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St. Joseph City Council
October 4, 2021
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom
attendees wanting to speak during item 2. Public Comments, contact City Clerk Kayla Klein
(320) 229-9421, kklein@cityofstjoseph.com by noon on the day of the meeting. This will ensure
that you will be heard at the appropriate time during the meeting.**
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1. 6:00 PM Call to order -Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of September 20, 2021 and
September 28, 2021.
b. Bills Payable – Requested Action: Approve check numbers 058183-058225, Accounts
Payables EFT #2005-2008, Payroll EFT 112135-112140 and Regular Pay Period 19;
19.01.
c. Meeting Attendant Hire – Requested Action: Authorize the hire of Lily Fredericks as
Meeting Attendant.
d. Financial Report – Requested Action: Accept the August 2021 Financial Report as
presented.
e. Donations – Requested Action: Adopt Resolution 2021-056 accepting the donations as
presented.
f. Pay Application #2 – Requested Action: Approve pay application #2 in the amount of
$249,000.12 to C&L Excavating for the 2021 Street Improvement Project.
g. Kleiber v. Nelson Auto Center Settlement – Requested Action: Accept Kleiber v. Nelson
Auto Center Settlement as proposed by Plaintiff.
h. HSIP Support Resolution – Requested Action: Adopt Resolution 2021-057 Supporting
HSIP Application for CSAH 2 and MN St Intersection Improvements.
i. Job Description Approval – Requested Action: Approve the job descriptions for City
Clerk, Utility Lead, and Maintenance Lead as presented.
j. Watering Ban – Requested Action: Lift the watering ban effective immediately.
5. Engineer Reports
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
www.cityofstjoseph.com
6. Mayor Reports
7. Adjourn
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
September 20, 2021
Page 1 of 3
Pursuant to due call and notice thereof, the City Councilfor the City of St. Joseph met in regularsession
on Monday, September 20, 2021, at 6:00 PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz.Kevin Kluesner, Kelly Beniek, BobLoso, Jon Hazen
City Representatives Present: Administrator Therese Haffner,City Clerk Kayla Klein, Finance Director
Lori Bartlett,Community Development Director Nate Keller, Public Works Director Ryan Wensmann, City
Engineer Randy Sabart
Public Comments:None.
Approve Agenda: Beniekmade a motion to approve theamended agendato include item 10c;
seconded by Hazenand passed unanimously.
Consent Agenda:Losomade amotion to approve consent agenda;seconded by Hazen. Motion
passed unanimously.
a.Minutes –Requested Action: Approve the minutes from August 24, 2021 and September 7,
2021.
b.Bills Payable –Requested Action: Approve check numbers 058124-058182, Payroll EFT#
112129-112134, Accounts Payables EFT # 2004, and Pay Periods 18, 18.01; Council Pay
Period 9.
c.Verizon Wireless Water Tower Antenna Lease Amendment –Requested Action: Approve
the amended lease agreement as presented.
d.Repayment Agreement Satisfaction –Requested Action: Approve the Repayment
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Agreement Satisfaction for 121 4Ave SE, St. Joseph, MN 56374.
e.Police Clerk Hire –Requested Action: Approve the hire of Candi Vought as Police Clerk
starting at Grade 7, Step 5 ($26.25) on the wage scale.
f.Budget Adjustment –Requested Action: Authorize the 2021 budget adjustment as
presented.
Losoasked for more information on item 4c. He wanted to know if the funds are used for
maintenance of the water tower, specifically to paint. Bartlett did inform himthat those funds do
help to cover the painting of the water tower.
Northland Business Center:The applicant, CLC Partners, proposes to final plat two lots. The
Planning Commission approved the necessary vacation of easements, ROW, and final plat unanimously
at their September 13th, meeting. The subject lots were approved by Council as part of the Northland
Business Center plat in June 2019.Proposed as part of this plat is to vacate interior easements
previously dedicated with the original plat and vacate portions of ROW to allow for the readjustment of
24th Ave NE into a T-intersection. Two separate public hearings are required for the interior easement
vacation and ROW vacation. The City’s Subdivision Ordinance standards require a Development
Agreement for any Final Plat.
Loso inquired as to why no Engineering Comments were included. City Engineer, Randy Sabart
explained that no comments are required as there are no site plans to review at this time. This action is
focused on the boundary lines, the ROW and the Development Agreement. Sabart also explained that the
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easements at 24Ave NE were dedicated with the first addition plats and are public rights of way.
Schultz opened the public hearingfor Vacation of Interior Easements.
Schultz closed the public hearing as no one wanted to speak.
Loso made a motion to approve Resolution 2021-053, Vacation of Interior Easements;seconded
by Hazen. Motion passed unanimously.
September 20, 2021
Page 2 of 3
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Schultz opened the public hearing for Vacating Portions of The Right of Way for 24Ave NE.
Schultz closed the public hearing as no one wanted to speak.
Loso made a motion to approve Resolution 2021-054, Vacating Portions of The Right of Way for
th
24Ave NE; seconded by Beniek. Motion passed unanimously.
Loso made a motion to approve Resolution 2021-055,Approving Final Plat and Development
nd
Agreement Northland Business Center 2Addition; seconded by Hazen.
Council had brief discussion regarding Resolution 2021-055 on applicability of acceptable storm water
credits.
Motion passed unanimously.
Painting –Water Treatment Plant 1 & old Police and Fire Stations: On August 2, 2021, the City Council
approved the Purchase Agreement to sell the old police and fire stations to Shannon Wiger of College &
Minnesota LLC. The closing is anticipated to occur in late October or early November. Ms. Wiger has
requested to paint the exterior buildings that she will be purchasing before the closing. Additionally, the
water treatment plant was planned to be painted in 3 years or so. A quote has been obtained from the
same painter to paint water treatment plant 1 at the same time in an effort to match the buildings.The
cost to the City will be $4,500.00.Legal Counsel has reviewed the request and has added the following
condition: The City is not responsible for any property damage or personal injury that may occur on the
property as a result of the painting. Nor will the City reimburse any of the cost of the painting if for some
reason you do not close on the purchase agreement. If you proceed with the painting, it is subject to
these conditions.
Loso motioned toApprove College & MinnesotaLLCto paint the exterior of the buildings they are
purchasing prior to closing including the condition added by Counsel; seconded by Kluesner.
Motion passed unanimously.
Schultz motioned to Approve the Painting of City Water Treatment Plant 1 as presented in the
quote; seconded by Loso.Motion passed unanimously.
Engineer Reports: City Engineer Randy Sabart informed the Council thaton September 13, the MnDOT
Office of Traffic Engineering issued its fall 2021 HSIP solicitation for greater Minnesota. The program
offers Federal-aid funding with the purpose of achieving significant reduction in fatalities and serious
injuries on all public roads. The maximum grant award is $500,000 per project and requires a minimum
10% local match. Potential roundabout improvements to the Minnesota St. and CSAH 2 intersection have
been identified with the Stearns County Highway Engineer, Jodi Teich, as a potential candidate project for
the program. Due to the new (2021) program requirement of application review and support by the local
Metropolitan Planning Organization (in this case, St. Cloud APO), applications are due to the St. Cloud
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APO on September 20 at noon in order to meet the solicitation close date of November 24.
In the event of an award, the County Engineer has indicated the City would be responsible for 50% of the
local share of the project costs, and 100% of any new right of way acquisition costs needed for the
improvements. Preliminary opinions of construction and right of way costs have not been developed at
this point in time, but it is estimated that roundabout construction would cost an estimated $1.2M-$1.5M.
Crash data and background does support the case for a strong application from the City.
Council discussed the project timeline, applicable state aid street status, the division of the federal grant
funds, other potential communities that may be applying. The safety of the location was discussed as well
as the potential strength of an application from St. Joseph.
September 20, 2021
Page 3 of 3
Loso motioned Authorize City Staff to Submit, in Partnership with the Stearns County Engineer,
an HSIP Application for Potential Roundabout Improvements at the CSAH 2/MinnesotaSt.
Intersection; seconded byKluesner. Motion passed unanimously.
Department Reports: The department heads presented their monthly reports.
Mayor Reports:Mayor Schultz attended the recent APO meeting. They had certain recommendations on
improvements for trails and sidewalks. Schultz mentioned that over the years several other
recommendations have been made for improvements and the recommendations have been generated
from differing perspectives. He would like Council and Staff to re-evaluate these prior plans and
documents to come up with something more concise for the purpose of prioritizing projects.
Adjourn:Beniek made a motion to adjourn at 6:53PM; seconded by Loso and passed
unanimously.
Kayla Klein
City Clerk
September 28,2021
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in a workshop
settingon Tuesday, September 28, 2021,in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz. CouncilorsBob Loso, Kelly Beniek, Kevin Kluesner, Jon Hazen
City Representatives Present: Administrator Therese Haffner,City Clerk Kayla Klein, Finance Director
Lori Bartlett, Public Works Superintendent Ryan Wensmann,Police Chief Dwight Pfannenstein, City
Engineer Randy Sabart
2022 Budget: Council reviewed the capital purchases planned for 2022 as well as the proposed projects
schedule for the City parks over the next five years. Items such as Centennial Park tables/irrigation and
Millstream irrigation were ones that could be removed from the 2022 budget. Repairs to the monument at
Monument Park were discussed and staff was directed to assess how badly the repairs are needed. The
Council does have additional time to make cuts as the final budget doesn’t need to be approved until
December.
Long Range Transportation Plan: City Engineer Randy Sabart summarized pieces of the City’s
Transportation Plan. As development in the Northland area continues there is the potential of having city
services extend to the western side of CR133. The CR133 roundabout project with Stearns County was
discussed.
Ordinance Discussion: Councilmember Kluesner attended a webinar regarding targeted residential
picketing and wanted to bring the topic to the Council for further discussion. Many cities throughout the
metro-area have adopted an ordinance banning targeted residential picketing.
City Clerk Kayla Klein researched the topic and found that State Statute609.748already governs
targeted residential picketingas harassment.
Because State Statute already governs this topic, the Council discussed not pursuing the ordinance any
further.
Special Events: Administrator Therese Haffner noted that staff has received numerous complaints about
special events throughout the city. Staff was looking for direction on how the Council wants to address the
complaints. Suggestions brought up were amending the ordinance to include decibel levels; timing of the
events; and number of events per establishment. Haffner has reached out to legal for further guidance.
Mayor Schultz presented an ordinance regarding the excessive use of public services. Staff will research
further and bring back to the Council at a later date.
Adjourn: The work session was adjourned at 7:10PM.
Kayla Klein
City Clerk
Council Agenda Item 4b
MEETING DATE:October 4, 2021
AGENDA ITEM:Bills Payable
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:None
PREVIOUS COUNCIL ACTION:See below
BACKGROUNDINFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable –Checks Mailed Prior to Council Approval
Reg PP19; 19.01 $48,590.72
Payroll EFT #112135-112140$36,194.62
Account Payable EFT #2005-2008$ 7,034.45
Check Numbers 058183-058199$82,079.91
Total $173,899.70
Bills Payable –Checks Awaiting Council Approval
Check Numbers 058200-058225$444,276.36
Total$444,276.36
Total Budget/Fiscal Impact: $618,176.06 Various Funds
ATTACHMENTS:
Request for Council Action –Bills Payable
Bills Payable –Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION: Approve the bills payables as presented.
CITY OF ST JOSEPH
EFTs & Payroll – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
ACHPAYROLL
22-Sep-21REG PP 19, 19.01 48,590.72
00200531-Aug-21SENTRY BANK Bank Fees($0.03)1014520434410
00200602-Sep-21PAYMENT SERVICE NETWORK PSN Fees - Aug 2021$242.6510141530300
002007
20-Sep-21COMMISSIONER OF REVENUE Aug 2021 Sales/Use Tax$10.9410141430441
00200720-Sep-21COMMISSIONER OF REVENUE Aug 2021 Sales/Use Tax$0.9210142120441
00200720-Sep-21COMMISSIONER OF REVENUE Aug 2021 Sales/Use Tax$61.0010145202441
00200720-Sep-21COMMISSIONER OF REVENUE Aug 2021 Sales/Use Tax$7.2710145204441
00200720-Sep-21COMMISSIONER OF REVENUE Aug 2021 Sales/Use Tax$660.5760100000
00200720-Sep-21COMMISSIONER OF REVENUE Aug 2021 Sales/Use Tax$2,053.3060300000
00200823-Sep-21FURTHER
Final VEBA Contribution - C.Walz$3,997.8310242120110
11213522-Sep-21SENTRY BANK HSA w/h reg pp 19$3,615.4210121715
11213622-Sep-21EFTPS Fed w/h reg pp 19, 19.01$5,953.8710121701
11213622-Sep-21EFTPS FICA w/h reg pp 19, 19.01$6,861.5610121703
11213722-Sep-21COMMISSIONER OF REVENUE State w/h reg pp 19, 19.01$2,925.4510121702
11213822-Sep-21PERA PERA w/h reg pp 19$15,113.3210121704
11213922-Sep-21VOYA FINANCIAL Deferred Comp reg pp 19$1,575.0010121705
11214022-Sep-21AMERICAN FUNDS 529 reg pp 19$150.0010121705
EFT Total$91,819.79
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
05818317-Sep-21PETES PREHUNG & MILLWORK Security Deposit Return - 603 19th Ave NE$2,300.0049045201520
05818417-Sep-21RUBINSKI WORKS Aug 2021 Photos - Explore MN Grant 2$600.0022046500309
05818523-Sep-21CINTAS CORPORATION NO. 2 rugs, towels, air fresheners$71.2110145201210
05818523-Sep-21CINTAS CORPORATION NO. 2 rugs, towels, air fresheners$23.5210142120210
05818523-Sep-21CINTAS CORPORATION NO. 2 rugs, towels, air fresheners$210.1010141430210
05818523-Sep-21CINTAS CORPORATION NO. 2 PW uniforms$36.9760249450171
05818523-Sep-21CINTAS CORPORATION NO. 2 PW uniforms$3.1365149900171
05818523-Sep-21
CINTAS CORPORATION NO. 2 PW uniforms$2.8360343230171
05818523-Sep-21CINTAS CORPORATION NO. 2 PW uniforms$37.1160149440171
05818523-Sep-21CINTAS CORPORATION NO. 2 PW uniforms$16.4010145202171
05818523-Sep-21CINTAS CORPORATION NO. 2 PW uniforms$16.8510143120171
05818523-Sep-21CINTAS CORPORATION NO. 2 rugs, towels, air fresheners$71.2160249490210
05818523-Sep-21CINTAS CORPORATION NO. 2 rugs, towels, air fresheners$71.2160149490210
058186
23-Sep-21CITY OF ST. CLOUD sewer rental charges,Jul$19,410.6860249480419
05818623-Sep-21CITY OF ST. CLOUD 13 bonds$4,545.8360249480418
05818623-Sep-21CITY OF ST. CLOUD RUE PFA Loan$23,190.5960249480418
05818623-Sep-21CITY OF ST. CLOUD Main PFA Loan$4,403.7360249480418
05818623-Sep-21CITY OF ST. CLOUD NR2 PFA Loan$8,322.9060249480418
05818723-Sep-21CLOVERDALE PROPERTIES refund credit applied to sprinkler accounts$178.8660100000
05818823-Sep-21COBRA CONSTRUCTION LTD. replace cover salt shed$14,380.0049043125580
05818923-Sep-21ELECTRIC MIKES, INC. replace WTP2 keypad,well7 sensor connections$618.0060149421220
05819023-Sep-21ESRI ArcGIS software one year$890.0065149900215
05819123-Sep-21MARCO, INC admin copier 9/10-10/10/21$322.7310141430410
05819223-Sep-21MINNESOTA COMPUTER SYSTEMS,INCPD copier 4/12-7/11/21$60.0010142120300
05819223-Sep-21MINNESOTA COMPUTER SYSTEMS,INCPD copier 4/12-7/11/21$1.2010142120300
05819323-Sep-21
O REILLY AUTO PARTS #26/shop supplies oil filters,antifreeze, grease, PB blaster$41.3710143120230
05819323-Sep-21O REILLY AUTO PARTS #26/shop supplies oil filters,antifreeze, grease, PB blaster$41.3610143125230
05819323-Sep-21O REILLY AUTO PARTS #26/shop supplies oil filters,antifreeze, grease, PB blaster$41.3710145202230
05819423-Sep-21OFFICE DEPOT paper, envelopes, write pads, folders, office supplies$478.8610141430200
05819523-Sep-21QUADIENT POSTAGE FUNDING refill postage machine$500.0010141430322
05819623-Sep-21ST. BENEDICTS MONASTERY refund sewer line charge, structure removed$204.0060200000
05819723-Sep-21ST. CLOUD TIMES PH vacation of alley$125.6110141910340
05819723-Sep-21ST. CLOUD TIMES publish resolution 21-043 summary$94.7510141130340
05819723-Sep-21
ST. CLOUD TIMES PH vacation of alley$132.6910141910340
05819823-Sep-21STEARNS COUNTY AUDITOR-TREASURExcess TIF 2-2 (decertified)$516.3015846500622
05819923-Sep-21WILLENBRING, MITCHELL refund overpayment final utility bill$118.5460100000
$82,079.91
Total Bills Payable - Mailed Prior to Council Approval
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
058200
01-Oct-21AFSCME COUNCIL 65 October 2021 Dues$526.5010121707
05820101-Oct-21ALBANY AUTO CENTER Forfeiture Flatbed Tow$122.5010142120436
05820201-Oct-21
BRUNO PRESS October 2021 CVB Social Media Mktg$750.0022046500300
05820301-Oct-21C & L EXCAVATING, INC Pay Application No. 2 for 2021 Street & Utility Improvements$249,000.1241143120530
05820401-Oct-21CCP INDUSTRIES, INC. Nitrile Gloves$53.4210143120210
05820401-Oct-21
CCP INDUSTRIES, INC. Nitrile Gloves$53.4210145202210
05820401-Oct-21CCP INDUSTRIES, INC. Nitrile Gloves$53.4360149440210
05820401-Oct-21CCP INDUSTRIES, INC. Nitrile Gloves$53.4360249450210
05820501-Oct-21DTM FLEET SERVICE Running Boards, Camera Cable - Unit #706$842.4849042152580
05820601-Oct-21FLEET & SURPLUS SERVICES August Monthly Lease Rent$818.2610142152414
05820701-Oct-21
GALLS, INC Shirt, Lawpro Flag w/Gold Border - R.Riegel$65.8810142120171
05820801-Oct-21LAW ENFORCEMENT LABOR October 2021 Dues$571.5010121707
05820901-Oct-21LEAGUE OF MN CITIES INS TRUST
Workers Comp Premium 2021-2022$27.2610141110151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$16.1210141310151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$14.4610141120151
05820901-Oct-21
LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$3.5315046500151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$150.9915046500151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$49.8560149490151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$49.8560249450151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$49.8560343230151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$37.3865149490151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$24.9165243160151
05820901-Oct-21
LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$672.7510141430151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022
$612.8910141530151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$211.2010141910151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$21.2510141910151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$27,545.1510142120151
05820901-Oct-21
LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$275.9910142120151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$295.1410142120151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$186.1160343230151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$1,132.1710141941151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$9,349.7210143120151
05820901-Oct-21
LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$4,028.4910143120151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$483.6610143120151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$445.2565243160151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$148.4210145123151
05820901-Oct-2110145205151
LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$147.79
05820901-Oct-21
LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$71.7810145205151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$229.7310145204151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$4,043.5910145202151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$13,249.8410542210151
05820901-Oct-2149440151
LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$2,383.81601
05820901-Oct-21
LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$1,571.1360249450151
05820901-Oct-21LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021-2022$351.9465149900151
05821001-Oct-21MIDWEST MACHINERY CO. Repair - 2020 John Deer 1585$178.5810145202230
05821001-Oct-21MIDWEST MACHINERY CO. Repair - 2020 John Deer 1585$178.5810143125230
05821101-Oct-21MINNESOTA COMPUTER PW Copier Service - 6/12/2021 - 9/11/2021$15.3610143120200
05821101-Oct-21MINNESOTA COMPUTER PW Copier Service - 6/12/2021 - 9/11/2021$15.3610145202200
05821101-Oct-21MINNESOTA COMPUTER PW Copier Service - 6/12/2021 - 9/11/2021$15.3660149440200
05821101-Oct-21MINNESOTA COMPUTER PW Copier Service - 6/12/2021 - 9/11/2021$15.3760249450200
05821201-Oct-21MN MUNICIPAL UTILITIES ASSOC 2021 Drug & Alcohol Testing Consortium$124.0060149440433
05821201-Oct-21MN MUNICIPAL UTILITIES ASSOC 2021 Drug & Alcohol Testing Consortium$124.0060249450433
05821301-Oct-21MVTL LABORATORIES, INC Wastewater Testing$434.5060249480312
05821401-Oct-21PCG LAW Mediation - Opatz Lawsuit$1,292.5010141610304
05821501-Oct-21QUADIENT LEASING Mailer Lease 10/20/21 - 1/19/22$95.3210141430410
05821501-Oct-21QUADIENT LEASING Mailer Lease 10/20/21 - 1/19/22$95.3260149490410
05821501-Oct-21QUADIENT LEASING Mailer Lease 10/20/21 - 1/19/22$95.3360249490410
05821501-Oct-21QUADIENT LEASING Mailer Lease 10/20/21 - 1/19/22$95.3360343230410
05821601-Oct-21SEH, INC State Bonding/Sanitary Sewer$8.9660249450303
05821601-Oct-21SEH, INC ADA Transition Plan$343.5039041430300
05821601-Oct-21SEH, INC Speed Zones$398.9610143131303
05821601-Oct-21SEH, INC Klinefelter Trail Maint$126.0049045202303
05821601-Oct-21SEH, INC Old PD/FD Building Replat$523.5010143131303
05821601-Oct-21SEH, INC Trobec's Bus$164.9610143131303
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
058216
01-Oct-21SEH, INC Gateway Development$415.8010143131303
05821601-Oct-21SEH, INC 2021 Street & Utility Improvement$97.5041143120530
05821601-Oct-21
SEH, INC SW Beltwy/APO$390.0010143131303
05821601-Oct-21SEH, INC General$537.5010143131303
05821601-Oct-21SEH, INC Industrial Park E$83.5040843120530
05821601-Oct-21
SEH, INC 2021 Street & Utility Improvement$36,775.5341143120530
05821601-Oct-21SEH, INC 2020 20th Ave SE Watermain$97.5041043120530
05821701-Oct-21SPEEDWAY August 2021 Fuel$17.4510143120235
05821701-Oct-21SPEEDWAY August 2021 Fuel$17.4510145202235
05821701-Oct-21SPEEDWAY August 2021 Fuel$17.4560149440235
05821701-Oct-21
SPEEDWAY August 2021 Fuel$17.4560249450235
05821701-Oct-21SPEEDWAY August 2021 Fuel($1.53)10143120235
05821701-Oct-21SPEEDWAY
August 2021 Fuel($1.53)10145202235
05821701-Oct-21SPEEDWAY August 2021 Fuel($1.53)60149440235
05821701-Oct-21SPEEDWAY August 2021 Fuel($1.54)60249450235
05821801-Oct-21
ST. JOSEPH FIRE RELIEF ASSN State Fire and Supplemental Aid$61,830.2710542220447
05821901-Oct-21STEARNS COUNTY AUDITOR-Forfeiture City/MN Share ICR #71801356$117.9710142120
05822001-Oct-21THE HARTFORD October 2021 Life Insurance Premium$179.5510121711
05822101-Oct-21TIREMAXX SERVICE CENTERS Oil Change - 2017 Ford Truck Police Intrcptr Utlt$53.2110142152230
05822101-Oct-21TIREMAXX SERVICE CENTERS Tire Mount - #701$59.0010142152230
05822201-Oct-21TRAUT WELLS, INC Water Test Potable - Well #735385$30.0060149420312
05822201-Oct-21TRAUT WELLS, INC Water Test Potable - Well #7$30.0060149420312
05822201-Oct-21
TRAUT WELLS, INC Water Test Potable - Well #7$30.0060149420312
05822301-Oct-21VIKING INDUSTRIAL CENTER, INCMechanics Gloves
$13.1710143120210
05822301-Oct-21VIKING INDUSTRIAL CENTER, INCMechanics Gloves$13.1710145202210
05822301-Oct-21VIKING INDUSTRIAL CENTER, INCMechanics Gloves$13.1860149440210
05822301-Oct-21VIKING INDUSTRIAL CENTER, INCMechanics Gloves$13.1860249450210
05822301-Oct-21
VIKING INDUSTRIAL CENTER, INCUtility Gloves$53.4310143120210
05822301-Oct-21VIKING INDUSTRIAL CENTER, INCUtility Gloves$53.4310145202210
05822301-Oct-21VIKING INDUSTRIAL CENTER, INCUtility Gloves$53.4360149440210
05822301-Oct-21VIKING INDUSTRIAL CENTER, INCUtility Gloves$53.4360249450210
05822401-Oct-21ZEP MANUFACTURING, INC Cleaning Supplies$36.3010143120210
05822401-Oct-21
ZEP MANUFACTURING, INC Cleaning Supplies$36.3010145202210
05822401-Oct-21ZEP MANUFACTURING, INC Cleaning Supplies$36.3060149440210
05822401-Oct-21ZEP MANUFACTURING, INC Cleaning Supplies$36.3160249450210
05822501-Oct-21MIKE DIRKES CONSTRUCTION, LLCDraw #8 - SCDP Award$3,125.0022546500300
05822501-Oct-2115046500308
MIKE DIRKES CONSTRUCTION, LLCDraw #8 - SCDP Award$14,815.00
$444,276.36
Total Bills Payables - Waiting Council Approval
Summary:
EFTs & Payroll
91,819.79
Bills Paid Prior to Council
82,079.91
444,276.36
Bills Waiting for Council
618,176.06
Total Bills Payable
Council Agenda Item4c
MEETING DATE:October 4, 2021
AGENDA ITEM:Meeting Attendant Hire
SUBMITTED BY:Administration
BACKGROUND INFORMATION:Staff conducted an interview for meeting attendant and are
th
recommending the hire of Lily Fredericks. Its anticipated that Lily’s first meeting will be October 20.
