) (190,000) (328,000) (2,508,000) (485,000) (460,000) (120,000) (1,135,000) (233,477) (406,256) (1,541,256)
GASB 34 Reconciling Items
Issued
8,379,0001,295,0004,838,0004,965,0004,812,881 9,777,881
14,512,00024,289,881
minor differences due to rounding days and contract changes - immaterial
12/31/2020
- -
**
December 31, 2021
Long Term Debt Summary
n/an/a
1-3%590,0004-5%1,380,0004-5%1,950,000
Rates
2.75%210,0002.50%163,0001.45%220,0002.25%140,000
2-3.4%1,440,0001.2-3%305,0000.4-2%625,0000.4-2%190,0000.4-2%690,0002-3.4%460,0000.4-2%1,045,000
1.771%2,530,2031.000%306,4211.095%1,541,257
City of St. Joseph, Minnesota
2-3.25%295,0002.25-3%239,0002-3.05%1,295,000
0.4-1.6%1,365,0000.4-1.9%445,000
2-2.875%3,555,000
Issue
1-2.85%2,875,000 3-4%435,000
303337,000
Fund
Year2023
Year
20102025345790,000201420303502,010,00020152025351595,00020162032304740,00020172028305344,000201920303071,535,000201920303082,170,00020202036310625,00020202036313190,000202020303141,365,00020152030353
1,840,000201620363014,275,000201720182023306265,00020202025309220,00020202036312690,00020142032601660,00020172022601353,00020202030601445,000202020286021,045,00020132029602650,000201020306024,527,703
20162026602469,367201720276021,744,73620082027601
IssueMaturityOriginalInterestDue w/inInterest
variousvarious101
Special Assessment Bonds GO Improvement Bonds 2010BGO Improvement Bonds 2014AGO Improvement Bonds 2015AGO Improvement Bonds 2016BGO Improvement Bonds 2017BGO Improvement Bonds 2019AGO
Improvement Bonds 2019AGO Improvement Bonds 2020BGO Refunding Improvement Bonds 2020BTaxable GO Improve CO Refunding Bonds 2020C GO Abatement Bonds GO Tax Abatement Bonds 2015B GO Debt
GO CIP Bonds 2016AGO CIP Bonds 2017AGO Equipment Certificates 2018AGO Equipment Certificates 2020AGO CIP Bonds 2020B Total GLTD Utility Revenue Bonds GO Water CO Rev Refund Bonds 2012A-WTP2,Wells
6,7,8201220286014,860,000GO Utility Revenue Bonds 2014A-tower maintGO Water Revenue Bonds 2017B-WTP1Taxable GO Utility CO Refunding Bonds 2020CGO Sewer Refunding Bonds 2020B Notes St.
Cloud SIS Phase 4St. Cloud PFA LoanSt. Cloud PFA Main Lift Station ImprovementsSt. Cloud PFA NR2 Biosolids Total Enterprise DebtTotal Long Term Debt ROW Operating Lease - Water Fund
Vehicle Operating Leases - GF
04/13/21 10:42 AM
City of St. Joseph
Page 1
Cash Balances Only
Current Period: March 2021
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Last Dim 10100
GeneralG 101-10100$1,978,165.57$58,845.71$357,428.69$1,287,326.27
Employee Retirement ReserveG 102-10100$202,358.26$128,575.00$0.00$330,933.26
COVID-19 FEMA FundingG 103-10100-$4,505.36$0.00$2,215.89-$14,036.58
CARES FundingG 104-10100$0.00$0.00$0.00$0.00
Fire FundG 105-10100$705,435.36$300.00$9,750.57$698,644.92
Cable Access FeeG 108-10100-$1,931.83$803.52$0.00-$370.01
Economic DevelopmentG 150-10100$111,121.79$0.00$4,092.33$83,627.63
TIF 3-1 CMCUG 152-10100$0.00$0.00$0.00$0.00
TIF 4-1 Fortitude Senior AptsG 153-10100$11,148.87$0.00$20.66$11,083.34
TIF 2-1 MillstreamG 157-10100$32,821.83$0.00$62.39$32,967.74
TIF 2-2 Meat MarketG 158-10100$333.57$0.00$0.61$325.00
TIF 2-3 Bayou Blues/Alley FlatG 159-10100$3,372.23$0.00$6.25$3,354.35
State Collected Sales TaxG 200-10100$1,247,302.17$4,100.33$182,304.87$1,139,271.84
Park DedicationG 205-10100$206,206.84$13.76$626.03$205,470.12
Charitable GamblingG 215-10100$646.69$0.00$1.21$645.88
Lodging TaxG 220-10100$22,164.03$0.00$1,115.34$18,544.60
DEED CDAP GrantG 225-10100$47,311.21$0.00$87.86$47,253.32
Revolving Loan FundG 250-10100$211,383.92$1,203.73$382.97$214,715.30
2016 CIP Bonds \[govt center\]G 301-10100$35,328.95$0.00$69.71$37,706.28
2017A CIP Bonds \[govt center\]G 303-10100$83,571.41$3,000.00$166.24$92,388.41
2016 Street Imp \[Field St\]G 304-10100$258,985.39$20,000.00$493.78$278,634.55
2017B Street Imp \[CBD Alleys\]G 305-10100$36,330.03$0.00$71.04$37,443.94
2018 Equipment CertificatesG 306-10100$2,375.60$0.00$5.24$2,864.23
2019A Street Imp \[Overlays\]G 307-10100$111,145.56$30.00$501.94$120,931.19
2019A Street Imp \[Ind Park\]G 308-10100$88.30$0.00$462.99-$175.43
2020A Equipment CertificatesG 309-10100$4,916.49$0.00$93.31$2,298.12
2020B GO Imp \[20th Ave SE\]G 310-10100$17,566.02$0.00$790.75$16,961.56
2020B CIP Bonds \[PW Bldg\]G 312-10100$14,031.11$5,825.00$47.00$31,532.11
2020B Refund Bonds \[2013 StrG 313-10100$52,210.06$0.00$97.96$52,663.07
2020C CO Refund \[2014 Park TG 314-10100$1,263.71$0.00$2.30$1,232.06
2010B Refunding \[Hill/Clover\]G 333-10100$0.00$0.00$0.00$0.00
2011A CO Refund \[Interior St\]G 338-10100$0.00$0.00$0.00$0.00
2010B Street Imp \[16th Ave\]G 345-10100$111,391.62$0.00$207.11$111,312.84
2011A Pumper Truck CertificatG 346-10100$0.00$0.00$0.00$0.00
2013 Street Imp \[Overlays\]G 348-10100$0.00$0.00$0.00$0.00
2014 Street Imp \[ParkTerrace\]G 350-10100$130,567.23$0.00$244.53$131,363.59
2015 Street Imp\[Clinton/North\]G 351-10100$103,281.29$0.00$230.65$106,817.56
2015 Equipment CertificatesG 352-10100$0.00$0.00$0.00$0.00
2015 Abatement \[Comm CenteG 353-10100$46,385.81$160,000.00$5,831.93$198,698.27
Debt Service ReliefG 390-10100$735,684.74$0.00$1,123.88$736,540.27
Community Center phase IG 402-10100$3,184.71$0.00$5.92$3,180.75
2018 Equipment CertificatesG 406-10100$0.00$0.00$0.00$0.00
2019 Street OverlaysG 407-10100$149,845.21$0.00$183.00$147,407.81
2019 Industrial Park ExpansionG 408-10100$372,830.76$0.00$664.20$246,417.77
2020 Equipment CertificatesG 409-10100$53,980.38$0.00$0.00$47,783.26
2020 20th Ave Watermain LooG 410-10100$399,144.44$0.00$0.00$398,044.14
2021 MN/Alley/18/20/NorthlanG 411-10100$483.76$0.00$37,913.00-$56,431.49
PW Building ExpansionG 412-10100$0.00$0.00$0.00$0.00
Capital OutlayG 490-10100$601,723.59$50,000.00$3,400.00$643,142.64
WAC FundG 501-10100$499,391.14$10,650.00$0.00$513,616.14
SAC FundG 502-10100$28,754.48$7,950.00$0.00$40,279.48
04/13/21 10:42 AM
City of St. Joseph
Page 2
Cash Balances Only
Current Period: March 2021
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Water FundG 601-10100$1,064,128.09$79,675.03$52,394.90$1,184,898.47
Sewer FundG 602-10100$627,757.97$78,365.80$97,014.35$665,754.11
Refuse CollectionG 603-10100$228,669.46$21,908.27$44,596.75$200,770.25
Storm Water UtilityG 651-10100$197,420.45$10,734.01$26,160.21$198,426.17
Street Light UtilityG 652-10100$69,495.20$4,681.29$5,588.76$71,759.85
Last Dim 10100$10,815,268.11$646,661.45$836,457.12$10,324,018.95
Last Dim 10200
GeneralG 101-10200$225.00$0.00$0.00$200.00
Last Dim 10200$225.00$0.00$0.00$200.00
Last Dim 10300
2020C CO Refund \[2014 Park TG 314-10300$19,668.52$12.06$0.00$19,680.58
2014 Street Imp \[ParkTerrace\]G 350-10300$1,309,546.61$0.00$0.00$1,309,546.61
Water FundG 601-10300$430,453.39$3.80$0.00$430,457.19
Last Dim 10300$1,759,668.52$15.86$0.00$1,759,684.38
$12,575,161.63$646,677.31$836,457.12$12,083,903.33
04/13/21 10:44 AM
City of St. Joseph
Page 1
Council Month End Revenue Summary
Current Period: March 2021
2021March2021
FUNDFUND DescrYTD Budget2021 AmtYTD Amt
101General$3,868,810.00$49,175.41$138,967.63
102Employee Retirement Reserve$7,165.00$128,575.00$128,575.00
103COVID-19 FEMA Funding$0.00$0.00$0.00
104CARES Funding$0.00$0.00$0.00
105Fire Fund$357,080.00-$1,041.12$71,105.84
108Cable Access Fee$6,800.00$803.52$1,038.77
150Economic Development$130,310.00-$173.91-$230.74
152TIF 3-1 CMCU$0.00$0.00$0.00
153TIF 4-1 Fortitude Senior Apts$100.00-$20.66-$33.62
157TIF 2-1 Millstream$500.00-$62.39-$106.12
158TIF 2-2 Meat Market$25.00-$0.61-$2.41
159TIF 2-3 Bayou Blues/Alley Flat$25.00-$6.25-$6.97
200State Collected Sales Tax$450,000.00$1,795.46-$3,554.53
205Park Dedication$38,650.00-$368.27-$570.56
215Charitable Gambling$2,050.00-$1.21-$4.15
220Lodging Tax$12,600.00-$36.99-$78.09
225DEED CDAP Grant$850.00-$87.86-$148.61
250Revolving Loan Fund$16,285.00$820.76$2,682.15
3012016 CIP Bonds \[govt center\]$265,700.00-$69.71-$196.13
3032017A CIP Bonds \[govt center\]$37,800.00$2,833.76$7,182.60
3042016 Street Imp \[Field St\]$41,170.00$19,506.22$19,099.68
3052017B Street Imp \[CBD Alleys\]$29,690.00-$71.04-$140.21
3062018 Equipment Certificates$57,750.00-$5.24-$50.81
3072019A Street Imp \[Overlays\]$225,500.00-$471.94$2,523.66
3082019A Street Imp \[Ind Park\]$341,805.00-$462.99-$1,676.41
3092020A Equipment Certificates$48,250.00-$93.31-$249.58
3102020B GO Imp \[20th Ave SE\]$50.00-$790.75-$665.53
3122020B CIP Bonds \[PW Bldg\]$70,335.00$5,778.00$17,469.16
3132020B Refund Bonds \[2013 Str.\]$0.00-$97.96-$208.27
3142020C CO Refund \[2014 Park Ter$0.00$9.76-$283.49
3332010B Refunding \[Hill/Clover\]$0.00$0.00$0.00
3382011A CO Refund \[Interior St\]$0.00$0.00$0.00
3452010B Street Imp \[16th Ave\]$44,750.00-$207.11-$401.64
3462011A Pumper Truck Certificate$0.00$0.00$0.00
3482013 Street Imp \[Overlays\]$32,650.00$0.00$0.00
3502014 Street Imp \[ParkTerrace\]$124,750.00-$244.53-$221.69
3512015 Street Imp\[Clinton/North\]$38,200.00-$230.65-$423.93
3522015 Equipment Certificates$0.00$0.00$0.00
3532015 Abatement \[Comm Center\]$150,715.00$159,818.75$169,595.60
390Debt Service Relief$208,373.00-$1,123.88-$2,265.24
402Community Center phase I$75.00-$5.92-$10.25
4062018 Equipment Certificates$0.00$0.00$0.00
04/13/21 10:44 AM
City of St. Joseph
Page 2
Council Month End Revenue Summary
Current Period: March 2021
2021March2021
FUNDFUND DescrYTD Budget2021 AmtYTD Amt
4072019 Street Overlays$0.00$0.00$0.00
4082019 Industrial Park Expansion$0.00$0.00$0.00
4092020 Equipment Certificates$0.00$0.00$0.00
4102020 20th Ave Watermain Loop$0.00$0.00$0.00
412PW Building Expansion$0.00$0.00$0.00
490Capital Outlay$86,915.00$50,000.00$50,000.00
501WAC Fund$227,950.00$10,650.00$14,225.00
502SAC Fund$165,950.00$7,950.00$11,525.00
601Water Fund$1,404,070.00$67,118.48$75,849.73
602Sewer Fund$1,521,320.00$75,491.06$66,495.90
603Refuse Collection$406,055.00$18,956.51$15,132.00
651Storm Water Utility$189,715.00$10,141.60$8,572.28
652Street Light Utility$92,670.00$4,443.29$3,846.90
$10,703,458.00$608,193.28$792,357.92
04/13/21 10:44 AM
City of St. Joseph
Page 1
Council Month End Revenue -General Fund
Current Period: March 2021
2021March2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 101 General
101GeneralCurrent Ad Valorem Taxes$2,003,555.00$0.00$0.00
101GeneralSpecial Levy- City St. Joe$0.00$0.00$0.00
101GeneralState Sales Tax$0.00$0.00-$3.81
101GeneralGravel Tax$2,000.00$0.00$0.00
101GeneralSolar Production Tax$2,000.00$0.00$0.00
101GeneralGas Franchise$35,265.00$0.00$0.00
101GeneralElectric Franchise$64,945.00$2,423.93$4,834.50
101GeneralLicenses & Permits$11,000.00$0.00$7,500.00
101GeneralLiquor$31,570.00$0.00$0.00
101GeneralOutdoor Liquor Permit$3,000.00$0.00$0.00
101GeneralGambling Permits$300.00$80.00$180.00
101GeneralAmusement/Hunt/Peddler/Golf$1,415.00$125.00$125.00
101GeneralExcavation Permit$500.00$0.00$50.00
101GeneralCigarette License$750.00$0.00$0.00
101GeneralCable Franchise Fee$31,635.00$1,136.73$2,272.72
101GeneralBuilding Permits$110,000.00$13,799.85$16,160.60
101GeneralAnimal License$3,140.00$380.00$520.00
101GeneralRental Housing Registration$34,000.00$0.00$0.00
101GeneralFederal Grants - Other$65,685.00$0.00-$574.14
101GeneralState Grants and Aids$1,150.00$0.00$0.00
101GeneralLocal Government Aid$1,000,000.00$0.00$0.00
101GeneralPERA Rate Increase Aid$0.00$0.00$0.00
101GeneralPolice Training Reim$5,500.00$0.00$0.00
101GeneralState Municipal Funds Aid$56,000.00$0.00$43,652.50
101GeneralState Police Aid$80,000.00$0.00$0.00
101GeneralOther Grants/Aids$0.00$4,615.24$4,615.24
101GeneralOther Governmental Unit$10,000.00$0.00$5,000.00
101GeneralCounty Grants - Road Maint.$16,400.00$0.00$0.00
101GeneralZoning and Subdivision Fee$10,000.00$400.00$2,950.00
101GeneralLand Use Deposit Fee$4,000.00$0.00$0.00
101GeneralSale of Maps and Publications$50.00$0.00$0.00
101GeneralConduit Debt Fee$0.00$0.00$0.00
101GeneralAssessments Search$6,000.00$450.00$2,100.00
101GeneralSpecial Hearing$1,500.00$0.00$0.00
101GeneralAdministration Reimb$14,000.00$50.64$151.92
101GeneralWeed Cutting$500.00$0.00$0.00
101GeneralAdmission Fee$1,500.00$0.00$0.00
101GeneralBike Share Program$285.00$0.00$0.00
101GeneralShelter/Room Rental Fees$10,600.00$2,200.00$6,500.00
101GeneralBall Field Donation$0.00$0.00$0.00
101GeneralSchneider Field Rental$1,100.00$0.00$0.00
04/13/21 10:44 AM
City of St. Joseph
Page 2
Council Month End Revenue -General Fund
Current Period: March 2021
2021March2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
101GeneralRents and Royalties$94,040.00$1,726.00$14,066.11
101GeneralKennel Fees$400.00$0.00$0.00
101GeneralCounty Fines$30,000.00$1,737.68$3,874.00
101GeneralPolicy Fines$25,000.00$4,908.00$10,906.00
101GeneralAccident Report Fee$1,500.00$260.25$510.25
101GeneralSeized Property$3,000.00$0.00$0.00
101GeneralBond-Forfeited Cars$0.00$0.00$0.00
101GeneralSpecial Assessments$2,000.00$0.00$0.00
101GeneralInterest Earnings$50,000.00-$4,520.37-$7,599.90
101GeneralInterest Charges$25.00$0.00-$0.01
101GeneralCo-op Dividend - LMCIT$5,000.00$0.00$0.00
101GeneralWater Tower Antenna Lease$5,000.00$750.51$1,848.62
101GeneralAdvertising$500.00$0.00$0.00
101GeneralContributions - General$2,000.00$0.00$0.00
101GeneralDonation, Recreation$0.00$0.00$0.00
101GeneralContributions - Parks$500.00$4.00$4.00
101GeneralSurplus Property$0.00$1,000.00$1,000.00
101GeneralReimbursement$30,500.00$17,647.95$18,324.03
101GeneralInsurance Recovery$0.00$0.00$0.00
101GeneralTransfers from Other Funds$0.00$0.00$0.00
FUND 101 General$3,868,810.00$49,175.41$138,967.63
FUND 102 Employee Retirement Reserve
102Employee Retirement ResTransfers from Other Funds$7,165.00$128,575.00$128,575.00
FUND 102 Employee Retirement Reserve$7,165.00$128,575.00$128,575.00
FUND 103 COVID-19 FEMA Funding
103COVID-19 FEMA FundingLiquor$0.00$0.00$0.00
103COVID-19 FEMA FundingFederal Grants - Other$0.00$0.00$0.00
103COVID-19 FEMA FundingShelter/Room Rental Fees$0.00$0.00$0.00
103COVID-19 FEMA FundingInterest Earnings$0.00$0.00$0.00
103COVID-19 FEMA FundingReimbursement$0.00$0.00$0.00
103COVID-19 FEMA FundingTransfers from Other Funds$0.00$0.00$0.00
FUND 103 COVID-19 FEMA Funding$0.00$0.00$0.00
FUND 104 CARES Funding
104CARES FundingFederal Grants - Other$0.00$0.00$0.00
104CARES FundingOther Grants/Aids$0.00$0.00$0.00
104CARES FundingInterest Earnings$0.00$0.00$0.00
FUND 104 CARES Funding$0.00$0.00$0.00
FUND 108 Cable Access Fee
108Cable Access FeeCable Franchise Fee$6,800.00$803.52$1,038.77
108Cable Access FeeTransfers from Other Funds$0.00$0.00$0.00
FUND 108 Cable Access Fee$6,800.00$803.52$1,038.77
04/13/21 10:44 AM
City of St. Joseph
Page 3
Council Month End Revenue -General Fund
Current Period: March 2021
2021March2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 150 Economic Development
150Economic DevelopmentCurrent Ad Valorem Taxes$119,905.00$0.00$0.00
150Economic DevelopmentFederal Grants - Other$0.00$0.00$0.00
150Economic DevelopmentOther Grants/Aids$0.00$0.00$0.00
150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$0.00
150Economic DevelopmentTax Abatement Reimbursement$9,385.00$0.00$0.00
150Economic DevelopmentInterest Earnings$1,020.00-$173.91-$230.74
150Economic DevelopmentSurplus Property$0.00$0.00$0.00
150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00
FUND 150 Economic Development$130,310.00-$173.91-$230.74
FUND 410 2020 20th Ave Watermain Loop
4102020 20th Ave WatermainIssuance of Debt$0.00$0.00$0.00
4102020 20th Ave WatermainBond Premium$0.00$0.00$0.00
FUND 410 2020 20th Ave Watermain Loop$0.00$0.00$0.00
FUND 412 PW Building Expansion
412PW Building ExpansionIssuance of Debt$0.00$0.00$0.00
412PW Building ExpansionBond Premium$0.00$0.00$0.00
FUND 412 PW Building Expansion$0.00$0.00$0.00
FUND 490 Capital Outlay
490Capital OutlayCurrent Ad Valorem Taxes$78,915.00$0.00$0.00
490Capital OutlayFederal Grants - Other$0.00$0.00$0.00
490Capital OutlaySurplus Property$8,000.00$0.00$0.00
490Capital OutlayReimbursement$0.00$0.00$0.00
490Capital OutlayTransfers from Other Funds$0.00$50,000.00$50,000.00
FUND 490 Capital Outlay$86,915.00$50,000.00$50,000.00
$4,100,000.00$228,380.02$318,350.66
04/13/21 10:44 AM
City of St. Joseph
Page 1
Council Month End Revenue -Enterprise Funds
Current Period: March 2021
FUND2021March2021
FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 601 Water Fund
601Water FundWater Fixed Charge$364,150.00$19,104.96$17,927.13
601Water FundCurrent Ad Valorem Taxes$0.00$0.00-$272.89
601Water FundIssuance of Debt$0.00$0.00$0.00
601Water FundTransfers from Other Funds$186,000.00$0.00$0.00
601Water FundMDS Test Fee$17,875.00$929.11$759.65
601Water FundWater Meter$6,000.00$1,808.00$3,155.00
601Water FundPenalties and Forfeited Disc$6,000.00$723.97$2,354.83
601Water FundConnection/Reconnection fees$0.00$0.00$0.00
601Water FundUndesignated Funds$2,000.00$1,137.29$3,524.70
601Water FundBulk Water$3,500.00$0.00$60.00
601Water FundReimbursement$0.00$0.00$0.00
601Water FundWater Tower Antenna Lease$37,795.00$6,754.65$16,637.75
601Water FundAmortization of Bond Premium$0.00$0.00$0.00
601Water FundInterest Earnings$23,000.00-$3,041.52-$5,242.49
601Water FundState Sales Tax$0.00-$135.57-$539.38
601Water FundSpecial Assessments$500.00$0.00-$859.35
601Water FundOther Grants/Aids$0.00$0.00$0.00
601Water FundState Grants and Aids$0.00$0.00$0.00
601Water FundUsage Rate$757,250.00$39,837.59$38,344.78
601Water FundContributed Revenue$0.00$0.00$0.00
FUND 601 Water Fund$1,404,070.00$67,118.48$75,849.73
FUND 602 Sewer Fund
602Sewer FundState Grants and Aids$0.00$0.00$0.00
602Sewer FundPenalties and Forfeited Disc$7,640.00$859.40$2,658.32
602Sewer FundSanitary Sewer Use Service$792,295.00$43,953.80$37,430.62
602Sewer FundContributed Revenue$0.00$0.00$0.00
602Sewer FundReimbursement$3,750.00$0.00$0.00
602Sewer FundSurplus Property$0.00$0.00$0.00
602Sewer FundContributions - General$750.00$0.00$0.00
602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00
602Sewer FundSpecial Assessments$500.00$0.00-$883.40
602Sewer FundTransfers from Other Funds$140,000.00$0.00$0.00
602Sewer FundIssuance of Debt$0.00$0.00$0.00
602Sewer FundInterest Earnings$6,000.00-$1,249.58-$1,891.96
602Sewer FundBond Premium$0.00$0.00$0.00
602Sewer FundSewer Fixed Charge$570,385.00$31,927.44$29,182.32
