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HomeMy WebLinkAbout05.10.21Fire Advisory Board Meeting St. Joseph Fire Station Monday, May 10, 2021 at 5:00pm 1. Call Meeting to order 2. Approve February minutes 3. Financial Report 4. New Business A. DNR Grant B. Other 5. Old Business A. Pumper-Tanker ISO Update B. Replacement of Unit # 3 C. Future Plans for Call Volume Control? D. Other 6. Membership 7. Fire Chief’s Report – Update on Activities 8. Adjourn Thank you, Jeff Taufen, St. Joseph Fire Chief February 8, 2021 Page 1of 1 Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St. Joseph and St. Wendel met in regular session on Monday, February 8, 2021at 5:00PM in the St. Joseph Fire Hall. Members Present: Fire Chief Jeff Taufen, City of St. Joseph Representative Bob Loso,St. Joseph Township Representative Doug Fredrickson, St. Wendel Township Representative Greg Salkvia telephone. City AdministratorTherese Haffner, Finance Director Lori Bartlett, Police Chief Dwight Pfannenstein Others Present: N/A Minutes:Fredricksonmade a motion to approve the minutes from December 14,2020; seconded by Salkand passed unanimouslyby those present. FinancialReport& Budget Discussion:Bartlett presented the fourth quarter financial report and discussed the 2022 budgetasking for input. There was discussion on fire department needs and budgeting for 2022. Salk moved to approve the financial reports as presented; seconded by Fredricksonand passed unanimously. Relief Association Update:Fire Captain Keith Louwagie is updating bylaws. State Fire Convention: Taufen announced that the State Fire Convention was canceled. Old Fire Hose:New fire hose was purchased as the old fire hose was aged. Call Pay per Hour: Taufen reviewed the pay of firefighters in Avon which is $15 per hour and Waite Park’s is $15.61 per hour and recommended that pay for St. Joseph firefighters be increased from $12 to $16 per hour. Loso made a motion to approve firefighter pay to $16 per hour; seconded by Salkand passed unanimously. Pumper/Tanker ISO Update:The board discussed the option of moving forward with adding an additional Pumper Tanker to the fleet which may help in reducing the ISO rating. Taufen said it would likely drop a point from 5 to 4. The amount budgeted for the ladder truck could be transferred to the pumper/tanker. There was discussion on whether or not a reduction of one point in the ISO rating would have any impact. Taufen will get updated estimates for the cost of a pumper/tanker and bring back at the next meeting. FEMA Grant: The grant writer submitted the 2021 grant application for a new grass rig. The board discussed the need to replace if the grant wasnot awarded by transferring funding from the rescue van budget. Future Plan for Call Volume Control: The Board discussed the increase in medical calls. Pfannenstein discussed how and when police officers respond. The senior facilities have requested that the least amount of emergency personnel enter facilities due to exposure toCOVID-19. There was discussionon a tiered approach, duty shifts, and CentracCare ambulance providing services. Haffner will contact Mayo AmbulanceService. Adjourn: Fredrickson made a motion to adjourn at 6:12PM; seconded by Losoand passed unanimously. Therese Haffner City Administrator Board Agenda Item 3 MEETING DATE:May 10, 2021 AGENDA ITEM:1stQuarter Treasurer’sReport SUBMITTED BY:Finance PREVIOUS BOARDACTION:None BACKGROUND INFORMATION:Enclosed are the 1stQuarter 2021financial position for Board’s review.The operational fund balance isadeficit of$17,605as ofMarch31, 2021(unaudited). The Fire fund is mainly funded by contract revenue from the City of St. Joseph, St. Joseph Township and St. Wendel Township. The contract revenue is paid quarterly. The reserve funds include the 2021capital budget of $70,900. Without the2021capital budget, there would be a surplus of$53,295. The 2021fire fund revenue represents20%of