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St. Joseph City Council
October 18, 2021
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom
attendees wanting to speak during item 2. Public Comments, contact City Clerk Kayla Klein
by noon on the day of the meeting. This will ensure
(320) 229-9421, kklein@cityofstjoseph.com
that you will be heard at the appropriate time during the meeting.**
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes from October 4, 2021.
b. Bills Payable – Requested Action: Approve check numbers 058226-058295, Payroll
EFT # 112141-112146, Accounts Payables EFT #2009-2014, and Pay Periods 20, 20.01;
Council Pay Period 10.
c. Treasurer’s Report – Requested Action: Approve the September 2021 Financial Reports
as presented.
d. Donations – Requested Action: Approve Resolution 2021-037 accepting donations.
e. Change Order #1 – Requested Action: Approve Change Order #1 for the 2021 Street &
Utility Improvement Project.
f. Grant Application – Requested Action: Authorize staff to apply for the State’s Water
Assistance Program Federal Grant.
g. Repayment Agreement Satisfaction – Requested Action: Approve the Repayment
th
Ave SE, St. Joseph, MN 56374.
Agreement Satisfaction for 151 5
h. Northland Business Center Amended Assessments – Requested Action: Adopt
Resolution 2021-059 Adopting the Amended Final Assessment Roll for the 2019
Industrial Park Project and approve refunding the three properties the difference of the
assessment paid.
5. Alley Closure Request, Weathered Revivals
6. Preliminary & Final Plat, Village of St. Joseph Hall
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
www.cityofstjoseph.com
7. DEED Grant, JR Mobile Site
8. Engineer Reports
9. Department Reports
a. Administration
b. Community Development
c. Finance
d. Public Works
e. Police
f. Fire
10. Mayor Reports
11. Adjourn
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
October 4, 2021
Page 1 of 1
Pursuant to due call and notice thereof, the City Councilfor the City of St. Joseph met in regularsession
on Monday, October 4, 2021, at 6:00 PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz.Kevin Kluesner, Kelly Beniek, BobLoso, Jon Hazen
City Representatives Present: Administrator Therese Haffner,City Clerk Kayla Klein, Finance Director
Lori Bartlett, Public Works Director Ryan Wensmann, City Engineer Randy Sabart
Public Comments:
St. John’s Senate representative provided an update to the Council. The Multi-Cultural Center is almost
completed. The Center will serve as a safe space for students with different cultural identities. The St.
John’s football team has a 4-0 record.
Approve Agenda: Losomade a motion to approve theamended agenda; seconded by Hazenand
passed unanimously.
Consent Agenda:Losomade amotion to approve consent agenda;seconded by Hazen. Motion
passed unanimously.
a.Minutes –Requested Action: Approve the minutes ofSeptember 20, 2021 and September 28,
2021.
b.Bills Payable –Requested Action: Approvecheck numbers 058183-058225, Accounts Payables
EFT #2005-2008,Payroll EFT 112135-112140and Regular Pay Period 19;19.01.
c.Meeting Attendant Hire–Requested Action: Authorize the hire of Lily Fredericks as Meeting
Attendant.
d.Financial Report –Requested Action: Accept the August 2021 Financial Report as presented.
e.Donations –Requested Action: Adopt Resolution 2021-056 accepting the donations as
presented.
f.Pay Application #2 –Requested Action: Approve pay application #2 in the amount of
$249,000.12 to C&L Excavating for the 2021 Street Improvement Project.
g.Kleiber v. Nelson Auto CenterSettlement –Requested Action: Accept Kleiber v. Nelson Auto
Center Settlement as proposed by Plaintiff.
h.HSIPSupport Resolution –Requested Action: Adopt Resolution 2021-057 Supporting HSIP
Application for CSAH 2 and MN St Intersection Improvements.
i.Job Description Approval –Requested Action: Approve the job descriptions for City Clerk, Utility
Lead, and Maintenance Lead as presented.
j.Watering Ban–Requested Action: Lift the watering ban effectively immediately.
Engineer Reports:No Report
Mayor Reports:Schultz reported the EDA will have a workshop in two weeks to discuss goals for the
upcoming year.
Adjourn:Losomade a motion to adjourn at 6:02PM; seconded by Hazenand passed
unanimously.
Kayla Klein
City Clerk
Council Agenda Item 4b
MEETING DATE:October 18, 2021
AGENDA ITEM:Bills Payable
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:None
PREVIOUS COUNCIL ACTION:See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable –Checks Mailed Prior to Council Approval
Reg PP20, 20.01, CC 10 $48,360.16
Payroll EFT #112141-112146$34,764.43
Account Payable EFT #2009-2014$48,881.09
Check Numbers 058226-058276$113,234.91
Total$245,240.59
Bills Payable –Checks Awaiting Council Approval
Check Numbers 058277-058295$66,928.06
Total$66,928.06
Total Budget/Fiscal Impact: $312,168.65 Various Funds
ATTACHMENTS:
Request for Council Action –Bills Payable
Bills Payable –Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION: Approve the bills payables as presented.
CITY OF ST JOSEPH
EFTs & Payroll – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
ACHPAYROLL
22-Sep-21REG PP 20, 20.01, CC 10 48,360.16
00200901-Oct-21SENTRY BANK-CREDIT CARD Cash Back Rewards($50.00)1014143036300
00200901-Oct-21SENTRY BANK-CREDIT CARD Fuel #35$84.4060149440235
002009
01-Oct-21SENTRY BANK-CREDIT CARD Air Filter$9.9860149490210
00200901-Oct-21SENTRY BANK-CREDIT CARD Ship Water Samples$4.8060149490322
00200901-Oct-21SENTRY BANK-CREDIT CARD Materials for New Chem Room at Water Plant I$564.9360149420530
00200901-Oct-21SENTRY BANK-CREDIT CARD Pad Metal Finish$5.5860149421210
00200901-Oct-21SENTRY BANK-CREDIT CARD Fuel #35$95.0060149440235
00200901-Oct-21SENTRY BANK-CREDIT CARD Water Treatment Chemicals$294.2260149421210
00200901-Oct-21SENTRY BANK-CREDIT CARD
American Water Works Assoc Conf - M.Sworski$50.0060149440331
00200901-Oct-21SENTRY BANK-CREDIT CARD Pione-sol, Hand Soap$14.5810145202210
00200901-Oct-21SENTRY BANK-CREDIT CARD Ant Killer, Trash Bags$19.9810145202210
00200901-Oct-21SENTRY BANK-CREDIT CARD Wall Scraper$17.9810145202210
00200901-Oct-21SENTRY BANK-CREDIT CARD Anti-freeze, Wire Connector$13.9810145201210
00200901-Oct-21SENTRY BANK-CREDIT CARD Paint Brush, Gloves$44.9010143120210
00200901-Oct-21SENTRY BANK-CREDIT CARD Pipe Cap, Dawn Dish Soap$19.3510143120210
00200901-Oct-21SENTRY BANK-CREDIT CARD Light Bulb$18.9910145201210
00200901-Oct-21SENTRY BANK-CREDIT CARD Grounding Connector, Garbage Bags$19.9810542280210
00200901-Oct-21SENTRY BANK-CREDIT CARD MN Fire Chief Conference - Jeff & Dave$750.0010542240331
00200901-Oct-21SENTRY BANK-CREDIT CARD Label Maker Tape
$10.6710142120210
00200901-Oct-21SENTRY BANK-CREDIT CARD Taser & Accessories - R.Riegel$1,571.9510142120580
00200901-Oct-21SENTRY BANK-CREDIT CARD Background Check - R.Riegel$60.0010142120300
00200901-Oct-21SENTRY BANK-CREDIT CARD CVB Ballcaps$366.7822046500328
00200901-Oct-21SENTRY BANK-CREDIT CARD Amerian Rescue Plan Act Trng - L.Bartlett
$0.0010141530331
00200901-Oct-21SENTRY BANK-CREDIT CARD CSLFRF Compliance & Rptg Trng - L.Bartlett$0.0010141530331
00200901-Oct-21SENTRY BANK-CREDIT CARD Adobe Mo. Subscription - Keller$18.2910141910300
00200901-Oct-21SENTRY BANK-CREDIT CARD Adobe Mo. Subscription - Klein, Haffner$36.5710141430300
00200901-Oct-21SENTRY BANK-CREDIT CARD Adobe Mo. Subscription - Bartlett, Wenner-Roth
$36.5710141530300
00200901-Oct-21SENTRY BANK-CREDIT CARD Zoom Standard Pro - Mo. Subscription$32.0410141950215
00200901-Oct-21SENTRY BANK-CREDIT CARD Beacon Mo. Subscription$1.0010141430300
00200901-Oct-21SENTRY BANK-CREDIT CARD Paper Plates - City Hall Lunchroom$16.4510141942210
00200901-Oct-21SENTRY BANK-CREDIT CARD Senate Committee Refreshments & Cookies$28.4510141430300
00200901-Oct-21SENTRY BANK-CREDIT CARD JoeTown.com Domain Renewal$19.1722046500309
00200901-Oct-21SENTRY BANK-CREDIT CARD Facebook - Unathorized Charge - to be credited$3.9110141430317
00200901-Oct-21SENTRY BANK-CREDIT CARD Postage - ICR #212802666$4.8010142120322
00200901-Oct-21SENTRY BANK-CREDIT CARD Fuel & Car Wash - #705$31.9210142152235
00200901-Oct-21SENTRY BANK-CREDIT CARD Squad Keys - R.Riegel$30.2210142120210
00200901-Oct-21SENTRY BANK-CREDIT CARD Holster for R.Riegel$159.9910142120171
00200901-Oct-21SENTRY BANK-CREDIT CARD Postage - Forfeiture Letters - ICR #21802841; ICR $12.9010142120322
00200901-Oct-21SENTRY BANK-CREDIT CARD Postage - Forfeiture Letter - ICR #21802841$6.8010142120322
00200901-Oct-21SENTRY BANK-CREDIT CARD Rubber Mallet$9.4910145201240
00200901-Oct-21SENTRY BANK-CREDIT CARD PVC Pipe$74.6710145201220
00200901-Oct-21SENTRY BANK-CREDIT CARD Clorox, Pine-sol, Air Freshner, Garbage Bags - Lyon's $26.5510145202210
00200901-Oct-21SENTRY BANK-CREDIT CARD Highlghter Markers$2.5910145201200
00200901-Oct-21SENTRY BANK-CREDIT CARD Wasp Spray$10.0010145202210
00200901-Oct-21SENTRY BANK-CREDIT CARD Soap, Pine-sol - Lyon's Shelter$12.2610145202210
00200901-Oct-21SENTRY BANK-CREDIT CARD MN Park & Rec Conference - R.Jeull$370.0010145204331
00201030-Sep-21SENTRY BANK September bank fees-permit fee written for wrong amt$51.001014143032210
00201030-Sep-21SENTRY BANK September bank fees-additional bank fees($5.39)1014520434410
00201030-Sep-21SENTRY BANK September bank fees-bond wire fee$15.0010141430317
00201103-Oct-21PAYMENT SERVICE NETWORK PSN Fees - September 2021$124.4010141530300
00201204-Oct-21ST. JOSEPH FIRE DEPARTMENT 4th Qtr 2021 - Fire Service$41,133.8610149305300
00201306-Oct-21COMMISSIONER OF REVENUE September 2021 Sales/Use Tax$0.8910141430441
00201306-Oct-21COMMISSIONER OF REVENUE September 2021 Sales/Use Tax$24.0610142120441
00201306-Oct-21COMMISSIONER OF REVENUE September 2021 Sales/Use Tax$68.6310145202441
00201306-Oct-21COMMISSIONER OF REVENUE September 2021 Sales/Use Tax$9.1010145204441
00201306-Oct-21COMMISSIONER OF REVENUE September 2021 Sales/Use Tax$1,083.376010000031320
00201306-Oct-21COMMISSIONER OF REVENUE September 2021 Sales/Use Tax$912.956030000031320
00201411-Oct-21MINNESOTA DEPART LABOR & INDUS3rd Qtr 2021 Building Surcharge$530.5310142401438
11214106-Oct-21SENTRY BANK HSA w/h Reg PP 20$2,605.4010121715
11214206-Oct-21EFTPS Fed w/h Reg PP 20, CC 10$5,675.1210121701
11214206-Oct-21EFTPS FICA w/h Reg PP 20, 20.1, CC 10$7,034.1010121703
11214306-Oct-21COMMISSIONER OF REVENUE State w/h Reg pp 20, CC 10$2,782.7610121702
11214406-Oct-21PERA PERA w/h Reg PP 20, CC 10$14,188.3110121704
11214506-Oct-21VOYA FINANCIAL Deferred Comp Reg PP 20$2,328.7410121705
112146
06-Oct-21AMERICAN FUNDS 529 Svgs Reg PP 20$150.0010121705
EFT Total$132,005.68
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
05822611-Oct-21BERSCHEID, THERESA Refund - 5K Cancellation$15.001014520434408
05822711-Oct-21BRAUN INTERTEC ENGINEERING,INC2021 Street & Utility Imps SAP 233-110-002$1,560.0041143120530
05822811-Oct-21BROCK WHITE COMPANY, LLC Lightpole$61.4610145201220
05822911-Oct-21CENTRAL MN HOUSING PARTNERSHIPSCDP Award Final Pymt - Project SJ-18-O09 (Halverson)$3,649.0015046500308
05823011-Oct-21COILS FLAGS & FLAGPOLES 4 US Flags$399.9510145201220
05823111-Oct-21DESIGN ELECTRIC, INC Light Repair - Damaged by Scenic Spec$3,247.0065243160220
05823211-Oct-21DONE RIGHT CONTRACTING Stripe crosswalks, stop bars, parking lots, curbing$5,485.0010143120300
05823311-Oct-21
EMERGENCY APPARATUS MAINT. INCEngine 1 - NFPA Pump Test, Service EAM Pump$608.4110542260230
05823311-Oct-21EMERGENCY APPARATUS MAINT. INCLadder 2 - NFPA Pump Test, Service EAM Pump$1,620.0710542260230
05823311-Oct-21EMERGENCY APPARATUS MAINT. INCTanker 4 - Service Portable Pump$187.4210542260230
05823311-Oct-21EMERGENCY APPARATUS MAINT. INCBrush ATV 7 - Service Portable Pump$165.2510542260230
05823311-Oct-21EMERGENCY APPARATUS MAINT. INCGas Rig 3 - Service Portable Pump$168.7610542260230
05823411-Oct-21EMERGENCY MEDICAL PRODUCTS,INCDisposable Face Masks$187.9010542280210
058235
11-Oct-21FINKEN INC Coffee Filters$17.0010141942210
05823611-Oct-21GALLS, INC Lyon - Lazor Vest, Carrier, Shock Plate$1,299.1510142120171
05823711-Oct-21GOODIN COMPANY Basin w/drain adaper; wall faucet$273.6010145201220
05823811-Oct-21GOPHER STATE ONE CALL Locates - September 2021$83.7060249490319
05823911-Oct-21GRANITE ELECTRONICS, INC 3 Pagers; Programming - Mooney, Jacobson, Taufen$1,431.0010542250580
05823911-Oct-21GRANITE ELECTRONICS, INC Remote Speaker Mic Repair$80.0310542250220
05823911-Oct-21GRANITE ELECTRONICS, INC Pager Repair - Not Charging Properly$109.7010542250220
05823911-Oct-21GRANITE ELECTRONICS, INC Pager Function Knob$9.0610542250220
05824011-Oct-21GRANITE WATER WORKS, INC Chlorine, White Mark Paint - Wtr Plt II$138.1860149421220
05824011-Oct-21GRANITE WATER WORKS, INC White Mark Paint, Misc Parts - Ball Park$141.9910145125220
05824011-Oct-21GRANITE WATER WORKS, INC Misc Parts - Ball Park$22.8810145125220
05824111-Oct-21HARREN, MARIA Refund - 5K Cancellation$15.001014520434408
05824211-Oct-21
HAWKINS, INC Azone 15$1,466.2960149420210
05824311-Oct-21INSPECTRON INC Plan Review/Inspection - Sept 2021$7,525.0010142401300
05824411-Oct-21ITL PATCH COMPANY INC PD Shoulder Emblems$237.0010142120210
05824511-Oct-21KNIFE RIVER CORPORATION Concrete, footings, environmental cleanup - 1855 Elm St E$343.0010145201220
05824611-Oct-21KRATZKE, JENNIFER Rfund - Utililty Overpayment - 612 Gumtree St E$231.286010000037115
05824711-Oct-21LEAGUE OF MN CITIES Annual Membership Dues - Effect Sept 2021$7,532.0010141110433
05824711-Oct-21LEAGUE OF MN CITIES L. Bartlett - ARPA Funding Webinar$0.0010141530331
05824711-Oct-21LEAGUE OF MN CITIES L. Bartlett - Changes to Municipal Fee & Exp Report Webinar$0.0010141530331
05824711-Oct-21
LEAGUE OF MN CITIES L. Bartlett - MN Requesting Process - ARPA Funds Webinar$0.0010141530331
05824711-Oct-21LEAGUE OF MN CITIES Preparing Cities under 50K Population for ARPA Rptg$0.0010141530331
05824711-Oct-21LEAGUE OF MN CITIES Minnesota Mayors Association - Annual Dues$30.0010141110433
05824811-Oct-21LEXISNEXIS SSN Software - September 2021$103.0010142120300
05824911-Oct-21LITTLE FALLS MACHINE, INC Truck #91 - Plow Repair$765.8610143125230
05825011-Oct-21MACQUEEN EMERGENCY, INC Pelican tube broom/double wrap, bins, deflector dirt shoe/runner$1,323.2910143220230
05825111-Oct-21MED COMPASS, LLC Annual Fit Testing - FD$2,320.0010542210305
05825211-Oct-21MIKE DIRKES CONSTRUCTION, LLCFinal Payment - Project SJ-18-O09 (Halverson)$9,508.5015046500308
05825311-Oct-21
MINNESOTA COMPUTER SYSTEMS,INCPD Copier 7/12/21 to 10/11/21$60.0010142120350
05825411-Oct-21MOLITOR, NATHAN Refund - 5K Cancellation$15.001014520434408
05825511-Oct-21MVTL LABORATORIES, INC Wastewater Testing$126.5060249480312
05825611-Oct-21NCPERS GROUP LIFE INSURANCE Group Life Ins Prem - 10/2021$57.0010121711
05825711-Oct-21NELSON, BETH Refund - 5K Cancellation$15.001014520434408
05825811-Oct-21NELSON, JAMIE & BETH Refund - 5K Cancellation$15.001014520434408
05825911-Oct-21NORTHLAND BUSINESS SOLUTIONS Final Payment - Surveillance Camera - PD Interview Room$14,872.3140942120580
05826011-Oct-21NORTHLAND TRUST SERVICES INC GO Bonds Series 2021A$450.0031149300621
05826011-Oct-21NORTHLAND TRUST SERVICES INC GO Bonds Series 2021A$300.0060147100621
05826111-Oct-21PEKAREK, JOE Boot Reimbursement - 2021 Allowance$43.2010143120171
05826111-Oct-21PEKAREK, JOE Boot Reimbursement - 2021 Allowance$72.0010145202171
05826111-Oct-21PEKAREK, JOE Boot Reimbursement - 2021 Allowance$28.7960149440171
05826111-Oct-21PEKAREK, JOE Boot Reimbursement - 2021 Allowance$0.0060249450171
05826211-Oct-21QUADIENT LEASING Mailer Lease - 7/30/21 - 10/29/21$249.0310141430410
05826211-Oct-21QUADIENT LEASING Mailer Lease - 7/30/21 - 10/29/21$249.0260149490410
05826211-Oct-21QUADIENT LEASING Mailer Lease - 7/30/21 - 10/29/21$249.0260249490410
05826211-Oct-21QUADIENT LEASING Mailer Lease - 7/30/21 - 10/29/21$249.0260343230410
05826311-Oct-21RENGEL PRINTING, INC Business Cards - Juell$35.0010145204200
05826311-Oct-21RENGEL PRINTING, INC Business Cards - Wensmann$17.5010143120200
05826311-Oct-21RENGEL PRINTING, INC Business Cards - Wensmann$17.5010145202200
05826411-Oct-21REPUBLIC SERVICES Residential Recycling - Sept 2021$26,216.1160343230384
05826511-Oct-21RIDGEWOOD CONTRACTING, LLC Compost Permits - Sept 2021 - City of St Joesph$920.0060343230300
05826611-Oct-21SCHMITZ, MATH Fall 2021 - Road Ditch Cutting$404.0010143120300
05826711-Oct-21SHAYGHNESSY, TAMI Refund - K Cancellation$15.001014520434408
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
05826811-Oct-21SHIFT TECHNOLOGIES, INC. Antivirus - Sept 2021$241.5010141710310
05826811-Oct-21SHIFT TECHNOLOGIES, INC. Managed Services - Oct 2021$297.5010141710215
05826911-Oct-21SLIVNIK, JULIA Refund - 5K Cancellation$15.001014520434408
05827011-Oct-21STREICHERS, INC PD Ammo$328.7810142140210
05827111-Oct-21TIREMAXX SERVICE CENTERS #703 - Oil Change / Battery$384.5310142152230
05827211-Oct-21TRAUT WELLS, INC Water Test Potable - Well #7 - Sample #211889$30.0060149420312
05827211-Oct-21TRAUT WELLS, INC Water Test Potable - Various$260.0060149420312
05827311-Oct-21
WERNER ELECTRIC SUPPLY Light Bulbs - Shop$332.0810145201220
05827411-Oct-21WINDAHL TECHNOLOGY, LLC ACER Computer - New Police Clerk$1,650.0010142120580
05827511-Oct-21XCEL ENERGY Gas/Electric Service$36.3610141941381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$9.0910141941383
05827511-Oct-21XCEL ENERGY Gas/Electric Service$1,713.0210141942381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$525.0610141942383
058275
11-Oct-21XCEL ENERGY Gas/Electric Service$8.3510142500326
05827511-Oct-21XCEL ENERGY Gas/Electric Service$73.9310143120381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$30.7410143120383
05827511-Oct-21XCEL ENERGY Gas/Electric Service$18.4010145123381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$26.7510145123383
05827511-Oct-21XCEL ENERGY Gas/Electric Service$49.2910145201381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$116.6110145201383
05827511-Oct-21XCEL ENERGY Gas/Electric Service$478.0810145202381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$26.7510145202383
05827511-Oct-21XCEL ENERGY Gas/Electric Service$809.1710542280381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$59.6910542280383
05827511-Oct-21XCEL ENERGY Gas/Electric Service$70.9060149410381
05827511-Oct-21
XCEL ENERGY Gas/Electric Service$55.4460149410383
05827511-Oct-21XCEL ENERGY Gas/Electric Service$207.7060149420381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$51.9260149420383
05827511-Oct-21XCEL ENERGY Gas/Electric Service$3,654.6260149421381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$445.1060149421383
05827511-Oct-21XCEL ENERGY Gas/Electric Service$326.7460149435381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$292.5060249470381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$30.8060249471383
05827511-Oct-21
XCEL ENERGY Gas/Electric Service$646.0260249480381
05827511-Oct-21XCEL ENERGY Gas/Electric Service$26.7560249480383
05827511-Oct-21XCEL ENERGY Gas/Electric Service$2,528.3965243160386
05827611-Oct-21ZEP MANUFACTURING, INC Lotion Soap; Trash Liners$339.6210145202210
$113,234.91
Total Bills Payable - Mailed Prior to Council Approval
