Loading...
HomeMy WebLinkAbout11.22.21Fire Advisory Board Meeting St. Joseph Fire Station Monday, November 22nd, 2021 at 5:00pm 1. Call Meeting to order 2. Approve August meeting minutes 3. Financial Report 4. New Business A. Recommendation of Officers B. FEMA Grant C. Fire Truck Funding 5. Old Business A. Pumper/Tanker Update B. Unit # 3 Replacement C. Fire Study D. Pay for Fire Chief and Assistant Chief E. OTHER 6. Membership 7. Adjourn Thank you, Jeff Taufen, St. Joseph Fire Chief August 9, 2021 Page 1of 2 Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St. Joseph and St. Wendel met in regular session on Monday, August 9, 2021at 5:00PM in the St. Joseph Fire Hall. Members Present: Fire Chief Jeff Taufen, City of St. Joseph Representative Bob Loso,St. Joseph Township Representative Doug Fredrickson, St. Wendel Township Representative Greg Salkvia telephone. Others Present: Assistant Fire Chief David Salzer, Finance Director Lori Bartlett Members Absent:Administrator Therese Haffner Minutes:Losomade a motion to approve the minutes from May 10,2021; seconded by Fredrickson and passed unanimouslyby those present. Financial Report:Bartlett presented the secondquarter financial report. The operational fund balance shows a surplus of $48,494 as of June 30, 2021. The fire fund received 46% of the revenue budget and spent 13% of the expenditure budget at the end of the second quarter. The main revenue sources are received from contractservices. Expenditures are mainly operational. Losomoved to approve the financial reports as presented; seconded by Fredricksonand passed unanimously. 2022 Proposed Budget: Bartlettpresented the proposed 2022 fire fund budget. The proposed 2022 budget is an increase of $22,680. The City of St. Joseph would absorb most of the increase (11.1%), St. Wendel Township next largest (8.7%), and St. Joseph Township would see a decrease (-1.1%) due to market value adjustments from annexations. The required municipal contribution is $0. The Fire Board recommends a minimum contribution of $3,000 to supplement the St. Joseph Fire Relief pension fund. Stipends and salaries were discussed. The Fire Chief salary was increased to $8,000 anddrill/fire calls at $16/hour per previous Fire Board action. The proposed 2022 budget includes the carry forward of the five-year capital equipment budget. An addition of the roof replacement in a few years was added per the roof inspection report completed in the summer. The Fire Board reviewed each capital item. For 2022, the capital equipment purchases are proposed to be the rescue van, grass rig and pumper/tanker. The rescue van is used on nearly every call. The fire fund has the cash set aside to purchase the van. The Fire Board requested a FEMA grant for the grass rig. Award notifications go through September. The pumper/tanker truck will be an addition to the fleet. The truck committee determined the ladder meets NFPA standards and is in good working order. The ladder truck is 20 years old. It will last another few years. The discussion of adding a pumper/tanker instead of replacing the laddertruck was determined to be a higher need. Loso moved to approve the proposed 2022 fire budget adding a $30/year clothing allowance, adding $1,500 salary for the assistant fire chief, and adding drill calls for fire truckchecks; seconded by Salk and passed unanimously. Loso moved to approve the budget includes five sets of gear at $3,000 per person; seconded by Fredrickson and passed unanimously. Weekly Truck Check/Pay: Fire trucks are required to be checked weekly by two members and takes two hours to complete. The members do not get paid to conduct the truck checks. Salk moved to approve hourly call pay to complete truck checks; seconded by Loso and passed unanimously. Perks/Retaining Current Members: The St Joseph Fire Relief requested incentives to recruit and retain firefighters to the volunteer department. The job of a volunteer firefighter takes members away from their families and employment at all hours of the day. It is difficult to keep people interested. August 9, 2021 Page 2of 2 Salkmoved to approve $30 per member per year clothing allowance; seconded by Fredrickson and passed unanimously. Pay:The Fire Board recommended the Fire Chief move from $6,000 per year salary to $8,000 per year to compensate for the additional reporting and administrative tasks of operating the fire department. The Fire Chief and Assistant Fire Chief recommended salaries of $10,000 per year and $5,000 per year, respectively for their positions. Each day is getting busier to keep the department moving forward. Salk moved to approve $8,000per year for the Chief, $4,000 per year for the Assistant Chief for 2022;secondedby Fredrickson; motion amended by Loso to increase the Assistant Chief to $5,000 per yearand passed unanimously. Pumper/Tanker TruckUpdate:Taufen received bids for a pumper/tanker. Rosenbauer provided a bid for $750,000 for the chassis and truck. Equipment for the truck is additional.Taufen requested approval to move forward with the pumper/tanker not to exceed $800,000. Any additional equipment costs would be covered by fundraising from the St. Joseph Fire Relief. Salkmoved to approve moving forward with the purchase of a pumper/tanker truck not to exceed $800,000; seconded by Fredricksonand passedby the majority. Loso voted nay. Salk moved to approve transferring the $100,000 reserved capital budget from the ladder truck to the pumper/tanker; seconded by Fredrickson and passed by the majority. Loso voted nay. FEMA Grant: Taufen reported that the grant writer has not heard back regarding the FEMA grant to replace Unit #3 truck. Grant award announcements go through September. Taufensuggested moving forward with replacing the truck using the fire department budget if the grant was not received. MNDNR Grant: The Fire Board approved submittinga grant to the MNDNR for additional hose. The grant requires a 50 percent match. The fire department was awarded $2,447.00. Loso moved to accept the grant from the MNDNR for $2,447.00 for fire hose; seconded by Salk and passed unanimously. Fire Department Study: The City Administrator mentioned the neighboring cities may participate in a fire study to see what each city can do to make their fire departments run better in the future. The administrators will be meeting in a few weeks. The Fire Board requests notes following the meeting and not to wait until the November fire board meeting. Membership:The fire department is at 26 volunteers (30 is full capacity). By mid-August, the department will lose another