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HomeMy WebLinkAbout02.08.21Fire Advisory Board Meeting St. Joseph Fire Station Monday, February 8th 2021 at 5:00pm 1. Call Meeting to order 2. Approve November minutes 3. Financial Report & 2022 Budget 4. Administrator Report 5. New Business A. Relief Assoc. Update B. State Fire Convention Canceled C. Old Fire Hose D. Call Pay per Hour E. Other 6. Old Business A. Pumper-Tanker ISO Update B. FEMA Grant C. Future Plans for Call Volume Control D. Other 7. Membership 8. Fire Chief’s Report – Update on Activities 8. Adjourn Thank you, Jeff Taufen, St. Joseph Fire Chief December 14, 2020 Page 1of 2 Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St. Joseph and St. Wendel met in regular session on Monday, December 14, 2020at 5:00PM in the St. Joseph Fire Hall. Members Present: Fire Chief Jeff Taufen, City of St. Joseph Representative Bob Loso,St. Joseph Township Representative Doug Fredrickson, St. Wendel Township Representative Greg Salk. City AdministratorTherese Haffner, Finance Director Lori Bartlett. Others Present: N/A Minutes:Fredricksonmade a motion to approve the minutes from August 8,2020; seconded by Salkand passed unanimouslyby those present. Financial Report& Budget Discussion:Bartlett presented the third quarter report which ended in October. The Council adopted the 2021 budget at their last meeting. The preliminary budget for the Fire Board is the same as the final. Bartlett noted that the allocations for 2021 were not consistentwith what was received in the preliminary. Bartlett will work with the County to make sure she is working with the correct numbers. Salk asked about the $45,000 transfer. Bartlett stated that the transfer was for paying off the pumper truck early. Salk moved to approve the financial reports as presented; seconded by Loso and passed unanimously. Recommendation of Officers: The Fire Chieftwo-year term, two 2-year captain terms, and one 1-year captain term were up for election this year. The Fire Department Investigation Committee met and discussed and make the following recommendation: Jeff Taufen for Fire Chief, Paul Phillipp and Keith Louwagie for the 2-year Captains, and Andy Loso for the 1-year Captain. Fredrickson moved to approve the appointments; seconded by Loso and passed unanimously. The appointments will go to the City Council for final approval. Replacement Fire Hose: The department had Fire CATT do the annual hosttesting. During that testing, multiple hoses did not pass due to use and age. The recommendation is to purchase various length hoses at atotal cost of $2,000. Salk made a motion approving the purchase of replacement hoses at a total cost of $2,000; seconded by Fredrickson and passed unanimously. Pumper/Tanker Update:The board discussed the option of moving forward with replacing the current 2002 ladder truck. It was also discussed that the department should look at possibly adding an additional Pumper Tanker to the fleet which may help in reducing the ISO rating. An estimate of adding it to the fleet is between $600,000 -$700,000. Over the past 25+ years, the department has replaced 4 trucks due to age and has only added1 pickup. The current fire hall would be able to accommodatethe new truck. Taufen stated he will reach out to the inspector to see how the new pumper truck would reduce the ISO rating. Fredrickson responded that the inspector needs to be certain in what the ISO rating will be. Loso suggested looking at grants to help with the costs and also to gather more than just one bid. Fire Relief Association Purchase: The relief association purchased a thermometer and blood pressure cuff to donate to the City.The donation will be accepted at the next Council meeting. Loso moved to accept the donation; seconded by Salk and passed unanimously. Unit #3 FEMA Grant Update:The department received the notice that the FEMA grant was declined. December 14, 2020 Page 2of 2 General consensus of the board was to have the grant writer submit another application once the opportunity arises. CARES Update: The department was able to purchase 22 air tanks and 5 backup face pieces. 