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St. Joseph Park Board Agenda
April 26, 2021, 6:30 pm
St. Joseph Government Center
Multi-Purpose Room
Call to Order
Approve Agenda
r easurers Report
Liaison Reports
Staff
Council
Old Business
Klinefelter Shelter & Hollow Park Surveys
Youth Disc Golf Clinic/League
Tree Planting & Group Participation
Other old business
New Business
Baseball Camp
Mountain Bike Plan Update
Community Center RFP/Design
Adjournment
Park Board Agenda Item
MEETING DATE: April 26, 2021
AGENDA ITEM: Finance Report
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: Council approved
2021 budget on December 7, 2020.
PREVIOUS PARK BOARD ACTION: None
BACKGROUND INFORMATION: Enclosed you will find the reconciled financial reports through
March 31, 2021. Audit entries have been posted. After designated funds are set aside, the Park fund
undesignated balance is $3,455.
I included a summary report that breaks out the revenues and expenditures recorded in the Park Board
fund, along with the current balances. The bottom of the summary breaks out the funds designated for
projects the Park Board agreed to and council adopted with the budget. Any contributions received for
the dog park will be added to the designation for the dog park balance. For the East Park, I added the
planting 3-year contract with PrairieScapes plus survey costs to stake the project area to the East Park
designation. The PrairieScapes contract was approved by city council on Nov. 5, 2018. For 2021, the
third year of the contract, $5,275 is estimated for management of the prairie, wetland and hardwoods
zones. PrairieScapes estimated $5,000 of this for buckthorn herbicide over-spraying.
BUDGET/FISCAL IMPACT: Information only
ATTACHMENTS: Summary Treasurer’s Report
Park Board Check Register
Park Board Monthly Report
Park Board 5-Year Capital Improvement Plan
REQUESTED COUNCIL ACTION: Consider accepting the March 2021 financial reports.
St. Joseph Park Board
Summary Treasurer's Report - Fund 205
March 2021
Fund 205, Park Board Balance as of December 31, 2020 (Audited)206,528.68
Year to Date Revenue:Budget YTD Actual
Ad Valorem Property Taxes 30,000 -
Interest Earnings 3,000 (586.16)
Park Dedication Fees 4,500 -
Park Round Up Fees 150 6.64
Contributions 1,000 8.96
Transfers from Other Funds - -
Total Revenue 38,650 (570.56)
Year to Date Expenditures by Object:
Operating Supplies - -
Professional Services - -
Maintenance Reimbursement - -
A1 Rentals 3,000 (488.00)
Park Development 62,860 -
Total Expenses 65,860 (488.00)
Fund Summaries as of March 31, 2021:
Park Board Fund Balance - Fund 205 - (Unaudited)205,470.12
Desigated for Centennial Park Irrigation/Picnic Tables Inside Replacement - 2021 12,000
Designated for Millstream Shelter Floors/Irrigation - 2021 18,000
Designated for Klinefelter Bathrooms - 2022 141,000
Designated for Dog Park-Park Dedication Fees-Water Feature - 2021 4,500
Designated for Dog Park-Donations 3,325
Designated for East Park Development 23,190
Amount undesignated 3,455.16
2022 Klinefelter Shelter/Bathrooms Revenue Breakdown:2021 Monument Park Repairs
Park Board Levy 2020 20,000 Debt Relief Fund 390 50,000
Park Board Levy 2021 30,000
Park Board Levy 2022 50,000
Water Fund (water line) 40,000
Sewer Fund (sewer line) 10,000
Park Dedication Fees 91,000
Debt Relief Fund 390 200,000
441,000
04/13/21 10:55 A
Park Board Monthly Check Register
City of St. Joseph
Page
Check
# Search Name Comments Amount FUND DEPART OBJ
057524 WRUCK SEWER & PORTABL 2021 - Portable Toilet - Feb $244.00 205 45203 410
$244.00
04/13/21 10:56 AM
Park Board Revenue
City of St. Joseph
Page 1
Current Period: March 2021
Account Descr
2021
YTD Budget
March
2021 Amt
2021
YTD Amt
FUND 205 Park Dedication
R 205-45203-31010 Current Ad Valorem Taxes $30,000.00 $0.00 $0.00
R 205-45203-34114 Park Dedication Fees $4,500.00 $0.00 $0.00
R 205-45203-34785 Park Round-Up Proceeds $150.00 $7.80 $6.64
R 205-45203-36210 Interest Earnings $3,000.00 -$382.03 -$586.16
R 205-45203-36236 Contributions - Parks $1,000.00 $5.96 $8.96
R 205-49302-39201 Transfers from Other Funds $0.00 $0.00 $0.00
$38,650.00 -$368.27 -$570.56FUND 205 Park Dedication
$38,650.00 -$368.27 -$570.56
04/13/21 10:55 AM
Park Board Expenditures
City of St. Joseph
Page 1
Current Period: March 2021
Account Descr
2021
YTD Budget
March
2021 Amt
2021
YTD Amt
FUND 205 Park Dedication
E 205-45203-210 Operating Supplies $0.00 $0.00 $0.00
E 205-45203-300 Professional Services $0.00 $0.00 $0.00
E 205-45203-302 Maintenance Reimbursement $0.00 $0.00 $0.00
E 205-45203-410 Rentals $3,000.00 $244.00 $488.00
E 205-45203-437 Real Estate Taxes $0.00 $0.00 $0.00
E 205-45203-520 Buildings & Structures $0.00 $0.00 $0.00
E 205-45203-531 Park Development $62,860.00 $0.00 $0.00
$65,860.00 $244.00 $488.00FUND 205 Park Dedication
$65,860.00 $244.00 $488.00
City of St. Joseph Park Board
2021 Capital Improvement Budget Summary
Council adopted December 7, 2020
General Funds Balance
Park Dedication Cash March 31, 2021 205,470$
(Unaudited, cash balance)
Adjustments
Starting Balance 205,470$
2021 General Levy-remaining 30,000$
Other Revenues-remaining 9,221$
Potential Projects:Potential Proposed
Millstream Cottages-phase 2 23,400$
Foxmore Hollow Apts 16,575$
Industrial Park [2019+] 8,580$
Sunset Ridge-phase 2 - 4 lots 2,000$
Ending Balance for 2021 269,846$
Projects - Budget 2020 2021 2022 2023 2024 2025 Total 21-25
PTR-01 (Millstream) -$ 18,000$ -$ -$ -$ 10,000$ 28,000$
PTR-02 (Northland) -$ -$ -$ 180,000$ -$ -$ 180,000$
PTR-03 (Klinefelter) -$ -$ 421,000$ -$ -$ -$ 421,000$
PTR-04 (Wobegon) -$ -$ -$ 500$ -$ 500$ 1,000$
PTR-05 (Memorial) 99,000$ -$ -$ -$ -$ -$ -$
PTR-06 (Centennial) -$ -$ -$ -$ 25,000$ -$ 25,000$
PTR-07 (Monument) 250$ 50,250$ 250$ 250$ 250$ 250$ 51,250$
PTR-08 (Hollow) -$ -$ -$ -$ -$ -$ -$
PTR-09 (Cloverdale) -$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park) 20,000$ 600,000$ -$ -$ -$ 520,000$ 1,120,000$
PTR-14 (Dog Park) -$ -$ -$ -$ 10,000$ -$ 10,000$
PTR-15 (Skate Park) -$ -$ -$ 125,000$ -$ -$ 125,000$
PTR-16 (Comm. Center) -$ 11,000,000$ -$ -$ -$ 3,000,000$ 14,000,000$
Total 119,250$ 11,668,250$ 421,250$ 305,750$ 35,250$ 3,530,750$ 15,961,250$
Projects - Actual Spent 2020 2021 Other 21 Expenses Budget:2021 YTD
PTR-01 (Millstream) -$ -$ A-1 Toilets 3,000$ 488$
PTR-02 (Northland) -$ -$
PTR-03 (Klinefelter) -$ -$ 2021 Revenue Budget:2021 YTD
PTR-04 (Wobegon) -$ -$ Interest 3,000$ (586)$
PTR-05 (Memorial) -$ -$ Round Up 150$ 7$
PTR-06 (Centennial) -$ -$ GF Levy 30,000$
PTR-07 (Monument) -$ -$ Transfer -$
PTR-08 (Hollow) -$ -$ Donations 1,000$ 9$
PTR-09 (Cloverdale) -$ -$ Park Dedic. 4,500$
PTR-10 (East Park) 2,128$ -$ design, phase 1, plantings
PTR-11 (West Park) -$ -$ 2016-2021
PTR-14 (Dog Park) -$ -$ pavers/treats 1,149$
PTR-15 (Skate Park) -$ -$ cash -$ 5,885$
PTR-16 (Comm. Center) -$ -$ thru 3/31/21
Total 2,128$ -$
21 Dog Park Donation Budget:
Park Board Agenda Item a
MEETING DATE: April 26th, 2021
AGENDA ITEM: Hollow Park letter/mailing list
Klinefelter Park Survey
SUBMITTED BY: Nate Keller, Community Development Director
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
Hollow Park: Commission recommended to conduct survey and outreach for Hollow Park at their
Feb/March meeting.
Klinefelter Park: Commission recommended at March meeting to do survey focused more on shelter
wants/needs.
PREVIOUS COUNCIL ACTION: N/A
BACKGROUND INFORMATION:
Hollow Park: Staff has attached a map showing approximately 104 addresses within 675’ of Hollow park
(shown in the attached map). These addresses will receive a direct letter and invitation to complete the
survey and meet at Hollow Park on May 24th as part of the regular Park Commission meeting (letter will
have note if severe weather occurs Park Commission will meet at City Hall).
Klinefelter: Staff has created potential survey questions based on discussion at last months meeting.
BUDGET/FISCAL IMPACT:
Costs of mailing are minimal and covered under administrative expenses.
ATTACHMENTS:
1. Aerial showing parcels within 675’ of Hollow Park
2.Survey questions for Klinefelter
REQUESTED ACTION:
1.Comments/concerns on targeted mailing area for Hollow Park
2. Comments/concerns for survey questions for Klinefelter Park