member. The fire department received four applications and are scheduled to interview and complete agility test on August 24, 2021. Loso moved to move forward with hiring to fill vacant positions with a recommendation from the investigating committee to the city council; seconded by Fredrickson and passed unanimously. Fire Chief’s Report: the call volume continues to increase. The Fire Chief’s position has also become more andmore demanding. The Fire Chief will provide a report of what the Chief does, what other things could be done, and what are the costs or hours to complete items. In addition, the Fire Chief, Police Chief, City Administrator will meet with Mayo Ambulance to discuss ways medical calls may be reduced. Adjourn: Losomade a motion to adjourn at 6:48PM; seconded by Fredricksonand passed unanimously. Lori Bartlett City Finance Director Board Agenda Item 3 MEETING DATE:November 22, 2021 AGENDA ITEM:3rdQuarter Treasurer’sReport SUBMITTED BY:Finance PREVIOUS BOARDACTION:None BACKGROUND INFORMATION:Enclosed are the 3rdQuarter 2021financial position for Board’s review.The operational fund balance isadeficitof$42,501as ofSeptember30, 2021(unaudited). The Firefund is mainly funded by contract revenue from the City of St. Joseph, St. Joseph Township and St. Wendel Township. The contract revenue is paid quarterly. The reserve funds include the 2021capital budget of $70,900. Without the2021capital budget, there would be a surplus of$28,399. The 2021fire fund revenue represents64%of the budgeted revenuefor the year. The main sourceof revenue includesthe contract fire service revenuefrom the three jurisdictions for the three quartersof the year.Interest earnings shows small earnings. The City records the fluctuation in the market value of the investments during the year. The market value will go up and down; down mainly through September. The current average rate of return is 1.93% APY. The fire fund expenditures represent57% of the budgeted expenditures. The expenditures are operational. The first half fire call wages were paid in July. As said above, the capital budget provides funding for capital purchases in the 5-year capital equipmentplan. The Fire Board puts money away each year to help fund the future purchase. In doing so, spikes in the budget are minimized. BUDGET/FISCAL IMPACT:Information Only ATTACHMENTS:3rdQuarter 2021Summary Report Fire Board Revenue Fire Board Expenditures Fire Board Check Register Fire Dept 2021Capital Improvement Plan Summary REQUESTED BOARDACTION:Consider acceptingthe3rdQuarter 2021Treasurer’sReport. St. Joseph Joint Operating Fire Report 3rd Quarter 2021 As of September 30, 2021 Balance as of December 31, 2020 (Audited)646,247.62$ YTD RevenueBudgetActual YTD St. Joseph Township65,475 49,107.06 St. Wendel Township58,530 43,896.36 City of St. Joseph164,535 123,401.58 Ad Valorem Taxes- 90.97 State 2% Fire Aid52,000 - State Supplemental Aid- - State Fire Training Reimbursement- 6,680.00 Fire Hall Rental3,540 2,400.00 Interest10,000 87.85 Contributions1,500 672.84 Surplus Property- - Fire Fighting Reimbursement1,500 2,534.28 Total Revenue 357,080$ 228,870.94 percent of the budget 64% YTD Expenditures Fire Administration(41,160) (16,645.89) Fire Fighting(235,475) (135,907.91) Fire Training(10,995) (11,809.00) Fire Communications(12,340) (5,434.79) Fire Repair Service(29,720) (20,143.36) Medical Services(1,950) (2,128.12) Fire Station and Building(21,900) (9,483.92) Community Room(3,540) (881.93) Fund Transfers- - Total Expenses (357,080)$ (202,434.92) percent of the budget 57% Fire Fund Summary: Fire Fund Balance as of September 30, 2021 (Unaudited)672,684.28$ Less Designations: Equipment Reserve586,193.75 Building Fund11,000.00 Medical Equip Fund3,153.33 Radios/Pagers77,139.97 Fire Training20,000.00 Debt Service Relief17,698.57 $ 715,185.62 Operating Fund Balance(42,501.34)$ 10/07/21 2:20 PM City of St. Joseph Page 1 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND Period 7 July DEPART Labor Distribution Reg pp 14-$173.38105 Labor Distribution Fire pp 2-$57,898.48105 Labor Distribution REGPP15-$167.99105 DEPART -$58,239.85 DEPART 42210 Fire Administration CITY OF ST. JOSEPH3rd quarter fire service$41,133.8642210105 STEARNS COUNTY AUDITOR-TREASURJuly tax settlement$27.2942210105 STATE OF MINNESOTAfire training aid reimb$5,460.0042210105 MN Dept of FinanceMN FireTraining Grant / Aid$500.0042210105 000000SENTRY BANKJuly 21 int-$902.8242210105 001392BAGGENSTOSS, JOEReimburse Pool Fill$120.0042210105 001392BAGGENSTOSS, JOEReimburse Pool Fill$300.0042210105 001751PARK RENTALFire Hall 12.05.21 Keehr$100.0042210105 003312DANIEL, DAWNPool Fill$150.0042210105 003312DANIEL, DAWNPool Fill$60.0042210105 010980St. Wendel Township3rd quarter fire service$14,632.1242210105 210124PARK RENTALFire hall 7-10-21 Marlenys$100.0042210105 057924MUYRES, DANreimb class B license$43.0042210446105 DEPART 42210 Fire Administration$61,723.45 DEPART 42220 Fire Fighting Labor Distribution Fire pp 2$53,784.0042220101105 Labor Distribution Fire pp 2$3,334.6142220122105 Labor Distribution Fire pp 2$779.8742220125105 057906BRILL, SHIRLIE AND MARKFD water for parade reimb$7.9842220210105 057922LEES ACE HARDWAREFD cleaner, towels, pail$85.0442220210105 057922LEES ACE HARDWAREdiscount-$1.7042220210105 057982BATTERY WHOLESALE, INC.Flashlight Batteries$14.7042220210105 058005SAL S BAR & GRILLMutrual Aid Meeting$187.2542220211105 001998KWIK TRIPJune 2021$234.0042220235105 001998KWIK TRIPJune 2021-$22.0442220235105 058002POWERHOUSE OUTDOOR EQUIPMotor Fuel$431.8442220235105 DEPART 42220 Fire Fighting$58,835.55 DEPART 42240 Fire Training 057911CUSTOMIZED FIRE RESCUE TRAINFF1 Richter, Bonacci, Koepke$4,110.0042240443105 057911CUSTOMIZED FIRE RESCUE TRAINsolar panel/farms, forcible ent$1,350.0042240443105 057928RIDGEWATER COLLEGEEMR initial Koepke, Richter, B$1,500.0042240443105 DEPART 42240 Fire Training$6,960.00 DEPART 42250 Fire Communications 057917FIRSTNETcell phone June$76.4642250321105 057957MIDCONTINENT COMMUNICATIONSfiber/internet/phone lines-July$378.7142250321105 DEPART 42250 Fire Communications$455.17 DEPART 42260 Fire Repair Service Labor Distribution Reg pp 14$116.5642260101105 Labor Distribution REGPP15$116.5642260101105 Labor Distribution Reg pp 14$8.7542260121105 Labor Distribution REGPP15$8.7542260121105 Labor Distribution Reg pp 14$6.1642260122105 10/07/21 2:20 PM City of St. Joseph Page 2 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND Labor Distribution REGPP15$6.1642260122105 Labor Distribution Reg pp 14$1.3842260123105 Labor Distribution Reg pp 14$1.4442260125105 Labor