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06.07.21
www.cityofstjoseph.com CITY OF ST. JOSEPH St. Joseph City Council June 7, 2021 6:00 PM **The City Council meeting will be conducted in-person in the council chambers of the St. Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom attendees wanting to speak during item 2. Public Comments, contact City Clerk Kayla Klein (320) 229-9421, kklein(cDcityofstioseph.com by noon on the day of the meeting. This will ensure that you will be heard at the appropriate time during the meeting.** Join Zoom Meeting https://zoom.us/m/93533474639?Pwd=dmOyMU F4c3dPeXhrZm9PUGV3cEZwdz09 Meeting ID: 935 3347 4639 Passcode:908661 One tap mobile +13126266799„93533474639#,,,,*908661# US (Chicago) +19292056099„93533474639#,,,,*908661# US (New York) Dial by your location +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) 1. 6:00 PM Call to order - Pledge of Allegiance 2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the council with questions/concerns/comments (regarding an item NOT on the agenda). No Council response or action will be given/taken other than possible referral to Administration. 3. Approve Agenda 4. Consent Agenda a. Minutes — Requested Action: Approve the minutes of May 17, 2021. b. Bills Payable — Requested Action: Approve check numbers 057751-057815, Accounts Payables EFT #1987-1989, Payroll EFT 112077-112090, Regular Pay Period 10, 11, 11.01 and Council Pay Period 6. c. Bad Habit Brewing Lease Extension — Requested Action: Extend the current lease for the former fire hall until July 31, 2021. d. Liquor License Renewals — Requested Action: Approve the 2021-2022 On/Of Sale Intoxicating, Wine/Strong Beer, Special Sunday, Brewer Taproom, Brewer Off -Sale, and Sunday Growler Off -Sale licenses. e. State Bonding Request — Requested Action: Approve Resolution 2021-031 Requesting State Bonding Funds. f. CVB Strategic Plan — Requested Action: Approve the CVB strategic plan. g. Transfers — Requested Action: Approve the transfers as presented. 5. Public Hearing, MS4 Annual Report 6. Public Assessment Hearing, 2021 Street & Utility Improvements 7. Street Closure Request, St. Joseph Lions 8. Parklet Discussion 75 Callaway Street East I Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com I Phone: 320.363.7201 1 Fax 320.363.0342 CITY OF ST. JOSEPH www.cityofstjoseph.com Engineer Reports 10. Mayor Reports 11. Closed Session — Pursuant to MN Statute 13D.05, Subd. 3C(3), the City Council will meet in closed session to consider a sale offer for an interest in real estate owned by Riverbats Stadium LLC, PID# 84.53300.0288. 12. Adjourn 75 Callaway Street East I Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com I Phone: 320.363.7201 1 Fax 320.363.0342 May 17, 2021 Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Monday, May 17, 2021, at 6:00 PM in the St. Joseph Government Center. Members Present: Mayor Rick Schultz. Councilors Bob Loso, Brian Theisen, Kevin Kluesner, Kelly Beniek City Representatives Present: Administrator Therese Haffner, City Clerk Kayla Klein, Finance Director Lori Bartlett, Community Development Director Nate Keller, Public Works Superintendent Ryan Wensmann, Police Chief Dwight Pfannenstein, City Engineer Randy Sabart Approve Agenda: Theisen made a motion to approve the agenda; seconded by Kluesner and passed unanimously. Consent Agenda: Loso made a motion to approve consent agenda; seconded by Theisen and passed unanimously. a. Minutes — Requested Action: Approve the minutes of May 3, 2021. b. Bills Payable — Requested Action: Approve check numbers 057689-057750, Payroll EFT # 112063-112069, Accounts Payables EFT # 1984-1986, and Pay Periods 9,9.01, and Council Pay Period 5 c. Treasurer's Report — Requested Action: Approve the April Financial Reports as presented. d. Donations — Requested Action: Approve Resolution 2021-026 accepting donations. Bollig Engineering: Kris Ambuehl with Bollig Inc. approached the Council to discuss a potential funding opportunity for development near 194. The fee for Bollig to complete the application would be $7,000 and if awarded and additional $23,000 would be owed for a total of $30,000. Also up for consideration was approval of an Agreement for Professional Services via Task Orders between the City and Bollig Inc. The Council discussed the following items: • concerns regarding having a 5 -year contract with a different engineering firm when the City already has a designated firm • the agenda item was added late on Friday after packets had already been sent out • concerns on Mr. Ambuehl being the City Administrator less than a year ago • city staff is capable of applying for grants on the city's behalf • which project the funding request would be tied to? Council consensus was to not engage Bollig Inc. for their engineering services for the Federal Grant Application. 2020 Audit Presentation — BerganKDV: Janel Bitzan with BerganKDV presented the 2020 Audit Findings. The City is required to have an independent audit completed annually. Schultz moved to accept the 2020 Audited Financial Statements as presented; seconded by Kluesner and passed unanimously. Request for Proposals — Community Center Fundraising: The Community Center Committee recommended soliciting a fundraising consultant. The Council authorized staff to draft a Request for Proposals (RFP). The RFP process would include an Evaluation Panel consisting of the City Council, Administrator, and Finance Director. The Panel would narrow down the proposals and the finalists will take part in a presentation to the Community Center Committee and City Council in a joint meeting. Beniek moved to approve and release the Request for Proposals for a Capital Fundraising Consultant for the St. Joseph Community/Recreation Center; seconded by Schultz and passed unanimously. May 17, 2021 Page 2 of 2 Engineer Reports — 2021 Street & Utility Improvements: Staff is currently awaiting State approval on the construction plans, but would like to move forward with scheduling the assessment hearing for June 7, 2021. Loso moved to approve Resolution 2021-027 Declaring Costs to Be Assessed and Ordering Preparation of Proposed Assessments for the 2021 Street and Utility Improvements; seconded by Schultz and passed unanimously. Loso moved to approve Resolution 2021-028 Calling for Hearing on the Proposed Assessments for the 2021 Street and Utility Improvements; seconded by Schultz and passed unanimously. Water Plant I: Schultz moved to approve the purchase of additional chemicals for Water Treatment Plant 1; seconded by Theisen and passed unanimously. Department Reports: Department Heads reviewed their monthly reports. Mayor Reports: Schultz reported the City had a busy weekend with commencement, garage sales, city wide cleanup and the craft fair. Other Business: Loso requested staff look at either reducing or lifting the winter parking restrictions. Loso and Kluesner discussed the parklet and would like for the discussion to be brought to a future council meeting for a decision on potentially having the structure removed. Adjourn: Schultz made a motion to adjourn at 7:40 PM; seconded by Loso and passed unanimously. Kayla Klein City Clerk - 1, —2, I.JL& CITY OF ST. JOSEPH MEETING DATE: June 7, 2021 AGENDA ITEM: Bills Payable SUBMITTED BY: Finance Council Agenda Item 4b BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: See below BACKGROUND INFORMATION: The council approved staff to make the following payments through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at previous council meetings. The information here is to provide you all checks and electronic payments made for verification of the disbursement completeness. BUDGET/FISCAL IMPACT: Bills Payable — Checks Mailed Prior to Council Approval Check Numbers 057751-057798 $242,492.28 Reg PP 10 & 11, Reg PP 11.01, Council PP 6 $89,669.42 Accounts Payable EFT #1987-1989 $1,375,914.75 Payroll EFT #112077-112090 $62,212.73 Total $1,770,289.18 Bills Payable — Checks Awaiting Council Approval Check Numbers 057799-057815 $84.776.61 Total $84,776.61 Total Budget/Fiscal Impact: $1,855,065.79 Various Funds ATTACHMENTS: Request for Council Action — Bills Payable Bills Payable — Checks Mailed Prior to Council Approval REQUESTED COUNCIL ACTION: Approve the bills payables as presented. CITY OF ST JOSEPH EFTs & Payroll — Paid Prior To Council Approval Check# Date Search Name Comments Amount FUND DEPART OBJ ACH PAYROLL REG PP 10-11, REG PP 11.01, CC PP 6 89,669.42 112077 19 -May -21 SENTRY BANK H S A w/h reg pp10 $1,240.42 101 21715 112078 19 -May -21 EFTPS Federal w/h reg pp10 $5,106.36 101 21701 112078 19 -May -21 EFTPS FICA w/h reg pp10 $6,281.22 101 21703 112079 19 -May -21 COMMISSIONER OF REVENUE State w/h reg pp10 $2,142.72 101 21702 112080 19 -May -21 PERA PERA w/h reg pp10 $13,403.39 101 21704 112081 19 -May -21 VOYA FINANCIAL deferred comp pp 10 $1,535.00 101 21705 112082 19 -May -21 AMERICAN FUNDS 529 college savings pp 10 $150.00 101 21705 112083 19 -May -21 MINNESOTA CHILD SUPPORTCENTER child support pp 10 $158.74 101 21714 112084 02 -Jun -21 SENTRY BANK H S A w/h reg pp 11 $2,473.14 101 21715 112085 02 -Jun -21 EFTPS Federal w/h reg pp 11,11.01, CC pp 6 $5,093.58 101 21701 112085 02 -Jun -21 EFTPS FICA w/h reg pp 11,11.01, CC pp 6 $6,556.82 101 21703 112086 02 -Jun -21 COMMISSIONER OF REVENUE State w/h reg pp 11,11.01, CC pp 6 $2,118.71 101 21702 112087 02 -Jun -21 PERA PERA w/h reg pp 11, CC pp 6 $13,527.85 101 21704 112088 02 -Jun -21 VOYA FINANCIAL deferred comp reg pp 11 $2,116.04 101 21705 112089 02 -Jun -21 AMERICAN FUNDS 529 savings reg pp 11 $150.00 101 21705 112090 02 -Jun -21 MINNESOTA CHILD SUPPORT CENTER child support reg pp 11 $158.74 101 21714 001987 06 -May -21 NORTHLAND TRUST SERVICES INC 2015B bond defeasance set up escrow $1,369,580.00 353 10300 001988 06 -May -21 NORTHLAND TRUST SERVICES INC record 20158 defeasance issue costs $6,310.00 353 47100 621 001989 28 -May -21 SENTRY BANK May bank fees -wire fee $25.00 353 45204 300 r001989 28 -May -21 SENTRY BANK May bank fees -mist diff ($0.25) 101 41430 317 EFTTotal $1,527,796.90 CITY OF ST JOSEPH Bills Payable - Paid Prior To Council Approval Check# Date Search Name Comments Amount FUND DEPART OBJ 057751 19 -May -21 COLD SPRING CO-OP ponds/parts - fertilizer/weed killer $205.75 101 45202 220 057752 19 -May -21 DELTA DENTAL June premium $1,846.57 101 21706 057753 19 -May -21 GRANITE WATER WORKS, INC WTP2 pipe $174.75 601 49421 220 057754 19 -May -21 HEARTLAND DOOR SALES INC. door handles $200.00 101 45202 220 057755 19 -May -21 O REILLY AUTO PARTS #26 capsule/motor fluid $9.97 101 43120 230 057755 19 -May -21 O REILLY AUTO PARTS #26 capsule/motor fluid $9.97 101 45202 230 057755 19 -May -21 O REILLY AUTO PARTS #26 capsule/motor fluid $9.97 601 49440 230 057755 19 -May -21 O REILLY AUTO PARTS #26 capsule/motor fluid $9.96 602 49450 230 057755 19 -May -21 O REILLY AUTO PARTS capsules $44.18 101 43220 230 057755 19 -May -21 O REILLY AUTO PARTS #10 oil filter $8.12 101 45202 230 057755 19 -May -21 O REILLY AUTO PARTS #13 oil filter $3.08 101 45202 230 057755 19 -May -21 O REILLY AUTO PARTS #22 power belt $8.11 101 45202 230 057755 19 -May -21 O REILLY AUTO PARTS power belt return ($0.35) 101 45201 210 057755 19 -May -21 O REILLY AUTO PARTS #11 temp/moly grease $2.00 101 45201 210 057755 19 -May -21 O REILLY AUTO PARTS pullers $99.98 101 45201 210 057755 19 -May -21 O REILLY AUTO PARTS pullers returned ($99.98) 101 45201 210 057756 19 -May -21 QUADIENT LEASING postage refill $83.33 101 41430 322 057756 19 -May -21 QUADIENT LEASING postage refill $83.33 101 42120 322 057756 19 -May -21 QUADIENT LEASING postage refill $41.67 101 43120 322 057756 19 -May -21 QUADIENT LEASING postage refill $41.68 101 45202 322 057756 19 -May -21 QUADIENT LEASING postage refill $83.33 601 49490 322 057756 19 -May -21 QUADIENT LEASING postage refill $83.33 602 49490 322 057756 19 -May -21 QUADIENT LEASING postage refill $83.33 603 43230 322 057757 19 -May -21 RENGEL PRINTING, INC #10 reg and window envelopes $66.74 101 41430 200 057757 19 -May -21 RENGEL PRINTING, INC #10 reg and window envelopes $33.37 101 42120 200 057757 19 -May -21 RENGEL PRINTING, INC #10 reg and window envelopes $33.37 101 45201 200 057757 19 -May -21 RENGEL PRINTING, INC #10 reg and window envelopes $33.37 150 46500 200 057757 19 -May -21 RENGEL PRINTING, INC #10 reg and window envelopes $66.74 601 49490 200 057757 19 -May -21 RENGEL PRINTING, INC #10 reg and window envelopes $66.74 602 49490 200 057757 19 -May -21 RENGEL PRINTING, INC #10 reg and window envelopes $66.74 603 43230 200 057757 19 -May -21 RENGEL PRINTING, INC #10 reg and window envelopes $33.37 651 49490 200 057758 19 -May -21 RUBINSKI WORKS April pictures $600.00 150 46500 300 057758 19 -May -21 RUBINSKI WORKS May pictures $600.00 220 46500 309 057759 19 -May -21 SEH, INC Vista Apts $54.50 101 43131 303 057759 19 -May -21 SEH, INC Trobec's $398.96 101 43131 303 057759 19 -May -21 SEH, INC Chokecherry family parcel $548.961 101 43131 303 057759 19 -May -21 SEH, INC Knife River $1,704.92 101 43131 303 057759 19 -May -21 SEH, INC APO $468.00 101 43131 303 057759 19 -May -21 SEH, INC General/easement question $206.00 101 43131 303 057759 19 -May -21 SEH, INC industrial Park $931.12 408 43120 530 057759 19 -May -21 SEH, INC Risk & Resiliency assessment $1,577.00 601 49440 303 057759 19 -May -21 SEH, INC 2021 street improvements $30,300.00 411 43120 530 057759 19 -May -21 SEH, INC 2019 street improvements $265.001 407 43120 530 057759 19 -May -21 SEH, INC 2020 20th Ave SE watermain $358.78 410 43120 530 057760 19 -May -21 SENTRY BANK -CREDIT CARD chemicals $323.36 601 49440 210 057760 19 -May -21 SENTRY BANK -CREDIT CARD fastners, nipple $43.67 601 49440 220 057760 19 -May -21 SENTRY BANK -CREDIT CARD fuel #28 $68.22 601 49440 235 057760 19 -May -21 SENTRY BANK -CREDIT CARD bleach, fastner, sprayer $25.96 602 49450 210 057760 19 -May -21 SENTRY BANK -CREDIT CARD dish soap $12.99 602 49450 220 057760 19 -May -21 SENTRY BANK -CREDIT CARD fuel #35 $80.001 602 49450 235 057760 19 -May -21 SENTRY BANK -CREDIT CARD web camera, copier waste toner (kreturned) $36.06 101 41430 200 057760 19 -May -21 SENTRY BANK -CREDIT CARD Adobe, Beacon monthly $37.57 101 41430 300 057760 19 -May -21 SENTRY BANK -CREDIT CARD Clerks Institute -Klein $275.00 101 41430 331 057760 19 -May -21 SENTRY BANK -CREDIT CARD Adobe monthly $36.57 101 41530 300 057760 19 -May -21 SENTRY BANK -CREDIT CARD Zoom monthly $32.04 101 41710 215 057760 19 -May -21 SENTRY BANK -CREDIT CARD Adobe monthly $18.29 101 41910 300 057760 19 -May -21 SENTRY BANK -CREDIT CARD APA conference - Keller $325.001 101 41910 331 057760 19 -May -21 SENTRY BANK -CREDIT CARD dish wash supplies, paper plates, bags, gloves, ant bait $66.72 101 41942 210 057760 19 -May -21 SENTRY BANK -CREDIT CARD dry clean ing-Pfannenstei n, tactical backpack-Manderscheid $34.44 101 42120 171 057760 19 -May -21 SENTRY BANK -CREDIT CARD 2 battery packs $142.12 101 42120 210 057760 19 -May -21 SENTRY BANK -CREDIT CARD trauma bag & oxygen regulator $283.97 101 42120 1 211 057760 19 -May -21 SENTRY BANK -CREDIT CARD bike lights $139.90 101 42120 240 057760 19 -May -21 SENTRY BANK -CREDIT CARD hot box fuel filter, #22 fastners/plumb tape $16.11 101 43120 230 057760 19 -May -21 SENTRY BANK -CREDIT CARD clipboards, paper, tags $45.64 101 45201 200 CITY OF ST JOSEPH Bills Payable - Paid Prior To Council Approval Check# Date Search Name Comments Amount FUND DEPART OBJ 057760 19 -May -21 SENTRY BANK -CREDIT CARD anti -seize lube $5.99 101 45201 210 057760 19 -May -21 SENTRY BANK -CREDIT CARD flashlight $16.99 101 45201 240 057760 19 -May -21 SENTRY BANK -CREDIT CARD lawn seed/fertilizer, cleaners, softner, soap, bags $125.66 101 45202 210 057760 19 -May -21 SENTRY BANK -CREDIT CARD fastners, blades, chain link, bits, hose member, bike charger $65.47 101 45202 220 057760 19 -May -21 SENTRY BANK -CREDIT CARD drain cleaner $13.99 101 45205 220 057761 19 -May -21 ST. CLOUD TIMES Ord. summary publications $139.501 101 41130 1 340 057761 19 -May -21 ST. CLOUD TIMES hearing notice Outdoor special events $51.79 101 41430 340 057761 19 -May -21 ST. CLOUD TIMES n $57.16 101 41530 340 057761 19 -May -21 ST. CLOUD TIMES hearing notice Ord. amendments $91.17 101 41130 340 057762 19 -May -21 TIREMAXX SERVICE CENTERS #26 tire repair $7.49 101 43120 230 057762 19 -May -21 TIREMAXX SERVICE CENTERS #26 tire repair $7.49 101 45202 230 057762 19 -May -21 TIREMAXX SERVICE CENTERS #26 tire repair $7.48 601 49440 230 057762 19 -May -21 TIREMAXX SERVICE CENTERS #26 tire repair $7.491 602 49450 1 230 057763 19 -May -21 TITAN MACHINERY #22 fan, belt -V $45.90 101 43220 220 057764 19 -May -21 WRUCK SEWER & PORTABLE RENTAL portable toilets April $244.00 205 45203 410 057765 27 -May -21 360 RENTS extend waterline to dog park (tracks & bucket) $215.00 205 45203 531 057766 27 -May -21 AFSCME COUNCIL 65 June dues $526.50 101 21707 057767 27 -May -21 ALEX AIR APPARATUS, INC annual compressor air quality test $740.00 105 42220 300 057768 27 -May -21 AMERICAN WATER WORKS ASSOC. annual dues $221.00 601 49440 331 057769 27 -May -21 BATTERY WHOLESALE, INC. jet truck light/3120 tractor battery $15.33 602 49450 230 057769 27 -May -21 BATTERY WHOLESALE, INC. jet truck light/3120 tractor battery $79.40 101 45202 230 057769 27 -May -21 BATTERY WHOLESALE, INC. 2 baker lift batteries $178.64 602 49470 220 057769 27 -May -21 BATTERY WHOLESALE, INC. 2 main lift batteries $178.64 602 49480 220 057770 27 -May -21 BRUNO PRESS June CVB social media marketing $750.00 220 46500 300 057771 27 -May -21 CCP INDUSTRIES, INC. sorbent roll $40.06 101 43120 210 057771 27 -May -21 CCP INDUSTRIES, INC. sorbent roll $40.05 101 1 45202 210 057771 27 -May -21 CCP INDUSTRIES, INC. sorbent roll $40.05 601 49440 210 057771 27 -May -21 CCP INDUSTRIES, INC. sorbent roll $40.05 602 49450 210 057772 27 -May -21 CENTRAL LANDSCAPE SUPPLY, INC. 50# acidifying woodace acre $27.50 101 45202 220 057772 27 -May -21 CENTRAL LANDSCAPE SUPPLY, INC. discount ($0.55) 101 45202 220 057773 27 -May -21 CENTRAL MCGOWAN, INC medical oxygen $24.01 101 42120 210 057773 27 -May -21 CENTRAL MCGOWAN, INC medical oxygen $24.00 105 42270 210 057773 27 -May -21 CENTRAL MCGOWAN, INC medical oxygen $32.04 105 42270 210 057773 27 -May -21 CENTRAL MCGOWAN, INC medical oxygen $32.03 101 42120 210 057774 27 -May -21 FLEET & SURPLUS SERVICES Feb squad vehicle lease $1,238.18 101 42152 414 057775 27 -May -21 GALL S INC SS armorskin/fleece+embroidery/badge-Milostan $264.80 101 42120 171 057776 27 -May -21 GRANITE WATER WORKS, INC extend water line to dog park (pipe and parts) $261.28 205 45203 531 057777 27 -May -21 HOFFMAN, JUNE May fire hall cleaning $90.00 105 42281 300 057778 27 -May -21 JOVANOVICH, DEGE & ATHMANN April general $114.00 101 41610 304 057778 27 -May -21 JOVANOVICH, DEGE & ATHMANN April SCAWAC agreement $171.00 602 49450 300 057778 27 -May -21 JOVANOVICH, DEGE & ATHMANN April PC - murals/easement confinement $209.00 101 41910 304 057778 27 -May -21 JOVANOVICH, DEGE & ATHMANN April Knife River Plat $285.00 101 41610 304 057778 27 -May -21 JOVANOVICH, DEGE & ATHMANN April 2021 street assessments $133.00 411 43120 530 057778 27 -May -21 JOVANOVICH, DEGE & ATHMANN April lawsuit $1,007.00 101 41610 304 057779 27 -May -21 KERN, DEWENTER, VIERE, LLC 2020 audit, final $1,100.00 101 41540 301 057780 27 -May -21 KEY TITLE & CLOSING SERVICES refund overpayment 84.53734.0262 631 Iris Ln, St. Joseph $69.61 311 43120 36100 057781 27 -May -21 LAW ENFORCEMENT LABOR SERVICES June dues $571.50 101 21707 057782 27 -May -21 LEONARD, ZACHARY refund overpayment compost permit $10.00 603 00000 32000 057783 27 -May -21 MARCO, INC copier lease AD 5/10-6/10/21 $322.73 101 41430 410 057784 27 -May -21 MN DEPARTMENT OF HEALTH 2nd quarter MDS test fee $4,561.00 601 49440 300 057785 27 -May -21 MN HIGHWAY SAFETY & RESEARCH EVO/PIT recert Luethmers, Chief Pfannenstein $890.00 101 42140 300 057786 27 -May -21 MOTOROLA, INC 800MHz mobile radio PD $4,553.65 490 42151 580 057787 27 -May -21 NCPERS GROUP LIFE INSURANCE life insurance June $57.001 101 21711 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 17B $3,326.25 305 47100 611 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 17B $1,575.00 601 47100 611 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 20B $1,775.00 313 47100 611 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 20B $11,135.17 602 47100 611 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 20B $6,780.50 310 47100 611 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 20B $7,597.00 312 47100 611 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 16A $41,171.251 301 47100 611 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 17A $2,887.50 303 47100 611 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 17A $425.00 303 47100 620 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 18A $2,037.50 306 47100 611 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 16B $6,137.50 304 47100 611 CITY OF ST JOSEPH Bills Payable — Paid Prior To Council Approval Check# Date Search Name Comments Amount FUND DEPART OBJ 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 19A $33,000.00 307 47100 611 057788 27 -May -21 NORTHLAND TRUST SERVICES INC bond interest 19A $46,600.00 308 47100 611 057789 27 -May -21 O REILLY AUTO PARTS squad capsules $44.18 101 42152 230 057790 27 -May -21 OFFICE DEPOT admin office supplies $487.08 101 41430 200 057791 27 -May -21 PRECISE REFRIGERATION INC HVAC filters/belts - general maint $192.29 105 42280 300 057791 27 -May -21 PRECISE REFRIGERATION INC HVAC filters/belts - general maint $192.29 105 42281 300 057792 27 -May -21 RIDGEWOOD CONTRACTING, LLC May 1-26 compost permits $6,220.00 603 43230 300 057793 27 -May -21 SHIFT TECHNOLOGIES, INC. exchange vulnerability detected $213.60 101 41710 310 057794 27 -May -21 SPEEDWAY May fuel $102.52 105 42220 235 057794 27 -May -21 SPEEDWAY May fuel $58.17 101 43120 235 057794 27 -May -21 SPEEDWAY May fuel $58.17 101 45202 235 057794 27 -May -21 SPEEDWAY May fuel $126.441 601 49440 1 235 057794 27 -May -21 SPEEDWAY May fuel $121.92 602 49450 235 057794 27 -May -21 SPEEDWAY May fuel ($8.24) 105 42220 235 057794 27 -May -21 SPEEDWAY May fuel ($4.73) 101 43120 235 057794 27 -May -21 SPEEDWAY May fuel ($4.73) 101 45202 235 057794 27 -May -21 SPEEDWAY May fuel ($10.37) 601 49440 235 057794 27 -May -21 SPEEDWAY May fuel ($10.00) 602 49450 235 057795 27 -May -21 STOPSTICK, LTD. 9' stop stick 706/707 $1,225.001 490 42152 1 580 057796 27 -May -21 SUMMIT FIRE PROTECTION fire extinguisher & bracket PW vehicles $57.09 101 43120 230 057796 27 -May -21 SUMMIT FIRE PROTECTION fire extinguisher & bracket PW vehicles $57.08 101 43125 230 057796 27 -May -21 SUMMIT FIRE PROTECTION fire extinguisher & bracket PW vehicles $57.08 101 45202 230 057797 27 -May -21 TIREMAXX SERVICE CENTERS 702 light repair/switch $242.34 101 42152 230 057797 27 -May -21 TIREMAXX SERVICE CENTERS 1703 oil change $72.97 101 42152 230 057798 27 -May -21 WATCHGUARD VIDEO 1707 safety equip $5,065.00 490 42152 580 Total Bills Payable - Mailed Prior to Council Approval $242,492.28 CITY OF ST JOSEPH Bills Payable — Checks Not Mailed Awaiting Council Approval Check# Date = Search Name Comments Amount FUND DEPART OBJ 057799 03 -Jun -21 BANYON DATA SYSTEM UB, Fund, PSN, UB Meter support $593.75 601 49490 215 057799 03 -Jun -21 BANYON DATA SYSTEM UB, Fund, PSN, UB Meter support $198.75 602 49490 215 057799 03 -Jun -21 BANYON DATA SYSTEM UB, Fund, PSN, UB Meter support $198.75 603 43230 215 057799 03 -Jun -21 BANYON DATA SYSTEM UB, Fund, PSN, UB Meter support $198.75 651 49490 215 057799 03 -Jun -21 BANYON DATA SYSTEM UB, Fund, PSN, UB Meter support $990.00 101 41530 215 057800 03 -Jun -21 CITY OF ST. CLOUD sewer rental charges, Apr $22,587.62 602 49480 419 057800 03 -Jun -21 CITY OF ST. CLOUD 13 bonds Apr $4,545.83 602 49480 418 057800 03 -Jun -21 CITY OF ST. CLOUD RUE PFA Loan Apr $23,190.59 602 49480 418 057800 03 -Jun -21 CITY OF ST. CLOUD Main PFA Loan Apr $4,403.73 602 49480 418 057800 03 -Jun -21 CITY OF ST. CLOUD NR2 PFA Loan Apr $8,322.90 602 49480 418 057801 03 -Jun -21 CLEARGOV INC. budget book 2021-2022 $7,000.00 101 41530 215 057802 03 -Jun -21 EARL F. ANDERSEN, INC replace street signs - Lion's donation $2,497.60 101 43120 220 057803 03 -Jun -21 GOODIN COMPANY WTP2 air filter $67.68 601 49421 210 057803 03 -Jun -21 GOODIN COMPANY discount ($1.36) 601 49421 210 057804 03 -Jun -21 GOPHER STATE ONE CALL Locates May $66.15 601 49440 319 057804 03 -Jun -21 GOPHER STATE ONE CALL Locates May $66.15 602 49490 319 057805 03 -Jun -21 HAWKINS, INC water treatment chemicals $820.01 601 49420 210 057805 03 -Jun -21 HAWKINS, INC water treatment chemicals $4,072.63 601 49421 210 057806 03 -Jun -21 INITIATIVE FOUNDATION 2021 membership dues $1,700.00 101 41110 433 057807 03 -Jun -21 MINNESOTA DEPT OF HEALTH WTP1 Chemical Feed Upgrade $150.00 601 49420 300 057808 03 -Jun -21 MINNESOTATRAILS CVB ad MN Trails Magazine MN Tourism grant $580.00 220 46500 328 057809 03-Jun-21MVTL LABORATORIES, INC wastewater testing $126.50 602 49480 312 057809 03-Jun-21MVTL LABORATORIES, INC wastewater testing $434.50 602 49480 312 057810 03 -Jun -21 SHIFT TECHNOLOGIES, INC. June managed services $297.50 101 41710 215 057811 03 -Jun -21 SMP PROPERTIES OF ST JOE LLC refund remaining UB credit 603 19th Ave NE $420.93 601 00000 37115 057812 03 -Jun -21 ST. JOSEPH NEWSLEADER, INC 2020 audited financial statement summary $661.25 101 41530 340 057813 03 -Jun -21 THE HARTFORD June life insurance $166.25 101 21711 057814 03 -Jun -21 TRAUT WELLS, INC potable water testing $250.00 601 49420 312 057815 03 -Jun -21 ZEP MANUFACTURING, INC trash bags $24.77 101 43120 210 057815 03 -Jun -21 ZEP MANUFACTURING, INC trash bags $24.77 101 45202 210 057815 03 -Jun -21 ZEP MANUFACTURING, INC trash bags $24.76 601 49440 210 057815 03 -Jun -21 ZEP MANUFACTURING, INC trash bags $24.77 602 49450 210 057815 03 -Jun -21 ZEP MANUFACTURING, INC trash bags $17.77 101 43120 210 057815 03 -Jun -21 ZEP MANUFACTURING, INC trash bags $17.77 101 45202 210 057815 03 -Jun -21 ZEP MANUFACTURING, INC trash bags $17.77 601 49440 210 057815 03 -Jun -21 ZEP MANUFACTURING, INC trash bags $17.77 602 49450 210 Total Bills Payables - Waiting Council Approval $84,776.61 Summary: EFTS & Payroll 1,527,796.90 Bills Paid Prior to Council 242,492.28 Bills Waiting for Council 84,776.61 Total Bills Payable 1,855,065.79 i ti, CITY OF ST. JOSEPH MEETING DATE: June 7, 2021 AGENDA ITEM: Bad Habit Lease Extension SUBMITTED BY: Administration Council Agenda Item 4c BACKGROUND INFORMATION: In 2017, the City entered into a lease agreement with Bad Habit Brewing Company for the former St. Joseph Fire Garage located at 25 1St Avenue NW. That contract expired on December 31, 2020 and was extended until June 30, 2021. Staff is proposing to extend the agreement July 31, 2021. The lease payment would equate to the 2020 rates and tenant would continue to pay the utilities and taxes for the property. BUDGET/FISCAL IMPACT: None ATTACHMENTS: REQUESTED COUNCIL ACTION: Approve the lease extension between the City of St. Joseph and Bad Habit Brewing Company for a period of 1 month, July 1, 2021 — July 31, 2021. i ti, CITY OF ST. JOSEPH MEETING DATE: June 7, 2021 Council Agenda Item 4d AGENDA ITEM: Annual Liquor License Renewals SUBMITTED BY: Administration BACKGROUND INFORMATION: Annually the City Council must review and approve the liquor licenses. The intoxicating liquor licensing period is from July 1 to June 30. The license holder must complete an application and the Police Chief and City Clerk are required to sign the applications verifying the information. Once the Council approves the license it is then forwarded to Minnesota Alcohol and Gambling and they review the license as well. At this time the Council is considering the following types of licenses: On/Off Sale Intoxicating, On -Sale Wine/Strong Beer, Special Sunday, Brewer Taproom, Brewer Off -Sale and Sunday Growler Off -Sale. Small Sunday Brewer Growler