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Home My WebLink About09.20.21 www.cityofstjoseph.com St. Joseph City Council September 20, 2021 6:00 PM **The City Council meeting will be conducted in-person in the council chambers of the St. Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom attendees wanting to speak during item 2. Public Comments, contact City Clerk Kayla Klein (320) 229-9421, kklein@cityofstjoseph.com by noon on the day of the meeting. This will ensure that you will be heard at the appropriate time during the meeting.** Join Zoom Meeting https://us06web.zoom.us/j/82906275641?pwd=MzBaN1ROVHlDcWIxVFNrY3VVMHNnUT09 Meeting ID: 829 0627 5641 Passcode: 533110 One tap mobile +13126266799,,82906275641#,,,,*533110# US (Chicago) +19292056099,,82906275641#,,,,*533110# US (New York) Dial by your location +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) 1. 6:00 PM Call to order - Pledge of Allegiance 2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the council with questions/concerns/comments (regarding an item NOT on the agenda). No Council response or action will be given/taken other than possible referral to Administration. 3. Approve Agenda 4. Consent Agenda a. Minutes – Requested Action: Approve the minutes from August 24, 2021 and September 7, 2021. b. Bills Payable – Requested Action: Approve check numbers 058124-058182, Payroll EFT # 112129-112134, Accounts Payables EFT # 2004, and Pay Periods 18, 18.01; Council Pay Period 9. c. Verizon Wireless Water Tower Antenna Lease Amendment – Requested Action: Approve the amended lease agreement as presented. d. Repayment Agreement Satisfaction – Requested Action: Approve the Repayment th Agreement Satisfaction for 121 4Ave SE, St. Joseph, MN 56374. e. Police Clerk Hire – Requested Action: Approve the hire of Candi Vought as Police Clerk starting at Grade 7, Step 5 ($26.25) on the wage scale. 5. Northland Business Center a. Public Hearing, Vacation of Interior Easements b. Public Hearing, Vacation of Portions of Right of Way c. Final Plat, Northland Business Center Second Addition 6. Painting – Water Treatment Plant 1 & old Police and Fire Stations 7. Engineer Reports a. Highway Safety Improvement Program Grant Application 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 www.cityofstjoseph.com 8. Department Head Reports a. Administration b. Community Development c.Finance d. Public Works e. Police 9. Mayor Reports 10. Adjourn 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 August 24, 2021 Page 1 of 1 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in a workshop settingon Tuesday, August 24, 2021,in the St. Joseph Government Center. MembersPresent: Mayor Rick Schultz. CouncilorsBob Loso, Kelly Beniek, Kevin Kluesner, Jon Hazen City Representatives Present: Administrator Therese Haffner,City Clerk Kayla Klein, Finance Director Lori Bartlett, Public Works Superintendent Ryan Wensmann,Community Development Director Nate Keller,Police Chief Dwight Pfannenstein, City Engineer Randy Sabart Community Center MOU: Haffner presented the MOU between the City and the YMCA noting that it will be brought to the Council in the near future for approval at a regular meeting. Schultz wanted to see the MOU written so that the community center committee would be at the table during the design phase. 2022 Budget: Bartlett provided an overview of how the 2022 budget came to be. The council has been given pieces of the budget monthly for review and recommendations. The preliminary budget needs to be th approved by the Council by September 30. The Fire Board approved increasing the on-call firefighter pay from $12.00/hour to $16.00. Additionally, the Board approved an increase in pay for the Fire Chief, from $6,000 to $8,000/year and for the Assistant Fire Chief from $3,500 to $5,000. Council was in favor of the increase in on-call pay; however, was opposed to the salary increases. Finance Director Bartlett will incorporate these recommendations in to the preliminary budget. Fire Department Pumper/Tanker: Discussion was had on the needs for the pumper/tanker truck at a price of $800,000. The truck would be part of an equipment certificate if approved. This item will be brought backto the council for final approval/denial. Security/Vandalism:The city has seen an increase in vandalism to the parks this year and there is a need to install cameras. Because of costs, this will need to be done in phases. As required, there will need to be cameras installed at the Water Treatment Plants. Centennial Park has seen daily vandalism and was noted as the second priority, followed by the Wobegon Trailhead. Chief Pfannenstein & Administrator Haffner were directed to work with Northland Business Systems to see if costs could be brought down. Downtown Redevelopment Plan:Keller briefly explained the need to have a study completed for the Birch Street Corridor. The study will help the city understand the future needs/investment into the corridor. There is a potential grant from the St. Cloud APO for transportation focused planning studies. Funds cannot be used for redevelopment studies. If awarded the city could have to match 20% ($5,000). The council weighed the options and would rather put the $5,000 into a project like the security cameras then towards a study at this time. City Gateway Signs:Item was not discussed. Adjourn: The work session was adjourned at 7:10PM. Kayla Klein City Clerk September 7, 2021 Page 1 of 5 Pursuant to due call and notice thereof, the City Councilfor the City of St. Joseph met in regularsession on Tuesday, September 7, 2021, at 6:00 PM in the St. Joseph Government Center. Members Present: Mayor Rick Schultz.Kevin Kluesner, Kelly Beniek, BobLoso, Jon Hazen City Representatives Present: Administrator Therese Haffner,City Clerk Kayla Klein, Finance Director Lori Bartlett, Police Chief Dwight Pfannenstein, Community Development Director Nate Keller, Public Works Director Ryan Wensmann, City Engineer Randy Sabart, City Attorney Susan Dege Public Comments:None. Approve Agenda: Losomade a motion to approve theamended agendato include item 10c; seconded by Hazenand passed unanimously. Consent Agenda:Losomade a motion to approve consent agendaminus 4c;seconded by Schultz and passed unanimously. a.Minutes –Requested Action: Approve the minutes of August 16, 2021 and August 24, 2021. b.Bills Payable –Requested Action: Approve check numbers 058043-058123, Accounts Payables EFT #2002-2003, Payroll EFT 112123-112128 and Regular Pay Period 17; Council Pay Period 8.1. c.East Park Regional Designation –Requested Action: Adopt Resolution 2021-049 Supporting Regional Park or Trail Designation Application in Greater Minnesota. d.Firefighter Hire –Requested Action: Approve the hiring of Andrew Mooney, Bret Jacobson, and Jack Taufen as members of the St. Joseph Fire Department. stnd e.Gambling Reports –Requested Action: Accept the 1& 2Quarter 2021 Gambling Reports. f.TIF District 2-2 Decertification –Requested Action: Adopt Resolution 2021-048 Decertifying TIF District 2-2 –St. Joseph Meat Market and closing TIF fund 158 to the EDA fund 150, effective 12/31/21. g.Application for Payment No. 1 –Requested Action: Authorize Payment No. 1 to C&L Excavating, Inc. in the amount of $117,914.14 for the 2021 Street & Utility Improvements Project. h.Police Officer Resignation –Requested Action: Accept Officer Walz’s resignation and authorize staff to begin the hiring process for her replacement. i.Reimbursement Declaration –Requested Action: Adopt Exhibit A, the Declaration of Intent to Reimburse Costs relating to the Community Center with future bond proceeds. Hazen asked for more information on item 4c. Keller explained that becoming a Regional Park would allow for the City to apply for funding through the Legacy Act. Schultz made a motion to approve consent agenda item 4c. Adopt Resolution Supporting Regional Park or Trail Designation Application; seconded by Hazen. Motion passed unanimously. Public Hearing, Vacation of alleyway on Block 7:The City Councilinitiated the vacation of the north-south nd alley on Block 7 between Lots 9 and 10 of Townsite of St. Joseph at the August 2meeting. Property owners within 350’ were notified of the public hearing. Staff reached out to the two adjacent owners to inform them of the proposal. During the public forum at the City Councilmeeting on August 2, 2021, owners of two properties brought up their concerns. If the vacation is approved by the Council, staff recommends that the two adjacent property owners (211 MN ST Wand 215 MN ST W) secure and record an agreed upon private easement to guarantee continued access rights to both properties. The City will need to retain a drainage and utility easement due to the sanitary sewer line. Community Development Director Nate Keller informed the Councilthat there were two resolutions for their consideration. September 7, 2021 Page 2 of 5 Schultz opened the public hearing, anyone wishing to speak to the Councilwould now have three minuteseach to share their questions and concerns. Stephen May, owner of211 Minnesota St W, spoke in opposition ofvacating the alley. Mayreiterated his concerns about snow removal in the alley and issues with drifting snow blowing to the sidewalks and Minnesota Street. He stated that recently a number of Bob Cats, skid loaders, service trucks and city vehicles are using that entry off of Minnesota Street and noted how that is a convenience to them. He is concerned that not having that alleyway, would mean that renters would have to use the busier Minnesota Street for loadingand unloading, which would be a safety issue. rd Tim Borresch, 11 3Ave NW, first expressed his frustration with the Councilas he sent out an e-mail and the only reply he received was a text from the Mayor. Having lived his entire life in the same home and neighborhood, he feels it is crucial that the Councilactually visit the area with him so he can point out the areas of concern.The area is a gathering place for parks and recreation, numerous neighborhood children and toddlers,as well a number of collegestudents. He feels vacating the alleyway is a safety issue and kids will be injured or killed. Additionally, the alley provides an outlet during accidents or street closures, it provides a vantage point for police as well. Schultz closed the public hearing as no one else wanted to speak. Councildiscussion followed with three members expressing their opposition tothe vacation of the alley (Beniek, Hazen and Kluesner). Schultz made a motion to table the Vacation of the Alleyway on Block 7; seconded by Kluesner. Aye: Kluesner, Beniek, Hazen, SchultzMotion Carried: 4:1 Nay: Loso Bad Habit Brewing-Letter of Intent: Bad Habit has been leasing the old police and fire hall month to month for storage purposes. The City is nearing the close on the sale of that buildingand Bad Habit will be unable to lease soon. Aaron Rieland provided a synopsis of his request.Bad Habit intends to increase productionand storage onthecurrent property. Bids have been obtained and they are in the midst of an expansionthat they plan to have completed by March,pending approval. Until they are able to build, they will need temporary storage space. The only options they have found are unreasonable and impractical. They are seeking approval for temporary on-site storagein the form of two 10’X 30’locked storage boxesin their drive through. City Ordinance does allow temporarybuildings for construction to beapermitted accessory and that Bad Habit may simplyneed temporary storage until the building begins. Councildiscussed the timeline for the expansion and any delays that may occur. Loso made a motion to allow temporary storage for six months to Bad Habit, not contingent upon any construction; Schultz secondedand passed unanimously. Fire Department Report:Chief Taufen reported that the fire department has been responding to an increasing number of calls over the past 20 years. He believes that 70 to 80% are medical calls. He, along with Administrator Haffner and Chief Pfannenstein, have been exploring avenuesto decrease the number of medical calls firefighters have to respond to. There are some concerns about recruitment, retainage, administrative duties and equipment maintenance with the current volume of calls. Chief Taufen asked what the City envisions for the future of the fire department and recommended that a timeline detailing that plan would be beneficial. September 7, 2021 Page 3 of 5 Haffner informed the Councilthat both Stearns County Dispatch and The Mayo asked the St. Joseph FD not to give up medicals as they don’t have the resources to take them on. What they are able to do is to respond to the senior facilities. Consensus was that the City should have a long-term plan and timeline to address current concerns and the future vision of the fire department. Communication between Counciland the fire department should be improved. Fire Department Pumper/Tanker Request:Schultz summarized the discussions from a prior meeting including whether pumper/tanker is needed or if just a tanker is needed. Taufen explained the differences in the capital equipment, the age, maintenance and replacement history of the vehicles and the reasons he believed this was a need for the fire department. Councildiscussed payment options and responsibility, the biddingprocess and how this purchase would fit into the budget cycle. The equipment certificate would be tailored so that the first payment would not be made until 2023. Bartlett noted there is a statute specifically for fire trucks. Fire trucks are so specialized that the bid process is not required as there are only a few companies that would submit a bid. Kluesner made a motion toaccept the bid for a second pumper/tanker and directedstaff to obtain quotes for an equipment certificate; seconded by Beniek. Hazen made a motion amending the previous motion to read as follows: accept the bid for a second pumper/tanker at a cost not to exceed 1.5% above the bid price and directing staff to obtain quotes for an equipment certificate; seconded by Schultz. Aye: Kluesner, Beniek, Hazen, SchultzMotion Carried: 4:1 Nay: Loso 2022 Preliminary Budget Adoption:Bartlett presented the draft preliminary budget for 2022. She pointed out the inclusion of a full-timepolice clerk, full-time public works mechanic andplanning intern. With union contracts settled through