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Park Board Agenda
November 22, 2021, 6:30pm
Government Center
1. 6:30 PM Call to order
2. Approve Agenda
3. Consent Agenda
a. Treasurer’s Report – requested action: approve the financial report
b. Minutes – Approve September 27, 2021 minutes
4. Liaison Report
a. Staff
b. Council
5. Old business:
a. Skate Park
b. SnowFest
6. New Business:
a. Prioritize Park Money
b. Book Walks
c. Tails on Trails
d. Workout signs instead of machines
7. Adjourn
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
Park Board Agenda Item 3a
MEETING DATE:November 22, 2021
AGENDA ITEM:Finance Report
SUBMITTED BY:Finance
BOARD/COMMISSION/COMMITTEE/COUNCILRECOMMENDATION: Council approved
2021budget on December7,2020.
PREVIOUS PARK BOARDACTION: None
BACKGROUND INFORMATION:Enclosed you will find the reconciled financial reports through
October31,2021.After designated funds are set aside, the Park fund undesignated balance is $44,748.
I included a summary report that breaks out the revenues and expenditures recorded in the Park Board
fund, along with the current balances. The bottom of the summary breaks out the funds designated for
projects the Park Board agreed to and council adopted with the budget. Any contributions received for
the dog park will be added to the designation for the dog park balance. For the East Park, the designation
came from the ARCON developer as park dedication to develop the East Park. The balance of $23,190
remains after the prairie grass and saplings were planted.
Per discussion with staff and council, the repairs to Monument Park are postponed. While there is settling
of the monument, repairs are not needed right away. When the repairs become necessary, the debt service
relief fund 390 may cover the costs as planned.
Council reviewed upcoming capital projects at their last workshop. Council determined the Northland
Drive overlay project will be scheduled in 2024. The Northland Park trail pavement project willbe
completed as part of the Northland Dr project.
Staff has been researching irrigation systems for Millstream and Centennial Parks. Millstream does not
have enough water pressure in the well to add irrigation at this time. Staff recommends to postpone the
irrigation in Millstream until other options for water supply can be determined. Irrigation in Centennial
Park is not recommended at this time. Also, picnic table replacements at Centennial Park can be
postponed. The current tables are in good shape. The park dedication funds can be used for other more
needed park projects (such as Klinefelter trail repairs). The Treasurer’s Report summary removed the
designations for the Millstream and Centennial Park projects.
BUDGET/FISCAL IMPACT:Information only
ATTACHMENTS:Park Board Check Register
Park Board Monthly Report
Park Board 5-Year Capital Improvement PlanSummary
REQUESTED COUNCIL ACTION: Consider accepting the October2021financial reports.
St. Joseph Park Board
Summary Treasurer's Report - Fund 205
October 31, 2021
Fund 205, Park Board Balance as of December 31, 2020 (Audited)
206,528.68
Year to Date Revenue:BudgetYTD Actual
Ad Valorem Property Taxes30,000 11,151.07
Interest Earnings3,000 63.68
Park Dedication Fees4,500 9,566.75
Park Round Up Fees150 121.52
Contributions1,000 91.03
Transfers from Other Funds- -
Total Revenue38,650 20,994.05
Year to Date Expenditures by Object:
Operating Supplies- -
Professional Services- (5,715.00)
Maintenance Reimbursement- -
A1 Rentals3,000 (1,464.00)
Park Development62,860 (476.28)
Total Expenses65,860 (7,655.28)
Fund Summaries as of October 31, 2021:
Park Board Fund Balance - Fund 205 - (Unaudited)
219,867.45
Designated for Millstream Shelter Irrigation - 2024 8,000
Designated for Klinefelter Bathrooms - 2022 141,000
Designated for Dog Park-Donations2,930
Designated for East Park Development23,190
Amount undesignated44,748
2022 Klinefelter Shelter/Bathrooms Revenue Breakdown:
Park Board Levy 2020 20,000
Park Board Levy 2021 30,000
Park Board Levy 202230,000
Water Fund (water line)40,000
Sewer Fund (sewer line)10,000
Park Dedication Fees 91,000
Debt Relief Fund 390220,000
441,000
11/08/21 10:30 A
City of St. Joseph
Page
Park Board Monthly Check Register
Check
#Search NameCommentsAmountFUNDDEPARTOBJ
WATER DEPARTMENTUB Receipt Serv 150 Round $7.7120545203
PARK CONTRIBUTORSDog Park$1.0720545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.7820545203
WATER DEPARTMENTUB Receipt Serv 150 Round $1.6720545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.8920545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.4720545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.6820545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.7120545203
WATER DEPARTMENTUB Receipt Serv 150 Round $1.8120545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.8320545203
WATER DEPARTMENTUB Receipt Serv 150 Round $1.2920545203
WATER DEPARTMENTUB Receipt Serv 150 Round $1.4420545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.0420545203
WATER DEPARTMENTUB Receipt Serv 150 Round $1.0520545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.7820545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.4220545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.4320545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.0620545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.1520545203
WATER DEPARTMENTUB Receipt Serv 150 Round $1.2820545203
WATER DEPARTMENTUB Receipt Serv 150 Round $0.4620545203
000000SENTRY BANKOctober 21 int-$41.0320545203
-$17.01
11/08/21 10:30 AM
City of St. Joseph
Page 1
Park Board Revenue
Current Period: October 2021
2021October2021
Account DescrYTD Budget2021 AmtYTD Amt
FUND 205 Park Dedication
R 205-45203-31010 Current Ad Valorem Taxes$30,000.00$0.00$11,151.07
R 205-45203-34114 Park Dedication Fees$4,500.00$0.00$9,566.75
R 205-45203-34785 Park Round-Up Proceeds$150.00$22.95$121.52
R 205-45203-36210 Interest Earnings$3,000.00-$41.03$63.68
R 205-45203-36236 Contributions - Parks$1,000.00$1.07$91.03
R 205-49302-39201 Transfers from Other Funds$0.00$0.00$0.00
FUND 205 Park Dedication$38,650.00-$17.01$20,994.05
$38,650.00-$17.01$20,994.05
11/08/21 10:30 AM
City of St. Joseph
Page 1
Park Board Expenditures
Current Period: October 2021
2021October2021
Account DescrYTD Budget2021 AmtYTD Amt
FUND 205 Park Dedication
E 205-45203-210 Operating Supplies$0.00$0.00$0.00
E 205-45203-300 Professional Services$0.00$0.00$5,715.00
E 205-45203-302 Maintenance Reimbursement$0.00$0.00$0.00
E 205-45203-410 Rentals$3,000.00$0.00$1,464.00
E 205-45203-437 Real Estate Taxes$0.00$0.00$0.00
E 205-45203-520 Buildings & Structures$0.00$0.00$0.00
E 205-45203-531 Park Development$62,860.00$0.00$476.28
FUND 205 Park Dedication$65,860.00$0.00$7,655.28
$65,860.00$0.00$7,655.28
City of St. Joseph Park Board
2021 Capital Improvement Budget Summary
Council adopted December 7, 2020
General Funds Balance
Park Dedication Cash October 31, 2021219,867$
(Unaudited, cash balance)
Adjustments
Starting Balance219,867$
2021 General Levy-remaining18,849$
Other Revenues-remaining(1,193)$
Potential Projects:PotentialProposed
Millstream Cottages-phase 223,400$
Rivers Bend Plat 425,592$
Foxmore Hollow Apts16,575$
Sunset Ridge-phase 2 - 4 lots2,000$
Ending Balance for 2021263,115$
Projects - Budget 202020212022202320242025Total 21-25
PTR-01 (Millstream)-$ 18,000$ -$ -$ -$ 10,000$ 28,000$
PTR-02 (Northland)-$ -$ -$ 180,000$ -$ -$ 180,000$
PTR-03 (Klinefelter)-$ -$ 421,000$ -$ -$ -$ 421,000$
PTR-04 (Wobegon)-$ -$ -$ 500$ -$ 500$ 1,000$
PTR-05 (Memorial)49,000$ -$ -$ -$ -$ -$ -$
PTR-06 (Centennial)-$ -$ -$ -$ 25,000$ -$ 25,000$
PTR-07 (Monument)50,250$ 50,250$ 250$ 250$ 250$ 250$ 51,250$
PTR-08 (Hollow)-$ -$ -$ -$ -$ -$ -$
PTR-09 (Cloverdale)-$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park)20,000$ $ 600,000$ --$ -$ 520,000$ 1,120,000$
PTR-14 (Dog Park)-$ -$ -$ -$ 10,000$ -$ 10,000$
PTR-15 (Skate Park)-$ -$ -$ 125,000$ -$ -$ 125,000$
Total119,250$ 668,250$ 421,250$ 305,750$ 35,250$ 530,750$ 1,961,250$
Projects - ActualSpent 20202021Other 21 Expenses Budget:2021 YTD
PTR-01 (Millstream)-$ 5,715$ shelter floor coating A-1 Toilets3,000$ 1,464$
PTR-02 (Northland)-$ -$
PTR-03 (Klinefelter)-$ -$ 2021 Revenue Budget:2021 YTD
PTR-04 (Wobegon)-$ -$ Interest3,000$ 64$
PTR-05 (Memorial)-$ -$ Round Up150$ 122$
PTR-06 (Centennial)-$ -$ GF Levy30,000$ 11,151$
PTR-07 (Monument)-$ -$ Transfer-$ -$
PTR-08 (Hollow)-$ -$ Donations1,000$ 91$
PTR-09 (Cloverdale)-$ -$ Park Dedic.4,500$ 9,567$
PTR-10 (East Park)2,128$ -$ design phase 1, plantings
PTR-11 (West Park)-$ -$ 21 Dog Park Donation Budget:2016-2021
PTR-14 (Dog Park)-$ 476.28$ extend water line to dog park pavers/treats1,149$
PTR-15 (Skate Park)-$ -$ cash-$ 5,967$
PTR-16 (Comm. Center)-$ -$ thru 10/31/21
Total2,128$ 6,191$
September 27, 2021
Page 1 of 1
Pursuant to due call and notice thereof, the St. Joseph Park Board met in regular session on Monday,
September 27, 2021, at 6:30 PM at City Hall
Meeting called to order at 6:30, at the City Government Center
Members Present: Abby Lyon, Elijah Stenman, Linda Butenhoff, Keith Schleper, Tim Rocky
City Representatives Present: Rhonda Juell, Ryan Wensmann
Approve Agenda: Rocky made a motion to approve agenda; seconded by Stenman and passed unanimously
Consent Agenda: Stenman made a motion to approve agenda; seconded by Lyon and passed unanimously
a.Minutes –Requested Action: Approve the minutes of July 26, 2021
b.Treasury report –Requested action: Approve the financial report
Staff: Wensmanntalked about sun shade features. Purchase price would be between $5,000 and $25,0000.
Another option is to plant fast growing trees to keep the natural feel of Klinefelter Park. Board decided to plant
fast growing trees instead of shades at this point.
Gaga ball will be delayed until spring
Klinefelter Park: Wensmann reported that the trail will be redone. City engineer does have numbers worked out
for projects. Still waiting on bids.
Discussion was held about the type of restroom. Decision was made to get a bid on a permanent two room unit
that would include a urinal, a toilet, changing station and running water in each, with a water fountain out front.
Centennial Park:Juell reported on the Community Night. About 80-90 people were in attendance. Wensmann
spoke to the group about park rules and answered questions. Police officers were introduced and talked to the
group. Fire fighters were introduced and talked about their jobs. People went and checked out the fire truck and
police car. We provided burgers,chips and water (donated by Traut Wells). Some families brought water and
pop to share. Cultural Bridges brought some Sambuusa to share as well as some prizes for kids’ games that
were played. Older boys came to play basketball and we discussed with them the importance of cleaning up
the area when they finish playing.
Discussion about removing the volleyball court and replacing with a basketball court. Soccer field option was
discussed and decided it was not flat enough. Decision was made to remove the volleyball court and try to get
a basketball court in its place. Will try to get concrete donated.
Millstream Ball Fields:Ryan is having trouble getting estimates on removal of fencing. Short discussion on what
to do with the fields, fix and keep or put something else in there. Pickleball was discussed as well as skate
park, possibly update soccer field, keep one softball field.
rd
Winterfest: Medallion hunt will start a week before the Fest, about Jan 23. We will have a kickoff of some kind
th
on Friday, January 28. If the medallion is found by then, the prize will be awarded at that time. We will talk to a
couple bar owners to see if they will host some activities both Friday and Saturday night. Saturday during the
day we are looking at doing dog sled rides, skating, snow shoeing, cross country skiing, sledding, snow art,
kids crafts, hot coco, face painting. Music at the sledding/skating park. Movie on the side of the building Friday
night. Find businesses willing to host an event and have their name ona sign. Possibly close part of the street
downtown for activities.
Adjourn: Rocky made a motion to adjourn at 7:35; seconded by Schleper and passed unanimously.
Rhonda Juell
Recreation Director