2021 Meeting Dates: The 4 meetings will take place on the second Monday at 5:00 PM in February, May, August, and November. Membership: The department has added 3 new members to the department, bringing the current total to 29 members. The department is anticipating the retirement of three members at the beginning of 2021 which would bring the total down to 26 members. Advertising for the electronic signs in the area would be $800. It would be on six signs in the area. Loso made a motion to begin the hiringprocess for firefighters to fill the vacant positions; seconded by Fredrickson and passed unanimously. Discussion was had on the number of medicals the department responds to. During the day, the department is short staffedbecause they are all working. Is there an opportunity to have a full-timefire chief to respond to medicals during the day? Further discussions will need to be had on addressing themedical calls. Chief Taufen presented his chief’s report. Adjourn: Salkmade a motion to adjourn at 6:02PM; seconded by Losoand passed unanimously. Board Agenda Item 3 MEETING DATE:February 8, 2021 AGENDA ITEM:4thQuarter Treasurer’sReport SUBMITTED BY:Finance PREVIOUS BOARDACTION:None BACKGROUND INFORMATION:Enclosed are the 4thQuarter 2020financial position for Board’s review.The operational fund balance isasurplusof$65,673as ofDecember31, 2020(unaudited). The Firefund is mainly funded by contract revenue from the City of St. Joseph, St. Joseph Township and St. Wendel Township. The contract revenue is paid quarterly. The reserve funds include the 2020capital budget of $80,550. Without the2020capital budget, there would be a surplus of$146,223.Please note, the balances do not include year end accruals. These will be added by March. The 2020fire fund revenue represents68%of the budgeted revenuefor the year. The main sourceof revenue includesthe contract fire service revenuefrom the three jurisdictions for the first half of the year. Interest earnings are over budget due to the City’s investment policy and plans. The rate of return is 2.14% where the market is well under 1%. The fire fund expenditures represent76% of the budgeted expenditures. The expenditures are operational. There is a transfer out of $46,478. This was taken from the debt service reserve account to pay off the pumper truck debt a year early. The council opted to pay the debt early since funds were available to save on interest costs. As said above, the capital budget provides funding for capital purchases in the 5-year capital equipment plan. The Fire Board puts money away each year to help fund the future purchase. In doing so, spikes in the budget are minimized. The largest expenditure is for vehicle maintenanceand wages for fire calls. The fire trucks require routine inspectionsand needed repairs are taken care of as they come up. Some repair and maintenance costs can be expensive with the specialized equipment. The fire wages/salaries represent thefirst six months of fire calls. The firefighters are paid semi-annually for their calls in January and July each year. One of the accrual entries will be for the January 2021 payroll for fire calls between July 1-December 31, 2020. As stated earlier, the pumper truck debt was paid in full in 2020. The year end balance is $0 in fund 346. BUDGET/FISCAL IMPACT:Information Only ATTACHMENTS:Request for Board Action –Treasurer’s Report 4thQuarter 2020Summary Report Fire Dept Balance Sheet Fire Board Revenue Fire Board Expenditures Fire Board Check Register Fire Dept 2020Capital Improvement Plan Summary REQUESTED BOARDACTION:Consider acceptingthe4thQuarter 2020Treasurer’sReport. St. Joseph Joint Operating Fire Report 4th Quarter 2020 October 1 through December 31, 2020 Balance as of December 31, 2019 (Audited)624,119.90$ YTD Revenue St. Joseph Township75,363.27 St. Wendel Township60,848.64 City of St. Joseph145,643.07 Property Taxes18.83 State 2% Fire Aid59,075.40 State Supplemental Aid- State Fire Training Reimbursement2,740.00 Fire Hall Rental2,200.00 Interest18,041.73 Contributions215.46 Fire Fighting Reimbursement3,520.45 Total Revenue367,666.85$ YTD Expenditures Fire Administration(23,266.05) Fire Fighting(124,465.40) Fire Training(6,966.50) Fire Communications(8,293.13) Fire Repair Service(36,742.86) Medical Services(551.17) Fire Station and Building(20,181.63) Community Room(1,292.06) Fund Transfers(46,477.50) Total Expenses(268,236.30)$ Fire Fund Summary: Fire Fund Balance as of December 31, 2020 (Unaudited)723,550.45$ Less Designations: Equipment Reserve528,125.83 Building Fund7,000.00 Medical Equip Fund3,527.57 Radios/Pagers81,525.66 Fire Training20,000.00 Debt Service Relief17,698.57 $ 657,877.63 Operating Fund Balance65,672.82$ 01/13/21 8:42 AM City of St. Joseph Page 1 Fire Dept Balance Sheet Current Period: December 2020 YTDYTDCurrent Account DescrBegin YrDebitCreditBalance FUND 105 Fire Fund G 105-10100 Cash$675,925.57$372,265.90$324,641.02$723,550.45 G 105-10450 Interest Receivable$2,332.13$0.00$2,332.13$0.00 G 105-10500 Accounts Receivable$0.00$0.00$0.00$0.00 G 105-10700 Taxes Receivable - Delinquent$55.47$0.00$55.47$0.00 G 105-13113 Due From other Gov t Units$5.42$0.00$5.42$0.00 G 105-15500 Due From Other Fund$550.00$0.00$550.00$0.00 G 105-20200 Accounts Payable-$9,706.81$9,706.81$0.00$0.00 G 105-20201 Salaries Payable-$44,772.12$44,772.12$0.00$0.00 G 105-20202 Due to Other Govt Units-$214.29$214.29$0.00$0.00 G 105-22204 Deferred Inflow of Resources-$55.47$55.47$0.00$0.00 G 105-24410 Design. Fd Bal - Working Cap$0.00$0.00$0.00$0.00 G 105-24413 Design. Fd Bal - Capital-$541,251.54$0.00$0.00-$541,251.54 G 105-24414 Design. Fd Bal -Debt Serv.Rel.