the end of 2022 the wage increase is expected to be 2%. The City has received a request fromtheCoalition of Greater MN Cities to participate in an environmentalaction fund, which the City has previously declined to participate in. This is not in the budget at this time and needs action from the Council. The taxable market value is estimated to increase 4.8% (per Stearns County Assessor). The estimated effect on an urban $200,000 home is a tax increase of approximately$80.00. Schultz made a motion to deny the request from Coalition of Greater MN Cities for the environmental action fund in the amount of $1,836.00; Beniek seconded and passed unanimously. Councildiscussed various items in the budget asking for more details and feedback from staff. Beniekmade a motion to adopt Resolution 2021-050 Adopting the Preliminary 2022General Fund Budget and Proposed Tax Levy, Collectible in 2022; Hazen seconded. Aye: Kluesner, Beniek, Hazen, SchultzMotion Carried: 4:1 Nay: Loso Schultz made a motion setting the Truth in Taxation hearing for December 6, 2021 at 6:00 PM; Lososeconded and passed unanimously. Community Center: September 7, 2021 Page 4 of 5 a.Architect Contract-OnAugust 2, 2021, the City Councilapproved HMA as the architect for design services for the Community Center. Following approval of HMA as the architect for the new community center, a formal contract must be entered. Schultzmade a motion to approve thecontract with HMA Architects; Loso seconded and passed unanimously. b.Memorandum of Understanding between City & YMCA-The City Councilhas been discussing partnering with YMCA for operations of the community center for the last several months. A draft MOU was reviewed at several City Councilwork sessions. Councildiscussed naming rights, drafting, sales tax and private fundraising areas of the MOU. It was confirmed that the MOU is not a legal document and there is room for change and evolution as project moves forward. Losomade a motion toapprove the Memorandum of Understanding between City & YMCA;Hazen seconded and passed unanimously. c.Request for Proposalfor Construction Manager–Staff is recommending approving and releasing RFP for Construction Manager for the Community Center. Losomade a motion to approveand releasethe Request for Proposal for Construction Manager for the Community Center; Kluesner seconded and passed unanimously. Parklet:In 2020,the City Councilapproved the pilot parklet for the 2021 season. On August 16, 2021, the City Councildirected staff to remove the parklet just before LaborDay. Staff conducted a survey on the parklet.Staff recommends the City Councildeclare the pilot parklet as surplus property and requests input and direction from the City Councilon future parklets. Schultzmade a motion to declare the pilot parklet as surplus property; Lososeconded and passed unanimously. Loso made a motion that the City no longer pursue any future parklet endeavors;Kluesner seconded and passed unanimously. Wellhead Protection Plan Amendment:The MN Department of Health requires the City’s Wellhead Protection Plan be amended every ten years. SEH’s proposalis broken into two parts and is conducted over an approximate two-year period. Loso motioned to approve the Wellhead Protection PlanAgreement with SEH; Schultz seconded and passed unanimously. Engineer Reports:Sabart reminded the Councilthat the construction drawings for Block 7 require that the alley will be closed even if the City decided not to move forward with vacating the alley way/right of way. He asked the Councilfor direction and Councildirected Sabart to update the plans reflectingthat the alleyway will no longer be closed off. a.St. Joseph Catholic School Speed Study–Sabart summarized the study proposal and answered questions from the Council. This included addressing the history of the locationand new and old concerns. Schultz made a motion to move forward with the traffic study as proposed by SEH;Loso seconded and passed unanimously. Mayor Reports: None. September 7, 2021 Page 5 of 5 Closed Meeting:Schultz made a motion for the Councilto enter into a closed sessionpursuant to MN Statute 13D.05, Subd 3B, to discuss a settlement proposal between the City of St. Joseph and Tom Opatz, LLC.Motion was seconded by Hazenand passed unanimously. After reconvening the regular meeting, Hazenmade a motion to accept thesettlement proposal between the City of St. Joseph and Tom Opatz, LLC; seconded by Kluesner passed unanimously. Adjourn:Beniek made a motion to adjourn at 8:09 PM; seconded by Loso and passed unanimously. Kayla Klein City Clerk Council Agenda Item 4b MEETING DATE:September 20, 2021 AGENDA ITEM:Bills Payable SUBMITTED BY:Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION:None PREVIOUS COUNCIL ACTION:See below BACKGROUND INFORMATION: The council approved staff to make the following payments through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at previous council meetings. The information here is to provide you all checks and electronic payments made for verification of the disbursement completeness. BUDGET/FISCAL IMPACT: Bills Payable –Checks Mailed Prior to Council Approval Reg PP18; 18.01;Council PP 9 $50,344.22 Payroll EFT #112129-112134$36,289.29 Account Payable EFT #2004$12,921.59 Check Numbers 058124-058143; 058182$97,819.26 Total $197,374.36 Bills Payable –Checks Awaiting Council Approval Check Numbers 058144-058181$124,767.57 Total$124,767.57 Total Budget/Fiscal Impact: $322,141.93 Various Funds ATTACHMENTS: Request for Council Action –Bills Payable Bills Payable –Checks Mailed Prior to Council Approval REQUESTED COUNCIL ACTION: Approve the bills payables as presented. CITY OF ST JOSEPH EFTs & Payroll – Paid Prior To Council Approval Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ ACHPAYROLLREG PP 18, 18.01; CC PP 9 50,344.22 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$146.2510141941381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$9.2110141941383 002004 16-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$1,719.8710141942381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$330.2910141942383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$6.9410142500326 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$77.2410143120381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$27.1110143120383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$18.5210145123381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$26.7510145123383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$51.4910145201381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$112.8210145201383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$473.6510145202381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$26.7510145202383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080($273.92)10145205383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$899.9810542280381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$57.8910542280383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$361.7760149410381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$56.2860149410383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080 $835.3160149420381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$52.5960149420383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$3,786.5360149421381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$407.8960149421383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080 $296.0260149435381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$234.7860249470381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$30.0560249471383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$627.2160249480381 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080 $26.7560249480383 00200416-Sep-21XCEL ENERGY Gas / Electric Services Stmt #745828080$2,495.5765243160386 11212908-Sep-21SENTRY BANK HSA w/h reg pp 18$3,022.0710121715 11213008-Sep-21EFTPS Fed w/h reg pp 18, 18.01, CC 9$5,832.6910121701 11213008-Sep-21EFTPS FICA w/h reg pp 18, 18.01, CC 9$7,178.9810121703 11213108-Sep-21COMMISSIONER OF REVENUE State w/h reg pp 18, CC 9$2,872.3610121702 11213208-Sep-21PERA PERA w/h reg pp 18, CC 9$14,954.4610121704 11213308-Sep-21VOYA FINANCIAL Deferred Comp reg pp 18$2,278.7310121705 11213408-Sep-21AMERICAN FUNDS 529 reg pp 18$150.0010121705 EFT Total$99,555.10 CITY OF ST JOSEPH Bills Payable – Paid Prior To Council Approval Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ 05812410-Sep-21AMERICAN DOOR WORKS Res 9 Channel Trans$58.1210145201220 05812510-Sep-21AXON ENTERPPRISE, INC. Taser and Accessories$1,571.9549042120580 05812610-Sep-21BATTERY WHOLESALE, INC. Auto Batteries- #11 & #40$135.6010145202230 05812710-Sep-21BRAUN INTERTEC ENGINEERING,INC2021 Street Improve - Soil Testing$1,333.5041143120530 05812810-Sep-21CENTRAL SQUARE TECHNOLOGIES VisionMOBILE Annual Maint Fee 10/14/21 thru 10/13/22$2,213.2410142120215 05812910-Sep-21DESIGN ELECTRIC, INC Underground fault between 2 light poles on College Circle$679.9065243160220 05813010-Sep-21DTM FLEET SERVICE Squad Equip & Install #707$9,707.5649042152580 05813010-Sep-21 DTM FLEET SERVICE Squad Equip & Install #707$878.7649042152580 05813110-Sep-21EVOQUA WATER TECHNOLOGIES, LLCBioxide - 4006 Gal$9,333.9860249480210 05813210-Sep-21GOPHER STATE ONE CALL Locates - August 2021$95.8560249490319 05813310-Sep-21INSPECTRON INC Building Inspection - August 2021$7,500.0010142401300 05813410-Sep-21LEXISNEXIS SSN Software - August 2021$103.0010142120300 05813510-Sep-21MVTL LABORATORIES, INC Wastewater Testing$126.5060249480312 058136 10-Sep-21NORTH STAR SIGNS & ENGRAVING PW truck door & diesel decals$120.0060249450210 05813710-Sep-21POSTMASTER Postage - September 2021 UB Bills/Newsletter$211.1310141430322 05813710-Sep-21POSTMASTER Postage - September 2021 UB Bills/Newsletter$211.1460149490322 05813710-Sep-21POSTMASTER Postage - September 2021 UB Bills/Newsletter$211.1460249490322 05813710-Sep-21POSTMASTER Postage - September 2021 UB Bills/Newsletter$211.1460343230322 05813810-Sep-21RENGEL PRINTING, INC Business Cards - R.Riegel$35.0010142120350 05813910-Sep-21S&P GLOBAL RATINGS Analytical Services - 2021A GO Bonds$14,962.0031149300621 05814010-Sep-21SHIFT TECHNOLOGIES, INC. SentinelOne Antivirus - August 2021$241.5010141710310 05814010-Sep-21SHIFT TECHNOLOGIES, INC. MVMware Vsphere - 3 Yr Subscription$176.7510141710310 05814010-Sep-21SHIFT TECHNOLOGIES, INC. Managed Services - September 2021$297.5010141710310 05814110-Sep-21TIREMAXX SERVICE CENTERS Tire Disposal - Grounds Dept$56.0010143120230 5814210-Sep-21VOIDVOIDVOID 05814310-Sep-21 KRELLER, JOSHUA ICR #20800322; Forfeiture Return$11,348.0010142120436 05818217-Sep-21RINKE-NOONAN TRUST ACCOUNT Tom Opatz, LLC v COSJ Lawsuit Settlement$36,000.0010141610304 $97,819.26 Total Bills Payable - Mailed Prior to Council Approval CITY OF ST JOSEPH Bills Payable – Checks Not Mailed Awaiting Council Approval Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ 058144 16-Sep-21BENTLER, TROY Refund Compost Permit - Over Charged$10.0060300000 05814516-Sep-21BERTRAM ASPHALT CO OF Chip sealing of city streets$32,791.9210143120530 05814616-Sep-21 BLUE CROSS BLUE SHIELD MN Health Ins - Oct 2021$32,935.8710121706 05814716-Sep-21BLUE ROSE CAPITAL ADVISORS Pricing Opinion - Series 2021A$1,800.0031149300621 05814816-Sep-21CENTRAL MCGOWAN, INC Medical Oxygen$32.0310142120210 05814816-Sep-21 CENTRAL MCGOWAN, INC Medical Oxygen$32.0410542270210 05814816-Sep-21CENTRAL MCGOWAN, INC Medical Oxygen$12.2510142120210 05814816-Sep-21CENTRAL MCGOWAN, INC Medical Oxygen$12.2610542270210 05814816-Sep-21CENTRAL MCGOWAN, INC Medical Oxygen$20.2810142120210 05814816-Sep-21CENTRAL MCGOWAN, INC Medical Oxygen$20.2910542270210 05814816-Sep-21 CENTRAL MCGOWAN, INC Medical Oxygen$87.5010142120210 05814816-Sep-21CENTRAL MCGOWAN, INC Medical Oxygen$87.5010542270210 05814816-Sep-21CENTRAL MCGOWAN, INC Medical Oxygen$8.4010142120210 05814816-Sep-21CENTRAL MCGOWAN, INC Medical Oxygen$8.4010542270210 05814916-Sep-21DELTA DENTAL Dental Ins - Oct 2021$2,071.5710121706 05815016-Sep-21 DESIGN ELECTRIC, INC Repair cord reel at Fire Hall$95.0010542280220 05815116-Sep-21DIAMOND VOGEL PAINTS Paint for block on salt shed$590.0710143125220 05815116-Sep-21DIAMOND VOGEL PAINTS Return unused paint for block on salt shed($194.10)10143125220 05815216-Sep-21EMERGENCY APPARATUS MAINT. Engine 1 - Replace missing heater control know for control panel$45.6310542260 230 05815216-Sep-21EMERGENCY APPARATUS MAINT. Rescue 5 - Repair side scene lights; repair shoreline plug arcs$1,589.7310542260230 05815216-Sep-21EMERGENCY APPARATUS MAINT. Tanker 4 - replace AD9 dryer; brakes sticking; clevis pins $2,310.7110542260230 05815316-Sep-21EO JOHNSON BUSINESS TECH Blockade - 9/20/21 to 10/19/21$370.0010141710215 05815416-Sep-21 FASTENAL COMPANY Supplies$47.9410145202220 05815516-Sep-21FIRE CATT, LLC Fire hose testing $1,944.0010542220300 05815616-Sep-21GALLS, INC Taser formula - R.Riegel$16.9910142120171 05815716-Sep-21GRANITE ELECTRONICS, INC Pager speaker & channel selection knob repair$147.6010542250220 05815816-Sep-21HOFFMAN, JUNE August 2021 Fire Hall Cleaning$90.0010542281300 05815916-Sep-21 JACKS OIL DISTRIBUTING, INC. Dyed Fuel$779.7010145202235 05815916-Sep-21JACKS OIL DISTRIBUTING, INC. Dyed Fuel$649.7510143120235 05815916-Sep-21JACKS OIL DISTRIBUTING, INC. Motor Oil$200.1510143120235 05815916-Sep-21JACKS OIL DISTRIBUTING, INC. Motor Oil$200.1510145202235 05815916-Sep-21JACKS OIL DISTRIBUTING, INC. Motor Oil$200.1660149440235 05815916-Sep-21 JACKS OIL DISTRIBUTING, INC. Motor Oil$200.1660249450235 05816016-Sep-21JOVANOVICH, DEGE & ATHMANN General$171.0010141610304 05816016-Sep-21JOVANOVICH, DEGE & ATHMANN Verizon Antenna Modification$76.0010141610304 05816016-Sep-21JOVANOVICH, DEGE & ATHMANN Lawsuit - Opatz$209.0010141610304 05816016-Sep-21JOVANOVICH, DEGE & ATHMANN Community Center$437.0040245205304 05816016-Sep-21JOVANOVICH, DEGE & ATHMANN PC/Zoning-Chokecherry Property/ADA Compliance$190.0010141910304 05816016-Sep-21JOVANOVICH, DEGE & ATHMANN 2021 Street Imporvements$2,033.0041143120530 05816016-Sep-21JOVANOVICH, DEGE & ATHMANN Lawsuit - Opatz$529.0010141610304 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges$440.0310542220235 05816116-Sep-2143120235 KWIK TRIP August 2021 Fuel Charges$295.84101 05816116-Sep-21 KWIK TRIP August 2021 Fuel Charges$281.1910145202235 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges$357.1960149440235 