HomeMy WebLinkAbout2006 [06] Jun 15 {Book 37}
1.
2.
3.
Administrdtor
ludy Weyrens
MdYor
Richdrd Cdrlbom
Councilors
AI Rdssier
Ross Rieke
Renee Symdnietz
Ddle Wick
CITY Of ST. JOSEPH
www.cityofstjoseph.com
St. Joseph City Council
June 15, 2006
7:00 PM
Call to Order
Approve Agenda
Consent Agenda
. a. Minutes - Requested Action: Approve the minutes of May 18, 2006.
b. Bills Payable - Requested Action: Approve check numbers 037377-037436.
c. Change Order - Requested Action: Authorize Change Order #3 for the Water
Treatment Plant Project resulting in an increase of $3,101.00.
d. Change Order - Requested Action: Authorize Change Order #4 for the Water
Treatment Plant Project resulting in an increase of $13,916.00.
e. Donation - Requested Action: Accept the donation from the St. Joseph Lions in the
amount of $100.00 for flowers along Minnesota Street.
f. Donations - Requested Action: Accept the donations from the St. Cloud Police Benefit
Association and the MN Fraternal Order of Police for the 2006 Law Enforcement
Memorial Service.
g. Landscape Deposit - Requested Action: Authorize release of the Landscape deposit in
the amount of $15,00 for the Morningside Townhome Project.
h. Land Donation - Requested Action: Authorize the Mayor and Administrator to execute
the agreement accepting the donation of Land from M. W. Lambert.
i. Variance - Requested Action: Accept the recommendation of the Planning Commission
granting a six inch variance on the rear yard setback for Lot 1 Block 3 Morningside Acres
2nd Addition.
j. Height Variance - Requested Action: Accept the recommendation of the Planning
Commission and grant a sixteen and one-half foot variance on the maximum height of a
structure.
k. PUD Amendment - Requested Action: Accept the recommendation of the Planning
Commission revising the Preliminary PlaUPUD entitled Graceview Estates, deleting 4
lots.
I. Interim Use Permit - Requested Action: Accept the recommendation of the Planning
Commission and issue an Interim Use Permit to Timothy Ortman, 308 - 10th Avenue SE
allowing an owner occupied rental.
m. Annexation Clarification - Requested Action: Authorize the Mayor and Administrator to
execute Resolution 2006-14 clarifying the legal description used for the annexation of the
Water Treatment Plant.
n. Six Month Fire Activity - Requested Action: Accept the December 1, 2005 through May
31,2006 Fire Activity Report, authorizing payment to the Pay Per Response Fire
Fighters.
o. Fire Contract - Requested Action: Authorize the Mayor and Administrator to execute the
Fire Contract between the City and Town of St. Joseph.
4. Public Comments to the Agenda
5. 7:05 PM St. Joseph Action Group, Margie Hughes
6. City Engineer Reports
a. Feasibility Report - 8th Avenue
b. Southwest Beltway Local Match for EIS Scoping
c. Other Matters
7. Mayor Reports
8. Council Reports
9. Administrator Reports
a. Affordable Housing Amendments
11. Adjourn
2) College Avenue North' PO Box 668 . Sdint. joseph, Minnesotd )6774
Phone ,20.,6,.]201 Fdx ,20.,6,.0,42
NOTES. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Historical Society:
Surplus Lots
Budget Meeting
La Plavette
The remodeling for the Historial society has begun and they will be
moving in the end of the month. I did check with the Insurance Carrier
and we cannot cover the artifacts (not did we request such) but we are
covered for liability. The cost for the coverage is under $ 50.00.
Also, TOPS has indicated that the group is small enough that they can
meet in the hallway. We will leave the chairs in the storage area and
they can set them up for the meeting.
The City closed this week on both properties in Clinton Village,
receiving $ 38,000 for each lot. The lot closet to Hollow Park will be
developed with a home and the lot abutting the farm field will remain
vacant. .
A reminder that we have scheduled a budget meeting for June 21 at 5:30
PM. For anyone that is interested the Water Treatment Plant is moving
along and DIck will take anyone to the site who wants to see the
progress. If interested please be at the City Hall by 5 :00 PM. The walls
are taking shape and you can see some of the interior configuration.
At the time of writing this note, the La Playette has not completed the
liquor license application. If the application comes in we will have to
add this matter to the agenda as Thursday is the last opportunity to renew
the license before the current one expires.