Distribution REGPP15$1.4442260125105 Labor Distribution Reg pp 14$1.3842260130105 Labor Distribution Reg pp 14$32.5042260131105 Labor Distribution REGPP15$32.5042260131105 Labor Distribution Reg pp 14$2.5842260132105 Labor Distribution REGPP15$2.5842260132105 Labor Distribution Reg pp 14$0.3342260133105 Labor Distribution Reg pp 14$2.3042260134105 057914EMERGENCY APPARATUS MAINT. INC#4 compressor repair, brake $889.5142260230105 DEPART 42260 Fire Repair Service$1,230.88 DEPART 42270 Medical Services 057908CENTRAL MCGOWAN, INCmedical oxygen/small medical$20.2842270210105 057908CENTRAL MCGOWAN, INCmedical oxygen/small medical$12.2642270210105 057908CENTRAL MCGOWAN, INCmedical oxygen/small medical$9.2042270210105 057915EMERGENCY MEDICAL PRODUCTS,INCnitrile gloves FD$533.8042270210105 DEPART 42270 Medical Services$575.54 DEPART 42280 Fire Station and Building 057933SPECTRUM SUPPLYTP/Towels FD$43.1942280210105 057982BATTERY WHOLESALE, INC.Fire Hall Fire Alarm Batteries$36.8042280210105 057939XCEL ENERGYgas/electric services$867.2042280381105 057939XCEL ENERGYgas/electric services$63.2342280383105 DEPART 42280 Fire Station and Building$1,010.42 DEPART 42281 Community Room 057933SPECTRUM SUPPLYTP/Towels FD$43.1942281210105 057919HOFFMAN, JUNEJune fire hall cleaning$90.0042281300105 057993HOFFMAN, JUNEJuly Fire Hall Cleaning$52.5042281300105 DEPART 42281 Community Room$185.69 Period 7 July$72,736.85 Period 8 August DEPART Labor Distribution Reg PP 16-$181.06105 Labor Distribution Regular Pa-$166.95105 DEPART -$348.01 DEPART 42210 Fire Administration PARK CONTRIBUTORSFire Hall - 8.28.21 - M.Romsd$100.0042210105 000000SENTRY BANKAugust 21 int$411.2742210105 001963PARK CONTRIBUTORSFire Hall - 11/20/21 - L.Merkli$100.0042210105 006852PARK CONTRIBUTORSFire Hall - 8/20-21/21 - B.Wei$200.0042210105 058091BANYON DATA SYSTEMPoint of Sale$53.8942210215105 058091BANYON DATA SYSTEM24ayroll/Timecard$77.2542210215105 000000-$13,365.0042210301105 000000$13,365.0042210301105 000000-$200.0042210304105 000000$200.0042210304105 000000$13,365.0042210322105 000000-$13,165.0042210322105 10/07/21 2:20 PM City of St. Joseph Page 3 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND 000000-$200.0042210322105 DEPART 42210 Fire Administration$942.41 DEPART 42220 Fire Fighting 058070SENTRY BANK-CREDIT CARDFire Mutual Aid Meeting$14.5842220211105 058070SENTRY BANK-CREDIT CARDFire Mutual Aid Meeting$37.6942220211105 002003KWIK TRIPJuly 2021 Fuel Purchases - P$247.9042220235105 002003KWIK TRIPExcise Tax Credit-$22.2942220235105 DEPART 42220 Fire Fighting$277.88 DEPART 42250 Fire Communications 058047FIRSTNETCell Phone July 2021$76.4642250321105 058049MIDCONTINENT COMMUNICATIONSFiber/Internet/Phone Lines - $380.3042250321105 DEPART 42250 Fire Communications$456.76 DEPART 42260 Fire Repair Service Labor Distribution Reg PP 16$116.5642260101105 Labor Distribution Regular Pa$116.5642260101105 Labor Distribution Reg PP 16$8.7542260121105 Labor Distribution Regular Pa$8.7542260121105 Labor Distribution Reg PP 16$6.1642260122105 Labor Distribution Regular Pa$6.2042260122105 Labor Distribution Reg PP 16$5.2242260123105 Labor Distribution Reg PP 16$1.4442260125105 Labor Distribution Regular Pa$1.4542260125105 Labor Distribution Reg PP 16$5.2242260130105 Labor Distribution Reg PP 16$32.5042260131105 Labor Distribution Regular Pa$31.4942260131105 Labor Distribution Reg PP 16$2.5842260132105 Labor Distribution Regular Pa$2.5042260132105 Labor Distribution Reg PP 16$0.3342260133105 Labor Distribution Reg PP 16$2.3042260134105 DEPART 42260 Fire Repair Service$348.01 DEPART 42270 Medical Services 065681EMERGENCY MEDICAL PRODUCTS,INCFire Dept Medical Supps - Ref$190.0242270210105 DEPART 42270 Medical Services$190.02 DEPART 42280 Fire Station and Building 058070SENTRY BANK-CREDIT CARDFloor Dry$45.6942280220105 058042XCEL ENERGYXcel Energy$882.9342280381105 058042XCEL ENERGYXcel Energy$59.1342280383105 DEPART 42280 Fire Station and Building$987.75 Period 8 August$2,854.82 Period 9 September DEPART Labor Distribution - REG PP 1-$179.13105 Labor Distribution - Regular P-$167.99105 DEPART -$347.12 DEPART 42210 Fire Administration MN DEPARTMENT OF REVENUEFire Diesel Fuel Rebate - June$12.8342210105 MN DEPARTMENT OF REVENUEFire Diesel Fuel Rebate - July$14.1642210105 000000SENTRY BANKSeptember 21 int$914.8942210105 10/07/21 2:20 PM City of St. Joseph Page 4 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND 002764MAYER, JOCELYNBulk Water; Labor & Equip$250.0042210105 002764MAYER, JOCELYNBulk Water; Labor & Equip$100.0042210105 006853PARK CONTRIBUTORSFire Hall - 10/02 & 10/03 - B.$200.0042210105 316294FRONTSTREAMFire Dept Donation$44.0042210105 058209LEAGUE OF MN CITIES INS TRUSTWorkers Comp Premium 2021$13,249.8442210151105 DEPART 42210 Fire Administration$14,785.72 DEPART 42220 Fire Fighting 058171PHILLIPP, PAULReimb for water & ice for hay$23.9842220211105 058175SALZER, DAVIDReimb for food for hay fire 8/$163.4342220211105 058161KWIK TRIPAugust 2021 Fuel Charges$440.0342220235105 058161KWIK TRIPAugust 2021 Fuel Charges-$39.1142220235105 058155FIRE CATT, LLCFire hose testing$1,944.0042220300105 058218ST. JOSEPH FIRE RELIEF ASSNState Fire and Supplemental $61,830.2742220447105 DEPART 42220 Fire Fighting$64,362.60 DEPART 42240 Fire Training 058167MSFDA MEMBER BENEFITSMN Firefighter Subscription$7.0042240433105 DEPART 42240 Fire Training$7.00 DEPART 42250 Fire Communications 058157GRANITE ELECTRONICS, INCPager speaker & channel sele$147.6042250220105 058164MIDCONTINENT COMMUNICATIONSFiber / Internet / Phone Lnes $333.7742250321105 DEPART 42250 Fire Communications$481.37 DEPART 42260 Fire Repair Service Labor Distribution - Regular P$116.5642260101105 Labor Distribution - REG PP 1$116.5642260101105 Labor Distribution - Regular P$8.7542260121105 Labor Distribution - REG PP 1$8.7542260121105 Labor Distribution - Regular P$6.1642260122105 Labor Distribution - REG PP 1$6.2142260122105 Labor Distribution - REG PP 1$5.0042260123105 Labor Distribution - Regular P$1.4442260125105 Labor Distribution - REG PP 1$1.4542260125105 Labor Distribution - REG PP 1$5.0042260130105 Labor Distribution - Regular P$32.5042260131105 Labor Distribution - REG PP 1$31.1642260131105 Labor Distribution - Regular P$2.5842260132105 Labor Distribution - REG PP 1$2.4842260132105 Labor Distribution - REG PP 1$0.3242260133105 Labor Distribution - REG PP 1$2.2042260134105 058152EMERGENCY APPARATUS MAINT. INCEngine 1 - Replace missing h$45.6342260230105 058152EMERGENCY APPARATUS MAINT. INCRescue 5 - Repair side scene $1,589.7342260230105 058152EMERGENCY APPARATUS MAINT. INCTanker 