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www.cityofstjoseph.com
Fire Advisory Board Meeting
St. Joseph Fire Station
Monday, August 9th, 2021 at 5:00pm
1. Call Meeting to order
2. Approve May minutes
3. Financial Report
4. New Business
A. Weekly Truck Check Pay
B. Perks / Retaining Current Members
C. Pay
D. Other
5. Old Business
A. Ladder # 2 / Pumper-Tanker / Update
B. Replacement of Unit # 3
C. DNR Volunteer Fire Assistance Grant
D. Fire Department Study
E. Other
6. Membership
7. Fire Chief’s Report – Update on Activities
8. Adjourn
Thank you,
Jeff Taufen, St. Joseph Fire Chief
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
May 10, 2021
Page 1 of 1
Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St.
Joseph and St. Wendel met in regular session on Monday, May 10, 2021 at 5:00 PM in the St. Joseph
Fire Hall.
Members Present:Fire Chief Jeff Taufen, City of St. Joseph Representative Bob Loso,St. Joseph
Township Representative Doug Fredrickson, St. Wendel Township Representative Greg Salkvia
telephone. City Administrator Therese Haffner, Finance Director Lori Bartlett
Others Present:N/A
Minutes: Loso made a motion to approve the minutes from February 8, 2021; seconded by Salk
and passed unanimouslyby those present.
Financial Report & Budget Discussion: Bartlett presented the first quarter financial report.
Salk moved to approve the financial reports as presented; seconded by Loso and passed
unanimously.
MNDNR Grant: Taufen recommended submitting a grant to the MNDNR for additional hose. The grant
requires a 50 percent match.
Loso moved to approve a grant application to the MNDNR for $2,450.00 for fire hose; seconded by
Salk and passed unanimously.
Other: Salk recommended increasing the Fire Chief pay by $2,000.00 a year.
Pumper/Tanker ISO Update: Taufen shared that he was waiting to hear back from Rosenbauer for a bid
for a pumper/tanker. The representative from Rosenbauer said that thought it would be around $600,000
to $750,000. Taufen requested approval to move forward with the pumper/tanker not to exceed $800,000.
Bartlett shared that the City of St. Joseph would need to bond for the purchase.
Loso moved to approve obtaining specifications and bids; seconded by Salk and passed
unanimously.
FEMA Grant: Taufen reported that the grant writer has not heard back regarding the FEMA grant to
replace Unit #3 truck. Taufen suggested moving forward with replacing the truck using the fire department
budget if the grant was not received.
Future Plan for Call Volume Control: The Board discussed the increase in medical calls and being short
four members. There was discussion on the future of the fire department operations. Haffner discussed
the area city administrators meeting on exploring having a fire study completed. The fire study would
address the fire service needs of each of the area communities of St. Joseph, Waite Park, Sartell, Sauk
Rapids, and St. Augusta if they choose to participate. The intent would be for recommendations to come
out of the study for each individual community and/or collectively.
Adjourn: Loso made a motion to adjourn at 6:12 PM; seconded by Salk and passed unanimously.
Therese Haffner
City Administrator
Board Agenda Item 3
MEETING DATE: August 9, 2021
AGENDA ITEM: 2nd Quarter Treasurer’s Report
SUBMITTED BY: Finance
PREVIOUS BOARD ACTION: None
BACKGROUND INFORMATION: Enclosed are the 2nd Quarter 2021 financial position for Board’s
review. The operational fund balance is a surplus of $48,494 as of June 30, 2021 (unaudited). The Fire
fund is mainly funded by contract revenue from the City of St. Joseph, St. Joseph Township and St.
Wendel Township. The contract revenue is paid quarterly. The reserve funds include the 2021 capital
budget of $70,900. Without the 2021 capital budget, there would be a surplus of $119,394.
The 2021 fire fund revenue represents 46% of the budgeted revenue for the year. The main source of
revenue includes the contract fire service revenue from the three jurisdictions for the first half of the year.
Interest earnings shows a deficit. The City records the fluctuation in the market value of the investments
during the year. The market value will go up and down; down for the first half. The current average rate
of return is 2.05% APY.
The fire fund expenditures represent 13% of the budgeted expenditures. The expenditures are
operational. As said above, the capital budget provides funding for capital purchases in the 5-year capital
equipment plan. The Fire Board puts money away each year to help fund the future purchase. In doing
so, spikes in the budget are minimized.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: 2nd Quarter 2021 Summary Report
Fire Dept Balance Sheet
Fire Board Revenue
Fire Board Expenditures
Fire Board Check Register
Fire Dept 2021 Capital Improvement Plan Summary
REQUESTED BOARD ACTION: Consider accepting the 2nd Quarter 2021 Treasurer’s Report.
07/14/21 4:20 PM
City of St. Joseph
Page 1
Fire Board Balance Sheet
Current Period: June 2021
YTDYTDCurrent
Account DescrBegin YrDebitCreditBalance
FUND 105 Fire Fund
G 105-10100 Cash$705,435.36$168,007.13$109,762.95$763,679.54
G 105-10450 Interest Receivable$1,439.07$0.00$1,439.07$0.00
G 105-10500 Accounts Receivable$40.00$0.00$40.00$0.00
G 105-10700 Taxes Receivable - Delinquent$346.53$0.00$346.53$0.00
G 105-13113 Due From other Gov t Units$224.33$0.00$224.33$0.00
G 105-15500 Due From Other Fund$0.00$0.00$0.00$0.00
G 105-20200 Accounts Payable-$11,173.94$11,173.94$0.00$0.00
G 105-20201 Salaries Payable-$49,716.74$49,716.74$0.00$0.00
G 105-20202 Due to Other Govt Units$0.00$0.00$0.00$0.00
G 105-22204 Deferred Inflow of Resources-$346.53$346.53$0.00$0.00
G 105-24410 Design. Fd Bal - Working Cap$0.00$0.00$0.00$0.00
G 105-24413 Design. Fd Bal - Capital-$610,857.37$610,857.37$0.00$0.00
G 105-24414 Design. Fd Bal -Debt Serv.Rel.-$17,698.57$17,698.57$0.00$0.00
G 105-24415 Design. Fd Bal - Operations-$20,000.00$20,000.00$0.00$0.00
G 105-25310 Unassigned Fund Balance$2,307.86$112,004.60$877,992.00-$763,679.54
FUND 105 Fire Fund$0.00$989,804.88$989,804.88$0.00
$0.00$989,804.88$989,804.88$0.00
07/14/21 4:21 PM
City of St. Joseph
Page 1
Fire Board Revenue
Current Period: June 2021
2021QTD2021
Account DescrYTD BudgetAmountYTD Amt
FUND 105 Fire Fund
R 105-42210-31010 Current Ad Valorem Taxes$0.00$63.68$63.68
R 105-42210-33160 Federal Grants - Other$0.00$0.00$0.00
R 105-42210-33400 State Grants and Aids$52,000.00$720.00$720.00
R 105-42210-33430 Other Grants/Aids$0.00$0.00$0.00
R 105-42210-34202 Special Fire Service$288,540.00$88,504.02$160,639.02
R 105-42210-34203 Fire Fighting Reimbursement$500.00$1,470.00$1,470.00
R 105-42210-34781 Fire Hall Rental$3,540.00$300.00$1,600.00
R 105-42210-36210 Interest Earnings$10,000.00$1,993.67-$335.49
R 105-42210-36230 Contributions - General$1,500.00$628.84$628.84
R 105-42210-36260 Surplus Property$0.00$0.00$0.00
R 105-42210-36300 Reimbursement$1,000.00$57.29$57.29
FUND 105 Fire Fund$357,080.00$93,737.50$164,843.34
$357,080.00$93,737.50$164,843.34
07/14/21 4:21 PM
City of St. Joseph
Page 1
Fire Board Expenditures
Current Period: June 2021
2021
DEPARTYTDQTD2021
DEPARTDescrAccount DescrBudgetAmountYTD Amt
FUND 105 Fire Fund
DEPART 42210 Fire Administration
42210Fire AdministrationE 105-42210-151 Workers Comp. Insur. Prem.$18,005.00$0.00$0.00
42210Fire AdministrationE 105-42210-200 Office Supplies$500.00$0.00$120.46
42210Fire AdministrationE 105-42210-215 Software Support$2,840.00$0.00$1,804.54
42210Fire AdministrationE 105-42210-220 Repair and Maintenance$150.00$0.00$0.00
42210Fire AdministrationE 105-42210-300 Professional Services$1,000.00$213.91$213.91
42210Fire AdministrationE 105-42210-301 Audit & Accounting Services$13,365.00$0.00$0.00
42210Fire AdministrationE 105-42210-304 Legal Fees$200.00$0.00$0.00
42210Fire AdministrationE 105-42210-305 Medical & Dental$3,500.00$0.00$0.00
42210Fire AdministrationE 105-42210-322 Postage$0.00$0.00$0.00
42210Fire AdministrationE 105-42210-340 Advertising$100.00$0.00$1,083.00
42210Fire AdministrationE 105-42210-410 Rentals$100.00$0.00$0.00
42210Fire AdministrationE 105-42210-446 License$100.00$0.00$0.00
42210Fire AdministrationE 105-42210-581 Computer Hardware$1,250.00$0.00$0.00
42210Fire AdministrationE 105-42210-582 Computer Software$50.00$0.00$0.00
DEPART 42210 Fire Administration$41,160.00$213.91$3,221.91
DEPART 42220 Fire Fighting
42220Fire FightingE 105-42220-101 Salaries$93,390.00$0.00$0.00
42220Fire FightingE 105-42220-122 FICA Contributions$5,790.00$0.00$0.00
42220Fire FightingE 105-42220-125 Medicare Contributions$1,355.00$0.00$0.00
42220Fire FightingE 105-42220-210 Operating Supplies$5,000.00$1,051.29$1,061.82
42220Fire FightingE 105-42220-211 AWAIRE Supplies$1,000.00$0.00$379.99
42220Fire FightingE 105-42220-212 Safety Program$500.00$0.00$128.57
42220Fire FightingE 105-42220-220 Repair and Maintenance$0.00$607.91$607.91
42220Fire FightingE 105-42220-235 Motor Fuel$2,575.00$889.05$912.54
42220Fire FightingE 105-42220-240 Small Tool & Minor Equipment$500.00$30.82$209.89
42220Fire FightingE 105-42220-300 Professional Services$4,000.00$740.00$740.00
42220Fire FightingE 105-42220-361 General Liability Insurance$6,290.00$5,759.08$5,759.08
42220Fire FightingE 105-42220-384 Refuse Disposal$675.00$0.00$0.00