Strong Brewer Off Off Wine Beer Taproom Sale Sale YO YO YO YO YO YO YO REQUESTED COUNCIL ACTION: Approve the 2021-2022 On/Off Sale Intoxicating, Wine/Strong Beer, Special Sunday, Brewer Taproom, Brewer Off -Sale and Sunday Growler Off - Sale as requested by the license holders. On- Off - Sale Sale Special Trade Name Intox Intox Sunday John Kuebelbeck Post 328 V Bello Cucina V College of St. Benedict V La Playette V Sal's Bar & Grill V The Middy V Bo Diddley's Deli & Pub The Local Blend Bad Habit Brewing St. Joseph Offsale Liquor Super Spirits V Coborn's Liquor V Neighbors V Krewe Restaurant V Small Sunday Brewer Growler Strong Brewer Off Off Wine Beer Taproom Sale Sale YO YO YO YO YO YO YO REQUESTED COUNCIL ACTION: Approve the 2021-2022 On/Off Sale Intoxicating, Wine/Strong Beer, Special Sunday, Brewer Taproom, Brewer Off -Sale and Sunday Growler Off - Sale as requested by the license holders. i ti, CITY OF ST. JOSEPH MEETING DATE AGENDA ITEM SUBMITTED BY June 7, 2021 State Bonding Requests Administration Council Agenda Item 4e BACKGROUND INFORMATION: The City Council discussed bonding requests at the May 25t1' work session. Direction was given to staff to move forward with drafting a resolution in support of requesting state bonding for infrastructure extending to I94, also known as Gateway Commons. Minnesota Management & Budget issues instructions for capital budget requests during odd -numbered years. All local government capital budget requests are due June 18, 2021, and edits to projects submitted in June are due October 15, 2021. BUDGET/FISCAL IMPACT: ATTACHMENTS: Resolution 2021-031 Requesting State Bonding Funds REQUESTED COUNCIL ACTION: Approve Resolution 2021-031 Requesting State Bonding Funds CITY OF ST. JOSEPH RESOLUTION 2021-031 SUPPORTING THE REQUEST OF STATE BONDING FUNDS FOR THE I94 INFRASTRUCTURE PROJECT WHEREAS, the Minnesota Management and Budget Office accepts capital budget requests from local governments in odd -numbered years, and WHEREAS, the City of St. Joseph has a need for and intends to expand its public infrastructure in the community, and WHEREAS, All requests must be made to the Minnesota Management and Budget Office by June 18, 2021, and WHEREAS, the City of St. Joseph has identified this project as its number one priority. NOW THEREFORE, BE IT RESOLVED, by the City Council of St. Joseph, Minnesota, that the City Administrator, or designated assignee, is hereby authorized to execute and file an application on behalf of the City of St. Joseph with the Minnesota Management and Budget Office for the I94 Infrastructure Project. Adopted by the council this 7th day of June, 2021. Rick Schultz, Mayor Therese Haffner, City Administrator Council Agenda Item 4f -I , Ail MM& CITY OF ST. MEETING DATE: June 7t1i, 2021 AGENDA ITEM: CVB — Strategic Plan SUBMITTED BY: Nate Keller, Community Development Director BOARD/COMMISSION/COMMITTEE RECOMMENDATION: EDA authorized funds ($2,000) to complete the plan at their Jan. 19t1i meeting. CVB recommended approval of the final drafted plan at their May 10' meeting. EDA recommended approval of the final drafted plan at their May 18t1i meeting. PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: Carolyn Dyrdahl from Marketing Connection (consultant) has provided a final draft of the CVB Strategic Plan. Mary Bruno and I met with Carolyn numerous times throughout the project duration and have approved of the final plan. The plan will serve as a guide to the CVB on various initiatives and projects. It will also allow for stronger consensus and communication on the shared goals/vision. Carolyn has been great to work with and we are happy with the results of the plan. The plan will be reviewed annual every year before budgets are set by Mary, CVB, and I. BUDGET/FISCAL IMPACT: None — The $2,000 came from EDA funds and the project has stayed within the $2,000 allocation. ATTACHMENTS: 1. Strategic Plan final draft REQUESTED COUNCIL ACTION: Consent serves as approval. If item is pulled then action is needed (staff, EDA, and CVB recommend approval). ST. JOSEPH, MN CONVENTION AND VISITOR'S BUREAU JOETOWN 601 2021 - 2025 THE PROCESS DEVELOPMENT OF A STRATEGIC PLAN Through a series of discussions and interviews with Joetown CVB staff, City of St. Joseph governmental leaders, community stakeholders and representatives from other tourism industry organizations, information was collected for the development of a strategic plan. Research was conducted while paying attention to trends driving both actionable tourism initiatives and marketing strategy. The information gathering process identified both challenges and opportunities for growth. We created the plan to elevate the St. Joseph visitor's experience, expand our reach to a greater audience and be positioned for the future. SMALL TOWN WARMTH, BIG CITY COOI To showcase the unique attributes of the St. Joseph area in order to stimulate visits, create memorable tourism experiences and magnify economic vitality. VISION STATEMENT MISSION STATEMENT JOETOWN BECOMES WIDELY VISITED To be established as Central Minnesota's vibrant destination for diverse experiential getaways. PAVING THE PATH TO JOETOWN Bikeable, driveable, walkable: arrive one two wheels, four wheels or your own two feet! e,HA - � � Vii►* ® I r �.. MARKETS IDENTIFIED The following target markets have been determined to be our areas of focus for building on and expanding awareness. With targeting capabilities becoming more sophisticated, especially digitally, additional pinpointing layers will be added according to objective that further narrow the audience by interests and behaviors. Interests may include, but are not limited to: cycling, food & drink, arts, and college sporting events. Behaviors targeted may include those who researched Central MN tourism, visited our website or engaged with our content. Greater St. Joseph Area Minneapolis -St. Paul rYr Local School Associations - parents and alumni opo SWO- 010 Anal) STRENGTHS The town is described as charming, welcoming, energized, and on -trend; offering a variety of small shops, food & drink, art, and events including a college sports draw; with proximity to Lake Wobegon trailhead and larger metro areas; experiencing gains in CVB brand strength and popular social media content. WEAKNESSES Limited lodging, limited funds, time spent by visitors, absence of camping, slow business on summer weekdays OPPORTUNITIES Visitor returns, repeat business, increase in lodging, awareness and collaboration among businesses, school partnerships, attracting cyclists Stalls in getting projects off the ground, unforseen political challenges, natural or economic events, loss of summer visitors to lake life and cabins SNAPSHOT OF SOCIAL MEDIA PROGRESS Social media plays an integral part in tourism marketing. To understand where we're going, we studied where we've been. Here are notable accomplishments to date. We have established which parameters are most important for us to track. We also understand that not all ROI will be able to be attributed to our efforts. Social media's job is much like that of a bus driver - picking up passengers from key areas and dropping them off in town. From there, it relies on the community to deliver results. Ank MW 0 FACEBOOK FOLLOWERS January 1, 2020: 1384 December 31, 2020: 2057 One year growth: 673 January 1, 2021: 2058 March 31, 2021: 2393 First quarter growth: 335 3 Day Spike: 168 new followers within 3 days, attributed to the 2021 Kick- off video ShopSmall & Winterwalk post drove 540 actions FACEBOO POST ENGAGEMENT RATE Previous month: 9.47% Travel brands median: 0.29% recorded in 2020 by Socialinsider benchmarking report Facebook page is consistently performing well above average Engaged followers turn into warm leads with paid advertising. This in turn reduces future ad costs. SHARED CONTENT Facebook page reaches a significant of people who were not following the page due to the creation of content that is viewed as share -worthy. Our shared content leads to exponential rise in numbers reached, often far surpassing industry expectations. We are receiving Shares and engagement on the content that supports our objectives I Ad -VVI FOLLOWERS January 1, 2021: 1279 March 31, 2021:1604 First quarter growth: 325 Video content receives the most engagement on Instagram profiles. Consumers prefer learning by video and retain 95% of the message. Sources: Mention and Social Media Today. INSTAL" IMPRE,� ., Previous month (March 2021) Impressions achieved organically: 56,608 Content drives impressions, profile visits, website taps, and shares Total post interactions: 2254 VIDEO STATISTICS Video's effectiveness has proven that now is the right time to create marketing videos. It's the most productive element in digital marketing and continues to grow without any signs of stopping. • 81% of businesses used video in their marketing strategy in 2019, which was a 63% year -over -year increase • Users spend 88% more time browsing on websites with videos • Integrating a video on a website makes it 53x more likely to reach Google's front page • 54% of consumers are demanding more video content • Facebook engagement is highest on posts with videos; it's a newsfeed/algorithm priority • On Instagram, 75% of users take action after viewing a brand's video • Companies that use video achieve revenue growth 49% faster than non -video users • 83% of marketers see success from the use of interactive video and 43% plan to use it in the future Sources: Social Media Today, BreadnBeyond and partners TOP STRATEGIC PRIORITIES 1. Grow Awareness 2. Enhance Visitor Experience 3. Form Collaborations 4. Gain Repeat Business 5. Leverage Events 6. Increase Budget GOAL: GROW AWARENESS GAIN THE ATTENTION OF NEW POTENTIAL VISITORS: GROW THE BASE OF FOLLOWERS, INSPIRE VISITS TO ST. JOSEPH THROUGH PROVEN METHODS. GET IN FRONT OF THE RIGHT AUDIENCES WITH THE RIGHT MESSAGES AT THE RIGHT TIME Tactics 2021- 2022 • Take full advantage of state tourism co-op advertising program • Participate in EMT's SHRPA program, leverage their stories, encourage shares by businesses • Create keyword -rich long -form content to house on website's blog • Steadily publish supporting content and short snips on social media; drive traffic to website • Post suite of videos on website and reference them in social posts • Set up Facebook pixel and Google Analytics for more informed future advertising • Encourage user -generated content; gain more brand advocates through calls -to -action • Start YouTube Channel, optimize descriptions for SEO purposes • Set up initial boards on Pinterest; save vertical -format images and videos for future use • Use grants for paid social campaigns and visitor guides • Create branded posts for content mix: intermittent use of Joetown logo & colors to further brand recognition; use Find Your True North toolkit and create Visit Joetown templates; local community can use aligned messaging Tactics 2023 • Promote proximity to trailhead; create cycling -specific page on website; track visits; advertise in Trails publications • Analyze Pinterest data, create system to regularly pin • Use Google Analytics to find top sources of traffic to website and top content • Continue to add long -form content to website, be ready to point ads there • Explore utilizing a guest blogger program to gain more content for website Tactics 2024 - 2025 • Utilize analytics to drive advertising decisions • Repurpose best content from previous years GOAL: ENHANCE VISITOR EXPERIENCE WE'LL HELP VISITORS EXPERIENCE "JOETOWN COOL." VISITORS WILL BE EQUIPPED WITH KNOWLEDGE TO ENSURE INFORMED, MEMORABLE VISITS. WE'LL INSPIRE LONGER STAYS WHICH WILL LEAD TO INCREASED SPENDING. NATURAL ASSETS, INCLUDING THE LAKE WOBEGON TRAILHEAD, WILL BE PROMOTED. Tactics 2021- 2022 • A supply of printed brochures will be readily available at multiple businesses in town • A map will be added to the website • CVB website address will be posted in highly visible areas in town • Signage at the trailhead will be designed to attract cyclists; included will be a OR code with link to website for ease of information gathering while on the trail • Plans will be made for a designated area for bike racks and gear storage to make area visits easy for cyclists Tactics 2023 • Interest -specific content will be added to the website, rich with keywords (for the foodie, for the cyclist, for the arts enthusiast, for winter adventurer, for the rural experience seeker) • Create plans for a greenspace between the brewery and meat market • Maximize on the desire for experiential travel; rotating pop -ups, music, and activities for all ages on the greenspace • Collect feedback from visitors about their experiences; collect Frequently Asked Questions • Create and publish event calendar Tactics 2024 - 2025 • Make improvements to the visitor experience based on feedback • Create social media content that answers FAQ's • Create opportunities for businesses to sponsor activities and pop -ups; look for "bigger and better" • Continually strive to improve "curb appeal" and first impressions GOAL: FORM COLLABORATION CREATE A COMMUNITY OF PARTNERS TO REALIZE BENEFITS OF SHARED EFFORTS AND CROSS -PROMOTIONS Tactics 2021- 2022 • Begin research on fitting partners who are reaching same target markets • Connect with interest -specific groups on social media such as cycling clubs and food bloggers. Follow them and engage. Observe to determine if we should approach for future partnerships; create list of contenders • Begin to regularly submit information to be included in local college student, parent and alumni communications, including a "Rediscover St. Joe" campaign • Identify co -marketing opportunities with St. Cloud CVB; promotion of bike trail • At least one local representative will attend both the Chamber of Commerce and CVB meetings to act as a liaison; announce share -worthy social post dates in advance Tactics 2023 • Formulate and implement partnership plans from list collected in previous year • Secure a visit