BUDGET/FISCAL IMPACT:Budgeted for
ATTACHMENTS:None
REQUESTED COUNCIL ACTION: Approve the hiring of Lily Fredericks as meeting attendant for
City Council and Planning Commission meetings.
Council Agenda Item 4d
MEETING DATE:October 4,2021
AGENDA ITEM:Treasurer’sReport–August2021
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:N/A
PREVIOUS COUNCIL ACTION:None
BACKGROUND INFORMATION:
Cash/investment presented as August31, 2021. Budget to actual reports attached for Council review.
The cash and investment balanceincreased $1,877,525since the beginning of the year.The first half
taxes and state aids werereceived and will be spent down over the next few months. In addition, the
2020C Taxable Crossover Refunding bonds will hold cash in escrow until the crossover date to pay off
the 2014 bonds. The crossover date is December 2021. Further, the 2015B Abatement bonds will be held
in escrow until the crossover date of December 2022. Interest earnings show a deficit. This is due to the
city valuing the brokered CD’s to the current market rate at the end of each month. State Statute requires
investments be marked to market. Fluctuations up and down will occur throughout the year.
The General fund spent 59% of the expenditure budget and received47% of the revenue budgetat the end
of August. Revenues and expenditures are operational in nature.
The Enterprise funds spent 39% (withoutdepreciation) and received 45%of the revenue budget. The
revenue representsthe January through Juneusage billed in August. Revenue represents 6months
received, eightmonths expensed. The funds represent mainlyoperational activity.
BUDGET/FISCAL IMPACT:Information Only
ATTACHMENTS:Request for Council Action: AugustTreasurer’s Report
2021Treasurer’s Reports:
Cash Balances
Month End Revenue Summary
Month End Revenue Summary –General Fund
Month EndRevenue Summary –Enterprise Funds
Month End Expenditure Summary
Month End Expenditure Summary –General Fund
Month End Expense Summary –Enterprise Funds
REQUESTED COUNCIL ACTION: Acceptthe Treasurer’sreport as presented.
09/24/21 4:00 PM
City of St. Joseph
Page 1
Cash Balances Only
Current Period: August 2021
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Last Dim 10100
GeneralG 101-10100$1,978,165.57$76,531.50$225,869.71$1,531,616.21
Employee Retirement ReserveG 102-10100$202,358.26$0.00$0.00$330,933.26
COVID-19 FEMA FundingG 103-10100-$4,505.36$0.00$0.00-$14,004.54
COVID-19 GrantsG 104-10100$0.00$293.41$0.00$389,223.87
Fire FundG 105-10100$705,435.36$1,023.58$2,223.83$754,863.49
Cable Access FeeG 108-10100-$1,931.83$517.08$0.00$2,240.17
Economic DevelopmentG 150-10100$111,121.79$55.61$4,590.16$112,024.62
TIF 4-1 Fortitude Senior AptsG 153-10100$11,148.87$10.99$1,028.75$13,435.59
TIF 2-1 MillstreamG 157-10100$32,821.83$21.32$1,028.75$34,333.95
TIF 2-2 Meat MarketG 158-10100$333.57$0.80$28.75$516.30
TIF 2-3 Bayou Blues/Alley FlatG 159-10100$3,372.23$4.09$1,028.75$2,293.94
State Collected Sales TaxG 200-10100$1,247,302.17$62,776.83$838.50$621,540.68
Park DedicationG 205-10100$206,206.84$186.80$488.00$219,614.77
Charitable GamblingG 215-10100$646.69$0.35$0.00$647.25
Lodging TaxG 220-10100$22,164.03$2,689.04$2,318.40$18,341.88
DEED CDAP GrantG 225-10100$47,311.21$24.03$0.00$44,225.88
Revolving Loan FundG 250-10100$211,383.92$1,322.59$0.00$221,186.62
2016 CIP Bonds \[govt center\]G 301-10100$35,328.95$41.04$0.00$135,898.55
2017A CIP Bonds \[govt center\]G 303-10100$83,571.41$3,053.39$0.00$104,272.34
2016 Street Imp \[Field St\]G 304-10100$258,985.39$156.06$0.00$298,054.08
2017B Street Imp \[CBD Alleys\]G 305-10100$36,330.03$24.32$0.00$52,255.29
2018 Equipment CertificatesG 306-10100$2,375.60$9.76$0.00$31,059.20
2019A Street Imp \[Overlays\]G 307-10100$111,145.56$142.16$0.00$199,582.93
2019A Street Imp \[Ind Park\]G 308-10100$88.30$125.87$0.00$6,293.15
2020A Equipment CertificatesG 309-10100$4,916.49$31.70$0.00$25,834.14
2020B GO Imp \[20th Ave SE\]G 310-10100$17,566.02$223.25$0.00$15,217.71
2021 Improve \[MN St/OverlayG 311-10100$0.00$48,329.60$0.00$52,979.83
2020B CIP Bonds \[PW Bldg\]G 312-10100$14,031.11$13.04$0.00$23,998.32
2020B Refund Bonds \[2013 Str.G 313-10100$52,210.06$33.10$0.00$68,491.50
2020C CO Refund \[2014 Park TG 314-10100$1,263.71$1.28$0.00$7,609.91
2010B Street Imp \[16th Ave\]G 345-10100$111,391.62$63.55$0.00$125,933.93
2014 Street Imp \[ParkTerrace\]G 350-10100$130,567.23$77.79$0.00$168,217.56
2015 Street Imp\[Clinton/North\]G 351-10100$103,281.29$87.95$0.00$206,554.92
2015 Equipment CertificatesG 352-10100$0.00$0.00$0.00$0.00
2015 Abatement \[Comm CenteG 353-10100$46,385.81$98.05$0.00$180,078.74
Debt Service ReliefG 390-10100$735,684.74$450.48$0.00$971,214.12
Community Center phase IG 402-10100$3,184.71$1.61$0.00$2,769.41
2019 Street OverlaysG 407-10100$149,845.21$0.00$0.00$110,833.46
2019 Industrial Park ExpansionG 408-10100$372,830.76$0.00$415.00$242,352.88
2020 Equipment CertificatesG 409-10100$53,980.38$0.00$0.00$32,910.94
2020 20th Ave Watermain LoopG 410-10100$399,144.44$0.00$0.00$397,400.67
2021 MN/Alley/18/20/NorthlanG 411-10100$483.76$0.00$131,664.06-$550,122.49
Capital OutlayG 490-10100$601,723.59$0.00$0.00$684,328.65
WAC FundG 501-10100$499,391.14$1,787.50$0.00$535,141.14
SAC FundG 502-10100$28,754.48$1,787.50$0.00$59,404.48
Water FundG 601-10100$1,064,128.09$158,973.83$31,882.02$1,488,528.88
Sewer FundG 602-10100$627,757.97$112,070.86$75,363.71$839,378.08
Refuse CollectionG 603-10100$228,669.46$41,375.91$29,908.35$211,576.32
Storm Water UtilityG 651-10100$197,420.45$18,043.61$2,972.27$265,643.18
Street Light UtilityG 652-10100$69,495.20$10,947.07$5,086.81$80,713.10
Last Dim 10100$10,815,268.11$543,408.30$516,735.82$11,357,438.86
09/24/21 4:00 PM
City of St. Joseph
Page 2
Cash Balances Only
Current Period: August 2021
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Last Dim 10200
GeneralG 101-10200$225.00$0.00$0.00$200.00
Last Dim 10200$225.00$0.00$0.00$200.00
Last Dim 10300
2020C CO Refund \[2014 Park TG 314-10300$19,668.52$0.00$0.00$12,249.98
2014 Street Imp \[ParkTerrace\]G 350-10300$1,309,546.61$0.00$0.00$1,309,579.78
2015 Abatement \[Comm CenteG 353-10300$0.00$0.00$0.00$1,345,602.50
Water FundG 601-10300$430,453.39$0.00$0.00$427,615.03
Last Dim 10300$1,759,668.52$0.00$0.00$3,095,047.29
$12,575,161.63$543,408.30$516,735.82$14,452,686.15
09/24/21 4:02 PM
City of St. Joseph
Page 1
Council Month End Revenue Summary
Current Period: August 2021
2021August2021
FUNDFUND DescrYTD Budget2021 AmtYTD Amt
101General$3,868,810.00$73,473.58$1,899,891.50
102Employee Retirement Reserve$7,165.00$0.00$128,575.00
103COVID-19 FEMA Funding$0.00$0.00$0.00
104COVID-19 Grants$0.00$293.41$389,223.87
105Fire Fund$357,080.00$811.27$227,335.06
108Cable Access Fee$6,800.00$517.08$3,648.95
150Economic Development$130,310.00$55.61$92,887.87
153TIF 4-1 Fortitude Senior Apts$100.00$10.99$34,298.81
157TIF 2-1 Millstream$500.00$21.32$23,248.54
158TIF 2-2 Meat Market$25.00$0.80$4,582.82
159TIF 2-3 Bayou Blues/Alley Flat$25.00$4.09$17,866.54
200State Collected Sales Tax$450,000.00$62,776.83$245,527.31
205Park Dedication$38,650.00$186.80$20,741.37
215Charitable Gambling$2,050.00$0.35-$2.78
220Lodging Tax$12,600.00$2,689.04$7,812.59
225DEED CDAP Grant$850.00$24.03-$51.05
250Revolving Loan Fund$16,285.00$1,322.59$9,153.47
3012016 CIP Bonds \[govt center\]$265,700.00$41.04$139,167.39
3032017A CIP Bonds \[govt center\]$37,800.00$3,053.39$22,379.03
3042016 Street Imp \[Field St\]$41,170.00$156.06$44,656.71
3052017B Street Imp \[CBD Alleys\]$29,690.00$24.32$17,997.39
3062018 Equipment Certificates$57,750.00$9.76$30,181.66
3072019A Street Imp \[Overlays\]$225,500.00$142.16$114,175.40
3082019A Street Imp \[Ind Park\]$341,805.00$125.87$51,392.17
3092020A Equipment Certificates$48,250.00$31.70$24,881.44
3102020B GO Imp \[20th Ave SE\]$50.00$223.25$4,371.12
3112021 Improve \[MN St/Overlays\]$0.00$48,329.60$52,979.83
3122020B CIP Bonds \[PW Bldg\]$70,335.00$13.04$17,532.37
3132020B Refund Bonds \[2013 Str.\]$0.00$33.10$17,395.16
3142020C CO Refund \[2014 Park Ter$0.00$1.28$6,127.64
3452010B Street Imp \[16th Ave\]$44,750.00$63.55$18,715.70
3502014 Street Imp \[ParkTerrace\]$124,750.00$77.79$57,882.95
3512015 Street Imp\[Clinton/North\]$38,200.00$87.95$103,288.43
3522015 Equipment Certificates$0.00$0.00$0.00
3532015 Abatement \[Comm Center\]$150,715.00$98.05$1,525,134.85
390Debt Service Relief$10,500.00$450.48$232,408.61
402Community Center phase I$75.00$1.61-$3.59
4072019 Street Overlays$0.00$0.00$0.00
4082019 Industrial Park Expansion$0.00$0.00$0.00
4092020 Equipment Certificates$0.00$0.00$0.00
4102020 20th Ave Watermain Loop$0.00$0.00$0.00
4112021 MN/Alley/18/20/Northland$0.00$0.00$67,602.22
09/24/21 4:02 PM
City of St. Joseph
Page 2
Council Month End Revenue Summary
Current Period: August 2021
2021August2021
FUNDFUND DescrYTD Budget2021 AmtYTD Amt
490Capital Outlay$86,915.00$0.00$116,911.13
501WAC Fund$227,950.00$1,787.50$35,750.00
502SAC Fund$165,950.00$1,787.50$30,650.00
601Water Fund$1,404,070.00$156,172.59$602,648.78
602Sewer Fund$1,521,320.00$111,959.21$690,759.58
603Refuse Collection$406,055.00$40,300.25$189,823.40
651Storm Water Utility$189,715.00$18,043.61$91,793.86
652Street Light Utility$92,670.00$7,322.51$35,602.81
$10,472,935.00$532,524.96$7,446,945.91
09/24/21 4:02 PM
City of St. Joseph
Page 1
Council Month End Revenue -General Fund
Current Period: August 2021
2021August2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 101 General
101GeneralCurrent Ad Valorem Taxes$2,003,555.00$0.00$981,222.47
101GeneralSpecial Levy- City St. Joe$0.00$0.00$0.00
101GeneralState Sales Tax$0.00$0.00$0.00
101GeneralGravel Tax$2,000.00$235.10$2,348.27
101GeneralSolar Production Tax$2,000.00$0.00$0.00
101GeneralGas Franchise$35,265.00$7,812.11$16,336.72
101GeneralElectric Franchise$64,945.00$12,529.69$36,419.88
101GeneralLicenses & Permits$11,000.00$0.00$7,500.00
101GeneralLiquor$31,570.00$35.00$30,205.00
101GeneralOutdoor Liquor Permit$3,000.00$0.00$2,400.00
101GeneralGambling Permits$300.00$80.00$340.00
101GeneralAmusement/Hunt/Peddler/Golf$1,415.00$0.00$200.00
101GeneralExcavation Permit$500.00$50.00$200.00
101GeneralCigarette License$750.00$0.00$0.00
101GeneralCable Franchise Fee$31,635.00$5,239.38$15,982.42
101GeneralBuilding Permits$110,000.00$2,438.89$53,401.67
101GeneralAnimal License$3,140.00$85.00$3,175.00