City of St. Joseph Page 1
Bills Payable - June 12, 2006
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
037377 HOLIDAY STORES fuel - May $190.95 101 43120 210
037377 HOLIDAY STORES fuel - May $190.95 601 49440 210
037377 HOLIDAY STORES fuel - May $190.95 602 49490 210
037377 HOLIDAY STORES fuel - May $190.95 101 45202 210
037378 EFTPS Reg pp 12 $3,067.84 101
037378 EFTPS Reg pp12.1 $477.84 101
037378 EFTPS Con pp 6 Medicare $155.06 101
037378 EFTPS Reg pp 12.1 $178.72 101
037378 EFTPS Reg pp 12 $926.42 101
037378 EFTPS Con pp 6 $100.82 101
037378 EFTPS Reg pp 12 SS $2,216.22 101
037378 EFTPS Con pp SS $662.98 101
037379 COMMISSIONER OF REVENUE Conpp 6 $69.60 101
037379 COMMISSIONER OF REVENUE Reg pp 12.1 $225.49 101
037379 COMMISSIONER OF REVENUE Reg pp 12 $1,366.40 101
037380 PERA retirement pay-Reg $4,757.27 101
037380 PERA retirement pay-Con $307.50 101
037380 PERA retirement pay-Reg $1,078.49 101
037381 ING LIFE INS & ANNUITY COMPANY deferred comp $225.00 101
037382 MINNESOTA PLANNING annexation $200.00 101 41910 431
037383 A-1 TOILET RENTAL Memorial Park $63.90 205 45203 531
037383 A-1 TOILET RENTAL Northland Park $63.90 205 45203 531
037384 ACCLAIM BENEFITS administration $3.70 603 43230 137
037384 ACCLAIM BENEFITS administration $11.11 101 41530 137
037384 ACCLAIM BENEFITS administration $22.22 101 41430 137
037384 ACCLAIM BENEFITS administration $11.11 101 45202 137
037384 ACCLAIM BENEFITS administration $3.70 602 49490 137
037384 ACCLAIM BENEFITS administration $14.81 601 49440 137
037384 ACCLAIM BENEFITS administration $33.35 101 42120 137
037385 AFSCME COUNCIL 65 dues-June $311.40 101
037386 ALLIED WASTE SERVICES May services $14,069.07 603 43230 384
037386 ALLIED WASTE SERVICES May services $68.90 105 42220 384
037386 ALLIED WASTE SERVICES May services $302.90 101 45202 384
037386 ALLIED WASTE SERVICES May services $68.90 602 49490 384
037387 AMERICAN TRUCK ASSCESSORIES IN 2006 Chev Reg $529.29 437 49440 550
037387 AMERICAN TRUCK ASSCESSORIES IN 2006 Chev Reg $529.29 437 43120 550
037387 AMERICAN TRUCK ASSCESSORIES IN 2006 Chev Reg . $529.30 437 45202 550
037388 BLUE CROSS BLUE SHIELD MN July Medical $12,391.00 101
037388 BLUE CROSS BLUE SHIELD MN July Medical $1,155.00 101
037389 CHARTER COMMUNICATIONS cable service $18.19 105 42250 321
037391 CITY OF ST. CLOUD RSVP services $3,500.00 101 49300 430
037391 CITY OF ST. CLOUD sewer rental $11,140.68 602 49480 419
037392 CITY OF WAITE PARK 800 MhZ radio $1,681.02 105 42250 580
037393 CLOUDNET INC Internet $150.00 101 43120 321
037394 COLD SPRING VETERINARY CLINIC kennel $14.00 101 42700 300
037395 DAISY A DAY Floral for LEMA $26.75 101 42120
037396 DEB REINERT mulch for MN $31.94 101 45202 210
037397 ERIN CONTRACTING Northland Heights $134,945.8 435 49450 530
037398 GRANITE ELECTRONICS Base radio system $1,250.00 490 42151 580
037398 GRANITE ELECTRONICS change over of $1,657.71 490 42152 550
037399 HOESCHEN, MARY KAY mulch MN Street $47.34 101 45202 210
037400 JM GRAYSTONE OIL CO., INC fuel - May $88.07 105 42220 210
037400 JM GRAYSTONE OIL CO., INC fuel - May $194.37 101 43120 210
037400 JM GRAYSTONE OIL CO., INC fuel - May $194.37 101 45202 210
037400 JM GRAYSTONE OIL CO., INC UPS chrgs $15.68 602 49490 322
037401 JOHN T JONES Water Treatment $386,383.3 434 49440 530
037402 KEEPRS, INC/CY'S UNIFORMS D Magaard orginal $708.09 101 42120 171
037402 KEEPRS, INC/CY'S UNIFORMS P Jansey $18.08 101 42120 171
037402 KEEPRS, INC/CY'S UNIFORMS B Meyer $83.90 101 42120 171
037402 KEEPRS, INC/CY'S UNIFORMS battery sl20xlsl20 $47.87 101 42120 210
037403 KERN, DEWENTER, VIERE, L TO 2005 Annual Audit $6,000.00 101 41540 301
037404 KLN DISTRIBUTING, INC network service $367.50 101 41430 215
City of St. Joseph
Page 2
Bills Payable - June 12, 2006
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
037405 LAW ENFORCEMENT LABOR SERVICES dues-June $222.00 101
037406 LEE'S ACE HARDWARE supplies $35.58 601 49440 220
037406 LEE'S ACE HARDWARE supplies $17.98 101 43120 220
037406 LEE'S ACE HARDWARE supplies $6.73 101 42120 220
037406 LEE'S ACE HARDWARE supplies $27.36 105 42210 220
037406 LEE'S ACE HARDWARE supplies $9.45 101 45201 220
037406 LEE'S ACE HARDWARE supplies $44.18 602 49450 220
037406 LEE'S ACE HARDWARE supplies $39.76 101 45202 220
037407 LEEF BROS May clothing allow $70.54 601 49440 171
037407 LEEF BROS towels, floor mats $108.81 101 41430 220
037407 LEEF BROS May clothing allow $70.54 602 49490 171
037407 LEEF BRaS May clothing allow $70.54 101 45202 171 .
037407 LEEF BROS May clothing allow $70.54 101 43120 171
037407 LEEF BROS towels, floor mats $60.85 101 42120 220
037408 LENZMEIER REAL ESTATE SERVICES Northland Heights $1,055.00 435 49450 530
037409 LOSO'S STORE supplies $13.06 101 42120 210
037409 LOSO'S STORE LEMA Service $116.68 101 42120
037410 LOSO,NATHAN 2 planning com, 2 $120.00 101 41950 103
037411 MAIER TYPEWRITER SERVICE toner $56.39 101 41530 200
037412 MIES EQUIPMENT air filters, hyd oil, $64.18 101 45202 210
037412 MIES EQUIPMENT air filters, hyd oil, $64.19 101 43120 210
037413 MILLS FLEET FARM spray paint $8.55 101 45202 210
037413 MILLS FLEET FARM agua-tainer $35.48 601 49430 210
037413 MILLS FLEET FARM broadcast $133.69 101 45202 240
037414 MINNESOTA CHIEFS OF POLICE ASN Fall Conference $160.00 101 42140 300
037415 MINNESOTA DEPART LABOR & INDUS $0.00 101 41430
037416 MINNESOTA ELEVATOR, INC service-June $82.57 101 41942 220
037417 MINNESOTA TRAVEL MANAGEMENT lease #4783 $898.80 101 42152 414
037417 MINNESOTA TRAVEL MANAGEMENT lease #5244 $888.15 101 42152 414
037417MINNESOT A TRAVEL MANAGEMENT lease #5556 $873.27 101 42152 414
037418 MN HIGHWAY SAFETY & RESEARCH Pfannenstien - PIT $405.00 101 42140 300
037419 OFFICE MAX storage boxes $60.10 101 42120 200
037419 OFFICE MAX ribbons for billing $7.73 601 49440 200
037419 OFFICE MAX ribbons for billing $7.73 603 43230 200
037419. OFFICE MAX ribbons for billing $7.73 602 49490 200
037420 ONE CALL CONCEPTS, INC notification-May $198.72 601 49440 319
037420 ONE CALL CONCEPTS, INC notification-May $198.73 602 49490 319
037421 POWERPLAN license for $25.75 101 45202 446
037421 POWERPLAN license for $25.75 101 43120 446
037422 PRINCIPAL LIFE Dental Ins 6/15/06 $1,782.28 101
037423 RANDALL, BRAD reimbursement for $267.74 105 42220 210
037424 SCHWIETERS CHEV-COLD SPRING 2006 Chev $7,497.13 437 49440 550
037424 SCHWIETERS CHEV-COLD SPRING 2006 Chev $7,991.64 437 45202 550
037424 SCHWIETERS CHEV-COLD SPRING 2006 Chev $7,497.12 437 45202 550
037424 SCHWIETERS CHEV-COLD SPRING 2006 Chev $7,991.64 437 49440 550
037424 SCHWIETERS CHEV-COLD SPRING 2006 Chev $7,497.12 .437 43120 550
037424 SCHWIETERS CHEV-COLD SPRING 2006 Chev $7,991.64 437 43120 550
037425 ST. CLOUD MEDICAL GROUP Physical - 0 $233.00 101 42120 300
037426 STATE BUILDING INSPECTOR State surcharges $1,295.06 101 42401 438
037426 STATE BUILDING INSPECTOR State surcharges $6,469.20 101 42401 438
037426 STATE BUILDING INSPECTOR State surcharges $13,366.88 101 42401 438
037427 STEARNS COUNTY AUDITOR returning 2nd $1,760.00 490 42151 580
037428 STEARNS COUNTY RECORDER memo $46.00 101 41910 431
037429 STEARNS COUNTY SHERIFF'S DEPT. citation books $28.40 101 42120 210
037429 STEARNS COUNTY SHERIFF'S DEPT. 4 MDT units $227.52 101 42151 321
037430 TAUFEN, DICK '89 Chevy License $13.16 601 49440 446
037430 TAUFEN, DICK '89 Chevy License $13.17 101 43120 446
037430 TAUFEN, DICK '89 Chevy License $13.17 101 45202 446
037431 TOS METROCOM telephone $271.98 101 42151 321
037431 TOS METROCOM telephone $58.31 601 49440 321
037431 TDS METROCOM telephone $55.06 602 49472 321
037431 TDS METROCOM telephone $53.05 602 49471 321
City of St. Joseph
Page 3
Bills Payable - June 12, 2006
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
037431 TDS METROCOM telephone $55.06 .602 49473 321
037431 TOS METROCOM telephone $99.97 602 49470 321
037431 TOS METROCOM telephone $88.44 602 49490 321
037431 TOS METROCOM telephone $39.46 150 46500 321
037431 TOS METROCOM telephone $99.23 105 42250 321
037431 TDS METROCOM telephone $187.45101 45201 321
037431 TDS METROCOM telephone $55.38 101 41946 321
037431 TDS METROCOM telephone $220.09 101 41430 321
037431 TOS METROCOM telephone $53.05 101 41941 321
037432 TRAUT WELLS Water samples Inv $3.00 601 49420 31.2
037432 TRAUT WELLS Water $38.00 601 49420 312
037432 TRAUT WELLS New Mun $1,000.00 434 49440 530
0.37433 USGABLE Internet $49,95 101 41430 321
037433 US CABLE internet seNice - $45.95 105 42250 321
037434 VERIZON WIRELESS cell phone-5/23 $45.76 105 42250 321
037435 WSB & ASSOCIATES, INC Field Street $2,791.72 435 43120 530
037436 XCEL ENERGY May usage $3.40 105 42280 381
037436 XCEL ENERGY May usage $21.30 602 49471 383
037436 XCEL ENERGY May usage $80.04 602 49470 381
037436 XCEL.ENERGY May usage $97.91 602 49480 383
037436 XCEL ENERGY May usage $342.36 602 49480 381
037436 XCEL ENERGY May usage $145.65 101 41941 381
037436 XCEL ENERGY May usage $322.56 601 49420 381
037436 XCEL ENERGY May usage $3.22 101 42500 326
037436 XCEL ENERGY May usage $31.26 601 49410 383
0.37436 XCEL ENERGY May usage $17.18 601 49410 381
037436 XCEL ENERGY May usage $17.20 601 49410 381
037436 XCEL ENERGY May usage $124.70 601 49410 381
037436 XCEL ENERGY May usage $501.35 601 49410 381
037436 XCEL ENERGY May usage $322.56 601 49410 381
037436 XCEL ENERGY May usage $39.39 601 49410 383
037436 XCEL ENERGY May usage $28.24 101 45201 381
037436 XCEL ENERGY May usage $21.11 101 42610 386
037436 XCEL ENERGY May usage $2,053.76 101 43160 386
037436 XCEL ENERGY May usage $86.56 101 45202 381
037436 XCEL ENERGY May usage $9.92 101 45123 381
037436 XCEL ENERGY May usage $23.16 101 45123 383
037436 XCEL ENERGY May usage $190.03 101 41942 383
037436 XCEL ENERGY May usage. $531.58 101 41942 381
037436 XCEL ENERGY May usage $153.11 601 49435 381
037436 XCEL ENERGY May usage $42.38 101 43120 381
037436 XCEL ENERGY May usage $9.82 101 45201 381
037436 XCEL ENERGY May usage $14.74 101 43120 381
037436 XCEL ENERGY May usage $34.12 101 45201 383
037436 XCEL ENERGY May usage $51.18 101 43120 383
037436 XCEL ENERGY May usage $10.47 101 43120 381
037436 XCEL ENERGY May usage $276.47 101 41941 381
$684,788.6
Attachment: Yes
REQUEST FOR COUNCIL ACTION
DATE:
June 15,2006
Engineering
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Water Treatment Plant Change Order No.3
PREVIOUS ACTION
Authorized Payment of Pay Application #4
RECOMMENDED COUNCIL ACTION
Authorize Change Order No.3
FISCAL IMPACT
$3,101.00
COMMENTS/RECOMMENDA TIONS
Item No.1 - Deletes th'e use of copper siding and substitutes concealed fastener siding. This was listed as
Bid Alternate A-I in the original bid documents but what not accepted by the City with the initial award
of contract. City Council requested removal of copper siding when the exterior color scheme was
presented.
