HomeMy WebLinkAbout01.24.22
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
Park Board Agenda
January 24, 2022, 6:30pm
Government Center
1. 6:30 PM Call to order
2. Approve Agenda
3. Consent Agenda
a. Minutes – Approve December 27, 2021
b. Treasurer’s Report – requested action: approve the financial report
4. Liaison Report
a. Staff
i. Nate Keller, Community Development Director
ii. Ryan Wensmann, Public Works Director
b. Council
5. Old business:
a. SnowFest
6. New Business:
a. Review board responsibilities
b. Elect Chair and Vice Chair
c. Park Events: Feb-Tails on Trails (dodgeball), March (game nights), April-
flashlight dash, May-bike event, June-outdoor movie, story strolls
i. How to get information out to people?
7. Adjourn
December 27, 2021
Page 1 of 1
Pursuant to due call and notice thereof, the St. Joseph Park Board met in regular session on Monday,
December 27, 2021, at 6:30 PM at City Hall
Meeting called to order at 6:30, at the City Government Center
Members Present: Elijah Stenman, Tim Rocky, Andy Rennecke, Keith Schleper
City Representatives Present: Rhonda Juell
Approve Agenda: Schleper made a motion to approve the agenda; seconded by Stenman and passed
unanimously.
Approve Consent Agenda: Schleper made a motion to approve agenda; seconded by Rennecke and passed
unanimously
a. November Minutes - attached
b. Treasury report – Requested action: Approve the financial report
Staff: Juell: signs for Story Walks provided by Waite Park Library, no need to purchase anything; Tails on
Trails is coming along, Rennecke volunteered to work at the dogsled area
Old Business
Snowfest: from 11-2, Juell reported that face paints and crafts have been purchased and are ready to
go, CSB students should be running that area; donations from Floral Arts and Sisters and Co.; snowshoes and
cross-country skis will be brought by Juell to Klinefelter park; John has the medallion and is working on clues to
start Jan 24; Sals will do a burger special; Middy will do pool and darts; will check back with Neighbors and Bad
habit
Stenman reported he is still waiting to hear about supplies for smores and cocoa and the Meat Market
Rennecke will have flier by the end of the week as well as donations from banks
Donations should be collected and brought to City Hall on or before Jan 7
New Business:
Millstream: Juell talked to the Rec Association and their contract is up with the city, so they are not
planning on any use at Millstream. Also talked to Mike Bader and he does not plan on finding softball teams for
the summer. Al Newman offered to help find funding to make baseball field and help with youth baseball at
Millstream. Board approved that.
Adjourn: Stenman made a motion to adjourn at 7:30; seconded by Rennecke and passed unanimously
Rhonda Juell
Recreation Director
Park Board Agenda Item
MEETING DATE: January 24, 2022
AGENDA ITEM: Finance Report
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE/COUNCIL RECOMMENDATION: Council approved
2021 budget on December 7, 2020.
PREVIOUS PARK BOARD ACTION: None
BACKGROUND INFORMATION: Enclosed you will find the reconciled financial reports through
December 31, 2021. After designated funds are set aside, the Park fund undesignated balance is
$44,152.
I included a summary report that breaks out the revenues and expenditures recorded in the Park Board
fund, along with the current balances. The bottom of the summary breaks out the funds designated for
projects the Park Board agreed to and council adopted with the budget. Any contributions received for
the dog park will be added to the designation for the dog park balance. For the East Park, the
designation came from the ARCON developer as park dedication to develop the East Park. The balance
of $23,190 remains after the prairie grass and saplings were planted.
Council adopted the 2022 budget and capital plans on Dec. 6th. The following projects were included.
2022 Klinefelter Restrooms $441,000 (includes water/sewer line extension)
2022 Klinefelter Trail Maintenance – under Public Works budget
2022 Centennial Security Cameras $18,300 (covered by city funds)
2023 Millstream Security Cameras $29,000 (covered by city funds)
2023 Wobegon Security Cameras $21,000 (covered by city funds)
2023 Dog Park Phase II $5,000
2023 Skate Park $150,000
2024 Millstream Irrigation $8,000
2024 Northland Dr sidewalk/park trail $300,000 (covered by project bond funds)
2024 Centennial Toddler play equipment $25,000
2024 East Park Phase I $630,000 (depends upon grant funding)
2025 Hollow Park play equipment $49,500
2025 Dog Park Phase III $10,000
BUDGET/FISCAL IMPACT: Information only
ATTACHMENTS: Request for Park Board Action – Financial Reports
Park Board Check Register
Park Board Monthly Report
Park Board 5-Year Capital Improvement Plan Summary
REQUESTED COUNCIL ACTION: Consider accepting the December 2021 financial reports.