-$64,176.07$0.00$0.00-$64,176.07 G 105-24415 Design. Fd Bal - Operations-$20,000.00$0.00$0.00-$20,000.00 G 105-25310 Unassigned Fund Balance$1,307.71$327,528.57$426,959.12-$98,122.84 FUND 105 Fire Fund$0.00$754,543.16$754,543.16$0.00 FUND 346 2011A Pumper Truck Certificate G 346-10100 Cash$15.79$87,348.55$87,364.34$0.00 G 346-10450 Interest Receivable$33.96$0.00$33.96$0.00 G 346-10700 Taxes Receivable - Delinquent$334.70$0.00$334.70$0.00 G 346-13113 Due From other Gov t Units$182.24$0.00$182.24$0.00 G 346-20200 Accounts Payable-$77.38$77.38$0.00$0.00 G 346-20500 Due To Other Fund-$550.00$550.00$0.00$0.00 G 346-22204 Deferred Inflow of Resources-$334.70$334.70$0.00$0.00 G 346-25310 Unassigned Fund Balance$395.39$87,580.54$87,975.93$0.00 FUND 346 2011A Pumper Truck Certific$0.00$175,891.17$175,891.17$0.00 $0.00$930,434.33$930,434.33$0.00 01/13/21 8:42 AM City of St. Joseph Page 1 Fire Board Revenue Current Period: December 2020 2020QTD2020 Account DescrYTD BudgetAmountYTD Amt FUND 105 Fire Fund R 105-42210-31010 Current Ad Valorem Taxes$0.00$15.51$18.83 R 105-42210-33160 Federal Grants - Other$0.00$0.00$0.00 R 105-42210-33400 State Grants and Aids$52,000.00$59,075.40$61,815.40 R 105-42210-33430 Other Grants/Aids$0.00$0.00$0.00 R 105-42210-34202 Special Fire Service$281,865.00$70,466.25$281,854.98 R 105-42210-34203 Fire Fighting Reimbursement$500.00$500.00$980.23 R 105-42210-34781 Fire Hall Rental$4,000.00$0.00$2,200.00 R 105-42210-36210 Interest Earnings$8,000.00$911.92$18,041.73 R 105-42210-36230 Contributions - General$1,500.00$100.00$215.46 R 105-42210-36260 Surplus Property$200.00$0.00$0.00 R 105-42210-36300 Reimbursement$1,000.00$2,116.57$2,540.22 FUND 105 Fire Fund$349,065.00$133,185.65$367,666.85 FUND 346 2011A Pumper Truck Certificate R 346-42210-31012 Special Levy- City St. Joe$20,910.00$9,344.92$20,740.08 R 346-42210-31013 Special Levy-FD, St.Joe Twp$12,055.00$2,806.69$11,234.22 R 346-42210-31014 Special Levy-FD, St. Wendel$9,020.00$2,266.14$9,070.57 R 346-42210-36210 Interest Earnings$100.00$0.28$159.98 R 346-49302-39201 Transfers from Other Funds$0.00$46,477.50$46,477.50 FUND 346 2011A Pumper Truck Certificate$42,085.00$60,895.53$87,682.35 $391,150.00$194,081.18$455,349.20 01/13/21 8:41 AM City of St. Joseph Page 1 Fire Board Expenditures Current Period: December 2020 2020 DEPARTYTDQTD2020 DEPARTDescrAccount DescrBudgetAmountYTD Amt FUND 105 Fire Fund DEPART 42210 Fire Administration 42210Fire AdministrationE 105-42210-151 Workers Comp. Insur. Prem.$13,770.00$53.49$13,889.48 42210Fire AdministrationE 105-42210-200 Office Supplies$500.00$0.00$1,509.30 42210Fire AdministrationE 105-42210-215 Software Support$2,840.00$181.03$1,813.36 42210Fire AdministrationE 105-42210-220 Repair and Maintenance$150.00$0.00$3.66 42210Fire AdministrationE 105-42210-300 Professional Services$1,000.00$0.00$400.00 42210Fire AdministrationE 105-42210-301 Audit & Accounting Services$11,330.00$0.00$0.00 42210Fire AdministrationE 105-42210-304 Legal Fees$200.00$0.00$0.00 42210Fire AdministrationE 105-42210-305 Medical & Dental$3,500.00$5,818.00$5,818.00 42210Fire AdministrationE 105-42210-322 Postage$0.00$0.00$0.00 42210Fire AdministrationE 105-42210-340 Advertising$100.00$0.00-$300.00 42210Fire AdministrationE 105-42210-410 Rentals$100.00$0.00$0.00 42210Fire AdministrationE 105-42210-446 License$100.00$0.00$62.25 42210Fire AdministrationE 105-42210-581 Computer Hardware$1,250.00$70.00$70.00 42210Fire AdministrationE 105-42210-582 Computer Software$50.00$0.00$0.00 DEPART 42210 Fire Administration$34,890.00$6,122.52$23,266.05 DEPART 42220 Fire Fighting 42220Fire FightingE 105-42220-101 Salaries$93,390.00$0.00$45,571.00 42220Fire FightingE 105-42220-122 FICA Contributions$5,790.00$0.00$2,825.40 42220Fire FightingE 105-42220-125 Medicare Contributions$1,355.00$0.00$660.78 42220Fire FightingE 105-42220-210 Operating Supplies$5,000.00$539.88$1,894.60 42220Fire FightingE 105-42220-211 AWAIRE Supplies$1,000.00$45.33$164.00 42220Fire FightingE 105-42220-212 Safety Program$500.00$0.00$0.00 42220Fire FightingE 105-42220-220 Repair and Maintenance$0.00$0.00$588.43 42220Fire FightingE 105-42220-235 Motor Fuel$2,500.00$538.32$1,673.60 42220Fire FightingE 105-42220-240 Small Tool & Minor Equipment$500.00$0.00$386.86 42220Fire FightingE 105-42220-300 Professional Services$4,000.00$1,824.00$1,824.00 42220Fire FightingE 105-42220-361 General Liability Insurance$6,145.00$0.00$6,155.32 42220Fire FightingE 105-42220-384 Refuse Disposal$490.00$126.19$581.03 42220Fire FightingE 105-42220-420 Depreciation$0.00$0.00$0.00 42220Fire FightingE 105-42220-447 State Aid Reimbursement$52,000.00$59,075.40$59,075.40 42220Fire FightingE 105-42220-448 Pension Relief Fire Fund$3,000.00$3,000.00$3,000.00 42220Fire FightingE 105-42220-580 Other Equipment$6,000.00$0.00$64.98 42220Fire FightingE 105-42220-584 Equipment Reserve$2,750.00$0.00$0.00 42220Fire FightingE 105-42220-585 Firefighter Equipment$53,800.00$0.00$0.00 DEPART 42220 Fire Fighting$238,220.00$65,149.12$124,465.40 DEPART 42240 Fire Training 42240Fire TrainingE 105-42240-104 Taxable Per Diem$1,200.00$0.00$0.00 42240Fire TrainingE 105-42240-122 FICA Contributions$75.00$0.00$0.00 42240Fire TrainingE 105-42240-125 Medicare Contributions$20.00$0.00$0.00 42240Fire TrainingE 105-42240-331 Travel & Conference Expense$2,000.00$0.00$0.00 42240Fire TrainingE 105-42240-433 Dues & Memberships$1,700.00$0.00$1,173.00 42240Fire TrainingE 105-42240-443 Personnel Training$6,000.00$2,850.00$5,793.50 DEPART 42240 Fire Training$10,995.00$2,850.00$6,966.50 DEPART 42250 Fire Communications 42250Fire CommunicatioE 105-42250-220 Repair and Maintenance$1,000.00$263.20$1,657.78 42250Fire CommunicatioE 105-42250-321 Telephone$5,085.00$1,292.76$5,147.85 42250Fire CommunicatioE 105-42250-580 Other Equipment$13,000.00$937.50$1,487.50 01/13/21 8:41 AM City of St. Joseph Page 2 Fire Board Expenditures Current Period: December 2020 2020 DEPARTYTDQTD2020 DEPARTDescrAccount DescrBudgetAmountYTD Amt DEPART 42250 Fire Communications$19,085.00$2,493.46$8,293.13 DEPART 42260 Fire Repair Service 42260Fire Repair ServiceE 105-42260-101 Salaries$4,145.00$224.14$1,724.76 42260Fire Repair ServiceE 105-42260-121 PERA Contributions$310.00$16.81$129.33 42260Fire Repair ServiceE 105-42260-122 FICA Contributions$240.00$12.72$94.76 42260Fire Repair ServiceE 105-42260-123 Deferred Comp-Employer$0.00$0.00$18.75 42260Fire Repair ServiceE 105-42260-125 Medicare Contributions$55.00$2.98$22.16 42260Fire Repair ServiceE 105-42260-130 H S A- Employer Contribution$305.00$25.93$157.22 42260Fire Repair ServiceE 105-42260-131 Health Insurance$870.00$52.53$347.16 42260Fire Repair ServiceE 105-42260-132 Dental Insurance$60.00$3.28$21.87 42260Fire Repair ServiceE 105-42260-133 Life Insurance$5.00$0.39$1.43 42260Fire Repair ServiceE 105-42260-134 Disabilty Insurance$35.00$3.08$10.95 42260Fire Repair ServiceE 105-42260-220 Repair and Maintenance$1,000.00$3,391.54$3,391.54 42260Fire Repair ServiceE 105-42260-230 Vehicle Repair & Maintenance$12,000.00$4,085.14$30,822.93 DEPART 42260 Fire Repair Service$19,025.00$7,818.54$36,742.86 DEPART 42270 Medical Services 42270Medical ServicesE 105-42270-210 Operating Supplies$1,500.00-$160.15$551.17 42270Medical ServicesE 105-42270-220 Repair and Maintenance$250.00$0.00$0.00 42270Medical ServicesE 105-42270-300 Professional Services$0.00$0.00$0.00 42270Medical ServicesE 105-42270-580 Other Equipment$200.00$0.00$0.00 DEPART 42270 Medical Services$1,950.00-$160.15$551.17 DEPART 42280 Fire Station and Building 42280Fire Station and BuE 105-42280-210 Operating Supplies$300.00$460.46$1,329.23 42280Fire Station and BuE 105-42280-220 Repair and Maintenance$4,000.00$6,722.00$7,557.69 42280Fire Station and BuE 105-42280-300 Professional Services$2,000.00$1,399.70$2,996.76 42280Fire Station and BuE 105-42280-381 Electric Utilities$6,700.00$654.23$5,672.52 42280Fire Station and BuE 105-42280-383 Gas Utilities$4,295.00$295.03$2,625.43 42280Fire Station and BuE 105-42280-520 Buildings & Structures$0.00$0.00$0.00 42280Fire Station and BuE 105-42280-530 Improvements Other than Bldg$3,500.00$0.00$0.00 DEPART 42280 Fire Station and Building$20,795.00$9,531.42$20,181.63 DEPART 42281 Community Room 42281Community RoomE 105-42281-101 Salaries$1,025.00$0.00$53.28 42281Community RoomE 105-42281-121 PERA Contributions$75.00$0.00$4.00 42281Community RoomE 105-42281-122 FICA Contributions$65.00$0.00$3.31 42281Community RoomE 105-42281-125 Medicare Contributions$15.00$0.00$0.78 42281Community RoomE 105-42281-133 Life Insurance$5.00$0.00$0.00 42281Community RoomE 105-42281-171 Clothing Allowance$20.00$0.00$0.00 42281Community RoomE 105-42281-210 Operating Supplies$400.00$0.00$0.00 42281Community RoomE 105-42281-220 Repair and Maintenance$2,000.00$0.00$606.43 42281Community RoomE 105-42281-300 Professional Services$500.00$172.50$624.26 42281Community RoomE 105-42281-580 Other Equipment$0.00$0.00$0.00 DEPART 42281 Community Room$4,105.00$172.50$1,292.06 DEPART 49300 Other Financing Uses 49300Other Financing UsE 105-49300-720 Transfers to Other Funds$0.00$46,477.50$46,477.50 DEPART 49300 Other Financing Uses$0.00$46,477.50$46,477.50 FUND 105 Fire Fund$349,065.00$140,454.91$268,236.30 FUND 346 2011A Pumper Truck Certificate DEPART 47100 Bond Payment (P & I) 01/13/21 8:41 AM City of St. Joseph Page 3 Fire Board Expenditures Current Period: December 2020 2020 DEPARTYTDQTD2020 DEPARTDescrAccount DescrBudgetAmountYTD Amt 47100Bond Payment (P E 346-47100-600 Debt Service - Principal$40,000.00$45,000.00$85,000.00 47100Bond Payment (P E 346-47100-611 Bond Interest$1,960.00$76.96$2,036.96 47100Bond Payment (P E 346-47100-620 Agent Fees$125.00$250.00$250.00 DEPART 47100 Bond Payment (P & I)$42,085.00$45,326.96$87,286.96 FUND 346 2011A Pumper Truck Certificate$42,085.00$45,326.96$87,286.96 $391,150.00$185,781.87$355,523.26 02/03/21 8:17 AM City of St. Joseph Page 1 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND Period 10 October DEPART 42210 Fire Administration 056914LEAGUE OF MN CITIES INS TRUSTFinal 2019-2020 Audited Wor$18.9042210151105 056914LEAGUE OF MN CITIES INS TRUSTFinal 2019-2020 Audited Wor$37.6842210151105 056914LEAGUE OF MN CITIES INS TRUSTFinal 2019-2020 Audited Wor-$3.0942210151105 056785SHIFT TECHNOLOGIES, INC.Fire Chief Remote Access Issu$120.4042210215105 056777MED COMPASS, LLC22 SCBA Medical Exams & Fit $2,220.0042210305105 056915MACQUEEN EMERGENCY, INCAnnual SCBA Testing$1,384.0042210305105 056917MED COMPASS, LLCSCBA Exam, Fit Test - Jacobs$215.0042210305105 056865SHIFT TECHNOLOGIES, INC.Installed FD Monitor$70.0042210581105 DEPART 42210 Fire Administration$4,062.89 DEPART 42220 Fire Fighting 001950SENTRY BANK-CREDIT CARDReflective Tape - Helmets$31.5042220210105 056792CENTRAL MCGOWAN, INCMedical Oxygen$10.7742220210105 056804LEES ACE HARDWAREVelcro$6.5942220210105 CANCELSENTRY BANK-CREDIT CARDReflective Tape - Helmets$31.5042220210105 CANCELSENTRY BANK-CREDIT CARDReflective Tape - Helmets-$31.5042220210105 056898AUTO TRIM & SIGNHelmet Tags$30.0042220211105 056803KWIK TRIPSeptember 2020 Fuel Purchas$74.2742220235105 056803KWIK TRIPSeptember 2020 Excise Tax C-$7.6542220235105 056798FIRE CATT, LLCAnnual Hose Testing$1,824.0042220300105 056862REPUBLIC SERVICESSeptember 2020 Refuse - Fire$41.9742220384105 056786ST. JOSEPH FIRE RELIEF ASSNFire State Aid Reimbursement$59,075.4042220447105 DEPART 42220 Fire Fighting$61,086.85 DEPART 42240 Fire Training 056778MINNESOTA FIRE SERVICE BOARD7 FF Recertifications$175.0042240433105 056778MINNESOTA FIRE SERVICE BOARD7 FF Recertifications-$175.0042240433105 056902BRILL, SHIRLIE AND MARKEMT Recertification - National$20.0042240443105 056902BRILL, SHIRLIE AND MARKEMT Refresher - The ACLS Co$220.0042240443105 056906CUSTOMIZED FIRE RESCUE TRAINClassroom Instruction - NFPA $1,950.0042240443105 DEPART 42240 Fire Training$2,190.00 DEPART 42250 Fire Communications 056911GRANITE ELECTRONICS, INCBattery$64.5042250220105 056911GRANITE ELECTRONICS, INCTroubleshoot Pager Issue$99.6042250220105 056799FIRSTNETSeptember 2020 Phones$76.4542250321105 056856MIDCONTINENT COMMUNICATIONSOctober 2020 Telephone/Fibe$354.8042250321105 DEPART 42250 Fire Communications$595.35 DEPART 42260 Fire Repair Service 056769EMERGENCY APPARATUS MAINT. INCAir Leak - Engine 1$865.7542260230105 056769EMERGENCY APPARATUS MAINT. INCDoor Adjar Issue & A/C Fix$1,051.4742260230105 DEPART 42260 Fire Repair Service$1,917.22 DEPART 42270 Medical Services 056901BOUND TREE MEDICAL, LLCBurn Dressings$61.0842270210105 DEPART 42270 Medical Services$61.08 DEPART 42280 Fire Station and Building 056911GRANITE ELECTRONICS, INCDesktop Charger$408.3942280210105 056907DESIGN ELECTRIC, INCASCO Transfer Switch Not Wo$6,410.0042280220105 056926SUMMIT FIRE PROTECTIONAnnual Fire Sprinkler Inspecti$198.0042280220105 056926SUMMIT FIRE PROTECTIONAnnual Fire Extinguisher Insp$114.0042280220105 02/03/21 8:17 AM City of St. Joseph Page 2 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND 056905CUMMINS SALES & SERVICETroubleshoot & Repair Gener$963.6642280300105 056905CUMMINS SALES & SERVICEInspection$436.0442280300105 056823XCEL ENERGYSeptember 2020 Electric/Gas$54.2942280381105 056823XCEL ENERGYSeptember 2020 Electric/Gas$3.8742280383105 DEPART 42280 Fire Station and Building$8,588.25 DEPART 42281 Community Room 056772HOFFMAN, JUNESeptember 2020 Cleaning$45.0042281300105 DEPART 42281 Community Room$45.00 Period 10 October$78,546.64 Period 11 November DEPART 42210 Fire Administration 056981BANYON DATA SYSTEMProperty Management Progra$60.6342210215105 056984CENTRACARE CLINC2 Pre Employment Physicals$180.0042210305105 057033CENTRACARE CLINCDrug Screening & Flu Shots$1,819.0042210305105 DEPART 42210 Fire Administration$2,059.63 DEPART 42220 Fire Fighting 057069KWIK TRIPOctober 2020 Fuel Purchases$85.0742220235105 057069KWIK TRIPOctober 2020 Excise Tax Cre-$10.1242220235105 057013REPUBLIC SERVICESOctober 2020 Refuse - Fire H$42.1142220384105 DEPART 42220 Fire Fighting$117.06 DEPART 42250 Fire Communications 056991FIRSTNETOctober 2020 Cell Phones$76.4542250321105 057004MIDCONTINENT COMMUNICATIONSNovember 2020 Telephone/Fi$354.8142250321105 DEPART 42250 Fire Communications$431.26 DEPART 42260 Fire Repair Service 057064EL-JAY PLUMBING & HEATING, INCInstall 2 RPZs and Test 12 RP$831.5042260220105 056988CUMMINS SALES & SERVICECoolant Heater - FD GenSet$117.6542260230105 DEPART 42260 Fire Repair Service$949.15 DEPART 42280 Fire Station and Building 057026XCEL ENERGYOctober 2020 Electric/Gas$89.6642280381105 057026XCEL ENERGYOctober 2020 Electric/Gas$3.3742280383105 DEPART 42280 Fire Station and Building$93.03 Period 11 November$3,650.13 Period 12 December DEPART 42220 Fire Fighting 057122FIRE EQUIPMENT SPECIALTIES INCReplacement Flashlights for Fi$262.9942220210105 057212MACQUEEN EMERGENCY, INCHydrant Wrench - #2$129.4942220210105 057219POWERHOUSE OUTDOOR EQUIPRepair Extrication Pump$98.5442220210105 057080BATTERY WHOLESALE, INC.Replacement Battery for Flash$15.3342220211105 057129HOLIDAY STORESNovember 2020 Fuel Purchas$47.8242220235105 057129HOLIDAY STORESNovember 2020 Excise Tax Cr-$7.7342220235105 057134KWIK TRIPNovember 2020 Fuel Purchas$84.4642220235105 057134KWIK TRIPNovember 2020 Excise Tax Cr-$9.6642220235105 057143POWERHOUSE OUTDOOR EQUIPFuel for Small Engines$81.9442220235105 057219POWERHOUSE OUTDOOR EQUIPSmall Engine Fuel$199.9242220235105 057144REPUBLIC SERVICESNovember 2020 Refuse Servic$42.1142220384105 057107ST. JOSEPH FIRE RELIEF ASSN2020 Municipal Contribution$3,000.0042220448105 02/03/21 8:17 AM City of St. Joseph Page 3 Fire Check Register Check #Search NameCommentsAmountDEPARTOBJFUND DEPART 42220 Fire Fighting$3,945.21 DEPART 42240 Fire Training 057121EMERGENCY SERVICE MARKETINGYear 4 of 5 Subscription - Ia$660.0042240443105 DEPART 42240 Fire Training$660.00 DEPART 42250 Fire Communications 057127GRANITE ELECTRONICS, INCRepair 2 Pagers$99.1042250220105 057123FIRSTNETNovember 2020 Cell Phones/$76.4442250321105 057137MIDCONTINENT COMMUNICATIONSDecember 2020 Telephone/Fi$353.8142250321105 057214MOTOROLA, INCCharging Station for Portable $937.5042250580105 DEPART 42250 Fire Communications$1,466.85 DEPART 42260 Fire Repair Service 057151TIREMAXX SERVICE CENTERSReplace Tires - #4$2,560.0442260220105 057114AMERICAN TEST CENTERAnnual Ladder Testing$757.9542260230105 057120EMERGENCY APPARATUS MAINT. INCRepair #1$1,292.3242260230105 DEPART 42260 Fire Repair Service$4,610.31 DEPART 42270 Medical Services 057117CENTRAL MCGOWAN, INCMedical Oxygen$18.5642270210105 057117CENTRAL MCGOWAN, INCMedical Oxygen$10.7742270210105 DEPART 42270 Medical Services$29.33 DEPART 42280 Fire Station and Building 057135LEES ACE HARDWAREMaterial to Hang Map at Fire $6.3542280210105 057202CENTRAL MCGOWAN, INCMedical Oxygen$45.7242280210105 057156XCEL ENERGYNovember 2020 Gas/Electric$510.2842280381105 057156XCEL ENERGYNovember 2020 Gas/Electric$287.7942280383105 DEPART 42280 Fire Station and Building$850.14 DEPART 42281 Community Room 057088HOFFMAN, JUNENovember 2020 Cleaning$67.5042281300105 057209HOFFMAN, JUNEDecember 2020 Fire Hall Clea$60.0042281300105 DEPART 42281 Community Room$127.50 Period 12 December$11,689.34 $93,886.11 4,030.27 4,030.27 4,553.956,500.003,527.57 3,527.57 3,000.002,000.002,000.00 7,000.00 40,706.73 40,706.73 33,812.40 33,812.40 97,250.0075,500.0026,501.0015,188.1369,420.7512,104.91 81,525.66 109,759.58114,323.77 449,576.43620,179.06 70.00 70.00 64.98 64.98 1,487.50 1,487.501,622.48 u 20,000.00 20,000.00 20,000.00 10,000.00 (10,000.00)(30,000.00)(30,000.00) ment + trade in val y 200.00 200.00 1,300.00 1,300.00 6,000.00 6,000.00 2,750.00 2,750.00 1,300.001,500.003,500.002,500.002,500.003,000.001,500.001,000.001,000.00 3,500.00 BudgetAdjustmentsSpentReserve 17,500.0015,000.0010,000.00 53,800.00 10,000.00 13,000.0080,550.00 er with new tan g h cas y 2,800.273,327.573,500.00 last lon 14,771.71 