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
058277
14-Oct-21ALL CARE TOWING, INC. Discount Credit($21.00)10142120436
05827714-Oct-21ALL CARE TOWING, INC. 2010 Mazda CX-9 - Impound$296.0010142120436
05827714-Oct-21
ALL CARE TOWING, INC. 2010 Mazda CX-9 - Tow/Hook Fees$84.0010142120436
05827714-Oct-21ALL CARE TOWING, INC. 2002 Chevrolet Avalache - Tow/Hook Fees$52.0010142120436
05827814-Oct-21BLUE CROSS BLUE SHIELD MN Health Ins - Nov 2021$29,041.5910121706
05827914-Oct-21
BUREAU OF CRIMINAL APPR CJDN Access Fee (BCA)$150.0010142120433
05828014-Oct-21CINTAS CORPORATION NO. 2 PW Uniforms$47.5660249450171
05828014-Oct-21CINTAS CORPORATION NO. 2 PW Uniforms$4.0365149900171
05828014-Oct-21CINTAS CORPORATION NO. 2 PW Uniforms$3.6460343230171
05828014-Oct-21CINTAS CORPORATION NO. 2 PW Uniforms$47.7560149440171
05828014-Oct-21
CINTAS CORPORATION NO. 2 PW Uniforms$21.0910145202171
05828014-Oct-21CINTAS CORPORATION NO. 2 PW Uniforms$21.6710143120171
05828014-Oct-21CINTAS CORPORATION NO. 2
Rugs, Towels, Soap$161.9660249490210
05828014-Oct-21CINTAS CORPORATION NO. 2 Rugs, Towels, Soap$161.9660149490210
05828014-Oct-21CINTAS CORPORATION NO. 2 Rugs, Towels, Soap$161.9610145201210
05828014-Oct-21
CINTAS CORPORATION NO. 2 Rugs, Towels, Soap$23.5210142120210
05828014-Oct-21CINTAS CORPORATION NO. 2 Rugs, Towels, Soap$255.0610141430210
05828114-Oct-21CIRCLE K FLEET Fuel Charges - Sept 2021$32.3610142152235
05828114-Oct-21CIRCLE K FLEET Fuel Charges - Sept 2021$59.5210143120235
05828114-Oct-21CIRCLE K FLEET Fuel Charges - Sept 2021$59.5210145202235
05828114-Oct-21CIRCLE K FLEET Fuel Charges - Sept 2021$59.5260149440235
05828114-Oct-21CIRCLE K FLEET Fuel Charges - Sept 2021$239.5160249450235
05828114-Oct-21
CIRCLE K FLEET Fuel Charges - Sept 2021($2.42)10142152235
05828114-Oct-21CIRCLE K FLEET Fuel Charges - Sept 2021
($4.48)10143120235
05828114-Oct-21CIRCLE K FLEET Fuel Charges - Sept 2021($4.48)10145202235
05828114-Oct-21CIRCLE K FLEET Fuel Charges - Sept 2021($4.48)60149440235
05828114-Oct-21CIRCLE K FLEET Fuel Charges - Sept 2021($18.56)60249450235
05828114-Oct-21
CIRCLE K FLEET PD Car Wash$4.0010142152230
05828214-Oct-21DELTA DENTAL Dental Ins - Nov 2021$2,125.7910121706
05828314-Oct-21EO JOHNSON BUSINESS TECH Blockade 10/21/21 to 11/19/21$370.0010141710215
05828414-Oct-21GALLS, INC Manderscheid - Dress Vest Carrier$283.1710142120171
05828414-Oct-21GALLS, INC Riegel - LS Armorskin Base Shirt, Softshell Fleece, Shield Badge$296.4110142120171
05828414-Oct-21
GALLS, INC Riegel - Dress Vest Carrier$234.2710142120171
05828514-Oct-21KWIK TRIP Sept 2021 -PW Motor Fuel$136.6410542220235
05828514-Oct-21KWIK TRIP Sept 2021 - PW Motor Fuel$172.2710143120235
05828514-Oct-21KWIK TRIP Sept 2021 - PW Motor Fuel$33.7510143220235
05828514-Oct-2110145202235
KWIK TRIP Sept 2021 - PW Motor Fuel$172.27
05828514-Oct-21
KWIK TRIP Sept 2021 - PW Motor Fuel$256.2860149440235
05828514-Oct-21KWIK TRIP Sept 2021 - PW Motor Fuel$285.6160249450235
05828514-Oct-21KWIK TRIP Sept 2021 - Excise Tax Credit($11.79)10542220235
05828514-Oct-21KWIK TRIP Sept 2021 - Excise Tax Credit($14.04)10143120235
05828514-Oct-2143220235
KWIK TRIP Sept 2021 - Excise Tax Credit($3.23)101
05828514-Oct-21
KWIK TRIP Sept 2021 - Excise Tax Credit($14.04)10145202235
05828514-Oct-21KWIK TRIP Sept 2021 - Excise Tax Credit($20.66)60149440235
05828514-Oct-21KWIK TRIP Sept 2021 - Excise Tax Credit($24.79)60249450235
05828514-Oct-21KWIK TRIP Sept 2021 - PD Motor Fuel$2,361.5010142152235
05828514-Oct-21KWIK TRIP Sept 2021 - Excise Tax Credit($198.07)10142152235
05828514-Oct-21KWIK TRIP Sept 2021 - PD Car Wash$28.0010142152230
05828614-Oct-21MIDCONTINENT Fiber, Internet, Phones - Oct 20$438.5760149421321
05828614-Oct-21MIDCONTINENT Fiber, Internet, Phones - Oct 20$353.6060149420321
05828614-Oct-21MIDCONTINENT Fiber, Internet, Phones - Oct 20$353.6010542250321
05828614-Oct-21MIDCONTINENT Fiber, Internet, Phones - Oct 20$353.6010145201321
05828614-Oct-21MIDCONTINENT Fiber, Internet, Phones - Oct 20$113.6015046500321
05828614-Oct-21MIDCONTINENT Fiber, Internet, Phones - Oct 20$219.3010141430321
05828614-Oct-21MIDCONTINENT Fiber, Internet, Phones - Oct 20$219.3010142151321
05828614-Oct-21MIDCONTINENT Fiber, Internet, Phones - Oct 20$318.6060149435321
05828614-Oct-21MIDCONTINENT Fiber, Internet, Phones - Oct 20$318.6060249480321
05828714-Oct-21MIDWEST ASPHALT Crackseal City Streets$5,520.0010143120530
05828814-Oct-21MN DEPARTMENT OF HEALTH Wensmann - Waterwoks Operator Certification$23.0060149440433
05828914-Oct-21O REILLY AUTO PARTS Wiper Blades - #702$27.4810142152230
05829014-Oct-21PEST PRO II EXTERMINATING SVCSInsect Extermination Services - Water Tower$85.0060149435300
05829014-Oct-21PEST PRO II EXTERMINATING SVCSInsect Extermination Services - Shelter/Canopy$145.0010145202300
05829014-Oct-21PEST PRO II EXTERMINATING SVCSInsect Extermination Services - Maintenance Plant$150.0060149421300
05829114-Oct-21POSTMASTER Postage - Acct #2570121$100.0010141430322
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
058292
14-Oct-21STEARNS ELECTRIC ASSOCIATION Electric Services - Sept 2021$1,319.6265243160386
05829214-Oct-21STEARNS ELECTRIC ASSOCIATION Electric Services - Sept 2021$50.5010141942381
05829214-Oct-21
STEARNS ELECTRIC ASSOCIATION Electric Services - Sept 2021$638.8610145201381
05829214-Oct-21STEARNS ELECTRIC ASSOCIATION Electric Services - Sept 2021$100.1560249473381
05829214-Oct-21STEARNS ELECTRIC ASSOCIATION Electric Services - Sept 2021$71.7860249472381
05829214-Oct-21
STEARNS ELECTRIC ASSOCIATION Electric Services - Sept 2021$84.9760249471381
05829314-Oct-21UNUM LIFE INSURANCE Disability Ins - Nov 2021$1,161.8210121713
05829414-Oct-21VESSCO, INC WTP Chemical Feed, Water - new chem room at WP I$17,287.8960149420530
05829514-Oct-21ZEP MANUFACTURING, INC Trash Bag Liners$71.0810145205210
$66,928.06
Total Bills Payables - Waiting Council Approval
Summary:
EFTs & Payroll
132,005.68
Bills Paid Prior to Council
113,234.91
66,928.06
Bills Waiting for Council
312,168.65
Total Bills Payable
Council Agenda Item 4c
______
MEETING DATE:October 18, 2021
AGENDA ITEM:3rdQuarter &September2021Financial Reports
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:N/A
PREVIOUS COUNCIL ACTION:Council adopted the 2021budget on December 7, 2020.
BACKGROUND INFORMATION:Quarterlyand monthlyreconciled cash/investment and budget to
actual position are provided for Council review. The numbers presented are the cash balancesas of
September30, 2021.
CASH POSITION:
-The market rateof return (ROR) is approximately 1.93%with an average maturity of 35months.
The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered
maturity dates havehelped the City maintain a higher rate of return than the current market over
time.In addition, one of the goals is to invest locally. The City’s more immediate cash flow
needs are held at local financial institutionsand the State money market fund (PMA 4M). Our
local financial institutions are paying 0.75% and 0.55% on money market accounts. The City is
placing funds in the money markets locally to get a better rate of return than what can be
purchased five years out.
-In the thirdquarter2021, the Federal Open Market Committee \[FOMC\] keptthe targetedfederal
fundrate to 0-0.25%until labor market conditions have reached levels consistent with the
FOMC’s assessment of maximum employment and inflation has risen to 2% and in on track to
moderately exceed 2% for some time. FOMC participants generally expect a gradual pace of
policy firming that would leave the federal funds rate below estimates for its longer-run level
through 2024. The economic outlook is uncertain due to the following conditions: pandemic,
inflation, supply shortages, labor shortage, cost of stimulus, fuel prices,budget deficit, consumer
sentiment, home prices, global markets.
-Interest earnings for 2021amounts to a returnin market value of $386. The City’s policy is to
hold investments until maturity. GASB 72requires the City to mark investments at the current
market value as of the close of each month. In doing so, earnings will show fluctuations. Staff
budgets conservatively. The investment holdings will produce earnings; however, it is unknown
what the market valuation impact will be on the City’s portfolio.
-Overall, thecash and investments balance increased$1,690,255 (excluding cash with fiscal
agent)from the beginning ofthe year. There remainsomebond proceeds from the 2019and
2020 projects thatwill complete in 2021. Cash is expected to decrease the secondhalf of the year
as working capital is spent down before taxes and state aids received in October/December. The
increase in cash is the result of the 2021 bond issue proceeds coming in September. Project costs
for this issue will be spent in fall 2021 and next year. In addition, the sale of the Colts Academy
shows a cash decrease as funds were moved out of cash and investments to cash with fiscal agent
for the early bond defeasance. The close of the old fire hall/police station is expected in the next
month. The principal and second half interest is due for the bonded debt in November.
FUNDS REPORT:
- The General fund spent 67% of the 2021 expenditure budget and received 64% of the revenue
budget. Other than these revenues and expenditures, the remaining are mainly operational in
nature. The largest expenditures were wages and benefits. The transfer out of the General fund
was made to the Retirement Reserve Fund 102 as budgeted. The first half tax settlements were
remitted by Stearns County. The State remitted the first have LGA in July. Building permit fees
total $56,147. This is down from previous years. The number of permits issued are on target, but
not many new homes or construction. The budgeted building permit revenue is $110,000. The
chart attached shows a history of permits issued. The City issued 238 permits by the end of
September, including six new single-family homes.
- The Enterprise Funds represents 7.5-months utility billing revenue collected while expenses
represent nine months. Overall, 42% of expenses have been incurred (less depreciation); 49% of
the revenue budget has been received. Revenues and expenses are general in nature. The
budgeted expenses include future project and maintenance expenses. Funds are designated each
year to help offset the larger costs. Revenue is expected to be higher until the November bond
payments are made.
Water fund analysis (fund 601/501) – The enclosed spreadsheet shows an analysis of the water fund,
including the Water fund (601) and the Water Access fund (WAC-501). The City collected $37,088
WAC/Trunk fees in the first half of 2021; a payment from Bayou Blues per their development agreement
along with six single family homes were received. Water fund activity represents 24% expensed, 45% of
the budget received at the end of September (excluding depreciation). Other revenues and expenses are
operational in nature. The 2012A water debt was refinanced in September for interest savings estimated
to be $110,969 over the remaining life of the bonds.
Sewer fund analysis (fund 602/502) – The enclosed spreadsheet shows an analysis of the sewer fund,
including the Sewer fund (602) and the Sewer Access fund (SAC-502). As with water, a SAC payment
from Bayou Blues per their development agreement, along with six single family homes were received in
the amount of $32,438. Sewer expenses are at 45% of the budget, while revenues are at 47% of the budget
(excluding depreciation). The revenues/expenses are operational in nature.
th
½ ¢ Sales Tax (fund 200): The sales tax fund has a cash balance of $622,167 on September 30. The
City budgeted collecting $440,000 in sales tax revenue in 2021; $65,000 less than what was received in
2020. Staff budgets conservatively for the revenue collections. With the current pandemic shutting down
the economy, collections are still steady and appears to be better than the budgeted amount. The sales tax
collections for 2021 did not begin to be received until July. The collections through September totaled
$246,934 for sales taxes through June 2021.
Current projects using local option sales tax funding are the completion of the CR2 trail project (waiting
for State MnDOT approval to close out) and bond payments towards Field Street. With the sale of Colts
Academy, the abatement bonds for the building were defeased. The City placed $763,270 of local option
sales tax funds into an escrow account to pay off bonds on the Dec. 2022 call date. Other potential
projects are completing phase I of the East Park development and the Community Center. The East Park
project was left out of the 2020 bonding bill. Staff is looking at grant opportunities and funding partners
to assist with completing phase I, and possibly phase II of the park developments.
The Sales Tax Summary report shows all revenues recorded and projects expensed from Fund 200. The
projects are split to show the projects completed, the projects in progress, and the projects reviewed, but
not moved forward at this time. After the anticipated revenue collections through 2038, $4.4M remains
uncommitted. The available annual sales tax revenue after bonded commitments is $443,031. The East
Park and remaining CSAH 2 Trail projects will be paid for with cash out of the fund. The CSAH 2 Trail
project received $650,594 in federal grant proceeds in 2019.
The sales tax revenue represents sales taxes collected through June 2021. There is a 2-3 months lag for
the State to collect and remit to the communities. The first $900,000 of St. Cloud Area sales tax
collections goes to the regional agreed upon projects. Annually, the area Finance Directors review the
allocation formula for the year. In 2021, the City of St. Joseph received an increase in the distribution
formula with the area cities from 4.82% to 4.98% of the sales tax collections. St. Joseph has been a
winner in the distribution allocation since its inception. The original estimates in 2006 had St. Joseph
receiving 2.676% of the St. Cloud Area local option sales taxes. Council will need to be mindful of the
possible allocation deduction in 2022 due to lower census numbers compared to what the State
Demographer estimated.
Visitor’s Bureau: The CVB is very active and successfully marketing the City and providing
opportunities for people to visit St. Joseph. The City collects roughly $14,000 in lodging taxes annually.
The 2020 collections were muchlower due to the pandemic. Council approved waiving the lodging tax
collections from 12/1/2020 through 4/30/2021 to help promote local tourism. This is decrease 2021
collections also. The summer lodging taxes remitted from Rodeway Inn and The Estates B&B are more
on track with the pre-pandemic amounts; CSB is slightly lower. The unspent balance of $18,741 in the
CVB fund will cover the current budget approved by the EDA.
CIP REPORTS:
- General capital equipment purchases include computer and printer upgrades, sign post driller, fuel
tank, salt shed cover and fire hoses. The police department purchased squad equipment for squad
707 (to be received hopefully soon), equipment for new officer, printer, and paid a down payment
for camera surveillance. Millstream pond was dredged this summer. Crack filling and seal
coating was completed per the pavement maintenance plan. The water risk
assessment/emergency response plan, adding chemical room at water plant 1, and wellhead
protection plans are ongoing. A used sewer televising camera was purchased. The stormwater
MS4 permit was updated.
- Engineering expenses incurred relating to the 2021 street improvements and site plan review of
potential developments.
- The Park Board completed sealing the floor in the Millstream shelter and extending the water line
to the dog park.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Council Action – Quarterly and September Financial Reports
3rd Quarter Reports:
Cash Position as of 9/30/21
Cash and Investment Holdings Chart
Cash Balances by Fund/Remaining Budget
General & Fire Budget to Actual Expenditures & Revenues
Enterprise Funds Activity Graph
Quarterly Water Fund Analysis
Half Cent Sales Tax Fund Summary
CVB Summary
Building Permit Historical Chart
September Treasurer’s Reports:
Cash and Investment – Council Report
Council Month End Revenue Summary
Council Month End Revenue – General Fund
Council Month End Revenue – Enterprise Funds
Council Month End Expenditure Summary
Council Month End Expenditure – General Fund
Council Month End Expenses - Enterprise Funds
Capital Improvement Summary Reports:
General Fund Capital Improvement Plan - Summary
General Fund Capital Improvement Plan - Fire
Enterprise Capital Improvement Plan – Public Works
Capital Improvement Budget Summary – Park Board
REQUESTED COUNCIL ACTION: Consider accepting the 3rd quarter and September 2021 financial
reports.
City of St. Joseph, Minnesota
Cash Position
As of 9/30/21
Sentry BankMaturity DateInterestCurrent Balance# Securities% of Total
Checking Account (Reconciled)N/A0.10%133,659$ N/A
Money Market SavingsN/A0.75%8,538,233 N/A
Jacob Wetterling Rec Center SavingsN/A0.10%3,170 N/A
Bank Certificates of Deposit0 months0.00%- 0
averages0 months0.43%
Total SB$ 8,675,062 49%
Central MN Credit Union
Share Savings AccountN/A0.00%5$ N/A
Business Advantage CheckingN/A0.10%19,406 N/A
Platimum Money Market SavingsN/A0.10%3,341 N/A
Money Market SavingsN/A0.55%406,565 N/A
Bank Certificates of Deposit36 months1.27%avg 2760,579
averages36 months1.03%
Total CMCU$ 1,189,896 7%
PMA 4M - US Bank
4M Money Market SavingsN/A0.01%38,020$ N/A
4MP Money Market SavingsN/A0.03%40,829$ N/A
Bank Certificates of DepositN/A0.00%avg 0-
averagesn/a0.02%
Total 4M$ 78,849 0%
Total Deposits9,943,807$
RBC Wealth Management
Brokered Money Market SavingsN/A0.02%24,169$ N/A
Brokered Certificates of DepositTiered 2-98 months1.99%avg 224,654,785
averages35 months1.99%
Total RBC$ 4,678,954 26%
Total Investments4,678,954$
2021 YTD
Total Deposits and Investments$ Interest Earned14,622,761
Average Interest APY35 months1.93%$386
Cash Held With Fiscal Agent - Northland Securities (2020C Crossover Refunding Bonds)
Brokered Money Market SavingsN/A0.01%avg 3,095,091
Total Cash Held With Fiscal Agent$ 3,095,091
Total Deposits & Investments$ Cash and Investment Balance17,717,852
Includes Cash w/Fiscal Agent
Petty Cash
AdministrationN/AN/A200$
Total Petty Cash$ 200
Custodial Credit Risk: All deposits and investments insured by FDIC/SPIC/NCUA or secured by perfected pledged collateral.
Interest Rate Risk: The City is not exposed to interest rate risk because the City does not invest in highly
sensitive, interest fluctuating investments. The City attempts to purchase longer termed investments
when the interest rates are favorable and depending on cash flow needs to lock into a favorable rate.
: There are no instruments exposed to credit risk.
Credit Risk Maturity
Concentration of Credit Risk: The City invests in various instruments and several financial institutions.
% SecuritiesAverages
Brokered Money Markets24,169$ 0.17%N/A
Brokered Certificates of Deposit4,654,785$ 31.83%2.9 years
Government Bonds/Notes-$ 0.00%N/A
Foreign Currency Risk: The City only invests in USA and USA territories.