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges$362.1960249450235 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges($39.11)10542220235 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges($24.48)10143120235 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges($23.10)10145202235 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges($29.25)60149440235 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges($29.49)60249450235 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges$2,355.8810142152235 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges($248.64)10142152235 05816116-Sep-21KWIK TRIP August 2021 Fuel Charges$56.0010142152230 05816216-Sep-21LEES ACE HARDWARE Soft Scrub, Toilet Bowl Cleaner$8.9610542280210 05816216-Sep-21LEES ACE HARDWARE Soft Scrub, Toilet Bowl Cleaner$8.9510542281210 05816316-Sep-21MELROSE IMPLEMENT, INC V-Belt - #25$73.4310143120230 05816416-Sep-21MIDCONTINENT Fiber / Internet / Phone Lnes - Sept 2021$93.7715046500321 05816416-Sep-21MIDCONTINENT Fiber / Internet / Phone Lnes - Sept 2021$209.3810141430321 05816416-Sep-21MIDCONTINENT Fiber / Internet / Phone Lnes - Sept 2021$209.3810142151321 05816416-Sep-21MIDCONTINENT Fiber / Internet / Phone Lnes - Sept 2021$298.7760149435321 05816416-Sep-21MIDCONTINENT Fiber / Internet / Phone Lnes - Sept 2021$298.7760249480321 05816416-Sep-21MIDCONTINENT Fiber / Internet / Phone Lnes - Sept 2021$418.7760149421321 05816416-Sep-21MIDCONTINENT Fiber / Internet / Phone Lnes - Sept 2021$333.7760149420321 05816416-Sep-21MIDCONTINENT Fiber / Internet / Phone Lnes - Sept 2021$333.7710542250321 CITY OF ST JOSEPH Bills Payable – Checks Not Mailed Awaiting Council Approval Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ 058164MIDCONTINENT Fiber / Internet / Phone Lnes - Sept 2021$333.77 16-Sep-2110145201321 05816516-Sep-21MIKES ELECTRTIC Wire new diesel pump at Maintenance Bldg$500.0010145201220 05816616-Sep-21 MOLITOR, CORY Reimb for 8/10/21 meeting dinner$120.0010121712 05816716-Sep-21MSFDA MEMBER BENEFITS MN Firefighter Subscription$7.0010542240433 05816816-Sep-21NORTHLAND SECURITIES, INC Stearns Co Autidors Fee - GO Bond Series 2021A Issuance$185.0031149300621 05816916-Sep-21 PCG LAW Mediation - Opatz Lawsuit$2,585.0010141610304 05817016-Sep-21PERFECT LAWN CARE Ordinance Violation - 544 8th Ave NE$100.0010145202300 05817116-Sep-21PHILLIPP, PAUL Reimb for water & ice for hay fire 8/16/21$23.9810542220211 05817216-Sep-21PROGRESSIVE Annual Technical Service Support - PMI Evidence Tracker$495.0010142151320 05817316-Sep-21RENGEL PRINTING, INC Office Supplies - Window Envelopes$35.9110141430200 05817316-Sep-21 RENGEL PRINTING, INC Office Supplies - Window Envelopes$17.9510142120200 05817316-Sep-21RENGEL PRINTING, INC Office Supplies - Window Envelopes$17.9510145201200 05817316-Sep-21RENGEL PRINTING, INC Office Supplies - Window Envelopes$17.9515046500200 05817316-Sep-21RENGEL PRINTING, INC Office Supplies - Window Envelopes$35.9160149490200 05817316-Sep-21RENGEL PRINTING, INC Office Supplies - Window Envelopes$35.9160249490200 05817316-Sep-21 RENGEL PRINTING, INC Office Supplies - Window Envelopes$35.9160343230200 05817316-Sep-21RENGEL PRINTING, INC Office Supplies - Window Envelopes$17.9565149490200 05817416-Sep-21REPUBLIC SERVICES Residential Recycling - August 2021$26,222.3360343230384 05817416-Sep-21REPUBLIC SERVICES Residential Recycling - August 2021($2.17)60343230384 05817516-Sep-21SALZER, DAVID Reimb for food for hay fire 8/16/21$163.4310542220211 05817616-Sep-21SHIFT TECHNOLOGIES, INC. Windscribe issues - PD; Laserfiche forms vulnerability$156.4010141710310 05817616-Sep-21SHIFT TECHNOLOGIES, INC. Windscribe issues - PD; Laserfiche forms vulnerability$84.0010142120215 05817716-Sep-21 STEARNS ELECTRIC ASSOCIATION August 2021 Electric Services$1,509.7065243160386 05817716-Sep-21STEARNS ELECTRIC ASSOCIATION August 2021 Electric Services $50.5010141942381 05817716-Sep-21STEARNS ELECTRIC ASSOCIATION August 2021 Electric Services$848.8710145201381 05817716-Sep-21STEARNS ELECTRIC ASSOCIATION August 2021 Electric Services$112.0160249473381 05817716-Sep-21STEARNS ELECTRIC ASSOCIATION August 2021 Electric Services$80.3260249472381 05817716-Sep-21 STEARNS ELECTRIC ASSOCIATION August 2021 Electric Services$113.9060249471381 05817816-Sep-21TRAUT WELLS, INC Potable Water Testing$200.0060149420312 05817916-Sep-21UNUM LIFE INSURANCE Disability Ins - Oct 2021$1,161.8210121713 05818016-Sep-21WRUCK SEWER & PORTABLE Portable Toilet Cleaning$244.0020545203410 05818116-Sep-21ZEP MANUFACTURING, INC Cleaning Supplies$89.0810143120210 05818116-Sep-21 ZEP MANUFACTURING, INC 175$89.0910145202210 05818116-Sep-21ZEP MANUFACTURING, INC Cleaning Supplies$89.0960149440210 05818116-Sep-21ZEP MANUFACTURING, INC Cleaning Supplies$89.0960249450210 $124,767.57 Total Bills Payables - Waiting Council Approval Summary: EFTs & Payroll 99,555.10 Bills Paid Prior to Council 97,819.26 124,767.57 Bills Waiting for Council Total Bills Payable 322,141.93 CouncilAgenda Item 4 th MEETING DATE: September 20, 2021 AGENDA ITEM: Verizon Wireless Water Tower Antenna Lease Amendment SUBMITTED BY: Community Development BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: The Council approved two previous amendments to the originallease contract(2008 and 2013). BACKGROUND INFORMATION: Verizon wireless is proposing to amend their existing lease agreementpertaining to the Elm St Water tower. The proposal includes: Removing: (6) antenna – 60.8 lbs x 3 (6) 1-5/8 coax – (runs up the inside of the tank). (3) Tower Mounted Amplifier – 36.4 lbs x 3 (3) Remote Radio Unit – 58 lbs x 3 (1) Raycap – 32 lbs Weight is about 500 lbs Adding: (9) antenna – 51.6 lbs x 6 @ 88 lbs x 3 (6) Remote Radio Unit – 70 lbs x 3 @ 75 lbs x 3 (1) Raycap – 32 lbs Weight is about 1040 lbs The lease covers itemslike damage and repairs needed to the water tower caused by equipment, camouflaging the equipment, placement requirements, required maintenance and other concerns. Legal has reviewed the lease and is ok with the language proposed. Engineering has taken a cursory review of the project. Full review of the structural components will occur as part of the building permit review. BUDGET/FISCAL IMPACT: Verizon will be paying the city an additional rent of $150 per monthdue to the increase of three antennas. st Rent will also increase 3% annually on February 1of each year. Review fees from legal and engineering will be covered by the required $5,000 escrow. ATTACHMENTS: Proposed lease amendment REQUESTED COUNCILACTION: Consent approves amended lease. If item is pulled from consent staff requests a motion on the amended lease contract. Lessee Site Name: Stcc St. Joseph Scl016 Lessee Location #: 162229 THIRDAMENDMENT TOCOMMUNICATIONS SITELEASEAGREEMENT (TOWER) THIS THIRD AMENDMENT TO COMMUNICATIONS SITE LEASE AGREEMENT (TOWER) (the “Third Amendment”) is made and shall be effective, as of the last date of the signatures below (“Effective Date”), between the City of St. Joseph, (“Lessor”) and Cellco Partnership d/b/a Verizon Wireless (“Lessee”). Lessor and Lessee (or their predecessors in interest) entered into that certain Communications Site Lease Agreement (Tower) dated February 2, 1999, as may have been previously amended and/or assigned (the “Lease”), pursuant to which Lessee is leasing from Lessor a portion of that certain property located at in the City of Saint Joseph, County of Stearns, State of Minnesota, as more particularly described in the Lease. Lessor and Lessee may be referenced in this Third Amendment individually as a “Party” or collectively as the “Parties.” In consideration of the mutual covenants and promises contained in this Third Amendment, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, the Parties agree to amend the Lease as follows: 1.Lesseeshall be allowed to make the equipment additions or removals necessary to configure Lessee’s equipment as shown on Attachment A, attached hereto. For all purposes under the Leaseas amended hereby, the descriptions and specifications of Lessee’s equipment set forth in the Lease, including, without limitation, any equipment descriptions and specifications with respect to Lessee’s equipment set forth in any schedules, exhibits or attachments to the Lease, are hereby deletedand replaced with the specifications of Lessee’s equipment described in Attachment A, attached hereto. 2.Effective upon the first day of the month following the date Lessee commences installation of the equipment modifications contemplated under this Third Amendment, monthly rent for the current lease year shall be increased by $150.00 and shall continue to be paid in accordance with the terms and conditions of the Agreement. 3.Unless otherwise provided herein, all defined terms shall have the same meaning as ascribed to such terms in the Lease. 4.In the event of any conflict or inconsistency between the terms of this Third Amendmentand the Lease, the terms of this Third Amendmentshall govern and control. 5.Except as otherwise provided for in this ThirdAmendment, the Leaseshall remain in full force and effect in accordance with the original terms of the Lease. \[SIGNATURE PAGE TO FOLLOW\] 1 Lessee Site Name: Stcc St. Joseph Scl016 Lessee Location #: 162229 IN WITNESS WHEREOF, thisThirdAmendmentis effective and entered into as of the date last written below: LESSOR: City of St. Joseph, a Minnesota Municipal Corporation By:_______________________ Name:_____________________ Title:______________________ Date:______________________ LESSEE: Cellco Partnership d/b/a Verizon Wireless By: ________________________ Name: ________________________ Title: ________________________ Date: ________________________ 2 Lessee Site Name: Stcc St. Joseph Scl016 Lessee Location #: 162229 ATTACHMENT A SPECIFICATIONS \[See attached\] 3 Council Agenda Item 4d MEETING DATE:September 20, 2021 AGENDA ITEM:Repayment Agreement Satisfaction SUBMITTED BY:Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION:None PREVIOUS COUNCIL ACTION: Council accepted MN Small Cities Housing Rehab grant from DEED and contracted with Central MN Housing Partnership to administer the grant. BACKGROUND INFORMATION:The 2013housing grant award was completed in 2016. One of the homeowners paid their forgivable loan and requires aRepayment Agreement Satisfactionto be recordedagainst the property. Upon council approval, staff will forward the agreement. BUDGET/FISCAL IMPACT:none ATTACHMENTS: Repayment Agreement Satisfaction th REQUESTED COUNCIL ACTION: Approvethe Repayment Agreement Satisfaction for 121 4Ave SE, St. Joseph, MN. \[Space above This Line for Recorder’s Use\] REPAYMENT AGREEMENT SATISFACTION THAT CERTAIN AGREEMENT owned by the undersigned, a single family residence of the State of Minnesota, dated August 4, 2016, executed by the City of St. th Joseph, as lender, to Jacqueline Sue French, a single person, as owner of 121 4 Avenue SE St. Joseph, MN 56374, and recorded on December 23, 2016, as Document Number A1485515, in the Office of the County Recorder of Stearns County, Minnesota, is with the indebtedness thereby secured, fully paid and satisfied. CITY OF ST. JOSEPH, a Minnesota public body, corporate and politic By: Rick Schultz Its: Mayor By: Therese Haffner Its: Administrator STATE OF MINNESOTA ) ) ss. COUNTY OFSTEARNS ) This instrument was acknowledged before me on this 20th day of September, 2021, by Rick Schultz as Mayor and Therese Haffner, as Administrator of the City of St. Joseph, a Minnesota public body, corporate and politic, on behalf of said city. Notary Public Drafted by: City of St. Joseph 75 Callaway St E St. Joseph, MN 56374 320-363-7201 Page 1 of 1 Council Agenda Item4e MEETING DATE:September 20, 2021 AGENDA ITEM:Police Clerk Hire SUBMITTED BY:Administration/Police Dept. BACKGROUND INFORMATION:The Personnel Committee, City Administrator, PoliceChief, and both Sergeants served as the interview panel for the Police Clerk interviews. The panel recommended hiring Candi Vought. BUDGET/FISCAL IMPACT:Budgeted for ATTACHMENTS:None REQUESTED COUNCIL ACTION: Approve the hire of Candi Vought as Police Clerk starting at Grade 7, Step 5 ($26.25) on the wage scale. Council Agenda Item 5a-c th MEETING DATE:September 20, 2021 AGENDA ITEM:Public Hearing –Vacation of Interior Easements Public Hearing -Vacation of Portion of Right of Way Final Plat –Northland Business Center Second Addition SUBMITTED BY:Community Development BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Planning Commission approved th the vacation of easements, ROW, and final plat unanimously at their September 13,2021 meeting. PREVIOUS COUNCIL ACTION: The subject lots were approved by Council as part of the Northland Business Center plat in June 2019. BACKGROUND INFORMATION: Final plat Applicant Information: Kevin Cox and Cory Ehlert CLC Partners Existing Zoning:LI Light Industrial District Future Land Use: Light Industrial stth Location:East of 21Ave NE and West of future 24Ave NE Civil:No Engineering comments stth Access: The site would have access off of 21Ave Ne and 24Ave. NE. WCA/Wetlands:No wetlands exist within the plat. Overall Plat Information: Lot 1, Block 1 197,020 SF (4.52 acres) Lot 2, Block 1 435,812 SF (10 acres) Right of Way 133,217 SF (3.06 acres) Drainage and Utility Easements: Standard 12’ along the perimeter and 6’ interior drainage and utility easements will be dedicated as part of the plat. Vacation of Right of Way (ROW)and Easements Proposed as part of this plat is to vacate interior easements previously dedicated with the original plat and th vacate portions of ROW to allow for the readjustment of 24Ave NE into a T-intersection. Two separate public hearings are required for the interior easement vacation and ROW vacation. Development Agreement (DA) The city’s SubdivisionOrdinance standards require a Development Agreement for any Final Plat. Ord. 540 Subd. 14B: Prior to the installation of required improvements and prior to approval of the Final Plat, the subdivider-developer shall enter into a contract with the City requiring that the subdivider- developer furnish and construct said improvements at his or her expense and in accordance with plans and specifications to be approved by the City Engineer. The City/Developer contract shall stipulate the type and extent of the improvements to be constructed, the cost of construction, the construction time