14,771.71 31,062.40 31,062.40 14,000.00 y AvailableGrants/12/31Available385,776.43100,013.16541,251.54 12/31/201912/31 2 2021 - 10% down pa - - ma 203 8 - #287,250.00 2022 - pa - #374,000.00 #423,001.00 Lot1,000.00 202 Van72,259.58- Radios90,908.25 Truck99,323.77 Repairs1,500.00 Rig Truck Wheeler3,253.95 MHz Painting1,000.00 Computers2,800.27 Tanker Air Packs 6 Parking RescueGrass 3 Replacement12,688.13Replacement9,104.91Replacement3,327.57 Turnout Gear Pumper Ladder800 Building Extrication Equip Rescue VanPumper TruckLadder Truck #2Tanker #4 201220242012202220122032200120211997202219992028201320192007201720112017-202220082017-202420122022201220322001202119992028 annualannual on goingon goingon goingon goingon goingon goingon goingon going 2010-20112017-20181996-20052019-2026 PurchasedReplaceReserve Building Building than than other other ReserveReserve Hardware/Software EquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipment 2020 Hardware/Software EquipmentEquipmentEquipmentEquipment Reserve Improvements Equipment Payable Computer Equipment for Equipment Department Building OtherEquipmentEquipment & Plan Fire Services BuildingEquipmentBuildingEquipmentBuildingImprovements &&& AdministrationFightingFightingFightingCommunicationsStation CǒƓķ ServicesOther Joseph Equipment FireFireFireFireFireMedicalFire CźƩĻ AdministrationComputerFightingOtherFightingFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighterComm unicationOtherCommunicationOtherStationStationStationFightingFirefighterFightingFirefighterFightingFirefighterFightingFirefighter St.Adopted December 16, 2019 Proposed Debts TotalTotalTotalTotalTotalTotalTotal Capital 580Fire584Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire580Fire580Fire580Medical530Fire530Fire530Fire585Fire585Fire585Fire585Fire 9ƨǒźƦƒĻƓƷ 581/582Fire CodeDepartmentObjectYearYearDescriptionFunds202020202020Funds 42220422204222042220422204222042220422204222042250422504227042280422804228042220422204222042220 42220 /ğƦźƷğƌ 42210 Account 105105105105105105105105105105105105105105105105105105105105 105 ƚƷğƌ Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township. CIP # FD-1401FD-1402FD-1404FD-1403FD-1405FD-1406FD-1407FD-1408FD-1409FD-1417FD-1410FD-1411FD-1412FD-1413FD-1414FD-1415FD-1416FD-1405FD-1406FD-1407FD-1409 Fire Board Agenda Item 5A MEETING DATE: February 8th, 2021 AGENDA ITEM: Fire Relief Assoc. Update BACKGROUND INFORMATION: The St. Joseph Relief Association would like to meet annually with the Fire Board to discuss and answer any question that the board may have. In the past the relief would come to the Fire Board only when they wanted to increase our retirement. The purpose of them meeting annually with the Fire Board is to keep the board up to date, answer any questions, and have an outlook at what our account is doing and if and when the retirement could be changed. BUDGET/FISCAL IMPACT: Depending on how the Relief Account is doing. ATTACHMENTS: No REQUESTED ACTION: Stay informed on how our retirement account is doing. Fire Board Agenda Item 5 MEETING DATE: February 8th, 2021 AGENDA ITEM:State Fire Convention BACKGROUND INFORMATION: The Fire Board has typically authorized 2 members to attend the Yearly State Fire Convention. This year the convention is at Breezy Point, Mn April 23rd 25th. Along with the Fire Relief Assoc., who has already approved 2 members, we have been offering to send up to 4 members to the convention for the past 20+ years. It is a great opportunity for members to get some new or advanced training. It also gives them a chance to meet with other members of other departments to see how they handle their emergency calls compared to how we do them. They then can bring back what they have learned and pass it on to the rest of our members. This years Convention has been Canceled due to COVID Restrictions BUDGET/FISCAL IMPACT: None this year. The conference cost ($200/ ff), the cost of 2 members' Per-Diem, ($150.00 per member), meals, and hotel. ATTACHMENTS: None REQUESTED ACTION: Have the Fire Board approve 2 members to attend the State Fire Convention Fire Board Agenda Item 5C th MEETING DATE: February 8, 2021 AGENDA ITEM: Old Fire Hose. BACKGROUND INFORMATION: At our Fire Board Meeting in November, the board approved the purchase of 11 new lengths of fire hose to start replacing the fire hose that did not pass the 2020 Hose Testing due to age or damage to the hose. We have 24 lengths of Hose we need to discard and I have the City Maintenance, C & L Excavating, and Fire Inc school interested in the hose and would like to offer it to offer them each some of the