101GeneralRental Housing Registration$34,000.00$100.00$30,515.00
101GeneralFederal Grants - Other$65,685.00$15,932.51$29,350.79
101GeneralState Grants and Aids$1,150.00$0.00$0.00
101GeneralLocal Government Aid$1,000,000.00$0.00$401,063.50
101GeneralPERA Rate Increase Aid$0.00$0.00$0.00
101GeneralPolice Training Reim$5,500.00$11,334.06$11,334.06
101GeneralState Municipal Funds Aid$56,000.00$0.00$87,305.00
101GeneralState Police Aid$80,000.00$0.00$0.00
101GeneralOther Grants/Aids$0.00$0.00$4,615.24
101GeneralOther Governmental Unit$10,000.00$0.00$10,000.00
101GeneralCounty Grants - Road Maint.$16,400.00$0.00$0.00
101GeneralZoning and Subdivision Fee$10,000.00$500.00$4,300.00
101GeneralLand Use Deposit Fee$4,000.00$0.00$0.00
101GeneralSale of Maps and Publications$50.00$12.00$22.00
101GeneralConduit Debt Fee$0.00$0.00$0.00
101GeneralAssessments Search$6,000.00$690.00$6,060.00
101GeneralSpecial Hearing$1,500.00$0.00$0.00
101GeneralAdministration Reimb$14,000.00$50.64$403.53
101GeneralWeed Cutting$500.00$0.00$0.00
101GeneralAdmission Fee$1,500.00$0.00$0.00
101GeneralBike Share Program$285.00$95.43$715.26
101GeneralShelter/Room Rental Fees$10,600.00$950.00$11,800.00
101GeneralBall Field Donation$0.00$0.00$0.00
101GeneralSchneider Field Rental$1,100.00$0.00$1,760.00
09/24/21 4:02 PM
City of St. Joseph
Page 2
Council Month End Revenue -General Fund
Current Period: August 2021
2021August2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
101GeneralRents and Royalties$94,040.00$726.00$36,271.52
101GeneralKennel Fees$400.00$0.00$0.00
101GeneralCounty Fines$30,000.00$3,736.20$25,431.20
101GeneralPolicy Fines$25,000.00$980.00$16,793.47
101GeneralAccident Report Fee$1,500.00$584.25$1,742.00
101GeneralSeized Property$3,000.00$3,365.00$6,740.40
101GeneralBond-Forfeited Cars$0.00$0.00$0.00
101GeneralSpecial Assessments$2,000.00$0.00$1,922.15
101GeneralInterest Earnings$50,000.00$1,144.84-$3,570.05
101GeneralInterest Charges$25.00$0.50$1.89
101GeneralCo-op Dividend - LMCIT$5,000.00$0.00$0.00
101GeneralWater Tower Antenna Lease$5,000.00$176.37$3,304.61
101GeneralAdvertising$500.00$0.00$0.00
101GeneralContributions - General$2,000.00$0.00$3,482.47
101GeneralDonation, Recreation$0.00$0.00$0.00
101GeneralContributions - Parks$500.00$39.75$402.79
101GeneralSurplus Property$0.00$0.00$1,000.00
101GeneralReimbursement$30,500.00$4,550.86$24,393.24
101GeneralInsurance Recovery$0.00$0.00$0.00
101GeneralTransfers from Other Funds$0.00$0.00$33,000.00
FUND 101 General$3,868,810.00$73,473.58$1,899,891.50
FUND 102 Employee Retirement Reserve
102Employee Retirement ResCurrent Ad Valorem Taxes$0.00$0.00$0.00
102Employee Retirement ResTransfers from Other Funds$7,165.00$0.00$128,575.00
FUND 102 Employee Retirement Reserve$7,165.00$0.00$128,575.00
FUND 103 COVID-19 FEMA Funding
103COVID-19 FEMA FundingLiquor$0.00$0.00$0.00
103COVID-19 FEMA FundingFederal Grants - Other$0.00$0.00$0.00
103COVID-19 FEMA FundingShelter/Room Rental Fees$0.00$0.00$0.00
103COVID-19 FEMA FundingInterest Earnings$0.00$0.00$0.00
103COVID-19 FEMA FundingReimbursement$0.00$0.00$0.00
103COVID-19 FEMA FundingTransfers from Other Funds$0.00$0.00$0.00
FUND 103 COVID-19 FEMA Funding$0.00$0.00$0.00
FUND 104 COVID-19 Grants
104COVID-19 GrantsFederal Grants - Other$0.00$293.41$389,223.87
104COVID-19 GrantsOther Grants/Aids$0.00$0.00$0.00
104COVID-19 GrantsInterest Earnings$0.00$0.00$0.00
FUND 104 COVID-19 Grants$0.00$293.41$389,223.87
FUND 108 Cable Access Fee
108Cable Access FeeCable Franchise Fee$6,800.00$517.08$3,648.95
108Cable Access FeeTransfers from Other Funds$0.00$0.00$0.00
09/24/21 4:02 PM
City of St. Joseph
Page 3
Council Month End Revenue -General Fund
Current Period: August 2021
2021August2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 108 Cable Access Fee$6,800.00$517.08$3,648.95
FUND 150 Economic Development
150Economic DevelopmentCurrent Ad Valorem Taxes$119,905.00$0.00$63,559.80
150Economic DevelopmentFederal Grants - Other$0.00$0.00$24,696.25
150Economic DevelopmentOther Grants/Aids$0.00$0.00$0.00
150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$0.00
150Economic DevelopmentTax Abatement Reimbursement$9,385.00$0.00$4,691.00
150Economic DevelopmentInterest Earnings$1,020.00$55.61-$59.18
150Economic DevelopmentSurplus Property$0.00$0.00$0.00
150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00
FUND 150 Economic Development$130,310.00$55.61$92,887.87
FUND 410 2020 20th Ave Watermain Loop
4102020 20th Ave WatermainIssuance of Debt$0.00$0.00$0.00
4102020 20th Ave WatermainBond Premium$0.00$0.00$0.00
FUND 410 2020 20th Ave Watermain Loop$0.00$0.00$0.00
FUND 411 2021 MN/Alley/18/20/Northland
4112021 MN/Alley/18/20/NortState Municipal Funds Aid$0.00$0.00$0.00
4112021 MN/Alley/18/20/NortSpecial Assessments$0.00$0.00$67,602.22
4112021 MN/Alley/18/20/NortIssuance of Debt$0.00$0.00$0.00
4112021 MN/Alley/18/20/NortBond Premium$0.00$0.00$0.00
FUND 411 2021 MN/Alley/18/20/Northland$0.00$0.00$67,602.22
FUND 490 Capital Outlay
490Capital OutlayCurrent Ad Valorem Taxes$78,915.00$0.00$66,911.13
490Capital OutlayFederal Grants - Other$0.00$0.00$0.00
490Capital OutlaySurplus Property$8,000.00$0.00$0.00
490Capital OutlayReimbursement$0.00$0.00$0.00
490Capital OutlayTransfers from Other Funds$0.00$0.00$50,000.00
FUND 490 Capital Outlay$86,915.00$0.00$116,911.13
$4,100,000.00$74,339.68$2,698,740.54
09/24/21 4:01 PM
City of St. Joseph
Page 1
Council Month End Revenue -Enterprise Funds
Current Period: August 2021
FUND2021August2021
FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 601 Water Fund
601Water FundWater Fixed Charge$364,150.00$34,205.30$172,618.62
601Water FundBond Premium$0.00$0.00$0.00
601Water FundIssuance of Debt$0.00$0.00$0.00
601Water FundTransfers from Other Funds$186,000.00$0.00$0.00
601Water FundCurrent Ad Valorem Taxes$0.00$0.00-$257.42
601Water FundMDS Test Fee$17,875.00$1,898.95$8,571.18
601Water FundWater Meter$6,000.00$100.00$3,430.00
601Water FundPenalties and Forfeited Disc$6,000.00$1,504.74$6,048.14
601Water FundConnection/Reconnection fees$0.00$0.00$0.00
601Water FundUndesignated Funds$2,000.00$2,207.60-$5,531.07
601Water FundSpecial Assessments$500.00$0.00-$184.71
601Water FundContributed Revenue$0.00$0.00$0.00
601Water FundBulk Water$3,500.00$226.00$1,220.51
601Water FundOther Grants/Aids$0.00$0.00$0.00
601Water FundInterest Earnings$23,000.00$990.39-$1,608.39
601Water FundState Sales Tax$0.00-$1,822.93-$91.66
601Water FundAmortization of Bond Premium$0.00$0.00$0.00
601Water FundWater Tower Antenna Lease$37,795.00$1,587.34$29,741.76
601Water FundReimbursement$0.00$0.00$0.00
601Water FundUsage Rate$757,250.00$115,275.20$388,691.82
601Water FundState Grants and Aids$0.00$0.00$0.00
FUND 601 Water Fund$1,404,070.00$156,172.59$602,648.78
FUND 602 Sewer Fund
602Sewer FundState Grants and Aids$0.00$0.00$0.00
602Sewer FundContributed Revenue$0.00$0.00$0.00
602Sewer FundSewer Fixed Charge$570,385.00$48,728.53$282,761.99
602Sewer FundPenalties and Forfeited Disc$7,640.00$1,326.04$6,505.13
602Sewer FundSanitary Sewer Use Service$792,295.00$61,393.64$401,871.68
602Sewer FundReimbursement$3,750.00$0.00$0.00
602Sewer FundSurplus Property$0.00$0.00$0.00
602Sewer FundContributions - General$750.00$87.72$492.72
602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00
602Sewer FundSpecial Assessments$500.00$0.00-$504.87
602Sewer FundBond Premium$0.00$0.00$0.00
602Sewer FundInterest Earnings$6,000.00$423.28-$367.07
602Sewer FundTransfers from Other Funds$140,000.00$0.00$0.00
602Sewer FundIssuance of Debt$0.00$0.00$0.00
FUND 602 Sewer Fund$1,521,320.00$111,959.21$690,759.58
FUND 603 Refuse Collection
603Refuse CollectInterest Earnings$6,500.00$110.12-$282.73
603Refuse CollectTransfers from Other Funds$0.00$0.00$0.00
603Refuse CollectReimbursement$0.00$0.00$354.71
603Refuse CollectSpecial Assessments$200.00$0.00-$338.85
603Refuse CollectPenalties and Forfeifted Disc$1,675.00$524.77$2,349.71
603Refuse CollectRefuse Collection Charges$366,260.00$38,071.37$163,454.93
603Refuse CollectState Grants and Aids$0.00$0.00$0.00
603Refuse CollectLicenses & Permits$31,420.00$565.00$25,220.00
603Refuse CollectState Sales Tax$0.00$1,028.99-$934.37
603Refuse CollectContributed Revenue$0.00$0.00$0.00
09/24/21 4:01 PM
City of St. Joseph
Page 2
Council Month End Revenue -Enterprise Funds
Current Period: August 2021
FUND2021August2021
FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 603 Refuse Collection$406,055.00$40,300.25$189,823.40
FUND 651 Storm Water Utility
651Storm Water Surplus Property$0.00$0.00$0.00
651Storm Water Transfers from Other Funds$0.00$0.00$0.00
651Storm Water Penalties and Forfeifted Disc$1,500.00$224.59$951.67
651Storm Water Storm Water Use Service$180,015.00$17,689.78$91,297.23
651Storm Water Interest Earnings$4,000.00$129.24-$345.62
651Storm Water Special Assessments$200.00$0.00-$109.42
651Storm Water Other Grants/Aids$0.00$0.00$0.00
651Storm Water State Grants and Aids$0.00$0.00$0.00
651Storm Water Contributed Revenue$0.00$0.00$0.00
651Storm Water Storm Water Develop Fee$4,000.00$0.00$0.00
FUND 651 Storm Water Utility$189,715.00$18,043.61$91,793.86
FUND 652 Street Light Utility
652Street Light USpecial Assessments$50.00$0.00-$69.61
652Street Light UTransfers from Other Funds$0.00$0.00$0.00
652Street Light UPenalties and Forfeited Disc$550.00$75.49$388.74
652Street Light UUsage Rate$88,470.00$6,937.28$35,084.76
652Street Light UReimbursement$0.00$269.42$269.42
652Street Light USurplus Property$100.00$0.00$0.00
652Street Light UInterest Earnings$1,500.00$40.32-$70.50
652Street Light UOther Grants/Aids$0.00$0.00$0.00
652Street Light UState Grants and Aids$0.00$0.00$0.00
652Street Light UContributions - General$2,000.00$0.00$0.00
FUND 652 Street Light Utility$92,670.00$7,322.51$35,602.81
$3,613,830.00$333,798.17$1,610,628.43
09/24/21 4:00 PM
City of St. Joseph
Page 1
Council Month End Expenditure - Summary
Current Period: August 2021
2021August2021
DescriptionYTD Budget2021 Amt YTD Amt
General$3,868,710.00$219,027.65$2,277,316.29
Employee Retirement Reserve$36,380.00$0.00$0.00
COVID-19 FEMA Funding$0.00$0.00$9,237.14
COVID-19 Grants$0.00$0.00$0.00
Fire Fund$357,080.00$2,011.52$118,719.65
Cable Access Fee$0.00$0.00$0.00
Economic Development$130,310.00$4,590.16$82,360.20
TIF 4-1 Fortitude Senior Apts$1,045.00$1,028.75$31,980.18
TIF 2-1 Millstream$1,045.00$1,028.75$21,988.45