Market
Savings
Agent
MoneyCDs
Market
CDs
w/Fiscal
CheckingCashMoneyBankBrokeredBrokered
18%
,
51%
,
3,095,091
9,030,163
Holdings
1%
Investment,
and
153,065
Cash
26%
,
4%
,
0%
4,654,785
,
760,579
24,169
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $
$ 1,415,337 128,209 37,282 (79,429) 203,846 17,639 2,052 3,038 (4,295)
5,662 (938,719) (3,507,742) 190,413 133,513 (1,727,665) 761,790 199,599 87,267
52,559$
$ 2,467,438 228,871 93,028 80,079 246,154 21,011 (2) 9,562 5,145
10,623 2,656,207 3,594,732 37,538 32,438 3,131,735 759,530 206,456 102,448
40,111
$ 3,882,775$ 357,080$ 130,310$ 650$ 450,000$ 38,650$ 2,050$ 12,600$ 850$ 16,285$ 1,717,488$
86,990$ 227,950$ 165,950$ 1,404,070$ 1,521,320$ 406,055$ 189,715$ 92,670* does not include cash with fiscal agent
8,939,749
As of 9/30/21
$ 1,306,799
154,645 29,651 (74,123) (539,148) 58,205 2,500 2,989 (6,250)
- 1,362,274 (866,217) 180,000 140,000 (1,138,772) 1,148,046 147,317
182,650 50,280$ 13,723,103 7.5 months of cash balance
City of St. Joseph, Minnesota
Cash Balances by Fund/Remaining Budget
$ 2,598,291
202,435 100,659 77,813 949,148 7,655 - 13,061 6,250
- 282,536 953,132 - - 2,756,267 636,534 263,308 52,135 40,525
**includes unspent bond proceeds
648
79,278
93,86650,14518,74146,29761,192
672,684622,167219,884222,656536,929824,133200,781273,498
1,973,9682,796,2734,007,6071,564,671
14,265,417
$ 3,905,090 86,915 90,805
357,080 130,310 3,690 410,000 65,860 2,500 16,050
- - 1,644,810 180,000 140,000 1,617,495 1,784,580
410,625 234,785$ $
y
FUNDCASH BALANCE21 EXP BUD21 SPENT21 LEFT21 BUD REV21 RECEIVED21 LEFT
2021 cash increase1,690,255
TOTALS
12/31/20 Cash Balance12,575,162
General FundFire FundCapital Project Funds
EDA FundTIF FundsState Collected Sales TaxPark DedicationCharitable GamblingLodging TaxDEED CDAP GrantRevolving Loan FundDebt FundsWater Access FundSewer Access FundWater FundSewer FundRefuse/Compost
FundStorm SewerStreet Light Utilit
BudgetActual
BudgetActual
ExpExpRevRev
$228,871
$357,080
Fund
$202,435
Revenues
&
$357,080
Expenditures
Actual
to
$2,467,438
Budget
FundFire
$3,882,775
Fire
&
General
$2,598,291
General
$3,905,090
$
$500,000
$4,500,000$4,000,000$3,500,000$3,000,000$2,500,000$2,000,000$1,500,000$1,000,000
$800,000
ExpenseRevenue
$696,184
$700,000
$759,530
$636,534
$600,000
$500,000
Activity
$400,000
Funds
$320,727
$263,308
$300,000
$206,456
Enterprise
$200,000
$102,448
$52,135
$100,000
$40,111
$40,525
$
Light
Sewer
WaterWater
Refuse
Street
Storm
City of St. Joseph
Quarterly Water Fund Analysis
As of September 30, 2021
Fund 601+501, Water/WAC Fund Balance as of December 31, 2020 (Audited)$ 1,688,605
WAC fees collected for:
Year to Date Revenue:Bayou Alley Flats payments
Interest Earnings713 6 SF homes
Ad Valorem Taxes(257)
Water Usage Charge447,601
Water Fixed Charge194,423
Penalties/Other Usage Fees12,493
WAC/Trunk Fees37,088
Antenna Lease Revenue36,946
Water Meters3,430
Bulk Water Sales1,286
Transfers from other Funds-
Total Revenue733,722 44.96%budget collected
2021 Revenue Budget1,632,020 (includes fund 501, less bond proceeds)
Year to Date Expenses by Department:
Debt Payments(34,271)
Transfers to Other Funds(19,295)
Power and Pumping(3,679)
Water Treatment Plant 1(16,554)
Water Treatment Plant 2(59,065)
Distribution(11,798)
Wellhead Protection-
Water Tower(6,704)
Water Maintenance(149,601)
Water Administration(19,759)
Total Expenses(320,727) 23.80%budget expensed
2021 Expense Budget(1,347,495) (excludes depreciation, includes 501)
(excludes bond refinancing)
Fund Summary as of September 30, 2021:
Water Fund Cash Balance - Fund 601+501 - unaudited
2,101,600
Fund 501 536,929
Fund 601 1,564,671
The balances represent the cash balance as of 9/30/21
City of St. Joseph
Quarterly Sewer Fund Analysis
As of September 30, 2021
Fund 602+502, Sewer/SAC Fund Balance as of December 31, 202 (Audited)$ 729,891
SAC fees collected for:
Year to Date Revenue:Bayou Alley Flats payments
Interest Earnings644 6 SF homes
Sewer Usage Charge438,193
Sewer Fixed Charge313,386
Penalties/Other Usage Fees6,524
SAC/Trunk Fees32,438
RV Dump Donations782
Transfers from other Funds-
Total Revenue791,967 46.94%budget collected
2021 Revenue Budget1,687,270 (includes fund 502)
Year to Date Expenses by Department:
Debt Payments22,505
Transfers to Other Funds (18,575)
Sewer Maintenance(153,934)
Baker Street Lift Station(2,940)
Ridgewood Lift Station(1,188)
Northland Lift Station(729)
CR121 Lift Station(1,035)
Main Lift Station(466,564)
Sewer Administration(14,075.11)
Total Expenses(636,534) 44.68%budget expensed
2021 Expense Budget(1,424,580) (excludes depreciation,includes fund 502)
(less bond refinancing payment)
Fund Summary as of September 30, 2021:
Sewer Fund Cash Balance - Fund 602+502 - unaudited 885,325
Fund 502$ 61,192
Fund 602$ 824,133
The balances represent the cash balance as of 9/30/21
Sales Tax Summary
Summary of Committed & Available Funds
As of September 30, 2021
Revenues Recorded in Fund 200
Sales Tax Receipts through 9/30/215,514,723$
Interest Earnings 143,647
Community Center Bond Proceeds1,794,000
Transfer - Rec Funds (Facilities)19,274
Transfer - General Fund24,004
Transfer - Government Center Bonds35,449
Transferred to the Water Fund (int. earnings)(86,436)
Donation, Grants, Misc.703,129
Total Revenues$ 8,147,790
State BondingTotal
Projects CompletedProjectTotalFederal/APO/Fund 200Total
Project Name/Type YearExpendedOther FundingExpendedProject Cost
Bike Share Program201916,511 12,425 4,086 16,511 $8,800 State SHIP Grant, $3,625 Waite Park reimb
Sales Tax Committee2007/2008586 - 586 586
Park & Trail System Plan200751,631 - 51,631 51,631
Centennial Park Swing set201033,284 - 33,284 33,284
CR 2/3 Trail Extension Phase I2010-2013446,513 - 446,513 446,513
Wobegon Trailhead Improvements201313,886 - 13,886 13,886
CR 133/College Ave Sidewalk2010-2013192,730 - 192,730 192,730
Aquatics Design201471,624 110 71,514 71,624 $110 anonymous donation
Wobegon Trail Extension to St. Cloud2017200,082 - 200,082 200,082
Millstream Park Shelter2015/2017529,599 40,000 489,599 529,599 $40,000 Lion's donation
2010-2013 78,727382,202 303,475 382,202 transfers from other funds
Community Center - Planning
Community Center - Colts purchase20142,357,833 1,794,000 2,340,109 2,357,833 $1.794M bond proceeds
Pedestrian Bridge - Study2016-201713,382 - 13,382 13,382 plus $32K APO funded
Total Projects Completed 4,309,864 1,925,262 4,160,877 4,309,864
TotalState Bonding
Projects In ProgressFund 200Federal/APO/Fund 200Total
Project Name/Type ExpendedOther FundingRemainingProject Cost
East Park Development, Phase I2019-2024- 300,000 600,000300,000 $300K State Bonding request denied,legacy grant??
Jacob Wetterling Recreation Center2020-202422,834 10,000,000 16,000,0005,977,166 $6M donations est.; $4M state bonding approved
Field Street - sales tax portion only201780,000 - 55,000 135,000 cover bond payments due to deferred assessments
Trail Extension Phase II/III2018-20211,399,140 650,594 50,000 2,099,734 $650,594 federal funding
Total Projects in Progress 10,950,5941,501,974 6,382,166 18,834,734
Fund 200 Balance, Septembr 30, 2021, unaudited$ 622,167
anticipated remaining 2021 sales tax revenues to collect 193,066
anticipated remaining 2022-2038 sales tax revenues to collect 9,995,882
Committed - to be funded (6,382,166)
Anticipated remaining balance after commitments
$ 4,428,949
Average Annual Revenue (5 yr)463,031.09$
Average Bond Payment Field St (5 yr)(20,000.00)
uncommitted annually (5 yr Average)$ 443,031.09
MSAS/SA Bonds
ProjectDonations/YTDFund 200
Projects that have been discussed for
Project CostState BondingExpendedTo Be Funded
Year
Sales Tax Funding, not approved
East Park Development, Phase II 2027 (530,000)1,030,000 500,000 $30K General Levy; $500K Grant/Donations
Aquatics Center 2028 (1,212,870)6,229,000 71,625.00 4,944,505 $1.2M donations est.
Pedestrian Crossing 2027 (2,000,000)4,326,000 - 2,326,000 $1.5M 2018 State Bonding request, not received
Amphitheater 2027 (20,000)120,000 - 100,000 $10K park dedication; $10K general levy
Total Projects Not Approved (3,762,870)11,705,000 71,625 7,870,505
Estimated Maximum Funding Available
2006 - 2018 Legislation4,761,975$ (original estimate $3,272,754)
2019 - 2038 Legislation11,000,000 $1,004,118received 2019-2021
$ 15,761,975
Exp
Rev
(18.94)
775.00361.36868.05687.35900.00818.40775.00580.00
Spent
3,192.504,383.789,561.757,500.001,800.002,000.001,800.003,800.00
13,060.75
22,240.0418,741.04
$$$$$$$$$$$$$$$$$$$$$$$$
ЉЉЉ
ЎЉЉ͵Љ
ВͲЉЉЉ͵ЉЊͲЉЉЉ͵Љ 2,000.001,800.003,800.00
12,600.0016,050.00
BudgetYTD
$$$$υυυ$$$$$$$$$$$$$$$$
I
II
Ad
TaxTaxTax
Stay
Press9,000.00
Small1,100.00
Grant350.00
SHRPA900.00
phase
phase
Interest600.00
website500.00
shirt/caps1,500.00MN
LodgeLodgeLodge
Marketing1,500.00Marketing500.00
Hotel
Shop
advertising200.00
T
Bruno
Magazine
Grant
Grant
Videos/photos2,000.00
MN
SHRPAExplore
MN
Trails
MN
Explore
Explore
ExpBudgetYTD
RevBudgetYTD
ЉЉЉ
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project
BudgetYTDBudgetYTD
signs
$$$$υυυ$$$$$$$$$$$$$$$
welcome
City
from
Press)9,000.00**
balance
(Bruno
Hosting1,745.00
Postcards500.00
Fees2,000.00
390
MediaMaps/Signage
Guide775.00
fund
Videos2,400.00
with
Social(Krillan)1,500.00
Magazine200.00
1
for
Visitor's
2
Sponsorship
Trailhead
Match4,000.00
1
21
Works
Sales1,500.00
Sales
paid
1
30
Small/Winterwalk be
2021 with
Service
ManageCloud
Racks1,000.00
Tax
Summary
Magazine580.00
9
Tax to
St.
30,
RubinskiWebsite/Joetownmn.comShopPhotos1,200.00BikeWobegon
sign
Pictures
Balance
Trails
SponsorshipPlan
Budget:
Lodging
Balance
dues4,000.00Services
Tax
Lodging
AdditionalSHRPAMerchandise
GreaterMNNewcomer
Financial
Fund
150
Inn
trailhead
months
BureauBureauBureauBureauBureauBureau
Earnings300.00
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Fund
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of
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CVBAsBeginningCustomer2022202220212021 InterestTSponsorshipEDARodewayCSBEstates Vendor2022202220212021 ProfessionalVisitor'sVisitor'sVisitor'sVisitor'sVisitor'sVisitor'sMarketingMarketingMarketingAdv
ertiseAdvertiseAdvertise EndingEDA 20212021
**
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9/30/21
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Year
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20072008200920102011201220132014201520162017201820192020As
0
50
500450400350300250200150100
10/13/21 10:08 AM
City of St. Joseph
Page 1
Cash Balances Only
Current Period: September 2021
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Last Dim 10100
GeneralG 101-10100$1,978,165.57$87,699.36$364,260.99$1,255,054.58
Employee Retirement ReserveG 102-10100$202,358.26$0.00$3,997.83$326,935.43
COVID-19 FEMA FundingG 103-10100-$4,505.36$14,004.54$0.00$0.00
COVID-19 GrantsG 104-10100$0.00$0.00$0.00$389,223.87
Fire FundG 105-10100$705,435.36$1,574.99$83,754.38$672,684.10
Cable Access FeeG 108-10100-$1,931.83$513.72$0.00$2,753.89
Economic DevelopmentG 150-10100$111,121.79$139.83$18,298.59$93,865.86
TIF 4-1 Fortitude Senior AptsG 153-10100$11,148.87$25.35$0.00$13,460.94
TIF 2-1 MillstreamG 157-10100$32,821.83$47.88$0.00$34,381.83
TIF 2-2 Meat MarketG 158-10100$333.57$0.00$516.30$0.00
TIF 2-3 Bayou Blues/Alley FlatG 159-10100$3,372.23$8.64$0.00$2,302.58
State Collected Sales TaxG 200-10100$1,247,302.17$626.31$0.00$622,166.99
Park DedicationG 205-10100$206,206.84$513.69$244.00$219,884.46
Charitable GamblingG 215-10100$646.69$0.78$0.00$648.03
Lodging TaxG 220-10100$22,164.03$1,749.16$1,350.00$18,741.04
DEED CDAP GrantG 225-10100$47,311.21$5,196.22$3,125.00$46,297.10
Revolving Loan FundG 250-10100$211,383.92$1,469.18$0.00$222,655.80
2016 CIP Bonds \[govt center\]G 301-10100$35,328.95$147.16$0.00$136,045.71
2017A CIP Bonds \[govt center\]G 303-10100$83,571.41$3,122.21$0.00$107,394.55
2016 Street Imp \[Field St\]G 304-10100$258,985.39$356.65$0.00$298,410.73
2017B Street Imp \[CBD Alleys\]G 305-10100$36,330.03$61.27$0.00$52,316.56
2018 Equipment CertificatesG 306-10100$2,375.60$33.83$0.00$31,093.03
2019A Street Imp \[Overlays\]G 307-10100$111,145.56$360.42$0.00$199,943.35
2019A Street Imp \[Ind Park\]G 308-10100$88.30$299.53$0.00$6,592.68
2020A Equipment CertificatesG 309-10100$4,916.49$73.85$0.00$25,907.99
2020B GO Imp \[20th Ave SE\]G 310-10100$17,566.02$497.41$0.00$15,715.12
2021 Improve \[MN St/OverlayG 311-10100$0.00$175,325.46$59,214.50$169,090.79
2020B CIP Bonds \[PW Bldg\]G 312-10100$14,031.11$28.96$0.00$24,027.28
2020B Refund Bonds \[2013 StrG 313-10100$52,210.06$80.54$0.00$68,572.04
2020C CO Refund \[2014 Park G 314-10100$1,263.71$8.41$0.00$7,618.32
2010B Street Imp \[16th Ave\]G 345-10100$111,391.62$148.73$0.00$126,082.66
2014 Street Imp \[ParkTerrace\]G 350-10100$130,567.23$196.01$0.00$168,413.57
2015 Street Imp\[Clinton/North\]G 351-10100$103,281.29$236.93$0.00$206,791.85
2015 Abatement \[Comm CenteG 353-10100$46,385.81$217.31$0.00$180,296.05
Debt Service ReliefG 390-10100$735,684.74$1,089.61$343.50$971,960.23
Community Center phase IG 402-10100$3,184.71$3.41$437.00$2,335.82
2019 Street OverlaysG 407-10100$149,845.21$0.00$0.00$110,833.46
2019 Industrial Park ExpansionG 408-10100$372,830.76$0.00$83.50$242,269.38
2020 Equipment CertificatesG 409-10100$53,980.38$0.00$0.00$32,910.94
2020 20th Ave Watermain LooG 410-10100$399,144.44$0.00$97.50$397,303.17
2021 MN/Alley/18/20/NorthlanG 411-10100$483.76$3,410,219.30$289,239.65$2,570,857.16
Capital OutlayG 490-10100$601,723.59$0.00$33,231.62$651,097.03
WAC FundG 501-10100$499,391.14$1,787.50$0.00$536,928.64
SAC FundG 502-10100$28,754.48$1,787.50$0.00$61,191.98
Water FundG 601-10100$1,064,128.09$2,530,064.41$2,453,921.87$1,564,671.42
Sewer FundG 602-10100$627,757.97$69,005.31$84,250.77$824,132.62
Refuse CollectionG 603-10100$228,669.46$18,697.98$29,493.45$200,780.85
Storm Water UtilityG 651-10100$197,420.45$10,654.42$2,799.86$273,497.74
Street Light UtilityG 652-10100$69,495.20$4,508.67$5,943.58$79,278.19
Last Dim 10100$10,815,268.11$6,342,582.44$3,434,603.89$14,265,417.41
10/13/21 10:08 AM
City of St. Joseph
Page 2
Cash Balances Only
Current Period: September 2021
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Last Dim 10200
GeneralG 101-10200$225.00$0.00$0.00$200.00
Last Dim 10200$225.00$0.00$0.00$200.00
Last Dim 10300
2020C CO Refund \[2014 Park G 314-10300$19,668.52$0.00$0.00$12,249.98
2014 Street Imp \[ParkTerrace\]G 350-10300$1,309,546.61$33.50$0.00$1,309,613.28
2015 Abatement \[Comm CenteG 353-10300$0.00$0.00$0.00$1,345,602.50
Water FundG 601-10300$430,453.39$10.60$0.00$427,625.63
Last Dim 10300$1,759,668.52$44.10$0.00$3,095,091.39
$12,575,161.63$6,342,626.54$3,434,603.89$17,360,708.80
10/13/21 10:16 AM
City of St. Joseph
Page 1
Council Month End Revenue Summary
Current Period: September 2021
2021September2021
FUNDFUND DescrYTD Budget2021 AmtYTD Amt
101General$3,868,810.00$40,817.76$1,940,709.26
102Employee Retirement Reserve$7,165.00$0.00$128,575.00
103COVID-19 FEMA Funding$0.00$4,767.40$4,767.40
104COVID-19 Grants$0.00$0.00$389,223.87
105Fire Fund$357,080.00$1,535.88$228,870.94
108Cable Access Fee$6,800.00$513.72$4,162.67
150Economic Development$130,310.00$139.83$93,027.70
153TIF 4-1 Fortitude Senior Apts$100.00$25.35$34,324.16
157TIF 2-1 Millstream$500.00$47.88$23,296.42
158TIF 2-2 Meat Market$25.00$0.00$4,582.82
159TIF 2-3 Bayou Blues/Alley Flat$25.00$8.64$17,875.18
200State Collected Sales Tax$450,000.00$626.31$246,153.62
205Park Dedication$38,650.00$269.69$21,011.06
215Charitable Gambling$2,050.00$0.78-$2.00
220Lodging Tax$12,600.00$1,749.16$9,561.75
225DEED CDAP Grant$850.00$5,196.22$5,145.17
250Revolving Loan Fund$16,285.00$1,469.18$10,622.65
3012016 CIP Bonds \[govt center\]$265,700.00$147.16$139,314.55
3032017A CIP Bonds \[govt center\]$37,800.00$3,122.21$25,501.24
3042016 Street Imp \[Field St\]$41,170.00$356.65$45,013.36
3052017B Street Imp \[CBD Alleys\]$29,690.00$61.27$18,058.66
3062018 Equipment Certificates$57,750.00$33.83$30,215.49
3072019A Street Imp \[Overlays\]$225,500.00$360.42$114,535.82
3082019A Street Imp \[Ind Park\]$341,805.00$299.53$51,691.70
3092020A Equipment Certificates$48,250.00$73.85$24,955.29
3102020B GO Imp \[20th Ave SE\]$50.00$497.41$4,868.53
3112021 Improve \[MN St/Overlays\]$0.00$168,547.27$221,527.10
3122020B CIP Bonds \[PW Bldg\]$70,335.00$28.96$17,561.33
3132020B Refund Bonds \[2013 Str.\]$0.00$80.54$17,475.70
3142020C CO Refund \[2014 Park Ter$0.00$8.41$6,136.05
3452010B Street Imp \[16th Ave\]$44,750.00$148.73$18,864.43
3502014 Street Imp \[ParkTerrace\]$124,750.00$229.51$58,112.46
3512015 Street Imp\[Clinton/North\]$38,200.00$236.93$103,525.36
3532015 Abatement \[Comm Center\]$150,715.00$217.31$1,525,352.16
390Debt Service Relief$10,500.00$1,089.61$233,498.22
402Community Center phase I$75.00$3.41-$0.18
4072019 Street Overlays$0.00$0.00$0.00
4082019 Industrial Park Expansion$0.00$0.00$0.00
4092020 Equipment Certificates$0.00$0.00$0.00
4102020 20th Ave Watermain Loop$0.00$0.00$0.00
4112021 MN/Alley/18/20/Northland$0.00$3,410,219.30$3,477,821.52
490Capital Outlay$86,915.00$0.00$116,911.13
10/13/21 10:16 AM
City of St. Joseph
Page 2
Council Month End Revenue Summary
Current Period: September 2021
2021September2021
FUNDFUND DescrYTD Budget2021 AmtYTD Amt
501WAC Fund$227,950.00$1,787.50$37,537.50
502SAC Fund$165,950.00$1,787.50$32,437.50
601Water Fund$1,404,070.00$2,529,086.26$3,131,735.04
602Sewer Fund$1,521,320.00$68,770.28$759,529.86
603Refuse Collection$406,055.00$16,632.51$206,455.91
651Storm Water Utility$189,715.00$10,654.42$102,448.28
652Street Light Utility$92,670.00$4,508.67$40,111.48
$10,472,935.00$6,276,157.25$13,723,103.16
10/13/21 10:16 AM
City of St. Joseph
Page 1
Council Month End Revenue -General Fund
Current Period: September 2021
2021September2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 101 General
101GeneralCurrent Ad Valorem Taxes$2,003,555.00$0.00$981,222.47
101GeneralSpecial Levy- City St. Joe$0.00$0.00$0.00
101GeneralState Sales Tax$0.00$0.00$0.00
101GeneralGravel Tax$2,000.00$0.00$2,348.27
101GeneralSolar Production Tax$2,000.00$0.00$0.00