the budgeted revenuefor the year. The main sourceof revenue includesthe contract fire service revenuefrom the three jurisdictions for the first quarterof the year.Interest earnings shows a deficit. The City records the fluctuation in the market value of the investments during the year. The market value will go up and down; down for the first quarter. The end of 2020 was a high mark for the investments. The current average rate of return is 2.06% APY. The fire fund expenditures represent5% of the budgeted expenditures. The expenditures are operational. As said above, the capital budget provides funding for capital purchases in the 5-year capital equipment plan. The Fire Board puts money away each year to help fund the future purchase. In doing so, spikes in the budget are minimized. BUDGET/FISCAL IMPACT:Information Only ATTACHMENTS:Request for Board Action –Treasurer’s Report 1stQuarter 2021Summary Report Fire Dept Balance Sheet Fire Board Revenue Fire Board Expenditures Fire Board Check Register Fire Dept 2021Capital Improvement Plan Summary REQUESTED BOARDACTION:Consider acceptingthe1stQuarter 2021Treasurer’sReport. St. Joseph Joint Operating Fire Report 1st Quarter 2021 January 1 through March 31, 2021 Balance as of December 31, 2020 (Audited)646,248.08$ YTD RevenueBudgetActual YTD St. Joseph Township65,475 16,369.02 St. Wendel Township58,530 14,632.12 City of St. Joseph164,535 41,133.86 State 2% Fire Aid52,000 State Supplemental Aid- - State Fire Training Reimbursement- - Fire Hall Rental3,540 1,300.00 Interest10,000 (2,329.16) Contributions1,500 - Surplus Property- - Fire Fighting Reimbursement1,500 - Total Revenue 357,080$ 71,105.84 percent of the budget 20% YTD Expenditures Fire Administration(41,160) (3,008.00) Fire Fighting(235,475) (3,353.73) Fire Training(10,995) (2,967.00) Fire Communications(12,340) (1,652.51) Fire Repair Service(29,720) (3,207.45) Medical Services(1,950) (845.97) Fire Station and Building(21,900) (3,539.34) Community Room(3,540) (135.00) Fund Transfers- - Total Expenses (357,080)$ (18,709.00) percent of the budget 5% Fire Fund Summary: Fire Fund Balance as of March 31, 2021 (Unaudited)698,645.12$ Less Designations: Equipment Reserve586,193.75 Building Fund11,000.00 Medical Equip Fund3,153.33 Radios/Pagers78,203.97 Fire Training20,000.00 Debt Service Relief17,698.57 $ 716,249.62 Operating Fund Balance(17,604.50)$ 04/13/21 10:52 AM City of St. Joseph Page 1 Fire Board Balance Sheet Current Period: March 2021 YTDYTDCurrent Account DescrBegin YrDebitCreditBalance FUND 105 Fire Fund G 105-10100 Cash$705,435.36$74,182.90$80,973.34$698,644.92 G 105-10450 Interest Receivable$1,439.07$0.00$1,439.07$0.00 G 105-10500 Accounts Receivable$40.00$0.00$40.00$0.00 G 105-10700 Taxes Receivable - Delinquent$346.53$0.00$346.53$0.00 G 105-13113 Due From other Gov t Units$224.33$0.00$224.33$0.00 G 105-15500 Due From Other Fund$0.00$0.00$0.00$0.00 G 105-20200 Accounts Payable-$11,173.94$11,173.94$0.00$0.00 G 105-20201 Salaries Payable-$49,716.74$49,716.74$0.00$0.00 G 105-20202 Due to Other Govt Units$0.00$0.00$0.00$0.00 G 105-22204 Deferred Inflow of Resources-$346.53$346.53$0.00$0.00 G 105-24410 Design. Fd Bal - Working Cap$0.00$0.00$0.00$0.00 G 105-24413 Design. Fd Bal - Capital-$610,857.37$610,857.37$0.00$0.00 G 105-24414 Design. Fd Bal -Debt Serv.Rel.-$17,698.57$17,698.57$0.00$0.00 G 105-24415 Design. Fd Bal - Operations-$20,000.00$20,000.00$0.00$0.00 G 105-25310 Unassigned Fund Balance$2,307.86$83,214.99$784,167.77-$698,644.92 FUND 105 Fire Fund$0.00$867,191.04$867,191.04$0.00 $0.00$867,191.04$867,191.04$0.00 04/13/21 10:53 AM City of St. Joseph Page 1 Fire Board Revenue Current Period: March 2021 2021QTD2021 Account DescrYTD BudgetAmountYTD Amt FUND 105 Fire Fund R 105-42210-31010 Current Ad Valorem Taxes$0.00$0.00$0.00 R 105-42210-33160 Federal Grants - Other$0.00$0.00$0.00 R 105-42210-33400 State Grants and Aids$52,000.00$0.00$0.00 R 