from writers attending Midwest Travel Network Conference in St. Cloud in June 2022 • Propose and secure visits from food bloggers; organize FAM tours • Create shared Pinterest boards with others who promote Central MN or activities such as cycling • Determine when and where it's fitting for the Chamber and CVB to pool advertising dollars • Create a Facebook group for all city stakeholders and businesses to share information, plans and upcoming social media content • Seek and secure more external links to the website Tactics 2024 - 2025 Analyze what is working and what isn't working with collaboration efforts; refine Continue with observations on social media to find creative, cost-saving partnership ideas Over time, we'll prop up others and relationships will deepen, leading to mutual support GOAL: GAIN REPEAT BUSINESS WE'LL ENCOURAGE FUTURE VISITS THROUGH THE DEVELOPMENT OF PROGRAMS AND COMMUNICATIONS THAT SHOWCASE YEAR-ROUND ENJOYMENT OF ST. JOSEPH AND ASSOCIATED EVENTS. "Whatever you do, do it well. Do it so well that when people see you do it they will want to come back and see you do it again and they will want to bring others and show them how well you do what you do." Walt Disney Tactics 2021- 2022 • Calendar of Events - post electronically on website and physically in town locations • Drive social media followers to calendar link • Create a lead magnet as an exchange for email addresses • Set up an automatic download after lead form is filled out • Send Fall and holiday e -newsletters to list • Drive social media followers to list sign-up form; Include promise of exclusive deals. Tactics 2023 • Send seasonal e -newsletters • Include exclusive deals, submitted and sponsored by local businesses • Create "featured business" section in e -newsletter, made available for a fee • Track open rates • Track most -opened topics Tactics 2024 - 2025 • Create specific -interest a -news lists as per popular topics in previous year • Create interest -specific deals that encourage return visits; buy one, get one deals • Create an Honorary Joe -townie club with incentives for frequenting multiple businesses; i.e. stamping a shopper's passport throughout the year as means of entry for holiday drawing • Continually seek methods to capture loyalty GOAL: LEVERAGE EVENTS UTILIZE THE BASE OF EXISTING EVENTS AND EMPLOY IDEAS TO EXPAND, ENHANCE OR ADD COMPLIMENTARY EXPERIENCES THAT WILL LEAD TO LONGER STAYS AND THE PATRONAGE OF LOCAL BUSINESSES Tactics 2021- 2022 • Investigate where most impact can be made; start with annual events with largest draw; add complimentary activities or programming • Create an event giveaway in which signing up for a -news is a means of entry • Go Live on Facebook, discuss event and highlight other events or things to do; download the video to YouTube channel; create social posts from quotes and clips • Promote in appropriate communications most likely to be read by attendees; submit press releases • Designate someone to take pictures and video to be used in future years Tactics 2023 • Use clips from last year's Facebook Lives, photos and video to promote events • Send communications to those who signed up for contest at previous events • Retarget those who visited the events content on our website • Track event attendance • Discuss moving the farmer's market to town Tactics 2024 - 2025 • Monitor event attendance and correlated spending to guide future decisions GOAL: INCREASE BUDGET WITH LITTLE LODGING TAX, WE WILL UTILIZE ALTERNATE METHODS OF ADDING FUNDS TO OUR BUDGET In a recent study of tourism campaigns in nine states, the research firm of Longwoods International demonstrated how each state's tourism promotion campaign created a'halo effect,' lifting not only visitorship but driving business development, real estate sales, purchase of second homes and even college recruitment. When combined with an actual visit, the impact of tourism marketing on all these activities was even more magnified. Tactics 2021- 2022 • Explore the pros and cons of becoming a member -based cvb; research dues structure and corresponding benefits • Sell advertising space on our brochure • Define paid sponsorship opportunities for the e -newsletter • Continue to apply for grants; rounds two and three of crisis grants Tactics 2023 • Plan to implement member based plan in 2023 if affirmative • Implement paid sponsorship opportunities for the e -newsletter • Create online ad space opportunities • Explore the idea of an online directory of local businesses, with basic and enhanced paid -for listing options • Continue to realize cost savings by participating in the Explore MN co-op programs Tactics 2024 - 2025 • Implement member based plan in 2023 if affirmative • Continue to develop website and e -newsletter ad space opportunities • Continue to research and apply for grants BUDGET ALLOCATION Current year I. Social Media Campaign 2. Greater St. Cloud Visitor's Guide 3. Videos 4.Website Hosting 5. Shop Small/Winterwalk postcards 6. Marketing 7. SHRPA 8.T -shirts, caps 9. Newcomer Magazine ad 10. Retargeting EMT Visitors 11. Story writing/native ads, EMT & Strib 12.MN Trails magazine 2022 9000 1.Social Media Campaign 9000 775 2. Greater St. Cloud Visitor's Guide 775 2000 3.Videos 2000 500 4.Website Hosting 500 500 5.Shop Small/Winterwalk postcards 500 1100 6.Marketing 1100 900 7.SHRPA 900 1500 8.T -shirts, caps 1500 200 9. Newcomer Magazine ad 200 1000 10. Retarget EMT Visitors 1000 1000 11.Social Media Clicks, EMT & Strib 1000 200 12. Display, Native, pre -roll, EMT & Sojern 500 13.MN Trails magazine 720 New fund allocations in orange. Retartgeting EMT Visitors: utilize EMT's program of highly effective retargeting area -specific searches; proposed for this year and next year while traffic to Joetown website is still growing. Facebook pixel is not yet installed so our own retargeting may be less effective than theirs. Story writing: utilize this year while original content for Joetown website is being written. Three sponsored story articles and native advertising. Trails magazine: begin with smaller ad this year while other preparations are being made, such as trail signage and bike racks. Advertise with two ads in 2022. Allow for: management of additional social media platforms, writing, design, printing, any other implementation and "can't pass up" opportunities MEASURES OF SUCCESS Establish baselines for website traffic: utilize utm link tracking in future for more specific information on sources of traffic e -news: sign ups; lead magnet downloads; email open rates contest entries deals redeemed event attendees Facebook tracking New Followers Engagement Rate Video Estimated Reach Video Unique Viewers (watched 3 sec +) Instagram tracking New Followers Content Interactions Impressions Goals Monthly: 100 Over 3 - 5% 1000+ 1000+ Goals Monthly: 100 track to establish baseline track to establish baseline INSIGHTS A snapshot of Facebook followers Your Fans Your Followers People Reached People Engaged The peop;e who follow your Page. This number is an estimate. 23% Women 16 77 You, Fa#lowers d0 0.D417/ - IUEOn 13-17 15-24 25-34 3544 7554 5567 65: i 0% 1°/e 21 Z10 4T. 022% Y." Followems A snapshot of those who engage with the Facebook page Best prospects for ad targeting Your Fane Your Followers People Reached People Engaged Zzinclude women 35 - 64 The number of People Talking About the Page by user age arid gender umber is an estimate. 16% 16% 15% Women tat, 121Y. ■ 75% 3% MEN0%. People Engaged - 13-17 1&24 25-34 34-44 4514 55-64 65• Men 0% 0.211% S% qq4 3'e B% ■ 23% People Engaged INSIGHTS Locations of Instagram followers shared by key stakeholders were similar to the graph below. This, along with interviews of business owners, helped shape our decision to continue to encourage multiple visits from the immediate surrounding areas but also expand into the Minneapolis market with awareness campaigns. Top Locations Cities Saint Joseph _ 24.6% Saint Cloud � 24.2% Sartell . 7.2% Minneapolis' 3.6% Sauk Rapids' 3.0% TRUE NORTH EXAMPLE "Gear Up for the True North." Graphics are available to tell our own True North story. CONTENT DISTRIBUTION Having long -form content (written or video) is the basis for a proven distribution strategy, as illustrated here. Throughout the month, the content calendar will include posts that are customized to address our strategic priorities. SOCIALIZE 6 RE - PURPOSE CONTENT FROM BLOGS, VIDEO AND ARTICLES. ONE PIECE BECOMES MANYSNACKA6LE BITES 49 0 marketing connection oQ� C?T F) 0 ar Sci- engagmgo to nt LII short clips 97 Lasa, travel ®I� images, arieus VIDEO'S BONUS BENEFIT Through video content, we will increase the sought-after "know, like and trust" factor. It's an ideal way to familiarize future visitors with the area and can impact all of our top strategic priorities. The Facebook ads manager allows us to set up a custom audience containing those who watched a certain percent of our videos on Facebook and Instagram. Over time, we'll have an audience of interested people to reach again through ads and move them closer to becoming a visitor. Since Facebook doesn't have to apply as much machine -learning to this type of ad campaign, we'll save in ad costs. Post video on Focebook Multi- purpose Video Content 170 Retarget audience Create audience with more content of video viewers This group becomes great prospects because they have already shown on interest in our content connection TOOLS/RESOURCES Pretty Links - a WordPress plugin for link shortening, tracking and generating OR codes: Prettylinks.com Google Analytics: marketingplatform.google.com/about/analytics/ Explore Minnesota tourism's True North toolkit: mn.gov/tourism-industry/our-marketing/true-north-toolkit.jsp Explore Minnesota's Co-op Marketing program: mn.gov/tourism-industry/industry-opportunities/partner-with-us/co-op- marketing.jsp See: Retargeting Explore Minnesota Visitors (Explore Minnesota) Story Writing plus Native Advertising (Star Tribune) Social Media Clicks Campaign (Star Tribune and Explore Minnesota's Facebook and Instagram accounts) Display, Native Advertising and Pre -Roll Video Marketing (Explore Minnesota and Sojern) Minnesota Trails Magazine: MNtrails.com/advertise JOETOWN Central Minnesota's Best Small Town 75 Callaway St. E. St. Joseph, MN 56374 joetowmmn.com 1, A IMS& CITY OF ST. JOSEPH MEETING DATE: June 7, 2021 AGENDA ITEM: Transfer SUBMITTED BY: Finance Council Agenda Item 42 BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Council approved the sale of the Colts Academy and established an escrow agreement with Northland Trust for the 2015B bond defeasance. BACKGROUND INFORMATION: The Fund 200 to Fund 353 transfer is a transfer from the local option sales tax funds tot eh 2015B bond fund to cover the sales tax portion of the bond defeasance. The City of St. Joseph established an escrow account to hold the bond funds until the call date of December 2022. BUDGET/FISCAL IMPACT: ATTACHMENTS: $765,000 between funds Request for Council Action — Transfers 2021 Transfer REQUESTED COUNCIL ACTION: Authorize the 2021 transfer as presented. City of St. Joseph, Minnesota Operating Transfers Requested June 7, 2021 for 2021 Financial Year Fund Description Amount In Amount Out Purpose Operating: 200 Local Option Sales Tax 765,000.00 fund defeasance of 2015B 353 2015B Abatement Bonds 765,000.00 Abatement bonds due to building sale 765,000.00 765,000.00 -1, —2, I.JL& CITY OF ST..IOSLPH MEETING DATE AGENDA ITEM SUBMITTED BY June 7, 2021 MS4 Annual Report Public Works Council Agenda Item 5 BOARD/COMMISSION/COMMITTEE RECOMMENDATION: NA PREVIOUS COUNCIL ACTION: NA BACKGROUND INFORMATION: The City of St. Joseph is located near a large urbanized area, which classifies it as a mandatory regulated municipal separate storm sewer system (MS4) for the National Pollution Discharge Elimination System (NPDES) Phase II program. The NPDES Phase II program is a federally mandated program established by the Environmental Protection Agency (EPA) to implement and maintain stormwater management activities though a permitting mechanism in the City of St. Joseph. The permit requires the City to incorporate six minimum control measures into a storm water pollution prevention plan (SWPPP). Those six control measures include: Public Education and Outreach, Public Participation/Involvement, Illicit Discharge Detection and Elimination, Construction Site Runoff Control, Post -Construction Runoff Control, and Pollution Prevention/Good Housekeeping. These measures are expected to result in significant reductions of pollutants discharged into receiving water bodies. The City is required to submit to the Minnesota Pollution Control Agency (MPGA) an annual report of those activities implemented as outlined in the City's SWPPP. In addition, the City is required to hold a public hearing to gain input on the annual MS4 report as part of the public participation and involvement control measure. BUDGET/FISCAL IMPACT: NA ATTACHMENTS: 2020 MS4 Annual Report REQUESTED COUNCIL ACTION: Hold Public Hearing for any public comment. No action is required. MINNESOTA POLLUTION CONTROL AGENCY 520 Lafayette Road North St. Paul, MN 55155-4194 MS4 Annual Report for 2020 Municipal Separate Storm Sewer Systems (MS4s) Reporting period January 1, 2020, to December 31, 2020 Due June 30, 2021 Doc Type: Permitting Annual Report Introduction: This document is a formatted version of the MS4 Annual Report for 2020, which is completed online by each MS4 permittee. This report is a summary of activities completed under the 2013 MS4 Permit (Permit) between January 1, 2020, and December 31, 2020. For more information about the annual report, please visit the Minnesota Pollution Control Agency's (MPCA) MS4 annual report website at https:Hstormwater.pca.state.mn.us/index.php?title=MS4_ Annual_ Report. MS4 general contact information Full name: RYAN M WENSMANN Mailing address: 75 CALLAWAY STREET EAST City: SAINT JOSEPH Phone: 3202291579 Title: SUPERINTENDENT State: MN Zip code: 56374 Email: rwensmann@cityofstjoseph.com Preparer contact information (if different from the MS4 General contact) Full name: RYAN M WENSMANN Organization: CITY OF SAINT JOSEPH Mailing address: 75 CALLAWAY STREET EAST City: SAINT JOSEPH Phone: 3202291579 MCM 1: Public education and outreach Title: SUPERINTENDENT State: MN Zip code: 56374 Email: rwensmann@cityofstjoseph.com The following questions refer to Part III.D.1. of the Permit. Q2 Did you select a stormwater-related issue of high priority to be emphasized during this Permit term? [Part III.D.1.a.