4 - replace AD9 dryer;$2,310.7142260230105 DEPART 42260 Fire Repair Service$4,293.19 DEPART 42270 Medical Services 058148CENTRAL MCGOWAN, INCMedical Oxygen$32.0442270210105 058148CENTRAL MCGOWAN, INCMedical Oxygen$12.2642270210105 058148CENTRAL MCGOWAN, INCMedical Oxygen$20.2942270210105 058148CENTRAL MCGOWAN, INCMedical Oxygen$87.5042270210105 058148CENTRAL MCGOWAN, INCMedical Oxygen$8.4042270210105 DEPART 42270 Medical Services$160.49 DEPART 42280 Fire Station and Building 10/07/21 2:20 PM City of St. Joseph Page 5 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND 058162LEES ACE HARDWARESoft Scrub, Toilet Bowl Clean$8.9642280210105 058150DESIGN ELECTRIC, INCRepair cord reel at Fire Hall$95.0042280220105 002004XCEL ENERGYGas / Electric Services Stmt #$899.9842280381105 002004XCEL ENERGYGas / Electric Services Stmt #$57.8942280383105 DEPART 42280 Fire Station and Building$1,061.83 DEPART 42281 Community Room 058162LEES ACE HARDWARESoft Scrub, Toilet Bowl Clean$8.9542281210105 058158HOFFMAN, JUNEAugust 2021 Fire Hall Cleanin$90.0042281300105 DEPART 42281 Community Room$98.95 Period 9 September$84,904.03 $160,495.70 10/07/21 2:18 PM City of St. Joseph Page 1 Fire Board Revenue Current Period: September 2021 2021QTD2021 Account DescrYTD BudgetAmountYTD Amt FUND 105 Fire Fund R 105-42210-31010 Current Ad Valorem Taxes$0.00$27.29$90.97 R 105-42210-33160 Federal Grants - Other$0.00$0.00$0.00 R 105-42210-33400 State Grants and Aids$52,000.00$5,960.00$6,680.00 R 105-42210-33430 Other Grants/Aids$0.00$0.00$0.00 R 105-42210-34202 Special Fire Service$288,540.00$55,765.98$216,405.00 R 105-42210-34203 Fire Fighting Reimbursement$500.00$980.00$2,450.00 R 105-42210-34781 Fire Hall Rental$3,540.00$800.00$2,400.00 R 105-42210-36210 Interest Earnings$10,000.00$423.34$87.85 R 105-42210-36230 Contributions - General$1,500.00$44.00$672.84 R 105-42210-36260 Surplus Property$0.00$0.00$0.00 R 105-42210-36300 Reimbursement$1,000.00$26.99$84.28 FUND 105 Fire Fund$357,080.00$64,027.60$228,870.94 $357,080.00$64,027.60$228,870.94 10/07/21 2:17 PM City of St. Joseph Page 1 Fire Board Expenditures Current Period: September 2021 2021 DEPARTYTDQTD2021 DEPARTDescrAccount DescrBudgetAmountYTD Amt FUND 105 Fire Fund DEPART 42210 Fire Administration 42210Fire AdministrationE 105-42210-151 Workers Comp. Insur. Prem.$18,005.00$13,249.84$13,249.84 42210Fire AdministrationE 105-42210-200 Office Supplies$500.00$0.00$120.46 42210Fire AdministrationE 105-42210-215 Software Support$2,840.00$131.14$1,935.68 42210Fire AdministrationE 105-42210-220 Repair and Maintenance$150.00$0.00$0.00 42210Fire AdministrationE 105-42210-300 Professional Services$1,000.00$0.00$213.91 42210Fire AdministrationE 105-42210-301 Audit & Accounting Services$13,365.00$0.00$0.00 42210Fire AdministrationE 105-42210-304 Legal Fees$200.00$0.00$0.00 42210Fire AdministrationE 105-42210-305 Medical & Dental$3,500.00$0.00$0.00 42210Fire AdministrationE 105-42210-322 Postage$0.00$0.00$0.00 42210Fire AdministrationE 105-42210-340 Advertising$100.00$0.00$1,083.00 42210Fire AdministrationE 105-42210-410 Rentals$100.00$0.00$0.00 42210Fire AdministrationE 105-42210-446 License$100.00$43.00$43.00 42210Fire AdministrationE 105-42210-581 Computer Hardware$1,250.00$0.00$0.00 42210Fire AdministrationE 105-42210-582 Computer Software$50.00$0.00$0.00 DEPART 42210 Fire Administration$41,160.00$13,423.98$16,645.89 DEPART 42220 Fire Fighting 42220Fire FightingE 105-42220-101 Salaries$93,390.00$53,784.00$53,784.00 42220Fire FightingE 105-42220-122 FICA Contributions$5,790.00$3,334.61$3,334.61 42220Fire FightingE 105-42220-125 Medicare Contributions$1,355.00$779.87$779.87 42220Fire FightingE 105-42220-171 Clothing Allowance$0.00$0.00$0.00 42220Fire FightingE 105-42220-210 Operating Supplies$5,000.00$106.02$1,167.84 42220Fire FightingE 105-42220-211 AWAIRE Supplies$1,000.00$426.93$806.92 42220Fire FightingE 105-42220-212 Safety Program$500.00$0.00$128.57 42220Fire FightingE 105-42220-220 Repair and Maintenance$0.00$0.00$607.91 42220Fire FightingE 105-42220-235 Motor Fuel$2,575.00$1,270.33$2,182.87 42220Fire FightingE 105-42220-240 Small Tool & Minor Equipment$500.00$0.00$209.89 42220Fire FightingE 105-42220-300 Professional Services$4,000.00$1,944.00$2,684.00 42220Fire FightingE 105-42220-361 General Liability Insurance$6,290.00$0.00$5,759.08 42220Fire FightingE 105-42220-384 Refuse Disposal$675.00$0.00$0.00 42220Fire FightingE 105-42220-420 Depreciation$0.00$0.00$0.00 42220Fire FightingE 105-42220-447 State Aid Reimbursement$52,000.00$61,830.27$61,830.27 42220Fire FightingE 105-42220-448 Pension Relief Fire Fund$3,000.00$0.00$0.00 42220Fire FightingE 105-42220-580 Other Equipment$3,500.00$0.00$0.00 42220Fire FightingE 105-42220-584 Equipment Reserve$2,750.00$0.00$0.00 42220Fire FightingE 105-42220-585 Firefighter Equipment$53,150.00$0.00$2,632.08 DEPART 42220 Fire Fighting$235,475.00$123,476.03$135,907.91 DEPART 42240 Fire Training 42240Fire TrainingE 105-42240-104 Taxable Per Diem$1,200.00$0.00$0.00 42240Fire TrainingE 105-42240-122 FICA Contributions$75.00$0.00$0.00 42240Fire TrainingE 105-42240-125 Medicare Contributions$20.00$0.00$0.00 42240Fire TrainingE 105-42240-331 Travel & Conference Expense$2,000.00$0.00$0.00 42240Fire TrainingE 105-42240-433 Dues & Memberships$1,700.00$7.00$534.00 42240Fire TrainingE 105-42240-443 Personnel Training$6,000.00$6,960.00$11,275.00 DEPART 42240 Fire Training$10,995.00$6,967.00$11,809.00 DEPART 42250 Fire Communications 42250Fire CommunicatioE 105-42250-220 Repair and Maintenance$1,000.00$147.60$577.89 42250Fire CommunicatioE 105-42250-321 Telephone$5,340.00$1,245.70$3,792.90 42250Fire CommunicatioE 105-42250-580 Other Equipment$6,000.00$0.00$1,064.00 10/07/21 2:17 PM City of St. Joseph Page 2 Fire Board Expenditures Current Period: September 2021 2021 DEPARTYTDQTD2021 DEPARTDescrAccount DescrBudgetAmountYTD Amt DEPART 42250 Fire Communications$12,340.00$1,393.30$5,434.79 DEPART 42260 Fire Repair Service 42260Fire Repair ServiceE 105-42260-101 Salaries$3,190.00$699.36$5,129.29 42260Fire Repair ServiceE 105-42260-121 PERA Contributions$240.00$52.50$384.84 42260Fire Repair ServiceE 105-42260-122 FICA Contributions$175.00$37.05$295.42 42260Fire Repair ServiceE 105-42260-123 Deferred Comp-Employer$20.00$11.60$31.98 42260Fire Repair ServiceE 105-42260-125 Medicare Contributions$40.00$8.66$69.07 42260Fire Repair ServiceE 105-42260-130 H S A- Employer Contribution$185.00$11.60$1,812.46 42260Fire Repair ServiceE 105-42260-131 Health Insurance$780.00$192.65$954.52 42260Fire Repair ServiceE 105-42260-132 Dental Insurance$60.00$15.30$73.19 