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Home My WebLink About01.18.22 www.cityofstjoseph.com St. Joseph City Council January 18, 2022 6:00 PM **The City Council meeting will be conducted in-person in the council chambers of the St. Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom attendees wanting to speak during item 2. Public Comments, contact City Clerk Kayla Klein by noon on the day of the meeting. This will ensure (320) 229-9421, kklein@cityofstjoseph.com that you will be heard at the appropriate time during the meeting.** Join Zoom Meeting https://us06web.zoom.us/j/81137499183?pwd=TGRnditsZmxuVy9IdlIzRDJtUWJDZz09 Meeting ID: 811 3749 9183 Passcode: 829192 One tap mobile +13017158592,,81137499183#,,,,*829192# US (Washington DC) +13126266799,,81137499183#,,,,*829192# US (Chicago) Dial by your location +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) 1. 6:00 PM Call to order - Pledge of Allegiance 2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the council with questions/concerns/comments (regarding an item NOT on the agenda). No Council response or action will be given/taken other than possible referral to Administration. 3. Approve Agenda 4. Consent Agenda a. Minutes – Requested Action: Approve the minutes of December 20, 2021. b. Bills Payable – Requested Action: Approve Check Numbers 058518-058629, Account Payable EFT #002022-002025, 002027; Payroll EFT 112177-112188, Regular Pay Period 26, 26.01 (2021), 1, 1.01, 1.02 (2022), City Council Pay Period 1, Fire Dept PP 1. th c. Financial Report – Requested Action: Approve the 4quarter and December financial reports as presented. d. Explore MN Grant Acceptance – Requested Action: Accept the Explore MN Tourism Marketing Grant; matching up to $7,500. e. Meeting Attendant Hire – Requested Action: Authorize the hire of Amanda Lease as meeting attendant. f. Police Sergeant Hire – Requested Action: Authorize the hire of Jason Luethmers as Police Sergeant starting at Grade 11, Step 7 ($39.25/hour) and allow staff to begin the hiring process to fill the Police Officer vacancy. 5. Public Hearing, 2022 Street Improvements st 6. Variance Request, 713 1 Ave SW 7. Annual Appointments/Acting Mayor 8. Community Center Construction Manager Services 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 www.cityofstjoseph.com 9. Public Works Building Remodel 10. Engineer Reports 11. Department Reports a. Administration b. Community Development c. Finance d. Public Works e. Police f. Fire 12. Mayor Reports 13. Adjourn 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 3 December 20, 2021 Page 1 of 2 Pursuant to due call and notice thereof, the City Councilfor the City of St. Joseph met in regularsession on Monday, December20, 2021, at 6:00 PM in the St. Joseph Government Center. Members Present:Mayor Rick Schultz. Kevin Kluesner, Kelly Beniek, Jon Hazen, Bob Loso City Representatives Present:Administrator Therese Haffner, City Clerk Kayla Klein, Finance Director Lori Bartlett, Public Works Director Ryan Wensmann, City Engineer Randy Sabart, Community Development Director Nate Keller Public Comments: None. Approve Agenda:Losomade a motion to approve theagenda; seconded by Kluesnerand passed unanimously. Consent Agenda: Losomade a motion to approve consentagenda; seconded by Schultz and passed unanimously. a.Minutes – Requested Action: Approve the minutes from November 23, 2021 and December 6, 2021. b.Bills Payable – Requested Action: Approvecheck numbers 058450-058489, Payroll EFT # 112171-112176, Accounts Payable EFT#002018-002020 and Pay Periods 25, 25.01; Fire Department 2.03. c.Treasurer’s Report – Requested Action: Approve the November 2021 Financial Reports as presented. d.Donations – Requested Action:Approve Resolution 2021-074 accepting donations. e.MOU Regarding Emergency All-Hazard Facility – Requested Action: Approve the MOU between the City of St. Joseph and Stearns County Emergency Management. f.Pay Application #4 & Change Order 2 – Requested Action: Approve payment application #4 and change order #2 in the amount of $700,557.17 to C&L Excavating, Inc. for the 2021 Street & Utility Improvements. g.Resignation – Requested Action: Accept the resignation of Sergeant Dan Magaard effective February, 1, 2022. Public Hearing, ADA Transition Plan: Community Development Director, Nate Keller presented the ADA Transition Plan to the Council. The Transition plan designates an ADA Coordinator, develops a grievance/complaint procedure and outlines how concerns are resolved, self-evaluation and assessment (city services and public infrastructure). Not having a plan in place could negatively affect State and Federal funding for projects. Schultz opened the public hearing for the ADA Transition Plan. As no one present wished to speak, Schultz closed the public hearing. Hazen moved to adopt Resolution 2021-073 adopting the City of St. Joseph American’s with Disabilities Act Transition Plan; seconded by Beniek and passed unanimously. Building Material Request, Bad Habit Brewing: Staff has been working with the owner on site plan review for the proposed addition to Bad Habit Brewing. The applicant is requesting to exceed the maximum percentage of pre-finished architectural metal on the exterior of the proposed addition as required by ordinance. Loso moved to approve the request from Bad Habit Brewing Co. to exceed the maximum percentage of pre-finished architectural metal on the exterior of the proposed addition; seconded by Beniek and passed unanimously. AED Monitoring & Maintenance: Advocates for Health presented arequest to the City Council on November 15, 2021, asking the City to cover the ongoing costs for monitoring and maintenance on an additional six AEDs located on private property. One of the AEDs is located on the property line of Klinefelter Park and a neighboring resident. Joel Vogel with Advocates for Health is requesting the City 4 December 20, 2021 Page 2 of 2 cover the ongoing costs for monitoring and maintaining of this AED. The only way to verify if the AED is on City property is to complete a survey. The Council asked how the AED was allowed to be constructed in the park without the City knowing. Staff was not aware of the AED being installed. Currently the AED is getting power from the light pole that the property pays for. An option would be to move the AED so that it will be completely on private property. Loso made a motion requiring Advocates for Health be the responsible party for the monitoring and maintaining of the AED and moving the AED fully off of public property and onto private property. The motion was seconded by Hazen and passed unanimously. Community Center Fundraising Consultant: City Administrator Haffner provided an overview of the th Fundraising Consultant selection process. On November 15, the Council agreed to move forward with Hartsook Fundraising Consultant Worldwide contingent on review and approval of a contract. The contract is for 24 months, from January 1, 2022 until December 31, 2023. The ask is to also approve the contract with the stipulation that the contract shall cease if the fundraising goal is met, or by December 31, 2023; whichever happens first. Loso had concerns about the contract not having the fundraising goal amount. Hazen moved to approve the contract between the City of St. Joseph and Hartsook Fundraising Consultant Worldwide contingent on meeting city attorney recommendations and approval. The motion was seconded by Schultz. Aye: Schultz, Hazen, Kluesner, Beniek Motion Carried: 4:1 Nay: Loso 2022 Street Improvements:Randy Sabart and Bill Zidon with SEH, Inc. presented the findings of the Feasibility Study for the 2022 Street Improvement project. The project includes portions of Callaway St E, ththth Avew SE, Faith Lane, Graceview Dr., Graceview Lp, Ellie Court, Baker StE, 17Ave SE, 18Ave SE, 4 stth Ave NW, and the intersection of Pearl Dr, Batzer Dr & 304St. The majority of the improvements are 1 overlays and ADA improvements. The total estimated cost of the project is $838,550 with a portion funded through special assessments. The proposed improvement hearing date is January 18, 2022. Council decided to remove the improvements to Callaway Street due to the construction of the future community center. Hazen moved to adopt Resolution 2021-075 receiving report and calling for hearing on improvements for the 2022 Street Improvements; seconded by Beniek and passed unanimously. Engineer Reports: None. Department Reports: The various departments presented their monthly reports. Mayor Reports: Schultz and Haffner met with Sen. Howe and Rep. Demuth to discuss the development in St. Joseph as well as any legislation that would potentially impact St. Joseph. Adjourn:Kluesnermade a motion to adjourn at 7:35 PM; seconded by Schultzand passed unanimously. Kayla Klein City Clerk 5 Council Agenda Item MEETING DATE: January 18, 2022 AGENDA ITEM: Bills Payable SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: See below BACKGROUND INFORMATION: The council approved staff to make the following payments through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at previous council meetings. The information here is to provide you all checks and electronic payments made for verification of the disbursement completeness. BUDGET/FISCAL IMPACT: Bills Payable – Checks Mailed Prior to Council Approval Reg PP 26, 26.01 (2021) $53,701.85 Reg PP 1, 1.01, 1.02, CC 1, FD 1 (2022) $92,040.69 2021 Payroll EFT #112177-112182 $35,830.08 2022 Payroll EFT #112183-112188 $69,287.04 Account Payable EFT #002022-002025, #002027 $1,893,936.17 Check Numbers #058518- 058596 $426,427.56 Total $2,571,223.39 Bills Payable – Checks Awaiting Council Approval Check Numbers #058597-058629 $42,049.19 Total $42,049.19 Total Budget/Fiscal Impact: $2,613,272.58 Various Funds ATTACHMENTS: Bills Payable – Checks Mailed Prior to Council Approval REQUESTED COUNCIL ACTION: Approve the bills payables as presented. 6 CITYOFSTJOSEPH EFT's&PayrollΑPaidPriorToCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ ACH29Dec21PAYROLLRegPP26,26.01$53,701.85 ACH12Jan22PAYROLLRegPP1,1.01,1.02,CC1,FD1$92,040.69 00202231Dec21SENTRYBANKDecbankfees$0.2510141430 00202231Dec21SENTRYBANKDecbankfees$0.0410141430317 00202231Dec21NORTHLANDTRUSTSERVICESINCDec2015Bbondescrowpayments$120,000.0035347100600 00202231Dec21NORTHLANDTRUSTSERVICESINCDec2015Bbondescrowpayments$17,667.5035347100611 00202231Dec21NORTHLANDTRUSTSERVICESINCDec2020Cbondescrowpayments$6,751.2531447100611 00202231Dec21NORTHLANDTRUSTSERVICESINCDec2020Cbondescrowpayments$2,590.0060147100611 00202231Dec21NORTHLANDTRUSTSERVICESINCDec2020Cbondescrowpayments$1,315,000.0035047100600 00202231Dec21NORTHLANDTRUSTSERVICESINCDec2020Cbondescrowpayments$425,000.0060147100600 00202302Jan22PAYMENTSERVICENETWORKDec2021PSNFees$320.6010141530300 00202404Jan21MINNESOTADEPARTLABOR&INDUS20214thQtrBuildingSurcharge$735.4910142401438 00202511Jan22COMMISSIONEROFREVENUE Dec2021Sales/UseTax$8.0110142120441 00202511Jan22COMMISSIONEROFREVENUEDec2021Sales/UseTax$30.5010145202441 00202511Jan22COMMISSIONEROFREVENUEDec2021Sales/UseTax$7.631014520231320 00202511Jan22COMMISSIONEROFREVENUEDec2021Sales/UseTax$764.266010000031320 00202511Jan22COMMISSIONEROFREVENUEDec2021Sales/UseTax$2,230.536030000031320 00202511Jan22COMMISSIONEROFREVENUEDec2021Sales/UseTax$1.0710141430441 00202705Jan22SENTRYBANKCREDITCARDG.DonabauertoReimburseCity(PersChge)$128.0010141430317 00202705Jan22SENTRYBANKCREDITCARD2021Batteries,Nails,Staples$27.1610145201210 00202705Jan22SENTRYBANKCREDITCARD2021HoseClamps$40.3665243160387 00202705Jan22SENTRYBANKCREDITCARD2021ExtensionCords,BulkFasteners$54.6310145201210 00202705Jan22SENTRYBANKCREDITCARD2021ShelfforXmasLighting$345.1165243160387 00202705Jan22SENTRYBANKCREDITCARD2021OpenEnrollmentFolders$25.8310141430200 00202705Jan22SENTRYBANKCREDITCARD2021Thermocouple$12.9960149440220 00202705Jan22SENTRYBANKCREDITCARD2021PinSol,Clorox,ToiletCleaner,TrashBags$38.1410141942210 00202705Jan22SENTRYBANKCREDITCARD2021#37SpliceButt,MountingTape$18.9810143125230 00202705Jan22SENTRYBANKCREDITCARD2021SprayPaint,BulkFasteners$22.2765243160387 00202705Jan22SENTRYBANKCREDITCARD2021LightBulbs$55.0865243160387 00202705Jan22SENTRYBANKCREDITCARD2021ConcreteSealer$9.9810542280220 00202705Jan22SENTRYBANKCREDITCARD2021BulkFasteners$16.5010145201210 00202705Jan22SENTRYBANKCREDITCARD2021HighwayMarkers$11.7110143125210 00202705Jan22SENTRYBANKCREDITCARD2021MayoralCGMCConference$212.8810141310331 00202705Jan22SENTRYBANKCREDITCARD2021MarqueeSign5YrRenewal$520.0010141942300 00202705Jan22SENTRYBANKCREDITCARD2021MoAdobeSubscrKeller$18.2910141910300 00202705Jan22SENTRYBANKCREDITCARD2021MoAdobeSubscrHaffner,Klein$36.5710141430300 00202705Jan22SENTRYBANKCREDITCARD2021MoAdobeSubscrBartlett,WennerRoth$36.5710141530300 00202705Jan22SENTRYBANKCREDITCARD2021MoZoomStandardPro$16.0210141950215 00202705Jan22SENTRYBANKCREDITCARD2021MoBeaconSubscr$1.0010141430300 00202705Jan22SENTRYBANKCREDITCARD2021CertifiedMailAssessmentOwed$7.3841143120530 00202705Jan22SENTRYBANKCREDITCARD2021R.LipinskiBackgroundCheck$10.0010142120210 00202705Jan22SENTRYBANKCREDITCARD2021MattJohnsonTacticalBoots$129.9910142120171 00202705Jan22SENTRYBANKCREDITCARD2021EricBrutgerTacticalBoots$129.9910142120171 00202705Jan22SENTRYBANKCREDITCARD2021MediaDVDDiscs$24.9910142120210 00202705Jan22SENTRYBANKCREDITCARD2021DVDSleeves$6.7610142120210 00202705Jan22SENTRYBANKCREDITCARD2021ToiletPlunger$9.9910145202210 00202705Jan22SENTRYBANKCREDITCARD2021GreaseTipElect$8.9810145201210 00202705Jan22SENTRYBANKCREDITCARD2021OutdoorTimer$19.9965243160387 00202705Jan22SENTRYBANKCREDITCARD2021DoorOpeners$98.0010145201220 00202705Jan22SENTRYBANKCREDITCARD2021ImpactDrill$112.2510143120240 00202705Jan22SENTRYBANKCREDITCARD2021ImpactDrill$112.2510145202240 00202705Jan22SENTRYBANKCREDITCARD2021ImpactDrill$112.2560149440240 00202705Jan22SENTRYBANKCREDITCARD2021ImpactDrill$112.2560249450240 00202705Jan22SENTRYBANKCREDITCARD2021MedalsforRecDept$19.3710145204308 00202705Jan22SENTRYBANKCREDITCARDCraftsfor2021Winterfest$29.1010145204308 00202705Jan22SENTRYBANKCREDITCARDCraftsfor2021Winterfest$60.1510145204308 00202705Jan22SENTRYBANKCREDITCARDUnathorizedFBCharge(WillBeCredited)$15.0010141430317 00202705Jan22SENTRYBANKCREDITCARD2021ReplColorTonerCartridge$50.9960249450200 00202705Jan22SENTRYBANKCREDITCARD2021USBUniversalDockingStation$111.2910141942210 11217729Dec21SENTRYBANKHSAw/hRegPP26$1,281.8210121715 11217829Dec21EFTPSFICAw/hRegPP26,26.01$8,098.7610121703 7 11217829Dec21EFTPSFedw/hRegPP26,26.01$6,450.8210121701 11717929Dec21COMMISSIONEROFREVENUEStatew/hRegPP26,26.01$2,971.8610121702 11718029Dec21PERAPERAw/hRegPP26,26.01$15,201.8210121704 11718129Dec21VOYAFINANCIALDeferredCompRegPP26$1,625.0010121705 11718229Dec21AMERICANFUNDS529SvgsRegPP26$200.0010121705 11218312Jan22SENTRYBANK20221stHalfERContribution$24,679.7810121715 11218312Jan22SENTRYBANK2022EEContribution $1,522.9110121715 11218412Jan22EFTPS2022FICAw/hRegPP1,1.01,1.02,CC1,FD1$14,248.2610121703 11218412Jan22EFTPS2022Fedw/hRegPP1,1.01,1.02,CC1,FD1$7,016.0810121701 11218512Jan22COMMISSIONEROFREVENUE2022Statew/hRegPP1,1.01,1.02,CC1,FD1$3,102.6910121702 11218612Jan22PERA2022PERAw/hRegPP1,1.01,1.02,CC1$16,374.0110121704 11218712Jan22VOYAFINANCIAL2022DeferredCompRegPP1$2,143.3110121705 11218812Jan22AMERICANFUNDS2022529Svgsw/hRegPP1$200.0010121705 EFTTotal $2,144,795.83 8 CITYOFSTJOSEPH BillsPayableΑPaidPriorToCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ 05851830Dec21AMERICANTESTCENTERAnnualSafetyInspectin$757.9510542260230 05851930Dec21AUTOTRIM&SIGNFDHelmetTags$60.0010542220210 05851930Dec21AUTOTRIM&SIGNFDHelmetTags$150.0010542220210 05852030Dec21CENTRACAREPreEmplScreens;Jacobson,Mooney,Taufen$184.5010542210305 05852030Dec21CENTRACAREPreEmplPhysicalJackTaufen$347.0010542210305 05852030Dec21CENTRACAREPreEmplPhysicalBretJacobson$393.0010542210305 05852030Dec21CENTRACAREPreEmplPhysicalAndrewMooney$393.0010542210305 05852030Dec21 CENTRACAREPreEmplScreenRussellLipinski$61.5010142120300 05852030Dec21CENTRACAREDrugScreenMikeSworski$12.5060149440300 05852030Dec21CENTRACAREDrugScreenMikeSworski$12.5060249450300 05852030Dec21CENTRACAREPreEmplPhysicalRussellLipinski$306.0010142120300 05852130Dec21CENTRALHYDRAULICS,INCTruck#98Maintenance$1,181.0210143125230 05852230Dec21CENTRALMCGOWAN,INCMedicalOxygen$33.0310142120210 05852230Dec21CENTRALMCGOWAN,INCMedicalOxygen$33.0410542270210 05852230Dec21CENTRALMCGOWAN,INCMedicalOxygen$25.0010142120210 05852230Dec21CENTRALMCGOWAN,INCMedicalOxygen$25.0110542270210 05852230Dec21CENTRALMCGOWAN,INCMedicalOxygen$40.0010142120210 05852230Dec21CENTRALMCGOWAN,INCMedicalOxygen$40.0010542270210 05852330Dec21CITYOFST.CLOUDSewerRental/Bonds$20,818.4460249480419 05852330Dec21CITYOFST.CLOUDSewerRental/Bonds$40,463.0560249480418 05852330Dec21CITYOFST.CLOUDDualForcemainEmergencyRepairs$60,540.0060249480419 05852430Dec21ELITEREFRIGERATIONHEAT&AIRReplaceFireHallRooftop;BathroomThermostat&Blower$4,275.0910542280300 05852430Dec21ELITEREFRIGERATIONHEAT&AIRReplaceFireHallRooftop;BathroomThermostat&Blower$4,275.0910542281300 05852530Dec21FLEET&SURPLUSSERVICESNov2021SquadLease$771.6710142152414 05852630Dec21GALLS,INCA.ScepaniakTie;Belt$39.0010542220585 05852630Dec21GALLS,INCT.KoepkePants,Belt,Tie$104.0010542220585 05852630Dec21GALLS,INCD.BonacciPants,Tie,Belt$104.0010542220585 05852630Dec21GALLS,INCD.BonacciAlphaForceZip$125.9910542220585 05852630Dec21GALLS,INCD.BonacciShirt$77.5010542220585 05852630Dec21GALLS,INCD.BonacciJacket$133.4810542220585 05852630Dec21GALLS,INCD.BonacciNameplate$14.0010542220585 05852630Dec21GALLS,INCR.LipinskiTrousers,Fleece$354.3810142120171 05852730Dec21GOODINCOMPANYUnionPropress,Tube$76.0510145201220 05852830Dec21GRANITEELECTRONICS,INC#707ProgrammingRadio$36.0010142151320 05852930Dec21GRANITEWATERWORKS,INCGreenMarkPaint$112.5660249480210 05853030Dec21HACHCOMPANYStandpipeWaterplant1$7,036.9560149420530 05853130Dec21HAWKINS,INCWaterTreatmentChemicals$1,492.2960149421210 05853230Dec21HEARTLANDDOORSALESINC.FixOverheadDoorCablesGov'tCtr$93.7510141942220 05853330Dec21HOFFMAN,JUNENov&Dec2021FireHallCleaning$71.2510542281300 05853430Dec21JOHNSON,BETSYOverPayment$33.346010000037115 05853530Dec21KRISENGINEERINGINCPlowBlades$1,792.4110143125210 05853630Dec21MEIERHOFER,NIEL2021FEMAGrantWriterFee$400.0010542210300 05853730Dec21METERING&TECHNOLOGYSOLUTIONMeterParts$395.7760149430220 05853830Dec21MIKEDIRKESCONSTRUCTION,LLCDraw#9FinalSJ18O10(Add'lOwed)$265.0015046500308 05853930Dec21MNDEPTOFTRANSPORTATION2021StreetProjectLabTestingforBituminous$415.3641143120530 05854030Dec21MOLITOR,CORYLunchDec2021Mtg$118.4010121712 05854130Dec21MVTLLABORATORIES,INCWastewaterTesting$434.5060249480312 05854130Dec21MVTLLABORATORIES,INCWastewaterTesting$126.5060249480312 05854230Dec21NCPERSGROUPLIFEINSURANCEJan.2022GroupLifeIns$57.0010121711 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7534547100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7535147100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7530447100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7530547100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7530747100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7530847100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7531047100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7531147100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7531347100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7531447100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7535347100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7530147100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7530347100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7530647100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7530947100620 9 CITYOFSTJOSEPH BillsPayableΑPaidPriorToCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7531247100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$206.2560147100620 05854330Dec21NORTHLANDSECURITIES,INCAnnualDisclosureFilingYEDec31,2021$68.7560247100620 05854430Dec21OREILLYAUTOPARTSDisconnect,WireStriper,Absorbent$97.4410145201210 05854430Dec21OREILLYAUTOPARTS#34SnwgoBlower$123.7710143125230 05854530Dec21PRECISEREFRIGERATIONINC HVACMaint;Filters$192.5610542280210 05854530Dec21PRECISEREFRIGERATIONINCHVACMaint;Filters$192.5510542281210 05854630Dec21SECURITYLOCKSMITHS,INCPadlocks$129.8010145202210 05854730Dec21SENTRYBANK2020AEquipCertificates$1,595.0030947100611 05854730Dec21SENTRYBANK2020AEquipCertificates$43,000.0030947100600 05854830Dec21SHIFTTECHNOLOGIES,INC.ReplacedDVDDrive$109.0010142120215 05854830Dec21SHIFTTECHNOLOGIES,INC.NewServersMain$85,262.3910441430581 05854930Dec21SPECTRUMSUPPLYMultifoldTowels$25.4310542280210 05854930Dec21SPECTRUMSUPPLYMultifoldTowels$25.4410542281210 05854930Dec21SPECTRUMSUPPLYHandTowels$53.6510542280210 05854930Dec21SPECTRUMSUPPLYHandTowels$53.6510542281210 05854930Dec21SPECTRUMSUPPLYHandSanitizer;Soap$133.3710542280210 05854930Dec21SPECTRUMSUPPLYHandSanitizer;Soap$133.3610542210151 05855030Dec21SPEEDWAYDec.2021MotorFuel$74.0310542220235 05855030Dec21SPEEDWAYDec.2021MotorFuel$355.2710143120235 05855030Dec21SPEEDWAYDec.2021MotorFuel$496.8410143125235 05855030Dec21SPEEDWAYDec.2021MotorFuel$355.2710145202235 05855030Dec21SPEEDWAYDec.2021MotorFuel$484.4060149440235 05855030Dec21SPEEDWAYDec.2021MotorFuel$415.0560249450235 05855030Dec21SPEEDWAYDec.2021MotorFuel($6.99)10542220235 05855030Dec21SPEEDWAYDec.2021MotorFuel($30.25)10143120235 05855030Dec21SPEEDWAYDec.2021MotorFuel($44.75)10143125235 05855030Dec21SPEEDWAYDec.2021MotorFuel($30.25)10145202235 05855030Dec21SPEEDWAYDec.2021MotorFuel($39.19)60149440235 05855030Dec21SPEEDWAYDec.2021MotorFuel($35.04)60249450235 05855130Dec21TIREMAXXSERVICECENTERS#702OilChange;Hoses;Antifreeze$1,254.4710142152230 05855130Dec21TIREMAXXSERVICECENTERS#701OilChange$43.7110142152230 05855130Dec21TIREMAXXSERVICECENTERS#705Replace/MountTires$697.1210142152230 05855130Dec21TIREMAXXSERVICECENTERS#701Replace/MountTires$697.1210142152230 05855230Dec21TOTALCONTROLSYSTEMS,INCMeterStationIPAddressChangesCollegofSt.Ben's$489.0060249450300 05855330Dec21TRAUTWELLS,INCWell#7RehabService$11,617.5060149410220 05855330Dec21TRAUTWELLS,INCWell#7Pump/TankInstall$9,516.5060149410220 05855330Dec21TRAUTWELLS,INCWaterTestPotable$200.0060149420312 05855430Dec21WATABINC2021StreetProjStormDrainMeterTestng$1,500.0041143120530 05855530Dec21ZARNOTHBRUSHWORKSINC8x26PolyConvWaferS$413.8510143125210 05855630Dec21ZEPMANUFACTURING,INCZPPwerSolvII$135.4110145201210 05855706Jan22AFSCMECOUNCIL65Jan2022UnionDues$653.9510121707 05855806Jan22AMERICANDOORWORKS2021AdjustDoor/OpenerMaintenanceShop$135.0010145201300 05855906Jan22BADGERMETER,INC2021MeterParts$2.6760149430210 05856006Jan22BROTHERSFIRE&SECURITY2022AnnualMonitoring$319.5060149421300 05856106Jan22BRUNOPRESSJan2022CVBMarketing$750.0022046500300 05856206Jan22CENTRALMOTORCARSPECIALTIES2021NewPDFordTruckMudFlaps,WeatherTecMats$275.7810142152230 05856206Jan22CENTRALMOTORCARSPECIALTIES2021PlowTrucksLEDLightBars;Install$1,288.1810143125210 05856206Jan22CENTRALMOTORCARSPECIALTIES2021PlowTrucksCutingBlades;BoltKit$2,941.4110143125210 05856306Jan22DANIELSON,DOUG20213rd/4thQtrEDAMeetingStipend$210.0015046500103 05856406Jan22DESIGNELECTRIC,INC2021ReplaceLightforLightPole$210.0010542280220 05856406Jan22DESIGNELECTRIC,INC2021RepairWallPackDoor#5$187.5010542280220 05856506Jan22DULLINGER,GINA20213rd/4thQtrPlanningCommissionStipend$105.0010141120103 05856606Jan22DVSRENEWALLEMALicensePlatesNewPDTruck$6.0010142120446 05856706Jan22FARMRITEEQUIPMENT,INC.202198"LDMatlBkt,98"EdgeCutting$2,950.0010143125210 05856806Jan22GALLS,INC2021LipinskiSTRIKEPlataform$14.4010142120171 05856806Jan22GALLS,INC2021LipinskiPolyArmorskin$96.2210142120171 05856806Jan22GALLS,INC2021LipinskiL/SPolyShirt$61.6210142120171 05856806Jan22GALLS,INC2021LyonFeltCampaignHat$133.4510142120171 05856806Jan22GALLS,INC2021DanPArmorskinFleece$74.9910142120171 05856806Jan22GALLS,INC2021LuethmersNylonInnerBelt$16.1510142120171 05856806Jan22GALLS,INC2021LipinskiS/HPolyShirt$57.3710142120171 05856806Jan22GALLS,INC2021DanPPatrolUniformPant$146.1810142120171 05856806Jan22GALLS,INC2021MockTurtleneck$29.7510142120171 10 CITYOFSTJOSEPH BillsPayableΑPaidPriorToCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ 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05858106Jan22KWIKTRIPDec2021MotorFuelPD$2,236.3310142152235 05858106Jan22KWIKTRIPDec2021MotorFuelPD$9.0010142152230 05858106Jan22KWIKTRIPDec2021MotorFuelPD($178.44)10142152235 05858206Jan22LAWENFORCEMENTLABORSERVICESJan2022UnionDues$650.0010121701 05858306Jan22MICK,CARMIE20213rd/4thQtrPlanningComissionStipend$35.0010141120103 05858406Jan22POWERHOUSEOUTDOOREQUIPVBelt$37.2960149421210 05858506Jan22QUADIENTLEASING20214thQtrFoldingMachineLease$249.0210141430410 05858506Jan22QUADIENTLEASING20214thQtrFoldingMachineLease$249.0260149490410 05858506Jan22QUADIENTLEASING20214thQtrFoldingMachineLease$249.0260249490410 05858506Jan22QUADIENTLEASING20214thQtrFoldingMachineLease$249.0360343230410 05858506Jan22QUADIENTLEASING20221stQtrPostageMachineLease$47.6710141430410 05858506Jan22QUADIENTLEASING20221stQtrPostageMachineLease$47.6660149490410 05858506Jan22QUADIENTLEASING20221stQtrPostageMachineLease$47.6660249490410 05858506Jan22QUADIENTLEASING20221stQtrPostageMachineLease$47.6660343230410 05858606Jan22ROSS,MICHAELR.20213rd/4thQtrPlanningCommissionStipend$105.0010141120103 05858706Jan22SEH,INCNov2021StormWater/MS4/GIS$97.5065149900303 05858706Jan22SEH,INCNov2021Well#7PumpWater$598.0060149440303 05858706Jan22SEH,INCNov2021OldPD/FDBuildingReplat$631.9610143131303 05858706Jan22SEH,INCNov2021RiversBend4Development$844.0010143131303 05858706Jan22SEH,INCNov2021CR133AccesstoDanielProperty$447.0010141910303 05858706Jan22SEH,INCNov2021Millstream/BayouAlley$403.5010141910303 05858706Jan22SEH,INCNov2021SWBeltway/HSIP$292.5010143131303 05858706Jan22SEH,INCNov2021CIP/General$635.0010143131303 05858706Jan22SEH,INCNov2021AWIARisk&ResiliencyAssessment$1,516.7560149440303 05858706Jan22SEH,INCNov2021Street&UtilityImprovements$18,877.2241143120530 05858706Jan22SEH,INCNov21202020thAveSEWatermain$220.0041043120530 05858806Jan22SHIFTTECHNOLOGIES,INC.Jan2022ManagedServices$312.5010141710215 05858806Jan22SHIFTTECHNOLOGIES,INC.Dec2021Antivirus$246.7510141710310 05858906Jan22ST.CLOUDAREACONVENT&VISITORS2022FeeltheLoveCampaign$1,000.0022046500328 05859006Jan22ST.CLOUDAREAPLANNINGORG.20221stHalfAssessment$3,574.5010141110433 05859106Jan22ST.JOSEPHCHAMBEROFCOMMERCE2022MembershipDues$125.0010141110433 05859206Jan22THEHARTFORDJan2022LifeInsurancePremium$186.2010121711 05859306Jan22WICK,DALE&BARBARA20213rd/4thQtrEDAStipend$140.0015046500103 05859406Jan22XCELENERGYDec2021Electric/Gas$314.2760149435381 05859406Jan22XCELENERGYDec2021Electric/Gas$645.0760249470381 05859406Jan22XCELENERGYDec2021Electric/Gas$118.8760249471383 05859406Jan22XCELENERGYDec2021Electric/Gas$618.5460249480381 05859406Jan22XCELENERGYDec2021Electric/Gas$196.9660249480383 05859406Jan22XCELENERGYDec2021Electric/Gas$2,833.3565243160386 05859406Jan22XCELENERGYDec2021Electric/Gas$45.8010141941381 05859406Jan22XCELENERGYDec2021Electric/Gas$1,067.4810141942381 05859406Jan22XCELENERGYDec2021Electric/Gas$709.3710141942383 05859406Jan22XCELENERGYDec2021Electric/Gas$7.9410142500326 05859406Jan22XCELENERGYDec2021Electric/Gas$199.2310143120381 05859406Jan22XCELENERGYDec2021Electric/Gas$370.6910143120383 05859406Jan22XCELENERGYDec2021Electric/Gas$28.5810145123381 05859406Jan22XCELENERGYDec2021Electric/Gas$53.5010145123383 05859406Jan22XCELENERGYDec2021Electric/Gas$132.8210145201381 05859406Jan22XCELENERGYDec2021Electric/Gas$2,055.0210145201383 05859406Jan22XCELENERGYDec2021Electric/Gas$869.9410145202381 05859406Jan22XCELENERGYDec2021Electric/Gas$162.5310145202383 11 CITYOFSTJOSEPH BillsPayableΑPaidPriorToCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ 05859406Jan22XCELENERGYDec2021Electric/Gas$602.9010542280381 05859406Jan22XCELENERGYDec2021Electric/Gas$1,268.4010542280383 05859406Jan22XCELENERGYDec2021Electric/Gas$144.4060149410381 05859406Jan22XCELENERGYDec2021Electric/Gas$177.8060149410383 05859406Jan22XCELENERGYDec2021Electric/Gas$261.5960149420381 05859406Jan22XCELENERGYDec2021Electric/Gas$584.5960149420383 05859406Jan22XCELENERGYDec2021Electric/Gas$2,691.6960149421381 05859406Jan22XCELENERGYDec2021Electric/Gas$2,264.5260149421383 05859506Jan22ZEPMANUFACTURING,INC2021LDLiner$29.9910143120210 05859506Jan22ZEPMANUFACTURING,INC2021LDLiner$29.9910145202210 05859506Jan22ZEPMANUFACTURING,INC2021LDLiner$29.9960149440210 05859506Jan22ZEPMANUFACTURING,INC2021LDLiner$29.9960249450210 05859611Jan22POSTMASTERJanuary2022UtilityBills/Newsleter$209.3010141430322 05859611Jan22POSTMASTERJanuary2022UtilityBills/Newsleter$209.3060149490322 05859611Jan22POSTMASTERJanuary2022UtilityBills/Newsleter$209.2960249490322 05859611Jan22POSTMASTERJanuary2022UtilityBills/Newsleter$209.2960343230322 $426,427.56 Total Bills Payable - Mailed Prior to Council Approval 12 CITYOFSTJOSEPH BillsPayableΑChecksNotMailedAwaitingCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ 05859713Jan22BUTENHOFF,LINDA20213rd/4thQtrParkBoardStipend$140.0010141120103 05859813Jan22CIRCLEKFLEETDec2021Fuel$29.9310142152235 05859813Jan22CIRCLEKFLEETDec2021Fuel($2.29)10142152235 05859813Jan22CIRCLEKFLEETDec2021PDCarWash$4.3110142152230 05859813Jan22CIRCLEKFLEETDec2021Fuel/PaperStatementCharge$10.0010141530300 05859913Jan22DELTADENTALFeb2022DentalIns$2,041.6410121706 05860013Jan22FINKENINC2021WaterDispenserMaintenance$95.0010141942220 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$508.4010142151320 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$148.0110143120321 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$148.0110145202321 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$96.8160149440321 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$73.0760249450321 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$85.1065149900321 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$44.6710145204321 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$44.6710141910321 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$82.9010141430321 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$49.7010141530321 05860113Jan22FIRSTNETDec2021MobileDeviceCharges$76.4610542250321 05860213Jan22GALLS,INC2021LipinskiLSShirtw/Flag$65.8810142120171 05860213Jan22GALLS,INC2021LipinskiArmorskinFleece$69.3610142120171 05860213Jan22GALLS,INC2021LipinskiCampaignHat$139.4010142120171 05860313Jan22JACKSOILDISTRIBUTING,INC.2021Oil,OilHandPump,Drum$236.3010143120230 05860313Jan22JACKSOILDISTRIBUTING,INC.2021Oil,OilHandPump,Drum$236.3010145202230 05860313Jan22JACKSOILDISTRIBUTING,INC.2021Oil,OilHandPump,Drum$236.3060149440230 05860313Jan22JACKSOILDISTRIBUTING,INC.2021Oil,OilHandPump,Drum$236.3060249450230 05860413Jan22JOVANOVICH,DEGE&ATHMANNDec2021AttorneyFees$342.0010141610304 05860413Jan22JOVANOVICH,DEGE&ATHMANNDec2021AttorneyFees$57.0015046500304 05860413Jan22JOVANOVICH,DEGE&ATHMANNDec2021AttorneyFees$19.0040843120530 05860413Jan22JOVANOVICH,DEGE&ATHMANNDec2021AttorneyFees$399.0020045205520 05860513Jan22LEAGUEOFMNCITIES2022K.BeniekElectedLeadersTrng$275.0010141110331 05860613Jan22LEXISNEXISDec2021SSNSoftware$103.0010142120300 05860713Jan22LYON,ABBY20213rd/4thQtrParkBoardStipend$105.0010141120103 MINNESOTACOMPUTER 05860813Jan22PDCopier10/12/21to1/11/22$60.0010142120350 SYSTEMSINC MINNESOTARURALWATER 05860913Jan222022Membership$300.0060149440433 ASSOC 05861013Jan22OPG3,INC.20222NewServerTransfer$1,480.0010441430581 05861113Jan22POSTMASTERBulkPostageParks&RecMailing$716.3910145204322 05861213Jan22RDOEQUIPMENTCO.2021#204WDLoaderService$1,585.8510143125230 05861313Jan22RENNECKE,ANDREW20213rd/4thQtrParkBoardStipend$105.0010141120103 05861413Jan22REPUBLICSERVICESDec2021RecycleServiceResidential$148.4060343230384 05861413Jan22REPUBLICSERVICESDec2021RecycleService$12,144.8060343230384 05861413Jan22REPUBLICSERVICESDec2021RecycleService30Gal $3,159.5260343230384 05861413Jan22REPUBLICSERVICESDec2021RecycleService60Gal$10,425.8760343230384 05861413Jan22REPUBLICSERVICESDec2021RecycleService90Gal$343.7460343230384 05861413Jan22REPUBLICSERVICESDec2021RecycleService($7.60)60343230384 05861513Jan22ROCKY,TIM20213rd/4thQtrParkBoardStipend$140.0010141120103 05861613Jan22RUDOLPH,ROBERTRefundMillstreamRental$100.001014520234780 05861713Jan22SCHIFFLER,AMYTransferTitle21802523;2002ChevyImpala$27.0010142120436 05861713Jan22SCHIFFLER,AMYTransferTitle20802724;2002ChevyCavalier$27.0010142120436 05861813Jan22SCHLEPER,KEITH20213rd/4thQtrParkBoardStipend$105.0010141120103 05861913Jan22SHIFTTECHNOLOGIES,INC.2022ReflexionAntispam$123.1210141430215 05861913Jan22SHIFTTECHNOLOGIES,INC.2022ReflexionAntispam$123.1110141530215 05861913Jan22SHIFTTECHNOLOGIES,INC.2022ReflexionAntispam$123.1110142120215 05861913Jan22SHIFTTECHNOLOGIES,INC.2022ReflexionAntispam$61.5610143120215 05861913Jan22SHIFTTECHNOLOGIES,INC.2022ReflexionAntispam$61.5610145202215 05861913Jan22SHIFTTECHNOLOGIES,INC.2022ReflexionAntispam$123.1160149490215 05861913Jan22SHIFTTECHNOLOGIES,INC.2022ReflexionAntispam$123.1160249490215 05861913Jan22SHIFTTECHNOLOGIES,INC.2022ReflexionAntispam$123.1160343230215 05861913Jan22SHIFTTECHNOLOGIES,INC.2022ReflexionAntispam$123.1165149490215 05862013Jan22SOUTO,CHRISTINEPartialPaymentRejectedParkingTicket#29078$90.001014212035102 05862113Jan22ST.JOSEPHNEWSLEADER,INC2022Jan7;CityBudgetAd$216.0010141530340 05862113Jan22ST.JOSEPHNEWSLEADER,INC2022Jan7;SnowfestAd$320.0010145204308 05862213Jan22STENMAN,ELIJAH20213rd/4thQtrParkBoardStipend$175.0010141120103 05862313Jan22STERICYCLE,INC.Dec2021ShredService$36.9810141430300 05862313Jan22STERICYCLE,INC.Dec2021ShredService$36.9710142120300 13 CITYOFSTJOSEPH BillsPayableΑChecksNotMailedAwaitingCouncilApproval Check#DateSearchNameCommentsAmountFUNDDEPARTOBJ 05862413Jan22STREICHERS,INC2022PraticeAmmo$1,265.7610142140210 05862513Jan22SUMMITFIREPROTECTION2021FireExtinguisherandBracket$186.2510142120210 05862613Jan22UNUMLIFEINSURANCEFeb2022LTDIns$1,213.4710121713 05862713Jan22VIKINGINDUSTRIALCENTER,INCDisposableFoamEarplugs$104.2410143120212 WRUCKSEWER&PORTABLE 05862813Jan22Nov2021PortableToiletCleaning$244.0010145202300 RENTAL 05862913Jan22ZEPMANUFACTURING,INC2021CleaningSupplies$118.4210145201210 $42,049.19 Total Bills Payables - Waiting Council Approval Summary: EFTs&Payroll2,144,795.83 BillsPaidPriortoCouncil426,427.56 42,049.19 BillsWaitingforCouncil 2,613,272.58 TotalBillsPayable 14 Council Agenda Item ______ MEETING DATE: January 18, 2022 AGENDA ITEM:4th Quarter & December 2021 Financial Reports SUBMITTED BY:Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION:N/A PREVIOUS COUNCIL ACTION: Council adopted the 2021budget on December 7, 2020. BACKGROUND INFORMATION:Quarterlyand monthlyreconciled cash/investment and budget to actual position are provided for Council review. The numbers presented are the cash balancesas of December31, 2021. The balances to no reflect year end audit entries that will be recorded over the next three months. CASH POSITION: -The market rateof return (ROR) is approximately 1.67% with an average maturity of 39 months. The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered maturity dates havehelped the City maintain a higher rate of return than the current market over time.In addition, one of the goals is to invest locally. The City’s more immediate cash flow needs are held at local financial institutionsand the State money market fund (PMA 4M). Our local financial institutions are paying 0.75% and 0.55% on money market accounts. The City is placing funds in the money markets locally to get a better rate of return than what can be purchased five years out. -Inthe fourthquarter2021, the Federal Open Market Committee \[FOMC\] keptthe targeted federalfundrate to 0-0.25% untilachieve maximum employment and inflation rate is 2% over the longer run. In light of inflation developments and the further improvement of the labor market, the FOMC decided to reduce the monthly pace of its net asset purchases. In addition, the FOMC indicated a possible earlier increase to the federal funds rate than previously predicted, possibly in late 2022. An earlier date and reducing the asset purchases is already having an effect on the markets. -Interest earnings for 2021amounts to $121,349and a reduction in market value of $137,059. The City’s policy is to hold investments until maturity. GASB 72requires the City to mark investments at the current market value as of the close of each month. In doing so, earnings will show fluctuations. Staff budgets conservatively. The investment holdings will produce earnings; however, it is unknown what the market valuation impact will be on the City’s portfolio. Previous years realized a positive increase in market values. In 2021, the market adjusted downward resulting in an overall negative interest earnings before audit entries are recorded. -Overall, the cash and investments balance increased $1,087,819(excluding cash with fiscal agent)from the beginning ofthe year. There remainsomebond proceeds from the 2019 -2021 that will complete in 2022. The second half bond payments were paid in Nov. and Dec. The 15 second half taxes, assessments and state aids were received in Dec. The higher cash is expected to be spent down the first half of 2022 as working capital until the next larger revenue is received. FUNDS REPORT: - The General fund spent 92% of the 2021 expenditure budget and received 105% of the revenue budget. Other than these revenues and expenditures, the remaining are mainly operational in nature. The largest expenditures were wages and benefits. The transfer out of the General fund was made to the Retirement Reserve Fund 102 as budgeted. The tax and assessment settlements were remitted by Stearns County. The State remitted the final disbursement of LGA in December. - The Enterprise Funds represents 10-months utility billing revenue collected while expenses represent twelve months. Overall, 89% of expenses have been incurred (less depreciation and bond refinancing); 81% of the revenue budget (less bond proceeds) has been received. Revenues and expenses are general in nature. The budgeted expenses include future project and maintenance expenses. Funds are designated each year to help offset the larger costs. Water fund analysis (fund 601/501) – The enclosed spreadsheet shows an analysis of the water fund, including the Water fund (601) and the Water Access fund (WAC-501). The City collected $50,050 WAC/Trunk fees in 2021; a payment from Bayou Blues per their development agreement along with th seven single family homes were received. The building remodel on 4 Ave for State Farm also included WAC fees. Water fund activity represents 90% expensed, 78% of the budget received at the end of December (excluding depreciation and bond refinancing/proceeds). Other revenues and expenses are operational in nature. The 2012A water debt was refinanced in September for interest savings estimated to be $110,969 over the remaining life of the bonds. Sewer fund analysis (fund 602/502) – The enclosed spreadsheet shows an analysis of the sewer fund, including the Sewer fund (602) and the Sewer Access fund (SAC-502). As with water, SAC proceeds were received from the same properties in the amount of $42,950. Sewer expenses are at 89% of the budget, while revenues are at 75% of the budget (excluding depreciation and bond refinancing). The revenues/expenses are operational in nature. th ½ ¢ Sales Tax (fund 200): The sales tax fund has a cash balance of $845,915on December31. The City budgeted collecting $440,000 in sales tax revenue in 2021; $65,000 less than what was received in 2020. Staff budgets conservatively for the revenue collections. With the current pandemic shutting down the economy, collections are still steady and appears to be better than the budgeted amount. The collections through December totaled $471,373 for sales taxes through October 2021. Current projects using local option sales tax funding are the completion of the CR2 trail project (waiting for State MnDOT approval to close out) and bond payments towards Field Street. With the sale of Colts Academy, the abatement bonds for the building were defeased. The City placed $763,270 of local option sales tax funds into an escrow account to pay off bonds on the Dec. 2022 call date. Other potential projects are completing phase I of the East Park development and the Community Center. The East Park project was left out of the 2020 bonding bill. Staff is looking at grant opportunities and funding partners to assist with completing phase I, and possibly phase II of the park developments. The Sales Tax Summary report shows all revenues recorded and projects expensed from Fund 200. The projects are split to show the projects completed, the projects in progress, and the projects reviewed, but not moved forward at this time. After the anticipated revenue collections through 2038, $4.5M remains uncommitted. The available annual sales tax revenue after bonded commitments is $443,031. 16 The East Park and remainingCSAH 2 Trail projects will be paid for with cash out of the fund. The CSAH 2 Trail project received $650,594 in federal grant proceeds in 2019. The sales tax revenue represents sales taxes collected through October 2021. There is a 2-3 months lag for the State to collect and remit to the communities. The first $900,000 of St. Cloud Area sales tax collections goes to the regional agreed upon projects. Annually, the area Finance Directors review the allocation formula for the year. In 2021, the City of St. Joseph received an increase in the distribution formula with the area cities from 4.82% to 4.98% of the sales tax collections. St. Joseph has been a winner in the distribution allocation since its inception. The original estimates in 2006 had St. Joseph receiving 2.676% of the St. Cloud Area local option sales taxes. Council will need to be mindful of the possible allocation deduction in 2022 due to lower census numbers compared to what the State Demographer estimated. Visitor’s Bureau: The CVB is very active and successfully marketing the City and providing opportunities for people to visit St. Joseph. The City collects roughly $14,000 in lodging taxes annually. The 2020 collections were much lower due to the pandemic. Council approved waiving the lodging tax collections from 12/1/2020 through 4/31/2021 to help promote local tourism. This is decrease 2021 collections also. The 2021 lodging taxes remitted from Rodeway Inn and The Estates B&B are more on track with the pre-pandemic amounts; CSB is lower. The unspent balance of $20,500 in the CVB fund will cover the current budget approved by the EDA. CIP REPORTS: - General capital equipment purchases include computer and printer upgrades, sign post driller, fuel tank, salt shed cover and fire hoses. The police department purchased squad equipment for squad 707 (to be received hopefully soon), equipment for new officer, printer, and paid a down payment for camera surveillance. Millstream pond was dredged this summer. Crack filling and seal coating was completed per the pavement maintenance plan. The water risk assessment/emergency response plan was completed. Projects in progress include adding chemical room at water plant 1 and wellhead protection plan update. A used sewer televising camera was purchased. The stormwater MS4 permit was updated. - Engineering expenses incurred relating to the 2021 street improvements, 2022 street improvement feasibility report, and site plan review of potential developments. - The Park Board completed sealing the floor in the Millstream shelter and extending the water line to the dog park. st Bonded Debt: Included in the financial report is the bonded debt summary through December 31. At the end of 2021, two bonds were refinanced for interest savings, one debt was defeased from a 2020 refinancing, and the abatement bonds will be defeased on the early call date of 12/1/2022 (sell of the old Kennedy elementary). The city issued a new debt for the 2021 street improvement project. In total, bonded debt was reduced $854,256 from the beginning of the year. BUDGET/FISCAL IMPACT: Information Only ATTACHMENTS: Request for Council Action – Quarterly and December Financial Reports 4th Quarter Reports: Cash Position as of 12/31/21 Cash and Investment Holdings Chart Cash Balances by Fund/Remaining Budget General & Fire Budget to Actual Expenditures & Revenues 17 Enterprise Funds Activity Graph Quarterly Water Fund Analysis Half Cent Sales Tax Fund Summary CVB Summary Bonded Debt Summary December Treasurer’s Reports: Cash and Investment – Council Report Council Month End Revenue Summary Council Month End Revenue – General Fund Council Month End Revenue – Enterprise Funds Council Month End Expenditure Summary Council Month End Expenditure – General Fund Council Month End Expenses - Enterprise Funds Capital Improvement Summary Reports: General Fund Capital Improvement Plan - Summary General Fund Capital Improvement Plan - Fire Enterprise Capital Improvement Plan – Public Works Capital Improvement Budget Summary – Park Board REQUESTED COUNCIL ACTION: Consider accepting the 4th quarter and December 2021 financial reports. 18 City of St. Joseph, Minnesota Cash Position As of 12/31/21 Sentry BankMaturity DateInterestCurrent Balance# Securities% of Total Checking Account (Reconciled)N/A8.00%$ (8,373)N/A Money Market SavingsN/A0.75% 6,407,692N/A Jacob Wetterling Rec Center SavingsN/A0.09% 3,171N/A Bank Certificates of Deposit0 months0.00% -0 averages0 months0.42% Total SB$ 6,402,490 43% Central MN Credit Union Share Savings AccountN/A0.00%$ N/A5 Business Advantage CheckingN/A0.10% 19,411N/A Platimum Money Market SavingsN/A0.10% 3,341N/A Money Market SavingsN/A0.55% 407,129N/A Bank Certificates of Deposit33 months1.27%avg 763,0852 averages33 months1.03% Total CMCU$ 1,192,971 8% PMA 4M - US Bank 4M Money Market SavingsN/A0.01%$ 22,596N/A 4MP Money Market SavingsN/A0.03%$ 40,832N/A Bank Certificates of DepositN/A0.00%avg -0 averagesn/a0.02% Total 4M$ 63,428 0% Total Deposits7,658,890$ Moreton Capital Markets - US Bank Brokered Money Market SavingsN/A0.03%$ N/A4 Municipal BondsTiered 20-57 months1.05%avg 888,9692 averages39 months1.05% Total MCM$ 888,973 6% RBC Wealth Management Brokered Money Market SavingsN/A0.02%$ 18,313N/A Brokered Certificates of DepositTiered 3-95 months1.75%avg 5,096,80524 averages40 months1.99% Total RBC$ 5,115,118 34% Total Investments6,004,091$ 2021 YTD Total Deposits and Investments$ 13,662,981Interest Earned Average Interest APY39 months1.67%$121,349 Cash Held With Fiscal Agent - Northland Securities (2020C Crossover Refunding Bonds)2021 YTD Brokered Money Market SavingsN/A0.00%avg 1,207,935 Change in MV $ (137,059.10) Total Cash Held With Fiscal Agent$ 1,207,935 Total Deposits & Investments$ 14,870,916Cash and Investment Balance Includes Cash w/Fiscal Agent Petty Cash AdministrationN/AN/A$ 200 Total Petty Cash$ 200 Custodial Credit Risk: All deposits and investments insured by FDIC/SPIC/NCUA or secured by perfected pledged collateral. Interest Rate Risk: The City is not exposed to interest rate risk because the City does not invest in highly sensitive, interest fluctuating investments. The City attempts to purchase longer termed investments when the interest rates are favorable and depending on cash flow needs to lock into a favorable rate. Credit Risk: There are no instruments exposed to credit risk.Maturity Concentration of Credit Risk: The City invests in various instruments and several financial institutions.% SecuritiesAverages Brokered Money Markets$ 0.13%N/A18,317 Brokered Certificates of Deposit$ 5,096,80537.30%3.5 years Government Bonds/Notes$ -0.00%N/A State/Local Government Securities$ 888,9695.98%3.3 years Foreign Currency Risk: The City only invests in USA and USA territories. 19 Market Savings Agent MoneyCDs Market CDs w/Fiscal CheckingCashMoneyBankBrokeredBrokered 49% , 6,884,766 9% , 1,207,935 Holdings Investment 0% , and 11,039 Cash 6% , 0% , 763,085 36% , 18,313 5,096,805 20 8,1902,0532,318 (6,520)(1,996)(4,247) 35,968 (19,902) 177,900123,000299,269101,828 (220,545)(175,123)(149,396) (1,743,203)(3,590,307)(2,251,044) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ (3) 5,097 30,46014,59613,96750,05042,950 363,600305,433150,046 469,902304,227153,748 4,103,3203,677,297 3,460,6913,655,1141,222,051 $ 33,090$ 650850 2,050 38,65012,60016,28586,990 165,950 357,080130,310450,000227,950406,055189,715 3,882,775 1,717,4881,404,0701,521,320 $ 59,580 -- (286) 2,500 (9,421) 57,71793,90980,00060,073 (22,032) 298,307106,067 576,096134,430 (137,246)(549,148) (1,724,759)(1,849,697) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 92,670* does not include cash with fiscal agent -- 8,1439,421 60,000 16,336 251,013152,342140,936959,148180,000350,552100,355 3,606,7831,550,9011,811,6743,467,1921,208,484 13,935,470 As of 12/31/21 $ 28,615$ 18,082,125 7.5 months of cash balance -- City of St. Joseph, Minnesota 3,6902,500 86,915 65,86016,050 Cash Balances by Fund/Remaining Budget357,080130,310410,000180,000140,000410,625234,785 3,905,0901,644,8101,617,4951,784,580 $ 62,190 **includes unspent bond proceeds 647 77,082 59,28920,50043,07811,704 758,835252,288835,915228,845226,030369,441714,704211,308276,577 2,668,6192,332,3623,198,6301,377,125 13,662,981 CASH BALANCE21 EXP BUD21 SPENT21 LEFT21 BUD REV21 RECEIVED21 LEFT $ 90,805$ $ y FUND 2021 cash increase1,087,819 TOTALS 12/31/20 Cash Balance12,575,162 General Fund Fire FundEDA FundTIF FundsState Collected Sales TaxPark DedicationCharitable GamblingLodging TaxDEED CDAP GrantRevolving Loan FundDebt FundsCapital Project FundsWater Access FundSewer Access FundWater FundSewer FundRefuse/Compost FundStorm SewerStreet Light Utilit 21 BudgetActual BudgetActual ExpExpRevRev $363,600 $357,080 Fund $251,013 Revenues & $357,080 Expenditures Actual to $4,103,320 Budget FundFire $3,882,775 Fire & General $3,606,783 General $3,905,090 $ $500,000 $4,500,000$4,000,000$3,500,000$3,000,000$2,500,000$2,000,000$1,500,000$1,000,000 22 $1,400,000 ExpenseRevenue $1,222,051 $1,219,563 $1,208,484 $1,200,000 $1,031,652 $1,000,000 $800,000 Activity Funds $600,000 $350,552 $304,227 Enterprise $400,000 $153,748 $100,355 $200,000 $62,190 $59,580 $ Light Sewer WaterWater Refuse Street Storm 23 City of St. Joseph Quarterly Water Fund Analysis As of December 31, 2021 Fund 601+501, Water/WAC Fund Balance as of December 31, 2020 (Audited)$ 1,688,605 WAC fees collected for: Year to Date Revenue:Bayou Alley Flats payments Interest Earnings(1,475) 7 SF homes Ad Valorem Taxes(242) 8th Ave remodel State Farm Insurance Water Usage Charge673,260 Water Fixed Charge290,722 Penalties/Other Usage Fees18,982 WAC/Trunk Fees50,050 Antenna Lease Revenue46,684 Water Meters4,319 Bulk Water Sales1,312 Transfers from other Funds186,000 Total Revenue1,269,613 77.79%budget collected 2021 Revenue Budget1,632,020 (includes fund 501, less bond proceeds) Year to Date Expenses by Department: Debt Payments (602,157) Transfers to Other Funds (199,295) Power and Pumping (25,182) Water Treatment Plant 1 (50,255) Water Treatment Plant 2 (74,831) Distribution (17,867) Wellhead Protection - Water Tower (8,458) Water Maintenance (208,758) Water Administration (24,849) Total Expenses (1,211,652)89.92%budget expensed 2021 Expense Budget (1,347,495)(excludes depreciation, includes 501) (excludes bond refinancing) Fund Summary as of December 31, 2021: Water Fund Cash Balance - Fund 601+501 - unaudited 1,746,566 Fund 501 369,441 Fund 601 1,377,125 The balances represent the cash balance as of 12/31/21. 24 City of St. Joseph Quarterly Sewer Fund Analysis As of December 31, 2021 Fund 602+502, Sewer/SAC Fund Balance as of December 31, 202 (Audited)$ 729,891 SAC fees collected for: Year to Date Revenue:Bayou Alley Flats payments Interest Earnings(307) 7 SF homes Sewer Usage Charge677,716 8th Ave remodel State Farm Insurance Sewer Fixed Charge473,864 Penalties/Other Usage Fees9,838 SAC/Trunk Fees42,950 RV Dump Donations940 Transfers from other Funds60,000 Total Revenue1,265,001 74.97%budget collected 2021 Revenue Budget1,687,270 (includes fund 502) Year to Date Expenses by Department: Debt Payments (178,752) Transfers to Other Funds (84,575) Sewer Maintenance(190,253) Baker Street Lift Station(4,279) Ridgewood Lift Station(1,488) Northland Lift Station(961) CR121 Lift Station(1,379) Main Lift Station(787,414) Sewer Administration(19,385) Total Expenses(1,268,484) 89.04%budget expensed 2021 Expense Budget(1,424,580) (excludes depreciation,includes fund 502) (less bond refinancing payment) Fund Summary as of December 31, 2021: Sewer Fund Cash Balance - Fund 602+502 - unaudited 726,409 Fund 502$ 11,704 Fund 602$ 714,704 The balances represent the cash balance as of 12/31/21 25 Sales Tax Summary Summary of Committed & Available Funds As of December 31, 2021 Revenues Recorded in Fund 200 Sales Tax Receipts through 9/30/21$ 5,739,162 Interest Earnings 142,956 Community Center Bond Proceeds 1,794,000 Transfer - Rec Funds (Facilities) 19,274 Transfer - General Fund 24,004 Transfer - Government Center Bonds 35,449 Transferred to the Water Fund (int. earnings) (86,436) Donation, Grants, Misc. 703,129 Total Revenues$ 8,371,538 State BondingTotal Projects CompletedProjectTotalFederal/APO/Fund 200Total Project Name/Type YearExpendedOther FundingExpendedProject Cost Bike Share Program2019 16,511 12,425 4,086 16,511$8,800 State SHIP Grant, $3,625 Waite Park reimb Sales Tax Committee2007/2008586-586586 Park & Trail System Plan2007 51,631 - 51,631 51,631 Centennial Park Swing set2010 33,284 - 33,284 33,284 CR 2/3 Trail Extension Phase I2010-2013446,513 446,513- 446,513 Wobegon Trailhead Improvements2013 13,886 - 13,886 13,886 CR 133/College Ave Sidewalk2010-2013192,730 192,730- 192,730 Aquatics Design2014 71,624 110 71,514 71,624$110 anonymous donation Wobegon Trail Extension to St. Cloud2017200,082 200,082- 200,082 Millstream Park Shelter2015/2017529,599 40,000 489,599 529,599$40,000 Lion's donation Community Center - Facility Planning2010-2017382,202 78,727 303,475 382,202 transfers from other funds Community Center - Colts purchase20142,357,833 1,794,000 2,340,109 2,357,833$1.794M bond proceeds Pedestrian Bridge - Study2016-201713,382 - 13,382 13,382 plus $32K APO funded 4,309,864 1,925,262 4,160,877 4,309,864 Total Projects Completed TotalState Bonding Projects In ProgressFund 200Federal/APO/Fund 200Total Project Name/Type ExpendedOther FundingRemainingProject Cost East Park Development, Phase I2019-2024 - 300,000 300,000 600,000$300K State Bonding request denied,legacy grant?? Community Center2020-202432,834 10,000,000 5,967,166 16,000,000$6M donations est.; $4M state bonding approved Field Street - sales tax portion only2017 80,000 - 55,000 135,000 cover bond payments due to deferred assessments Trail Extension Phase II/III2018-20211,399,140 650,594 10,000 2,059,734$650,594 federal funding Total Projects in Progress 1,511,974 10,950,594 6,332,166 18,794,734 Fund 200 Balance, December 31, 2021, unaudited$ 835,915 anticipated remaining 2021 sales tax revenues to collect 60,000 anticipated remaining 2022-2038 sales tax revenues to collect 9,995,882 Committed - to be funded (6,332,166) Anticipated remaining balance after commitments$ 4,559,632 Average Annual Revenue (5 yr)$ 463,031.09 Average Bond Payment Field St (5 yr) (20,000.00) uncommitted annually (5 yr Average)$ 443,031.09 MSAS/SA Bonds ProjectDonations/YTDFund 200 Projects that have been discussed for Project CostState BondingExpendedTo Be Funded Year Sales Tax Funding, not approved East Park Development, Phase II 2027 (530,000)1,030,000 500,000 $30K General Levy; $500K Grant/Donations Aquatics Center 2028 (1,212,870)6,229,000 71,625.00 4,944,505 $1.2M donations est. Pedestrian Crossing 2027 4,326,000 (2,000,000) - 2,326,000$1.5M 2018 State Bonding request, not received Amphitheater 2027 120,000 (20,000) - 100,000$10K park dedication; $10K general levy Total Projects Not Approved 11,705,000 (3,762,870) 71,625 7,870,505 Estimated Maximum Funding Available 2006 - 2018 Legislation4,761,975$ (original estimate $3,272,754) 2019 - 2038 Legislation11,000,000 $1,004,118received 2019-2021 $ 15,761,975 26 Exp Rev (39.43) 775.00735.62868.05706.52900.00775.00580.00300.00 Spent 3,698.751,250.007,307.949,000.001,800.001,089.401,185.182,000.001,800.003,800.00 14,595.9316,336.10 22,240.0420,499.87 $$$$$$$$$$$$$$$$$$$$$$$$ ЉЉЉ ЎЉЉ͵Љ ВͲЉЉЉ͵ЉЊͲЉЉЉ͵Љ 2,000.001,800.003,800.00 12,600.0016,050.00 2021202120212021 BudgetYTDBudgetYTDBudgetYTD $$$$υυυ$$$$$$$$$$$$$$$$ I II Ad TaxTaxTax Stay Press9,000.00 Small1,100.00 Grant350.00 SHRPA900.00 phase phase Interest600.00 website500.00 shirt/caps1,500.00MN LodgeLodgeLodge Marketing1,500.00Marketing500.00 Hotel Shop advertising200.00 T Bruno Magazine Grant Grant Videos/photos2,000.00 MN SHRPAExplore MN Trails MN Explore Explore Exp Rev 20222022 YTD YTD ЉЉЉ 300.00 АЉЉ͵Љ 500.00775.00580.00200.00 1,500.004,000.004,000.00 ЌͲЌЉЉ͵Љ 9,000.002,400.001,745.001,200.001,000.002,900.002,000.001,500.00 ЊЉͲЉЉЉ͵Љ 23,800.0023,800.00 project 20222022 Budget Budget signs $$$$υυυ$$$$$$$$$$$$$$$ welcome City from Press)** balance (Bruno Hosting Postcards Fees 390 MediaMaps/Signage Guide fund Videos with Social(Krillan) Magazine 1 for Visitor's 2 Sponsorship 21 Trailhead Match 1 Works Sales Sales paid 1 31 Small/Winterwalk be with Service ManageCloud Racks 2021 Tax Summary Magazine 12 Tax to St. 31, RubinskiWebsite/Joetownmn.comShopPhotosBikeWobegon sign Pictures Balance Trails SponsorshipPlan Budget: Lodging Balance duesServices Tax Lodging AdditionalSHRPAMerchandise GreaterMNNewcomer Financial Fund 150 Inn trailhead months BureauBureauBureauBureauBureauBureau Earnings B&B Cash 3 December Strategic 2021 Fund Transfer Lodging of Propose shirt/Hats/Merchandise CVBAsBeginningCustomer InterestTSponsorshipEDARodewayCSBEstates Vendor ProfessionalVisitor'sVisitor'sVisitor'sVisitor'sVisitor'sMarketingMarketingMarketingAdvertiseAdvertiseAdvertise EndingEDA 20212021 Visitor's** 27 - 8,9937,9506,6533,2755,7754,0753,1903,1505,4535,1803,064 42,43512,27566,00093,20012,51114,21514,01769,40813,91520,54544,81016,82479,248 35,33535,33582,34314,550 267,506109,400 412,240 117,651 196,899609,139 Cash Paid --- 5,8004,344 55,00060,00050,00034,00065,00045,00042,00054,00043,00060,00070,00040,00040,00045,00050,35883,938 155,000220,000145,000260,000195,000394,000125,000275,000237,655416,950 691,950 1,089,0001,175,0001,175,000 2,658,0003,349,950 Due w/in One YearOne Year --- 70,000 240,000245,000540,000204,000625,000145,000168,000110,000177,000690,000445,000925,000395,000256,641 1,225,0001,730,0009,509,0001,175,0001,175,0003,365,0004,510,0002,395,0003,835,0002,296,7251,458,2594,406,625 8,241,625 15,194,000 23,435,625 12/31/2021 ** ----- 5,800 15,576 (55,000)(60,000)(50,000)(35,000)(45,000)(42,000)(53,000)(43,000)(70,000)(40,000)(40,000)(49,781)(82,998) Lease Matured (2,060,000)(2,508,000)(3,565,000)(3,971,256)(6,479,256)Payment 1,365,000 3,190,000 00 00 --------------------------- 00 ,, 05 93 14 ,, GASB 34 Reconciling Items Issued 33,190,000 3,190,000 22,435,000 2,435,0005,625,000 (1,440,000) (155,000) (220,000) (120,000) (120,000) (190,000) (328,000) (2,875,000) (460,000) (120,000) (233,477) (406,256) -- 8,379,0001,295,0004,838,0004,965,0004,812,881 9,777,881 14,512,00024,289,881 minor differences due to rounding days and contract changes - immaterial 12/31/2020 - ** December 31, 2021 Long Term Debt Summary n/an/a 1-3%590,0004-5%1,380,0004-5%1,950,0003-4%435,000 Rates 2.75%210,0002.50%163,0001.45%220,0002.25%140,000 2-3.4%1,440,0001.2-3%305,0000.4-2%625,0000.4-2%190,0000.4-2%690,0002-3.4%460,0000.4-2%1,045,000 1.771%2,530,2031.000%306,4211.095%1,541,257 2.25-3%239,0000.60-2%2-3.05%1,295,000 2-3.25%295,000 0.4-1.6%1,365,000 City of St. Joseph, Minnesota 2-2.875%3,555,000 0.60-1.3% Issue 1-2.85%2,875,000 0.4-1.9%445,000 3502,010,0003531,840,0006014,860,000601660,000 Fund Year 2021202220212021 Year 201920303082,170,00020202036310625,00020202036313190,000202020303141,365,000202120363113,190,00020202036312690,00020172022601353,00020202030601445,000202120286012,435,000202020286021,045,000 20102025345790,000201420152025351595,00020162032304740,00020172028305344,000201920303071,535,0002015201620363014,275,00020172025303337,00020182023306265,00020202025309220,000201420132029602650,000201 020306024,527,70320162026602469,367201720276021,744,73620082027601 IssueMaturityOriginalInterestDue w/inInterest various2022101 Special Assessment Bonds GO Improvement Bonds 2010BGO Improvement Bonds 2014AGO Improvement Bonds 2015AGO Improvement Bonds 2016BGO Improvement Bonds 2017BGO Improvement Bonds 2019AGO Improvement Bonds 2019AGO Improvement Bonds 2020BGO Refunding Improvement Bonds 2020BTaxable GO Improve CO Refunding Bonds 2020CGO Improvement Bonds 2021A GO Abatement Bonds GO Tax Abatement Bonds 2015B GO Debt GO CIP Bonds 2016AGO CIP Bonds 2017AGO Equipment Certificates 2018AGO Equipment Certificates 2020AGO CIP Bonds 2020B Total GLTD Utility Revenue Bonds GO Water CO Rev Refund Bonds 2012A-WTP2,Wells 6,7,82012GO Utility Revenue Bonds 2014A-tower maintGO Water Revenue Bonds 2017B-WTP1Taxable GO Utility CO Refunding Bonds 2020CGO Water Revenue Refunding Bonds 2021AGO Sewer Refunding Bonds 2020B Notes St. Cloud SIS Phase 4St. Cloud PFA LoanSt. Cloud PFA Main Lift Station ImprovementsSt. Cloud PFA NR2 Biosolids Total Enterprise DebtTotal Long Term DebtVehicle Operating Leases - GF ROW Operating Lease - Water Fund 28 01/07/22 4:39 PM City of St. Joseph Page 1 Cash Balances Only Current Period: December 2021 MTDMTDCurrent FUND DescrAccountBegin YrDebitCreditBalance Last Dim 10100 GeneralG 101-10100$1,978,165.57$1,507,206.20$368,766.04$2,020,991.52 Employee Retirement ReserveG 102-10100$202,358.26$0.00$0.00$326,935.43 COVID-19 FEMA FundingG 103-10100-$4,505.36$0.00$0.00$0.00 COVID-19 GrantsG 104-10100$0.00$0.00$85,262.39$316,697.88 Fire FundG 105-10100$705,435.36$530.34$25,951.89$758,834.98 Cable Access FeeG 108-10100-$1,931.83$219.06$0.00$3,994.45 Economic DevelopmentG 150-10100$111,121.79$67,164.48$21,367.23$252,288.48 TIF 4-1 Fortitude Senior AptsG 153-10100$11,148.87$34,313.95$30,956.21$16,809.07 TIF 2-1 MillstreamG 157-10100$32,821.83$17,837.55$16,065.98$36,128.93 TIF 2-2 Meat MarketG 158-10100$333.57$0.00$0.00$0.00 TIF 2-3 Bayou Blues/Alley FlatG 159-10100$3,372.23$20,169.30$16,119.06$6,351.13 State Collected Sales TaxG 200-10100$1,247,302.17$56,907.04$244.45$835,915.30 Park DedicationG 205-10100$206,206.84$9,623.61$77.84$228,845.36 Charitable GamblingG 215-10100$646.69$0.00$0.23$647.34 Lodging TaxG 220-10100$22,164.03$1,034.01$1,367.06$20,499.87 DEED CDAP GrantG 225-10100$47,311.21$0.00$62.03$43,077.81 Revolving Loan FundG 250-10100$211,383.92$1,203.72$79.29$226,029.82 2016 CIP Bonds \[govt center\]G 301-10100$35,328.95$124,938.78$89.64$29,627.00 2017A CIP Bonds \[govt center\]G 303-10100$83,571.41$3,000.00$102.55$71,328.81 2016 Street Imp \[Field St\]G 304-10100$258,985.39$2,356.30$167.82$244,249.86 2017B Street Imp \[CBD Alleys\]G 305-10100$36,330.03$13,818.87$82.75$27,689.28 2018 Equipment CertificatesG 306-10100$2,375.60$27,082.92$73.21$2,618.16 2019A Street Imp \[Overlays\]G 307-10100$111,145.56$97,589.77$158.32$123,519.48 2019A Street Imp \[Ind Park\]G 308-10100$88.30$267,835.00$4,615.96-$3,742.72 2020A Equipment CertificatesG 309-10100$4,916.49$22,583.17$44,681.07$3,770.93 2020B GO Imp \[20th Ave SE\]G 310-10100$17,566.02$0.00$214.32$9,356.29 2021 Improve \[MN St/OverlayG 311-10100$0.00$0.00$1,028.88$189,852.62 2020B CIP Bonds \[PW Bldg\]G 312-10100$14,031.11$0.00$76.49$17,380.08 2020B Refund Bonds \[2013 StrG 313-10100$52,210.06$15,360.91$87.54$37,259.60 2020C CO Refund \[2014 Park G 314-10100$1,263.71$184.07$71.40$7,349.38 2010B Street Imp \[16th Ave\]G 345-10100$111,391.62$27,777.25$106.38$94,167.77 2014 Street Imp \[ParkTerrace\]G 350-10100$130,567.23$56,230.40$42.38$78,264.52 2015 Street Imp\[Clinton/North\]G 351-10100$103,281.29$91,350.07$134.47$234,158.86 2015 Abatement \[Comm CenteG 353-10100$46,385.81$0.00$132.55$179,540.50 Debt Service ReliefG 390-10100$735,684.74$18,283.27$3,581.78$985,971.56 Community Center phase IG 402-10100$3,184.71$0.00$0.75$1,991.34 2019 Street OverlaysG 407-10100$149,845.21$0.00$0.00$110,833.46 2019 Industrial Park ExpansionG 408-10100$372,830.76$25,000.00$0.00$230,984.39 2020 Equipment CertificatesG 409-10100$53,980.38$0.00$0.00$18,038.63 2020 20th Ave Watermain LooG 410-10100$399,144.44$0.00$0.00$397,166.67 2021 MN/Alley/18/20/NorthlanG 411-10100$483.76$0.00$710,503.03$1,785,289.78 Capital OutlayG 490-10100$601,723.59$57,566.93$632.51$654,325.34 WAC FundG 501-10100$499,391.14$5,287.50$180,000.00$369,441.14 SAC FundG 502-10100$28,754.48$4,287.50$60,000.00$11,704.48 Water FundG 601-10100$1,064,128.09$318,543.86$77,301.71$1,377,125.24 Sewer FundG 602-10100$627,757.97$248,109.38$216,333.98$714,704.10 Refuse CollectionG 603-10100$228,669.46$44,374.64$29,787.60$211,308.46 Storm Water UtilityG 651-10100$197,420.45$22,326.25$42,177.94$276,576.55 Street Light UtilityG 652-10100$69,495.20$8,401.41$5,866.44$77,081.75 Last Dim 10100$10,815,268.11$3,218,497.51$1,944,371.17$13,662,980.68 29 01/07/22 4:39 PM City of St. Joseph Page 2 Cash Balances Only Current Period: December 2021 MTDMTDCurrent FUND DescrAccountBegin YrDebitCreditBalance Last Dim 10200 GeneralG 101-10200$225.00$0.00$0.00$200.00 Last Dim 10200$225.00$0.00$0.00$200.00 Last Dim 10300 2020C CO Refund \[2014 Park G 314-10300$19,668.52$0.00$6,751.25$5,498.73 2014 Street Imp \[ParkTerrace\]G 350-10300$1,309,546.61$0.00$1,315,000.00-$5,386.72 2015 Abatement \[Comm CenteG 353-10300$0.00$0.00$137,667.50$1,207,935.00 Water FundG 601-10300$430,453.39$36.43$427,774.07-$112.01 Last Dim 10300$1,759,668.52$36.43$1,887,192.82$1,207,935.00 $12,575,161.63$3,218,533.94$3,831,563.99$14,871,115.68 30 01/06/22 2:43 PM City of St. Joseph Page 1 Council Month End Revenue Summary Current Period: December 2021 2021December2021 FUNDFUND DescrYTD Budget2021 AmtYTD Amt 101General$3,868,810.00$1,502,211.04$3,562,613.75 102Employee Retirement Reserve$7,165.00$0.00$128,575.00 103COVID-19 FEMA Funding$0.00$0.00$4,767.40 104COVID-19 Grants$0.00$0.00$401,960.27 105Fire Fund$357,080.00-$42.70$363,599.77 108Cable Access Fee$6,800.00$219.06$5,403.23 150Economic Development$130,310.00$67,116.18$305,433.38 153TIF 4-1 Fortitude Senior Apts$100.00$34,309.18$68,623.73 157TIF 2-1 Millstream$500.00$17,825.37$41,097.32 158TIF 2-2 Meat Market$25.00$0.00$4,582.82 159TIF 2-3 Bayou Blues/Alley Flat$25.00$17,868.48$35,741.97 200State Collected Sales Tax$450,000.00$56,662.59$469,901.93 205Park Dedication$38,650.00$9,545.77$30,459.96 215Charitable Gambling$2,050.00-$0.23-$2.69 220Lodging Tax$12,600.00$1,026.95$14,595.93 225DEED CDAP Grant$850.00-$16.03$5,096.88 250Revolving Loan Fund$16,285.00$1,124.43$13,996.67 3012016 CIP Bonds \[govt center\]$265,700.00$124,917.89$264,135.84 3032017A CIP Bonds \[govt center\]$37,800.00$2,966.20$34,391.75 3042016 Street Imp \[Field St\]$41,170.00$2,257.23$47,058.74 3052017B Street Imp \[CBD Alleys\]$29,690.00$13,804.87$31,826.38 3062018 Equipment Certificates$57,750.00$27,078.46$57,271.87 3072019A Street Imp \[Overlays\]$225,500.00$97,500.20$226,180.70 3082019A Street Imp \[Ind Park\]$341,805.00$263,287.79$308,025.05 3092020A Equipment Certificates$48,250.00$22,565.85$47,481.98 3102020B GO Imp \[20th Ave SE\]$50.00-$145.57$4,429.73 3112021 Improve \[MN St/Overlays\]$0.00-$960.13$251,207.68 3122020B CIP Bonds \[PW Bldg\]$70,335.00-$7.74$17,536.53 3132020B Refund Bonds \[2013 Str.\]$0.00$15,342.12$32,769.14 3142020C CO Refund \[2014 Park Ter$0.00$181.42$6,312.06 3452010B Street Imp \[16th Ave\]$44,750.00$27,739.62$46,514.54 3502014 Street Imp \[ParkTerrace\]$124,750.00$56,188.02$114,180.91 3512015 Street Imp\[Clinton/North\]$38,200.00$91,284.35$195,431.12 3532015 Abatement \[Comm Center\]$150,715.00-$63.80$1,525,160.36 390Debt Service Relief$10,500.00$17,938.99$250,747.05 402Community Center phase I$75.00-$0.75-$2.66 4072019 Street Overlays$0.00$0.00$0.00 4082019 Industrial Park Expansion$0.00$25,000.00$25,000.00 4092020 Equipment Certificates$0.00$0.00$0.00 4102020 20th Ave Watermain Loop$0.00$0.00$0.00 4112021 MN/Alley/18/20/Northland$0.00$0.00$3,477,821.52 490Capital Outlay$86,915.00$57,566.93$174,478.06 31 01/06/22 2:44 PM City of St. Joseph Page 2 Council Month End Revenue Summary Current Period: December 2021 2021December2021 FUNDFUND DescrYTD Budget2021 AmtYTD Amt 501WAC Fund$227,950.00$5,287.50$50,050.00 502SAC Fund$165,950.00$4,287.50$42,950.00 601Water Fund$1,404,070.00$306,463.25$3,655,113.94 602Sewer Fund$1,521,320.00$247,279.89$1,222,051.10 603Refuse Collection$406,055.00$43,257.83$304,227.45 651Storm Water Utility$189,715.00$22,136.72$153,747.50 652Street Light Utility$92,670.00$8,341.27$59,579.66 $10,472,935.00$3,189,346.00$18,082,125.32 32 01/06/22 2:43 PM City of St. Joseph Page 1 Council Month End Revenue -General Fund Current Period: December 2021 2021December2021 FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt FUND 101 General 101GeneralCurrent Ad Valorem Taxes$2,003,555.00$840,606.97$1,822,935.02 101GeneralSpecial Levy- City St. Joe$0.00$0.00$0.00 101GeneralState Sales Tax$0.00$7.63$7.63 101GeneralGravel Tax$2,000.00$0.00$2,701.03 101GeneralSolar Production Tax$2,000.00$0.00$0.00 101GeneralGas Franchise$35,265.00$0.00$23,279.08 101GeneralElectric Franchise$64,945.00$2,459.03$57,795.10 101GeneralLicenses & Permits$11,000.00$0.00$7,500.00 101GeneralLiquor$31,570.00$0.00$31,005.00 101GeneralOutdoor Liquor Permit$3,000.00$0.00$2,550.00 101GeneralGambling Permits$300.00$40.00$460.00 101GeneralAmusement/Hunt/Peddler/Golf$1,415.00$0.00$1,080.00 101GeneralExcavation Permit$500.00$100.00$300.00 101GeneralCigarette License$750.00$0.00$900.00 101GeneralCable Franchise Fee$31,635.00$1,102.40$24,670.44 101GeneralBuilding Permits$110,000.00$5,183.05$69,496.87 101GeneralAnimal License$3,140.00$10.00$3,365.00 101GeneralRental Housing Registration$34,000.00$100.00$30,715.00 101GeneralFederal Grants - Other$65,685.00$0.00$46,191.53 101GeneralState Grants and Aids$1,150.00$984.00$984.00 101GeneralLocal Government Aid$1,000,000.00$598,936.50$1,000,000.00 101GeneralPolice Training Reim$5,500.00$0.00$13,303.50 101GeneralState Municipal Funds Aid$56,000.00$0.00$87,305.00 101GeneralState Police Aid$80,000.00$0.00$82,733.12 101GeneralOther Grants/Aids$0.00$0.00$4,615.24 101GeneralOther Governmental Unit$10,000.00$0.00$10,000.00 101GeneralCounty Grants - Road Maint.$16,400.00$16,623.44$16,623.44 101GeneralZoning and Subdivision Fee$10,000.00$0.00$4,980.00 101GeneralLand Use Deposit Fee$4,000.00$0.00$18,000.00 101GeneralSale of Maps and Publications$50.00$0.00$22.00 101GeneralConduit Debt Fee$0.00$0.00$0.00 101GeneralAssessments Search$6,000.00$420.00$8,040.00 101GeneralSpecial Hearing$1,500.00$0.00$0.00 101GeneralAdministration Reimb$14,000.00$50.64$606.09 101GeneralWeed Cutting$500.00$100.00$200.00 101GeneralAdmission Fee$1,500.00$15.00$15.00 101GeneralBike Share Program$285.00$0.00$481.98 101GeneralShelter/Room Rental Fees$10,600.00$400.00$14,200.00 101GeneralBall Field Donation$0.00$0.00$0.00 101GeneralSchneider Field Rental$1,100.00$0.00$1,760.00 101GeneralRents and Royalties$94,040.00$0.00$36,997.52 33 01/06/22 2:43 PM City of St. Joseph Page 2 Council Month End Revenue -General Fund Current Period: December 2021 2021December2021 FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt 101GeneralKennel Fees$400.00$0.00$75.00 101GeneralCounty Fines$30,000.00$2,766.38$37,116.76 101GeneralPolicy Fines$25,000.00$5,316.00$26,288.47 101GeneralAccident Report Fee$1,500.00$105.00$2,467.75 101GeneralSeized Property$3,000.00$392.90$2,490.14 101GeneralBond-Forfeited Cars$0.00$0.00$0.00 101GeneralSpecial Assessments$2,000.00$1,922.14$3,844.29 101GeneralInterest Earnings$50,000.00-$859.60-$5,353.99 101GeneralInterest Charges$25.00$0.00$3.99 101GeneralCo-op Dividend - LMCIT$5,000.00$24,650.34$24,650.34 101GeneralWater Tower Antenna Lease$5,000.00$779.22$5,187.08 101GeneralAdvertising$500.00$0.00$0.00 101GeneralContributions - General$2,000.00$0.00$3,482.47 101GeneralDonation, Recreation$0.00$0.00$0.00 101GeneralContributions - Parks$500.00$0.00$701.57 101GeneralSurplus Property$0.00$0.00$1,000.00 101GeneralReimbursement$30,500.00$0.00$31,728.59 101GeneralInsurance Recovery$0.00$0.00$3,112.70 101GeneralTransfers from Other Funds$0.00$0.00$0.00 FUND 101 General$3,868,810.00$1,502,211.04$3,562,613.75 FUND 102 Employee Retirement Reserve 102Employee Retirement ResCurrent Ad Valorem Taxes$0.00$0.00$0.00 102Employee Retirement ResTransfers from Other Funds$7,165.00$0.00$128,575.00 FUND 102 Employee Retirement Reserve$7,165.00$0.00$128,575.00 FUND 103 COVID-19 FEMA Funding 103COVID-19 FEMA FundingLiquor$0.00$0.00$0.00 103COVID-19 FEMA FundingFederal Grants - Other$0.00$0.00$0.00 103COVID-19 FEMA FundingShelter/Room Rental Fees$0.00$0.00$0.00 103COVID-19 FEMA FundingInterest Earnings$0.00$0.00$0.00 103COVID-19 FEMA FundingReimbursement$0.00$0.00$0.00 103COVID-19 FEMA FundingTransfers from Other Funds$0.00$0.00$4,767.40 FUND 103 COVID-19 FEMA Funding$0.00$0.00$4,767.40 FUND 104 COVID-19 Grants 104COVID-19 GrantsFederal Grants - Other$0.00$0.00$401,960.27 104COVID-19 GrantsOther Grants/Aids$0.00$0.00$0.00 104COVID-19 GrantsInterest Earnings$0.00$0.00$0.00 FUND 104 COVID-19 Grants$0.00$0.00$401,960.27 FUND 108 Cable Access Fee 108Cable Access FeeCable Franchise Fee$6,800.00$219.06$5,403.23 108Cable Access FeeTransfers from Other Funds$0.00$0.00$0.00 FUND 108 Cable Access Fee$6,800.00$219.06$5,403.23 34 01/06/22 2:43 PM City of St. Joseph Page 3 Council Month End Revenue -General Fund Current Period: December 2021 2021December2021 FUNDFUND DescrSOURCE DescrYTD Budget2021 AmtYTD Amt FUND 150 Economic Development 150Economic DevelopmentCurrent Ad Valorem Taxes$119,905.00$54,698.48$118,486.89 150Economic DevelopmentFederal Grants - Other$0.00$12,466.00$65,134.75 150Economic DevelopmentOther Grants/Aids$0.00$0.00$0.00 150Economic DevelopmentTIF/MIF Deposit$0.00$0.00$3,125.00 150Economic DevelopmentTax Abatement Reimbursement$9,385.00$0.00$4,691.00 150Economic DevelopmentInterest Earnings$1,020.00-$48.30-$42.76 150Economic DevelopmentSurplus Property$0.00$0.00$114,038.50 150Economic DevelopmentTransfers from Other Funds$0.00$0.00$0.00 FUND 150 Economic Development$130,310.00$67,116.18$305,433.38 FUND 410 2020 20th Ave Watermain Loop 4102020 20th Ave WatermainIssuance of Debt$0.00$0.00$0.00 4102020 20th Ave WatermainBond Premium$0.00$0.00$0.00 FUND 410 2020 20th Ave Watermain Loop$0.00$0.00$0.00 FUND 411 2021 MN/Alley/18/20/Northland 4112021 MN/Alley/18/20/NortState Municipal Funds Aid$0.00$0.00$0.00 4112021 MN/Alley/18/20/NortSpecial Assessments$0.00$0.00$67,602.22 4112021 MN/Alley/18/20/NortIssuance of Debt$0.00$0.00$3,190,000.00 4112021 MN/Alley/18/20/NortBond Premium$0.00$0.00$220,219.30 FUND 411 2021 MN/Alley/18/20/Northland$0.00$0.00$3,477,821.52 FUND 490 Capital Outlay 490Capital OutlayCurrent Ad Valorem Taxes$78,915.00$57,566.93$124,478.06 490Capital OutlayFederal Grants - Other$0.00$0.00$0.00 490Capital OutlaySurplus Property$8,000.00$0.00$0.00 490Capital OutlayReimbursement$0.00$0.00$0.00 490Capital OutlayTransfers from Other Funds$0.00$0.00$50,000.00 FUND 490 Capital Outlay$86,915.00$57,566.93$174,478.06 $4,100,000.00$1,627,113.21$8,061,052.61 35 01/06/22 2:43 PM City of St. Joseph Page 1 Council Month End Revenue -Enterprise Funds Current Period: December 2021 FUND2021December2021 FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt FUND 601 Water Fund 601Water FundWater Fixed Charge$364,150.00$40,947.62$290,722.47 601Water FundBond Premium$0.00$0.00$250,550.55 601Water FundIssuance of Debt$0.00$0.00$2,185,000.00 601Water FundTransfers from Other Funds$186,000.00$186,000.00$186,000.00 601Water FundCurrent Ad Valorem Taxes$0.00$15.88-$241.54 601Water FundMDS Test Fee$17,875.00$2,124.74$14,425.84 601Water FundWater Meter$6,000.00$564.00$4,319.00 601Water FundPenalties and Forfeited Disc$6,000.00$461.42$9,660.28 601Water FundConnection/Reconnection fees$0.00$1,009.08$1,567.51 601Water FundUndesignated Funds$2,000.00-$6,856.97-$6,881.86 601Water FundSpecial Assessments$500.00$382.64$197.93 601Water FundContributed Revenue$0.00$0.00$0.00 601Water FundBulk Water$3,500.00$26.95$1,312.46 601Water FundOther Grants/Aids$0.00$0.00$0.00 601Water FundState Sales Tax$0.00$164.37$12.03 601Water FundInterest Earnings$23,000.00-$707.78-$1,475.33 601Water FundAmortization of Bond Premium$0.00$0.00$0.00 601Water FundWater Tower Antenna Lease$37,795.00$7,013.02$46,684.11 601Water FundReimbursement$0.00$0.00$0.00 601Water FundUsage Rate$757,250.00$75,318.28$673,260.49 601Water FundState Grants and Aids$0.00$0.00$0.00 FUND 601 Water Fund$1,404,070.00$306,463.25$3,655,113.94 FUND 602 Sewer Fund 602Sewer FundPenalties and Forfeited Disc$7,640.00$480.67$9,899.36 602Sewer FundSurplus Property$0.00$0.00$0.00 602Sewer FundSanitary Sewer Use Service$792,295.00$112,814.64$677,716.30 602Sewer FundContributed Revenue$0.00$0.00$0.00 602Sewer FundReimbursement$3,750.00$0.00$0.00 602Sewer FundContributions - General$750.00$0.00$939.97 602Sewer FundAmortization of Bond Premium$0.00$0.00$0.00 602Sewer FundInterest Earnings$6,000.00-$307.16-$307.16 602Sewer FundState Grants and Aids$0.00$0.00$0.00 602Sewer FundIssuance of Debt$0.00$0.00$0.00 602Sewer FundSpecial Assessments$500.00$443.71-$61.16 602Sewer FundTransfers from Other Funds$140,000.00$60,000.00$60,000.00 602Sewer FundBond Premium$0.00$0.00$0.00 602Sewer FundSewer Fixed Charge$570,385.00$73,848.03$473,863.79 FUND 602 Sewer Fund$1,521,320.00$247,279.89$1,222,051.10 FUND 603 Refuse Collection 603Refuse CollectSpecial Assessments$200.00$296.66-$42.19 603Refuse CollectTransfers from Other Funds$0.00$0.00$0.00 603Refuse CollectContributed Revenue$0.00$0.00$0.00 603Refuse CollectInterest Earnings$6,500.00-$71.90-$251.60 603Refuse CollectPenalties and Forfeifted Disc$1,675.00$219.51$3,374.38 603Refuse CollectRefuse Collection Charges$366,260.00$41,416.04$274,519.21 603Refuse CollectState Grants and Aids$0.00$0.00$0.00 603Refuse CollectLicenses & Permits$31,420.00$0.00$27,030.00 603Refuse CollectState Sales Tax$0.00$1,397.52-$757.06 603Refuse CollectReimbursement$0.00$0.00$354.71 36 01/06/22 2:43 PM City of St. Joseph Page 2 Council Month End Revenue -Enterprise Funds Current Period: December 2021 FUND2021December2021 FUNDDescrSOURCE DescrYTD Budget2021 AmtYTD Amt FUND 603 Refuse Collection$406,055.00$43,257.83$304,227.45 FUND 651 Storm Water Utility 651Storm Water Special Assessments$200.00$95.17-$14.25 651Storm Water Penalties and Forfeifted Disc$1,500.00$82.55$1,400.09 651Storm Water Storm Water Use Service$180,015.00$22,060.67$152,698.69 651Storm Water Transfers from Other Funds$0.00$0.00$0.00 651Storm Water Storm Water Develop Fee$4,000.00$0.00$0.00 651Storm Water Contributed Revenue$0.00$0.00$0.00 651Storm Water Interest Earnings$4,000.00-$101.67-$337.03 651Storm Water Other Grants/Aids$0.00$0.00$0.00 651Storm Water State Grants and Aids$0.00$0.00$0.00 651Storm Water Surplus Property$0.00$0.00$0.00 FUND 651 Storm Water Utility$189,715.00$22,136.72$153,747.50 FUND 652 Street Light Utility 652Street Light UTransfers from Other Funds$0.00$0.00$0.00 652Street Light UState Grants and Aids$0.00$0.00$0.00 652Street Light UOther Grants/Aids$0.00$0.00$0.00 652Street Light USpecial Assessments$50.00$63.79-$5.82 652Street Light UInterest Earnings$1,500.00-$27.40-$61.38 652Street Light UContributions - General$2,000.00$0.00$0.00 652Street Light USurplus Property$100.00$0.00$0.00 652Street Light UReimbursement$0.00$0.00$269.42 652Street Light UUsage Rate$88,470.00$8,275.93$58,800.97 652Street Light UPenalties and Forfeited Disc$550.00$28.95$576.47 FUND 652 Street Light Utility$92,670.00$8,341.27$59,579.66 $3,613,830.00$627,478.96$5,394,719.65 37 01/06/22 2:42 PM City of St. Joseph Page 1 Council Month End Expenditure - Summary Current Period: December 2021 2021December2021 DescriptionYTD Budget2021 Amt YTD Amt General$3,868,710.00$396,212.24$3,517,523.26 Employee Retirement Reserve$36,380.00$0.00$3,997.83 COVID-19 FEMA Funding$0.00$0.00$0.00 COVID-19 Grants$0.00$85,262.39$85,262.39 Fire Fund$357,080.00$25,378.85$251,012.87 Cable Access Fee$0.00$0.00$0.00 Economic Development$130,310.00$19,018.93$152,341.85 TIF 4-1 Fortitude Senior Apts$1,045.00$30,951.44$62,931.62 TIF 2-1 Millstream$1,045.00$16,053.80$38,042.25 TIF 2-2 Meat Market$555.00$0.00$4,910.23 TIF 2-3 Bayou Blues/Alley Flat$1,045.00$16,118.24$35,052.16 State Collected Sales Tax$410,000.00$0.00$959,148.00 Park Dedication$65,860.00$0.00$8,143.28 Charitable Gambling$2,500.00$0.00$0.00 Lodging Tax$16,050.00$1,360.00$16,336.10 DEED CDAP Grant$0.00$46.00$9,421.00 Revolving Loan Fund$0.00$0.00$0.00 2016 CIP Bonds \[govt center\]$272,570.00$68.75$272,411.25 2017A CIP Bonds \[govt center\]$48,000.00$68.75$48,268.75 2016 Street Imp \[Field St\]$62,500.00$68.75$62,343.75 2017B Street Imp \[CBD Alleys\]$41,880.00$68.75$41,721.25 2018 Equipment Certificates$57,300.00$68.75$57,568.75 2019A Street Imp \[Overlays\]$221,225.00$68.75$221,068.75 2019A Street Imp \[Ind Park\]$313,425.00$68.75$313,268.75 2020A Equipment Certificates$46,415.00$44,663.75$46,258.75 2020B GO Imp \[20th Ave SE\]$3,890.00$68.75$12,700.53 2021 Improve \[MN St/Overlays$0.00$68.75$61,355.06 2020B CIP Bonds \[PW Bldg\]$7,070.00$68.75$14,219.40 2020B Refund Bonds \[2013 Str.$0.00$68.75$48,380.88 2020C CO Refund \[2014 Park T$0.00$68.75$7,908.83 2010B Street Imp \[16th Ave\]$64,220.00$68.75$64,061.25 2013 Street Imp \[Overlays\]$50,615.00$0.00$0.00 2014 Street Imp \[ParkTerrace\]$181,740.00$0.00$167,435.00 2015 Street Imp\[Clinton/North\]$68,175.00$68.75$68,513.75 2015 Abatement \[Comm Center$155,560.00$68.75$39,835.21 Debt Service Relief$50,000.00$3,237.50$3,581.00 Community Center phase I$0.00$0.00$1,197.00 2019 Street Overlays$0.00$0.00$9,629.95 2019 Industrial Park Expansion$0.00$0.00$9,723.23 2020 Equipment Certificates$0.00$0.00$33,266.15 2020 20th Ave Watermain Loop$0.00$0.00-$7,162.19 2021 MN/Alley/18/20/Northlan$0.00$710,503.03$1,643,253.29 38 01/06/22 2:42 PM City of St. Joseph Page 2 Council Month End Expenditure - Summary Current Period: December 2021 2021December2021 DescriptionYTD Budget2021 Amt YTD Amt Capital Outlay$86,915.00$632.51$121,766.66 WAC Fund$180,000.00$180,000.00$180,000.00 SAC Fund$140,000.00$60,000.00$60,000.00 Water Fund$1,617,495.00$65,221.10$3,467,192.03 Sewer Fund$1,784,580.00$215,504.49$1,208,483.82 Refuse Collection$410,625.00$28,670.79$350,551.55 Storm Water Utility$234,785.00$41,988.41$100,355.18 Street Light Utility$90,805.00$5,806.30$62,189.58 $11,080,370.00$1,947,661.02$13,935,470.00 39 01/06/22 2:42 PM City of St. Joseph Page 1 Council Month End Expenditure - General Fund Current Period: December 2021 2021December2021 DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt FUND 101 General GeneralCouncil$64,475.00$1,862.68$56,805.08 GeneralLegislative Committees$4,680.00$0.00$1,602.77 GeneralOrdinance & Proceedings$2,225.00$0.00$1,131.15 GeneralMayor$11,500.00$1,318.44$8,482.47 GeneralElections$2,500.00$0.00$4,000.00 GeneralGeneral Adminstration$285,230.00$28,905.07$277,583.42 GeneralFinance$229,745.00$24,678.93$205,263.79 GeneralAudit Service$29,500.00$0.00$29,500.00 GeneralAssessing$28,000.00$0.00$28,007.76 GeneralCity Attorney$25,000.00$0.00$49,290.00 GeneralInformation Technology$17,570.00$2,855.00$29,250.11 GeneralPlanning and Zoning$226,590.00$75,768.77$217,690.18 GeneralGeneral Government$32,965.00$1,319.62$22,805.50 GeneralCity Offices$41,180.00$1,415.88$40,202.35 GeneralCable Access$2,320.00$338.97$1,786.01 GeneralCrime Control & Investigation$1,382,125.00$168,015.03$1,265,547.45 GeneralPolice Training$11,000.00$808.18$8,350.80 GeneralCommunication Service$9,950.00$764.08$10,968.91 GeneralAutomotive Services$33,735.00$6,108.64$46,616.17 GeneralBuilding Inspec. Admistration$96,400.00$7,500.00$87,025.29 GeneralEmergency Management$2,275.00$3.42$1,768.18 GeneralAnimal Control$1,085.00$0.00$647.78 GeneralStreet Maintanence$462,995.00$30,178.90$373,583.70 GeneralIce & Snow Removal$155,145.00$6,632.03$38,954.08 GeneralEngineering Fee$45,000.00$0.00$41,579.85 GeneralStreet Cleaning$14,485.00$116.51$2,188.98 GeneralSkate Park and Ice Rink$5,885.00$0.00$730.28 GeneralBall Park$3,300.00$0.00$2,585.49 GeneralMaintenance Shop$27,350.00$11,919.74$43,214.21 GeneralPark Areas$309,880.00$23,135.02$279,446.99 GeneralRecreation Department$23,725.00$2,567.33$14,340.08 GeneralCommunity Center$116,585.00$0.00$35,336.59 GeneralOther Financing Uses$0.00$0.00$126,702.40 GeneralFire Protection$164,310.00$0.00$164,535.44 FUND 101 General$3,868,710.00$396,212.24$3,517,523.26 FUND 102 Employee Retirement Reserve Employee Retirement ReservGeneral Adminstration$0.00$0.00$0.00 Employee Retirement ReservCrime Control & Investigation$0.00$0.00$3,997.83 Employee Retirement ReservStreet Maintanence$18,190.00$0.00$0.00 Employee Retirement ReservPark Areas$18,190.00$0.00$0.00 Employee Retirement ReservOther Financing Uses$0.00$0.00$0.00 40 01/06/22 2:42 PM City of St. Joseph Page 2 Council Month End Expenditure - General Fund Current Period: December 2021 2021December2021 DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt FUND 102 Employee Retirement Reserve$36,380.00$0.00$3,997.83 FUND 103 COVID-19 FEMA Funding COVID-19 FEMA FundingElections$0.00$0.00$0.00 COVID-19 FEMA FundingEmergency Management$0.00$0.00$0.00 FUND 103 COVID-19 FEMA Funding$0.00$0.00$0.00 FUND 104 COVID-19 Grants COVID-19 GrantsElections$0.00$0.00$0.00 COVID-19 GrantsGeneral Adminstration$0.00$85,262.39$85,262.39 COVID-19 GrantsGeneral Government$0.00$0.00$0.00 COVID-19 GrantsCrime Control & Investigation$0.00$0.00$0.00 COVID-19 GrantsFire Fighting$0.00$0.00$0.00 COVID-19 GrantsEmergency Management$0.00$0.00$0.00 COVID-19 GrantsStreet Maintanence$0.00$0.00$0.00 COVID-19 GrantsMaintenance Shop$0.00$0.00$0.00 COVID-19 GrantsPark Areas$0.00$0.00$0.00 COVID-19 GrantsCommunity Center$0.00$0.00$0.00 COVID-19 GrantsEconomic Development Authority$0.00$0.00$0.00 FUND 104 COVID-19 Grants$0.00$85,262.39$85,262.39 FUND 108 Cable Access Fee Cable Access FeeCable Access$0.00$0.00$0.00 Cable Access FeeOther Financing Uses$0.00$0.00$0.00 FUND 108 Cable Access Fee$0.00$0.00$0.00 FUND 150 Economic Development Economic DevelopmentEconomic Development Authority$130,310.00$19,018.93$152,341.85 Economic DevelopmentOther Financing Uses$0.00$0.00$0.00 FUND 150 Economic Development$130,310.00$19,018.93$152,341.85 FUND 410 2020 20th Ave Watermain Loop 2020 20th Ave Watermain LStreet Maintanence$0.00$0.00-$7,162.19 FUND 410 2020 20th Ave Watermain Loop$0.00$0.00-$7,162.19 FUND 411 2021 MN/Alley/18/20/Northland 2021 MN/Alley/18/20/NorthlStreet Maintanence$0.00$710,503.03$1,643,253.29 2021 MN/Alley/18/20/NorthlOther Financing Uses$0.00$0.00$0.00 FUND 411 2021 MN/Alley/18/20/Northland$0.00$710,503.03$1,643,253.29 FUND 490 Capital Outlay Capital OutlayGeneral Adminstration$4,500.00$632.51$632.51 Capital OutlayCrime Control & Investigation$1,850.00$0.00$10,188.77 Capital OutlayCommunication Service$3,290.00$0.00$7,633.65 Capital OutlayAutomotive Services$7,375.00$0.00$68,796.72 Capital OutlayEmergency Management$1,500.00$0.00$0.00 Capital OutlayStreet Maintanence$2,250.00$0.00$5,387.25 Capital OutlayIce & Snow Removal$19,500.00$0.00$14,380.00 41 01/06/22 2:42 PM City of St. Joseph Page 3 Council Month End Expenditure - General Fund Current Period: December 2021 2021December2021 DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt Capital OutlayStreet Cleaning$2,000.00$0.00$0.00 Capital OutlayMaintenance Shop$11,250.00$0.00$2,557.71 Capital OutlayPark Areas$33,400.00$0.00$12,190.05 Capital OutlayCommunity Center$0.00$0.00$0.00 Capital OutlayOther Financing Uses$0.00$0.00$0.00 FUND 490 Capital Outlay$86,915.00$632.51$121,766.66 $4,122,315.00$1,211,629.10$5,516,983.09 42 01/06/22 2:42 PM City of St. Joseph Page 1 Council Month End Expense - Enterprise Funds Current Period: December 2021 2021December2021 DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt FUND 601 Water Fund Water FundBond Payment (P & I)$687,915.00$206.25$3,037,697.39 Water FundOther Financing Uses$2,795.00$0.00$19,295.00 Water FundPower and Pumping$22,900.00$21,233.33$25,182.17 Water FundPurification-Plant 1$46,750.00$8,045.94$50,254.72 Water FundPurification-Plant 2$89,120.00$3,564.00$74,830.62 Water FundDistribution$10,000.00$3,259.39$17,866.74 Water FundWellhead Protection$3,000.00$0.00$0.00 Water FundStorage-Tower 1$19,100.00$319.36$8,457.65 Water FundWater Maintenance$259,590.00$26,746.71$208,758.41 Water FundAdministration and General$26,325.00$1,846.12$24,849.33 Water FundDepreciation Expense$450,000.00$0.00$0.00 FUND 601 Water Fund$1,617,495.00$65,221.10$3,467,192.03 FUND 602 Sewer Fund Sewer FundBond Payment (P & I)$140,605.00$68.75$178,751.86 Sewer FundOther Financing Uses$8,585.00$6,000.00$24,575.00 Sewer FundSanitary Sewer Maintenanc$223,555.00$15,348.10$190,252.72 Sewer FundLift Station-Baker Street$6,935.00$0.00$4,278.66 Sewer FundLift Station-Ridgewood/DBL$2,975.00$73.18$1,487.82 Sewer FundLift Station-Northland$4,600.00$85.46$960.72 Sewer FundLift Station-CR 121$15,200.00$132.78$1,378.77 Sewer FundLift Station-Main$855,455.00$191,925.12$787,413.63 Sewer FundAdministration and General$26,670.00$1,871.10$19,384.64 Sewer FundDepreciation Expense$500,000.00$0.00$0.00 FUND 602 Sewer Fund$1,784,580.00$215,504.49$1,208,483.82 FUND 603 Refuse Collection Refuse CollectioWaste Collection$403,520.00$28,670.79$340,126.55 Refuse CollectioOther Financing Uses$430.00$0.00$10,425.00 Refuse CollectioDepreciation Expense$6,675.00$0.00$0.00 FUND 603 Refuse Collection$410,625.00$28,670.79$350,551.55 FUND 651 Storm Water Utility Storm Water UtiOther Financing Uses$14,730.00$38,250.00$46,595.00 Storm Water UtiAdministration and General$15,795.00$1,274.35$11,990.34 Storm Water UtiStorm Water Maintenance$89,260.00$2,464.06$41,769.84 Storm Water UtiDepreciation Expense$115,000.00$0.00$0.00 FUND 651 Storm Water Utility$234,785.00$41,988.41$100,355.18 FUND 652 Street Light Utility Street Light UtiliStreet Lighting$90,805.00$5,806.30$62,189.58 Street Light UtiliOther Financing Uses$0.00$0.00$0.00 FUND 652 Street Light Utility$90,805.00$5,806.30$62,189.58 43 01/06/22 2:42 PM City of St. Joseph Page 2 Council Month End Expense - Enterprise Funds Current Period: December 2021 2021December2021 DescriptionDEPART DescrYTD Budget2021 Amt YTD Amt $4,138,290.00$357,191.09$5,188,772.16 44 250.00 4,872.312,500.003,422.173,994.451,000.953,705.379,150.002,872.584,440.002,000.009,104.002,806.74 18,242.5424,918.3433,273.1012,255.1214,186.8730,494.6322,048.1042,340.4014,412.6116,497.9573,195.0652,544.8927,678.70 Balance 103,728.03144,686.88313,329.15120,442.29130,935.54745,692.21377,577.91380,384.65 1,374,491.77 250.00750.00500.00250.00500.00500.00 2021 2,500.006,000.001,000.001,250.002,500.001,850.003,290.006,375.001,000.001,500.002,000.005,000.006,250.00 1,500.009,000.00 14,250.0014,015.0085,000.0019,500.0023,900.0045,000.0045,500.00 153,400.00 227,165.00 12/31 632.51475.00421.67252.17 (169.50) 4,000.001,650.003,521.529,804.033,541.954,553.651,571.604,912.252,557.711,987.25 50,484.1621,392.5629,744.6350,669.6814,380.0010,076.8085,058.69 111,288.55 206,403.44 12/31through 20212021 5,403.235,403.232,000.003,447.25 (2,000.00)(3,654.87)(3,400.00) 35,000.0011,575.1311,075.2453,995.5094,805.0014,380.0094,805.00 (14,427.25) 114,038.50114,038.50 268,242.23 Summary 2020 7, Plan 2021 0.95 31, 6,372.311,500.003,304.686,994.313,654.878,650.002,837.584,190.008,604.002,728.41 (1,408.78) 12,242.5423,668.3432,423.1015,776.6493,878.8313,878.8231,758.2837,532.2645,782.8333,450.0053,695.0661,197.1428,755.50 14,912.61 BalanceGrant 187,964.93184,193.83118,000.00112,422.79582,545.90218,369.91221,098.32 Expenditures Availablethrough 1,085,487.98 December Equipment December Capital of adopted Capital As 2021 Final Fund Total EDA CIP Total Police CEP Equipment General Total Public Works CEP Total Administration CEP Code 101-41410-xxxElection Equipment101-41941-300Comp Plan Update101-45202-300Master Park Planning101-41530-300GASB Updates108-41950-580Cable Equipment101-43120-530Street Improvements490-43120-550Street Motor Vehicles490-43120-580Street Equipment490-43120-582Street Software490-45202-530Parks Improvements490-45202-580Parks Equipment490-45202-550Parks Motor Vehicles150-46500-582Computer Software250/150-46500-588EDA Programs Total General Capital Improvements ProjectBudgetReserveTransferred/SpentBudgetRemaining DepartmentAccount SoftwareProjects ElectionPlanningParksAdministration490-41430-570Administration EquipmentAdministration490-41430-581Computer ReplacementAdministration490-41430-582Computer SoftwareEQUIP CERTIFICATE409-41430-581Comput er ReplacementPolice - General490-42120-580Police EquipmentPolice-Communications490-42151-580Communication EquipmentPolice - Automotive490-42152-550Police SquadsPolice - Automotive490-42152-580Vehicl e/EquipmentPolice - Automotive490-42152-581Squad LaptopsPolice - Building490-42120-520Police GarageEQUIP CERTIFICATE409-42120-580SurveillanceFORFEITURE FUND101-42120-436ForfeituresCOVID FEMA103-42500-581Gas MasksStreetsStreetsStreetsStreetsStreet Sweeping490-43220-580Street Sweeping EquipmentSnow Removal490-43125-580Snow Removal EquipmentMaintenance490-45201-520Maintenance FacilitiesMaintenance490-45201-580Maintenance Shop EquipmentCommunity Center490-45205-580Community Center EquipmentParksParks EDAEDA FinanceBuilding Inspection490-42401-550VehicleCable AccessEmergency Services490-42500-580Emergency ServicesParks 45 5,330.27 5,330.27 5,903.956,800.004,352.223,153.33 3,153.33 4,500.003,000.003,500.00 44,206.73 44,206.73 36,562.40 36,562.40 77,000.0031,501.0016,958.0871,356.75 75,708.9711,000.00 119,759.58134,323.77107,250.00 499,496.38675,458.08 700,000.00 574.24 574.24 3,230.05 3,230.05 1,064.001,431.00 2,495.006,299.29 n 12/31 Grants/12/31Available 107,250.00 (107,250.00) 300.00200.00 200.00 1,300.00 1,300.00 3,500.00 3,500.00 2,750.00 2,750.00 1,350.001,500.005,000.005,000.003,000.003,000.00 6,000.00 1,500.001,000.001,500.00 4,000.00 BudgetAdjustmentsSpentReserve 10,000.0020,000.0010,000.00 53,150.0070,900.00 er with the tank replaceme g 4,030.27 6,500.00 3,527.577,000.00 last lon 2 40,706.73 40,706.73 33,812.40 33,812.4072,203.97 5 y Reserve Available449,576.43610,857.37 12/31/2020 203 - 202 - - ma 8 #1114,323.77 #297,250.00 #375,500.00 #426,501.00 Lot2,000.00 202 Van109,759.58- Radios69,420.75 Repairs3,000.00 Rig Truck Truck Wheeler4,553.95 MHz Painting2,000.00 Computers4,030.27 Tanker Air Packs 6 Parking RescueGrass 3 Replacement15,188.13Replacement2,783.22Replacement3,527.57 Turnout Gear Ladder800 tǒƒƦĻƩΉğƓƉĻƩtǒƒƦĻƩΉğƓƉĻƩ Building Pumper Extrication Equip Pumper Truck #1Ladder Truck #2Tanker #4 2042 newnew2042 YearYearDescriptionFunds202120212021Funds 201220242012202220122032200120251997202219992028201320192007201720112017-202220082017-2024201220322001202519992028 annualannual on goingon goingon goingon goingon goingon goingon goingon going 2017-20182022-20241996-20052019-2026 PurchasedReplace Building Building than than other other Object ReserveReserve Hardware/Software EquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipmentEquipment EquipmentEquipment 2021 Hardware/Software EquipmentEquipmentEquipmentEquipment Reserve Improvements Equipment Payable Computer Other FirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighterFirefighter Equipment for Equipment Department Building OtherEquipmentEquipment & Plan Fire Services BuildingEquipmentBuildingEquipmentBuildingImprovements &&& AdministrationFightingFightingFightingCommunicationsStation CǒƓķ ServicesOther Joseph Equipment FireFireFireFireFireMedicalFire CźƩĻ AdministrationComputerFightingFightingFightingFightingFightingFightingFightingFightingFightingFightingFightingCommunicationOtherCommunicationOtherStationStationStationFightingFightingFightingFighting Adopted December 7, 2020 St. Proposed Debts TotalTotalTotalTotalTotalTotalTotal Capital 580Fire584Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire585Fire580Fire580Fire580Medical530Fire530Fire530Fire585Fire585Fire585Fire585Fire 9ƨǒźƦƒĻƓƷ 581/582Fire CodeDepartment 4222042220422204222042220422204225042270422804228042220 42220422204222042220422204225042280422204222042220 /ğƦźƷğƌ 42210 Account 105105105105 105105105105105105105105105105105105105105105105105 105 ƚƷğƌ Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township. New CIP # FD-1401FD-1402FD-1404FD-1403FD-1405FD-1406FD-1407FD-1408FD-1409FD-1417FD-1410FD-1411FD-1412FD-1413FD-1414FD-1415FD-1416FD-1406FD-1407FD-1407FD-1409 46 e 1.27 248.04 114.15520.43114.15 3,000.001,000.003,266.549,000.003,000.001,000.009,000.009,434.006,000.003,739.00 11,517.7525,250.0040,000.0010,000.0011,208.7515,000.0010,000.0014,483.7940,000.0010,820.8087,294.1910,000.0011,948.1567,869.7314,000.0018,400.00 182,344.18264,886.56 12/312021 585.85585.85 of 1,512.259,114.751,512.252,216.85 24,849.5734,138.40 36,062.4238,453.35 as / 700.00217.75700.00 3,617.751,000.001,000.006,000.00 Grants (1,917.75)(3,400.00)(7,250.00)(1,917.75)(6,000.00) 25,250.0018,370.00 (18,370.00)(18,000.00) 500.00500.00500.00500.00500.00 7,000.005,000.005,000.002,500.007,500.005,000.005,000.009,000.002,500.006,900.002,300.002,300.002,200.00 10,000.0017,500.00 48,000.0044,200.00 7,400.003,430.006,208.757,500.002,500.007,250.003,430.002,500.008,500.007,134.001,539.00 40,000.0010,000.0010,000.0019,498.5430,000.0013,371.2713,248.0410,103.0569,794.1910,000.0037,404.9411,665.0066,969.7314,000.0016,100.00 170,406.60259,139.91 12/31/2020 2030 goinggoinggoinggoing 2022203320222033 2025/20282030/20312025/20282030/2031 goingongoingongoingongoingon new2022new2022new2020new2022new2021new2025 2002202020202025200720212021201920292006202120132023202020212015202520202025201420221995est.20022020202020252015202520202025201620212019203920082021 YearYearBalance202120212021Balance onononon 2005/20062008/20132018/20202005/20062008/20132018/2020 2008/200920231999/20192021/2039 Plan Study LS LS LS Permanganate LS LS Response LS St s LS Model CR121 e Sodium CR121 Plan Work RidgewoodBakerNorthlandCR121 Main StudyStudy WTP2 Plan System Equipment Camera addingRateSewerRate Replacement Public PlanEquipmentEquipmentr Settler MaintenancCorrection pumpspumpspumpspumps ExpansionExpansion 2020 BathroomsBathrooms Generator EquipmentEquipment Roof Protection 7, Room Soil Plan Plate RepairsRepairs SupplyDistributionTower LiningSample Televising Replacement (1/4)(1/4) Foaming 12 #4/5 TankTank Assessment/Emergency BuildingBuilding ComputerComputer Expenditures TruckFuelComputerReplaceChemicalKlinefelterPWWaterWaterWellheadRiskComprehensiveUBWaterWellWTPWTPTruckFuelComputerSewerPWKlinefelterRootComprehensiveComprehensiveUBSewerPumpSubmersibleSubmersibleSubm ersibleStationarySubmersible December Equipment Capital 18041401140818051803140214031403140314031403 150315031522 180414031403180518051805200118031712140214031403 1403141114031411 2021 AD-1406AD-1406AD-1406AD-1406 Adopted WTWTWTWTWTWTWTWTWTWTWTWT Capital PWPWPWPW ENGWWWWENGWWWWWWWWWWWWWWWWENGWW 0010000003301000000100000010000000 5558582253525230303030305853225858555858535252580Sewer303030585858535353220Concrete5353 CodeNumber 494404944049440494214942049440494404944049440494344944049490494904943549410494204942149450494504945049450494504945049450494504945049490494904948049480494714947049472494734947349473 Enterprise 601601601601601601601602602602602602602602602 601601601601601601601601601601602602602602602602602602602602602 ProjectProjectPurchaseReplaceReserveBudgetTransfersSpentAvailabl DepartmentAccount WaterSewer 47 e 14.15 1,227.408,221.35 14,250.8010,902.2414,627.5014,192.6245,407.25 14,192.6245,407.25 49,243.44 12/312021 110.85 of 4,624.20 4,735.05 as / 125.00 (125.00) Grants 250.00 4,000.002,000.001,500.003,000.00 3,000.00 12,000.0014,000.00 19,750.0014,000.00 977.40 8,902.246,721.352,627.50 15,000.0011,192.6231,407.25 34,228.4911,192.6231,407.25 12/31/2020 goinggoing goingongoingon new2022 2014202420182021202020251997202020202025 YearYearBalance202120212021Balance onon 2002/20142023/2029 s Compliance Work Schedule (1/4) Equipment Public r EquipmentEquipment Development SWPPP/Permit 2020 Plan Loader 7, MS4 WaterSweepeLighting Mapping End Maintenance ComputerComputer Expenditures UpdatePondAerialUBStormStreetUBFrontStreet December Improvement Capital 14071425 17121805140414051410 SL 2021SSSSSS AD-1406 SS AD-1406 Adopted PWPW 330100100 Capital 303030585358585853 CodeNumber 499004990049900494904990049900432304323043160 Enterprise 651651651603603652 651651651 Lighting ProjectProjectbegincompleteReserveBudgetTransfersSpentAvailabl DepartmentAccount StormwaterRefuseSt. 48 City of St. Joseph Park Board 2021 Capital Improvement Budget Summary Council adopted December 7, 2020 General Funds Balance Park Dedication Cash December 31, 2021$ 228,845 (Unaudited, cash balance) Adjustments Starting Balance$ 228,845 2021 General Levy-remaining$ 9,252 Other Revenues-remaining$ (1,062) Potential Projects:PotentialProposed Millstream Cottages-phase 2$ 23,400 Rivers Bend Plat 4$ 25,592 Foxmore Hollow Apts$ 16,575 Sunset Ridge-phase 2 - 4 lots$ 2,000 Ending Balance for 2021$ 262,627 Projects - Budget 202020212022202320242025Total 21-25 PTR-01 (Millstream)$ - $ 18,000$ -$ -$ -$ 10,000$ 28,000 PTR-02 (Northland)$ - $ -$ -$ 180,000$ -$ - $ 180,000 PTR-03 (Klinefelter)$ - $ -$ 421,000$ -$ -$ - $ 421,000 PTR-04 (Wobegon)$ - $ -$ -$ 500$ -$ 500$ 1,000 PTR-05 (Memorial)$ 49,000$ -$ -$ -$ -$ - $ - PTR-06 (Centennial)$ - $ -$ -$ -$ 25,000$ -$ 25,000 PTR-07 (Monument)$ 50,250$ 50,250$ 250$ 250$ 250$ 250$ 51,250 PTR-08 (Hollow)$ - $ -$ -$ -$ -$ - $ - PTR-09 (Cloverdale)$ - $ -$ -$ -$ -$ - $ - PTR-10 (East Park)$ 20,000$ 600,000$ -$ -$ 520,000-$ $ 1,120,000 PTR-14 (Dog Park)$ - $ -$ -$ -$ 10,000$ -$ 10,000 PTR-15 (Skate Park)$ - $ -$ -$ 125,000$ -$ - $ 125,000 Total$ 119,250$ 668,250$ 421,250$ 305,750$ 35,250$ 530,750$ 1,961,250 Projects - ActualSpent 20202021Other 21 Expenses Budget:2021 YTD PTR-01 (Millstream)-$ 5,715$ shelter floor coating A-1 Toilets3,000$ 1,952$ PTR-02 (Northland)-$ -$ PTR-03 (Klinefelter)-$ -$ 2021 Revenue Budget:2021 YTD PTR-04 (Wobegon)-$ -$ Interest3,000$ (129)$ PTR-05 (Memorial)-$ -$ Round Up150$ 155$ PTR-06 (Centennial)-$ -$ GF Levy30,000$ 20,748$ PTR-07 (Monument)-$ -$ Transfer-$ -$ PTR-08 (Hollow)-$ -$ Donations1,000$ 119$ PTR-09 (Cloverdale)-$ -$ Park Dedic.4,500$ 9,567$ PTR-10 (East Park)2,128$ -$ design phase 1, plantings PTR-11 (West Park)-$ -$ 21 Dog Park Donation Budget:2016-2021 PTR-14 (Dog Park)-$ 476.28$ extend water line to dog park pavers/treats1,149$ PTR-15 (Skate Park)-$ -$ cash-$ 5,995$ PTR-16 (Comm. Center)-$ -$ thru 12/31/21 Total2,128$ 6,191$ 49 Council Agenda Item4d th MEETING DATE:January 18, 2022 AGENDA ITEM:Explore MN Grant Acceptance SUBMITTED BY:Community Development BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: None BACKGROUNDINFORMATION: CD Director Nate Keller along with CVB Director Mary Bruno submitted a grant application to Explore MN to help aid in marketing/promotions. The grant is a dollar to dollar matching grant. Grant award allows up to a maximum of $7,500 to be matched. Synopsis of the grant intent is provided in the attached application. Overall the grant will be used for marketing/promotion of the city through the CVB. BUDGET/FISCAL IMPACT:Grant is a $1-$1 match. Existing CVB budget line items (marketing, promotions) will be used for the match. Grant allows up to a maximumof $7,500 to be matched. ATTACHMENTS:Grant agreement Original grant application REQUESTED COUNCILACTION: Consent gives approval on acceptance of the grant. 50 STATE OF MINNESOTA 2022 TOURISM MARKETING GRANT CONTRACT AGREEMENT This grant contract agreement is between the State of Minnesota, acting through its Director of Explore Minnesota ("STATE") and City of Saint Joseph, 75 Callaway St E, Saint Joseph,. MN 56374 ("GRANTEE"). Recitals 1. Under Minn. Stat. 116U.30, the State is empowered to enter into this grant contract agreement. 2. The State needs supporting marketing programs initiated by the Minnesota tourism industry to stimulate travel and for the inclusion of Explore Minnesota’s brand for amplification and visibility for the benefit of the entire state’s tourism industry. 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract agreement to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, Subd. 1, the Grantee agrees to minimize administrative costs as a condition of this grant contract agreement. Grant Contract Agreement 1 Term of Grant Contract Agreement 1.1 Effective date. January 1, 2022, or the date the State obtains all required signatures, whichever is later, per Minn. Stat.§16B.98, Subd. 5, and the Grantee must not begin work until this grant contract agreement is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn.Stat.§16B.98, Subd. 7, no payments will be made to the Grantee until this grant contract agreement is fully executed. 1.2 Expiration date. December 31, 2022, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract agreement: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. 2 Grantee’s Duties The Grantee, who is not a state employee, will: Execute projects which will directly contribute to the recovery of Minnesota’s tourism industry consisting of general tourism marketing of meetings and conventions sales and/or support. The Grantee will perform according to the 2022 Tourism Marketing Grant Guidelines which are incorporated into this contract by reference and comply with required grants management policies and procedures set forth through Minn.Stat.§16B.97, Subd. 4 (a) (1). 3 Time The Grantee must comply with all the time requirements described in this grant contract agreement. In the performance of this grant contract agreement, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract agreement as follows: (a) Compensation. The Grantee will be paid up to a maximum of $7,500 for supporting marketing programs that will help promote and stimulate the state’s tourism industry. (b) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract agreement will not exceed $0.00; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner’s Plan” promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State’s prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. Grant Contract Agreement template for Competitively awarded grant to nongovernmental organization FY21: Updated June 2020 1 51 (c) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract agreement will not exceed $7,500. 4.2 Payment (a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: Reimbursement Deadline. Requests for reimbursement must be submitted when all projects are completed but no later than February 15, 2023. Partial grantee requests for reimbursement will not be accepted. Supporting Documentation. To receive payment, submit a Reimbursement Invoice, a copy of all vendor invoice(s) as proof of a minimum 1:1 cash match along with any required supporting documentation as outlined in the 2022 Tourism Marketing Grant Guidelines. Matching Funds. State funds paid to the grantee under this contract may not be used to match other state funds. (b) Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding Requirements (a) Any services and/or materials that are expected to cost $100,000 or more must undergo a formal notice and bidding process. (b) Services and/or materials that are expected to cost between $25,000 and $99,999 must be competitively awarded based on a minimum of three (3) verbal quotes or bids. (c) Services and/or materials that are expected to cost between $10,000 and $24,999 must be competitively awarded based on a minimum of two (2) verbal quotes or bids or awarded to a targeted vendor. (d) The grantee must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through these entities are used when possible: a. State Department of Administration's Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List b. Metropolitan Council Underutilized Business Program: MCUB: Metropolitan Council Underutilized Business Program c. Small Business Certification Program through Hennepin County, Ramsey County, and City of St. Paul: Central Certification Directory (e) The grantee must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. (f) The grantee must maintain support documentation of the purchasing or bidding process used to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. (g) Notwithstanding (a) - (d) above, the State may waive bidding process requirements when: Vendors included in response to competitive grant request for proposal process were approved and incorporated as an approved work plan for the grant It is determined there is only one legitimate or practical source for such materials or services and that grantee has established a fair and reasonable price. (h) For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. §§177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. (i) The grantee must not contract with vendors who are suspended or debarred in MN: http://www.mmd.admin.state.mn.us/debarredreport.asp 5Conditions of Payment All services provided by the Grantee under this grant contract agreement must be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment Grant Contract Agreement template for Competitively awarded grant to nongovernmental organization FY21: Updated June 2020 2 52 for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Nicole Lalum, Industry Relations, PO Box 900, Pequot Lakes, MN 56472, 218-316-3330 or 888-629-6466, nicole.lalum@state.mn.us, or his/her successor, and has the responsibility to monitor the Grantee’s performance and the authority to accept the services provided under this grant contract agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee’s Authorized Representative is Nate Keller, City of Saint Joseph, 75 Callaway St E, Saint Joseph, MN 56374, 320-557-3524, nkeller@cityofstjoseph.com. If the Grantee’s Authorized Representative changes at any time during this grant contract agreement, the Grantee must immediately notify the State. 7 Assignment Amendments, Waiver, and Grant Contract Agreement Complete 7.1 Assignment The Grantee shall neither assign nor transfer any rights or obligations under this grant contract agreement without the prior written consent of the State, approved by the same parties who executed and approved this grant contract agreement, or their successors in office. 7.2 Amendments Any amendments to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7.3 Waiver If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State’s right to enforce it. 7.4 Grant Contract Complete This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9 State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee’s books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant contract agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10 Government Data Practices and Intellectual Property Rights 10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee’s response to the request shall comply with applicable law. 10.2 Intellectual Property Rights. Not applicable. 11 Workers Compensation Grant Contract Agreement template for Competitively awarded grant to nongovernmental organization FY21: Updated June 2020 3 53 The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 12Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee’s website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract agreement. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State. The State may immediately terminate this grant contract with or without cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this grant contract if: (a) It does not obtain funding from the Minnesota Legislature. (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice. 15 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. Grant Contract Agreement template for Competitively awarded grant to nongovernmental organization FY21: Updated June 2020 4 54 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat.§ 16A.15 and 16C.05. Signed: Date: December 23, 2021 Supplier Contract/Vendor/PO No(s): 205392 / 201828 / 5958 2. GRANTEE The Grantee certifies that the appropriate person(s) has executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: 3. STATE AGENCY By: (with delegated authority) Title: Director Date: Distribution: Agency Grantee State’s Authorized Representative Grant Contract Agreement template for Competitively awarded grant to nongovernmental organization FY21: Updated June 2020 5 55 BUJPO Pshbo Djuz!pg!Tu/!Kptfqi!)Dpowfoujpo!boe!Wjtjups!Cvsfbv!.!Kpfupxo* 86!Dbmmbxbz!Tu!F Tu/!Kptfqi NO67485 Djuz;! ubuf Obuf!Lfmmfs Dpnnvojuz!Efw/!Ejsfdups D Ujumf; olfmmfsAdjuzpgtukptfqi/dpn 431/668/4635 Fnbjm;! Dpnqmfufe!bqqmjdbujpotnvtu!cf! tvcnjuufewjb!fnbjm!up;! xxx/kpfupxono/dpn Pshbo WO1111312939`2 Njooftpub / wfoeps gpmmpxjoh; 52.7119257 9142368 fefsbm!;! nqmfuf!bqqmjdbujpot xjmm!cf!sfkfdufe!/! 5 boe!sfuvsofe!up!bqqmjdbou/ wfoeps bou!!dboopu!cfhjo!voujm!bmm boe!t tjhobuvsft!bsf!pcubjofe!boe!b!gvmmz! jttvfewfoeps fyfdvufe!dpousbdu!jt!cz! 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Page 3 of 4 Mary Bruno (CVB Director) and Nate Keller (CD City of St. Joseph Convention and Visitor Bureau 2211/11 511/11 411/11 4111/11 9111/11 2311/11 2111/11 26-111/11 Page 4 of 4 59 Council Agenda Item4e MEETING DATE: January 18, 2022 AGENDA ITEM: Meeting Attendant Hire SUBMITTED BY: Administration BACKGROUND INFORMATION:Staff interviewed for an alternate meeting attendant to fill in when the current meeting attendant is unavailable and for long term purposes. Lily Fredrickson, the current attendant, will be resigning her position at the end of the school year. Staff is recommending the hiring of Amanda Lease as meeting attendant. ATTACHMENTS: None REQUESTED COUNCIL ACTION: Approve the hire of Amanda Lease as meeting attendant. Council Agenda Item4f MEETING DATE:January 18, 2022 AGENDA ITEM:Police Sergeant Hire SUBMITTED BY:Police/Administration PREVIOUS COUNCIL ACTION:Council accepted the resignation of Sergeant Dan Magaard and directed staff to move forward with the hiring of his replacement. BACKGROUND INFORMATION:The Sergeant position was posted internally and two applications were received. Interviews were conducted on Jan. 18, 2022 and the recommendation is to promote Officer Jason Luethmers to Sergeant, starting at Grade 11, Step 7 ($39.25/hour) on the wage scale. The internal promotion will create a vacant Police Officer position. As part of the approval staff is also requesting to move forward with the hiring process for that position. All hires will come before the Council for final approval. ATTACHMENTS:None REQUESTED COUNCIL ACTION: Authorize the hire of Jason Luethmers as Police Sergeant starting at Grade 11, Step 7 ($39.25/hour) and allow staff to begin the hiring process to fill the Police Officer vacancy. 60 Council Agenda Item5 MEETING DATE: January 18, 2022 AGENDA ITEM: Public Improvement Hearing, 2022 Street Improvements SUBMITTED BY: Administration/Engineering PREVIOUS COUNCIL ACTION: The Council was presented the feasibility report on December 20, 2021. The Council accepted the report and called for the improvement hearing to be on January 18, 2022. BACKGROUND INFORMATION: Local improvements are regulated through the 429 process which includes two public hearings and a series of resolutions. The first hearing is the public improvement hearing and is based on the merits of the project, not the assessments. Notices were sent to affected property owners and the hearing notice was published twice as required by State Statute. Resolution 2022-002 is included and orders the improvement and preparation of plans. BUDGET/FISCAL IMPACT: ATTACHMENTS: Resolution 2022-002 Ordering Improvements & Preparation of Plans Hearing Notice REQUESTED COUNCIL ACTION: Approve Resolution 2022-002 Ordering Improvements and Preparation of Plans for the 2022 Street Improvement Project. 61 RESOLUTION 2022-002 ORDERING IMPROVEMENT AND PREPARATION OF PLANS 2022 Street Improvements WHEREAS, a resolution of the city council adopted on the 20thday of December, 2021, fixed a date for a council hearing for the 2022 Street Improvements which includes street resurfacing and ththth pedestrian ADA improvements to 17Ave SE between Minnesota St and 18Ave SE, to 18Ave ththth SE south of Baker St E, and to Baker St E between 16 Ave SE and 18 Ave SE; and to 4Ave SE between Baker St E and a point approximately 550 feet south of Faith Ln, to Graceview Dr, to th Graceview Loop, and to Faith Ln; to the Ellie Ct cul-de-sac; to the intersection at 304St north of st County Rd 134 at the Batzer Addition; and to 1Ave NW north of Date St W, and to assess the benefitted property for a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429 AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 18thday of January, 2022, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: 1.Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2.Such improvement is hereby ordered as proposed in the council resolution adopted this 18th day of January, 2022. 3.SEH is here by designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4.In accordance with Resolution 2020-031, the City intends to reimburse itself for project expenditures incurred by the City prior to the issuance of project bonds as stated in Exhibit A. Adopted by the council on this 18thday of January, 2022. Kevin Kluesner, ActingMayor ATTEST Therese Haffner, City Administrator 62 EXHIBIT A Declaration of Official Intent The undersigned, being the duly appointed and acting City Administrator of the City of St. Joseph, Minnesota (the "City"), pursuant to and for purposes of compliance with Treasury Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as amended, hereby states and certifies on behalf of the City as follows: 1.The undersigned has been and is on the date hereof duly authorized by the City Council of the City to make and execute this Declaration of Official Intent (the "Declaration") for and on behalf of the City. 2.This Declaration relates to the following project, property or program (the "Project") and the costs thereof to be financed: 3.The City reasonably expects to reimburse itself for the payment of certain costs of the Project out of the proceeds of a bond issue or similar borrowing (the "Bonds") to be issued after the date of payment of such costs. As of the date hereof, the City reasonably expects that $839,000 is the maximum principal amount of the Bonds which will be issued to finance the Project. 4.Each expenditure to be reimbursed from the Bonds is or will be a capital expenditure or a cost of issuance, or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Regulations. 5.As of the date hereof, the statements and expectations contained in this Declaration are believed to be reasonable and accurate. Date: January 18, 2022. _______________________________________ City Administrator City of St. Joseph, Minnesota A-1 12754831v1 63 Notice of Hearing on Improvement 2022 Street Improvements Notice is hereby given that the St. Joseph City Council will meet in the Government Center, 75 Callaway St E at 6:00 PM, or shortly thereafter, on January 18, 2022, to consider the making of an improvement which includes street resurfacing and pedestrian ththth ADA improvements to 17 Ave SE between Minnesota St and 18 Ave SE, to 18 Ave SE thth south of Baker St E, and to Baker St E between 16 Ave SE and 18 Ave SE; and to Callaway thth St between College Ave S and 4 Ave SE, to 4 Ave SE between Baker St E and a point approximately 550 feet south of Faith Ln, to Graceview Dr, to Graceview Loop, and to Faith th Ln; to the Ellie Ct cul-de-sac; to the intersection at 304 St north of County Rd 134 at the st Batzer Addition; and to 1 Ave NW north of Date St W, and to assess the benefitted property for a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429 The estimated cost of the improvement is $839,000.00. A reasonable estimated cost of the impact of the assessments will be available at the hearing. Such persons as desired to be heard with reference to the proposed improvement will be heard at this meeting. Therese Haffner City Administrator Publish: December 22, 2021 January 5, 2022 From:jlenz93@gmail.com To:Kayla Klein Subject:Street Improvements Date:Tuesday, January 18, 2022 1:09:59 PM Hi Kayla, I’m emailing you in regards to the street improvement hearing. I have prior commitments and won’t be able to make it today, but I’d like to express my opinion. I don’t think the streets or sidewalks need to be resurfaced because they aren’t in poor condition. Furthermore, I can’t afford any additional expenses. I’m concerned that the impact of the assessment will be too much. I think the city should save the money and wait until the city can afford to not asses the benefitted property for a portion of the cost. I see this project as a waste of money. If you can forward this to a city council member, or to who it may concern, that would be great. Thanks, Jordan Total Control Panel Login To: kklein@cityofstjoseph.comMessage Score: 13High (60): Pass From: jlenz93@gmail.comMy Spam Blocking Level: MediumMedium (75): Pass Low (90): Pass Block this sender Block gmail.com This message was delivered because the content filter score did not exceed your filter level. 64 Council Agenda Item th MEETING DATE: January 18, 2022 st AGENDA ITEM: Variance request – 713 1Ave SW SUBMITTED BY: Community Development BOARD/COMMISSION/COMMITTEE RECOMMENDATION: th Planning Commission conducted a public hearing at their January 10, 2022 meeting. No one spoke at the hearing (besides the applicant) and staff have not received any comments. Planning Commission recommendedapproval of the variance request per resolution 2022-001A. PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: Applicant Information: Gerald Frieler Existing Zoning: R-1 st Location: Parcel is addressed as 713 1 Ave SW (parcel id 84.53532.0507) st Gerald Frieler has submitted a request for a variance for property identified as: 713 1Ave SW (parcel id 84.53532.0507). City ordinance 502.30 Subd. 6 B) requires all single-family homes to be setback at least 10’ from interior side lot lines. Mr. Frieler is proposing to be 8.66’ from the North and South side (interior) lot lines. A variance may be granted if enforcement of a zoning ordinance provision on a particular property would cause the landowner practical difficulties as defined by MN State Statute 462.357. A variance shall only be permitted if all of the following facts and conditions exists: 1.The variance is consistent with the adopted St. Joseph Comprehensive Plan. 2.The variance is in harmony with the general purposes and intent of this Ordinance. 3.The applicant establishes that there are practical difficulties in complying with the zoning ordinance. Practical difficulties as used in connection with the granting of a variance shall mean: a.The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance. b.The plight of the landowner is due to the circumstances unique to the property not created by the landowner c.The variance, if granted will not alter the essential character of the locality. 4.Economic considerations alone shall not constitute practical difficulties under the terms of this Ordinance. 5.Practical difficulties shall include, but are not limited to, inadequate access to direct sunlight for solar energy systems. 6.Variances shall be granted for earth sheltered construction as defined in MN Statute 216C.06, Subd. 14 as may be amended, when in harmony with the zoning ordinance. 7.Additional Conditions: If granting a variance, the City Council may impose conditions to ensure compliance with this Ordinance and to protect adjacent properties. 65 The applicant has provided responses to the variance criteria and those responses are shown in the variance application. It’s important to note that 502.12 Subd. 6 H requires any houses on R-1 zoned lots to have an attached or detached garage that is at least 20 feet in width and 22 feet in depth. The applicant is proposing a house of modular design. With the city requirement to have a garage at least 20’x 22’ the house and garage setbacks end up being 8.66’ off the North and South side lot lines. While the applicant could meet the standards of the zoning ordinance by detaching the garage, the design of the house and garage would change substantially with detaching the garage from the house. In addition, an attached garage is more consistent with the surrounding neighborhood homes. BUDGET/FISCAL IMPACT: None the developer is responsible for all improvement costs. ATTACHMENTS: Variance application Site and house plans Finding of Fact resolution (in support) 2022-001A Finding of Fact resolution (to deny) 2022-001B REQUESTED COUNCIL ACTION: Motion to recommend approval on resolution 2022-001A to approve Finding of Fact or Motion to recommend approval on resolution 2022-001B to deny Finding of Fact 66 67 68 69 70 71 72 73 RESOLUTION 2022-001A A RESOLUTION ADOPTING FINDINGS OF FACT AND APPROVING A VARIANCE TO THE INTERIOR SIDE YARD SETBACK REQUIREMENTS IN A R-1 ZONED DISTRICT WHEREAS, Gerald Frieler, applicant and owner of property hasproperly applied for a variance to the required interior side yard setback requirements in a R-1 zoned district for the subject property identified as: st 713 1 Ave SW (Parcel ID 84.53532.0507) Lot 008, Block 001 of Foxmore Hollow “Subject Property” WHEREAS, the St. Joseph Planning Commission held a public hearing on the variance request on January th 10, 2022, at which time all persons wishing to be heard regarding the matter were given an opportunity to be heard; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH, MINNESOTA, that the following Findings of Fact supporting a variance to the minimum interior side yard setback distance on a R-1 zoned property: 1.ThatGerald Frieler, owner and hereinafter referred to as “Applicant,” properly applied for a variance. 2.That the matter was duly published and notice was provided to property owners within 350 feet of the Subject Property. th 3.That the Applicant appeared before the Planning Commission on January 10, 2022 and that the Planning Commission reviewed the variance request and recommended approval of the variance. 4.That the Subject Property is zoned R-1 Single-Family residential. 74 5. That City Ordinance requires 502.30 Subd. 6 B) requires a 10’ interior side yard setback. 6. That the Applicant proposes the North and South interior side yard setback to be 8.66’. 7. That the variance is consistent with the St. Joseph Comprehensive Plan. 8. That the variance is in harmony with the general purpose and intent of the Ordinance. 9. That the Applicant has established that there are practical difficulties in complying with the zoning ordinance. 10. That the circumstances of the property are not entirely caused by the landowner as City Requirement 502.12 Subd. 6 H requires any R-1 zoned property to have an attached or detached garage that is at least 20 feet in width and 22 feet in depth 11. That the applicant’s request is unique given the modular design of the house and an attached garage is more consistent with the character of the neighborhood then a detached garage. 12. That the variance is reasonable given the property would be used in a reasonable manner. 13. That the variance will not alter the essential character of the neighborhood given the variance proposed is a minimum encroachment onto the minimum side yard setback distances and will not be noticeable to adjacent properties. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH, MINNESOTA, as follows: 1. Based on Findings of Fact, a variance to the interior side yard setback of the Subject Property is granted 2. Contingent on the variance being recorded at Stearns County recorder’s office 3. Contingent on issuance of a building permit for the subject property and all other applicable ordinances adhered to. 4. If within one (l) year after granting a variance, the work permitted is not started, such variance shall become null and void unless a petition for an extension has been approved by the City Council. Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council this 18th day of January, 2022 CITY OF ST. JOSEPH By Rick Schultz, Mayor ATTEST By Therese Haffner, City Administrator 75 RESOLUTION 2022-001B A RESOLUTION APPROVING AFINDINGS OF FACT FOR DENIAL OFA VARIANCE TO THE INTERIOR SIDE YARD SETBACK REQUIREMENTS IN A R-1 ZONED DISTRICT WHEREAS, Gerald Frieler, applicant and owner of property hasproperly applied for a variance to the required interior side yard setback requirements in a R-1 zoned district for the subject property identified as: st 713 1 Ave SW (Parcel ID 84.53532.0507) Lot 008, Block 001 of Foxmore Hollow “Subject Property” WHEREAS, the St. Joseph Planning Commission held a public hearing on the variance request on January th 10, 2022, at which time all persons wishing to be heard regarding the matter were given an opportunity to be heard; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH, MINNESOTA, that the followingFindings of Fact support a denial tothe variance to theminimum interior side yard setback distance on a R-1 zoned property: 1.ThatGerald Frieler, owner and hereinafter referred to as “Applicant,” properly applied for a variance. 2.That the matter was duly published and notice was provided to property owners within 350 feet of the Subject Property. th 3.That the Applicant appeared before the Planning Commission on January 10, 2022 and that the Planning Commission reviewed the variance request and recommended approval of the variance. 4.That the Subject Property is zoned R-1 Single-Family residential. 76 5. That City Ordinance requires 502.30 Subd. 6 B) requires a 10’ interior side yard setback. 