HomeMy WebLinkAbout02_15_22_EDA packetCITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph Economic Development Authority Tuesday, February 15th, 2022 12:00 PM 75 Callaway St E (St. Joseph City Hall) ** The meeting will also be offered remotely via Zoom**
1.Call to order
2.Public Comments
3.Approve Agenda
4.Consent Agendaa.Minutes – Requested Action: Approve the minutes of January 18th 2021
b.Financial Report –JAN REPORT
5.CVB Ordinance
6.Connecting Entrepreneurial Communities Conference - 2022
7.JR Mobile
8.2022 Business Retention
9.Building Façade request – Fire/Village Hall
10.Resolution Supporting Local Decision Making
11.Business/Development, EDA priorities, and TIF update
12.Board Member Announcements
13.Adjourn
Zoom Meeting Information
CITY OF ST JOSEPH is inviting you to a scheduled Zoom meeting.
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Meeting ID: 893 4755 6498
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EDA Board Member Doug
Danielson will attend
remotely and be zooming in
from McDonalds at: 3310
East 22nd St, Tucson, AZ
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January 18th, 2022 Page 1 of 1
Pursuant to due call and notice thereof, the St. Joseph Economic Development Authority met on Tuesday, January 18th, 2022 at 12:00 PM.
Members Present: Board Members Kevin Kluesner, Larry Hosch, Dale Wick, Rick Schultz – via ZOOM
Members Absent: Doug Danielson
City Representatives Present: Community Development Director Nate Keller
Schultz called the St. Joseph Economic Development Authority meeting to order at 12:02 PM
Agenda Approval: Wick made a motion to approve the agenda as presented; seconded by Schultz and passed unanimously by those present.
Consent Agenda: Kluesner made a motion to approve the consent agenda as follows; seconded by Wick and passed unanimously by those present. a. Minutes - Approve the minutes of December 21st, 2021b.Financial Report – DEC.. report
Chair and Vice Chair nominations
Schultz made a motion to nominate the same chair (Rick Schultz) and vice chair (Doug Danielson) from 2021; seconded by Kluesner and passed unanimously by those present.
Connecting Entrepreneurial Communities Conference - 2022 Background and answers were provided by Keller on EDA Board questions from the December meeting. Board members concurred that if the conference was to go virtual it would not be worth pursuing. Keller also updated Board that CSB is interested in partnering and there are at least 5 folks who have expressed interest in joining the local committee. Board asked additional questions including: COVID concerns, potential for conference going virtual, confirming if there would be any penalties for cancelling or withdrawing an application, and others. Keller will report back at the next meeting.
JR Mobile Keller outlined the current status of the project and potential next steps.
2022 Business Retention Strategy 2022 will focus more on capturing the stories and positivity resulting from new and existing businesses. More attention will be paid to sharing the stories within our community via the city’s Social Media page. Keller will intend to bring back a 2022 schedule at the February meeting.
Business/Development and EDA priorities updates Keller provided updates on: Boutique hotel discussions, Community Center open house, Trobec’s, CVB grant, “Feel the love February”, CVB photo contest.
Adjourn: Wick made a motion to adjourn the meeting at 12:44 PM, seconded by Kluesner and passed unanimously by those present.
Nate Keller Community Development Director
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EDA Agenda Item 4b
________________________
MEETING DATE: February 15, 2022
AGENDA ITEM: January Finance Reports
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: N/A
PREVIOUS EDA ACTION: None
BACKGROUND INFORMATION:
Enclosed you will find the reconciled financial reports through January 31, 2022. The ending
undesignated balance shows a surplus of $20,852. The designated project balance is $205,831 for
economic development programs. The designation for capital programs includes the 2022 budget. The
budget is paid for with tax proceeds. Taxes are received in June, July and December.
The other funds reported include the TIF funds, Lodging Tax, DEED CDAP Grant reimbursement and the
Revolving Loan fund. There are three revolving loans to Krewe and Flour to Flower Bakery; St. Joseph
Food Co-Op; and Jupiter Moon Ice Cream. The current revolving loan fund balance is $226,683 on
January 31st, including $200,054 reserved balance from the EDA fund to be used for future economic
development projects; $26,629 is available from the State’s RLF fund for future loan requests.
The Lodging Tax fund has a balance of $19,453 on January 31st. A summary of their activity is enclosed
in this report. The orange highlights are dependent upon the CVB collecting sponsorship fees. If
sponsorship fees begin, the EDA agreed to contribute up to a $4,000 match to support the CVB
programs. Lodging tax proceeds are near pre-pandemic levels. Hats and t-shirts are being sold at the
MN Street Market. The Co-op remits sales proceeds monthly. City staff is monitoring the sales and
inventory monthly.
Note: The reports do not reflect year-end audit entries that will be recorded over the next couple
months. The City’s audit fieldwork is scheduled the week of March 14th.
BUDGET/FISCAL IMPACT: For Information Only
ATTACHMENTS: EDA Financial Summary EDA Balance Sheet EDA Revenue Report
EDA Expenditure Report EDA Summary CIP CVB Financial Summary
REQUESTED BOARD ACTION: Consider acceptance of the January financial reports.