42220Fire FightingE 105-42220-420 Depreciation$0.00$0.00$0.00
42220Fire FightingE 105-42220-447 State Aid Reimbursement$52,000.00$0.00$0.00
42220Fire FightingE 105-42220-448 Pension Relief Fire Fund$3,000.00$0.00$0.00
42220Fire FightingE 105-42220-580 Other Equipment$3,500.00$0.00$0.00
42220Fire FightingE 105-42220-584 Equipment Reserve$2,750.00$0.00$0.00
42220Fire FightingE 105-42220-585 Firefighter Equipment$53,150.00$0.00$2,632.08
DEPART 42220 Fire Fighting$235,475.00$9,078.15$12,431.88
DEPART 42240 Fire Training
42240Fire TrainingE 105-42240-104 Taxable Per Diem$1,200.00$0.00$0.00
42240Fire TrainingE 105-42240-122 FICA Contributions$75.00$0.00$0.00
42240Fire TrainingE 105-42240-125 Medicare Contributions$20.00$0.00$0.00
42240Fire TrainingE 105-42240-331 Travel & Conference Expense$2,000.00$0.00$0.00
42240Fire TrainingE 105-42240-433 Dues & Memberships$1,700.00$160.00$527.00
42240Fire TrainingE 105-42240-443 Personnel Training$6,000.00$1,715.00$4,315.00
DEPART 42240 Fire Training$10,995.00$1,875.00$4,842.00
DEPART 42250 Fire Communications
42250Fire CommunicatioE 105-42250-220 Repair and Maintenance$1,000.00$0.00$430.29
42250Fire CommunicatioE 105-42250-321 Telephone$5,340.00$1,324.98$2,547.20
42250Fire CommunicatioE 105-42250-580 Other Equipment$6,000.00$1,064.00$1,064.00
07/14/21 4:21 PM
City of St. Joseph
Page 2
Fire Board Expenditures
Current Period: June 2021
2021
DEPARTYTDQTD2021
DEPARTDescrAccount DescrBudgetAmountYTD Amt
DEPART 42250 Fire Communications$12,340.00$2,388.98$4,041.49
DEPART 42260 Fire Repair Service
42260Fire Repair ServiceE 105-42260-101 Salaries$3,190.00$3,030.56$4,429.93
42260Fire Repair ServiceE 105-42260-121 PERA Contributions$240.00$227.34$332.34
42260Fire Repair ServiceE 105-42260-122 FICA Contributions$175.00$181.60$258.37
42260Fire Repair ServiceE 105-42260-123 Deferred Comp-Employer$20.00$12.80$20.38
42260Fire Repair ServiceE 105-42260-125 Medicare Contributions$40.00$42.46$60.41
42260Fire Repair ServiceE 105-42260-130 H S A- Employer Contribution$185.00$1,059.24$1,800.86
42260Fire Repair ServiceE 105-42260-131 Health Insurance$780.00$192.65$761.87
42260Fire Repair ServiceE 105-42260-132 Dental Insurance$60.00$14.82$57.89
42260Fire Repair ServiceE 105-42260-133 Life Insurance$5.00$0.98$5.96
42260Fire Repair ServiceE 105-42260-134 Disabilty Insurance$25.00$6.83$41.30
42260Fire Repair ServiceE 105-42260-220 Repair and Maintenance$0.00$0.00$0.00
42260Fire Repair ServiceE 105-42260-230 Vehicle Repair & Maintenance$25,000.00$6,294.55$6,501.97
DEPART 42260 Fire Repair Service$29,720.00$11,063.83$14,271.28
DEPART 42270 Medical Services
42270Medical ServicesE 105-42270-210 Operating Supplies$1,500.00$736.14$1,007.87
42270Medical ServicesE 105-42270-220 Repair and Maintenance$250.00$0.00$0.00
42270Medical ServicesE 105-42270-300 Professional Services$0.00$0.00$0.00
42270Medical ServicesE 105-42270-580 Other Equipment$200.00$0.00$574.24
DEPART 42270 Medical Services$1,950.00$736.14$1,582.11
DEPART 42280 Fire Station and Building
42280Fire Station and BuE 105-42280-210 Operating Supplies$300.00$0.00$149.46
42280Fire Station and BuE 105-42280-220 Repair and Maintenance$4,000.00$0.00$858.73
42280Fire Station and BuE 105-42280-300 Professional Services$2,000.00$584.29$584.29
42280Fire Station and BuE 105-42280-381 Electric Utilities$7,400.00$1,624.39$2,745.08
42280Fire Station and BuE 105-42280-383 Gas Utilities$4,200.00$675.90$2,086.36
42280Fire Station and BuE 105-42280-520 Buildings & Structures$0.00$0.00$0.00
42280Fire Station and BuE 105-42280-530 Improvements Other than Bldg$4,000.00$0.00$0.00
DEPART 42280 Fire Station and Building$21,900.00$2,884.58$6,423.92
DEPART 42281 Community Room
42281Community RoomE 105-42281-101 Salaries$860.00$0.00$0.00
42281Community RoomE 105-42281-121 PERA Contributions$65.00$0.00$0.00
42281Community RoomE 105-42281-122 FICA Contributions$55.00$0.00$0.00
42281Community RoomE 105-42281-125 Medicare Contributions$10.00$0.00$0.00
42281Community RoomE 105-42281-133 Life Insurance$0.00$0.00$0.00
42281Community RoomE 105-42281-171 Clothing Allowance$0.00$0.00$0.00
42281Community RoomE 105-42281-210 Operating Supplies$400.00$0.00$0.00
42281Community RoomE 105-42281-220 Repair and Maintenance$2,000.00$0.00$0.00
42281Community RoomE 105-42281-300 Professional Services$150.00$462.29$597.29
42281Community RoomE 105-42281-580 Other Equipment$0.00$0.00$0.00
DEPART 42281 Community Room$3,540.00$462.29$597.29
DEPART 49300 Other Financing Uses
49300Other Financing UsE 105-49300-720 Transfers to Other Funds$0.00$0.00$0.00
DEPART 49300 Other Financing Uses$0.00$0.00$0.00
FUND 105 Fire Fund$357,080.00$28,702.88$47,411.88
07/14/21 4:21 PM
City of St. Joseph
Page 3
Fire Board Expenditures
Current Period: June 2021
2021
DEPARTYTDQTD2021
DEPARTDescrAccount DescrBudgetAmountYTD Amt
$357,080.00$28,702.88$47,411.88
07/14/21 4:20 PM
City of St. Joseph
Page 1
Fire Check Register
Check
#Search NameCommentsAmountDEPARTOBJFUND
Period 4 April
DEPART 42210 Fire Administration
057631LEAGUE OF MN CITIES INS TRUSTWork Comp Deductible$202.8942210300105
DEPART 42210 Fire Administration$202.89
DEPART 42220 Fire Fighting
057601LEES ACE HARDWAREPaint to Mark New Fire Hose$14.0042220210105
057601LEES ACE HARDWAREItems for #1 and #4$16.9742220210105
057616BATTERY WHOLESALE, INC.Replacement Batteries for Uni$24.8042220210105
057671CUMMINS SALES & SERVICEfire generator CSM$607.9142220220105
057588SPEEDWAYMarch 2021 Fuel Purchases$273.4042220235105
057588SPEEDWAYMarch 2021 Excise Tax Credit-$25.5942220235105
057683SPEEDWAYMar/Apr fuel purchases-$26.7942220235105
057683SPEEDWAYMar/Apr fuel purchases$268.2542220235105
057580LEAGUE OF MN CITIES INS TRUST2021 General Liability Insuran$5,759.0842220361105
DEPART 42220 Fire Fighting$6,912.03
DEPART 42240 Fire Training
057675LAKE REGION FIREFIGHTERS ASSOC2021 membership dues$40.0042240433105
057678MINNESOTA FIRE SERVICE BOARDinstructor 1 Justin Hunt$120.0042240433105
057681RIDGEWATER COLLEGEEMR initial Alan Sceponiak$495.0042240443105
DEPART 42240 Fire Training$655.00
DEPART 42250 Fire Communications
057614FIRSTNETMarch 2021 Cell Phones$76.4642250321105
057633MIDCONTINENT COMMUNICATIONSApril 2021 Telephone/Fiber$356.0042250321105
DEPART 42250 Fire Communications$432.46
DEPART 42260 Fire Repair Service
057673EMERGENCY APPARATUS MAINT. INCvehicle repairs #7 oil change$390.7442260230105
057673EMERGENCY APPARATUS MAINT. INCvehicle repairs #6 oil change$583.2542260230105
057673EMERGENCY APPARATUS MAINT. INCvehicle repairs #3 oil change$669.0342260230105
057673EMERGENCY APPARATUS MAINT. INCvehicle repairs #4 oil change,$1,112.7742260230105
057673EMERGENCY APPARATUS MAINT. INCvehicle repairs #5 oil change$665.9442260230105
057673EMERGENCY APPARATUS MAINT. INCvehicle repairs #2 oil change,$1,321.9642260230105
057673EMERGENCY APPARATUS MAINT. INCportable generator oil$205.6942260230105
057673EMERGENCY APPARATUS MAINT. INCvehicle repairs #1 DOT/vehicl$1,345.1742260230105
DEPART 42260 Fire Repair Service$6,294.55
DEPART 42270 Medical Services
001982SENTRY BANK-CREDIT CARDEpi-Pens for Medical Calls$613.4042270210105
057667CENTRAL MCGOWAN, INCmedical oxygen$60.5042270210105
DEPART 42270 Medical Services$673.90
DEPART 42280 Fire Station and Building
057613XCEL ENERGYMarch 2021 Electric/Gas$527.1142280381105
057613XCEL ENERGYMarch 2021 Electric/Gas$336.3642280383105
DEPART 42280 Fire Station and Building$863.47
DEPART 42281 Community Room
057628HOFFMAN, JUNEMarch 2021 Fire Hall Cleaning$90.0042281300105
DEPART 42281 Community Room$90.00
Period 4 April$16,124.30
Period 5 May
07/14/21 4:20 PM
City of St. Joseph
Page 2
Fire Check Register
Check
#Search NameCommentsAmountDEPARTOBJFUND
DEPART 42220 Fire Fighting
057730LEES ACE HARDWAREsupplies install radios in truck$196.6842220210105
057744ROSENBAUER MINNESOTA, LLC100' hose 1.5"$798.8442220210105
057794SPEEDWAYMay fuel$102.5242220235105
057794SPEEDWAYMay fuel-$8.2442220235105
057730LEES ACE HARDWAREPD marker paint white, yellow$18.3642220240105
057767ALEX AIR APPARATUS, INCannual compressor air quality$740.0042220300105
DEPART 42220 Fire Fighting$1,848.16
DEPART 42240 Fire Training
057735MINNESOTA FIRE SERVICE BOARDFF1, FF2 cert exam Bonacci, $720.0042240443105
057743RIDGEWATER COLLEGEFire Officer 1 - Hunt$500.0042240443105
DEPART 42240 Fire Training$1,220.00
DEPART 42250 Fire Communications
057695FIRSTNETApril cell phone/hot spots$76.4642250321105
057734MIDCONTINENT COMMUNICATIONSfiber lines Apr$355.1042250321105
057725GRANITE ELECTRONICS, INCcharger base & backup batter$1,064.0042250580105
DEPART 42250 Fire Communications$1,495.56
DEPART 42270 Medical Services
057773CENTRAL MCGOWAN, INCmedical oxygen$24.0042270210105
057773CENTRAL MCGOWAN, INCmedical oxygen$32.0442270210105
DEPART 42270 Medical Services$56.04
DEPART 42280 Fire Station and Building
057791PRECISE REFRIGERATION INCHVAC filters/belts - general m$192.2942280300105
057715XCEL ENERGYApril gas/electric$566.2942280381105
057715XCEL ENERGYApril gas/electric$210.6042280383105
DEPART 42280 Fire Station and Building$969.18
DEPART 42281 Community Room
057777HOFFMAN, JUNEMay fire hall cleaning$90.0042281300105
057791PRECISE REFRIGERATION INCHVAC filters/belts - general m$192.2942281300105
DEPART 42281 Community Room$282.29
