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St. Joseph City Council
December 20, 2021
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom
attendees wanting to speak during item 2. Public Comments, contact City Clerk Kayla Klein
(320)229-9421, kklein@cityofstjoseph.com by noon on the day of the meeting. This will ensure
that you will be heard at the appropriate time during the meeting.**
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1.6:00 PMCall to order - Pledge of Allegiance
2.Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda).No
Council response or action will be given/taken other than possible referral to Administration.
3.Approve Agenda
4.Consent Agenda
a.Minutes – Requested Action: Approve the minutes from November 23, 2021 and
December 6, 2021.
b.Bills Payable – Requested Action: Approvecheck numbers 058450-058489, Payroll
EFT # 112171-112176, Accounts Payable EFT#002018-002020 and Pay Periods 25,
25.01; Fire Department 2.03.
c.Treasurer’s Report – Requested Action: Approve the November2021Financial Reports
as presented.
d.Donations – Requested Action:Approve Resolution 2021-074accepting donations.
e.MOU Regarding Emergency All-Hazard Facility – Requested Action: Approve the MOU
between the City of St. Joseph and Stearns County Emergency Management.
f.Pay Application #4 & Change Order 2 – Requested Action: Approve payment application
#4 and change order #2 in the amount of $700,557.17 to C&L Excavating, Inc. for the
2021 Street & Utility Improvements.
g.Resignation – Requested Action: Accept the resignation of Sergeant Dan Magaard
effective February, 1, 2022.
5.6:00 PMPublic Hearing, ADA Transition Plan
6.Building Material Request – Bad Habit Brewing
7.AED Monitoring & Maintenance, Advocates for Health
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
www.cityofstjoseph.com
8.Community Center – Fundraising Consultant
9.2022 Street Improvements
10.Engineer Reports
11.Department Reports
a.Administration
b.Community Development
c.Finance
d.Public Works
12.Mayor Reports
13.Adjourn
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
November 23, 2021
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in a workshop
settingon Tuesday, November 23, 2021,in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz. CouncilorsBob Loso, Kelly Beniek, Kevin Kluesner, Jon Hazen
City Representatives Present: Administrator Therese Haffner, City Clerk Kayla Klein, Finance Director
Lori Bartlett, Community Development Director Nate Keller, Public Works Superintendent Ryan
Wensmann,Police Chief Dwight Pfannenstein, City Engineer Randy Sabart
2022 Budget: Council reviewed the status of the 2022 budgetand were presented with a draft of the fee
schedule. Notable proposed changes included the removal of the animal license fee and requirement and
switching over to cellular meter read system for utility billing. Council also discussed increasing therental
rates for the park shelters to $200 per use.
ARPA Funding: Haffner presented potential options for use of the ARPA funding. Those included main
server replacement, fire rescue van, cameras at city-owned facilities, tourism promotion, meter read
conversion system, and upgrades to the technology in the multi-purposeroom and conference rooms.
st
The server replacement was already approved at the November 1City Council Meeting. Council was
supportive of the suggestions.
Fire Study:Haffner provided an update on the status of the fire study. The cities of Waite Park and Sartell
are interested in completing the study. Council consensus was to continue moving forward with the fire
study. The official proposal will be brought back to a regular City Council meeting for approval.
School Zone Traffic Study: City Engineer, Randy Sabart, presented the findings of the traffic review at
st
Minnesota Street and 1Ave NW, the intersection near St. Joseph Catholic School. The findings
concluded that commuters are mostly abiding by the posted speed limit; however, the intersection is a
safety concern. Tier 1 recommendations included: Parking spot removal near the crosswalks for more
visibility; temporary curb extensions; consolidation of crossings on MN Street; andimplementingadult
crossing guards. Tier 2 recommendations included: permanent curb extensions; installation of a school
speed zone; installation of rectangular rapid flashing beacon. Staff will be sharing the study results with
the school and further meetings will be held to discussion possible options.
Adjourn: The work session was adjourned at 7:25PM.
Kayla Klein
City Clerk
December 6, 2021
Page 1 of 2
Pursuant to due call and notice thereof, the City Councilfor the City of St. Joseph met in regularsession
on Monday, December 6, 2021, at 6:00 PM in the St. Joseph Government Center.
Members Present:Mayor Rick Schultz. Kevin Kluesner, Kelly Beniek, Jon Hazen, Bob Loso
City Representatives Present: Administrator Therese Haffner, City Clerk Kayla Klein, Finance Director
Lori Bartlett, Public Works Director Ryan Wensmann, City EngineerRandy Sabart, Community
Development Director Nate Keller, Fire Chief Jeff Taufen, Police Chief Dwight Pfannenstein
Police Officer Oath of Office: Russell Lipinskiwas sworn in as a St. Joseph Police Officer.
Public Comments: None.
Approve Agenda:Hazenmade a motion to approve theagenda; seconded by Kluesnerand passed
unanimously.
Consent Agenda: Losomade a motion to approve consentagenda; seconded by Hazen. Motion
passeswith Loso abstaining.
Aye: Schultz, Beniek, Kluesner, Hazen Abstain: Loso
a.Minutes – Requested Action: Approve the minutes of November 15, 2021.
b.Bills Payable – Requested Action: Approve Check Numbers 058378-058449; Payroll EFT
#112159-112170; Account Payable EFT #002016-002017 and Regular Pay Period 23, 24,
24.01; City Council PP 12, 12.01, Fire Dept PP 2.02.
c.Polling Place Designation – Requested Action: Adopt Resolution 2021-067 designating the
polling places for the 2022 elections.
d.License Renewals – Requested Action: Approve the following 2022 licenses as presented:
3.2 Malt Liquor, Tobacco, and Amusement.
e.Fire Relief Contribution – Requested Action: Increase the annual contribution from the
current $2300 per year of service per fire fighter to $2400 per year of service per fire fighter
effective January 1, 2022.
f.Façade Grant, 109 Ash St W – Requested Action: Approve Resolution 2021-069 Approving
Façade Grant for 109 Ash St W.
g.Transfers – Requested Action: Approve the 2021 transfers as presented.
rd
h.Gambling Reports – Requested Action: Accept the 3quarter gambling reports as
presented.
i.ARPA Funding Acceptance – Requested Action: Approve Resolution 2021-070 Accepting
the redistribution of unrequested coronavirus local fiscal recovery fund established under the
American Rescue Plan Act.
j.MN Housing Finance Agency Agreement – Requested Action: Approve the Program
Application Commitment Agreement between the City of St. Joseph and the MN Housing
Finance Agency.
k.2022 Meeting Calendar – Requested Action: Approve the 2022 meeting calendar as
presented.
l.League of MN Cities Insurance Trust Liability Insurance Waiver – Requested Action:
Authorize the City Administrator to execute the Liability Coverage – Waiver Form indicating
that the City does not waive the tort liability limits for 2022.
m.Resolution Accepting Utility Assistance Grant – Requested Action: Adopt Resolution 2021-
072 accepting the water assistance program grant.
Public Hearing, Truth in Taxation:Bartlett explained the budget process and presented the 2022 budget
for approval.
The levy increased $322,075 overall including annexed parcels. The largest areas impacting the levy
increase include salaries and benefits; property tax sharing with St. Joseph Township from the 2018
annexation; and capital equipment funding. New staff positions are proposed including a mechanic,police
December 6, 2021
Page 2 of 2
clerk and a planning intern. The budget also includes a 2% general wage increase plus steps as adopted
with the union contracts and personnel policy. For several years, the capital budget was reduced to
compensate for decreases in local government aid and market value adjustments. The City Council opted
to incrementally increase the capital budget to catch up with replacement, additions and upgraded needs.
According to MN Statutes the City must adopt a final budget for payable 2022 and certify its property tax
levy for payable 2022 to the county auditor on or before December 28, 2021.
Schultz opened the public hearing.
Dick Taufen,319Minnesota Street E,wanted to know why his proposed tax statement had such an
increase. He detailed the amounts proposed from the city, county and school district. He noted that on the
statement for 2022 it listed him as resident non-homestead and that the estimated market value looked to
have increased by $24,600 from last year. He asked if he needed to file his homestead each year. Bartlett
informed him that she did not think he needed to file each year and urged him and any other residents
that see the resident non-homestead classification on thepaperwork to check with the county in order to
change that status.
Councilmember Kluesner pointed out that what Mr. Taufen has is thepreliminary tax statement. Since it is
his preliminary tax statement, the final amount on the March statement will be lower. As Bartlett
mentioned in her presentation, there were reductions applied and the levy was brought down from the
preliminary amount. The proposal is before the Council is a reduction from the preliminary levy.
As no oneelsewished to speak, Schultz closed the public hearing.
Council discussion included anticipated dates forfinal market value figures,LGA amounts,growth of the
communityand practices for adopting the final budget.
Losomoved to approve Resolution 2021-071Adopting the Final 2022 Budget, Five-Year Capital
Plans and Final 2021 Tax Levy, Collectible in 2022; seconded by Hazenand passed unanimously.
Public Hearing, 2022 Fee Schedule:Bartlett highlighted the proposed changes for the 2022 fee
schedule.
Schultz opened the public hearing. As no one wished to speak, Schultz closed the public hearing.
Hazenmade a motion to adopt Ordinance 2021-12Amending the City Fee Schedule; seconded by
Kluesnerand passed unanimously.
Loso made a motion to adopt Resolution2021-068 Authorizing Summary Publication of the
Amendments to the City Fee Schedule; seconded by Beniekand passed unanimously.
Engineer Reports: None.
Mayor Reports:
Schultz attended the Collation of Greater MN Cities conferencein Wilmar and shard some
feedback.
Schultzsuggestedmaking improvements to Winterwalk. Council agreed that it should be
addressed in the next work session.
Adjourn:Beniekmade a motion to adjourn at 7:03PM; seconded by Schultz and passed
unanimously.
Kayla Klein
City Clerk
Council Agenda Item 4b
MEETING DATE: December 20, 2021
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable – Checks Mailed Prior to Council Approval
Reg PP 25, 25.01, FD 2.03 $59,151.20
Payroll EFT #112171-112176 $39,440.20
Account Payable EFT #002018-002020 $5,364.40
Check Numbers 058450-058479 $226,248.42
Total$330,204.22
Bills Payable – Checks Awaiting Council Approval
Check Numbers 058480-058489 $6,964.44
Total$6,964.44
Total Budget/Fiscal Impact: $337,168.66 Various Funds
ATTACHMENTS:
Request for Council Action – Bills Payable
Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION: Approve the bills payables as presented.
6
CITY OF ST JOSEPH
EFT's & Payroll – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
ACHPAYROLLREG PP 25, 25.01, FD 2.03
15-Dec-21$59,151.20
11217115-Dec-21SENTRY BANKHSA w/h Reg PP 25$1,956.0210121715
11217215-Dec-21EFTPSFICA w/h Reg PP 25, 25.01, FD PP 2.03$7,808.7610121703
112172
15-Dec-21EFTPSFed w/h Reg PP 25, 25.01$6,624.7510121701
11217315-Dec-21COMMISSIONER OF REVENUEState w/h Reg PP 25, 25.01$2,994.6810121702
11217415-Dec-21PERAPERA w/h Reg PP 25, 25.01$18,230.9910121704
11217515-Dec-21VOYA FINANCIALDeferred Comp Reg PP 25$1,625.0010121705
11217615-Dec-21AMERICAN FUNDS529 Svgs Reg PP 25$200.0010121705
00201803-Dec-21SENTRY BANK-CREDIT CARDBushing, Hex Plug$21.1660149420220
00201803-Dec-21SENTRY BANK-CREDIT CARDHole Saws$23.4760149420220
00201803-Dec-21SENTRY BANK-CREDIT CARDBleach, Pest Control, Vinyl Tubing$65.5760249480220
00201803-Dec-21SENTRY BANK-CREDIT CARDWire Wheel, Grinding Wheels$43.3760149440220
00201803-Dec-21SENTRY BANK-CREDIT CARDPostage - Water Samples$5.1060149440322
00201803-Dec-21SENTRY BANK-CREDIT CARDWashed Sand$45.0410145202220
00201803-Dec-21SENTRY BANK-CREDIT CARDHex Key Set, D-Batteries$15.9810141942210
00201803-Dec-21SENTRY BANK-CREDIT CARDConcrete Path, Grinding Wheel$33.9460149440220
00201803-Dec-21SENTRY BANK-CREDIT CARDMetal Diamond Cutting Blade, Grinding Wheel$51.5960149440220
00201803-Dec-21SENTRY BANK-CREDIT CARDConcrete Patch, Latch Kit, Hinge, Grinding Wheel$31.5410145202220
00201803-Dec-21SENTRY BANK-CREDIT CARDFunnel, Scrup Pad, Dawn Soap, Trash Bags$31.7410145202220
00201803-Dec-21SENTRY BANK-CREDIT CARDConcrete Repair, Multi-purpose Cleaner$59.3060149440220
00201803-Dec-21SENTRY BANK-CREDIT CARDPlow Markers$45.1510143120220
00201803-Dec-21SENTRY BANK-CREDIT CARDReturned Items($33.94)60149440220
00201803-Dec-21SENTRY BANK-CREDIT CARDRV Antifreeze$42.0010145202220
00201803-Dec-21SENTRY BANK-CREDIT CARDReplace Latch for SCBA Portable Cses$40.2010542220210
00201803-Dec-21SENTRY BANK-CREDIT CARDMN State Fire Chiefs Conference$682.8310542240331
00201803-Dec-21SENTRY BANK-CREDIT CARDLegal Pads, Hi-Lite Markers, Misc Office Suppl$134.9010142120200
00201803-Dec-21SENTRY BANK-CREDIT CARDMN Chiefs of Police Fall Confrence$595.0010142140331
00201803-Dec-21SENTRY BANK-CREDIT CARDCGMC Retreat - Rick Schultz$75.0010141310331
00201803-Dec-21SENTRY BANK-CREDIT CARDCGMC Retreat - Rick Schultz$170.0010141310331
00201803-Dec-21SENTRY BANK-CREDIT CARDDYMO Label Maker$279.9910141530200
00201803-Dec-21SENTRY BANK-CREDIT CARDExcel Training - Kim$180.0010141530331
00201803-Dec-21SENTRY BANK-CREDIT CARDExcel Training - Vicky$27.0010141430331
00201803-Dec-21SENTRY BANK-CREDIT CARDExcel Training - Vicky$36.0060149490331
00201803-Dec-21SENTRY BANK-CREDIT CARDExcel Training - Vicky$36.0060249490331
00201803-Dec-21SENTRY BANK-CREDIT CARDExcel Training - Vicky$36.0060343230331
00201803-Dec-21SENTRY BANK-CREDIT CARDExcel Training - Vicky$27.0065149490331
00201803-Dec-21SENTRY BANK-CREDIT CARDExcel Training - Vicky$18.0065243160331
00201803-Dec-21SENTRY BANK-CREDIT CARDRefund - DYMO Label Maker($279.99)10141530200
00201803-Dec-21SENTRY BANK-CREDIT CARDMonthly Adobe Subscr - Keller$18.2910141910300
00201803-Dec-21SENTRY BANK-CREDIT CARDMonthly Adobe Subscr - Klein, Haffner$36.5710141430300
00201803-Dec-21SENTRY BANK-CREDIT CARDMonthly Adobe Subscr - Bartlett, Wenner-Roth$36.5710141530300
00201803-Dec-21SENTRY BANK-CREDIT CARDMonthly Subscr - Zoom Standard Pro$16.0210141950215
00201803-Dec-21SENTRY BANK-CREDIT CARDMonthly Subscr - Beacon$1.0010141430300
00201803-Dec-21SENTRY BANK-CREDIT CARDPostage - Blood Kit$5.1010142120322
00201803-Dec-21SENTRY BANK-CREDIT CARDFuel - #50$10.0010143120235
00201803-Dec-21SENTRY BANK-CREDIT CARDMail EDA Grant Application$27.4015046500322
00201803-Dec-21SENTRY BANK-CREDIT CARDPark & Rec Conference$279.7210145204331
00201803-Dec-21SENTRY BANK-CREDIT CARDHygiene Products$28.9910141942210
00201803-Dec-21SENTRY BANK-CREDIT CARDPostage Reimb to Return Mouse/Pad Left at City Office$9.2010141430322
00201803-Dec-21SENTRY BANK-CREDIT CARDUnathorized Facebook Charge$11.2010141430317
00201803-Dec-21SENTRY BANK-CREDIT CARDVISA Credit Adjustment($11.20)10141430317
00201803-Dec-21SENTRY BANK-CREDIT CARDVISA Debit Adjustment - Duplicate Credit$3.9110141430317
00201930-Nov-21SENTRY BANKNov bank fees-bld sale wire fee$15.0015046500300
00201930-Nov-21SENTRY BANKNov bank fees-wire fees purchase investments$50.0010141430317
00201930-Nov-21SENTRY BANKNov bank fees-premium paid on investments$2,000.791014143036210
00201930-Nov-21SENTRY BANKNov bank fees-refund park ticket incorrect amount$20.001014212035102
00202002-Dec-21PAYMENT SERVICE NETWORKNovember 2021 Fees$266.9010141530300
EFT Total$103,955.80
7
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
05845009-Dec-21AED SMART MONITORINGAED Monitoring / AED Replacement Pads$3,237.5039042500300
05845109-Dec-21BARTLETT, LORRAINEFSA Reimbursement - 2021 Final$233.9310121715
05845209-Dec-21CITY OF ST. CLOUD2nd Half 2021 Joint Powers Agreement$20,450.0010142120304
05845309-Dec-21COUNTRY MANOR ST. JOSEPH2nd Half 2021 Tax Abatement - Country Manor Senior Living$13,507.1215046500622
05845409-Dec-21FORTITUDE SENIOR LIVING2nd Half 2021 - TIF 4-1, Fortitude Senior Housing$30,882.5615346500622
05845509-Dec-21GALLS, INCDan Pfannenstein; High Speed Gear, Radio Pouch$84.1510142120171
05845509-Dec-21GALLS, INCDan Pfannenstein; Stun Gun Belt Mount$41.6510142120171
05845509-Dec-21GALLS, INCDan Pfannenstein; Handcuff Pouch$31.4510142120171
05845509-Dec-21GALLS, INCDan Pfannenstein; Srion LED$128.0710142120171
05845509-Dec-21GALLS, INCDan Pfannenstein; Arctic Microtech Mock, Pistol U-Mount$102.3010142120171
05845509-Dec-21GALLS, INCAJ Milostan; Rechargeable Clip Light$35.8210142120171
05845509-Dec-21GALLS, INCRussell Lipinski; Belt, Cap, Gloves, Storm Sz$217.0010142120171
05845609-Dec-21GRANITE, VICKYReimburse - HDMI Splitter for City Office$64.5610141430210
058457
09-Dec-21INSPECTRON INCPlan Review & Inspections Nov 2021$7,500.0010142401300
05845809-Dec-21KENSINGTON BANK2nd Half 2021 - TIF 2-3, Bayou Blues & Alley Flats$16,082.3715946500622
05845909-Dec-21LEES ACE HARDWAREArmour All$9.9910142152230
05845909-Dec-21LEES ACE HARDWARETire Protectant$13.9810142152230
05846009-Dec-21LEXISNEXISSSN Softrware - Nov 2021$103.0010142120300
05846109-Dec-21METERING & TECHNOLOGY SOLUTIONMeter Parts$1,552.7560149430220
05846209-Dec-21MIDCONTINENT COMMUNICATIONSFiber, Internet, Phones - Dec 2021$439.3460149421321
05846209-Dec-21MIDCONTINENT COMMUNICATIONSFiber, Internet, Phones - Dec 2021$354.3660149420321
05846209-Dec-21MIDCONTINENT COMMUNICATIONSFiber, Internet, Phones - Dec 2021$354.3610542250321
05846209-Dec-21MIDCONTINENT COMMUNICATIONSFiber, Internet, Phones - Dec 2021$354.3610145201321
05846209-Dec-21MIDCONTINENT COMMUNICATIONSFiber, Internet, Phones - Dec 2021$114.3615046500321
05846209-Dec-21MIDCONTINENT COMMUNICATIONSFiber, Internet, Phones - Dec 2021$219.6810141430321
05846209-Dec-21MIDCONTINENT COMMUNICATIONSFiber, Internet, Phones - Dec 2021$219.6810142151321
05846209-Dec-21MIDCONTINENT COMMUNICATIONSFiber, Internet, Phones - Dec 2021$319.3660149435321
05846209-Dec-21MIDCONTINENT COMMUNICATIONSFiber, Internet, Phones - Dec 2021$319.3660249480321
05846309-Dec-21MVTL LABORATORIES, INCWastewater Testing$434.5060249480312
05846409-Dec-21O REILLY AUTO PARTSAntifreeze; Wiper Fluid$23.0710143120230
05846409-Dec-21O REILLY AUTO PARTSAntifreeze; Wiper Fluid$23.0710145202230
05846409-Dec-21O REILLY AUTO PARTSAntifreeze; Wiper Fluid$23.0760149440230
05846409-Dec-21O REILLY AUTO PARTSAntifreeze; Wiper Fluid$23.0760249450230
05846509-Dec-21PRECISE REFRIGERATION INCService - Alarm System Issue$176.0010141942300
05846609-Dec-21REPUBLIC SERVICESResidential Recycling - Nov 2021$148.4060343230384
05846609-Dec-21REPUBLIC SERVICESRecycling Service$12,144.8060343230384
05846609-Dec-21REPUBLIC SERVICES30 Gal Recycling$3,159.5260343230384
05846609-Dec-21REPUBLIC SERVICES60 Gal Recycling$10,425.8760343230384
05846609-Dec-21REPUBLIC SERVICES90 Gal Recycling$343.7460343230384
05846709-Dec-21SCOTT, DEREKParking Tkt #29134 - Reimburse Over Pymt$20.001014212035102
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Software Support and IT Hardware$110.8560149490581
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Software Support and IT Hardware$110.8560249490581
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Software Support and IT Hardware$110.8565149490581
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Software Support and IT Hardware$110.8560343230581
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Windscribe Login Issues$186.4010142120215
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Managed Services - Dec 2021$297.5010141710215
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Antivirus - Nov 2021$241.5010141710310
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Set up New User - R.Lipinski$39.6010142120215
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Software Support and IT Hardware$253.6060149421215
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Software Support and IT Hardware$1,946.0010141710310
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Software Support and IT Hardware$632.5149041430581
05846809-Dec-21SHIFT TECHNOLOGIES, INC.Software Support and IT Hardware$421.6715046500582
05846909-Dec-21ST. JOSEPH FIRE RELIEF ASSN2022 Fire Relief Calendar$300.001054221036300
05847009-Dec-21STEARNS COUNTY AUDITOR-TREASURProperty Tax - 84.53583.0000$685.8660149440437
05847109-Dec-21STEARNS COUNTY AUDITOR-TREASURProperty Tax - 84.53794.0020$10,248.1810145201437
05847209-Dec-21STEARNS COUNTY RECORDERA 1618511 - Agreement Satisfied - Uphoff$46.0022546500431
05847309-Dec-21TENVOORDE FORD, INC.#701 Oil Leak, Water Pump, Fuse Repairs$292.1010142152230
05847409-Dec-21TIREMAXX SERVICE CENTERS#705 - Oil Change$44.9610142152230
05847509-Dec-21Township of St. Joseph2nd Half 2021 - Annex Tax Reimbursement$67,008.1710141910449
05847609-Dec-21TRAUT WELLS, INCWater Test Potable$200.0060149420312
05847609-Dec-21TRAUT WELLS, INCWater Test Potable$210.0060149420312
05847709-Dec-21WEST BANK2nd Half 2021 - TIF 2-1, Millstream Shops & Lofts$16,053.8015746500622
05847809-Dec-21ZEP MANUFACTURING, INCCleaning Supplies, Toilet Tissue$60.9210143120210
05847809-Dec-21ZEP MANUFACTURING, INCCleaning Supplies, Toilet Tissue$60.9210145202210
05847809-Dec-21ZEP MANUFACTURING, INCCleaning Supplies, Toilet Tissue$60.9160149440210
8
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
05847809-Dec-21ZEP MANUFACTURING, INCCleaning Supplies, Toilet Tissue$60.9160249450210
05847909-Dec-21STEARNS ELECTRIC ASSOCIATIONElectric Services - Nov 2021$1,379.8565243160386
05847909-Dec-21STEARNS ELECTRIC ASSOCIATIONElectric Services - Nov 2021$50.5010141942381
05847909-Dec-21STEARNS ELECTRIC ASSOCIATIONElectric Services - Nov 2021$813.5710145201381
05847909-Dec-21STEARNS ELECTRIC ASSOCIATIONElectric Services - Nov 2021$132.7860249473381
05847909-Dec-21STEARNS ELECTRIC ASSOCIATIONElectric Services - Nov 2021$85.4660249472381
05847909-Dec-21STEARNS ELECTRIC ASSOCIATIONElectric Services - Nov 2021$73.1860249471381
$226,248.42
Total Bills Payable - Mailed Prior to Council Approval
9
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#DateSearch NameCommentsAmountFUNDDEPARTOBJ
058480
17-Dec-21AXON ENTERPPRISE, INC.Taser Related$213.1810142140210
05848117-Dec-21CINTAS CORPORATION NO. 2PW Uniforms$36.9760249450171
05848117-Dec-21CINTAS CORPORATION NO. 2PW Uniforms$3.1365149900171
05848117-Dec-21CINTAS CORPORATION NO. 2PW Uniforms$2.8360343230171
05848117-Dec-21CINTAS CORPORATION NO. 2PW Uniforms$37.1160149440171
05848117-Dec-21CINTAS CORPORATION NO. 2PW Uniforms$16.4010145202171
05848117-Dec-21CINTAS CORPORATION NO. 2PW Uniforms$16.8410143120171
05848117-Dec-21CINTAS CORPORATION NO. 2Rugs, Towels, Toilet Paper, Soap$160.8060249490210
05848117-Dec-21CINTAS CORPORATION NO. 2Rugs, Towels, Toilet Paper, Soap$160.8060149490210
05848117-Dec-21CINTAS CORPORATION NO. 2Rugs, Towels, Toilet Paper, Soap$160.8010145201210
05848117-Dec-21CINTAS CORPORATION NO. 2PD Rugs$23.5210142120210
05848117-Dec-21CINTAS CORPORATION NO. 2Rugs, Towels, Toilet Paper, Soap$178.6010141430210
05848217-Dec-21EO JOHNSON BUSINESS TECHFirewall 12/20/20 - 1/19/22$370.0010141710215
05848317-Dec-21FIRSTNETNov 2021 Cellphones$508.4010142151321
05848317-Dec-21FIRSTNETNov 2021 Cellphones$142.2510143120321
05848317-Dec-21FIRSTNETNov 2021 Cellphones$142.2510145202321
05848317-Dec-21FIRSTNETNov 2021 Cellphones$90.5760149440321
05848317-Dec-21FIRSTNETNov 2021 Cellphones$75.6360249450321
05848317-Dec-21FIRSTNETNov 2021 Cellphones$86.0965149900321
05848317-Dec-21FIRSTNETNov 2021 Cellphones$44.6710145204321
05848317-Dec-21FIRSTNETNov 2021 Cellphones$44.6710141910321
05848317-Dec-21FIRSTNETNov 2021 Cellphones$82.9010141430321
05848317-Dec-21FIRSTNETNov 2021 Cellphones$49.7010141530321
05848317-Dec-21FIRSTNETNov 2021 Cellphones$76.4610542250321
05848417-Dec-21GALLS, INCR.Lipinski - Armorskin Shirt, Trousers$131.7510142120171
05848417-Dec-21GALLS, INCT.Manderscheid - Serpa S.T.R.I.K.E.; Ear Tip$20.8810142120171
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel$22.2510143120235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel$92.0010143125235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel$128.0010143220235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel$22.2510145202235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel$22.2560149440235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel$22.2560249450235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel($1.66)10143120235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel($7.93)10143125235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel($11.49)10143220235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel($1.66)10145202235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel($1.66)60149440235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel($1.66)60249450235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel$2,415.6110142152235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel($190.52)10142152235
05848517-Dec-21KWIK TRIPNov 2021 - Motor Fuel$58.4310142152230
05848617-Dec-21ST. CLOUD TIMESPublic Hearing Notice$75.0610141530340
05848717-Dec-21ST. JOSEPH NEWSLEADER, INCRec Class Offering Ad$57.4010145204340
05848817-Dec-21STERICYCLE, INC.Nov 2021 Recycling$110.9310141430300
05848817-Dec-21STERICYCLE, INC.Nov 2021 Recycling$110.9210142120300
05848917-Dec-21UNUM LIFE INSURANCEJan 2022 - LT Disability Ins$1,166.4710121713
$6,964.44
Total Bills Payables - Waiting Council Approval
Summary:
EFTs & Payroll
103,955.80
Bills Paid Prior to Council
226,248.42
6,964.44
Bills Waiting for Council
337,168.66
Total Bills Payable
10
Council Agenda Item 4c
MEETING DATE: December 20, 2021
AGENDA ITEM:Treasurer’sReport – November 2021
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:N/A
PREVIOUS COUNCIL ACTION:None
BACKGROUND INFORMATION:
Cash/investment presented as November 30, 2021. Budget to actual reports attached for Council review.
The cash and investment balanceincreased $2,908,984 since the beginning of the year. The first half
taxes and state aids were received, the second half are due in Dec. In addition, the 2020C Taxable
Crossover Refunding bonds will hold cash in escrow until the crossover date to pay off the 2014 bonds.
The crossover date is December 2021. Further, the 2015B Abatement bonds will be held in escrow until
the crossover date of December 2022. The 2021A bond proceeds were received in September. Much of
the bond funds will be spent down in 2022 as the 2021 street project continues.Interest earnings show a
deficit. This is due to the city valuing the brokered CD’s to the current market rate at the end of each
month. State Statute requires investments be marked to market. Fluctuations up and down will occur
throughout the year. The market value change is -$115,292.32; interest earnings total $104,577.74
netting -$10,714.58 for 2021.
The General fund spent 80% of the expenditure budget and received 53% of the revenue budgetat the end
of November. Revenues and expenditures are operational in nature.The second half taxes andstate aids
are due in December.
The Enterprise funds spent 80% (without depreciation and bond payoff) and received 64% (without bond
proceeds) of the revenue budget. The revenue representsthe January through October(partial) usage
billed through November. Revenue represents 9 months received, elevenmonths expensed. The funds
represent mainly operational activity.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: 2021 Treasurer’s Reports:
Cash Balances
Month End Revenue Summary
MonthEnd Revenue Summary – General Fund
Month End Revenue Summary – Enterprise Funds
Month End Expenditure Summary
Month End Expenditure Summary – General Fund
Month End Expense Summary – Enterprise Funds
REQUESTED COUNCIL ACTION: Acceptthe Treasurer’sreport as presented.
11
12/17/21 9:10 AM
City of St. Joseph
Page 1
Cash Balances Only
Current Period: November 2021
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Last Dim 10100
GeneralG 101-10100$1,978,165.57$54,259.27$239,673.30$882,551.36
Employee Retirement ReserveG 102-10100$202,358.26$0.00$0.00$326,935.43
COVID-19 FEMA FundingG 103-10100-$4,505.36$0.00$0.00$0.00
COVID-19 GrantsG 104-10100$0.00$12,736.40$0.00$401,960.27
Fire FundG 105-10100$705,435.36$438.27$11,868.58$784,256.53
Cable Access FeeG 108-10100-$1,931.83$804.26$0.00$3,775.39
Economic DevelopmentG 150-10100$111,121.79$114,038.50$16,121.29$206,491.23
TIF 4-1 Fortitude Senior AptsG 153-10100$11,148.87$0.00$7.04$13,451.33
TIF 2-1 MillstreamG 157-10100$32,821.83$0.00$18.00$34,357.36
TIF 2-2 Meat MarketG 158-10100$333.57$0.00$0.00$0.00
TIF 2-3 Bayou Blues/Alley FlatG 159-10100$3,372.23$0.00$1.20$2,300.89
State Collected Sales TaxG 200-10100$1,247,302.17$111,218.02$333.78$779,252.71
Park DedicationG 205-10100$206,206.84$35.24$603.10$219,299.59
Charitable GamblingG 215-10100$646.69$3,080.40$3,080.74$647.57
Lodging TaxG 220-10100$22,164.03$1,393.53$789.40$20,832.92
DEED CDAP GrantG 225-10100$47,311.21$0.00$3,148.88$43,139.84
Revolving Loan FundG 250-10100$211,383.92$1,203.72$116.55$224,905.39
2016 CIP Bonds \[govt center\]G 301-10100$35,328.95$0.00$231,242.47-$95,222.14
2017A CIP Bonds \[govt center\]G 303-10100$83,571.41$3,000.00$44,943.72$68,431.36
2016 Street Imp \[Field St\]G 304-10100$258,985.39$0.00$56,293.70$242,061.38
2017B Street Imp \[CBD Alleys\]G 305-10100$36,330.03$0.00$38,353.64$13,953.16
2018 Equipment CertificatesG 306-10100$2,375.60$0.00$55,478.78-$24,391.55
2019A Street Imp \[Overlays\]G 307-10100$111,145.56$14,365.32$188,162.68$26,088.03
2019A Street Imp \[Ind Park\]G 308-10100$88.30$4,496.04$271,218.95-$266,961.76
2020A Equipment CertificatesG 309-10100$4,916.49$0.00$28.19$25,868.83
2020B GO Imp \[20th Ave SE\]G 310-10100$17,566.02$0.00$6,067.47$9,570.61
2021 Improve \[MN St/OverlayG 311-10100$0.00$26,631.47$959.36$190,881.50
2020B CIP Bonds \[PW Bldg\]G 312-10100$14,031.11$0.00$6,566.23$17,456.57
2020B Refund Bonds \[2013 StrG 313-10100$52,210.06$0.00$46,573.02$21,986.23
2020C CO Refund \[2014 Park G 314-10100$1,263.71$0.00$380.19$7,236.71
2010B Street Imp \[16th Ave\]G 345-10100$111,391.62$0.00$59,562.25$66,496.90
2014 Street Imp \[ParkTerrace\]G 350-10100$130,567.23$0.00$146,305.66$22,076.50
2015 Street Imp\[Clinton/North\]G 351-10100$103,281.29$768.23$64,578.25$142,943.26
2015 Abatement \[Comm CenteG 353-10100$46,385.81$0.00$589.38$179,673.05
Debt Service ReliefG 390-10100$735,684.74$0.00$508.84$971,270.07
Community Center phase IG 402-10100$3,184.71$0.00$1.24$1,992.09
2019 Street OverlaysG 407-10100$149,845.21$0.00$0.00$110,833.46
2019 Industrial Park ExpansionG 408-10100$372,830.76$0.00$847.50$205,984.39
2020 Equipment CertificatesG 409-10100$53,980.38$0.00$0.00$18,038.63
2020 20th Ave Watermain LooG 410-10100$399,144.44$0.00$0.00$397,166.67
2021 MN/Alley/18/20/NorthlanG 411-10100$483.76$0.00$41,825.59$2,495,792.81
Capital OutlayG 490-10100$601,723.59$316.12$54,022.23$597,390.92
WAC FundG 501-10100$499,391.14$3,575.00$0.00$544,153.64
SAC FundG 502-10100$28,754.48$3,575.00$0.00$67,416.98
Water FundG 601-10100$1,064,128.09$60,988.92$595,690.07$1,135,883.09
Sewer FundG 602-10100$627,757.97$61,313.64$279,360.86$682,928.70
Refuse CollectionG 603-10100$228,669.46$16,949.57$31,514.30$196,721.42
Storm Water UtilityG 651-10100$197,420.45$9,198.44$3,717.61$296,428.24
Street Light UtilityG 652-10100$69,495.20$3,817.53$7,476.36$74,546.78
Last Dim 10100$10,815,268.11$508,202.89$2,508,030.40$12,388,854.34
12
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City of St. Joseph
Page 2
Cash Balances Only
Current Period: November 2021
MTDMTDCurrent
FUND DescrAccountBegin YrDebitCreditBalance
Last Dim 10200
GeneralG 101-10200$225.00$0.00$0.00$200.00
Last Dim 10200$225.00$0.00$0.00$200.00
Last Dim 10300
2020C CO Refund \[2014 Park G 314-10300$19,668.52$0.00$0.00$12,249.98
2014 Street Imp \[ParkTerrace\]G 350-10300$1,309,546.61$0.00$0.00$1,309,613.28
2015 Abatement \[Comm CenteG 353-10300$0.00$0.00$0.00$1,345,602.50
Water FundG 601-10300$430,453.39$0.00$0.00$427,625.63
Last Dim 10300$1,759,668.52$0.00$0.00$3,095,091.39
$12,575,161.63$508,202.89$2,508,030.40$15,484,145.73
13
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City of St. Joseph
Page 1
Council Month End Revenue Summary
Current Period: November 2021
2021November2021
FUNDFUND DescrYTD Budget2021 AmtYTD Amt
101General$3,868,810.00$9,203.77$2,060,402.71
102Employee Retirement Reserve$7,165.00$0.00$128,575.00
103COVID-19 FEMA Funding$0.00$0.00$4,767.40
104COVID-19 Grants$0.00$12,736.40$401,960.27
105Fire Fund$357,080.00$22.46$363,642.47
108Cable Access Fee$6,800.00$804.26$5,184.17
150Economic Development$130,310.00$113,983.52$238,317.20
153TIF 4-1 Fortitude Senior Apts$100.00-$7.04$34,314.55
157TIF 2-1 Millstream$500.00-$18.00$23,271.95
158TIF 2-2 Meat Market$25.00$0.00$4,582.82
159TIF 2-3 Bayou Blues/Alley Flat$25.00-$1.20$17,873.49
200State Collected Sales Tax$450,000.00$110,884.24$413,239.34
205Park Dedication$38,650.00-$79.86$20,914.19
215Charitable Gambling$2,050.00-$0.34-$2.46
220Lodging Tax$12,600.00$1,383.53$13,568.98
225DEED CDAP Grant$850.00-$23.88$5,112.91
250Revolving Loan Fund$16,285.00$1,087.17$12,872.24
3012016 CIP Bonds \[govt center\]$265,700.00-$71.22$139,217.95
3032017A CIP Bonds \[govt center\]$37,800.00$2,943.78$31,425.55
3042016 Street Imp \[Field St\]$41,170.00-$156.20$44,801.51
3052017B Street Imp \[CBD Alleys\]$29,690.00-$27.39$18,021.51
3062018 Equipment Certificates$57,750.00-$16.28$30,193.41
3072019A Street Imp \[Overlays\]$225,500.00$14,202.64$128,680.50
3082019A Street Imp \[Ind Park\]$341,805.00-$122.91$44,737.26
3092020A Equipment Certificates$48,250.00-$28.19$24,916.13
3102020B GO Imp \[20th Ave SE\]$50.00-$216.19$4,575.30
3112021 Improve \[MN St/Overlays\]$0.00$25,672.11$252,167.81
3122020B CIP Bonds \[PW Bldg\]$70,335.00-$12.58$17,544.27
3132020B Refund Bonds \[2013 Str.\]$0.00-$35.89$17,427.02
3142020C CO Refund \[2014 Park Ter$0.00-$3.99$6,130.64
3452010B Street Imp \[16th Ave\]$44,750.00-$66.00$18,774.92
3502014 Street Imp \[ParkTerrace\]$124,750.00-$88.16$57,992.89
3512015 Street Imp\[Clinton/North\]$38,200.00$659.98$104,146.77
3532015 Abatement \[Comm Center\]$150,715.00-$94.38$1,525,224.16
390Debt Service Relief$10,500.00-$508.84$232,808.06
402Community Center phase I$75.00-$1.24-$1.91
4072019 Street Overlays$0.00$0.00$0.00
4082019 Industrial Park Expansion$0.00$0.00$0.00
4092020 Equipment Certificates$0.00$0.00$0.00
4102020 20th Ave Watermain Loop$0.00$0.00$0.00
4112021 MN/Alley/18/20/Northland$0.00$0.00$3,477,821.52
490Capital Outlay$86,915.00$0.00$116,911.13
14
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City of St. Joseph
Page 2
Council Month End Revenue Summary
Current Period: November 2021
2021November2021
FUNDFUND DescrYTD Budget2021 AmtYTD Amt
501WAC Fund$227,950.00$3,575.00$44,762.50
502SAC Fund$165,950.00$3,575.00$38,662.50
601Water Fund$1,404,070.00$58,563.88$3,348,650.69
602Sewer Fund$1,521,320.00$60,774.67$974,771.21
603Refuse Collection$406,055.00$14,683.26$260,969.62
651Storm Water Utility$189,715.00$9,053.54$131,610.78
652Street Light Utility$92,670.00$3,775.95$51,238.39
$10,472,935.00$446,005.38$14,892,779.32
15
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City of St. Joseph
Page 1
Council Month End Revenue -General Fund
Current Period: November 2021
2021November2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 101 General
101GeneralCurrent Ad Valorem Taxes$2,003,555.00$0.00$982,328.05
101GeneralSpecial Levy- City St. Joe$0.00$0.00$0.00
101GeneralState Sales Tax$0.00-$7.62$0.00
101GeneralGravel Tax$2,000.00$352.76$2,701.03
101GeneralSolar Production Tax$2,000.00$0.00$0.00
101GeneralGas Franchise$35,265.00$6,942.36$23,279.08
101GeneralElectric Franchise$64,945.00$13,704.59$55,336.07
101GeneralLicenses & Permits$11,000.00$0.00$7,500.00
101GeneralLiquor$31,570.00$500.00$31,005.00
101GeneralOutdoor Liquor Permit$3,000.00$0.00$2,550.00
101GeneralGambling Permits$300.00$40.00$420.00
101GeneralAmusement/Hunt/Peddler/Golf$1,415.00$140.00$1,080.00
101GeneralExcavation Permit$500.00$0.00$200.00
101GeneralCigarette License$750.00$600.00$900.00
101GeneralCable Franchise Fee$31,635.00$5,402.51$23,568.04
101GeneralBuilding Permits$110,000.00$2,825.94$64,313.82
101GeneralAnimal License$3,140.00$35.00$3,355.00
101GeneralRental Housing Registration$34,000.00$0.00$30,615.00
101GeneralFederal Grants - Other$65,685.00$4,284.74$46,191.53
101GeneralState Grants and Aids$1,150.00$0.00$0.00
101GeneralLocal Government Aid$1,000,000.00$0.00$401,063.50
101GeneralPolice Training Reim$5,500.00$0.00$13,303.50
101GeneralState Municipal Funds Aid$56,000.00$0.00$87,305.00
101GeneralState Police Aid$80,000.00$0.00$82,733.12
101GeneralOther Grants/Aids$0.00$0.00$4,615.24
101GeneralOther Governmental Unit$10,000.00$0.00$10,000.00
101GeneralCounty Grants - Road Maint.$16,400.00$0.00$0.00
101GeneralZoning and Subdivision Fee$10,000.00-$6,250.00$4,980.00
101GeneralLand Use Deposit Fee$4,000.00$13,000.00$18,000.00
101GeneralSale of Maps and Publications$50.00$0.00$22.00
101GeneralConduit Debt Fee$0.00$0.00$0.00
101GeneralAssessments Search$6,000.00$420.00$7,620.00
101GeneralSpecial Hearing$1,500.00$0.00$0.00
101GeneralAdministration Reimb$14,000.00$50.64$555.45
101GeneralWeed Cutting$500.00$0.00$100.00
101GeneralAdmission Fee$1,500.00$0.00$0.00
101GeneralBike Share Program$285.00$0.00$481.98
101GeneralShelter/Room Rental Fees$10,600.00$300.00$13,800.00
101GeneralBall Field Donation$0.00$0.00$0.00
101GeneralSchneider Field Rental$1,100.00$0.00$1,760.00
101GeneralRents and Royalties$94,040.00$0.00$36,997.52
16
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City of St. Joseph
Page 2
Council Month End Revenue -General Fund
Current Period: November 2021
2021November2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
101GeneralKennel Fees$400.00$0.00$75.00
101GeneralCounty Fines$30,000.00$3,879.65$34,350.38
101GeneralPolicy Fines$25,000.00$3,899.00$20,972.47
101GeneralAccident Report Fee$1,500.00$315.00$2,362.75
101GeneralSeized Property$3,000.00-$5,405.49$2,097.24
101GeneralBond-Forfeited Cars$0.00$0.00$0.00
101GeneralSpecial Assessments$2,000.00$0.00$1,922.15
101GeneralInterest Earnings$50,000.00-$3,299.08-$4,494.39
101GeneralInterest Charges$25.00$0.00$3.99
101GeneralCo-op Dividend - LMCIT$5,000.00$0.00$0.00
101GeneralWater Tower Antenna Lease$5,000.00$176.37$4,407.86
101GeneralAdvertising$500.00$0.00$0.00
101GeneralContributions - General$2,000.00$0.00$3,482.47
101GeneralDonation, Recreation$0.00$0.00$0.00
101GeneralContributions - Parks$500.00$67.00$701.57
101GeneralSurplus Property$0.00$0.00$1,000.00
101GeneralReimbursement$30,500.00$230.40$31,728.59
101GeneralInsurance Recovery$0.00$0.00$3,112.70
101GeneralTransfers from Other Funds$0.00-$33,000.00$0.00
FUND 101 General$3,868,810.00$9,203.77$2,060,402.71
FUND 102 Employee Retirement Reserve
102Employee Retirement ResCurrent Ad Valorem Taxes$0.00$0.00$0.00
102Employee Retirement ResTransfers from Other Funds$7,165.00$0.00$128,575.00
FUND 102 Employee Retirement Reserve$7,165.00$0.00$128,575.00
FUND 103 COVID-19 FEMA Funding
103COVID-19 FEMA FundingLiquor$0.00$0.00$0.00
103COVID-19 FEMA FundingFederal Grants - Other$0.00$0.00$0.00
103COVID-19 FEMA FundingShelter/Room Rental Fees$0.00$0.00$0.00
103COVID-19 FEMA FundingInterest Earnings$0.00$0.00$0.00
103COVID-19 FEMA FundingReimbursement$0.00$0.00$0.00
103COVID-19 FEMA FundingTransfers from Other Funds$0.00$0.00$4,767.40
FUND 103 COVID-19 FEMA Funding$0.00$0.00$4,767.40
FUND 104 COVID-19 Grants
104COVID-19 GrantsFederal Grants - Other$0.00$12,736.40$401,960.27
104COVID-19 GrantsOther Grants/Aids$0.00$0.00$0.00
104COVID-19 GrantsInterest Earnings$0.00$0.00$0.00
FUND 104 COVID-19 Grants$0.00$12,736.40$401,960.27
FUND 108 Cable Access Fee
108Cable Access FeeCable Franchise Fee$6,800.00$804.26$5,184.17
108Cable Access FeeTransfers from Other Funds$0.00$0.00$0.00
FUND 108 Cable Access Fee$6,800.00$804.26$5,184.17
17
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City of St. Joseph
Page 3
Council Month End Revenue -General Fund
Current Period: November 2021
2021November2021
FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 150 Economic Development
150Economic DevelopmentCurrent Ad Valorem Taxes$119,905.00$0.00$63,788.41
150Economic DevelopmentFederal Grants - Other$0.00$0.00$52,668.75
150Economic DevelopmentOther Grants/Aids$0.00$0.00$0.00
150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$3,125.00
150Economic DevelopmentTax Abatement Reimbursement$9,385.00$0.00$4,691.00
150Economic DevelopmentInterest Earnings$1,020.00-$54.98$5.54
150Economic DevelopmentSurplus Property$0.00$114,038.50$114,038.50
150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00
FUND 150 Economic Development$130,310.00$113,983.52$238,317.20
FUND 410 2020 20th Ave Watermain Loop
4102020 20th Ave WatermainIssuance of Debt$0.00$0.00$0.00
4102020 20th Ave WatermainBond Premium$0.00$0.00$0.00
FUND 410 2020 20th Ave Watermain Loop$0.00$0.00$0.00
FUND 411 2021 MN/Alley/18/20/Northland
4112021 MN/Alley/18/20/NortState Municipal Funds Aid$0.00$0.00$0.00
4112021 MN/Alley/18/20/NortSpecial Assessments$0.00$0.00$67,602.22
4112021 MN/Alley/18/20/NortIssuance of Debt$0.00$0.00$3,190,000.00
4112021 MN/Alley/18/20/NortBond Premium$0.00$0.00$220,219.30
FUND 411 2021 MN/Alley/18/20/Northland$0.00$0.00$3,477,821.52
FUND 490 Capital Outlay
490Capital OutlayCurrent Ad Valorem Taxes$78,915.00$0.00$66,911.13
490Capital OutlayFederal Grants - Other$0.00$0.00$0.00
490Capital OutlaySurplus Property$8,000.00$0.00$0.00
490Capital OutlayReimbursement$0.00$0.00$0.00
490Capital OutlayTransfers from Other Funds$0.00$0.00$50,000.00
FUND 490 Capital Outlay$86,915.00$0.00$116,911.13
$4,100,000.00$136,727.95$6,433,939.40
18
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City of St. Joseph
Page 1
Council Month End Revenue -Enterprise Funds
Current Period: November 2021
FUND2021November2021
FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 601 Water Fund
601Water FundWater Fixed Charge$364,150.00$18,766.48$249,774.85
601Water FundBond Premium$0.00$0.00$250,550.55
601Water FundIssuance of Debt$0.00$0.00$2,185,000.00
601Water FundTransfers from Other Funds$186,000.00$0.00$0.00
601Water FundCurrent Ad Valorem Taxes$0.00$0.00-$257.42
601Water FundMDS Test Fee$17,875.00$863.72$12,301.10
601Water FundWater Meter$6,000.00$0.00$3,755.00
601Water FundPenalties and Forfeited Disc$6,000.00$770.97$9,198.86
601Water FundConnection/Reconnection fees$0.00$161.07$558.43
601Water FundUndesignated Funds$2,000.00$2,206.57-$24.89
601Water FundSpecial Assessments$500.00$0.00-$184.71
601Water FundContributed Revenue$0.00$0.00$0.00