42260Fire Repair ServiceE 105-42260-133 Life Insurance$5.00$0.98$6.94 42260Fire Repair ServiceE 105-42260-134 Disabilty Insurance$25.00$6.80$48.10 42260Fire Repair ServiceE 105-42260-220 Repair and Maintenance$0.00$0.00$0.00 42260Fire Repair ServiceE 105-42260-230 Vehicle Repair & Maintenance$25,000.00$4,835.58$11,337.55 DEPART 42260 Fire Repair Service$29,720.00$5,872.08$20,143.36 DEPART 42270 Medical Services 42270Medical ServicesE 105-42270-210 Operating Supplies$1,500.00$546.01$1,553.88 42270Medical ServicesE 105-42270-220 Repair and Maintenance$250.00$0.00$0.00 42270Medical ServicesE 105-42270-580 Other Equipment$200.00$0.00$574.24 DEPART 42270 Medical Services$1,950.00$546.01$2,128.12 DEPART 42280 Fire Station and Building 42280Fire Station and BuE 105-42280-210 Operating Supplies$300.00$88.95$238.41 42280Fire Station and BuE 105-42280-220 Repair and Maintenance$4,000.00$140.69$999.42 42280Fire Station and BuE 105-42280-300 Professional Services$2,000.00$0.00$584.29 42280Fire Station and BuE 105-42280-381 Electric Utilities$7,400.00$2,650.11$5,395.19 42280Fire Station and BuE 105-42280-383 Gas Utilities$4,200.00$180.25$2,266.61 42280Fire Station and BuE 105-42280-530 Improvements Other than Bldg$4,000.00$0.00$0.00 DEPART 42280 Fire Station and Building$21,900.00$3,060.00$9,483.92 DEPART 42281 Community Room 42281Community RoomE 105-42281-101 Salaries$860.00$0.00$0.00 42281Community RoomE 105-42281-121 PERA Contributions$65.00$0.00$0.00 42281Community RoomE 105-42281-122 FICA Contributions$55.00$0.00$0.00 42281Community RoomE 105-42281-125 Medicare Contributions$10.00$0.00$0.00 42281Community RoomE 105-42281-171 Clothing Allowance$0.00$0.00$0.00 42281Community RoomE 105-42281-210 Operating Supplies$400.00$52.14$52.14 42281Community RoomE 105-42281-220 Repair and Maintenance$2,000.00$0.00$0.00 42281Community RoomE 105-42281-300 Professional Services$150.00$232.50$829.79 DEPART 42281 Community Room$3,540.00$284.64$881.93 DEPART 49300 Other Financing Uses 49300Other Financing UsE 105-49300-720 Transfers to Other Funds$0.00$0.00$0.00 DEPART 49300 Other Financing Uses$0.00$0.00$0.00 FUND 105 Fire Fund$357,080.00$155,023.04$202,434.92 FUND 346 2011A Pumper Truck Certificate DEPART 47100 Bond Payment (P & I) 47100Bond Payment (P E 346-47100-600 Debt Service - Principal$0.00$0.00$0.00 47100Bond Payment (P E 346-47100-611 Bond Interest$0.00$0.00$0.00 47100Bond Payment (P E 346-47100-620 Agent Fees$0.00$0.00$0.00 DEPART 47100 Bond Payment (P & I)$0.00$0.00$0.00 10/07/21 2:17 PM City of St. Joseph Page 3 Fire Board Expenditures Current Period: September 2021 2021 DEPARTYTDQTD2021 DEPARTDescrAccount DescrBudgetAmountYTD Amt FUND 346 2011A Pumper Truck Certificate$0.00$0.00$0.00 $357,080.00$155,023.04$202,434.92 5,330.27 5,330.27 5,903.957,250.006,800.005,783.223,153.33 3,153.33 4,500.003,000.003,500.00 44,206.73 44,206.73 36,562.40 36,562.40 77,000.0031,501.0017,556.0571,356.75 77,139.9711,000.00 119,759.58134,323.77100,000.00 500,094.35677,487.05 700,000.00 574.24 574.24 2,632.08 2,632.08 1,064.00 1,064.004,270.32 n 100,000.00 (100,000.00) 300.00200.00 200.00 1,300.00 1,300.00 3,500.00 3,500.00 2,750.00 2,750.00 1,350.001,500.005,000.005,000.003,000.003,000.00 6,000.00 1,500.001,000.001,500.00 4,000.00 BudgetAdjustmentsSpentReserve 10,000.0020,000.0010,000.00 53,150.0070,900.00 er with the tank replaceme g 4,030.27 6,500.00 3,527.577,000.00 last lon 2 40,706.73 40,706.73 33,812.40 33,812.4072,203.97 5 y AvailableGrants/9/30Available449,576.43610,857.37 12/31/20209/30 203 - 202 - - ma 8 #1114,323.77 #297,250.00 #375,500.00 #426,501.00 Lot2,000.00 202 Van109,759.58- Radios69,420.75 Repairs3,000.00 Rig Truck Truck Wheeler4,553.95 MHz Painting2,000.00 Computers4,030.27 Tanker Air Packs 6 Parking RescueGrass 3 Replacement15,188.13Replacement2,783.22Replacement3,527.57 Turnout Gear Ladder800 tǒƒƦĻƩΉğƓƉĻƩtǒƒƦĻƩΉğƓƉĻƩ Building Pumper Extrication Equip Pumper Truck #1Ladder Truck #2Tanker #4 2042 newnew2042 201220242012202220122032200120251997202219992028201320192007201720112017-202220082017-2024201220322001202519992028 annualannual on goingon goingon goingon goingon goingon goingon goingon going 2017-20182022-20241996-20052019-2026 PurchasedReplaceReserve Building Building than than other other ReserveReserve Hardware/Software EquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipment 2021 Hardware/Software EquipmentEquipmentEquipmentEquipment Reserve Improvements Equipment Payable Computer Equipment for Equipment Department Building OtherEquipmentEquipment & Plan Fire Services BuildingEquipmentBuildingEquipmentBuildingImprovements &&& AdministrationFightingFightingFightingCommunicationsStation CǒƓķ ServicesOther Joseph Equipment FireFireFireFireFireMedicalFire CźƩĻ AdministrationComputerFightingOtherFightingFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFigh tingFirefighterCommunicationOtherCommunicationOtherStationStationStationFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighter Adopted December 7, 2020 St. Proposed Debts TotalTotalTotalTotalTotalTotalTotal Capital 580Fire584Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire580Fire580Fire580Medical530Fire530Fire530Fire585Fire585Fire585Fire585Fire 9ƨǒźƦƒĻƓƷ 581/582Fire CodeDepartmentObjectYearYearDescriptionFunds202120212021Funds 4222042220422204222042220422204222042220422204222042250422504227042280422804228042220422204222042220 42220 /ğƦźƷğƌ 42210 Account 105105105105105105105105105105105105105105105105105105105105105 105 ƚƷğƌ Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township. New CIP # FD-1401FD-1402FD-1404FD-1403FD-1405FD-1406FD-1407FD-1408FD-1409FD-1417FD-1410FD-1411FD-1412FD-1413FD-1414FD-1415FD-1416FD-1406FD-1407FD-1407FD-1409 Fire Board Agenda Item 4 - A nd MEETING DATE:November 22, 2021 AGENDA ITEM: Recommendation of Officers BACKGROUND INFORMATION: The position of Assistant Fire Chief for a 2-year term is open this year. The current Assistant Chief, Dave Salzer was the only one who applied. We had 8 members apply for the 2 2-year and 1 1-year positions of Captain. They are Ken Jacobson, (current), Andy Loso (current), Joe Orcutt, Shirlie Brill, Andrew Kremer, Mike Folkerts, and Dan Voigt. (Dan Muyres who held a Captains position, left the department this summer) The Fire departments investigating committee met and discussed and are making a recommendation to the Fire Board for Dave Salzer for Assistant Fire Chief. They are also recommending Ken Jacobson and Andy Loso for the 2-year Captains positions, and Mike Folkerts for the 1-year Captain position. We also would like to add a “Intern Captains Position”. This firefighter would fill in as a Captain through out the year in the chance that one is out for medical reasons for over a month or if they decided to no longer be a part of the department. This will let younger firefighters who may be interested in the Captains position an opportunity to see what it takes. The Fire Chief will work with the intern Captain if and when this happens. BUDGET/FISCAL IMPACT: No ATTACHMENTS: No REQUESTED ACTION: Have the Fire Board approve the recommendations of Officers made by the Fire Chief and the Departments Investigating committee. Fire Board Agenda Item 4- B nd MEETING DATE: November 22, 2021 AGENDA ITEM:FEMA Grant BACKGROUND INFORMATION: The 2021 FEMA grant is out again and the department would like to hire Neil Meierhofer again and this year to write a grant for New Extrication Equipment. Currently we have 2 sets of Extrication Equipment with the newest set purchased roughly 15 years ago and the other set is somewhere around 24 years old. We are looking at going to Battery operated equipment which has been proven to last and be the way to go over the last 10 years in the fire service. This is a 95/5 grant. The cost of the grant writer is $400, and they new equipment is around $43,000 BUDGET/FISCAL IMPACT: $400 for the Grant writer. Also 5% of the cost of the equipment if we get the grant or $2,150. ATTACHMENTS: REQUESTED ACTION: Approval to hire a Grant Writer for the FEMA Grant 2021. Board Agenda Item MEETING DATE: November 22, 2021 AGENDA ITEM:Fire Truck Funding SUBMITTED BY:Finance PREVIOUS BOARDACTION:Approved 5-year capital equipment plan and the purchase of the pumper/tanker. BACKGROUND INFORMATION: The St. Joseph Community Fire Department adopted the 2021 capital budget and recommended approval of the 2022 budget, including the 5-year capital equipment plan (CEP). The CEP anticipated the replacement of the rescue van in 2022. Funds have been set aside and along with trade-in value, the van will be paid for with cash. In 2021, all communities in the fire district approved adding a pumper/tanker truck to the fire dept fleet at a cost not to exceed $800,000. This new truck will be purchased versus replacing the ladder truck as originally budgeted. The ladder truck has additional life based on the miles and hours used. The funding set aside in the ladder truck budget has been reallocated to the down payment for the pumper/tanker. The balance of the pumper/tanker is anticipated to be paid for with an equipment certificate over 7 years to be paid by all communities based on their market value share of the fire budget. In March 2021, the Federal government passed the American Rescue Plan Act (ARPA) to assist with the recovery from the COVID-19 pandemic. The Townships and City received ARPA federal funding. Staff researched the uses of ARPA. The US Treasury Guidance states expenses for public safety as it relates to COVID-19 are allowable expenses. There is a specific comment stating public safety equipment used to haul COVID-19 patients is allowable. The guidance is a bit vague on what public safety equipment is allowable. Staff believes the rescue van is stated directly as an allowable expense for ARPA funds. Each community indicated support of using ARPA funds for a fire truck if it is allowable. Staff recommends using the ARPA funds for the rescue van and then transferring the budget set aside for the rescue van to the pumper/tanker ($130,000). This will reduce the equipment certificates needed for the new truck. The last truck need is the grass rig replacement. The Fire Dept unsuccessfully applied for federal FEMA funding the past three years. The grass rig had the rear-end go out a couple years ago. The repairs were substantial and will continue on the older rig (purchased in 1997). The current funding set aside for the grass rig is $77,000. A new rig is expected to cost $130,000. The rig would include an extended cab (currently not equipped with) to haul up to 9 firefighters to a grass fire. Staff suggest using the trade-in value for the old rescue van, estimated to be $30,000, to the grass rig and increasing the ARPA funding for the rescue van to a total of $160,000. The remaining $23,000 could be moved from the 800MHz radio budget. Some of the radios were just updated with 2020 CARES funding. The radio budget would have enough funding to cover several radios when they need to be replaced. The other option would be to apply for a FEMA again in 2022 after researching the grants that were awarded and trying to re-write the grant to score higher. In doing this, the fire dept will need to be prepared for some repair costs to keep the grass rig in service. BUDGET/FISCAL IMPACT: $290,000 ATTACHMENTS: 2022 Capital Equipment Plan Summary REQUESTED BOARDACTION: Recommend approval of the CEP funding transfers and use of ARPA grant dollars. Consider funding for the various trucks. FIRE-1 250.00200.00 200.00 1,000.00 1,000.00 8,000.00 8,000.00 2,700.00 2,700.00 1,400.005,000.005,000.002,500.005,000.002,250.002,500.003,000.00 3,250.00 1,000.001,500.00 20,000.0010,000.0011,250.00 64,900.00 25,000.00 27,500.00 107,550.00 810,000.00 250.00200.00 200.00 ƭ 1,000.00 1,000.00 8,000.00 8,000.00 2,700.00 2,700.00 1,400.005,000.005,000.002,500.002,500.002,500.002,500.003,000.00 3,250.00 1,000.001,500.00 20,000.0010,000.0011,250.00 62,650.00 37,500.00 40,000.00 117,800.00 ǤĻğƩ Ў ŅƚƩ 250.00200.00 200.00 1,000.008,000.002,700.001,400.005,000.005,000.002,500.002,500.003,000.002,500.003,000.001,000.001,500.00 1,000.008,000.002,700.003,250.00 20,000.0010,000.0011,250.0037,500.00 63,150.0040,000.00 118,300.00 ƩĻƦƌğĭĻƒĻƓƷ ƷƩǒĭƉ 500.00 500.00 250.00200.00 200.00 8,000.00 8,000.00 2,700.00 2,700.00 1,400.005,000.005,000.002,500.002,500.003,500.002,500.003,000.00 3,250.00 1,000.001,500.00 20,000.0010,000.0011,250.00 63,650.00 37,500.00 40,000.00 118,300.00 ƌğķķĻƩ ķĻƌğǤ ğƓķ 259.58 5,830.277,253.958,300.007,352.223,353.334,000.005,000.00 5,830.273,353.33 48,206.7338,862.4034,001.0020,056.0548,606.7542,000.00 48,206.7338,862.4055,958.9751,000.00 139,323.77241,750.00131,500.00 582,444.35785,656.05 ƦǒƒƦĻƩ ЋƓķ ŅƚƩ 200.00 500.00 500.00 250.00 200.00 ķĻƌğǤ 4,000.00 4,000.00 2,300.00 2,300.00 1,350.005,000.001,500.002,500.001,500.002,500.003,000.00 3,250.00 1,000.001,500.00 Budget2022BudgetBudgetBudgetBudget 15,000.00 29,350.00 37,500.00 40,000.0079,600.00 10,000.0030,000.00 575,000.00160,000.00 ƒğǤ 259.58 5,330.27 5,330.27 5,903.956,800.004,352.223,153.33 3,153.33 4,500.003,000.003,500.00 44,206.73 44,206.73 36,562.40 36,562.40 31,501.0017,556.0548,356.75 52,708.9711,000.00 