101GeneralGas Franchise$35,265.00$0.00$16,336.72
101GeneralElectric Franchise$64,945.00$2,609.48$39,029.36
101GeneralLicenses & Permits$11,000.00$0.00$7,500.00
101GeneralLiquor$31,570.00$0.00$30,205.00
101GeneralOutdoor Liquor Permit$3,000.00$0.00$2,400.00
101GeneralGambling Permits$300.00$40.00$380.00
101GeneralAmusement/Hunt/Peddler/Golf$1,415.00$0.00$200.00
101GeneralExcavation Permit$500.00$0.00$200.00
101GeneralCigarette License$750.00$0.00$0.00
101GeneralCable Franchise Fee$31,635.00$1,095.41$17,077.83
101GeneralBuilding Permits$110,000.00$2,745.08$56,146.75
101GeneralAnimal License$3,140.00$135.00$3,310.00
101GeneralRental Housing Registration$34,000.00$0.00$30,515.00
101GeneralFederal Grants - Other$65,685.00$12,556.00$41,906.79
101GeneralState Grants and Aids$1,150.00$0.00$0.00
101GeneralLocal Government Aid$1,000,000.00$0.00$401,063.50
101GeneralPERA Rate Increase Aid$0.00$0.00$0.00
101GeneralPolice Training Reim$5,500.00$1,969.44$13,303.50
101GeneralState Municipal Funds Aid$56,000.00$0.00$87,305.00
101GeneralState Police Aid$80,000.00$0.00$0.00
101GeneralOther Grants/Aids$0.00$0.00$4,615.24
101GeneralOther Governmental Unit$10,000.00$0.00$10,000.00
101GeneralCounty Grants - Road Maint.$16,400.00$0.00$0.00
101GeneralZoning and Subdivision Fee$10,000.00$900.00$5,200.00
101GeneralLand Use Deposit Fee$4,000.00$5,000.00$5,000.00
101GeneralSale of Maps and Publications$50.00$0.00$22.00
101GeneralConduit Debt Fee$0.00$0.00$0.00
101GeneralAssessments Search$6,000.00$601.00$6,661.00
101GeneralSpecial Hearing$1,500.00$0.00$0.00
101GeneralAdministration Reimb$14,000.00$50.64$454.17
101GeneralWeed Cutting$500.00$0.00$0.00
101GeneralAdmission Fee$1,500.00$90.00$90.00
101GeneralBike Share Program$285.00$119.31$834.57
101GeneralShelter/Room Rental Fees$10,600.00$900.00$12,700.00
101GeneralBall Field Donation$0.00$0.00$0.00
101GeneralSchneider Field Rental$1,100.00$0.00$1,760.00
10/13/21 10:16 AM
City of St. Joseph
Page 2
Council Month End Revenue -General Fund
Current Period: September 2021
2021September2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
101GeneralRents and Royalties$94,040.00$726.00$36,997.52
101GeneralKennel Fees$400.00$75.00$75.00
101GeneralCounty Fines$30,000.00$2,717.49$28,148.69
101GeneralPolicy Fines$25,000.00$20.00$16,813.47
101GeneralAccident Report Fee$1,500.00$260.50$2,002.50
101GeneralSeized Property$3,000.00$642.33$7,382.73
101GeneralBond-Forfeited Cars$0.00$0.00$0.00
101GeneralSpecial Assessments$2,000.00$0.00$1,922.15
101GeneralInterest Earnings$50,000.00$2,850.99-$719.06
101GeneralInterest Charges$25.00$2.10$3.99
101GeneralCo-op Dividend - LMCIT$5,000.00$0.00$0.00
101GeneralWater Tower Antenna Lease$5,000.00$750.51$4,055.12
101GeneralAdvertising$500.00$0.00$0.00
101GeneralContributions - General$2,000.00$0.00$3,482.47
101GeneralDonation, Recreation$0.00$0.00$0.00
101GeneralContributions - Parks$500.00$195.00$597.79
101GeneralSurplus Property$0.00$0.00$1,000.00
101GeneralReimbursement$30,500.00$3,766.48$28,159.72
101GeneralInsurance Recovery$0.00$0.00$0.00
101GeneralTransfers from Other Funds$0.00$0.00$33,000.00
FUND 101 General$3,868,810.00$40,817.76$1,940,709.26
FUND 102 Employee Retirement Reserve
102Employee Retirement ResCurrent Ad Valorem Taxes$0.00$0.00$0.00
102Employee Retirement ResTransfers from Other Funds$7,165.00$0.00$128,575.00
FUND 102 Employee Retirement Reserve$7,165.00$0.00$128,575.00
FUND 103 COVID-19 FEMA Funding
103COVID-19 FEMA FundingLiquor$0.00$0.00$0.00
103COVID-19 FEMA FundingFederal Grants - Other$0.00$0.00$0.00
103COVID-19 FEMA FundingShelter/Room Rental Fees$0.00$0.00$0.00
103COVID-19 FEMA FundingInterest Earnings$0.00$0.00$0.00
103COVID-19 FEMA FundingReimbursement$0.00$0.00$0.00
103COVID-19 FEMA FundingTransfers from Other Funds$0.00$4,767.40$4,767.40
FUND 103 COVID-19 FEMA Funding$0.00$4,767.40$4,767.40
FUND 104 COVID-19 Grants
104COVID-19 GrantsFederal Grants - Other$0.00$0.00$389,223.87
104COVID-19 GrantsOther Grants/Aids$0.00$0.00$0.00
104COVID-19 GrantsInterest Earnings$0.00$0.00$0.00
FUND 104 COVID-19 Grants$0.00$0.00$389,223.87
FUND 108 Cable Access Fee
108Cable Access FeeCable Franchise Fee$6,800.00$513.72$4,162.67
108Cable Access FeeTransfers from Other Funds$0.00$0.00$0.00
10/13/21 10:16 AM
City of St. Joseph
Page 3
Council Month End Revenue -General Fund
Current Period: September 2021
2021September2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 108 Cable Access Fee$6,800.00$513.72$4,162.67
FUND 150 Economic Development
150Economic DevelopmentCurrent Ad Valorem Taxes$119,905.00$0.00$63,559.80
150Economic DevelopmentFederal Grants - Other$0.00$0.00$24,696.25
150Economic DevelopmentOther Grants/Aids$0.00$0.00$0.00
150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$0.00
150Economic DevelopmentTax Abatement Reimbursement$9,385.00$0.00$4,691.00
150Economic DevelopmentInterest Earnings$1,020.00$139.83$80.65
150Economic DevelopmentSurplus Property$0.00$0.00$0.00
150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00
FUND 150 Economic Development$130,310.00$139.83$93,027.70
FUND 410 2020 20th Ave Watermain Loop
4102020 20th Ave WatermainIssuance of Debt$0.00$0.00$0.00
4102020 20th Ave WatermainBond Premium$0.00$0.00$0.00
FUND 410 2020 20th Ave Watermain Loop$0.00$0.00$0.00
FUND 411 2021 MN/Alley/18/20/Northland
4112021 MN/Alley/18/20/NortState Municipal Funds Aid$0.00$0.00$0.00
4112021 MN/Alley/18/20/NortSpecial Assessments$0.00$0.00$67,602.22
4112021 MN/Alley/18/20/NortIssuance of Debt$0.00$3,190,000.00$3,190,000.00
4112021 MN/Alley/18/20/NortBond Premium$0.00$220,219.30$220,219.30
FUND 411 2021 MN/Alley/18/20/Northland$0.00$3,410,219.30$3,477,821.52
FUND 412 PW Building Expansion
412PW Building ExpansionIssuance of Debt$0.00$0.00$0.00
412PW Building ExpansionBond Premium$0.00$0.00$0.00
FUND 412 PW Building Expansion$0.00$0.00$0.00
FUND 490 Capital Outlay
490Capital OutlayCurrent Ad Valorem Taxes$78,915.00$0.00$66,911.13
490Capital OutlayFederal Grants - Other$0.00$0.00$0.00
490Capital OutlaySurplus Property$8,000.00$0.00$0.00
490Capital OutlayReimbursement$0.00$0.00$0.00
490Capital OutlayTransfers from Other Funds$0.00$0.00$50,000.00
FUND 490 Capital Outlay$86,915.00$0.00$116,911.13
$4,100,000.00$3,456,458.01$6,155,198.55
10/13/21 10:16 AM
City of St. Joseph
Page 1
Council Month End Revenue -Enterprise Funds
Current Period: September 2021
FUND2021September2021
FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 601 Water Fund
601Water FundWater Fixed Charge$364,150.00$21,803.90$194,422.52
601Water FundBond Premium$0.00$250,550.55$250,550.55
601Water FundIssuance of Debt$0.00$2,185,000.00$2,185,000.00
601Water FundTransfers from Other Funds$186,000.00$0.00$0.00
601Water FundCurrent Ad Valorem Taxes$0.00$0.00-$257.42
601Water FundMDS Test Fee$17,875.00$952.63$9,523.81
601Water FundWater Meter$6,000.00$0.00$3,430.00
601Water FundPenalties and Forfeited Disc$6,000.00$540.06$6,588.20
601Water FundConnection/Reconnection fees$0.00$173.85$173.85
601Water FundUndesignated Funds$2,000.00$1,592.06-$3,939.01
601Water FundSpecial Assessments$500.00$0.00-$184.71
601Water FundContributed Revenue$0.00$0.00$0.00
601Water FundBulk Water$3,500.00$65.00$1,285.51
601Water FundOther Grants/Aids$0.00$0.00$0.00
601Water FundInterest Earnings$23,000.00$2,321.54$713.15
601Water FundState Sales Tax$0.00$422.80$331.14
601Water FundAmortization of Bond Premium$0.00$0.00$0.00
601Water FundWater Tower Antenna Lease$37,795.00$6,754.65$36,496.41
601Water FundReimbursement$0.00$0.00$0.00
601Water FundUsage Rate$757,250.00$58,909.22$447,601.04
601Water FundState Grants and Aids$0.00$0.00$0.00
FUND 601 Water Fund$1,404,070.00$2,529,086.26$3,131,735.04
FUND 602 Sewer Fund
602Sewer FundState Grants and Aids$0.00$0.00$0.00
602Sewer FundContributed Revenue$0.00$0.00$0.00
602Sewer FundSewer Fixed Charge$570,385.00$30,624.00$313,385.99
602Sewer FundPenalties and Forfeited Disc$7,640.00$523.91$7,029.04
602Sewer FundSanitary Sewer Use Service$792,295.00$36,321.58$438,193.26
602Sewer FundReimbursement$3,750.00$0.00$0.00
602Sewer FundSurplus Property$0.00$0.00$0.00
602Sewer FundContributions - General$750.00$289.25$781.97
602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00
602Sewer FundSpecial Assessments$500.00$0.00-$504.87
602Sewer FundBond Premium$0.00$0.00$0.00
602Sewer FundInterest Earnings$6,000.00$1,011.54$644.47
602Sewer FundTransfers from Other Funds$140,000.00$0.00$0.00
602Sewer FundIssuance of Debt$0.00$0.00$0.00
FUND 602 Sewer Fund$1,521,320.00$68,770.28$759,529.86
FUND 603 Refuse Collection
603Refuse CollectInterest Earnings$6,500.00$250.01-$32.72
603Refuse CollectTransfers from Other Funds$0.00$0.00$0.00
603Refuse CollectReimbursement$0.00$0.00$354.71
603Refuse CollectSpecial Assessments$200.00$0.00-$338.85
603Refuse CollectPenalties and Forfeifted Disc$1,675.00$169.53$2,519.24
603Refuse CollectRefuse Collection Charges$366,260.00$16,838.32$180,293.25
603Refuse CollectState Grants and Aids$0.00$0.00$0.00
603Refuse CollectLicenses & Permits$31,420.00$515.00$25,735.00
603Refuse CollectState Sales Tax$0.00-$1,140.35-$2,074.72
603Refuse CollectContributed Revenue$0.00$0.00$0.00
10/13/21 10:16 AM
City of St. Joseph
Page 2
Council Month End Revenue -Enterprise Funds
Current Period: September 2021
FUND2021September2021
FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 603 Refuse Collection$406,055.00$16,632.51$206,455.91
FUND 651 Storm Water Utility
651Storm Water Surplus Property$0.00$0.00$0.00
651Storm Water Transfers from Other Funds$0.00$0.00$0.00
651Storm Water Penalties and Forfeifted Disc$1,500.00$88.03$1,039.70
651Storm Water Storm Water Use Service$180,015.00$10,262.09$101,559.32
651Storm Water Interest Earnings$4,000.00$304.30-$41.32
651Storm Water Special Assessments$200.00$0.00-$109.42
651Storm Water Other Grants/Aids$0.00$0.00$0.00
651Storm Water State Grants and Aids$0.00$0.00$0.00
651Storm Water Contributed Revenue$0.00$0.00$0.00
651Storm Water Storm Water Develop Fee$4,000.00$0.00$0.00
FUND 651 Storm Water Utility$189,715.00$10,654.42$102,448.28
FUND 652 Street Light Utility
652Street Light USpecial Assessments$50.00$0.00-$69.61
652Street Light UTransfers from Other Funds$0.00$0.00$0.00
652Street Light UPenalties and Forfeited Disc$550.00$31.37$420.11
652Street Light UUsage Rate$88,470.00$4,384.59$39,469.35
652Street Light UReimbursement$0.00$0.00$269.42
652Street Light USurplus Property$100.00$0.00$0.00
652Street Light UInterest Earnings$1,500.00$92.71$22.21
652Street Light UOther Grants/Aids$0.00$0.00$0.00
652Street Light UState Grants and Aids$0.00$0.00$0.00
652Street Light UContributions - General$2,000.00$0.00$0.00
FUND 652 Street Light Utility$92,670.00$4,508.67$40,111.48
$3,613,830.00$2,629,652.14$4,240,280.57
10/07/21 2:13 PM
City of St. Joseph
Page 1
Council Month End Expenditure - Summary
Current Period: September 2021
2021September2021
DescriptionYTD Budget2021 Amt YTD Amt
General$3,868,710.00$316,976.90$2,594,293.19
Employee Retirement Reserve$36,380.00$3,997.83$3,997.83
COVID-19 FEMA Funding$0.00-$9,237.14$0.00
COVID-19 Grants$0.00$0.00$0.00
Fire Fund$357,080.00$83,715.27$202,434.92
Cable Access Fee$0.00$0.00$0.00
Economic Development$130,310.00$18,298.59$100,658.79
TIF 3-1 CMCU$0.00$0.00$0.00
TIF 4-1 Fortitude Senior Apts$1,045.00$0.00$31,980.18
TIF 2-1 Millstream$1,045.00$0.00$21,988.45
TIF 2-2 Meat Market$555.00$516.30$4,910.23
TIF 2-3 Bayou Blues/Alley Flat$1,045.00$0.00$18,933.92
State Collected Sales Tax$410,000.00$0.00$949,148.00
Park Dedication$65,860.00$0.00$7,655.28
Charitable Gambling$2,500.00$0.00$0.00
Lodging Tax$16,050.00$1,350.00$13,060.75
DEED CDAP Grant$0.00$3,125.00$6,250.00
Revolving Loan Fund$0.00$0.00$0.00
2016 CIP Bonds \[govt center\]$272,570.00$0.00$41,171.25
2017A CIP Bonds \[govt center\]$48,000.00$0.00$3,312.50
2016 Street Imp \[Field St\]$62,500.00$0.00$6,137.50
2017B Street Imp \[CBD Alleys\]$41,880.00$0.00$3,326.25
2018 Equipment Certificates$57,300.00$0.00$2,037.50
2019A Street Imp \[Overlays\]$221,225.00$0.00$33,000.00
2019A Street Imp \[Ind Park\]$313,425.00$0.00$46,600.00
2020A Equipment Certificates$46,415.00$0.00$1,595.00
2020B GO Imp \[20th Ave SE\]$3,890.00$0.00$6,780.50
2021 Improve \[MN St/Overlays$0.00$52,436.31$52,436.31
2020B CIP Bonds \[PW Bldg\]$7,070.00$0.00$7,597.00
2020B Refund Bonds \[2013 Str.$0.00$0.00$1,775.00
2020C CO Refund \[2014 Park T$0.00$0.00$7,463.88
2010B Refunding \[Hill/Clover\]$0.00$0.00$0.00
2011A CO Refund \[Interior St\]$0.00$0.00$0.00
2010B Street Imp \[16th Ave\]$64,220.00$0.00$4,496.25
2011A Pumper Truck Certificate$0.00$0.00$0.00
2013 Street Imp \[Overlays\]$50,840.00$0.00$0.00
2014 Street Imp \[ParkTerrace\]$181,740.00$0.00$21,217.50
2015 Street Imp\[Clinton/North\]$68,175.00$0.00$3,975.00
2015 Equipment Certificates$0.00$0.00$0.00
2015 Abatement \[Comm Center$155,560.00$0.00$39,271.46
Debt Service Relief$50,000.00$343.50$343.50
Community Center phase I$0.00$437.00$855.00
10/07/21 2:13 PM
City of St. Joseph
Page 2
Council Month End Expenditure - Summary
Current Period: September 2021
2021September2021
DescriptionYTD Budget2021 Amt YTD Amt
2018 Equipment Certificates$0.00$0.00$0.00
2019 Street Overlays$0.00$0.00$9,629.95
2019 Industrial Park Expansion$0.00$83.50-$26,561.76
2020 Equipment Certificates$0.00$0.00$18,393.84
2020 20th Ave Watermain Loop$0.00$97.50-$7,298.69
2021 MN/Alley/18/20/Northlan$0.00$289,239.65$890,685.91
PW Building Expansion$0.00$0.00$0.00
Capital Outlay$86,915.00$33,231.62$67,428.04
WAC Fund$180,000.00$0.00$0.00
SAC Fund$140,000.00$0.00$0.00
Water Fund$1,617,495.00$2,452,933.12$2,756,266.95
Sewer Fund$1,784,580.00$84,015.74$636,534.06
Refuse Collection$410,625.00$27,427.98$263,307.62
Storm Water Utility$234,785.00$2,799.86$52,134.77
Street Light Utility$90,805.00$5,943.58$40,524.96
$11,080,595.00$3,367,732.11$8,939,748.59
10/07/21 2:12 PM
City of St. Joseph
Page 1
Council Month End Expenditure - General Fund
Current Period: September 2021
2021September2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 101 General
GeneralCouncil$64,475.00$1,889.94$42,635.70
GeneralLegislative Committees$4,680.00$14.46$1,764.46
GeneralOrdinance & Proceedings$2,225.00$94.75$567.15
GeneralMayor$11,500.00$708.05$5,779.69
GeneralElections$2,500.00$47.67$0.00
GeneralGeneral Adminstration$285,230.00$20,980.84$205,604.13
GeneralFinance$229,745.00$18,136.50$146,384.80
GeneralAudit Service$29,500.00$0.00$29,500.00
GeneralAssessing$28,000.00$0.00$28,007.76
GeneralCity Attorney$25,000.00$38,277.50$46,896.00
GeneralInformation Technology$17,570.00$1,242.15$24,033.11
GeneralPlanning and Zoning$226,590.00$6,655.87$128,345.43
GeneralGeneral Government$32,965.00$2,788.63$19,213.38
GeneralCity Offices$41,180.00$2,100.66$29,692.58
GeneralCable Access$2,320.00$32.04$1,182.24
GeneralCrime Control & Investigation$1,382,125.00$108,221.47$906,188.24
GeneralPolice Training$11,000.00$0.00$3,868.30
GeneralCommunication Service$9,950.00$704.38$8,414.33
GeneralAutomotive Services$33,735.00$3,093.71$33,072.40
GeneralBuilding Inspec. Admistration$96,400.00$7,500.00$63,772.26
GeneralEmergency Management$2,275.00$6.94$1,549.11
GeneralAnimal Control$1,085.00$0.00$647.78
GeneralStreet Maintanence$462,995.00$70,330.53$269,084.97
GeneralIce & Snow Removal$155,145.00$615.91$30,862.79
GeneralEngineering Fee$45,000.00$2,430.72$27,081.49
GeneralStreet Cleaning$14,485.00$0.00$604.04
GeneralSkate Park and Ice Rink$5,885.00$193.69$642.17
GeneralBall Park$3,300.00$0.00$2,097.32
GeneralMaintenance Shop$27,350.00$1,994.23$23,711.02
GeneralPark Areas$309,880.00$22,260.09$220,811.06
GeneralRecreation Department$23,725.00$1,943.12$6,963.23
GeneralCommunity Center$116,585.00-$54.35$35,212.27
GeneralOther Financing Uses$0.00$4,767.40$126,702.40
GeneralFire Protection$164,310.00$0.00$123,401.58
FUND 101 General$3,868,710.00$316,976.90$2,594,293.19
FUND 102 Employee Retirement Reserve
Employee Retirement ReservGeneral Adminstration$0.00$0.00$0.00
Employee Retirement ReservCrime Control & Investigation$0.00$3,997.83$3,997.83
Employee Retirement ReservStreet Maintanence$18,190.00$0.00$0.00
Employee Retirement ReservPark Areas$18,190.00$0.00$0.00
Employee Retirement ReservOther Financing Uses$0.00$0.00$0.00
10/07/21 2:12 PM
City of St. Joseph
Page 2
Council Month End Expenditure - General Fund
Current Period: September 2021
2021September2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 102 Employee Retirement Reserve$36,380.00$3,997.83$3,997.83
FUND 103 COVID-19 FEMA Funding
COVID-19 FEMA FundingElections$0.00$0.00$0.00
COVID-19 FEMA FundingEmergency Management$0.00-$9,237.14$0.00
FUND 103 COVID-19 FEMA Funding$0.00-$9,237.14$0.00
FUND 104 COVID-19 Grants
COVID-19 GrantsElections$0.00$0.00$0.00
COVID-19 GrantsGeneral Adminstration$0.00$0.00$0.00
COVID-19 GrantsGeneral Government$0.00$0.00$0.00
COVID-19 GrantsCrime Control & Investigation$0.00$0.00$0.00
COVID-19 GrantsFire Fighting$0.00$0.00$0.00
COVID-19 GrantsEmergency Management$0.00$0.00$0.00
COVID-19 GrantsStreet Maintanence$0.00$0.00$0.00
COVID-19 GrantsMaintenance Shop$0.00$0.00$0.00
COVID-19 GrantsPark Areas$0.00$0.00$0.00
COVID-19 GrantsCommunity Center$0.00$0.00$0.00
COVID-19 GrantsEconomic Development Authority$0.00$0.00$0.00
FUND 104 COVID-19 Grants$0.00$0.00$0.00
FUND 108 Cable Access Fee
Cable Access FeeCable Access$0.00$0.00$0.00
Cable Access FeeOther Financing Uses$0.00$0.00$0.00
FUND 108 Cable Access Fee$0.00$0.00$0.00
FUND 150 Economic Development
Economic DevelopmentEconomic Development Authority$130,310.00$18,298.59$100,658.79
Economic DevelopmentOther Financing Uses$0.00$0.00$0.00
FUND 150 Economic Development$130,310.00$18,298.59$100,658.79
FUND 410 2020 20th Ave Watermain Loop
2020 20th Ave Watermain LStreet Maintanence$0.00$97.50-$7,298.69
FUND 410 2020 20th Ave Watermain Loop$0.00$97.50-$7,298.69
FUND 411 2021 MN/Alley/18/20/Northland
2021 MN/Alley/18/20/NorthlStreet Maintanence$0.00$289,239.65$857,685.91
2021 MN/Alley/18/20/NorthlOther Financing Uses$0.00$0.00$33,000.00
FUND 411 2021 MN/Alley/18/20/Northland$0.00$289,239.65$890,685.91