Period 5 May$5,871.23
Period 6 June
DEPART 42210 Fire Administration
057839LEAGUE OF MN CITIES INS TRUSTwc deductible Brill$11.0242210300105
DEPART 42210 Fire Administration$11.02
DEPART 42220 Fire Fighting
057838KWIK TRIPMay fuel purchases$264.2942220235105
057838KWIK TRIPMay fuel purchases-$19.7542220235105
057875SPEEDWAYMay fuel purchases$67.3242220235105
057875SPEEDWAYMay fuel purchases-$6.3642220235105
057849SENTRY BANK-CREDIT CARDcord reel FD$12.4642220240105
DEPART 42220 Fire Fighting$317.96
DEPART 42250 Fire Communications
057827FIRSTNETMay cell phones$76.4642250321105
057843MIDCONTINENT COMMUNICATIONSfiber lines/long distance May$384.5042250321105
DEPART 42250 Fire Communications$460.96
DEPART 42270 Medical Services
07/14/21 4:20 PM
City of St. Joseph
Page 3
Fire Check Register
Check
#Search NameCommentsAmountDEPARTOBJFUND
057819CENTRAL MCGOWAN, INCmedical cylinder$6.2042270210105
DEPART 42270 Medical Services$6.20
DEPART 42280 Fire Station and Building
057861CUTTERS LAWN SERVICEspring weed control/fertilizing$392.0042280300105
057859XCEL ENERGYgas/electric services May$530.9942280381105
057859XCEL ENERGYgas/electric services May$128.9442280383105
DEPART 42280 Fire Station and Building$1,051.93
DEPART 42281 Community Room
057832HOFFMAN, JUNEMay fire hall cleaning$90.0042281300105
DEPART 42281 Community Room$90.00
Period 6 June$1,938.07
$23,933.60
5,330.27 5,330.27 5,903.956,800.005,783.223,153.33 3,153.33 4,500.003,000.003,500.00
44,206.73 44,206.73 36,562.40 36,562.40 77,000.0031,501.0017,556.0571,356.75 77,139.9711,000.00
119,759.58134,323.77107,250.00 500,094.35677,487.05 800,000.00
574.24 574.24
2,632.08 2,632.08 1,064.00 1,064.004,270.32
300.00200.00 200.00
1,300.00 1,300.00 3,500.00 3,500.00 2,750.00 2,750.00 1,350.001,500.005,000.005,000.003,000.003,000.00 6,000.00 1,500.001,000.001,500.00 4,000.00
BudgetAdjustmentsSpentReserve
10,000.0020,000.0010,000.00 53,150.0070,900.00
er with new tan
g
4,030.27 6,500.00 3,527.577,000.00
last lon
40,706.73 40,706.73 33,812.40 33,812.40 97,250.00 72,203.97
y
AvailableGrants/6/30Available449,576.43610,857.37
12/31/20206/30
2
- ma
203
8
-
#2
#375,500.00
#426,501.00
Lot2,000.00
202
Van109,759.58-
Radios69,420.75
Truck114,323.77
Repairs3,000.00
Rig
Truck
Wheeler4,553.95
MHz
Painting2,000.00
Computers4,030.27
Tanker
Air Packs
6
Parking
RescueGrass
3
Replacement15,188.13Replacement2,783.22Replacement3,527.57
Turnout Gear Pumper
800
Ladder
Building
Extrication Equip
Pumper Truck2nd Pumper Truck (replace Ladder #2 replacement)Tanker #4
2021
20122024201220222012203220011997202219992028201320192007201720112017-202220082017-2024201220322001202119992028
annualannual
on goingon goingon goingon goingon goingon goingon goingon going
2017-20182022-20241996-20052019-2026
PurchasedReplaceReserve
Building
Building
than
than
other
other
ReserveReserve
Hardware/Software
EquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipment
2021 Hardware/Software
EquipmentEquipmentEquipmentEquipment
Reserve
Improvements
Equipment
Payable
Computer
Equipment
for
Equipment
Department
Building
OtherEquipmentEquipment
&
Plan
Fire
Services
BuildingEquipmentBuildingEquipmentBuildingImprovements
&&&
AdministrationFightingFightingFightingCommunicationsStation
Fund
ServicesOther
Joseph
Equipment
FireFireFireFireFireMedicalFire
Fire
AdministrationComputerFightingOtherFightingFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterComm
unicationOtherCommunicationOtherStationStationStationFightingFirefighterFightingFirefighterFightingFirefighter
Adopted December 7, 2020
St.
Proposed Debts
TotalTotalTotalTotalTotalTotalTotal
Capital
580Fire584Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire580Fire580Fire580Medical530Fire530Fire530Fire585Fire585Fire585Fire
Equipment
581/582Fire
CodeDepartmentObjectYearYearDescriptionFunds202120212021Funds
42220422204222042220422204222042220422204222042220422504225042270422804228042280422204222042220
Capital
42210
Account
105105105105105105105105105105105105105105105105105105105
105
Total Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
CIP #
FD-1401FD-1402FD-1404FD-1403FD-1405FD-1406FD-1407FD-1408FD-1409FD-1417FD-1410FD-1411FD-1412FD-1413FD-1414FD-1415FD-1416FD-1406FD-1407FD-1409
FIRE BOARDAgenda Item 3
MEETING DATE: August 9, 2021
AGENDA ITEM: 2022 Preliminary Budget
SUBMITTED BY: Finance
PREVIOUS BOARD ACTION: Fire Board proposed increasing fire call stipends from $12/hour
to $16/hour and the Chief’s salary from $6,000 to $8,000 annually.
BACKGROUND INFORMATION: The 2022 City budget process began in February 2021. The fire
department submitted their draft budget requests to Finance for discussion at the August 2021 Fire Board
meeting.
The Finance Director calculated the revenue needs for each community to cover the proposed operational
budget, capital request and the fire department debts. Each community received credit for interest
earnings and other revenues for the department and the rental of the community room were removed from
the figures.
The allocation from each community was adjusted based on the agreement of scaling back the market
value from Waite Park’s annexation of St. Joseph Township. For 2022, 0% of the Waite Park annexation
market value is included in St. Joseph Township’s allocation. Estimated market values (EMV) were not
obtained from Stearns County prior to submitting the agenda. The estimated allocation will be provided
once the numbers are known. For 2022, St. Joseph Township owes 40% of the City of St. Joseph
annexed land.
The operational budget shows an increase of $22,680 mainly due to funds set aside for the roof
replacement at the fire hall. Public Works had the City’s roof contractor inspect all city owned roofs in
June as part of the preventative maintenance contract. The contractor indicated the roof will need to be
replace in the next few years at an estimated cost of $150,000. The budget that has been put aside for
building repairs is not nearly enough for the full roof replacement. Budget has been added to this capital
item for an anticipated replacement date of 2025. In addition to this increase in the operational budget, the
fire fighting salaries were increased to reflect the Board’s recommendation for fire calls stipend and Fire
Chief salary increases. The city council still needs to take action on the wage changes.
The capital equipment (CEP) summary is also attached. As stated above, the roof replacement was added
to the building repairs. To offset the large increase, truck replacement annual funding was decreased for
the trucks where debt will be issued to purchase; however, some seed money was left in the budget. The
second pumper truck was added to the CEP with the ladder truck replacement moved out until 2026.
Discussion of the trucks may change these items. The debt budget for a 2021 truck purchase was not
added in the enclosed presentation. Annual debt payments are estimated to be $100,000 over ten years
(~60% City, 20% St. Joseph Township, 20% St. Wendell Township).
The 2022 proposed budget is broken down by community in the summary on the next page.
BUDGET/FISCAL IMPACT: 2022 Draft Budget by Community:
City of St. Joseph $ 182,840
St. Joseph Township $ 64,745
St. Wendel Township $ 63,640
ATTACHMENTS: Request for Board Action – 2022 Fire Budget Approval
2022 Operational Budget Summary
2022 Budget Summary
2022 Revenue Budget
2022 Expenditure Budget
Fire Budget History
Fire Call History
2022 Capital Equipment Plan Summary and Individual Forms
REQUESTED BOARD ACTION: Approve recommendation for the preliminary 2022 budget and
capital requests.
St.JosephCommunityFireDepartment
2022OperationalBudgetSummaryPreliminary
%ofTotal
2022OperatingExpenditureBudget$147,79039.55%
2022SalaryExpenditureBudget146,33039.15%
2022CapitalExpenditureBudget79,60021.30%
ExpenditurestoCover$373,720
2022St.JosephTwpRevenueBudget$64,74317.32%
2022St.WendelTwpRevenueBudget63,63817.03%
2022St.JosephCityRevenueBudget182,83948.92%
2022OtherRevenues62,50016.72%
RevenuesBudgetedtoCoverExp.373,720
ExpendituresunderRevenues$
CoveredbyOperatingReserve$
CoveredbyDebtServiceReserve$
SummaryofEstimatedMarketValues(EMV):2022202120202019
St.JosephTwpEMV157,131,20018.23%157,131,20018.08%147,216,10019.19%187,365,50026.72%
St.JosephTwpWPAnnexationEMV0.00%6,767,8000.78%13,535,6001.76%20,303,4002.90%
St.JosephTwpSJAnnexationEMV22,184,7202.57%33,277,0803.83%44,369,4405.78%0.00%
St.WendelTwpEMV176,254,00020.45%176,254,00020.28%165,562,30021.59%149,021,30021.25%
St.JosephCitySJAnnexationEMV33,277,0803.86%22,364,7202.57%27,261,9603.55%0.00%
St.JosephCityEMV473,120,90054.89%473,120,90054.45%369,077,40048.12%344,504,20049.13%
861,967,900100.00%868,915,700100.00%767,022,800100.00%701,194,400100.00%
remembertodeductSJTannexbyCSJfromtheCSJEMVallocation
Note:St.JosephTownshipwaspartiallyannexedbytheCityofWaiteParkandnolongerinthe
St.Josephfiredistrict.TheEMVfortheportionannexedbyWaiteParkis$5,785,700.
ADMwasconstructedintheSt.JosephTownshipadding$401,000inEMVfortheSt.Josephfiredistrict
WaiteParkintendstoannextheremainingannexationareaofSt.JosephTownshipin2016.Thiswil
reducemarketvaluebyapproximately$33.839Mfor2017taxes.FireBoardagreedtotieringtheEMVreduction
overa5yearperiod.2017100%;201880%;201960%;202040%;202120%ofthe$33.839Mincluded.