105-42210-33430 Other Grants/Aids$0.00$0.00$0.00 R 105-42210-34202 Special Fire Service$288,540.00$72,135.00$72,135.00 R 105-42210-34203 Fire Fighting Reimbursement$500.00$0.00$0.00 R 105-42210-34781 Fire Hall Rental$3,540.00$1,300.00$1,300.00 R 105-42210-36210 Interest Earnings$10,000.00-$2,329.16-$2,329.16 R 105-42210-36230 Contributions - General$1,500.00$0.00$0.00 R 105-42210-36260 Surplus Property$0.00$0.00$0.00 R 105-42210-36300 Reimbursement$1,000.00$0.00$0.00 FUND 105 Fire Fund$357,080.00$71,105.84$71,105.84 $357,080.00$71,105.84$71,105.84 04/13/21 10:53 AM City of St. Joseph Page 1 Fire Board Expenditures Current Period: March 2021 2021 DEPARTYTDQTD2021 DEPARTDescrAccount DescrBudgetAmountYTD Amt FUND 105 Fire Fund DEPART 42210 Fire Administration 42210Fire AdministrationE 105-42210-151 Workers Comp. Insur. Prem.$18,005.00$0.00$0.00 42210Fire AdministrationE 105-42210-200 Office Supplies$500.00$120.46$120.46 42210Fire AdministrationE 105-42210-215 Software Support$2,840.00$1,804.54$1,804.54 42210Fire AdministrationE 105-42210-220 Repair and Maintenance$150.00$0.00$0.00 42210Fire AdministrationE 105-42210-300 Professional Services$1,000.00$0.00$0.00 42210Fire AdministrationE 105-42210-301 Audit & Accounting Services$13,365.00$0.00$0.00 42210Fire AdministrationE 105-42210-304 Legal Fees$200.00$0.00$0.00 42210Fire AdministrationE 105-42210-305 Medical & Dental$3,500.00$0.00$0.00 42210Fire AdministrationE 105-42210-322 Postage$0.00$0.00$0.00 42210Fire AdministrationE 105-42210-340 Advertising$100.00$1,083.00$1,083.00 42210Fire AdministrationE 105-42210-410 Rentals$100.00$0.00$0.00 42210Fire AdministrationE 105-42210-446 License$100.00$0.00$0.00 42210Fire AdministrationE 105-42210-581 Computer Hardware$1,250.00$0.00$0.00 42210Fire AdministrationE 105-42210-582 Computer Software$50.00$0.00$0.00 DEPART 42210 Fire Administration$41,160.00$3,008.00$3,008.00 DEPART 42220 Fire Fighting 42220Fire FightingE 105-42220-101 Salaries$93,390.00$0.00$0.00 42220Fire FightingE 105-42220-122 FICA Contributions$5,790.00$0.00$0.00 42220Fire FightingE 105-42220-125 Medicare Contributions$1,355.00$0.00$0.00 42220Fire FightingE 105-42220-210 Operating Supplies$5,000.00$10.53$10.53 42220Fire FightingE 105-42220-211 AWAIRE Supplies$1,000.00$379.99$379.99 42220Fire FightingE 105-42220-212 Safety Program$500.00$128.57$128.57 42220Fire FightingE 105-42220-220 Repair and Maintenance$0.00$0.00$0.00 42220Fire FightingE 105-42220-235 Motor Fuel$2,575.00$23.49$23.49 42220Fire FightingE 105-42220-240 Small Tool & Minor Equipment$500.00$179.07$179.07 42220Fire FightingE 105-42220-300 Professional Services$4,000.00$0.00$0.00 42220Fire FightingE 105-42220-361 General Liability Insurance$6,290.00$0.00$0.00 42220Fire FightingE 105-42220-384 Refuse Disposal$675.00$0.00$0.00 42220Fire FightingE 105-42220-420 Depreciation$0.00$0.00$0.00 42220Fire FightingE 105-42220-447 State Aid Reimbursement$52,000.00$0.00$0.00 42220Fire FightingE 105-42220-448 Pension Relief Fire Fund$3,000.00$0.00$0.00 42220Fire FightingE 105-42220-580 Other Equipment$3,500.00$0.00$0.00 42220Fire FightingE 105-42220-584 Equipment Reserve$2,750.00$0.00$0.00 42220Fire FightingE 105-42220-585 Firefighter Equipment$53,150.00$2,632.08$2,632.08 DEPART 42220 Fire Fighting$235,475.00$3,353.73$3,353.73 DEPART 42240 Fire Training 42240Fire TrainingE 105-42240-104 Taxable Per Diem$1,200.00$0.00$0.00 42240Fire TrainingE 105-42240-122 FICA Contributions$75.00$0.00$0.00 42240Fire TrainingE 105-42240-125 Medicare Contributions$20.00$0.00$0.00 42240Fire TrainingE 105-42240-331 Travel & Conference Expense$2,000.00$0.00$0.00 42240Fire TrainingE 105-42240-433 Dues & Memberships$1,700.00$367.00$367.00 42240Fire TrainingE 105-42240-443 Personnel Training$6,000.00$2,600.00$2,600.00 DEPART 42240 Fire Training$10,995.00$2,967.00$2,967.00 DEPART 42250 Fire Communications 42250Fire CommunicatioE 105-42250-220 Repair and Maintenance$1,000.00$430.29$430.29 