FUND 602 Sewer Fund$1,521,320.00$75,491.06$66,495.90
FUND 603 Refuse Collection
603Refuse CollectSpecial Assessments$200.00$0.00-$589.32
603Refuse CollectTransfers from Other Funds$0.00$0.00$0.00
603Refuse CollectContributed Revenue$0.00$0.00$0.00
603Refuse CollectInterest Earnings$6,500.00-$399.51-$707.52
603Refuse CollectPenalties and Forfeifted Disc$1,675.00$291.40$749.97
603Refuse CollectRefuse Collection Charges$366,260.00$18,848.57$16,114.15
603Refuse CollectState Grants and Aids$0.00$0.00$0.00
603Refuse CollectLicenses & Permits$31,420.00$1,050.00$1,095.00
603Refuse CollectState Sales Tax$0.00-$833.95-$1,884.99
603Refuse CollectReimbursement$0.00$0.00$354.71
FUND 603 Refuse Collection$406,055.00$18,956.51$15,132.00
04/13/21 10:44 AM
City of St. Joseph
Page 2
Council Month End Revenue -Enterprise Funds
Current Period: March 2021
FUND2021March2021
FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 651 Storm Water Utility
651Storm Water Interest Earnings$4,000.00-$381.76-$778.26
651Storm Water Transfers from Other Funds$0.00$0.00$0.00
651Storm Water Penalties and Forfeifted Disc$1,500.00$108.25$296.61
651Storm Water Storm Water Use Service$180,015.00$10,415.11$9,244.26
651Storm Water Storm Water Develop Fee$4,000.00$0.00$0.00
651Storm Water Surplus Property$0.00$0.00$0.00
651Storm Water Special Assessments$200.00$0.00-$190.33
651Storm Water Other Grants/Aids$0.00$0.00$0.00
651Storm Water State Grants and Aids$0.00$0.00$0.00
651Storm Water Contributed Revenue$0.00$0.00$0.00
FUND 651 Storm Water Utility$189,715.00$10,141.60$8,572.28
FUND 652 Street Light Utility
652Street Light UTransfers from Other Funds$0.00$0.00$0.00
652Street Light UState Grants and Aids$0.00$0.00$0.00
652Street Light UOther Grants/Aids$0.00$0.00$0.00
652Street Light USpecial Assessments$50.00$0.00-$125.54
652Street Light UInterest Earnings$1,500.00-$131.62-$222.35
652Street Light UContributions - General$2,000.00$0.00$0.00
652Street Light USurplus Property$100.00$0.00$0.00
652Street Light UReimbursement$0.00$0.00$0.00
652Street Light UUsage Rate$88,470.00$4,524.94$4,053.86
652Street Light UPenalties and Forfeited Disc$550.00$49.97$140.93
FUND 652 Street Light Utility$92,670.00$4,443.29$3,846.90
$3,613,830.00$176,150.94$169,896.81
04/13/21 10:43 AM
City of St. Joseph
Page 1
Council Month End Expenditure - Summary
Current Period: March 2021
2021March2021
DescriptionYTD Budget2021 Amt YTD Amt
General$3,868,710.00$350,481.69$766,930.92
Employee Retirement Reserve$36,380.00$0.00$0.00
COVID-19 FEMA Funding$0.00$2,215.89$9,269.18
CARES Funding$0.00$0.00$0.00
Fire Fund$357,080.00$8,409.45$18,709.00
Cable Access Fee$0.00$0.00$0.00
Economic Development$130,310.00$3,918.42$17,638.58
TIF 3-1 CMCU$0.00$0.00$0.00
TIF 4-1 Fortitude Senior Apts$1,045.00$0.00$0.00
TIF 2-1 Millstream$1,045.00$0.00$0.00
TIF 2-2 Meat Market$555.00$0.00$0.00
TIF 2-3 Bayou Blues/Alley Flat$1,045.00$0.00$0.00
State Collected Sales Tax$410,000.00$180,000.00$182,335.00
Park Dedication$65,860.00$244.00$488.00
Charitable Gambling$2,500.00$0.00$0.00
Lodging Tax$16,050.00$1,078.35$3,617.35
DEED CDAP Grant$0.00$0.00$0.00
Revolving Loan Fund$0.00$0.00$0.00
2016 CIP Bonds \[govt center\]$272,570.00$0.00$0.00
2017A CIP Bonds \[govt center\]$48,000.00$0.00$0.00
2016 Street Imp \[Field St\]$62,500.00$0.00$0.00
2017B Street Imp \[CBD Alleys\]$41,880.00$0.00$0.00
2018 Equipment Certificates$57,300.00$0.00$0.00
2019A Street Imp \[Overlays\]$221,225.00$0.00$0.00
2019A Street Imp \[Ind Park\]$313,425.00$0.00$0.00
2020A Equipment Certificates$46,415.00$0.00$0.00
2020B GO Imp \[20th Ave SE\]$3,890.00$0.00$0.00
2020B CIP Bonds \[PW Bldg\]$7,070.00$0.00$0.00
2020B Refund Bonds \[2013 Str.$0.00$0.00$0.00
2020C CO Refund \[2014 Park T$0.00$0.00$0.00
2010B Refunding \[Hill/Clover\]$0.00$0.00$0.00
2011A CO Refund \[Interior St\]$0.00$0.00$0.00
2010B Street Imp \[16th Ave\]$64,220.00$0.00$0.00
2011A Pumper Truck Certificate$0.00$0.00$0.00
2013 Street Imp \[Overlays\]$50,840.00$0.00$0.00
2014 Street Imp \[ParkTerrace\]$181,740.00$0.00$0.00
2015 Street Imp\[Clinton/North\]$68,175.00$0.00$0.00
2015 Equipment Certificates$0.00$0.00$0.00
2015 Abatement \[Comm Center$155,560.00$5,650.68$10,715.18
Debt Service Relief$50,000.00$0.00$0.00
Community Center phase I$0.00$0.00$0.00
2018 Equipment Certificates$0.00$0.00$0.00
04/13/21 10:43 AM
City of St. Joseph
Page 2
Council Month End Expenditure - Summary
Current Period: March 2021
2021March2021
DescriptionYTD Budget2021 Amt YTD Amt
2019 Street Overlays$0.00$183.00-$26,944.40
2019 Industrial Park Expansion$0.00$664.20-$30,710.15
2020 Equipment Certificates$0.00$0.00$3,521.52
2020 20th Ave Watermain Loop$0.00$0.00-$8,039.66
2021 MN/Alley/18/20/Northlan$0.00$37,913.00$40,153.04
PW Building Expansion$0.00$0.00$0.00
Capital Outlay$86,915.00$3,400.00$8,471.30
WAC Fund$180,000.00$0.00$0.00
SAC Fund$140,000.00$0.00$0.00
Water Fund$1,617,495.00$39,834.55$77,323.03
Sewer Fund$1,784,580.00$94,139.61$101,878.61
Refuse Collection$410,625.00$41,644.99$71,994.31
Storm Water Utility$234,785.00$25,567.80$33,330.34
Street Light Utility$90,805.00$5,350.76$11,778.72
$11,080,595.00$800,696.39$1,292,459.87
04/13/21 10:43 AM
City of St. Joseph
Page 1
Council Month End Expenditure - General Fund
Current Period: March 2021
2021March2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 101 General
GeneralCouncil$64,475.00$1,857.46$7,518.74
GeneralLegislative Committees$4,680.00$0.00$0.00
GeneralOrdinance & Proceedings$2,225.00$57.60$57.60
GeneralMayor$11,500.00$691.93$1,517.99
GeneralElections$2,500.00$0.00$0.00
GeneralGeneral Adminstration$285,230.00$20,453.01$60,167.29
GeneralFinance$229,745.00$16,399.46$44,737.53
GeneralAudit Service$29,500.00$0.00$7,000.00
GeneralAssessing$28,000.00$0.00$0.00
GeneralCity Attorney$25,000.00$177.25$738.75
GeneralInformation Technology$17,570.00$3,743.83$16,485.97
GeneralPlanning and Zoning$226,590.00$6,492.25$19,195.22
GeneralGeneral Government$32,965.00$1,644.04$4,563.72
GeneralCity Offices$41,180.00$3,613.85$8,204.45
GeneralCable Access$2,320.00$322.95$645.90
GeneralCrime Control & Investigation$1,382,125.00$85,179.15$241,674.10
GeneralPolice Training$11,000.00$0.00$0.00
GeneralCommunication Service$9,950.00$283.29$2,333.36
GeneralAutomotive Services$33,735.00$1,794.17$8,772.77
GeneralBuilding Inspec. Admistration$96,400.00$15,000.00$15,000.00
GeneralEmergency Management$2,275.00$7.98$665.58
GeneralAnimal Control$1,085.00$0.00$285.80
GeneralStreet Maintanence$462,995.00$20,181.31$60,062.85
GeneralIce & Snow Removal$155,145.00$19,035.15$22,126.13
GeneralEngineering Fee$45,000.00$3,882.33$5,874.13
GeneralStreet Cleaning$14,485.00$188.45$188.45
GeneralSkate Park and Ice Rink$5,885.00$118.14$196.90
GeneralBall Park$3,300.00$0.00$182.28
GeneralMaintenance Shop$27,350.00$2,031.80$5,001.77
GeneralPark Areas$309,880.00$15,574.99$43,865.05
GeneralRecreation Department$23,725.00$1,146.30$2,630.64
GeneralCommunity Center$116,585.00$8,670.00$24,169.09
GeneralOther Financing Uses$0.00$121,935.00$121,935.00
GeneralFire Protection$164,310.00$0.00$41,133.86
FUND 101 General$3,868,710.00$350,481.69$766,930.92
FUND 102 Employee Retirement Reserve
Employee Retirement ReservGeneral Adminstration$0.00$0.00$0.00
Employee Retirement ReservCrime Control & Investigation$0.00$0.00$0.00
Employee Retirement ReservStreet Maintanence$18,190.00$0.00$0.00
Employee Retirement ReservPark Areas$18,190.00$0.00$0.00
Employee Retirement ReservOther Financing Uses$0.00$0.00$0.00
04/13/21 10:43 AM
City of St. Joseph
Page 2
Council Month End Expenditure - General Fund
Current Period: March 2021
2021March2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 102 Employee Retirement Reserve$36,380.00$0.00$0.00
FUND 103 COVID-19 FEMA Funding
COVID-19 FEMA FundingElections$0.00$0.00$0.00
COVID-19 FEMA FundingEmergency Management$0.00$2,215.89$9,269.18
FUND 103 COVID-19 FEMA Funding$0.00$2,215.89$9,269.18
FUND 104 CARES Funding
CARES FundingElections$0.00$0.00$0.00
CARES FundingGeneral Adminstration$0.00$0.00$0.00
CARES FundingGeneral Government$0.00$0.00$0.00
CARES FundingCrime Control & Investigation$0.00$0.00$0.00
CARES FundingFire Fighting$0.00$0.00$0.00
CARES FundingEmergency Management$0.00$0.00$0.00
CARES FundingStreet Maintanence$0.00$0.00$0.00
CARES FundingMaintenance Shop$0.00$0.00$0.00
CARES FundingPark Areas$0.00$0.00$0.00
CARES FundingCommunity Center$0.00$0.00$0.00
CARES FundingEconomic Development Authority$0.00$0.00$0.00
FUND 104 CARES Funding$0.00$0.00$0.00
FUND 108 Cable Access Fee
Cable Access FeeCable Access$0.00$0.00$0.00
Cable Access FeeOther Financing Uses$0.00$0.00$0.00
FUND 108 Cable Access Fee$0.00$0.00$0.00
FUND 150 Economic Development
Economic DevelopmentEconomic Development Authority$130,310.00$3,918.42$17,638.58
Economic DevelopmentOther Financing Uses$0.00$0.00$0.00
FUND 150 Economic Development$130,310.00$3,918.42$17,638.58
FUND 410 2020 20th Ave Watermain Loop
2020 20th Ave Watermain LStreet Maintanence$0.00$0.00-$8,039.66
FUND 410 2020 20th Ave Watermain Loop$0.00$0.00-$8,039.66
FUND 411 2021 MN/Alley/18/20/Northland
2021 MN/Alley/18/20/NorthlStreet Maintanence$0.00$37,913.00$40,153.04
FUND 411 2021 MN/Alley/18/20/Northland$0.00$37,913.00$40,153.04
FUND 412 PW Building Expansion
PW Building ExpansionMaintenance Shop$0.00$0.00$0.00
PW Building ExpansionOther Financing Uses$0.00$0.00$0.00
FUND 412 PW Building Expansion$0.00$0.00$0.00
FUND 490 Capital Outlay
Capital OutlayGeneral Adminstration$4,500.00$0.00$0.00
Capital OutlayCrime Control & Investigation$1,850.00$0.00$1,970.00
Capital OutlayCommunication Service$3,290.00$0.00$0.00
04/13/21 10:43 AM
City of St. Joseph
Page 3
Council Month End Expenditure - General Fund
Current Period: March 2021
2021March2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
Capital OutlayAutomotive Services$7,375.00$0.00$0.00
Capital OutlayEmergency Management$1,500.00$0.00$0.00
Capital OutlayStreet Maintanence$2,250.00$3,400.00$4,912.25
Capital OutlayIce & Snow Removal$19,500.00$0.00$0.00
Capital OutlayStreet Cleaning$2,000.00$0.00$0.00
Capital OutlayMaintenance Shop$11,250.00$0.00$0.00
Capital OutlayPark Areas$33,400.00$0.00$1,589.05
Capital OutlayCommunity Center$0.00$0.00$0.00
Capital OutlayOther Financing Uses$0.00$0.00$0.00
FUND 490 Capital Outlay$86,915.00$3,400.00$8,471.30
$4,122,315.00$397,929.00$834,423.36
04/13/21 10:44 AM
City of St. Joseph
Page 1
Council Month End Expense - Enterprise Funds
Current Period: March 2021
2021March2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 601 Water Fund
Water FundBond Payment (P & I)$687,915.00$0.00-$7,818.00
Water FundOther Financing Uses$2,795.00$19,295.00$19,295.00
Water FundPower and Pumping$22,900.00$435.29$872.16
Water FundPurification-Plant 1$46,750.00$2,158.10$5,377.28
Water FundPurification-Plant 2$89,120.00$4,275.28$8,882.13
Water FundDistribution$10,000.00$0.00$1,615.98
Water FundWellhead Protection$3,000.00$0.00$0.00
Water FundStorage-Tower 1$19,100.00$843.78$1,781.28
Water FundWater Maintenance$259,590.00$11,592.79$42,269.62
Water FundAdministration and General$26,325.00$1,234.31$5,047.58
Water FundDepreciation Expense$450,000.00$0.00$0.00
FUND 601 Water Fund$1,617,495.00$39,834.55$77,323.03
FUND 602 Sewer Fund
Sewer FundBond Payment (P & I)$140,605.00$0.00-$33,640.00
Sewer FundOther Financing Uses$8,585.00$18,575.00$18,575.00
Sewer FundSanitary Sewer Maintenanc$223,555.00$10,093.95$34,888.25
Sewer FundLift Station-Baker Street$6,935.00$341.97$651.68
Sewer FundLift Station-Ridgewood/DBL$2,975.00$135.25$269.11
Sewer FundLift Station-Northland$4,600.00$137.18$253.82
Sewer FundLift Station-CR 121$15,200.00$162.68$329.70
Sewer FundLift Station-Main$855,455.00$63,459.27$75,342.48
Sewer FundAdministration and General$26,670.00$1,234.31$5,208.57
Sewer FundDepreciation Expense$500,000.00$0.00$0.00
FUND 602 Sewer Fund$1,784,580.00$94,139.61$101,878.61
FUND 603 Refuse Collection
Refuse CollectioWaste Collection$403,520.00$31,219.99$61,569.31
Refuse CollectioOther Financing Uses$430.00$10,425.00$10,425.00
Refuse CollectioDepreciation Expense$6,675.00$0.00$0.00
FUND 603 Refuse Collection$410,625.00$41,644.99$71,994.31
FUND 651 Storm Water Utility
Storm Water UtiOther Financing Uses$14,730.00$8,345.00$8,345.00
Storm Water UtiAdministration and General$15,795.00$714.27$3,667.95
Storm Water UtiStorm Water Maintenance$89,260.00$16,508.53$21,317.39
Storm Water UtiDepreciation Expense$115,000.00$0.00$0.00
FUND 651 Storm Water Utility$234,785.00$25,567.80$33,330.34
FUND 652 Street Light Utility
Street Light UtiliStreet Lighting$90,805.00$5,350.76$11,778.72
Street Light UtiliOther Financing Uses$0.00$0.00$0.00
FUND 652 Street Light Utility$90,805.00$5,350.76$11,778.72
04/13/21 10:44 AM
City of St. Joseph
Page 2
Council Month End Expense - Enterprise Funds
Current Period: March 2021
2021March2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
$4,138,290.00$206,537.71$296,305.01
250.00230.00
(527.42)
8,872.312,500.004,054.681,000.956,869.319,150.004,440.002,000.009,104.003,228.41
(1,173.53)
18,242.5424,918.3434,923.1012,255.1213,758.8235,048.2872,532.2667,157.8316,412.6133,450.0073,195.0667,399.8937,678.70
Balance
104,842.56246,460.06317,846.33123,000.00134,810.54778,097.10252,869.91256,098.32
1,385,498.04
500.00500.00
250.00750.00500.00250.00
2021
2,500.001,850.003,290.006,375.001,000.001,500.001,500.002,000.005,000.006,250.009,000.00
6,000.001,000.001,250.002,500.00
14,250.0014,015.0085,000.0019,500.0023,900.0045,000.0045,500.00
153,400.00 227,165.00
3/31
76.80
125.00
3,521.523,521.521,970.003,424.875,519.874,912.251,512.256,501.30
15,542.69
3/31through
47.25
20212021
(47.25)
235.25235.25
35,000.0015,000.0050,000.0048,652.5048,652.50 98,887.75
Summary
2020
7,
Plan
0.95
2021
6,372.311,500.003,304.686,994.313,654.878,650.002,837.584,190.008,604.002,728.41
31,
(1,408.78)
15,776.6493,878.8313,878.8231,758.2837,532.2645,782.8314,912.6133,450.0053,695.0661,197.1428,755.50
12,242.5423,668.3432,423.10
BalanceGrant
187,964.93184,193.83118,000.00112,422.79582,545.90207,869.91210,598.32
Expenditures
Availablethrough
1,074,987.98
December
Equipment
March
of
Capital
As
adopted
Capital
2021
Final
Fund
Total EDA CIP
Total Police CEP
Equipment
General
Total Public Works CEP
Total Administration CEP
Code
101-41410-xxxElection Equipment101-41941-300Comp Plan Update101-45202-300Master Park Planning101-41530-300GASB Updates108-41950-580Cable Equipment101-43120-530Street Improvements490-43120-550Street
Motor Vehicles490-43120-580Street Equipment490-43120-582Street Software490-45202-530Parks Improvements490-45202-580Parks Equipment490-45202-550Parks Motor Vehicles150-46500-582Computer
Software250/150-46500-588EDA Programs Total General Capital Improvements
ProjectBudgetReserveTransferred/SpentBudgetRemaining
DepartmentAccount
SoftwareProjects
ElectionEQUIP CERTIFICATE409-41430-581Computer ReplacementPolice - General490-42120-580Police EquipmentPolice-Communications490-42151-580Communication EquipmentPolice - Automotive490-42152-550Police
SquadsPolice - Automotive490-42152-580Vehicle/EquipmentPolice - Automotive490-42152-581Squad LaptopsEmergency Services490-42500-580Emergency ServicesPolice - Building490-42120-520Police
GarageEQUIP CERTIFICATE409-42120-580SurveillanceFORFEITURE FUND101-42120-436ForfeituresCOVID FEMA103-42500-581Gas MasksStreetsStreetsStreetsStreetsStreet Sweeping490-43220-580Street
Sweeping EquipmentSnow Removal490-43125-580Snow Removal EquipmentMaintenance490-45201-520Maintenance FacilitiesMaintenance490-45201-580Maintenance Shop EquipmentCommunity Center490-45205-580Communit
y Center EquipmentParksParksParks EDAEDA
PlanningParksFinanceAdministration490-41430-570Administration EquipmentAdministration490-41430-581Computer ReplacementAdministration490-41430-582Computer SoftwareBuilding Inspection490-42401-550Vehic
leCable Access
5,330.27 5,330.27 5,903.956,800.005,783.223,153.33 3,153.33 4,500.003,000.003,500.00
44,206.73 44,206.73 36,562.40 36,562.40 77,000.0031,501.0017,556.0572,420.75 78,203.9711,000.00
119,759.58134,323.77107,250.00 500,094.35678,551.05 817,750.00
ladder
replace
574.24 574.24
2,632.08 2,632.083,206.32
versus
pumper
3/31
Grants/3/31Available
2nd
purchase
300.00200.00 200.00
1,300.00 1,300.00 3,500.00 3,500.00 2,750.00 2,750.00 1,350.001,500.005,000.005,000.003,000.003,000.00 6,000.00 1,500.001,000.001,500.00 4,000.00
BudgetAdjustmentsSpentReserve
10,000.0020,000.0010,000.00 53,150.0070,900.00
May
er with new tan
g
h
cas
y
4,030.27 6,500.00 3,527.577,000.00
last lon
40,706.73 40,706.73 33,812.40 33,812.4072,203.97
y
Reserve
Available449,576.43610,857.37
12/31/2020
2
- ma
203
8
-
#297,250.00
2022 - pa
-
#375,500.00
#426,501.00
Lot2,000.00
202
Van109,759.58-
Radios69,420.75
Truck114,323.77
Repairs3,000.00
Rig
Truck
Wheeler4,553.95
MHz
Painting2,000.00
Computers4,030.27
Tanker
Air Packs
6
Parking
RescueGrass
3
Replacement15,188.13Replacement2,783.22Replacement3,527.57
Turnout Gear Pumper
Ladder800
Building
Extrication Equip
Rescue VanPumper TruckLadder Truck #2-2021 - 10% down payment + trade in valueTanker #4
YearYearDescriptionFunds202120212021Funds 201220242012202220122032200120211997202219992028201320192007201720112017-202220082017-202420122022201220322001202119992028
annualannual
on goingon goingon goingon goingon goingon goingon goingon going
2017-20182022-20241996-20052019-2026
PurchasedReplace
Building
Building
than
than
other
other
Object
ReserveReserve
Hardware/Software
EquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipment
Equipment
2021 Hardware/Software
EquipmentEquipmentEquipmentEquipment
Reserve
Improvements
Equipment
Payable
Computer
OtherFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighter
Equipment
for
Equipment
Department
Building
OtherEquipmentEquipment
&
Plan
Fire
Services
BuildingEquipmentBuildingEquipmentBuildingImprovements
&&&
AdministrationFightingFightingFightingCommunicationsStation
CǒƓķ
ServicesOther
Joseph
Equipment
FireFireFireFireFireMedicalFire
CźƩĻ
AdministrationComputerFightingFightingFightingFightingFightingFightingFightingFightingFightingFightingCommunicationOtherCommunicationOtherStationStationStationFightingFightingFightingFighting
Adopted December 7, 2020
St.