TIF 2-2 Meat Market$555.00$28.75$4,393.93
TIF 2-3 Bayou Blues/Alley Flat$1,045.00$1,028.75$18,933.92
State Collected Sales Tax$410,000.00$838.50$949,148.00
Park Dedication$65,860.00$488.00$7,655.28
Charitable Gambling$2,500.00$0.00$0.00
Lodging Tax$16,050.00$2,318.40$11,710.75
DEED CDAP Grant$0.00$0.00$3,125.00
Revolving Loan Fund$0.00$0.00$0.00
2016 CIP Bonds \[govt center\]$272,570.00$0.00$41,171.25
2017A CIP Bonds \[govt center\]$48,000.00$0.00$3,312.50
2016 Street Imp \[Field St\]$62,500.00$0.00$6,137.50
2017B Street Imp \[CBD Alleys\]$41,880.00$0.00$3,326.25
2018 Equipment Certificates$57,300.00$0.00$2,037.50
2019A Street Imp \[Overlays\]$221,225.00$0.00$33,000.00
2019A Street Imp \[Ind Park\]$313,425.00$0.00$46,600.00
2020A Equipment Certificates$46,415.00$0.00$1,595.00
2020B GO Imp \[20th Ave SE\]$3,890.00$0.00$6,780.50
2021 Improve \[MN St/Overlays$0.00$0.00$0.00
2020B CIP Bonds \[PW Bldg\]$7,070.00$0.00$7,597.00
2020B Refund Bonds \[2013 Str.$0.00$0.00$1,775.00
2020C CO Refund \[2014 Park T$0.00$0.00$7,463.88
2010B Street Imp \[16th Ave\]$64,220.00$0.00$4,496.25
2013 Street Imp \[Overlays\]$50,840.00$0.00$0.00
2014 Street Imp \[ParkTerrace\]$181,740.00$0.00$21,217.50
2015 Street Imp\[Clinton/North\]$68,175.00$0.00$3,975.00
2015 Equipment Certificates$0.00$0.00$0.00
2015 Abatement \[Comm Center$155,560.00$0.00$39,271.46
Debt Service Relief$50,000.00$0.00$0.00
Community Center phase I$0.00$0.00$418.00
2019 Street Overlays$0.00$0.00$9,629.95
2019 Industrial Park Expansion$0.00$415.00-$26,645.26
2020 Equipment Certificates$0.00$0.00$18,393.84
2020 20th Ave Watermain Loop$0.00$0.00-$7,396.19
09/24/21 4:00 PM
City of St. Joseph
Page 2
Council Month End Expenditure - Summary
Current Period: August 2021
2021August2021
DescriptionYTD Budget2021 Amt YTD Amt
2021 MN/Alley/18/20/Northland$0.00$131,664.06$601,446.26
Capital Outlay$86,915.00$0.00$34,196.42
WAC Fund$180,000.00$0.00$0.00
SAC Fund$140,000.00$0.00$0.00
Water Fund$1,617,495.00$29,080.78$303,333.83
Sewer Fund$1,784,580.00$75,252.06$552,518.32
Refuse Collection$410,625.00$28,832.69$235,879.64
Storm Water Utility$234,785.00$2,972.27$49,334.91
Street Light Utility$90,805.00$1,462.25$34,581.38
$11,080,595.00$502,068.34$5,572,016.48
09/24/21 4:00 PM
City of St. Joseph
Page 1
Council Month End Expenditure - General Fund
Current Period: August 2021
2021August2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 101 General
GeneralCouncil$64,475.00$2,060.68$40,745.76
GeneralLegislative Committees$4,680.00$1,330.00$1,750.00
GeneralOrdinance & Proceedings$2,225.00$94.75$472.40
GeneralMayor$11,500.00$691.93$5,071.64
GeneralElections$2,500.00-$47.67-$47.67
GeneralGeneral Adminstration$285,230.00$21,331.37$184,623.29
GeneralFinance$229,745.00$18,228.36$128,248.30
GeneralAudit Service$29,500.00$0.00$29,500.00
GeneralAssessing$28,000.00$0.00$28,007.76
GeneralCity Attorney$25,000.00$1,311.00$8,618.50
GeneralInformation Technology$17,570.00$1,284.00$22,790.96
GeneralPlanning and Zoning$226,590.00$6,409.31$121,689.56
GeneralGeneral Government$32,965.00$1,231.25$16,424.75
GeneralCity Offices$41,180.00$2,357.94$27,591.92
GeneralCable Access$2,320.00$32.04$1,150.20
GeneralCrime Control & Investigation$1,382,125.00$93,581.52$797,966.77
GeneralPolice Training$11,000.00$1,723.00$3,868.30
GeneralCommunication Service$9,950.00$1,890.22$7,709.95
GeneralAutomotive Services$33,735.00$4,337.30$29,978.69
GeneralBuilding Inspec. Admistration$96,400.00$8,578.69$56,272.26
GeneralEmergency Management$2,275.00$7.53$1,542.17
GeneralAnimal Control$1,085.00$0.00$647.78
GeneralStreet Maintanence$462,995.00$25,122.77$198,754.44
GeneralIce & Snow Removal$155,145.00$95.07$30,246.88
GeneralEngineering Fee$45,000.00$3,167.09$24,650.77
GeneralStreet Cleaning$14,485.00$95.06$604.04
GeneralSkate Park and Ice Rink$5,885.00$45.24$448.48
GeneralBall Park$3,300.00$210.17$2,097.32
GeneralMaintenance Shop$27,350.00$1,498.34$21,716.79
GeneralPark Areas$309,880.00$20,480.62$198,550.97
GeneralRecreation Department$23,725.00$1,765.43$5,020.11
GeneralCommunity Center$116,585.00$114.64$35,266.62
GeneralOther Financing Uses$0.00$0.00$121,935.00
GeneralFire Protection$164,310.00$0.00$123,401.58
FUND 101 General$3,868,710.00$219,027.65$2,277,316.29
FUND 102 Employee Retirement Reserve
Employee Retirement ReservGeneral Adminstration$0.00$0.00$0.00
Employee Retirement ReservCrime Control & Investigation$0.00$0.00$0.00
Employee Retirement ReservStreet Maintanence$18,190.00$0.00$0.00
Employee Retirement ReservPark Areas$18,190.00$0.00$0.00
Employee Retirement ReservOther Financing Uses$0.00$0.00$0.00
09/24/21 4:00 PM
City of St. Joseph
Page 2
Council Month End Expenditure - General Fund
Current Period: August 2021
2021August2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 102 Employee Retirement Reserve$36,380.00$0.00$0.00
FUND 103 COVID-19 FEMA Funding
COVID-19 FEMA FundingElections$0.00$0.00$0.00
COVID-19 FEMA FundingEmergency Management$0.00$0.00$9,237.14
FUND 103 COVID-19 FEMA Funding$0.00$0.00$9,237.14
FUND 104 COVID-19 Grants
COVID-19 GrantsElections$0.00$0.00$0.00
COVID-19 GrantsGeneral Adminstration$0.00$0.00$0.00
COVID-19 GrantsGeneral Government$0.00$0.00$0.00
COVID-19 GrantsCrime Control & Investigation$0.00$0.00$0.00
COVID-19 GrantsFire Fighting$0.00$0.00$0.00
COVID-19 GrantsEmergency Management$0.00$0.00$0.00
COVID-19 GrantsStreet Maintanence$0.00$0.00$0.00
COVID-19 GrantsMaintenance Shop$0.00$0.00$0.00
COVID-19 GrantsPark Areas$0.00$0.00$0.00
COVID-19 GrantsCommunity Center$0.00$0.00$0.00
COVID-19 GrantsEconomic Development Authority$0.00$0.00$0.00
FUND 104 COVID-19 Grants$0.00$0.00$0.00
FUND 108 Cable Access Fee
Cable Access FeeCable Access$0.00$0.00$0.00
Cable Access FeeOther Financing Uses$0.00$0.00$0.00
FUND 108 Cable Access Fee$0.00$0.00$0.00
FUND 150 Economic Development
Economic DevelopmentEconomic Development Authority$130,310.00$4,590.16$82,360.20
Economic DevelopmentOther Financing Uses$0.00$0.00$0.00
FUND 150 Economic Development$130,310.00$4,590.16$82,360.20
FUND 410 2020 20th Ave Watermain Loop
2020 20th Ave Watermain LoStreet Maintanence$0.00$0.00-$7,396.19
FUND 410 2020 20th Ave Watermain Loop$0.00$0.00-$7,396.19
FUND 411 2021 MN/Alley/18/20/Northland
2021 MN/Alley/18/20/NorthlStreet Maintanence$0.00$131,664.06$568,446.26
2021 MN/Alley/18/20/NorthlOther Financing Uses$0.00$0.00$33,000.00
FUND 411 2021 MN/Alley/18/20/Northland$0.00$131,664.06$601,446.26
FUND 490 Capital Outlay
Capital OutlayGeneral Adminstration$4,500.00$0.00$0.00
Capital OutlayCrime Control & Investigation$1,850.00$0.00$1,970.00
Capital OutlayCommunication Service$3,290.00$0.00$7,633.65
Capital OutlayAutomotive Services$7,375.00$0.00$6,883.76
Capital OutlayEmergency Management$1,500.00$0.00$0.00
Capital OutlayStreet Maintanence$2,250.00$0.00$5,387.25
Capital OutlayIce & Snow Removal$19,500.00$0.00$0.00
09/24/21 4:00 PM
City of St. Joseph
Page 3
Council Month End Expenditure - General Fund
Current Period: August 2021
2021August2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
Capital OutlayStreet Cleaning$2,000.00$0.00$0.00
Capital OutlayMaintenance Shop$11,250.00$0.00$257.71
Capital OutlayPark Areas$33,400.00$0.00$12,064.05
Capital OutlayCommunity Center$0.00$0.00$0.00
Capital OutlayOther Financing Uses$0.00$0.00$0.00
FUND 490 Capital Outlay$86,915.00$0.00$34,196.42
$4,122,315.00$355,281.87$2,997,160.12
09/24/21 4:01 PM
City of St. Joseph
Page 1
Council Month End Expense - Enterprise Funds
Current Period: August 2021
2021August2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 601 Water Fund
Water FundBond Payment (P & I)$687,915.00$0.00$44,081.65
Water FundOther Financing Uses$2,795.00$0.00$19,295.00
Water FundPower and Pumping$22,900.00$659.75$3,261.05
Water FundPurification-Plant 1$46,750.00$1,958.43$15,042.81
Water FundPurification-Plant 2$89,120.00$10,403.30$53,834.01
Water FundDistribution$10,000.00$1,200.00$11,798.39
Water FundWellhead Protection$3,000.00$0.00$0.00
Water FundStorage-Tower 1$19,100.00$630.67$6,109.11
Water FundWater Maintenance$259,590.00$12,669.36$135,603.06
Water FundLift Station-Main$0.00$0.00$0.00
Water FundAdministration and General$26,325.00$1,559.27$14,308.75
Water FundDepreciation Expense$450,000.00$0.00$0.00
FUND 601 Water Fund$1,617,495.00$29,080.78$303,333.83
FUND 602 Sewer Fund
Sewer FundBond Payment (P & I)$140,605.00$0.00-$22,504.83
Sewer FundOther Financing Uses$8,585.00$0.00$18,575.00
Sewer FundSanitary Sewer Maintenanc$223,555.00$11,940.67$141,720.00
Sewer FundLift Station-Baker Street$6,935.00$280.82$2,704.94
Sewer FundLift Station-Ridgewood/DBL$2,975.00$151.80$1,044.01
Sewer FundLift Station-Northland$4,600.00$74.49$648.37
Sewer FundLift Station-CR 121$15,200.00$106.53$922.79
Sewer FundLift Station-Main$855,455.00$61,068.28$395,842.37
Sewer FundAdministration and General$26,670.00$1,629.47$13,565.67
Sewer FundDepreciation Expense$500,000.00$0.00$0.00
FUND 602 Sewer Fund$1,784,580.00$75,252.06$552,518.32
FUND 603 Refuse Collection
Refuse CollectioWaste Collection$403,520.00$28,832.69$225,454.64
Refuse CollectioOther Financing Uses$430.00$0.00$10,425.00
Refuse CollectioDepreciation Expense$6,675.00$0.00$0.00
FUND 603 Refuse Collection$410,625.00$28,832.69$235,879.64
FUND 651 Storm Water Utility
Storm Water UtiOther Financing Uses$14,730.00$0.00$8,345.00
Storm Water UtiAdministration and General$15,795.00$1,208.55$8,758.34
Storm Water UtiStorm Water Maintenance$89,260.00$1,763.72$32,231.57
Storm Water UtiDepreciation Expense$115,000.00$0.00$0.00
FUND 651 Storm Water Utility$234,785.00$2,972.27$49,334.91
FUND 652 Street Light Utility
Street Light UtiliStreet Lighting$90,805.00$1,462.25$34,581.38
Street Light UtiliOther Financing Uses$0.00$0.00$0.00
FUND 652 Street Light Utility$90,805.00$1,462.25$34,581.38
09/24/21 4:01 PM
City of St. Joseph
Page 2
Council Month End Expense - Enterprise Funds
Current Period: August 2021
2021August2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
$4,138,290.00$137,600.05$1,175,648.08
Council Agenda Item 4e
______
MEETING DATE:October 4, 2021
AGENDA ITEM:Donationsand Contributions
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:N/A
PREVIOUS COUNCIL ACTION:None
BACKGROUND INFORMATION:Minnesota Statute 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council. By accepting the donations, the city is accepting the intent of the donations.