schedule, the City's authority to inspect the construction and the amount of the escrow deposit performance bond, warranty bond and labor and materialman bond to be furnished. Typically, construction of public improvements is completed at time of plat/subdivision development at the expense of the developer. While delaying construction of the improvements at a future date, would be through the assessment process. th Due to the unknown timing of development along 24Ave. NE, the draft development agreement does not include language requiring the developer to extend utilities and Fir Street East where it currently ends thth to connect to 24 Ave. NE extending north along property within the plat. Future development along 24 thst Ave. NE, traffic generation (amount and type on 19Ave NE & 21 Ave), construction of Westwood Parkway to the north and the potential of the Southwest Beltline Alignment within the plat would determine the timing of construction of the improvements. Legal has reviewed the development agreement and is ok with the language. BUDGET/FISCAL IMPACT: ATTACHMENTS: Vacation of Easements Exhibit Resolution 2021-053 VacatingEasements Vacation of ROW exhibit Resolution 2021-054 Vacation of Right of Way Final Plat Draft Southwest Beltline Alignment Map (prepared for Area Planning Organization, APO) Development Agreement Resolution 2021-055 Approving Final Plat and Development Agreement REQUESTED COUNCIL ACTION: Motion 1: Approve Resolution 2021-053 vacating interior easements. Motion 2: Approve Resolution 2021-054 vacating portions of right of way. nd Motion 3: Approve Resolution 2021-055 approving final plat of Northland Business Center 2 Addition & Development Agreement. N 1 O I T 1 2 F e A 0 G O h : 2 t t R/ C o l E o 0 t t B 3 u A g/ M O n 8 U i V, d F N 1 r : t T o E T o E c l T tc E A a u H N D , S O R ' E s E 0 s T 4 o 3 r N 2 M 0 c . E a 5 C E 4 d 4 S . S n 4 S a a 1 E t N 0 r A o N 0 e I s : ON E d S e R I nn U E un -O T B B i I , ' r M M D 0 A T e , U 2 v N N y CP N t o 1 A I n H T L s O A u t C R H I C o E n J T V eC C T T R O s m R E S T O n e P P r s E N I K a a N e 3 e S t D R E kS y t c , i C f l' o i MD l o t 0 S Be E u r , N E e d6 S h n A t d D a A t n a e a E l g L p 5 a s d n A it e ao d r L r G d o d l E c l n e A r a L 6 0 2 e t i u S , h t r o 3 0 N 3 t 6 e 5 e r N t SM , h td 2u 1o l 1 C 0 . t 7 3S 515 909 404 929 --- 380 557 232 ))) 000 220 338 ((( e e e r n F l o xl h ao T PF R E T N E C S S N E M N , I H S P E U S B O J . D T S N A L H T R O N . c n I , s e c i v r e S l a n o i ... F S s R A s C N e f o r P d o : o E T w A t s D : e K : WR : W DE O : D E R E 0 N CW N K 2 GW C IDD 0 EA SLL EREE 2 H II DCDFF © N:\\0014445.03\\DWG\\SURVEY\\0014445.03 V-ESMT VAC SKETCH.DWG RESOLUTION2021-053 RESOLUTION VACATINGCERTAIN DRAINAGE AND UTILITYEASEMENTS NORTHLAND BUSINESS CENTER th WHEREAS, the City Council of the city of St. Joseph held a public hearing on September 20, 2021 following a publication, mailed and posted notice for the purpose of hearing those present to consider the vacation of certain internaldrainageand utilityeasementswithin the City of St. Joseph; and WHEREAS, it appeared in the best interests of the public and the City of St. Joseph that such public drainageand utilityeasementsbe vacated and discontinued. WHEREAS, said vacation of such drainage and utility easements is contingent on approval of the final nd plat of Northland Business Center 2Addition; and BE IT RESOLVED that the City Administrator and Mayor are hereby authorized to execute the vacation of easements; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA, duly assembled that the following described public drainage and utility easements hereby vacated to wit: All drainage and utility easements over, under and across Outlot F, Outlot G and Lots 5 and 6, Block 3 NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota. th Whereupon said resolution was declared duly adopted by theSt. Joseph City Council this 20day of September, 2021. Rick Schultz, Mayor ATTEST Therese Haffner,CityAdministrator , D 6 1 t t N o o L A L Lf ,, f o yy H tto 1 T N e nn 2 F e Rn uiu 0 n O l D i Ooo O: l 2 N h I R/ CC t N t E s A r 0 ss f e B L T o 3 onn rr w/ nH M t aa T 8 A a e U e lee R tt h h N p 1 tt SS C : O T f ef ,, E ff E No ho T A too E f A een n H o nrr D o o S V i eite o ss' a hh l dtt nn 0 p e ee Y tt 4 t tt 3 aa e 2 alxlx 0 . . h c A pepe t i 5 R .4 E d yy dd n ll 4 eT R ee rr o 4 H W E d dd ee N 1 rtr dT E sh - 0 s C e oot N a C 0 t F a cc u E : T ta N e ee S o R srcr C S is E N e O E a E edeS O B h e e I S K te hh' N hh O tt I M E d f t t 0 T T S S I r U o N oo sf 2 I ott U P N ao 1 y S T H B I l N gg T t r y N U sl nn C e e P D R rB ii G a E h u I e J dd N O I E t t rr D C n I O s A ut oo e R N L R ea R o S cc T v P se eA cc H A r E C L aa sTts A ,, hee SH R SD ii t D RlRl T C r 4O i EE EE R hh 2F TT N A ' cc O ff D ii S NN 0 d D oo hh V iN EE tt a N ww O CCd rr s i L aa aa SS a A t3t P pp W s SS oo A tkt EE/ ss 3 c aa ee O NN o k R G hIhI nln tt Dc SS nBn R ll E iio lNl UUl , AAA BM5BMB LP 6 0 2 e t i u S , h t r o 3 0 N 3 t 6 e 5 e r N t SM , h td 2u 1o l 1 C 0 . t 7 3S 515 909 404 929 --- 380 557 232 ))) 000 220 338 ((( e e e r n F l o xl h ao T PF R E T N E C S S N E M N , I H S P E U S B O J . D T S N A L H T R O N . c n I , s e c i v r e S l a n o i ... F S s R A s C N e f o r P d o : o E T w A t s D : e K : WR : W DE O : D E R E 1 N CW N K 2 GW C IDD 0 EA SLL EREE 2 H II DCDFF © N:\\0014445.03\\DWG\\SURVEY\\0014445.03 V-ROW VAC SKETCH.DWG RESOLUTION2021-054 RESOLUTION VACATING PORTIONS OF THE RIGHT OF WAY FOR TH 24AVE NE, ST. JOSEPH, MINNESOTA th WHEREAS, the City Council of the city of St. Joseph held a public hearing on September 20, 2021 following a publication, mailed and posted notice for the purpose of hearing those present to consider the th vacation of portions of right of way for 24Ave NE; and WHEREAS, it appeared in the best interests of the public and the City of St. Joseph that such a vacation th of right of way occur due to the realignment of 24Ave NE; and WHEREAS, said vacation of such right of way is contingent on approval of the final plat of Northland nd Business Center 2Addition; and th WHEREAS, right of way for 24Ave NE will be dedicated in thefinal plat of Northland Business nd Center 2Addition; and BE IT RESOLVED that the City Administrator and Mayor are hereby authorized to execute the vacation of right of way; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA, duly assembled that the following described easements hereby vacated to wit: th All that part of 24Avenue Northeast as dedicated on the plat of NORTHLAND BUSINESS CENTER, according to the recorded plat thereof, Stearns County, Minnesota which lies southerly of the easterly extension of the north line of Lot 5, Block 3 of said NORTHLAND BUSINESS CENTER. AND All that part of Fir Street East as dedicated on the plat of NORTHLAND BUSINESS CENTER, according to the recorded plat thereofStearns County, Minnesota which lies easterly of the southerly extension of the west line of Lot 6, Block 3 of said NORTHLAND BUSINESS CENTER. th Whereupon said resolution was declared duly adopted by theSt. Joseph City Council this 20day of September, 2021. Rick Schultz, Mayor ATTEST Therese Haffner,CityAdministrator 0 8 1 0 2 T 1 E E F N I E L A C 0 S 6 0 N O I T I D D A D N 2 R E T N E C S S E N I S U B D N A L H T R O N . T T O T A L E L E P G R E N T I SH S N T I T G 2 ON N 1N J I E O D N MI D A E OE : S J HT S A TD A U E A 6DC ) HII Y TE H TD LW I T LN NA II D N CII T W E S U T WS O I E O DH E N W SNI F N ( R E6T A6 E E R E H E G A FT G N I AO 2 E 1 NS B I S D A2 SE 1 RTL N DNAN E U S E M S E E N I S LN AI L E . .. F . FF. ±.. F : C.SC C SS Y SC AA A9 R 02 A 074 8 221 A 101 605 058.,. ,, .2 0 M, K0.67 75 4 3 1361 C M93 3 7 14 O U 1 L S = == B = L A 12 EA W TT T R / OO AO R LL T ND NORTHLAND BUSINESS CENTER 2ADDITION DEVELOPMENT AGREEMENT CITY OF ST. JOSEPH, MINNESOTA THIS AGREEMENT made effective the day of , 2021, by and between the City of St. Joseph, a municipal corporation of the State of Minnesota (the “City”), and CLC Partners, LLC, a Minnesota Limited Liability Company (“Developer”). RECITALS A. The Developer has the right to develop the property situated in the City of St. Joseph and legally described on the attached EXHIBIT A (the “Subject Property”). B. The City approved the preliminary plat of Northland Business Center with 33 lots to facilitate industrial development, and one Outlot on the Subject Property on March 4, 2019. C. On September 20, 2021 the City approved the final plat on the Subject Property known as Northland nd Business Center 2Addition (the “Plat”) with two industrial lots, which approval is contingent on the terms and conditions of this Agreement, including the Developer and the City entering into this Agreement. D. The Developer acknowledges that Developer is responsible for all costs incurred by it or the City in conjunction with the development of this Plat, including, but not limited to construction of improvements, legal, planning, engineering and inspection expenses incurred in connection with approval and acceptance of the Plat, the preparation of this Agreement, and all costs and expenses incurred by the City in monitoring and inspecting development of the Plat and improvements therein, unless otherwise provided herein. NOW, THEREFORE, in consideration of the covenants and agreements contained herein, the City and Developer agree as follows: 1 PLAT Recording. The Developer will record the Plat and this Development Agreement with the County at Developer’s expense within ninety (90) days of final plat approval, and will forward confirmation of the recording of the documents to the City. In the event that technical or clerical revisions are needed in this document or if for any reason the County Recorder deems the Development Agreement unrecordable, the Developer and City will cooperate in the execution or amendment of any revised Development Agreement. If, for any reason, the Plat is not recorded by the County, Developer agrees to hold the City harmless for any costs incurred. It is expressly understood that Developer will have no claim for breach of this Agreement in the event the Plat is not recordable or revisions are required in the Plat. If the Plat is not recorded prior to the assignment of assessments, the Developer shall be responsible for all costs incurred in the dividing of assessments at a later date. An electronic copy of the recorded, final plat shall be submitted to the City Engineer in AutoCAD and Adobe PDF formats. Monuments. The Developer will install Plat monuments for the Subject Property within one year after recording the Plat. No Certificate of Occupancy will be issued for the Subject Property in the Plat until the lot monuments have been installed and certified by a registered land surveyor. Monuments will need to be relocated and/or replaced if they become buried or removed during the excavation/development of the property. Permits. The Developer shall be responsible for obtaining all permits, approvals, licenses or other documents from any and all necessary governmental agencies, as applicable, (including but not limited to the City, Stearns County, the Pollution Control Agency, the Department of Health, and the Department of Natural Resources, Watershed District, and Northern Natural Gas) so as to enable the development of the Subject Property. Right to Proceed. Within the Plat, or within the public rights of way, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: (a) this Agreement has been fully executed by both parties and filed with the County. (b) Developer has deposited all escrows required by this Agreement. IMPROVEMENTS The Developer agrees to construct at their expense the following improvements: Private Utilities. All private utilities (e.g. electric, telephone, cable television and natural gas) must be installed underground serving the Subject Property. Hard Surfaced Private Driveways and Parking Areas with Lighting. Hard surface access private drive(s) and parking lots located on the Subject Property in accordance with the plans approved by the City with the building permit are a requirement and must be installed prior to the Certificate of Occupancy being issued or as soon thereafter as possible, weather permitting. Public Improvements. Construction of the public improvements meeting city specifications, th including construction of 40 feet wide urban bituminous streets of Fir Street East, 24 Avenue NE, curb, gutter, street lighting, regulatory signage, storm sewer and storm water treatment, sanitary sewer, and 2 water main will be at the expense of the developer/owner at the time the public improvements are made as determined by the City. The Developer, and its successors and assigns, waive all procedural objections to the improvements and special assessments that the proper notices have not been given, and that the method of spreading the assessment is erroneous. Record Drawings. Before issuance of the Certificate of Occupancy, the Developer shall provide all record drawings for the sewage force main and the private driveway constructed within the public right of way and public drainage and utility easements included in the Development Plan, and they must be approved by the City Engineer. Record base drawings of the private improvements shall be submitted to the City Engineer in electronic (AutoCAD) format. ADDITIONAL CONDITIONS OF APPROVAL The Developer agrees with the following conditions: A. The site plans must conform L-1 Light Industrial zoning standards for development, and city ordinances. B. Site plan approval is required prior to building permit issuance. C. Civil plans, including but not limited to hydrology/hydraulic computations must be submitted for review and approval by the City Engineer. D. That all comments by the City Engineer must be resolved to the satisfaction of the City. E. Facilities constructed within the Plat are required to connect to city utilities, including water, sanitary sewer, and storm sewer. DEDICATION Developer has provided to the City any and all necessary easements and/or dedications or deeding to ensure that the City has the ability to maintain, repair, replace or modify the roadways, trails, sewer, and water mains, storm sewers, holding and sedimentation ponds and other public improvements