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02/09/22 2:15 PM
EDA Balance Sheet
City of St. Joseph Page 1
Current Period: January 2022
FUND Descr Account Descr Begin Yr YTDDebit YTDCredit CurrentBalance
FUND 150 Economic Development
Economic Development G 150-10100 Cash $252,169.56 $6,406.42 $10,277.85 $248,298.13
Economic Development G 150-10450 Interest Receivable $347.24 $0.00 $0.00 $347.24
Economic Development G 150-10500 Accounts Receivable $0.00 $0.00 $0.00 $0.00
Economic Development G 150-10700 Taxes Receivable - Delinquen $0.00 $0.00 $0.00 $0.00
Economic Development G 150-13113 Due From other Gov t Units $0.00 $0.00 $0.00 $0.00
Economic Development G 150-15500 Due From Other Fund $14,800.00 $0.00 $0.00 $14,800.00
Economic Development G 150-20200 Accounts Payable $0.00 $0.00 $0.00 $0.00
Economic Development G 150-20201 Salaries Payable $0.00 $0.00 $0.00 $0.00
Economic Development G 150-22204 Deferred Inflow of Resources $0.00 $0.00 $0.00 $0.00
Economic Development G 150-24415 Design. Fd Bal - Operations $0.00 $0.00 $0.00 $0.00
Economic Development G 150-25310 Unassigned Fund Balance -$267,316.80 $10,277.85 $6,406.42 -$263,445.37
$0.00 $16,684.27 $16,684.27 $0.00FUND 150 Economic Development
FUND 153 TIF 4-1 Fortitude Senior Apts
TIF 4-1 Fortitude Senior G 153-10100 Cash $16,793.60 $0.00 $69.58 $16,724.02
TIF 4-1 Fortitude Senior G 153-10450 Interest Receivable $41.54 $0.00 $0.00 $41.54
TIF 4-1 Fortitude Senior G 153-10500 Accounts Receivable $0.00 $0.00 $0.00 $0.00
TIF 4-1 Fortitude Senior G 153-20200 Accounts Payable $0.00 $0.00 $0.00 $0.00
TIF 4-1 Fortitude Senior G 153-20500 Due To Other Fund $0.00 $0.00 $0.00 $0.00
TIF 4-1 Fortitude Senior G 153-25310 Unassigned Fund Balance -$16,835.14 $69.58 $0.00 -$16,765.56
$0.00 $69.58 $69.58 $0.00FUND 153 TIF 4-1 Fortitude Senior Apts
FUND 157 TIF 2-1 Millstream
TIF 2-1 Millstream G 157-10100 Cash $36,109.62 $0.00 $166.89 $35,942.73
TIF 2-1 Millstream G 157-10450 Interest Receivable $101.75 $0.00 $0.00 $101.75
TIF 2-1 Millstream G 157-10500 Accounts Receivable $0.00 $0.00 $0.00 $0.00
TIF 2-1 Millstream G 157-13113 Due From other Gov t Units $0.00 $0.00 $0.00 $0.00
TIF 2-1 Millstream G 157-20200 Accounts Payable $0.00 $0.00 $0.00 $0.00
TIF 2-1 Millstream G 157-25310 Unassigned Fund Balance -$36,211.37 $166.89 $0.00 -$36,044.48
$0.00 $166.89 $166.89 $0.00FUND 157 TIF 2-1 Millstream
FUND 159 TIF 2-3 Bayou Blues/Alley Flat
TIF 2-3 Bayou Blues/All G 159-10100 Cash $6,341.99 $0.00 $17.43 $6,324.56
TIF 2-3 Bayou Blues/All G 159-10450 Interest Receivable $12.21 $0.00 $0.00 $12.21
TIF 2-3 Bayou Blues/All G 159-13113 Due From other Gov t Units $0.00 $0.00 $0.00 $0.00
TIF 2-3 Bayou Blues/All G 159-20200 Accounts Payable $0.00 $0.00 $0.00 $0.00
TIF 2-3 Bayou Blues/All G 159-20500 Due To Other Fund -$14,800.00 $0.00 $0.00 -$14,800.00
TIF 2-3 Bayou Blues/All G 159-25310 Unassigned Fund Balance $8,445.80 $17.43 $0.00 $8,463.23
$0.00 $17.43 $17.43 $0.00FUND 159 TIF 2-3 Bayou Blues/Alley Flat
FUND 220 Lodging Tax
Lodging Tax G 220-10100 Cash $20,513.02 $808.92 $1,924.48 $19,397.46
Lodging Tax G 220-10450 Interest Receivable $55.61 $0.00 $0.00 $55.61
Lodging Tax G 220-10500 Accounts Receivable $0.00 $0.00 $0.00 $0.00
Lodging Tax G 220-25310 Unassigned Fund Balance -$20,568.63 $1,924.48 $808.92 -$19,453.07
$0.00 $2,733.40 $2,733.40 $0.00FUND 220 Lodging Tax
FUND 225 DEED CDAP Grant
DEED CDAP Grant G 225-10100 Cash $43,061.59 $0.00 $210.89 $42,850.70
DEED CDAP Grant G 225-10450 Interest Receivable $131.60 $0.00 $0.00 $131.60
DEED CDAP Grant G 225-25310 Unassigned Fund Balance -$43,193.19 $210.89 $0.00 -$42,982.30
$0.00 $210.89 $210.89 $0.00FUND 225 DEED CDAP Grant
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FUND Descr Account Descr Begin Yr YTDDebit YTDCredit CurrentBalance
Page 2
02/09/22 2:15 PM
EDA Balance Sheet
City of St. Joseph
Current Period: January 2022
FUND 250 Revolving Loan Fund