FUND 412 PW Building Expansion
PW Building ExpansionMaintenance Shop$0.00$0.00$0.00
PW Building ExpansionOther Financing Uses$0.00$0.00$0.00
FUND 412 PW Building Expansion$0.00$0.00$0.00
FUND 490 Capital Outlay
Capital OutlayGeneral Adminstration$4,500.00$0.00$0.00
Capital OutlayCrime Control & Investigation$1,850.00$4,996.82$6,966.82
10/07/21 2:12 PM
City of St. Joseph
Page 3
Council Month End Expenditure - General Fund
Current Period: September 2021
2021September2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
Capital OutlayCommunication Service$3,290.00$0.00$7,633.65
Capital OutlayAutomotive Services$7,375.00$11,428.80$18,312.56
Capital OutlayEmergency Management$1,500.00$0.00$0.00
Capital OutlayStreet Maintanence$2,250.00$0.00$5,387.25
Capital OutlayIce & Snow Removal$19,500.00$14,380.00$14,380.00
Capital OutlayStreet Cleaning$2,000.00$0.00$0.00
Capital OutlayMaintenance Shop$11,250.00$2,300.00$2,557.71
Capital OutlayPark Areas$33,400.00$126.00$12,190.05
Capital OutlayCommunity Center$0.00$0.00$0.00
Capital OutlayOther Financing Uses$0.00$0.00$0.00
FUND 490 Capital Outlay$86,915.00$33,231.62$67,428.04
$4,122,315.00$652,604.95$3,649,765.07
10/07/21 2:13 PM
City of St. Joseph
Page 1
Council Month End Expense - Enterprise Funds
Current Period: September 2021
2021September2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 601 Water Fund
Water FundBond Payment (P & I)$687,915.00$2,425,729.44$2,469,811.09
Water FundOther Financing Uses$2,795.00$0.00$19,295.00
Water FundPower and Pumping$22,900.00$418.05$3,679.10
Water FundPurification-Plant 1$46,750.00$1,511.67$16,554.48
Water FundPurification-Plant 2$89,120.00$5,231.19$59,065.20
Water FundDistribution$10,000.00$0.00$11,798.39
Water FundWellhead Protection$3,000.00$0.00$0.00
Water FundStorage-Tower 1$19,100.00$594.79$6,703.90
Water FundWater Maintenance$259,590.00$13,997.63$149,600.69
Water FundLift Station-Main$0.00$0.00$0.00
Water FundAdministration and General$26,325.00$5,450.35$19,759.10
Water FundDepreciation Expense$450,000.00$0.00$0.00
FUND 601 Water Fund$1,617,495.00$2,452,933.12$2,756,266.95
FUND 602 Sewer Fund
Sewer FundBond Payment (P & I)$140,605.00$0.00-$22,504.83
Sewer FundOther Financing Uses$8,585.00$0.00$18,575.00
Sewer FundSanitary Sewer Maintenanc$223,555.00$12,213.80$153,933.80
Sewer FundLift Station-Baker Street$6,935.00$234.78$2,939.72
Sewer FundLift Station-Ridgewood/DBL$2,975.00$143.95$1,187.96
Sewer FundLift Station-Northland$4,600.00$80.32$728.69
Sewer FundLift Station-CR 121$15,200.00$112.01$1,034.80
Sewer FundLift Station-Main$855,455.00$70,721.44$466,563.81
Sewer FundAdministration and General$26,670.00$509.44$14,075.11
Sewer FundDepreciation Expense$500,000.00$0.00$0.00
FUND 602 Sewer Fund$1,784,580.00$84,015.74$636,534.06
FUND 603 Refuse Collection
Refuse CollectioWaste Collection$403,520.00$27,427.98$252,882.62
Refuse CollectioOther Financing Uses$430.00$0.00$10,425.00
Refuse CollectioDepreciation Expense$6,675.00$0.00$0.00
FUND 603 Refuse Collection$410,625.00$27,427.98$263,307.62
FUND 651 Storm Water Utility
Storm Water UtiOther Financing Uses$14,730.00$0.00$8,345.00
Storm Water UtiAdministration and General$15,795.00$55.33$8,813.67
Storm Water UtiStorm Water Maintenance$89,260.00$2,744.53$34,976.10
Storm Water UtiDepreciation Expense$115,000.00$0.00$0.00
FUND 651 Storm Water Utility$234,785.00$2,799.86$52,134.77
FUND 652 Street Light Utility
Street Light UtiliStreet Lighting$90,805.00$5,943.58$40,524.96
Street Light UtiliOther Financing Uses$0.00$0.00$0.00
FUND 652 Street Light Utility$90,805.00$5,943.58$40,524.96
10/07/21 2:13 PM
City of St. Joseph
Page 2
Council Month End Expense - Enterprise Funds
Current Period: September 2021
2021September2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
$4,138,290.00$2,573,120.28$3,748,768.36
250.00
8,872.312,500.004,054.682,753.891,000.959,150.002,872.584,440.002,000.009,104.003,228.41
18,242.5424,918.3434,923.1012,255.1214,186.8730,494.6372,532.2642,340.4014,412.6118,577.6816,497.9573,195.0652,544.8927,678.70
108,769.98210,043.35331,206.91120,442.29130,935.54763,569.97263,369.91266,598.32
1,348,981.62
250.00750.00250.00
500.00500.00500.00
2,500.006,000.001,000.001,250.002,500.001,850.003,290.006,375.001,000.001,500.001,500.002,000.005,000.006,250.009,000.00
14,250.0014,015.0085,000.0019,500.0023,900.0045,000.0045,500.00
153,400.00 227,165.00
9/30
475.00
3,521.523,521.523,541.954,553.651,571.604,912.252,557.711,987.25
21,392.5614,872.3245,932.0832,791.9214,380.0010,076.8067,180.93
116,634.53
9/30through
202120212021Balance
4,162.674,162.672,000.003,447.25
(2,000.00)(3,654.87)(3,400.00)
35,000.0011,575.1311,075.2453,995.5094,805.0014,380.0094,805.00
(14,427.25)
152,963.17
Summary
2020
7,
Plan
2021
0.95
30,
6,372.311,500.003,304.686,994.313,654.878,650.002,837.584,190.008,604.002,728.41
(1,408.78)
12,242.5423,668.3432,423.1015,776.6493,878.8313,878.8231,758.2837,532.2645,782.8314,912.6133,450.0053,695.0661,197.1428,755.50
187,964.93184,193.83118,000.00112,422.79582,545.90218,369.91221,098.32
Expenditures
Availablethrough
1,085,487.98
December
Equipment
September
Capital
of
adopted
Capital
As
2021
Final
Fund
Total EDA CIP
Total Police CEP
General
Total Public Works CEP
Total Administration CEP
CodeEquipmentBalanceGrant
150-46500-582Computer Software250/150-46500-588EDA Programs Total General Capital Improvements
ProjectBudgetReserveTransferred/SpentBudgetRemaining
DepartmentAccount
SoftwareProjects
Election101-41410-xxxElection EquipmentPlanning101-41941-300Comp Plan UpdateParks101-45202-300Master Park PlanningFinance101-41530-300GASB UpdatesAdministration490-41430-570Administration
EquipmentAdministration490-41430-581Computer ReplacementAdministration490-41430-582Computer SoftwareBuilding Inspection490-42401-550VehicleCable Access108-41950-580Cable EquipmentEQUIP
CERTIFICATE409-41430-581Computer ReplacementPolice - General490-42120-580Police EquipmentPolice-Communications490-42151-580Communication EquipmentPolice - Automotive490-42152-550Police
SquadsPolice - Automotive490-42152-580Vehicle/EquipmentPolice - Automotive490-42152-581Squad LaptopsEmergency Services490-42500-580Emergency ServicesPolice - Building490-42120-520Police
GarageEQUIP CERTIFICATE409-42120-580SurveillanceFORFEITURE FUND101-42120-436ForfeituresCOVID FEMA103-42500-581Gas MasksStreets101-43120-530Street ImprovementsStreets490-43120-550Street
Motor VehiclesStreets490-43120-580Street EquipmentStreets490-43120-582Street SoftwareStreet Sweeping490-43220-580Street Sweeping EquipmentSnow Removal490-43125-580Snow Removal EquipmentMaintenance49
0-45201-520Maintenance FacilitiesMaintenance490-45201-580Maintenance Shop EquipmentCommunity Center490-45205-580Community Center EquipmentParks490-45202-530Parks ImprovementsParks490-45202-580Parks
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5,330.27 5,330.27 5,903.956,800.005,783.223,153.33 3,153.33 4,500.003,000.003,500.00
44,206.73 44,206.73 36,562.40 36,562.40 77,000.0031,501.0017,556.0571,356.75 77,139.9711,000.00
119,759.58134,323.77107,250.00 500,094.35677,487.05 800,000.00
574.24 574.24
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St.
Proposed Debts
TotalTotalTotalTotalTotalTotalTotal
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3,000.001,000.003,266.549,000.003,000.001,000.009,000.009,434.006,000.003,739.00
11,517.7525,250.0025,110.1640,000.0010,000.0011,208.7515,000.0010,000.0017,921.7940,000.0010,820.8087,294.1910,000.0011,948.1567,869.7314,000.0018,400.00
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7,400.003,430.006,208.757,500.002,500.007,250.003,430.002,500.008,500.007,134.00
40,000.0010,000.0010,000.0019,498.5430,000.0013,371.2713,248.0410,103.0569,794.1910,000.0037,404.9411,665.0014,000.00
170,406.60259,139.91
12/31/2020Grants
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2025/20282030/20312025/20282030/2031
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2008/200920231999/20192021/2039
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City of St. Joseph Park Board
2021 Capital Improvement Budget Summary
Council adopted December 7, 2020
General Funds Balance
Park Dedication Cash September 30, 2021219,916$
(Unaudited, cash balance)
Adjustments
Starting Balance219,916$
2021 General Levy-remaining18,849$
Other Revenues-remaining(1,211)$
Potential Projects:PotentialProposed
Millstream Cottages-phase 223,400$
Rivers Bend Plat 425,592$
Foxmore Hollow Apts16,575$
Sunset Ridge-phase 2 - 4 lots2,000$
Ending Balance for 2021263,146$
Projects - Budget 202020212022202320242025Total 21-25
PTR-01 (Millstream)-$ 18,000$ -$ -$ -$ 10,000$ 28,000$
PTR-02 (Northland)-$ -$ -$ 180,000$ -$ -$ 180,000$
PTR-03 (Klinefelter)-$ -$ 421,000$ -$ -$ -$ 421,000$
PTR-04 (Wobegon)-$ -$ -$ 500$ -$ 500$ 1,000$
PTR-05 (Memorial)99,000$ -$ -$ -$ -$ -$ -$
PTR-06 (Centennial)-$ -$ -$ -$ 25,000$ -$ 25,000$
PTR-07 (Monument)250$ 50,250$ 250$ 250$ 250$ 250$ 51,250$
PTR-08 (Hollow)-$ -$ -$ -$ -$ -$ -$
PTR-09 (Cloverdale)-$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park)20,000$ $ 600,000$ --$ -$ 520,000$ 1,120,000$
PTR-14 (Dog Park)-$ -$ -$ -$ 10,000$ -$ 10,000$
PTR-15 (Skate Park)-$ -$ -$ 125,000$ -$ -$ 125,000$
Total119,250$ 668,250$ 421,250$ 305,750$ 35,250$ 530,750$ 1,961,250$
Projects - ActualSpent 20202021Other 21 Expenses Budget:2021 YTD
PTR-01 (Millstream)-$ 5,715$ shelter floor coating A-1 Toilets3,000$ 1,464$
PTR-02 (Northland)-$ -$
PTR-03 (Klinefelter)-$ -$ 2021 Revenue Budget:2021 YTD
PTR-04 (Wobegon)-$ -$ Interest3,000$ 105$
PTR-05 (Memorial)-$ -$ Round Up150$ 99$
PTR-06 (Centennial)-$ -$ GF Levy30,000$ 11,151$
PTR-07 (Monument)-$ -$ Transfer-$ -$
PTR-08 (Hollow)-$ -$ Donations1,000$ 90$
PTR-09 (Cloverdale)-$ -$ Park Dedic.4,500$ 9,567$
PTR-10 (East Park)2,128$ -$ design phase 1, plantings
PTR-11 (West Park)-$ -$ 21 Dog Park Donation Budget:2016-2021
PTR-14 (Dog Park)-$ 476.28$ extend water line to dog park pavers/treats1,149$
PTR-15 (Skate Park)-$ -$ cash-$ 5,966$
PTR-16 (Comm. Center)-$ -$ thru 9/30/21
Total2,128$ 6,191$
Council Agenda Item 4d
______
MEETING DATE:October 18, 2021
AGENDA ITEM:Donationsand Contributions
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:N/A
PREVIOUS COUNCIL ACTION:None
BACKGROUND INFORMATION:Minnesota Statute 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council. By accepting the donations, the city is accepting the intent of the donations.
The in-kind donations are estimates.
Total Dog Park cash donations received through9/30/21= $5,966+ $1,149 for pavers and refreshments.
Total Jacob Wetterling Rec Center donations received through 9/30/21= $3,041.
BUDGET/FISCAL IMPACT:$529.25
ATTACHMENTS:Request for Council Action: Donations
Resolution 2021-058Accepting Donations
REQUESTED COUNCIL ACTION: Consider approval Resolution 2021-058Accepting Donations.
RESOLUTION 2021-058
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Josephis generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations ofreal or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONORMETHODPURPOSEAMOUNT
AnonymousCashDog Park$1.00
AnonymousCashArchery Range$122.00
AnonymousCashDisc Golf$73.00
AnonymousCashRV Dump$289.25
AnonymousCashFire Dept Operations$44.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1.The donations described above are accepted.
2.The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
th
ADOPTED by the City Council this 18 day of October, 2021.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
(5/18)
STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Supp. To Contract No.
CHANGE ORDER NO.
LEVEL 2
Page 1 of 2
CONTRACTOR: FEDERAL PROJECT NO. STATE PROJECT NO.
C&L Excavating, Inc. 233-115-001, 233-112-002,
233-110-002
ADDRESS: LOCATION OF WORK:
7939 Ridgewood Road, PO Box St Joseph, MN
99, St Joseph, MN 56374-0077
This Contract uses MnDOT Standard Specifications for Construction 2018 Edition
This Contract is between the State of Minnesota, acting through its Commissioner of Transportation, and Contractor as follows:
Issue:
th
Revise grading per the attached plans for the intersection of Minnesota Street and 20Avenue SE to improve the
drainage at the intersection and to improve adjacent driveway slopes.
The Engineer has determined the Contract needs to be revised in accordance with specification 1402.1 Alteration of
Work.
Resolution:
1. The Contractor will construct the improvements in accordance with the attached revised drawings.
2. Payment for this work will be at Contract Unit Prices, as shown in the estimate of cost.
3. This document does not change Contract Time.
%34)-!4% /& #/34
UNIT
ITEM NO. ITEM UNIT PRICE QUANTITY AMOUNT CAT/PROJ
INCREASE
2105.507 Common Excavation (P) CU YD$11.00 36.00 $396.00 5
2105.507 Select Granular Borrow (LV) CU YD$5.00 750.00 $3,750.00 5
Net Change $4,146.00
CAT/PROJ:
1. SAP 233-115-001
2. SAP 233-112-002
3. SAP 233-110-002
4. STORM SEWER SAP 233-110-002
5. CITY NON-PARTICIPATING
Council Agenda Item 4f
MEETING DATE:October 18, 2021
AGENDA ITEM:Grant Application
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:None
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION:The Federal Government passed the American Rescue Plan Act
(ARPA) in March 2021. The law directed relief aids to each State to assist with paying past due or
current water and wastewater usage fees due to hardships in coping with COVID-19.
Minnesota set up a Water Assistance Program in the amount of $14.67 million is federal funds to assist
customers facing water or wastewater disconnection or past due water or wastewater bills. The program
is set up to make payments directly to water suppliers, including city water suppliers, on behalf of eligible
residential customers and is intended to ensure continuity of service. Program funds are available until
expended, or Dec. 31, 2024, whichever is earliest.
From March 2020 through August 2021, the City of St. Joseph did not shut off water utility accounts.
Accounts 3+ periods past due were certified to Stearns County for collection with property taxes. Starting
in September 2021, staff was directed to go back to City ordinance for water collections that states
accounts past due for one or more periods will be disconnected. Routinely, there are approximately 200
accounts past due on bill due dates; roughly 10-20 are disconnected for non-payment. Some of the 200
set up payment plans to get current.
Staff provided a contact with Stearns County that may be able to assist residents with utility bills. Stearns
County has several revenue sources that can assist, including for COVID-19 hardships. Stearns County
has the means to determine individual eligibility and direct funding to manage these situations.
With the new funding source from the State of Minnesota, City of St. Joseph staff can assist with aids to
individuals with COVID-19 hardships at risk of water and/or wastewater disconnections. If council is
agreeable, staff will apply for the federal grant funds through Minnesota’s Energy Assistance Programto
assist City of St. Joseph residents. This funding is additional to the ARPA funding the City received this
summer.
BUDGET/FISCAL IMPACT: Request of Aid Only–Amount will depend upon needs of residents
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Consider approval to apply for the State’s Water Assistance
Program federal grant.
Council Agenda Item 4g
MEETING DATE:October 18, 2021
AGENDA ITEM:Repayment Agreement Satisfaction
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:None
PREVIOUS COUNCIL ACTION: Council accepted MN Small Cities Housing Rehab grant from
DEED and contracted with Central MN Housing Partnership to administer the grant.
BACKGROUND INFORMATION:The 2013housing grant award was completed in 2016. One of
the homeowners paid their forgivable loan and requires aRepayment Agreement Satisfactionto be
recordedagainst the property. Upon council approval, staff will forward the agreement.
BUDGET/FISCAL IMPACT:none
ATTACHMENTS: Repayment Agreement Satisfaction
th
REQUESTED COUNCIL ACTION: Approvethe Repayment Agreement Satisfaction for 151 5Ave
SE, St. Joseph, MN.
\[Space above This Line for Recorder’s Use\]
REPAYMENT AGREEMENT SATISFACTION
THAT CERTAIN AGREEMENT owned by the undersigned, a married residence
of the State of Minnesota, dated February 13, 2014, executed by the City of St. Joseph,
as lender, to James L Uphoff and Andrea L. Uphoff, husband and wife, as owner of 151
th
5 Ave SE, Saint Joseph, MN 56374, and recorded on June 18, 2014, as Document
Number A1423085, in the Office of the County Recorderof Stearns County, Minnesota,
is with the indebtedness thereby secured, fully paid and satisfied.
CITY OF ST. JOSEPH,
a Minnesota public body, corporate and politic
By: Rick Schultz
Its: Mayor
By: Therese Haffner
Its: Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OFSTEARNS )
This instrument was acknowledged before me on this 4th day of October, 2021, by
Rick Schultz as Mayor and Therese Haffner, as Administrator of the City of St. Joseph, a
Minnesota public body, corporate and politic, on behalf of said city.
Notary Public
Drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
320-363-7201
Page 1 of 1
Council Agenda Item 4h
______
MEETING DATE:October 18, 2021
AGENDA ITEM:Northland Business Center Amended Assessments
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:None
PREVIOUS COUNCIL ACTION: Council approved Resolution 2020-002Adopting thefinal
Industrial Park assessment roll.Council adopted Resolution 2021-034 amending the assessment roll to
collect the levied assessments at the City of St. Joseph(secured by an Irrevocable Standby Letter of
Credit).
BACKGROUND INFORMATION:The city council adopted a couple resolutions to levy
assessments related to construction costs for the development of Northland Business Center. The
resolutions determined the amounts to assess and who would collect the levied assessments. The most
recent action taken by the city council amended the collections from Stearns County to the City of St.
Joseph.