(1)] Q3 If "Yes" in Q2, what is your stormwater-related issue(s)? Q3 Options Q3 — your answers Q3:1 TMDL s Q3:2 Local businesses Q3:3 Residential BMPs Q3:4 Pet waste Pet waste Q3:5 Yard waste Yard waste Q3:6 Deicing materials Deicing materials Q3:7 Household chemicals Household chemicals Q3:8 Construction activities Q3:9 Post -construction activities Q3:10 Other Other If "Other," describe: Medication disposal Q4 Have you distributed educational materials or equivalent outreach to the public focused on illicit discharge recognition and reporting? [Part III.D.1.a.(2)] Q5 Do you have an implementation plan as required by the Permit? [Part III.D.1.b.] Q6 How did you distribute educational materials or equivalent outreach? [Part III.D.1.a.] Yes Yes Yes [see table below] https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 1114120 Page 1 of 9 Q7 For the items listed in Q6, who is the intended audience? [see table below] Q8 For the items listed in Q6, enter the total circulation/audience below (if unknown, use best estimate). [see table below] Options Brochure Newsletter Utility bill insert: merge Newspaper ad Radio ad Television ad Cable access channel Stormwater-related event School project or presentation Website Other (1) Q6 — your answers Q7 Q7 Q7 Q7 Q7 Q7 Q8 Residents Local businesses Developers Students Employees Other Total Brochure Residents Local Businesses Developers Students Employees 150 Newsletter Residents Local Businesses 108000 Utility bill insert Residents Local Businesses 10800 Cable access channel Residents Local Businesses Developers Students Employees 1879 Website Residents Local Businesses Developers Employees 11046 Other(l) Residents Local Businesses Students Employees 1264178 describe: Facebook/a000le adds Local Other (2) Other (2) Residents Businesses Students Employees 1510 describe: Youtube video adds Other (3) describe: For Q9 and Q10 below, provide a brief description of each activity related to public education and outreach (e.g., rain garden workshop, school presentation, public works open house) held and the date each activity was held from January 1, 2020 to December 31, 2020. [Part III.D.1.c.(4)] Q9 Date of activity I Q10 Description of activity Q11 Between January 1, 2020, and December 31, 2020, did you modify your BMPs, measurable goals, or future plans for your public education and outreach program? [Part IV.B.] No If "Yes," describe those modifications: MCM 2: Public participation/involvement The following questions refer to Part III.101.2.a. of the Permit. Q12 You must provide a minimum of one opportunity each year for the public to provide input on the adequacy of your Stormwater Pollution Prevention Program (SWPPP). Did you provide this opportunity between January 1, 2020, and December 31, 2020? [Part III.D.2.a.(1)] Yes https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 11/4/20 Page 2 of 9 Q13 If'Yes' in Q12, what was the opportunity that you provide Q13 Options Q13— Q13:1 Public meeting Q13:2 Public event Q13:3 Other I Other answers Q14 If 'Public meeting' in Q13, did you hold a stand-alone meeting or combine it with another event? Date of the public meeting: Number of citizens that attended and were informed about your SWPPP: Q15 If "Public event" in Q13, describe: Date of the public event: Number of citizens that attended and were informed about your SWPPP: Q16 If "Other" in Q13, describe: We have a link through the H2You website where the public can provide comments at anytime directly to the city. Date of this action: Number of citizens that attended and were informed about your SWPPP: Q17 Between January 1, 2020, and December 31, 2020, did you receive any input regarding your SWPPP? If'Yes,' enter the total number of individuals or organizations that provided comments on your SWPPP: Q18 If'Yes' in Q17, did you modify your SWPPP as a result of written input received? [Part III.D.2.b.(2)] If "Yes," describe those modifications: Q19 Between January 1, 2020, and December 31, 2020, did you modify your BMPs, measurable goals, or future plans for your public education and outreach program? [Part IV.B.] If "Yes," describe those modifications: MCM 3: Illicit discharge detection and elimination The following questions refer to Part III.D.3. of the Permit. Q20 Do you have a regulatory mechanism which prohibits non-stormwater discharges to your MS4? Q21 Did you identify any illicit discharges between January 1, 2020, and December 31, 2020? [Part III.D.3.h.(4)] Q22 If'Yes' in Q21, enter the number of illicit discharges detected: Q23 If'Yes' in Q21, how did you discover these illicit discharges: Q24 If'Public complaint' in Q23, enter the number discovered by the public: Q25 If'Staff in Q23, enter the number discovered by staff: Q26 If'Yes' in Q21, did any of the discovered illicit discharges result in an enforcement action (this includes verbal warnings)? Q27 If'Yes' in Q26, what type of enforcement action(s) was taken and how many of each action were 1/1/2021 0 No No Yes No https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 11/4/20 Page 3 of 9 issued between January 1, 2020, and December 31, 2020? Q27 Options Q27 - your answers Q27:1 Verbal warning Q27:2 Notice of violation Q27:3 Fine Presentation Q27:4 Criminal action Q27:5 Civil penalty Q27:6 Other If "Other," describe: Q28 If 'Yes' in Q26, did the enforcement action(s) taken sufficiently address the illicit discharge(s)? Q29 If'No' in Q28, why was the enforcement not sufficient to address the illicit discharge(s): Q30 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your illicit discharge regulatory mechanism(s)? [Part III.B.] Q31 Between January 1, 2020, and December 31, 2020, did you train all field staff in illicit discharge recognition (including conditions which could cause illicit discharges) and reporting illicit discharges for further investigations? [Part III.D.3.e.] Q32 If'Yes' in Q31, how did you train vour field staff? Q32 Options Q32 - your answers Q32:1 Email Q32:2 PowerPoint Q32:3 Presentation Presentation Q32:4 Video Q32:5 Field training Q32:6 Other If "Other," describe: The following questions refer to Part III.C.1. of the Permit. Yes Yes Q33 Did you update your storm sewer system map between January 1, 2020, and December 31, 2020? [Part III.C.1.] No Q34 Does your storm sewer map include all pipes 12 inches or greater in diameter and the direction of stormwater flow in those pipes? [Part III.C.1.a.] Q35 Does your storm sewer map include outfalls, including a unique identification (ID) number and an associated geographic coordinate? [Part III.C.1.b.] Q36 Does your storm sewer map include all structural stormwater BMPs that are part of your MS4? [Part III.C.1.c.] Q37 Does your storm sewer map include all receiving waters? [Part III.C.1.d.] Q38 In what format is your storm sewer map available? If "Other," describe: Yes Yes Yes Yes GIS https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 11/4/20 Page 4 of 9 Q39 Between January 1, 2020, and December 31, 2020, did you modify your BMPs, measurable goals, or future plans for your illicit discharge detection and elimination (IDDE) program? If "Yes," describe those modifications: MCM 4: Construction site stormwater runoff control The following questions refer to Part III.D.4. of the Permit. Q40 Do you have a regulatory mechanism that is at least as stringent as the Agency's general permit to Discharge Stormwater Associated with Construction Activity (CSW Permit) No. MN R100001 (http://www.pca.state.mn.us/index.php/view-document.html?gid=18984) for erosion and sediment controls and waste controls? [Part II I.D.4.a.] Q41 Have you developed written procedures for site plan reviews as required by the Permit? [Part III.D.4.b.] Q42 Have you documented each site plan review as required by the Permit? [Part III.D.4.f.] Q43 Enter the number of site plan reviews conducted for sites an acre or greater between January 1, 2020 and December 31, 2020: Q44 What types of enforcement actions do you have available to compel compliance with your regulatory mechanism? Check all that apply and enter the number of each used from January 1, 2020. to December 31. 2020. No Yes Yes Yes 3 Q44 Options Q44 — your answers Q48:2 Soil characteristics Q44:1 Verbal warning Verbal warnings 0 Q44:2 Notice of violation Notice of violation 0 Q44:3 Administrative order Administrative orders 0 Q44:4 Stop -work order Stop -work orders 0 Q44:5 Fine Fines 0 Q44:6 Forfeit of security bond money Forfeit of security of bond money 0 Q44:7 Withholding of certificate of occupancy Withholding of certificate of occupancy 0 Q44:8 Criminal action Q44:9 Civil penalty Q44:10 Other If "Other," describe: Q45 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your construction site stormwater runoff control regulatory mechanism(s)? Q46 Enter the number of active construction sites an acre or greater that were in your jurisdiction between January 1, 2020, and December 31, 2020: Q47 Do you have written procedures for identifying priority sites for inspections? [Part III.D.4.d.(1)] Q48 If'Yes' in Q47, how are sites prioritized for inspections? Q48 Options I Q48 — your answers Q48:1 Site topography Site topography Q48:2 Soil characteristics Soil characteristics Q48:3 Type of receiving water(s) Q48:4 Stage of construction Stage of construction Q48:5 Compliance history Q48:6 Weather conditions Weather conditions Q48:7 Citizen complaints Citizen complaints Q48:8 Project size Project size Q48:9 Other If "Other," describe: Q49 Do you have a checklist or other written means to document site inspections when determining compliance? [Part III.D.4.d.(4)] Yes 12 Yes Yes https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 11/4/20 Page 5 of 9 Q50 Enter the number of site inspections conducted for sites an acre or greater between January 1, 2020, and December 31, 2020: 6 Q51 Enter the frequency at which site inspections are conducted (e.g. daily, weekly, monthly): [Part III.D.4.d.(2)]: Daily Q52 Enter the number of trained inspectors that were available for construction site inspections between January 1, 2020, and December 31, 2020: Q53 Provide the contact information for the inspector(s) and/or organization that conducts construction stormwater inspections for your MS4. List your primary construction stormwater contact first if you have multiple inspectors. Stormwater Management Certification Program 1 Inspector name: RYAN WENSMANN Organization: CITY OF SAINT JOSEPH Office phone: 3202291579 Work/Cell phone: Stormwater Pollution Prevention Plan Installer Email address: rwensmann@cityofstjoseph.com Preferred contact Q54:4 Minnesota Utility Contractors Association method: EMAIL 2 Inspector name: JERRY SIGFRIED Organization: SEH Office phone: 3209804107 Work/Cell phone: Quality CPSWQ Email address: jsiegfried@sehinc.com Preferred contact Water Inspector CESSWI method: EMAIL 3 Inspector name: MIKE SWORSKI Organization: CITY OF SAINT JOSEPH Office phone: 3202291579 Work/Cell phone: Email address: msworski@cityofstjoseph.com Preferred contact method: EMAIL Q54 What traininq did inspectors receive? Q54 Options Q54 — your answers Q54:1 University of Minnesota Erosion and Stormwater Management Certification Program Q54:2 Qualified Compliance Inspector of Stormwater QCIS Q54:3 Minnesota Laborers Training Center Stormwater Pollution Prevention Plan Installer or Supervisor Q54:4 Minnesota Utility Contractors Association Erosion Control Training Q54:5 Certified Professional in Erosion and Certified Professional in Erosion and Sediment Sediment Control CPESC Control CPESC Q54:6 Certified Professional in Stormwater Certified Professional in Stormwater Quality Quality CPSWQ CPSWQ Q54:7 Certified Erosion, Sediment and Storm Certified Erosion, Sediment and Storm Water Water Inspector CESSWI Inspector CESSWI Q54:8 Other If "Other," describe: Q55 Between January 1, 2020, and December 31, 2020, did you modify your BMPs, measurable goals, or future plans for your construction site stormwater runoff control program? [Part IV.B.] If "Yes," describe those modifications: No https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 11/4/20 Page 6 of 9 MCM 5: Post construction stormwater management The following questions refer to Part III.D.5. of the Permit. Q56 Do you have a regulatory mechanism which meets all requirements as specified in Part III.D.5.a of the Permit? Yes Q57 What approach are you using to meet the performance standard for Volume, Total Suspended Solids (TSS), and Total Phosphorus (TP) as required by the Permit? [Part III.D.5.a.(2)] Check all that apply. Refer to the MPCA website at http://www.pca.state.mn.us/index.php/view- document.html?aid=17815 for ouidance on stormwater manaaement annroaches. Q57 Options Q57 — your answers Q57:1 Retain a runoff volume equal to one inch times the area of the proposed increase of impervious surfaces on-site Q57:2 Retain the post -construction runoff volume 7 on site for the 95th percentile storm 14 Q57:3 Match the pre -development runoff 25 conditions Match the pre -development runoff conditions Q57:4 Adopt the Minimal Impact Design Standards (MIDS) Adopt the Minimal Impact Design Standards MIDS Q57:5 An approach has not been selected 7 Q57:6 Other method (Must be technically 14 defensible--e.g., based on modeling, research 25 and acceptable engineering practices) If "Other," describe: Q58 Do you have written Enforcement Response Procedures (ERPs) to compel compliance with your post -construction stormwater management regulatory mechanism(s)? [Part III.B.] Q59 Between January 1, 2020, and December 31, 2020, did you modify your BMPs, measurable goals, or future plans for your post -construction site stormwater management program? [Part IV.B.] If "Yes," describe those modifications: MCM 6: Pollution prevention/good housekeeping for municipal operations Yes No The following questions refer to Part III.D.6. of the Permit. Q60 Enter the total number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds within your MS4 (exclude privately owned). Q60:a Structural stormwater BMPs 7 Q60:b Outfalls 14 Q60:c Ponds 25 Q61 Enter the number of structural stormwater BMPs, outfalls (excluding underground outfalls), and ponds that were inspected from January 1, 2020, to December 31, 2020, within your MS4 (exclude privately owned). [Part III.D.6.e.] Q61:a Structural stormwater BMPs 7 Q61:b Outfalls 14 Q61:c Ponds 25 Q62 Have you developed an alternative inspection frequency for any structural stormwater BMPs, as allowed in Part III.D.6.e.