The in-kind donations are estimates.
Total Dog Park cash donations received through8/31/21= $5,965+ $1,149 for pavers and refreshments.
Total Jacob Wetterling Rec Center donations received through 8/31/21= $3,041.
BUDGET/FISCAL IMPACT:$177.47
ATTACHMENTS:Request for Council Action: Donations
Resolution 2021-056Accepting Donations
REQUESTED COUNCIL ACTION: Consider approval Resolution 2021-056Accepting Donations.
RESOLUTION 2021-056
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Josephis generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations ofreal or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONORMETHODPURPOSEAMOUNT
AnonymousCashDog Park$29.00
AnonymousCashArchery Range$23.00
AnonymousCashDisc Golf$37.75
AnonymousCashRV Dump$87.72
WHEREAS, all such donations have been contributed to assist the various citydepartments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1.The donations described above are accepted.
2.The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
th
ADOPTED by the City Council this 4 day of October, 2021.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
Council Agenda Item4f
MEETING DATE:October 4, 2021
AGENDA ITEM:Pay Application #2 –2021 Street Improvements
SUBMITTED BY:Engineering
BUDGET/FISCAL IMPACT:$249,000.12
ATTACHMENTS:Pay Application
REQUESTED COUNCIL ACTION: Approve pay application #2 in the amount of $249,000.12 to C&L
Excavating for the 2021 Street Improvement Project.
APPLICATION FOR PAYMENT NO. 2
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.
STJOE 157240
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER
CITY OF ST. JOSEPH
CONTRACTORFOR WORK ACCOMPLISHED THROUGH:9/17/2021
C&L EXCAVATING, INC.
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
BASE BID
12021.501MOBILIZATIONLUMP SUM$124,000.001.00$124,000.000.50$62,000.000.50$62,000.00
22104.502REMOVE PIPE APRONEACH$50.0025.00$1,250.00$0.000.00$0.00
32104.502REMOVE SANITARY EACH$400.004.00$1,600.002.00$800.004.00$1,600.00
STRUCTURE
42104.502REMOVE SIGNEACH$35.002.00$70.00$0.000.00$0.00
52104.502REMOVE PERMANENT EACH$55.001.00$55.00$0.000.00$0.00
BARRICADE
62104.502REMOVE DRAINAGE EACH$400.003.00$1,200.003.00$1,200.003.00$1,200.00
STRUCTURE
72104.502REMOVE GATE VALVEEACH$250.002.00$500.004.00$1,000.007.00$1,750.00
82104.502REMOVE LIGHT FOUNDATIONEACH$250.002.00$500.002.00$500.002.00$500.00
92104.502SALVAGE LIGHTING UNITEACH$375.002.00$750.00$0.000.00$0.00
102104.502SALVAGE SIGN EACH$35.0060.00$2,100.00$0.000.00$0.00
112104.502SALVAGE BOLLARDEACH$200.002.00$400.002.00$400.002.00$400.00
122104.503REMOVE WATER MAINLIN FT$2.50651.00$1,627.50462.00$1,155.00705.00$1,762.50
132104.503REMOVE SANITARY SERVICE LIN FT$1.00490.00$490.00382.00$382.00418.00$418.00
PIPE
142104.503REMOVE SEWER PIPE LIN FT$1.00796.00$796.00292.00$292.00783.00$783.00
(SANITARY)
152104.503REMOVE SEWER PIPE LIN FT$6.00512.00$3,072.0072.00$432.0072.00$432.00
(STORM)
162104.503REMOVE CONCRETE CURB LIN FT$5.001,550.00$7,750.00$0.00333.00$1,665.00
AND GUTTER
172104.503SALVAGE CHAIN LINK FENCELIN FT$5.00616.00$3,080.00$0.000.00$0.00
182104.503SAWING CONCRETE LIN FT$5.25643.00$3,375.75488.00$2,562.00488.00$2,562.00
PAVEMENT (FULL DEPTH)
192104.503SAWING BITUMINOUS LIN FT$2.003,580.00$7,160.001,030.00$2,060.001,030.00$2,060.00
PAVEMENT (FULL DEPTH)
202104.504REMOVE BITUMINOUS SQ YD$1.506,030.00$9,045.00(250.00)($375.00)1,569.00$2,353.50
PAVEMENT
212104.504REMOVE BITUMINOUS SQ YD$2.251,842.00$4,144.50$0.00748.00$1,683.00
PAVEMENT (DRIVEWAY)
222104.504REMOVE CONCRETE WALKSQ YD$6.00345.00$2,070.00$0.00132.00$792.00
232104.504REMOVE CONCRETE SQ YD$15.0081.00$1,215.00$0.0013.00$195.00
PAVEMENT
242104.504REMOVE CONCRETE SQ YD$4.00651.00$2,604.00$0.000.00$0.00
DRIVEWAY
252104.602SALVAGE MAILBOXEACH$100.001.00$100.00$0.000.00$0.00
262105.507COMMON EXCAVATION CU YD$11.0014,146.00$155,606.00360.00$3,960.00360.00$3,960.00
(P)
272105.507SELECT GRANULAR CU YD$5.001,869.00$9,345.00$0.000.00$0.00
BORROW (LV)
282105.601DEWATERINGLUMP SUM$45,500.001.00$45,500.00$0.000.10$4,550.00
292112.519SUBGRADE PREPARATIONROAD STA$150.0020.26$3,039.00$0.000.00$0.00
302123.61STREET SWEEP (WITH HOUR$100.0022.00$2,200.003.00$300.003.00$300.00
PICKUP BROOM)
312130.523WATERM GAL$18.00230.00$4,140.00$0.000.00$0.00
322211.507AGGREGATE BASE (CV) CU YD$26.505,023.00$133,109.5019.66$520.9919.66$520.99
CLASS 5
332215.504FULL DEPTH RECLAIMATIONSQ YD$4.001,585.00$6,340.00$0.000.00$0.00
342221.507SHOULDER BASE CU YD$75.0031.00$2,325.00$0.000.00$0.00
AGGREGATE (CV) CLASS I
352231.604BITUMINOUS PATCH SPECIALSQ YD$45.00203.00$9,135.00$0.000.00$0.00
1
APPLICATION FOR PAYMENT NO. 2
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.STJOE 157240
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER CITY OF ST. JOSEPH
CONTRACTOR C&L EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:9/17/2021
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
362232.504MILL BITUMIINOUS SURFACESQ YD$1.7510,067.00$17,617.25$0.000.00$0.00
372351.504CONCRETE MEDIANSQ YD$45.50444.00$20,202.00$0.000.00$0.00
382355.506BITUMINOUS MATERIAL FOR GALLON$4.20196.00$823.20$0.000.00$0.00
FOG SEAL
392357.506BITUMINOUS MATERIAL FOR GALLON$0.013,129.00$31.29$0.000.00$0.00
TACK COAT
402360.509TYPE SP 9.5 WEARING TON$77.003,996.00$307,692.00$0.000.00$0.00
COURSE MIX (2,C)
412360.509TYPE SP 9.5 WEARING TON$71.001,654.00$117,434.00$0.000.00$0.00
COURSE MIX (3,C)
422360.509TYPE SP 12.5 WEARING TON$81.00643.00$52,083.00$0.000.00$0.00
COURSE MIX (2,C)
432360.509TYPE SP 12.5 WEARING TON$69.001,381.00$95,289.00$0.000.00$0.00
COURSE MIX (3,C)
442501.50215" RC PIPE APRONEACH$1,215.005.00$6,075.00$0.000.00$0.00
452501.50230" RC PIPE APRONEACH$1,960.001.00$1,960.00$0.000.00$0.00
462501.50222" SPAN RC PIPE-ARCH EACH$1,545.003.00$4,635.00$0.000.00$0.00
APRON
472501.50228" SPAN RC PIPE-ARCH EACH$1,714.003.00$5,142.00$0.000.00$0.00
APRON
482501.50322" SPAN RC PIPE-ARCH LIN FT$85.00222.00$18,870.00$0.000.00$0.00
CULVERT CLASS IIIA
492501.50328" SPAN RC PIPE-ARCH LIN FT$125.0064.00$8,000.00$0.000.00$0.00
CULVERT CLASS IIIA
502501.602TRASH GUARD FOR 15" PIPE EACH$500.001.00$500.00$0.000.00$0.00
APRON
512501.602TRASH GUARD FOR 28" SPAN EACH$1,050.003.00$3,150.00$0.000.00$0.00
ARCH PIPE APRON
522503.50315" RC PIPE SEWER DES 3006 LIN FT$50.00702.00$35,100.0035.00$1,750.0035.00$1,750.00
CL V
532503.50318" RC PIPE SEWER DES 3006 LIN FT$53.00223.00$11,819.0024.00$1,272.0024.00$1,272.00
CL V
542503.50324" RC PIPE SEWER DES 3006 LIN FT$65.001,039.00$67,535.00$0.000.00$0.00
CL III
552503.50330" RC PIPE SEWER DES 3006 LIN FT$103.0043.00$4,429.00$0.000.00$0.00
CL III
562503.5038" DI PIPE SEWERLIN FT$65.0020.00$1,300.00$0.0044.00$2,860.00
572503.5034" C900 DR25 PIPE SEWERLIN FT$37.00150.00$5,550.0041.00$1,517.0099.00$3,663.00
582503.5036" C900 DR25 PIPE SEWERLIN FT$41.50165.00$6,847.5063.00$2,614.50118.00$4,897.00
592503.5036" PVC SDR26 PIPE SEWERLIN FT$38.0065.00$2,470.0033.00$1,254.0033.00$1,254.00
602503.5038" PVC C900 PIPE SEWERLIN FT$77.00703.00$54,131.00302.00$23,254.00711.00$54,747.00
612503.5038" PVC SDR 35 PIPE SEWERLIN FT$50.001,285.00$64,250.00312.00$15,600.00355.00$17,750.00
622503.5038" PVC FORCE MAINLIN FT$40.00909.00$36,360.00$0.000.00$0.00
632503.50315" PP PIPE SEWERLIN FT$45.00369.00$16,605.00364.00$16,380.00364.00$16,380.00
642503.601BYPASS PUMPINGLUMP SUM$2,500.001.00$2,500.00$0.001.00$2,500.00
652503.602CONNECT TO EXISTING EACH$1,800.004.00$7,200.00$0.003.00$5,400.00
SANITARY SEWER
662503.602CONNECT TO EXISTING EACH$1,000.005.00$5,000.005.00$5,000.005.00$5,000.00
STORM SEWER
672503.602CONNECT TO EXISTING EACH$100.0021.00$2,100.0010.00$1,000.0015.00$1,500.00
SANITARY SEWER SERVICE
682503.6028"X4" C900 WYEEACH$950.0010.00$9,500.004.00$3,800.0010.00$9,500.00
692503.6028"X6" C900 WYEEACH$1,000.0011.00$11,000.006.00$6,000.0010.00$10,000.00
702503.6028"X6" PVC WYEEACH$380.001.00$380.00$0.000.00$0.00
712503.602CHIMNEY SEAL (I&I BARRIER)EACH$400.0051.00$20,400.00$0.000.00$0.00
2
APPLICATION FOR PAYMENT NO. 2
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.STJOE 157240
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER CITY OF ST. JOSEPH
CONTRACTOR C&L EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:9/17/2021
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
722503.602CASTING ASSEMBLYEACH$600.0012.00$7,200.00$0.000.00$0.00
732503.603CLEAN AND VIDEO TAPE PIPE LIN FT$1.251,967.00$2,458.75$0.000.00$0.00
SEWER
742503.608DUCTILE IRON FITTINGSPOUND$8.00340.00$2,720.00$0.000.00$0.00
752504.602CONNECT TO EXISTING EACH$1,500.006.00$9,000.005.00$7,500.008.00$12,000.00
WATER MAIN
762504.60212"X8" TAPEACH$6,500.002.00$13,000.00$0.000.00$0.00
772504.6028" GATE VALVE AND BOXEACH$2,750.004.00$11,000.003.00$8,250.004.00$11,000.00
782504.602ADJUST VALVE BOXEACH$150.0040.00$6,000.00$0.000.00$0.00
792504.602ADJUST CURB STOPEACH$200.001.00$200.00$0.000.00$0.00
802504.6038" DIP WATER MAINLIN FT$68.00743.00$50,524.00477.00$32,436.00719.00$48,892.00
812504.6044" INSULATIONSQ YD$57.0054.00$3,078.0051.00$2,907.0051.00$2,907.00
822504.608DUCTILE IRON FITTINGSPOUND$11.001,420.00$15,620.00961.00$10,571.001,121.00$12,331.00
832506.502CASTING ASSEMBLYEACH$750.0033.00$24,750.00$0.000.00$0.00