Revolving Loan Fund G 250-10100 Cash $225,926.68 $1,203.72 $1,073.91 $226,056.49
Revolving Loan Fund G 250-10450 Interest Receivable $626.60 $0.00 $0.00 $626.60
Revolving Loan Fund G 250-11900 Notes Receivable $0.00 $0.00 $0.00 $0.00
Revolving Loan Fund G 250-20200 Accounts Payable $0.00 $0.00 $0.00 $0.00
Revolving Loan Fund G 250-22204 Deferred Inflow of Resources $0.00 $0.00 $0.00 $0.00
Revolving Loan Fund G 250-24415 Design. Fd Bal - Operations $0.00 $0.00 $0.00 $0.00
Revolving Loan Fund G 250-25310 Unassigned Fund Balance -$226,553.28 $1,073.91 $1,203.72 -$226,683.09
$0.00 $2,277.63 $2,277.63 $0.00FUND 250 Revolving Loan Fund
$0.00 $22,160.09 $22,160.09 $0.00
5
2022 Capital Expenditures
General Fund Capital Improvement Plan ‐ EDA
EDA Recommended: August 17, 2021
Adopted December 6, 2021
12/31/2021
Available through 1/31 through 1/31
Project Project Reserve Budget Grants/Aids Spent 2022
Department Account Code Number Equipment Balance 2022 2022 2022 Balance
EDA 150-46500-582 EDA-1401 Computer Software 2,806.74 500.00 3,306.74
EDA 150-46500-588 EDA-1402 Business Development 177,524.00 25,000.00 202,524.00
RLF 250-46500-588 EDA-1402 Business Development 200,053.91 ‐ 200,053.91
377,577.91 25,000.00 ‐ ‐ 402,577.91
TOTAL EDA CIP 380,384.65 25,500.00 ‐ ‐ 405,884.65
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02/09/22 2:20 PM
EDA Expenditure Report
City of St. Joseph Page 1
Current Period: January 2022
Account Descr 2022YTD Budget January2022 Amt 2022YTD Amt
FUND 150 Economic Development
E 150-46500-101 Salaries $32,985.00 $2,513.65 $2,513.65
E 150-46500-103 Legislative Bodies $1,050.00 $525.00 $525.00
E 150-46500-121 PERA Contributions $2,475.00 $188.53 $188.53
E 150-46500-122 FICA Contributions $2,000.00 $154.33 $154.33
E 150-46500-123 Deferred Comp-Employer $455.00 $17.50 $17.50
E 150-46500-125 Medicare Contributions $465.00 $36.09 $36.09
E 150-46500-130 H S A- Employer Contribution $790.00 $393.75 $393.75
E 150-46500-131 Health Insurance $5,670.00 $416.06 $416.06
E 150-46500-132 Dental Insurance $445.00 $27.78 $27.78
E 150-46500-133 Life Insurance $30.00 $2.33 $2.33
E 150-46500-134 Disabilty Insurance $280.00 $22.30 $22.30
E 150-46500-151 Workers Comp. Insur. Prem. $190.00 $0.00 $0.00
E 150-46500-171 Clothing Allowance $0.00 $0.00 $0.00
E 150-46500-200 Office Supplies $300.00 $0.00 $0.00
E 150-46500-215 Software Support $1,455.00 $0.00 $0.00
E 150-46500-300 Professional Services $1,000.00 $0.00 $0.00
E 150-46500-303 Engineering Fee $1,000.00 $0.00 $0.00
E 150-46500-304 Legal Fees $1,000.00 $57.00 $57.00
E 150-46500-308 Community Programs $0.00 $0.00 $0.00
E 150-46500-321 Telephone $1,720.00 $114.55 $114.55
E 150-46500-322 Postage $100.00 $0.00 $0.00
E 150-46500-328 Marketing $1,000.00 $0.00 $0.00
E 150-46500-331 Travel & Conference Expense $1,400.00 $215.00 $215.00
E 150-46500-340 Advertising $0.00 $0.00 $0.00
E 150-46500-420 Depreciation $0.00 $0.00 $0.00
E 150-46500-433 Dues & Memberships $5,295.00 $0.00 $0.00
E 150-46500-582 Computer Software $500.00 $0.00 $0.00
E 150-46500-588 EDA Programs $25,000.00 $0.00 $0.00
E 150-46500-622 TIF/Abatement Payments $35,000.00 $4,691.00 $4,691.00
E 150-49300-720 Transfers to Other Funds $4,000.00 $0.00 $0.00
$125,605.00 $9,374.87 $9,374.87FUND 150 Economic Development
FUND 153 TIF 4-1 Fortitude Senior Apts
E 153-46500-300 Professional Services $1,000.00 $0.00 $0.00
E 153-46500-306 County TIF Admin Fee $0.00 $0.00 $0.00
E 153-46500-340 Advertising $55.00 $0.00 $0.00
E 153-46500-588 EDA Programs $0.00 $0.00 $0.00
E 153-46500-622 TIF/Abatement Payments $0.00 $0.00 $0.00
E 153-49300-720 Transfers to Other Funds $0.00 $0.00 $0.00
$1,055.00 $0.00 $0.00FUND 153 TIF 4-1 Fortitude Senior Apts
FUND 157 TIF 2-1 Millstream
E 157-46500-300 Professional Services $1,000.00 $0.00 $0.00
E 157-46500-301 Audit & Accounting Services $0.00 $0.00 $0.00
E 157-46500-306 County TIF Admin Fee $0.00 $0.00 $0.00
E 157-46500-340 Advertising $55.00 $0.00 $0.00