601Water FundBulk Water$3,500.00$0.00$1,285.51
601Water FundOther Grants/Aids$0.00$0.00$0.00
601Water FundState Sales Tax$0.00-$683.18-$152.34
601Water FundInterest Earnings$23,000.00-$1,106.11-$767.55
601Water FundAmortization of Bond Premium$0.00$0.00$0.00
601Water FundWater Tower Antenna Lease$37,795.00$1,587.34$39,671.09
601Water FundReimbursement$0.00$0.00$0.00
601Water FundUsage Rate$757,250.00$35,997.02$597,942.21
601Water FundState Grants and Aids$0.00$0.00$0.00
FUND 601 Water Fund$1,404,070.00$58,563.88$3,348,650.69
FUND 602 Sewer Fund
602Sewer FundPenalties and Forfeited Disc$7,640.00$567.98$9,418.69
602Sewer FundSurplus Property$0.00$0.00$0.00
602Sewer FundSanitary Sewer Use Service$792,295.00$34,081.87$564,901.66
602Sewer FundContributed Revenue$0.00$0.00$0.00
602Sewer FundReimbursement$3,750.00$0.00$0.00
602Sewer FundContributions - General$750.00$79.00$939.97
602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00
602Sewer FundInterest Earnings$6,000.00-$479.91$0.00
602Sewer FundState Grants and Aids$0.00$0.00$0.00
602Sewer FundIssuance of Debt$0.00$0.00$0.00
602Sewer FundSpecial Assessments$500.00$0.00-$504.87
602Sewer FundTransfers from Other Funds$140,000.00$0.00$0.00
602Sewer FundBond Premium$0.00$0.00$0.00
602Sewer FundSewer Fixed Charge$570,385.00$26,525.73$400,015.76
FUND 602 Sewer Fund$1,521,320.00$60,774.67$974,771.21
FUND 603 Refuse Collection
603Refuse CollectSpecial Assessments$200.00$0.00-$338.85
603Refuse CollectTransfers from Other Funds$0.00$0.00$0.00
603Refuse CollectContributed Revenue$0.00$0.00$0.00
603Refuse CollectInterest Earnings$6,500.00-$108.87-$179.70
603Refuse CollectPenalties and Forfeifted Disc$1,675.00$184.45$3,154.87
603Refuse CollectRefuse Collection Charges$366,260.00$15,312.84$233,103.17
603Refuse CollectState Grants and Aids$0.00$0.00$0.00
603Refuse CollectLicenses & Permits$31,420.00$480.00$27,030.00
603Refuse CollectState Sales Tax$0.00-$1,185.16-$2,154.58
603Refuse CollectReimbursement$0.00$0.00$354.71
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City of St. Joseph
Page 2
Council Month End Revenue -Enterprise Funds
Current Period: November 2021
FUND2021November2021
FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt
FUND 603 Refuse Collection$406,055.00$14,683.26$260,969.62
FUND 651 Storm Water Utility
651Storm Water Special Assessments$200.00$0.00-$109.42
651Storm Water Penalties and Forfeifted Disc$1,500.00$93.43$1,317.54
651Storm Water Storm Water Use Service$180,015.00$9,105.01$130,638.02
651Storm Water Transfers from Other Funds$0.00$0.00$0.00
651Storm Water Storm Water Develop Fee$4,000.00$0.00$0.00
651Storm Water Contributed Revenue$0.00$0.00$0.00
651Storm Water Interest Earnings$4,000.00-$144.90-$235.36
651Storm Water Other Grants/Aids$0.00$0.00$0.00
651Storm Water State Grants and Aids$0.00$0.00$0.00
651Storm Water Surplus Property$0.00$0.00$0.00
FUND 651 Storm Water Utility$189,715.00$9,053.54$131,610.78
FUND 652 Street Light Utility
652Street Light UTransfers from Other Funds$0.00$0.00$0.00
652Street Light UState Grants and Aids$0.00$0.00$0.00
652Street Light UOther Grants/Aids$0.00$0.00$0.00
652Street Light USpecial Assessments$50.00$0.00-$69.61
652Street Light UInterest Earnings$1,500.00-$41.58-$33.98
652Street Light UContributions - General$2,000.00$0.00$0.00
652Street Light USurplus Property$100.00$0.00$0.00
652Street Light UReimbursement$0.00$0.00$269.42
652Street Light UUsage Rate$88,470.00$3,786.39$50,525.04
652Street Light UPenalties and Forfeited Disc$550.00$31.14$547.52
FUND 652 Street Light Utility$92,670.00$3,775.95$51,238.39
$3,613,830.00$146,851.30$4,767,240.69
20
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City of St. Joseph
Page 1
Council Month End Expenditure - Summary
Current Period: November 2021
2021November2021
DescriptionYTD Budget2021 Amt YTD Amt
General$3,868,710.00$227,775.55$3,121,311.02
Employee Retirement Reserve$36,380.00$0.00$3,997.83
COVID-19 FEMA Funding$0.00$0.00$0.00
COVID-19 Grants$0.00$0.00$0.00
Fire Fund$357,080.00$11,452.77$225,634.02
Cable Access Fee$0.00$0.00$0.00
Economic Development$130,310.00$16,066.31$133,322.92
TIF 4-1 Fortitude Senior Apts$1,045.00$0.00$31,980.18
TIF 2-1 Millstream$1,045.00$0.00$21,988.45
TIF 2-2 Meat Market$555.00$0.00$4,910.23
TIF 2-3 Bayou Blues/Alley Flat$1,045.00$0.00$18,933.92
State Collected Sales Tax$410,000.00$0.00$959,148.00
Park Dedication$65,860.00$488.00$8,143.28
Charitable Gambling$2,500.00$0.00$0.00
Lodging Tax$16,050.00$779.40$14,976.10
DEED CDAP Grant$0.00$3,125.00$9,375.00
Revolving Loan Fund$0.00$0.00$0.00
2016 CIP Bonds \[govt center\]$272,570.00$231,171.25$272,342.50
2017A CIP Bonds \[govt center\]$48,000.00$44,887.50$48,200.00
2016 Street Imp \[Field St\]$62,500.00$56,137.50$62,275.00
2017B Street Imp \[CBD Alleys\]$41,880.00$38,326.25$41,652.50
2018 Equipment Certificates$57,300.00$55,462.50$57,500.00
2019A Street Imp \[Overlays\]$221,225.00$188,000.00$221,000.00
2019A Street Imp \[Ind Park\]$313,425.00$266,600.00$313,200.00
2020A Equipment Certificates$46,415.00$0.00$1,595.00
2020B GO Imp \[20th Ave SE\]$3,890.00$5,851.28$12,631.78
2021 Improve \[MN St/Overlays$0.00$0.00$61,286.31
2020B CIP Bonds \[PW Bldg\]$7,070.00$6,553.65$14,150.65
2020B Refund Bonds \[2013 Str.$0.00$46,537.13$48,312.13
2020C CO Refund \[2014 Park T$0.00$376.20$7,840.08
2010B Street Imp \[16th Ave\]$64,220.00$59,496.25$63,992.50
2013 Street Imp \[Overlays\]$50,840.00$0.00$0.00
2014 Street Imp \[ParkTerrace\]$181,740.00$146,217.50$167,435.00
2015 Street Imp\[Clinton/North\]$68,175.00$64,470.00$68,445.00
2015 Abatement \[Comm Center$155,560.00$495.00$39,766.46
Debt Service Relief$50,000.00$0.00$343.50
Community Center phase I$0.00$0.00$1,197.00
2019 Street Overlays$0.00$0.00$9,629.95
2019 Industrial Park Expansion$0.00$847.50$9,723.23
2020 Equipment Certificates$0.00$0.00$33,266.15
2020 20th Ave Watermain Loop$0.00$0.00-$7,162.19
2021 MN/Alley/18/20/Northlan$0.00$8,825.59$932,750.26
21
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City of St. Joseph
Page 2
Council Month End Expenditure - Summary
Current Period: November 2021
2021November2021
DescriptionYTD Budget2021 Amt YTD Amt
Capital Outlay$86,915.00$53,706.11$121,134.15
WAC Fund$180,000.00$0.00$0.00
SAC Fund$140,000.00$0.00$0.00
Water Fund$1,617,495.00$593,265.03$3,401,970.93
Sewer Fund$1,784,580.00$278,821.89$992,979.33
Refuse Collection$410,625.00$29,247.99$321,880.76
Storm Water Utility$234,785.00$3,572.71$58,366.77
Street Light Utility$90,805.00$7,434.78$56,383.28
$11,080,595.00$2,445,990.64$11,987,808.98
22
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City of St. Joseph
Page 1
Council Month End Expenditure - General Fund
Current Period: November 2021
2021November2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 101 General
GeneralCouncil$64,475.00$2,862.68$54,942.40
GeneralLegislative Committees$4,680.00-$175.00$1,602.77
GeneralOrdinance & Proceedings$2,225.00$564.00$1,131.15
GeneralMayor$11,500.00$691.93$7,164.03
GeneralElections$2,500.00$0.00$4,000.00
GeneralGeneral Adminstration$285,230.00$21,770.71$248,678.35
GeneralFinance$229,745.00$17,527.26$180,584.86
GeneralAudit Service$29,500.00$0.00$29,500.00
GeneralAssessing$28,000.00$0.00$28,007.76
GeneralCity Attorney$25,000.00$665.00$49,290.00
GeneralInformation Technology$17,570.00$1,312.60$26,395.11
GeneralPlanning and Zoning$226,590.00$6,866.69$141,921.41
GeneralGeneral Government$32,965.00$1,140.15$21,485.88
GeneralCity Offices$41,180.00$4,605.55$38,786.47
GeneralCable Access$2,320.00$215.30$1,447.04
GeneralCrime Control & Investigation$1,382,125.00$85,002.38$1,097,532.42
GeneralPolice Training$11,000.00$0.00$7,542.62
GeneralCommunication Service$9,950.00$728.93$10,204.83
GeneralAutomotive Services$33,735.00$4,765.83$40,507.53
GeneralBuilding Inspec. Admistration$96,400.00$7,697.50$79,525.29
GeneralEmergency Management$2,275.00$7.30$1,764.76
GeneralAnimal Control$1,085.00$0.00$647.78
GeneralStreet Maintanence$462,995.00$40,115.11$343,404.80
GeneralIce & Snow Removal$155,145.00$693.40$32,322.05
GeneralEngineering Fee$45,000.00$7,669.45$41,579.85
GeneralStreet Cleaning$14,485.00$112.23$2,072.47
GeneralSkate Park and Ice Rink$5,885.00$42.96$730.28
GeneralBall Park$3,300.00$0.00$2,585.49
GeneralMaintenance Shop$27,350.00$4,075.17$31,294.47
GeneralPark Areas$309,880.00$16,632.87$256,311.97
GeneralRecreation Department$23,725.00$2,199.05$11,772.75
GeneralCommunity Center$116,585.00-$13.50$35,336.59
GeneralOther Financing Uses$0.00$0.00$126,702.40
GeneralFire Protection$164,310.00$0.00$164,535.44
FUND 101 General$3,868,710.00$227,775.55$3,121,311.02
FUND 102 Employee Retirement Reserve
Employee Retirement ReservGeneral Adminstration$0.00$0.00$0.00
Employee Retirement ReservCrime Control & Investigation$0.00$0.00$3,997.83
Employee Retirement ReservStreet Maintanence$18,190.00$0.00$0.00
Employee Retirement ReservPark Areas$18,190.00$0.00$0.00
Employee Retirement ReservOther Financing Uses$0.00$0.00$0.00
23
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City of St. Joseph
Page 2
Council Month End Expenditure - General Fund
Current Period: November 2021
2021November2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 102 Employee Retirement Reserve$36,380.00$0.00$3,997.83
FUND 103 COVID-19 FEMA Funding
COVID-19 FEMA FundingElections$0.00$0.00$0.00
COVID-19 FEMA FundingEmergency Management$0.00$0.00$0.00
FUND 103 COVID-19 FEMA Funding$0.00$0.00$0.00
FUND 104 COVID-19 Grants
COVID-19 GrantsElections$0.00$0.00$0.00
COVID-19 GrantsGeneral Adminstration$0.00$0.00$0.00
COVID-19 GrantsGeneral Government$0.00$0.00$0.00
COVID-19 GrantsCrime Control & Investigation$0.00$0.00$0.00
COVID-19 GrantsFire Fighting$0.00$0.00$0.00
COVID-19 GrantsEmergency Management$0.00$0.00$0.00
COVID-19 GrantsStreet Maintanence$0.00$0.00$0.00
COVID-19 GrantsMaintenance Shop$0.00$0.00$0.00
COVID-19 GrantsPark Areas$0.00$0.00$0.00
COVID-19 GrantsCommunity Center$0.00$0.00$0.00
COVID-19 GrantsEconomic Development Authority$0.00$0.00$0.00
FUND 104 COVID-19 Grants$0.00$0.00$0.00
FUND 108 Cable Access Fee
Cable Access FeeCable Access$0.00$0.00$0.00
Cable Access FeeOther Financing Uses$0.00$0.00$0.00
FUND 108 Cable Access Fee$0.00$0.00$0.00
FUND 150 Economic Development
Economic DevelopmentEconomic Development Authority$130,310.00$16,066.31$133,322.92
Economic DevelopmentOther Financing Uses$0.00$0.00$0.00
FUND 150 Economic Development$130,310.00$16,066.31$133,322.92
FUND 410 2020 20th Ave Watermain Loop
2020 20th Ave Watermain LoStreet Maintanence$0.00$0.00-$7,162.19
FUND 410 2020 20th Ave Watermain Loop$0.00$0.00-$7,162.19
FUND 411 2021 MN/Alley/18/20/Northland
2021 MN/Alley/18/20/NorthlStreet Maintanence$0.00$41,825.59$932,750.26
2021 MN/Alley/18/20/NorthlOther Financing Uses$0.00-$33,000.00$0.00
FUND 411 2021 MN/Alley/18/20/Northland$0.00$8,825.59$932,750.26
FUND 490 Capital Outlay
Capital OutlayGeneral Adminstration$4,500.00$0.00$0.00
Capital OutlayCrime Control & Investigation$1,850.00$3,221.95$10,188.77
Capital OutlayCommunication Service$3,290.00$0.00$7,633.65
Capital OutlayAutomotive Services$7,375.00$50,484.16$68,796.72
Capital OutlayEmergency Management$1,500.00$0.00$0.00
Capital OutlayStreet Maintanence$2,250.00$0.00$5,387.25
Capital OutlayIce & Snow Removal$19,500.00$0.00$14,380.00
24
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City of St. Joseph
Page 3
Council Month End Expenditure - General Fund
Current Period: November 2021
2021November2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
Capital OutlayStreet Cleaning$2,000.00$0.00$0.00
Capital OutlayMaintenance Shop$11,250.00$0.00$2,557.71
Capital OutlayPark Areas$33,400.00$0.00$12,190.05
Capital OutlayCommunity Center$0.00$0.00$0.00
Capital OutlayOther Financing Uses$0.00$0.00$0.00
FUND 490 Capital Outlay$86,915.00$53,706.11$121,134.15
$4,122,315.00$306,373.56$4,305,353.99
25
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City of St. Joseph
Page 1
Council Month End Expense - Enterprise Funds
Current Period: November 2021
2021November2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
FUND 601 Water Fund
Water FundBond Payment (P & I)$687,915.00$561,780.05$3,037,491.14
Water FundOther Financing Uses$2,795.00$0.00$19,295.00
Water FundPower and Pumping$22,900.00$143.40$3,948.84
Water FundPurification-Plant 1$46,750.00$804.82$42,208.78
Water FundPurification-Plant 2$89,120.00$6,456.40$71,266.62
Water FundDistribution$10,000.00$2,808.96$14,607.35
Water FundWellhead Protection$3,000.00$0.00$0.00
Water FundStorage-Tower 1$19,100.00$634.81$8,138.29
Water FundWater Maintenance$259,590.00$19,129.73$182,011.70
Water FundAdministration and General$26,325.00$1,506.86$23,003.21
Water FundDepreciation Expense$450,000.00$0.00$0.00
FUND 601 Water Fund$1,617,495.00$593,265.03$3,401,970.93
FUND 602 Sewer Fund
Sewer FundBond Payment (P & I)$140,605.00$201,187.94$178,683.11
Sewer FundOther Financing Uses$8,585.00$0.00$18,575.00
Sewer FundSanitary Sewer Maintenanc$223,555.00$10,510.17$174,904.62
Sewer FundLift Station-Baker Street$6,935.00$286.90$4,278.66
Sewer FundLift Station-Ridgewood/DBL$2,975.00$110.91$1,414.64
Sewer FundLift Station-Northland$4,600.00$74.79$875.26
Sewer FundLift Station-CR 121$15,200.00$111.04$1,245.99
Sewer FundLift Station-Main$855,455.00$64,918.55$595,488.51
Sewer FundAdministration and General$26,670.00$1,621.59$17,513.54
Sewer FundDepreciation Expense$500,000.00$0.00$0.00
FUND 602 Sewer Fund$1,784,580.00$278,821.89$992,979.33
FUND 603 Refuse Collection
Refuse CollectioWaste Collection$403,520.00$29,247.99$311,455.76
Refuse CollectioOther Financing Uses$430.00$0.00$10,425.00
Refuse CollectioDepreciation Expense$6,675.00$0.00$0.00
FUND 603 Refuse Collection$410,625.00$29,247.99$321,880.76
FUND 651 Storm Water Utility
Storm Water UtiOther Financing Uses$14,730.00$0.00$8,345.00
Storm Water UtiAdministration and General$15,795.00$922.11$10,715.99
Storm Water UtiStorm Water Maintenance$89,260.00$2,650.60$39,305.78
Storm Water UtiDepreciation Expense$115,000.00$0.00$0.00
FUND 651 Storm Water Utility$234,785.00$3,572.71$58,366.77
FUND 652 Street Light Utility
Street Light UtiliStreet Lighting$90,805.00$7,434.78$56,383.28
Street Light UtiliOther Financing Uses$0.00$0.00$0.00
FUND 652 Street Light Utility$90,805.00$7,434.78$56,383.28
26
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City of St. Joseph
Page 2
Council Month End Expense - Enterprise Funds
Current Period: November 2021
2021November2021
DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt
$4,138,290.00$912,342.40$4,831,581.07
27
Council Agenda Item 4d
______
MEETING DATE: December 20, 2021
AGENDA ITEM:Donationsand Contributions
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:N/A
PREVIOUS COUNCIL ACTION:None
BACKGROUND INFORMATION:Minnesota Statute 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council. By accepting the donations, the city is accepting the intent of the donations.
The in-kind donations are estimates.
Total Dog Park cash donations received through 11/30/21= $5,995 + $1,149 for pavers and refreshments.
Total Jacob Wetterling Rec Center donations received through 11/30/21 = $3,041.
BUDGET/FISCAL IMPACT: $174.10
ATTACHMENTS: Request for Council Action: Donations
Resolution 2021-074 Accepting Donations
REQUESTED COUNCIL ACTION: Consider approval Resolution 2021-074 Accepting Donations.
28
RESOLUTION 2021-074
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Josephis generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations ofreal or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHODPURPOSE AMOUNT
Anonymous Cash Dog Park $28.10
Anonymous Cash Archery Range $8.00
Anonymous Cash Disc Golf $59.00
Anonymous Cash RV Dump Station $79.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1.The donations described above are accepted.
2.The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 20th day of December, 2021.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
29
Council Agenda Item4e
MEETING DATE:December 20, 2021
AGENDA ITEM:MOU Regarding Emergency All-Hazard Facility
SUBMITTED BY:Administration
Police Dept.
BACKGROUND INFORMATION:TheMemorandum of Understanding between the City of St.
Joseph and Stearns County Emergency Management solidifies that the two parties will provide physical
facilities to each other to support personnel who are providing emergency public services to designated
populations affected by a disaster or public health emergency. The will provide the Government
Center, and Stearns County will provide the Stearns CountyAdministration Buiing.
BUDGET/FISCAL IMPACT: $26,950
ATTACHMENTS: Memorandum of Understanding
REQUESTED COUNCIL ACTION: Approve the MOU between the City of ST. Joseph and Stearns
County Emergency Management.
30
MEMORANDUM OF UNDERSTANDING BETWEEN
STEARNS COUNTY EMERGENCY MANAGEMENT
AND
THE CITY OF ST. JOSEPH, MINNESOTA
EMERGENCY ALL-HAZARD FACILITY
THIS AGREEMENT MADE this _____ day of __________, 2021 by and between Stearns County
Emergency Management, hereinafter “County” and the City of St. Joseph, Minnesota, a political subdivision
of the State of Minnesota, located at 75 Callaway Street East, St. Joseph, Minnesota 56374, hereinafter
“City”, to provide physical facilities to each other to support personnel who are providing emergency
public services to designated populations affected by a disaster or public health emergency.
A. DUTIES AND RESPONSIBILITIES
The City and County agree to the following:
1. The City will provide a facility for County located at: the St. Joseph Government Center, which
has an address of 75 Callaway Street East, St. Joseph, Minnesota 56374, hereinafter “City Facility”.
2. The County will provide a facility for City located at: the Stearns County Administration Building,
which has an address of 705 Courthouse Square, St. Cloud, Minnesota 56303, hereinafter “County
Facility”.
The City agrees to the following when County is using City Facility:
1. Provide access to appropriate and necessary telecommunications resources (as available).
2. Provide access to facility/utility resources.
3. Be responsible for the cost of utilities to the extent of normal utility usage.
4. Provide access to facility resources equipment and supplies (as available) necessary to support
emergency function as determined by event.
The City agrees to the following when City is using County Facility:
1. Provide specialized equipment necessary to support facility operations.
2. Provide reasonable compensation for facility supplies used for purposes related to emergency
operation.
3. Provide reasonable compensation for additional operating utility costs incurred by the County
due to emergency operations during the time period of the event.
31
The County agrees to the following when City is using County Facility:
1. Provide access to appropriate and necessary telecommunications resources (as available).
2. Provide access to facility/utility resources.
3. Be responsible for the cost of utilities to the extent of normal utility usage.
4. Provide access to facility resources equipment and supplies (as available) necessary to support
emergency function as determined by event.
The County agrees to the following when County is using City Facility:
1. Provide specialized equipment necessary to support facility operations.
2. Provide reasonable compensation for facility supplies used for purposes related to emergency
operation.
3. Provide reasonable compensation for additional operating utility costs incurred by the City due
to emergency operations during the time period of the event.
B. TERM
This agreement shall be effective on the 1st day of May, 2021. Thereafter the agreement shall automatically
renew on the effective date, unless either party provides written notice to the other of intent to withdraw
from the agreement at least 60 days prior to the anniversary renewal date.
C. OTHER CONSIDERATION
The parties agree to the following:
1. No modification or changes will be made to the facility/property without the express written
approval of the City and County.
2. Prior to occupancy, representatives of both parties will inspect the facility/property and will note
any discrepancies found, in writing.
3. Prior to vacating the facility, representatives of both parties will again inspect the facility/property
to note any discrepancies, in writing. Normal wear and tear is considered to be the responsibility
of the City when County is using City Facility and the responsibility of the County when City is
using County Facility.
D. INSURANCE
The County and City agree that in order to protect themselves from claims arising out of the use of each
other premises under this Agreement, they will at all times during the term of this Agreement Keep in
force coverage providing:
1. General Liability, Public Officials Liability, Automobile Liability and Workers’ Compensation
coverages.
32
2. All such coverages shall provide limits not less than the tort liability limitations set forth in
Minnesota Statutes section 466.04 for all claims subject to those statutory limitations.
3. Certificates of Insurance evidencing the coverages under this clause will be provided to either
party upon request and at other times during the term of this Agreement as requested by the
City or County.
E. INDEMNIFICATION
Both parties to this Agreement recognize each other as governmental entities of the State of Minnesota.
County agrees to indemnify, hold harmless City, its officers, employees and agents for any and all claims
arising out of the County’s use of the City Facility provided under this Agreement, including operations
of the County. The County’s obligation to indemnify City under this clause shall be limited in accordance
with statutory tort liability limitations as set forth in Minnesota Statute section 466.04 to limit the County’s
tort liability for all claims arising from a single occurrence, including City’s claim for indemnification, to the
limited prescribed under section 466.04
City agrees to indemnify, hold harmless County, its officers, employees and agents for any and all claims
arising out of the City’s use of the County’s Facility provided under this Agreement, including operations
of the City. The City’s obligation to indemnify County under this clause shall be limited in accordance
with statutory tort liability limitations as set forth in Minnesota Statute section 466.04 to limit the City’s
tort liability for all claims arising from a single occurrence, including County’s claim for indemnification, to
the limited prescribed under section 466.04
F. NOTICE AND CORRESPONDENCE
All notices and correspondence, which may be necessary or proper for either party, shall be addressed
as follows:
TO EMERGENCY MANAGEMENT:
Stearns County Emergency Management
Attn: Erin Tufte
705 Courthouse Square
Room 343
St. Cloud, MN 56303
TO THE CITY
Attention:_____________________________
_____________________________________
_____________________________________
33
G.INTERPRETATION
This agreement shall be interpreted according to the laws of the State of Minnesota, regardless of its place
of execution. Any actions, suits or claims that may arise pursuant to this Agreement shall be brought in
a court of competent jurisdiction in the State of Minnesota.
This document represents the entire Agreement between the parties. Any amendments shall be in writing
and agreed upon by both parties.
IN WITNESS WHEREOF, the parties have caused this instrument to be executed as of the date and year
first above written.
FOR THE CITY:
________________________________________Dated: ____________________
Name
FOR THE COUNTY:
May 10, 2021
________________________________________Dated: ____________________
Name
34
Council Agenda Item4f
MEETING DATE:December 20, 2021
AGENDA ITEM: Pay Application #4 & Change Order 2 – 2021 Street & Utility Imp.
SUBMITTED BY: Engineering
PREVIOUS COUNCIL ACTION: Approve Pay Application #3
BACKGROUND INFORMATION:C&L Excavating was awarded the contract for the 2021 Street &
Utility Improvements. Included and attached with this Pay Application is Change Order #2.
BUDGET/FISCAL IMPACT: $700,557.17
ATTACHMENTS: Pay Application #4
Change Order #2
REQUESTED COUNCIL ACTION: Approve Payment Application #4 and Change Order #2 in the
amount of $700,557.17 to C&L Excavating, Inc. for the 2021 Street & Utility Improvement Project.
35
APPLICATION FOR PAYMENT NO. 4
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.STJOE 157240
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER CITY OF ST. JOSEPH
CONTRACTOR C&L EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:12/3/2021
CONTRACTTHIS PAYMENTWORK TO DATE
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
BASE BID
12021.501MOBILIZATIONLUMP SUM$124,000.001.00$124,000.000.15$18,600.000.90$111,600.00
22104.502REMOVE PIPE APRONEACH$50.0025.00$1,250.0016.00$800.0026.00$1,300.00
32104.502REMOVE SANITARY EACH$400.004.00$1,600.00$0.004.00$1,600.00
STRUCTURE
42104.502REMOVE SIGNEACH$35.002.00$70.002.00$70.002.00$70.00
52104.502REMOVE PERMANENT EACH$55.001.00$55.001.00$55.001.00$55.00
BARRICADE
62104.502REMOVE DRAINAGE EACH$400.003.00$1,200.00$0.003.00$1,200.00
STRUCTURE
72104.502REMOVE GATE VALVEEACH$250.002.00$500.00$0.007.00$1,750.00
82104.502REMOVE LIGHT FOUNDATIONEACH$250.002.00$500.002.00$500.004.00$1,000.00
92104.502SALVAGE LIGHTING UNITEACH$375.002.00$750.002.00$750.002.00$750.00
102104.502SALVAGE SIGN EACH$35.0060.00$2,100.0029.00$1,015.0029.00$1,015.00
112104.502SALVAGE BOLLARDEACH$200.002.00$400.00$0.002.00$400.00
122104.503REMOVE WATER MAINLIN FT$2.50651.00$1,627.50$0.00705.00$1,762.50
132104.503REMOVE SANITARY SERVICE LIN FT$1.00490.00$490.00$0.00418.00$418.00
PIPE
142104.503REMOVE SEWER PIPE LIN FT$1.00796.00$796.00$0.00783.00$783.00
(SANITARY)
152104.503REMOVE SEWER PIPE LIN FT$6.00512.00$3,072.00248.00$1,488.00507.00$3,042.00
(STORM)
162104.503REMOVE CONCRETE CURB LIN FT$5.001,550.00$7,750.00226.00$1,130.001,357.00$6,785.00
AND GUTTER
172104.503SALVAGE CHAIN LINK FENCELIN FT$5.00616.00$3,080.00$0.0035.00$175.00
182104.503SAWING CONCRETE LIN FT$5.25643.00$3,375.756.00$31.50494.00$2,593.50
PAVEMENT (FULL DEPTH)
192104.503SAWING BITUMINOUS LIN FT$2.003,580.00$7,160.00172.00$344.001,414.00$2,828.00
PAVEMENT (FULL DEPTH)
202104.504REMOVE BITUMINOUS SQ YD$1.506,030.00$9,045.002,694.00$4,041.005,991.00$8,986.50
PAVEMENT
212104.504REMOVE BITUMINOUS SQ YD$2.251,842.00$4,144.50414.00$931.501,220.00$2,745.00
PAVEMENT (DRIVEWAY)
222104.504REMOVE CONCRETE WALKSQ YD$6.00345.00$2,070.00$0.00371.25$2,227.50
232104.504REMOVE CONCRETE SQ YD$15.0081.00$1,215.00$0.0013.00$195.00
PAVEMENT
242104.504REMOVE CONCRETE SQ YD$4.00651.00$2,604.00527.00$2,108.00527.00$2,108.00
DRIVEWAY
252104.602SALVAGE MAILBOXEACH$100.001.00$100.00$0.000.00$0.00
262105.507COMMON EXCAVATION CU YD$11.0014,146.00$155,606.001,140.00$12,540.003,948.00$43,428.00
(P)
272105.507SELECT GRANULAR CU YD$5.001,869.00$9,345.001,598.60$7,993.001,598.60$7,993.00
BORROW (LV)
282105.601DEWATERINGLUMP SUM$45,500.001.00$45,500.00$0.001.00$45,500.00
292112.519SUBGRADE PREPARATIONROAD STA$150.0020.26$3,039.00$0.0015.94$2,391.00
302123.61STREET SWEEP (WITH HOUR$100.0022.00$2,200.0011.00$1,100.0015.50$1,550.00
PICKUP BROOM)
312130.523WATERM GAL$18.00230.00$4,140.00$0.000.00$0.00
322211.507AGGREGATE BASE (CV) CU YD$26.505,023.00$133,109.503,918.49$103,839.994,855.00$128,657.50
CLASS 5
332215.504FULL DEPTH RECLAIMATIONSQ YD$4.001,585.00$6,340.00$0.001,585.00$6,340.00
342221.507SHOULDER BASE CU YD$75.0031.00$2,325.00$0.000.00$0.00
AGGREGATE (CV) CLASS I
352231.604BITUMINOUS PATCH SPECIALSQ YD$45.00203.00$9,135.00$0.00331.00$14,895.00
1
36
APPLICATION FOR PAYMENT NO. 4
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.STJOE 157240
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER CITY OF ST. JOSEPH
CONTRACTOR C&L EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:12/3/2021
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
362232.504MILL BITUMIINOUS SURFACESQ YD$1.7510,067.00$17,617.25$0.0010,067.00$17,617.25
372351.504CONCRETE MEDIANSQ YD$45.50444.00$20,202.0012.00$546.0012.00$546.00
382355.506BITUMINOUS MATERIAL FOR GALLON$4.20196.00$823.20$0.000.00$0.00
FOG SEAL
392357.506BITUMINOUS MATERIAL FOR GALLON$0.013,129.00$31.291,648.00$16.481,748.00$17.48
TACK COAT
402360.509TYPE SP 9.5 WEARING TON$77.003,996.00$307,692.002,142.05$164,937.852,142.05$164,937.85
COURSE MIX (2,C)
412360.509TYPE SP 9.5 WEARING TON$71.001,654.00$117,434.00107.00$7,597.00107.00$7,597.00
COURSE MIX (3,C)
422360.509TYPE SP 12.5 WEARING TON$81.00643.00$52,083.00$0.00496.11$40,184.91
COURSE MIX (2,C)
432360.509TYPE SP 12.5 WEARING TON$69.001,381.00$95,289.001,316.53$90,840.571,316.53$90,840.57
COURSE MIX (3,C)
442501.50215" RC PIPE APRONEACH$1,215.005.00$6,075.005.00$6,075.005.00$6,075.00
452501.50230" RC PIPE APRONEACH$1,960.001.00$1,960.00$0.001.00$1,960.00
462501.50222" SPAN RC PIPE-ARCH EACH$1,545.003.00$4,635.00$0.005.00$7,725.00
APRON
472501.50228" SPAN RC PIPE-ARCH EACH$1,714.003.00$5,142.00$0.001.00$1,714.00
APRON
482501.50322" SPAN RC PIPE-ARCH LIN FT$85.00222.00$18,870.00$0.00222.00$18,870.00
CULVERT CLASS IIIA
492501.50328" SPAN RC PIPE-ARCH LIN FT$125.0064.00$8,000.00$0.0065.00$8,125.00
CULVERT CLASS IIIA
502501.602TRASH GUARD FOR 15" PIPE EACH$500.001.00$500.001.00$500.001.00$500.00
APRON
512501.602TRASH GUARD FOR 28" SPAN EACH$1,050.003.00$3,150.00$0.000.00$0.00
ARCH PIPE APRON
522503.50315" RC PIPE SEWER DES 3006 LIN FT$50.00702.00$35,100.00351.00$17,550.00698.00$34,900.00
CL V
532503.50318" RC PIPE SEWER DES 3006 LIN FT$53.00223.00$11,819.00197.00$10,441.00221.00$11,713.00
CL V
542503.50324" RC PIPE SEWER DES 3006 LIN FT$65.001,039.00$67,535.00207.00$13,455.001,034.00$67,210.00
CL III
552503.50330" RC PIPE SEWER DES 3006 LIN FT$103.0043.00$4,429.00$0.0043.00$4,429.00
CL III
562503.5038" DI PIPE SEWERLIN FT$65.0020.00$1,300.00$0.0044.00$2,860.00
572503.5034" C900 DR25 PIPE SEWERLIN FT$37.00150.00$5,550.00$0.0099.00$3,663.00
582503.5036" C900 DR25 PIPE SEWERLIN FT$41.50165.00$6,847.50$0.00118.00$4,897.00
592503.5036" PVC SDR26 PIPE SEWERLIN FT$38.0065.00$2,470.00$0.0097.00$3,686.00
602503.5038" PVC C900 PIPE SEWERLIN FT$77.00703.00$54,131.00$0.00711.00$54,747.00
612503.5038" PVC SDR 35 PIPE SEWERLIN FT$50.001,285.00$64,250.00$0.001,334.00$66,700.00
622503.5038" PVC FORCE MAINLIN FT$40.00909.00$36,360.00$0.00907.00$36,280.00
632503.50315" PP PIPE SEWERLIN FT$45.00369.00$16,605.00$0.00364.00$16,380.00
642503.601BYPASS PUMPINGLUMP SUM$2,500.001.00$2,500.00$0.001.00$2,500.00
652503.602CONNECT TO EXISTING EACH$1,800.004.00$7,200.00$0.004.00$7,200.00
SANITARY SEWER
662503.602CONNECT TO EXISTING EACH$1,000.005.00$5,000.00$0.006.00$6,000.00
STORM SEWER
672503.602CONNECT TO EXISTING EACH$100.0021.00$2,100.00$0.0015.00$1,500.00
SANITARY SEWER SERVICE
682503.6028"X4" C900 WYEEACH$950.0010.00$9,500.00$0.0010.00$9,500.00
692503.6028"X6" C900 WYEEACH$1,000.0011.00$11,000.00$0.0010.00$10,000.00
702503.6028"X6" PVC WYEEACH$380.001.00$380.00$0.001.00$380.00
712503.602CHIMNEY SEAL (I&I BARRIER)EACH$400.0051.00$20,400.0019.00$7,600.0069.00$27,600.00
2
37
APPLICATION FOR PAYMENT NO. 4
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.STJOE 157240
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER CITY OF ST. JOSEPH
CONTRACTOR C&L EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:12/3/2021
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
722503.602CASTING ASSEMBLYEACH$600.0012.00$7,200.008.00$4,800.0011.00$6,600.00
732503.603CLEAN AND VIDEO TAPE PIPE LIN FT$1.251,967.00$2,458.751,974.00$2,467.501,974.00$2,467.50
SEWER
742503.608DUCTILE IRON FITTINGSPOUND$8.00340.00$2,720.00112.00$896.00230.00$1,840.00
752504.602CONNECT TO EXISTING EACH$1,500.006.00$9,000.00$0.008.00$12,000.00
WATER MAIN
762504.60212"X8" TAPEACH$6,500.002.00$13,000.00$0.002.00$13,000.00
772504.6028" GATE VALVE AND BOXEACH$2,750.004.00$11,000.00$0.004.00$11,000.00
782504.602ADJUST VALVE BOXEACH$150.0040.00$6,000.0039.00$5,850.0039.00$5,850.00
792504.602ADJUST CURB STOPEACH$200.001.00$200.00$0.000.00$0.00
802504.6038" DIP WATER MAINLIN FT$68.00743.00$50,524.00$0.00835.00$56,780.00
812504.6044" INSULATIONSQ YD$57.0054.00$3,078.0016.20$923.4096.50$5,500.50
822504.608DUCTILE IRON FITTINGSPOUND$11.001,420.00$15,620.0096.00$1,056.001,217.00$13,387.00
832506.502CASTING ASSEMBLYEACH$750.0033.00$24,750.0040.00$30,000.0040.00$30,000.00
842506.503CONSTRUCT DRAINAGE LIN FT$370.0032.46$12,010.208.46$3,130.2032.46$12,010.20
STRUCTURE DESIGN H
852506.503CONSTRUCT DRAINAGE LIN FT$435.00118.01$51,334.3527.57$11,992.9597.94$42,603.90
STRUCTURE DESIGN 48-4020
862506.503CONSTRUCT DRAINAGE LIN FT$790.0012.12$9,574.80$0.0034.01$26,867.90
STRUCTURE DESIGN 60-4020
872506.601INFILTRATION SYSTEMLUMP SUM$92,000.001.00$92,000.00$0.000.90$82,800.00
882506.602ADJUST FRAME & RING EACH$350.0055.00$19,250.007.00$2,450.0054.00$18,900.00
CASTING
892506.602GROUT CATCH BASIN OR EACH$250.0014.00$3,500.0013.00$3,250.0013.00$3,250.00
MANHOLE
902506.603CONSTRUCT SANITARY LIN FT$305.00138.70$42,303.50$0.00138.46$42,230.30
MANHOLE
912506.603CONSTRUCT 8" OUTSIDE LIN FT$1,250.005.08$6,350.00$0.0012.50$15,625.00
DROP
922511.507RANDOM RIPRAP CLASS IIICU YD$60.0046.70$2,802.004.60$276.0024.60$1,476.00
932521.5184" CONCRETE WALKSQ FT$6.255,353.00$33,456.25$0.005,863.00$36,643.75
942521.5186" CONCRETE WALKSQ FT$11.004,462.00$49,082.00$0.002,357.50$25,932.50
952531.503CONCRETE CURB AND LIN FT$31.50163.00$5,134.50$0.000.00$0.00
GUTTER DESIGN V
962531.503CONCRETE CURB AND LIN FT$16.756,325.00$105,943.754,978.00$83,381.506,105.00$102,258.75
GUTTER DESIGN B618
972531.5048" CONCRETE DRIVEWAY SQ YD$71.00837.00$59,427.00$0.0083.60$5,935.60
PAVEMENT
982531.6048" CONCRETE VALLEY SQ YD$99.75106.00$10,573.5096.40$9,615.9096.40$9,615.90
GUTTER
992531.618TRUNCATED DOMESSQ FT$47.25475.00$22,443.75$0.00233.00$11,009.25
1002540.602INSTALL BOLLARDEACH$945.002.00$1,890.00$0.000.00$0.00
1012540.602MAIL BOX SUPPORTEACH$350.001.00$350.00$0.000.00$0.00
1022545.502LIGHTING UNIT TYPE EACH$7,100.0012.00$85,200.00$0.000.00$0.00
SPECIAL
1032545.502LIGHT FOUNDATION DESIGN EACH$1,170.0012.00$14,040.0012.00$14,040.0012.00$14,040.00
E MODIFIED
1042545.502SERVICE CABINETEACH$4,900.001.00$4,900.001.00$4,900.001.00$4,900.00
1052545.502HANDHOLEEACH$855.001.00$855.001.00$855.001.00$855.00
1062545.502EQUIPMENT PADEACH$950.001.00$950.001.00$950.001.00$950.00
1072545.5032" NON-METALLIC CONDUITLIN FT$4.801,650.00$7,920.001,650.00$7,920.001,650.00$7,920.00
3
38
APPLICATION FOR PAYMENT NO. 4
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.STJOE 157240
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER CITY OF ST. JOSEPH
CONTRACTOR C&L EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:12/3/2021
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
1082545.5033" NON-METALLIC CONDUITLIN FT$10.75200.00$2,150.00180.00$1,935.00180.00$1,935.00
1092545.503UNDERGROUND WIRE 1/C 6 LIN FT$2.903,900.00$11,310.00$0.000.00$0.00
AWG
1102545.503UNDERGROUND WIRE 1/C 8 LIN FT$2.601,950.00$5,070.00$0.000.00$0.00
AWG
1112557.603INSTALL CHAIN LINK FENCELIN FT$100.009.00$900.0035.00$3,500.0035.00$3,500.00
1122563.601TRAFFIC CONTROLLUMP SUM$9,500.001.00$9,500.000.50$4,750.000.90$8,550.00
1132564.502INSTALL SIGN EACH$210.002.00$420.002.00$420.002.00$420.00
1142564.518SIGN PANELS TYPE CSQ FT$53.00276.75$14,667.75182.50$9,672.50182.50$9,672.50
1152564.518SIGN PANELS TYPE SPECIALSQ FT$75.0081.00$6,075.0070.25$5,268.7570.25$5,268.75
1162573.501STABILIZED CONSTRUCTION LUMP SUM$1,000.001.00$1,000.001.00$1,000.001.00$1,000.00
EXIT
1172573.502STORM DRAIN INLET EACH$160.0081.00$12,960.0020.00$3,200.0051.00$8,160.00
PROTECTION
1182573.503SILT FENCE, TYPE MSLIN FT$2.104,069.00$8,544.90$0.000.00$0.00
1192573.503SEDIMENT CONTROL LOG LIN FT$4.20153.00$642.60$0.000.00$0.00
TYPE COMPOST
1202574.505SOIL BED PREPARATIONACRE$525.003.87$2,031.751.03$540.751.03$540.75
1212574.507COMMON TOPSOIL BORROW CU YD$16.501,005.00$16,582.50120.00$1,980.00219.63$3,623.90
(LV)
1222574.508FERTILIZER TYPE 22-5-10POUND$1.001,354.50$1,354.50372.00$372.00372.00$372.00
1232575.504EROSION CONTROL BLANKET SQ YD$2.252,865.00$6,446.25$0.000.00$0.00
CATEGORY 3N
1242575.505SEEDINGACRE$600.003.87$2,322.000.82$492.000.82$492.00
1252575.508SEED MIXTURE 22-111POUND$2.10121.00$254.10$0.000.00$0.00
1262575.508SEED MIXTURE 25-151POUND$4.251,551.00$6,591.75390.00$1,657.50390.00$1,657.50
1272575.508HYDRAULIC BONDED FIBER POUND$2.1013,545.00$28,444.503,605.00$7,570.503,605.00$7,570.50
MATRIX
1282575.508HYDRAULIC MULCH MATRIXPOUND$0.359,675.00$3,386.256,250.00$2,187.506,250.00$2,187.50
1292575.605SEEDING (TEMPORARY)ACRE$400.003.87$1,548.00$0.000.00$0.00
1302582.5034" SOLID LINE MULTI-LIN FT$1.254,335.00$5,418.75$0.000.00$0.00
COMPONENT GROUND IN
1312582.50324" SOLID LINE MULTI COMP LIN FT$12.00128.00$1,536.00$0.000.00$0.00
GR IN
1322582.5034" BROKEN LINE MULTI-LIN FT$1.25137.00$171.25$0.000.00$0.00
COMPONENT GROUND IN
1332582.5034" DBLE SOLID LINE MULTI LIN FT$2.50600.00$1,500.00$0.000.00$0.00
COMP GR IN
1342582.518PAVT MSSG MULTI COMP GR SQ FT$15.00210.00$3,150.00$0.000.00$0.00
IN
1352582.518CROSSWALK MULTI COMP SQ FT$9.00666.00$5,994.00$0.000.00$0.00
GR IN
ALTERNATE
1362104.503REMOVE CONCRETE CURB LIN FT$8.5060.00$510.00$0.0023.00$195.50
AND GUTTER
1372104.503SAWING CONCRETE LIN FT$5.2590.00$472.50$0.000.00$0.00
PAVEMENT (FULL DEPTH)
1382104.503SAWING BITUMINOUS LIN FT$2.00285.00$570.0060.00$120.0060.00$120.00
PAVEMENT (FULL DEPTH)
1392104.504REMOVE CONCRETE SQ YD$6.5070.00$455.00$0.000.00$0.00
DRIVEWAY
1402104.504REMOVE BITUMINOUS SQ YD$5.00140.00$700.00$0.0027.00$135.00
PAVEMENT
1412104.504REMOVE BITUMINOUS SQ YD$3.00250.00$750.00$0.00250.00$750.00
PAVEMENT (DRIVEWAY)
1422104.504REMOVE CONCRETE WALKSQ YD$20.0026.00$520.00$0.0026.00$520.00
4
39
APPLICATION FOR PAYMENT NO. 4
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.STJOE 157240
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER CITY OF ST. JOSEPH
CONTRACTOR C&L EXCAVATING, INC.FOR WORK ACCOMPLISHED THROUGH:12/3/2021
CONTRACTWORK TO DATETHIS PAYMENT
ITEMMNDOTDESCRIPTIONUNITUNIT COSTQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT
1432105.507COMMON EXCAVATION CU YD$25.00126.00$3,150.00$0.0063.00$1,575.00
(P)
1442211.507AGGREGATE BASE (CV) CU YD$30.0045.00$1,350.00$0.000.00$0.00
CLASS 5
1452231.604BITUMINOUS PATCH SPECIALSQ YD$43.00140.00$6,020.00$0.0027.00$1,161.00
1462357.506BITUMINOUS MATERIAL FOR GALLON$0.0118.00$0.1818.00$0.1818.00$0.18
TACK COAT
1472360.509TYPE SP 9.5 WEARING TON$105.0031.00$3,255.00$0.000.00$0.00
COURSE MIX (2,C)
1482360.509TYPE SP 12.5 WEARING TON$98.0036.00$3,528.00$0.0036.00$3,528.00
COURSE MIX (2,C)
1492503.5036" PVC PIPE SEWERLIN FT$42.0070.00$2,940.00$0.000.00$0.00
1502503.5038" PVC C900 PIPE SEWERLIN FT$70.00138.00$9,660.00$0.00115.00$8,050.00
1512503.602CASTING ASSEMBLYEACH$500.002.00$1,000.002.00$1,000.002.00$1,000.00
1522503.603CLEAN AND VIDEO TAPE PIPE LIN FT$1.25138.00$172.50115.00$143.75115.00$143.75
SEWER
1532504.6022" CORPORATION STOPEACH$1,400.001.00$1,400.00$0.001.00$1,400.00
1542504.6022" CURB STOP & BOXEACH$1,200.001.00$1,200.00$0.001.00$1,200.00
1552504.6032" TYPE K COPPERLIN FT$50.0025.00$1,250.00$0.0025.00$1,250.00
1562506.603CONSTRUCT SANITARY LIN FT$350.0017.35$6,072.50$0.0017.99$6,296.50
MANHOLE
1572521.5184" CONCRETE WALKSQ FT$7.85228.00$1,789.80$0.00441.00$3,461.85
1582531.503CONCRETE CURB AND LIN FT$26.5660.00$1,593.60$0.0022.00$584.32
GUTTER DESIGN B618
1592531.5048" CONCRETE DRIVEWAY SQ YD$75.0070.00$5,250.00$0.000.00$0.00
PAVEMENT
TOTAL ITEMS BID$2,574,096.77$711,460.77$1,855,569.11
CHANGE ORDER NO. 1
1602105.507COMMON EXCAVATION CU YD$11.0036.00$396.0036.00$396.0036.00$396.00
(P)
1612105.507SELECT GRANULAR CU YD$5.00750.00$3,750.00$0.000.00$0.00
BORROW (LV)
TOTAL CHANGE ORDER NO. 1$4,146.00$396.00$396.00
CHANGE ORDER NO. 2
16A2104.503REMOVE CONCRETE CURB LIN FT$5.00(30.00)($150.00)$0.000.00$0.00
AND GUTTER
20A2104.504REMOVE BITUMINOUS SQ YD$1.50(58.00)($87.00)$0.000.00$0.00
PAVEMENT
24A2104.504REMOVE CONCRETE SQ YD$4.00(68.00)($272.00)$0.000.00$0.00
DRIVEWAY
35A2231.604BITUMINOUS PATCH SPECIALSQ YD$45.00(58.00)($2,610.00)$0.000.00$0.00
42A2360.509TYPE SP 12.5 WEARING TON$81.00(186.65)($15,118.65)$0.000.00$0.00
COURSE MIX (2,C)
43A2360.509TYPE SP 12.5 WEARING TON$81.00186.65$15,118.65186.65$15,118.65186.65$15,118.65
COURSE MIX (3,C)
96A2531.503CONCRETE CURB AND LIN FT$16.75(30.00)($502.50)$0.000.00$0.00
GUTTER DESIGN B618
97A2531.5048Ñ CONCRETE DRIVEWAY SQ YD$71.00(68.00)($4,828.00)$0.000.00$0.00
PAVEMENT
1622105.901GRADINGLUMP SUM$1,558.001.00$1,558.001.00$1,558.001.00$1,558.00
1632504.601WATER MAIN SYSTEMLUMP SUM$4,771.181.00$4,771.181.00$4,771.181.00$4,771.18
1642504.602INSTALL WATER SERVICE EACH$4,124.001.00$4,124.001.00$4,124.001.00$4,124.00
SYSTEM
TOTAL CHANGE ORDER NO. 2$2,003.68$25,571.83$25,571.83
STORED MATERIALS
DESIGN ELECTRIC INVOICE LS$13,953.80$0.001.00$13,953.80
NO. 19849-1
TOTAL STORED MATERIALS$0.00$13,953.80
5
40
12/16/2021
41
CONTRACTOR: FEDERAL PROJECT NO. STATE PROJECT NO.
C&L Excavating, Inc. 233-115-001, 233-112-002,
233-110-002
ADDRESS: LOCATION OF WORK:
7939 Ridgewood Road, PO Box 99, St Joseph, MN 56374-0077 St Joseph, MN
This Contract uses MnDOT Standard Specifications for Construction 2018 Edition
This Contract is between the State of Minnesota, acting through its Commissioner of Transportation, and Contractor as follows:
Issue:
The Engineer has determined the Contract needs to be revised in accordance with specification 1402.2 Differing Site
Condition.
ResolutionȀ
1. Contract Changes:
a. The Sauk River Watershed District’s permit requires soil percolation rate testing for storm water
management systems that rely on infiltration. The soil infiltration testing performed on site determined that
the soils beneath the proposed stormwater chamber system percolated too rapidly, and required mechanical
manipulation (scarifying, blending). The Contractor is directed to scarify, blend, and lightly compact the in
th
Avenue SE to achieve
situ subgrade materials beneath the storm water infiltration chamber system on 20
the desired infiltration rate properties to satisfy the permit requirements.
b. The Owner identified that the existing 1.5” water service curb stop in the alley serving Sal’s Bar & Grill was
not operational and required replacement during the raw water main replacement work.
st
Ave NW to the former fire/police hall
c. The Engineer determined that the proposed 2” water service from 1
would not be sufficient for fire suppression purposes given the developer’s plans to provide sprinklers in the
building. The Owner requested the 6” water service be constructed on the west side of the building to avoid a
st
utility trench and pavement patch at 1 Ave NW.
th
d. The Engineer determined the proposed substitution of the 3,C bituminous mixture for the 2,C mixture on 18
Ave SE for the same unit price satisfied the intent of the construction documents, and to be within in the
Owner’s interests.
2. Attachments:
a. Extra Infiltration Chamber System Subgrade Work
b. Extra Worksheet 6-inch Water Service to Old Fire Hall
c. Extra Worksheet Sal’s 1.5 Water Service
3. Payment for this work will be at Contract Unit Prices, as shown in the estimate of cost.
4. This document does not change Contract Time.
%34)-!4% /& #/34
5.)4
)4%- ./ȁ ITEM UNIT PRICE QUANTITY AMOUNT CAT/PROJ
2104.503 Remove Concrete Curb and Gutter LIN FT $5.00 (30.00) ($150.00)5
2104.504 Remove Bituminous Pavement SQ YD$1.50 (58.00) ($87.00)5
2104.504 Remove Concrete Driveway SQ YD$4.00 (68.00) ($272.00)5
2105.901 Grading LUMP SUM $1,558.00 1.00 $1,558.005
2231.604 Bituminous Patch Special SQ YD$45.00 (58.00) ($2,610.00)5
2504.601 Water Main System LUMP SUM $4,771.18 1.00 $4,771.185
2504.602 Install Water Service SystemEACH $4,124.00 1.00 $4,124.005
2531.503 Concrete Curb and Gutter Design B618 LIN FT $16.75 (30.00) ($502.50)5
42
43
C&LEXCAVATING,INC.EXTRAWORK/T&MREPORT
POBOX99
STJOSEPHMN56374 T&M No
ExtraWork/CO Yes
Date:10/14/2021 QtysAddedtoJobDaily No
WorkFor:#2117St.Joseph
Location:20thAve.InfiltrationSystem
WhatDone:Wedug1'deeperthanthesubgradeoftherockfortheinfeltrationsystem.Wetooksomebetter
sandandmixedittogethersothewaterǞƚǒƌķƓƷsoakawaysofast.
CodeHoursRateExtension
Mobilization
$
$
$
Labor
TomManuel3000.02.0$97.00$194.00
GrantWinter3000.02.0$90.00$180.00
TylerFitch3000.02.0$87.00$174.00
WallyMickeals3000.02.0$87.00$174.00
$
$
Operator/Equipment
RussBeuler/E19Hitachi470Excavator3000.02.0$232.00$464.00
BradyKramer/L18Cat950WheelLoader3000.02.0$186.00$372.00
$
$
$
$
$
MaterialCodeItemCost
$
$
$
$
$
$
$
$
TOTAL$1,558.00
Who:
TrafficControl:No
Who:Asphalt(LF):Concrete(LF):
Sawcutting:No
Willconcretecurborflatworkberequired?No
Willasphaltpatchingberequired?Size&Thickness?No
Willtopsoilplacementberequired?No
Willseeding/erosioncontrolberequired?No
44
C&LEXCAVATING,INC.EXTRAWORK/T&MREPORT
POBOX99
STJOSEPHMN56374 T&M Yes
ExtraWork/CO Yes
Date:9/8/2021 QtysAddedtoJobDaily No
WorkFor:#2117St.Joseph
Location:OldFireHallBuilding
WhatDone:Wecutoutthefloorandwedugdowntothefootings.Thenweranupthewaterlinethatwas
designedforthejob2117andwecameoutofthe6in45with6ftof6''diptoa6in90degreebendand
thenweused8ftof6indiptocomeupinthebuilding.Weputatransitionfittingonthetopofthe
twogofromMJtoflatflange.
CodeHoursRateExtension
Mobilization
$
$
$
Labor
MainlinePipeCrew4000.03.0$950.00$2,850.00
$
$
$
$
$
Operator/Equipment
$
$
$
$
$
$
$
MaterialCodeItemCost
6"DIP(LF)4000.059.0$27.86$1,643.54
4''Insulation(SY)4000.01.0$35.52$35.52
6"90DegreeBend(EA)4000.01.0$202.02$202.02
BagofConcrete(EA)4000.04.0$10.03$40.11
$
$
$
$
$4,771.18
TOTAL
Who:
TrafficControl:No
Who:Asphalt(LF):Concrete(LF):
Sawcutting:No
Willconcretecurborflatworkberequired?
No
Willasphaltpatchingberequired?Size&Thickness?No
Willtopsoilplacementberequired?No
Willseeding/erosioncontrolberequired?No
45
C&LEXCAVATING,INC.EXTRAWORK/T&MREPORT
POBOX99
STJOSEPHMN56374 T&M No
ExtraWork/CO Yes
Date:9/7/2021 QtysAddedtoJobDaily No
WorkFor:#2117St.Joseph
Location:AlleybehindSal'sBar
WhatDone:Wechunkedouttheasphaltwhichwas15'x26'.Wethendugdowntoripouttwoexisitngcurbstops
becausetheydidn'twork;andreplacethemwithonenew1.5"curbstop.Wedugdownandcut
behindtheoldcurbstop.Weinstalledanew1.5"curbstopandused18'of1.5''copper.Wealso
replacedthe1.5"corponthemain.Thenwewenttoanothercopperservicewhichwenttoanold
gasstation.Weturnedoffthecorpandsmashedapieceofcopperbehindit.
CodeHoursRateExtension
Mobilization
$
$
$
Labor
TomManuel4000.05.0$97.00$485.00
GrantWinter4000.04.0$90.00$360.00
TylerFitch4000.04.0$87.00$348.00
WallyMickeals4000.04.0$87.00$348.00
$
$
Operator/Equipment
ForemanPickupTruck&SmallTools4000.04.0$30.00$120.00
RussBeuler/E22Hitachi250Excavator4000.04.0$207.00$828.00
BradyKramer/L18Cat950WheelLoader4000.04.0$186.00$744.00
$
$
$
$
MaterialCodeQty.Cost
1.5''corp4000.01.0$200.00$200.00
1.5''curbstopwithboxandrod4000.01.0$475.00$475.00
1.5''copper4000.018.0$12.00$216.00
$
$
$
$4,124.00
TOTAL
Who:
TrafficControl:No
Who:C&LAsphalt(LF):82'Concrete(LF):
Sawcutting:Yes
Willconcretecurborflatworkberequired?No
Willasphaltpatchingberequired?Size&Thickness?15'x26'x3''
Willtopsoilplacementberequired?No
Willseeding/erosioncontrolberequired?No
46
Council Agenda Item4g
MEETING DATE:December 20, 2021
AGENDA ITEM:Resignation
SUBMITTED BY:Police Dept.
BACKGROUND INFORMATION:Sergeant Dan Magaard submitted his letter of resignation
effective February 1, 2022. We thank Dan for his years of service to the City of St. Joseph and wish him
well. Staff is requesting to begin the hiring process to fill the Sergeant position.
BUDGET/FISCAL IMPACT:
ATTACHMENTS:None
REQUESTED COUNCIL ACTION: Accept the resignation of Sergeant Dan Magaard effective
February 1, 2022 and authorize staff to begin the hiring process to fill the Sergeant position.
Council Agenda Item 5
th
MEETING DATE: December 20, 2021
AGENDA ITEM: City of St. Joseph ADA Transition Plan
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION:
th
The Americans with Disabilities Act (ADA) enacted on July 26, 1990 is a civil rights law prohibiting
discrimination against individuals on the basis of disability. Title 2 of ADA requires Transition Plans. If a
plan is not adopted organizations like MnDOT have hinted that lack of a Transition Plancould potentially
jeopardize State and Federal funding for projects. The proposed ADA Transition Plan details how the city
will ensure facilities are accessible to all individuals. The plan includes language which depicts:
ADA requirements
How to file a grievance (procedures and process)
Self-evaluation and assessment
Steps to address ADA concernsand how concerns are resolved
Before making a motion on the plan a public hearing shall be conducted. To-date staff have not received
any comments from the public on the plan(public hearing notice was posted on 12/10/21). Page eight of
the plan depicts the specific organizationsthe city sent the plan to and if a response was received.
BUDGET/FISCAL IMPACT: None. The plan was completed all in-house with helpful feedback
provided (for free) from organizations like the St. Cloud APO.
ATTACHMENTS: ADA Transition Plan
Resolution 2021-073 adopting the ADA Transition Plan.
REQUESTED COUNCILACTION:
1.Open public hearing and close public hearing upon hearing any comments.
2.Motion to approve the ADA Transition Plan per resolution 2021-073
47
AMERICANS WITH DISABILITIES ACT(ADA)
TRANSITIONPLAN
TH
ADOPTEDDECEMBER20,2021
48
TableofContents
1.0 INTRODUCTION...................................................................................................................................................................3
1.1 ADA Title 1 and II ................................................................................................................................................................3
2.0 Compliance with ADA Title II Requirements...........................................................................................................................3
2.1 Notification..........................................................................................................................................................................3
2.2 Declarations .........................................................................................................................................................................4
2.3 Designation of Responsible Employee ....................................................................................................................................5
2.4 Grievance Procedure and process ..........................................................................................................................................5
3.0 SelfEvaluation and Transition Plan Assessment.....................................................................................................................6
3.1 Programs, Services & Activities Self-Evaluation .......................................................................................................................7
3.2 Customer Service/Communications ........................................................................................................................................7
3.3 Website ...............................................................................................................................................................................7
3.4 Steps Taken to address ADA concerns (Infrastructure and Public Facilities) ..............................................................................7
3.5 Resolution............................................................................................................................................................................8
4.0 Public Outreach ....................................................................................................................................................................8
5.0 Conclusion ...........................................................................................................................................................................8
Appendix A – Contact Information............................................................................................................................................. 10
Appendix B – SelfEvaluation and Action Taken .......................................................................................................................... 11
Appendix C – Grievance Form ................................................................................................................................................... 12
Appendix D – Report Form ....................................................................................................................................................... 13
AMERICANS WITH DISABILITES ACT (ada) Request FORM ........................................................................................................ 13
Appendix E – public outreach .................................................................................................................................................... 14
49
1.0 INTRODUCTION
The purpose of this Americans with Disabilities Act (ADA) Transition Plan is to evaluate the City’s
compliance with Title II of the ADA. TheADA was passed in 1990 as a step towards the disestablishment
of discrimination against individuals with disabilities. ADA Title II requires local governments to establish
self-evaluations and/or transition plans, as determined by the number of employees that they have, and
for updating public facilities. Title II covers programs, activities, and services of government entities with
a specific focus on protecting citizens from discrimination on the basis of disability.
This report outlines the process for filing a complaint, along with findings and recommendations to
ensure all residents have access to policies, programs, and facilities.
This document will guide planning and implementation of program and facility modifications in St.
Joseph (the “City”). The ADA Transition Plan cements the City’s ongoing commitment to the
development and maintenance of policies, programs, and facilities that include all residents.
1.1 ADA TITLE 1 AND II
The U.S. Congress signed the ADA into law in 1990 and it went into full effect in 1992.
Title I of the ADA prohibits discrimination by private agencies, state government, local government,
employment agencies, and labor unions during the job application process (hiring, firing, procedures,
advancement, compensation, etc.)
Title II of ADA adopts the general prohibitions against discrimination contained in Section 504 of the
Rehabilitation Act of 1973. The development of a transition plan applies to all state and local
governments, including the City of St. Joseph, regardless of whether or not they receive federal funding.
The Act prohibits the City from denying persons with disabilities the equal opportunity to participate in
services, programs or activities, either directly or indirectly through contractual arrangements.
Administrative requirements of Title II of the ADA include:
Designation of an ADA Coordinator (responsible for overseeing Title II compliance)
Development of ADA grievance/complaint procedure;
Completion of a self-evaluation;
Development of a transition plan if the self-evaluation identifies any structural modifications
necessary for compliance.
2.0 COMPLIANCE WITH ADA TITLE II REQUIREMENTS
This section makes reference to various parts of the Code of Federal Regulations (CFR), section 35 as it
pertains to ADA requirements that the city must comply with or address as part of the transition plan.
The details of which can be found on the ADA website (http://www.ada.gov).
2.1 NOTIFICATION
Applicants, participants, beneficiaries, and other interested persons have been notified of their rights
and the City’s obligations under Title II of the ADA as required by 28 CFR §35.106. This
50
notification can be found on the City’s website (www.cityofstjoseph.com).
A public entity shall make available to applicants, participants, beneficiaries, and other
interested persons information regarding the provisions of this part and its applicability to the
services, programs, or activities of the public entity, and make such information available to
them in such manner as the head of the entity finds necessary to apprise such persons of the
protections against discrimination assured them by the Act and this part.
2.2 DECLARATIONS
Compliance with the Americans with Disabilities Act
In accordance with the requirements of Title II of the ADA, the City will not discriminate against qualified
individuals with disabilities on the basis of disability in its services, programs, or activities.
Employment
The City does not discriminate on the basis of disability in its hiring or employment practices and
complies with all regulations circulated by the U.S. Equal Employment Opportunity Commission under
Title I of the ADA.
Effective Communication
The City will, upon request, provide appropriate aids and services leading to effective communication
for qualified persons with disabilities so that they may participate equally in the City’s programs,
services, and activities.
Modifications to Policies and Procedures
The City will make all reasonable modifications to policies and programs to ensure that people with
disabilities have an equal opportunity to enjoy all of the City’s programs, services, and activities.
Anyone who requires auxiliary aid or service for, or has a complaint related to effective communication,
or a modification of policies or procedures to allow participation in the City should contact:
Nate Keller
ADA Coordinator
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
320-557-3524
nkeller@cityofstjoseph.com
Surcharges and Fees
The City will not place a surcharge on a particular individual with a disability or any group of individuals
with disabilities to cover the cost of providing auxiliary aids/services to accommodate access to or
participation in programs or services.
51
Undue Burden
ADA does not require the City to undertake any action that would represent an undue financial and
administrative burden. This determination is to be made by the ADA Coordinator and must be
accompanied by a statement citing the reasons for reaching that conclusion. The determination that
undue burdens would result must be based on an evaluation of all resources available for use in the
programs.
2.3 DESIGNATION OF RESPONSIBLE EMPLOYEE
The Cityhas designated a responsible employee to coordinate its efforts to comply with and
carry out the City’s ADA responsibilities in accordance with 28 CFR §35.107(a). The ADA
Coordinator can be contacted at:
Nate Keller
ADA Coordinator
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
320-557-3524
nkeller@cityofstjoseph.com
2.4 GRIEVANCE PROCEDURE AND PROCESS
The City has established a grievance procedure for resolving complaints of violations. This Grievance
Procedure is established to meet the requirements of the ADA of 1990 and the Rehabilitation Act of
1973 (Rehabilitation Act). It may be used by anyone who wishes to file a complaint alleging
discrimination on the basis of disability in the provision of services, activities, programs, or benefits by
the City of St. Joseph. This Grievance Procedure does not explain the process for employment-related
complaints of disability discrimination.
The complaint should be in writing and contain information about the alleged discrimination such as
name, address, phone number of complainant and location, date, and description of the problem.
Alternative means of filing complaints, such as personal interviews or tape recording of the complaint,
will be made available as a reasonable modification for persons with disabilities upon request. Please
contact ADA Coordinator Nate Keller to request a reasonable modification of this grievance procedure.
The complaint should be submitted by the complainant and/or his/her/their designee as soon as
possible, but no later than 60 calendar days after the alleged violation to:
Nate Keller
ADA Coordinator
City of St. Joseph
75 Callaway St. E
St. Joseph, MN 56374
320-557-3524”
52
Investigation Process
Following the filing of a grievance, the ADA Coordinator shall determine whether, and to what
extent, an investigation of the grievance is warranted. Any resulting investigation shall be
conducted by the ADA Coordinator or their designee. A thorough investigation affords all
interested persons and their representatives an opportunity to submit evidence relevant to a
grievance. The ADA Coordinator will complete the investigation within 60 calendar days of
receipt of the grievance. If appropriate, the ADA Coordinator will arrange to meet with the
complainant to discuss the matter and attempt to reach resolution of the grievance.
Filing a Grievance
Appendix A of this ADA Transition Plan has a copy of the Grievance form. Written correspondence
(email, regular mail, fax, or online) can be sent to the ADA Coordinator. The City also understands the
public may prefer to contact department staff informally without filing a grievance form. Members of
the public may do this by contacting the ADA Coordinator.
Resolution
When the investigation is complete, the ADA Coordinator or his/her designee will respond in writing,
and where appropriate, in a format accessible to the complainant, such as large print, Braille, or audio
tape. The response will explain the position of the City of St. Joseph and offer options for substantive
resolution of the complaint.
If the response by the ADA Coordinator or his/her designee does not satisfactorily resolve the issue, the
complainant and/or his/her designee may appeal the decision within 15 calendar days after receipt of
the response to the City Administrator.
Within 15 calendar days after receipt of the appeal, the City Administrator will meet with the
complainant to discuss the complaint and possible resolutions. Within 15 calendar days after the
meeting, the City Administrator will respond in writing, and, where appropriate, in a format accessible
to the complainant, with a final resolution of the complaint. If an equitable resolution has not been
reached an appeal to the City Council can be made.
The resolution of any specific grievance will require consideration of varying circumstances, such as the
specific nature of the disability; the nature of the access to facilities; the safety of others; and the degree
to which an accommodation would constitute a fundamental alteration to the facility, or cause an
undue hardship to the City. Accordingly, the resolution by the City of any grievance does not constitute
an admission of liability, guilt, or a precedent upon which the City is bound or upon which other parties
may rely.
3.0 SELF-EVALUATION AND TRANSITION PLANASSESSMENT
The City is required by Title II of the ADA to conduct a self-evaluation of its services, policies, and
practices and make modifications as necessary to comply with 28 CFR §35.105. An assessment of the
City’s current policies and practices is done through a self-evaluation. The evaluation identifies those
policies and practices that are inconsistent with Title II requirements.
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The ADA transition plan component of this document identifies barriers to accessibility. This transition
plan will be updated periodically to reflect the ongoing assessment/evaluation and resolution/response
to public comment.
The City will post updated documents and plan amendments on its website (www.cityofstjoseph.com).
The self-evaluation is the City’s assessment of its current policies, practices and procedures to
determine compliance with the ADA. The City prioritizes its ADA improvements based on the criteria
outlined below:
1. Level of use.
2. Identified complaints and public feedback obtained.
3. Geographic distribution.
4. Unique situations (e.g. glaring compliance issues).
Recognizing that the City has limited funds, staff will utilize these criteria to help prioritize
improvements.
3.1 PROGRAMS, SERVICES & ACTIVITIES SELF-EVALUATION
In the case of the City partnering with other organizations to host events, services, programs, and
activities the City will to the best of its ability provide ADA accommodations to service individuals as
needed.
3.2 CUSTOMER SERVICE/COMMUNICATIONS
ADA requires cities to take appropriate steps to ensure effective communication with applicants,
participants, and members of the public. St. Joseph is committed to providing all persons with
disabilities appropriate formats for communication upon request. This includes, but is not limited to,
interpreters for the hearing impaired or providing text documents that are accessible.
There are a number of different customer services that are available to the public at the Government
Center. The Government Center was constructed in 2017 and meets ADA requirements. Electronic
documents provided to the public will be formatted as best as possible in ADA format this includes
material found on the city’s website (www.cityofstjoseph.com )
3.3 WEBSITE
The City updated its website in May 2018 and has added components to the website to make it
accessible. The city will continue to evaluate and enhance the website as needed.
3.4 STEPS TAKENTO ADDRESS ADA CONCERNS(INFRASTRUCTURE AND PUBLIC FACILITIES)
As new City facilities have been constructed or existing buildings remodeled, the City has followed
Minnesota State Building Code to meet or exceed ADA requirements. Existing public facilities will
continue to be assessed in relation to ongoing changes to the accessibility code. Identified ADA
enhancements to facilities are shown in Appendix B.
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All sidewalks and trails constructed since the 1990 ADA are constructed to ADA standards. However, St.
Joseph still has sidewalks and ped ramps that were constructed prior to ADA and in various states of
conditions; some of which do not meet ADA standards. These facilities will be updated based on the City
of St. Joseph Capital Improvement Plan (CIP). The CIP outlines street reconstruction projects and
schedules. A copy of the CIP is available on the City website or by contacting the ADA Coordinator. In
addition, the city actively seeks grants to help advance ADA infrastructure needs.
3.5 RESOLUTION
According to the ADA, the City does not have to take any action that it can demonstrate would result in
a fundamental alteration in the nature of a program or activity, would create a hazardous condition for
other people, or would represent an undue financial and administrative burden. This determination can
only be made by the ADA Coordinator, City Administrator, or designee and must be accompanied by a
statement citing the reasons for reaching that conclusion.
4.0 PUBLIC OUTREACH
The City of St. Joseph recognizes the importance of public participation and comments in the
development of this document. Public outreach for this document consisted of the following activities:
-A public meeting and hearing was held at the Government Center on December 20th, 2021.
_____people from the public attended.
A draft of the document was placed on the City Website on December 14th, 2021.
The final document shall remain on the City website indefinitely.
Copies of the Plan were sent to the following organizations:
Stearns County Human Services (no response)
Central MN Council on Aging (reviewed but no comments)
MN DeafBlind Association (no response)
TRI-CAP(no response)
St. Cloud Area Planning Organization (numerous suggested comments provided on draft)
Additional comments received during the drafting and adoption of this plan are shown in Appendix E.
5.0 CONCLUSION
Services and programs offered by the city must be made accessible for all citizens The process will be
ongoing and the city will continue to self-evaluate, resolve complaints, and make reasonable
modifications to services, programs, and facilities.
The city has made progress towards improving accessibility by:
Designation of an ADA Coordinator.
Implementation of an ADA grievance procedure.
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Conducting an ongoing self-assessment to identify barriers.
Complying with Federal and State requirements as facilities are modified or constructed.
Planning future improvements through the Capital Improvement Program.
It is imperative that the city partner with the community to work together to identify and resolve
accessibility barriers. Feedback will be obtained from the community by publishing this document on the
City’s website, notification in local news outlets and requesting comments from ADA related agencies.
The City Council will also solicit comments as part of the regular/scheduled public hearing process. Upon
receiving public input, City staff will update the Plan as necessary and make it available in its revised
form. Periodic updates will be made to the Plan.
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APPENDIX A – CONTACT INFORMATION
ADA Coordinator
Nate Keller, AICP
Community Development Director
75 Callaway St E
St. Joseph, MN 56374
320-557-3524
nkeller@cityofstjoseph.com
City Administrator
Therese Haffner
75 Callaway St E
St. Joseph, MN 56374
320-229-9424
Thaffner@cityofstjoseph.com
United States Department of Justice – Civil Rights Division
www.ada.gov
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APPENDIX B – SELF-EVALUATION AND ACTION TAKEN
The majority of public facilities in the City of St. Joseph are relatively new and have been constructed
meeting all ADA standards that existed at the time.
ADA ADA
PropertyAccessible RestroomsADA ParkingNotes
Government Center (City Hall)YesYesYesConstructed in 2017
Breakroom on upper
Public Works Facility (Elm St)YesYesYeslevel not accessible
Public Works facility (29771
Frontage)YesYesYes
Gravel parking lot
Northland Park (Parking Lot)YesNoYesw/portable restroom
Wobegon Trailhead Facility YesYesYesConstructed 2017
Millstream Park/Shelter YesYesYesConstructed in 2018
Centennial ParkYesYesYes – on street
Fire Hall Building YesYesYes
Klinefelter Park/Parking Lot YesYesYes
Water Treatment Facility @ 29771
Frontage RdYesYesYes
Open stalls in
Memorial Park/Parking Lot YesYesYesrestrooms
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APPENDIX C – GRIEVANCE FORM
Nate Keller
ADACoordinator
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
320-557-3524
nkeller@cityofstjoseph.com
AMERICANS WITH DISABILITES ACT (ADA) GRIEVANCE FORM
Name of Petitioner:
Name of Agent/Representative:
Address of Petitioner:
Telephone of Petitioner:
Email of Petitioner:
Date of Incident:
DESCRIPTION OF GRIEVANCE:
Give a brief description of the incident that made the basis of your grievance. Include in your response the identity of the service., activity,
program, or benefit you content your access has been denied or any other manner you contend you have been subjected to discrimination. Please
also, provide in your description specific dates, times, and places, as well as the names, addresses and telephone numbers ofany and all persons
who may have witnessed or been involved in the act or basis of your complaintincluding applicable departments. (Attach additional information, if
needed):
Please state your suggested outcome for resolution:
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APPENDIX D – REPORT FORM
Nate Keller
ADACoordinator
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
320-557-3524
nkeller@cityofstjoseph.com
AMERICANS WITH DISABILITES ACT (ADA) REQUEST FORM
Name of Petitioner:
Name of Agent/Representative:
Address of Petitioner:
Telephone of Petitioner:
Email of Petitioner:
DESCRIPTION OF REQUEST:
Give a brief description of the accommodation you are requesting including the date that your request is needed. Add additional sheets if needed.
Please state your suggested outcome for the accommodation:
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APPENDIX E – PUBLIC OUTREACH
Copies of this ADA Transition Plan were sent to the following organizations:
Stearns County Human Services (no response. Plan sent in September)
Central MN Council on Aging (reviewed but no comments. Acknowledged in November
2021)
MN DeafBlind Association (no response. Plan sent late September 2021)
TRI-CAP (no response. Plan sent early October 2021)
St. Cloud Area Planning Organization (numerous suggested comments provided on draft.
Response comments received on 08/20/21)
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RESOLUTION 2021-073
ADOPTING THE CITY OF ST. JOSEPH AMERICAN’S WITH DISABILITIES ACT
(ADA) TRANSITION PLAN
WHEREAS, the City Council of St. Joseph reviewed and conducted a public hearing on
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December 20, 2021 for the city’s “ADA Transition Plan”, and;
WHEREAS,the ADA Transition Plan shall be amended as needed and in accordance
with current ADA law and regulation and;
NOW, THEREFORE, BE IT RESOLVEDBY THE CITY COUNCIL OF ST.
JOSEPH, MINNESOTA:that the city has adopted the ADA Transition Plan
Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council
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this 20day of December 2021.
CITY OF ST. JOSEPH
By
Rick Schultz, Mayor
ATTEST
Therese Haffner, City Administrator
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Council Agenda Item 6
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MEETING DATE: December 20, 2021
AGENDA ITEM: Bad Habit – Building material request
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
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Planning Commission voted 5-0 in support of the request at their December 13meeting.
PREVIOUS COUNCIL ACTION: When Bad Habit moved to the old City Hall and their current
location the Planning Commission and Council approved the original remodel to exceed the allowed
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architectural metal percentageat the November 5, 2018 meeting.
BACKGROUND INFORMATION:
Staff have been working with Aaron Rieland (owner of Bad Habit Brewery) along with Rice contracting
on site plan review for a proposed addition to Bad Habit Brewery located at25 College Ave N. As part of
the site plan review staff flagged the proposed architectural metal as the percentage proposed (61%)
exceeds the 15% maximumallowed. Before the site plan can be approved Council mustevaluate the
materialrequest and make a motion to allow or deny.
Applicant Information: Aaron Rieland, Owner of Bad Habit Brewery
Existing Zoning: B-1
Future Land Use:Downtown Commercial
Location: 25 College Ave N
Civil:Attached
Access: No change in proposed accesses
Engineering: Minor items which have all been addressed in site plan reviewby staff
and applicant
Ordinance: Building materials within the B-1 downtown district must adhere to the
following requirements:
Subd. 7: Building Materials. Building facades shall be designed to avoid a monolithic design and feature
divisions in materials, textures and separate entrance treatments. The exterior surface of all buildings
and structures must be constructed of one of, or a combination of, the following building materials.
a)Brick or face brick including textured, burnished and colored block;
b)Specially designed precast concrete units if the surfaces have been integrally treated with
an applied decorative material or texture (excluding raw concrete block painted or
unpainted or ceramic faced);
c)Wood;
d)Natural or cut stone;
e)Glass or any combination thereof;
f)Stucco;
g)Pre-finished architectural metal panels when utilized for accent and/or architectural
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components of buildings such asthe entry or entry appendage, a required enclosure or
screen or architectural roofing as an intended designed accent (not to exceed 15% of the
exposed wall area on any two visible sides of the building).
Applicant is proposing the new addition to have exterior walls that consist of 61% pre-
finished architectural metal.
h) Any other materials approved by the City Council after a review and recommendation by
the Planning Commission, including but not limited to durable decorative synthetic
material or concrete composite material found to be comparable or superior which
mimic the appearance of other approved materials.
i) Roof Materials. All roofs which are exposed to a view or are an integral part of a
Building’s aesthetics will be constructed only of commercial grade asphalt shingles,
wood shingles, standing seam metal, slate, tile or copper. The City Council may consider
green roof options that reduce stormwater runoff and improve water quality.
BUDGET/FISCAL IMPACT: None.
ATTACHMENTS: Civil drawings
3-d color renderings
REQUESTED COUNCIL ACTION:
1. Motion to exceed the maximum percentage of pre-finished architectural metal on the exterior of
the proposed addition.
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CouncilAgenda Item 7
MEETING DATE: December 20, 2021
AGENDA ITEM: AED Monitoring & Maintenance, Advocates for Health
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCILACTION: A couple of years ago, the City Council approveda total of nine
outdoor Automated External Defibrillators (AED’s).
BACKGROUND INFORMATION: Advocates for Health works with area jurisdictionsand private
businesses and residentsto install outdoor AED’s. The City is responsible for the cost of 9 outdoor
AED’s that were previously approved by the City. The current annual fee is $3,375 for monitoring, plus
$2,155.50 every two years for maintenance which includes pad and battery replacement. Advocates for
Health monitors and maintains the AED’s and invoices the City.
Joel Vogel with Advocates for Healthpresented a request to the City Council on November 15, 2021
asking theCity to cover the ongoing costs for monitoring and maintenance on an additional 6 existing
AED’s located on private property. Mr. Vogel contacted staff in December sharing that he mistakenly
reportedto the City Council that one of theAED’swas on private property (710 Klinefelter Way) rather
than Klinefelter Park. He is requesting the City cover the ongoing cost for monitoring and maintenance of
this AED.
It appears the AED is on city property in Klinefelter Park or onthe shared property line. The only way to
verify that would be to complete a survey.
BUDGET/FISCAL IMPACT: $395 annual monitoring fee and $239.50 for pad and battery replacement
every 2 years.
ATTACHMENTS:
REQUESTED COUNCILACTION: Consider approving covering the monitoring and maintenance
fee for the outdoor AED as requested by Advocates for Health.
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CouncilAgenda Item 8
MEETING DATE: December 20, 2021
AGENDA ITEM: Community Center – Fundraising Consultant
SUBMITTED BY: Administration
STAFFRECOMMENDATION: Approve Hartsookcontract contingent of City Attorneyapproval and
recommendations being met.
PREVIOUS COUNCILACTION: At your last meeting on November 15, the City Council agreed to
move forward with Hartsook Fundraising Consultant Worldwide contingent on review and approval of a
contract.
BACKGROUND INFORMATION: The City received four proposals for fundraising services from
consultants who presented to the City Council and community center committee. The following
fundraising consultants presented:
MGI Fundraising Consultant Inc.
Hartsook Fundraising Consultant Worldwide
Hanson Henley Yoder & Lamb
Crescendo Fundraising Professionals LLC
Hartsook Fundraising Consultant Worldwide rated the highest by a majority of the community center
committee and city council present. Crescendo Fundraising Professionals LLC came in second.
BUDGET/FISCAL IMPACT:
ATTACHMENTS: City Attorney Memo
Hartsook Fundraising Counsel Worldwide Contract w/ City
REQUESTED COUNCILACTION:
Motion: Approve HartsookFundraising Counsel Worldwide contract contingent on meeting city attorney
recommendations and approval.
or
Provide direction to staff.
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MEMORANDUM
TO:City Council, City of St. Joseph, Therese Haffner, City Administrator
FROM:SusanDege, City Attorney
RE:Hartsook Proposal
DATE: December 16, 2021
At Therese’s request, I have reviewed the Capital Consulting Fundraising Agreement proposed
by Hartsook Companies, Inc. Hartsook proposes to guide the City to develop private funding
sources for the City’s community center. I have not researched the issue of whether the City will
have to register with the State in order to engage in the fundraising activities.
I have the following comments on the terms contained in the contract:
Scope of Services (page 2). The contract proposes a 36-month termwith an average of 9 days of
service per month. It is not expressly stated that a “day” equates to 8 hours of service. As
currently drafted, the contract has an effective minimum term of 14 months as either party may
terminate with 60 days’ notice following the first 12 months of the contract. (See Termination p.
20). It is my understanding that the City desires a 24-month term. Scope of Services and
Initiation of Services (page 20) should be also amended accordingly.
I would also recommend changing the 9-day average to 72 hours average per month. It should
also be expressly stated that the hours will fluctuate during the term but should not fall below a
set minimum of service hours per month. Scope of Services should also contain a commitment
by the parties to respond in a timely manner to communications by the other party.
Fee Structure (page 20). The total fee of $630,000 for campaign management services will be
paid at $17,500 per month. This does not include the estimated expenses for printing and mailing
of approximately $2,000. It does however include any travel expenses of Hartsook. I would
suggest that any addition expenses should require the prior consent of the City.
If the campaign is reduced to 24 months, this paragraph will have to be amended to reflect the
reduced total fee. This paragraph should also be amended to reflect that the total fee shall be
reduced following any early termination of the contract, i.e. only monthly fees for months
preceding the date of termination will be paid.
Termination (page 20). Presently the contract only allows termination at month 14. This
paragraph should be amended to include termination for cause by either party upon 30 days
notice of default and failure to cure by the defaulting party. It should also include immediate
termination in the event a party becomes insolvent or enters bankruptcy.
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Employment Restrictions (page 20).The agreement prohibits the City from employing or
contracting with any person who is an employee or consultant of Hartook for a period of one
year after termination. This provision is reasonable.
Confidentiality (page 21). The contract should recognize that the City is subject to the
Minnesota Government Data Practices Act and that there is potential that the City may have to
disclose information sought to be protected here.
Applicable Law (page 21). The contract provides that Missouri law should govern the contract
despite the fact that the contract will be fully performed in Minnesota to an entity that has never
been subject to Missouri law. This provision needs to be amended to Minnesota law and venue
in the state of Minnesota for any disputes.
I would also strongly recommend that a dispute resolution paragraph be added to require the
parties to mediate prior to resorting to a court action.
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A Capital Fundraising Consultant Agreement
between
City of St. Joseph
St. Joseph, MN
and
Hartsook Companies, Inc.
Kansas City, MO
December 17, 2021
C ONTACT I NFORMATION
Danny Kohrs
Chief Operating Officer
Hartsook Companies, Inc.
(P) 866.630.8500 ext. 8400
(F) 866.630.8595
dkohrs@hartsook.com
S TATEMENT OF P HILOSOPHY
Hartsook helps nonprofit organizations unleash the power of philanthropy through creative
fundraising counsel while maintaining the highest standards of excellence and ethical
practice.
Vision
power of
philanthropy.
Purpose
We help nonprofit organizations unleash the power of philanthropy through smart counsel
and superior strategies that help donors, volunteers and employees fulfill their dreams.
Principles
Ļ ƭĻĻƉ Ʒƚ ǒƓƌĻğƭŷ ƷŷĻ ƦƚǞĻƩ ƚŅ ƦŷźƌğƓƷŷƩƚƦǤ ĬǤ ƦƩƚǝźķźƓŭʹ
Exemplary client service
Impeccable ethical standards
Research-guided strategies
Trusted fundraising leadership
A service-oriented and growing team
Ļ ğƩĻʹ
Committed to client success
Trustworthy
Proven fundraising experts
High performers
Employee owners
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S TATEMENT OF U NDERSTANDING
In order to develop a new year-round Community Center to accommodate tremendous
population growth, the City of St. Joseph (City) is in need of a fundraising consultant to plan,
lead and raise the proposed $6 to $8 million needed to support the $16 to $18 million
project. Hartsook understands the City has committed $6 million in local option half cent
sales tax dollars to support the project and was awarded $4 million in state bonding funds.
he following:
1. Identify fundraising and grant opportunities and prepare report with application
procedures and deadlines.
2. Develop a campaign plan, including specific goals for dollars raised, milestones, and
solicitation strategies.
3. Develop a campaign calendar.
4. Develop a campaign budget.
5. Prepare all written materials necessary for pitching and obtaining funds, including
but not limited to fact sheets, and case statements which make the strongest case
for funding.
6. Develop campaign marketing materials, etc. to assist staff with fundraising.
7. Develop a list of potential major donors.
8. Meet with potential donors to raise funds.
9. Raise funds meeting the fundraising goal.
S COPE OF S ERVICES
The services outlined in this Agreement are designed to help the City of St. Joseph (the City)
plan for and implement a highly successful campaign.
Hartsook recommends a 24-month Campaign Management relationship during which
Hartsook will provide an average of 80 hours per month of counsel. Hartsook Executive Vice
President Jason Wood will be assigned as Lead Counsel assuming responsibility for the
implementation of the Ci
and tactics are carried out efficiently and effectively.
Hartsook and the City understand all communications will be responded to in a timely
manner.
2
P RE-C AMPAIGN S TUDY
In the early months of the Campaign Management relationship, Hartsook will work with the
leadership of the Cityto conduct a Pre-Campaign Study. This comprehensive evaluation of
fundraising potential will include a Campaign Readiness Review, the development of a test
case statement, a Pre-Campaign Assessment, Private Foundation Research and
Qualificationand a final report. An essential component in facilitating a highly successful
fundraising initiative, the study will pave the way for a major gifts and broad-based effort,
begin the cultivation process with potential donors and volunteers, and guide the
development of the timeline, goal and strategies necessary for implementation of a
successful campaign.
Conductinga Pre-Campaign Study is an indication to your constituency of
commitment toproviding a state-of-the-art community centerthat will serve as a venuefor
community programming and events. One does not take on the task of testing the financial
viability of a campaign without that necessary commitment.
When embarking on a major gifts campaign, many organizations and the firms that provide
counsel on their behalf focus almost exclusively on meeting the capital or endowment goals
outlined in the campaign.Regular givingand operational needs are often overlooked and
30
years ago, ensuring that all funding areasincluding operations, staff costs, programs,
equipment/capital(if any)and endowment or reservesare addressed in a major gifts
campaign. It is from this perspective that we will approach your project.
STEP 1: Campaign Readiness Review
The Campaign Readiness Review is a comprehensive study of the Cityinternal readiness
for a campaign. The process typically involves two days, separated by approximately four
weeks, with the following objectives.
Providing an overview of the Pre-Campaign Study process.
Reviewingthe Cityfinancial data and fundraising history(grants, gifts, etc., if any).
Reviewing the Cityfundraisingand communicationprocesses, systems and data.
Reviewing the Citystory and history in preparation for developing the test case
statement.
Discussing and reviewing the campaigngoals to be tested.
Drafting the test case statement (see additional details below).
Compiling the personal interview prospect list (80+ names).
Compiling the mail survey prospect list (100-200+ names).
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Developing questions for the personal interviews and surveys.
Developing cover letters for the interview and surveys.
Developing a timeline and reviewing process for:
o Study presentation date.
o Interview dates.
o Mailing of cover letter and test case statement to potential intervieweesand
survey respondents.
o Reviewing the call process to schedule interviewsand mailing thank-you
notes/letters to interviewees.
The Campaign Readiness Review serves as the foundation for the Pre-Campaign Study
process and provides the necessary insight and informationto gather data and make
recommendations that will serve as a guideline for preparing the Cityfor itscampaign.
STEP 2: Case Statement Development
Hartsook will collaborate with the Cityon an initial draft case statement and facilitate up to
three revised drafts. You and your Hartsook team will work closely to develop the elements
to be tested in the case for support.This document will be customized to reflect your
culture, brand and style. Our experienced writers willwork with you to develop a compelling
account of the Cityto include the vision, mission, anecdotal elements, and capital, program
and endowment/reserve needs. designers will work with you to create a
document that includes photos and other graphic elements that ensure a professional and
inviting case.
This case statementdocumentwill strive to be an accurate, comprehensive and compelling
view of your plans and strategies. Specifically, the case statement should and will address:
Њ͵ŷǤ͵ It is important to those who will support the Citythrough the campaignthat the
case statement thoroughly demonstrates the need for support.
Ћ͵aĻğƓƭ͵ The case statement should describe the means by which we believe these needs
can be funded.
Ќ͵LƒƦğĭƷ͵ Most importantly, it is critical that the successof the campaign is described in
terms that will demonstrate its importance and impact.
STEP 3: Campaign Assessment Interviews and Surveys
One of the major hallmarks of a Hartsook Pre-Campaign Study isits objectivity, specificity
and accurate reflection of the perceptions of donors and prospects. Through the personal
interview and survey processes, participants are given the opportunity to provide the most
candid feedback possible, so we can identify their personal giving priorities, interests,
4
motivations and views of the Cityand its proposed campaign. We will provide direct quotes
from all respondents to every question,so you will see the actual data along with our
interpretation of what we heard.
Hartsook will provide recommendations and help the Citydevelop and refine questions
specific to its goals and objectives. Similar questions will be used for the personal interviews
and survey processes.
PersonalInterviews
One of our tasks during the Campaign Readiness Review will be to work with you to identify
as many as 80 individuals who will form the core group of interview prospects. These
prospects will be invited into confidential discussions about the Citythrough an
orchestrated interview process.Practically, this means that we will seek to interview, in
person, by videoor telephone, about 30 to 40 people representing a cross-section of diverse
individuals, business and philanthropic leaders, including those who may already havea
relationship with the City͵Because the Cityhas, or seeks to have, the relationships with
these individuals, the scheduling of interviews will be conducted by a member of your team.
Survey
In order to ensure a broad perspective and surface potential interestin the City, we
will distribute a survey that will involve a number of prospective supportersthat were
identified during the Campaign Readiness Review. The survey vehicle will be crafted to elicit
plansas well as their feelings and advice concerning
the opportunities for success.
STEP 4: Private Foundation Research and Qualification
Additionally, Hartsook will compile and extrapolate information gathered during the
readiness review to research, identify and qualify local, regional and national private
foundations likely to support the City. This step will include:
1.Off-site researchcustomized through keyword searchesto identify potential
funders to determine:
Eligibility
Specific criteria
Foundation goals
Amount of request
Specific information required for the narrative
Budget restrictions
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2.The preparation of a Private Foundation Portfoliodetailing qualified potential grant
makers, including contact information, due dates and award notification.
3.Presentation of the Portfolio, during which Hartsookwill work with the City to
determine which potential funders to pursue.
STEP 5: Pre-Campaign Study Report Development and Presentation
Hartsook will compile and analyze the information gathered during the Pre-Campaign Study
and present detailed recommendations for fundraising in general and specific to the
campaign. The document will include thefollowing:
the Cityproposed campaign.
An assessment of the relative appeal of the City
philanthropic support.
Detailed quotes obtained from the intervieweeskeeping identity confidential to
and an evaluation of how their
thoughts, concerns and opinions will impact the City.
Identification of constituentand philanthropic leaders whose involvement in the
campaign are perceived to contribute to its success.
Identification of the primary barriers
recommended strategies to overcome those obstacles.
A campaign goal that is most realistic.
A chart of giving outlining the gifts needed for the campaign to be successful.
Campaign staffing recommendations and an organizational structure that will best
serve the campaign.
The responsibilities of board members and other campaign volunteers and leaders.
A sample donor recognition plan and related campaign and fundraising policies.
A timeline outlining the activitiesthat need to be executed in order to implement
the campaign, including training,identification, cultivation, solicitation,
appreciation, wrap-up events and benchmarks.
Campaign counsel recommendations to maximize your opportunities for success.
ThePre-Campaign Study results will be formally presented at the beginning of a meeting,
such as a leadership retreat or special board meeting.If desired, along with the Assessment
and recommendations, this presentation could provide education and orientation in the
methods and philosophy associated with relationship and mission-driven fundraising and
philanthropy in order to prepare you for ongoing fundraising success.
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*See Addendum A for roles and responsibilities related to the study process.
S TUDY T IMELINE
The entire study process, including the Campaign Readiness Review, case statement
development, Campaign Assessment interviews and surveys and final report preparation
generally takes between four and six months to complete.
The timeline will be most dependent upon the development of the case statement and the
City lists for the personal interview and
survey processes. The drafting of the case statement generally takes approximately four
weeks from start to completion.
We anticipate the personal interviews will occur over a two- to three-week period, with
some of the personal interviews taking place by telephone or video and some in person, if
appropriate. Often, key interviewees can be out of town for multiple days and/or certain
days of the week do not work for them. This timeline will allow us a maximum opportunity
to interview those most important to a successful campaign.
C AMPAIGN M ANAGEMENT
A campaign is time-consuming and requires skilled, experienced attention. It also requires
the continual ability to evaluate, balance and rebalance priorities as multiple opportunities
and challenges present themselves. We will continue to customize our approach while
developing and refining strategies throughout our Campaign Management relationship.
While serving as the City will focus on the following
functions as appropriate:
Plan, direct and manage day-to-day activities for the development and execution of
the campaign.
Keep the board, campaign cabinet/key volunteers informed of concerns, programs
and policies regarding the campaign.
Schedule meetings in consultation with board members and campaign chair(s) and
facilitate volunteer leadership meetings and activities.
Organize campaign volunteer leadership training and information sessions.
Monitor and maintain the campaign calendar.
Develop and distribute campaign materials and information as needed.
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Speak and present on behalf of the campaign and campaign leaders when
appropriate.
Participate in cultivation and solicitation meetings.
Make fundraising solicitation calls.
Manage private foundation and corporate relationships.
Coordinate campaign cabinet activities: schedule the date, time and place for
committee meetings, maintain minutes of meetings and prepare them for
distribution.
Ensure campaign promotional materials are produced andavailable in a timely
manner.
Provide campaign support materials, including individual prospect proposals, for
volunteer leaders as required.
Coordinate campaign cabinet calendars for purposes of setting appointments.
Manage the Campaign Management Report system.
Create and manage a gift and pledge tracking and reporting system for gifts.
As part of our campaign management service, Hartsook will also provide the following:
Organization, Structure and Reporting
To ensure that the Cityis marked by steady and significant
progress, Hartsook will putin place a systematic way to track progress toward
benchmarks and manage the related information.We willalsoguide the establishment
of appropriate campaigncommittees and provide recommendations geared to help you
benefit from the most appropriate and necessary campaign structure possible.
Additionally, Hartsookwill developand managevital campaign management reports.
Major Gifts Strategy Development
Maximizing fundraising potential sometimes requires the ability to think beyond
traditional methods. In our work with the City, we will use our extensive experience and
unparalleled success in the area of major gifts cultivation and solicitation, especially the
all-important component of strategy development. We understand the nuances
involved in approaching potential funders and inspiring them to give. We will work with
you to identify and cultivate gifts at the highest levels possible.
ProspectCultivation and Education: Building relationships, understanding the
many and varied reasons why people choose to invest their time and money in
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organizations and providing them with an understanding of the various ways in
which they can offer support are all important precursors to successful gift
solicitations. Hartsookwill develop, guideand lead strategy to ensure the
development of meaningful and long-standing relationships with potential donors.
Solicitation Strategies: The art of solicitation involves both a philosophical and
psychological dimension based on prospect research and resulting in a presentation
strategy. Not every solicitation should be identical. People are different. Personal
situations are different.Solicitation environments are different. Hartsook will help
the Cityto consider all relevant variables and identify the most effective way to
Donor Recognition: Once an individual has agreed to provide support for the City,
it is imperative that the gift berecognized, and that the acknowledgement is given
in a manner that is fitting to the individual and the size of the gift.Appropriate
appreciation strategies will be created through collaboration between Hartsookand
the staff and leadership at the City.
Case Statement Revision
Even though the case statement willinitially be written for the Pre-Campaign Study, it
is not unusual for us to learn during the study of many interesting ideas for enhancing
the document. We will work with the campaign leadership to refine that document
according to the responses from the s
and suggestions have been taken into account. Inaddition, Hartsook will guide the
discussion and adoption of campaign-related materials, including sample campaign
policies, pledge forms, newsletters and other items as needed.
Prospect Identification and Research
Hartsook has a proven methodology for engaging volunteers and other supporters in a
prospect identification process that expands institution
Furthermore, because an essential component of success is asking the right person for
the right gift at the right time, we pride ourselves on the level of research our clients
prospect research to gather critical demographic, psychographic and philanthropic
insight. Using DonorSearch and other prospect research tools, our prospect research
capabilities will provide additional information on specific individuals and/or
foundations.
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Volunteer Leadership
We will work with you to assembleand managethe most visible and active volunteer
leadership available.While some have already been recruited, some will be engaged
throughout the six months to assist with specific prospects.
Staff and Volunteer LeadershipTraining
It is critical that those involved understand the entire campaign process, including their
role in prospect identification, cultivation, solicitation and appreciation. While serving
as your campaign manager, Hartsookwill provide training as needed to prepare
volunteer solicitors with the tools and confidence they will need to be successful
stewards for the City. This training will be tailored to meet your unique circumstances.
Private Foundation Grant Review and Counsel
Grant development is a process that is most successful when approached with close
adherence to the mission, guidelines and deadlines of the grantors.Once identified
through the Foundation Research and Qualification processcompleted during the Pre-
Campaign Study,Counselwill write and prepare for submission any grants deemed
appropriate for the campaign and will work to create the most thorough and persuasive
applications possible to maximize the likelihood of a favorable outcome. As with
individuals, corporations and foundations must be cultivated and nurtured. Accordingly,
we will facilitate the development of meaningful and long-standing relationships
between the Cityandprivatefoundation program officers.
Adherence to Timeline
Part of our responsibility as consultants is to provide the framework through which the
campaign will unfold. We will provide motivation and generate enthusiasm to keep
those involved interested and active so the Citycampaign
remains on track.
Communication Strategies
All campaignsand fundraising programsbenefit from strong communication plans
because they keep everyone apprised of the movement of the campaign. The objective
is to reinforce key messages and increase internal and public awareness and interest in
the good work of the City. Potential supporters, volunteers, staff and board members
must be motivated to invest time and/or financial resources in your mission and
generate maximum ownership in your project. Our team will be available to offer advice
that will help you to present comprehensive, consistent, accurate and relevant materials
for use throughout the campaign management relationship.
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Investment Reserves and/or Endowment Development
Endowment giving is perceived by many to be the most difficult aspect of philanthropy.
However, we feel strongly that this is an opportunity to allow people to make gifts that
can provide perpetuity giving. We will share creative and unique strategies that seek to
support your visionlong into the future.
Ethical Support on Difficult Issues
Issues sometimes arise that pose potential difficulties for the staff and volunteer
leadership.During such times, we will be there to provide objective advice and counsel
toward the timely resolution of such matters.
Status Analysis
Throughout the relationship, we will be asked by volunteers to act as a barometer
regarding your fundraising status. With our experience and judgment, we will be able to
provide educated responses as needed.
When working with clients, we strive to establish strong systems and continually provide
education and orientation in the methods and philosophy associated with fundraising and
philanthropy to prepare the leadership for continued success long after we are gone. Prior
to the end of our work with the City, we will collaborate with you to develop a consensus for
future goals and an understanding of how those goals can become a reality. Goal-setting and
action steps will be combined to aid the institution in moving philanthropic endeavors
forward with confidence.
*See Addendum B for roles and responsibilities related to campaign management.
11
E STIMATED C AMPAIGN M ANAGEMENT T IMELINE
12
O RGANIZATION H ISTORY/E XPERIENCE/P ERSONNEL
Number of years in business: 34 years
Type of organization: C-Corporation
Type of ownership: Employee Stock Ownership Plan (ESOP)
Geographical area of operation: Worldwide
Professional affiliations: Alliance with the Institute for Sustainable Philanthropy
List of principal stakeholders: Hartsook Corporate Board of Directors
Matthew J. Beem, PhD, CFRE
Chairman and CEO - Hartsook Companies, Inc.
Robert D. Regnier
Chairman, President and CEO - Bank of Blue Valley
Terrence P. Dunn
Retired, Chairman and Chief Executive Officer - JE Dunn Construction
Founder - DD Ranch Leawood
Firm Description About Hartsook
Proven Success
4 years of service to nonprofits, we have provided counsel for
thousands of projects on behalf of organizations whose work has changed lives for millions
Hartsook clients raise billions of dollars in support of their missions and programs.
Hartsook strives to provide our clients with in-depth knowledge of philanthropy in their
community, while offering the significant and varied resources and expertise of a diverse
national firm. We are very proud of the fundraising achievements of every client we serve
and attribute our success to our great attention to detail, an emphasis on research and an
understanding of and focus on the mission and impact of each organization we serve.
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Knowledge and Expertise
Our consultantsand the clients they supporthave access to the vast and unparalleled
array of experience and knowledge of the entire Hartsook team.
Our development professionals are well-equipped to use the latest fundraising research,
trends, principles, methods and techniques in consultation with your organization. They
possess proven track records in grant proposal writing; prospect research; annual fund
development; bequest pledging and estate giving; major gifts fundraising and personal
solicitation; strategic planning; volunteer recruiting and training; team building; creative
problem solving and more. Our consultantsalong with the backing of our entire firmare
Professionalism and Credibility
longstanding commitment to professional excellence and uncompromising dedication to
philanthropy for our clients. Our consultants have established themselves as some of the
most influential professionals within the field by completing successful campaigns, being
published in books and professional publications and sharing their knowledge through
speaking opportunities throughout the country and abroad.
TM
The Power of Philanthropy
We dedicate significant resources to improve the practice of fundraising worldwide and
advocate for the elevation of the standards, preparedness and education of development
professionals and volunteer leaders.
The Fundraising Standard is a 501(c)(3) developed by Bloomerang Co-Founder Jay Love and
Institute for Sustainable Philanthropy Co-Founder and Co-Director Dr. Adrian Sargeant. It
provides proper professional fundraising training available to every new fundraiser in North
America. The eight-week/40-hour course is available online at fundraisingstandard.org.
The Lilly Family School of Philanthropy at Indiana University
dedicated solely to the study and teaching of philanthropy. IU established the field of
philanthropic studdoctoral
The
Hartsook Chair in Fundraising.
Institute for Sustainable Philanthropy located in Plymouth, United Kingdom is the global
home for fundraising research grounded in the science of philanthropic psychology. The
Institute is dedicated to improving the fundraising practice and the philanthropic
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to improving fundraiser education toward a long-term objective of unleashing the Power of
Philanthropy in donors, volunteers and fundraisers. Hartsook Chairman and CEO Matthew
t board chair.
Professional Partnerships
We partner with professionals to ensure our clients receive the best, most innovative
solutions to their fundraising challenges.
Bloomerang offers powerful donor management that helps nonprofits retain
donors, communicate effectively, find major gift prospects and report on metrics
that matter.
DonorSearch uses wealth analytics and proven philanthropy to help identify the
most customized pool of prospective donors for each organization.
P ROJECT T EAM
Our team of professionals consists of the
highly qualified, consumer-focused client services staff and the most innovative, brightest
professionals in our Advisory and Corporate Boards of Directors. The following would be key
members of the Hartsook/City of St. Joseph Project Team and can be contacted through the
aforementioned P.O. Box. Each would dedicate whatever time necessary to ensure the
project is completed thoroughly, accurately and successfully.
Jason B. Wood Executive Vice President
As President and CEO of the Pikes Peak United Way in Colorado Springs, Co. Jason managed
a 35-member team and $5.5 million annual operating budget. In 2015, he was selected as a
top-20 CEO within United Way Worldwide, earning participation in the
Executive Leadership Program through the U.K.-based Center for Creative Leadership. He
began with United Way as a Senior Director of Community Investment and Leadership
Giving, Endowment, and Planned Giving before serving as the Director of Resource
Investment, Financial Stability and then as Vice President for Community Engagement.
Jason was selected as one of 24 high-potential contributors among 2,000 applicants
worldwide for the United Way Worldwide Global Resident Fellowship focused on
leadership, cross-cultural awareness and cross-functional projects across Europe. Jason
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holds a Bachelor of Administration in Nonprofit Management, with a specialty in
Fundraising and Community Engagement, from Rockhurst University in Kansas City, Mo.
R. Scott Justvig- Executive Vice President
Scott has a long and diverse background in fundraising and fundraising management. He
also has significant experience across the disciplines of fundraising at the local, state,
national and international levels.During his fundraising career, he successfully helped create
new fundraising practices, as well as introduced turn-around strategies during times of
significant change.
States and throughout South America.
Most recently, as Executive Director of Development and Communications, he assisted The
Salvation Army Metropolitan Division (Chicago) in its transition to new CRM platforms and
helped establish new metrics for making evaluations.
In addition to his extensive experience in fundraising, Scott served in The Salvation Army
with ministry and missions teams to Togo, Peru, Mexico, Ghana, Ecuador and Chile. Scott
attended Texas Lutheran College where he studied Political Science and
Speech/Communications.
Danny Kohrs Chief Operating Officer
Danny leads the entire network of Hartsook operations as well as the allocations of people
and resources. Danny has responsibility for the day-to-day activities of finance and
accounting, ESOP, new business and client development, communications and
administrative services. In addition to a diverse background in business administration,
-on
experience as a top fundraiser. With this understanding of philanthropy, he is a valued
resource for the entire consulting team and inherently committed to client success. Danny
holds a Bachelor of Science in Human Resources Management from Friends University in
Wichita and Professional Certification from the University of Missouri-Kansas City.
Melanie Louis Vice President of Grant Writing and Research
Melanie Louis Vice President of Grant Wring and Research
Melanie has brokered millions in funding for organizations by leveraging her expertise in
$25-million investment in clean energy and a consultant to the Harlem Globetrotters where
she developed an international community outreach learning model (T.E.A.M. Up) and
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The Makom School at SAJ, she procured the largest appreciation giving to-date and
improved feedback participation by 40%. She also served as the Education Director for The
depression and anxiety. Melanie has a Master of Social Work from Fordham University and
a Bachelor of Science from Penn State University
Tammy Weinman Vice President of Support Services
Tammy is the first point of contact for clients, prospects and consultants. She will facilitate
the complete study process and will provide personalized assistance throughout the
relationship. Her commitment to client service creates a culture of excellence for everyone
involved. Tammy graduated from Wichita State University with a Bachelor of Business
Administration, Business Management and a minor in Entrepreneurship.
Denise Rhoades Vice President of Communications
Denise Rhoades is a professional writer with more than two decades of experience in
developing case statements and campaign success stories for Hartsook clients. Denise will
oversee the case statement writing, along with communications and writing expertise as
needed. She edits and advises the Hartsook team for books, internet and other publications.
She received her Bachelor of Arts in English from Stetson University in DeLand, Florida.
Lori Cox Graphic Designer
During her more than 15-year history with Hartsook, graphic designer Lori Cox has designed
numerous case statements, success stories and other collateral materials for Hartsook
clients in the U.S. and abroad. Lori Cox is a professional designer whose artistic style and
natural talent enhance the appearance and
communications materials. Lori will be responsible for the design of the case for support.
Lori has an expertise working with nonprofits and uses her design skills to create compelling
material in support of each campaign. Lori has a Bachelor of Fine Arts (BFA) degree from
Wichita State University.
Additional Team Members. To ensure the City has the best support at every stage of the
campaign, Hartsook will make available, as needed, other members of the team with
experience in such areas as grant research and writing, prospect research, direct mail,
database management, board training and more. This will allow various Hartsook specialists
to be pulled into the project as their unique talents and expertise are needed.
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E XPERIENCE AND R EFERENCES
bring structure, discipline and accountability to our work. They provide an invaluable service
in equipping our board and campaign cabinet with a deeper understanding of fundraising
and major gifts philanthropy. With their support, we have consistently exceeded our goals.
Matthew Naylor, PhD, President & CEO, National WWI Museum and Memorial,
Kansas City
While having knowledge specific to a particular geographic area or type of institution is
culture of each of our partner organizations is of equal importance. list of current
and past clients that accompanies this proposal showcases a broad scope and wide variety
of organizations. Through knowledge gained by working with a diverse client base, we are
able to provide you with uncommon insight and well-rounded counsel.
We encourage you to contact the following individuals for feedback about the level of
satisfaction they experienced as clients of Hartsook.
Kansas City Zoo Kansas City, MO
Contact: Mr. Randy Wisthoff, Executive Director/CEO
Telephone: 816.513.5702 Email: randywisthoff@fotzkc.org
During the course of its counsel relationship with Hartsook, which dates back to 2005, the
Kansas City Zoo has raised nearly $500 million from public and private sources. This support
would not have been possible were in not because of the public private relationship
between the Zoo and the City of Kansas City, which allows the organization to lever one
source of support for greater impact with the other and vice versa.
Institutions like the Kansas City Zoo benefit from the ability to raise private philanthropy
and public dollars. As organizations who benefit from the use of real estate owned by the
city, they have the responsibility to maintain their facilities and also receive modest dollars
from those entities to support them. In some cases, some organizations also receive special
tax benefits.