located in the Plat. STORM WATER TREATMENT AREAS AND STORM WATER PIPES Cleaning of Stormwater Facilities. At such time as the City determines that construction on the Subject Property has been sufficiently completed so as not to cause significant erosion which will contaminate the storm water treatment areas servicing the Subject Property, the Developer will clean/dredge all storm water treatment areas and storm water pipes on the Subject Property. In the event the treatment areas require cleaning/dredging prior to the completion of all such construction, the City may request that the Developer complete more than one cleaning of the treatment areas. Developer is responsible for all permits relating to cleaning and dredging of treatment areas and pipes, including permits required by the Department of Natural Resources and the Army Corps of Engineers, as applicable. Buffer Area Adjacent to Ponds. All storm water ponds servicing the Subject Property, whether such ponds are located on City owned property, easements running in favor of the City, or on private property, must maintain a minimum of an 8-foot natural buffer from the high-water mark. Notwithstanding 3 the above, one access to each pond may be required by the City in a location determined by the City in its sole discretion. Maintenance of Stormwater Improvements. Prior to issuance of a building permit, the Developer shall enter into a storm water facility maintenance agreement. The Developer shall be responsible for maintaining the stormwater facilities and for observing all drainage laws governing the operation and maintenance of the stormwater facilities. The Developer shall provide the City with a schedule that is reasonably acceptable to the City for the periodic inspection of the stormwater facilities by the Developer. The Developer shall make all such scheduled inspections, keep records of all inspections and maintenance activities, and submit such records annually to the City upon its request. The cost of all inspections and maintenance, including but not limited to skimming and cleaning the stormwater facilities, shall be the obligation of the Developer and its successors. Stormwater Management. Prior to issuing the Certificate of Occupancy, the following must be completed: A. Submittal of as-built record drawings of the stormwater facilities. B. Submittal of post-construction infiltration field-test, if applicable. C. Certification by a qualified engineer or hydrologist verifying the facility has been constructed in accordance with the storm water plans and specifications submitted and approved by the City with the issuance of the building permit. D. Final site inspection by City staff or City representative. EROSION AND LANDSCAPING Erosion Control. The Developer shall comply with all requirements of the “General Storm Water Permit for Construction Activity” issued by the Minnesota Pollution Control Agency and with all requirements of the Sauk River Watershed District permit, if applicable, for construction activities and with the tasks on Exhibit B designated as the Developer’s responsibility. In addition, the City may impose additional erosion control requirements if in the opinion of the City Engineer such requirements are necessary to retain soil and prevent siltation of streams, ponds, lakes, or other adjacent properties, or of City utility systems. The Developer shall comply with the erosion control plans and with any such additional instruction it receives from the City. All areas disturbed by the excavation and backfilling operations shall be reseeded forthwith after the completion of the work in that area. Seed shall include rye grass or other fast-growing seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be mulched and disc-anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. SITE GRADING Site grading shall meet all the requirements set forth in the City’s Development Manual, and in the General Storm Water Permit for construction. When the site grading has been completed: A. The Developer shall verify by field survey that the site grading has been completed in accordance with the city approved grading plan. The Developer shall submit the record site grading plan to the City for approval prior to the issuance of the Certificate of Occupancy. B. Elevations shall be taken on all lot corners, all building pads, and on drainage breaks, ponding sites, ditches, and swales. Arrows shall show how the lot is to drain. 4 C.No permanent material stockpile of any sort will be permitted on the Subject Property. Temporary stockpiles shall be placed outside of the public right of ways and easements, and shall be limited to suitable grading and construction materials generated from within the Subject Property and for use in the grading of the present Project. Excess materials not reserved for the present development, as defined by the City accepted grading plan, shall be removed from the site. Temporary stockpiles shall be limited to a maximum of twelve (12) feet in height and for a duration not to exceed eighteen (18) months. Hold Harmless Agreement. The Developer acknowledges that its failure to control erosion for its work may cause flooding and/or damage to adjoining property owners. In such event, the Developer agrees to hold the City harmless and indemnify the City from claims of all third parties of the Developer for flooding and/or damages arising out of such failure. Further, after giving five (5) days advanced notice to Developer and Developer does not comply within said five (5) days the City may undertake any corrective actions to prevent or minimize any such flooding and/or damage, the Developer agrees to hold the City harmless and indemnify the City from claims of all third parties for damages arising out of said corrective action by the City, and agrees to reimburse the City for all out of pocket expenses incurred by the City arising out of the corrective action including, but not limited to any costs necessary to re-landscape disrupted soils located with the Plat. SPECIAL ASSESSMENTS Payment of Special Assessments. There are outstanding special assessments due on the Plat for the 2019 public improvements, including for urban bituminous streets, curb, gutter, street lighting, storm sewer and storm water treatment, and sanitary sewer. The City will levy the outstanding special assessments for the Plat. The Developer agrees to pay for all costs of the outstanding special assessments through special assessments levied against the Plat. Upon sale of any of the lots within the Plat, assessments shall be paid in full for the lot based on lot size in accordance with CLC Partnership – Industrial Park Developer Agreement Document: A1553878 as recorded with the Office of County Recorder Stearns County, Minnesota. CITY FEES Sanitary Sewer Trunk Charge. The Plat is subject to the DBL Labs Pump Station charge to be payable at time building permits are issued for the Plat. Developer agrees to make buyers and/or future tenants of the Plat aware that such charges will be payable at time of issuance of building permits. Water Trunk Charge. The Plat is subject to water trunk charges to be payable at time building permits are issued for the Plat. Developer agrees to make buyers and/or future tenants of the Plat aware that such charges will be payable at time of issuance of building permits. Park Dedication Fee. The park dedication fee was paid with the Northland Business Center plat. There are no addition park dedication fees due for the Plat. SAC/WAC. The Developer acknowledges that sewer and water access charges will be payable at then current rates at the time building permits are issued for construction on the Subject Property. Developer agrees to make buyers and/or future tenants of the Plat aware that such charges will be payable at time of issuance of building permits. 5 Storm Water Development Fee. The developable lots (excluding outlots) in Phase 1 were subject to the Storm Water Development fee and are being paid by CLC Partners, LLC on a schedule in accordance with Paragraph 8.3c of the development agreement filed and recorded on October 3, 2019 with the Office of County Recorder, Stearns County, Minnesota, Document: A1553878. Phase 1 outlots that will be converted to developed lots in the Northland Business nd Center 2 Addition will be subject to the Storm Water Development fee of $0.20per square foot in the amount of $19,456 (97,282 SF x 0.20) to be payable to the City at time of execution of this Agreement and prior to the release of the mylars. MISCELLANEOUS Representations. The Developer represents, to the best of its knowledge, that the Plat complies with all city, county, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations and permits thereto related. Prior to recording of the Plat, if the City determines that the Plat does not comply, the City may refuse to allow construction work in the Plat until compliance is achieved. Assignment. This Development Agreement cannot be assigned or transferred without the written consent of the City which shall not be unreasonably withheld or delayed. A breach of the terms of this Agreement by the Developer, including the unauthorized assignment or transfer of the Agreement, will be grounds for denial of the issuance of any building permit. Waivers. The rights of the City under this Agreement are in addition to any other rights under statute, ordinance or any other agreement. The action or inaction of the City will not constitute a waiver or amendment under the provisions of this Agreement. To be binding, amendments or waivers will be in writing, signed by the parties and approved by the City Council. The City's failure to promptly take legal action to enforce this Agreement will not be a waiver or release. There is no intent to benefit any third parties and third parties will have no recourse against the City under this Agreement. Reimbursement. The Developer will reimburse the City for all costs incurred by the City in the defense or enforcement of this Agreement, or any portion thereof, including court cost and reasonable engineering and attorneys’ fees. The Developer shall be responsible for the cost of acquiring and installing street signage consistent with that used in other recent developments within the City. To ensure reimbursement of the City’s costs, the Developer shall deposit with the City $5,000. The City will provide the Developer with a detailed statement each month illustrating any cost deducted from the escrow account. In the event the escrow is not sufficient the City will invoice the Developer for the additional costs and payment shall be made within 14 days of the date Developer received the City’s notice of costs. If such reimbursement is not made, the City may place a hold on all construction or other work related to the Subject Property, or refuses the issuance of building permits until all costs are paid in full. License to Enter Land. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the Subject Property to perform all work and/or inspections deemed appropriate by the City during the development of the Subject Property. Violation of This Agreement. If the Developer fails to perform any of the terms of this Agreement in the manner required by the City, the City shall have grounds for denial of building or occupancy permits for the Subject Property. 6 Agreement Binding. The terms and provision hereof shall be binding upon, and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subject Property and shall be deemed covenants running with the land. Indemnification. The Developer will have no claim against the City and its officers and employees for damages sustained or costs incurred resulting from plat approval and development undertaken by the Developer. The City and its officers, agents and employees will not be personally liable or responsible in any manner to the Developer, contractor or subcontractors, suppliers, laborers, or to any other person or persons whomsoever, for any claims, demands, damages, actions, or causes of action of any kind or character whatsoever arising out of or by reason of the execution of this Agreement, or the design, performance, and completion of the work and the improvements to be provided by Developer pursuant to this Agreement. The Developer will hold the City harmless from claims by third parties, including but not limited to other property owners, contractors, subcontractors and suppliers, for damages sustained or costs incurred resulting from plat approval and the development of the Property. The Developer agrees to indemnify, defend and hold harmless the City, its agents and employees from any claim, demand, suit, action or other proceeding whatsoever by any person for any loss or damage to property or any injury to or death of any person resulting from any actions by the Developer, or its agents or contractors. Insurance. Until all of Developer’s obligations under this Agreement are fulfilled, the Developer will provide and maintain commercial general liability insurance covering personal injury, including death, and claims for property damage of others which may arise. Limits for commercial general liability claims covering bodily injury, death or third-party property damages will not be less than $500,000 per occurrence and $1,000,000 in aggregate. Limits for property damage will not be less than $500,000 per claim. The City will be named as an additional named insured on said policy and the policy shall provide that it may not be cancelled without 30 days prior written notice to the City except in the event of non- payment of premium which shall not be less than 10 days. The Developer will file a copy of the insurance coverage with the City upon execution of this Agreement. The insurance policy obtained by the Developer is subject to City approval. In the event that the City is held liable to a third party by a court of competent jurisdiction for damages and the insurance obtained by Developer for any reason fails to cover the City, the Developer will be liable under this Agreement for any and all costs incurred or damages claimed against the City. Certificate of Occupancy. The City will not issue the certificate of occupancy for the Subject Property’s building until the building has been connected to sanitary sewer and water, complied with the grading, building and site plans, and the private access driveway for the Subject Property has been constructed with bituminous in accordance with the plans approved by the City with the building permit. Invalidity of Any Section. If any portion, section, subsection, sentence, clause, paragraph or phase of this Agreement is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of this Agreement. DEFAULT ON AGREEMENT Events of Default. The following shall be “Events of Default” under this Agreement and the term “events of default” shall mean, whenever it is used in this Agreement (unless the context otherwise provides) any one or more of the following events: A. Failure by the Developer to observe and substantially perform any covenant, condition, obligation, or agreement on its part to be observed or performed hereunder. 