134,323.77226,750.00130,000.00 553,094.35706,056.05 574.24 574.24 2,632.081,064.001,431.00 2,632.082,495.005,701.32 ǝğƓ ƩĻƭĭǒĻ 53,000.00 53,000.0030,000.00 (23,000.00) (23,000.00) 226,750.00 ǝğƌǒĻͲ (119,500.00)(107,250.00) źƓ ƷƩğķĻ 300.00200.00 200.00 1,300.003,500.002,750.001,350.001,500.005,000.005,000.003,000.003,000.001,500.001,000.001,500.00 1,300.003,500.002,750.006,000.004,000.00 BudgetAdjustmentsSpentReserve 10,000.0020,000.0010,000.00 53,150.0070,900.00 after down payment, Fire Relief to assist with equiping truck , ter down payment + trade in value f 4,030.274,553.956,500.002,783.223,527.573,000.002,000.002,000.00 4,030.273,527.577,000.00 40,706.7333,812.4097,250.0075,500.0026,501.0015,188.1369,420.75 2022 40,706.7333,812.4072,203.97 AvailableGrants/10/31Available 109,759.58114,323.77 449,576.43610,857.37 12/31/202010/31 2032 2026 - a - may last longer with new tank 2- # 2028 Painting Air Packs 6 WheelerTanker #4 Parking Lot Rescue VanRescue Van Grass Rig #3Crew Cab #6Grass Rig #3 Turnout GearReplacementReplacementReplacement Pumper Truck Pumper/Tanker Building Repairs Ladder Truck #2 800 MHz Radios Extrication Equip Ladder Truck Pumper/Tanker Truck-Tanker #4-Pumper Truck #1-Fire Study 3 Computers/iPads 2042202620262042 NewNew 2012202420122022201220322001199720222005202519992028201320192007on going2018202320182024200119992028201220322012202219972022 20212022 annualannual on goingon goingon goingon goingon goingon goingon goingon going 2010,20182023 1996-20052019-2026 PurchasedReplaceReserve Building than other 2022 Hardware/Software Reserve Improvements Payable Equipment Computer Equipment for Equipment Department Building PlanOtherEquipmentEquipment & Fire Services ķ AdministrationFightingFightingFightingCommunicationsStation Joseph CǒƓ Equipment St. FireFireFireFireFireMedicalFire Draft as of November 16, 2021 Proposed Debts CźƩĻ TotalTotalTotalTotalTotalTotalTotal Fire FightingFirefighter Equipment Capital s Debt Service Relief Fund/ARPA/FEMA Grant 9ƨǒźƦƒĻƓƷ CodeDepartmentObjectYearYearDescriptionFunds202120212021Funds2022Balance2023202420252026 /ğƦźƷğƌ FEMA GrantFire FightingFirefighter Equipment Account 105-42220-580Fire FightingOther Equipment105-42220-584Fire Fighting 105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42250-580Fire CommunicationOther Equipment105-42250-580Fire CommunicationOther Equipment105-42270-580Medical ServicesOther Equipment105-42280-530Fire Station & BuildingEquipment Reserve105-42280-530Fire Station & BuildingEquipment Reserve105-42280-530Fire Station & BuildingImprovements other than Building105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment105-42220-585Fire FightingFirefighter Equipment390-42210-300Fire AdministrationProfessional Services RPA all jurisdiction 105-42210-581/582Fire AdministrationComputer Hardware/Software Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township. ƚƷğƌ A CIP # FD-1401FD-1402FD-1404FD-1403FD-1405FD-1406FD-1406FD-1407FD-1408FD-2201FD-1409FD-1417FD-1410FD-1411FD-1412FD-1413FD-1414FD-1415FD-1416FD-1407FD-1406FD-1409FD-1406 Fire Board Agenda Item 5 - A nd MEETING DATE: November 22, 2021 AGENDA ITEM: Pumper-Tanker / Update BACKGROUND INFORMATION: In August, the Fire Board approved the purchase of the New Pumper/Tanker truck and after a few city council meetings, the council also approved the truck. The contract with Rosenbauer was signed on th September 9 2021. Rosenbauer is expecting the chassis to be completed 6 months from that date and total truck completion 13 months from the September 9 2021 date. th The Truck committee went to the factory on October 27 for a Pre-Con meeting and will probably be there at least 3 more times during the build. BUDGET/FISCAL IMPACT: $800,000 ATTACHMENTS: th REQUESTED ACTION: Update only as truck was approved by Fire Board August 9, 2021 Fire Board Agenda Item 5 - B MEETING DATE: August 9th, 2021 AGENDA ITEM:Unit # 3 FEMA Grant BACKGROUND INFORMATION: The City was notified that we were not choose to receive the FEMA grant we wrote to replace our Grass Rig. This was the third time that we wrote to replace the truck and the fire board was notified at the th August 9, 2021 meeting that if we did not get the grant, we will need to use our budget to replace this truck. We currently have about $77,000.00 put aside in this fund for replacement. Early estimates to replace this with a new one are around the $130,000 - $150,000. BUDGET/FISCAL IMPACT: $130,000 - $150,000 ATTACHMENTS: None REQUESTED ACTION: Get the Fire Boards Approval to move forward with getting numbers to replace the Grass Rig. Fire Board Agenda Item 5 - C nd MEETING DATE:November 22, 2021 AGENDA ITEM:Fire Study nd BACKGROUND INFORMATION: Therese and myself attended a meeting on September 22 with members from Sartell, Waite Park, Sauk Rapids, and St. Augusta to discuss what each town is looking to get out of the study and what towns are interested in moving forward with it. We are still waiting on what each city is thinking. BUDGET/FISCAL IMPACT: ATTACHMENTS: REQUESTED ACTION: Get the Fire Boards feeling on what SJFD and the City of St. Joseph should do with the possible fire study. Fire Board Agenda Item 5 - D nd MEETING DATE: November 22, 2021 AGENDA ITEM:Pay for Fire Chief and Assistant th BACKGROUND INFORMATION: At out August 9 2021 fire board meeting, the Chief asked the Board to raise the Chiefs pay from $6,000 to $10,000 per year and the Assistant from $3,500 to $5,000 per year. The fire board agreed to raise the Chiefs pay to $8,000 and the Assistant to $5,000 per year. This went to the City council in September and they decided to not give either the Chief or Assistant the raise and want to study and get more info on this before they would approve. The fire chief still believes the pay increase needs to happen. BUDGET/FISCAL IMPACT: ATTACHMENTS: REQUESTED ACTION: Get the Fire Board to back the Fire chief on the pay raises and hope that the city council will follow. \[DOCUMENT TITLE\] Possible Job Duties for a Full Time Chief. Directing operations at Emergency scenes. - Being able to lead all firefighters to be safe and getting the job done. Work on the long-range plans for the fire department - Where we are and where we would like to be takes planning for equipment, members, and the budget. Keeping up to date on the Safety and SOP guidelines for the fire department. - Make sure these are addressed yearly to make sure they are up to date and pertain to the job we are doing. Daily checks on the emergency trucks and equipment. - If the trucks or equipment need attention, they need to be taken care of right away