842506.503CONSTRUCT DRAINAGE LIN FT$370.0032.46$12,010.2016.15$5,975.5016.15$5,975.50
STRUCTURE DESIGN H
852506.503CONSTRUCT DRAINAGE LIN FT$435.00118.01$51,334.3511.19$4,867.6511.19$4,867.65
STRUCTURE DESIGN 48-4020
862506.503CONSTRUCT DRAINAGE LIN FT$790.0012.12$9,574.806.48$5,119.206.48$5,119.20
STRUCTURE DESIGN 60-4020
872506.601INFILTRATION SYSTEMLUMP SUM$92,000.001.00$92,000.00$0.000.00$0.00
882506.602ADJUST FRAME & RING EACH$350.0055.00$19,250.00$0.000.00$0.00
CASTING
892506.602GROUT CATCH BASIN OR EACH$250.0014.00$3,500.00$0.000.00$0.00
MANHOLE
902506.603CONSTRUCT SANITARY LIN FT$305.00138.70$42,303.5041.81$12,752.0568.94$21,026.70
MANHOLE
912506.603CONSTRUCT 8" OUTSIDE LIN FT$1,250.005.08$6,350.00$0.0012.50$15,625.00
DROP
922511.507RANDOM RIPRAP CLASS IIICU YD$60.0046.70$2,802.00$0.000.00$0.00
932521.5184" CONCRETE WALKSQ FT$6.255,353.00$33,456.25$0.000.00$0.00
942521.5186" CONCRETE WALKSQ FT$11.004,462.00$49,082.00$0.000.00$0.00
952531.503CONCRETE CURB AND LIN FT$31.50163.00$5,134.50$0.000.00$0.00
GUTTER DESIGN V
962531.503CONCRETE CURB AND LIN FT$16.756,325.00$105,943.75$0.000.00$0.00
GUTTER DESIGN B618
972531.5048" CONCRETE DRIVEWAY SQ YD$71.00837.00$59,427.00$0.000.00$0.00
PAVEMENT
982531.6048" CONCRETE VALLEY SQ YD$99.75106.00$10,573.50$0.000.00$0.00
GUTTER
992531.618TRUNCATED DOMESSQ FT$47.25475.00$22,443.75$0.000.00$0.00
1002540.602INSTALL BOLLARDEACH$945.002.00$1,890.00$0.000.00$0.00
1012540.602MAIL BOX SUPPORTEACH$350.001.00$350.00$0.000.00$0.00
1022545.502LIGHTING UNIT TYPE EACH$7,100.0012.00$85,200.00$0.000.00$0.00
SPECIAL
1032545.502LIGHT FOUNDATION DESIGN EACH$1,170.0012.00$14,040.00$0.000.00$0.00
E MODIFIED
1042545.502SERVICE CABINETEACH$4,900.001.00$4,900.00$0.000.00$0.00
1052545.502HANDHOLEEACH$855.001.00$855.00$0.000.00$0.00
1062545.502EQUIPMENT PADEACH$950.001.00$950.00$0.000.00$0.00
1072545.5032" NON-METALLIC CONDUITLIN FT$4.801,650.00$7,920.00$0.000.00$0.00
3
APPLICATION FOR PAYMENT NO. 2
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.STJOE 157240
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER CITY OF ST. JOSEPH
CONTRACTOR C&L EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:9/17/2021
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
1082545.5033" NON-METALLIC CONDUITLIN FT$10.75200.00$2,150.00$0.000.00$0.00
1092545.503UNDERGROUND WIRE 1/C 6 LIN FT$2.903,900.00$11,310.00$0.000.00$0.00
AWG
1102545.503UNDERGROUND WIRE 1/C 8 LIN FT$2.601,950.00$5,070.00$0.000.00$0.00
AWG
1112557.603INSTALL CHAIN LINK FENCELIN FT$100.009.00$900.00$0.000.00$0.00
1122563.601TRAFFIC CONTROLLUMP SUM$9,500.001.00$9,500.00$0.000.15$1,425.00
1132564.502INSTALL SIGN EACH$210.002.00$420.00$0.000.00$0.00
1142564.518SIGN PANELS TYPE CSQ FT$53.00276.75$14,667.75$0.000.00$0.00
1152564.518SIGN PANELS TYPE SPECIALSQ FT$75.0081.00$6,075.00$0.000.00$0.00
1162573.501STABILIZED CONSTRUCTION LUMP SUM$1,000.001.00$1,000.00$0.000.00$0.00
EXIT
1172573.502STORM DRAIN INLET EACH$160.0081.00$12,960.00$0.000.00$0.00
PROTECTION
1182573.503SILT FENCE, TYPE MSLIN FT$2.104,069.00$8,544.90$0.000.00$0.00
1192573.503SEDIMENT CONTROL LOG LIN FT$4.20153.00$642.60$0.000.00$0.00
TYPE COMPOST
1202574.505SOIL BED PREPARATIONACRE$525.003.87$2,031.75$0.000.00$0.00
1212574.507COMMON TOPSOIL BORROW CU YD$16.501,005.00$16,582.50$0.000.00$0.00
(LV)
1222574.508FERTILIZER TYPE 22-5-10POUND$1.001,354.50$1,354.50$0.000.00$0.00
1232575.504EROSION CONTROL BLANKET SQ YD$2.252,865.00$6,446.25$0.000.00$0.00
CATEGORY 3N
1242575.505SEEDINGACRE$600.003.87$2,322.00$0.000.00$0.00
1252575.508SEED MIXTURE 22-111POUND$2.10121.00$254.10$0.000.00$0.00
1262575.508SEED MIXTURE 25-151POUND$4.251,551.00$6,591.75$0.000.00$0.00
1272575.508HYDRAULIC BONDED FIBER POUND$2.1013,545.00$28,444.50$0.000.00$0.00
MATRIX
1282575.508HYDRAULIC MULCH MATRIXPOUND$0.359,675.00$3,386.25$0.000.00$0.00
1292575.605SEEDING (TEMPORARY)ACRE$400.003.87$1,548.00$0.000.00$0.00
1302582.5034" SOLID LINE MULTI-LIN FT$1.254,335.00$5,418.75$0.000.00$0.00
COMPONENT GROUND IN
1312582.50324" SOLID LINE MULTI COMP LIN FT$12.00128.00$1,536.00$0.000.00$0.00
GR IN
1322582.5034" BROKEN LINE MULTI-LIN FT$1.25137.00$171.25$0.000.00$0.00
COMPONENT GROUND IN
1332582.5034" DBLE SOLID LINE MULTI LIN FT$2.50600.00$1,500.00$0.000.00$0.00
COMP GR IN
1342582.518PAVT MSSG MULTI COMP GR SQ FT$15.00210.00$3,150.00$0.000.00$0.00
IN
1352582.518CROSSWALK MULTI COMP SQ FT$9.00666.00$5,994.00$0.000.00$0.00
GR IN
ALTERNATE
1362104.503REMOVE CONCRETE CURB LIN FT$8.5060.00$510.00$0.000.00$0.00
AND GUTTER
1372104.503SAWING CONCRETE LIN FT$5.2590.00$472.50$0.000.00$0.00
PAVEMENT (FULL DEPTH)
1382104.503SAWING BITUMINOUS LIN FT$2.00285.00$570.00$0.000.00$0.00
PAVEMENT (FULL DEPTH)
1392104.504REMOVE CONCRETE SQ YD$6.5070.00$455.00$0.000.00$0.00
DRIVEWAY
1402104.504REMOVE BITUMINOUS SQ YD$5.00140.00$700.00$0.000.00$0.00
PAVEMENT
1412104.504REMOVE BITUMINOUS SQ YD$3.00250.00$750.00250.00$750.00250.00$750.00
PAVEMENT (DRIVEWAY)
1422104.504REMOVE CONCRETE WALKSQ YD$20.0026.00$520.00$0.000.00$0.00
4
09/29/2021
CouncilAgenda Item 4g
MEETING DATE:October 4, 2021
AGENDA ITEM:Kleiber v. Nelson Auto Center Settlement
SUBMITTED BY:Administration
STAFF RECOMMENDATION: Accept Settlement
PREVIOUS COUNCILACTION:
BACKGROUND INFORMATION:Attorney Steven Kleiber (Plaintiff) filed qui tam action on behalf
of a number of cities and counties, including St. Joseph alleging that Nelson Auto overcharged the 248
government entities for Ford Police vehicles purchased under the state contracts. The City’s purchase
would have been made somewhere between November 10, 2011 to November 30, 2017. Plaintiff
proposes that $478,131.50 be divided among the cities and counties at a rate of $158.06 per police
vehicle. According to the Plaintiff’s record, the City of St. Joseph purchased two vehicles under the state
contracts. The City’s legal counsel recommends accepting the settlement.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:
REQUESTED COUNCILACTION: Accept Kleiberv. Nelson Auto Center Settlementas proposed
by Plaintiff.
CouncilAgenda Item
MEETING DATE:, 2021
AGENDA ITEM:
Therese Haffner, City Administrator
SUBMITTED BY:
Randy Sabart, City Engineer
BACKGROUND INFORMATION:
On Monday, September 13, the MnDOT Office of Traffic Engineering issued its fall 2021 HSIP
solicitation forgreater Minnesota.The program offers Federal-aid funding with the purpose of achieving
significantreduction in fatalitiesand serious injuries on all public roads. Themaximumgrant award is
$500,000 per project andrequires a minimum10% local match.
Potential roundaboutimprovements to the Minnesota St and CSAH2intersection have been identified
with theStearns County Highway Engineer, JodiTeich,asa potentialcandidate projectfor the program.
BUDGET/FISCAL IMPACT:
In theeventof an award, the County Engineerhas indicated the City would be responsible for 50%of the
local shareof theproject costs,and 100% of any new right ofway acquisition costsneededfor the
improvements.
Preliminary opinions of construction and right of way costs havenot been developed at this point in time,
but it is estimated that roundabout construction would cost an estimated $1.2M-$1.5M.
ATTACHMENTS:
REQUESTED COUNCIL ACTION:
F:\\CITY\\shared\\City Council\\City Council Packet\\09.20.21\\\[06a\] HSIP.docx
RESOLUTION 2021-057
SUPPORT OF HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP)
APPLICATION FOR CSAH 2 AND MINNESOTA ST INTERSECTION IMPROVEMENTS
WHEREAS, MnDOT is soliciting for grant applications providing federal funding for the Highway
Safety Improvement Program (HSIP); and
WHEREAS, Stearns County is preparing an application to make safety improvements at the intersection
of CSAH 2 and Minnesota St; and
WHEREAS, the proposed safety improvement would include the construction of a roundabout; and
WHEREAS, two legs of the existing intersection are City streets and that if grant dollars are awarded, the
City would be responsible for 50% of the local match required by the program, and 100% of the right of
way acquisition costs.
NOW, THEREFORE BEIT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA:
1.The City supports Stearns County’s HSIP grant application for roundabout safety improvements
at the intersection of CSAH 2 and Minnesota Street.
ADOPTED by the City Council this 4th day ofOctober, 2021.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
CouncilAgenda Item 4i
MEETING DATE:October 4, 2021
AGENDA ITEM:Job Description Approval
SUBMITTED BY:Administration
STAFFRECOMMENDATION: Approve Job Descriptions
BACKGROUND INFORMATION:Staff has proposed updates to the job descriptions for the City
Clerk, Utility Lead, and Maintenance Lead positions. The proposed new language is underlined, while the
language proposed to be deleted has a strikethrough. The updatedjob descriptions are consistent with the
current duties and responsibilities of those positions.
BUDGET/FISCAL IMPACT:N/A
ATTACHMENTS:City Clerk Job Description
Utility Lead Job Description
Maintenance Lead Job Description
REQUESTED COUNCILACTION: Approve the job descriptions for City Clerk, Utility Lead, and
Maintenance Lead as presented.