St. Joseph Park Board
Summary Treasurer's Report - Fund 205
December 31, 2021
Fund 205, Park Board Balance as of December 31, 2020 (Audited)206,528.68
Year to Date Revenue:Budget YTD Actual
Ad Valorem Property Taxes 30,000 20,748.12
Interest Earnings 3,000 (129.26)
Park Dedication Fees 4,500 9,566.75
Park Round Up Fees 150 155.22
Contributions 1,000 119.13
Transfers from Other Funds - -
Total Revenue 38,650 30,459.96
Year to Date Expenditures by Object:
Operating Supplies - -
Professional Services - (5,715.00)
Maintenance Reimbursement - -
A1 Rentals 3,000 (1,952.00)
Park Development 62,860 (476.28)
Total Expenses 65,860 (8,143.28)
Fund Summaries as of December 31, 2021:
Park Board Fund Balance - Fund 205 - (Unaudited)228,845.36
Designated for Millstream Shelter Irrigation - 2024 8,000
Designated for Klinefelter Bathrooms - 2022 141,000
Designated for Dog Park-Donations 2,958
Designated for East Park Development 23,190
Amount Undesignated 53,698
2022 Klinefelter Shelter/Bathrooms Revenue Breakdown:
Park Board Levy 2020 20,000
Park Board Levy 2021 30,000
Park Board Levy 2022 30,000
Water Fund (water line) 40,000
Sewer Fund (sewer line) 10,000
Park Dedication Fees 91,000
Debt Relief Fund 390 220,000
441,000
01/06/22 3:06 PM
Park Board Balance Sheet
City of St. Joseph
Page 1
Current Period: December 2021
Account Descr Begin Yr
MTD
Debit
MTD
Credit
YTD
Debit
YTD
Credit
Current
Balance
FUND 205 Park Dedication
G 205-10100 Cash $206,206.84 $9,623.61 $77.84 $32,138.57 $9,500.05 $228,845.36
G 205-10450 Interest Receivable $329.07 $0.00 $0.00 $0.00 $329.07 $0.00
G 205-10500 Accounts Receivable $32.30 $0.00 $0.00 $0.00 $32.30 $0.00
G 205-13113 Due From other Gov t Units $204.47 $0.00 $0.00 $0.00 $204.47 $0.00
G 205-20200 Accounts Payable -$244.00 $0.00 $0.00 $244.00 $0.00 $0.00
G 205-25310 Unassigned Fund Balance -$206,528.68 $77.84 $9,623.61 $10,065.89 $32,382.57 -$228,845.36
$0.00 $9,701.45 $9,701.45 $42,448.46 $42,448.46 $0.00FUND 205 Park Dedication
$0.00 $9,701.45 $9,701.45 $42,448.46 $42,448.46 $0.00
01/06/22 3:08 PM
Park Board Revenue
City of St. Joseph
Page 1
Current Period: December 2021
Account Descr
2021
YTD Budget
December
2021 Amt
2021
YTD Amt
FUND 205 Park Dedication
R 205-45203-31010 Current Ad Valorem Taxes $30,000.00 $9,597.05 $20,748.12
R 205-45203-34114 Park Dedication Fees $4,500.00 $0.00 $9,566.75
R 205-45203-34785 Park Round-Up Proceeds $150.00 $26.56 $155.22
R 205-45203-36210 Interest Earnings $3,000.00 -$77.84 -$129.26
R 205-45203-36236 Contributions - Parks $1,000.00 $0.00 $119.13
R 205-49302-39201 Transfers from Other Funds $0.00 $0.00 $0.00
$38,650.00 $9,545.77 $30,459.96FUND 205 Park Dedication
$38,650.00 $9,545.77 $30,459.96
01/06/22 3:06 PM