Proposed Debts
TotalTotalTotalTotalTotalTotalTotal
Capital
580Fire584Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire580Fire580Fire580Medical530Fire530Fire530Fire585Fire585Fire585Fire585Fire
9ƨǒźƦƒĻƓƷ
581/582Fire
CodeDepartment
422204222042220422204222042220422504227042280422804222042220
4222042220422204222042250422804222042220
/ğƦźƷğƌ
42210
Account
105105105105
105105105105105105105105105105105105105105105105
105
ƚƷğƌ Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
CIP #
FD-1401FD-1402FD-1404FD-1403FD-1405FD-1406FD-1407FD-1408FD-1409FD-1417FD-1410FD-1411FD-1412FD-1413FD-1414FD-1415FD-1416FD-1405FD-1406FD-1407FD-1409
e
700.00248.04700.00
3,400.003,000.001,000.009,000.003,000.001,000.009,000.009,434.006,000.003,739.00
(3,024.50)
11,142.2525,250.0040,000.0010,000.0011,208.7515,000.0010,000.0023,598.5440,000.0018,371.2710,820.8087,294.1910,000.0037,404.9411,948.1567,869.7314,000.0018,400.00
209,894.35299,610.81
3/312021
of
1,512.251,512.252,216.85
1,512.253,729.10
as
/
700.00217.75700.00
3,242.253,400.001,000.001,000.006,000.00
(4,942.25)(3,400.00)(7,250.00)(1,917.75)(6,000.00)
25,250.00
(18,000.00)
500.00500.00500.00500.00500.00
5,000.005,000.002,500.007,500.005,000.005,000.009,000.002,500.006,900.002,300.002,300.002,200.00
10,000.0017,500.00
41,000.0044,200.00
7,400.003,430.006,208.757,500.002,500.007,250.003,430.002,500.008,500.007,134.00
40,000.0010,000.0010,000.0019,498.5430,000.0013,371.2713,248.0410,103.0569,794.1910,000.0037,404.9411,665.0014,000.00
170,406.60259,139.91
12/31/2020Grants
2030
goinggoinggoinggoing
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53,978.4914,192.6245,407.25
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City of St. Joseph Park Board
2021 Capital Improvement Budget Summary
Council adopted December 7, 2020
General Funds Balance
Park Dedication Cash March 31, 2021$ 205,470
(Unaudited, cash balance)
Adjustments
Starting Balance$ 205,470
2021 General Levy-remaining$30,000
Other Revenues-remaining$9,221
Potential Projects:PotentialProposed
Millstream Cottages-phase 2$ 23,400
Foxmore Hollow Apts$ 16,575
Industrial Park \[2019+\]$8,580
Sunset Ridge-phase 2 - 4 lots$ 2,000
Ending Balance for 2021$ 269,846
Projects - Budget 202020212022202320242025Total 21-25
PTR-01 (Millstream)$- 18,000$ $ -$ -$ -$ 10,000$ 28,000
PTR-02 (Northland)$- $ -$ -$ 180,000$ -$- $ 180,000
PTR-03 (Klinefelter)$- $ -$ 421,000$ -$ -$- $ 421,000
PTR-04 (Wobegon)$- $ -$ -$ 500$ -$ 500$ 1,000
PTR-05 (Memorial)$ 99,000$ -$ -$ -$ -$- $ -
PTR-06 (Centennial)$- $ -$ -$ -$ 25,000$- $ 25,000
PTR-07 (Monument)$ 250$ 50,250$250 $ 250$ 250$ 250$ 51,250
PTR-08 (Hollow)$- $ -$ -$ -$ -$- $ -
PTR-09 (Cloverdale)$- $ -$ -$ -$ -$- $ -
PTR-10 (East Park)$ 20,000$ 600,000$ -$ -$ 520,000-$ $ 1,120,000
PTR-14 (Dog Park)$- $ -$ -$ -$ 10,000$- $ 10,000
PTR-15 (Skate Park)$- $ -$ -$ 125,000$ -$- $ 125,000
PTR-16 (Comm. Center)-$ $ 11,000,000$ -$ -$ 3,000,000-$ $ 14,000,000
Total$ 119,250$ 421,25011,668,250$ $ 305,750$ 35,250$ 3,530,750$ 15,961,250
Projects - ActualSpent 20202021Other 21 Expenses Budget:2021 YTD
$$$$
PTR-01 (Millstream)- - A-1 Toilets 3,000 488
PTR-02 (Northland)$- $-
- 2021 Revenue Budget:2021 YTD
PTR-03 (Klinefelter)$-$
$$$$
PTR-04 (Wobegon)- - Interest 3,000(586)
PTR-05 (Memorial)$- $- Round Up$ 150$ 7
- GF Levy$ 30,000
PTR-06 (Centennial)$-$
PTR-07 (Monument)- - Transfer -
$$$
PTR-08 (Hollow)$- $- Donations$ 1,000$ 9
PTR-09 (Cloverdale)$- $- Park Dedic.$ 4,500
PTR-10 (East Park)$2,128 $- design, phase 1, plantings
- 2016-2021
PTR-11 (West Park)$-$21 Dog Park Donation Budget:
PTR-14 (Dog Park)- - pavers/treats1,149
$$$
PTR-15 (Skate Park)$- $- cash$ -$ 5,885
PTR-16 (Comm. Center)$- $- thru 3/31/21
Total$ 2,128$-
CouncilAgenda Item4
______
MEETING DATE: April 19, 2021
AGENDA ITEM: Donations and Contributions
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council. By accepting the donations, the city is accepting the intent of the donations.
The in-kind donations are estimates.
Total Dog Park cash donations received through 3/31/21 = $5,884.96 + $1,149 for pavers and
refreshments.
Total Jacob Wetterling Rec Center donations received through 3/31/21 = $3,040.91.
BUDGET/FISCAL IMPACT: $9.96
ATTACHMENTS: Request for Council Action: Donations
Resolution 2021-022 Accepting Donations
REQUESTED COUNCIL ACTION: Consider approval Resolution 2021-022 Accepting Donations.
RESOLUTION 2021-022
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Dog Park $5.96
Anonymous Cash Archery Range $1.00
Anonymous Cash Disc Golf $3.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1.The donations described above are accepted.
2.The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 19th day of April, 2021.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
Council Agenda Item 4
MEETING DATE: April 19, 2021
AGENDA ITEM: Well Maintenance
SUBMITTED BY: Public Works
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: All city wells are on a maintenance plan and well #7 is due this
year. Traut wells will pull the pump and perform maintenance on the well and pump as needed. This is a
budgeted item and the cost of pulling the pump and cleaning well is approximately $15,000.00, any parts
or additional labor would be extra.
BUDGET/FISCAL IMPACT: $15,000+
ATTACHMENTS: None
REQUESTED COUNCIL ACTION: Approve well #7 maintenance
Council Agenda Item 4
MEETING DATE: April 19, 2021
AGENDA ITEM: America’s Water Infrastructure Act (AWIA)
SUBMITTED BY: Public Works
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: On October 23, 2018, the America’s Water Infrastructure Act
(AWIA) was signed into law. Under this law, community water systems with a population greater than
3,300 people must develop or update risk and resilience assessments (RRAs) and emergency response
plans (ERPs). The population served by Saint Joseph exceeds the threshold and, as result, the City must
meet the following AWIA deadlines:
RRAs Certification: June 30, 2021
ERPs Certification: December 31, 2021
The AWIA is something that the City has planned for and is a budgeted item for 2021.
BUDGET/FISCAL IMPACT: $16,150.00
ATTACHMENTS: SEH proposed project plan
REQUESTED COUNCIL ACTION: Approve SEH proposed project plan
CouncilAgenda Item4
MEETING DATE: April 19, 2021
AGENDA ITEM: Wastewater System Use Agreement Exhibit C Amendment
SUBMITTED BY: Finance/Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council reviewed the request for Foley to purchase pooled capacity
from the City of St. Joseph at a workshop in 2019 and Nov. 23, 2020 council meeting consenting to
modifications to the pooled capacity agreement to allow Foley to join the system. The City of St. Joseph
entered into the St. Cloud Area Wastewater Use Agreement in 2010. St. Joseph connected to the St.
Cloud treatment facility in 1986.
City council reviewed the pooled capacity amendment at their March 1, 2021 council meeting and
requested the area cities meet another time to review before approval.
Council requested St. Joseph Attorney review amendment before final approval.
BACKGROUND INFORMATION: The City of Foley requested to connect to the St. Cloud
Wastewater Treatment Facility and has been approved for funding to complete the project. The City of
St. Cloud hired AE2S to determine if and how the City of Foley could connect. The area cities belonging
to the St. Cloud Wastewater Advisory Commission (SCAWAC) met to review the findings. SCAWAC
agreed to the pooled capacity amendment and funding reimbursements. In addition, St. Joseph, St.
Augusta and Sartell agreed to sell all or a portion of their pooled capacity to Foley.
Before the amended pooled capacity agreement was approved by each area city, SCAWAC members
requested another meeting to understand what the City of Foley would be paying for each part of the
connection, including conveyance. The SCAWAC members agreed the most appropriate way to connect
the City of Foley was the proposed pooled capacity agreement. This would not require the Sewer Use
Agreement to be opened up. The last SUA took several years to development and gain approval from all
member cities. The next phase of expansion is estimated to be around 2030. St. Cloud will be reaching
out to the member cities in 2021 to begin updating the SUA for the expansion.
After meeting with SCAWAC and understanding the terms, staff recommends approval of the Pooled
Capacity agreement proposed by the City of St. Cloud.
Sue Dege, City Attorney with JKA, reviewed the amended agreement. She stated the sell of capacity was
disproportionate between cities, but understood this is what each contract city agreed to. She stated the
City of St. Joseph could still purchase capacity from another contact city if a large user came to town
before the next expansion is completed.
BUDGET/FISCAL IMPACT: $2,222,455 possible benefit
ATTACHMENTS: Request for Council Action – WWSUA Exhibit C Amendment
Summary Memorandum from City of St. Cloud
Resolution 2021-011 Authorizing Approval of the Amendment
Pool Capacity Agreement (Clean)
Attachment A & B
Pool Capacity Agreement (Redlines)
REQUESTED COUNCIL ACTION: Consider adoption of Resolution 2021-011 Authorizing
Approval of the Wastewater Treatment Sewer Use Agreement Exhibit C Wastewater Treatment Facility
Pool Capacity Amendment No. 1 between the City of St. Joseph, Minnesota and the City of St. Cloud,
Minnesota.
SUMMARYMEMORANDUM
To: Tracy Hodel - Public Services Director
City of St. Cloud, MN
From: Shawn Gaddie, P.E.
AE2S Nexus
Re: Proposed Modifications to Exhibit C of the Wastewater Treatment System Use
Agreement: WWTF Pool Capacity
Date: December 10, 2020
Introduction
This memorandum is being provided as a summary overview ofthe proposed amendments and revisions
to Wastewater Treatment Facility (WWTF) Pool Capacity Agreement (PCA), which exists as Exhibit C to all
existing Contract City Wastewater Treatment System Use Agreements, executed by all cities in 2010.
Summary of Request from the City of Foley
The City of Foley, MN has requested to connect to the City’s WWTS, with a total capacity requirement of
0.453 million gallons per day (MGD) through year 2040. PC is defined as the reserve of wastewater
treatment capacity (beyond identified growth needs) constructed in the WWTF expansion project that is
being paid for proportionally by all existing Contract Cities, but that has not been specifically allocated to
any Contract City. The total Pool Capacity constructed in the WWTF expansion project is 1,350,000
gallons per day (1.35 MGD). After sale of capacity to the City of Foley, 0.897 MGD of Pool Capacity will
remain. This amount is in addition to standard capacity for growth that all Contract Cities currently
maintain in the WWTF.
Coordination to Date with Existing Contract Cities
The City of St. Cloud first met with Contract Cities to discuss the sale of PC to the City of Foley in
November of 2019, with additional meetings in December of 2019 and November of 2020. Through these
discussions, a series of modifications to the PCA were identified to allow for the sale of PC to the City of
Foley. In general, the requested modifications can be attributed to two primary points which require
modification to the PCA:
Primary PCA Modification Request #1 – New Contract User: As stated prior, the existing PCA
only allows for the purchase of PC by existing Contract Cities (versus a new Contract User).
Multiple edits are proposed throughout the PCA to allow for this new contemplated PC sale
qualifying event.
Page 1 of 3
Summary Memorandum
Re: Proposed Modifications to Exhibit C of the Wastewater Treatment System Use
Agreement: WWTF Pool Capacity
December 10, 2020
Primary PCA Modification Request #2 – Reimbursement Approach Revision: The existing
PCA specifies that any payments for purchase of PC be held in a Pool Capacity Account to be
distributed to selling Contract Users at a future undetermined point in time when all PC is
exhausted. In lieu of this approach, Contract Cities requested to receive some upfront and
ongoing benefit for any individual PC sale. AE2S Nexus presented a proposed methodology that
was reviewed by all Contract Cities which allowed for an equitable reimbursement and offset of
debt service payments for any proportional sale of PC to a new Contract User. This modification
to allow for upfront reimbursement also require modifications to the PCA.
Summary of Proposed Revisions to the PCA
Provided below is a summary of the identified PCA modifications and their respective purpose, with a
redlined version of the PCA attached. It should be noted that in addition to the two primary points of
modification outlined there are also other minor modifications to the PCA outlined below. These minor
modifications are proposed to clarify various points of ambiguity that were identified through the review
process.
Proposed Edits throughout:
o Revised to allow for Pool Capacity sale in units rounded to the nearest hundredth of an
MGD versus “whole units” of PC which are equal to 0.025 MGD. This change is being
made due to the nature of the capacity request from the City of Foley which did not
match well with the “whole units” approach.
o Revised to use ENR Minneapolis Construction Cost Index (CCI) for the indexation of all
past project costs to today’s dollars versus 20-City CCI. This change is being made to
more accurately represent the construction market conditions for the St. Cloud WWTS.
Article I: Definitions
o Eliminated definition for Pool Capacity Account as this will no longer be utilized under
proposed reimbursement approach.
Article II: Pool Capacity
o Value of Pool Capacity Units: Revised language to include final PCU Value for RUE
project. This final value was never incorporated as intended in the existing PCA. Also
included language to allow for future treatment improvement or expansion projects to be
included to the PCU Value, such as the NR2 project and any other future WWTS
improvement projects.
o Sale of Pool Capacity to New Contract User: Added section to allow for sale of Pool
Capacity to a new Contract User, versus an existing Contract User.
o Payment for Allocation of PCU: This section needed to be amended to allow for
Contract User reimbursements, versus holding the funds in a Pool Capacity Account.
o Payment Timing: Included language to allow for flexibility in exact timing of Purchasing
Contract User’s PCU Payment.
o Distribution of Pool Capacity Account Funds: Eliminated this section as the Pool
Capacity Account will no longer be utilized under revised reimbursement approach.
Page 2 of 3
Summary Memorandum
Re: Proposed Modifications to Exhibit C of the Wastewater Treatment System Use
Agreement: WWTF Pool Capacity
December 10, 2020
Article III: Lease Capacity
o Lease Terms: Revised language for Annual Lease Payment to consider all applicable
projects (i.e. PCU Value for RUE as well as any future applicable projects).
Addition of Attachments:
o A new Attachment A is proposed as an exhibit to better define in a tabular format the
steps outlined for the calculation of upfront reimbursements and the recalculation of
future debt service payments.
o A new Attachment B (Pool Capacity and Cost Allocation, March 4, 2009, Black & Veatch
Corporation) is proposed as an exhibit to clarify the original approach to the calculation
of cost allocation percentages for Contract Users. This memo outlined the foundation for
proportioning of debt service payments for applicable improvements to the WWTS.
Page 3 of 3
RESOLUTION 2021-011
AUTHORIZING APPROVAL OFTHE WASTEWATER TREATMENT SYSTEM USE
AGREEMENT EXHIBIT C WASTEWATER TREATMENT FACILITY POOL
CAPACITY AMENDMENT NO. 1BETWEEN THE CITY OF ST. JOSEPH,
MINNESOTAAND THE CITY OF ST. CLOUD, MINNESOTA
WHEREAS, the City of St. Joseph has an interest and desire to continue receiving wastewater
conveyance and treatment services for the City of St. Joseph from the City of St. Cloud through
its St. Cloud Wastewater Treatment System;
WHEREAS, the City of St. Joseph, a contract city, entered into a wastewater treatment system
use agreement with the City of St. Cloud in 2009;
WHEREAS, together with the cities of St. Augusta, St. Joseph, Sauk Rapids, Sartell, St. Cloud
and Waite Park cooperatively adopted the Wastewater Treatment System Use Agreement, which
includes Exhibit C Wastewater Treatment Facility (WWTF) Pool Capacity Agreement, executed
by all cities in 2010;
WHEREAS, the (WWTF) Pool Capacity Agreement set aside 1.35 million gallons per day
reserve in the Wastewater Treatment Facility to lease between contract cities as purchased
capacity is reached before future expansion of the facility;
WHEREAS, the City of Foley requested connection to the St. Cloud Area Wastewater Treatment
Facility with a total capacity requirement of 0.453 million gallons per day through year 2040;
WHEREAS, the City of St. Cloud and the contract cities determined the wastewater treatment
system has the capacity to allow the City of Foley to connect to the system, and determined the
City of Foley will purchase the capacity through Exhibit C WWTFPool Capacity Agreement;
WHEREAS, the WWTF Pool Capacity Agreement allows for contract cities to purchase
treatment capacity from other contract cities. The agreement modification allows for new cities
to purchase capacity from the contract cities upon agreement by the contract cities;
WHEREAS, the WWTF Pool Capacity Agreement modification revises the calculation of the
value of pool capacity units sold, the cost reimbursement and new distribution of pool capacity
between each contract city;
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED, that the St. Joseph City
Council hereby authorized approval of the Wastewater Treatment System Use Agreement
modifications attached hereto.
th
Adopted by the City Council of the City of St. Joseph this 19 day of April, 2021.
Rick Schultz, Mayor
ATTEST:
Therese Haffner, City Administrator
EXHIBIT C
OF THE WASTEWATER TREATMENT SYSTEM USE AGREEMENT
WWTF POOL CAPACITY
ARTICLE I
DEFINITIONS
Pool Capacity (PC):Pool Capacity is the reserve of wastewater treatment capacity to be
constructed in the WWTF expansion project, but not to be initially allocated to any of the
Contract Users. The total Pool Capacity to be constructed in the WWTF expansion project is
1,350,000 gallons per day (1.35 MGD).