The City of St. Joseph and CLC Partners, LLC collaborated on the expansion of the industrial park to the
north of the current industrial park. The project was awarded $1.245M in MN DEED BDPI grant funds
to develop shovel ready industrial park lots. In addition, the St. Joseph EDA contributed $40,000 to help
secure right of way for the project. In the Northland Business Center Developer’s Agreement (DA), CLC
Partners, LLC agreed to pay their portion of storm water fees in three payments totaling $75,000. The
City of St. Joseph agreed to pay for needed upgrades to the DBL lift station to accommodate increased
users in the amount of $90,282.24. The lift station costs will be charged out as trunk fees to new users
flowing through the lift station. The balance due for the construction costs will be paid from assessments
charged per square foot.
City staff reviewed the levied assessments in light of the Northland Business Center plat second addition
proposal and DA. It is also the time of year to review the Letter of Credit CLC Partners, LLC provided to
the City. The Letter of Credit is required to be at least 60% of the balance of the assessments due. If
assessment receipts for the year are not enough to cover the current year bond payment, the City has the
right to draw on the Letter of Credit. Upon review of the final construction costs and revenues received
for the project, staff determined the assessed amount levied was too high. The revenue from the EDA and
storm water fees were not deducted from the original assessment calculation. The corrected calculation is
shown below.
Total Cost:$3,750,282.24
Less Lift Station:(90,282.24)
Less BDPI:(1,245,000.00)
Less EDA:(40,000.00)
Less SW Fee:(75,000.00)
Total to Assess$2,300,000.00 divided by 2,224,895square feet= $1.034/sf
There were three properties where assessments were paid in full for this development. The revised
assessment roll shows the payer is due a refund for overpayment in the total amount of $6,795.08. A
refund will be mailed to the payer. Also note the assessment roll is based on the original Northland
Business Center plat.
Based on the new levied assessment balance due as of 10/15/2021, CLC Partners, LLC is required to
provide a Letter of Credit in the amount of $1,315,849. This may be reduced before the 12/15/2021 bond
payment is due if there are additional prepaid assessments. The current Letter of Credit held by the City
of St Joseph is in the amount of $1,444,500.
BUDGET/FISCAL IMPACT: $2,300,000 (original amount was $2,415,000)
ATTACHMENTS: Resolution 2021-059 Adopting Amended Final Assessment Roll
Amended Final Assessment Roll
REQUESTED COUNCIL ACTION: Approve Resolution 2021-059 Adopting the Amended Final
Assessment Roll for the 2019 Industrial Park project. If adopted, approve refunding the three properties
the difference of the assessment paid.
RESOLUTION 2021-059
Adopting Amended Final Assessment Roll
2019Industrial Park Improvement
WHEREAS,on July 25, 2019 the City of St. Joseph entered into a Development Agreement with CLC
Partners, LLC to develop shovel ready industrial lots in a plat entitled Northland Business Center; and
WHEREAS, the Development Agreement identifies the terms and conditions of the development,
including the financing and reimbursing for all city costs; and
WHEREAS,section 4.4 the agreement states: The City will levy special assessments against the Property
or development pursuant to the provisions of Minnesota Statutes Chapter 429.
I.The Developer and Owners hereby waive their rights to the AssessmentHearing normally
held in accordance with said Chapter 429. TheDeveloper and Owners hereby waive their
right to appealsaid specialassessment to the District Courtpursuant to Minnesota Statutes
§ 429.081.
II.The Developer agrees to pay for all costs of the improvements throughspecial assessments
levied against the property.
III.The City will assess the property on a per acre basis for all costs notcovered through the
grant proceeds
WHEREAS, the adopted Resolution 2020-002 adopting the final assessment roll for the 2019 industrial
park improvements and further certified the assessments to the county auditorin the amount of $2,415,000
to be collected over a 10-year period; and
WHEREAS, the adopted Resolution 2021-034 adopting the amended final assessment roll for the 2019
levied industrial park improvements to be collected by the City of St. Joseph in the amount of $2,415,000
to be collected over a 10-year period.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST.JOSEPH,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
herebyaccepted and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of10
years,thefirst of the installments to be payable on or before the first Monday in January 2021, and shall
bear aninterest rate of 1.8226475% average bond rate of the debt issued. To the first installment shall be
added interest on the entire assessmentamount from the date of this resolution until December 31, 2019.
To each subsequent installmentwhen due shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time pay to the city treasurer the entire or
partial amount of the assessment remaining unpaid, withinterest accrued to December 31 of the year in
which such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the succeeding year.
4. The owner is responsible for the corrected levied assessment amount of $2,300,000.
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ADOPTED by the City Council this 18day of October, 2021.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
Council Agenda Item5
MEETING DATE:October 18, 2021
AGENDA ITEM:Alley Closure Request, Weathered Revivals
SUBMITTED BY:Administration
BACKGROUND INFORMATION:Staff received an alley closure request from Weathered Revivals
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for an event to be held on Saturday, November 6from 10AM –4PM. The applicant has held other
events in which the alley was closed without incident.
With their submittal, the applicant addressed cleanup, emergency preparedness, parking, and security.
The application was reviewed by both the Public Works Director and Police Chief with the only comment
being that the alcohol must be kept within the barricades of the event.
Staff is recommending approval of the alley closure request.
BUDGET/FISCAL IMPACT:None
ATTACHMENTS:Special Event Application
REQUESTED COUNCIL ACTION: Approve the alley closure as requested by Weathered Revivals
from 10AM –4PM, Saturday, November 6, 2021.
Council Agenda Item 6
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MEETING DATE: October 18, 2021
AGENDA ITEM: Preliminary and Final Plat – Village of St. Joseph Hall
SUBMITTED BY: Community Development /Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Planning Commission
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recommended approval of the preliminary and final plat at their October 11, 2021 meeting after holding a
public hearing (no public comments received).
PREVIOUS COUNCIL ACTION:On August 2, 2021,the City Council approved the purchase
agreement to sell city buildings/property to Shannon Wiger of College & Minnesota, LLC (buyer). At that
same meeting the City Council approved SEH to complete the survey and plat.
BACKGROUND INFORMATION:
Applicant Information: City of St. Joseph
Existing Zoningand Future Land Use: B-1 Central Business District (downtown district)
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Location: 1Ave NW; South of Ash St and North of MN St
Overall Plat Information:
SizeUse
Lot 1, Block 19,143 SF Existing City Water Treatment Plant 1 (to be retained by the City)
Lot 2, Block 1 5,876 SF B-1 Business (retail)
Utility Easements:The plat includes utility easements for the existing utilities.
Parking:The B-1 District ordinance allows on-streetparking by customers. The draft development
agreement proposes to permit up to four off-street parking spaces for employees only for the tenants of
buildings of Lot 2, Block 1 located on the westerly boundary of the property of Lot 1, Block 1 to be
retained by the City where it abuts the alleyway. Legal Counsel, Public Works and Engineering have
reviewed this and have no concerns. The parking agreement is included in the development agreement and
does not give the developer permanent rights to parking. TheCity may revoke this license at any time by
giving Developer thirty days written notice.
BUDGET/FISCAL IMPACT: Buyer is purchasing for $115,000
ATTACHMENTS: Development Agreement
Resolution 2021-0
Resolution 2021-06
PreliminaryPlat
Final Plat
REQUESTEDCOUNCILACTION:
Motion 1: AdoptResolution 2021-0approving the preliminary plat of Villageof St. Joseph Hall
Motion 2:AdoptResolution 2021-06approving the final platand development agreementof Villageof
St. Joseph Hall
VILLAGE OF ST. JOSEPH HALL
FINAL DEVELOPMENT AGREEMENT
CITY OF ST. JOSEPH, MINNESOTA
THIS AGREEMENT made effective the day of , 2021, by and between
the City of St. Joseph, a municipal corporation of the State of Minnesota (the “City”), and College &
Minnesota, LLC, a Minnesota Limited Liability Company (“Developer”).
RECITALS
A. On August 4, 2021, the City and Developer entered into a purchase agreement (the “Purchase
Agreement”) whereby the City agreed to sell a portion of the property situated in the City of St.
Joseph legally described in Exhibit A (the “Subject Property”) to Developer. The Purchase
Agreement is contingent upon Developer entering into this Development Agreement to ensure
certain improvements to the Developer Property.
B. On October 18, 2021 the City approved the preliminary and final plat known as Village of St.
Joseph Hall to facilitate the sale and renovation of existing buildings for commercial development
in accordance with the B-1 Central Business District on LOT 2, BLOCK 1, VILLAGE OF ST.
JOSEPH HALL, Stearns County, Minnesota (“Developer Property”), while the City will retain and
operate the existing water treatment facility located on LOT 1, BLOCK 1, VILLAGE OF ST.
JOSEPH HALL, Stearns County, Minnesota.
NOW, THEREFORE, in consideration of the covenants and agreements contained herein, the City and
Developer agree as follows:
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PLAT
Recording. The City will record the Plat and this Development Agreement with the County at
City’s expense within sixty (60) days of final plat approval, and will forward confirmation of the recording
of the documents to the Developer. In the event that technical or clerical revisions are needed in this
document or if for any reason the County Recorder deems the Development Agreement unrecordable, the
Developer and City will cooperate in the execution or amendment of any revised Development Agreement.
If, for any reason, the Plat is not recorded by the County, Developer agrees to hold the City harmless for
any costs incurred. It is expressly understood that Developer will have no claim for breach of this
Agreement in the event the Plat is not recordable or revisions are required in the Plat.
Permits. The Developer shall be responsible for obtaining all permits, approvals, licenses or other
documents from any and all necessary governmental agencies, as applicable, (including but not limited to
the City, Stearns County, the Pollution Control Agency, the Department of Health, and the Department of
Natural Resources, Watershed District, and Northern Natural Gas) so as to enable the development of the
Subject Property.
Right to Proceed. Within the Plat, or within the public rights of way, the Developer may not grade
or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or
private improvements, or any buildings until all the following conditions have been satisfied: (a) this
Agreement has been fully executed by both parties and filed with the County. (b) Developer has deposited
all escrows required by this Agreement.
IMPROVEMENTS AND CONDITIONS OF APPROVAL
Water Main. The City agrees to pay the cost to extend a 6-inch water service to within 5 feet of
the building near the common corner between Lot 1 and Lot 2, Block 1.
Private Utilities. The Developer agrees to pay all costs to separate utilities e.g. electric,
telephone/communications, cable television and natural gas) serving the Subject Property.
Parking. The City agrees to stripe four off-street parking spaces for non-commercial passenger
vehicles that are a minimum size of nine feet wide by twenty feet long on the westerly boundary of the
property abutting the alley way to allow for employee only parking spaces as shown in Exhibit B. This
provision is a license and not an easement and does not give Developer any permanent rights to parking in
the City’s lot. The City may revoke this license at any time by giving Developer thirty days written notice.
The City agrees to allow on-street parking for customers in accordance with City Ordinances.
Exterior Surface Improvements. The Developer agrees to pay all costs associated with
reconstructing abutting sidewalks and slabs, driveways aprons, curb cut modifications and street and alley
patching associated with its development plans. This responsibility shall not apply to the current alley,
sidewalk and parking lot improvements being completed by the City.
Site/Development Plans. The Developer agrees that plans must conform to the City’s Downtown
Design Guidelines, City Ordinances, including but not limited to the B-1 zoning standards and Minnesota
State Building Code.
The City Engineer must approve the utility plans.
Shared Roof. To address future maintenance and repairs to the shared roof, the parties
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shall execute the Shared Roof Agreement attached hereto as Exhibit C
Utility Connections. Each tenant space in the Developer Property will be required to
have a separate utility water meter.
Fire Approved Lock Box. DAMA lock boxesshall be required for the buildings,and
the location shall be approved by City Fire Chief.
Lighting Plan. The exterior lighting shall be decorative and/or full-cut off. Flood/spot
and non-shield wall pack lights will not be allowed. A lighting plan shall be submitted to the City
for review and approval.
Building Exterior Materials. The buildings shall be renovated similar in design to the Developer
proposal dated May 18, 2021. Building facades shall be designed to avoid a monolithic design and feature
divisions in materials, textures and separate entrance treatments.
DEDICATION
The Plat has all necessary easements to ensure that the City has the ability to maintain, repair,
replace or modify the roadways, sidewalks, sewer, and water mains, storm sewers, and other public
improvements located in the Plat.
EROSION AND LANDSCAPING
Erosion Control. The Developer shall comply with all requirements of the “General Storm Water
Permit for Construction Activity” issued by the Minnesota Pollution Control Agency. In addition, the City
may impose additional reasonable erosion control requirements if in the opinion of the City Engineer such
requirements are reasonably necessary to retain soil and prevent siltation of streams, ponds, lakes, or other
adjacent properties, or of City utility systems. The Developer shall comply with the erosion control plans
and with any such additional instruction it receives from the City. All areas disturbed by the excavation
and backfilling operations shall be reseeded forthwith after the completion of the work in that area. Seed
shall include rye grass or other fast-growing seed to provide a temporary ground cover as rapidly as
possible. All seeded areas shall be mulched and disc-anchored as necessary for seed retention. The parties
recognize that time is of the essence in controlling erosion.
Hold Harmless Agreement. The Developer acknowledges that its failure to control erosion for
its work may cause flooding and/or damage to adjoining property owners. In such event, the Developer
agrees to hold the City harmless and indemnify the City from claims of all third parties of the Developer
for flooding and/or damages arising out of such failure. Further, after giving five (5) days advanced notice
to Developer and Developer does not comply within said five (5) days the City may undertake any
corrective actions to prevent or minimize any such flooding and/or damage, the Developer agrees to hold
the City harmless and indemnify the City from claims of all third parties for damages arising out of said
corrective action by the City, and agrees to reimburse the City for all out of pocket expenses incurred by
the City arising out of the corrective action including, but not limited to any costs necessary to re-landscape
disrupted soils located with the Plat.
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CITY FEES
SAC/WAC. The Developer acknowledges that sewer and water access charges will be payable at
then current rates at the time building permits are issued for renovation/construction on the Developer
Property.
MISCELLANEOUS
Representations. The Developer represents, to the best of its knowledge, that the Plat complies
with all city, county, state, and federal laws and regulations, including but not limited to: subdivision
ordinances, zoning ordinances, and environmental regulations and permits thereto related. Prior to
recording of the Plat, if the City determines that the Plat does not comply, the City may refuse to allow
construction work in the Plat until compliance is achieved.
Assignment. This Development Agreement cannot be assigned or transferred without the written
consent of the City which shall not be unreasonably withheld or delayed. A breach of the terms of this
Agreement by the Developer, including the unauthorized assignment or transfer of the Agreement, will be
grounds for denial of the issuance of any building permit.
Waivers. The rights of the City under this Agreement are in addition to any other rights under
statute, ordinance or any other agreement. The action or inaction of the City will not constitute a waiver or
amendment under the provisions of this Agreement. To be binding, amendments or waivers will be in
writing, signed by the parties and approved by the City Council. The City's failure to promptly take legal
action to enforce this Agreement will not be a waiver or release. There is no intent to benefit any third
parties and third parties will have no recourse against the City under this Agreement.
Reimbursement. The Developer will reimburse the City for all costs incurred by the City in the
defense or enforcement of this Agreement, or any portion thereof, including court cost and reasonable
engineering and attorneys’ fees. If such reimbursement is not made, the City may place a hold on all
construction or other work related to the Developer Property, or refuses the issuance of building permits
until all costs are paid in full.
License to Enter Land. The Developer hereby grants the City, its agents, employees, officers and
contractors a license to enter the Subject Property to perform all work and/or inspections deemed
appropriate by the City during the development of the Developer Property.
Violation of This Agreement. If the Developer fails to perform any of the terms of this Agreement
in the manner required by the City, the City shall have grounds for denial of building or occupancy permits
for the Developer Property.
Agreement Binding. The terms and conditions hereof shall be binding upon, and inure to the
benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon
all future owners of all or any part of the Developer Property and shall be deemed covenants running with
the land.
Indemnification. The Developer will have no claim against the City and its officers and employees
for damages sustained or costs incurred resulting from plat approval and development undertaken by the
Developer. The City and its officers, agents and employees will not be personally liable or responsible in
any manner to the Developer, contractor or subcontractors, suppliers, laborers, or to any other person or
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persons whomsoever, for any claims, demands, damages, actions, or causes of action of any kind or
character whatsoever arising out of or by reason of the execution of this Agreement, or the design,
performance, and completion of the work and the improvements to be provided by Developer pursuant to
this Agreement. The Developer will hold the City harmless from claims by third parties, including but not
limited to other property owners, contractors, subcontractors and suppliers, for damages sustained or costs
incurred resulting from plat approval and the development of the Property. The Developer agrees to
indemnify, defend and hold harmless the City, its agents and employees from any claim, demand, suit,
action or other proceeding whatsoever by any person for any loss or damage to property or any injury to or
death of any person resulting from any actions by the Developer, or its agents or contractors. The City
agrees to indemnify, defend and hold harmless Developer, its members, agents and employees from any
claim, demand, suit, action or other proceeding whatsoever by any person for any loss or damage to property
or any injury to or death of any person resulting from any actions by the City, its agents or contractors.
Insurance. Until all of Developer’s obligations under this Agreement are fulfilled, the Developer
will provide and maintain commercial general liability insurance covering personal injury, including
death, and claims for property damage of others which may arise. Limits for commercial general liability
claims covering bodily injury, death or third-party property damages will not be less than $500,000 per
occurrence and $1,000,000 in aggregate. Limits for property damage will not be less than $500,000 per
claim. The City will be named as an additional named insured on said policy and the policy shall provide
that it may not be cancelled without 30 days prior written notice to the City except in the event of non-
payment of premium which shall not be less than 10 days. The Developer will file a copy of the insurance
coverage with the City upon execution of this Agreement. The insurance policy obtained by the
Developer is subject to City approval. In the event that the City is held liable to a third party by a court of
competent jurisdiction for damages and the insurance obtained by Developer for any reason fails to cover
the City, the Developer will be liable under this Agreement for any and all costs incurred or damages
claimed against the City.
Certificate of Occupancy. The City will not issue the certificate of occupancy for the Developer
Property’s building until the building has been connected to sanitary sewer and water, complied with the
building and site plans for the Developer Property in accordance with the plans approved by the City with
the building permit.
Invalidity of Any Section. If any portion, section, subsection, sentence, clause, paragraph or phase
of this Agreement is for any reason held to be invalid by a court of competent jurisdiction, such decision
shall not affect or void any of the other provisions of this Agreement.
DEFAULT ON AGREEMENT
Events of Default. The following shall be “Events of Default” under this Agreement and the term
“events of default” shall mean, whenever it is used in this Agreement (unless the context otherwise
provides) any one or more of the following events:
A. Failure by the Developer to observe and substantially perform any covenant, condition,
obligation, or agreement on its part to be observed or performed hereunder.
B. If the Developer shall admit in writing its inability to pay its debts, generally as they become
due, or shall file a petition in bankruptcy, or shall make an assignment for the benefit of its
creditors, or shall consent to the appointment of a receiver of itself or of the whole or any
substantial part of the Developer Property.
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If the Developer fails to cure the Event of Default within ten (10) days of the date of notice sent to
Developer by regular first class U.S. mail, Developer agrees that the City is hereby granted the right and
privilege to declare any amounts expended by the City then due and payable as liquidated damages in full,
and the City may immediately bring legal action against the Developer to collect such sums expended by
the City; the Developer shall be personally responsible for payment of such sums; in addition, the City
shall have a lien against the Developer Property. In addition to any other remedy provided in this
Agreement, and without waiver of any such right, the City may avail itself of any or all of the following
remedies:
1. Halt all Plat development work and construction of Improvements.
2. Refuse to issue building permits or occupancy permits until such time as the Event of
Default is cured.
3. Apply to a court of competent jurisdiction to enjoin continuation of the Event of Default.
4. Terminate this Agreement by written notice to the Developer.
Addresses.
The address of the Developer for the purposes of this Development Agreement is:
Shannon Wiger, President
College & Minnesota, LLC
1598 Blackberry Court
Sartell, MN 56377
The address of the City for the purposes of this Development Agreement is:
City of St. Joseph
75 Callaway St. E
St. Joseph, MN 56374
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IN WITNESS WHEREOF, the parties have hereunto set their hands.
CITY OF ST. JOSEPH, a municipal corporation of the State of Minnesota.
By: ____________________________ Date: _________________________
Rick Schultz, Mayor
By: ____________________________
Therese Haffner, City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
The foregoing was acknowledged before me the _____ day of ____________, 2021, by Rick
Schultz and Therese Haffner, the Mayor and City Administrator, respectively, of the City of St. Joseph, a
municipal corporation of the State of Minnesota, “City” herein, on behalf of said City.
___________________________
Notary Public
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DEVELOPER
COLLEGE & MINNESOTA, LLC, a Minnesota limited liability company
By: ____________________________ Date: _________________________
Shannon Wiger, President
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
The foregoing was acknowledged before me the _____ day of ____________, 2021, by Shannon
Wiger, the President of College & Minnesota, LLC, a Minnesota limited liability company, “Developer”
herein, on behalf of said Developer.
___________________________
Notary Public
Drafted By:
City of St. Joseph,
75 Callaway St. E
St. Joseph, MN 56374
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EXHIBIT A
LEGAL DESCRIPTION
(pre-platting legal)
The South fifty (50) feet of Lots number 4 and 5 Block number Eight (8) and a parcel land on Lot Six (6)
Block (8), Commencing at a point forty (40) feet north of the S.E. Corner of said Lot number six (6)
thence running north ten (10) feet thence running West Sixty six (66) feet thence running South ten (10)
feet thence running east sixty six (66) feet to the point of beginning in the Village of St. Joseph, Stearns
County, Minnesota.
and
The South Forty Feet (40 feet) of Lot Number Six (6) in Block Number Eight (8) in the Village of St.
Joseph, Stearns County, Minnesota.
and
The Northerly Forty (40) feet of the Southerly Ninety (90) feet of Lot Five (5) and Six (6), less the
Westerly Four (4) feet thereof, of the Townsite (now Village) of St. Joseph, Stearns County, Minnesota.