7 B.If the Developer shall admit in writing its inability to pay its debts, generally as they become due, or shall file a petition in bankruptcy, or shall make an assignment for the benefit of its creditors, or shall consent to the appointment of a receiver of itself or of the whole or any substantial part of the Subject Property. C. If the Developer does not pay the assessments due on the Subject Property pursuant to the provisions of Minnesota Statutes Chapter 429. If the Developer fails to cure the Event of Default within ten (10) days of the date of notice sent to Developer by regular first class U.S. mail, Developer agrees that the City is hereby granted the right and privilege to declare any amounts expended by the City then due and payable as liquidated damages in full, and the City may immediately bring legal action against the Developer to collect such sums expended by the City; the Developer shall be personally responsible for payment of such sums; in addition, the City shall have a lien against the Subject Property. In addition to any other remedy provided in this Agreement, and without waiver of any such right, the City may avail itself of any or all of the following remedies: 1. Halt all Plat development work and construction of Improvements. 2. Refuse to issue building permits or occupancy permits until such time as the Event of Default is cured. 3. Apply to a court of competent jurisdiction to enjoin continuation of the Event of Default. 4. Terminate this Agreement by written notice to the Developer. Addresses. The address of the Developer for the purposes of this Development Agreement is: CLC Partners, LLC PO Box 99 St. Joseph, MN 56374 The address of the City for the purposes of this Development Agreement is: City of St. Joseph 75 Callaway St. E St. Joseph, MN 56374 8 IN WITNESS WHEREOF, the parties have hereunto set their hands. CITY OF ST. JOSEPH By: ____________________________ Date: _________________________ Rick Schultz, Mayor By: ____________________________ Therese Haffner, City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF STEARNS ) The foregoing was acknowledged before me the _____ day of ____________, 2021, by Rick Schultz and Therese Haffner, the Mayor and City Administrator, respectively, of the City of St. Joseph. ___________________________ Notary Public 9 DEVELOPER CLC PARTNERS, LLC By: ____________________________ Date: _________________________ Kevin Cox, President STATE OF MINNESOTA ) ) ss. COUNTY OF STEARNS ) The foregoing was acknowledged before me the _____ day of ____________, 2021, by Kevin Cox, the President of CLC Partners, LLC. ___________________________ Notary Public Drafted By: City of St. Joseph, 75 Callaway St. E St. Joseph, MN 56374 10 EXHIBIT A LEGAL DESCRIPTION Outlot F, Outlot G and Lots 5 and 6, Block 3 NORTHLAND BUSINESS CENTER, according to the plat of record in Stearns County, Minnesota. Together with Vacated 24th Avenue Northeast and Fir Street East. 11 EXHIBIT B EROSION CONTROL PROCESS Task Responsible Party Action By Prepare SWPPP and obtain General Storm-Water Developer (private) or City Developer’s Engineer if private Permit from MPCA. (public) project. project, City Engineer if public project. Establish erosion/sediment control and mass Developer (private) or City Contractor grade the site. (public) project. Place topsoil, seed, mulch except on boulevards Developer (private) or City Contractor and front yard utility easements. Bring (public) project. transformer pads to grade. Wait for private utilities. After curb and gutter is in, install private utilities Developer. Private Utility companies. in easement area. After utilities are in, construct sidewalk. Developer (private) or City Contractor (public) project. Place topsoil, seed, and mulch on remaining Developer (private) or City Contractor disturbed areas.(public) project... Complete “as-built” survey for all site gradingfor Developer (private) or City Developer’s Engineer if private Subject Property. This now becomes the (public) project. project, City Engineer if public “Development Plan”project. Place silt fence behind curb (or sidewalk) Developer (private) or City Contractor throughout development.(public) project. Set Property Irons.DeveloperDeveloper’s Surveyor Transfer permit to Developer when construction Developer (private) or City Developer’s Engineer if private is complete. (public) project project, or City Engineer if public project Submit building permit application. Include site Developer. Contractor survey. Issue building permit. CityBuilding Inspector Construct 24’ wide opening in silt fence at Developer. Contractor driveway and place rock entrance. Place additional silt fence as necessary to keep soil on lot. Maintain silt fence and other erosion/sediment Developer. Contractor control items. Sweep streets as required.DeveloperDeveloper, or City if agreement to back charge Developer. Submit certified lot survey showing final Developer. Developer’s Surveyor structures and lot elevations. Issue Certificate of Occupancy.City City Submit “Notice of Termination” to MPCA within DeveloperDeveloper 30 days of final site stabilization and removal of all non-builder silt fence and other erosion/sediment control items. 12 RESOLUTION2021-055 RESOLUTION APPROVING FINAL PLATAND DEVELOPMENT AGREEMENT NORTHLAND BUSINESS CENTER 2NDADDITION WHEREAS, the St. Joseph Planning Commission held a public hearing on the preliminary plat of St. Joseph Business Park (Northland Business Center) on February 28, 2019, at which time all persons wishing to be heard regarding the matter were given an opportunity to be heard; and WHEREAS, the St. Joseph Planning Commission reviewed and recommended approval of the preliminary plat of St. Joseph Business Park (Northland Business Center) on February 28, 2019and final plat nd of Northland Business Center 2Addition on September 13, 2021; and WHEREAS,a final plat for Northland Business Center 2ndAddition has been submitted which indicates that the final plat is consistent with the preliminary plat. WHEREAS,the proposed plat has been reviewed by the city engineer; and BE IT RESOLVED that the City Administrator and Mayor are hereby authorized to execute the DevelopmentAgreement; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, nd MINNESOTA, That the final plat and Development Agreement of Northland Business Center 2 Addition beapprovedwith the following conditions: l. All engineering issues are resolved. 2. That site plan approval must be obtained prior to construction of the development conforming to city ordinances. th Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council this 20 day of September,2021. Rick Schultz, Mayor ATTEST Therese Haffner,CityAdministrator CouncilAgenda Item 6 MEETING DATE:September 20, 2021 AGENDA ITEM:Painting –Water Treatment Plant 1 & old Police and Fire Stations SUBMITTED BY:Administration/Public Works STAFFRECOMMENDATION: Consider approving exterior painting of water treatment plant 1 & old police and fire stations. PREVIOUS COUNCILACTION:On August 2, 2021, the City Council approved the Purchase Agreement to sell the old police and fire stationsto Shannon Wiger of College & Minnesota LLC. BACKGROUND INFORMATION:Prior to the sale, asurvey/plat needs to be prepared to subdivide the property/buildings. The plat will be reviewed by the Planning Commission and City Council in October. The closing is anticipated to occur in late October or early November. Ms. Wiger has requested to paint the exterior buildings that she will be purchasing before the closing. Additionally, the city water treatment plant was planned to be painted in 3 years or so. A quote has been obtained from the same painter to paint water treatment plant 1at the same time in an effort to match the buildings. Legal Counsel has reviewed the request and has added a condition of approval below in the motion to consider. BUDGET/FISCAL IMPACT:$4,500(water treatment plant 1) ATTACHMENTS:Quote REQUESTED COUNCILACTION: Motion 1 Approve College & Minnesota to paint the exterior of the buildings they are purchasing prior to closing on the following condition: The City is not responsible for any property damage or personal injury that may occur on the property as a result of the painting.Nor will the City reimburse any of the cost of the painting if for some reason you do not close on the purchase agreement.If you proceed with the painting, it is subject to these conditions. Motion 2: Approve the painting of City Water Treatment Plant 1 as presented in the quote. CouncilAgenda Item a MEETING DATE:September 20, 2021 AGENDA ITEM:SFY 2023-2026 Highway Safety Improvement Program (HSIP) Grant Application SUBMITTED BY:Therese Haffner, City Administrator Randy Sabart, City Engineer BACKGROUND INFORMATION: On Monday, September 13, the MnDOT Office of Traffic Engineering issued its fall 2021 HSIP solicitation forgreater Minnesota. The program offers Federal-aid funding with the purpose of achieving significantreduction in fatalities and serious injuries on all public roads. The maximum grant award is $500,000 per project and requires a minimum 10% local match. Potential roundabout improvements to the Minnesota St and CSAH 2 intersection have been identified with the Stearns County Highway Engineer, Jodi Teich, as a potential candidate projectfor the program. Due to the new (2021) program requirement of application reviewand supportby thelocalMetropolitan Planning Organization (in this case, St. Cloud APO), applications are due to theSt. CloudAPO on September 20at noonin order to meet the solicitation close date of November 24. BUDGET/FISCAL IMPACT: In the event of an award, the County Engineer has indicated the City would be responsible for 50% of the local share of the project costs, and 100% of any new right of way acquisition costsneeded for the improvements. Preliminary opinions of construction and right of way costs have not been developed at this point in time, but it is estimated that roundabout construction would cost an estimated $1.2M-$1.5M. ATTACHMENTS:2021 Local Greater MN HSIP Funding Program Description Minnesota Strategic Highway Safety Plan - MnDOT (state.mn.us) REQUESTED COUNCIL ACTION: Authorize City staff to submit, in partnership with the Stearns County Engineer, an HSIP application for potential roundabout improvements at the CSAH 2/Minnesota Stintersection. F:\\CITY\\shared\\City Council\\City Council Packet\\09.20.21\\\[06a\] HSIP.docx Local Solicitation for HSIP Funding Greater Minnesota, 2023 through 2026 September 2021 Table of Contents Local Solicitation for HSIP Funding .............................................................................................................................1 2021 Local Solicitation ............................................................................................................................................3 Funds Available ...................................................................................................................................................3 Solicitation Timeline ...........................................................................................................................................4 Key Changes in 2021 ...............................................................................................................................................5 Application Review .............................................................................................................................................5 Funding Match ....................................................................................................................................................5 Funding Maximum ..............................................................................................................................................5 Letter of Support: MPO ......................................................................................................................................5 Letter of Support: MnDOT ..................................................................................................................................6 Pilot: Project Development Funds ......................................................................................................................6 Reactive Projects ................................................................................................................................................6 Requests for Additional Funds ...........................................................................................................................6 Checklist for Application Completeness .................................................................................................................7 Project Selection .....................................................................................................................................................8 Eligibility .............................................................................................................................................................8 Project Selection Criteria ....................................................................................................................................8 Safety Planning ...................................................................................................................................................9 Reactive Projects ............................................................................................................................................. 