Pool Capacity Unit (PCU):A PCU is a unit of wastewater treatment capacity equal to 25,000
gallons per day (0.025 MGD) of domestic strength wastewater.
Contract Users: Includes all of the parties to this Agreement (i.e. - the cities of St. Cloud, St.
Augusta, St. Joseph, Sartell, Sauk Rapids and Waite Park) who are working together
cooperatively to provide for the rehabilitation, upgrade and expansion of the St. Cloud Area
Wastewater Treatment Facilities (WWTF).
Review Committee: The purpose/role of this committee shall be to review and decide requests
to purchase, sell, or reallocate Pool Capacity and to take related actions as necessary to fulfill the
terms of this Agreement. This committee shall consist of the following members: The St. Cloud
Public Utilities Director or her/his designee, the St. Cloud Public Services Director or her/his
designee, a St. Cloud City Council Member, and one representative each to be appointed by the
City Councils of St. Augusta, St. Joseph, Sartell, Sauk Rapids and Waite Park. The St. Cloud
Public Utilities Director or designee (Director) shall act as chair of the Review Committee.
Review Committee proceedings shall be governed by Roberts Rules. A simple majority vote of
the full committee (i.e.- five affirmative votes) shall be required for approval of Committee
actions.
Wet Weather Period (WWP): A WWP is a time when the total monthly wastewater flow to the
WWTF is elevated by ten percent (10%) or more above the average flow rate due to inflow
and/or infiltration as determined by the St. Cloud Public Utilities Director and presented to the
Review Committee.
ARTICLE II
POOL CAPACITY
Initial Responsibility for Payment:Contract Users shall be responsible for the payment of a
portion of the initial cost to construct Pool Capacity in accordance with the following table:
1
TABLE “A”
Initial Responsibility for Payment of Pool Capacity Construction Costs
**Initial Share of Pool Capacity Costs**
City Gals./day PCU’s Percent
St. Cloud350,000 1425.92%
Sartell 225,000 9 16.67%
Sauk Rapids 225,000 9 16.67%
St. Joseph 225,000 9 16.67%
Waite Park 225,000 9 16.67%
St. Augusta100,00047.40%
Total: 1,350,00054100.00%
The payments to be made by each Contract User for its proportionate share of Pool Capacity are
included in the overall payments for expansion and rehabilitation of the WWTF as provided
elsewhere in this Agreement.
Value of Pool Capacity Units: The cost/value of each PCU shall be based on the actual bid
prices and construction costs for the WWTF Rehab, Upgrade and Expansion (RUE). In addition
to the RUE, any applicable additions to treatment facility capital value (i.e. future improvement
or expansion projects) that benefit the Contract User will be valued as a cost per PCU to be
considered in addition to the RUE. The value of the PCU shall be formally set by the Review
Committee following receipt of bids and construction of each applicable treatment facility
project. The PCU value for each applicable project thusly set by the Review Committee shall be
known as the “Initial PCU Value”. The Initial PCU Value for the WWTF RUE had been
th
determined at $135,073.343 in 2010 dollars. The PCU value will be adjusted on January 15 of
each year by application of the below formula. The adjustment formula shall be applied
separately to each Initial PCU Value for each applicable project.
Adjusted PCU Value = Initial PCU Value multiplied by the ratio of the Engineering News
Record (ENR) Construction Cost Indexat the time of adjustment
divided by the ENR Construction Cost Index at the time of
construction.
Adjusted PCU Value = Initial PCU Value x (ENR2 / ENR1)
Where ENR1 = ENR Minneapolis Construction Cost Index,
General Purpose, at time of construction
and ENR 2 =ENR Minneapolis Construction Cost Index,
General Purpose, at time of adjustment
Qualifying Criteria to Apply for Pool Capacity: A Contract User may, under any of the
following circumstances, make application to purchase Pool Capacity:
2
1. Ordinary Growth - In the event that a Contract User’s monthly average flow during any
period of six consecutive months, exclusive of WWP periods, exceeds 90% of theContract
User’s allocated capacity.
2. Annexation of Existing Developed Areas - In the event that a Contract User is about to enter
an annexation agreement that involves the provision of wastewater collection services to an
existing developed area and the resultant increase in wastewater flow is expected to cause the
Contract User’s monthly average flow to exceed 90% of that Contract User’s allocated
capacity within the subsequent 24-month period. This provision does not apply to orderly
annexation areas that exist as of the date of this Agreement.
3. Pending Commercial or Industrial Development - In the event that a Contract Useris about to
enter an agreement that involves the provision of wastewater collection services to a
proposed significant commercial or industrial development and the resultant wastewater flow
increase is expected to cause the City’s monthly average flow to exceed 90% of that Contract
User’s allocated capacity within the subsequent 24-month period.
Sale of Pool Capacity to New Contract User: If the City of St. Cloud receives a request from
an entity that is not currently a Contract User to receive conveyance and treatment of wastewater,
Pool Capacity may be sold by any one, or a combination of, existing Contract User(s) to meet the
capacity request of the potential newContract User. Pool Capacity for each Contract User
choosing to sell will be reduced by the amount of each Contract User’s respective sale amount,
reducing total Pool Capacity available in reserve. Determination of selling Contract Users will be
based on Contract User’s desire to sell, in consideration of desire to sell of all Contract Users.
Contract Users with a desire to sell agree to offer a sale amount and convene in the interest of
determining the sale distribution amongst willing sellers. If a sale distribution cannot be agreed
upon, and if the quantity of PCUs desired to be sold from all Contract Users exceeds the total
purchase request, the sale will be proportioned amongst all selling Contract Users based on
existing PCU units available.
Submission of Applications:
1. Applications to purchase Pool Capacity Units must be made in writing and submitted to the
Director of Public Utilities for the City of St. Cloud (Director). Applications shall include
background and supporting information as necessary to allow for the fair evaluation of the
Application, or as requested by the Director or the Review Committee.
2. PCU requests shall be in units rounded to the nearest hundredth. Multiple PCU allocations
may be requested/considered, however, if necessary to meet near term needs of existing
developed areas that are in the process of being annexed and/or the needs of pending
commercial or industrial development areas.
3. Applications for Pool Capacity will not be accepted unless PC is available. If PC is not
available, qualifying Contract User’s may apply for Lease Capacity, if available, as provided
under another section of this Agreement.
3
Consideration of Applications:
1. The Director shall, within 30 days of receipt, convene a meeting of the Review Committee to
consider applications for Pool Capacity. This will include a review of available PCUs,
existing capacity utilization, determination of willing sellers, and distribution of sale amounts
amongst willing sellers. The applicant will be invited to the Review Committee meeting to
present information and answer questions.
2. If the Review Committee finds that an Application meets the qualifying criteria set forth
herein, and the cumulative amount of this and all previous PCU’s requested for purchase by
the applicant is less than or equal to that it’s initial cost share of PCU’s as shown in Table
“A”, then the Review Committee shall approve the Application without additional payment.
3. If the Review Committee finds that an Application is consistent with the terms of this
Agreement, but the cumulative amount of this and all previous PCU’s requested for purchase
by the applicant exceeds that it’s initial cost share of PCU’s as shown in Table “A”, then the
Review Committee shall approve the Application subject to the payment of the amount
indicated in the “Payment” section below.
4. If an Application is approved, PC will ordinarily be allocated in units rounded to the nearest
hundredth. If the Review Committee approves only a portion of such request, it shall be in
units rounded to the nearest hundredth and accompanied by a written statement stating the
reasons for such action.
5. If the Review Committee finds that an Application does not meet the qualifying criteria or
does not otherwise comply with the terms of this Agreement, then the Committee shall deny
the request. In this event the Review Committee shall prepare a written statement indicating
the reasons for the denial.
PCU Payment, Debt Service Redistribution, and Reimbursement Methodology
An applicant shall be required to make payment for PCU requests in the form of an Upfront
Payment as well as participation in remaining debt service. The value of the Upfront Payment
will be dependent upon applicable project debt principal paid down at the time of the sale versus
debt principal remaining on each underlying project component of the established PCU value.
Selling Contract Users will be reimbursed based on the percentage of the sale applicable to each
Contract User less any outstanding debt service to be offset by purchasing Contract User’s new
debt allocation percent. A PCU purchase request will involve determining the Upfront Payment
for the purchasing Contract User, redistributing any remaining debt service based on revised debt
service allocations due to redistribution of PCU units, and calculating reimbursements for selling
Contract Users. The steps for determining each of these components are outlined belowwith an
example calculation included in Attachment A.
Upfront Payment Calculation for Purchasing Contract User
Steps for calculation of the Upfront Payment are as follows:
4
1. Determine Value of Sale: Value of Sale will be equal to approved number of PCU units
being sold multiplied by the value of each PCU, defined herein.
2. Recalculate Debt Service Allocation Percentages: Existing Debt Service allocation
percentages will be revised using cost allocation methodology within the existing
contract user agreements, considering reallocation of PCU units due to purchase request.
The original cost allocation methodology is outlined in the 2009 Pool Capacity and Cost
Allocation memorandum (Pool Capacity and Cost Allocation, March 4, 2009, Black &
Veatch Corporation) included as Attachment B.
3. Determine Change in Debt Allocation Percent for Purchasing Contract User: Change
in Debt Allocation Percent equals New Debt Allocation Percent less Existing Debt
Allocation Percent.
4. Identify Outstanding Principal: Outstanding Principal equals principal remaining on
applicable debt service as of date of sale.
5. Determine Change in Debt Allocation Value for Purchasing Contract User:Purchasing
Contract User’s Change in Debt Allocation Value is equal to Change in Debt
Allocation Percent multiplied by Outstanding Principal.
6. Determine Upfront Payment: Upfront Payment is equal to Value of Sale less Change
in Debt Allocation Value for purchasing Contract User.
Debt Service Redistribution
The recalculated debt service allocation percentages for the WWTF RUE as well as recalculated
debt service allocation for any applicable additions to treatment facility PCU value will be used
to redistribute remaining debt service payments for each project component.
Reimbursements for Selling Contract User
The Contract User Reimbursements are a distribution of the Total Upfront Payment. Steps
for calculation of Contract User Reimbursements are as follows:
1. Calculate Reimbursements for Selling Contract Userswithout Debt Outstanding:For
Selling Contract Users without debt outstanding (i.e. project cost share was prepaid),
Contract User Reimbursement equals PCU Value multiplied by PCUs sold.
2. Calculate Reimbursements for Selling Contract Users with Debt Outstanding: For
Selling Contract Users with debt outstanding, Contract User Reimbursement equals Total
Upfront Payment less reimbursements calculated under Step 1, multiplied by proportion
of remaining PCUs sold, excluding PCUs accounted for in Step 1.
Payment Timing:The amount required herein shall be paid in full within 60 days of the date of
approval by the Review Committee. Payment shall be made to the City of St. Cloud Public
Utilitiesfor reimbursement to selling Contract UsersIf payment is not received within the time
specified, the Review Committee’s action to allocate PCU to the applicant shall be considered
5
null and void. If applicant cannot meet specified timeline, a written requestto adjust the payment
timingcan be submitted to the Review Committee for consideration.
Capacity Report: The Director shall annually provide a written report to the Contract Users
summarizing the wastewater flow rates, allocated WWTF capacity, and allocated Pool Capacity
for each Contract User, and the status of the Pool Capacity reserve.
ARTICLE III
LEASE CAPACITY
Application for Lease Capacity: If a Contract User meets the qualifying criteria to apply for
Pool Capacity, but all 54 PCU’s have been allocated, then that Contract User may make
application to lease Unused Capacity, if available.
Unused Capacity: In the event that a Contract User makes application to lease Unused Capacity
from other Contract Users, then the Review Committee shall review the existing flow rates for
all Contract Users. If at that time the Review Committee finds that the average flow for any
Contract User during any period of six consecutive months, exclusive of WWP periods, is less
than 90% of that Contract User’s allocated capacity, then the Review Committee may declare a
portion of that Contract User’s allocated capacity to be Unused Capacity
The maximum amount of a City’s allocated capacity that may be declared to be Unused Capacity
shall be determined by multiplying a City’s total allocated capacity by ninety percent (90%) and
then subtracting that City’s average monthly flow during the preceding six consecutive month
period exclusive of WWP periods, and then rounding PCU’s to the nearest hundredth.
Unused Capacity will be removed from the City’s allocated capacity until additional plant
capacity is made available by expansion or other means and shall be assigned to the Unused
Capacity Pool as described below. Unused capacity will be returned to a City when additional
plant capacity is made available to all lease holders.
A City may opt not to allow the reassignment of any portion of its allocated capacity to the
Unused Capacity Pool, however, in this event, that City shall agree to work proactively with the
other Contract Users in good faith to expand the capacity of the WWTF.
Unused Capacity Pool: The Unused Capacity thusly determined from all Cities shall be
assigned to the Unused Capacity Pool. Unused Capacity may then be subject to the Lease
provisions set forth herein if so determined by the Review Committee.
Lease of Unused Capacity:
1. If Unused Capacity from one or more cities has been declared by the Review Committee and
a City meets the qualifying criteria to apply for Pool Capacity then that City is eligible to
lease Unused Capacity from the Unused Capacity Pool.
2. Unused Capacity will be allocated by the Review Committee in PCU’s rounded to the nearest
hundredth whenever possible up to the number of PCU’s that exceeds the applicant’s
6
demonstrated need according to the qualifying criteria for Pool Capacity. Unused Capacity
thusly allocated to an applicant shall also be known as Lease Capacity.
3. If the Review Committee finds that an Application does not meet the qualifying criteria or
does not otherwise comply with the terms of this Agreement, then the Committee shall deny
the request. In this event the Review Committee shall prepare a written statement indicating
the reasons for the denial.
Lease Terms:
1. Once allocated, Lease Capacity shall be assigned to the applicant City until any of the
following events occur: a) the WWTF is expanded, b) theReview Committee determines that
the applicant no longer needs or qualifies for Lease Capacity, or c) this Agreement is
otherwise lawfully terminated.
2. An applicant shall be required to make annual payment in the following amount in
consideration for Lease Capacity:
Annual Lease Payment = Number of leased PCU’s multiplied by the most recently
determined PCU value for each applicable project multiplied by a factor of .05 (5.0%).
Annual Lease Payment = Number of PCU’s x Adjusted PCU Value for each applicable
project x .050
3. The lease payment shall be made in a lump sum within 30 days of the approval of the lease
by the Review Committee, and shall thereafter be paid annually within 30 days of receipt of
th
invoice which will follow after the January 15 PCU value adjustment. The initial lease
payment will be pro-rated from the date of approval of the Lease Capacity to the end of the
year.
4. Payments shall be made directly to the City of St. Cloud Public Utilities and deposited in the
Lease Capacity Account. If payment is not received within the time specified, the Review
Committee may take action to revoke the lease.
Distribution of Lease Capacity Account Funds:
The distribution of lease capacity account funds will be made annually. Funds will be distributed
to those Cities for which an Unused Capacity determination has been made in proportionate to
each Contract User’s share of the Total Unused Capacity Pool. Distributions shall be made
within 30 days after the Lease Capacity Payments are due.
ARTICLE IV
DISPUTES AND REMEDIES
In addition to the remedies provided in this Exhibit and Article IV of Wastewater Treatment
System Use Agreementand those normal remedies provided by law for breach of contract, the
parties specifically agree that this Agreement may be enforced in a Court of competent
jurisdiction by an action to require specific performance.
7
POOL CAPACITY AGREEMENT – AMENDMENT NO. 1 – SIGNATURE PAGE
CITY OF ST CLOUD CITY OF WAITE PARK
____________________________ ____________________________
Mayor Mayor
____________________________ ____________________________
Date Date
____________________________ ____________________________
City Clerk City Clerk
____________________________ ____________________________
Date Date
CITY OF SARTELLCITY OF SAUK RAPIDS
____________________________ ____________________________
Mayor Mayor
____________________________ ____________________________
Date Date
____________________________ ____________________________
City Clerk City Clerk
____________________________ ____________________________
Date Date
CITY OF ST. JOSEPHCITY OF ST AUGUSTA
____________________________ ____________________________
Mayor Mayor
____________________________ ____________________________
Date Date
____________________________ ____________________________
City Clerk City Clerk
____________________________ ____________________________
Date Date
8
ATTACHMENT A
PCU PAYMENT, DEBT SERVICE REDISTRIBUTION, AND REIMBURSEMENT METHODOLOGY
Inputs
POOL CAPACITY SALE DETAILS
Sale Overview
Purchasing User - "New" or Existing Contract User NameNew
Purchase Amount - MGD0.453
Purchase Amount - PCU Units18.120
Purchase Date - Month and YearDecember 2021
Sale Distribution
Existing Pool Capacity
Available
Sale - MGDSale - PCU Sale Distribution
St. Cloud0.3500.0000.0000%
Sartell0.2250.1285.12028%
Sauk Rapids0.2250.0000.0000%
St. Augusta*0.1000.1004.00022%
St. Joseph0.2250.2259.00050%
Waite Park0.2250.0000.0000%
Total1.350.45318.120100%
PCU Value
RUENR2
Project Cost Year20102018
PCU Value - Project Cost Year$ 135,075.43 $ 54,902.28
ENR CCI - Project Cost Year 10,086.5 13,127.9
ENR CCI- Sale Month and Year 13,455.00 13,455.00
PCU Value - Sale Year 180,186 56,270
UPFRONT PAYMENT CALCULATION FOR PURCHASING CONTRACT USER
Step 1: Determine Value of Sale
Value of Sale will be equal to approved number of PCU units being sold multiplied by the value of each PCU.
RUENR2
PCU Units18.12018.120
PCU Value - Sale Year 180,186 56,270
Value of Sale$ 3,264,966 $ 1,019,614
Step 2: Recalculate Debt Service Allocation Percentages
Debt Service Allocation Percentages are revised using cost allocation methodology within the existing contract user
agreements, considering reallocation of PCU units due to purchase request. The original cost allocation methodology is
outlined in the 2009 Pool Capacity and Cost Allocation memorandum (Pool Capacity and Cost Allocation, March 4, 2009,
Black & Veatch Corporation).
RUE Debt Service Allocation
Contract UserExisting Allocation %Revised Allocation %
St. Cloud37.26%37.26%
Sartell29.89%28.17%
Sauk Rapids12.96%12.96%
St. Augusta0.00%0.00%
St. Joseph11.28%8.27%
Waite Park8.61%8.61%
New0.00%4.73%
Total100.00%100.00%
NR2 Debt Allocation
Contract UserExisting Allocation %Revised Allocation %
St. Cloud34.47%34.47%
Sartell27.65%26.06%
Sauk Rapids11.99%11.99%
St. Augusta7.50%6.26%
St. Joseph10.44%7.65%
Waite Park7.96%7.96%
New0.00%5.61%
Total100.00%100.00%
ATTACHMENT A
PCU PAYMENT, DEBT SERVICE REDISTRIBUTION, AND REIMBURSEMENT METHODOLOGY
Inputs
Step 3: Determine Change in Debt Allocation Percent for Purchasing Contract User
Change in Debt Allocation Percent equals New Debt Allocation Percent less Existing Debt Allocation Percent.
RUENR2
Purchasing Contract User - Existing Debt Allocation Percent0.00%0.00%
Purchasing Contract User - New Debt Allocation Percent4.73%5.61%
Purchasing Contract User - Change in Debt Allocation Percent4.73%5.61%
Step 4: Identify Outstanding Principal
Principal Remaining on applicable projects as of date of sale.
RUENR2
Remaining Debt Principal (12/31/2021)$ 20,343,000$ 13,968,000
Step 5: Determine Change in Debt Allocation Value for Purchasing Contract User
Change in Debt Allocation Value equals Change in Debt Allocation Percent multiplied by Outstanding Principal
Purchasing Contract User - Change in Debt Allocation Percent4.73%5.61%
Remaining Debt Principal (12/31/2021)$ 20,343,000$ 13,968,000
Purchasing Contract User - Change in Debt Allocation Value$ 962,016$ 784,121
Step 6: Determine Upfront Payment
Upfront Payment is equal to Value of Sale less Change in Debt Allocation Value for Purchasing Contract User.
Value of Sale$ 3,264,966$ 1,019,614
Purchasing Contract User - Change in Debt Allocation Value$ 962,016 $ 784,121
Purchasing Contract User - Total Upfront Payment 2,302,950 235,492
REIMBURSEMENTS FOR SELLING CONTRACT USERS
Step 1: Calculate Reimbursements for Selling Contract Users without Debt Outstanding
For Selling Contract Users without debt outstanding, (i.e. project cost share was prepaid), Contract User Reimbursement equals PCU Value multiplied by PCUs
sold.
Contract UserRUENR2
St. Cloud$ - $ -
Sartell$ - $ -
Sauk Rapids$ - $ -
St. Augusta*$ 720,742.95 $ -
St. Joseph$ - $ -
Waite Park$ - $ -
Total$ 720,742.95 $ -
Step 2: Calculate Reimbursements for Selling Contract Users with Debt Outstanding
For Selling Contract Users with debt outstanding, Contract User Reimbursement equals Total Upfront Payment less reimbursements calculated under Step 1
multiplied by proportion of remaining PCUs sold, excluding PCUs accounted for in Step 1.
RUENR2
Remaining Contract User Reimbursements $ 1,582,207 $ 235,492
Contract UserRUENR2
St. Cloud$ - $ -
Sartell$ 573,718 $ 66,541
Sauk Rapids$ - $ -
St. Augusta$ - $ 51,985
St. Joseph$ 1,008,489$ 116,966
Waite Park$ - $ -
Total$ 1,582,207 $ 235,492
Total Reimbursement Summary
Contract UserRUENR2Total
St. Cloud$ - $ - $ -
Sartell$ 573,718 $ 66,541$ 640,259
Sauk Rapids$ - $ - $ -
St. Augusta$ 720,743 $ 51,985$ 772,728
St. Joseph$ 1,008,489$ 116,966 $ 1,125,455
Waite Park$ - $ - $ -
Total$ 2,302,950 $ 235,492 $ 2,538,442
City of St. Cloud, MN
Pool Capacity and Cost Allocations
A.Introduction
This memorandumdiscusses the inclusion of capacity in excess of that projected as necessary to
meet the joint future needs of the cities of St. Cloud (facility owner), Sartell, Sauk Rapids, St
August, St. Joseph, and Waite Park to accommodate unanticipated growth.This additional
capacity is termed pool.
Also discussed is the methodology for allocation of treatment upgrade, expansion, and
rehabilitation flows and costs by city.
B. Pool Capacity
Pool capacity would be available to any Project Partner on a first come first serve basis and
would not be pre-allocated to any city.The cost for the initially assigned pool capacity for each
Partner would be included in the overall payments for the Phase I project costs (treatment
upgrade, expansion, and rehabilitation).Each Partner would receive a credit equal to their initial
pool assignment.Following are the proposed initial pool capacities.
Table 1
Initial Phase I Pool Capacities
CityCapacity, gpdPercent of Total, %
St. Cloud350,00025.93
Sartell225,00016.67
Sauk Rapids225,00016.67
St. Augusta100,0007.41
St. Joseph225,00016.67
Waite Park225,00016.67
Total1,350,000100.00
It is anticipated that the pool capacity will be evaluated as part of any expansion that follows
Phase I and reestablished as desired at that time.
C. Flow Allocations
It is currently planned that the facility would be expanded in two phases.Phase I construction
willbe completed by year 2012and operational through year 2017.Phase II construction will
be completed in year 2017 operational through year 2030.Due to the uncertainties in treatment,
capacity, and pool requirements beyond year 2017, it is recommended that a facility plan be
commissioned in the future as the need for the Phase II expansion approaches.Therefore, cost
allocations are presented only for Phase I.Flow allocations are shown for both phases however,
no pool allowance is included in the Phase II projections.
Following are the projected flow allocations for each city.
St. Cloud, MNPage 1
March 4, 2009
City of St. Cloud, MN
Table 2
Phase I Flow AllocationsPhase II
Total Flow
Allocation
(no pool)
Current Contract,Flow Projection, Pool Allocation, Total FlowTotal Flow,
CitymgdmgdmgdAllocation,mgd
mgd
St Cloud9.277.560.3507.9108.80
Sartell0.812.200.2252.4253.11
Sauk Rapids1.331.570.2251.7951.96
St Augusta0.000.380.1000.4800.88
St Joseph0.600.890.2251.1151.72
Waite Park0.991.050.2251.2751.43
Total13.0013.651.35015.00017.90
D.Cost Allocations
The facility improvement costs were separated into the following three categories.The costs are
for construction and do not include engineering.
Treatment Upgrades–This category includes improvements to the existing facilities and new
facilities that will be necessary to meet the anticipated more stringent NPDES permit
requirements.Based on several discussions with the Minnesota Pollution Control Agency
(MPCA), the additional requirements will likely be imposed on the facility as part of the permit
renewal process in future years.The upgrade costs were allocated to each community based on
their Phase I projected flows relative to the overall total projected flow.The estimated total
Phase I treatment upgrade cost is $15,930,909.
Table 3
Treatment Upgrade Costs
City2017 Flow2017 Total Percent of Total Total Upgrade City’s Share of
Projection (no Plant Demand, Demand, %Cost,Total Upgrade
pool), mgdmgd$Cost, $
1
St Cloud7.9113.6557.9515,930,9099,231,757
Sartell2.206.0936.136,699,1522,420,055
Sauk Rapids1.576.0925.786,699,1521,727,039
St Augusta0.386.096.246,699,152418,009
St Joseph0.896.0914.616,699,152979,022
Waite Park1.056.0917.246,699,1521,155,026
----
Total15,930,909
1
St Cloud’scurrent contract amount of 9.27 mgd is greater than their 2017 allocation of 7.91
mgd. Therefore, no expansion is required to meet St Cloud’s demands.St Cloud’s share of the
treatment upgrade cost is based on their percentage of the total 2017 flow projection of 13.65
mgd and their total allocation of 7.91 mgd.. The other cities’costs are based on their percentage
of the combined projected flowfor the 5 cities. The sum of the other cities’ flow is 6.09 mgd, so
their individual portion of the total upgrade cost is their individual component of the fraction not
paid by St Cloud ($15,930,090-$9,231,757=$6,699,152).
St. Cloud, MNPage 2
March 4, 2009
City of St. Cloud, MN
Expansion–This category includes improvements to the existing facilities and new facilities that
would be needed to meet the total projected flow demands for each community plus the pool
allowance.The expansion costs were allocated to each community based on their total flow
allocation for Phase I (projected + pool) minus their current contracted flow.The estimated total
Phase I expansion cost is $17,194,066.
Table 4
ExpansionCosts
CityCurrent 2017 Total Flow Expansion Flow Percent of City’s Share of
Contract, mgdAllocation, mgdRequirement, Expansion Total
mgdFlow, %Expansion
Cost, $
St Cloud9.277.91000.000
Sartell0.812.4251.6248.38%8,265,397
Sauk Rapids1.331.7950.4713.86%2,397,985
St Augusta0.000.4800.4814.16%2,449,006
St Joseph0.601.1150.5115.04%2,602,069
Waite Park0.991.2750.298.55%1,479,608
Total13.0015.0003.37100.0017,194,066
Rehabilitation–This category includes renovation and replacement of existing facilities due to
physical condition, obsolescence, or incompatibility with current operations.The conversion
from gaseous chlorine to ultraviolet disinfection is also planned.Only the costs for
rehabilitations needed within the next 5 years were included. Since the rehabilitation
improvements will have a useful life until the end of Phase II, these costs were allocated to each
community based on their Phase II total projected flow relative to the total projected Phase II
flow of 17.90 mgd.The estimated total Phase I rehabilitation cost is $14,875,025.
Table 5
Rehabilitation Costs
CityPhase II Total Percentage of City’s Share of Total
Flow Total Phase II Rehabilitation Cost, $
Allocation, mgdFlow, %
St Cloud8.8049.167,312,861
Sartell3.1117.372,584,432
Sauk Rapids1.9610.951,628,774
St Augusta0.884.92731,286
St Joseph1.729.611,429,332
Waite Park1.437.991,188,340
Total17.90100.0014,875,025
St. Cloud, MNPage 3
March 4, 2009
City of St. Cloud, MN
Basis of Costs-The construction costs (includes constructionandcontingency) were estimated
based on conceptual designs and facility condition assessments and priced using historical data
from similar projects.No engineering costs are included. All costs were based on January, 2006
estimated pricesand projected to January 1, 2010 using an annual inflation rate of 5.5 percent.
Following are the cost allocations for each city.
Table6
Construction Cost Allocations
Upgrades, $
Expansion, $Rehabilitation, $TotalConstruction
CityCost, $
St Cloud9,231,75707,312,86116,544,618
Sartell2,420,0558,265,3972,584,43213,269,884
Sauk Rapids1,727,0392,397,9851,628,7745,753,799
St Augusta418,0092,449,006731,2863,598,302
St Joseph979,0222,602,0691,429,3325,010,424
Waite Park1,155,0261,479,6081,188,3403,822,974
Total15,930,90917,194,06614,875,02548,000,000
St. Cloud, MNPage 4
March 4, 2009
EXHIBIT C
OF THE WASTEWATER TREATMENT SYSTEM USE AGREEMENT
WWTF POOL CAPACITY
ARTICLE I
DEFINITIONS
Pool Capacity (PC): Pool Capacity is the reserve of wastewater treatment capacity to be
constructed in the WWTF expansion project, but not to be initially allocated to any of the the
Contract UsersProject Partners. The total Pool Capacity to be constructed in the WWTF
expansion project is 1,350,000 gallons per day (1.35 MGD).
Pool Capacity Account (PCA): This is a special account to be established by the City of St.
Cloud for the deposition of payments received from the Project Partners in consideration for the
allocation of excess Pool Capacity as provided elsewhere in this Agreement. Funds that are
deposited in this account shall be invested by the City of St. Cloud, with interest to accrue to the
PCA.
Pool Capacity Unit (PCU): A PCU is a unit of wastewater treatment capacity equal to 25,000
gallons per day (0.025 MGD) of domestic strength wastewater.
Contract UsersProject Partners: Includes all of the parties to this Agreement (i.e. - the cities of
St. Cloud, St. Augusta, St. Joseph, Sartell, Sauk Rapids and Waite Park) who are working
together cooperatively to provide for the rehabilitation, upgrade and expansion of the St. Cloud
Area Wastewater Treatment Facilities (WWTF).
Review Committee: The purpose/role of this committee shall be to review and decide requests
to purchase, sell, or reallocate Pool Capacity and to take related actions as necessary to fulfill the
terms of this Agreement. This committee shall consist of the following members: The St. Cloud
Public Utilities Director or her/his designee, the St. Cloud Public Services Director or her/his
designee, a St. Cloud City Council Member, and one representative each to be appointed by the
City Councils of St. Augusta, St. Joseph, Sartell, Sauk Rapids and Waite Park. The St. Cloud
Public Utilities Director or designee (Director) shall act as chair of the Review Committee.
Review Committee proceedings shall be governed by Roberts Rules. A simple majority vote of
the full committee (i.e.- five affirmative votes) shall be required for approval of Committee
actions.
Wet Weather Period (WWP): A WWP is a time when the total monthly wastewater flow to the
WWTF is elevated by ten percent (10%) or more above the average flow rate due to inflow
and/or infiltration as determined by the St. Cloud Public Utilities Director and presented to the
Review Committee.
1
ARTICLE II
POOL CAPACITY
Initial Responsibility for Payment: Contract Users Project Partners shall be responsible for the
payment of a portion of the initial cost to construct Pool Capacity in accordance with the
following table:
Initial Responsibility for Payment of Pool Capacity Construction Costs
**Initial Share of Pool Capacity Costs**
City Gals./day Percent
St. Cloud 350,000 14 25.92%
Sartell 225,000 9 16.67%
Sauk Rapids 225,000 9 16.67%
St. Joseph 225,000 9 16.67%
Waite Park 225,000 9 16.67%
St. Augusta 100,000 4 7.40%
Total: 1,350,000 54 100.00%
The payments to be made by each Contract User City for its proportionate share of Pool Capacity
are included in the overall payments for expansion and rehabilitation of the WWTF as provided
elsewhere in this Agreement.
Value of Pool Capacity Units: The cost/value of each PCU shall be based on the actual bid
prices and construction costs for the WWTF Rehab, Upgrade and Eexpansion (RUE). In addition
to the RUE, any applicable additions to treatment facility capital value (i.e. future improvement
or expansion projects) that benefit the Project PartnersContract User will be valued as a cost per
PCU to be considered in addition to the RUE. The value of the PCU shall be formally set by the
Review Committee following receipt of bids and construction of each applicable treatment
facility projectthe WWTF expansion project. The PCU value for each applicable project thusly
The Initial PCU Value
for the WWTF RUE had been determined at $135,073.343 in 2010 dollars.At this time it is
estimated that the Initial PCU Value will be approximately $100,000. The PCU value will be
th
adjusted on January 15 of each year by application of the below following formula.: The
adjustment formula shall be applied separately to each Initial PCU Value for each applicable
project.
Adjusted PCU Value = Initial PCU Value multiplied by the ratio of the Engineering News
Record (ENR) Construction Cost Index at the time of adjustment
divided by the ENR Construction Cost Index at the time of
construction.
2
Adjusted PCU Value = Initial PCU Value x (ENR2 / ENR1)
Where ENR1 = ENR Minneapolis20-City Construction Cost
Index, General Purpose, at time of
construction
and ENR 2 = ENR Minneapolis20-City Construction Cost
Index, General Purpose, at time of
adjustment
Qualifying Criteria to Apply for Pool Capacity: A Contract User City may, under any of the
following circumstances, make application to purchase Pool Capacity:
1. Ordinary Growth - In the event that a Contract UserCity
period of six consecutive months, exclusive of WWP periods, exceeds 90% of the Contract
UserCity
2. Annexation of Existing Developed Areas - In the event that a City Contract User is about to
enter an annexation agreement that involves the provision of wastewater collection services
to an existing developed area and the resultant increase in wastewater flow is expected to
cause the Contract UserCityContract
Userallocated capacity within the subsequent 24-month period. This provision does not
apply to orderly annexation areas that exist as of the date of this Agreement.
3. Pending Commercial or Industrial Development - In the event that a Contract UserCity is
about to enter an agreement that involves the provision of wastewater collection services to a
proposed significant commercial or industrial development and the resultant wastewater flow
Contract
UserCity-month period.
Sale of Pool Capacity to New Contract User: If the City of St. Cloud receives a request from
an entity that is not currently a Contract User to receive conveyance and treatment of wastewater,
Pool Capacity may be sold by any one, or a combination of, existing Contract User(s) to meet the
capacity request of the potential new Contract User. Pool Capacity for each Contract User
choosing to sell will be reduced by the amount of each respective sale amount,
reducing total Pool Capacity available in reserve. Determination of selling Contract Users will be
based on Contra desire to sell, in consideration of desire to sell of all Contract Users.
Contract Users with a desire to sell agree to offer a sale amount and convene in the interest of
determining the sale distribution amongst willing sellers. If a sale distribution cannot be agreed
upon, and if the quantity of PCUs desired to be sold from all Contract Users exceeds the total
purchase request, the sale will be proportioned amongst all selling Contract Users based on
existing PCU units available.
Submission of Applications:
3
1. Applications to purchase Pool Capacity Units must be made in writing and submitted to the
Director of Public Utilities for the City of St. Cloud (Director). Applications shall include
background and supporting information as necessary to allow for the fair evaluation of the
Application, or as requested by the Director or the Review Committee.
2. PCU requests shall be in whole units rounded to the nearest hundredth. Multiple PCU
allocations may be requested/considered, however, if necessary to meet near term needs of
existing developed areas that are in the process of being annexed and/or the needs of pending
commercial or industrial development areas.
3. Applications for Pool Capacity will not be accepted unless PC is available. If PC is not
available, qualifying Contract UserCity
provided under another section of this Agreement.
Consideration of Applications:
1. The Director shall, within 30 days of receipt, convene a meeting of the Review Committee to
consider applications for Pool Capacity. This will include a review of available PCUs,
existing capacity utilization, determination of willing sellers, and distribution of sale amounts
amongst willing sellers. The applicant City will be invited to the Review Committee meeting
to present information and answer questions.
2. If the Review Committee finds that an Application meets the qualifying criteria set forth
the applicant City is less than or equal to that itCity
payment.
3. If the Review Committee finds that an Application is consistent with the terms of this
by the applicant City exceeds that itCity
then the Review Committee shall approve the Application subject to the payment of the
4. If an Application is approved, PC will ordinarily be allocated in units rounded to the nearest
hundredth. increments of one PCU at a time. If the Review Committee approves only a
portion of such request, it shall be in whole units rounded to the nearest hundredth and
accompanied by a written statement stating the reasons for such action.
5. If the Review Committee finds that an Application does not meet the qualifying criteria or
does not otherwise comply with the terms of this Agreement, then the Committee shall deny
the request. In this event the Review Committee shall prepare a written statement indicating
the reasons for the denial.
Payment for the Allocation of PCU:
1.
4
2. An applicant City shall be required to make payment in the following amount for the
a
Payment = The payment amount shall be equal to the approved number of Pool
value of each Pool Capacity Unit as defined herein, multiplied by the
factor 1.075 (7.5%).
Payment = Excess PCU x Adjusted PCU Value x 1.075
PCU Payment, Debt Service Redistribution, and Reimbursement Methodology
An applicant shall be required to make payment for PCU requests in the form of an Upfront
Payment as well as participation in remaining debt service. The value of the Upfront Payment
will be dependent upon applicable project debt principal paid down at the time of the sale versus
debt principal remaining on each underlying project component of the established PCU value.
Selling Contract Users will be reimbursed based on the percentage of the sale applicable to each
Contract User less any outstanding debt service to be offset by purchasing Contract Us new
debt allocation percent. A PCU purchase request will involve determining the Upfront Payment
for the purchasing Contract User, redistributing any remaining debt service based on revised debt
service allocations due to redistribution of PCU units, and calculating reimbursements for selling
Contract Users. The steps for determining each of these components are outlined below with an
example calculation included in Attachment A.
Upfront Payment Calculation for Purchasing Contract User
Steps for calculation of the Upfront Payment are as follows:
1. Determine Value of Sale: Value of Sale will be equal to approved number of PCU units
being sold multiplied by the value of each PCU, defined herein.
2. Recalculate Debt Service Allocation Percentages: Existing Debt Service allocation
percentages will be revised using cost allocation methodology within the existing
contract user agreements, considering reallocation of PCU units due to purchase request.
The original cost allocation methodology is outlined in the 2009 Pool Capacity and Cost
Allocation memorandum (Pool Capacity and Cost Allocation, March 4, 2009, Black &
Veatch Corporation) included as Attachment B.
3. Determine Change in Debt Allocation Percent for Purchasing Contract User: Change
in Debt Allocation Percent equals New Debt Allocation Percent less Existing Debt
Allocation Percent.
4. Identify Outstanding Principal: Outstanding Principal equals principal remaining on
applicable debt service as of date of sale.
5. Determine Change in Debt Allocation Value for Purchasing Contract User: Purchasing
Change in Debt Allocation Value is equal to Change in Debt
Allocation Percent multiplied by Outstanding Principal.
5
6. Determine Upfront Payment: Upfront Payment is equal to Value of Sale less Change
in Debt Allocation Value for purchasing Contract User.
Debt Service Redistribution
The recalculated debt service allocation percentages for the WWTF RUE as well as recalculated
debt service allocation for any applicable additions to treatment facility PCU value will be used
to redistribute remaining debt service payments for each project component.
Reimbursements for Selling Contract User
The Contract User Reimbursements are a distribution of the Total Upfront Payment. Steps
for calculation of Contract User Reimbursements are as follows:
1. Calculate Reimbursements for Selling Contract Users without Debt Outstanding: For
Selling Contract Users without debt outstanding (i.e. project cost share was prepaid),
Contract User Reimbursement equals PCU Value multiplied by PCUs sold.
2. Calculate Reimbursements for Selling Contract Users with Debt Outstanding: For
Selling Contract Users with debt outstanding, Contract User Reimbursement equals Total
Upfront Payment less reimbursements calculated under Step 1, multiplied by proportion
of remaining PCUs sold, excluding PCUs accounted for in Step 1.
Payment Timing: The amount required herein shall be paid in full within 60 days of the date of
approval by the Review Committee. Payment shall be made to the City of St. Cloud Public
Utilities for reimbursement to selling Contract Users for deposit in the Pool Capacity Account. If
PCU to the applicant City shall be considered null and void. If applicant cannot meet specified
timeline, a written request to adjust the payment timing can be submitted to the Review
Committee for consideration.
Distribution of Pool Capacity Account Funds:
When the PC is exhausted, the balance in the Pool Capacity Account will be distributed to all
e.
Capacity Report: The Director shall annually provide a written report to the Project Partners
Contract Users summarizing the wastewater flow rates, allocated WWTF capacity, and allocated
Pool Capacity for each Contract UserCity, and the status of the Pool Capacity reserve.
6
ARTICLE III
LEASE CAPACITY
Application for Lease Capacity: If a City Contract User meets the qualifying criteria to apply
en allocated, then that City Contract User may make
application to lease Unused Capacity, if available.
Unused Capacity: In the event that a Contract User City makes application to lease Unused
Capacity from other Contract Userscities, then the Review Committee shall review the existing
flow rates for all CitiesContract Users. If at that time the Review Committee finds that the
average flow for any City Contract User during any period of six consecutive months, exclusive
of WWP periods, is less than 90% of that Contract Userallocated capacity, then the
Review Committee may declare a portion of that Contract UserCity
Unused Capacity
ed capacity by ninety percent (90%) and
period exclusive of WWP periods, and then rounding to the nearest whole number of to
the nearest hundredth.
Unused
capacity is made available by expansion or other means and shall be assigned to the Unused
Capacity Pool as described below. Unused capacity will be returned to a City when additional
plant capacity is made available to all lease holders.
A City may opt not to allow the reassignment of any portion of its allocated capacity to the
Unused Capacity Pool, however, in this event, that City shall agree to work proactively with the
other Contract Users Project Partners in good faith to expand the capacity of the WWTF.
Unused Capacity Pool: The Unused Capacity thusly determined from all Cities shall be
assigned to the Unused Capacity Pool. Unused Capacity may then be subject to the Lease
provisions set forth herein if so determined by the Review Committee.
Lease of Unused Capacity:
1. If Unused Capacity from one or more cities has been declared by the Review Committee and
a City meets the qualifying criteria to apply for Pool Capacity then that City is eligible to
lease Unused Capacity from the Unused Capacity Pool.
2. Unused Capacity will be allocated by the Review Committee in whole rounded to the
nearest hundredth licant
demonstrated need according to the qualifying criteria for Pool Capacity. Unused
Capacity thusly allocated to an applicant City shall also be known as Lease Capacity.
7
3. If the Review Committee finds that an Application does not meet the qualifying criteria or
does not otherwise comply with the terms of this Agreement, then the Committee shall deny
the request. In this event the Review Committee shall prepare a written statement indicating
the reasons for the denial.
Lease Terms:
1. Once allocated, Lease Capacity shall be assigned to the applicant City until any of the
following events occur: a) the WWTF is expanded, b) the Review Committee determines that
the applicant City no longer needs or qualifies for Lease Capacity, or c) this Agreement is
otherwise lawfully terminated.
2. An applicant City shall be required to make annual payment in the following amount in
consideration for Lease Capacity:
determined PCU value for each applicable project multiplied by a factor of .05 (5.0%).