42250Fire CommunicatioE 105-42250-321 Telephone$5,340.00$1,222.22$1,222.22 42250Fire CommunicatioE 105-42250-580 Other Equipment$6,000.00$0.00$0.00 04/13/21 10:53 AM City of St. Joseph Page 2 Fire Board Expenditures Current Period: March 2021 2021 DEPARTYTDQTD2021 DEPARTDescrAccount DescrBudgetAmountYTD Amt DEPART 42250 Fire Communications$12,340.00$1,652.51$1,652.51 DEPART 42260 Fire Repair Service 42260Fire Repair ServiceE 105-42260-101 Salaries$3,190.00$1,399.37$1,399.37 42260Fire Repair ServiceE 105-42260-121 PERA Contributions$240.00$105.00$105.00 42260Fire Repair ServiceE 105-42260-122 FICA Contributions$175.00$76.77$76.77 42260Fire Repair ServiceE 105-42260-123 Deferred Comp-Employer$20.00$7.58$7.58 42260Fire Repair ServiceE 105-42260-125 Medicare Contributions$40.00$17.95$17.95 42260Fire Repair ServiceE 105-42260-130 H S A- Employer Contribution$185.00$741.62$741.62 42260Fire Repair ServiceE 105-42260-131 Health Insurance$780.00$569.22$569.22 42260Fire Repair ServiceE 105-42260-132 Dental Insurance$60.00$43.07$43.07 42260Fire Repair ServiceE 105-42260-133 Life Insurance$5.00$4.98$4.98 42260Fire Repair ServiceE 105-42260-134 Disabilty Insurance$25.00$34.47$34.47 42260Fire Repair ServiceE 105-42260-220 Repair and Maintenance$0.00$0.00$0.00 42260Fire Repair ServiceE 105-42260-230 Vehicle Repair & Maintenance$25,000.00$207.42$207.42 DEPART 42260 Fire Repair Service$29,720.00$3,207.45$3,207.45 DEPART 42270 Medical Services 42270Medical ServicesE 105-42270-210 Operating Supplies$1,500.00$271.73$271.73 42270Medical ServicesE 105-42270-220 Repair and Maintenance$250.00$0.00$0.00 42270Medical ServicesE 105-42270-300 Professional Services$0.00$0.00$0.00 42270Medical ServicesE 105-42270-580 Other Equipment$200.00$574.24$574.24 DEPART 42270 Medical Services$1,950.00$845.97$845.97 DEPART 42280 Fire Station and Building 42280Fire Station and BuE 105-42280-210 Operating Supplies$300.00$149.46$149.46 42280Fire Station and BuE 105-42280-220 Repair and Maintenance$4,000.00$858.73$858.73 42280Fire Station and BuE 105-42280-300 Professional Services$2,000.00$0.00$0.00 42280Fire Station and BuE 105-42280-381 Electric Utilities$7,400.00$1,120.69$1,120.69 42280Fire Station and BuE 105-42280-383 Gas Utilities$4,200.00$1,410.46$1,410.46 42280Fire Station and BuE 105-42280-520 Buildings & Structures$0.00$0.00$0.00 42280Fire Station and BuE 105-42280-530 Improvements Other than Bldg$4,000.00$0.00$0.00 DEPART 42280 Fire Station and Building$21,900.00$3,539.34$3,539.34 DEPART 42281 Community Room 42281Community RoomE 105-42281-101 Salaries$860.00$0.00$0.00 42281Community RoomE 105-42281-121 PERA Contributions$65.00$0.00$0.00 42281Community RoomE 105-42281-122 FICA Contributions$55.00$0.00$0.00 42281Community RoomE 105-42281-125 Medicare Contributions$10.00$0.00$0.00 42281Community RoomE 105-42281-133 Life Insurance$0.00$0.00$0.00 42281Community RoomE 105-42281-171 Clothing Allowance$0.00$0.00$0.00 42281Community RoomE 105-42281-210 Operating Supplies$400.00$0.00$0.00 42281Community RoomE 105-42281-220 Repair and Maintenance$2,000.00$0.00$0.00 42281Community RoomE 105-42281-300 Professional Services$150.00$135.00$135.00 42281Community RoomE 105-42281-580 Other Equipment$0.00$0.00$0.00 DEPART 42281 Community Room$3,540.00$135.00$135.00 DEPART 49300 Other Financing Uses 49300Other Financing UsE 105-49300-720 Transfers to Other Funds$0.00$0.00$0.00 DEPART 49300 Other Financing Uses$0.00$0.00$0.00 FUND 105 Fire Fund$357,080.00$18,709.00$18,709.00 FUND 346 2011A Pumper Truck Certificate DEPART 47100 Bond Payment (P & I) 04/13/21 10:53 AM City of St. Joseph Page 3 Fire Board Expenditures Current Period: March 2021 2021 DEPARTYTDQTD2021 DEPARTDescrAccount DescrBudgetAmountYTD Amt 47100Bond Payment (P E 346-47100-600 Debt Service - Principal$0.00$0.00$0.00 47100Bond Payment (P E 346-47100-611 Bond Interest$0.00$0.00$0.00 47100Bond Payment (P E 346-47100-620 Agent Fees$0.00$0.00$0.00 DEPART 47100 