10 Ineligible Projects ............................................................................................................................................ 11 Resources ............................................................................................................................................................ 12 2021 Local Solicitation The Highway Safety Improvement Program (HSIP) is a core Federal-aid program with the purpose of achieving a significant reduction in fatalities and serious injuries on all public roads. The Minnesota program is structured to: 1.!encourage widespread deployment of safety countermeasures, 2.!engage local and state agencies, and 3.!emphasize effective treatments Funds are divided between local agencies and trunk highways based on fatal and serious injury crashes. Funds Available The Office of Traffic Engineering (OTE) is soliciting for HSIP funding for the years 2023 through 2026. See tables below for approximate HSIP funds available by ATP. This solicitation is the only way for HSIP funds to be applied to a project. OTE strongly encourages submitting more projects than the minimum targets listed as savings can provide more dollars for quality projects. If funds are left unallocated in the first two years of the STIP after this solicitation, those funds may go to a project that can be delivered in the necessary timeframe. ATP 2023 2024 2025 2026 1 0 0 0 1,900,000 2 0 200,000 800,000 800,000 3 22,000 1,142,000 3,206,000 3,600,000 4 0 130,000 125,000 1,500,000 6 997,000 1,900,000 1,900,000 2,500,000 7 0 600,000 1,025,000 1,600,000 8 235,000 491,000 956,000 1,100,000 Total 1,254,000 4,463,000 8,012,000 13,000,000 2021 Local Solicitation for HSIP Funds 3 Solicitation Timeline Dates Action September 2021 Solicitation Open; Application Review available via State Aid October 2021 Solicitation Open; Application Review available via State Aid November 2021 Solicitation Open 11/24/2021 APPLICATIONS DUE to SafetyProject.DOT@state.mn.us December 2021 Selection Committee Scoring January 2022 Selection Committee Scoring February 2022 Finalization and Award Letters 02/04/2022 FINAL PROJECT AWARD RECOMMENDATIONS 2021 Local Solicitation for HSIP Funds 4 Key Changes in 2021 State Aid and OTE recognize process improvements for the solicitation. Changes to the 2021 solicitation should: 1.!Simplify documentation materials for applicants 2.!Streamline project award process 3.!Maintain rigor of safety selection process Application Review Applications will be considered complete upon submission. Interpretation regarding the project application shall be determined by the State Traffic Safety Engineer and/or State Aid Traffic Safety Engineer. State Aid is providing an opportunity to review applications for completeness and clarity. Consider contacting Girma Feyissa (girma.feyissa@state.mn.us) to arrange a time for discussion. Funding Match All federal safety funds require a 10% local match: this includes both HSIP and Section 164 funds. This solicitation we will be piloting a 100% funding (i.e. 0% local match) on select projects. These will be multi- county, low-cost projects with a preference for uniform roadway systems and smooth transitions between jurisdictions. Please note: this will be at the discretion of the State Traffic Safety Engineer, applicants should always plan for a 10% local match. Funding Maximum A maximum of $500,000 per project. For multi-county applications, this maximum is per agency. Q:Can an agency submit multiple applications? A:Yes! The maximum applies per project. An agency can submit multiple applications for separate projects. Dividing a single logical project into multiple applications is not in the spirit of the solicitation. Q:How does the maximum impact multi-agency projects? A:The maximum applies per agency. An application in coordination with five counties would have a maximum of $2,500,000 available (i.e. $500,000 × 5 counties). Letter of Support: MPO Agencies submitting projects within Metropolitan Planning Organization (MPO) boundaries should be discussing, coordinating, and prioritizing projects jointly. A letter of support from the MPO is required if any portion of the project falls within the boundaries one of the eight MPOs. The letter should outline support and/or prioritization for the planning organization. For information on MPO boundaries and contacts, see www.mndot.gov/planning/program/mpordcatp.html. 2021 Local Solicitation for HSIP Funds 5 Letter of Support: MnDOT A letter of support from the District Traffic Engineer (DTE) is required if any portion of the project falls within MnDOT right-of-way. For contact information, see www.mndot.gov/trafficeng/contacts.html. Pilot: Project Development Funds Multi-county projects may be eligible for project development funds. For specifics and questions, please contact Girma Feyissa (girma.feyissa@state.mn.us). Reactive Projects To simplify the benefit-cost analysis, OTE will conduct the calculation. Information required from the applicant for the project includes: a.!Number of sites or miles treated b.!Five years of crash data (i.e. 2016-2020) !Fatal (K) crashes !Serious Injury (A) crashes !Moderate Injury (B) crashes !Possible Injury (C) crashes !Property Damage (PDO) crashes c.!Estimated project costs (exclude right-of-way) d.!Optional: description of any unique characteristics (e.g. greater average traffic growth) NOTE: remember to set the filters to 2016 through 2020 in MnCMAT (www.mndot.gov/stateaid/mncmat2.html) if you submit an Intersection Report or a Section Report. An example benefit-cost analysis worksheet is available at www.mndot.gov/trafficeng/safety/hsip.html. An electronic copy of the analysis output will be available upon request. Requests for Additional Funds If you are applying for additional safety funds to an already awarded project it will be necessary to review by Selection Committee. Please contact Girma Feyissa (girma.feyissa@state.mn.us) regarding the process. 2021 Local Solicitation for HSIP Funds 6 Checklist for Application Completeness The following table lists the minimum information required by the Selection Committee for project selection. Applications will be considered complete upon submission. Interpretation regarding the project application shall be determined by the State Traffic Safety Engineer and/or State Aid Traffic Safety Engineer. Description of Project Submit All Safety Projects Complete Application Form: !Name of lead agency 1 !Name(s) of partner agencies !Map or description of project location !Description of project treatment !Number of miles, intersections, or curves treated 2 !Total project cost !Total requested federal funds !Preferred funding year !Description of site selection (e.g. CRSP ratings, crash history, other systemic considerations) 3 County Road Safety Plan (CRSP) Project !Project sheet !List of Recommended Projects with the star ratings !Document considerations if project differs from plan Reactive Project !Number of crashes (2016 to 2020) by severity !Document any unique characteristics as needed Any portion of project is located within !Letter of support or priority from MPO Metropolitan Planning Organization (MPO) (www.mndot.gov/planning/program/mpordcatp.html) Any work will be performed in MnDOT !Letter of support or recognition from District Traffic right-of-way Engineer (www.mndot.gov/trafficeng/contacts.html) NOTE: Due to issues in compatibility and accessibility, please use the Word template rather than a fillable form. 1 Joint projects between Local Agency and MnDOT District will require selection by both local and district HSIP Selection Committees. 2 It is recommended to assess CRSP project costs: review recent projects and revise estimates as appropriate to provide more realistic estimates. 3 Projects directly out of the CRSP have contain most application information on the Project Sheet; minimal supplemental information is needed. Please review and revise cost estimates as appropriate. 2021 Local Solicitation for HSIP Funds 7 Project Selection Eligibility 1.!Applications must be received on or before November 24, 2021 2.!Application is complete, as described in the checklist above 3.!Application specifies roadway and begin/end points !This will expedite the environmental review and historical site evaluation process 4.!Reactive projects must have a benefit-cost ratio greater than 1.00 5.!Only stand-alone projects will be considered !It is recognized that portions of larger projects have elements that improve the safety of an intersection or section of roadway. Safety features (e.g. guardrail) that are routinely provided as part of a broader project should be funded from the same source as the broader project. 6.!Applicant(s) must agree to maintain any selected project for the life of the treatment Project Selection Criteria Applications will be reviewed and scored by Selection Committee comprise of State Aid and OTE staff. Description Example Considerations Is the project identified in a safety plan focusing on County Road Safety Plan; documented systemic fatal and serious injury crashes? analysis Is the project a low-cost solution? Total cost per site or mile treated Is the project a widely deployed solution? Number of sites or miles treated Does the project promote partnership between Multi-county; county-city partnership; agencies? MnDOT-local partnership Site selection criteria; counter-measure effectiveness; Alignment with Program Goals MPO support/priority 2021 Local Solicitation for HSIP Funds 8 Projects within Metropolitan Planning Areas 2021 Local Solicitation for HSIP Funds 9 Safety Planning While all low-cost/high-impact projects will be considered, the County Road Safety Plan should be a starting point for project identification. Both Phase 1 and Phase 2 plans are acceptable. Please include the project sheets from the plan when possible. Priority will be based on: 1.!High priority locations from either Phase 1 or Phase 2 safety plans !Risk factors will be considered for sites not included in the CRSP: please document the values 2.!Non-priority locations from Phase 2 safety plans !Systemic projects !County nominated projects 3.!Other safety planning focused on Fatal and Serious Injury crashes !Road Safety Audits !Intersection Control Evaluations !Other safety analysis Reactive Projects Reactive projects will be considered but must have a B/C greater than 1.00 to be considered for funding. Locations must have a significant crash history that includes a fatal or serious injury crashes in the prior 5 years. To simplify the benefit-cost analysis, OTE will conduct the calculation. Information required from the applicant for the project includes: a.!Number of sites or miles treated b.!Five years of crash data (i.e. 2016-2020) !Fatal (K) crashes !Serious Injury (A) crashes !Moderate Injury (B) crashes !Possible Injury (C) crashes !Property Damage (PDO) crashes c.!Estimated project costs (exclude right-of-way) d.!Optional: description of any unique characteristics (e.g. greater average traffic growth) An example benefit-cost analysis worksheet is available at www.mndot.gov/trafficeng/safety/hsip.html. An electronic copy of the analysis output will be available upon request. 2021 Local Solicitation for HSIP Funds 10 Ineligible Projects !Conducting a Road Safety Audit !Overlays !Guardrail Updates !Sign Upgrades !design-bid-build process Edgeline restriping projects will be considered for 6-inch edgelines only; these projects will be selected based on risk as identified in the County Road Safety Plans. New or reconstructed signals will be considered if they meet the criteria contained in Appendix B. 2021 Local Solicitation for HSIP Funds 11 Resources Appendix A Glossary and Links Annual HSIP Report FHWA maintains annual reports on the Highway Safety Improvement Program within each state. These reports highlight successes and challenges in administering the program and meeting performance measures. www.safety.fhwa.dot.gov/hsip/reports Minnesota Crash Mapping Analysis Tool (MnCMAT2) Five years of crash data is appropriate, 2016 to 2020. http://www.mndot.gov/stateaid/mncmat2.html. Minnesota Strategic Highway Safety Plan (SHSP) The current 2020 SHSP outlines countermeasures and statewide focus areas in fatal and serious injury crashes. www.mndot.gov/trafficeng/safety/shsp/index.html. For a statewide summary of focus area trends and crash characteristics, see of the prior 2014 SHSP. www.mndot.gov/trafficeng/safety/shsp/Minnesota_SHSP_2014.pdf MnDOT Office of Traffic Engineering (OTE) www.mndot.gov/trafficeng/safety/index.html MnDOT State Aid for Local Transportation www.mndot.gov/stateaid/trafficsafety.html Traffic Engineering Manual (TEM) www.mndot.gov/trafficeng/publ/tem/index.html Traffic Safety Fundamentals Handbook (2015) www.mndot.gov/trafficeng/publ/fundamentals/2015-mndot-safety-handbook-reduced.pdf 2021 Local Solicitation for HSIP Funds 12 Appendix B HSIP and Signals Revised October 10, 2012 In most cases, traffic signals are not safety control devices. They assign right of way for vehicles and are necessary for operational purposes. However, in some cases they can improve safety. The objective of the serious injuries resulting from crashes on all public funding provided they meet the following criteria. Section 4 of the Minnesota Manual on Uniform Traffic Control Devices can be found at the link below: www.mndot.gov/trafficeng/publ/mutcd/mnmutcd2014/mnmutcd-4.pdf New Signals the types susceptible to correction by a traffic control signal, have occurred within a 12- Exceptions to meeting this warrant may be made if an adequate case is made on how the new signal will reduce the number of, or potential for, fatalities and serious injuries. All new signals shall meet current MnDOT design standards. If exceptions to incorporating these standards are necessary due to site specific conditions, explanation should be included with the application. Installation of red light running (enforcement) lights is strongly encouraged. Installation costs are low when installed with new signals and they provide the benefit of red light running enforcement to be accomplished by one law enforcement officer, instead of two. Documentation should be provided confirming that other intersection types were considered but are not feasible. Those considered should include intersection types that reduce the probability of severe right-angle crashes. Roundabouts restricted crossing u-turn (RCUT) intersections, and some other alternative intersection types fall into this category. Existing Signals Rebuilding an existing signal system is only eligible for HSIP funding if it is necessary for implementation of a geometric improvement (constructing new lanes). The signal system is incidental to the primary safety improvement on these projects, which is geometric. Retiming of Signal Systems The development and implementation of new signal timing plans for a series of signals, a corridor or the entire system is eligible. 2021 Local Solicitation for HSIP Funds 13 Appendix C Narrow Shoulder Paving Guidelines Guidelines for HSIP-funded narrow shoulder paving in conjunction with county resurfacing projects. The HSIP steering committee agrees that when narrow shoulder paving projects have been funded through HSIP, it makes sense under certain circumstances to do the work in conjunction with a resurfacing project, rather than as a separate, stand-alone project. The steering committee is proposing revised guidelines on this issue that will affect future project selection. The County Road Safety Plans (CRSPs) are identifying 6 miles per county per year for narrow shoulder paving. This work involves the paving of existing aggregate or turf shoulders with 1 to 2 feet of pavement and the addition of a safety edge and a shoulder rumble strip or edgeline rumble stripe. The following guidelines are proposed for the selection of future HSIP projects on the local system: !Narrow shoulder paving can be done in conjunction with resurfacing if the project is along one of the segments specifically identified in the CRSP for this type of work. !The project can be at a different location than those identified in the CRSP if it is along a higher-risk segment, as identified in the CRSP. The CRSP assigns a risk rating to highway segments based on the following criteria: traffic volume, rate and density of road departure crashes, curve density and edge assessment. The risk rating ranges from 0 (lower risk) to 5 (higher risk). If the proposed project is along a highway segment with a rating of 4 or 5, then it can be done in conjunction with a resurfacing project. This process ensures that narrow shoulder paving is being done at locations of higher risk rather than being driven by the schedule of pavement rehabilitation projects. !The shoulder paving must include a safety edge and either shoulder or edgeline rumble strips. !The County should use regular construction dollars to upgrade guardrail and other safety hardware as part of the resurfacing project. At this time, all other HSIP-funded project types on the local system will continue to be funded as separate, stand-alone projects. 2021 Local Solicitation for HSIP Funds 14 Appendix D Delegated Contract Process A brief overview of the Delegated Contract Process (DCP) has been provided below. The outlined criteria must be completed to meet the April 15th deadline requirement for all selected projects: 1.!Environmental document prepared by sponsoring agency and approved by DSAE and SALT. 2.!Right of Way and Utility Relocation certificate approved or condemnation proceedings have been formally initiated*. 3.!District State Aid Engineer (DSAE) approval of plans and a satisfactory review by State Aid that project plans are complete and reflect the project that was selected. 4.! 5.!Request for Lab Services form*. 6.!Permits received or NPDES permit application filled out by sponsoring agency*. 7.!SALT requests DBE goal. 8.!Plans reviewed and approved by SALT and returned to sponsoring agency with suggested changes. 9.!SALT requests authorization for HSIP or HRRRP projects. 10.!Bid opening can be set after authorization by SALT and sponsoring agency. 11.!Sponsoring agency prepares proposal, sells project documents and advertises per State Statute (required ad language provided by SALT). 12.!Bid opening should be within 90 days of authorization. 13.!DBE clearance must be given by MnDOT Office of Civil Rights before project is awarded by sponsoring agency (if applicable). 14.!Submit above information for all projects that will be included in the construction contract. Above Federal requirements will apply to all work included in the construction contract. * These items are all submitted to SALT along with DSAE approved plan set. Additional Resources For detailed information about the FEDERAL (DCP) process, please visit our website: www.mndot.gov/stateaid/projectdelivery/pdp/dcp/dcp-checklist.pdf For questions about the Federal Aid process, please contact Girma Feyissa (girma.feyissa@state.mn.us) or your DSAE (www.mndot.gov/stateaid/dsae.html). 2021 Local Solicitation for HSIP Funds 15 Appendix E Preliminary and/or Construction Engineering with HSIP Funds HSIP funds that are used for preliminary engineering (PE) and construction engineering (CE) will require additional steps before work can begin and federal funds can be reimbursed. NOTE: PE and CE work must be in the STIP. While PE will usually have its own SP number, CE can be included in Who Will Do The Work? !Process 1 = Local Public Agency (LPA), Railroad, Utility !Process 2 = Consultant Process 1 Process 2 1.!LPA submits a project memo (PM) 1.!LPA submits a project memo (PM) !PE will have its own separate two-page !PE will have its own separate two-page minor impacts project memo, CE will be minor impacts project memo, CE will be part of the construction project memo part of the construction project memo 2.!LPA submits PIF 2.!SALT requests DBE goal from MnDOT Office !NOTE: a PIF is not needed if a railroad of Civil Rights to be used in consultant or utility company is doing work on solicitation their own system. 3.!SALT requests federal authorization 3.!SALT requests federal authorization 4.!Agreements routed and executed: PE or CE 4.!Agreements routed and executed: PE or CE agreement and force account (FA) agreement !SALT drafts agreements; LPA Council or !SALT drafts agreements; LPA Council or Board resolution needed Board resolution needed 5.!LPA solicits for consultant 5.!Work can begin 6.!Pre-award Audit of chosen consultant done by MnDOT before contract is finalized if it is greater than $50,000 7.!LPA finalizes contract and work can begin This is an overview: please contact Rachel Broughton (rachel.broughton@state.mn.us) or Girma Feyissa (girma.feyissa@state.mn.us) to help guide you through the process. 2021 Local Solicitation for HSIP Funds 16 THERESE HAFFNER CITY ADMINISTRATOR 75 Callaway Street East St Joseph, MN 56374 thaffner@cityofstjoseph.com ADMINISTRATION REPORT TO: HONERABLE MAYOR ANDCITY COUNCIL DATE:September 17, 2021 SUMMARY Had a couple of meetings with HMA Architect and YMCA on Community Center last month. Review of the fundraising proposalswere on hold until after those meetings to determine how the City and YMCA could work collaboratively on that. I will be sending out fundraising proposals to City Council to review now. Randy Sabart and I met with the principal of the St. Joseph Catholic Schools last month on traffic safety concerns. At your last meeting, you approved SEH to study this. Staff and Fire Chief & Assistant met with Mayo Ambulance and Stearns County Dispatch to discuss responding to medical calls in an effort to reduce those calls for our Fire Department. Moving forward, generally speaking, the Fire Department will not respond to calls from themedical clinic and senior facilities (Country Manor, th Serenity Place of 7, Arlington Place). Fire Chief Taufen will be contacting those facilities regarding contacting Mayo Ambulance directly. There will be times when they still will be called to assist. Staff presented the city’sState bonding request for CR 2/I-94 infrastructure to the Senate Campaign Committee rd last month. Staff will present to the House on September 23. Personnel Committee met to discuss pay compensation review. STAFF Received and reviewed 18 applications for Police Clerk and interviewed 5 candidates. Continue to meet with staff regularly. th Recreation Director Rhonda Juell has organized a Yoga Class beginning in October, a 5K on Oct.9, and a neighborhood community outreach night at Centennial Park. Additionally, she has worked with Community Education and CSB on providing recreational opportunities in St. Joseph. Recreational opportunities are listed in the City Newsletter. UPCOMING MEETINGS& EVENTS st EDA meeting on Sept. 21 Rural Area Administrators meeting this week. Area Administrators and Fire Chiefs of St. Joseph, Sartell, Sauk Rapids, & St. Augusta to meet on fire study proposal this week. LMC is able to provide a training to staff and the city council at the end of October or early November. Potential thth dates are Oct. 26or 27from 5:30pm to 7:30pm. -THERESE LORI BARTLETT FINANCEDIRECTOR 75 Callaway Street East St Joseph, MN 56374 lbartlett@cityofstjoseph.com FINANCE DEPARTMENT REPORT TO: HONORABLE MAYOR AND CITY COUNCIL DATE:September 17, 2021 SUMMARY Budget: Capital and general operational budget presented to council, preliminary adopted by council on 9/7/21. Enterprise budget drafts will be presented in October. Updating numbers on ClearGov in Oct. State Bond Request: Presented to State Capital Finance Committee in August, present to House on Sept. rd 23. Trobec’s Bussing – Met with owners to go through steps needed to update Abatement financing plans. Community Center –Met with Architects and YMCA to kick off planning. Utility Bills – Shut off for delinquencies went well. We sent approximately 200 late notices, delivered 120 delinquent notices to doors a week before shut offs, ended up shutting off seven accounts. Utility staff communicated well with each other on the process. Kudos to all of them!!! Utility bills/newsletter th for July/August usage were mailed Sept 10. CVB – T-shirts and hats were ordered/received. Lori worked with Mary Bruno and suppliers to get payment in timely. Kim will track inventory and counted for audit purposes. The items are on sale at the Minnesota Street Market. STAFF Lori attended the EDA meeting in July and August to go through budget requests for the EDA and CVB. Lori attending webinar on ARPA reporting. Lori scored Police Clerk applications and assisted with COBRA reporting for officer that resigned. UPCOMING MEETINGS& EVENTS 9/23 House Capital Finance Committee presentation 9/28Council workshop 9/29-10/1 Lori attending MN Government Finance Officers conference 10/4 SCAWAC meeting -LORI NATE KELLER, AICP COMMUNITY DEVELOPMENT DIRECTOR 75 CALLAWAY STREET EAST ST. JOSEPH, MN 56374 nkeller@cityofstjoseph.com COMMUNITY DEVELOPMENT REPORT To:HONORABLE MAYOR AND CITY COUNCIL DATE:SEPTEMBER 20TH, 2021 ECONOMIC DEVELOPMENT Sept. 21st EDA meeting. Will consist of brainstorming for potential workshop format/topics. Workshop will help formulate the priorities and goals for next twelve months. Creating a database of vacant land/property + updating contact information for businesses Have completed 10 formal business retention visits to-date and numerous meets and greets PLANNING Planning Commission: Sept. 13th PC meeting – review of Northland Business Center Second Addition final plat Other ADA Transition Plan - I received feedback from St. Cloud APO staff. Outreach to organizations will occur with the drafted plan presented to Council and public hearing conducted in the coming months. Small Cities Development Program (SCDP) grants will be opening for 2022. The city has an existing SCDP that will need to be extended to 09/30/22 (set to expire 09/30/21). Covid put a delay on materials and the last and final project will not be completed by the 09/30/21 deadline. The unfortunate part is the city cannot apply for funds until this current grant is complete and all funds expended. Therefore, the city cannot apply for funds in 2022 and will have to wait until 2023. MEETINGS & EVENTS Multiple meetings with realtors regarding properties and development ideas Met with Steve Gottwalt from Central MN Builders Association on 09/13 Meeting in late August with Trobec’s. th “Advocates for Community” meeting on Sept. 15 th Meeting with Kennedy Principles on Sept. 28 TH PLEASE NOTE I WILL NOT BE ATTENDING THE OCTOBER 4 COUNCIL MEETING (VACATION) Nate RYAN WENSMANN PUBLIC WORKS SUPERINTENDENT 75 Callaway Street East St Joseph, MN 56374 rwensmann@cityofstjoseph.com PUBLIC WORKS REPORT TO: HONORABLE MAYOR ANDCITY COUNCIL DATE:September 17, 2021 SUMMARY Street projects Water ban Smart Salt certification course Light for dog park Plow Routes Service winter equipment Replace Street lights with LEDs STAFF Street sweeping Street maintenance Flushing sanitary sewers Reading/repairing water meters Storm sewer maintenance Storm pond maintenance Parkmaintenance Maintain and operation of five lift stations, two water plants, and storm watersystem Customer concerns, questions, requests Watering trees (Streetscape, parks) Mowing UPCOMING MEETINGS & EVENTS Staff will continue water/waste water/storm water Ed Community outreach night (Centennial Park) 22SEP2021 CMWEA Monthly meeting 23SEP2021 Park board meeting 27SEPG2021 Safety training with League of Minnesota Cities 6OCT2021 Minnesota Fall Expo (St Cloud) 6-7OCT2021 -Ryan DWIGHT PFANNENSTEIN POLICE CHIEF 75 Callaway Street East St Joseph, MN 56374 POLICE dpfannenstein@cityofstjoseph.com POLICE DEPARTMENT REPORT TO: HONERABLE MAYOR ANDCITY COUNCIL DATE:September 17, 2021 stst SUMMARY 2021 call numbers: August 12021 we used ICR # 21802571 and Aug 31, 2021 we used stst 21802896 for a total of 325 ICRs for the month. In 2020 we used 20802188 on August 1, 2020 and Aug 31, 2020 we used 20802509 for a total of 321 ICRs. Very similar totals. Currently though we have used 3112 th ICRs for 2021 and in 2020 we used 3112 on Oct 20, 2020. Still running a month ahead of schedule. th On September 13, 2021 we had a meeting in multipurpose room with a large number of students and gave them updates on do’s and don’ts in the city when living off campus. STAFF Personal committee and hiring panel selected Candi Vought for the new police clerk position. th Candi’s first day will be October 11, 2021. Currently accepting applications for police officer position. thnd UPCOMING MEETINGS& EVENTS September 25, 2021 is Rocktoberfest at the Lab School. Oct 2, th 2021 is CSB/SJU Alumni Reunion at Sal’s. Homecoming is October 9, 2021.