Adjusted PCU Value for each applicable
project x .050
3. The lease payment shall be made in a lump sum within 30 days of the approval of the lease
by the Review Committee, and shall thereafter be paid annually within 30 days of receipt of
th
invoice which will follow after the January 15 PCU value adjustment. The initial lease
payment will be pro-rated from the date of approval of the Lease Capacity to the end of the
year.
4. Payments shall be made directly to the City of St. Cloud Public Utilities and deposited in the
Lease Capacity Account. If payment is not received within the time specified, the Review
Committee may take action to revoke the lease.
Distribution of Lease Capacity Account Funds:
The distribution of lease capacity account funds will be made annually. Funds will be distributed
to those Cities for which an Unused Capacity determination has been made in proportionate to
each Contract UserCity
within 30 days after the Lease Capacity Payments are due.
ARTICLE IV
DISPUTES AND REMEDIES
In addition to the remedies provided in this Exhibit and Article IV of Wastewater Treatment
System Use Agreement and those normal remedies provided by law for breach of contract, the
parties specifically agree that this Agreement may be enforced in a Court of competent
jurisdiction by an action to require specific performance.
8
CouncilAgenda Item 4
MEETING DATE: April 19, 2021
AGENDA ITEM: Resignation Acceptance
SUBMITTED BY: Finance
BACKGROUND INFORMATION: Staff received a letter of resignation from Senior Accountant
Hannah Kurkowski. Hannah’s last day is April 26, 2021.
The resignation allowed staff the ability to look at the job description and it was determined that the
position title should revert back to Finance Technician. Additionally, the job description was to
better serve the intent of the position. The job description for Account Technician has also been .
th
Applications to fill the Finance Technician will be accepted beginning April 20.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: Finance Technician Job Description
Account Technician Job Description
REQUESTED COUNCIL ACTION: Accept the resignation of Hannah Kurkowski, accept the
to the job descriptions for Finance Technician and Account Technician, and approve the
filling of the Finance Technician position.
POSITION: FINANCE TECHNICIAN
DEPARTMENT: Finance
IMMEDIATE SUPERVISOR:Finance Director
HOURS WORKED: 40 Hours per Week, Generally 8:00 AM – 4:30 PM
FLSA STATUS:Non-Exempt
SUMMARY
Performs a wide variety of intermediate financial services. Work involves skilled technical work to
include creating, analyzing and recording financial records, payroll, employee benefits, and receipt
posting under the direction of the Finance Director.
ESSENTIAL FUNCTIONS
Performs payroll and related personnel record functions including maintaining leave balance,
over-time and benefit reconciliations, reports, posting and payments related to the payroll
function. File quarterly and annual reports with the appropriate governmental agency. Assist
Finance Director and Administrator with new enrollments and benefit changes as directed.
Maintains accounts payable for all departments by coding to appropriate funds and accounts
and prorating expenses to each department after verifying for accuracy. Print, post, and
process checks. Assist with questions regarding bill issues and status of payments. Provide
aid to vendors on account information. Keep W-9 and ST3 tax exempt records updated.
Prepare and verify the list of bills payable for City Council approval. File monthly sales
tax remittance and annual 1099 with the appropriate governmental agency.
Maintains daily receipting of revenues and deposits in fund accounting system.
Maintains and reconciles monthly and quarterly financial reports as assigned. Prepare
agenda items as required. Post ACH transfers related to utility billing, loans and lease
receipts, and payroll.
Maintains a system for fleet management of the public works, fire and police departments.
Assists the Finance Director with the maintenance and updating of the Capital Improvement
Plan and Capital Equipment Plan. Update the budget software accordingly. Maintain and
reconcile the capital asset database including documenting additions and disposals
throughout the year.
Assists with preparation of annual budget estimates, fee schedule and audit work papers.
Internal control testing relating to capital assets, police receipting, utility billing, and others
as assigned.
Monitors training per diem reimbursements to ensure adhere to the City of St. Joseph
policies and applicable laws.
Tracks monthly credit card receipts, statements and authority to pay. Provide account code
summaries to each credit card holder.
Performs other duties as assigned.
OTHER DUTIES AND/OR RESPONSIBILITIES
•Assists with elections
•Serves as Administrative Liaison for Safety Committee, maintain safety training attendance for
city staff.
•Assists in other activities of the finance department, and provides back-up to the Account
Technician with utility billing inquiries or payments.
•Assists with city hall reception/front counter duties, answering phones, providing customer
service, such as answering questions, issuing over the counter permits, or referring visitors to
appropriate staff.
•Performs other duties as assigned by Supervisor.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Experience with payroll and related activities
General knowledge of laws and administrative polices governing municipal financial practices
and procedures.
General knowledge of the principals and practices of accounting and budgeting in government.
Ability to prepare informative financial reports accurately and neatly.
Ability to follow complex oral and written directions and to prepare complex fiscal reports.
Ability to establish and maintain effective working relationships with city employees, officials,
contractors and the general public.
Knowledge of employee benefit programs and related insurance.
Experience in the use of computer programs such as Microsoft Excel, Access and Word.
Ability to communicate effectively in English, both verbally and in writing.
Ability to handle public contacts in a tactful and diplomatic manner.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
Sufficient physical ability and mobility to work in an office setting
Ability to work in a moderately noisy location (e.g. business office with various equipment and/or
computer printers and light traffic.)
Ability to sit and answer phones/use computer equipment on a continuous basis.
Ability to operate office equipment requiring repetitive hand movement and fine coordination
including use of a computer keyboard.
On a frequent basis, ability to stand, walk, sit, talk and reach with hands and arms.
Occasionally, ability to stoop, bend, kneel, crouch, reach and twist.
Occasionally, ability to lift, carry, push, and/or pull moderate amounts of weight (15-20 lbs.)
QUALIFICATIONS
2 – 4 year accounting or finance related degree required
Valid MN Driver’s License
Able to meet physical requirements and working conditions
DESIRABLE QUALIFICATIONS
3 years of experience working in local government
Experience with the following software: LaserFiche, Banyon Data Systems
POSITION: ACCOUNT TECHNICIAN
DEPARTMENT: Finance
IMMEDIATE SUPERVISOR:Finance Director
HOURS WORKED: 40 Hours per Week, Generally 8:00 AM – 4:30 PM
FLSA STATUS:Non-Exempt
SUMMARY
Under the direction of the Finance Director, performs skilled financial and administrative support work
managing the City’s utility system, assisting in preparing and/or maintaining of fiscal, utility or related
records, entering, verifying and checking data, processing invoices, and other accounts, as well as other
related work as required.
ESSENTIAL FUNCTIONS
Serves as the receptionist at the administrative window.
Receives, screens and routes calls, greets visitors; provides information, explanations, and
assistance to the public and other employees or refers to appropriate person.
Maintains park shelters and facility scheduling including scheduling in calendar software,
distributing forms, verifying rental fee and deposit have been collected and forwarding monthly
calendar and updates to the appropriate departments.
Creates, monitors, and maintains individual account information of customers served with city
utility services including current, delinquent and final accounts. Report delinquencies in
accordance to City Ordinances.
Calculates / Prints Bill: Utility bill calculation; print billing register; verify and analyze for
accuracy; post billing groups and print bills and save appropriate data to the electronic filing
system.
Assists Finance Director in preparing information, analyzing rates, usage and other financial
trends in the city’s utility billing. Update and verify rate menu tables, surcharges and tax
according to the adopted rate schedule and state and federal guidelines.
Tracks and reconcile monthly the following: Water pumped versus billed; sewer charges billed
by St. Cloud; refused billed by vendor versus billed by the City of St. Joseph; bulk water sales.
Provides support services to the Public Works Department including but not limited to:
excavation permits, weed notices, Consumer Confidence Report, Minnesota Stormwater (MS4)
Report, water salesman rate calibration, and water/sewer/department annual report.
Prepares monthly accounts receivable invoices for all departments including tracking and
certifying delinquent accounts. Maintain records of all open invoices, paid and written off.
Processes cash, ACH payments and credit card payments; post daily deposits.
Assists the general public with licenses, permits, payments, etc.
Provides administrative support for rental licensing.
Prepares documents such as statements, correspondence, reports, and planning commission and
city council meeting minutes.
Assists the Finance Director in preparing working papers for the audit, budget and fee schedule.
Distributes accounts payable invoices and assist with mailing checks for payment of invoices.
Prepares, maintain and send new resident packets.
Provides website updates to City Clerk pertaining to utility billing and park scheduling.
Performs other duties as assigned.
OTHER DUTIES AND/OR RESPONSIBILITIES
Assists with elections.
Assists with office equipment, including mass mailings, and ensure adequate office supplies on
hand.
REQURIED KNOWLEDGE, SKILLS AND ABILITIES
Ability to prepare informative financial reports accurately and neatly.
Ability to follow complex oral and written directions and to prepare complex fiscal reports.
Ability to establish and maintain effective working relationships with city employees, officials,
contractors and the general public.
Ability to communicate effectively in English, both verbally and in writing.
Ability to handle public contacts in a tactful and diplomatic manner.
Experience in the use of computer programs such as Microsoft Excel, Access and Word.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
Sufficient physical ability and mobility to work in an office setting.
Ability to work in a moderately noisy location (e.g. business office with various equipment and/or
computer printers and light traffic.)
Ability to sit and answer phones/use computer equipment on a continuous basis.
Ability to operate office equipment requiring repetitive hand movement and fine coordination
including use of a computer keyboard.
On a frequent basis, ability to stand, walk, sit, talk and reach with hands and arms.
Occasionally, ability to stoop, bend, kneel, crouch, reach and twist.
Occasionally, ability to lift, carry, push, and/or pull moderate amounts of weight (15-20 lbs.)
Occasionally, drive locally and within the State of Minnesota to attend meetings, conferences,
trainings.
QUALIFICATIONS
Associates Degree in Accounting or related field; or high school diploma with at least one-year
work experience in accounting or bookkeeping.
Valid MN Driver’s License
Able to meet physical requirements and working conditions.
DESIREABLE QUALIFICATION
3 years of experience working in local government
Experience with the following software: LaserFiche, Banyon Data Systems
Council Agenda Item 4
MEETING DATE: April 19, 2021
AGENDA ITEM: Memorandum of Understanding (MOU) Between City and AFSCME
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Personnel Committee met in
March to review the MOU between AFSCME and the City and recommends approval.
PREVIOUS COUNCIL ACTION: The City Council approved the hiring Vicky Granite as Account
Technician in August 2020.
BACKGROUND INFORMATION: The Account Technician position is within the AFSCME
Council 65 Union and is covered under a Labor Agreement between the City and AFSCME. The City’s
Base Pay Structure provides for wage steps and increases. An employee may start at a step higher than
step one but shall not receive a step increase before 12 months. The City mistakenly indicated to Vicky
that she may receive a step increase at six months contingent on a performance evaluation. AFSCME
proposed an MOU allowing for Vicky to receive a step increase at six months which was approved my
union members. The City’s legal counsel has reviewed the MOU and has no concerns with this.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: MOU
REQUESTED COUNCIL ACTION: Motion to Approve MOU.
CouncilAgenda Item 4
MEETING DATE: April 19, 2021
AGENDA ITEM: Police Awards Policy
SUBMITTED BY: Chief Dwight Pfannenstein
BACKGROUND INFORMATION: The City of St. Joseph does not currently have any policy,
standard, or board set up for awarding officer awards or merits. In checking with the surrounding cities,
everyone else has a policy in effect for awarding an officer for going above and beyond their everyday
duties. It is important to not only address when an officer does wrong, but to recognize when an officer is
deserving is deserving of recognition. This policy is the same policy adopted by the City of Sartell and
are similar to others in the area.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: Police Awards Policy
REQUESTED COUNCIL ACTION: Approve Police Award Policy
ST JOSEPHPOLICE DEPARTMENT
DIRECTIVES MANUAL
Section: General Orders Directive: G190
Subject: Awards
Date: 04/19/2021 3 pages
G190.01 Purpose
The purpose of this order is to codify and promulgate procedures for carrying out
recognition of employees.
G190.02 Policy
It is the policy of this agency to recognize employees for work that is deemed above
and/or beyond the expectations of the department or the public as a whole.
G190.03 Procedures for Rewarding Employees
Any member of the department or any citizen who has knowledge of a deserving act or
accomplishment by a member of the department or a citizen may nominate that person
for an award. Such nominations shall be in writing and should outline the facts and
circumstances involved and shall be signed by the person making the nomination. All
such nominations shall be directed to an Awards Board.
An Awards Board shall consist of three members including at least one patrol officer
and one supervisor. The board will be appointed by the Chief of Police and will serve
for the period of time determined by him/her. In the event that one of the board
members is the topic of the award, another member of the department will be assigned
to fill in for the award review.
The board shall review any nominations made. They may either approve or reject a
nomination. The board may recommend to the Police Chief which award they feel is
merited. The Police Chief reserves the right to commend a member with an award at
Awards4/19/2021G190 p. 2
any time without the approval of the board. The actions of the board, when approved
by the Police Chief, are final and are not subject to review.
When an award is given, the Police Chief shall present the member with the
appropriate medal or ribbon and a letter proclaiming the award. A copy of the letter
shall be placed in the member's personnel file. A civilian may also be awarded a police
medal and a letter of proclamation.
An award citation bar or ribbon shall be worn in a horizontal fashion, centered above
the right breast pocket of the uniform shirt. If more than one type of award is worn, the
highest regarded awards shall be worn to the left. If the same award is earned more
than once, only one of the ribbons will be worn. The award ribbons or bars shall be of a
design approved by the Chief of Police. Awards from other organizations shall not be
worn without approval from the Police Chief.
Approved Awards:
Medal of Honor Gold with two bars and a red "H".
(model A100)
Special CommendationRed and white with two vertical bars on a white
field with a "V". (model B101)
Commendation Red with two vertical blue bars. (P115)
Life Saving Award Blue and white with two vertical red bars and
"cross". (E104)
Meritorious Service Awards Blue and white with red bar. (C202)
Awards vendor: Police Awards Unlimited of Dallas, Texas.
Ph.#1-800-222-2593
G190.04 Employee Sanctions
I.Medal of Honor (ribbon style #A-100)
This may be awarded for an outstanding act of heroism or bravery above and
beyond the expected performance, at imminent personal hazard of life, with full
knowledge of the law enforcement profession.
Awards4/19/2021G190 p. 3
II. Special Commendation (ribbon style #B-101)
This may be awarded for a display of exceptional courage, intelligence,
alertness, or skill in the performance of highly credible and unusual police
accomplishment, especially involving grave personal danger which results in
the prevention or solution of a crime and the safe arrest of an armed or
dangerous suspect, avoiding direct combat with deadly weapons, or the
prevention of death or serious injury to another.
III. Commendation (ribbon style #P-115)
This may be awarded when members have displayed exceptional intelligence,
courage, and ability in effecting an arrest, the prevention of a crime, or solving a
case. It may be awarded for an act of intelligence contributing to a valuable
police accomplishment, or for submitting a suggestion or procedure which is
adopted by the department, increasing its efficiency. It may also be awarded
for some personal accomplishments that bring public acclaim to a member, the
department, or the police profession.
IV. Life Saving Award (ribbon style #E-104)
This may be awarded for an act in the line of duty which, through disregard of
personal safety or by prompt and alert action, resulted in the saving of the life
of another person.
V. Meritorious Service Award (ribbon style #C-202)
This may be awarded for continued outstanding performance as a result of the
member's interest in training, devotion to duty and service to the public.
Effective Date
This order is effective as of April 19, 2021.
Chief of Police
Council Agenda Item
MEETING DATE: April 19, 2021
AGENDA ITEM: Public Hearing – Outdoor Event, La Playette
SUBMITTED BY: Administration/Police
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The City Council has previously approved outdoor
requests from the La Playette.
BACKGROUND INFORMATION: The La Playette has applied for an outdoor event on
August 27, 2021 from 7:00 PM to 12:00 AM. The Ordinance requires a public hearingfor music
events that extend beyond 9:30 PM and allows the music to go until midnight. The application
has been reviewed by the Police Chief and Public Works Superintendent with the following
recommendations: Follow the Current CDC & MDH guidelines at time of event; contact Gopher
State One Call for underground utilities before pounding any stakes into the ground.
The event includes the closure of the alley to the North of the property as indicated in the
included site plan.
BUDGET/FISCAL IMPACT: La Playette would be responsible for wages of any officers
that may be needed for the event.
ATTACHMENTS: Public Hearing Notice
Temporary Outdoor Music/Liquor Permit
Street Closure Application
REQUESTED COUNCIL ACTION: Authorize the Mayor and Administrator to execute the
Outdoor Permit with the conditions identified by the Police Chief & Public Works
for an event to be held on August 27, 2021 at the La Playette.
City of St. Joseph
Public Hearings
Outdoor Special Events
The St. Joseph City Council will hold public hearings on Monday, April 19, 2021, at 6:00 PM
or shortly thereafter at the St. Joseph Government Center. The purpose of the hearing is to
consider the issuance of two outdoor special event permits: July 3, 2021 submitted by the
Church of St. Joseph and August 27, 2021 submitted by the La Playette. Written testimony
can be mailed to the City Administrator, 75 Callaway St E, St. Joseph, MN 56374.
Therese Haffner
City Administrator
Publish: April 9, 2021
Council Agenda Item 6
MEETING DATE:April 19, 2021
AGENDA ITEM: Millstream Night Markets
SUBMITTED BY: Administration
BACKGROUND INFORMATION: Staff received a Special Event & Street Closure Application
from representatives of the Millstream Arts Festival to hold a vendor market every Monday night from
stth
June 21–September 27in the alleyway just south of Krewe. The event would be from 5PM –9PM and
include light music and 10 vendors. The street closure request is to close the alley from 3PM – 10PM to
allow for event setup and teardown.
Alcohol will be provided by Krewe through their caterer’s permit
The special event fee is $150.00 and the applicants have requested that the fee be waived.
ATTACHMENTS: Special Event Application
Street Closure Application
Site Plan
REQUESTED COUNCIL ACTION:
1. Motion whether to allow for the closure of a portion of the alley directly to the south of Krewe
stth
Restaurant on Mondays from June 21–September 27from 3PM –10PM.
2. Determine whether the $150.00 Special Event fee should be waived.
Council Agenda Item
MEETING DATE: April 19, 2021
AGENDA ITEM: Request for Proposal (RFP) - Portion of PID 84.53843.0005
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Planning Commission
reviewed the potential sale of this property during their February 8 2021 meeting and adopted a finding
that the sale is in compliance with the City’s Comprehensive Plan.
PREVIOUS COUNCIL ACTION: The City Council discussed the future of the old police station and
fire hall garage at a work session on February 1, 2021. City Council directed staff to move forward with
researching options for the potential sale and bring back findings to the City Council. On March 15, 2021,
the City Council approved moving forward with selling the buildings together through an RFP process
BACKGROUND INFORMATION: An RFP has been prepared to solicit interested developers to
submit a proposal to purchase and develop the old police station and old fire hall (garage). The water
treatment plant located behind the fire hall would remain city as it is still operational. Upgrades to the
water treatment plant were made in 2017 with an anticipated life of about 20 years. There are several
parties who are interested in purchasing both the old police station and fire hall garage.
The RFP process would include an Evaluation Panel to review based on predetermined
evaluation criteria. The Evaluation Panel would include the Administrator, Community Development
Director, City Engineer, Public Works Superintendent, and Finance Director. After the Evaluation Panel
completes its evaluation of the submitted proposals, it will narrow down the proposals to a “short list” of
proposers selected to take part in an interview process. Upon conducting interviews with the short
list of developers, the evaluation panel will present its findings and recommendations for final
consideration to the City Council.
BUDGET/FISCAL IMPACT: TBD
ATTACHMENTS: RFP
REQUESTED COUNCIL ACTION: Motion to Approve and release RFP.
REQUEST FOR PROPOSALS
SALE BY CITY OF REAL PROPERTY
Old Police and Fire Hall Stations,Portion of Tax PID 84.53843.0005
Released on: Tuesday, April 20, 2021
Proposalsdue on: Tuesday, May 18, 2021 at 4:00 p.m.
INTRODUCTION AND OVERVIEW
The City of St. Joseph (the “City”) is exploring the potential sale for the renovation of real
property (Portion of Tax PID 84.53843.0005) owned by the City consisting of approximately
2,500 Square Feet of a building known as the former police station and 1,880 SF of a garage
st
building known as the former fire hall station located on the west side of 1Ave. NW, south of
Ash St. W and north of Minnesota St. W across from St. Joe Meat Market. The City’s water
treatment plant is attached to the rear of the fire hall building and the City will retain that portion
for the continued operation of the water treatment facility.
The City is planning to sell the Property since the buildings are not used by the City,and to
benefit St. Joseph taxpayers generated from the purchase price and amenities and tax base
proposed to be added to the Property by the successful proposal selected by the City. The
Property will not be sold for speculative purposes. Proposals will be evaluated on a number of
factors, including but not limited to:
Purchase price offered for the Property
Economic development generated by the Property proposal
Quality of development offered in the Property proposal
PROPERTY LOCATION
Property
North
THE VISION
The property is zoned B-1 Central Business District, which is the City’s downtown areaand is an
identified priority redevelopment area within the City’s Comprehensive Plan. The purpose of
renovating the building is to achieve the highest and best use forthe property. The downtown
area allows for infill, renovation, and redevelopment into a mix of land uses including
residential, commercial, and civic. The area is to remain compact, walkable, vibrant, and
pedestrian friendly, and could include retail, service, office, hospitality, and entertainment.
Architecture and site design of the central business areas should be enhanced with building
materials and include a variety of textures, colors and accents. The development must be
consistent with the 2007 Downtown Design Guidelines and the zoning district standards.
REQUEST FOR PROPOSALS (RFP)
The City invites interested developers to submit a proposal to partner with the City on renovating
the former Police and Fire Hall Stations into a successful downtown development project. The
purpose of this RFP is to solicit a preferred developer to acquire and renovate the existing
buildings. The RFP process will result in the selection of a preferred developer based on their
intended development vision, qualifications and demonstrated experience with projects of similar
scope, and financial capacity to bring the project to fruition.