(1) of the Permit? No Q63 Based on inspection findings, did you conduct any maintenance on any structural stormwater BMPs? [Part III.D.6.e.(1)] Yes Q64 If 'Yes,' briefly describe the maintenance that was conducted: https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 11/4/20 Page 7 of 9 Pond burning and outfall undermining. Q65 Do you own or operate any stockpiles, and/or storage and material handling areas? [Part III.D.6.e.(3)] Yes Q66 If'Yes' in Q65, did you inspect all stockpiles and storage and material handling areas quarterly? [Part III.D.6.e.(3)] Yes Q67 If'Yes' in Q66, based on inspection findings, did you conduct maintenance at any of the stockpiles and/or storage and material handling areas? No Q68 If'Yes' in Q67, briefly describe the maintenance that was conducted: Q69 Between January 1, 2020, and December 31, 2020, did you modify your BMPs, measurable goals, or future plans for your pollution prevention/good housekeeping for municipal operations program? [Part IV.B.] No If'Yes' in Q69, describe those modifications: Discharges to impaired waters with an USEPA-approved TMDL that includes an applicable WLA If required, you must complete the TMDL Annual Report Form, available on the MPCA's website at https://stormwater.pca.state.mn.us/index.php?title=Download page with _TMDL _forms. Attach your completed TMDL Annual Report Form as instructed in the online Annual Report. [Part III.E] Q71 If a file was successfully uploaded, a reference number will appear: Alum or Ferric Chloride Phosphorus Treatment Systems (not required) The following questions refer to Part III.F.3.a. of the Permit. Provide the information below as it pertains to your alum or ferric chloride phosphorus treatment system. Q72 Date(s) of operation (mm/dd/yyyy - mm/dd/yyyy) January February March April May June July August September October November December https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 11/4/20 Page 8 of 9 Q73 Q74 Q75 Q76 Month Gallons of alum or ferric Chemicals used for treatment chloride treatment Calculated pounds of Gallons of water treated phosphorus removed Januar February March April May June Jul August September https://www.pca.state.mn.us 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats wq-strm4-06 • 11/4/20 Page 8 of 9 Q77 Any performance issues and corrective action(s), including the date(s) when corrective action(s) were taken, between January 1, 2020, and December 31, 2020: Partnerships Q78 Did you rely on any other regulated MS4s to satisfy one or more Permit requirements? Q79 If'Yes' in Q78, describe the agreements you have with other regulated MS4s and which Permit requirements the other regulated MS4s help satisfy: [Part IV.B.6.] The City of Saint Joseph is a current member of the Central Minnesota Water Education Alliance (CMWEA). Additional information Yes If you would like to provide any additional files to accompany your annual report, use the space below to upload those files. For each space, you may attach one file. You may provide additional explanation and/or information in an email with the subject You rMS4NameHere_2020AR to ms4permitprogram.pca state.mn.us. Q80 If a file was successfully uploaded, a reference number will appear: Q81 If a file was successfully uploaded, a reference number will appear: Q82 If a file was successfully uploaded, a reference number will appear: Q83 Optional, describe the file(s) uploaded: Owner of operator certification The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). 1 am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540)? By typing my name in the following box, l certify the above statements to be true and correct, to the best of my knowledge, and that information can be used for the purpose of processing my MS4 Annual Report. Name: RYAN M WENSMANN Title: SUPERINTENDENT Date: 5/11/2021 https://www.pca.state.mn.us wq-strm4-06 • 11/4/20 Yes • 651-296-6300 800-657-3864 Use your preferred relay service Available in alternative formats Page 9 of 9 - 1, —2, ...AA CITY OF ST. JOSEPH MEETING DATE: June 7, 2021 Council Agenda Item 6 AGENDA ITEM: 2021 Street Improvements Assessment Hearing SUBMITTED BY: Finance/Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Council requested a benefit analysis from Nagell Appraisals for the proposed assessments on the 2021 street improvements and called for the assessment hearing. Council ordered design and plans/specs for the project. Council approved requesting bids for the project. BACKGROUND INFORMATION: The benefit analysis came back with the improved market values for the proposed project. The attached revised assessment roll reflects the results of the report. The costs of the project will be received after the assessment hearing. The revised assessment rolls are lower than the initial rolls when the feasibility study was completed. Since the assessments are capped at the appraised market value, staff recommends consider adoption of the assessments following the public hearing. Randy Sabart, City Engineer, will present an overview of the assessment costs and how they were calculated during the public hearing. Property owners who object to the assessment must do so in writing before the close of the assessment hearing on June 7t''. If a written objection is filed, it is up to the property owner to perfect the objection by filing an appeal with the district court within 30 days from the date of adoption of the assessment roll. The appeal process is described under Minnesota Statute §429.081. During the public hearing, property owners will have an opportunity do ask questions regarding the project and proposed assessments. Property owners received notification of the proposed final assessment and an estimated amortization schedule for their assessment payments. A public hearing notice was also published in the St. Cloud Times. The notification included a proposed ten-year payment term at 3% interest rate. Per the city's assessment policy, the assessment terms are typically ten-year for an overlay project and ten -twenty years for new construction. Interest rates are typically 1-2% above the project bond rates. Bond rates are still at historically low rates; therefore, staff recommends an assessment rate of 3%. City council sets the final terms with the adoption of the assessment rolls. After the close of the assessment hearing, council may adopt the assessment rolls. The assessments cannot be higher than the hearing notifications. The proposed term is ten-year payments at 3% interest rate. Council sets the final terms with the adoption of the rolls (see enclosed Resolution 2021-030). Once assessment rolls are adopted, property owners will have 30 days to prepay all or any part of their assessment interest free. After the 30 days, interest will begin to accrue at the stated rate. Staff will certify any unpaid balances to Stearns County. Once the assessments are certified to Stearns County, property owners can prepay the principal balance plus accrued interest at any time, but the payoff must include the total remaining balance; partial payments are no longer allowed. Balances not paid will be due over the ten-year period with the property taxes. The first payment will be due in 2022. ATTACHMENTS: Resolution 2021-030 Adopting Final Assessment Proposed Assessment Roll — 2021 Street and Utility Improvements Objection Notice/s Public Hearing Notice REQUESTED COUNCIL ACTION: Conduct public hearing — 2021 Street and Utility Improvements Assessment Hearing. Consider adoption of Resolution 2021-030 final assessment roll for the 2021 street and utility improvements. CITY OF ST. JOSEPH RESOLUTION 2021-030 ADOPTING FINAL ASSESSMENT 2021 Street and Utility Improvements WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the 2021 Street and Utility Improvements which consist of improvements to Jasmine Ln, between CSAH 2 and a point approximately 250 feet east of Northland Dr; 3rd Ave NE, north of Jasmine Ln; Iris Ln, between a point approximately 150 feet north of Hickory St E and a point approximately 500 feet east of Northland Dr; Northland Dr between Gumtree St and a point approximately 150 feet north of Jasmine Ln; Hickory Dr, Hackberry Dr, and 7th Ave NE, east of Northland Dr; 18th Ave SE between Baker St E and Minnesota St E; by constructing pavement surface improvements; to improve 20t1i Ave SE south of Minnesota St E by constructing sanitary sewer, storm sewer, storm water management, lighting, and urban pavement improvements; and to improve the alleys between 3rd Ave NW, 1st Ave NW, Minnesota St W, and Ash St W by constructing sanitary sewer, water main, storm drainage, and pavement surface improvements. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January 2022, and shall bear an interest rate of 3.0 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment amount from the date of this resolution until December 31, 2021. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and the property owner may at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 7th day of June, 2021. Rick Schultz, Mayor Therese Haffner, City Administrator BITUMINOUS STREET AND UTILITY IMPROVEMENTS AVENUESE Flom TOTALS 10005Lots 003 Blocks 002 K 8 L PROPERTIES 8498 NOKOM18 DR OSCEOLA WI 54020 KREBSBACH R EST HOLDINGS LLC 5/1312021 1200 LANIGAN WAY SW *1304].0008 RECONSTRUCT (6V �ltl-ll Lts 004 Blocks 003 K 8 L PROPERTIES SHORT SIDE ST JOSEPH MN 563]4JOHN E KREBSBACH SUBTOTALCITY ASSESSMENT (LFI SUBSIDY ASSESSMENT TOTAL 1200 LANIGAN WAV SW *1304].0010 34823 Lot(,) 005 Elock(s) 003 K 8 L PROPERTIES 1]1] BAKER ST E ST JOSEPH MN 583]4 JOHN E KREBSBACH Flom TOTALS X \PTlSISTJOE\15]24012-pmj-mgmt\25-cost-esllAssessmeMs\FAW xlsx 5/1312021 RECONSTRUCT (6V $122.93/LF LONG SIDE SHORT SIDE LONG SIDE SHORT ASSESSED SIDE FOOTAGE SUBTOTALCITY ASSESSMENT (LFI SUBSIDY ASSESSMENT TOTAL 34823 20561 14i 81 $181686] $]456] $1142400 21544 2]8.83 139.42 180.78 180.78 $1],138.28 $1],138.28 114.86 $22,223.29 $M1, 789,28 $17,434.00 563.67 114.96 57464 100.70 460.00 $57.531.24 $5.534.95 $51.996.29 X \PTlSISTJOE\15]24012-pmj-mgmt\25-cost-esllAssessmeMs\FAW xlsx RINKE NOONAN attorneys at law December 21, 2020 City of St. Joseph c/o Therese Haffner, Administrator and Rick Schultz, Mayor 75 Callaway Street East St. Joseph, MN 56374 SENT VIA EMAIL ONLY TO: thaffner(&'cityofstioseph.com and rschultz(&citvofstioseph.com Re: NOTICE OF OBJECTION TO SPECIAL ASSESSMENT Our File No. 29507-0001 Dear City of St. Joseph: Direct Dial: 320-257-3868 Aripple@RinkeNoonan.com Our office represents River Bats Stadium, LLC. Pursuant to Minn. Stat. § 429 or any related statute, please consider this letter River Bats Stadium LLC's written objection to the City of St. Joseph's assessment of the property identified as Tax PID 84.53300.0288 located in the City of St. Joseph (the "Property"). River Bats Stadium LLC's objection is based on the following: ❑ The amount of the assessment is excessive; ❑ The method of the assessment is improper; ❑ The cumulative proposed assessments to the Property in 2020 exceed the benefits; and ❑ Additional information is needed as to the proposed assessment deferral. The Property was not included in the November 12, 2020 Feasibility Report for the 2021 Street and Utility Improvements, but was added to the project in the amended scope dated November 23, 2020. Under the report, the Property is slated to receive an assessment in excess of Suite 300 USBank Plaza 1015 W. St. Germain St. P.O. Box 1497 a. Cloud, MN 56302 320.251.6700 www.rinkenoonan.com [4066969] Letter to St Joe Objection to Assessment (12-21-20) 8/31/2020 10:12 AM City of St. Joseph December 21, 2020 Page 2 $500,000 and a $50,000 trunk charge. Just a few months ago, the City sought to assess the Property for more than $250,000 for a water main and related trunk charges. Ultimately the City cut the water assessment by 2/3rds and deferred it in its entirety. The City should do the same with the new project if it moves forward. Notwithstanding the objection, River Bats Stadium, LLC wishes to work with the City as demonstrated by their cooperation in the dedication of easements earlier this year. The proposed project shows a new, large storm water pond on the Property. Our client is willing to continue to cooperate with the City, but that requires reciprocal efforts by the City. The Property is currently listed for sale since our client's original intent for the Property has changed. River Bats Stadium, LLC is not a developer and wishes to sell the Property. Our client would like to reach a fair and equitable resolution for the special assessment that ensures the Property is marketable and that a subsequent owner of the Property has an opportunity to put together a great development plan. The proposed assessments in excess of half a million dollars run contrary to these goals. The amount of the proposed assessments is excessive, the methodology is flawed, and the resulting assessments treats similarly situated properties differently. The following points are essential to calculating a proper and reasonable assessment: 1. EXCLUDE UNDEVELOPABLE PROPERTY. The City's methodology is a simple per acre basis. Under this methodology, the City needs to reduce the assessment by one (1) acre to account for the road area, which is not benefitted. (See enclosed map, western edge of parcel.) Further, the site contains approximately 5.4 acres that appear to be wetlands based on topographic information. (See enclosed map, area in blue.) This means that the starting point should 14.72 net developable acres, not 22.15 acres in the report. However, the number should be further reduced to account for the footprint of the storm water pond that the City proposes to locate on the Property's most prime corner. The City revised the prior project assessment methodology accordingly, so it is frustrating to see it applied incorrectly again. 