to make sure they will work at the next emergency. Address and fire hazards with home and business owners. - Blocked exits, grills on patio decks of apartments, to many extension cords, ect… Be available to respond directly to emergency scenes to set up the scene. - Would allow for next coming trucks to be placed where they need to be and the members have a plan prior to getting on scene Make sure all records of trucks and members are kept up to date. - Make sure all needed training for each member is up to date. - Keeping up good working relationships with all other local departments. - Will keep everyone on the same page and be able to address and issues very quickly. Be able to do Monthly Pay roll for the members. - Talked that this may happen, and would be very hard as a part time position. Be more in tune to the fire budget. - Work with finance to understand and explain the budget issues that may arise. Getting the monthly bills turned in on a timely matter. Keep the trucks up to date with maintance issues. - Each truck needs to have special testing done each and would make sure this is getting done by the right people and at the right cost. Fill out the required reports to the state for each emergency call. - Every time the pager goes off we need to fill out a report to the state about what, where, why, who was there, what truck went there. Pursue all Grant options that are out there to help replace equipment at minimal cost. - There are a lot of grants out there that we could look at to help offset some of the cost for equipment. Come up with a better Recruiting plan for new members. - Each department is struggling with getting new members to join, so try and come up with new ideas. Keeping up with the Fire Departments building maintenance issues. - The building is 20+ years old and it seems each day there are things that need to be fixed or addressed. - Could do the day to day cleaning. \[DOCUMENT TITLE\] Possible Job Duties for a Full Time Chief. Become more available to the community to answer questions they may have. - Having the door open for the community to come ask questions or bring up concerns. Maintaining all the Community AED’s located in the city. With the 5 we have and possible of more in the future, these need to be checked weekly to ensure they are in good working order and people are able to get to them. Take off the Emergency Management for the city. - Relieve the Chief of PD on this issue. Making sure the sirens are all working and try to get more up in the city. Start doing or being involved in the Rental House inspections. Do the yearly Bar inspections. - With the liquor license they get each year, the bar should be inspected. Work with the planning board on all new building and road construction. - Get a chance to really look at and discuss any new building plans that come up. More Fire Prevention work with the schools and public. - Huge part of fire safety is doing it young and more than once a year. Work with the schools and daycares on fire escape plans. Keep up to date with our DAMA boxes in the city. - All commercial buildings should have DAMA boxes on them but are probably not up to date with keys and or emergency contact information. Work on buildings that don’t have them on to get them on. Work on Pre-Plans for our commercial and multi-unit housing areas in the city. - Getting the fire department notified and ready in case there is an incident at a business, apartment, or any other concerning areas. Be able to set up all the drills for the member’s drill nights. - Having monthly drills set up, making sure to get done what needs to each year and we are training for the right time of year. (grass fires in the spring and fall, cold water rescue, ect) Offer day time training. - Offering day time training may allow the department to hire members that work at night but are not able to train with the department. Respond to all Medical Calls. - Notifying dispatch when on duty to call the chief first, it would then be under his discretion to handle on his own with Mayo or have the department paged out, could drop the amount of paged calls out. Fire Board Agenda Item 6 nd MEETING DATE: November 22, 2021 AGENDA ITEM: Membership BACKGROUND INFORMATION: Since our last meeting in August, we hired three new members and th they started on November 9 , 2021. This brings us to a total of 28 current members To keep things going, the Fire Chief is requesting approval from the Fire Board to keep the applications open for new fire fighters seeing how we are still down 2 members. If we receive more than 3 applications the fire chief would like to move forward with the interview and agility part before the next fire board meeting not to exceed the maximum of 30 total members. BUDGET/FISCAL IMPACT: $5,000 per member – which includes First Responder Class, FF1, FF2, CLD License w/Tanker, and New Gear after the complete all classes and lic requirements ATTACHMENTS: no REQUESTED ACTION: Approve to hire new members per the investigating committee Fire Board FYI nd MEETING DATE:November 22, 2021 AGENDA ITEM: Fire Chief’s Report Our call volume for the first 6 months was 263. Up to date = 470 (as of 11-10-21) 163Medical Emergency 14 Car / Truck Accident 7 Fire Alarm 3 CO Alarm 2 Structure Fire 3 Gas / Fuel Leak 4 Car / Truck Fire 6 Grass Fire 5 Other (Assist PD) We are continually working with Mayo to try and curb some of the non-emergent calls we receive. The th next meeting is December 6. Would like to keep the conversation open about what the future of the department may be or where it’s headed? Each year, the department is getting busier with call volume always going up and the required training also demanding more. The Fire Chief’s position has also become more and more demanding each year from responding to paged out calls, doing payroll, answering phone calls and emails from concerned citizens and vendors, meeting people to give out burning permits, making sure the equipment is all in working order, fire board meetings, Mutual aid meetings, safety board meetings, state reporting, and on and on, all while still maintaining another full time job and having a family. The fire board and/or city need to seriously need to come up with a plan for the near future on what can be done. The Fire Chief was asked at the May 2021 meeting to come up with a list of what the Fire Chief does, what other things that could be getting done, and what are some of the cost or hours this would take to happen. Here is a rough draft of the some of the duties that are getting done and need to get done.