hose. BUDGET/FISCAL IMPACT: None ATTACHMENTS: No REQUESTED ACTION: Have the fire board approve to discard the old hose to the 3 companies interested in them. Fire Board Agenda Item 5D th MEETING DATE: February 8, 2021 AGENDA ITEM: Call Pay per Hour BACKGROUND INFORMATION: Currently each member is paid $12 per hour for their time when they respond to emergency calls and training. I would like to change the rate from $12 per hour to $16 per hour. I have check with a few other departments close to us, Avon is at $15 for all members and Waite Park is at 15.61 for firefighters, $16.65 for Assistant Chief, and $17.71 for the Fire Chief. (Waite Park gets a 2% raise every year) Our last raise was in January of 2017. BUDGET/FISCAL IMPACT: ATTACHMENTS: REQUESTED ACTION: Have the Fire Board approve the pay raise for call and drill time pay Fire Board Agenda Item 6A th MEETING DATE: February 8, 2021 AGENDA ITEM: Pumper-Tanker / Update BACKGROUND INFORMATION: At the November 2019 fire board meeting, we discussed the option of moving forward with replacing our current 2002 Ladder Truck. During this discussion, it was also brought up that we should maybe also look at possibility of adding an additional Pumper – Tanker to our fleet, which may help to lower our ISO rating. The truck committee met with a rep from Macqueen Emergency last week to go over the Pumper/Tanker options. The bid we got will put the truck cost around the $800,000 to $830,000 with a 15% increase to this in February 2021. Per request of the Fire Board we met with Rosenbauer to get a second bid and are waiting to hear back from them on an estimate from them. The rep verbally thought the price would be around the $600,000 to $750,000. As the city keeps growing we need to be able to have the equipment available and ready to go at any moments notice. Over the last 25 + years, the fire department has replaced 4 trucks due to age and has only ADDED 1 which is a pickup that we just use to haul manpower and equipment. Adding this truck is a must and will allow us to haul more equipment, manpower, water, and another pumper to fires right away. BUDGET/FISCAL IMPACT: $600,000 – $830,000 +/- ATTACHMENTS: REQUESTED ACTION: Get the approval from the Fire Board to keep moving forward with the Pumper / Tanker. Fire Board Agenda Item 6B th MEETING DATE: February 8, 2021 AGENDA ITEM: FEMA Grant BACKGROUND INFORMATION: At the November 2020 meeting, we found out that we did not get the 2019 FEMA grant that we wrote for. We also discussed that we would write the 2020 Grant this year again. I was able to meet with the grant writer and the grant has been submitted. This is for the replacement of the 1997 grass rig and will be the third time we are trying to get the truck replaced. BUDGET/FISCAL IMPACT: 5% of the total cost of the truck if we get it. ATTACHMENTS: REQUESTED ACTION: Fire Board Agenda Item 6C th MEETING DATE: February 8, 2021 AGENDA ITEM: Future Plans for Call Volume Control BACKGROUND INFORMATION: At our last meeting in November, we talked about the Call Volume we are getting and what some options may be. We talked about having our local Police run to medicals, getting Mayo to commit to having a truck in St. Joe 24 / 7, and or the possibility of hiring a Full Time Chief to help run to these smaller day time medical calls while still be able to get daily duties done. BUDGET/FISCAL IMPACT: ATTACHMENTS: REQUESTED ACTION: Fire Board Agenda Item 7 th MEETING DATE: February 8 , 2021 AGENDA ITEM: Membership BACKGROUND INFORMATION: We had 3 members retire at the start of 2021. Keith Simon 20+ years, Randy Torborg 32 years, and Jim Marthaler 43+ years. This brings our total current members to 26. We have ads on the city webpage and on our Facebook page and will soon have an ad on the electronic boards in the area. We have not received any applications so far??? th We did add 3 new members to the department on October 13, 2020, and they are almost done with their FF1, Hazmat, and FF2 classes. They will still need to go through the First Responder class along with their CDL. BUDGET/FISCAL IMPACT: $5,000 per member – which includes First Responder Class, FF1, FF2, CLD License w/Tanker, and New Gear after the complete all classes and lic requirements ATTACHMENTS: no REQUESTED ACTION: Fire Board FYI th MEETING DATE:February 8, 2021 AGENDA ITEM: Fire Chief’s Report Our call volume is still keeping us busy for the start of the year. We are at 33 calls as of February 3, so just about 1 a day average. Would like to keep the conversation open about what the future of the department may be or where its headed?