Item No.2 - The Contractor submitted information for approval for a.substitute floor hatch manufacturer
that was not listed in the specifications. The floor hatch meets all requirements listed in the specifications
except they are not fire rated. Do to the locations of the floor hatches a fire rating is not required so the
hatches were accepted with a deduct in the price.
Item No.3 - The gas service to the existing water treatment plant was at to Iowa pressure to provide an
adequate gas supply to the water heater that was installed as part of the emergency shower/eyewash units.
The regulator at the meter and the regulators on the heating units were replaced to allow a higher gas
pressure.
Item No.4 - A drain had not been installed in the fluoride chemical room at the existing water treatment
plant because there was no secondary containment for the fluoride tank and a drain is not allowed if
secondary containment is not present. A secondary containment tank has been installed around the
fluoride tank so a drain can be installed in the chemical room. Due to the large amount of water that can
be produced by the emergency shower/eyewash that was installed in the room as part ofthe OSHA
requirement a drain would be a benefit in removing the water from the room. Currently there is a clean-
out located in the middle of the room. The clean-out would be replaced with a drain.
Item No.5 - A flammable waste trap is required to be installed onthe sanitary sewer piping that exits the
garage. After review it was determined that the size of the flammable waste trap needed to be increased
due to the size of the garage.
S:\PTlS\Stjoe\050600\7-ca\Change Orders\C03 ReA.doc
Jt..
SEH
CHANGE ORDER
City of Saint Joseph
OWNER
June 9, 2006
DATE
OWNER'S PROJECT NO.
Water Treatment Facility
PROJECT DESCRIPTION
3
CHANGE ORDER NO.
A-STJOE0506.06
SEH FILE NO.
The following changes shall be made to the contract documents:
Description:
Refer to attached descriptions for Deduct Items No. I and 2 and Add Items No.3, 4, and 5.
Purpose of Change Order:
Items No.1 and 2: To reduce the contract price without effecting the form or function ofthe water
treatment plant.
Item No.3, 4, and 5: To fairly compensate the Contractor for extra work completed as part of the project.
Basis oiCost: ~ Actual
Attachments (list supporting documents)
See attached documents from Contractor
o Estimated
Contract Status Time
Original Contract
Net Change Prior C. O. 's ..1. to ..2-
Change this C. O.
Revised Contract
Recommended for Approval: Short Elliott Hendrickson Inc. by
Cost
$5,764,932.90
$27,760.00
$3,101.00
$5,795,793.90
Thomas E. Wesolowski, P.E.
Agreed to by Contractor:
Approved for Owner:
BY
John T. Jones Construction Co.
BY
City of Saint Joseph
TITLE
TITLE
Distribution
Contractor 2
Owner 1
Project Representative 1
SEH Office 1
s:\pt\s\stjoe.\050600\7-ca\change orders\change order 3.doc
1/04
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, 51. Paul, MN 55110-5196
SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax
Change Order #3
Attachment
Schedule A - Lump Sum Bid Changes
1. Bid Alternate A-1will be accepted that deletes the use of copper
siding and substitutes concealed fastener siding panel. ($2,000.00)
2. Accept substitute floor hatch manufacturer. Deduct supplied
as part of substitution. ($ 500.00)
3. Replaced the main service regulator and regulators on existing
unit heaters connected to the gas line in the existing water
treatment plant. Replacement was required to provide gas
to new water heater without upsizing existing gas piping. $3,365.00
4. Replace the c1eanout in the fluoride chemical room at the
existing water treatment plant with a floor drain. $ 869.00
5. Flammable waste trap that is required to be installed
on the sanitary sewer piping from the garage was increased in
SIze. $1,367.00
Total Cost for Change Order #3 $3,101.00
S:\PTlSlStjoeI05060017-caIChange OrderslChange Order 3 attachment. doc
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15
1$ MAR.KUP
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Floor Hatches
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.;Tfifspropo$aLnl<ilyJie:Wlthiirawn1!ty:,J(l#nT;.JfJFJs$'QOQst; r!J;Q.ff.not aacepledwithia1ltdajt$..
>Payment:toDe madeVllithif1.aod~Y$ Ofd~t(tofJtJWJJ'(j();
CHANGE: REQUEST TOTAL.
'._'w='~~m~M,WN. ,..~...w."w,._.-;.,.w=_~,,,,,,,,,,,,,,,^,,,,,,,..,w,,*,,,,";,,,,.w"_w~"~m~_~,~,W<
($~Q)
1) l.*'tni$i
~~,.J;~~p. .1'l,I\Il~~ij~rT~aiW1~rt~pla. ..,t
. . .
J1'J PJ1;O:JECT~lJ503
?....Rt;jPOSE!O.OliANGe;,.oa!;1l~.
f(gdWE$T# .....~~'1PoQ.i#<
DATE O.$!$OIOa
(~eril~cethe .iegul~6i'$/exi~ilns .
l!r1itlteater aiida .. 'w
wi;lfer h~3t~r, . ,on ,
lind, material' byWeidni:lf'$ Mecht:i nic<31.
PROP!J$EDCHANf$;'E:
'1 MATERiAL
'2,.Materiai Cost
,3
ollhg Cost
5 I2:xpendatile,M:aterial Cost
6 TOTAL M.~TERIAL9Q$X
7 LAE?QR
Manhoufli
$llpefIJis:jorl
" $, Frlng~ .8eniflls;
9' H~urry LauprGott
1.0 labordvettread
11 Tool RefilacemootCost
12 . TCl'f,c"L U,BOR 'COST
is EQUIPMENTOOSTS
lit::9TH~[JlREqTCOtn:e'
1li SJ..JI31:Q"rAL
16MPiRKUl?
SUBl'O"fAl
1Il$1,J6'<?o;lfFR~G'rGO!$'r
i.E)'MARKUP.@
.2Q.....TOTALBlJSCON1HACTOOST
21SUB'rC-\TAI.
~, BOND' COST
2~ BUilDERS RISK
24
SUBTOTAL
j:;UMMARY SHEET
@
@
@:
OeO@
Q.O;@
@
@
@
@-
6,,6Q%.
,~l}~'
5%
tJ
Q
(}
Ci
$1)
!l>tJ
1$100
$1'15,
$:$;184
$ai29t1
$3~35S
,iAffEft!j1!l daY~l~~t7Wf$,g~i i;igf;rlbrnm~ggfia'aihmPiQPosal'if'1tfs n.dttumlfrjin~Q:af~lIyex~c1J.t#(j(Jha1)g(:QiPffr;
~'thi.spropO$iJlmaybffJwithtJmwnbYJ()bn'T. ,Janes-Canst; Go. ifnot,aooepfe r:J witmn'.'1.0cJags.
;;pa,melil.J:(jhe.'iJiatl.e;y.'f~/jin.3a.c;i<'lX$''9~d;jttJ'ofiIJvoicli);'
$30:00
$4o;{)n
:j>O;O;o
$0
$0
$0
$0
,$0,
;$0
zql
QHANGEREQI,JESTTOTAL
.~1r~~]
15..%
'$15,00
5%
~:~;Q~~
$t52
1%
.]wn050Ei02. .(;t!p
<trra 'toun~
4t1=:g87';';,?S10
]0.4
st~Q~Pfl,).MNwa~rTr.eatrrilifntXP1~nt
JT J PROJEdl' # 0503
P.R. '0........ PGSED..CFIAN.G. E..... ,~.P..'E:.".'...g.....'.""
geOl)E~.T'tt. 004800# .
OAT~ o$~iIQ~
01'P
PROPOSED CHANGE
'RlitJjl~CEl~~~C1CJiti lhe,e)lii ~iry.~ilouride
,ptiemip91. [Qpm
'.$tJ.MMt'<>RY:SHEET
't MA1Ei={'Pll
2. fiA~t~tl~V~P~t
3<S~I~r<l~ '.
4,MatelialHi1npl!ng$9~~
~.. E:~P~l1q~b!ifMa~i'j<ilJ:CQGt
6T.PT..AL MAT5RIALGO$'T
7 .IT\aB'p. ....
Mal"lnD\.lfS
SLlperltis.Jot'!