TheCityofSt.JosephannexedaportionoftheSt.JosephTownshipinJanuary2019.Perthefirecontract
theproportionalEMVwillbeincludedinthepropertytaxsharingbeginningin2020sincethe
annexationoccurredpriortothe2020budgetadoption.2019100%,202080%,202160%,202240%,202320%of$55,461,800.
9.38%6.09%5.63%4.00%1.68%1.12%8.73%7.86%
24.40%16.27%10.90%11.12%
PercentPercentPercent
rrr
(732.71)
3,722.945,109.33
(5,620.02)(2,805.75)
DollaDollaDolla
14,347.0812,450.0018,303.3722,680.00
(21,129.54)(11,374.71)(35,310.00)
92,225.6366,180.2786,605.6169,903.2165,476.0758,528.5064,743.3663,637.83
152,994.10311,400.00167,341.18323,850.00164,535.43288,540.00182,838.80311,220.00
9,089.699,062.49
21,013.3512,666.9642,770.0021,694.6711,227.8441,985.00
t
2021
6,
Departmen
Summary
Fire
22,680
Contributions
August
Budget
of
268,630.00281,865.00288,540.00311,220.00
Fire
as
of
Board
Community
Fire
Summary
2022
Preliminary
Joseph
49.13%131,980.7529.62%79,558.6721.25%57,090.5851.67%145,646.5126.74%75,377.7721.59%60,840.7257.02%164,535.4322.69%65,476.0720.28%58,528.5058.75%182,838.8020.80%64,743.3620.45%63,637.83
St.
BudgetContributionContributionContributionChangeChange
PercentBudgetDebtTotalPercentBudgetDebtTotalPercentBudgetDebtTotal
2022
2019BudgetContributionContributionContribution2020BudgetContributionContributionContributionChangeChange2021BudgetContributionContributionContributionChangeChange
BoardPercentBudgetDebtTotal
TownshipTownshipTownshipTownship
TownshipTownshipTownshipTownship
JosephJosephJosephJoseph
Fire
St.St.St.St.
AdoptedAdoptedAdopted
Preliminary
ofofofof
JosephWendelJosephWendelJosephWendelJosephWendel
CitySt.St.CitySt.St.CitySt.St.CitySt.St.
Page 1
08/06/21 11:09 AM
2022
Budget
2021
YTD Amt
00$6,180.00$52,000.00
2021
Budget
42$10,000.00-$335.49$5,000.00
2019
Amount
2020
Budget
,000.00$61,815.40$52,000.
2018
Amount
Revenue Budget
0$25,471.79$8,000.00$19,602.
2019
Budget
$332,180.00$361,443.90$349,065.00$368,391.87$357,080.00$226,716.61$373,720.00$332,180.00$361,443.90$349,065.00$368,391.87$357,080.00$226,716.61$373,720.00
City of St. Joseph2022 Fire Board Preliminaryas of August 6, 2021
SOURCSOURCE Descr31010Current Ad Valorem Taxes$0.00$115.54$0.00$221.78$0.00$90.97$0.0033160Federal Grants - Other$0.00$0.00$0.00$0.00$0.00$0.00$0.0033400State Grants and Aids$52,000.00$58,303.05$5233
430Other Grants/Aids$0.00$0.00$0.00$0.00$0.00$0.00$0.0034202Special Fire Service$268,630.00$268,630.00$281,865.00$281,854.98$288,540.00$216,405.00$311,220.0034203Fire Fighting Reimbursement$850.00$3,
253.99$500.00$980.23$500.00$1,890.00$1,500.0034781Fire Hall Rental$3,500.00$4,200.00$4,000.00$800.00$3,540.00$1,800.00$2,500.0036210Interest Earnings$5,000.036230Contributions - General$1,500.00$212.
69$1,500.00$215.46$1,500.00$628.84$1,000.0036260Surplus Property$200.00$0.00$200.00$0.00$0.00$0.00$0.0036300Reimbursement$500.00$1,256.84$1,000.00$2,901.60$1,000.00$57.29$500.00
FUND 105 Fire FundFUND 105 Fire Fund
2022
Page 1
Budget
08/06/21 11:00 AM
2021
YTD Amt
0.00$5,759.08$6,100.00
2021
Budget
Amt
2020
48.18$41,160.00$3,264.91$39,010.00
$91,049.00$93,390.00$53,784.00$103,080.00
0$60.00$100.00$1,083.00$100.00
00$1,806.02$2,575.00$1,556.34$3,000.00
0.00$2,313.36$2,840.00$1,804.54$2,900.00
2020
Budget500.00$5,818.00$3,500.00$0.00$3,500.00790.00$5,645.04$5,790.00$3,334.61$6,390.00000.00$3,001.46$5,000.00$1,167.84$5,000.00000.00$64.98$3,500.00$0.00$4,000.00
$1,355.00$1,320.21$1,355.00$779.87$1,490.00$4,000.00$1,824.00$4,000.00$740.00$2,000.0053,800.00$0.00$53,150.00$2,632.08$29,350.00
4$6,145.00$6,155.32$6,290$3,000.00$3,000.00$3,000.00$0.00$3,000.00
.05$52,000.00$59,075.40$52,000.00$0.00$52,000.00
Amt
2019
846.08$13,770.00$13,889.48$18,005.00$0.00$16,740.00684.80$11,330.00$15,279.05$13,365.00$0.00$13,345.00
penditure Budget
2019
Budget
$31,930.00$37,393.38$34,890.00$39,8
$224,500.00$175,841.45$238,220.00$174,703.86$235,475.00$71,267.43$220,610.00
City of St. Joseph2022 Fire Board Ex PreliminaryAs of August 6, 2021
OBJOBJ Descr151Workers Comp. Insur. Prem.$10,345.00$12,200Office Supplies$500.00$376.65$500.00$1,509.30$500.00$120.46$500.00215Software Support$2,270.00$889.31$2,84220Repair and Maintenance$150.00$0.
00$150.00$3.66$150.00$0.00$150.00300Professional Services$1,000.00$6,015.90$1,000.00$843.08$1,000.00$213.91$1,000.00301Audit & Accounting Services$12,365.00$12,304Legal Fees$200.00$35.00$200.00$0.00$
200.00$0.00$200.00305Medical & Dental$3,500.00$4,484.00$3,322Postage$0.00$0.00$0.00$0.00$0.00$0.00$0.00340Advertising$100.00$0.00$100.0410Rentals$100.00$0.00$100.00$0.00$100.00$0.00$0.00446License$10
0.00-$69.00$100.00$62.25$100.00$43.00$75.00581Computer Hardware$1,250.00$130.64$1,250.00$70.00$1,250.00$0.00$450.00582Computer Software$50.00$0.00$50.00$0.00$50.00$0.00$50.00101Salaries$90,000.00$88,
522.00$93,390.00122FICA Contributions$5,580.00$5,488.97$5,125Medicare Contributions$1,305.00$1,283.71210Operating Supplies$5,000.00$6,005.67$5,211AWAIRE Supplies$500.00$1,138.94$1,000.00$164.00$1,000
.00$567.24$1,000.00212Safety Program$500.00$471.43$500.00$0.00$500.00$128.57$400.00220Repair and Maintenance$0.00$0.00$0.00$588.43$0.00$607.91$500.00235Motor Fuel$2,000.00$2,089.92$2,500.240Small
Tool & Minor Equipment$500.00$1,266.61$500.00$386.86$500.00$209.89$500.00300Professional Services$4,000.00$2,356.00361General Liability Insurance$5,575.00$5,968.1384Refuse Disposal$490.00$597.01$490
.00$623.14$675.00$0.00$500.00420Depreciation$0.00$0.00$0.00$0.00$0.00$0.00$0.00447State Aid Reimbursement$52,000.00$57,653448Pension Relief Fire Fund$3,000.00$3,000.0580Other Equipment$6,000.00$0.00$
6,584Equipment Reserve$2,750.00$0.00$2,750.00$0.00$2,750.00$0.00$2,300.00585Firefighter Equipment$45,300.00$0.00$104Taxable Per Diem$1,500.00$600.00$1,200.00$0.00$1,200.00$0.00$1,200.00
DEPART 42210 Fire AdministrationDEPART 42210 Fire AdministratioDEPART 42220 Fire FightingDEPART 42220 Fire FightingDEPART 42240 Fire Training
FUND 105 Fire Fund
2022
Page 2
Budget
08/06/21 11:00 AM
2021
YTD Amt
2021
Budget
.78$1,000.00$430.29$1,000.00.69$4,000.00$858.73$4,000.00
Amt
2020
91.26$12,340.00$4,496.66$9,590.0002.53$29,720.00$15,334.17$32,335.0088.54$21,900.00$7,434.34$56,155.00
$5,224.29$5,340.00$3,002.37$5,340.00$2,375.94$3,190.00$4,546.49$11,470.00
00$5,793.50$6,000.00$11,275.00$6,000.0000$3,077.76$4,200.00$2,149.59$3,100.00
.00$347.16$780.00$794.37$3,240.00
0.00$6,227.10$7,400.00$3,612.28$6,555.00
2020
Budget700.00$1,173.00$1,700.00$527.00$1,650.00$60.00$21.87$60.00$60.47$255.00500.00$583.48$1,500.00$1,583.41$2,000.00
$2,000.00$2,996.76$2,000.00$584.29$2,000.00
.50$55.00$30.67$40.00$61.85$150.00
Amt
2019
$0.00$3,500.00$0.00$4,000.00$0.00$40,000.00
233.99$2,000.00$0.00$2,000.00$0.00$2,200.00911.75$1,000.00$3,391.54$0.00$0.00$0.00
penditure Budget
2019
00.00$1,351.64$1,000.00$1,65700.00$3,690.89$4,000.00$7,557
Budget
$1,950.00$2,518.67$1,950.00$583.48$1,950.00$2,157.65$2,400.00
$18,720.00$8,084.52$19,085.00$17,6$18,180.00$22,870.50$19,025.00$37,5$22,025.00$17,022.53$20,795.00$21,1
$11,380.00$4,082.89$10,995.00$6,966.50$10,995.00$11,802.00$11,145.00
City of St. Joseph2022 Fire Board Ex PreliminaryAs of August 6, 2021
OBJOBJ Descr122FICA Contributions$95.00$37.20$75.00$0.00$75.00$0.00$75.00125Medicare Contributions$20.00$8.70$20.00$0.00$20.00$0.00$20.00331Travel & Conference Expense$2,000.00$2,433Dues
& Memberships$1,765.00$1,188.00$1,443Personnel Training$6,000.00$15.00$6,000.220Repair and Maintenance$1,0321Telephone$4,720.00$4,880.44$5,085.00580Other Equipment$13,000.00$1,852.44$13,000.00$10,80
9.19$6,000.00$1,064.00$3,250.00101Salaries$3,585.00$2,393.34$4,145.00121PERA Contributions$270.00$179.54$310.00$178.17$240.00$341.09$860.00122FICA Contributions$200.00$130.64$240.00$131.16$175.00$264
.53$635.00123Deferred Comp-Employer$0.00$0.00$0.00$18.75$20.00$21.76$125.00125Medicare Contributions$45.00$30130H S A- Employer Contribution$265.00$133.17$305.00$171.96$185.00$1,802.24$525.00131Healt
h Insurance$720.00$441.06$870132Dental Insurance$60.00$27.17133Life Insurance$5.00$2.53$5.00$1.43$5.00$6.29$15.00134Disabilty Insurance$30.00$19.97$35.00$10.95$25.00$43.60$60.00220Repair