E 157-46500-622 TIF/Abatement Payments $0.00 $0.00 $0.00
E 157-49300-720 Transfers to Other Funds $0.00 $0.00 $0.00
$1,055.00 $0.00 $0.00FUND 157 TIF 2-1 Millstream
FUND 159 TIF 2-3 Bayou Blues/Alley Flat
E 159-46500-300 Professional Services $1,000.00 $0.00 $0.00
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Account Descr 2022YTD Budget January2022 Amt 2022YTD Amt
Page 2
02/09/22 2:20 PM
EDA Expenditure Report
City of St. Joseph
Current Period: January 2022
E 159-46500-301 Audit & Accounting Services $0.00 $0.00 $0.00
E 159-46500-306 County TIF Admin Fee $0.00 $0.00 $0.00
E 159-46500-340 Advertising $55.00 $0.00 $0.00
E 159-46500-622 TIF/Abatement Payments $0.00 $0.00 $0.00
E 159-49300-720 Transfers to Other Funds $0.00 $0.00 $0.00
$1,055.00 $0.00 $0.00FUND 159 TIF 2-3 Bayou Blues/Alley Flat
FUND 220 Lodging Tax
E 220-46500-300 Professional Services $9,000.00 $750.00 $750.00
E 220-46500-309 Visitors Bureau $9,745.00 $76.50 $76.50
E 220-46500-328 Marketing $3,500.00 $1,000.00 $1,000.00
E 220-46500-331 Travel & Conference Expense $0.00 $0.00 $0.00
E 220-46500-340 Advertising $1,555.00 $0.00 $0.00
$23,800.00 $1,826.50 $1,826.50FUND 220 Lodging Tax
FUND 225 DEED CDAP Grant
E 225-46500-300 Professional Services $0.00 $0.00 $0.00
E 225-46500-340 Advertising $0.00 $0.00 $0.00
E 225-46500-431 Annexation/Recording Fee $0.00 $0.00 $0.00
$0.00 $0.00 $0.00FUND 225 DEED CDAP Grant
FUND 250 Revolving Loan Fund
E 250-46500-300 Professional Services $0.00 $0.00 $0.00
E 250-46500-304 Legal Fees $0.00 $0.00 $0.00
E 250-46500-317 Other fees $0.00 $0.00 $0.00
E 250-46500-434 Certification Fee $0.00 $0.00 $0.00
E 250-46500-455 Revolving Loan Proceeds $0.00 $0.00 $0.00
$0.00 $0.00 $0.00FUND 250 Revolving Loan Fund
$152,570.00 $11,201.37 $11,201.37
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St. Joseph Economic Development Authority
Summary Treasurer's Report - Fund 150
January 2022
Fund 150, EDA Balance as of December 31, 2021 (Unaudited)230,554.52
Year to Date Revenue:Budget YTD Actual
Interest Earnings 1,020 (902.98)
TIF/MIF Deposit - -
DEED Housing Federal Grant Proceeds - -
Abatement Reimbursement (School District)9,385 4,691.00
Ad Valorem Taxes 119,905 1,715.42
Total Revenue 130,310 5,503.44
Year to Date Expenditures by Object:
Board Stipends 1,050 (525.00)
Staff Salaries/Training 40,995 (3,975.07)
Workers Comp Premium 220 -
Software Support/Office Supplies 1,945 (12.25)
Professional Services 1,200 -
Legal/Engineering Fees 3,000 (57.00)
Telephone 1,400 (114.55)
Greater St. Cloud Development Investment 5,000 -
Business Round Table Outreach - -
Advertising - -
Abatement Payments (Country Manor)30,000 (4,691.00)
CM Housing Grant Reimbursement - -
Computers 500 -
EDA Programs 45,000 -
Transfer to Other Funds - -
Total Expenses 130,310 (9,374.87)
Fund Summaries as of January 31, 2022:
EDA Fund Balance - Fund 150 - unaudited, cash balance 226,683.09
Designated for Capital Programs 205,830.74
Undesignated 20,852.35
TIF 4-1 Fortitude Senior Apts Fund Balance - Fund 153 16,765.56
TIF 2-1 Millstream Shops and Lofts Fund Balance - Fund 157 36,044.48
TIF 2-3 Bayou Blues & Alley Flats Fund Balance - Fund 159 (8,463.23)
Lodging Tax Fund Balance - Fund 220 19,453.07
DEED CDAP Grant Fund Balance - Fund 225 42,982.30
Revolving Loan Fund Balance - Fund 250 226,683.09
Designated for Revolving Loan Program 26,629.18
Designated for Economic Development 200,053.91
9
02/09/22 2:23 PM
EDA Revenue Report
City of St. Joseph Page 1
Current Period: January 2022
Account Descr SOURC 2022YTD Budget January2022 Amt 2022YTD Amt
FUND 150 Economic Development
R 150-46500-31010 Current Ad Valorem Taxes 31010 $115,220.00 $1,715.42 $1,715.42
R 150-46500-33160 Federal Grants - Other 33160 $0.00 $0.00 $0.00
R 150-46500-33430 Other Grants/Aids 33430 $0.00 $0.00 $0.00
R 150-46500-34150 TIF/MIF Deposit 34150 $0.00 $0.00 $0.00
R 150-46500-34160 Tax Abatement Reimbursement 34160 $9,385.00 $4,691.00 $4,691.00