POSITION: CITY CLERK
DEPARTMENT: Administration
IMMEDIATE SUPERVISOR: City Administrator
HOURS WORKED: 40 Hours per Week
FLSA STATUS: Non-Exempt (Confidential Employee)
SUMMARY
Perform a variety of highly skilled administrative work preparing and archiving minutes, maintaining
official records of City Council actions, oversees election duties, processing license applications, and
related work as assigned. Work is performed under the general direction of the City Administrator.
Supervision is exercised over City Council/Planning Commission Meeting Attendant and Election
Judges.
ESSENTIAL FUNCTIONS
•Record and prepare agendas and official minutes for all City Council and AdvisoryBoards;
including official record keeping of official actions; publication of meeting notices; and
codification of the City’s ordinances.
•Assist with entering daily receipts for utility billing and miscellaneous invoices; and balance the
deposit.
•Provide direct support to the City Administrator in the day-to-day operations of the City including
confidential and technical support
•Administer Permit and License (Liquor, Gambling, Tobacco, Amusement, Refuse Hauler,
Fireworks, Golf Cart and Peddlers/Solicitors, etc.) processes; certifyliquor licenses with the
State’s Alcohol and Gambling Enforcement Agency..
•Keep information confidential as appropriate maintain the records management system for the
City.
•Coordinate and perform duties in conjunction with bi-annual and special elections Administer the
election process for the City
•Compile, design, and distribute the City newsletter; design and update the City website, cable
access channel and Government Center’s digital signage, update City’s social media accounts, as
well as distribute information to other media outlets as requested by the City Administrator.
•Assist the City Administrator in developing policies and procedures, (including but not limited to
personnel and collective bargaining agreements) for effective management systems in City
activities.
•Prepare drafts of letters, ordinances, resolutions, administrative manuals, orders, rules, directives
and regulations and develop varied materials and forms
•Assist with the management of Personnel Files
•Attend and represent Administration at meetings, staff meetings, seminars, and conferences as
directed by the City Administrator.
•Supervise and coordinate the activities of the City Council/Planning Commission Meeting
Attendant
OTHER DUTIES AND/OR RESPONSIBILITIES
•Provide backup administrative support for the Account Technician
• Complete other administrative tasks as assigned by the City Administrator
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
•Skill inproper grammar, sentence structure, paragraphing, punctuation, and spelling
• Ability to operate general office equipment and current, common software packages
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to deal tactfully and effectively with all City staff, outside agencies and the general public
• Ability to independently accomplish assigned tasks with only general direction
• Ability to use discretion and tact in dealing with sensitive personnel matters
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
• Sufficient physical ability and mobility to work in an office setting
• Ability to work in a moderately noisy location (e.g. business office with various equipment and/or
computer printers and light traffic.)
• Ability to sit and answer phones/use computer equipment on a continuous basis
• Ability to stand, walk, sit, talk and reach with hands and arms
• Ability to stoop, bend, kneed, crouch, reach and twist
• Ability to lift, carry, push, and/or pull moderate amounts of weight (15-20 lbs.)
• Drive locally and within State to attend meetings, conferences, trainings
• Ability to work evenings to attend meetings, work sessions and/or official proceedings of the City
Council
QUALIFICATIONS
• Associates Degree in Communications, English, Public Administration or similar field
• Valid MN Driver’s License
• 3 years’ experience working for an Executive Level Manager/Administrator
• Able to meet physical requirements and working conditions
DESIRABLE QUALIFICATIONS
• 3 years’ experience working in local government
• Experience with the following software: LaserFiche, Banyon Data Systems
• Minnesota Certified Municipal Clerk (MCMC) or IIMC Certified Municipal Clerk (CMC)
POSITION:UTILITY LEAD WORKER
DEPARTMENT:Public Works
IMMEDIATE SUPERVISOR:Public Works Director Superintendent
HOURS WORKED:Generally,7:30 AM –4:00 PM
FLSA STATUS:Non-Exempt
SUMMARY
This position acts as lead person intheabsence and/or direction of supervisory staff in assigning and
directing day-to-day activities in intermediate technical work in the operation, maintenance and repair of
the City’s water treatment systems. Performsdifficult technical work operating the water treatment plant
and equipment, assisting with public works installation, maintenance and repair projects, and related work
as required. Provides guidance and leadership in the Utility DivisionDepartment in completing tasks
efficiently and effectively. Work is performedunder the supervision of the Public WorksDirector
Superintendent.
ESSENTIAL FUNCTIONS The following functions are intended only as illustrations of the various
types of work performed. The omission of specific duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
Serves as a team leader by assigning work, providing direction, training, and giving feedback and
input to utilitymaintenance staff Provides leadership and training to other utility workers; insures
proper safety conditions and procedures are followed
Ensures department policies, general order, and directives are followed
Demonstrates leadership, promotes collaboration at all levels and empowers staff to be innovative
decision-makers
Trains other Public Works staff as directed by the Public Works Superintendent
Maintainsstorm sewers, related documents and data to conform with MS4 requirements
Provides general guidanceof the activities of the City's water and wastewater operations
Takes state mandated water samples; submits samples
Analyzes daily water samples; adjusts proper chemical feeds; ensures safe drinking water
Maintains security of treatment plant; responds to alarms and emergency situations, responsible
for emergency action plan in case of leak; monitors various systems
Monitors wells and water towers for usage and fire protection; monitors distribution systems
Maintains the wastewater collectionsystem; conducts and documents lift station inspections
Prepares records and reports pertaining to inspections; submits flow record information to the
City of St. Cloud
Prepares the budget for the water and wastewater operations; purchases supplies and materials
and monitors expenditures to stay within the authorized budget
Handles hazardous chemicals; orders chemicals and supplies
Maintains, repairs and calibrates various equipment throughout system; schedules repair work
with contractors
Locates utilities; inspects all new service lines
Initiates, installs, reads and repairs meters
Assists with snow and ice removal operations and other street maintenance activities
Assists with the maintenance of buildings; cleaning and repairing
Performs related tasks as required
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
General knowledge of the principles, practices and equipment of water plant operations, waste
water operation practices and equipment, storm water operations.
General knowledge of chlorination requirements of water
Thorough knowledge of the occupational hazards and safety precautions involved in water plant
and waste water operations
General knowledge of routine laboratory procedures
Ability to comprehend complicated policies, procedures and materials that contain specialized
words and phrases that could have several meanings
Ability to process and use complicated workplace data and graphics
Ability to prepare detailed reports and maintain records
Ability to establish and maintain effective working relationships with associates and customers.
PHYSCIAL DEMANDS/WORKING CONDITIONS
This work requires the regular exertion of up to 25 pounds of force, frequent exertion of up to 50
pounds of force and occasional exertion of up to 100 pounds of force
Worker is frequently standing, speaking or hearing, using hands to finger, handle or feel,
stooping, kneeling, crouching or crawling, reaching with hands and arms and lifting and
occasionally requires walking, sitting, tasting or smelling and pushing or pulling
Work requires depth perception, color perception and peripheral vision
Vocal communication is required for conveying detailed or important instructions to other
accurately, loudly or quickly
Hearing is required to receive detailed information through oral communications and/or to make
fine distinctions in sound
Work requires preparing and analyzing written or computer data, visual inspection involving
small defects and/or small parts, using of measuring devices, operating machines, operating
motor vehicles or equipment and observing general surroundings and activities
Worker is frequently exposure to wet, humid conditions (non-weather) and exposure to outdoor
weather conditions and occasionally requires working near moving mechanical parts, exposure to
fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to extreme heat
(non-weather), wearing a self-contained breathing apparatus and exposure to blood borne
pathogens and may be required to wear specialized personal protective equipment
Work is generally in a loud noise location (e.g. heavy traffic, large earth-moving equipment).
QUALIFICATIONS
High school diploma or GED with certificates as indicated in the Special Requirements section
and considerable experience in water or wastewater operations, or equivalent combination of
education and experience.
SPECIAL REQUIREMENTS
Class C Water Certification
Class C Wastewater Certification
CPR and First Aid Certification
Boilers License
Possession of an appropriate commercial driver’s license valid in the State of Minnesota
Note: Applicant must possess one of the two Certifications stated above and complete the process for the
other certificate within 12 months of promotion.
POSITION:MAINTENANCE LEAD WORKER –PUBLIC WORKS
DEPARTMENT:Public Works
IMMEDIATE SUPERVISOR:Public Works Director Superintendent
HOURS WORKED:Generally,7:30 AM –4:00 PM
FLSA STATUS:Non-Exempt
SUMMARY
This position acts as lead person in the absence and/or direction of supervisory staff in assigning and
directing day-to-day activities in the operation, maintenance and repair of the City’s streets and parks.
Performs difficult technical work maintaining streets and parks equipment, assisting with public works
installation, maintenance and repair projects, in and directing the activities of the City’s various public
works operations; maintaining records and files, preparing reports, and related work as required. Provides
guidance and leadershipin the Streets and Parks Divisionin completing tasks efficiently and effectively.
Work is performed under the general direction of the Public WorksDirector.Superintendent.
ESSENTIAL FUNCTIONS The following functions are intended only as illustrationsof the various
types of work performed. The omission of specific duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
Serves as a team leader by assigning work, providing direction, training, and giving feedback, and
input to park and street maintenance staff
Ensures department policies, general order, and directives are followed.
Demonstrates leadership, promotes collaboration at all levels and empowers staff to be innovative
decision-makers.
Coordinates, and participates in daily public works activities including repair and maintenance of
streets and utility lines, cleaning ditches and catch basins, and responding to requests for utility
locates etc.
Provides technical advice and assistance to Maintenance Workers and the Water/Wastewater
Plant Operator
Schedules work projects and assign staff and equipment
Leadscrews in the maintenance, repair, installation and construction of a variety of public works
projects; provides technical adviceand assistance to Maintenance Worker and Utilities Operator
Oversees and inspects job sites to determine work progress, changing priorities, problems,
hazards, and material and equipment Monitors adherence to safety procedures at public works job
sites and in the handling of all chemical, supplies and materials and the operation of motor
equipment
Prepares and maintains records of work orders, materials used and supply inventory; maintains
plant operating logs
Assists withtheinstallation ofnew sewer andwater lines and water and sewer services.
Provides input to the Public Works Director Superintendenton street and park operations,
maintenance, and equipment. for the performance evaluations of the utility workers and
maintenance staff. Assists with reporting for public works activities; assists in handling citizen
complaints
Operates various equipment as needed to complete public works projects and respond to
emergencies
Performs related tasks as required
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of repair, maintenance, and construction practices for streets and drainage
systems
Thorough knowledge of the operation, maintenance, construction, and rehabilitation of utility
facilities
Thorough knowledge of hazards and safety precautions associated with such work
Thorough knowledge of applicable codes and pertinent inspection and safety requirements
Ability to recognize and diagnose problems
Ability to make time and materials estimates
Ability to follow oral and written instructions
Ability to plan and supervise the work of others
Ability to work from sketches, blueprints and drawings
Ability to prepare maps
Ability to maintain records
Ability to establish and maintain effective working relationships with associates.
PHYSCIAL DEMANDS/WORKING CONDITIONS
This work requires the regular exertion of up to 50 pounds of force and occasional exertion of up
to 10 pounds of force
Work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently
sitting and repetitive motions and occasionally requires standing, walking, climbing or balancing,
stooping, kneeling, crouching or crawling, reaching with hands and arms, tasting or smelling,
pushing or pulling and lifting
Work requires close vision, distance vision, ability to adjust focus, depth perception, night vision
and peripheral vision
Vocal communication is required for conveying detailed or important instructions to other
accurately, loudly or quickly
Hearing is required to perceive information at normal spoken word levels and to receive detailed
information through oral communications and/or to make fine distinctions in sound
Work requires preparing and analyzing written or computer data, visual inspection involving
small defects and/or small parts, using of measuring devices, assembly or fabrication of parts
within arm’s length, operating machines, operating motor vehicles or equipment and observing
general surroundings and activities
Work occasionally requires wet, humid conditions (non-weather), working near moving
mechanical parts, exposure to fumes or airborne particles, exposure to toxic or caustic chemicals,
exposure to outdoor weather conditions, exposure to extreme cold (non-weather), exposure to
extreme heat (non-weather), exposure to the risk of electrical shock, exposure to vibration and
wearing a self-contained breathing apparatus
Work is generally in a loud noise location (e.g. heavy traffic, large earth-moving equipment)
QUALIFICATIONS
Associates/Technical degree with coursework in engineering, construction, or related field with
certificates as indicated in the Special Requirements section and considerable experience in
maintenance operations, or equivalent combination of education and experience.
SPECIAL REQUIREMENTS
Class C Water Certification
Class C Wastewater Certification
CPR and First Aid Certification
Possession of an appropriate commercial driver’s license valid in the State of Minnesota
Council Agenda Item
MEETING DATE: October 4, 2021
AGENDA ITEM: Watering Ban
SUBMITTED BY: Administration/Public Works
BACKGROUND INFORMATION: n July, the City Council implemented a completewateringban
for the City. As of thelatest DNR drought report from September 28th, St. Joseph has been downgraded to
a moderate drought status. Staff recommends lifting the watering ban effective immediately.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: None
REQUESTED COUNCIL ACTION: