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Home My WebLink About06.21.21 www.cityofstjoseph.com St. Joseph City Council June21, 2021AMENDED 6:00 PM **The City Council meeting will be conducted in-person in the council chambers of the St. Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom attendees wanting to speak during item 2. Public Comments, contact City Clerk Kayla Klein (320) 229-9421, kklein@cityofstjoseph.com by noon on the day of the meeting. This will ensure that you will be heard at the appropriate time during the meeting.** Join Zoom Meeting https://zoom.us/j/97046276786?pwd=NmRjaWhEOUhaSWhGL1lacTNSMlZYdz09 Meeting ID: 970 4627 6786 Passcode: 576095 One tap mobile +13126266799,,97046276786#,,,,*576095# US (Chicago) +19292056099,,97046276786#,,,,*576095# US (New York) Dial by your location +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) 1. 6:00 PM Call to order - Pledge of Allegiance 2a. Women of Today Proclamation 2b. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the council with questions/concerns/comments (regarding an item NOT on the agenda). No Council response or action will be given/taken other than possible referral to Administration. 3.Approve Agenda 4.Consent Agenda a. Bills Payable – Requested Action: Approve check numbers 057816-057859, Payroll EFT # 112091-112097, Accounts Payables EFT # 1990-1991, and Pay Periods 12, 12.01. b. Treasurer’s Report – Requested Action: Approve the May 2021 Financial Reports as presented. c. Grant Application – Requested Action: Adopt Resolution 2021-033 Accepting the Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan Act. d. Transfer – Requested Action: Authorize the 2021 transfer as presented. e. Donations – Requested Action: Approve Resolution 2021-032accepting donations. f.Seal Coating –Requested Action: Approve the quote provided by Midwest Asphalt for 2021 seal coating. g. Police Officer Resignation –Requested Action: Accept the resignation and authorize staff to advertise and hire a replacement. h. Assessment Correction, Northland Business Center –Requested Action: Adopt Resolution 2021-034 Amending the Final Assessment Roll for the 2019 Industrial Park Improvements. i. Finance Technician Hire – Requested Action: Hire Kimberly Wenner-Roth as Finance Technician beginning at Grade 8, Step 5 on the wage scale. 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 www.cityofstjoseph.com j.Police Officer Hire –Requested Action: Hire Alexander Lyon as a full-time Police Officer beginning at step 1 on the wage scale. k.Surveillance System –Requested Action: Approve Northland to install the required audio and video equipment as presented. l.Community Center Fundraising RFP Extension –Requested Action: Extend the RFP deadline until July 15, 2021. 5. Request for Proposals –Portion of PID 84.53843.0005 6. MN St W School Zone Discussion 7. Engineer Reports 8. Department Head Reports a. Administration b. Community Development c. Finance d. Public Works e. Police 9. Mayor Reports 10. Adjourn 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 www.cityofstjoseph.com PROCLAMATION DESIGNATING JULY 1, 2021 AS WOMEN OF TODAY’S FOUNDER’S DAY WHEREAS, The Minnesota Women of Today, support the efforts of women over the age of 18 in improving their lives and the lives of people around them; encourages young women to become involved and hold positions of leadership; and provides opportunities for all members in the areas of community service, growth and fellowship; and WHEREAS, The Minnesota Women ofToday is an organization of over 1300 members in over 66 communities; and WHEREAS, the St. Joseph Women of Today have set aside July 1 to recognize the many community activities of the dedicated Women of Today members across the state; and WHEREAS, the St. Joseph Women of Today are dedicated to actively promoting such public awareness and service programs such as: Domestic Violence Prevention/Awareness through Anna Marie’s Place of Hope, Breaking Free, Tour de Cure bike ride, Relay for Life, Wishes and More, Crescent Cove, collections for local food shelves, National Association for Mental Illness, Children’s Hospitals Minnesota; and WHEREAS, the St. Joseph Women of Today provide personal enrichment and leadership training; and WHEREAS, the St. Joseph Women of Today’s mission is to provide its members with the opportunity to serve our local community, learn from the experiences within the chapter, to make new friends and have fun. NOW, THEREFORE, BE IT RESOLVED, that I, Rick Schultz, mayor of the City of St. Joseph, do hereby proclaim July 1, 2021, as Women of Today’s Founder’s Day in the city of St. Joseph, Minnesota. In witness thereof, I have set my hand and caused the seal of the City of St. Joseph to be affixed st on this 21day of June, 2021. Rick Schultz, Mayor 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 Council Agenda Item MEETING DATE: June 21, 2021 AGENDA ITEM: Bills Payable SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: See below BACKGROUND INFORMATION: The council approved staff to make the following payments through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at previous council meetings. The information here is to provide you all checks and electronic payments made for verification of the disbursement completeness. BUDGET/FISCAL IMPACT: Bills Payable – Checks Mailed Prior to Council Approval Reg PP 12, 12.01 $54,062.65 Accounts Payable EFT #1990-1991 $1,532.40 Payroll EFT #112091-112097 $34,513.96 Total $90,109.01 Bills Payable – Checks Awaiting Council Approval Check Numbers 057816-057859 $137,211.05 Total $137,211.05 Total Budget/Fiscal Impact: $227,320.06 Various Funds ATTACHMENTS: Request for Council Action – Bills Payable Bills Payable – Checks Mailed Prior to Council Approval REQUESTED COUNCIL ACTION: Approve the bills payables as presented. CITYOFSTJOSEPH EFTs&PayrollPaidPriorToCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ ACHPAYROLLREGPP12,12.0154,062.65 11209116Jun21SENTRYBANKHSAw/hregpp12$1,240.4210121715 11209216Jun21EFTPSFederalw/hregpp12,12.1$5,657.6810121701 11209216Jun21EFTPSFICAw/hregpp12,12.1$6,759.7010121703 11209316Jun21COMMISSIONEROFREVENUEStatew/hregpp12,12.1$2,174.2710121702 11209416Jun21PERAPERAw/hregpp12,12.1$16,798.1510121704 11209516Jun21VOYAFINANCIALdeferredcompregpp12$1,575.0010121705 11209616Jun21AMERICANFUNDS529regpp12$150.0010121705 11209716Jun21MINNESOTACHILDSUPPORTCENTERregpp12$158.7410121714 00199002Jun21PAYMENTSERVICENETWORKMayPSNfees$127.4010141530300 00199111Jun21COMMISSIONEROFREVENUEMaysales/usetax($0.75)10141430441 00199111Jun21COMMISSIONEROFREVENUEMaysales/usetax$16.7810142120441 00199111Jun21COMMISSIONEROFREVENUEMaysales/usetax$83.8810145202441 00199111Jun21COMMISSIONEROFREVENUEMaysales/usetax$18.6710145205441 00199111Jun21COMMISSIONEROFREVENUEMaysales/usetax$464.636010000031320 00199111Jun21COMMISSIONEROFREVENUEMaysales/usetax$821.796030000031320 EFTTotal$90,109.01 CITYOFSTJOSEPH BillsPayableChecksNotMailedAwaitingCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ 05781617Jun21APPLIEDCONCEPTS,INC.squadequipnew$3,080.0049042151580 05781717Jun21BLUECROSSBLUESHIELDMNHealthInsuranceJuly$29,673.1410121706 05781817Jun21CCPINDUSTRIES,INC.safetyvestPW$17.1710143120212 05781817Jun21CCPINDUSTRIES,INC.safetyvestPW$17.1710145202212 05781817Jun21CCPINDUSTRIES,INC.safetyvestPW$17.1660149440212 05781817Jun21CCPINDUSTRIES,INC.safetyvestPW$17.1760249490212 05781817Jun21CCPINDUSTRIES,INC.safetyglassesPW$12.3910143120212 05781817Jun21CCPINDUSTRIES,INC.safetyglassesPW$12.3910145202212 05781817Jun21CCPINDUSTRIES,INC.safetyglassesPW$12.4060149440212 05781817Jun21CCPINDUSTRIES,INC.safetyglassesPW$12.3960249490212 05781817Jun21CCPINDUSTRIES,INC.nitrileglovesPW$71.1510143120212 05781817Jun21CCPINDUSTRIES,INC.nitrileglovesPW$71.1510145202212 05781817Jun21CCPINDUSTRIES,INC.nitrileglovesPW$71.1560149440212 05781817Jun21CCPINDUSTRIES,INC.nitrileglovesPW$71.1660249490212 05781917Jun21CENTRALMCGOWAN,INCmedicalcylinder$6.2010142120210 05781917Jun21CENTRALMCGOWAN,INCmedicalcylinder$6.2010542270210 05782017Jun21CINTASCORPORATIONNO.2rugs,towels,airfresheners$112.8260249490210 05782017Jun21CINTASCORPORATIONNO.2rugs,towels,airfresheners$112.8260149490210 05782017Jun21CINTASCORPORATIONNO.2rugs,towels,airfresheners$112.8210145201210 05782017Jun21CINTASCORPORATIONNO.2rugs,towels,airfresheners$23.5210142120210 05782017Jun21CINTASCORPORATIONNO.2rugs,towels,airfresheners$286.5610141430210 05782017Jun21CINTASCORPORATIONNO.2PWuniforms$36.9760249450171 05782017Jun21CINTASCORPORATIONNO.2PWuniforms$3.1365149900171 05782017Jun21CINTASCORPORATIONNO.2PWuniforms$2.8360343230171 05782017Jun21CINTASCORPORATIONNO.2PWuniforms$37.1160149440171 05782017Jun21CINTASCORPORATIONNO.2PWuniforms$16.4010145202171 05782017Jun21CINTASCORPORATIONNO.2PWuniforms$16.8410143120171 05782117Jun21CITYOFST.CLOUD1sthalflegalservices$20,450.0010142120304 COLLINSBROTHERSTOWING, 05782217Jun21tow2007PontiacG6$55.0010142120210 INC 05782317Jun21CORE&MAINLPcurbboxcastin$715.9860149430210 05782417Jun21CULLIGANWATERserviceonwatersoftnerSJGC$191.0010141942220 05782517Jun21EARLF.ANDERSEN,INCreplacesignsreimbLion'sdonation$884.4910143120220 05782617Jun21EOJOHNSONBUSINESSTECHblockade6/20/217/19/21$370.0010141710215 05782717Jun21FIRSTNETMaycellphones$468.4610142151321 05782717Jun21FIRSTNETMaycellphones$148.7810143120321 05782717Jun21FIRSTNETMaycellphones$148.7810145202321 05782717Jun21FIRSTNETMaycellphones$97.1760149440321 05782717Jun21FIRSTNETMaycellphones$82.5860249450321 05782717Jun21FIRSTNETMaycellphones$85.3865149900321 05782717Jun21FIRSTNETMaycellphones$44.9210145204321 05782717Jun21FIRSTNETMaycellphones$47.1610141942321 05782717Jun21FIRSTNETMaycellphones$44.9210141910321 05782717Jun21FIRSTNETMaycellphones$83.1510141430321 05782717Jun21FIRSTNETMaycellphones$49.9510141530321 05782717Jun21FIRSTNETMaycellphones$76.4610542250321 05782817Jun21FLAHERTY&HOOD,P.A.commcentersale$590.0035345204304 05782817Jun21FLAHERTY&HOOD,P.A.auditletter$237.5010141610304 05782917Jun21FLEET&SURPLUSSERVICESMaysquadleases$1,238.1810142152414 05783017Jun21GALLSINCMilostanwaterproof8"tacticalMerrellMOAB$174.9510142120171 05783017Jun21GALLSINCMilostanarmorskinshortsleeve,embroidery$246.8010142120171 05783117Jun21GOODINCOMPANYpressassisttankWobegon$137.0010145202220 05783217Jun21HOFFMAN,JUNEMayfirehallcleaning$90.0010542281300 05783317Jun21HOLIDAYSTORESMayfuelcharges$48.3210142152235 05783317Jun21HOLIDAYSTORESMayfuelcharges($4.38)10142152235 05783317Jun21HOLIDAYSTORESMayfuelcharges$6.7610142152230 05783417Jun21INSPECTRONINCbuildinginspectionservicesMay$7,500.0010142401300 05783517Jun21JACKSOILDISTRIBUTING,INC.syntheticoil,SW30$159.8310143120235 05783517Jun21JACKSOILDISTRIBUTING,INC.syntheticoil,SW30$159.8310145202235 05783517Jun21JACKSOILDISTRIBUTING,INC.syntheticoil,SW30$159.8260149440235 05783517Jun21JACKSOILDISTRIBUTING,INC.syntheticoil,SW30$159.8260249450235 05783617Jun21JOVANOVICH,DEGE&ATHMANNgeneral$247.0010141610304 05783617Jun21JOVANOVICH,DEGE&ATHMANNdevelopments$589.0010141910304 05783617Jun21JOVANOVICH,DEGE&ATHMANN2021streetimprovementproject$1,007.0041143120530 05783617Jun21JOVANOVICH,DEGE&ATHMANNarchitectRFPreccenter$247.0040245205304 CITYOFSTJOSEPH BillsPayableChecksNotMailedAwaitingCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ 05783717Jun21KREKELBURG,KURTreimbfirereliefmeal$123.9610121712 05783817Jun21KWIKTRIPMayfuelpurchases$2,294.6910142152235 05783817Jun21KWIKTRIPMayfuelpurchases($210.10)10142152235 05783817Jun21KWIKTRIPMayfuelpurchases$81.0010142152230 05783817Jun21KWIKTRIPMayfuelpurchases$264.2910542220235 05783817Jun21KWIKTRIPMayfuelpurchases$262.5610143120235 05783817Jun21KWIKTRIPMayfuelpurchases$262.5610145202235 05783817Jun21KWIKTRIPMayfuelpurchases$338.0660149440235 05783817Jun21KWIKTRIPMayfuelpurchases$415.5660249450235 05783817Jun21KWIKTRIPMayfuelpurchases($19.75)10542220235 05783817Jun21KWIKTRIPMayfuelpurchases($19.70)10143120235 05783817Jun21KWIKTRIPMayfuelpurchases($19.70)10143120235 05783817Jun21KWIKTRIPMayfuelpurchases($27.12)60149440235 05783817Jun21KWIKTRIPMayfuelpurchases($31.64)60249450235 05783917Jun21LEAGUEOFMNCITIESINSTRUSTwcdeductibleBrill$11.0210542210300 05784017Jun21LEXISNEXISJunesupport$100.0010142120300 05784117Jun21MARKETINGCONNECTIONCVBstrategicplan$1,000.0015046500300 METERING&TECHNOLOGY 05784217Jun21M35bottom,2"compoundmeter$1,320.5260149430210 SOLUTION MIDCONTINENT 05784317Jun21fiberlines/longdistanceMay$234.7610141430321 COMMUNICATIONSMIDCONTINENT 05784317Jun21fiberlines/longdistanceMay$384.5010542250321 COMMUNICATIONS MIDCONTINENT 05784317Jun21fiberlines/longdistanceMay$469.5060149421321 COMMUNICATIONS MIDCONTINENT 05784317Jun21fiberlines/longdistanceMay$384.5060149420321 COMMUNICATIONS MIDCONTINENT 05784317Jun21fiberlines/longdistanceMay$384.5010145201321 COMMUNICATIONS MIDCONTINENT 05784317Jun21fiberlines/longdistanceMay$349.5060149435321 COMMUNICATIONS MIDCONTINENT 05784317Jun21fiberlines/longdistanceMay$349.5060249480321 COMMUNICATIONS MIDCONTINENT 05784317Jun21fiberlines/longdistanceMay$144.5015046500321 COMMUNICATIONS MIDCONTINENT 05784317Jun21fiberlines/longdistanceMay$234.7510142151321 COMMUNICATIONS 05784417Jun21MIDWESTMACHINERYCO.#11&#40cabairfiltersandlight$167.1710145202230 MINNESOTACOMPUTER 05784517Jun21PWcopierservice3/12/216/11/21$15.0010143120200 SYSTEMSINC MINNESOTACOMPUTER 05784517Jun21PWcopierservice3/12/216/11/21$15.0010145202200 SYSTEMSINC MINNESOTACOMPUTER 05784517Jun21PWcopierservice3/12/216/11/21$15.0060149440200 SYSTEMSINC MINNESOTACOMPUTER 05784517Jun21PWcopierservice3/12/216/11/21$15.0060249450200 SYSTEMSINC 05784617Jun21MINNESOTADEPTOFHEALTH21Street&UtilityImprovementplanreview$150.0041143120530 05784717Jun21REPUBLICSERVICESRecyclingService$12,293.2060343230384 05784717Jun21REPUBLICSERVICES30galRefuseService$3,159.5260343230384 05784717Jun21REPUBLICSERVICES60galRefuseService$10,425.8760343230384 05784717Jun21REPUBLICSERVICES90galRefuseService$343.7460343230384 05784717Jun21REPUBLICSERVICEScreditforovercharges($170.12)60343230384 05784817Jun21SENTRYBANK1sthalfequipcertificatepayment$1,595.0030947100611 05784917Jun21SENTRYBANKCREDITCARDevidencepaperbags,sealingtape$113.2110142120210 05784917Jun21SENTRYBANKCREDITCARDpadlock$9.6810142120210 05784917Jun21SENTRYBANKCREDITCARDDMTrecertificationJohnson$75.0010142140300 05784917Jun21SENTRYBANKCREDITCARDfuel#15$60.6260249450235 05784917Jun21SENTRYBANKCREDITCARDpindonationreimb$1.001014520236236 05784917Jun21SENTRYBANKCREDITCARDfastners$2.6160249450220 05784917Jun21SENTRYBANKCREDITCARDraingauge$3.2960249480240 05784917Jun21SENTRYBANKCREDITCARDgalvpipe&fittings$32.5460149440220 05784917Jun21SENTRYBANKCREDITCARDfastners$4.8710145125220 05784917Jun21SENTRYBANKCREDITCARDconcretemix$25.9610143120220 05784917Jun21SENTRYBANKCREDITCARDmortormix$38.9410143120220 05784917Jun21SENTRYBANKCREDITCARDmulch$64.4510145202220 05784917Jun21SENTRYBANKCREDITCARDhoseclamp$23.9910145202230 05784917Jun21SENTRYBANKCREDITCARDLawnBoyoil$14.5510145202230 05784917Jun21SENTRYBANKCREDITCARDbleach,trashcans,caulk&gun,breaker/fastners$99.4110145202220 05784917Jun21SENTRYBANKCREDITCARDhandtransplanter$6.4910145202240 05784917Jun21SENTRYBANKCREDITCARD#10hygfluid$28.9910145202230 05784917Jun21SENTRYBANKCREDITCARDbags$8.5910145202220 05784917Jun21SENTRYBANKCREDITCARDblades$58.8310145202230 05784917Jun21SENTRYBANKCREDITCARDweedsprayerrubberwasher/nozzle$15.6810145202230 05784917Jun21SENTRYBANKCREDITCARD12Vpumpflowers$124.9910143120230 05784917Jun21SENTRYBANKCREDITCARDconcretemix$25.9610143120220 05784917Jun21SENTRYBANKCREDITCARDvacuumMillstream$87.5110145202240 05784917Jun21SENTRYBANKCREDITCARDGovCenterbatterytester/batteries$22.9810141942210 05784917Jun21SENTRYBANKCREDITCARDdogfood$21.9910142700210 CITYOFSTJOSEPH BillsPayableChecksNotMailedAwaitingCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ 05784917Jun21SENTRYBANKCREDITCARDsprinklers$160.7210145202220 05784917Jun21SENTRYBANKCREDITCARDrewardsrebate($50.00)1014143036300 05784917Jun21SENTRYBANKCREDITCARDcordreelFD$12.4610542220240 05784917Jun21SENTRYBANKCREDITCARDdrycleaningPfannenstein$9.4510142120171 05784917Jun21SENTRYBANKCREDITCARDbackgroundinvestigatortrainingJohnson$250.0010142140300 05784917Jun21SENTRYBANKCREDITCARDamazonprimerenewal$119.0010141430215 05784917Jun21SENTRYBANKCREDITCARDadobeproKeller$18.2910141910300 05784917Jun21SENTRYBANKCREDITCARDadobeproKlein,Haffner$36.5710141430300 05784917Jun21SENTRYBANKCREDITCARDadobeproFinTech,Bartlett$36.5710141530300 05784917Jun21SENTRYBANKCREDITCARDzoommonthly$32.0410141950215 05784917Jun21SENTRYBANKCREDITCARDbeacon$1.0010141430300 05784917Jun21SENTRYBANKCREDITCARDthermalcreditcardpaper$14.9910141430200 05784917Jun21SENTRYBANKCREDITCARDPOSTPO2$360.0010142120446 05784917Jun21SENTRYBANKCREDITCARDDVD+Rdiscs$24.9910142120210 05785017Jun21SHIFTTECHNOLOGIES,INC.PDfixedOutlookClerkcomputer$256.0010142120215 05785017Jun21SHIFTTECHNOLOGIES,INC.updatedcableroomcomputer$128.8010141950215 05785017Jun21SHIFTTECHNOLOGIES,INC.antivirusMay$241.5010141710215 05785117Jun21SHREDITshredservice5/18/21$36.9810141430300 05785117Jun21SHREDITshredservice5/18/21$36.9710142120300 STEARNSCOUNTYAUDITOR 05785217Jun211sthalftaxes84.53794.0020$10,154.1610145201437 TREASUR 05785317Jun21STEARNSCOUNTYRECORDERvariancefordetachedgarageBaker$46.0010141910340 05785417Jun21STEARNSELECTRICASSOCIATIONMayelectric$1,320.8465243160386 05785417Jun21STEARNSELECTRICASSOCIATIONMayelectric$457.4110145201381 05785417Jun21STEARNSELECTRICASSOCIATIONMayelectric$107.7060249473381 05785417Jun21STEARNSELECTRICASSOCIATIONMayelectric$74.1960249472381 05785417Jun21STEARNSELECTRICASSOCIATIONMayelectric$96.1160249471381 05785417Jun21STEARNSELECTRICASSOCIATIONMayelectric$50.5010141942381 05785517Jun21STREICHERS,INCPDvestpatchesWalz$17.9910142120171 05785617Jun21TACTICALSOLUTIONScertificationofradars/laserunit$288.0010142120210 05785717Jun21TIREMAXXSERVICECENTERStiredisposalfoundinroadditches$140.0060343230384 05785717Jun21TIREMAXXSERVICECENTERSsquad2016oildchange$67.0110142152230 05785817Jun21UNUMLIFEINSURANCEdisabilityinsuranceJuly$1,227.5010121713 05785917Jun21XCELENERGYgas/electricservicesMay$2,359.6365243160386 05785917Jun21XCELENERGYgas/electricservicesMay$449.6110145202381 05785917Jun21XCELENERGYgas/electricservicesMay$38.2010145202383 05785917Jun21XCELENERGYgas/electricservicesMay$554.1110145205381 05785917Jun21XCELENERGYgas/electricservicesMay$458.9510145205383 05785917Jun21XCELENERGYgas/electricservicesMay$17.9110145123381 05785917Jun21XCELENERGYgas/electricservicesMay$26.7510145123383 05785917Jun21XCELENERGYgas/electricservicesMay$135.5610141941381 05785917Jun21XCELENERGYgas/electricservicesMay$16.9110141941383 05785917Jun21XCELENERGYgas/electricservicesMay$1,184.3610141942381 05785917Jun21XCELENERGYgas/electricservicesMay$406.4310141942383 05785917Jun21XCELENERGYgas/electricservicesMay$55.4410145201381 05785917Jun21XCELENERGYgas/electricservicesMay$42.7610143120381 05785917Jun21XCELENERGYgas/electricservicesMay$76.2410145201383 05785917Jun21XCELENERGYgas/electricservicesMay$42.7610143120383 05785917Jun21XCELENERGYgas/electricservicesMay$6.8610142500326 05785917Jun21XCELENERGYgas/electricservicesMay$259.3560149435381 05785917Jun21XCELENERGYgas/electricservicesMay$774.2760149420381 05785917Jun21XCELENERGYgas/electricservicesMay$96.6060149420383 05785917Jun21XCELENERGYgas/electricservicesMay$2,906.5460149421381 05785917Jun21XCELENERGYgas/electricservicesMay$443.4260149421383 05785917Jun21XCELENERGYgas/electricservicesMay$360.3760149410381 05785917Jun21XCELENERGYgas/electricservicesMay$67.6160149410383 05785917Jun21XCELENERGYgas/electricservicesMay$530.9960249480381 05785917Jun21XCELENERGYgas/electricservicesMay$128.9460249480383 05785917Jun21XCELENERGYgas/electricservicesMay$245.9360249470381 05785917Jun21XCELENERGYgas/electricservicesMay$43.3360249471383 05785917Jun21XCELENERGYgas/electricservicesMay$530.9910542280381 05785917Jun21XCELENERGYgas/electricservicesMay$128.9410542280383 $137,211.05 Total Bills Payables - Waiting Council Approval Summary: CITYOFSTJOSEPH BillsPayableChecksNotMailedAwaitingCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ EFTs&Payroll90,109.01 BillsPaidPriortoCouncil 137,211.05 BillsWaitingforCouncil 227,320.06 TotalBillsPayable Council Agenda Item4 MEETING DATE:June 21, 2021 AGENDA ITEM: Treasurer’s Report – May 2021 SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: Cash/investment presented as May 31, 2021. Budget to actual reports attached for Council review. The cash and investment balance decreased $584,847 since the beginning of the year. The first few months are operational in nature. The City sets aside working capital from the previous year to support operations in the new year until the first half tax collections and state aids are received in the summer. In addition, the 2020C Taxable Crossover Refunding bonds will hold cash in escrow until the crossover date to pay off the 2014 bonds. The crossover date is December 2021. Further, the 2015B Abatement bonds will be held in escrow until the crossover date of December 2022. The General fund spent 36% of the expenditure budget and received 7% of the revenue budget at the end of May. It was a quiet first months; mainly operational. The Enterprise funds spent 23% (without depreciation) and received 17% of the revenue budget. The revenue represents the Jan/Feb and part of the Mar/Apr usage billed in March and May (three months usage, five months expenses). The funds represent mainly operational activity. BUDGET/FISCAL IMPACT: Information Only ATTACHMENTS: Request for Council Action: May Treasurer’s Report 2021 Treasurer’s Reports: Cash Balances Month End Revenue Summary Month End Revenue Summary – General Fund Month End Revenue Summary – Enterprise Funds Month End Expenditure Summary Month End Expenditure Summary – General Fund Month End Expense Summary – Enterprise Funds REQUESTED COUNCIL ACTION: Accept the Treasurer’s report as presented. 06/09/21 1:20 PM City of St. Joseph Page 1 Cash Balances Only Current Period: May 2021 MTDMTDCurrent FUND DescrAccountBegin YrDebitCreditBalance Last Dim 10100 GeneralG 101-10100$1,978,165.57$84,697.61$241,902.09$797,127.96 Employee Retirement ReserveG 102-10100$202,358.26$0.00$0.00$330,933.26 COVID-19 FEMA FundingG 103-10100-$4,505.36$0.00$0.00-$14,068.62 COVID-19 GrantsG 104-10100$0.00$0.00$0.00$0.00 Fire FundG 105-10100$705,435.36$2,065.04$6,230.50$750,235.42 Cable Access FeeG 108-10100-$1,931.83$514.64$0.00$376.33 Economic DevelopmentG 150-10100$111,121.79$56.83$3,950.04$75,932.97 TIF 4-1 Fortitude Senior AptsG 153-10100$11,148.87$7.65$0.00$11,092.46 TIF 2-1 MillstreamG 157-10100$32,821.83$22.75$0.00$32,994.88 TIF 2-2 Meat MarketG 158-10100$333.57$0.22$0.00$325.26 TIF 2-3 Bayou Blues/Alley FlatG 159-10100$3,372.23$2.31$0.00$3,357.11 State Collected Sales TaxG 200-10100$1,247,302.17$786.05$765,000.00$374,976.45 Park DedicationG 205-10100$206,206.84$156.55$720.28$199,240.84 Charitable GamblingG 215-10100$646.69$0.45$0.00$646.42 Lodging TaxG 220-10100$22,164.03$687.39$2,100.00$15,389.50 DEED CDAP GrantG 225-10100$47,311.21$31.89$0.00$44,166.50 Revolving Loan FundG 250-10100$211,383.92$1,352.14$0.00$217,299.17 2016 CIP Bonds \[govt center\]G 301-10100$35,328.95$26.02$41,171.25-$3,433.93 2017A CIP Bonds \[govt center\]G 303-10100$83,571.41$3,064.43$3,312.50$95,152.50 2016 Street Imp \[Field St\]G 304-10100$258,985.39$192.24$6,137.50$272,725.47 2017B Street Imp \[CBD Alleys\]G 305-10100$36,330.03$25.84$3,326.25$34,148.51 2018 Equipment CertificatesG 306-10100$2,375.60$1.98$2,037.50$829.09 2019A Street Imp \[Overlays\]G 307-10100$111,145.56$185.09$33,000.00$88,151.98 2019A Street Imp \[Ind Park\]G 308-10100$88.30$169.85$46,600.00-$46,572.79 2020A Equipment CertificatesG 309-10100$4,916.49$34.55$0.00$2,339.33 2020B GO Imp \[20th Ave SE\]G 310-10100$17,566.02$286.35$6,780.50$10,522.62 2021 Improve \[MN St/OverlayG 311-10100$0.00$1,677.87$69.61$1,608.26 2020B CIP Bonds \[PW Bldg\]G 312-10100$14,031.11$21.75$7,597.00$23,960.80 2020B Refund Bonds \[2013 Str.G 313-10100$52,210.06$36.34$1,775.00$50,931.42 2020C CO Refund \[2014 Park TG 314-10100$1,263.71$0.85$7,463.88-$6,230.81 2010B Street Imp \[16th Ave\]G 345-10100$111,391.62$76.80$4,496.25$106,908.20 2014 Street Imp \[ParkTerrace\]G 350-10100$130,567.23$90.64$21,217.50$110,254.20 2015 Street Imp\[Clinton/North\]G 351-10100$103,281.29$73.71$3,975.00$102,930.48 2015 Equipment CertificatesG 352-10100$0.00$0.00$0.00$0.00 2015 Abatement \[Comm CenteG 353-10100$46,385.81$765,271.87$1,369,605.00$180,981.74 Debt Service ReliefG 390-10100$735,684.74$12,052.11$0.00$748,681.48 Community Center phase IG 402-10100$3,184.71$2.19$0.00$3,183.36 2019 Street OverlaysG 407-10100$149,845.21$0.00$36,333.00$110,833.46 2019 Industrial Park ExpansionG 408-10100$372,830.76$0.00$931.12$245,264.85 2020 Equipment CertificatesG 409-10100$53,980.38$0.00$0.00$47,783.26 2020 20th Ave Watermain LoopG 410-10100$399,144.44$0.00$358.78$397,685.36 2021 MN/Alley/18/20/NorthlanG 411-10100$483.76$0.00$32,233.00-$141,689.49 Capital OutlayG 490-10100$601,723.59$0.00$10,843.65$632,298.99 WAC FundG 501-10100$499,391.14$5,362.50$0.00$526,128.64 SAC FundG 502-10100$28,754.48$5,362.50$0.00$51,391.98 Water FundG 601-10100$1,064,128.09$57,624.07$78,869.75$1,218,519.54 Sewer FundG 602-10100$627,757.97$64,893.47$123,156.54$668,795.40 Refuse CollectionG 603-10100$228,669.46$25,348.38$48,397.97$197,839.36 Storm Water UtilityG 651-10100$197,420.45$8,621.69$2,523.23$222,426.12 Street Light UtilityG 652-10100$69,495.20$3,879.59$5,058.14$72,741.62 Last Dim 10100$10,815,268.11$1,044,764.20$2,917,172.83$8,867,116.91 06/09/21 1:20 PM City of St. Joseph Page 2 Cash Balances Only Current Period: May 2021 MTDMTDCurrent FUND DescrAccountBegin YrDebitCreditBalance Last Dim 10200 GeneralG 101-10200$225.00$0.00$0.00$200.00 Last Dim 10200$225.00$0.00$0.00$200.00 Last Dim 10300 2020C CO Refund \[2014 Park TG 314-10300$19,668.52$0.00$0.00$19,713.55 2014 Street Imp \[ParkTerrace\]G 350-10300$1,309,546.61$0.00$0.00$1,309,546.61 2015 Abatement \[Comm CenteG 353-10300$0.00$1,369,580.00$6,310.00$1,363,270.00 Water FundG 601-10300$430,453.39$0.00$0.00$430,467.59 Last Dim 10300$1,759,668.52$1,369,580.00$6,310.00$3,122,997.75 $12,575,161.63$2,414,344.20$2,923,482.83$11,990,314.66 06/09/21 1:23 PM City of St. Joseph Page 1 Council Month End Revenue Summary Current Period: May 2021 2021May2021 FUNDFUND DescrYTD Budget2021 AmtYTD Amt 101General$3,868,810.00$81,819.05$285,701.48 102Employee Retirement Reserve$7,165.00$0.00$128,575.00 103COVID-19 FEMA Funding$0.00$0.00$0.00 104COVID-19 Grants$0.00$0.00$0.00 105Fire Fund$357,080.00$2,056.80$145,391.73 108Cable Access Fee$6,800.00$514.64$1,785.11 150Economic Development$130,310.00$56.83$24,534.18 153TIF 4-1 Fortitude Senior Apts$100.00$7.65-$24.50 157TIF 2-1 Millstream$500.00$22.75-$78.98 158TIF 2-2 Meat Market$25.00$0.22-$2.15 159TIF 2-3 Bayou Blues/Alley Flat$25.00$2.31-$4.21 200State Collected Sales Tax$450,000.00$786.05-$2,609.12 205Park Dedication$38,650.00$156.55-$364.56 215Charitable Gambling$2,050.00$0.45-$3.61 220Lodging Tax$12,600.00$687.39$611.81 225DEED CDAP Grant$850.00$31.89-$110.43 250Revolving Loan Fund$16,285.00$1,352.14$5,266.02 3012016 CIP Bonds \[govt center\]$265,700.00$26.02-$165.09 3032017A CIP Bonds \[govt center\]$37,800.00$3,064.43$13,259.19 3042016 Street Imp \[Field St\]$41,170.00$192.24$19,328.10 3052017B Street Imp \[CBD Alleys\]$29,690.00$25.84-$109.39 3062018 Equipment Certificates$57,750.00$1.98-$48.45 3072019A Street Imp \[Overlays\]$225,500.00$185.09$2,744.45 3082019A Street Imp \[Ind Park\]$341,805.00$169.85-$1,473.77 3092020A Equipment Certificates$48,250.00$34.55-$208.37 3102020B GO Imp \[20th Ave SE\]$50.00$286.35-$323.97 3112021 Improve \[MN St/Overlays\]$0.00$1,608.26$1,608.26 3122020B CIP Bonds \[PW Bldg\]$70,335.00$21.75$17,494.85 3132020B Refund Bonds \[2013 Str.\]$0.00$36.34-$164.92 3142020C CO Refund \[2014 Park Ter$0.00$0.85-$249.51 3452010B Street Imp \[16th Ave\]$44,750.00$76.80-$310.03 3502014 Street Imp \[ParkTerrace\]$124,750.00$90.64-$113.58 3512015 Street Imp\[Clinton/North\]$38,200.00$73.71-$336.01 3522015 Equipment Certificates$0.00$0.00$0.00 3532015 Abatement \[Comm Center\]$150,715.00$765,271.87$1,524,887.05 390Debt Service Relief$208,373.00$12,052.11$9,875.97 402Community Center phase I$75.00$2.19-$7.64 4072019 Street Overlays$0.00$0.00$0.00 4082019 Industrial Park Expansion$0.00$0.00$0.00 4092020 Equipment Certificates$0.00$0.00$0.00 4102020 20th Ave Watermain Loop$0.00$0.00$0.00 4112021 MN/Alley/18/20/Northland$0.00$0.00$0.00 06/09/21 1:23 PM City of St. Joseph Page 2 Council Month End Revenue Summary Current Period: May 2021 2021May2021 FUNDFUND DescrYTD Budget2021 AmtYTD Amt 490Capital Outlay$86,915.00$0.00$50,000.00 501WAC Fund$227,950.00$5,362.50$26,737.50 502SAC Fund$165,950.00$5,362.50$22,637.50 601Water Fund$1,404,070.00$53,267.55$226,119.61 602Sewer Fund$1,521,320.00$64,882.20$284,640.57 603Refuse Collection$406,055.00$23,346.81$86,902.22 651Storm Water Utility$189,715.00$8,621.58$37,640.43 652Street Light Utility$92,670.00$3,879.58$15,010.93 $10,670,808.00$1,035,438.31$2,924,043.67 06/09/21 1:22 PM City of St. Joseph Page 1 Council Month End Revenue -General Fund Current Period: May 2021 2021May2021 FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt FUND 101 General 101GeneralCurrent Ad Valorem Taxes$2,003,555.00$4,535.19$4,535.19 101GeneralSpecial Levy- City St. Joe$0.00$0.00$0.00 101GeneralState Sales Tax$0.00$0.00$0.00 101GeneralGravel Tax$2,000.00$2,113.17$2,113.17 101GeneralSolar Production Tax$2,000.00$0.00$0.00 101GeneralGas Franchise$35,265.00$8,498.11$8,498.11 101GeneralElectric Franchise$64,945.00$11,646.30$18,882.54 101GeneralLicenses & Permits$11,000.00$0.00$7,500.00 101GeneralLiquor$31,570.00$19,425.00$19,425.00 101GeneralOutdoor Liquor Permit$3,000.00$150.00$1,650.00 101GeneralGambling Permits$300.00$0.00$220.00 101GeneralAmusement/Hunt/Peddler/Golf$1,415.00$0.00$200.00 101GeneralExcavation Permit$500.00$0.00$150.00 101GeneralCigarette License$750.00$0.00$0.00 101GeneralCable Franchise Fee$31,635.00$5,043.82$8,481.14 101GeneralBuilding Permits$110,000.00$7,150.15$37,743.98 101GeneralAnimal License$3,140.00$620.00$2,790.00 101GeneralRental Housing Registration$34,000.00$12,075.00$12,075.00 101GeneralFederal Grants - Other$65,685.00$0.00$12,177.40 101GeneralState Grants and Aids$1,150.00$0.00$0.00 101GeneralLocal Government Aid$1,000,000.00$0.00$0.00 101GeneralPERA Rate Increase Aid$0.00$0.00$0.00 101GeneralPolice Training Reim$5,500.00$0.00$0.00 101GeneralState Municipal Funds Aid$56,000.00$0.00$43,652.50 101GeneralState Police Aid$80,000.00$0.00$0.00 101GeneralOther Grants/Aids$0.00$0.00$4,615.24 101GeneralOther Governmental Unit$10,000.00$0.00$5,000.00 101GeneralCounty Grants - Road Maint.$16,400.00$0.00$0.00 101GeneralZoning and Subdivision Fee$10,000.00$0.00$2,950.00 101GeneralLand Use Deposit Fee$4,000.00$0.00$0.00 101GeneralSale of Maps and Publications$50.00$0.00$10.00 101GeneralConduit Debt Fee$0.00$0.00$0.00 101GeneralAssessments Search$6,000.00$1,380.00$4,110.00 101GeneralSpecial Hearing$1,500.00$0.00$0.00 101GeneralAdministration Reimb$14,000.00$50.64$253.20 101GeneralWeed Cutting$500.00$0.00$0.00 101GeneralAdmission Fee$1,500.00$0.00$0.00 101GeneralBike Share Program$285.00$244.86$244.86 101GeneralShelter/Room Rental Fees$10,600.00$1,100.00$9,100.00 101GeneralBall Field Donation$0.00$0.00$0.00 101GeneralSchneider Field Rental$1,100.00$0.00$0.00 06/09/21 1:22 PM City of St. Joseph Page 2 Council Month End Revenue -General Fund Current Period: May 2021 2021May2021 FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt 101GeneralRents and Royalties$94,040.00$726.00$28,268.52 101GeneralKennel Fees$400.00$0.00$0.00 101GeneralCounty Fines$30,000.00$3,793.88$11,923.97 101GeneralPolicy Fines$25,000.00$1,360.00$14,296.00 101GeneralAccident Report Fee$1,500.00$220.00$1,022.75 101GeneralSeized Property$3,000.00$0.00$4,822.00 101GeneralBond-Forfeited Cars$0.00$0.00$0.00 101GeneralSpecial Assessments$2,000.00$0.00$0.00 101GeneralInterest Earnings$50,000.00$1,422.49-$6,241.01 101GeneralInterest Charges$25.00$0.00-$0.01 101GeneralCo-op Dividend - LMCIT$5,000.00$0.00$0.00 101GeneralWater Tower Antenna Lease$5,000.00$176.37$2,201.36 101GeneralAdvertising$500.00$0.00$0.00 101GeneralContributions - General$2,000.00$0.00$3,482.47 101GeneralDonation, Recreation$0.00$0.00$0.00 101GeneralContributions - Parks$500.00$88.07$174.07 101GeneralSurplus Property$0.00$0.00$1,000.00 101GeneralReimbursement$30,500.00$0.00$18,374.03 101GeneralInsurance Recovery$0.00$0.00$0.00 101GeneralTransfers from Other Funds$0.00$0.00$0.00 FUND 101 General$3,868,810.00$81,819.05$285,701.48 FUND 102 Employee Retirement Reserve 102Employee Retirement ResTransfers from Other Funds$7,165.00$0.00$128,575.00 FUND 102 Employee Retirement Reserve$7,165.00$0.00$128,575.00 FUND 103 COVID-19 FEMA Funding 103COVID-19 FEMA FundingLiquor$0.00$0.00$0.00 103COVID-19 FEMA FundingFederal Grants - Other$0.00$0.00$0.00 103COVID-19 FEMA FundingShelter/Room Rental Fees$0.00$0.00$0.00 103COVID-19 FEMA FundingInterest Earnings$0.00$0.00$0.00 103COVID-19 FEMA FundingReimbursement$0.00$0.00$0.00 103COVID-19 FEMA FundingTransfers from Other Funds$0.00$0.00$0.00 FUND 103 COVID-19 FEMA Funding$0.00$0.00$0.00 FUND 104 COVID-19 Grants 104COVID-19 GrantsFederal Grants - Other$0.00$0.00$0.00 104COVID-19 GrantsOther Grants/Aids$0.00$0.00$0.00 104COVID-19 GrantsInterest Earnings$0.00$0.00$0.00 FUND 104 COVID-19 Grants$0.00$0.00$0.00 FUND 108 Cable Access Fee 108Cable Access FeeCable Franchise Fee$6,800.00$514.64$1,785.11 108Cable Access FeeTransfers from Other Funds$0.00$0.00$0.00 FUND 108 Cable Access Fee$6,800.00$514.64$1,785.11 06/09/21 1:22 PM City of St. Joseph Page 3 Council Month End Revenue -General Fund Current Period: May 2021 2021May2021 FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt FUND 150 Economic Development 150Economic DevelopmentCurrent Ad Valorem Taxes$119,905.00$0.00$0.00 150Economic DevelopmentFederal Grants - Other$0.00$0.00$24,696.25 150Economic DevelopmentOther Grants/Aids$0.00$0.00$0.00 150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$0.00 150Economic DevelopmentTax Abatement Reimbursement$9,385.00$0.00$0.00 150Economic DevelopmentInterest Earnings$1,020.00$56.83-$162.07 150Economic DevelopmentSurplus Property$0.00$0.00$0.00 150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00 FUND 150 Economic Development$130,310.00$56.83$24,534.18 FUND 410 2020 20th Ave Watermain Loop 4102020 20th Ave WatermainIssuance of Debt$0.00$0.00$0.00 4102020 20th Ave WatermainBond Premium$0.00$0.00$0.00 FUND 410 2020 20th Ave Watermain Loop$0.00$0.00$0.00 FUND 411 2021 MN/Alley/18/20/Northland 4112021 MN/Alley/18/20/NortState Municipal Funds Aid$0.00$0.00$0.00 4112021 MN/Alley/18/20/NortSpecial Assessments$0.00$0.00$0.00 4112021 MN/Alley/18/20/NortIssuance of Debt$0.00$0.00$0.00 FUND 411 2021 MN/Alley/18/20/Northland$0.00$0.00$0.00 FUND 412 PW Building Expansion 412PW Building ExpansionIssuance of Debt$0.00$0.00$0.00 412PW Building ExpansionBond Premium$0.00$0.00$0.00 FUND 412 PW Building Expansion$0.00$0.00$0.00 FUND 490 Capital Outlay 490Capital OutlayCurrent Ad Valorem Taxes$78,915.00$0.00$0.00 490Capital OutlayFederal Grants - Other$0.00$0.00$0.00 490Capital OutlaySurplus Property$8,000.00$0.00$0.00 490Capital OutlayReimbursement$0.00$0.00$0.00 490Capital OutlayTransfers from Other Funds$0.00$0.00$50,000.00 FUND 490 Capital Outlay$86,915.00$0.00$50,000.00 $4,100,000.00$82,390.52$490,595.77 06/09/21 1:22 PM City of St. Joseph Page 1 Council Month End Revenue -Enterprise Funds Current Period: May 2021 FUND2021May2021 FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt FUND 601 Water Fund 601Water FundWater Fixed Charge$364,150.00$17,849.80$72,152.32 601Water FundCurrent Ad Valorem Taxes$0.00$0.00-$272.89 601Water FundIssuance of Debt$0.00$0.00$0.00 601Water FundTransfers from Other Funds$186,000.00$0.00$0.00 601Water FundMDS Test Fee$17,875.00$837.26$3,494.67 601Water FundWater Meter$6,000.00$0.00$4,005.00 601Water FundPenalties and Forfeited Disc$6,000.00$320.45$3,420.58 601Water FundConnection/Reconnection fees$0.00$0.00$0.00 601Water FundUndesignated Funds$2,000.00-$2,770.06$4,252.74 601Water FundBulk Water$3,500.00$78.21$557.81 601Water FundReimbursement$0.00$0.00$0.00 601Water FundWater Tower Antenna Lease$37,795.00$1,587.34$19,812.43 601Water FundAmortization of Bond Premium$0.00$0.00$0.00 601Water FundInterest Earnings$23,000.00$1,186.10-$3,822.32 601Water FundState Sales Tax$0.00-$58.85-$287.60 601Water FundSpecial Assessments$500.00$341.96-$517.39 601Water FundOther Grants/Aids$0.00$0.00$0.00 601Water FundState Grants and Aids$0.00$0.00$0.00 601Water FundUsage Rate$757,250.00$33,895.34$123,324.26 601Water FundContributed Revenue$0.00$0.00$0.00 FUND 601 Water Fund$1,404,070.00$53,267.55$226,119.61 FUND 602 Sewer Fund 602Sewer FundState Grants and Aids$0.00$0.00$0.00 602Sewer FundPenalties and Forfeited Disc$7,640.00$338.81$3,812.37 602Sewer FundSanitary Sewer Use Service$792,295.00$37,174.60$164,409.88 602Sewer FundContributed Revenue$0.00$0.00$0.00 602Sewer FundReimbursement$3,750.00$0.00$0.00 602Sewer FundSurplus Property$0.00$0.00$0.00 602Sewer FundContributions - General$750.00$80.00$80.00 602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00 602Sewer FundSpecial Assessments$500.00$0.00-$883.40 602Sewer FundTransfers from Other Funds$140,000.00$0.00$0.00 602Sewer FundIssuance of Debt$0.00$0.00$0.00 602Sewer FundInterest Earnings$6,000.00$502.52-$1,294.67 602Sewer FundBond Premium$0.00$0.00$0.00 602Sewer FundSewer Fixed Charge$570,385.00$26,786.27$118,516.39 FUND 602 Sewer Fund$1,521,320.00$64,882.20$284,640.57 FUND 603 Refuse Collection 603Refuse CollectSpecial Assessments$200.00$0.00-$589.32 603Refuse CollectTransfers from Other Funds$0.00$0.00$0.00 603Refuse CollectContributed Revenue$0.00$0.00$0.00 603Refuse CollectInterest Earnings$6,500.00$143.15-$536.64 603Refuse CollectPenalties and Forfeifted Disc$1,675.00$146.12$1,265.16 603Refuse CollectRefuse Collection Charges$366,260.00$15,012.30$67,635.59 603Refuse CollectState Grants and Aids$0.00$0.00$0.00 603Refuse CollectLicenses & Permits$31,420.00$9,180.00$20,875.00 603Refuse CollectState Sales Tax$0.00-$1,134.76-$2,102.28 603Refuse CollectReimbursement$0.00$0.00$354.71 FUND 603 Refuse Collection$406,055.00$23,346.81$86,902.22 06/09/21 1:22 PM City of St. Joseph Page 2 Council Month End Revenue -Enterprise Funds Current Period: May 2021 FUND2021May2021 FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt FUND 651 Storm Water Utility 651Storm Water Interest Earnings$4,000.00$141.02-$610.15 651Storm Water Transfers from Other Funds$0.00$0.00$0.00 651Storm Water Penalties and Forfeifted Disc$1,500.00$53.57$491.64 651Storm Water Storm Water Use Service$180,015.00$8,426.99$37,949.27 651Storm Water Storm Water Develop Fee$4,000.00$0.00$0.00 651Storm Water Surplus Property$0.00$0.00$0.00 651Storm Water Special Assessments$200.00$0.00-$190.33 651Storm Water Other Grants/Aids$0.00$0.00$0.00 651Storm Water State Grants and Aids$0.00$0.00$0.00 651Storm Water Contributed Revenue$0.00$0.00$0.00 FUND 651 Storm Water Utility$189,715.00$8,621.58$37,640.43 FUND 652 Street Light Utility 652Street Light UTransfers from Other Funds$0.00$0.00$0.00 652Street Light UState Grants and Aids$0.00$0.00$0.00 652Street Light UOther Grants/Aids$0.00$0.00$0.00 652Street Light USpecial Assessments$50.00$0.00-$125.54 652Street Light UInterest Earnings$1,500.00$50.01-$162.74 652Street Light UContributions - General$2,000.00$0.00$0.00 652Street Light USurplus Property$100.00$0.00$0.00 652Street Light UReimbursement$0.00$0.00$0.00 652Street Light UUsage Rate$88,470.00$3,807.49$15,080.39 652Street Light UPenalties and Forfeited Disc$550.00$22.08$218.82 FUND 652 Street Light Utility$92,670.00$3,879.58$15,010.93 $3,613,830.00$153,997.72$650,313.76 06/09/21 1:21 PM City of St. Joseph Page 1 Council Month End Expenditure - Summary Current Period: May 2021 20212021 DescriptionYTD BudgetMay 2021 Amt YTD Amt General$3,868,710.00$236,541.13$1,399,787.44 Employee Retirement Reserve$36,380.00$0.00$0.00 COVID-19 FEMA Funding$0.00$0.00$9,301.22 COVID-19 Grants$0.00$0.00$0.00 Fire Fund$357,080.00$6,222.26$41,404.39 Cable Access Fee$0.00$0.00$0.00 Economic Development$130,310.00$3,950.04$50,098.16 TIF 3-1 CMCU$0.00$0.00$0.00 TIF 4-1 Fortitude Senior Apts$1,045.00$0.00$0.00 TIF 2-1 Millstream$1,045.00$0.00$0.00 TIF 2-2 Meat Market$555.00$0.00$0.00 TIF 2-3 Bayou Blues/Alley Flat$1,045.00$0.00$0.00 State Collected Sales Tax$410,000.00$765,000.00$947,575.80 Park Dedication$65,860.00$720.28$6,923.28 Charitable Gambling$2,500.00$0.00$0.00 Lodging Tax$16,050.00$2,100.00$7,462.35 DEED CDAP Grant$0.00$0.00$3,125.00 Revolving Loan Fund$0.00$0.00$0.00 2016 CIP Bonds \[govt center\]$272,570.00$41,171.25$41,171.25 2017A CIP Bonds \[govt center\]$48,000.00$3,312.50$3,312.50 2016 Street Imp \[Field St\]$62,500.00$6,137.50$6,137.50 2017B Street Imp \[CBD Alleys\]$41,880.00$3,326.25$3,326.25 2018 Equipment Certificates$57,300.00$2,037.50$2,037.50 2019A Street Imp \[Overlays\]$221,225.00$33,000.00$33,000.00 2019A Street Imp \[Ind Park\]$313,425.00$46,600.00$46,600.00 2020A Equipment Certificates$46,415.00$0.00$0.00 2020B GO Imp \[20th Ave SE\]$3,890.00$6,780.50$6,780.50 2021 Improve \[MN St/Overlays$0.00$0.00$0.00 2020B CIP Bonds \[PW Bldg\]$7,070.00$7,597.00$7,597.00 2020B Refund Bonds \[2013 Str.$0.00$1,775.00$1,775.00 2020C CO Refund \[2014 Park T$0.00$7,463.88$7,463.88 2010B Refunding \[Hill/Clover\]$0.00$0.00$0.00 2011A CO Refund \[Interior St\]$0.00$0.00$0.00 2010B Street Imp \[16th Ave\]$64,220.00$4,496.25$4,496.25 2011A Pumper Truck Certificate$0.00$0.00$0.00 2013 Street Imp \[Overlays\]$50,840.00$0.00$0.00 2014 Street Imp \[ParkTerrace\]$181,740.00$21,217.50$21,217.50 2015 Street Imp\[Clinton/North\]$68,175.00$3,975.00$3,975.00 2015 Equipment Certificates$0.00$0.00$0.00 2015 Abatement \[Comm Center$155,560.00$6,335.00$20,453.16 Debt Service Relief$50,000.00$0.00$0.00 Community Center phase I$0.00$0.00$0.00 06/09/21 1:21 PM City of St. Joseph Page 2 Council Month End Expenditure - Summary Current Period: May 2021 20212021 DescriptionYTD BudgetMay 2021 Amt YTD Amt 2018 Equipment Certificates$0.00$0.00$0.00 2019 Street Overlays$0.00$36,333.00$9,629.95 2019 Industrial Park Expansion$0.00$931.12-$29,557.23 2020 Equipment Certificates$0.00$0.00$3,521.52 2020 20th Ave Watermain Loop$0.00$358.78-$7,680.88 2021 MN/Alley/18/20/Northland$0.00$32,233.00$125,411.04 PW Building Expansion$0.00$0.00$0.00 Capital Outlay$86,915.00$10,843.65$19,314.95 WAC Fund$180,000.00$0.00$0.00 SAC Fund$140,000.00$0.00$0.00 Water Fund$1,617,495.00$74,513.23$193,961.44 Sewer Fund$1,784,580.00$123,145.27$316,981.99 Refuse Collection$410,625.00$46,396.40$146,695.42 Storm Water Utility$234,785.00$2,523.12$38,398.54 Street Light Utility$90,805.00$5,058.13$21,960.98 $11,080,595.00$1,542,094.54$3,513,658.65 06/09/21 1:21 PM City of St. Joseph Page 1 Council Month End Expenditure - General Fund Current Period: May 2021 2021May2021 DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt FUND 101 General GeneralCouncil$64,475.00$1,857.46$23,964.66 GeneralLegislative Committees$4,680.00$0.00$420.00 GeneralOrdinance & Proceedings$2,225.00$230.67$288.27 GeneralMayor$11,500.00$691.93$2,995.85 GeneralElections$2,500.00$0.00$0.00 GeneralGeneral Adminstration$285,230.00$20,873.28$110,682.78 GeneralFinance$229,745.00$14,800.96$74,680.81 GeneralAudit Service$29,500.00$5,900.00$29,500.00 GeneralAssessing$28,000.00$28,007.76$28,007.76 GeneralCity Attorney$25,000.00$1,406.00$5,330.75 GeneralInformation Technology$17,570.00$2,242.24$19,688.96 GeneralPlanning and Zoning$226,590.00$6,589.03$32,152.98 GeneralGeneral Government$32,965.00$1,207.19$12,504.13 GeneralCity Offices$41,180.00$1,687.93$19,115.89 GeneralCable Access$2,320.00$0.00$645.90 GeneralCrime Control & Investigation$1,382,125.00$84,643.19$453,815.24 GeneralPolice Training$11,000.00$890.00$1,762.07 GeneralCommunication Service$9,950.00$1,255.73$4,321.75 GeneralAutomotive Services$33,735.00$5,296.41$17,777.15 GeneralBuilding Inspec. Admistration$96,400.00$7,500.00$32,693.57 GeneralEmergency Management$2,275.00$7.04$679.83 GeneralAnimal Control$1,085.00$0.00$550.79 GeneralStreet Maintanence$462,995.00$22,462.33$114,418.65 GeneralIce & Snow Removal$155,145.00$57.08$30,151.81 GeneralEngineering Fee$45,000.00$3,381.34$13,716.19 GeneralStreet Cleaning$14,485.00$90.08$443.50 GeneralSkate Park and Ice Rink$5,885.00$44.10$312.73 GeneralBall Park$3,300.00$500.00$682.28 GeneralMaintenance Shop$27,350.00$1,186.70$7,290.95 GeneralPark Areas$309,880.00$19,734.26$121,705.35 GeneralRecreation Department$23,725.00$44.92$3,164.84 GeneralCommunity Center$116,585.00$3,953.50$32,119.28 GeneralOther Financing Uses$0.00$0.00$121,935.00 GeneralFire Protection$164,310.00$0.00$82,267.72 FUND 101 General$3,868,710.00$236,541.13$1,399,787.44 FUND 102 Employee Retirement Reserve Employee Retirement ReservGeneral Adminstration$0.00$0.00$0.00 Employee Retirement ReservCrime Control & Investigation$0.00$0.00$0.00 Employee Retirement ReservStreet Maintanence$18,190.00$0.00$0.00 Employee Retirement ReservPark Areas$18,190.00$0.00$0.00 Employee Retirement ReservOther Financing Uses$0.00$0.00$0.00 06/09/21 1:21 PM City of St. Joseph Page 2 Council Month End Expenditure - General Fund Current Period: May 2021 2021May2021 DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt FUND 102 Employee Retirement Reserve$36,380.00$0.00$0.00 FUND 103 COVID-19 FEMA Funding COVID-19 FEMA FundingElections$0.00$0.00$0.00 COVID-19 FEMA FundingEmergency Management$0.00$0.00$9,301.22 FUND 103 COVID-19 FEMA Funding$0.00$0.00$9,301.22 FUND 104 COVID-19 Grants COVID-19 GrantsElections$0.00$0.00$0.00 COVID-19 GrantsGeneral Adminstration$0.00$0.00$0.00 COVID-19 GrantsGeneral Government$0.00$0.00$0.00 COVID-19 GrantsCrime Control & Investigation$0.00$0.00$0.00 COVID-19 GrantsFire Fighting$0.00$0.00$0.00 COVID-19 GrantsEmergency Management$0.00$0.00$0.00 COVID-19 GrantsStreet Maintanence$0.00$0.00$0.00 COVID-19 GrantsMaintenance Shop$0.00$0.00$0.00 COVID-19 GrantsPark Areas$0.00$0.00$0.00 COVID-19 GrantsCommunity Center$0.00$0.00$0.00 COVID-19 GrantsEconomic Development Authority$0.00$0.00$0.00 FUND 104 COVID-19 Grants$0.00$0.00$0.00 FUND 108 Cable Access Fee Cable Access FeeCable Access$0.00$0.00$0.00 Cable Access FeeOther Financing Uses$0.00$0.00$0.00 FUND 108 Cable Access Fee$0.00$0.00$0.00 FUND 150 Economic Development Economic DevelopmentEconomic Development Authority$130,310.00$3,950.04$50,098.16 Economic DevelopmentOther Financing Uses$0.00$0.00$0.00 FUND 150 Economic Development$130,310.00$3,950.04$50,098.16 FUND 410 2020 20th Ave Watermain Loop 2020 20th Ave Watermain LoStreet Maintanence$0.00$358.78-$7,680.88 FUND 410 2020 20th Ave Watermain Loop$0.00$358.78-$7,680.88 FUND 411 2021 MN/Alley/18/20/Northland 2021 MN/Alley/18/20/NorthlStreet Maintanence$0.00$32,233.00$125,411.04 2021 MN/Alley/18/20/NorthlOther Financing Uses$0.00$0.00$0.00 FUND 411 2021 MN/Alley/18/20/Northland$0.00$32,233.00$125,411.04 FUND 412 PW Building Expansion PW Building ExpansionMaintenance Shop$0.00$0.00$0.00 PW Building ExpansionOther Financing Uses$0.00$0.00$0.00 FUND 412 PW Building Expansion$0.00$0.00$0.00 FUND 490 Capital Outlay Capital OutlayGeneral Adminstration$4,500.00$0.00$0.00 Capital OutlayCrime Control & Investigation$1,850.00$0.00$1,970.00 06/09/21 1:21 PM City of St. Joseph Page 3 Council Month End Expenditure - General Fund Current Period: May 2021 2021May2021 DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt Capital OutlayCommunication Service$3,290.00$4,553.65$4,553.65 Capital OutlayAutomotive Services$7,375.00$6,290.00$6,290.00 Capital OutlayEmergency Management$1,500.00$0.00$0.00 Capital OutlayStreet Maintanence$2,250.00$0.00$4,912.25 Capital OutlayIce & Snow Removal$19,500.00$0.00$0.00 Capital OutlayStreet Cleaning$2,000.00$0.00$0.00 Capital OutlayMaintenance Shop$11,250.00$0.00$0.00 Capital OutlayPark Areas$33,400.00$0.00$1,589.05 Capital OutlayCommunity Center$0.00$0.00$0.00 Capital OutlayOther Financing Uses$0.00$0.00$0.00 FUND 490 Capital Outlay$86,915.00$10,843.65$19,314.95 $4,122,315.00$283,926.60$1,596,231.93 06/09/21 1:22 PM City of St. Joseph Page 1 Council Month End Expense - Enterprise Funds Current Period: May 2021 2021May2021 DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt FUND 601 Water Fund Water FundBond Payment (P & I)$687,915.00$46,099.65$38,281.65 Water FundOther Financing Uses$2,795.00$0.00$19,295.00 Water FundPower and Pumping$22,900.00$181.55$1,485.18 Water FundPurification-Plant 1$46,750.00$1,629.77$8,573.58 Water FundPurification-Plant 2$89,120.00$5,687.20$21,505.86 Water FundDistribution$10,000.00$0.00$5,776.19 Water FundWellhead Protection$3,000.00$0.00$0.00 Water FundStorage-Tower 1$19,100.00$590.58$2,965.86 Water FundWater Maintenance$259,590.00$18,962.58$88,079.46 Water FundAdministration and General$26,325.00$1,361.90$7,998.66 Water FundDepreciation Expense$450,000.00$0.00$0.00 FUND 601 Water Fund$1,617,495.00$74,513.23$193,961.44 FUND 602 Sewer Fund Sewer FundBond Payment (P & I)$140,605.00$11,135.17-$22,504.83 Sewer FundOther Financing Uses$8,585.00$0.00$18,575.00 Sewer FundSanitary Sewer Maintenanc$223,555.00$44,950.02$103,571.93 Sewer FundLift Station-Baker Street$6,935.00$463.43$1,839.76 Sewer FundLift Station-Ridgewood/DBL$2,975.00$120.16$516.57 Sewer FundLift Station-Northland$4,600.00$83.12$423.63 Sewer FundLift Station-CR 121$15,200.00$130.12$598.60 Sewer FundLift Station-Main$855,455.00$64,817.22$205,717.55 Sewer FundAdministration and General$26,670.00$1,446.03$8,243.78 Sewer FundDepreciation Expense$500,000.00$0.00$0.00 FUND 602 Sewer Fund$1,784,580.00$123,145.27$316,981.99 FUND 603 Refuse Collection Refuse CollectioWaste Collection$403,520.00$46,396.40$136,270.42 Refuse CollectioOther Financing Uses$430.00$0.00$10,425.00 Refuse CollectioDepreciation Expense$6,675.00$0.00$0.00 FUND 603 Refuse Collection$410,625.00$46,396.40$146,695.42 FUND 651 Storm Water Utility Storm Water UtiOther Financing Uses$14,730.00$0.00$8,345.00 Storm Water UtiAdministration and General$15,795.00$781.64$5,439.83 Storm Water UtiStorm Water Maintenance$89,260.00$1,741.48$24,613.71 Storm Water UtiDepreciation Expense$115,000.00$0.00$0.00 FUND 651 Storm Water Utility$234,785.00$2,523.12$38,398.54 FUND 652 Street Light Utility Street Light UtiliStreet Lighting$90,805.00$5,058.13$21,960.98 Street Light UtiliOther Financing Uses$0.00$0.00$0.00 FUND 652 Street Light Utility$90,805.00$5,058.13$21,960.98 06/09/21 1:22 PM City of St. Joseph Page 2 Council Month End Expense - Enterprise Funds Current Period: May 2021 2021May2021 DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt $4,138,290.00$251,636.15$717,998.37 Council Agenda Item4 MEETING DATE:June 21, 2021 AGENDA ITEM: Grant Application SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: The Federal Government passed the American Rescue Plan Act (ARPA) in March 2021. The law directed relief aids to local units of government. Governments with less the 50,000 population (referred to as non-entitled units of local government “NEU”) will receive funds through their respective State’s finance offices. Minnesota Management and Budget (MMB) will disburse the aids for the NEUs. St. Joseph’s population is under 50,000 and will apply to receive their aids from MMB. MMB received half of the $376,932,399 NEU distribution to be disbursed to the local units of government. The amount of the aid cannot exceed 75% of the 2020 budget. As a result of the budget requirement, some jurisdictions will receive less aid than the formula. The final amount of the aid will not be known until later this summer. The first disbursement will be sent to St. Joseph in July/August. The final disbursement will be received in summer 2022. The US Treasury is providing guidance on the use of the ARPA funds. In general, the uses must meet one of the following four categories. In general, expenses must be incurred on or after March 3, 2021 through December 31, 2024. 1.Direct expenses incurred responding to the public health emergency. 2.Costs for responding to the negative economic impacts of the pandemic. a.Assistance to households b.Assistance to small businesses c.Assistance to non-profits 3.Premium pay for essential workers. 4.Revenue replacement for the provision of government services to the extent of the reduction in revenue compared to the 2019, pre-pandemic, fiscal year. The attached resolution allows the City to request the aid disbursement from MMB. Staff will recommend uses of the funds at future council meetings. BUDGET/FISCAL IMPACT: Request of Aid Only ATTACHMENTS: Request for Council Action – Grant Application Resolution 2021-033 Accept the Coronavirus ARPA Funds REQUESTED COUNCIL ACTION: Consider adoption of Resolution 2021-033 accepting the Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan Act. RESOLUTION 2021-033 ACCEPTING THE CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT WHEREAS, since the first case of coronavirus disease 2019 (COVID-19) was discovered in the United States in January 2020, the disease has infected over 32 million and killed over 575,000 Americans (“Pandemic”). The disease has impacted every part of life: as social distancing became a necessity, businesses closed, schools transitioned to remote education, travel was sharply reduced, and millions of Americans lost their jobs; WHEREAS, as a result of the Pandemic cities have been called on to respond to the needs of their communities through the prevention, treatment, and vaccination of COVID-19. WHEREAS, city revenues, businesses and nonprofits in the city have faced economic impacts due tothe Pandemic. WHEREAS, Congress adoptedthe American Rescue Plan Actin March 2021(“ARPA”)which included $65 billion in recovery funds for cities across the country. WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents, and businesses. WHEREAS, A per capita amount times the population (7,351 for the City) for non-entitled cities has been allocated to the City of St. Joseph (“City”) pursuant to the ARPA (“Allocation”). The exact amount will be determined after all non-entitled entities request and use their funds. Estimates are over $750,000. The disbursements will be received in 2021 and 2022. WHEREAS, the United States Department of Treasury has adopted guidance regarding the use of ARPA funds. WHEREAS, the City, in response to the Pandemic, has had expenditures and anticipates future expenditures consistent with the Department of Treasury’s ARPA guidance. WHEREAS, the State of Minnesota will distribute ARPA funds to the City because its population is less than 50,000. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH, MINNESOTA AS FOLLOWS: 1.The City intends to collect its share of ARPA funds from the State of Minnesota to use in a manner consistent with the Department of Treasury’s guidance. League of Minnesota Cities American Rescue Plan Act Resolution Page 1 2.City staff, together with the Mayor and the City Attorneyare hereby authorized totake any actions necessary to receive the City’s share of ARPA funds from the State of Minnesota for expenses incurred because of the Pandemic. 3.City staff, together with the Mayor and the City Attorney are hereby authorized to make recommendations to the City Council for future expenditures that may be reimbursed with ARPA funds. ADOPTED by the City Council this 21st day of June, 2021. CITY OF ST. JOSEPH Rick Schultz, Mayor ATTEST Therese Haffner, Administrator League of Minnesota Cities American Rescue Plan Act Resolution Page 2 Council Agenda Item4 ______ MEETING DATE: June 21, 2021 AGENDA ITEM: Transfer SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Council ordered in the feasibility study for the 2021 street improvements and approved the project fund to borrow the money from the General fund to cover the costs until bond proceeds were received. BACKGROUND INFORMATION: The proposed transfer is to pay back the general fund for feasibility study costs incurred in 2020 for the 2021 street improvements. BUDGET/FISCAL IMPACT: $33,000 between funds ATTACHMENTS: Request for Council Action – Transfers 2021 Transfer REQUESTED COUNCIL ACTION: Authorize the 2021 transfer as presented. City of St. Joseph, Minnesota Operating Transfers Requested June 21, 2021 for 2021 Financial Year FundDescriptionAmount InAmount OutPurpose Due To/Due From Other Funds: 101General Fund 33,000.00 -repay the general fund for the feasibility 4112021 Street Improvements -33,000.00costs incurred in 2020 Council Agenda Item4 ______ MEETING DATE: June 21, 2021 AGENDA ITEM: Donations and Contributions SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council. By accepting the donations, the city is accepting the intent of the donations. The in-kind donations are estimates. Total Dog Park cash donations received through 5/31/21 = $5,895.96 + $1,149 for pavers and refreshments. Total Jacob Wetterling Rec Center donations received through 5/31/21 = $3,040.91. BUDGET/FISCAL IMPACT: $803.91 ATTACHMENTS: Request for Council Action: Donations Resolution 2021-032 Accepting Donations REQUESTED COUNCIL ACTION: Consider approval Resolution 2021-032 Accepting Donations. RESOLUTION 2021-032 RESOLUTION ACCEPTED DONATION(S) WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens; and WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; and WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal property as follows: DONOR METHOD PURPOSE AMOUNT Anonymous Cash Dog Park $7.00 Anonymous Cash Archery Range $15.85 Anonymous Cash Disc Golf $72.22 Anonymous Cash RV Dump $80.00 Anonymous Cash FD Operations $628.84 WHEREAS, all such donations have been contributed to assist the various city departments and programs as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA, AS FOLLOWS: 1.The donations described above are accepted. 2.The Finance Department is hereby directed to issue receipts to each donor acknowledging the city’s receipt of the donors’ donations. ADOPTED by the City Council this 21stday of June, 2021. CITY OF ST. JOSEPH Rick Schultz, Mayor ATTEST Therese Haffner, Administrator Council Agenda Item 4 MEETING DATE: June 21, 2021 AGENDA ITEM: Crack Sealing SUBMITTED BY: Public Works BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: Every year the city conducts street maintenance per our approved 2019 maintenance plan. I have attained price quotes based on this year’s schedule and I make the recommendation of approving Midwest Asphalt quote. BUDGET/FISCAL IMPACT: $5,500+ ATTACHMENTS: Price quotes for Astech, Bertram Asphalt, Midwest Asphalt REQUESTED COUNCIL ACTION: Approve Midwest Asphalt quote CouncilAgenda Item 4 MEETING DATE: June 21, 2021 AGENDA ITEM: Police Officer Resignation SUBMITTED BY: Chief Dwight Pfannenstein BACKGROUND INFORMATION: Officer Brent Fandel has turned in his resignation with the City th of St. Joseph and was hired by the City of Waite Park. His last shift was June 16, 2021. BUDGET/FISCAL IMPACT: None ATTACHMENTS: REQUESTED COUNCIL ACTION: Accept the resignation. Allow city staff to post and seek applications for replacement of a full time police officer to be filled immediately. Council Agenda Item4 MEETING DATE: June 21, 2021 AGENDA ITEM: Northland Business Center Assessment Amendment SUBMITTED BY: Finance/Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Council approved the Parkway Business Center developer agreement. Council adopted Resolution 2020-002 Adopting Final Assessment Roll for the 2019 industrial park improvement. BACKGROUND INFORMATION: CLC Partners, LLC and the City of St. Joseph agreed to terms in the Parkway Business Center (industrial park expansion) developer agreement (DA) in August 2019. The terms of the DA specified assessments would be assessed for project and bond costs less the BDPI state grant and $40,000 EDA grant. The assessments would be levied over ten years at an interest rate equal to the average coupon rate of the project bonds. CLC Partners, LLC waived their rights to appeal the assessments under Minnesota Statute §429. City Resolution 2020-002 adopted the final assessment roll under the terms of the DA with one exception. Provisions #3 and #4 under now therefore be it resolved, the assessments would be certified to the county auditor for collection with property taxes. The DA section 4.5.c. on page 5 states the following: “The total cost of the improvements will be levied against the benefitting properties payable over a ten-year period. The interest rate charged on the assessment will be equal to the average coupon interest rate of the issued bonds used to finance the industrial park.” The term levied means the city council will adopt the assessment roll based on the DA provisions. It does not state the assessments will be certified to Stearns County for collection with the property taxes. The Developer must ensure enough assessment is collected each year to make the bond payments. Under provision 4.6.a of the DA, page 5, the Developer shall furnish the City with an irrevocable letter of credit (LOC) in the amount of 60% of the special assessments due against the property. The LOC provides additional security for collection to make bond payments. CLC Partners, LLC has complied with this provision. Staff concurs that the intent in the DA was to levy assessments against the Parkway Business Center properties with collection over ten years at the average bond rate. The assessment amount due will cover the annual bond payments. If the Developer defaults on the assessment payments, the City will provide a 30-day notice to the Developer that the City will draw on the LOC to pay the bonds. In addition, staff agrees there is not a provision to collect the annual assessment payments with the tax settlement. Staff recommends adopting Resolution 2021-034 correcting the intent of the DA for assessment collections. BUDGET/FISCAL IMPACT: $2,415,000 plus 1.8226475% interest up to 10 years ATTACHMENTS: Request for Council Action – Industrial Park Assessments Parkway Business Center Developer Agreement Resolution 2020-002 Adopting Final Assessment Roll 2019 Industrial Park Resolution 2021-034 Adopting Amended Final Assessment Roll REQUESTED COUNCIL ACTION: Consider adoption of Resolution 2021-034 adopting the amended final assessment roll for the 2019 industrial park improvements. CouncilAgenda Item 4 MEETING DATE: June 21, 2021 AGENDA ITEM: Finance Technician Hire SUBMITTED BY: Finance/Administration BACKGROUND INFORMATION: Staff and the personnel committee interviewed candidates for the Finance Technician and are recommending the hiring of Kimberly Wenner-Roth at Grade 8, Step 5 on the wage scale. BUDGET/FISCAL IMPACT: Budgeted item ATTACHMENTS: NA REQUESTED COUNCIL ACTION: Authorize the hiring of Kimberly Wenner-Roth as Finance Technician at Grade 8, Step 5 step 1. CouncilAgenda Item 4 MEETING DATE: June 21, 2021 AGENDA ITEM: Police Officer Hire SUBMITTED BY: Chief Dwight Pfannenstein BACKGROUND INFORMATION: The city budgeted to add a full-time police officer to its staff beginning on July 1, 2021. In March 2021, the council authorized staff to move forward with advertising and hiring of a full-time police officer. The personal committee and city staff interviewed and selected Alexander Lyon as that candidate. BUDGET/FISCAL IMPACT: Budgeted item ATTACHMENTS: REQUESTED COUNCIL ACTION: Authorize the hiring of Alexander Lyon at step 1, as a full-time police officer contingent on successful completion of background check and physical. Council Agenda Item 4k MEETING DATE: June 21, 2021 AGENDA ITEM: Update surveillance system in Police Department and City SUBMITTED BY: Chief Dwight Pfannenstein BACKGROUND INFORMATION: Under past Administrations the Police Department used an evidence collection system called “I Crimefighter”. The system and software had numerous issues. The city solicited a second bid from another vendor which is Northland Business Solutions. In addition to the wonderful evidence collection system and support they offered for the same rate as the previous vendor, they also offered expandable services that work in harmony with their system. When the current government center was built in 2017 a very low-grade surveillance system was installed in the building. The audio and video are of poor quality and offers very little to know court testimony and not much room for expansion or upgrade. Northland has given us a quote under budget to upgrade the audio and video to several critical areas of the Police Department requiring audio and video recording. Also, the system would include a server that is expandable to other critical areas of the city that can be added in phases as the council chooses. BUDGET/FISCAL IMPACT: Budgeted item ATTACHMENTS: Northland Quote REQUESTED COUNCIL ACTION: Approve Northland to install the required audio and video equipment needed under the current quote. Video Interview Room Recording System3/5/2021 bĻǞ \[źĭĻƓƭĻ bǒƒĬĻƩ ƚŅ wƚƚƒƭʹ2 bĻǞ Lt bǒƒĬĻƩ ƚŅ /ğƒĻƩğƭʹ2 {źƓŭƌĻ {ƷƩĻğƒ ŅƚƩ Ļğĭŷ ĭğƒĻƩğƚƷğƌ bǒƒĬĻƩ ƚŅ /ğƒĻƩğ źĻǞƭ 4 bĻǞ bǒƒĬĻƩ ƚŅ aźĭƩƚƦŷƚƓĻƭ 2 bĻǞ{ĻƩǝĻƩΛƭΜ ƩĻƨǒźƩĻķ ŅƚƩ ƩƚƚƒΛƭΜ ĭƚƓŅźŭǒƩğƷźƚƓ 1 .L\[\[ hʹPROJECT CONTACT: {Ʒ͵ WƚƭĻƦŷ tƚƌźĭĻ 5ĻƦƷ͵ АЎ /ğƌƌğǞğǤ {Ʒ͵ {Ʒ͵ WƚƭĻƦŷͲ ab ЎЏЌАЍ Sell Price IncludeFinal SortItem #DescriptionQuantity IncludedSell Price (each) (extended) 21LOU-AMLMic - 1-Port Source Round2$189.00$378.00 71Axis IP-P3245LVCamera IP - Overt Dual-View (Capable) Dome Camera 7$757.00$5,299.00 71Axis N-SDA-32SD Card for back-up recording on cameras7$109.00$763.00 11POE24-SWPower Over Ethernet (POE) Switch (16-port)1$552.00$552.00 41LR-LEDLED Activation light (one inside and one outside each room)4$16.00$64.00 USB Connector Appliance (Required for remote-on switch, LED lights, and any 11LR-102bookmark switch ordered)1$394.00$394.00 21NBS-LR-TOGGLERemote-on Activation Switch2$32.00$64.00 11Keyboard, Monitor, Mouse, SpeakersKeyboard, Monitor, Mouse, and Speakers1$473.00$473.00 Rack-Mount Server 4U - with RAID-1 SSD Array for OS; with RAID 5-Array; 2-TB 11VRSV8R5-S16-RackHDD for Storage (S-2016) with DVD drive and Dual Power Supplies 1$7,094.25$7,094.25 221LIR2LIR Recording Software (1 room, 2 camera views per room)2$1,515.00$3,030.00 121LIR3LIR Recording Software (1 room, 3 camera views per room)1$1,748.00$1,748.00 12LIRPLIR Player Software Universal License1$110.00$110.00 12LIRRMLIR Network (Remote) Monitor Software Universal License1$110.00$110.00 12LIRPMLIR Post Monitor Client1$110.00$110.00 12LIR2DCRLIR 2DRC Import Uitility1$220.00$220.00 33552Microphone - Low Voltage Line Drop Supplied by Northland3$142.50$427.50 73LD1IP Camera - Low Voltage Line Drop Supplied by Northland7$142.50$997.50 23LDA1Activation Light - Low Voltage Line Drop Supplied by Northland2$142.50$285.00 00INSTTotal Technical Install, Configuration, and Training1$4,950.00$4,950.00 System Sub-Total$27,069.25 First-Year Maintenance (8 x 5 Service) Includes all Hardware & Software listed, including software assurance, updates, patches, and unlimited support (via Gold - OnsiteOnsite, Phone, Web)Њ$1,869.00$1,869.00 $28,938.25 Total OPTIONS: 2TabletSmart Tablet (includes two tables - one for each room2$1,041.50$2,083.00 1Tablet - MAMaintenance & support for Smart Tables (per year)1$312.00$312.00 11Axis IP-P3245LVCamera IP - Overt Dual-View (Capable) Dome Camera - for Evidence Room1$576.72$576.72 23LD1Bookmark Button - Low Voltage Line Drop Supplied by Northland2$142.50$285.00 21RF-Wireless-Remote Wireless Remote Bookmark Button2$55.19$110.38 Scott Wosje3/5/2021Northland Confidential Council Agenda Item 4l MEETING DATE: June 21, 2021 AGENDA ITEM: Request for Proposal (RFP) – Fundraising Consultant Community Center SUBMITTED BY: Administration STAFF RECOMMENDATION: Approve extending the RFP deadline at their last meeting on March 18, 2021, the Community Center Committee discussed and recommended soliciting a fundraising consultant. PREVIOUS COUNCIL ACTION: On May 17, 2021 the City Council approved and released the RFP. moving forward with the RFP process for a fundraising consultant for the community center project. BACKGROUND INFORMATION: Proposals for a fundraising consultant were due on June 15, 2021 after being open for a month. The City has received two proposals. Staff recommends extending the deadline in an effort to receive additional proposals. Staff would re-post on the League of MN Cities website but expand advertising by sending a mass email to fundraising consultants and posting on the MN Chapter of the American Planning Association’s website. BUDGET/FISCAL IMPACT: ATTACHMENTS: REQUESTED COUNCIL ACTION: Motion to Approve extending the RFP until July 15, 2021. Council Agenda Item 5 MEETING DATE: June 21, 2021 AGENDA ITEM: Request for Proposal (RFP) - Portion of PID 84.53843.0005 SUBMITTED BY: Administration STAFF RECOMMENDATION: Staff recommends moving forward with Spring Hill Companies to purchase and renovate the old Police Station and Fire Hall. PREVIOUS COUNCIL ACTION: The City Council approved the RFP on April 19, 2021 for the renovation and sale old Police Station and Fire Hall. BACKGROUND INFORMATION: The RFP was open for a month and the City received two proposals – Obbink Distilling Labs and Spring Hill Companies. The Evaluation Panel, made up of the following staff: Administrator, Community Development Director, City Engineer, Public Works Superintendent, and Finance Director, scored the proposals based on the following criteria: Understanding of the Project Firm Profile- History, Leadership, and Approach to Development Projects Project Team Qualifications & Experience Experience with Similar Projects Development Concept Price and Value to City Timeframe and Completion Additionally, the evaluation panel met with the proposers allowing each an opportunity to present and for the panel to ask questions. Obbink Distilling Labs proposes to operate their new whisky distillery and Spring Hill Companies proposes to have retail and food businesses. Staff recommends moving forward with negotiating a purchase agreement with Spring Hill Companies based on their submitted proposal and how it ranked with the criteria above, as well as, the in-person interview. Shannon Wiger is the Principal of Spring Hill Companies and has successful experience in numerous renovation/redevelopment projects, including her most recent one in St. Joseph on the northwest corner of MN St. and College Ave. Ms. Wiger’s concept plan has architectural features in line with the City’s Downtown Design Standards, and Comprehensive Plan. The proposed distillery would be more appropriate on a larger site due to higher parking, loading/unloading, and warehousing needs, and having on and off-sale on-site. Staff and Obbink Distilling Labs are scheduling a meeting within the next week or two on alternative sites. BUDGET/FISCAL IMPACT: ATTACHMENTS: REQUESTED COUNCIL ACTION: Motion to Approve staff to draft a purchase agreement with Spring Hill Companies. Council Agenda Item 6 MEETING DATE: June 21, 2021 AGENDA ITEM: MN Street W School Zone Discussion SUBMITTED BY: Administration/Engineering STAFF RECOMMENDATION: Discuss and provide input and direction to staff. PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: Karl Terhaar, Principal of St. Joseph Catholic School located in Downtown on MN St. W has shared that several parents have approached him with concerns about the speed of vehicles passing in front of the St. Joseph Catholic School, especially when parents are dropping off and picking up kids by the school. The area is not a designated school zone. The street section is a local city street and the city council may establish a school speed limit within the school zone upon the basis of an engineering and traffic investigation as prescribed by the commissioner of transportation. BUDGET/FISCAL IMPACT: ATTACHMENTS: REQUESTED COUNCIL ACTION: Provide input and direction to staff. THERESE HAFFNER CITY ADMINISTRATOR 75 Callaway Street East St Joseph, MN 56374 thaffner@cityofstjoseph.com ADMINISTRATION REPORT TO: HONERABLE MAYOR AND CITY COUNCIL DATE: June 18, 2021 SUMMARY The evaluationpanel (Randy Sabart, Lori Bartlett, Nate Keller, Ryan Wensmann, and Therese Haffner) interviewed the two proposers for the purchase and renovation of the old Police Station and Fire Hall. Interviewed three candidates for Finance Technician. Reviewed 18 proposals for RFP for architectural services for community center. Top four finalist presented to City Council & Community Center Committee. The Committee will meet to discuss further to provide a recommendation to the City Council. Worked with SEH to submit bonding request for I-94 Infrastructure. STAFF Continue to meet with staff regularly. UPCOMING MEETINGS& EVENTS nd City Council Work Session on June 22. rd Community Center Committee on June 23. -THERESE LORI BARTLETT FINANCEDIRECTOR 75 Callaway Street East St Joseph, MN 56374 lbartlett@cityofstjoseph.com FINANCE DEPARTMENT REPORT TO: HONORABLE MAYOR AND CITY COUNCIL DATE: June 18, 2021 SUMMARY Budget: next workshop will discuss equipment purchases and staffing. th Utility bills were due June 15. Late notices mailed to 188 customers (averages around 200 usually). We still are not shutting off water due to the emergency orders in place from COVID-19. ARPA Stimulus Funds – US Treasury has provided more guidance. Non-entitled cities will receive first half funding in late July/early August. Staff will request from MMB following council action to apply st for the grant funds on June 21. State Bond Request for 2022: S.E.H assisted Therese to draft. The application was submitted by Lori. RFPs: Lori scored and sat in on interviews for both the Rec Center Architect and old Fire Hall building. Rental Licenses: Vicky is assisting Nate and Inspectron with gathering applications, fees and tenant th listing. The process has been successful with roughly 80% in as of June 15. License renewals are due st Aug. 1. Public Works Facility: Pete’s Prehung vacated the building. Utilities moved into the City’s name. 2021 Street Improvements: City is receiving prepaids on assessments. Several calls have come in. Lori is also working with Northland Securities and Taft bond counsel on the bond issue. STAFF th Finance Tech: Five applicants received, three interviewedon June 16. Offer is pending. Lori met with Therese and Cory Ehlert to review Industrial Park Assessments. Action before council on 6/21. Lori met with Nate and Mary Bruno to go over CVB budget for the next year. Lori, Kayla and Therese reviewed the first part of LaserFiche workflow. UPCOMING MEETINGS& EVENTS Council workshop 6/22 -LORI NATE KELLER, AICP COMMUNITY DEVELOPMENT DIRECTOR 75 CALLAWAY STREET EAST ST. JOSEPH, MN 56374 nkeller@cityofstjoseph.com COMMUNITY DEVELOPMENT REPORT To:HONORABLE MAYOR AND CITY COUNCIL DATE:June 21st, 2021 stnd *Please note I will be on vacation and not attendance for June 21Council and June 22 workshop. * ECONOMIC DEVELOPMENT BR&E visit with North Central Truck nd Potential pursuit of grant through DEED for JR Mobile site (13 2Ave NW). Grant would help offset costs associated with Phase 1 and 2 Environmental Assessment. If formal grant is pursued the request will be presented to future EDA/Council meeting (property also needs to be rezoned from R-3 to B-1) th June 15 EDA meeting was canceled PLANNING Planning Commission: Ordinance updates. The following amendments will come forth to Council in July: o Fences (revised amendments based on Council feedback) o Activities within easements (specifically as it relates to fences within easements) o Signage amendments. Amendments would add “Wayfinding” signs as allowed, and prohibit “Dynamic Displays” e.g. Electronic/digital signs in the B-1 Downtown district. o Outdoor patio and sidewalk café revision. Revision will eliminate the size limitations for outdoor patios. Currently patios are limited to 49% the size of principle structure. Other Continuation of ADA Transition Plan draft. Final draft to be presented to Council in next couple of months. Have been busy fielding rental questions and helping Vicky Granite (Account Technician) process rental renewals. Vicky has been doing a great job fielding questions and providing information to folks. Great job Vicky! nd Consultant for the Beltway project will attend June 22 workshop to discuss the project and provide an overview. The study area is shown below: MEETINGS & EVENTS Developer and staff meetings for Industrial park inquires and potential new developments Meetings with sign companies pertaining to City Gateway Sign entrances RFP presentation and interviews for Village/Fire Hall building Met with Matt Lindstrom re: Parklet outreach strategy and obtaining quantitative and qualitative feedback Lori, Mary Bruno and I met regarding 2022 CVB budget and Strategic Plan implementation I attended the Advocates for Community meeting on June 16th Nate RYAN WENSMANN PUBLIC WORKS SUPERINTENDENT 75 Callaway Street East St Joseph, MN 56374 rwensmann@cityofstjoseph.com PUBLIC WORKS REPORT TO: HONORABLE MAYOR AND CITY COUNCIL DATE:June 18, 2021 SUMMARY Dog Park water line complete Crack/chip seal bids Streetscape project on schedule Hanging flower baskets 26MAY2021 New service doors at Centennial and ball Park STAFF Street sweeping Flushing sanitary sewers Reading/repairing water meters Mowing Storm pond maintenance (burning) Park maintenance Maintain and operation of five lift stations, two water plants, and storm water system Customer concerns, questions, requests UPCOMING MEETINGS& EVENTS Staff will continue water/waste water/storm water Ed (Leak detection) Safety training with League of Minnesota Cities (De-escalation) CMWEA Monthly meeting -Ryan DWIGHT PFANNENSTEIN POLICE CHIEF 75 Callaway Street East St Joseph, MN 56374 POLICE dpfannenstein@cityofstjoseph.com POLICE DEPARTMENT REPORT TO: HONERABLE MAYOR ANDCITY COUNCIL DATE: June 18, 2021 SUMMARY Well May ended with the completion of SJU/CSB graduation. We rolled right on into summer or thnd will on June 20, 2021. On June 2,2021 I toured Northland Business Solutions through the Woebegone Trail Head and Water Tower, Millstream Shelter, Centennial Park Shelters, Old Water Treatment Plant and new Water treatment plant for potential sites of upcoming surveillance systems. Quote has not been received as of yet. I have 9 St. Joseph officers scheduled for the Parade and 6 Sheriff Explorers for securing the parade route. The month of May in the PD by the numbers: 2019 ICRs used 19801043 to 19801345 302 ICRs 2020 ICRs used 20801162 to 20801489 327 ICRs 2021 ICRs used 21801453 to 21801897 444 ICRS ! th Current ICR pulled at time of report on June 17, 2021 is 21802077 (Post COVID?) ICR 2077 was used in 2020 on JULY 21, 2020 (During COVID) ICR 2077 was used in 2019 on AUGUST 28, 2019 (Pre COVID) STAFF Staff and Personal Committee met and selected a candidate for new officer position starting July 1, 2021. The city received 6 applications and by the time of the interviews only 2 were left that did not receive job offers elsewhere. Officer Brent Fandel has taken a job in Waite Park and we will begin his replacement immediately. UPCOMING MEETINGS& EVENTS 4th of July and other summer events.