R 150-46500-36210 Interest Earnings 36210 $1,000.00 -$902.98 -$902.98
R 150-49302-36260 Surplus Property 36260 $0.00 $0.00 $0.00
R 150-49302-39201 Transfers from Other Funds 39201 $0.00 $0.00 $0.00
$125,605.00 $5,503.44 $5,503.44FUND 150 Economic Development
FUND 153 TIF 4-1 Fortitude Senior Apts
R 153-46500-31050 Tax Increment 31050 $0.00 $0.00 $0.00
R 153-46500-34150 TIF/MIF Deposit 34150 $0.00 $0.00 $0.00
R 153-46500-36210 Interest Earnings 36210 $100.00 -$69.58 -$69.58
R 153-49302-39201 Transfers from Other Funds 39201 $0.00 $0.00 $0.00
$100.00 -$69.58 -$69.58FUND 153 TIF 4-1 Fortitude Senior Apts
FUND 157 TIF 2-1 Millstream
R 157-46500-31050 Tax Increment 31050 $0.00 $0.00 $0.00
R 157-46500-36210 Interest Earnings 36210 $250.00 -$166.89 -$166.89
$250.00 -$166.89 -$166.89FUND 157 TIF 2-1 Millstream
FUND 159 TIF 2-3 Bayou Blues/Alley Flat
R 159-46500-31050 Tax Increment 31050 $0.00 $0.00 $0.00
R 159-46500-36210 Interest Earnings 36210 $100.00 -$17.43 -$17.43
R 159-49302-39201 Transfers from Other Funds 39201 $0.00 $0.00 $0.00
$100.00 -$17.43 -$17.43FUND 159 TIF 2-3 Bayou Blues/Alley Flat
FUND 220 Lodging Tax
R 220-46500-31600 Lodging Tax 31600 $14,000.00 $696.42 $696.42
R 220-46500-33400 State Grants and Aids 33400 $0.00 $0.00 $0.00
R 220-46500-34406 Sponsorship Fee 34406 $4,000.00 $0.00 $0.00
R 220-46500-34409 Marketing 34409 $1,500.00 $112.50 $112.50
R 220-46500-36210 Interest Earnings 36210 $300.00 -$97.98 -$97.98
R 220-46500-36230 Contributions - General 36230 $0.00 $0.00 $0.00
R 220-49302-39201 Transfers from Other Funds 39201 $4,000.00 $0.00 $0.00
$23,800.00 $710.94 $710.94FUND 220 Lodging Tax
FUND 225 DEED CDAP Grant
R 225-46500-34200 DEED Housing Reimbursement 34200 $0.00 $0.00 $0.00
R 225-46500-36210 Interest Earnings 36210 $300.00 -$210.89 -$210.89
R 225-49302-39201 Transfers from Other Funds 39201 $0.00 $0.00 $0.00
$300.00 -$210.89 -$210.89FUND 225 DEED CDAP Grant
FUND 250 Revolving Loan Fund
R 250-46500-36210 Interest Earnings 36210 $1,500.00 -$1,073.91 -$1,073.91
R 250-49302-39201 Transfers from Other Funds 39201 $0.00 $0.00 $0.00
R 250-46500-39320 Loan Principal 39320 $12,665.00 $1,038.12 $1,038.12
R 250-46500-39321 Loan Interest 39321 $1,720.00 $165.60 $165.60
R 250-46500-39322 Loan Origination Fee 39322 $0.00 $0.00 $0.00
$15,885.00 $129.81 $129.81FUND 250 Revolving Loan Fund
10
Account Descr SOURC 2022YTD Budget January2022 Amt 2022YTD Amt
Page 2
02/09/22 2:23 PM
EDA Revenue Report
City of St. Joseph
Current Period: January 2022
$166,040.00 $5,879.40 $5,879.40
11
CVB 2022 Financial Summary
As of January 31, 2022
Beginning Fund Balance 1‐1‐22 21,301.05$
Budget YTD Rev
Customer 2022 2022
Interest Earnings 300.00$ (97.98)$
T‐shirt/Hats/Merchandise Sales 1,500.00
Sponsorship dues 4,000.00
EDA Transfer ‐ Sponsorship Match 4,000.00
Rodeway Inn Lodging Tax 10,000.00 ‐
CSB Lodging Tax 3,300.00 ‐
Estates B&B Lodging Tax 700.00 ‐
23,800.00$ (97.98)$
Budget YTD Exp
Vendor 2022 2022
Professional Services ‐ Manage Social Media (Bruno Press)9,000.00$ 750.00$
Visitor's Bureau ‐ Rubinski Works ‐ Videos 2,100.00
Visitor's Bureau ‐ Rubinski Works ‐ Videos 300.00
Visitor's Bureau ‐ Website/Joetownmn.com Hosting 1,745.00
Visitor's Bureau ‐ Shop Small/Winterwalk Postcards 500.00
Visitor's Bureau ‐ Photos 200.00
Visitor's Bureau ‐ Bike Racks 1,000.00
Visitor's Bureau ‐ Wobegon Trailhead Maps/Signage**2,900.00
Marketing ‐ Additional with Sponsorship Fees 2,000.00
Marketing ‐ SHRPA ‐
Marketing ‐ Feel The Love Campaign 1,000.00 1,000.00
Marketing ‐ Merchandise Sales (Krillan)1,500.00
Advertise ‐ Greater St. Cloud Visitor's Guide 775.00
Advertise ‐ MN Trails Magazine 580.00
Advertise ‐ Newcomer Service Magazine 200.00
23,800.00$ 1,750.00$
Ending Cash Balance 1‐31‐22 19,453.07$
** Propose trailhead sign to be paid for with fund 390 ‐ balance from City welcome signs project
if funds "left over" ‐ not planned for a few years.