Said Lots in Block Eight (8), Stearns County, Minnesota.
9
EXHIBIT B
10
EXHIBIT C
SHARED ROOF AGREEMENT
THIS AGREEMENT made effective the day of , 2021, by and
between the City of St. Joseph, a municipal corporation of the State of Minnesota (the “City”), and College
& Minnesota, LLC, a Minnesota Limited Liability Company (“Developer”), (sometimes referred to herein
as a “Party” or collective as the “Parties”).
RECITALS:
a. Developer is the owner of property located within the City of St. Joseph, legally described as
LOT 2, BLOCK 1, VILLAGE OF ST. JOSEPH HALL, Stearns County, Minnesota
(“Developer Property”)
b. The City is the owner of property located within the City of St. Joseph, legally described as
LOT 1, BLOCK 1, VILLAGE OF ST. JOSEPH HALL, Stearns County, Minnesota (“City
Property”)
c. Developer Property and City Property are developed with certain improvements buildings
known as the old fire hall and City water treatment plant which share a roof system
(“Shared Roof System”).
d. The parties desire to establish their rights and obligations with regard to the shared roof.
NOW, THEREFORE, based upon the above recitals, and the mutual promises contained herein, the
Parties agree as follows:
1. All costs for maintenance, repair or replacement for the Shared Roof System shall
be prorated between the City and Developer based upon on their percentage ownership of
building footprint as show on the plat of VILLAGE OF ST. JOSEPH HALL. Each Party shall
promptly pay its share of the cost for the work.
2. The Developershall pay all costs on the buildinglocated on Developer Property
known as the old police station where there is a separate roof system.
3. The Parties shall jointly agree on all maintenance, repairs or replacement to the
Shared Roof System. In the event a Party believes that the Shared Roof System requires
maintenance, repair orreplacement, that Party shall provide written notice to the other Party
outlining the issue and the work proposed to be done on the Shared Roof System. The parties
agree to meet and discuss the scope of the work to be done.
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4.The buildings on Developer Property and City Property share a common wall in
addition to the Shared Roof System. This wall shall remain a party-wall between the Parties and
each shall have a right of support of the wall. This wall shall remain a party-wall between the
Parties and each shall have a right of support of the wall on the property of the other Party. If the
party-wall is destroyed or damaged by fire or other casualty, either Party may restore the wall to
its original condition. The other Party shall be liable for one-half the costs of the restoration,
except that the damage is due to a negligent or willful act or omission of a Party, then that Party
shall be solely responsible for the cost of repairing the damage. The non-damaging Party shall
cooperate with the repairs by providing access to their building, if necessary to perform the
repairs.
5. Dispute Resolution. If the Parties are unable to agree upon the scope of work to
be done, the parties shall attempt to resolve the dispute by mediation. The mediator shall be
selected by mutual agreement of the Parties. The Parties shall each pay ½ of the mediator’s fees.
If the Parties are unable to resolve the dispute by mediation, the mediator shall act as an
arbitrator and decide the issues. The mediator’s decision shall be binding.
6. Covenant Running with Land. The rights contained in this Agreement shall run
with the land and shall inure to and be for the benefit of each of the owners of the Lots described
herein including their successors and assigns.
7. This Agreement shall be governed by the laws of the State of Minnesota.
8. In the event a Party has to bring a legal action to enforce the terms of the
Agreement, that Party shall be entitled to recover reasonable attorneys fees and costs incurred
therein.
9. This Agreement contains all of the terms of the agreements between the parties
with respect to the Shared Roof System. This Agreement shall not be amended except in writing,
signed by both of the Parties.
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IN WITNESS WHEREOF, the parties have hereunto set their hands.
CITY OF ST. JOSEPH, a municipal corporation of the State of Minnesota.
By: ____________________________ Date: _________________________
Rick Schultz, Mayor
By: ____________________________
Therese Haffner, City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
The foregoing was acknowledged before me the _____ day of ____________, 2021, by Rick
Schultz and Therese Haffner, the Mayor and City Administrator, respectively, of the City of St. Joseph, a
municipal corporation of the State of Minnesota, “City” herein, on behalf of said City.
___________________________
Notary Public
13
DEVELOPER
COLLEGE & MINNESOTA, LLC, a Minnesota limited liability company
By: ____________________________ Date: _________________________
Shannon Wiger, President
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
The foregoing was acknowledged before me the _____ day of ____________, 2021, by Shannon
Wiger, the President of College & Minnesota, LLC, a Minnesota limited liability company, “Developer”
herein, on behalf of said Developer.
___________________________
Notary Public
Drafted By:
City of St. Joseph,
75 Callaway St. E
St. Joseph, MN 56374
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RESOLUTION 2021-0
RESOLUTION APPROVINGTHEPRELIMINARYPLAT
VILLAGE OF ST. JOSEPHHALL
WHEREAS, the St. Joseph Planning Commission held a public hearing on the preliminary
platon October 112021,at which time all persons wishing to be heard regarding the matter were
given an opportunity to be heard; and
WHEREAS,on October 11,2021,theSt. JosephPlanning Commission reviewed the
proposed preliminary platand recommended approval; and
WHEREAS, the proposed plat has been reviewed by the city engineer; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OFST.
JOSEPH, MINNESOTA: That the preliminary plat of Village of St. Joseph Hallbe approved
with the following conditions:
1.That site and building plan must conform to city ordinances.
Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council
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this 18day of October 2021
CITY OF ST. JOSEPH
By
Rick Schultz, Mayor
ATTEST
Therese Haffner, City Administrator
RESOLUTION 2021-06
RESOLUTION APPROVINGTHEFINALPLATAND DEVELOPMENTAGREEMENT
VILLAGE OF ST. JOSEPHHALL
WHEREAS, the St. Joseph Planning Commission held a public hearing on the preliminary
platon October 112021,at which time all persons wishing to be heard regarding the matter were
given an opportunity to be heard; and
WHEREAS,the St. Joseph PlanningCommission reviewed and recommended approvalof
thepreliminaryplatand final platof Village of St. Joseph onOctober 11,2021;and
WHEREAS,afinal plat forVillageofSt.Josephhas been submitted which indicatesthat
the final plat is consistent with the preliminary plat.
WHEREAS,the proposed plat hasbeen reviewed bythe city engineer; and
BE IT RESOLVED thatthe City Administrator andMayor are hereby authorized to
execute the DevelopmentAgreement; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OFST.
JOSEPH, MINNESOTA: That the finalplatandDevelopment Agreement ofVillage of St.
Joseph Hallbe approved with the followingconditions:
1.That the Development Agreement be executed and recorded with Stearns County at
the same time as the recording of the final plat.
2.That site and building plan must conform to city ordinances.
Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council
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this 18day of October 2021
CITY OF ST. JOSEPH
By
Rick Schultz, Mayor
ATTEST
Therese Haffner, City Administrator
CouncilAgenda Item
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MEETING DATE: October 18, 2021
AGENDA ITEM: MN DEED Contamination Investigation Grant
SUBMITTED BY: Community Development
STAFF RECOMMENDATION: Approve resolution in support of DEED grant pending additional
documents requested. Staff will update more at meeting.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The EDA Board
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recommended approval of the grant application at their October 12meeting contingent on legal review,
receiving a copy of the developer’s signed purchase agreement, letter of commitment from the developer.
PREVIOUS COUNCIL ACTION: None
nd
BACKGROUND INFORMATION: The property located at 13 2Ave. NW known as the JR
Mobile site is currently owned by Gary Lauer according to Stearns County property records and Cory
Ehlert (developer) is planning to purchase the property who has said he has a purchase agreement to buy.
Staff has been working with Cory Ehlert since May on pursuing a grant request through the MN
Department of Employment and Economic Development (DEED).
The property requires an environment review because of the use an auto repair shop, which closed around
2017. The future land use within the comprehensive plan guides the property for B-1 Central Business
District.
The grant would provide funding to assist in completing a Phase 1 and Phase II Environmental
Assessment.
Phase1 consists of an investigation reviewing the history of the site (uses and timelines) and
phase 2 is testing of water, air, and soil.
Ifcontainments are found, a clean-up plan would be developed.
The environmental work is required before the site can be occupied or construction/permits can
occur.
If the grant is successful DEED will cover 75% of the costs withthe city covering 12.5% and
developer covering 12.5%
Since May staff hasheld conference calls and meetings withMNDEED grant representatives,
Westwood engineering, and the developer.
Recently, staff was made aware that the abutting property owner to the north is interested in purchasing
the property and that property owner has verified that and has said he has a purchase agreementon JR
Mobile site.Staff has reached out toGary Lauer for clarification.
Additionally, you may have noticed therecent activity at JR Mobile,including removal of tires that were
stored outside and removal of a portion of building/awning, which requires a building permit. The City’s
Building Department has posted this structure as unsafe and to cease and desist all activity until proper
building permits are obtained.
Staff has asked Mr. Ehlert to supply the following documents to proceed with the Grant Application as
directed by the EDA and Legal Counsel:
Signed commitment letter indicating the intent to develop the site from the developer along with
the grant match of $3,125 collected prior to grant application to be held in an escrow. If the grant
is not awarded or the City withdraws its application due to Mr. Ehlert not closing on the property,
funds will be returned to Mr. Ehlert.
Copy of signed purchase agreement
Written verification on status from owner stating intent of site and intended purchaser if required
or obligated to accept grant by MN DEED.
Most recent quote and contract for the phase 1 and 2 environmental assessment
Project schedule
Copy of applicable grant information for application questions
st
DEED has two grant cycles every year for this grant. One cycle has grant applications due Nov. 1and
stst,
the other has grant applications due May 1. So, if opportunity is missed for Nov. 1it does not close the
door for future opportunities.
BUDGET/FISCAL IMPACT: $3,125 (from EDA funds)
ATTACHMENTS: Resolution 2021-062
MN DEED grant application
REQUESTED COUNCIL ACTION: Motion: Approve Resolution 2021-062 Authorizing Grant
Application.
RESOLUTION 2021-062
RESOLUTION AUTHORIZING THE APPLICATION TO THE MN DEPARTMENT OF
EMPLOYMENT AND ECONOMIC DEVELOPMENT CONTAMINATION CLEAN-UP AND
INVESTIGATION GRANT PROGRAM
WHEREAS, On October 12, 2021, the City of St. Joseph Economic Development Authority
(EDA)approvedthe submittal of a grant application to theMinnesota Department of Employment and
Economic Development (MN DEED) Contamination Cleanup and Investigation grant program for the site
nd
addressed as 13 2Ave NW, Parcel ID 84.53839.0000(“Subject Property); and
WHEREAS, the city of St. Joseph EDAwill serve as the applicant and act as the legal sponsor
for the project contained in the Contamination Cleanup and Investigation Grant Program to be submitted
st
by November 1, 2021 and that Nate Keller, Community Development Director and Therese Haffner,
City Administrator for the City of St. Joseph, MN are hereby authorized to apply to the MN DEEDfor
funding of this project on behalf of the City of St. Joseph’s Economic Development Authority.
WHEREAS, that the EDA has the legal authority to apply for financial assistance, and the
institutional, managerial, and financial capability to ensure adequate project administration.
WHEREAS,the Investigation grant pays up to 75% of the cost of the Phase land Phase ll
environmental investigation.
WHEREAS,a financial local match by the St. Joseph EDA of 12.5%, not to exceed $3,125 will
be provided and a financial match of at least 12.5% will be provided by the committed developer based
on the total projected cost of $25,000.
WHEREAS,that the St. Joseph EDA has not violated any Federal, State or local laws
pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt
practice.
BE IT RESOLVED that upon approval of its application by the state, the EDA may enter into an
agreement with the State of Minnesota for the Subject Property, and that the EDA certifies that it will
comply with all applicable laws and regulation as stated in all contract agreements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OFST. JOSEPH,
MINNESOTA: That a grant application to MN DEED Contamination Cleanup and Investigation Grant
Programbe approved.
th
Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council this 18
day of October 2021
CITY OF ST. JOSEPH
By
Rick Schultz, Mayor
ATTEST
Therese Haffner, City Administrator
Investigation and RAP Development Grant Application FY22
Contamination Investigation and RAP Development Grant Submittal Checklist
Total of 4 complete copies (see below for breakdown)
Two paper copies with all attachments
One complete copy on two flash drives (no emailed versions are accepted)
All the above submitted to DEED by 4:00 p.m. on May 1 or November 1
Legal Description of the Site
Site History and Background
State Vendor or Tax ID Numbers
Completed Budget table
Resolution from Applicant Agency with appropriate signatures
MUST BE SUBMITTED AT TIME OF APPLICATION
Resolution from municipality in which the site is located (if applicable)
Maps showing all the requirements in Q4
Appraisal or Assessor’s most current valuation notice (a value must be determined)
Any completed investigation reports and environmental documents (if applicable)
Site photographs
City council minutes or other documentation to indicate project has been through appropriate
city approvals
Third Party Commitment Letter and/or Developer Agreement
Project Summary
Conflict of Interest form
i
Investigation and RAP Development Grant Application FY22
MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT
1st National Bank Building
332 Minnesota Street, Suite E200
St. Paul, MN 55101-1351
Brownfields and Redevelopment Unit
651-259-7451 - Toll Free: 1-800-657-3858
INSTRUCTIONS
PURPOSE/BACKGROUND:
Under the authority of the Contamination Cleanup Grant Program, (Minnesota Statutes §§ 116J.551-116J.558),
the Department of Employment and Economic Development (DEED) is able to award grant funds toward the costs
of investigating for contaminants and developing a Response Action Plan (RAP) to clean contamination. The
Contamination Cleanup Grant Program was created by the legislature in 1993 to provide funds for cleaning
contaminated sites. The Program was amended in 1997 to allow DEED to grant funds for contamination
investigation and RAP development. The investigation grant funds are intended to initiate the environmental
remediation process so that properties believed to be polluted can be cleaned and redeveloped.
APPLICATION DEADLINES:
The Contamination Investigation and RAP Development Grant Program operates on a semi-annual grant cycle
in conjunction with the Contamination Cleanup Grant Deadlines for submitting applications are May 1 and
November 1 by 4:00 p.m. each year. If these days fall on a weekend, the deadline will be the following
business day. Four complete sets of application documents are required for each project: 2 paper copies and
2 on two flash drives. An applicant may apply for more than one project, but a separate application must be
completed for each site.
NOTE: Emailed applications will not be accepted. Please fill out the entire application. All applications must
be complete upon submission to qualify for a grant. This includes the fully signed required resolutions.
Applications should be in a binder or bound with attachments clearly marked and tabbed.
FUNDING AVAILABILITY/ELIGIBILE COSTS:
DEED is allotted a maximum of $500,000 per fiscal year for investigation grants. The legislation allows DEED to
award grants for up to $50,000, or 75% of the total investigation costs, whichever is less, for contamination
investigation and RAP development costs.
Applicants at the beginning of the investigation process may apply for all investigation and RAP development
costs up front. Or, if an applicant has completed and financed a portion of the investigation on their own, they
may apply for reimbursement of the remainder of the investigation and RAP costs. Investigation costs already
incurred and financed may be included in the budget but will only count towards the required match. If the
entire investigation is complete and site cleanup is necessary, do not apply through the investigation program,
but apply for cleanup funds via the Contamination Cleanup Grant Program.
ii
Investigation and RAP Development Grant Application FY22
ELIGIBLE APPLICANTS:
Eligible applicants for this program are statutory or home rule charter cities, economic development authorities,
housing and redevelopment authorities, counties, or port authorities. While these are the eligible applicants,
the site can be either privately or publicly owned.
LOCAL MATCH REQUIREMENT:
It is required that the applicant or other local source pay for 25 percent of the project costs as a local match to
obtain an Investigation Grant. Of this local match, the applicant must pay an amount equal to 12 percent of the
investigation costs from the municipality’s general fund, a property tax levy or other unrestricted money
available to the municipality. This 12 percent cannot include funds from other grant sources or Tax Increment
Financing. Costs already incurred can only count towards match and cannot be reimbursed with grant funds.
QUALITY SITE ASSESSMENTS:
Applicants must be enrolled in a Minnesota Pollution Control Agency (MPCA) voluntary program and follow the
MPCA investigation and RAP development guidelines to ensure that quality site assessments are conducted, and
to allow the applicant to qualify for a Contamination Cleanup Grant (which requires an approved RAP from the
MPCA). The MPCA has guidance documents and fact sheets available for performing investigations. The
guidance documents should be followed throughout the investigation and RAP development process. If awarded
an Investigation grant, it is expected that the investigation will be completed and result in an MPCA approved
RAP or other documentation showing that cleanup is not necessary. All environmental reports resulting from
this grant should be submitted to and approved by the MPCA. For more information, you may access the MPCA
website for Guidance Documents and Risk-Based Site Evaluations.
GRANT ELIGIBLE QUALIFYING SITES:
A site must meet each of the following criteria to qualify for a Contamination Investigation and RAP
Development Grant:
1) A grant may not be given to a municipality in the Twin Cities Metropolitan Area unless it is
participating in the Metropolitan Council Local Housing Incentives Program. For information on participating in
the Local Housing Incentives Program, call Tara Beard, Manager, Livable Communities, Metropolitan Council at
651-602-1051.
2) It is expected that the site will be improved with buildings or other improvements. If the
investigation identifies the need to remediate, it is expected that cleanup will be accomplished so that the site
can be developed within a reasonable period. The improvements should provide benefits such as a tax base
increase, new jobs, or other public benefits. Final development of polluted sites could include, for example,
commercial, industrial, office or housing development
GRANT AWARD CRITERIA:
The law directs DEED to make grants for sites that provide the highest return in public benefits for the public
costs incurred. To evaluate the applications for public benefits with respect to the costs incurred, the law
further specifies priorities which DEED must consider. The legislative priorities listed below have been assigned
maximum point values to systematically award grants in each cycle. Please note, an application must receive a
minimum of 50 points in order to be eligible for funding.
1) The MPCA’s review of the potential threat to human health and the environment that would be
reduced or eliminated by investigation and cleanup. Maximum = 10 points
iii
Investigation and RAP Development Grant Application FY22
2) The social value to the community that will result from testing, cleaning, and redeveloping the site.
Social value includes the time frame, the number of new and retained jobs, the importance of the
proposed public facilities, the removal of blighting influences at the site, the readiness of the
project, the development potential and the financial health of the project. Maximum = 60 points
3) The potential increase in the property tax base of the local taxing jurisdiction.
Maximum = 10 points
4) The probability that the site will be investigated for contamination without the use of government
money. Maximum = 25 points
5) The amount of investigation costs for the site. Maximum = 10 points
6) The amount of the commitment of the municipality or other local resources to pay for part of the
investigation costs. Maximum = 5 points
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Investigation and RAP Development Grant Application FY22
MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT
Brownfields and Redevelopment Unit
1st National Bank Building
332 Minnesota Street, Suite E200
St. Paul, MN 55101-1351
Contamination Investigation and RAP Development Grant Application
Applicant (Public Entity)*
Head of Applicant Agency (e.g., Mayor)
Name and Title
Address
City Zip Code:
If the applicant is a city, what form of
Home Rule Statutory City
government?
For reference, please give the State Statute
number which gives the applicant authority to
carry out the activities for which you are
requesting grant funds
Project Contact for the Public Entity
Phone
Email
Address
City Zip Code:
Project Manager for this project from the Public
Entity, in the event of an award
Phone
Email
Application Author
Phone
Email
*If awarded, please note that the applicant is responsible for administering the grant and ensuring all grant terms and
conditions are met.
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Investigation and RAP Development Grant Application FY22
PROJECT SUMMARY - Please attach a summary of the project.
I. SITE IDENTIFICATION AND HISTORY
SITE INFORMATION
1. Name of Site/Project: Click or tap here to enter text.
Site Address: Click or tap here to enter text.
City: Click or tap here to enter text.Zip Code: Click or tap here to enter text.
Acreage of Site: Click or tap here to enter text.
Property Identification Number(s): Click or tap here to enter text.
Provide/attach a legal description of the site: Click or tap here to enter text.
Minnesota Legislative District in which the site is located # _________A #__________B
Note: The Minnesota Legislature has a tool to look up legislative district numbers. You must have a
precise address and know the zip code of the site. Go to: Legislative Website
2. A. Current property owner(s): Click or tap here to enter text.
When was the property purchased? Click or tap here to enter text.
For what amount? $Click or tap here to enter text.
From whom was the property purchased? Click or tap here to enter text.
B. Who will develop the site? Click or tap here to enter text.
Will the developer/affiliate own the property at any time? Yes No
When was/will the property be purchased? Click or tap here to enter text.
For what amount? $Click or tap here to enter text.
C. Who will own the site after development? Click or tap here to enter text.
When was/will the property be purchased? Click or tap here to enter text.
For what amount? $ Click or tap here to enter text.
D. What is the relationship (if any) between the developer and the current or future owner(s)?
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Investigation and RAP Development Grant Application FY22
Click or tap here to enter text.
SITE VALUATION: ASSESSMENT OR APPRAISAL
3. DEED requires an appraisal or current assed value as shown below. A current market value must be
provided even for tax exempt properties without an assessed value.
Attach an appraisal completed by a qualified independent appraiser licensed under chapter 82B using accepted
appraisal methodology which shows the current market value (pre-cleanup) of the property, separately taking
into account the effect of the contaminants on the market value. This value should include both the value of the
land and, if applicable, any buildings on the Site. Along with the appraisal, please include the projected value
after cleanup and development.
Current Appraised Value
Projected Value
Or, attach documentation showing the assessed value of the property for the latest year, as determined by the
local assessor, shown on the most recent valuation notice used under Minn. Stat. § 273.121. Along with the
assessed value, please include the projected value after cleanup and development.
Current Assessed Value
Projected Value
MAPS AND SITE FEATURES
4. Attach an accurate and legible site and location map indicating the site showing locations of prominent and
relevant site features such as buildings, retaining walls, etc. Maps shall include site boundaries, a north
arrow and bar scale, and should show the following:
Current condition of the site including labeled structures.
Suspected location(s) of contamination.
Proposed development of the site including labeled structures.
Attaching photographs is recommended.