The City will accept proposals until 4:00 pm on May 18, 2021. Information relevant to this RFP
and potential sale will be posted on theCity’s website at www.cityofstjoseph.com.
The City reserves the right to waive any irregularity or defect in any submissions, request
clarification or additional information regarding the Proposals, to cancel this RFP, and to reject
any and all Proposals at its sole discretion. The City shall assume no liability for expense
incurred by a Proposer in replying to this RFP.
PROPERTY INSPECTION
Proposers are encouraged to inspect the Property. A tour of the site and buildings is scheduled at
10 am on April 27, 2021.
PROPERTY INFORMATION
The old police station was built in 1920, while the fire hall was built in 1985. A sanitary sewer
and storm sewer pipeline are located under the old fire hall and will remain. The Propertywill
require separation of utilities, and the developer will be responsible for the costs to separate
utilities i.e. gas, electric, water, sanitary, etc. The Property will need to be platted establishing
new property lines, and provide for all necessary utility easements. The City will be responsible
for the platting of the property, and establishing easements, including the costs. The market
value of the old police and fire hall stations according to the Stearns County Accessor’s Office is
$237,500.
Rear of Building
Old Fire Hall located in front of Water Treatment
Old Police Station
City Water Treatment Plant
METHOD OF AWARD
An evaluation panel made up of city staff and consulting city engineer will select a short list of
developers to interview for the final selection. Interviews will be conducted in person at the St.
Joseph Government Center. Upon conducting interviews with the short list of developers, the
evaluation panel will present its findings and recommendations for final consideration to the City
Council. This RFP process shall not create a binding obligation on the part of the City Council to
sell the Property unlessand until a Purchase Agreement has been executed.
The selection criteria will include, but not be limited to, the following:
Completeness of the Proposal Package
Proposal recognizes the highest price and/or highest value to the City
Proposal meets or exceeds City standards for development
Proposal timing for development is achievable and favorable.
PURCHASE & DEVELOPMENT AGREEMENTS
Upon selection of the preferred developer, the City shall enter into negotiations with the
successful developer for a Purchase Agreement with terms and conditions acceptable to the City.
Additionally, the City and developerwill enter into a development agreement to memorialize the
obligations of the City and developer with respect to implementation of the intended
developmentconcept, including: building use, design specifications, project milestones, and
other terms deemed necessary by the parties.
SUBMITTAL REQUIREMENTS
Cover Letter
Provide a cover letter including a statement of interest which summarizes the developer’s
interest in the project. The cover letter should indicate the developer’s understanding of
the development opportunity, as well as describe why the developer is the best choice to
undertake the project.
Firm Profile
Describe the developer’s history, including the company executives and leadership,
headquarters office locations, years in existence, number of employees, and annual
volume of work.
List any relevant awards or honors the developer has received for downtown urban
projects.
Provide a brief statement of the developer’s business philosophy and approach to
development projects.
Development Team Description & Profile
Describe the key members of the development team and their respective roles in
delivering development projects.
Provide the key consultants on the development team expected to assist the developer,
including, but not limited to architect, civil engineer and planning.
Select Project Profiles
Describe three (3) relevant examples of projects similar in scope to the proposed project.
Example projects may be either under construction or complete.
Highlight the work experience and achievements of the development team in
implementing downtown urban projects that incorporate a variety of retail, office,
personal services or mixed use.
Highlight renovation projects addressing compatibility with existing uses through design.
Project Vision
Provide at least one perspective sketch, and description of the development concept for
the Property. The preferred developer will work cooperatively with the City to refine
their vision as part of negotiation of a development agreement.
Describe your intention and list any public financing sources to be sought in support of
the project.
SUBMITTAL DETAILS
Five(5) bound copies of the RFP response proposal and one (1) copy of the submittal in a PDF
format on a flash drive must be submitted by May 18, 2021 no later than 4:00 p.m. to the address
noted below. Submissions received after the above date and time will not be accepted.
City of St. Joseph
Proposal: Old Police and Fire Stations
Attn: City Administrator
75 Callaway St. E
St. Joseph, MN 56374
GENERAL PROVISIONS
Ownership & Costs of Submittal
Upon submittal of a response to this RFP, all information becomes property of the City and by
extension becomes public information. Nothing within the submittal shall be considered
confidential. The City reserves the right to use any information provided by any respondent to
the RFP as it determines in its sole discretion. All costs associated with the development of any
written response to this RFP shall be the obligation of the proposer.
Questions Pertaining to the RFP
Respondents may seek clarification from the City regarding any information in this RFP.
Questions must be submitted in writing no later than April 28, 2021. No questions may be
submitted after that date. All questions and their responses will be posted to the City RFP
website page no later than May 3, 2021.
City contact person for all RFP communications
All communicationsaboutthis RFP afterits release shall be in writing via email through the
City’s designated contact person:
Therese Haffner, City Administrator
thaffner@cityofstjoseph.com
(320) 229-9424
www.cityofstjoseph.com
Council Agenda Item
MEETING DATE: April 19, 2021
AGENDA ITEM: Request for Proposal (RFP) – Design of Community Center
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: At their last meeting on March
th
18, the Community Center Committee discussed the hiring of an Architect and recommends the City
Council go through the RFP process.
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: An RFP has been prepared to solicit qualified firms to submit a
proposal to provide design and construction services for the development of a new community center.
The RFP process would include an Evaluation Panel to review proposals based on predetermined
evaluation criteria. The Evaluation Panel would include the City Council, Administrator, and Finance
Director. After the Evaluation Panel completes its evaluation of the submitted proposals, it will narrow
down the proposals to a “short list” of proposers selected to take part in a presentation to the Community
Center Committee and City Council in a joint meeting.
BUDGET/FISCAL IMPACT: TBD
ATTACHMENTS: RFP
REQUESTED COUNCIL ACTION: Motion to Approve and release RFP.
Request for Proposal
Released on: April 20, 2021
Proposals due: May 20, 2021, 4:00 p.m.
Design of Community Center
INTRODUCTION
The City of St. Joseph is seeking a qualified, licensed, architectural firm to provide design and
construction services for the development of a new community center.
The proposed site is located about four blocks from downtown St. Joseph, east of the St. Joseph
Government Center and Little Saints Academy on 8.35 Acres. The preliminary budget for the
project is $10,000,000 with additional fundraising efforts planned.
The professionals selected will be responsible for programming, solicitation of public input,
design, construction drawings, preparation of bidding documents, construction administration,
and such other services as may be negotiated upon final selection of the team.
City of St. Joseph –Request for Proposal – Community Center Professional Services
1
BACKGROUND
St. Joseph is located in scenic central Minnesota 70 miles from Minneapolis and eight miles
west of St. Cloud so residents enjoy the amenities of a metro area while retaining its small-town
character. From 2000 to 2015, the population increased by almost 47%. The community
features a growing economy and steady growth with an estimated population of over 7,300, and
is within the St. Cloud Metropolitan Statistical Area with an estimated population of 189,000. In
addition to a growing economy, St. Joseph offers ample and diverse opportunities in education,
recreation and the arts. Within minutes of St. Joseph are recreational sites and many lakes,
streams, parks and trails, including the Lake Wobegon Trail. The College of St. Benedict is
located within the community and the College of Saint John’s University is located two miles
west in Collegeville.
The City of St. Joseph has been planning for a community center for a number of years and in
2017 had a schematic design completed. The City would like to construct the Community
Center building, along with having outdoor greenspace and amenities for year-round indoor and
outdoor community programming and events. After discussions regarding a Community Center
started several years ago, the City Council committed six million dollars in local option half
cent sales tax dollars toward the project and more recently was awarded four million in state
bonding funds. Additionally, the City plans to pursue fundraising efforts for financial donations.
PROPOSED PROJECT
The intent is that the Community Center would draw individuals of all ages to a state-of-the-art
Community Center.
PROJECT DESCRIPTION
The following are amenities the City is considering incorporating into the Community Center
Project. The list is not intended to be exhaustive, nor are the specifications shown for the
individual features binding.
Library Space
Space designed for children, teens, adults, and seniors, including book storage, small
study/program area, and lounge area.
Active Recreation
Gyms
Walking track
Fitness space
Kid Zone
Pool
Meeting Space
Meeting rooms to be used by various groups.
Larger multi-purpose room with kitchen
St. Joseph Historical Society
City of St. Joseph –Request for Proposal – Community Center Professional Services
2
St. Joseph Food Shelf
OutdoorFeatures:
Open grass area(s)
Picnic areas/benches/relaxation
Potential splash pad/pool/water feature area
Parking
REQUESTED SERVICES
The City is seeking a consultant team to provide architectural, structural, mechanical, electrical,
plumbing, and fire protection. The consultant team will provide building plans, elevations,
sections, related details and updated cost estimates at design phases of the project. The consultant
team shall prepare detailed construction and bid documents and shall coordinate bidding of the
project. The City may employ a construction manager firm for this project. If this decision is
made, the architect will work with the construction manager from design through construction.
The successful consultant team shall be expected to provide a full array of professional design
and construction phase services, including but not limited to the following:
1. Confirm external and internal function, building size and arrangement.
2. Create floor plan concepts, exterior elevations and images for review and approval by
the City.
3. Work with city staff, the Community Center Committee, and City Council throughout
the project.
4. If the City employs a construction manager, architect will work with construction
manager throughout the project.
5. Provide standard schematic design services including necessary site surveys.
6. Prepare project cost estimates to be used to confirm project budget.
7. Provide standard design development, construction document, bidding, construction
and post-construction services.
8. Participate in all required meetings.
9. Other standard design and construction phase services as required.
City of St. Joseph –Request for Proposal – Community Center Professional Services
3
SUBMITTAL REQUIREMENTS
Qualifications
Provide a brief description of the firm’s history, its focus, and the scope and nature of
services routinely provided by the firm on projects of this type. Include relevant contact
information. Collaboration between firms is acceptable.
Project Team
Provide an organizational chart showing all major participants of the firm’s proposed
project team. Include the resumes of the key team members who will be directly
involved in working on the project. For each person, provide the roles and
responsibilities that each person will play. By listing the individuals in the proposal, the
firm is committing that those personnel will be assigned to the project. The City will
have the right to approve any changes.
Relevant Experience
Include a table detailing similar municipal projects, and including the date, name of
project, owner, location, description, and if applicable, the general contractor, original
bid price, final contract price, square footage, cost per square foot, and contact person,
sample photographs and other supporting documents. Provide contact information for
owner/managers of the projects.
Project Schedule
Include a timetable indicating milestones for each critical phase of the project. The first
deliverable will be a preliminary façade rendering suitable for promoting the project to
the public and to potential donors.
Solicitation of Community Input
Describe the firm’s proposed approach for gathering input from citizens to guide the
project design. Describe examples of past work in this area.
Fee Schedule
Provide a fee schedule. The fee schedule must be broken down into project phases. If
additional fees apply, the total cost of any items, such as deliverables not covered, should
be detailed.
The City reserves the right to suspend the work on the project at any time. If this occurs,
the payment to the firm will be based on the proportion of the work completed at the
time of suspension.
SELECTION PROCESS
All proposals will be reviewed by an evaluation panel consisting of the City Council and the
City Administrator, and Finance Director.
City of St. Joseph –Request for Proposal – Community Center Professional Services
4
Following the review, the evaluation panelwill determine a shortlist of the most qualified
firms for an in-person presentation at a joint meeting of the Community Center Committee
and City Council.
SELECTION CRITERIA
Selection will be based upon experience, qualifications, demonstrated understanding of the
project, and ability to perform the tasks and meet the required deadline(s). The City reserves the
right to reject any or all offers, and to select the firm that it believes best meets the stated
qualifications and who will best serve the interests of residents of St. Joseph.
Proposals will be evaluated and ranked by the evaluation panel. Evaluation criteria are as
follows:
Firm’s Qualifications
1. The firm’s demonstrated ability to perform the required services.
2. The firm’s understanding of the proposed project as evidenced by the information
provided in the proposal submitted.
Project Team
1. The professional experience, qualifications, and educational background of the
individuals assigned to this project in working together and conducting work of
comparable size and complexity.
2. Demonstrated capability to deal effectively with the City and with the public.
Relevant Experience
1. The firm’s background and related experience with similar projects.
2. The firm’s experience with community outreach to determine citizen
preferences.
Proposed Approach
1. The overall approach the firm proposes for the project.
2. The overall approach the firm proposes to determine citizen preferences.
Project Schedule
1. The schedule submitted by the firm for key tasks required for the project.
Proposed Fee
1. The cost the firm proposes for the services required under this solicitation.
City of St. Joseph –Request for Proposal – Community Center Professional Services
5
SUBMITTAL DETAILS
Seven(7) bound copies of the RFP response proposal and one (1) copy of the submittal in a
PDF format on a flash drive must be submitted by May 20,2021 no later than 4:00 p.m. to the
address noted below. Submissions received after the above date and time will not be accepted.
City of St. Joseph
Proposal: Community Center RFP
Attn: City Administrator
75 Callaway St. E
St. Joseph, MN 56374
GENERAL PROVISIONS
Ownership & Costs of Submittal
Upon submittal of a response to this RFP, all information becomes property of the City and by
extension becomes public information. Nothing within the submittal shall be considered
confidential. The City reserves the right to use any information provided by any respondent to
the RFP as it determines in its sole discretion. All costs associated with the development of any
written response to this RFP shall be the obligation of the proposer.
Questions Pertaining to the RFP
Respondents may seek clarification from the City regarding any information in this RFP.
Questions must be submitted in writing no later than April 30, 2021. No questions may be
submitted after that date. All questions and their responses will be posted to the City RFP
website page no later than May 5, 2021.
City contact person for all RFP communications
All communicationsaboutthis RFP afterits release shall be in writing via email through the
City’s designated contact person:
Therese Haffner, City Administrator
thaffner@cityofstjoseph.com
(320)229-9424
www.cityofstjoseph.com
City of St. Joseph –Request for Proposal – Community Center Professional Services
6
Council Agenda Item 9
MEETING DATE:April 19, 2021
AGENDA ITEM: Interim Ordinance Allowing Expanded Business
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: NA
BACKGROUND INFORMATION: In 2020, the City allowed for temporary outdoor expansion as a
result of COVID-19. Certain businesses are still not able to operate at full capacity under the Governor’s
Executive Order. Staff is proposing to again allow for flexibility for businesses to temporarily expand
outdoor seating/serving as well as into the public right of way. In 2020, there were no specific guidelines
that businesses had to follow and there were instances that arose relating to the serving of alcohol and
having open containers.
The Temporary Interim Ordinance for Outdoor Business Expansion will allow businesses to expand their
outdoor seating/serving area legally. This includes allowing establishments to have outdoor seating on
sidewalks for the consumption of food and beverage as long as there is 48” of clearance. Those defined
as Restricted Businesses in the Ordinance will apply for a no fee permit in order to allow staff the ability
to review and approve administratively. The Interim ordinance address temporary outdoor seating and
temporary public right of way use.
The temporary Ordinance is in effect until December 31, 2021, or until such time as the City Council
determines it is no longer necessary.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: Ordinance 2021-06 An Interim Ordinance Temporarily Allowing
Expanded Outdoor Business
REQUESTED COUNCIL ACTION: Adopt Ordinance 2021-06 An Interim Ordinance Temporarily
Allowing Expanded Outdoor Business.
ORDINANCENO. 2021-06
AN INTERIM ORDINANCE TEMPORARILY
ALLOWING EXPANDED OUTDOOR BUSINESS
WHEREAS, Minnesota Governor Walz has issued numerous executive orders declaring
and extending an emergency due to theCOVID-19 pandemic; and
WHEREAS, the Governor’s Executive Orders have significantly restricted sit-down,
dine-in service at restaurants, fitness centers, and personal service businesses which has
threatened the existence of these businesses and the vitality of St. Joseph’s business community;
and
WHEREAS, the City of St. Joseph (the “City”), prior to the pandemic, has
invested significant time and resources is fostering a business environment that is
friendly to and supportive of small businesses; and
WHEREAS, small businesses, especially food establishments are an essential
component of the economy within the City and have suffered greatly as a result of the closure
order; and
WHEREAS, the City is greatly concerned about the long-term damage that the
restrictions are causing on food establishments and the likelihood that it will undue decades of
progress that St. Joseph has worked hard to achieve; and
WHEREAS, the St. Joseph City Council administers zoning within the City and
may regulate land use as part of the City’s zoning authority; and
WHEREAS, Minnesota Statute § 462.355, Subd. 4, provides the City with authority to
adopt an interim ordinance to temporarily regulate activity; and
WHEREAS, under the current St. Joseph zoning ordinance, parking standards are
imposed based upon occupancy of the building; and
WHEREAS, in light of the COVID-19 pandemic, the CDC recommends enhanced
spacing and reduced capacity in food establishments; and
WHEREAS, reduced occupancy will result in excess parking under the St. Joseph
zoning ordinance; and
WHEREAS, the City is concerned about continued economic suffering due to reduced
occupancy and wishes to provide food establishments with added flexibility to establish
temporary outside seating in unnecessary parking areas; and
WHEREAS, the City also wishes to temporarily allow restricted businesses to use public
right of way by permit; and
WHEREAS, the temporary nature of these measures necessitates use of an interim
ordinance; and
WHEREAS, the City will continue to study evolving public health concerns related to
COVID-19, business needs, and public input during the interim ordinance and adjust the City’s
permanent ordinances accordingly and refine the interim ordinance as necessary.
NOW, THEREFORE, the St. Joseph City Council adopts the following findings:
1.Therecitalsaboveareincorporatedintothefindings.
2. TheCity desires to provide flexibility and accommodationsfor food
establishments in a manner that protects public health and safety.
3. Outdoor seating is currently permitted by the St. Joseph CityCode,and
making it easier for food establishments to implement outdoor seating is
critical for supporting the localeconomy andprotecting public health.
4. Temporary use of public right of way for sidewalk cafés isappropriateduetothe
state-imposed limitations on businesses that is a direct result of the COVID-19
pandemic.
5.An interim ordinance, pursuant to Minnesota Statutes § 462.355, is necessary to
allow the City to implement temporary revisions to accommodate the re-opening
of food establishments.
NOW, THEREFORE, pursuant to Minnesota Statutes § 462.355, the St. Joseph
City Council hereby ordains:
Section 1. Interim Ordinance.
1. Temporary Ordinance. A temporary ordinance providing flexibility for outdoor
seating for food service establishments and temporary business use of public right of
waywithin theCityof St. Joseph is herebyestablished.
2. Restricted Business. For purposes of the interim ordinance, “Restricted Business”
means any restaurant, bar, club, coffee shop, delicatessen, candy shop, or bakery with
sit-down, dine-in service that have occupancy limitations imposed by the State of
Minnesota due totheCOVID-19 pandemic. “Restricted Business” also includes retail
and personal service business that require temporary waiting or curbside delivery
outside of the business.
3. Temporary Changes to Zoning Ordinance. The parking standards required by
Section 502.10 of the St. Joseph City Code for Restricted Businesses shall
temporarily andproportionatelybe reduced by any temporary reduction in
occupancyordered by the State of Minnesota. Restricted Businesses wishing to add
onsite temporary outdoor seating may utilize temporarily unnecessary parking
spaces by obtaining a TemporaryOutdoor Seating Permit.
4. Temporary Outdoor Seating Permit. In order to utilize onsite temporary outdoor
seating, a Restricted Businesses shall obtain a Temporary Outdoor Seating Permit as
follows:
a. Site Plan. The Restricted Business submits a drawing or site plan and other
pertinent information demonstrating the location and type of all tables, refuse
receptacles, and wait stations. The site plan is not required to be prepared by a
civil engineer.
b.Access. Access to the outdoor dining area, to the extent possible, is limited to
accessfrom theprincipal building.
c.ScreeningfromResidential.Thediningareashouldbelocatedinamannerthat
maximizes screening from viewfrom adjacentresidential uses.
d.Pedestrian Safety. The Restricted Business shall minimize pedestrian circulation
disruption as a result of the outdoor dining area by providing physical or signed
separation and a clear passage zone for pedestrians; umbrellas or other structures
extending in to the pedestrian clear passage zone shall have a minimum clearance
ofseven (7) feet above sidewalk.
e. Surface. Thedining area is surfaced with a hard surface that provides a clean and
non-slip surface.
f. Garbage. Refuse containers, designed to prevent spillage and blowing litter, are
provided for self-service outdoordining areas.
Temporary Outdoor Seating Permits shall be issued administratively by the City
Administrator. Nofee isrequired fora Temporary OutdoorSeating Permit.
Temporary Outdoor Seating Permits shall terminate with this interim ordinance and
create no vested rights for Restricted Businesses. Temporary Outdoor Seating Permits
may berevoked by the City Council.
5. Temporary PublicRight of Way Use Permits.TemporaryPublicRightof Way Use
Permits may be issued to allow a Restricted Business to temporarily use sidewalks
and park areas adjacent to the Restricted Business. A RestrictedBusinesses shall
obtain aPublicRightof WayUse Permit as follows:
a. Issuance. The City Administrator may issue Temporary Public Right of Way Use
Permits to Restricted Businesses. Temporary Public Right of Way Use Permits
issued under authority of this interim ordinance shall terminate with this interim
ordinance and create no vested rights for Restricted Businesses. As approved by
the City Administrator, and with the consent of adjacent property owners and
businesses, sidewalk cafés may occupy public right of way not immediately
adjacent to the RestrictedBusiness.
b.Standards.TemporaryPublic Right of Way UsePermits shall besubject to the
following standards:
i. Use of a portion of the public sidewalk as a sidewalk café, waiting area,
or retailarea shall not beanexclusive use.All public improvementsand
maintenance, including but not limited to, trees, light poles, traffic
signals or manholes, or any public-initiated maintenance procedures,
shall take the precedence over said use of the public sidewalk at all
times.
ii. No sidewalk café, waiting area, or retail area shall be permitted in any
portion of the public sidewalk where normal pedestrian traffic flow is
obstructed. A minimum clearance width of forty-eight inches must be
maintainedon the public sidewalk at all times.
iii.Tables, chairs and any other furnishings shall be secured during any
period when the Restricted Business is not open and being operated.