:B
9.~oSI
1tl.Lab:orP'~9fli!J~~
1'1. TocilRepl:acel'n~l'itC,$Pl
iZ.'tC:frA1..;\..AeORC:ost
@
@
@
6.50%
5%
$%
CI
{}
o
o
$0
@
@
4~(j~'
5~1,
$0
$0
'$0
$0
$0
$0
O;Q;@
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O:O@
$$,0.00
s;40.llD
$0:.00
sa
.$0
1a....l2Qtil1?Mct~TpqS.:rts
140iH~ DIRECT COSTS
15
$100
$1DO
SUBTOTAL
1'6 f,JlARKU8<
17
@,
sUr:rrOTAl
1'$%
$1:5;UO
$1'\$
1a..$(J~~~R~~T~O~T
19 .l\1l;At%KUR. .,@
i1i:OTOTALS1JEldON'rRA>.i$:rc:Ost. . ..... ...
21 SU~TO.t.!\L
5%
$"102
,ta$
$731
$'1)52.
22 BONO COST
23~k;JIL;DSR$lRl$K
@
$9
$9
SUBTO:rAL
$669
...A........rt.i...e......f..........~. G. d..~i.;Y. $... '.w......'...'e................p.e.,...s..e..,..f1l,.........'t!J.. .........0.. u..... f.......rxg.. ..'..... ".tto.:. '11.' .'(1. fl....e..f!J. '.0... *i8........ t~.tl?l.S............Pf1....n. /:1.....9'.......... ..s.......::J:........."..if..'.ft.....i.....'s........./'I......9...t'.....t...IJ.. f1.... 1.....8.... ct.,. .:I.'it.I.O.'. ;jfU.1.1..~.:..e$~C{II.qd6ljtiW.gf;)tir.deo
~thiS.' .p. mp... Q.'S.. ?..r~a.jr....'. b.e. ..w........r.t....fJ.t;irn...... IN.... ...I1'...........b....,...M...,....'.')..O.... !.'..tl.........T... .... ;;....13. !.l.etrc;;..'Ql1st;>Ci;;J,.'ifiJPt'(:ltf.;~p~qw.it.hin. 1. (J (j:J...Y. s. .
,;Pffilm1&ntto. bed71.acl~w;I~/f!3:OtifJy#41;tJate(Jl'i'1110iatK ..'
. CHAI~SeRE~lJgs'ttQI~L..
$SSil
251
Attachment: Yes
REQUEST FOR COUNCIL ACTION
DATE:
June 15.2006
Engineering
ORIGINA TING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Water Treatment Plant Change Order No.4
PREVIOUS ACTION
Authorized Payment of Pay Application #4
RECOMMENDED COUNCIL ACTION
Authorize Change Order No.4 to replace the existing radios at the water tower, existing wells, and
existing water treatment plant.
FISCAL IMPACT
$13,976.00
COMMENTS/RECOMMENDA TIONS
The City had to renew the FCC license for the radios that are used for the supervisory control and data
acquisition (SCADA) system for the existing wells, water treatment plant and tower. Periodic renewals
are required by the FCC and the renewal was not part of the water treatment plant project. During the
renewal process a new frequency was assigned to the City because the existing frequency the City was
using was no longer available for data transmission. The existing radios cannot use the new frequency
and would need to be updated to handle the new frequency. Due to the age of the existing radios they are,'
obsolete and it is recommended that the radios be replaced.
As part of the water treatment plant project a radio will be installed at the new water treatment to tie into
the existing SCADA system. This radio will be the same as the proposed replacement radios at the
existing facilities.
It is recommended that the radio replacement be included as part of this project because there are other
modifications to the existing SCADA system that will be completed. The radio replacement will then be
the responsibility of the Contractor and should simplifY the process of tying the new water treatment plant
into the existing SCADA system.
S:\PTlSlStjoeI05060017-caIChange OrderslC04 RCA.doc
Jt..
SEH
CHANGE ORDER
City of Saint Joseph
OWNER
June 9, 2006
DATE
OWNER'S PROJECT NO.
Water Treatment Facility
PROJECT DESCRIPTION
4
CHANGE ORDER NO.
A-STJOE0506.06
SEH FILE NO.
The following changes shall be made to the contract documents:
Description:
Replace the existing radios that are used for supervisory control and data aquisition at the water tower,
existing wells, and existing water treatment plant.
Purpose of Change Order:
The City had to renew the FCC radio license and the frequency that the city was using was no longer
available for data use. The City was assigned a new frequency and the existing radios would need to be
modified to handle the new frequency. The radios are obsolete due to age and it is recommended that the
radios be replaced.
Basis of Cost: [gI Actual
Attachments (list supporting documents)
See attached documents from Contractor
D Estimated
Contract Status Time
Original Contract
Net Change Prior C. O. 's ..L to 2-
Change this C. O.
Revised Contract
Recommended for Approval: Short Elliott Hendrickson Inc. by
Cost
$5,764,932.90
$30,861.00
$13,976.00
$5,809,769.90
Thomas E. Wesolowski, P.E.
Agreed to by Contractor:
Approved for Owner:
BY
John T. Jones Construction Co.
BY
City of Saint Joseph
TITLE
TITLE
Distribution
Contractor 2
Owner 1
Project Representative 1
SEH Office 1
S:\PT\S\Stjoe\050600\7-ca\Change Orders\Change Order 4.doc
1/04
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, 81. Paul, MN 55110-5196
. 8EH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax
PROPOSEDCHANGr.ORDER .
REQUEST # D05PCO.#
Oft. iE OS/26100
(lOB
45%
5%
$0.
.$0.
$0
$0
$0
'$0
$0
.$().
5%
$12.940
$647
i%
$137
$137
24
ff;megutiatsthis [JUJpooalif it Is :rioti}jmedinto a fu1iyexeootedohangeotdot;
JOlles Ccmst. Co. linot acooptadi.'lithin 10 days. .
tJfj(jitoice.
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
DATE: June 15,2006
Administation
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Donation: Accept the donation from the St. Joseph Lions in the amount of$100.00 for flowers
along Minnesota Street.
PREVIOUS ACTION
RECOMMENDED BOARD ACTION
Accept the donation from the Lions.
FISCAL IMP ACT
$100.00
COMMENTS/RECOMMENDATIONS
I Attachment: Yes or ~
REQUEST FOR COUNCIL ACTION
DATE: June 15,2006
Police
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Donations - Requested Action: Accept the donations from the St. Cloud Police Benefit
Association and the MN Fraternal Order of Police for the 2006 Law Enforcement Memorial
Service.
PREVIOUS ACTION
None
RECOMMENDED BOARD ACTION
Accept donations from the following groups:
1. S1. Cloud Police Benefit Association $300
2. MN Fraternal Order of Police $300
FISCAL IMP ACT
$600.00
COMMENTS/RECOMMENDATIONS
I Attachmen~: Yes or No
REQUEST FOR COUNCIL ACTION
Consent Agenda
Deposit Release - Sand Properties
DATE: June 15, 2006
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Landscape Deposit - Requested Action: Authorize release of the Landscape deposit in the amount
of $ 15,000 for the Morningside Townhome Project.
PREVIOUS ACTION
The City Council in 2004 executed a Development Agreement between Sand Properties LLC and the City
of S1. Joseph for the construction of a 32 townhome development. Part of the development agreement
included a landscape deposit in the amount of $ 15,000. The project is" complete and a Certificate of
Compliance has been issued. As the Landscaping is complete the deposit should be released.
RECOMMENDED COUNCIL ACTION
Release the Landscape deposit in the amount of $ 15,000 to Sand Properties as the project has been
completed including the landscaping.
FISCAL IMPACT
COMMENTS/RECOMMENDATIONS
I
I
3.7
i"' .
i ':.' .
'i . '.
Any{~~",~geSin. t~e extedorrn~terialsshi;1I1 requirefinalapprov~1 by the City
Plannulg:qornmrsslon., ' . ".,
INGR~SS/E~RE:,?s:VehicUlaraccess totheprC?perty.s~allbe as shown on the
DevelfPment Plan,qated4/1/05,and ref~rredtoln~XhlbltA.
SIGNAGE,: . Signageplanshave,peeil included with/the Development Plan. The
sign~i11 not exceed the ml::l?Cirnum'sizeandheigb.tandthep~se of the sign will be
landscaped as presented on the detailed site plan;. .
. .." I ...... . .,.... ... '
.".. " . "
. .... .
L1GH,T~NG: Lighting shall not exc~ed .40candle.wattsat thepropertYI.ine.
OFF'$TREET PARKINGAND.LOADING:,-he Developer shall provide at least
64 off street .parlsing' spaces; including 2 handicapped spaces and loading
area($);asshownon the Development plan. Theparkin,glotshall be.constructed
with a'hard ,surface consisting of a.~phalt orasimil~rsurfacematerialapproved
by the City Engineer. Sf; . Joseph Code of .' Ordinance 'requires 116 Pelrking
space~for the .'. Deyelqpment. To. assist the Developer wItt) in .' secu ri ng . financing
, from. t~e M~,Houslng ~ina~ce' Age.ncy the C~ty agreed to,reduce the pa~king. In
theeventthat,the. pr()Ject Isnolpnger classlfled;as.~W()rkForce" HOUSing" the
max. in1UIT!,PCqupanc.Y:6fthe.,prOjeC~willb. e. ..,d...ete.rmin~db..'YttiereqUiredPark.j.ng of.