Bond Payment (P & I)$0.00$0.00$0.00 FUND 346 2011A Pumper Truck Certificate$0.00$0.00$0.00 $357,080.00$18,709.00$18,709.00 04/13/21 10:54 AM City of St. Joseph Page 1 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND Period 1 January DEPART 42210 Fire Administration 057337BANYON DATA SYSTEM2021 - PM Pet License Suppor$24.3742210215105 057350GRANITE ELECTRONICS, INC2020 - Finance Charge$43.0842210300105 057304ST. JOSEPH NEWSLEADER, INC2020 - Firefighters Wanted A$60.0042210340105 057365ST. JOSEPH NEWSLEADER, INC2021 - Firefighters Wanted A$88.0042210340105 DEPART 42210 Fire Administration$215.45 DEPART 42220 Fire Fighting 057307SUMMIT FIRE PROTECTION2020 - Recharge Extension fr$49.2042220210105 057247HOLIDAY STORES2020 - December 2020 Fuel P$150.7642220235105 057247HOLIDAY STORES2020 - December 2020 Excise-$18.3442220235105 057268BATTERY WHOLESALE, INC.2021 - Annual Batteries for Ai$179.0742220240105 057297REPUBLIC SERVICES2020 - December 2020 Refus$42.1142220384105 DEPART 42220 Fire Fighting$402.80 DEPART 42240 Fire Training 057290MN STATE FIRE DEPART ASSOC.2021 - MSFDA Membership D$290.0042240433105 057291MN STATE FIRE DEPART ASSOC.2021 - Minnesota Firefighter $7.0042240433105 057363SMOKE-EATER2021 - MN Smoke-Eater Subs$20.0042240433105 DEPART 42240 Fire Training$317.00 DEPART 42250 Fire Communications 057242FIRSTNET2020 - December 2020 Phone$76.4442250321105 057288MIDCONTINENT COMMUNICATIONS2021 - January Telephone/Fib$356.2542250321105 057350GRANITE ELECTRONICS, INC2020 - 3 Pagers for New Me$1,560.0042250580105 DEPART 42250 Fire Communications$1,992.69 DEPART 42270 Medical Services 057273CENTRAL MCGOWAN, INC2020 - Medical Oxygen$10.7742270210105 057273CENTRAL MCGOWAN, INC2020 - Medical Oxygen$10.7742270210105 057341CENTRAL MCGOWAN, INC2020 - Medical Oxygen$10.7742270210105 057341CENTRAL MCGOWAN, INC2021 - Medical Oxygen$10.7742270210105 DEPART 42270 Medical Services$43.08 DEPART 42280 Fire Station and Building 057347EMERGENCY MEDICAL PRODUCTS,INC2021 - Test Strips$46.4042280210105 057265XCEL ENERGY2020 - December 2020 Electri$554.5842280381105 057265XCEL ENERGY2020 - December 2020 Electri$452.3342280383105 DEPART 42280 Fire Station and Building$1,053.31 DEPART 42281 Community Room 057295PROMOTIONAL RESOURCES INC2020 - 2020 City Clothing Ord$9.7842281171105 057351HOFFMAN, JUNE2021 - January Fire Hall Clea$60.0042281300105 DEPART 42281 Community Room$69.78 Period 1 January$4,094.11 Period 2 February DEPART 42210 Fire Administration 001972SENTRY BANK-CREDIT CARD2021 - Ink Cartridge$46.8942210200105 001972SENTRY BANK-CREDIT CARD2021 - Ink Cartridges$68.8942210200105 057432LEES ACE HARDWARE2021 - Office Supplies$4.6842210200105 057435OPG-3, INC.2021 - LF Annual Support$1,375.7842210215105 057462MEIERHOFER, NIEL2020 - 2020 FEMA Grant Writ$400.0042210300105 04/13/21 10:54 AM City of St. Joseph Page 2 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND DEPART 42210 Fire Administration$1,896.24 DEPART 42220 Fire Fighting 001972SENTRY BANK-CREDIT CARD2021 - Replacement IAR Moni$379.9942220211105 057431LEAGUE OF MN CITIES2021 - Annual Regional Safet$128.5742220212105 057397HOLIDAY STORES2021 - January 2021 Fuel Pur$26.6242220235105 057397HOLIDAY STORES2021 - January 2021 Excise T-$3.1342220235105 057456GALL S INC2021 - Class A Pant - Lyon$55.8942220585105 DEPART 42220 Fire Fighting$587.94 DEPART 42240 Fire Training 057451CENTRAL MN FIRE AID ASSOC.2021 - Annual Dues$50.0042240433105 057467RIDGEWATER COLLEGE2021 - 2 Year EMR Refresher $2,600.0042240443105 DEPART 42240 Fire Training$2,650.00 DEPART 42250 Fire Communications 057457GRANITE ELECTRONICS, INC2021 - Pager Repair$68.5042250220105 057402FIRSTNET2021 - January 2021 Cell Pho$76.4642250321105 057409MIDCONTINENT COMMUNICATIONS2021 - February 2021 Teleph$356.2042250321105 057381MOTOROLA, INC2020 - 3 Pagers for Fire Depa$7,761.6942250580105 DEPART 42250 Fire Communications$8,262.85 DEPART 42270 Medical