The tables, chairs, and any other furnishings shall be removed from the
area used for the sidewalk in the event such Restricted Business is not
open and being operated for any period of seven (7) days or more.
While such Restricted Business is in operation, all tables, chairs, and
other furnishings shall be kept in a clean, sanitary condition.
iv. In order to prevent a public nuisance and to protect the health and
welfare of pedestrians, smoking shall be prohibited in any sidewalk café
area. The proprietor or other person in charge of an establishment with a
permitted sidewalk café shall ensure that ashtrays, lighters and
matchbooks are not provided in the sidewalk café area. The proprietor
or other person in charge shall ask any person who smokes in a sidewalk
café area to refrain from smoking,and if the person does not refrain
from smoking after being asked to do so, ask the person to leave and use
any other means which may be appropriate to obtain compliance.
c. No Permanence. No alteration of public right of way or installation of permanent
improvements ispermitted by a Temporary PublicRightofWay UsePermit.
d.Insurance.No Public Right of Way Use Permit shall be effective unless the
permittee hasfiled with the City an approved Hold-Harmless Agreement against
liability imposed by law arising out of the Restricted Business’s use of the
sidewalk.
e.Suspension and Revocation. The City Administrator may suspend a Temporary
Public Right of Way Use Permit if violations occur or safety issues arise, pending
a hearing before the St. Joseph City Council. The St. Joseph City Council may
revoke aTemporary Public Right of Way Use Permit after a hearing.
f.NoFee.NofeeisrequiredforaTemporaryPublic RightofWayUsePermit.
6. Liquor License. All Restricted Businesses are required to comply with liquor
licensing requirements when utilizing a Temporary Outdoor Seating Permit or
Temporary Public Right of Way Use Permit, including obtaining approval for non-
enclosed premises on-sale liquor as required by Section 701.15 Subd. 5 of the St.
Joseph City Code. Any eligible Restricted Business that holds an On-Sale Liquor
License but not approval for non-enclosed premises on-sale liquor is hereby granted
a Seasonal Outdoor Sales License for the remaining term of the current On-Sale
Liquor License upon providing the City Administrator a completed application.
7. Duration. This temporary ordinance shall be in effect until December 31, 2021, or
until such time as the St. Joseph City Council determines the interim ordinance is
no longer necessary.TheSt. Joseph CityCouncil may extend thisinterim
ordinance.
8. Effective Date. This Ordinance shall be effective immediately upon itsadoption.
9. Validity. Every section, provision, or part of this Ordinance is declared severable
from every othersection, provision, or part thereof to the extent that ifany section,
provision, or part of this Interim Ordinance shall be held invalid by a court of
competent jurisdiction, it shall not invalidate any other section, provision, or part
thereof.
Section 2. Summary Publication.
At least four-fifths of the City Council’s members direct the Administrator to publish only the
titleand a summary ofthisOrdinanceas follows:
“AN INTERIM ORDINANCE TEMPORARILY ALLOWING EXPANDED
OUTDOOR BUSINESS WITHIN THE CITY OFST. JOSEPH. Itistheintent and effect
of this Ordinance to temporarily allow expanded outdoor seating and use of public right
of way through an administrative approval process in order to accommodate restaurants
and other businesses affected by the COVID- 19 pandemic.”
A printed copy of the ordinance is available for inspection by any person during regular
office hours at City Hall.
Adopted thisdayof April, 2021.
Mayor
ATTEST:
City Administrator
Council Agenda Item 10
MEETING DATE: April 19, 2021
AGENDA ITEM: Full Time Police Clerk
SUBMITTED BY: Administration/Police Department
BACKGROUND INFORMATION: In 2002, the police department staff included a Police Chief,
Police Sergeant, 4 full-time patrol officers, and 2 part-time officers. In that same year, the City of St.
Joseph had 2,486 calls for assistance. Over the years the city has grown significantly in land area and
population with annexations and new residential, commercial and industrial developments. In fact, from
2000 to 2015, the population increased nearly 47%. Development is a positive for the community but
with that comes an increase in public safety needs and the City has responded over the years in hiring
additional officers and hired a full-time Records Office Specialist in 2003. However, as the City has
continued to grow, police assistance calls increased, officers were added, but additional administrative
support was not added. We are past the tipping point as the City has been unable to keep up with the
administrative tasks. As of this summer 2021, the St. Joseph Police Department will consist of a Police
Chief, two police sergeants, eight patrol officers, a part-time officer, and one Records Office Specialist
who enters police reports, and provides all of the administrative support to the department. In 2020, the
Police department handled over 3,800 calls for the year. The level of requests for data and releases has
increased immensely over the last 19 years. Currently, the City has over 5,000 (5130) Initial Complaint
Reports (ICRs) not entered going back to 2014. There is not enough time in the day for one individual to
handle the day to day activities, answer the phone calls, monitor the front window and enter data.
The Personnel Committee met in March and discussed the position. They were supportive of adding staff
but discussed having the position be a Community Services Officer (CSO). Although, a CSO’s role
typically includes administrative support, their primarily role is a code enforcement officer. Staff is
recommending the approval to hire a full-time Police Clerk to meet the administrative needs of the
department.
BUDGET/FISCAL IMPACT: TBD
ATTACHMENTS: Police Clerk Job Description
Records Office Specialist Job Description
2010-2020 Total ICRs Chart
5 year & 10-year ICR Graphs
Incomplete ICRs
REQUESTED COUNCIL ACTION: Approve Police Clerk & Record Office Specialist’s job
descriptions and authorize staff to conduct the hiring process for a full-time police clerk.
POSITION: POLICE CLERK
DEPARTMENT: Police Department
IMMEDIATE SUPERVISOR:Police Chief
HOURS WORKED: 40 Hours per Week, Generally, 8:00 AM – 4:30 PM
FLSA STATUS:Non-Exempt
SUMMARY
Performs basic skilled administrative support work preparing, accessing and maintaining public safety
records and files, preparing reports, and maintaining public safety data, dispatching law enforcement, and
responding to incoming calls, and related work as required. Work is performed under the limited
supervision of the Police Chief.
ESSENTIAL FUNCTIONS
Serves as receptionist for customers of the Police Department.
Receives, screens, and routes calls; greets visitors; provides information, explanations, and
assistance to the public and other employees or refers to appropriate person.
Communicates with Police Officers by radio.
Prepares documents, such as memos, correspondence, reports, minutes, and statements;
proofreads documents to ensure accuracy of copy, grammar, punctuation and syntax.
Enters and retrieves data from computer and manual filing systems.
Conducts criminal history checks.
Ensures proper logging, filing, and distribution of citations.
Logs all parking tickets, logs payments, and mails late notices.
Disseminates reports, citations and other information to appropriate personnel and agencies
Maintains police files in accordance with the established retention schedule
Processes all incoming and outgoing mail for the department.
Provides back-up to the Records Office Specialist.
Performs other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of City and department policies and procedures.
General knowledge of the laws, ordinances, and regulations underlying a municipal organization
related to law enforcement.
Skill in the use of personal computers, associated software packages, hardware, and job-specific
equipment.
Skill in handling customer complaints and general information requests regarding various City
services through phone and or/or personal contact.
Skill and ability to work with basic mathematical calculations and keep track of money and
receipts.
Ability to learn and apply basic terms, materials and practices involved in general police
practices.
Ability to understand and comply with Open Meeting Law and Data Practices Act.
Ability to handle private and confidential information with discretion.
Ability to communicate effectively in oral and written form.
Ability to use tact and diplomacy and to promote a cooperative atmosphere within the City
operations as well as with the public.
Ability to present an attitude of professionalism while maintaining the values and attitudes of the
community.
Ability to establish and maintain effective working relationships with co-workers, supervisors,
other departments, attorneys, and the general public.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
Work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel,
frequently requires repetitive motions and occasionally requires standing, walking, reaching with
hands and arms and lifting;
Work has standard vision requirements;
Vocal communication is required for expressing or exchanging ideas by means of the spoken
word;
Hearing is required to perceive information at normal spoken word levels and to receive detailed
information through oral communications and/or to make fine distinctions in sound;
Work requires preparing and analyzing written or computer data, operating machines, operating
motor vehicles or equipment and observing general surroundings and activities;
Work is generally in a moderately noisy location (e.g. business office, light traffic).
QUALIFICATIONS
High school diploma or GED with training in clerical support, administrative assistant, or related
field, and moderate experience in a clerical role, preferably in a police-related office environment.
Associates/Technical degree preferred.
SPECIAL REQUIREMENTS
Must pass background check and submit to fingerprinting as mandated by the Bureau of Criminal
Apprehension (BCA) for access to computerized data system.
Must obtain certification in Criminal Justice Information System including training on Basic
Entry and Hot Files.
Valid driver's license in the State of Minnesota.
POSITION: RECORDS OFFICE SPECIALIST
DEPARTMENT: Police Department
IMMEDIATE SUPERVISOR:Police Chief
HOURS WORKED: 40 Hours per Week, Generally, 8:00 AM – 4:30 PM
FLSA STATUS:Non-Exempt
SUMMARY
Performs skilled administrative support work preparing, accessing and maintaining public safety records
and files, preparing reports, and maintaining public safety data, dispatching law enforcement, and
responding to incoming calls, and related work as required. Work is performed under the limited
supervision of the Police Chief.
ESSENTIAL FUNCTIONS
Performs administrative operations for the Police Department.
Provides back-up to the Police Clerk.
Logs all incident reports into the City’s record management system.
Ensures proper logging, filing, and distribution of citations.
Operates, accesses and queries criminal justice information systems; conducts record checks.
Classifies crime statistical information for all reports; assembles and enters/transcribes all
incident reports.
Disseminates reports, citations and other information to appropriate personnel and agencies.
Maintains and takes appropriate action on suspense files.
Oversees public data requests made to the Police Department including audio and video requests.
Verifies and approves data entered by clerical staff to ensure accuracy.
Approves and prepares in-custody paperwork for court and attorneys.
Act as agency Terminal Agency Coordinator (TAC) and Reporting Agency Coordinator (RAC).
Submits all monies collected to City Hall as requested.
Ensures compliance in department reporting guidelines.
Performs other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of City and department policies and procedures.
Thorough knowledge of standard office practices, procedures, equipment and secretarial
techniques.
Thorough knowledge of business English, spelling and arithmetic.
Skill in the use of personal computers, associated software packages, hardware, and job-specific
equipment.
Ability to keyboard/type and transcribe with sufficient accuracy and speed to support
department’s work load.
Ability to communicate effectively and decisively, particularly in emergency situations.
Ability to work independently and organize/prioritize to meet many daily, monthly, and other
deadlines.
Ability to handle confidential information with appropriate discretion.
Ability to communicate effectively in oral and written form.
Ability to act in a decisive manner, using good judgment; ability to use tact and diplomacy and to
promote a cooperative atmosphere within the City operations as well as with the public.
Ability to present an attitude of professionalism while maintaining the values and attitudes of the
community.
Ability to establish and maintain effective working relationships with co-workers, supervisors,
other departments, attorneys, and the general public.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
Work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel,
frequently requires repetitive motions and occasionally requires standing, walking, reaching with
hands and arms and lifting;
Work has standard vision requirements;
Vocal communication is required for expressing or exchanging ideas by means of the spoken
word.
Hearing is required to perceive information at normal spoken word levels and to receive detailed
information through oral communications and/or to make fine distinctions in sound.
Work requires preparing and analyzing written or computer data, operating machines, operating
motor vehicles or equipment and observing general surroundings and activities.
Work is generally in a moderately noisy location (e.g. business office, light traffic).
QUALIFICATIONS
High school diploma or GED with training in clerical support, administrative assistant, or related
field, and considerable experience in an office administrative support role with an understanding
of data practices, local codes, and State laws.
Associates/Technical degree in business management, office management, legal secretary or
related field preferred.
SPECIAL REQUIREMENTS
Must pass background check and submit to fingerprinting as mandated by the Bureau of Criminal
Apprehension (BCA) for access to computerized data system.
Must obtain certification in Criminal Justice Information System including training on Basic
Entry and Hot Files.
Valid driver's license in the State of Minnesota.
38262020
33032019
35512018
31072017
29302016
24092015
ICRs
24742014
22762013
24302012
22352011
22812010
0
500
4000350030002500200015001000
End
Dec
Nov
Oct
2021
Sept
2020
Aug
2019
2018
July
Five Year Data
2017
St. Joseph Police Department
June
2016
May
April
1006
576
March
Feb
297
0
500
4000350030002500200015001000
End
22812235243022762474240929303107355133033826
Dec
21352087226120862285221327402861329730493549
2020
Nov
19921922211819232095202725272643304227743239
2019
Oct
16781735193917251881180222782368269024452885
2018
Sept
2017
14751492165214661642154219212031235121132510
2016
Aug
12471280143112621407133516641773202818622188
2015
July
10401078120910461186112413761507172515881853
Ten Year Data
2014
881901845999931
June
101611501260143913461490
St. Joseph Police Department
2013
661684796659759742913979
May
110210431162
2012
497462506444516526629650774710883
April
2011
323326298312321336404393524467578
March
2010
Feb162159148187163175182221266245276
0
20102011201220132014201520162017201820192020
500
4000350030002500200015001000
450750
2021
13182020
2508
207
2019
3096
0
35512018
0
31072017
0
29302016
Incomplete
11812015
1228
ICR Count
ICRs
741
2014
1733
0
22762013
0
24302012
0
22352011
0
22812010
0
500
4000350030002500200015001000
THERESE HAFFNER
CITY ADMINISTRATOR
75 Callaway Street East
St Joseph, MN 56374
thaffner@cityofstjoseph.com
ADMINISTRATION REPORT
TO: HONERABLE MAYOR AND CITY COUNCIL
DATE: April 16, 2021
SUMMARY
Met with the Executive Director of the YMCA a couple of times this past month on partnering to
operate the recreation center portion of the future community center.
Lori, Nate and I met with Trobec’sBus Service on developing in the Northland Business Center
industrial park.
Drafted RFP’s for community center architect and for the sale of old police station and fire hall.
Worked on job descriptions with Finance Director and Police Chief.
Staff attended virtual meeting with St. Cloud and area cities on Foley wastewater connection.
Staff meetings on Knife River Addition were held.
STAFF
Continue to meet with staff regularly.
UPCOMING MEETINGS& EVENTS
nd
Department head meeting scheduled on April 22. I will be attending online training on wage and legal
issues, and economic development planning.
-THERESE
NATE KELLER, AICP
COMMUNITY DEVELOPMENT DIRECTOR
75 CALLAWAY STREET EAST
ST. JOSEPH, MN 56374
nkeller@cityofstjoseph.com
COMMUNITY DEVELOPMENT REPORT
To:HONORABLE MAYOR AND CITY COUNCIL
th
DATE:April 19, 2021
ECONOMIC DEVELOPMENT
Continuation of BR&E visits
CVB Strategic Plan rough draft completed and will be presented to EDA and CVB. Final draft will
th
be presented at May 17 City Council.
Grant research (programs offered through DEED)
PLANNING
Planning Commission:
Ordinance updates: Conducted public hearing at April 12th meeting regarding ordinance
amendments for:
o Site plan requirements
Commission is discussing potential modifications to the sign regulations to clearly define if a
mural constitutes a sign and how to define murals within the code.
Other
Numerous violation letters sent off for vehicles parked on grass
Started drafting of ADA Transition Plan (required by MnDOT).
Working with Randy Sabert on a new updated zoning map which reflects areas annexed into the
city in 2019. This map will be posted on the website soon.
Assistance of survey creation and public outreach for Park Commission (Hollow Park)
Half a dozen new home construction permits approved to-date
Parklet is intended to be installed late April (in-front of Local Blend)
MEETINGS & EVENTS
Numerous meetings with consultant for drafting of CVB Strategic Plan
Developer and staff meetings for Knife River Final Plat
Meetings with Parklet project managers
Meeting with County and IMBA re: Mountain bike trail idea
Nate
LORI BARTLETT
FINANCEDIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: April 15, 2021
SUMMARY
Finance wrapping up audit report review. Report scheduled to be presented to council May 17.
Finance working on Trobec’s abatement plan, annual TIF reporting, Debt Management Study
preparation and Bond issues with Northland Securities.
Met with Trobec’s to review project and impact of abatement agreement.
Budget work continues. The Stearns County Assessor provided an update of the 2021 taxable market
values for the City of St. Joseph. Attached is the letter from the assessor. Hannah is updating the capital
asset tab in the ClearGov budget software.
Vicky is working with the planning and building departments to get ready for the rental license
renewals.
Hannah updated the OSHA safety training calendar for city employees.
Dog licensing, compost permits, park rentals, spring clean up are popular items staff are responding to.
March 2021 Stimulus Funds – Still waiting on direction from the US Treasury.
SCAWAC, City of Foley connection, awaiting final pooled capacity amendment approval from each
contracted city. St. Joseph attorney reviewed the contract.
STAFF
Meetings for project proposals.
Completed audit fieldwork 4/26.
Hannah resigned to take a position with a private company. Her last day is 4/26/21.
UPCOMING MEETINGS& EVENTS
Dept Head meeting 4/20
Audit preliminary meeting 5/5
Stearns County Assessor announced Open Book property valuation appeals will be by
appointment until June. Please contact the Assessor’s office at 320-656-6558 to set up an
appointment.
-LORI
COUNTY OF STEARNS
ASSESSOR’S OFFICE
Administration Center RM 37 705 Courthouse Square St. Cloud, MN 56303
320/656-3680 Fax: 320/229-7032
www.co.stearns.mn.us
To: Saint Joseph City Board
From: Adam Spah and Connor Rausch
Date: March 30th, 2021
Re: 2021 Assessment Report
For the 2021 assessment there were a total of 94 residential/seasonal sales used in the state
study which uses sales from October 1, 2019 through September 30, 2020. These sales
resulted in a preliminary median ratio of 90.6% before time adjustment. The sales ratio is
calculated by taking the estimated market value divided by the sale price, and then adjusting it
for time to January 2, 2021. There was $6,088,400 of new construction. This is up from
last year when there was $1,579,700 of new construction.
Below are the average market value changes for properties in Saint Joseph City for the 2021
assessment for taxes payable in 2022.
Agriculture +8-9%
Residential +3-8%
Annex +3-4%
Commercial/ Industrial +1-3%
Please keep in mind that these are only averages. Some properties may have changed more or
less depending on the characteristics of the property and if it was viewed during the assessment
cycle and changes were made.
Thank You,
Adam Spah
Appraiser
Stearns County Assessor’s Office
Phone - 320-656-6558
RYAN WENSMANN
PUBLIC WORKS SUPERINTENDENT
75 Callaway Street East
St Joseph, MN 56374
rwensmann@cityofstjoseph.com
PUBLIC WORKS REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE:April 15, 2021
SUMMARY
Risk Resilience Assessments & Emergency Response Plans (New EPA requirements for drinking water
utilities with population over 3,300)
Well Head Protection plan review
Streetscape project scheduled to start the end of April
Hanging flower baskets will not go up on Minnesota until after street project is complete
STAFF
Street sweeping
Pot Hole repair
Plow damage repair
Picnic Tablescomplete
Flushing sanitary sewers
Reading/repairing water meters
Mower maintenance
Park equipment maintenance
Maintain and operation of five lift stations, two water plants, and storm water system
Customer concerns, questions, requests
UPCOMING MEETINGS& EVENTS
Staff will continue water/waste water/storm water Ed (Chlorination of Drinking Water Systems)
Safety training with League of Minnesota Cities (Confined Space Entry)
CMWEA Monthly meeting
-Ryan
DWIGHT PFANNENSTEIN
POLICE CHIEF
75 Callaway Street East
St Joseph, MN 56374
POLICE
dpfannenstein@cityofstjoseph.com
POLICE DEPARTMENT REPORT
TO: HONERABLE MAYOR ANDCITY COUNCIL
DATE: April 16, 2021
SUMMARY Spring is slowly trying to make an appearance even though winter can’t decide if it wants to go
homeyet. Life in the Police Department constantly changes as we navigate weather and COVID. Recently
nd
there was an announcement of the Joe Town Rocks cancellation for a 2year in a row. Local businesses are
brainstorming how to still have gatherings and events that can be held even during COVID restrictions. I have
been working with other city staff along with the business owners to come up with alternative solutions to
promote business and normalcy. College students however have still been proceeding ahead with normal
operations such as TAMSAK ({Year of event, Twentith, twenty first} Annual Monthly Senior Appreciation
Kegger) where the seniors have a Keg party every night at a different house for the last 30 days of school.Case
th
Day expected to be held on April 24,2021.
stst
PD by the numbers. March 1 to March 31, 2020 we used ICRs 578 to 882 for a total of 304 in March 2020.
stst
This year in 2021 from March 1 to March 31 we used ICRs 576 to 1005 for a total of 429 ICRs for the month
which is an increase of 125 ICRs this past month compared to a year ago. As of the date of this report on
nd
Thursday 04/15/2021 we used ICR 1187 for the year. In 2020, that ICR number wasn’t used until May 2,
2020!
STAFF Currently the St. Joseph Police Department has posted on the city website, League of MN Cities
st
website, and MN POST Board website the full-time police officer position to be filled on July 1, 2021.
rd
Applications will be accepted through Friday April 23
, 2021.
UPCOMING MEETINGS& EVENTS There has been a request from a bar owner for spring alcohol training.
In the past, The St. Joseph Police Department has offered Spring and Fall alcohol training and all
establishments that handle and serve alcohol must attend or have an employee or owner attend one per year
th
according toordinance. Generally, the spring training waits until closer to the 4 of July to help train parish
volunteers serving alcohol. This year with the cancellation of church festival we will notify the businesses that
we can host this training earlier. This is provided to all businesses within the city free of charge.