HISTORY
5. Provide the timeline and history of the site. This includes, but is not limited to, former uses of the site,
known and/or suspected causes of contamination, etc. Also describe the current condition of the site and
include a description of existing structures and existing occupants of the site.
Click or tap here to enter text.
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Investigation and RAP Development Grant Application FY22
CURRENT AND FUTURE SITE USE
6. Zoning/Land Use:
A. Current: Industrial Commercial Residential Mixed-use
Other (Specify) Click or tap here to enter text.
B. After Cleanup: Industrial Commercial Residential Mixed-use
Other (Specify) Click or tap here to enter text.
7. Current condition of buildings on site:
Number of buildings How many are occupied? If vacant, for how long?
Industrial
Commercial
Residential
8. Year building(s) was/were constructed: Click or tap here to enter text.
II. CONTAMINATION
9. Is the site enrolled in an MPCA Program? Yes No
If funded, project MUST be enrolled in the appropriate voluntary cleanup program.
Program Site I.D. Project ManagerContact Information
VIC
PBP
Other
10. Current environmental consultant:
Consultant Company: Click or tap here to enter text.
Consultant Name Click or tap here to enter text.
Consultant Contact Information: Click or tap here to enter text.
11. Has the site been identified as a state or federal Superfund site? Yes No
12. Status of the investigation:
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Investigation and RAP Development Grant Application FY22
A. Has a Phase I Environmental Site Assessment been completed? Yes No
If yes, attach a copy of the Phase I ESA.
B. Do you have an MPCA-approved work plan to begin implementation of a Phase II?
Yes No
C. Has any of the work plan been implemented? Yes No
D. Please provide copies of any approval and/or comment letters you have received from the
MPCA VIC Program and provide copies of any reports documenting investigation activities that
have been conducted at the site to date.
NOTE: Any activities completed using Contamination Investigation and RAP Development Grant Program funds
must have MPCA approval.
13. If any soil or water samples have already been collected, briefly summarize the identified contamination
at the site to date (identified compounds, concentration, etc.). Also summarize the objective of the
future planned investigation.
Click or tap here to enter text.
III. COST ANALYSIS: INVESTIGATION COST BUDGET
14. Total Investigation and RAP Development costs: $Click or tap here to enter text.
15. DEED request amount: $Click or tap here to enter text.
(Up to $50,000 or 75% of the total, whichever is less)
16. Complete the budget table below. Investigation costs already incurred and financed may be included in
the budget but will only count towards the required match.
Eligible Activities for Investigation
% Complete Date(s) Completed TotalCost
and RAP Development
Total - Investigation and RAP Development
$
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Investigation and RAP Development Grant Application FY22
17. What is the breakdown of sources for the costs presented in the budget?
Status
Restricted /
Source*Amount Date
(committed, pending decision
Unrestricted
etc.)
Total
$
*12% of the cleanup costs must be paid with unrestricted funds, as defined on page iii. Please indicate which
source(s) will contribute to the unrestricted match.
18. If any of the activities listed in the budget are partially or fully completed, how were those activities
financed? If work has occurred, submit the invoices for those costs that you would like included as
match.
Click or tap here to enter text.
FINANCIAL INFORMATION
19. Is there a possibility that the site will be investigatedwithout a DEED Investigation grant?
Yes No
Explain your answer. Click or tap here to enter text.
20. Is anyone with a past affiliation to the site contributing to the Investigation? Yes No
If yes, explain: Click or tap here to enter text.
If no, explain any efforts that have been made: Click or tap here to enter text.
IV. REDEVELOPMENT POTENTIAL
21. Describe the likely use of the site after investigation and cleanup:
Click or tap here to enter text.
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Investigation and RAP Development Grant Application FY22
22. Describe how redevelopment of this site could spur future development of adjacent sites by identifying
nearby properties with redevelopment potential.
Click or tap here to enter text.
PROPERTY TAX INFORMATION
23. Current property taxes (as determined by the County or City Assessor) for the site: $Click or tap here to
enter text.
Attach the most recent tax property statement for each parcel.
24. Projected property taxes after cleanup and development: $Click or tap here to enter text.
JOBCREATION
25. Project the number of new full time equivalent (FTE) jobs created after cleanup and final development of
the site. These should include permanent jobs that did not exist in Minnesota prior to development and
do not include temporary or construction jobs.
Total New Jobs: Click or tap here to enter text. FTEs
New Jobs Table
Total # ofPart-time
Total # of Part-
Full-Time Jobs Hours Per Expected Hiring Date
Position Title Time Jobs
(FTE) Week
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Investigation and RAP Development Grant Application FY22
JOB RETENTION
26. Project the number of retained FTE jobs after cleanup and final development of the site. These should
include permanent jobs that existed either on-site or elsewhere in Minnesota prior to development.
Total Retained Jobs: Click or tap here to enter text. FTEs
Retained Jobs Table
Total # of
Total # of Part-Part-time Hours Former Location
Full-Time Jobs
Position Title Time Jobs Per Week of Retained Jobs
(FTE)
HOUSING DATA
27. If the site will be redeveloped for residential use, provide the following data:
RENTAL:
Total number of units
Monthly rental cost per unit $
Number of affordable units*
Level of affordability
Construction cost per unit $
OWNER OCCUPIED:
Total number of units
Purchase price per unit $
Number of affordable units/homes*
Level of affordability
Construction cost per unit$
*for purposes of this program, DEED considers affordable housing to be at or below 60% area median income (AMI)
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Investigation and RAP Development Grant Application FY22
DEVELOPER/END-USER/COMPANY COMMITMENT
28. If there is a developer, complete the following and attach a letter of commitment.
Developer
Contact Person
Title
Phone Number / Email
29. If there is an end-user or third party, such as a business tenant, complete the following and attach a
letter(s) of commitment.
Third Party/Company Name
Contact Person
Title
Phone Number / Email
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Dec
Nov
Oct
Sept
Aug
Jul
Jun
20__
and realistic
May
Apr
to begin, DEED
Mar
Feb
Jan
Dec
Nov
FY22
Oct
Sept
Aug
expected that projects are ready to begin grant
Jul
Jun
20__
May
Apr
Mar
.
Feb
tasks
Jan
14
Dec
to commencement of the project.
of
Click or tap here to enter text.
Nov
10
Oct
Investigation and RAP Development Grant Application
Scheduled Tasks
Investigation
Sept
Aug
Jul
Jun
cleanup grant rounds every six months. It is
20__
May
Apr
Mar
Feb
Jan
investigation and
Click or tap to enter a date.
Click or tap to enter a date.
DEED has
Start date:
Completion date:
Task
InvestigationRAP
Please list any factors which would change or delay this schedule.
Provide a detailed project schedule outlining the individual IMPORTANT NOTE: activities as soon as grant funds are available. If there are one or more grant rounds before grant activities
are scheduledstrongly recommends applying in a future grant round that is closer Be advised that if awarded, this schedule will be incorporated into your future grant contract, so you
should be as accurate as possible.
PROJECT SCHEDULE
30. 31.
V.
Investigation and RAP Development Grant Application FY22
VI. PAYMENT INFORMATION
32. Most grant payments take place through electronic funds transfer (EFT). To ensure proper payment, a
Vendor Number assigned by Minnesota Management and Budget is required.
Financial Contact Person
Phone
Email
State of Minnesota Vendor Number
If a Minnesota Vendor Number does not exist,please supply, see below:
Minnesota Identification Number
Federal Employer Identification Number
State Vendor info may be found at: Supplier Portal
VII. RESOLUTIONS
Resolutions are required to be adopted prior to submission of the application package. The two
33.
required elements are:
1. A resolution from the governing body of the city where the project site is located, which approves
the application.
2. A resolution from the applicant committing the local match and authorizing contract signatures.
Note: Pursuant to Minn. Stat. § 412.201, Statutory Cities must authorize the Mayor and Clerk to
execute all contracts.
Blank resolutions are included. The applicant may choose to reformat or combine them, as long as the final
resolution includes all the statements in the examples below. Resolutions that do not contain all statements
will not be accepted.
See following pages for examples.
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Investigation and RAP Development Grant Application FY22
RESOLUTION # 1 - Municipality Approving the Application
BE IT RESOLVED that the _______________________ (Municipality of project location) has approved the
Contamination Cleanup grant application submitted to the Department of Employment and Economic
Development (DEED) on ______________ (Date), by________________ (Applicant) for the
___________________(Site name) site.
*
I certify that the above resolution was adopted by the city council on ________________ (Date)
Signed: ___________________________ (Authorized Official)
Title: _____________________________
Date: _____________________________
Witnessed by: __________________________
Title: ______________________Date: __________________
*add this Section FOR METRO COMMUNITIES only:
BE IT FURTHER RESOLVED that the city of ________________________ is located within the seven county
metropolitan area defined in section 473.121, subdivision 2, and is participating in the local housing incentives
program under section 473.254.
RESOLUTION # 2 - Committing Local Match and Authorizing Contract Signature
BE IT RESOLVED that____________________ (Applicant) act as the legal sponsor for project(s) contained in the
Contamination Cleanup Grant Program to be submitted on ____________(Date) and that
_____________________(Title of Authorized Official) is hereby authorized to apply to the Department of
Employment and Economic Development for funding of this project on behalf of ____________ (Applicant)
BE IT FURTHER RESOLVED that_______________________ (Applicant) has the legal authority to apply for
financial assistance, and the institutional, managerial, and financial capability to ensure adequate project
administration.
BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the application are
committed to the project identified.
BE IT FURTHER RESOLVED that _________________ (Applicant) has not violated any Federal, State or local laws
pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state,_______________________
(Applicant) may enter into an agreement with the State of Minnesota for the above-referenced project(s), and
that _______________ (Applicant) certifies that it will comply with all applicable laws and regulation as stated in
all contract agreements.
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Investigation and RAP Development Grant Application FY22
NOW, THEREFORE BE IT FINALLY RESOLVED that the Mayor and the Clerk (for Statutory Cities), or Title of
Authorized Official(s), are hereby authorized to execute such agreements as are necessary to implement the
project on behalf of the applicant.
Note: Do not include the proper name, only the title of the official(s). Pursuant to Minn. Stat. § 412.201,
Statutory Cities must authorize both the Mayor and Clerk to execute all contracts, whereas Home Rule Charter
Cities or other public entities may differ.
I CERTIFY THAT the above resolution was adopted by the ________________(City Council, County Board, etc.)
of ____________________________ (Applicant) on _____________________ (Date)
SIGNED: (Authorized Official) WITNESSED:
________________________________ ________________________(Signature)
______________________(Title & Date) _______________________ (Title & Date)
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Investigation and RAP Development Grant Application FY22
VIII. Conflict of Interest Disclosure Form
This form gives applicants and grantees an opportunity to disclose any actualor potentialconflicts of interest
that may exist when receiving a grant. It is the applicant/grantee’s obligation to be familiar with the Office of
Grants Management (OGM) Grants Policy 08-01 Conflict of Interest Policy for State Grant-Making effective date
1/1/21and to disclose any conflicts of interest accordingly.
All grant applicants mustcomplete and sign a conflict of interest disclosure form.
I or my grant organization do NOT have an ACTUAL or POTENTIAL conflict of interest.
If at any time after submission of this form, I or my grant organization discover any conflict of interest(s), I or my
grant organization will disclose that conflict immediately to the appropriate agency or grant program personnel.
I or my grant organization have an ACTUAL or POTENTIAL conflict of interest. (Please describe
below):
If at any time after submission of this form, I or my grant organization discover any additional conflict of
interest(s), I or my grant organization will disclose that conflict immediately to the appropriate agency or grant
program personnel.
Printed name: Click or tap here to enter text.
Signature:________________________________
Organization: Click or tap here to enter text.
Date: Click or tap here to enter text.
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THERESE HAFFNER
CITY ADMINISTRATOR
75 Callaway Street East
St Joseph, MN 56374
thaffner@cityofstjoseph.com
ADMINISTRATION REPORT
TO: HONERABLE MAYOR ANDCITY COUNCIL
DATE:October 15, 2021
SUMMARY
Fire Chief Jeff Taufenand I had a meeting with the area city administrators and fire chiefs of Sartell, Waite Park,
Sauk Rapids, and St. August to discuss the completing a fire study. There is interest in completing the study by all
of the cities, except St. Augusta. As we know more, we will update the council on next steps.
Randy and I presented the City’s to the City bonding request for the sewer main project (CR 2/I-94) to MN House
rd
Capital Investment Committee on September 23at Saint Cloud State University. Randy and staff also presented
to the MN Senate Capital Investment Committee in August at the St. Joseph Government Center.
Received 8 proposals for construction manager for the community center.
Attended a Waste Water Treatment System (WWTS) Use Agreement virtually with the area cities and Foley to
discuss updating the agreement.
STAFF
Kayla will be training in our new Meeting Attendant who will operate the televising/video of the City Council and
Planning Commission meetings.
th
The Yoga classes organized by ourRecreation Director Rhonda Juellbeganon October 13. The City’s 5K
th
scheduled for October 9was canceled due to lack of registrants.
th
Our new Police Clerk Candi Vought started on October 11.
UPCOMING MEETINGS& EVENTS
th
Staff Fire Meeting w/ Mayo Ambulance, Stearns County Dispatch and Woodcrest of Country Manor on Oct. 19.
th
Community Center Committeemeeting on October 19.
st
Police Officer Interviews on Oct. 21.
th
Joint City Council & Community Center Committee meeting on Oct. 25at 6pm
th
LMC CityCouncil & Staff Trainingon Oct. 26from 5:30pm to 7:30pm.
-THERESE
NATE KELLER, AICP
COMMUNITY DEVELOPMENT DIRECTOR
75 CALLAWAY STREET EAST
ST. JOSEPH, MN 56374
nkeller@cityofstjoseph.com
COMMUNITY DEVELOPMENT REPORT
To:HONORABLE MAYOR AND CITY COUNCIL
TH
DATE:OCTOBER18, 2021
ECONOMIC DEVELOPMENT
th
Oct. 12 EDA meeting – EDA recommended approval of grant resolution tied to the JR Mobile
site. Resolution authorizes staff to submit grant pending Council approval. This item is on
tonight’s agenda.
th
Oct. 20 – EDA work session. EDA will discuss and prioritize goals and strategies for 2022 and
beyond. Discussion will focus on goals within the Comprehensive Plan.
Business retention visit completed with Sentry Bank
PLANNING
Planning Commission:
th
Oct. 11 meeting consisted of Preliminary and Final plat proposals for project titled “River’s
Bend 4” and “St. Joseph City Center”. The Commission voted to table the recommendation on
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River’s Bend 4 till Oct. 25in order to allow more time to address engineer comments/concerns.
“River’s Bend 4” is a proposal to plat and develop twenty-eight townhomes. The plat is located
off County Road 121 (College Ave) and NW of the patio home development on Lanigan Way SE.
“St. Joseph City Center”platsplits the Village/Fire hall from the water treatment plant. This is
the last step in facilitating the purchase agreement for the Village/fire hall portion.
Other
ADA Transition Plan – paused for now
The city is starting to see a conversion of residential homes located in the downtown B-1 district
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to commercial uses. Many of the recent land purchases involve the area along Ash St and 1Ave
NW
Joined the mentorship program at CSBSJU as a mentor to students
Weekly communication with Trobec’s continues regarding revised tax abatement (no new
application received to-date)
Weekly communication with parties who submitted or were interested in submitting RFP for
Village/Fire hall. Goal is to find building or land space for these additional parties.
MEETINGS & EVENTS
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Attended St. Cloud APO Technical Advisory Committee meeting on September 30. Spoke in
regards to the Highway Safety Improvement Plan grant for MN ST and County Rd 2 intersection.
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Met with GSDC staff on Sept. 23. I will continue meeting with GSDC staff once a month to
discuss project updates.
Attended bonding presentation for the Gateway project at SCSU with Lori, Therese, and Randy
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on Sept. 23.
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Attended the community outreach event at Centennial Park on Sept. 22.
Multiple meetings with developers and staff regarding “River’s Bend 4” preliminary and final
plat
Multiple meetings with developer’s regarding JR Mobile site
Met with the owner of the commercial building immediately west of the Post office (123 W Ash
St)
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Met with Kennedy Principles on Sept. 28The school is working on data gathering related to
Safe-Routes-To-School. The data will help formulate the basis for an official Safe-Routes-To-
School plan. A Safe-Routes-To-School plan will be instrumental in helping provide support for
future grant requests.
Nate
LORI BARTLETT
FINANCEDIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE:October 15, 2021
SUMMARY
State Bonding Request: Attended House and Senate Capital Investment committees and assisted Therese
with the preparation for the events.
SCAWAC: Therese, Ryan and Lori met with the area cities to discuss future sewer capacity needs. The
next plan expansion is scheduled for 2030, but maybe delayed a few years based on current flows and
projections from each city.
Northland Business CenterAssessments: Randy and Lori reviewed the assessments for the industrial
park project to ensure CLC Partners provides the correct Letter of Credit amount (updated annually) and
that the project costs assessed meet the developer’s agreement intent. Based on our audit of the
assessments, we recommend amending the assessment roll for the project. Lori will work with the
developers to get the needed updated Letter of credit.
Developments: Sat in on potential development meetings: Trobec’s & Rivers Bend 4. In contact with
the School District to possibly amend abatement agreement for Trobec’s.
Reviewed policies, guidance, laws relating to decentralized bank accounts.
Utility Billing: Vicky and the PW staff working through bill read system to improve the reading process.
City Apparel: Kim is organizing the fall city apparel order for city staff and council
STAFF
Lori attended the EDA meeting in October to discuss decentralized bank accounts.
Lori attended MnGFOA conference.
Completed 3-month review with Kim; 6-month with Vicky.
Vicky attended BEACON UB meter read software training with the PW staff.
UPCOMING MEETINGS& EVENTS
10/16 – Curbside Cleanup and Electronic/Appliance drop off
10/26 - LMC Training
10/25 – Community Center fundraising consultant presentation
11/2/9 – Community Center construction manager presentation tentatively
-LORI
RYAN WENSMANN
PUBLIC WORKS DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
rwensmann@cityofstjoseph.com
PUBLIC WORKS REPORT
TO: HONORABLE MAYOR ANDCITY COUNCIL
DATE:October 15, 2021
SUMMARY
Street projects
Storm drain catch basin repair
MN Dept of Health Water School
Blow patch & sidewalk grinding
Service winter equipment
Picnic table round-up
Water plant I painted
STAFF
Street sweeping
Street maintenance
Flushing sanitary sewers
Reading/repairing water meters
Storm sewer maintenance
Storm pond maintenance
Parkmaintenance
Maintain and operation of five lift stations, two water plants, and storm watersystem
Customer concerns, questions, requests
Mowing
UPCOMING MEETINGS & EVENTS
Staff will continue water/waste water/storm water Ed
Weekly street project meeting
CMWEA Monthly meeting 28OCT2021
Park board meeting 25OCT2021
Safety training with League of Minnesota Cities 3NOV2021
-Ryan
DWIGHT PFANNENSTEIN
POLICE CHIEF
75 Callaway Street East
St Joseph, MN 56374
POLICE
dpfannenstein@cityofstjoseph.com
POLICE DEPARTMENT REPORT
TO: HONERABLE MAYOR ANDCITY COUNCIL
DATE:October 15, 2021
SUMMARY The month of September came and went by quick. In 2020 the police department took 374 ICRs
(20802510 to 20802884). September of 2021, we did 397 ICRs (21802897 to 21803294) an increase of 23
more calls for the month. This puts us at 3,487 calls for the year on 10/14/2021 and in 2020 we did not pull that
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ICR until November 23, 2021. On October 6, 2021 Mayor Schultz and I attended the SJU/CSB Joint Senate
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meeting at CSB. On October 8, 2021 the Fire Department hosted the Safety Fair from 4 pm until 7pm which I
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attended with several of my staff. On Saturday October 9, 2021 I came in from 6 pm until 2 am for
Homecoming and assisted officers with calls.
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STAFF October 11, 2021, Candi Vought started her first shift as our new police clerk and has been busy
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learning how to input ICRs, staff the front window, and transfer calls to officers. On October 21, 2021 we
have interviews setup for police officer openings and hoping to be back to full staff sooner than later.
UPCOMING MEETINGS& EVENTS
Fire Board FYI
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MEETING DATE:October 18, 2021
AGENDA ITEM: Fire Chief’s Report
1. - Our call volume for the first 6 months was 263.
- Up to date = 420 (as of 10-13-21)
119Medical Emergency
13Car / Truck Accident
6Fire Alarm
2 CO Alarm
1 Structure Fire
3 Gas / Fuel Leak
3 Car / Truck Fire
6 Grass Fire
4 Other (Assist PD)
Medical Calls to Care Facilities
2020 2021 – (As of 10-13-21)
Woodcrest of County Manor 31 32
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Serenity Place on 7 15 18
Arlington Place 11 8
College of St. Ben’s 8 12
I am still trying to get a meeting set up with these facilities, Mayo, Stearns county dispatch, SJPD to try
and curb some of the non – emergent calls.
2. The Pumper/Tanker contact was signed and sent in on 9-8-21.
- Chassis is scheduled to be completed six months from signed contract.
- Truck completion is scheduled for 13 months from signed contract.
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- Truck committee members will be going down to Rosenbaurer on the 27of this month to
do a Pre-Con meeting.
3. Membership we currently at 25 with 3 new members starting soon – (Nov or Dec)
4. We were notified the week of 10-4-21 from FEMA that we were not successful in getting a grant
for the grass rig. The Fire Board was advised by the Fire Chief that if we did not get the grant
this time, we need to replace through out budget. We tried 3 times to get this grant through
FEMA.
- The Truck committee for this truck was notified to start getting up to date cost numbers so
we can bring them back to the Fire Board.
- Council will be advised the progress after the next Fire Board.
5.The Fire Chief will be having further discussion with the Fire Board on the Pay Rate for the Chief
and Assistant Chief that the council denied and will keep the council updated as the process
goes on.
6. Would like to keep the conversation open about what the future of the department may be or
where it’s headed? Each year, the department is getting busier with call volume always going
up and the required training also demanding more.
7. Questions from the council?
Thank you,
Jeff Taufen
SJFD Fire Chief