USA Institute of Sports Wilmington, CA
Mr. Jared Bartie, Former Legal Counsel
Telephone: 914.953.1784 Email: jbartie@omn.com
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Hartsook conducted a Pre-Campaign Study for USAIOS in 2016. Counsel recommended a
three-phase approach for the $19 million campaign. Hartsook was contracted to provide
campaign management and to create a partnership with City of Los Angeles Parks and
Recreation department for usage and funding. The effort included securing $6 million in
private funding for phase one of the project.
GoTriangle Durham, NC
Contact: Mr. Michael Goodmon, Campaign Chair
Telephone: 919.433.1568 Email: mgoodmon@cbc-raleight.com
Hartsook conducted a Pre-Campaign Study for GoTriangle in 2017 and provided one-year of
-million campaign that involved funding
from public and private donors.
Missouri State Parks Foundation Columbia, MO
Contact: Mr. John Riddick, Board Chair
Telephone: 573.777.5601 Email: jriddick@asiflex.com
The Missouri State Parks Foundation receives much of its funding from tax revenue and
federal funds. To enable the State to accept the Rock Island Trail, private philanthropy was
needed. The Foundation selected Hartsook to conduct a Pre-Campaign Study in 2019 to test
the $20-million goal. Hartsook has provided campaign management services since the
conclusion of the Study.
O THER I NFORMATION
Hartsook and Public/Private Partnerships
Hartsook has a long tradition of leveraging the power of philanthropy for nonprofits who
are supported through public and private partnerships. For more than three decades, many
nonprofits throughout the country that are funded collaboratively have entrusted Hartsook
to guide their campaigns and fundraising efforts. Hartsook prides itself in its understanding
of the complexities involved when city, state and/or federal funding is supplemented by
private philanthropy. Hartsook has developed tailored strategies to meet the needs of these
uniquely complex funding structures. Some current and past public/private partnership
clients include: GoTriangle (Research Triangle Park, N.C.), Kansas City Zoo (Kansas City),
Exploration Place (Wichita, Kan.), Johnson County Community College (Overland Park, Kan.),
Science Center of Iowa (Des Moines, Iowa), Parks and Recreation Foundation (Overland
Park, Kan.), The Cable Center (Denver) and The Nelson-Atkins Museum of Art (Kansas City,
Mo.).
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F EES S TRUCTURE
Campaign Management Fee: Our fee for this 24-month arrangement is $17,500 per month.
An initial payment of $35,000 (representing fees for the first and last months of service) is
due upon signing of this Agreement. Subsequent payments are due in advance on the first
of each month and should be mailed to Hartsook Companies, Inc., P.O. Box 410046, Kansas
City, MO 64141. The City will not be billed for consultant travel expenses. Other campaign
expenses such as printing and postage will be billed monthly as they are incurred. Any
additional expenses require the prior consent of the City.
Estimated expenses for the Pre-Campaign Study:
Case Statement printing 100 copies $5.00/each $500.00
Mail Survey printing and mailing 200 copies $7.50/each $1,500.00
The total fee for the Campaign Management services is $420,000. The total fee shall be
reduced following any early termination of the contract as only monthly fees for months
preceding the date of termination will be paid.
A UTHORIZATION TO P ROCEED
By signing the Authorization to Proceed, this shall become a binding Agreement between
Hartsook Companies, Inc. and the City of St. Joseph. Return one signed copy, along with your
initial payment, to Hartsook Companies, Inc., P.O. Box 410046, Kansas City, MO 64141. Upon
receipt of the signed contract, an authorized representative of Hartsook will sign the
Agreement and return it to the City of St. Joseph. It is understood that this Agreement is not
final until accepted by a representative of Hartsook in the State of Missouri.
INITIATION OF SERVICES: This Agreement shall commence on January 1, 2022 and terminate
on December 31, 2023, unless extended in a writing signed by the parties.
TERMINATIONʹ Following an initial service period of 12 months, either party will have the
option to cancel the relationship with 60 days written notice, with service provided during
that period. Additionally, this Agreement may be terminated for cause by either party upon
30 days notice of default and failure to cure by the defaulting party. This Agreement will be
terminated immediately in the event either party becomes insolvent or enters bankruptcy.
EMPLOYMENT RESTRICTIONS: The City of St. Joseph agrees that it will not, so long as this
Agreement remains in effect, and for one year thereafter, hire or contract with any person
20
who is or was a consultant or employee of Hartsook Companies, Inc. during the term of this
Agreement. This foregoing restriction applies 1) regardless of whether the consultant or
employee worked on the City of St. Joseph business, 2) regardless of whether the
termination of employment of consultant or employee was voluntary or involuntary, with
or without cause, and 3) whether the position for which the consultant or employee is hired
for by the City of St. Joseph is the same or similar to his or her role at Hartsook Companies,
Inc. In the event that any court of competent jurisdiction finds the provisions of this
paragraph to be too restrictive to be enforceable, the court shall redraw the provisions only
as narrowly as is necessary so as to make them enforceable, it being the intention of the
parties that this provision shall be as restrictive against the consultant as is lawful.
CONFIDENTIALITY: The Parties agree to hold any and all Confidential Information in trust
and confidence and not to disclose to a third party or use any and all Confidential
Information without prior written permission from the disclosing party. The "Confidential
Information" disclosed under this Agreement means all information disclosed to, observed
or otherwise obtained by The Parties, whether in oral, written, visual or electronic form,
about any and all marketing analysis, programs, plans and/or ideas relating to The Parties'
products or operations in any form of presentations, discussions or communications, or
about all products, programs, plans, profits, plants, processes, costs, technology, computer
software or hardware or systems, research, areas of interest, equipment, operations, raw
materials, trade secrets, or any other confidential or proprietary information of the City of
St. Joseph or Hartsook and its parent companies, affiliates, subsidiaries, divisions or other
business entities. Confidential Information includes all such information disclosed prior to,
on, or after the date of this Agreement. Hartsook acknowledges that the City is subject to
the Minnesota Government Data Practices Act and that the City may disclose information
sought to be protected here as required by the Act.
APPLICABLE LAW: This Agreement, and all of the rights and obligations of the Parties in
connection with their relationship, shall be governed by and construed in accordance with
the substantive laws of the State of Minnesota without giving effect to principles relating to
conflicts of laws. In the event of any dispute, the Parties will seek to resolve through
mediation prior to court action.
STATE LAW COMPLIANCE: Both parties to this Agreement agree to comply with all applicable
state laws regulating charitable appeals, including but not limited to, registering with the
respective state agencies regulating charitable appeals where required. Hartsook
Companies, Inc., will not at any time solicit funds, assets, or property for charitable purposes,
receive or control funds, assets, or property solicited for charitable purposes, or employ,
procure, or engage any compensated person to solicit, receive, or control funds, assets or
property for charitable purposes. Hartsook Companies, Inc., will not have custody or control
21
of contributions at any time. The City of St. Joseph exercises control and approval over the
content, volume and frequency of all solicitations. The City of St. Joseph offers ample and
diverse opportunities in education, recreation and the arts. Contributions to the City of St.
Joseph are used to further these charitable purposes and to pay for expenses.
GEOGRAPHIC SCOPE OF FUNDRAISING COUNSEL SERVICES: Hartsook Companies, In
fundraising counsel services will be limited to the following state: Minnesota. In addition,
Hartsook Companies, Inc., shall only perform fundraising counsel services at such times in
such states when: (1) the City of St. Joseph is registered to solicit charitable contributions
with the state agencies regulating charitable solicitations, if required under applicable state
laws; and (2) Hartsook Companies, Inc., is registered as a fundraising counsel with the state
agencies regulating charitable solicitations, and fundraising counsels if required under
applicable state laws.
HANDLING OF CONTRIBUTIONS: At no time during the course of this arrangement will
Hartsook Companies, Inc. or its representatives have custody of or manage any
contributions received in support of the City of St. Joseph.
ATTORNEYS' FEES: In the event a lawsuit is instituted by either Party concerning a dispute
under this Agreement, the prevailing party in such a lawsuit shall be entitled to recover from
the losing party all reasonable attorneys' fees, costs of suit and expenses (including the
reasonable fees, costs and expenses of appeals), in addition to whatever damages or other
relief the injured party is otherwise entitled to under law or equity.
ENTIRE AGREEMENT: This Agreement supersedes all prior agreements and understandings
between the Parties to the extent that any such agreements or understandings conflict with
the terms of this Agreement.
AMENDMENT AND WAIVER: This Agreement and each provision hereof may be amended,
modified, supplemented or waived only by a written document specifically identifying this
Agreement and signed by both Parties hereto.
SUCCESSORS AND ASSIGNS: Neither Party may assign this Agreement or any of such Party's
rights or obligations hereunder to any third party or entity, and this Agreement may not be
involuntarily assigned or assigned by operation of law, without the prior written consent of
the non-assigning Party, which consent may be given or withheld by such non-assigning
Party in the sole exercise of such Party's discretion. This Agreement shall be binding upon
and inure to the benefit of each of the Parties hereto and their respective lawful successors
and permitted assigns.
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COUNTERPARTS: This Agreement may be executed in counterparts, each of which shall be
deemed an original and which together shall constitute one and the same instrument.
AUTHORIZATION TO PROCEED AS DESCRIBED ABOVE:
Accepted on behalf of the City of St. Joseph DATE
Matthew J. Beem, Chairman and CEO
Hartsook Companies, Inc.
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Addendum A
R EQUIRED R ESOURCES FOR AND O VERVIEW OF S TUDY P ROCESS
Levels of Involvement/Key Responsibilities of Counsel, Staff and Volunteers
Pre-Campaign Study Hartsook City City
Major Activities/Tasks Consultants Staff Leadership
Campaign Readiness ReviewDay One
Finalize campaign elements and prioritize H H H
Develop Case Statement H H M
Mission statement H M
Brief history of the City H L/M
The City today M H L
The Needs of the City H H M
The Campaign/Solution H H H
The Campaign goals/project budget M H L
The list of Board members H L
Identify, prioritize and rank list of
participants in Campaign Assessment H H M
Personal interview list (100) H H H
Survey list (200) H H L
Review Study materials H H
Interview/Survey questions H H
Personal interview letter (from Client) M H
Mail survey letter (from Hartsook) H L
Determine Internal Campaign Readiness H H
Introduce Campaign Assessment Process H H
Campaign Readiness ReviewDay Two
Review/Approve draft test case statement H H L
Finalize, prioritize and rank lists H H M
Finalize letters H H
Review/outline responsibilities for
Campaign Assessment Process H H L
Key to levels of involvement: H= high M= moderate L= low
Levels of Involvement and Key Responsibilities of Counsel, Staff and Volunteers
Pre-Campaign Study Hartsook City City
Major Activities/Tasks Consultants Staff Leadership
Campaign Assessment Process
Prepare, print and bind case statements H H
Prepare/distribute personal interview letters H
Prepare/distribute survey letters H
Manage interview process M H
Schedule/arrange personal interviews H
Provide itineraries for interviews days L H
Conduct interviews H
Acknowledge/thank interviewees L H H
Study Development/Formal Presentation
Evaluate interview/survey results H
Compile findings & recommendations H
Compile list of leadership prospects H
Develop recommended chart of gifts H
Develop recommended campaign policies H
Develop recommended campaign timeline H
Develop campaign organization structure H
Prepare and produce study document H
Discuss study highlights
(Pre-presentation conference call) H H L
Present study report to Board(s) H H H
Key to levels of involvement: H= high M= moderate L= low
ADDENDUM B
REQUIRED RESOURCES FOR AND OVERVIEW OF MANAGEMENT
\[ĻǝĻƌƭ ƚŅ LƓǝƚƌǝĻƒĻƓƷΉYĻǤ wĻƭƦƚƓƭźĬźƌźƷźĻƭ ƚŅ /ƚǒƓƭĻƌͲ {ƷğŅŅ ğƓķ ƚƌǒƓƷĻĻƩƭ
Integrated Fundraising Hartsook City City
Major Activities/Tasks Consultants Staff Leadership
Advise, Counsel, Motivate and Encourage H
Vision the Future and Costs in Dollars and People M H H
Obtain Internal Support for the Endeavor L H H
Design Relationship Grids/Schematics H H L
Strategic Planning M M H
Solidify, Strengthen, Prepare (ready the staff) H H L
Educate Board of Directors H M H
Outline/Establish Integrated Fundraising Goal M M H
Prepare Case for Support H H L
Design and Prepare Support Materials M H L
Establish Fundraising Timeline H M M
Prepare Fundraising Reports H M
Record Fundraising Progress H M
Establish Fundraising Committee M H H
Fine Tune Chart of Giving H M M
Establish Fundraising Budget M H H
Establish Fundraising Committee Structure H M M
Establish Fundraising Policies M M H
Communicate with Potential Supporters H H H
Leadership Gift Planning H H H
Implement Major Gift Moves Strategies H M M
Actual Gift Solicitation H H H
Implement Recognition/Acknowledgement L H H
Acknowledge Volunteer Efforts H H
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ADDENDUM C
Hartsook Companies, Inc. - Organizational Chart
Leadership: Administrative:
(Full time seniority average 18 years) (Full time seniority average - 11 years)
Matt Beem Kansas City, MO Dee Dunlap Wichita, KS
Karin Cox Wilmington, NC Ashle Burnett Derby, KS
Janell Johnson Wilmington, NC Tammy Weinman Wichita, KS
Danny Kohrs Kansas City, MO
Ross Pfannenstiel Kansas City, MO Benefits:
(Part time seniority average - 7 years)
Consultants:
Robert Bryant Kansas City, MO
(Full time seniority average - 14 years)
Jim DeMars Kansas City, MO
Matt Beem Kansas City, MO
Jared Fears Kansas City, MO
Joe Bellinger Kansas City, MO
Tammy Butterfield Kansas City, MO
Corporate Counsel:
Wayne Courtois Kansas City, MO
(Part time seniority average - 16 years)
Murray Blackwelder Kansas City, MO
Beth Bowers Kansas City, MO
Geoff Burns Columbus, OH
Mackenzie Canter Kansas City, MO
Kristy Burns Columbus, OH
Errol Copilevitz Kansas City, MO
Bud Cooper Shawnee, KS
Herb Kohn Kansas City, MO
Karin Cox Wilmington, NC
Janell Johnson Wilmington, NC
Creative:
Ross Pfannenstiel Kansas City, MO
(Full time seniority average - 13 years)
Jason Wood Kansas City, MO
Lori Cox Kansas City, MO
Denise Rhoades Wichita, KS
(Part time seniority average - 11 years)
Ellissa Rhoades Boston, MA
Jim Brandmeyer Kansas City, MO
Laura Rhoades Wichita, KS
Dan Chegwidden Detroit, MI
Don Fry Indianapolis, IN
Curriculum:
Louis J. Gehring, MM, CFRE Kansas City
(Part time seniority average - 11 years)
Lynn Hawks Santa Barbara, CA
Adrian Sargeant Plymouth, UK
Judy Heasley Dallas, TX
Jen Shang Plymouth, UK
Michael Irvin Greensville, SC
Stephen Jones Kansas City, MO
ESOP:
R. Scott Justvig Chicago, IL
(Part time seniority average - 17 years)
Pamela Lawrence Minneapolis, MN
Victor Allen San Francisco, CA
Brenda Lesan Kansas City, MO
Tom Eschbach San Francisco, CA
Melanie Louis New York, NY
Toni Kildow Dearfield, MI
Mandy Pons Albuquerque, NM
Robert Menke San Francisco, CA
O.J. Rhone Kansas City, MO
Scott Miller Delafield, WI
Vicki Ronald Bentonville, AR
Ian Sanchez Charleston, SC
Research:
Dave Smith Kansas City
(Part time seniority average - 6 years)
Mark Stewart Kansas City, MO
Robin Billings Washington, DC
Davoren Tempel Lexington, MO
Mary Rose Larkin Seattle, WA
Kimera Way Milwaukee, WI
P. Kevin Williamson High Point, N.C.
Transportation:
(Part time seniority average - 16 years)
Accounting:
Bruce Adcox Kansas City, MO
(Full time seniority average - 16 years)
Dennis Gulley Kansas City, MO
Connie Lambert Wichita, KS
Rozanna Knipp Kansas City, MO
Cindy Henning-McSwain Wichita, KS
Debby Ingram Wichita, KS
Kay Logan Wichita, KS
Council Agenda Item9
MEETING DATE:December 20, 2021
AGENDA ITEM: 2022 Street Improvements
SUBMITTED BY: Engineering/Administration
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PREVIOUS COUNCIL ACTION: At the November 1meeting, Council approved the professional
services agreement with SEH, Inc. to prepare the feasibility report for the proposed 2022 Street
Improvements.
BACKGROUND INFORMATION:The feasibility report will be presented at the meeting. To move
forward with the public improvement process Resolution 2021-075 is included which accepts the report
and calls for the public improvement hearing. Staff is recommending the public improvement hearing
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take place at the January 18City Council meeting.
BUDGET/FISCAL IMPACT: NA
ATTACHMENTS: Resolution 2021-075
REQUESTED COUNCIL ACTION: Adopt Resolution 2021-075 Receiving report and calling for
hearing on improvements for the 2022 street improvements.
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RESOLUTION 2021-075
RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENTS
2022 Street Improvements
WHEREAS, pursuant to approval by the City Council on November 1, 2021, the Council ordered the
preparation of a feasibility report, for the 2022 Street Improvements which includesstreet resurfacing and
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pedestrian ADA improvements to 17Ave SEbetweenMinnesota Stand 18Ave SE, to 18Ave SE
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south of Baker St E, and to Baker St E between 16Ave SE and 18Ave SE; and to Callaway St between
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College Ave S and 4Ave SE, to 4Ave SEbetween Baker St E and a point approximately550 feet
south of Faith Ln, to Graceview Dr,to Graceview Loop, and to Faith Ln; to the Ellie Ct cul-de-sac; to the
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intersection at 304St north of County Rd 134 at the Batzer Addition; and to 1Ave NW north of Date
St W, and to assess the benefitted property for a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429.The report has been prepared by City Engineer, Randy Sabart, of SEH,
Inc.; and
WHEREAS, the report was received by the City Council on December 20, 2021; and
WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-
effective, and feasible,
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA:
1.The City Council will consider the improvement of such streets in accordance with the report and
the assessment of abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429at an estimated total cost of $X,XXX,XXX.
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2.A public hearing shall be held on such proposed improvements on the XXday of January, 2022,
at the St. Joseph Government Center at 6:00 PM and the clerk shall give mailed and published
notice of such hearing and improvement as required by law.
ADOPTED by the City Council this 20th day of December, 2021.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, City Administrator
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THERESE HAFFNER
CITY ADMINISTRATOR
75 Callaway Street East
St Joseph, MN 56374
thaffner@cityofstjoseph.com
ADMINISTRATION REPORT
TO: HONERABLE MAYOR ANDCITY COUNCIL
DATE:December 17, 2021
SUMMARY
nd
Fire Board meetingon November 22.
Had meeting with Sue Palmer, CSB
Community Center planning public outreach planned for January, included an online survey and open house on
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January 19.
Fundraising consultant contract review.
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Reviewed construction manager proposals. Construction manager presentations were held on November 16.
Met with City of St. Cloud IT on fiber extension. More information to come as I learn more.
Mayor Schultz and I met with Senator Howe and Representative Demuth.
Attended senior leaders all hazards training.
STAFF
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Recreation Director Rhonda Juell is planning Snowfest, which will be held on January 28& 29. Additionally,
Rhonda is planning spring/summer 2022 programs/events. Yoga classes continue at the St. Joseph Government
Center.
UPCOMING MEETINGS& EVENTS
EDA meeting – Dec. 21st
City Council – Jan. 3rd
-THERESE
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NATE KELLER, AICP
COMMUNITY DEVELOPMENT DIRECTOR
75 CALLAWAY STREET EAST
ST. JOSEPH, MN 56374
nkeller@cityofstjoseph.com
COMMUNITY DEVELOPMENT REPORT
To:HONORABLE MAYOR AND CITY COUNCIL
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DATE:DECEMBER 15, 2021
ECONOMIC DEVELOPMENT
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Dec. 21 EDA meeting will have discussion on “Connecting Entrepreneurial Communities
Conference” and ideas for best utilization of the funds from the Village/Fire hall sale.
DEED grant for JR Mobile – notifications are supposed to occur week of Dec. 19th
Weekly check-ins with Trobec’s (no amended tax abatement application has been received)
Collaboration with developer on redevelopment opportunities along Ash St
Outreach to prospective partners for a boutique hotel within downtown area
Continued discussion with interested parties looking for space in St. Joseph
PLANNING
Planning Commission:
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Dec. 13meeting consisted of a building material request by Bad Habit Brewery. This item is on
tonight’s agenda.
Follow-up on River’s Bend 4 (approved plat from 11/15/21)
Other
Enforcement of zoning violations for properties (junk, businesses, structures, etc.,)
Research on grant opportunities for: East park, skate park, trails/sidewalks
Submitted grant for CVB through Explore MN’s 2022 Marketing grant
MEETINGS & EVENTS
Staff meeting re: Bad Habit expansion on Dec. 2nd
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.
I had my one-year performance review with Therese on Dec. 6
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CVB meeting on Dec. 13
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Community Advocates meeting on Dec. 15.
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Discussion on Dec. 16 with Central MN Council on Aging
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Monthly meeting with GSDC Dec. 21
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Dept. Head meeting Dec. 21
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RSVP meeting Jan. 6
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***I will be out of the office from Dec. 23till January 3***
Nate
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LORI BARTLETT
FINANCEDIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE:December 17, 2021
SUMMARY
2022 Budget/Fee Schedule/CIP: Adopted by council 12/6/21.ClearGov site will be open to the public
before Christmas. State and County reports will be submitted before Christmas.
Utility Billing: 175 past due notices mailed 12/16. Shut offs for any unpaid scheduled for 1/5/22.
The Finance Department is getting ready for year-end and then audit prep. This is our busiest time.
rd
Also, park scheduling for 2022 begins on Jan. 3. The new rates were updated on the reservation forms.
The first few days in Jan. are always busy with people setting up their parties in 2022.
Working with CLC Partners on their 2021 assessments due on the Parkway Business Center.
Clothing order: Kim submitted and is working with Promotional Resources on backorder items. There
are supply chain issues that may delay some items.
MN State OMB published their Dec. projections showing the largest state surplus ever. The next update
is due in Feb. and will be used for the State Legislators to set priorities. With the large surplus, cuts to
LGA unlikely. The surplus may be helpful to fund St. Joseph’s CR2 sewer extension request and open
up more funding to other grant programs.
STAFF
Lori reviewed construction manager applications.
Vicky attended Excel training.
Finance staff attended safety training.
Lori attended annual GASB update training and MnGFOA monthly webinar MN DEED update.
UPCOMING MEETINGS& EVENTS
None at this time. Happy Holidays!!!
-LORI
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RYAN WENSMANN
PUBLIC WORKS DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
rwensmann@cityofstjoseph.com
PUBLIC WORKS REPORT
TO: HONORABLE MAYOR ANDCITY COUNCIL
DATE:December 16, 2021
SUMMARY
Color water complaints
2022 Street projects
New straw bals for sledding hill
Ice rink
Public Works tours for staff members
STAFF
Snow removal
Street maintenance
Flushing sanitary sewers
Reading/repairing water meters
Storm sewer maintenance
Parkmaintenance
Maintain and operation of five lift stations, two water plants, and storm water system
Customer concerns, questions, requests
Hydrant repairs
UPCOMING MEETINGS & EVENTS
Staff will continue water/waste watercontinuing Education
Park board 27DEC2021
City Council 3JAN2022
Safety training with League of Minnesota Cities 5JAN2022
-Ryan
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