6. That the Applicant proposes the North and South interior side yard setback to be 8.66’. 7. That the Applicant has not established that there are practical difficulties in complying with the zoning ordinance. 8. That the applicant can modify the house and garage plans and adhere to the setbacks without needing a variance. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH, MINNESOTA, as follows: 1. Based on Findings of Fact, a variance to the interior side yard setback of the Subject Property is not granted Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council this 18th day of January, 2022 CITY OF ST. JOSEPH By Rick Schultz, Mayor ATTEST By Therese Haffner, City Administrator 77 Council Agenda Item7 MEETING DATE: January 18, 2022 AGENDA ITEM: Annual Appointments/Acting Mayor SUBMITTED BY: Administration/Mayor BACKGROUND INFORMATION: The Mayor is tasked with making the annual appointments for various boards/commissions. The updates/changes are highlighted in yellow. There is one vacancy on the Park Board and that opening has been posted on the city website and advertised in the newsletter. The official newspaper and depositories are also declared with this action and are required to be approved at the first meeting of the year. BUDGET/FISCAL IMPACT: NA ATTACHMENTS: 2022 Appointments REQUESTED COUNCIL ACTION: Approve the 2022 Appointments as presented. 78 Members Kevin KluesnerMayor SchultzKevin KluesnerInspectron IncKelly BeniekTracy SmithMary Bruno (Chair)Peter GilitzerAaron RielandKim PoganskiPia LopezAnn & Shawn RiesnerLeslie LaneMayor SchultzKevin KluesnerDale Wick Larry Hosch Doug Danielson Mayor SchultzNate KellerPolice ChiefJeff TaufenJohn HazenTherese HaffnerDoug FredricksonGreg SalkJeff TaufenDavid SalzerKen JacobsonJoe OrcuttKeith LouwagieMike FolkertsAndrew KremerMayor SchultzTherese HaffnerGary DonabauerCity CouncilBob LosoAdam ScepaniakCarmie MickMike OstermanSentry BankCentral MN Credit UnionRBC Financial Fire Chief EDA Chair \[alternate\]2022-20242022-20242020-20222021-20232021-20232020-20222022-20242022-2024 2021-20232020-20252019-20242019-20242021-2023 City Council EDA Director City Administrator St. Joseph Township Council voting liaison St. Wendel Township 01-01-21 to 01-01-2301-01-22 to 01-01-2401-01-22 to 01-01-2401-01-22 to 01-01-2301-01-21 to 01-01-2301-01-22 to 01-01-2301-01-22 to 01-01-23Planning CommissionPlanning CommissionPlanning Commission Council non voting liaison Term Length One year termOne year termOne year term Two Year TermTwo Year TermTwo Year TermTwo Year Term Mayoral Appointments Meeting Time & Place 2nd Thursday, 5:00PM 2nd Monday3 year term2nd Tuesday of the following months: February, May, August, November5:30 PM Fire Hall2nd Tuesday, 6:00 PM, Ciy Hall - As needed 3rd Tuesday, 12:00 PM, City Hall6 year term, 5 members All terms are one year in length unless otherwise noted. Longer terms expire January 1 of the cited year. 1st Captain 3rd Captain4th Captain5th Captain 2nd Captain Administrator Assistant Fire Chief Fire Department Officers Fire Chief Committee Name Acting Mayor APO Policy BoardBuilding Inspector & Compliance OfficerConvention and Visitor BureauEconomic Development AuthorityEmergency Services DirectorFire Advisory BoardFire Relief Association MayorForesterHiring Committee (Department Heads Only)Joint Planning BoardOfficial Depositories 79 Members PMA 4MOppenheimer & Co. IncUBS Financial NetworkSt. Cloud TimesopenAbby LyonAndy RenneckeTim RockyElijah StenmanKeith SchleperRhonda JuellKelly BeniekMayor SchultzJohn HazenTherese HaffnerGina DullingerMike OstermanAdam ScepaniakAnne JarrellCarmie MickKeith LouwagieBob LosoMayor SchultzCity EngineerNate KellerRyan WensmannMayor SchultzEric Poissant Director \[assistant\] 2022-20252021-20232021-20232021-20232022-20252021-20232021-20232022-20242021-20232021-20232022-2024 Council voting liaison Council non voting liaison St. Joseph Lion Representative Term Length Mayoral Appointments Meeting Time & Place 3rd Monday each month6:00PM, City Hall3 year term, 6 members2nd Monday, 6:00 PM, City Hall3 year term, 7 members All terms are one year in length unless otherwise noted. Longer terms expire January 1 of the cited year. Committee Name Official Newspaper - Legal NoticesPark and Rec Board Personnel Committee \[Non Dept head\]Planning CommissionPolice Commissioner Properties Number Official RSVP BoardSafety CoordinatorWeed Control Commissioner 80 CouncilAgenda Item MEETING DATE: January 18, 2022 AGENDA ITEM: Construction Manager Services SUBMITTED BY: Administration STAFFRECOMMENDATION: Approve Agreementwith W. Gohman Construction Co. PREVIOUS COUNCILACTION: On December 16, 2021, the City Council approved W. Gohman Construction as the construction manager for the Community Center contingent on a final contract being reached. BACKGROUND INFORMATION: Following approval of Gohman Construction Co. as the construction manager for the new community center, an agreement must be entered. BUDGET/FISCAL IMPACT: ATTACHMENTS: Draft AIA Document A133 – 2019 Standard Form Agreement Between City and W.Gohman Construction Co. REQUESTED COUNCILACTION: Approve contract to hire W. Gohman Construction Co. contingent on review and approval of the A133 2019 AIA Contract Document by the city attorney. Architectural Services Contract- Community Center Page 1 of 1 81 13thJanuary2022 City of St. Joseph 75 Callaway Street E St. Joseph, MN 56374 W.Gohman Construction Co. 815 E County Road 75, PO Box 250 St. Joseph, MN 56374 St. Joseph Community Center St. Josh, MN HMA Architects, Ltd. 700 West St. Germain Street Suite 200 St. Cloud, MN 56301 82 83 84 Tim Gillet t.gillet@hma-archs.com 320-251-9155 Mark Wolvert markw@wgohman.com 320-271-3247 85 86 87 88 89 90 Not to exceed $60,000.00 91 Project Manager$87.00 Asst. Project Manager$58.00 Site Superintendent$87.00 CM Fee is 2.6% of the cost of the work. If the project proceeds pst the preconstruction phase of the work, all preconstruction phase services, fees, and changes will be included as part of the 2.6% Construction Management Fee. Travel and storage at our office will not be charged to the project. Based on fee schedule provided in Section 6.1.2 As allowed per specifications 92 100 93 94 95 96 last 25th next 25 97 98 99 100 101 102 103 104 City of St. JosephW.Gohman Construction Co. 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XPSLFST!DPNQFOTBUJPO TUBUVUFFS BOE!FNQMPZFST(!MJBCJMJUZ Z!0!O BOZQ!SPQSJFUPS0QBSUOFS0FYFDVUJWF F/M/!FBDI!BDDJEFOU% O!0!B PGGJDFS0NFNCFS!FYDMVEFE@ )Nboebupsz!jo!OI* F/M/!EJTFBTF!.!FB!FNQMPZFF% Jg!zft-!eftdsjcf!voefs F/M/!EJTFBTF!.!QPMJDZ!MJNJU% EFTDSJQUJPO!PG!PQFSBUJPOT!cfmpx EFTDSJQUJPO!PG!PQFSBUJPOT!0!MPDBUJPOT!0!WFIJDMFT!!)BDPSE!212-!Beejujpobm!Sfnbslt!Tdifevmf-!nbz!cf!buubdife!jg!npsf!tqbdf!jt!sfrvjsfe* DFSUJGJDBUF!IPMEFSDBODFMMBUJPO TIPVME!BOZ!PG!UIF!BCPWF!EFTDSJCFE!QPMJDJFT!CF!DBODFMMFE!CFGPSF UIF!FYQJSBUJPO!EBUF!UIFSFPG-!OPUJDF!XJMM!CF!EFMJWFSFE!JO BDDPSEBODF!XJUI!UIF!QPMJDZ!QSPWJTJPOT/ BVUIPSJ\[FE!SFQSFTFOUBUJWF ª!2:99.3126!BDPSE!DPSQPSBUJPO/!!Bmm!sjhiut!sftfswfe/ BDPSE!36!)3127014*Uif!BDPSE!obnf!boe!mphp!bsf!sfhjtufsfe!nbslt!pg!BDPSE 106 CouncilAgenda Item MEETING DATE: 18JAN2022 AGENDA ITEM: Public Works Building Remodel SUBMITTED BY: Public Works STAFFRECOMMENDATION: Approve proposal for remodel. PREVIOUS COUNCILACTION: City Council approved 2022 budget to include remodel of public works building. BACKGROUND INFORMATION: In December of 2020, the City purchased the property adjacent to th the existing public works facility at 603 19Ave NE to meet public works storage needs with the understanding that the building would need to be remodeled. In the past year of occupying our new public works storage building, I have reached out to eight contractors for remodel. Five of those contractors were not interested in bidding the remodel job because of staffing issues and other job commitments. Three considered the remodeljob but only one submitted a proposal. After assessing the attached proposal, it appears to be in-line with the industry. BUDGET/FISCAL IMPACT: $47,071.00 (Budgeted in 2022 out of Fund 390) ATTACHMENTS: Proposal from Mike Schlangen Construction REQUESTED COUNCILACTION: Approve the proposal of Mike Schlangen Construction CO., Inc. 107 108 THERESE HAFFNER CITY ADMINISTRATOR 75 Callaway Street East St Joseph, MN 56374 thaffner@cityofstjoseph.com ADMINISTRATION REPORT TO: HONERABLE MAYOR ANDCITY COUNCIL DATE:January 14, 2022 SUMMARY Met w/ Mike Gohman on Construction Manager agreement for community center. Lori, Greg Gack and I met with Hartsook on fundraising campaign. Compiling data for consultant. thth Community Center Committee met on Jan. 12. An open house will be held on Jan. 19as well as an online survey to gain public input on amenities. Meetings w/ Greg Gack and HMA Architects on community center. STAFF Police Sergeant Interviews, Jan. 18th Recreation Director Rhonda Juell has been planning several events: th o Snowfest, Jan. 29 o Dodgeball starting on Feb. 3rd th o Tails on Trails, Feb. 27 o Yoga UPCOMING MEETINGS& EVENTS EDA meeting – Jan. 18th City Council work session– Jan. 25th -THERESE 109 NATE KELLER, AICP COMMUNITY DEVELOPMENT DIRECTOR 75 CALLAWAY STREET EAST ST. JOSEPH, MN 56374 nkeller@cityofstjoseph.com COMMUNITY DEVELOPMENT REPORT To:HONORABLE MAYOR AND CITY COUNCIL TH DATE:JANUARY18, 2022 ECONOMIC DEVELOPMENT Jan. 19th EDA meeting will have discussion on potential applying to host a conference titled “Connecting Entrepreneurial Communities Conference” DEED grant for JR Mobile has been awarded. The grant agreement and execution will be on upcoming Council agenda. Continued outreach to prospective partners for a boutique hotel within downtown area PLANNING Planning Commission: th Jan. 10meeting consisted of a variance request to a side yard setback. This request will be presented at tonight’s Council meeting. River’s Bend 4 development fees have been paid and the plat is in process of being recorded at County. Attached to this report is a summary on 2020 versus 2021 permit numbers for new residential homes Other Received notification on grant award for CVB through Explore MN (grant is up to $7,500). Acceptance of grant is on tonight’s agenda CVB is partnering with St. Cloud and Little Falls for a “Feel the Love February”. More information found here: https://www.enjoycentralmn.com/ MEETINGS & EVENTS th Met with Knife River on January 4 th Appeared on WJON on Jan. 5 to discuss all the recent development activity in the city th to discuss Community Center open house Met with Therese, Greg Gack, Murry Mack on Jan. 5 format ideas RSVP meeting Jan. 6th th to discuss next steps on JR Mobile site Met with DEED on Jan. 6 110 th Met with U of M Extension services staff on Jan. 6 to discuss potentially hosting a conference in 2022 (Connecting Entrepreneurial Communities) th CVB Jan. 10 th PC Jan. 10 th Jan. 11Rhonda and I met with a potential Skate Park developer. th meeting with YMCA, HMA, Therese on Community Center open house. Jan. 11 th meeting with YMCA, HMA, Therese on Community Center open house and attended Jan. 12 the Community Center Committee meeting. th meeting with two different prospective developers for two different sites Jan. 12 th meeting with new Planning Commission member Keith Louwagie Jan. 12 th meeting with new Planning Commission member Adam Scepaniak Jan. 13 th Jan. 19Advocates for Community meeting th Jan. 19Community Center open house th Park Board Jan. 24 th Jan. 25Sidewalk/trail priority discussion th GSDC monthly meeting Jan. 27 Nate Keller 111 112 113 LORI BARTLETT FINANCEDIRECTOR 75 Callaway Street East St Joseph, MN 56374 lbartlett@cityofstjoseph.com FINANCE DEPARTMENT REPORT TO: HONORABLE MAYOR AND CITY COUNCIL DATE: January 13, 2022 SUMMARY Utility Billing: Nov/Dec usage billed 1/11/22, including city newsletter. This utility bill determined the th winter average for non-multi-family residential sewer usage. Water shut offs were scheduled on Jan. 5; nine accounts were shut off andeight were turned back on. Newsletters were also sent to city residents in the annexation area that do not receive a utility bill. st W-2’s will be printed and mailed by Jan. 21. Staff completed the first payroll with a general increase of 2% as approved in contracts and benefit election updates for 2022. Clothing order: Most items were received and distributed by Kim. Some items on backorder or discontinued. The backordered items will be distributed when they arrive. The discontinued items can no longer be replaced. Audit: preliminary fieldwork scheduled for Feb. 7-8, fieldwork scheduled Mar. 14-18. The Finance Dept is working on closing out year-end and completing workpapers for the auditors. Community Center: Gathering documents for the capital campaign and assisting with the Jan. 19 open house. Beginning work on future bond issue also. Investments: Purchased a brokered CD from RBC, replaced a matured CD. Purchased a treasury and agency investment from MCM to fill ladder of tiered investments. The investments are at lower rates. We are only purchasing investments if they fill a need in our ladder of maturities and they are above the rate of return the local banks are giving us on our money market accounts. Both Sentry Bank and CMCU have been generous with the interest rates on our money market accounts. ARPA Grant Funding – US Treasury published their final rule clarifying how the ARPA funds can be used. In the final rule they opined that every local government can assume up to $10M in revenue losses (capped at the amount of ARPA funds received). The city can use the ARPA funds for any government purpose under this revenue loss except replacing lost property taxes or contribution to a pension fund. St. Joseph received the first half grant in July 2021; the second half is due July 2022. Updated Fire Chief on ARPA funding availability for the rescue van replacement. STAFF Staff met with CLC Partners on 1/13 to go through the Northland Business Center assessment process and review remaining contingency from the 2019 construction bonds. Community Center meetings with Hartsook and HMA. 114 Development meetings: Rice Construction on abatement application coming in early Feb. Bad Habit is consolidating their loans for their expansion. They intend to pay off the loan with the city when their financing closes this spring. MnGFOA monthly meeting – Update from MN Management and Budget (MMB) budget forecast UPCOMING MEETINGS& EVENTS 1/18 Police Sergeant interviews 1/19 Community Center open house 1/25 City Council workshop 2/2 required OSHA safety training 2/7-8 preliminary Audit fieldwork -LORI 115 RYAN WENSMANN PUBLIC WORKS DIRECTOR 75 Callaway Street East St Joseph, MN 56374 rwensmann@cityofstjoseph.com PUBLIC WORKS REPORT TO: HONORABLE MAYOR AND CITY COUNCIL DATE:January 13, 2022 SUMMARY Color water complaints slow down Well #7 back online Ice rink/warming house open Plow truck down (barrowed from Sartell) Northland lift station check valves Xmas lights down STAFF Snow removal Street maintenance Flushing sanitary sewers Reading/repairing water meters Storm sewer maintenance Parkmaintenance Maintain and operation of five lift stations, two water plants, and storm water system Customer concerns, questions, requests Hydrant repairs Water shut offs UPCOMING MEETINGS & EVENTS Staff will continue water/waste water continuing Education Park board 24JAN2022 Council Work Session 25JAN2022 CMWEA monthly meeting 27JAN2022 Safety training with League of Minnesota Cities 2FEB2022 Annual DNR report 16FEB2022 City Council 7FEB2022 -Ryan 116 DWIGHT PFANNENSTEIN POLICE CHIEF 75 Callaway Street East St Joseph, MN 56374 POLICE dpfannenstein@cityofstjoseph.com POLICE DEPARTMENT REPORT TO: HONERABLE MAYOR ANDCITY COUNCIL DATE: January 13, 2022 SUMMARY 2021 finished off with 4,253 ICRs for the year. 2020 we saw 3826 ICRs and 2019 we had 3303. So, from pre-COVID to current we are up nearly 1,000 calls from where we were 2 years ago. Officer Russell Lipinski has completed FTO and for the next couple weeks until Sgt Dan Magaard retires we are at full staff. The first week of January I received an email from the Department of Justice that we did not rank high enough to qualify for a grant for the body camera program. The last couple weeks I have been busy working on the body camera quote for council consideration to move ahead with deploying them and working on data retention schedule as well as a department policy for the use of cameras. STAFF Sgt Dan Magaard is retiring with our department after being an officer here since 2006. Sgt Magaard also had 12 years with Stearns County Sheriff’s Department prior to his career in St. Joe. There will be coffee st and cake for Sgt Magaard on January 31, 2022. We have posted internally to fill the upcoming sergeant th position. Two candidates applied and interviews are January 18, 2022. If a candidate accepts an offer for Sergeant we are looking to open applications for the position of police officer. UPCOMING MEETINGS& EVENTS None 117 FIRE CHIEF REPORT th MEETING DATE:January 18, 2022 AGENDA ITEM: Fire Chief’s Report 1. - Call Volume - Finished 2021 with 553 total Paged out emergency calls 421 Medical Emergency 49 Car / Truck Accident 24 Fire Alarm 6 CO Alarm 7 Structure Fire 10 Gas / Fuel Leak 7 Car / Truck Fire 19 Grass Fire 10 Other (Assist PD) th - As of January 13, we are at 31 calls for 2022 2. Membership Update - We had 1 member retire in November with 22 years of service, 1 member stepped down due to family matters that wouldn’t allow the time needed to be on the SJFD, and with the LODD of Andy Loso we are back to 25 current members. 3. The Pumper/Tanker Update - No big changes as of right now, truck completion is still on schedule for fall of 2022. 4. Rescue Van Replacement. - This truck is scheduled to be replaced every 10 years due to it responding to 95% of every call. It was replaced back in 2012. The fire board discussed replacing our rescue van with some ARPA funds. - Council will be advised the progress after the next Fire Board. 5. Grass Rig Replacement Update - Truck committee is in the process of getting numbers to bring to the Fire Board for approval. - Council will be advised the progress after the next Fire Board. 6. Fire Chief Duties - The Fire Chief is working on a detailed job description of the Fire Chief, Assistant Chief, Captains, and Data Entry personnel. - Council will be advised of the progress after the next Fire Board. 7. Questions from the council? Thank you, Jeff Taufen SJFD Fire Chief