12
EDA Agenda Items 5-11
MEETING DATE: February 15th, 2022
AGENDA ITEM: 5.CVB Ordinance6. Connecting Entrepreneurial Communities Conference 20227. JR Mobile8.2022 Business Retention
9.Building Façade request – Fire/Village Hall10. Resolution Supporting Local Decision Making11.Business/Development, EDA Priorities and TIF update
SUBMITTED BY: Nate Keller, Community Development Director
PREVIOUS BOARD ACTION: 5 – none 6 – at January EDA meeting brief discussion was made and questions asked 7 – numerous discussion and approvals have occurred with this project. Most recent was approving the grant submittal (and getting notification that DEED awarded the grant) 8 – none 9 – none 10 – none 11 - none
BACKGROUND INFORMATION:
5 – CVB Ordinance Staff has drafted an ordinance for the CVB. Intent is to formalize the CVB and create clearer direction while outlining responsibilities. Council reviewed the draft on Feb. 7th and provided a few comments
which have been incorporated. CVB reviewed the doc on Feb. 14th and staff will provide verbal update on any comments they provided.
6 – Connecting Entrepreneurial Communities Conference – 2022
Staff had further discussion with The University of MN extension staff on logistics for the conference and responsibilities (along with time commitments). Some answers to previous EDA questions as provided by U of M staff:
Question – if we apply and get awarded but the conference is moved to virtual format is there a penalty for withdrawing or canceling? “The MOU we have to support UMN conference engagement with a host community does not include
any penalty in the event they choose to withdraw from the partnership, only the requirement that such
notification be made in writing to me and the Extension signatory on the MOU that they would like to
withdraw from the MOU and why no more than 3 months prior to the scheduled conference. In 2020
when we had to go virtual, Extension mutually agreed with the City of Staples that they could host the
following year in 2021. Then in 2021, Extension and the local team with input from the steering
committee, decided to host it in a hybrid format (virtual and in person). “
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Question – how far of a heads up would the U provide if the conference was moved to virtual format? “I can't speak on University-wide policy making processes, but based on our earlier experiences as a
programmatic team within Extension, I think we could make this call by the May meeting of the Steering
Committee, which includes an in-person visit to the selected host community. If we are unable to make
the in-person visit, or if UMN Extension COVID policies require strict social distancing and sanitation
protocols at that time, then the conference would likely be held in a virtual format. “
Question – when would the larger venues space need to be available? Early morning and evening of Sept. 8th and morning of September 9th.
Question – is it expected that the host community pay any applicable rental fees for larger space? To pay for rental of the larger space, the University of MN extension has a fixed budget amount of about 1K but this is not covered by registration fees.
Staff needs direction from EDA on whether to apply to host the conference in either 2022 or 2023. If direction is to apply staff is confident there is enough folks involved to put forth a competitive application however 2023 may be more ideal given the status of projects, COVID, Community Center fundraising efforts, and other considerations previously brought up by EDA. Application is due February 25th.
7 – JR Mobile Staff will provide a verbal update.
8 – 2022 Business Retention - attached is the 2022 proposed Business Retention list. Some of the businesses listed are carry overs from 2021. Please keep in mind staff is consistently meeting with, and adding to the list as concerns are raised, project awareness is brought to light or other factors necessitate the need to meet. In 2021 staff completed a dozen BR&E’s and numerous meets and greets.
9 – Building Façade request – Fire/Village Hall Shannon Wiger has requested a BFA for the Fire/Village Hall building to replace the garage doors. Considering the city authorized the purchase of this building and the successful proposal included doing the renovation/rehabilitation (without any request/need for grants or public funds) staff has concerns on the request but wants EDA input/direction.
10 – Resolution Supporting Local Decision Making The League of MN Cities is asking cities to pass a model resolution which supports local authority decision making specifically in regards to zoning/land use. Every community is unique and areas within one community can differ greatly. Allowing cities to zone and control land use at the local level creates developments respectful and conducive to the unique conditions that apply to the land, community, or area.
If legislation passes that limit or restrict cities ability to zone and guide land use we may be left with a one size fits all state approach. This would severely limit local control and zoning. Since zoning and land use are related to economic development staff is asking the EDA to consider supporting the resolution. The Planning Commission will provide recommendation at their February 14th meeting with Council acting at
their Feb. 22nd meeting.
More information and background can be found at: https://www.lmc.org/advocacy/how-to-
advocate/advocacy-toolkit-housing-and-development/
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11 - Business Development, EDA priorities, and TIF update – staff will provide verbal update. Included in packet is information pertaining to new TIF law changes.
BUDGET/FISCAL IMPACT: 2022 Entrepreneurial Conference may have some impact to budget (estimated at around $2,000 but depends on sponsorship). Final amount would depend on how
many local sponsorships are obtained.
ATTACHMENTS: CVB drafted Ordinance 2022 Business Retention schedule BFA guidelines Resolution Supporting Local Decision Making TIF Tax Law Changes handout
REQUESTED BOARD ACTION:
5 – input on drafted ordinance
6 – motion to direct staff to either apply to host the conference in 2022 or apply in 2023
7 – none just informational
8 – none just informational
9 – direction on potential BFA application
10 – recommendation on resolution
11 - none just informational
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ORDINANCE CONVENTION & VISITOR’S BUREAU ADVISORY BOARD
Section : ESTABLISHED. The Convention & Visitor’s Bureau Advisory Board (Board) presently in existence is hereby continued for the City. To avoid using an operating name similar to other area CVB’s, the Board may refer to the St. Joseph Convention & Visitor’s Bureau in all marketing and promotions as JOETOWN
Section : MEMBERSHIP The Convention & Visitor’s Bureau Advisory Board shall consist of up to ten (10) members, or a minimum of seven (7) members representing the St. Joseph Community and/or other entities with a direct interest in promoting the City as a tourist and convention center.
Section : TERMS; VACANCIES
A. Terms. Terms shall be three (3) year overlapping terms. Appointees shall hold their officesuntil their successors are appointed and qualified. As each member's term expires, his/her
successor shall be appointed for a term of three (3) years. Each member shall serve not more than
three (3) consecutive full terms.
B. Vacancies. Vacancies during the term shall be filled by the St. Joseph Economic DevelopmentAuthority (EDA) for the unexpired portion of the term.
Section : OFFICERS
A. Chairperson. The Board shall elect a chairperson from among its appointed members for aterm of one year.
B. Vice Chair. The Board shall elect a vice chairperson from its own membership.
D. Additional Officers. The Board may create and fill such other offices as it may determine.
Section : MEETINGS
A. Frequency of Meetings. The Board shall hold meetings as necessitated.
B. Rules of Order and Procedure. The Board shall adopt rules of order and procedure for the
transaction of business, and its findings, which record shall be public record.
Section : PURPOSE
The Board was established for the purposes of making recommendations to the City Council on the expenditure of lodging tax funds received in accordance with Minnesota Statutes. The Board
will offer recommendations to the Council on the expenditure of lodging tax funds for the purpose of marketing and promoting the City as a tourist and convention center in accordance with Minnesota Statutes.
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2022 Business Retention Visits
Business Type Date
Jolie- Ollies Restaurant 01/31/22
Gohman Construction Construction 02/07/22
St. Joseph Mutual Insurance Service 02/17/22
Krewe + Flower and Flour Restaurant
Grilled Cravings Restaurant
Consumer Direct
Floral Arts Retail
Daisy A Day Floral Retail
Auto Color and Industrial Supply Industrial
Coborns Retail
St. Joseph Equine Clinic Veterinary
St. Joseph Vet Clinic Veterinary
Laser Dentistry Medical
Chiropractic Connection Medical
Sal’s Bar and Grill Restaurant
Midwest Supply & Distribution Wholesale Distributor
_____ = completed BR&E visits
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ST. JOSEPH BUSINESS DISTRICT FAÇADE ARCHITECTURAL DESIGN GRANT PROGRAM (As Amended July 25, 2012)
PURPOSE The St. Joseph Business District Façade Architectural Design Grant Program provides incentives to stimulate visible investment in St. Joseph businesses. Property owners are encouraged to consider improvements that incorporate the surrounding community including but not limited to aesthetics, environment, cultural and historic elements, and architecture. These improvements should create a cohesive, inviting environment. The program provides a matching grant for actual design and construction costs, up to $2,000 per property address, per calendar year. Qualifying projects must be of an approved design, be applied for by commercial property owners and/or merchants, and be applicable to exterior building, landscape improvements, and other similar improvements visible from a public right-of-way. Approved projects will be funded on a first-come/first-served basis until all funds are expended. In addition, the opportunity exists that the St. Joseph Economic Development Authority’s revolving loan program could be available to assist with construction costs associated with the implementation of façade designs.
ELIGIBILITY
1.All work must be done on the exterior of the building/property and/or result in a publicly visibleimprovement.
2.All work done must be in accordance with the City of St. Joseph Code of Ordinances, the DowntownRevitalization Plan and subsequent design guidelines, and the building code. All required permits
must be obtained. Work shall include the correction of any known exterior building code violations.
3.Work in progress or performed prior to project approval will typically not be eligible for funding unlessthe EDA finds significant underlying purposes for work beginning prior to project approval.
4.Funds may be used for the design of exterior building improvements, awnings, windows, doors and/or
site landscaping, other than sod or seed, resulting in a publicly visible improvement and for actualconstruction costs related to an approved improvement. Other uses may also be eligible if priorapproval is granted by the St. Joseph Economic Development Authority.
5.Signs are eligible for this program but must be in connection with a façade improvement project. Signare not eligible as a “stand-alone” project.
6.The following types of property are not eligible:
•Tax delinquent
•Special Assessment delinquent
•Property in litigation
•Property in condemnation or receivership
•Tax exempt properties
•Exclusively residential buildings
•Properties zoned industrial
•New construction projects on lots previously undeveloped (redevelopment and/or rehabilitationprojects remain eligible) unless it results in a project beyond typical construction and is consistent
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with Design Standards and is found to have a significant impact on the character of the downtown.
•Property considered non-conforming to the City’s Code of Ordinances, unless the proposedimprovements are intended to correct all the non-conforming issues.
PROJECT APPROVAL GUIDELINES
Program oversight and authority for grant approval is delegated to the City of St. Joseph Economic Development Authority. The Economic Development Authority will review and approve all grants based on the following guidelines:
1.A project for which an application has been received will only be reviewed if it is filled out completely.Photographs illustrating subject building(s) and property and proposed site changes/improvementsmay be required by the EDA.
2.Multiple property owners must submit separate applications for each property/project.
3.Any business owner under a lease who submits and application must obtain and provide writtenconsent of the property owner.
4.Preference will be given to projects which:
•Will positively contribute to the City revitalization/renewal efforts
•Will eliminate a blighting influence
•Will result in a visible improvement that would not be made otherwise
•Demonstrate a ratio of private investment to public investment greater than 2:1
5. Project is consistent with the Comprehensive Plan, transportation plans, and other applicable plans.
6.Projects must be completed within a timely manner from date of official project approval (i.e. one yearwith a maximum extension of an additional six months). As indicated, dollars are limited andreimbursement will be made after project improvements are completed, and reimbursementrequested.