Services 001972SENTRY BANK-CREDIT CARD2021 - Waterproof Case for B$48.4242270210105 DEPART 42270 Medical Services$48.42 DEPART 42280 Fire Station and Building 057470WERNER ELECTRIC SUPPLY2021 - Fire Hall Supplies$103.0642280210105 001972SENTRY BANK-CREDIT CARD2021 - Floor Sweeper$28.9642280220105 001972SENTRY BANK-CREDIT CARD2021 - Fire Hall Meeting Roo$34.7742280220105 057394XCEL ENERGYJanuary 2021 Electric/Gas$544.6642280381105 057394XCEL ENERGYJanuary 2021 Electric/Gas$568.4242280383105 DEPART 42280 Fire Station and Building$1,279.87 Period 2 February$14,725.32 Period 3 March DEPART 42210 Fire Administration 057487SHIFT TECHNOLOGIES, INC.2021 - Configure New FD Co$292.3942210215105 057562SHIFT TECHNOLOGIES, INC.New Printer Driver at FD$112.0042210215105 057551IDIGITAL OUTDOORAdvertising for Firefighters$995.0042210340105 DEPART 42210 Fire Administration$1,399.39 DEPART 42220 Fire Fighting 057509LEES ACE HARDWARE2021 - Repair Parts for Servic$10.5342220210105 057502GALL S INC2021 - Boots - Lyon$128.0842220585105 057548FIRE EQUIPMENT SPECIALTIES INCReplacement Hoses from 202$2,448.1142220585105 DEPART 42220 Fire Fighting$2,586.72 DEPART 42250 Fire Communications 057504GRANITE ELECTRONICS, INC2021 - Firecom Headset$350.0042250220105 057550GRANITE ELECTRONICS, INCPager Repair$11.7942250220105 057501FIRSTNET2021 - February 2021 Cell Ph$76.4642250321105 057512MIDCONTINENT COMMUNICATIONS2021 - March 2021 Telephon$356.8542250321105 DEPART 42250 Fire Communications$795.10 DEPART 42260 Fire Repair Service 04/13/21 10:54 AM City of St. Joseph Page 3 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND 057556NORTH CENTRAL INTERNATIONALReplacement Headlights for #$207.4242260230105 DEPART 42260 Fire Repair Service$207.42 DEPART 42270 Medical Services 057498CENTRAL MCGOWAN, INC2021 - Medical Oxygen$22.5242270210105 057547EMERGENCY MEDICAL PRODUCTS,INCGloves & Stethoscope$190.0242270210105 057552MACQUEEN EMERGENCY, INCCO Detectors for Medical Bag$574.2442270580105 DEPART 42270 Medical Services$786.78 DEPART 42280 Fire Station and Building 057478DESIGN ELECTRIC, INC2021 - Replace Bad Fixture at$300.0042280220105 057511MCDOWALL COMPANY2021 - Roofing Inspection Ag$375.0042280220105 057516PRECISE REFRIGERATION INC2021 - Hot Water Issues$120.0042280220105 057525XCEL ENERGY2021 - February 2021 Electric$576.0342280381105 057525XCEL ENERGY2021 - February 2021 Electric$842.0442280383105 DEPART 42280 Fire Station and Building$2,213.07 DEPART 42281 Community Room 057505HOFFMAN, JUNE2021 - February 2021 Cleanin$75.0042281300105 DEPART 42281 Community Room$75.00 Period 3 March$8,063.48 $26,882.91 5,330.27 5,330.27 5,903.956,800.005,783.223,153.33 3,153.33 4,500.003,000.003,500.00 44,206.73 44,206.73 36,562.40 36,562.40 77,000.0031,501.0017,556.0572,420.75 78,203.9711,000.00 119,759.58134,323.77107,250.00 500,094.35678,551.05 817,750.00 ladder replace 574.24 574.24 2,632.08 2,632.083,206.32 versus pumper 2nd purchase 300.00200.00 200.00 1,300.00 1,300.00 3,500.00 3,500.00 2,750.00 2,750.00 1,350.001,500.005,000.005,000.003,000.003,000.00 6,000.00 1,500.001,000.001,500.00 4,000.00 BudgetAdjustmentsSpentReserve 10,000.0020,000.0010,000.00 53,150.0070,900.00 May er with new tan g h cas y 4,030.27 6,500.00 3,527.577,000.00 last lon 40,706.73 40,706.73 33,812.40 33,812.4072,203.97 y AvailableGrants/3/31Available449,576.43610,857.37 12/31/20203/31 2 - ma 203 8 - #297,250.00 2022 - pa - #375,500.00 #426,501.00 Lot2,000.00 202 Van109,759.58- Radios69,420.75 Truck114,323.77 Repairs3,000.00 Rig Truck Wheeler4,553.95 MHz Painting2,000.00 Computers4,030.27 Tanker Air Packs 6 Parking RescueGrass 3 Replacement15,188.13Replacement2,783.22Replacement3,527.57 Turnout Gear Pumper Ladder800 Building Extrication Equip Rescue VanPumper TruckLadder Truck #2-2021 - 10% down payment + trade in valueTanker #4 201220242012202220122032200120211997202219992028201320192007201720112017-202220082017-202420122022201220322001202119992028 annualannual on goingon goingon goingon goingon goingon goingon goingon going 2017-20182022-20241996-20052019-2026 PurchasedReplaceReserve Building Building than than other other ReserveReserve Hardware/Software EquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipment 2021 Hardware/Software EquipmentEquipmentEquipmentEquipment Reserve Improvements Equipment Payable Computer Equipment for Equipment Department Building OtherEquipmentEquipment & Plan Fire Services BuildingEquipmentBuildingEquipmentBuildingImprovements &&& AdministrationFightingFightingFightingCommunicationsStation CǒƓķ ServicesOther Joseph Equipment FireFireFireFireFireMedicalFire CźƩĻ AdministrationComputerFightingOtherFightingFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterComm unicationOtherCommunicationOtherStationStationStationFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighter Adopted December 7, 2020 St. Proposed Debts TotalTotalTotalTotalTotalTotalTotal Capital 580Fire584Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire580Fire580Fire580Medical530Fire530Fire530Fire585Fire585Fire585Fire585Fire 9ƨǒźƦƒĻƓƷ 581/582Fire CodeDepartmentObjectYearYearDescriptionFunds202120212021Funds 4222042220422204222042220422204222042220422204222042250422504227042280422804228042220422204222042220 /ğƦźƷğƌ 42210 Account 105105105105105105105105105105105105105105105105105105105105 105 ƚƷğƌ Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township. CIP # FD-1401FD-1402FD-1404FD-1403FD-1405FD-1406FD-1407FD-1408FD-1409FD-1417FD-1410FD-1411FD-1412FD-1413FD-1414FD-1415FD-1416FD-1405FD-1406FD-1407FD-1409 Fire Board Agenda Item 4A MEETING DATE:May 10, 2021 AGENDA ITEM: DNR Grant BACKGROUND INFORMATION: We would like to write for a DNR grant for additional hose that was taken out of service during last year’s hose testing. Every year the DNR offers approximately 180 – 200 grant up to $5,000. This is a 50/50 grant. Our last time we received this grant was in 2019 for some new pagers. We would like to write the grant for 5 lengths of 1 ¾”, 5 lengths of 2 ½”, and 5 lengths of 5” LDH at a cost of $4895.00 BUDGET/FISCAL IMPACT: $2450.00 (halfthe cost) ATTACHMENTS: No REQUESTED ACTION: Have Fire Board approve the writing of the DNR Grant F ire Board Agenda Item 5A MEETING DATE: May 10, 2021 AGENDA ITEM: Pumper-Tanker / Update BACKGROUND INFORMATION: At the November 2019 fire board meeting, we discussed the option of moving forward with replacing our current 2002 Ladder Truck. During this discussion, it was also brought up that we should maybe also look at possibility of adding an additional Pumper – Tanker to our fleet, which may help to lower our ISO rating. It was found that most insurance companies in this area don’t always use the ISO, but more by the distance from the fire station. The truck committee met with a rep from Macqueen Emergency last week to go over the Pumper/Tanker options. The bid we got will put the truck cost around the $800,000 to $830,000 with a 15% increase to this in February 2021. Per request of the Fire Board we met with Rosenbauer to get a second bid and are waiting to hear back from them on an estimate from them. The rep verbally thought the price would be around the $600,000 to $750,000. As the city keeps growing we need to be able to have the equipment available and ready to go at any moments notice. Over the last 25 + years, the fire department has replaced 4 trucks due to age and has only ADDED 1 which is a pickup that we just use to haul manpower and equipment. Adding this truck is a must and will allow us to haul more equipment, manpower, water, and another pumper to fires right away. BUDGET/FISCAL IMPACT: $750,000 - $800,000 ATTACHMENTS: REQUESTED ACTION: Get the approval from the Fire Board to move forward with the Pumper / Tanker not to exceed $800,000. Fire Board Agenda Item 5B MEETING DATE: May 10, 2021 AGENDA ITEM: Unit # 3 FEMA Grant