2. ASSESS FIRST TIER ONLY. The utility lines to be constructed only serve the first tier of development adjacent to the project. Based on surrounding properties and uses, the first tier of development is contained within the first 350' of depth from the road. For the River Bats Stadium, LLC Property, the first development tier consists of 7.2 acres. (See enclosed map, area in red less one (1) acre for road.) Again, this acreage number should be further reduced to account for the footprint of the storm water pond that the City proposes to locate on the Property's most developable corner. This reduced acreage amount is what the assessment should be based on. The remaining 8.2 acres should be subject to a future assessment. (See enclosed map, area in green.) [29507-0001 /4066969/1 ] City of St. Joseph December 21, 2020 Page 3 3. RESERVE SECOND TIER. The remaining 8.2 acres is not benefitted by the project because additional mains are likely necessary to serve the second tier of development and would be subject to assessment for such a subsequent project. Additional lands may also be required to be dedicated that would reduce the assessment area, so the excess land behind the first tier should be excluded due to this uncertainty. 4. DEFERRAL IS PROPER. The 7.2 acres that might be benefitted by the project are not immediately developable. The parcel is too large and must be platted. Significant due diligence work will be required as a part of that process. For this reason, all costs should be deferred, not just a portion of the costs. This would be consistent with the prior 2020 water project assessment. River Bats Stadium, LLC requests that the City delay any action on the proposed assessments because the feasibility report was not provided until late Friday and there has been no meaningful opportunity to discuss the proposed assessment with the City. In the alternative, our client requests that the assessments be significantly reduced and entirely deferred in order to allow the Property to be marketed and for prospective developers to prepare the best plan possible for the Property. A deferral is appropriate because not all of the Property is developable, and additional due diligence work is necessary to determine how the Property might be developed. The parcel is too large and platting may be necessary. Second, the utility lines to be constructed only serve the first tier of development adjacent to the project. Future development might necessitate additional infrastructure to serve the eastern portion of the Property. Notwithstanding the above, River Bats Stadium LLC's objects to the City of St. Joseph's additional proposed assessment of the property identified as Tax PID 84.53300.0288 and intends to appeal if adopted as proposed. Sincerely, /s/Adam A. Rule Adam A. Ripple AAR/mjr Enclosure cc: Stephen Sefton (via email) Randy Sabart, City Engineer (via email — w/encl.) Susan Dege, City Attorney (via email — w/encl.) Nate Keller, Community Development Director (via email — w/encl.) [29507-0001 /4066969/1 ] 84.53550.0108 oST JOSEPH WISTA LLC i X147 4� 84.53300:0302 ROBERT B RASSIER FAMILY TRUST O %� .1 A $4.53798 ;0515 r�66Jpg4 �D STATES OFrAMERICA O 6� 70, 3 a r � �4 jppp C } aso O� o � From: Therese Haffner To: Kayla Klein Subject: FW: special assessment Date: Wednesday, June 2, 2021 11:42:41 AM From: Nicole Storkamp <nmfolkerts@yahoo.com> Sent: Sunday, May 30, 202111:29 AM To: Rick Schultz <rschultz@cityofstjoseph.com>; Bob Loso <bloso@cityofstjoseph.com>; Brian Theisen <btheisen@cityofstjoseph.com>; Kevin Kluesner <kkluesner@cityofstjoseph.com>; Kelly Beniek <kbeniek@cityofstjoseph.com>; Therese Haffner <thaffner@cityofstjoseph.com>; nmfolkerts@yahoo.com Subject: special assessment Good morning, I am emailing the mayor and city council listed on the city's website. I am also included Theresa Haffner, city administrator. If that has not been updated I apologize and wish that you forward to the correct parties. I am writing this email in response to the letter received for the proposed assessment - 2021 Street & Utility Improvements. This is my official written objection to the proposed special assessment to our parcel of land 84.53734.0296 at address 210 Jasmine Lane, St. Joseph, MN 56374 as stated in the letter of $2.119.36. If there is a specific form or language that you need for your files, please let me know. I plan to attend the meeting on June 7th, but wanted to make sure you received this objection well in advance of that meeting. I am opposed to re -doing the road for Jasmine lane at such a large cost to the residents. Aspects that I would like more information on and for you to consider are as follows: 1) When was the last time this road was resurfaced? What was the cost to the residents at that time? 2) This is a through street. Have you done any studies to determine the number of vehicles that travel Jasmine and Northland? Residents should not be required to pay for the repaving of these roads when they are just a small portion of the traffic that travels them. 3) The majority of the residents in this area are middle class and were hit in various degrees through the pandemic - having to close stores, switching jobs, struggling with working from home while kids were also home trying to learn. The residents are just now starting to get back on their feet, why choose right now to assess such a large assessment? 4) How was the allocation calculated and pushed out? 5)1 was unable to find the audited financial statements for 202 or budget for 2021 out on the website. I would like to obtain copies of these as well as an actual internal financial statement through 5/31/21. 6) There were concessions made to businesses in the area - reduced taxes / fees, parklets added to parking spaces, outside dining, etc. All great things for these businesses. These same considerations and concessions should be made available to residents as well. 7)1 tried to meet with city administrators on Friday and understandably they were away for the long holiday. I would like the opportunity to meet with them prior to the board meeting to ensure my objection in is proper order. 8)l would also like to discuss what the requirements of a petition are as I would like to visit with the residents that will be hit with this assessment and see if they are in favor or not. I appreciate your considerations. Respectfully submitted, Nicole Folkerts 210 Jasmine Lane St. Joseph, MN 56374 320-293-8197 Total Control Panel To: thaffner ancityofstioseph.com Message Score: 50 High (60): From: nmfolkertsCo)vahoo.com My Spam Blocking Level: Medium Medium (75): Low (90): Block this sender Block yahoo.com This message was delivered because the content filter score did not exceed your filter level. Login From: Rochelle LaRue To: Therese Haffner; Rick Schultz Subject: Special Assessment 2021 Date: Thursday, June 3, 20218:47:36 PM Dear Ms. Haffner and Mr. Schultz, I am writing this email to request an appeal of the 2021 Street and Utility Improvements special assessment. I am requesting an appeal due to the fact that I am permanently and totally disabled and I am on a very fixed income. The payment of the assessment would cause a great financial hardship. Sincerely, Rochelle LaRue 614 Jasmine Lane St. Joseph, MN 56374 320-363-0205 Parcel ID - 84.53734.0313 Total Control Panel To: thaffner(g)cityofstjoseph. com From: caringheart2001 @msn.com Message Score: 30 My Spam Blocking Level: Medium Block this sender Block msn.com High (60): Medium (75): Low (90): This message was delivered because the content filter score did not exceed your filter level. Login From: dibrutoerC'0aol.com To: Therese Haffner Cc: Rick Schultz Subject: Re: Road Repair on Jasmine Lane Date: Thursday, June 3, 20218:32:03 PM I would like to appeal the assessment fee for my property located at 608 Jasmine Lane. I feel that my fee should not be more because I m on a corner lot. I m over 65 years old, retired and on a limited income. Please reconsider this higher amount. Thank you Mary Brutger Sent from my Whone On Jun 1, 2021, at 4:24 PM, Therese Haffner <thaffner@ city ofstj oseph.com> wrote: Hi Mary, A public hearing notice was mailed out to you last Monday informing you of the assessment hearing to be held on Monday, June 7th at 6pm or shortly thereafter for the planned improvements in the Northland neighborhood, which includes the overlay of Northland Dr. and Jasmine Lane. There will be no sidewalk installed on Jasmine Lane. The only sidewalk work proposed near your property is pedestrian ramp reconstruction at the northwest corner of the lot to bring the ramp into compliance with current Americans with Disabilities Act (ADA) requirements. Construction could start in mid- July depending on the contractor's schedule. Thank you, Therese Haffner City Administrator City of St. Joseph 75 Callaway St. E St. Joseph, MN 56374 Phone: 320.229.9424 www.cityofstjoseph.com <image001.jpg> From: djbrutger@aol.com <djbrutger@aol.com> Sent: Monday, May 24, 20211:02 PM To: Therese Haffner <thaffner@cityofstjoseph.com> Subject: Road Repair on Jasmine Lane IN Earlier there was discussion of road work on Jasmine Lane.... has that been approved and if so, when will it start? Will a sidewalk be added on Jasmine? I m asking as I am planning to have driveway resealed and if there is a plan for a sidewalk, I will wait. Please let me know. Thank you Mary Brutger Sent from my iPhone Total Control Panel To: Remove this sender from my allow list thaffner(a)cityofstjoseph. com From: djbrutger@aol.com You received this message because the sender is on your allow list. Login CITE' OF STa J(DS]EPI City of St. Joseph Public Hearing Proposed Assessment — 2021 Street & Utility Improvements Notice is hereby given that the St. Joseph City Council will meet at 6:00 PM, or shortly thereafter, on June 7, 2021, at the St. Joseph Government Center, 75 Callaway St E to consider, and possibly adopt, the proposed assessment for the 2021 Street and Utility Improvements which affect the following areas: Jasmine Ln, between CSAH 2 and a point approximately 250 feet east of Northland Dr; 3rd Ave NE, north of Jasmine Ln; Iris Ln, between a point approximately 150 feet north of Hickory St E and a point approximately 500 feet east of Northland Dr; Northland Dr between Gumtree St and a point approximately 150 feet north of Jasmine Ln; Hickory Dr, Hackberry Dr, and 7th Ave NE, east of Northland Dr; 18th Ave SE between Baker St E and Minnesota St E; by constructing pavement surface improvements; to improve 20th Ave SE south of Minnesota St E by constructing sanitary sewer, storm sewer, storm water management, lighting, and urban pavement improvements; and to improve the alleys between 3rd Ave NW, 1st Ave NW, Minnesota St W, and Ash St W by constructing sanitary sewer, water main, storm drainage, and pavement surface improvements. Adoption by the council of the proposed assessment may occur at the hearing. The area listed above is proposed to be assessed. The total amount of the proposed assessment is $1,224,200.00. Written or oral objections will be considered at the meeting. No appeal to district court may be taken as to the amount of an assessment unless a written objection signed by the affected property owners is filed with the administrator prior to the assessment hearing or presented to the presiding officer at the hearing. The council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to district court pursuant to Minn. Stat. § 429.081 by serving notice of the appeal upon the mayor or administrator of the city within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or Administrator. Therese Haffner City Administrator Publish: May 21, 2021 i ti, CITY OF ST. JOSEPH MEETING DATE: June 7, 2021 Council Agenda Item 7 AGENDA ITEM: Street closure Request, St. Joseph Lions SUBMITTED BY: Administration BACKGROUND INFORMATION: In May, the St. Joseph Lions Club approved to move forward with having the annual 4t1i of July parade. Typically, their request is included when the Church of St. Joseph applies for Joetown Rocks. The Church also pays any fees associated with the event. Because Joetown Rocks is cancelled, the parade is a standalone event in 2021. Because the closure includes county roadways, the county's road closure application is included. The applicant is requesting the fees be waived. The fees include: Special Event Fee - $150.00 Police o minimum of 8 licensed officers (paid at OT rate $75/hour) o minimum of 8 licensed officers from area jurisdictions ($75/hour) OR o minimum of 8 volunteers from the Metro Citizens Police Academy. No volunteers have come forward. Volunteers would be put at the lowest trafficked intersections The rate of $75/hour is estimated high as it is uncertain what other neighboring jurisdictions charge for their officers. Total estimated cost to have the event w/o volunteers: $6,150.00 Total estimated cost to have the event with volunteers: $3,150.00 BUDGET/FISCAL IMPACT: Unbudgeted, Estimated at $6,150.00 ATTACHMENTS: Special Event Application Stearns County Street Closure Application REQUESTED COUNCIL ACTION: Approval/Denial of the following: Approval of Special Event Permit & County Road Closure Application Waiving of event fees - 1i , li