7.Grant DisbursementAwarded loan funds will be dispersed to the applicant upon submittal of receipts or invoices forsupplies purchased and inspection which certifies the work completed is in accordance with the EDAapproval and other city ordinances.
PROPERTY OWNER REQUIREMENTS
Upon the application submittal for a project, the Applicant will play an important role in a partnership that includes the City of St. Joseph and the Economic Development Authority. The following may be required to review plans depending on the scope of the project: City staff, the Planning Commission, the EDA and the City Council. Those required to review the plans and/or grant application will review design drawings, proposed work specifications, and the architectural materials. Below are items that will be required of as part of completing your project.
1.Attendance at an informational meeting which will outline the entire project procedure.
2.Property owners’ attendance at various meetings, reviews etc. with representatives of either the Cityor EDA to expedite various stages of the project.
3.All work to be done on the project shall be the sole responsibility of the property owner. The City ofSt. Joseph/EDA administers the grant program herein and the City/EDA is not responsible for anywork undertaken as a result of the grant. The owner hereby holds the City and EDA harmless for anyand all liability commencing out of any work constructed and paid for the design grant herein.
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APPLICATION FOR ST. JOSEPH BUSINESS DISTRICT FAÇADE ARCHITECTURAL DESIGN GRANT PROGRAM
** Please remember to include photos of your building(s) and/or property as they relate to the types of improvements indicated on this application. **
APPLICANT AND PROPERTY OWNER INFORMATION:
Applicant
Phone: Email:
Mailing Address:
Property Owner:
Phone: Email:
Mailing Address:
PROJECT INFORMATION:
Business Name:
Business Address:
1.On the attached page, please identify the specific improvements you are proposing for the building(s)
and/or property.
2. Based on the proposed improvements identified, please provide your best estimate of the entireproject cost: $
3.If the project cost comes in at, or exceeds your estimate, do you have private funds readily availableto complete the proposed the project? Yes No
If No, by what means will you secure funding and still complete the project within a timely manner
4.If your project is approved, does completing the project timely pose any concerns for you?
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Yes No
If yes, Please list those concerns:
PROJECT DESCRIPTION
Please provide an accurate and thorough summary of your project. The photographs taken of your building(s) and property will assist in a visual manner to further support your written project description.
Based on the description of your project and your motivation for wanting to make these improvements,
please place a check mark next to those project preference item you feel your project meets.
Will positively contribute to the City’s revitalization/renewal efforts.
Will eliminate a blighting influence.
Will result in a visible improvement that would not be made otherwise.
Result in a ratio of private investment to public investment greater than 2:1.
Building Permits & Inspections Applicant is responsible for obtaining appropriate building permits, per the Building Code and/or City of St. Joseph Zoning Ordinance. In the case of improvements that do not require a city-issued building permit, the applicant must submit the name and state license number of the contractor completing the work and agree to an inspection of the work by a city building official.
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Grant Disbursement Awarded loan funds will be dispersed to the applicant upon submittal of receipts or invoices for supplies
purchased and inspection which certifies the work completed is in accordance with the EDA approval and other city ordinances.
Certification City staff or an authorized representative shall have the right to inspect the property to be improved at any time from the date of application upon giving due notice to the owner and to occupants.
I/We understand that any intentional misstatements will be grounds for disqualification.
I/We authorize program representatives the right to access the property to be improved for the purpose of the grant program and to take photographs of the structure before and after rehabilitation.
I/We further understand that I/we will make the final selection of the improvements to be made with the loan funds and that the contract for improvements will be solely between myself and the contractor(s).
The administering agency will not be liable for the inadequate performance of the contractor(s).
The information on this application is accurate. I have read, understand, and agree to comply with the
program criteria for the St. Joseph Business Façade Architectural Design Grant Program.
Signature of Applicant Date
Date Signature of Owner(s) (if different than Applicant)
Contact:
Nate Keller, Community Development Director (320)557-3524nkeller@cityofstjoseph.com
Submit completed application by email to nkeller@cityofstjoseph.com or to:
St. Joseph Government Center 75 Callaway St. E St. Joseph, MN 56374
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RESOLUTION #______
A RESOLUTION SUPPORTING HOUSING AND LOCAL DECISION-MAKING AUTHORITY
WHEREAS, local elected decision-makers are in the best position to determine the health, safety, and welfare regulations that best serve the unique needs of their constituents; and
WHEREAS, zoning regulation is an important planning tool that benefits communities economically and socially, improves health and wellness, and helps conserve the environment; and
WHEREAS, local zoning regulation allows communities to plan for the use of land
transparently, involving residents through public engagement; and
WHEREAS, cities across the state are keenly aware of the distinct housing challenges facing
their communities and they target those local housing challenges with available tools; and
WHEREAS, multiple bills restricting local decision-making related to housing have been
introduced in the 2021-2022 biennium; and
WHEREAS, the city of St. Joseph Planning Commission recommended to support this resolution at their February 14th, 2022 meeting; and
WHEREAS, the city of St. Joseph Economic Development Authority recommended to support this resolution at their February 15th, 2022 meeting; and
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF St. Joseph, MN that this Council supports local decision-making authority and opposes legislation that restricts the ability for local elected officials to respond to the needs of their
communities.
LET IT ALSO BE RESOLVED that this Council supports housing policy that advances
solutions to support full housing spectrum solutions, local innovation, incentives instead of mandates, and community-specific solutions throughout Minnesota.
Whereupon said resolution was declared duly passed and adopted by the St. Joseph City Council this 22nd day of February, 2022. CITY OF ST. JOSEPH
By Rick Schultz, Mayor ATTEST
By Therese Haffner, City Administrator
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