Park Board Expenditures
City of St. Joseph
Page 1
Current Period: December 2021
Account Descr
2021
YTD Budget
December
2021 Amt
2021
YTD Amt
FUND 205 Park Dedication
E 205-45203-210 Operating Supplies $0.00 $0.00 $0.00
E 205-45203-300 Professional Services $0.00 $0.00 $5,715.00
E 205-45203-302 Maintenance Reimbursement $0.00 $0.00 $0.00
E 205-45203-410 Rentals $3,000.00 $0.00 $1,952.00
E 205-45203-437 Real Estate Taxes $0.00 $0.00 $0.00
E 205-45203-520 Buildings & Structures $0.00 $0.00 $0.00
E 205-45203-531 Park Development $62,860.00 $0.00 $476.28
$65,860.00 $0.00 $8,143.28FUND 205 Park Dedication
$65,860.00 $0.00 $8,143.28
City of St. Joseph Park Board
2021 Capital Improvement Budget Summary
Council adopted December 7, 2020
General Funds Balance
Park Dedication Cash December 31, 2021 228,845$
(Unaudited, cash balance)
Adjustments
Starting Balance 228,845$
2021 General Levy-remaining 9,252$
Other Revenues-remaining (1,062)$
Potential Projects:Potential Proposed
Millstream Cottages-phase 2 23,400$
Rivers Bend Plat 4 25,592$
Foxmore Hollow Apts 16,575$
Sunset Ridge-phase 2 - 4 lots 2,000$
Ending Balance for 2021 262,627$
Projects - Budget 2020 2021 2022 2023 2024 2025 Total 21-25
PTR-01 (Millstream) -$ 18,000$ -$ -$ -$ 10,000$ 28,000$
PTR-02 (Northland) -$ -$ -$ 180,000$ -$ -$ 180,000$
PTR-03 (Klinefelter) -$ -$ 421,000$ -$ -$ -$ 421,000$
PTR-04 (Wobegon) -$ -$ -$ 500$ -$ 500$ 1,000$
PTR-05 (Memorial) 49,000$ -$ -$ -$ -$ -$ -$
PTR-06 (Centennial) -$ -$ -$ -$ 25,000$ -$ 25,000$
PTR-07 (Monument) 50,250$ 50,250$ 250$ 250$ 250$ 250$ 51,250$
PTR-08 (Hollow) -$ -$ -$ -$ -$ -$ -$
PTR-09 (Cloverdale) -$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park) 20,000$ 600,000$ -$ -$ -$ 520,000$ 1,120,000$
PTR-14 (Dog Park) -$ -$ -$ -$ 10,000$ -$ 10,000$
PTR-15 (Skate Park) -$ -$ -$ 125,000$ -$ -$ 125,000$
Total 119,250$ 668,250$ 421,250$ 305,750$ 35,250$ 530,750$ 1,961,250$
Projects - Actual Spent 2020 2021 Other 21 Expenses Budget:2021 YTD
PTR-01 (Millstream) -$ 5,715$ shelter floor coating A-1 Toilets 3,000$ 1,952$
PTR-02 (Northland) -$ -$
PTR-03 (Klinefelter) -$ -$ 2021 Revenue Budget:2021 YTD
PTR-04 (Wobegon) -$ -$ Interest 3,000$ (129)$
PTR-05 (Memorial) -$ -$ Round Up 150$ 155$
PTR-06 (Centennial) -$ -$ GF Levy 30,000$ 20,748$
PTR-07 (Monument) -$ -$ Transfer -$ -$
PTR-08 (Hollow) -$ -$ Donations 1,000$ 119$
PTR-09 (Cloverdale) -$ -$ Park Dedic. 4,500$ 9,567$
PTR-10 (East Park) 2,128$ -$ design phase 1, plantings
PTR-11 (West Park) -$ -$ 2016-2021
PTR-14 (Dog Park) -$ 476.28$ extend water line to dog park pavers/treats 1,149$
PTR-15 (Skate Park) -$ -$ cash -$ 5,995$
PTR-16 (Comm. Center) -$ -$ thru 12/31/21
Total 2,128$ 6,191$
21 Dog Park Donation Budget: