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St. Joseph Park Board Agenda
June 28, 2021, 6:30 pm
St. Joseph Wobegon Trail Welcome Center
1. Call to Order
2. Approve Agenda
3. Review and Approval of May Meeting Minutes
4. Treasurer’s Report
5. Liaison Reports
a. Staff
b. Council
6. Old Business
a. Baseball Camp
b. Tree planting
7. New Business
a. Gaga Ball, Northland Park
b. Klinefelter Survey Questions
c. East Park Application Update
d. Millstream Ballfields
8. Adjournment
Park Board Agenda Item
MEETING DATE: June 28, 2021
AGENDA ITEM: Finance Report
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: Council approved
2021 budget on December 7, 2020.
PREVIOUS PARK BOARD ACTION: None
BACKGROUND INFORMATION: Enclosed you will find the reconciled financial reports through
May 31, 2021. After designated funds are set aside, the Park fund undesignated balance is $11,715.
I included a summary report that breaks out the revenues and expenditures recorded in the Park Board
fund, along with the current balances. The bottom of the summary breaks out the funds designated for
projects the Park Board agreed to and council adopted with the budget. Any contributions received for
the dog park will be added to the designation for the dog park balance. For the East Park, I added the
planting 3-year contract with PrairieScapes plus survey costs to stake the project area to the East Park
designation. The PrairieScapes contract was approved by city council on Nov. 5, 2018. For 2021, the
third year of the contract, $5,275 is estimated for management of the prairie, wetland and hardwoods
zones. PrairieScapes estimated $5,000 of this for buckthorn herbicide over-spraying.
BUDGET/FISCAL IMPACT: Information only
ATTACHMENTS: Request for Park Board Action – Financial Reports
Park Board Check Register
Park Board Monthly Report
Park Board 5-Year Capital Improvement Plan Summary
REQUESTED COUNCIL ACTION: Consider accepting the May 2021 financial reports.
St. Joseph Park Board
Summary Treasurer's Report - Fund 205
May 2021
Fund 205, Park Board Balance as of December 31, 2020 (Audited)206,528.68
Year to Date Revenue:Budget YTD Actual
Ad Valorem Property Taxes 30,000 -
Interest Earnings 3,000 (418.36)
Park Dedication Fees 4,500 -
Park Round Up Fees 150 33.84
Contributions 1,000 19.96
Transfers from Other Funds - -
Total Revenue 38,650 (364.56)
Year to Date Expenditures by Object:
Operating Supplies - -
Professional Services - (5,715.00)
Maintenance Reimbursement - -
A1 Rentals 3,000 (732.00)
Park Development 62,860 (476.28)
Total Expenses 65,860 (6,923.28)
Fund Summaries as of May 31, 2021:
Park Board Fund Balance - Fund 205 - (Unaudited)199,240.84
Desigated for Centennial Park Irrigation/Picnic Tables Inside Replacement - 2021 12,000
Designated for Millstream Shelter Irrigation - 2021 8,000
Designated for Klinefelter Bathrooms - 2022 141,000
Designated for Dog Park-Donations 3,336
Designated for East Park Development 23,190
Amount undesignated 11,714.88
2022 Klinefelter Shelter/Bathrooms Revenue Breakdown:2021 Monument Park Repairs
Park Board Levy 2020 20,000 Debt Relief Fund 390 50,000
Park Board Levy 2021 30,000
Park Board Levy 2022 50,000
Water Fund (water line) 40,000
Sewer Fund (sewer line) 10,000
Park Dedication Fees 91,000
Debt Relief Fund 390 200,000
441,000
06/09/21 9:42 A
Park Board Monthly Check Register
City of St. Joseph
Page
Check
# Search Name Comments Amount FUND DEPART OBJ
057764 WRUCK SEWER & PORTABL portable toilets April $244.00 205 45203 410
057765 360 RENTS extend waterline to dog par $215.00 205 45203 531
057776 GRANITE WATER WORKS, I extend water line to dog par $261.28 205 45203 531
$720.28
City of St. Joseph Park Board
2021 Capital Improvement Budget Summary
Council adopted December 7, 2020
General Funds Balance
Park Dedication Cash May 31, 2021 199,241$
(Unaudited, cash balance)
Adjustments
Starting Balance 199,241$
2021 General Levy-remaining 30,000$
Other Revenues-remaining 9,014$
Potential Projects:Potential Proposed
Millstream Cottages-phase 2 23,400$
Foxmore Hollow Apts 16,575$
Industrial Park [2019+] 8,580$
Sunset Ridge-phase 2 - 4 lots 2,000$
Ending Balance for 2021 246,835$
Projects - Budget 2020 2021 2022 2023 2024 2025 Total 21-25
PTR-01 (Millstream) -$ 18,000$ -$ -$ -$ 10,000$ 28,000$
PTR-02 (Northland) -$ -$ -$ 180,000$ -$ -$ 180,000$
PTR-03 (Klinefelter) -$ -$ 421,000$ -$ -$ -$ 421,000$
PTR-04 (Wobegon) -$ -$ -$ 500$ -$ 500$ 1,000$
PTR-05 (Memorial) 99,000$ -$ -$ -$ -$ -$ -$
PTR-06 (Centennial) -$ -$ -$ -$ 25,000$ -$ 25,000$
PTR-07 (Monument) 250$ 50,250$ 250$ 250$ 250$ 250$ 51,250$
PTR-08 (Hollow) -$ -$ -$ -$ -$ -$ -$
PTR-09 (Cloverdale) -$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park) 20,000$ 600,000$ -$ -$ -$ 520,000$ 1,120,000$
PTR-14 (Dog Park) -$ -$ -$ -$ 10,000$ -$ 10,000$
PTR-15 (Skate Park) -$ -$ -$ 125,000$ -$ -$ 125,000$
PTR-16 (Comm. Center) -$ 11,000,000$ -$ -$ -$ 3,000,000$ 14,000,000$
Total 119,250$ 11,668,250$ 421,250$ 305,750$ 35,250$ 3,530,750$ 15,961,250$
Projects - Actual Spent 2020 2021 Other 21 Expenses Budget:2021 YTD
PTR-01 (Millstream) -$ 5,715$ shelter floor coating A-1 Toilets 3,000$ 732$
PTR-02 (Northland) -$ -$
PTR-03 (Klinefelter) -$ -$ 2021 Revenue Budget:2021 YTD
PTR-04 (Wobegon) -$ -$ Interest 3,000$ (418)$
PTR-05 (Memorial) -$ -$ Round Up 150$ 34$
PTR-06 (Centennial) -$ -$ GF Levy 30,000$
PTR-07 (Monument) -$ -$ Transfer -$
PTR-08 (Hollow) -$ -$ Donations 1,000$ 20$
PTR-09 (Cloverdale) -$ -$ Park Dedic. 4,500$
PTR-10 (East Park) 2,128$ -$ design phase 1, plantings
PTR-11 (West Park) -$ -$ 2016-2021
PTR-14 (Dog Park) -$ 476.28$ extend water line to dog park pavers/treats 1,149$
PTR-15 (Skate Park) -$ -$ cash -$ 5,896$
PTR-16 (Comm. Center) -$ -$ thru 5/31/21
Total 2,128$ 6,191$
21 Dog Park Donation Budget:
7a Gaga Ball
P ark Board Agenda Item
MEETING DATE: June 28th, 2021
AGENDA ITEM: Klinefelter survey questions
SUBMITTED BY: Nate Keller, Community Development Director
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
Board authorized staff to revise survey draft questions for Klinefelter at April 26th meeting.
PREVIOUS COUNCIL ACTION: N/A
BACKGROUND INFORMATION:
Attached are revised survey questions pertaining to Klinefelter park. Intent is to open Survey on July 5th
and keep the survey open until a week or so after the Park Board meeting.
Staff also intends to do direct mailing on July 16th and invite residents to meet with the Park Board at
Klinefelter park on July 26th.
Outreach strategy includes: direct mailing to adjacent residents (shown as attachment A), email blast to
city email subscribers, and Facebook posts. Staff would like feedback from Board on the extent of the
outreach strategy.
BUDGET/FISCAL IMPACT:
None
ATTACHMENTS:
1.Direct mailing aerial
2.Drafted survey questions
REQUESTED ACTION:
Discuss and recommend action on drafted questions and survey outreach strategy.
Exhibit A