A 09" CITY OF ST. JOSEPH APPLICANT INFORMATION: Special Event Permit Application Event Coordinator Jim Waggoner/Ken Stommes of the St. Joseph Lions Club Phone 320.493.5810 Mailing Address 29157 156th Ave sgosephlionparade@hotmail.com Sponsoring Organization St. Joseph Lions Club EVENT INFORMATION: Event Name St. Joseph Lions 4th of July Parade Event Date July 4, 2021 Start Time 10am Event Type Parade End Time 12:30pm Event Location/Address Parade is 1.5 miles down Minnesota Ave starting at St. Bens enter Estimated Number of Attendees 20,000 Where Will Attendees Park? Along side streets perpendicular to Minnesota Ave ■Q Yes ❑ No PARADE — If yes, how many units? —75 XYes No STREET CLOSURE REQUESTED — If yes, include on your Site Plan where the closure will be and any detours if applicable. FS -1 Yes ❑ No ENTERTAINMENT — If yes, what type? misc parade floats ❑ Yes Q Na If yes, contact the Fire Chief, firechief eucity ofstioseph.com ❑ Yes W N6 «NTk R c — rf yes, how many vendors are expected? ❑ Yes KNTo FOOD TRUCKS — If yes, each food truck needs to obtain a Mobile Food Permit. A separate application is required. ❑ Yes FE1 No INTOXICATING LIQUOR— If yes, a Temporary On -Sale Liquor License Application. Additional Requirement: To qualify for a temporary liquor license, the applicant must be a club or charitable, religious or non-profit organization in existence for at lease three years; Or, if the applicant already has an On -Sale Liquor License issued, a Certificate of Liquor Liability Insurance must be submitted to include the expanded premise. No additional information is needed if the Applicant has a valid Caterer's License. ❑ Yes FEI No 3.2 PERCENT MALT LIQUOR ONLY f NON -INTOXICATING] Certificate of Liquor Liability Insurance required. PROVIDE A WRITTEN STATEMENT ADDRESSING YOUR PLANS FOR THE FOLLOWING ITEMS: • Security • Clean-up, both during and after the event • Parking and traffic control • Crowd control • Emergency preparedness — to include but not limited to a description of emergency escape routes, evacuation points, means of notifying emergency personnel, procedures for accounting for employees and occupants after evacuation, etc. PROVIDE A SITE PLAN — A detailed site plan must be submitted to the City for all events. Include any tables, stages, tents, barricades, fencing, portable rest rooms, vendor booths, trash containers, exits, entrances, generators, serving stations, etc. If the event involves a parade, race or walk, attach a map highlighting the route. Include rest stop stations, crossing, signage and indicate the route direction with arrows. STANDBY PERSONNEL — It may be necessary to have an officer/s of the St. Joseph Police Department and area jurisdictions, as well as, Public Works staff be on duty for the event. This will be at the discretion of the Police Chief and Public Works Director as part of the Special Event Permit Application. All costs will be paid by the applicant • At least one applicant must be present at all times during the event. I certify that the information provided in this application is true and correct of my own knowledge. Jim Waggoner/Ken Stommes Print Name of Applicant 1A'16 -, 4 �' /©wEIP Signature of Applicin�V,6, Fees Outdoor/Temporary Liquor Permit Special Event after 9:30 PM<500 people Special Event after 9:30 PM 501+ people Special Event Deposit Special Event Fee (no alcohol) Police/Public Works Staff For Office Use Only Administration Review/Comments: Community Development Review/Comments: Fire Dept. Review/Comments: 5/24/21 Date Property Owner Signature (if applicable) $150.00/event $500.00 (club/non-profit only) $750.00 (club/non-profit only) $1,000.00 $150.00/event At Cost Police Dept. Review/Comments: rb ONvC. (k saiPE /-5C-C %6zE 'Rom , /_ /n,12L)f'Yl vat of 'p crLl c� c��lr C�2 $ Ca. N� Qty Cn SSC n / / �I�117 c� �o2UnYrE�rz� -'1 o LoJ,T 2�L i a.:-r�2-SEc-r�orJS Public Works Review/Comments: Y.Jb lrc 4;"A,cam,; i� c_- ., r il��o� -1� ��� �• �s��r— �cr�.o.,s.'�% �r , �� � �. •ted �.l�c�.� ���c-•'� .f ��� City Council Review (If Applicable) This application came before the City Council on . Based upon the information provided, this application is: Approved Denied City Clerk Date LU22EN-rLV v;v JoLL( �� oevLY I ptr l eaa f 5 L,-,ot`16N G (?Esr ulov L p Hiway 75 - to St. Cloud 3 z N St. Joseph Lions 4t" of July Parade Map Holiday Gas MARCHING BAND A STAGING (ball park) m I m 9A �160i voK h ,_/ \nnesoty St r r• r r r � V rrr► PARADE START Church of St. Joseph a S�s,PGNG �< The Center I ON Gox e fied�Gti 5a0", N Lot 6 Lot 8N Lot 10N I Lot 7 Lot 8M IVLot 10M STAGING Lot 9 Lot 11 S AREAS dOr" AK CHECK IN, show your number! Handicap lot, North of 16th ve & Minnesota S' PARADE ENTRY -OJSTAGING(South Entrance to St. Benedict's) Parade lineup: 8:30 am Parade start: 10:00 am Distance: 1.5 miles The St. Joseph Lions Club thanks you for your supportl A l. - Bee Line Minnesota St PARADE END Kwik Trip e SOIa DO NOT stop at parade end. Do not turn right on 17th! Continue down tS'� Minnesota Street to staging or your D Fr teardown site via red arrows. m > ` E. Baker St F. m TO O E Callaway St REGISTRATION (D OR STAGING CIDS D > CD m PARADE ENTRY -OJSTAGING(South Entrance to St. Benedict's) Parade lineup: 8:30 am Parade start: 10:00 am Distance: 1.5 miles The St. Joseph Lions Club thanks you for your supportl A l. - STREET DANCE/ ROAD CLOSURE PERMIT APPLICATION Road# MN Street E from 1 st Ave E to 20th Ave E and College Ave from MN St to Baker St E Name of City St. Joseph Sponsoring Organization Date of Closing July 4, 2021 St. Joseph Lions Club Time of Closing: Beginning 9:30 AM Ending 2:00 PM Event Coordinator Jim Waggoner/Ken StOmmes Telephone 320.224.8134/320.493.5810 Address 29157 156th Avenue, Cold Spring, MN 56320 A map of the proposed road closed area and detour route shall accompany the application. Permission is hereby granted to close the roadway on the above referenced highway, subject to the following provisions: I. That a specific time and date is set for the road closure and such use shall not exceed Hours. (per day) 2. That a definite detour route is established. 3. That adequate police coverage of the closure and direction of the detour traffic is available. Coordination with local police and the Stearns County Sheriff is required. 4. That the detour route is marked with standard traffic control signs so as to leave no doubt as to the intended route. Failure to provide adequate signing may result in the Steams County Sheriff ordering the highway reopened to traffic. 5. That no stands, buildings, tents or other encroachments be permitted within the highway right ofway. 6. That the event coordinator be responsible for all costs involved,including providing police coverage for traffic control. 7. That the event coordinator shall be responsible for all Necessary Street cleaning to Steams County's satisfaction. Date: Requested By: Signature and Title of Local Authority Date: Authorized By: Stearns County Highway Dept. A representative of the Steams County Highway Department may arrange to meet with the applicant and review the proposed closure area and detour route prior to the date of the street dance. cc: Area Maintenance Engineer Stearns County Sheriff Council Agenda Item —2, I.JL& CITY OF ST..IOSLPH MEETING DATE: June 7t1i, 2021 AGENDA ITEM: Parklet Discussion SUBMITTED BY: Community Development STAFF RECOMMENDATION: Provide input and direction. PREVIOUS COUNCIL ACTION: The Council approved the Parklet pilot program at their June 15t'', 2020 Council meeting. On May 17, 2021, due to public comments on aesthetics, the City Council directed staff to review options and bring back to the Council for discussion. BACKGROUND INFORMATION: In 2020, the parklet was approved as a temporary pilot program for the 2020 season with the understanding that the City would work in collaboration with CSBSJU Professor Matt Lindstrom who proposed and lead the student project as part of his urban development class. Stearns County Public Health had committed to awarding a SHIP (Statewide Health Improvement Program) grant to the City and the City would take ownership as a public parklet and be covered under the City's insurance. However, CSBSJU received the $1,000 SHIP grant for the program and has maintained ownership. Installation of the parklet was postponed due to a delay in the manufacturing of the structure's base and COVID-19 and as such it was installed in late April for the 2021 season (spring - fall weather permitting). One of the purposes of the pilot is to gauge if and where parklets should be allowed and what standards/process the city should develop if they are supported. For instance, some businesses are limited in their ability to have outdoor dining or patios so do parklets make sense in some locations? Throughout the duration of the pilot, items that will be monitored include: • Quantitative and qualitative feedback from residents and businesses (surveys like the DOT survey technique, interviews, etc.) • usage rates of the parklet At the end of the pilot, staff, along with Matt Lindstrom will present the feedback and hear from the Council on thoughts, concerns, and comments raised during the pilot period. If the Council determines parklets should be allowed in the future, staff suggests reviewing and adopting design and location standards, and requiring a permit. Although the pilot parklet is intended to be up until Sept/Oct., concerns voiced by the public to Council members include: • Aesthetics • Safety • Liability Due to concerns expressed, staff has obtained the following early feedback from business/property owners located on MN St. E.: Local Blend (Astra Manager of Local Blend) • Gets used a lot, especially on the weekends • Overflow customers end up using the parklet • Haven't heard many complaints • Questions asked about the purpose People with dogs have enjoyed it a lot Should give it more time to play out and obtain more feedback Not concerned with parking Local Blend (Stacy — owner) • Some like it and some don't • Concerned with parking especially considering the timing of the construction on MN St • Looks cool and trendy • Usage is great • Location for future Parklets is critical. May make more sense in a location like the corner parking areas at the Church parking lot Middy (Will Wittrock)\ • Positive — it's being used a lot • Negative — takes away premium parking especially considering the construction occurring on MN ST • Confusion on who is responsible for upkeep, and purpose • Requires extra trash removal/upkeep due to high usage Anonymous business owner on MN ST • Good asset and something fun for the summer • Have heard good feedback • One complaint is it limits parking specifically since construction is occurring on the other side of the street Rockhouse Productions (Jeff Vee) • Supportive of the idea • Believes it's been a good thing as usage has been very strong • As summer goes and events occur the pedestrian activity and use will only increase • Not really concerned about aesthetics but has heard a few minor comments MN Street Market (Pia Lopez) • Supportive of the idea • Believes a slight increase in pedestrian activity in and around the market has occurred since Parklet was installed • as its around longer more folks will hear, see, and engage in the Parklet. • Every Parklet looks so different so the aesthetics are a minor concern when thinking about the overall purpose — which is to drive people to town and become a destination. • Supportive of art and innovative ideas — believes Parklets can increase business Shannon Wiger (owner of building on 11 College Ave N) • Have seen the Parklet get used frequently • No concerns and has not heard any from anyone. Some questions have been asked on the purpose or intent of the project • Overall a fun, positive and creative addition • Hopes this is an annual project. Should have a sign installed on the Parklet to signify what a Parklet is and the purpose Father Jerome Tupa (Pastor) (no response as of 06/02/21) Harvey Pfannenstein (meat market) • Very upset at the location of the parklet. Parklet was not suppose to go in front of the Meat Market. Other spots like by the Ice Cream place would have made more sense. • Upset about losing parking spots • Does not support Anonymous property owner • Design is unattractive and uninviting • Supportive of parklets but concerned that the opportunity was blown due to the design of this Parklet Have heard numerous concerns and one positive comment Glad city is trying something out but future ones should have design standards Mary Bruno CVB Director • Gets used all the time • Best part is seeing the kids enjoy it • Not concerned with parking we have plenty of spots • Parklets have seen tons of success in other cities • Don't get caught up in the aesthetics as people are still using it and this is key Anonymous business owner • Very excited when it was announced a Parklet was going to happen • Makes the town more inviting and walkable • Be awesome to expand them to other areas in downtown Overall common comments include: • Parklet is being used frequently • Concerns on aesthetics/design specifically on the pergola feature • Confusion on who is responsible and intent/purpose • Parking concerns specifically if it's up permanently Staff can address these concerns in a variety of different ways from requiring signage to be posted to adjusting/removing the pergola. Additional evaluation and feedback are supposed to occur in the coming months so that will help shape any recommendations. BUDGET/FISCAL IMPACT: None ATTACHMENTS: Original model for Parklet REQUESTED COUNCIL ACTION: Discussion and direction to staff. The hexagons will be frames so you can see through them. This half wall will have greenery on it. We"re thinking of artwork * _ in same of the hexagons. -_ That's a lending library in the corner. A," This Is the bike that we These are window boxes with This is a church pew. hope will generate power flowers on the ends and on the _ side of the window. .. o_ St4b oe'Par -- ,ti