and Maintenance$1,000.00$2,230Vehicle Repair & Maintenance$12,000.00$16,600.83$12,000.00$30,822.93$25,000.00$7,391.48$15,000.00210Operating Supplies$1,500.00$2,058.97$1,220Repair and
Maintenance$250.00$459.70$250.00$0.00$250.00$0.00$200.00580Other Equipment$200.00$0.00$200.00$0.00$200.00$574.24$200.00210Operating Supplies$300.00$81.23$300.00$1,329.23$300.00$229.45$500.00220Repai
r and Maintenance$4,0300Professional Services$2,000.00$2,774.62381Electric Utilities$6,495.00$6,476.84$6,70383Gas Utilities$5,730.00$3,998.95$4,295.530Improvements Other than Bld$3,500.00
DEPART 42240 Fire TrainingDEPART 42250 Fire CommunicationsDEPART 42250 Fire CommunicatiDEPART 42260 Fire Repair ServiceDEPART 42260 Fire Repair ServicDEPART 42270 Medical ServicesDEPART
42270 Medical ServicesDEPART 42280 Fire Station and BuildingDEPART 42280 Fire Station and
2022
Page 3
Budget
08/06/21 11:00 AM
2021
YTD Amt
2021
Budget
Amt
2020
01.84$3,540.00$782.98$2,475.00
263.69$357,080.00$116,540.14$373,720.00263.69$357,080.00$116,540.14$373,720.00
2020
Budget
8$2,000.00$606.43$2,000.00$0.00$1,000.001$500.00$624.26$150.00$739.79$1,275.00
.00$75.00$4.00$65.00$0.00$0.00.00$65.00$3.31$55.00$0.00$0.00
Amt
2019
penditure Budget
2019
$0.00$0.00$0.00$46,477.50$0.00$0.00$0.00
Budget
$3,495.00$4,610.25$4,100.00$1,3
$332,180.00$272,424.19$349,060.00$346,$332,180.00$272,424.19$349,060.00$346,
City of St. Joseph2022 Fire Board Ex PreliminaryAs of August 6, 2021
OBJOBJ Descr101Salaries$540.00$400.00$1,025.00$53.28$860.00$0.00$0.00121PERA Contributions$0.00$0122FICA Contributions$35.00$31125Medicare Contributions$10.00$7.26$15.00$0.78$10.00$0.00$0.00171Clothi
ng Allowance$10.00$0.00$20.00$9.78$0.00$0.00$0.00210Operating Supplies$400.00$132.30$400.00$0.00$400.00$43.19$200.00220Repair and Maintenance$2,000.00$857.7300Professional Services$500.00$3,181.9720T
ransfers to Other Funds$0.00$0.00$0.00$46,477.50$0.00$0.00$0.00
DEPART 42281 Community RoomDEPART 42281 Community RooDEPART 49300 Other Financing UsesDEPART 49300 Other Financing
FUND 105 Fire Fund
(3,500)(2,200)
97,64556,33588,69037,07386,53760,98525,49259,505
(67,550)(33,500)(19,055)(59,606)(39,226)(26,973)
284,445179,895118,900134,770131,498
(3,400)(2,990)
61,59960,713
96,52055,42192,95938,84791,62225,742
(68,750)(28,500)(20,500)(57,328)(40,184)(26,628)
120,010
287,175186,525132,617130,710
(600)
(3,400)
92,06056,68189,53935,62591,02064,97925,85366,054
(68,750)(15,000)(25,500)(54,326)(34,145)(24,779)
296,980209,830118,160142,461144,817
(600)
(3,500)
94,96069,02868,25327,46970,97861,00324,55163,439
(69,450)(10,000)(25,500)(62,180)(24,743)(22,115)
300,805217,855121,060171,519178,367
(750)
94,36056,98098,03937,67997,39366,22425,45165,788
(67,920)(28,500)(25,000)(57,957)(38,325)(25,888)
312,525216,105120,110148,262147,285
(350)
(5,570)
61,71081,11326,35570,635
57,06837,638
(60,270)(59,000)(52,601)(36,833)
(44,000)(79,756)
121,060
372,590262,750175,639152,950115,838100,875
Budget
346)
105)
331,
2021
7.0%19.2%3.9%1.3%3.4%1.0%
(100)
Expenditure
(Fund
9,444
Department
(Fund
(3,470)
43,66043,56020,66413,55674,94070,190
on(62,050)(31,058)(20,375)(14,194)
346,465280,945163,982153,588107,577100,759
August
Fire
Based
Budget,
Operations
Contributions
4.1%
(100)
Community
9,110
Allocation
42,87042,77021,06298,39212,69892,23770,58866,173
(63,550)(31,271)(18,853)(13,526)
Proposed
332,180268,630163,200152,991
Service
Department
2022
Joseph
Budget
Debt
Fire
St.
Old
Board
(100)
9,086
42,08541,98521,74593,34011,25486,59775,36369,919
(67,200)(34,774)(17,996)(14,530)
349,065281,865180,362167,333
Fire
57.02%51.67%49.13%47.33%47.14%47.44%57.02%47.97%46.18%47.38%22.69%26.74%29.62%31.05%31.09%31.37%22.69%30.15%32.37%31.18%20.28%21.59%21.25%21.63%21.77%21.19%20.28%21.88%21.45%21.44%
81,02165,47072,41658,516
(13,900)
(68,540)(39,082)(15,552)
357,080288,540203,607164,526
2021202020192018201720162015201420132012
00788
77,74564,74376,4163,63
58.75%20.80%20.45%
(62,500)(36,718)(13,002)(12,780)
373,72311,22219,55182,839
2022
Draft
ttt
5%
CostsCostsCostsCostsCostsCosts
CreditsCreditsCredits
no
DebtDebtDebt
only,
2.8%4.7%2.3%5.1%
I
OperatingOperatingOperating
&
RevenueRevenueRevenue
ApportionmenApportionmenApportionmen
P
CostCostCost
Costs
Budget
change
funded
funded
DownDown
Room be
Township
be
Township
Budget
Joseph
to average
CreditCredit
to
BuyBuy
St.
of
Station/Engine
JosephWendel
Budget
Budget
OperatingRevenueReserveCommunityFireReserveRevenue CitySt.St.
3
2877
Fire 300123
162 316 239 316
3,5002,5005,000
40,44529,802
81,547
$$
7
843576
300168218
294294
3,5002,5005,000
33,46526,778
71,543
months)Verso
$
$
5
903250
300236 363 313 363
5,000
3,5002,500
46,88022,706
80,886
months)(11
(13
$$
6
6370
42
300232273
343343
3,5002,5005,000
40,68022,433
74,413
$
$
6
772071
300248 351 280 351
5,000
3,5002,500
t
46,44216,649
74,391
$
$
6
843572
300289 414 342 414
5,000
3,5002,083
57,09627,826
95,805
$$
1
793782
300358393
475475
3,5002,5005,000
58,23620,452
89,988
$
$
As of June 30, 2021
History of Fire Calls
7
712570
525366 469 399 469
5,000
3,5002,500
56,95820,324 88,807
$
$
St. Joseph Community Fire Departmen
6
593870
750405 508 438 508
5,000
6,0003,500
61,03214,767 91,049
$
$
2021202020192018201720162015201420132012
months)
(6$
$
Salary1,750
Calls28,734
Salary150Twp33
Twp46
Joseph183
Salary2,500
Calls222
Aid1
Cost53,784Calls263Calls263
Salary3,000
St.
Chief's
Hours/Mtgs17,650
ofCalls41
JosephWendel
TotalTotalTotal
EmergencyDrillChief'sAsstCaptains'Secretary'sCitySt.St.MutualMedicalFire
Cost for Calls:Calls by Area:Types of Calls:
0 0 0 00
0 0 0 0 0 0 0000000000 0 0 0 00
FIRE-1
250.0200.0 200.0
1,000.08,000.02,700.01,400.05,000.05,000.02,500.01,500.05,000.03,500.02,500.03,000.01,000.01,500.0
1,000.08,000.02,700.03,250.0
20,000.025,000.0
46,400.027,500.089,050.0
832,750.00
0 0 0 0 0 0 000000000 0 00 0 0000 00
0
250.0200.0 200.0
1,000.0 1,000.0 8,000.0 8,000.0 2,700.0 2,700.0 1,400.05,000.05,000.02,500.01,500.02,500.03,000.02,500.03,000.0 3,250.0 1,000.01,500.0
20252026
20,000.0 43,400.0 37,500.0 40,000.098,550.0
years
5
0 0 0 0 0 0 000000000 0 00 0 0 0 000 00 for
4
250.0200.0
200.0
1,000.0 1,000.0 8,000.0 8,000.0 2,700.0 2,700.0 1,400.05,000.05,000.02,500.01,500.02,500.02,500.02,500.03,000.0 3,250.0 1,000.01,500.0
20,000.0 42,900.0 37,500.0 40,000.098,050.0
replacement
000
0 0 0 0 0 0 00000000000 0 0 0 000
truck
500.0 500.0 250.0200.0 200.0
6,000.02,500.01,350.05,000.05,000.02,500.01,500.02,500.02,200.02,500.03,000.01,000.01,500.0
6,000.02,500.03,250.0
18,000.037,500.0
40,550.040,000.093,000.0
ladder
delay
73 0 0 8700000 573 000 05
and
5,830.27 5,830.2 7,253.957,250.08,300.08,783.223,353.33 3,353.3 4,000.05,000.0
48,206.73 48,206.7 38,862.4 38,862.4 78,500.034,001.020,056.0571,606.75 80,389.9 42,000.0 51,000.0
134,759.5139,323.7100,000.0 529,444.3757,087.0
pumper
2nd
00 0 00 0 00
0 0 00000000000 0 00
for
500.0 500.0 250.0200.0 200.0
delay
4,000.02,300.01,350.05,000.01,500.02,500.01,500.02,500.03,000.01,000.01,500.0
4,000.02,300.03,250.0
Budget2022BudgetBudgetBudgetBudget
15,000.037,500.0
29,350.040,000.079,600.0
may
73 0 0 8700000 573 000 05 0
5,330.27 5,330.2 5,903.957,250.06,800.05,783.223,153.33 3,153.3 4,500.03,000.03,500.0
44,206.73 44,206.7 36,562.4 36,562.4 77,000.031,501.017,556.0571,356.75 77,139.911,000.0
119,759.5134,323.7100,000.0 500,094.3677,487.0 700,000.0
8 8 0 0 4 42
574.2
574.2
2,632.0 2,632.0 1,064.0 1,064.04,270.3
0
7/31
100,000.0
(100,000.00)
0 0 0 0 0 0 00000000 0 00 0 0 0 000 00
300.0200.0
200.0
1,300.0 1,300.0 3,500.0 3,500.0 2,750.0 2,750.0 1,350.01,500.05,000.05,000.03,000.03,000.0 6,000.0 1,500.01,000.01,500.0 4,000.0
BudgetAdjustmentsSpentReserve
10,000.020,000.010,000.0 53,150.070,900.0
73 0 0 870000 377 000 07
0
after down payment, Fire Relief to assist with equiping truck
,
4,030.27 4,030.2 4,553.956,500.02,783.223,527.57 3,527.5 3,000.02,000.02,000.0 7,000.0
40,706.73 40,706.7 33,812.4 33,812.4 97,250.075,500.026,501.015,188.1369,420.75 72,203.9
AvailableGrants/7/31Available
109,759.5114,323.7 449,576.4610,857.3
12/31/202
2021??
2032
2026 - after down payment + trade in value
- may last longer with new tank
2028
Painting
Air Packs
Tanker #4
6 Wheeler
Parking Lot
Rescue Van
3 Computers
Grass Rig #3ReplacementReplacementReplacement
Turnout Gear
Pumper Truck
Building Repairs
Ladder Truck #2800 MHz Radios
Extrication Equip
Ladder Truck #2-2nd Pumper Truck-Tanker #4-Pumper Truck #1-
2nd Pumper Truck
20262026
2012202420122022201220322021204120011997202219992028201320192007on going20182023201820242001202120411999202820122032
annualannual
on goingon goingon goingon goingon goingon goingon goingon going
2010,20182023
1996-20052019-2026
PurchasedReplaceReserve
g
Building
than
other
2022Hardware/Software
Reserve
Improvements
Payable
Equipment
Computer
Equipment
for
Equipment
Department
Building
OtherEquipmentEquipment
Plan
&
Fire
Services
AdministrationFightingFightingFightingCommunicationsStation
Joseph
Fund
Equipment
FireFireFireFireFireMedicalFire
St.
Draft as of February 28, 2021
Proposed Debts
Fire
TotalTotalTotalTotalTotalTotalTotal
Capital
Equipment
CodeDepartmentObjectYearYearDescriptionFunds202120212021Funds2022Balance2023202
Capital
Account
105-42220-580Fire FightingOther Equipment105-42220-584Fire Fighting 105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter
Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter
Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42250-580Fire CommunicationOther Equipment105-42250-580Fire CommunicationOther
Equipment105-42270-580Medical ServicesOther Equipment105-42280-530Fire Station & BuildingEquipment Reserve105-42280-530Fire Station & BuildingEquipment Reserve105-42280-530Fire Station
& BuildingImprovements other than Buildin105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fir
e FightingFirefighter Equipment
105-42210-581/582Fire AdministrationComputer Hardware/Software
Total Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
CIP #
FD-1401FD-1402FD-1404FD-1403FD-1405FD-1406FD-1406FD-1407FD-1408FD-1409FD-1417FD-1410FD-1411FD-1412FD-1413FD-1414FD-1415FD-1416FD-1407FD-1406FD-1409FD-1406
FD-1401
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLA
N
2022 - 2026
$1,500/system
Computer Hardware/Software
PROJECT TITLE:TOTAL COST:
$500.00Computer Equipment
2022 BUDGET:PROJECT CATEGORY:
Computer Hardware/Software
DESCRIPTION:
Account Code: E105-42210-581/582
JUSTIFICATION:
To keep up with computer hardware/software needs, putting funds aside each year. Computers are used for
fire training lessons, weather reports, grant administration, reporting and various administrative tasks. A new
desktop computer was purchased in 2010 with connections to the City's server and electronic database. The
fire dept purchased 2 desktops in 2018, one in dispatch and one in the fire chief's office. The desktops are
connected to the City's server along with a scanner and new copier/printer. Funding to continue for future
replacements typically in 3-5 years for computer equipment. In 2014, the fire dept switched fire reporting
software from FireHouse to Image Trend to save $750 per year in support costs. With the change of the
Remote Desktop security, the Fire Chief added a Laptop in order to access the server from outside locations.
In 2019, 2 mobile iPads were added to fire vehicles that respond to most calls. The iPads provide real-time
reporting as responding to calls saving data entry time after the fact. The Fire Chief recommends adding 4
more iPads to the other vehicles as budget is available ($675/iPad).
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Administration:
450.00450.00950.00950.00
Computer Hardware5,030.27950.008,780.27
50.0050.0050.0050.00
Computer Software300.0050.00550.00
PROJECT COSTS
2007
PROJECT STARTING DATE:Preliminaries
Land Acquisition
2023,ongoing
PROJECT COMPLETION DATE:Construction
9,330.27
Equipment and Other
$9,330.27
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-2
FD-1402
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
$2,000/set
Turnout Gear Replacement
PROJECT TITLE:TOTAL COST:
$4,000.00Other Equipment
2022 BUDGET:PROJECT CATEGORY
Fire Fighting Other Equipment
DESCRIPTION:
Account Code: E105-42220-580
JUSTIFICATION:
As the fire fighting equipment ages, replacements will be required. This replacement fund is for items not
used directly for fire fighting, but rather supports the fire fighting efforts. This fund is to keep money in the
budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds goes back into the equipment reserve fund. The Fire Board approved tiering turn out gear
replacement using this reserve fund. NFPA standards state that fire fighters turn-out gear is only good for
10 years. The Fire Chief has set up a timeline showing when the gear needs to be replaced. Each year,
there may be as few as 1 or 2 that will need to be purchased. Along with that, when a new fire fighter joins
the department and meets the minimum requirements, they are then fitted for their new gear. Each set,
which includes a pant and coat, costs about $2,000 each. The next scheduled big replacement is 2022 with
up to 7 sets/year. Boots and helmets are not included in this price as they will be reused when possible.
Boots and helmets were updated in 2015. Old turnout gear are kept as reserves or sold on auction.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Fighting:
4,000.006,000.008,000.008,000.00
Turnout Gear Fund44,206.738,000.0078,206.73
PROJECT COSTS
2007
PROJECT STARTING DATE:Preliminaries
Land Acquisition
ongoing
PROJECT COMPLETION DATE:Construction
78,206.73
Equipment and Other
$78,206.73
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
_AuthorizingInitialsDate
ApprovaltoPurchaseDate___________________________
FIRE-3
FD-1403
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Mule ATV/Pump/Tank$15,000.00
PROJECT TITLE:TOTAL COST:
$1,350.00Equipment Reserve
:
2022 BUDGET:PROJECT CATEGORY
Replace Off Road Grass Rig
DESCRIPTION:
Account Code: E105-42220-585
JUSTIFICATION:
The grass ATV rig was replaced in 2012, including a new pumper, trailer and equipment. The rig was funded
with a DNR grant, trade in of old rig and reserved funds. The 2012 unit should last 10-12 years with an
expected replacement cost of $15,000. The 2012 ATV will also have residual value of approximately $5,000
in a trade-in or sell.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Fighting:
1,350.001,350.001,400.001,400.00
Fire Fighting Equip5,903.951,400.0012,803.95
Trade In5,000.005,000.00
PROJECT COSTS
2012
PROJECT STARTING DATE:Preliminaries
Land Acquisition
2024, ongoing
PROJECT COMPLETION DATE:Construction
12,803.95
Equipment and Other
$12,803.95
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-5
FD-1404
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Extrication Equipment$25,000.00
PROJECT TITLE:TOTAL COST:
$2,300.00Equipment
2022 BUDGET:PROJECT CATEGORY:
Extrication Equipment
DESCRIPTION:
Account Code: E105-42220-584
JUSTIFICATION:
As the St. Joseph area grows additional fire and rescue equipment is needed to service the area. Accidents are
on the rise in the area. Good extrication equipment is needed to possibly save lives of those injured. The
department currently has 2 sets of extrication equipment. One set is approximately 20 years old, the other set
is about 12 years old. The equipment life will vary depending on usage. This budget is to set money aside to
the reserve account to replace the sets in the future as needed. The Fire Chief estimates replacement of a unit
in 2019. The equipment cost may go down due to the pump for the extrication equipment being added to the
2012 pumper truck. It may be possible to only pay for the tooling part of the extrication equipment in 2019.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Fighting:
2,300.002,500.002,700.002,700.00
Equipment Reserve36,562.402,700.0049,462.40
550.00
Trade In Value550.00
PROJECT COSTS
2009
PROJECT STARTING DATE:Preliminaries
Land Acquisition
2026 ongoing
PROJECT COMPLETION DATE:Construction
50,012.40
Equipment and Other
$50,012.40
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-4
FD-1405
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Rescue Van$160,000.00
PROJECT TITLE:TOTAL COST:
$15,000.00Equipment Reserve
2022 BUDGET:PROJECT CATEGORY
Comparable unit to our Ford 350 (Diesel)
DESCRIPTION:
Account Code: E105-42220-585
JUSTIFICATION:
The call volume has been on the rise over the past 5 years. We are responding to 425+ calls per year. The
rescue van responds to 99% of the calls. The Fire Board approved to purchase a new 2012 Ford Chassis with a
gas engine and a reconditioned box, and trade in the 1996 rescue van. The 2012 rescue van was purchased
from Arrow Manufacturing, Inc. for $99,360 . Because of the usage of this truck, the 2012 Rescue Van has a
useful life of about 10 years. The estimated price of a new rescue van in 2022 is $160,000 less the trade in or
sell of the 2012 van. Funds should continue to be put aside for the future rescue van replacements.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Fighting:
15,000.0018,000.0020,000.0020,000.00
Fire Fighting Equip119,759.5820,000.00212,759.58
0.00
30,000.00
Trade in Value30,000.00
0.00
PROJECT COSTS
2012
PROJECT STARTING DATE:Preliminaries
Land Acquisition
2022, ongoing
PROJECT COMPLETION DATE:Construction
160,000.00
Equipment and Other
$160,000.00
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-6
FD-1406
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Pumper Truck$800,000.00
PROJECT TITLE:TOTAL COST:
$5,000.00Equipment Reserve
2022 BUDGET:PROJECT CATEGORY:
Replace Engine #1, add second Engine #?
DESCRIPTION:
Account Code: E105-42220-585
JUSTIFICATION:
Mainline pumper - current pumper 2012 freightliner. The pumper truck was purchased from Rosenbauer Minnesota,
LLC. in the amount of $483,011. The 2012 truck was funded by the sale of the 1997 freightliner to the City of Elrosa
for $60,000, reserved funds and equipment certificates. The 2012 pumper will require replacement by 2032 (20
years maximum). Anticipate a portion of the cost to be covered by an equipment bond since the cost is prohibited
from funding each year through reserves. Reserves will be set aside to minimize the bond costs. The preliminary
costs to plan the specifications, bidding and manufacturing the pumper truck will take approximately 2 years. The
estimated cost of a new pumper truck in 2032 is approximately $750,000. Some expenditures will be incurred in
2030 and 2031. The total cost does not reflect a trade-in value for the 2012 model.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Fighting:
5,000.005,000.005,000.005,000.00
Fire Fighting Equip134,323.775,000.00159,323.77
0.005,000.005,000.005,000.00
2nd Pumper100,000.005,000.00120,000.00
Trade In Value0.00
Equipment Bonds700,000.00700,000.00
PROJECT COSTS
2012
PROJECT STARTING DATE:Preliminaries
Land Acquisition
2032, 2041,ongoing
PROJECT COMPLETION DATE:Construction
979,323.77
Equipment and Other
$979,323.77
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-7
FD-1407
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Ladder Truck$1,000,000.00
PROJECT TITLE:TOTAL COST:
$0.00Equipment Reserve
2022 BUDGET:PROJECT CATEGORY:
Replace Ladder Truck #2
DESCRIPTION:
Account Code: E105-42220-585
JUSTIFICATION:
The ladder truck was purchased by the fire service communities in 2001 with equipment certificates. The
certificates were paid off by 2006. The cost of fire fighting equipment continues to escalate by more than the
consumer price index. The ladder truck is expected to be functional for approximately 20 years; therefore, the
replacement is scheduled for 2021. In 2018, the Fire Board approved the dept to begin researching the
specifications needed for the ladder truck replacement. The current ladder truck cost $365,000. By 2021 a new
ladder truck is estimated to cost over $1,000,000. This will also depend on the height of the buildings in the area
and the height of the ladder the fire department may need. Anticipate issuing equipment bonds to cover a portion of
the cost of the new ladder truck. The 2001 ladder truck may be traded in or sold to help offset the cost of a new
truck.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Fighting:
832,750.00
Debt832,750.00
0.002,500.002,500.002,500.00
Fire Fighting Equip7,250.002,500.0017,250.00
150,000.00
Trade in Value150,000.00
PROJECT COSTS
2009
PROJECT STARTING DATE:Preliminaries
Land Acquisition
2021, ongoing
PROJECT COMPLETION DATE:Construction
1,000,000.00
Equipment and Other
$1,000,000.00
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-8
FD-1408
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Grass Rig #3$87,000.00
PROJECT TITLE:TOTAL COST:
$1,500.00Equipment Reserve
2022 BUDGET:PROJECT CATEGORY:
Replace Grass Rig #3
DESCRIPTION:
Account Code: E105-42220-585
JUSTIFICATION:
Grass Rig #3 was purchased by the fire service communities in 1997 for $55,000. The rear end went out of the
rig in 2014 and a used rear-end was installed. The cost of fire fighting equipment continues to escalate by more
than the consumer price index. The Grass Rig is expected to be functional for approximately 20 years; therefore,
the replacement is scheduled for 2017, but believe the rig will last an additional 5-10 years. The Fire Chief
believes the grass rig may last longer than 20 years - based on the number of calls over time and the repairs made.
By 2017 a new rig is estimated to cost over $80,000. In 2019-2021 the Fire Board hired a grant writer to write a
AFG grant to replace the grass rig and expand the cab seating. The Firefighters feel going to a CREWCAB truck
will allow the dept to transport more personnel to the scene. The current grass rig allows 2 firefighters to be
transported; the extended cab will allow up to 9. We did not receive the grant in 2019 or 2020, so we wrote
another one in 2021. The grant response will not be until fall 2021. If a grant is awarded, the prior year funding
couple be reallocated to another needed piece of equipment like a second pumper truck. Some of the equipment
from the 1997 grass rig may be reused for the new rig.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Fighting:
AFG FEMA Grant
1,500.001,500.001,500.001,500.00
Fire Fighting Equip77,000.001,500.0084,500.00
9,000.00
Trade InValue9,000.00
PROJECT COSTS
2009
PROJECT STARTING DATE:Preliminaries
Land Acquisition
2022, ongoing
PROJECT COMPLETION DATE:Construction
93,500.00
Equipment and Other
$93,500.00
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-9
FD-1409
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Tanker Truck #4$300,000.00
PROJECT TITLE:TOTAL COST:
$2,500.00Equipment Reserve
2022 BUDGET:PROJECT CATEGORY:
Replace Tanker Truck #4
DESCRIPTION:
Account Code: E105-42220-585
JUSTIFICATION:
Tanker truck #4 was purchased by the fire service communities in 1999 for $107,594. The cost of fire fighting
equipment continues to escalate by more than the consumer price index. Tanker #4 is expected to be functional for
approximately 20 years; therefore, the replacement is scheduled for 2019. By 2019 a new truck is estimated to cost
over $300,000. Tanker #4 was purchased with a steel tank that began leaking shortly after the purchase. The city's
staff have made repairs to keep the truck functional. In 2012, the tanker was taken down to Rosenbauer in South
Dakota to fix a leak on the tank, and the top covers were redone due to water hammering damage. The repairs
were covered by the tank warranty. The repairs did not help. The tank was replaced with a poly tank in 2014 for
$31,749 by Rosenbauer. The leaking stopped and firefighters believe the truck could outlast its useful life now.
With the tank replacement, the useful life has been extended 10-20 years. The annual reserve budget has been
reduced to offset budget needs for equipment nearing their useful lives.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Trade In Value0.00
Fire Fighting:
2,500.002,500.002,500.005,000.00
Fire Fighting Equip31,501.002,500.0046,501.00
Equip Bond
PROJECT COSTS
2009
PROJECT STARTING DATE:Preliminaries
Land Acquisition
2028, ongoing
PROJECT COMPLETION DATE:Construction
46,501.00
Equipment and Other
$46,501.00
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-10
FD-1410
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Varies
Equipment Replacement
PROJECT TITLE:TOTAL COST:
$2,500.00Other Equipment
2022 BUDGET:PROJECT CATEGORY
Fire Fighting Equipment
DESCRIPTION:
Account Code: E105-42220-585
JUSTIFICATION:
As the fire fighting equipment ages, replacements will be required. This replacement fund is for items
directly used for fire fighting. This fund is to keep money in the budget to help fund equipment replacements
in the future without large spikes for the purchases. Unused funds goes back into the equipment reserve fund.
In 2015, two saws were replaced. The St. Joseph Jaycees donated one saw, the other purchased under this
reserve account. Firefighter boots and helmets were also replaced in 2015. smaller items like dress uniforms
and jackets also purchased out of this account.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Fighting:
2,500.002,500.002,500.002,500.00
FF Equipment17,556.052,500.0030,056.05
0.00
0.00
0.00
PROJECT COSTS
2007
PROJECT STARTING DATE:Preliminaries
Land Acquisition
ongoing
PROJECT COMPLETION DATE:Construction
30,056.05
Equipment and Other
$30,056.05
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-12
FD-1411
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
800 Mhz Radios$3,300/radio
PROJECT TITLE:TOTAL COST:
$250.00Other Equipment
2022 BUDGET:PROJECT CATEGORY:
Motorola XLT 2500 Portable Radios
DESCRIPTION:
Account Code: E105-42250-580
JUSTIFICATION:
The City switched over to 800 Mhz radios in 2007 and 2008. The fire department received 25 radios with a
grant in 2007. The radios have a life of 8-10 years. The next replacement was scheduled for 2017. The radios
were determined to be in good condition and widely used in Stearns County. The replacements were pushed
back until needed on a per radio basis (depending upon changes in public safety laws and practices). The cost
per radio is currently about $3,300 per radio with the programming. A couple radios have been replaced the
past couple years due to damage and malfunction. Redios were added in 2020 using CARES federal funding.
PD updated radios and transferred older radios to FD to ensure all firefighters can have their own radio versus
sharing contamenated radios.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Communications:
250.00250.00250.00250.00
Radio Reserve71,356.75250.0072,606.75
PROJECT COSTS
2007
PROJECT STARTING DATE:Preliminaries
Land Acquisition
ongoing
PROJECT COMPLETION DATE:Construction
72,606.75
Equipment and Other
$72,606.75
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-13
FD-1412
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
$3,000/year
Equipment Replacement
PROJECT TITLE:TOTAL COST:
$3,000.00Other Equipment
:
2022 BUDGET:PROJECT CATEGORY
Communications Equipment
DESCRIPTION:
Account Code: E105-42250-580
JUSTIFICATION:
As the fire fighting communications equipment ages, replacements will be required. This fund is to keep
money in the budget to help fund equipment replacements in the future without large spikes for the purchases.
Unused funds goes back into the equipment reserve fund. The fire department's pagers go through a lot of wear
and tear and need to be replaced periodically. The department currently replaces around 5 pagers per year
(totals approximately $3,000) under this capital item. All pagers must be at least a Minitor V in order to work
with the EMS system. The department currently has 31 pagers.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Communications:
0.00
0.00
3,000.003,000.003,000.003,000.00
Radio Reserve5,783.223,000.0020,783.22
0.00
PROJECT COSTS
2007
PROJECT STARTING DATE:Preliminaries
Land Acquisition
ongoing
PROJECT COMPLETION DATE:Construction
20,783.22
Equipment and Other
$20,783.22
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-14
FD-1413
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Varies
Equipment Replacement
PROJECT TITLE:TOTAL COST:
$200.00Other Equipment
2022 BUDGET:PROJECT CATEGORY
Medical Equipment
DESCRIPTION:
Account Code: E105-42270-580
JUSTIFICATION:
As the medical services equipment ages, replacements will be required. The replacement for medical
services equipment can vary depending on medical calls received each year. This fund is to keep money in
the budget to help fund equipment replacements in the future without large spikes for the purchases. Unused
funds go back into the equipment reserve fund. In 2013, one defibulator was purchased through the police
department equipment certificate at a cost of $1,710. In 2018, Kwik Trip donated $1,000 to equip another
truck (#6) with a Medical Bag due to the amount of double upped calls we have been receiving.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Medical Services:
0.00
0.00
200.00200.00200.00200.00
Other Equip3,153.33200.004,153.33
0.00
PROJECT COSTS
2007
PROJECT STARTING DATE:Preliminaries
Land Acquisition
ongoing
PROJECT COMPLETION DATE:Construction
4,153.33
Equipment and Other
$4,153.33
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-15
FD-1414
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Varies
Building Repairs/Updates
PROJECT TITLE:TOTAL COST:
$37,500.00Improvement other than building
2022 BUDGET:PROJECT CATEGORY:
Unexpected Building Repairs/Replacements
DESCRIPTION:
Account Code: E105-42280-530
JUSTIFICATION:
The Community Fire Hall was constructed in 1997. As the building ages, replacements will be needed to
maintain a safe and proper function of the building. The roof has had over 3 leaks since the warranty period
expired on the building. It is likely the roof will need to be changed within the next 10 years. In addition, the
floor in the apparatus bay may need some repair or replaced in the next 10 years. The floor is showing a lot of
wear. This capital item allows for setting money aside in the building reserve fund until a major repair is
required. By setting money aside each year, the Fire Board will not feel large spikes in the annual budget.
McDowell Company inspected the fire hall roof in June 2021 indicating the roof will need to be replaced in the
next few years at an estimated cost of $150,000. Preventative maintenance and repairs have been ongoing to
extend the life of the roof. Increasing the budget to offset the new roof in 2025.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Station & Building:
37,500.0037,500.0037,500.0025,000.00
Bldg Fund Reserve4,500.0037,500.00179,500.00
PROJECT COSTS
2006
PROJECT STARTING DATE:Preliminaries
Land Acquisition
ongoing179,500.00
PROJECT COMPLETION DATE:Construction
Equipment and Other
$179,500.00
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-16
FD-1415
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 20265
$5,000/Application
Sealcoat Driveway
PROJECT TITLE:TOTAL COST:
$1,000.00Improvement other than building
2022 BUDGET:PROJECT CATEGORY:
Seal/Stripe Parking Lot
DESCRIPTION:
Account Code: E105-42280-530
JUSTIFICATION:
Routine maintenance recommended every 5 years. The cost per coat is approximately $5,000, including
striping. Future sealcoats/crack fill repairs may be able to be combined with the City's street maintenance for a
cost savings. The parking lot was replaced in 2017 by C & L Excavating. The parking lot should by good for
10 - 15 years with routine maintenance.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Station & Building:
Improvements other
1,000.001,000.001,000.001,000.00
than Building3,000.001,000.008,000.00
PROJECT COSTS
2012
PROJECT STARTING DATE:Preliminaries
Land Acquisition
2023 ongoing
PROJECT COMPLETION DATE:Construction
8,000.00
Equipment and Other
$8,000.00
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
_AuthorizingInitialsDate
ApprovaltoPurchaseDate___________________________
FIRE-17
FD-1416
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
Paint Fire Hall$8,000.00
PROJECT TITLE:TOTAL COST:
$1,500.00Improvements other than Building
:
2022 BUDGET:PROJECT CATEGORY
Paint All Red Exterior Trim/Doors
DESCRIPTION:
Account Code: E105-42280-530
JUSTIFICATION:
Many areas south and west side badly fade. The building was repainted in 2018. The painting will need to
be updated in approximately 8 years. The estimated cost is $8,000 per application.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Station & Building:
Improvements other0.00
1,500.001,500.001,500.001,500.00
than Building3,500.001,500.0011,000.00
0.00
0.00
PROJECT COSTS
2007
PROJECT STARTING DATE:Preliminaries
Land Acquisition
2024 ongoing
PROJECT COMPLETION DATE:Construction
11,000.00
Equipment and Other
$11,000.00
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-18
FD-1417
CITY OF ST. JOSEPH
CAPITAL IMPROVEMENT PLAN
2022 - 2026
$1,000/tank
Air Packs/Air Tanks
PROJECT TITLE:TOTAL COST:
$1,500.00Other Equipment
2022 BUDGET:PROJECT CATEGORY
Fire Fighting Equipment
DESCRIPTION:
E105-42220-585
Account Code:
JUSTIFICATION:
The Fire Department received an AFG grant in 2013 to purchase 16 new air packs, 32 air tanks, and 30 fire
fighter masks. The air tanks have a useful life of 15 years. To avoid a spike in replacing all 32 tanks in 2028,
the Fire Chief recommends replacing eight (8) tanks every three years starting in 2016, 2019, 2022, 2025,
2028. This would always leave the Department with roughly 40 tanks after the first 15 years. Each tank will
cost about $900 - $1,000. The Department sold the old tanks on the online auction GovDeals.com. Proceeds
were added back to this reserved account. Per the Fire Board, no tanks were purchased in 2016. In 2020,
CARES federal funding was used to purchase air packs and tanks to reduce chance of contracting COVID-19.
The purchase put the department back on track for air tank replacement schedule.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Project FundingPrior
2022202320252026
SourceYears2024Total
Fire Fighting:
1,500.002,200.003,000.003,500.00
FF Equipment6,800.002,500.0019,500.00
Trade In Value0.00
PROJECT COSTS
2014
PROJECT STARTING DATE:Preliminaries
Land Acquisition
ongoing
PROJECT COMPLETION DATE:Construction
Equipment and Other
$0.00
NEIGHBORHOOD:Total
PresentedtotheFireBoardonApprovedDeniedTabled
Comments
ApprovaltoPurchaseDate____________________________AuthorizingInitialsDate
FIRE-11
Fire Board Agenda Item 4 - A
MEETING DATE:August 9, 2021
AGENDA ITEM: Weekly Truck Check Pay
BACKGROUND INFORMATION: Each week, 2 members are scheduled to come into the fire hall and do
“Truck Check”. Truck check is done for multiple reason from making
sure that all the equipment is on each truck, making sure that it is all in
good working order, keeping the fire fighters trained on where and
what each truck carries for equipment, making sure all trucks are filled
with fuel, and more.
It was brought up at the fire departments July meeting, that the
members are not getting compensated for their time when they are
doing the weekly truck check and some of them are concerned that if
they are not getting paid and something happens like they fall and get
hurt or get in an accident while going to fill up the truck with fuel that
the city is not going to cover them. It roughly takes 4 hours (2 hours
each) to do this each week.
Roughly this would be 4 hours at $16.00 per hour = $64.00 per week
and $3,328.00 per year.
BUDGET/FISCAL IMPACT: $3,328.00
ATTACHMENTS: No
REQUESTED ACTION: Have Fire Board approve pay for Weekly Truck Check
Fire Board Agenda Item 4 - B
MEETING DATE:August 9, 2021
AGENDA ITEM: Perks / Retaining Current Members
BACKGROUND INFORMATION: It was brought up at the fire departments July meeting, that the
members think it would be good if the city would offer some kind of
perks to the members to help retain the current members and also help
with getting new members to join.
A few of the ideas that were brought up were giving each members a
clothing allowance per year to purchase fire department clothing,
having the city pay for our monthly meeting dinner, getting a portion of
the home owners taxes paid for by the city..?
BUDGET/FISCAL IMPACT:
ATTACHMENTS: No
REQUESTED ACTION: Come up with a plan.
Fire Board Agenda Item 4 - C
MEETING DATE:August 9, 2021
AGENDA ITEM: Pay
BACKGROUND INFORMATION: The Fire Chief gets $6,000 per year and the Assistant gets $3,500 per
year.
Request that the Fire Chief pay goes to $10,000 per year and the
Assistant goes to $5,000 per year.
Each day, there seems to be more and more things that need to taken
care of to keep this department moving forward.
BUDGET/FISCAL IMPACT: $5,500
ATTACHMENTS: No
REQUESTED ACTION: Have Fire Board approve pay for Chief and Assistant
Fire Board Agenda Item 5 - A
MEETING DATE: August 9th, 2021
AGENDA ITEM:Pumper-Tanker / Update
BACKGROUND INFORMATION: At our May 2021 Fire Board Meeting, the board agreed to move
forward with the purchase of a New Pumper / Tanker add a cost no
th
more than $800,000. The fire chief called a Special Meeting on July 7,
2021 to discuss how to move forward with the purchase and to beat a
st
1.5% price increase on the truck before the August 1 deadline, but
found out a day before that one member has changed his mind about
the boards decision to move forward with this truck.
The Fire Chief needs has talked with the vendor and was able to get the
1.5 % increase held off until the end of August 2021 so the board needs
to discuss again to see if we are still going to move forward with this
truck.
BUDGET/FISCAL IMPACT: $750,000 - $800,000
ATTACHMENTS:
REQUESTED ACTION: Get the approval AGAIN from the Fire Board to move forward with the Pumper /
Tanker not to exceed $800,000.
Fire Board Agenda Item 5 - B
MEETING DATE: August 9th, 2021
AGENDA ITEM:Unit # 3 FEMA Grant
BACKGROUND INFORMATION: Over the past 2+ years, we have tried to write a FEMA Grant 3 times to
replace this truck due to its age and limitations of only hauling 2
members. I talked with the grant writer last week about when we may
here back if we will receive the grant or not and he said he hasn’t heard
any word on a release date, but thinks it should be happening soon.
This is a 95/5 grant with Fire Department paying the 5%. We did spec
out a truck 2 years ago with a price of $130,000.
The Fire chief still has not heard anything on this grant.
It was discussed at our May 2021 Fire Board meeting that if this grant
does not happen, we will need to move forward and buy this truck out
of our fire budget.
BUDGET/FISCAL IMPACT: $130,000
ATTACHMENTS: None
REQUESTED ACTION: Nothing at this time, waiting to hear back from the FEMA grant. But if we don’t
receive the grant we will have to move forward with using our budget.
Fire Board Agenda Item 5 - C
th
MEETING DATE: August 9, 2021
AGENDA ITEM:DNR Volunteer Fire Assistance Grant
BACKGROUND INFORMATION: At our May 2021 meeting, the Fire Board approved to have the Fire
Chief write a grant to the DNR for replacing fire hose that was taken out
of service at our last Hose Testing due to age.
We were notified this past week that week did get the grant from the
DNR. It is a 50/50 grant that we wrote for and we will get $2447.00
from the DNR and the other half will come out of the Fire Budget.
BUDGET/FISCAL IMPACT: $2447.00
ATTACHMENTS:
REQUESTED ACTION: Get approval from the Fire Board to accept the DNR Grant.
Fire Board Agenda Item 5 - D
th
MEETING DATE: August 9, 2021
AGENDA ITEM:Fire Department Study
BACKGROUND INFORMATION: The City Administrator talked about the possibility of working with a
few other neighboring cities to do a fire study to see what each city can
do to make their fire departments run better in the future.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
REQUESTED ACTION: Discussion
Fire Board Agenda Item 6
MEETING DATE: August 9th, 2021
AGENDA ITEM: Membership
BACKGROUND INFORMATION: We are currently at 26 active members.
th
As of August 10, 2021,we will lose another member and will be down
5 members. Currently, we have 4 applications and are scheduled to
th
start interview and agility test on August 24, 2021.
To keep things going, the Fire Chief is requesting approval from the Fire
Board now for the possible hire of new members not to exceed the
maximum of 30 total members.
BUDGET/FISCAL IMPACT: $5,000 per member – which includes First Responder Class, FF1, FF2, CLD
License w/Tanker, and New Gear after the complete all classes and lic
requirements
ATTACHMENTS: no
REQUESTED ACTION: Approve to hire new members per the investigating committee
Fire Board FYI
MEETING DATE:August 9th, 2021
AGENDA ITEM: Fire Chief’s Report
Our call volume for the first 6 months was 263.
Would like to keep the conversation open about what the future of the department may be
or where it’s headed? Each year, the department is getting busier with call volume always
going up and the required training also demanding more.
The Fire Chief’s position has also become more and more demanding each year from
responding to paged out calls, doing payroll, answering phone calls and emails from
concerned citizens and vendors, meeting people to give out burning permits, making sure the
equipment is all in working order, fire board meetings, Mutual aid meetings, safety board
meetings, state reporting, and on and on, all while still maintaining another full time job and
having a family. The fire board and/or city need to seriously need to come up with a plan for
the near future on what can be done.
The Fire Chief was asked at the May 2021 meeting to come up with a list of what the Fire
Chief does, what other things that could be getting done, and what are some of the cost or
hours this would take to happen. I am currently working on this list and will bring to the next
meeting.