BACKGROUND INFORMATION: Over the past 2+ years, we have tried to write a FEMA Grant 3 times to replace this truck due to its age and limitations of only hauling 2 members. I talked with the grant writer last week about when we may here back if we will receive the grant or not and he said he hasn’t heard any word on a release date, but thinks it should be happening soon. This is a 95/5 grant with Fire Department paying the 5%. We did spec out a truck 2 years ago with a price of $130,000. If we don’t get the grant this time, we will need to move forward with purchasing the truck out of our budget. Currently we roughly have $75,000 set aside for replacing this truck. We may be able to offset some of the cost with the sale of the old truck, depending on who would by it. BUDGET/FISCAL IMPACT: $130,000 ATTACHMENTS: None REQUESTED ACTION: Nothing at this time, waiting to hear back from the FEMA grant. But if we don’t receive the grant we will have to move forward with using our budget. Fire Board Agenda Item 5C MEETING DATE: May 10, 2021 AGENDA ITEM: Future Plans for Call Volume Control and Fire Department BACKGROUND INFORMATION: At our last meeting in November, we talked about the Call Volume we are getting and what some options may be. We talked about having our local Police run to medicals, getting Mayo to commit to having a truck in St. Joe 24 / 7, and or the possibility of hiring a Full Time Chief to help run to these smaller day time medical calls while still be able to get daily duties done. The Fire Chief, Police Chief, City Administrator, and members from Mayo Ambulance service met at the beginning of April to discuss our options. The Police said they are too busy to take over running the medicals and Mayo said they don’t see any chance of them having a truck stationed in St. Joe 24/7. What they did bring with that we talked about was redoing our protocol’s. The Fire Department’s chief and assistant are going through the list, which we will than meet with the police chief to see what he believes his group can help with, and then meet again with Mayo to do a finial draft. The hopes with this is that we may not be paged out to as many non-emergent calls. REQUESTED ACTION: Discussion Fire Board Agenda Item 6 MEETING DATE: May 10th, 2021 AGENDA ITEM: Membership BACKGROUND INFORMATION: We are currently at 26 active members. th We did add 3 new members to the department on October 13 , 2020, and they are done with their FF1, Hazmat, and FF2 classes. They will be starting the First Responder class in May and 2 of them will need to get their CDL. We are still actively looking for new members. Currently we have 1 application turned into the city. BUDGET/FISCAL IMPACT: $5,000 per member – which includes First Responder Class, FF1, FF2, CLD License w/Tanker, and New Gear after the complete all classes and lic requirements ATTACHMENTS: no REQUESTED ACTION: Informational Fire Board FYI MEETING DATE:May 10th, 2021 AGENDA ITEM: Fire Chief’s Report Our call volume is still keeping us busy for the start of the year. We are at 173 calls as of May 5th, so staying at the 1.38 calls per day. Would like to keep the conversation open about what the future of the department may be or where it’s headed? Each year, the department is getting busier with call volume always going up and the required training also demanding more. The Fire Chief’s position has also become more and more demanding each year from responding to paged out calls, doing payroll, answering phone calls and emails from concerned citizens and vendors, meeting people to give out burning permits, making sure the equipment is all in working order, fire board meetings, Mutual aid meetings, safety board meetings, state reporting, and on and on, all while still maintaining another full time job and having a family. The fire board and/or city need to seriously need to come up with a plan for the near future on what can be done.