'the St;, Joseph Code'ofOrdincincesat the timebHhechangeofclasSification.
" ThePlarmi~g'Comm.is.sionshaH determine the maximumoccup~ncy and required
parkin~. )..' , ". '. '
3:8
3.10
3;11
3.14
3.15
3:16
.'.;.' <::;::~;::
:;:::;;::::::
~~~~~~~~~[\[~
:::.::::'::::: '.;".:
.::.:::.
l.:.l ~.~.~.!l.] ..
........
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I Attachment: Yes orNo
REQUEST FOR COUNCIL ACTION
Consent Agenda
Land Donation - Mark Lambert
DATE: June 15, 2006
ORlGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Land Donation - Requested Action: Authorize the Mayor and Administrator to execute the
agreement accepting the donation of land from M. W. Lambert.
PREVIOUS ACTION
The City Council has previously discussed with Mark Lambert the importance of parking for the
Wobegon Facility. Mark owns the parcel of property near the water tower, adjacent to the Wobegon.
During the planning stages the property owned by Lambert would serve as a snow mobile parking area.
In exchange for the land the deed restricts that the parking cannot provide space for private interests. The
document and appraisal has been reviewed by the City Attorney and everything is in order to accept the
land.
RECOMMENDED COUNCIL ACTION
Accept the donation of Land to be used for Wobegon Parking
FISCAL IMPACT
COMMENTS/RECOMMENDATIONS
Ms. Judy Weyrens
City Administrator
City of St. Joseph
P.O. Box 668
Saint Joseph, MN 56374
SUMMIT MANAGEMENT, LLC.
122 South Water Street
Stillwater, MN 55082
(651) 689-2200
(651) 689-2205 (fax)
Mark W. Lambert, President
Direct Dial (651) 689-2202
May 31, 2006
RE: Land Donation - Wobegon Welcoming Center
Dear Judy:
As I mentioned to you in our last conversation, the initial appraisal I had done last year was too old
to use for the donation. Larry Heim has updated the appraisal. In order to finalize my gift of the
13,504 square foot vacant lot that I own which lies east of College Avenue, south of the new Trail
Center and north of the water tower, and is labeled as "Parcel B" on the attached map to be used for
public purposes, I now ask now that the City ratify the gift of $95,000, as the required appraisal has
been completed. Enclosed you will find the revised appraisal, draft deed for the property, and IRS
Form 8283.
Please review this information and if acceptable complete IRS Form 8283, Section B, Part IV. Once
returned, I will execute the deed and the Form and return copies to you. If you have any additional
questions, feel free to contact me at your convenience. This conveyance must be completed and
accepted by June 16,2006.
Enclosures
Very Truly Yours,
SUMMIT MANAGEMENT, LLC.
~Y/r
Mark W. Lambert
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TRUSTEE'S DEED
By Individual(s)
Form No. 37-M
(Top 3 Inches Reserved for Recording Data)
Minnesota Uniform
Conveyancing Blanks (1989)
DEED TAX DUE HEREON: $ 1.70
Date: May 22, 2006
FOR VALUABLE CONSIDERATION, Mark W. Lambert
as Trustee(s) of the MeW. Lambert Revocable Trust, dated March 26, 1993, as amended
(Name of Trust)
Grantor(s), hereby convey(s) to the City of SI. Joseph. a municipal corporation
Grantee(s), real property in Stearns
County, Minnesota, described as follows:
See Attached Exhibit A
Condition Subsequent with Right of Reentry:
Provided that the land be used for public purposes to include, but not limited by the following examples: public parking lot. open
space. and construction and operation of public buildings, if any '(but not private parking for any private or commercial
development); and on breach of the above condition the Grantor, its successors or assigns may enter and terminate the estate.
The consideration of this transaction is less than $ 500.00
(if more space is needed. continue on back)
together with all hereditaments and appurtenances belonging thereto.
TRUSTEE(S)
Affix Deed Tax Stamp Here
Mark W. Lambert, as Trustee of the M.W. Lambert
Revocable Trust, dated March 26.1993. as amended
COUNTY OF Washington
}ss.
STATE OF MINNESOTA
The foregoing was acknowledged before me this 22nd day of May, 2006
by Mark W. Lambert
as Trustee(s) of the M.W. Lambert Revocable Trust, dated March 23,1993, as amended
(Name of 1 rust)
, Grantor(s).
NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK)
SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT
Tax Statements for the real property described in this instrument should be sent
to (i~clude name and address of Grantee):
rHIS
IJ:H
City of SI. Joseph
25 Coliege Avenue North
PO Box 668
SI. Joseph, MN 56374
Lambert & Associates (KTD)
122 South Water Street
Stillwater, MN 55082
Exhibit A
That part oflot 1, Block 1, North Park 3rd Addition according to the recorded plat thereof,
City ofSt. Joseph, Stearns County, MN, which lies northwesterly of the following
described line and its northeasterly and southwesterly extensions. Commencing at the
southeast comer of said Lot thence North 61 degrees, 14 minutes, 28 seconds West,
assumed bearing on the southwesterly line of said Lot a distance of367.01 feet to the
point of beginning of the line to be described: thence North 37 degrees, 03 minutes, 54
seconds, East 88.92 feet to the Northeasterly line of said Lot and said described line there
terminating.
Parcel ill Number: 84:53735.040
Containing approximately 13,504 square feet (0.31 acres) more or less.
Form 8283
Noncash Charitable Contributions
OMS No. 1545-0908
(Rev. December 2005)
Department of the Treasury
Internal Revenue Service
~ Attach to your tax return if you claimed a total deduction
of over $500 for all contributed property.
~ See separate instructions.
Attachment
Sequence No. 155
Name(s) shown on your income tax return Identifying number
Mark W. Lambert as Trustee of the M.W. Lambert Revocable Trust dated March 23, 1993 470-62-5856
Note. Figure the amount of your contribution deduction before completing this form. See your tax return instructions.
Section A. Donated Property of $5,000 or Less and Certain Publicly Traded Securities-List in this section only
items (or groups of similar items) for which you claimed a deduction of $5,000 or less. Also, list certain
publicly traded securities even if the deduction is more than $5,000 (see instructions).
Information on Donated Property-If you need more space, attach a statement.
1
(a) Name and address of the
donee organization
(b) Description of donated property
(For a donated vehicle, enter the year, make, model, condition, and mileage.)
A
B
c
D
E
Note. If the amount you claimed as a deduction for an item is $500 or less, you do not have to complete columns (d), (e), and (t).
(e) Date of the
contribution
(d) Date acquired
by donor (mo., yr.)
(e) How acquired
by donor
(f) Donor's cost (9) Fair market value
or adjusted basis (see instructions)
(h) Method used to determine
the fair market value
A
B
C
D
E
Partial Interests and Restricted Use Property-Complete lines 2a through 2e if you gave less than an
entire interest in a property listed in Part I. Complete lines 3a through 3c if conditions were placed on a
contribution listed in Part I; also attach the required statement (see instructions).
2a Enter the letter from Part I that identifies the property for which you gave less than an entire interest ..
If Part II applies to more than one. property, attach a separate statement.
b Total amount claimed as a deduction for the property listed in Part I: (1) For this tax year ..
(2) For any prior tax years ..
c Name and address of each organization to which any such contribution was made in a prior year (complete only if different
from the donee organization above):
Name of charitable organization (donee)
Address (number, street, and room or suite no.)
City or town, state, and ZIP code
d For tangible property, enter the place where the property is located or kept ..
e Name of any person, other than the donee organization, having actual possession of the property ..
3a Is there a restriction, either temporary or permanent, on the donee's right to use or dispose of the donated
property?
b Did you give to anyone (other than the donee organization or another organization participating with the donee
organization in cooperative fund raising) the right to the income from the donated property or to the possession of
the property, including the right to vote donated securities, to acquire the property by purchase or otherwise, or
to designate the person having such income, possession, or right to acquire? .
c Is there a restriction limitin the donated property for a particular use?
For Paperwork Reduction Act Notice, see page 6 of separate instructions.
Cat. No. 62299J
Form 8283 (Rev. 12-2005)
Form 8283 (Rev. 12-2005) Page 2
Name(s) shown on your income tax return Identifying number
Mark W. Lambert as Trustee of the M.W. Lambert Revocable Trust dated March 23,1993 470.62.5856
Section B. Donated Property Over $5,000 (Except Certain Publicly Traded Securities)-List in this section only items
(or groups of similar items) for which you claimed a deduction of more than $5,000 per item or group (except contributions of certain
publicly traded securities reported in Section!>:). An appraisal is generally required for property listed in Section B (see instructions).
Information on Donated Property-To be completed b the taxpa er and/or the appraiser.
4 Check the box that describes the type of property donated:
o Art. (contribution of $20,000 or more) 0 Qualified Conse,rvation Contribution 0 Equipment
o Art' (contribution of less than $20,000) III Other Real Estate 0 Securities
o Collectibles" 0 Intellectual Property 0 Other
'Art includes paintings, sculptures, watercolors, prints, drawings, ceramics, antiques, decorative arts, textiles, carpets, silver, rare manuscripts, historical memorabilia,
and other similar objects.
"Collectibles include coins, stamps, books, gems, jewelry, sports memorabilia, dolls, etc., but not art as defined above.
Note. If your total art contribution was $20,000 or more, you must attach a complete copy of the signed appraisal. If your deduction for any donated
property was more than $500,000, YOU must attach a qualified appraisal of the property. See instructions.
5 (a) Description of donated property (if you need (b) If tangible property was donated, give a brief summary of the overall (c) Appraised fair
more space, attach a separate statement) physical condition of the property at the time of the gift market value
A Real Propertv see Exhibit A
B
C
D
$ 95,000 00
(d) Date acquired
by donor (mo.. yr.)
(e) How acquired
by donor
(f) Donor's cost .or
adjusted basis
(g) For bargain sales, enter
amount received
See instructions
(h) Amount claimed as a (i) Average trading price
deduction of seCUrities
A 12/29/1997 Purchase
B
C
--
,
,
having a value of $500 or less. See instructions.
I declare that the following item(s) included in Part I above has to the best of my knowledge and belief an appraised value of not more'than $500
(per item). Enter identifying letter from Part I and describe the speCific item. See instructions. ~
Taxpayer (Donor) Statement-List each item included in Part I above that the appraisal identifies as
Signature of taxpayer (donor) ~
[mDJ Declaration of Appraiser
I declare that I am not the donor, the donee, a party to the transaction in which the donor acquired the property, employed by, or related to any of the
foregoing persons, or married to any person who is related to any of the foregoing persons. And, if regularly used by the donor; donee, or party to the
transaction, I performed the majority of my appraisals during my tax year for other persons.
Also, I declare that I hold myself out to the public as an appraiser or perform appraisals on a regular basis; and that because of my qualifications
as described in the appraisal, I am qualified to make appraisals of the type of property being valued. I certify that the appraisal fees were not based
on a percentage of the appraised property value. Furthermore, I understand that a false or fraudulent overstatement of the property value as
described in the qualified appraisal or this Form 8283 may subject me to the penalty under section 6701 (a) (aiding and abetting the understatement
of tax liability). I affirm that I have not been barred from presenting evidence or testimony by the Office of Professional Responsibility.
Sign
Here Signature ~ Title ~ Date ~
Business address (including room or suite no.) Identifying number
Date ~
City or town, state, and ZIP code
1mB
Donee Acknowledgment-To be completed by the charitable organization.
This charitable organization acknowledges that it is a qualified organization under section 170(c) and that it received the donated property as
described in Section S, Part I, above on the following date ~
Furthermore, this organization affirms that in the event it sells, exchanges, or otherwise disposes of the property described.in Section S, Part I (or any
portion thereof) within 2 years after the date of receipt, it will file Form 8282, Donee Information Return, with the IRS and give the donor a copy of that
form. This acknowledgment does not represent agreement with the claimed fair market value.
Does the organization intend to use the property for an unrelated use?
Name of charitable organization (donee)
~OYes
o No
Employer identification number
City or town, state, and ZIP code
Address (number, street, and room or suite no.)
,
Authorized signature
Title
I Date
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Consent Agenda
Variance - Sand Properties
DATE: June 15,2006
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Variance - Requested Action: Accept the recommendation of the Planning Commission granting a
six inch variance on the rear yard setback for Lot 1 Block 3 Morningside Acres 2nd Addition.
PREVIOUS ACTION
The Planning Commission conducted a public hearing on June 5, 2006 at which time no one was present
to speak. The Variance was requested to correct a building irregularity. When the Momingside
Townhomes were constructed, the wrong survey was used for the location. The building has been
constructed and Sand Properties is in the process of finalizing the financing through MN Housing and
Finance. As part of closing out the project, an asbuilt of the completed project was required. It was this
final drawing that discovered that one comer of the building was encroaching the setback. Without being
incompliance of the Ordinance, Sand Properties could not receive a letter from the City stating that the
building is in compliance with the St. Joseph Code of Ordinances. Without this letter the project could
not be finalized.
RECOMMENDED COUNCIL ACTION
Accept the recommendation of the Planning Commission granting a six inch variance on the rear yard
setback to Sand Properties.
FISCAL IMP ACT
COMMENTS/RECOMMENDATIONS
I Attaclnnent: Yes or No
REQUEST FOR PLANNING COMMISSION ACTION
Sand Companies
Variance Request
DATE: June 5, 2006
AGENDA ITEM
Public Hearing -
Variance Request, Rear Yard Setback
PREVIOUS ACTION
The City Council and Planning Commission approved the development entitled Momingside Townhome.
The approval included a variance on the rear yard setback and a special use permit.
RECOMMENDED PLANNING COMMISSION ACTION
Recommend the Council approve a 6 inch variance on the rear yard setback for the comer of the facility
that is encroaching the setback.
COMMENTS/RECOMMENDATIONS
Minnesota Townhome was built with financing from MN Housing. When the project was closed an
asbuilt must be submitted with the final docunients. When the asbuilts were completed it was noticed that
one comer of the building is approximately 6 inches in the setback. The letter from Sand Companies
indicates that the error is a result of OTTO & Associates submitting the wrong survey. This type of error
is considered a building irregularity. The diagram illustrates that the encroachment is only one comer of
the building. Sand Companies cannot close the financing without a letter from the City stating that the
building meets the zoning requirements.
~ACITY Of 51. JOSEPH
www.cityofstjoseph.com
Administrdtor
ludy Weyrens
MCly?r_._____ ..
Richdrd Cdrlborn
Councilors
AI Rdssier
Ross Rieke
Renee Syrndnietz
Odle Wick
City of St. Joseph
Public Hearing
The Planning Commission for the City of St. Joseph will conduct a public hearing on
Monday, June 5, 2006 at 7:35 PM in the St. Joseph City Hall. The purpose of the hearing
is to consider a variance on the rear yard setback. The variance is needed to correct a
building irregularity for the Morningside Townhome Development. The variance will correct
the setback for one corner of the facility. The property is legally described as Lot 1 Block
3 Momlngside Acres2n~ Addition '7-- __H.... __ n_____ ---
Sand Companies, 366 South Tenth Avenue; Waite Park MN 56387 has submitted the
request for variance.
Judy W eyren s
Administrator
Publish: May 26, 2006
St. Joseph
Momingside LLC
2.) College Avenue North' PO Box 668
Phone 320.,6"'.72.01
Sdint. Joseph, Minnesotd
rdX 12-0')6, 0-j42-
., 6)7 4
Sand Companies, line.
May 9, 2006
366 South rr'enth /\venue
PC) Ijox 727
Waite Park, MN 56387-0727
City of 51. Joseph
25 College Avenue NW
P.O. Box 668
51. Joseph, MN. 56374
1t!:tlX.~
(320) 202-.3100
(320}-202-3.13Y
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Website:
Re: 51. Joseph Morningside, LLLC
Momingside Town homes
Attn: Ms. Judy Wyrens
City Administrator
Dear Judy,
As a follow up to our phone conversations and visit yesterday, I'm submitting an
application for a variance or more accurately an amendment to a variance already granted
under Ordinance 52.29-07 which allowed a setback of 23 feet from the Eastproperty line
of Lot I Block 3. Simply stated, is that due to the complex shape of the building and the
angle between the building and the property line, a mistake was made causing on small
comer of the building to be approximate 5 inches into the setback area.
Our request is to relax this setback area by 12 inches to 22 feet, so that we are in
compliance and allowing Otto & Associates to complete the AL T A survey for our lender,
Minnesota Housing Finance Agency.
We ask for this consideration for this City supported project, as this is an Affordable
Housing project with very tight budget constraints and any other remedy would be very
costly.
Thank you in advance for your consideration of this matter.
Sincerely,
.~ana, Companies, Ipc/')
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{./ Vice President of Development
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APPLICATION FOR VARIANCE
CITY OF ST. JOSEPH
25 College Avenue NW
P. O. Box 668
St. Joseph, MN 56374
(320)363-7201 or Fax (320)363-0342
Fee $
Paid
Receipt #
Date
STATE OF MINNESOTA)
)ss
COUNTY OF STEARNS)
rJWe, the undersigned, as owners of the property described below, hereby appeal to the City Council and Planning Commission of the City of St. Joseph,
Stearns County, Minnesota to grant a variance from the St. Joseph City Code: (applicants have tbe responsibility of ch.ecking all applicable ordinances
p"!1;ii!Ii!]gtgfu~ir.!lI1PUc"J:i(}IV1!!<!.~Qmp!yi!!K\I\'!!l:1ll1J_(}rg~~e_r~q,,j~me.1lt;L.._______.... - .---- -.---- ------------- - - -------- -. - --- --
PROPER.TY OWNER. NAME(S):
St Joseph JI!lorningside, LLC
PROPERTY OWNER. PHONE NUMBER(S):
366 Sounth lOth Ave, ::>0 Box 727 ~Jaite Park, M!.\I 56387
ADDI,{ESS:
ZONING DISTRICT: R-3 Multi Family Residential
LlEGALDESCRlPnON: Lot 1 Block 3 .Morningsi~e fnd Addition, City of St. LToseph, Co of
Stearns
PROPERTY OWNER(S}' SIGNAT1URE(S): ":-::;~~) ~~_.
320-202-3100
,
,
~
The request(s) which we desire for our property is/are in conflict with the following sections(s) oftheS!. Joseph City Code:
52 29 07" ~, U D U .~
S. . - .::>peC..La.l... S"... ...em_
, ectlOn - ;>ectJon
Section
Proposed non-conformance( s):
Building corner 0.4 ft (5Ir) over sideyard
What special conditions and circumstances exist which are particular to the land, structure or building(s) involved which do not apply to the
land, structures or building(s) in the same zoning classification (attach additional pages as needed)?
Due tv cClIUtllex :;:;lld!:Je ur Ult:: Luiltli...llY & U18 cul<::lil::t:: LeLWedu Ule LailJ:i1J.~J & the propel'ty 1
A mistake - was 'made - caUSing one small corner to be 0.4 It or 5 lnches J..nto the setback.
area
Do any of the special conditions and circumstances result from your own actions (if the answer is yes, you may not qualif'y for a variance)?
NA
What facts and considerations demonstrate that the literal interpretation of the zoning code would deprive you ofrigh.ts commonly enjoyed by
other properties in the same district under the terms of the zoning code (attach additional pages as needed)?
l\TA
State your reasons for believing that a variance will not confer on you any special privilege that is denied by the zoning code to other lands,
structur~s or builpings in the l/ame district: .
.AWarlemce aoes not lncreasedensity, floor area, nurriber of units ur any other
pxopgrty imp;mvSlle..rrts;
State your reasons for believing that the action(s) you propose to take is/are in keeping with the spirit and intent of the zoning code?
'1'11<= VcLL.LcU1L:<= W.Lll lluL llIClLt:a..Lctlly ct[[t:::c:L. V.L6uctl 6fJa-..t::, J.o::::S lloL llll!).Lll~1t::: on any
easements and would allOW comoleted buildina to re:malnas currentlY constructed.
State your reasons for believing that a strict enforcement of the provisions of the wning code would cause undue hardship. Undue hardship
means that the property in question cannot be put to a reasonable use if used under the conditions allowed by the zoning ordinance. Economic
considerations alone shall not constitute an undue hardship under the temlS of this code as referenced in state statutes:
'Th::>r<:::' '.j:to no fC::lCiblO rn:rthod to TROVS ill' modif~/ ~ buildiD:-'1 & -Foundation to
respect:. the established setback.
Attached to. this appiicatio~d made III part thereof a~ther material submission datal requirements, asilldicatedl.
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Date:
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IFOR OFFICE USE ONLY
DATE APPLICATION SUBMITTED:
DATE APPLICATION COMPLETE:
Planning Commission Action: _ Recommend Approval _ Recommend Disapprova! Date of Action
Date AppiicantJProperty Owner notmed of Planning Commission Action:
City Council Acilon: _ Approved _ Disapproved Date of Action
Date AppiicanUProperty Owner notmed of City Council Action:
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nd Companies, Inc.
Drawn By:
Scale:
Checked By:
.AU _ ,...^,
I hereby certify that this survey.
plan. or .report was prepor:e:l by me
or under my direct supervision and
that I om a duly Ucensed Land
Surveyor under the lows of the
sta~2b~
ffiTTO
RESOLUTION OF FINDING
The request of Sand Companies for a six inch variance on the rear yard setback before the Planning Commission at
a Public Hearing held on June 5, 2006. The purpose of the hearing was to consider a variance to correct a building
irregularity .
The property is legally described as follows:
Lot 1 Block 3 Morningside Acres 2nd Addition
Notice of this matter was duly served and published.
In consideration of the information presented to the Planning Commission and its application to the Comprehensive
Plan and Ordinances ofthe City of 81. Joseph~ the Planning Commission makes the following findings:
FINDING:
The variance is needed due to an inadvertent error in the field and it is cost prohibitive to correct the error.
Gary Dtsch, Chair
Judy Weyrens, Administrator
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Consent Agenda
Height Variance - College of St. Benedict
DATE: June 15, 2006
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Height Variance - Requested Action: Accept the recommendation ofthe Planning Commission and
grant a sixteen and one-half foot variance on the maximum height of a structure.
PREVIOUS ACTION
The Planning Commission conducted a public hearing on June 5, 2006 to consider the variance request of
the College of St. Benedict. No one was present to speak and the Planning Commission unanimously
recommended approval (jf the variance.
During the hearing, CSB representative Jim Fredricks stated that the new dining facility will follow the
architectural design theme that is present throughout the campus. The variance has been limited to the
tower and the pitch of the roof exceeds the height by 2 feet. The tower will be shorter than the tower at
the Clemens Library.
RECOMMENDED COUNCIL ACTION
Accept the recommendation of the Planning Commission, granting a sixteen and one-half foot variance
on the maximum height of a structure.
FISCAL IMP ACT
COMMENTSIRECOMMENDATIONS
I Attachment: Yes or No
REQUEST FOR PLANNING COMMISSION ACTION
College of St. Benedict- Variance
DATE: June 5, 2006
AGENDA ITEM
Public Hearing -
College of St. Benedict
Height Variance
PREVIOUS ACTION
When the City Council amended the Ordinance in 2003, the E & E Zoning District was amended to
include the same restrictions as commercial and Industrial. The change in Ordinance limited the
maximum height of a structure to 40 Feet, the same as all other Zoning Districts.
RECOMMENDED PLANNING COMMISSION ACTION
COMMENTS/RECOMMENDATIONS
As you can see from the enclosed comments, there are very few outstanding items, some of which will be
finalized with construction plans. With regard to parking, the College can utilize all the parking within
the campus. The Ordinance does not require that the parking be within a specific distance from a facility.
Jim Fredricks has submitted a letter regarding the parking. The new facility will have capacity on the
second floor to seat approximately 450, this is in addition to the dining facility. It is difficult to determine
parking for the College as an analysis of all the buildings and use must be determined.
I have included in your packet a resolution approving the variance and one denying the variance.
~CIT
Administrator
JudyWeyrens
l\i1~X?!__U_H_m_
Richard Carlbom
Councilors
AI Rassier
Ross Rieke
Renee Symdnietz
Dale Wick
W\Y/W. cityofstjoseph .com
Of ST~ lOSEpiH
City of St. Joseph
Public Hearing
The Planning Commission for the City of St. Joseph will conduct a public hearing on
Monday, June 5, 2006 at 7:20 PM in the St. Joseph City Hall. The purpose of the hearing
is to consider a sixteen and one-half foot variance on the maximum height ora structure.
The Variance is being requested to construct a food service facility for the College of St.
Benedict. The tower of the facility measures 56,5 feet. The proposed facility will be
located on.theCQllegeof SL Benedict cam pus, adjacent tQJhe.._Clemem~ Liom[y,____
St. Joseph Code of Ordinances 52.35 Subd 6 states: Height Requirements. No building
constructed in the Educational Ecclesiastical District shall be more than 3 stories or 40 feet
in height. Berming the building does not allow a building to be constructed higher than 40
feet. Elevation for the building shall be determined by the average grade of the land.
Steeples and similar unoccupied design features shall conform to the standards set forth in
Section 52.12 5 (a).
The College of 8t. Benedict, 37 College Avenue South, 8t. Joseph MN 56374 has
submitted the request for variance.
Judy Weyrens
Administrator
Publish: May 26, 2006
2 r; Coil e g e A v e n u e No rt h " PO B ox 668 ' Sa i n t. J 0 s e ph, M inn e sot d r; 6,74
Phone ,20j6,]2.01 fax)2o ,6, 0,42
. COLLEGE OF
.. Saint Benedict
March 14, 2006
Judy Weyrens, City Administrator
City of Saint Joseph
PO Box 668
Saint JosephMN 56374
Dear Judy,
Included in this packet you'll find the developer's agreement information, r ve also
included the developer check list and supportive documents to date. The Board of
Trustees has not yet given eSB's administration approval to move forward on the project
but we anticipate receiving authorization at the May 23rd board meeting. Our goal is to
have the developer agreement and contractors lined up to begin shortly after approval
from the Board.
In addition to the development plan application information, I have included a set of the
latest plans and project presentation booklet that are still under development. We
anticipate completion of our design and development plans at/around the end of March, at
which time we will send you a copy. I have met with the City's inspectors to briefly
discuss the preliminary plans. I anticipate introducing the inspectors to our architects and
engineers in the near future. We want to address any issues in the early design phase. The
estimated construction costs are approximately $5-6 million.
Thank you in advance for your consideration and I look forward to working
cooperatively with the City and your representatives on this very worthwhile initiative.
Sincerely yours,
]::\"." . () . " .11- "
T~
J es Fredricks
Chief Physical PlantlFacilities Management Officer
37 South College Avenue
81. Joseph, MN 56374-2099
www.csbsju.edu
Affirmative Action/Equal Opportunity Employers
Conege of Saint Benedict
Development Plan Applicati on
LDescription of Site (Legal Description)
See map & page #1
2. Ten (10) copies, minimum size 11 'xl?' of a Site
A. Building location on the lot, drawn to scale:
See page #1
B. Building elevations; front, rear and side: See pages#2-4
(Campus signature building designs: red brick, peaked roof, shingles,
arches, white banding, windows, pavers etc.)
C Building exterior materials and color:
See pages #2-4
D. Locations of ingress and egress points:
See page #1
E. Dumpster and solid waste pick-up areas and proposed
screening material: See page #1
F. Sign location and dimensions: See page #4
G. Lighting standard and hood detail:
(Will use lolly pop style light fixture - campus standard)
H. Parldng and loading areas identified:
See page #1
1. Drainage by the use of arrows and/or contours:
See page #1
J. Screening of heating, ventilation and air-conditioning equipment:
(Most mechanical systems will be located within the building)
K. Landscaping material including the location, type of plant and size:
(We anticipate using our campus signature pavers; plantings would be
similar to other plants on campus)
L Fire hydrant and fire lane locations: See page #1
(Existing fire hydrants identified, a future additional hydrant is proposed
north of the new building)
M. Utility locations; and:
(all utilities are underground)
N. Any other fencing, screening, or building accessories to be
located in the development area: See page #1
3. Additional written or graphic data reasonably required by the
Zoning Administrator or the Planning Commission as described
below: A project narrative explaining the request must be
submitted: See narrati ve
4. Proof that the Applicant is the owner of the parcel in question: See submittal #1
5. Required Fee ($500.00 Deposit): Included
COLLEGE OF
Saint Benedict
Date: May 30, 2006
To: Planning and Zoning Commission
City of Saint Joseph
PO Box 668
Saint Joseph MN 56374
RE: College of Saint Benedict Parking
To Whom It May Concern:
The College of Saint Benedict is proposing to construct a new dining facility that will
also include a banqueting and conference area.
The dining part of the project is replacing the dining facility we currently have in the
College's Main Building. The public is/has been invited to dine there and will be invited
to do the same in the new facility. The parking hasbeen more than adequate and we
believe will remain so.
The banqueting and conferencing space will add to our current conferencing efforts. The
increase in this area will primarily take place after the academic year has been completed
as it has in the past. During the academic year when we do have some conferencing
taking place, we will use the current parking on campus as we have done in the past,
which has been more than adequate. All CSB' s parking is within a 5 minute walk of the
proposedlocation. For example, we anticipate having approximately a capacity of 475 for
conferencing and have the capacity for 1,100 for performances at the Benedicta Arts
Center. In our opinion, the challenge for us is in scheduling, not a lack of parking.
The College has 1,674 parking spaces available. In 2005 we issued 855 student parking
permits and 335 employee permits. This has served us well in the past and we believe it
will adequately serve us into the future. '
Please let me know if you have any questions or concerns or if I can be of further
assistance.
Sincerely,
~ .
(l;::;;driCkS. .
Chief Physical PlantlFacilities Management Officer
I
37 South College Avenue
St. Joseph, MN 56374-2099
www.csbsju.edu
Affirmative Action/Equal Opportunity Employers
1
Inspectron Inc~ ~
Memo
To: Judy Weyrens, City Administrator
From: Ron Wasmund, Building Official
Cc: Applicant
__... .____"_~. ..___,_,._. '. ___,_.,.._,__~__~. ___.._.,." .____.__..... ___h._,,~._ n_ .....__.."u....___.... .._.._..__,.. .._____u__ ...._
Date: 5/23/2006
Re: College of St. Benedict Dining Hall
Backqround
I have reviewed the site plan submitted along with building plans for compliance with City of
St. Joseph ordinances.
The college is proposing to construct a state of the art dining facility for the students. The
facility will also contain a banquet facility for 500 people and the president's dining room. A
portion of the main level will be the new bus terminal for students. Indoor waiting areas with
coffee shops, computer terminals and restrooms will be provided.
The banquet room will be open to the public for dining and special events.
The dining hall is proposed as a two-story structure with a hipped gable roof. The footprint of
the building will be 25,218 square feet. The second floor will be 19,401 square feet. The
basement will consist of a mechanical room and utility tunnel. The basement will be 5,200
sq uare feet. The majority of the building is
The exterior finishes are asphalt roof shingles, and brick walls with cast stone accents. Large
windows and bands of stone will break up the plane of the walls providing an architecturally
pleasing design to the exterior.
The facility is internal to the campus with an attachment to the east side of Clemens Library.
Streets and utilities internal to the campus will be reconstructed and relocated to
accommodate this project.
One new fire hydrant is shown on the utility plans. Additional hydrants maybe required.
No parking facilities are shown.
. Page 1
A recycling area is shown inside the building at the load dock area. No trash enclosure or
dumpsters are shown on the pian'.
The reviewed plan does not contain electrical details therefore no lighting review was done.
Landscaping consists of small areas of sod lawn, several deciduous trees, paver sidewalks
and some bushes. It is assumed that the landscaping will match the landscaping standards
of the campus
Findinqs
1. The structure as proposed complies with St. Joseph Ordinance Section 52.35 for permitted
... ..l.!~~.?L9rl91>ldiJgIlJg.~~t~f,i<:>f,JiI)J~b.~~.:..__...,,___________.__'_._'.... ,.,.""......,......,. ._,.,..~
2. The maximum height of the building permitted by Ordinance Section 52.35 Subd 6 is 40
feet. The main portion of the building measures 42 feet to the mean level between the eaves
and ridge of the roof. The tower, which contains the president's dining room, measures 56 %
feet to the mean level between the eaves and ridge of the roof. A variance will be required
for the proposed roof height.
3. Lot coverage was not calculated because no property lines were indicated.
4. No exterior dum'pster storage was indicated on the plan.
5. No signage was indicated on the plan.
6. No parking plan was shown. Ample parking must be provided within 350 feet of the
banquet hall. A parking plan must be submitted for review.
7. One fire hydrant was shown on the plans. Additional fire hydrants must be identified or
installed. In lieu of adequate fire hydrants a fire departf!lent access lane will be required
around the perimeter of the building.
8. Afire department key box must be provided near the main entrance to the building.
9. The following comments from the City Engineeer must be complied with:
A. Drainage calculations are being reviewed.
B. Provide detail showing underground stormwater storage facility.
C. Contact City Engineer prior to installation of stormwater storage facility for on site
. review.
D. Show temporary erosion control Best Management Practices (i.e. silt fence, inlet
control devices, etc) on the erosion control plan.
.. Page 2
E. An NPDES Permit will be required for this project. Submit permit to City
Engineer.
F. Provide a copy of the SWPPP.
G. All proposed utility extensions included in the site plan are owned and maintained
by CSB. The existing (privately owned and maintained) 10" sanitary sewer line
located on the east side of the building appears to be in the building. construction
area. Will this line be relocated outside of the building construction area?
Submit anticipated wastewater flow to City Engineer for review to determine if
downstream sanitary sewer capacity is adequate for increased fiows from Dining
Facility.
H. Comply with requirements per Water and Sewer Ordinances (Ordinance 41
I. What facilities will be in place to minimize oil and grease discharge to the sanitary
sewer?
Recommendations
It is recommended that responses to and corrections of the items listed as non-compliant or
inconclusive be received before final approval of the site plan is made.
. Page 3
SEH
MEMORANDUM
TO:
Judy Weyrens, City Administrator
FROM:
Tracy Ekola, PE
DATE:
May 18, 2006
RE:
College of St. Benedict's Dining Facility
St. Joseph, Minnesota
SEH No. A-STJOE 0501 D73
Judy:
Please find following the engineering comments regarding the above referenced project:
1. Drainage calculations were submitted and are being reviewed.
2. Contact City Engineer prior to installation of storm water storage facility for on site review.
3. Show temporary erosion control Best Management Practices (i.e. silt fence, inlet control devices,
etc.) on the erosion control plan.
4. An NPDES Permit will be required for this project. Provide copy of NPDES Permit to City
Engineer.
S. Provide copy of the SWPPP to City Engineer.
6. All proposed utility extensions included in the site plan are owned and maintained by CSB. The
existing (privately owned and maintained)lO-inch sanitary sewer line located on the east side of
the building appears to be in the building construction area. Will this line be relocated outside of
the building construction area?
7. Submit anticipated wastewater flow to City Engineer for review to determine if downstream
sanitary sewer capacity is adequate for increased flows from Dining Facility.
8. Comply with requirements per Water and Sewer Ordinances (Ordinance 41 through 45).
9. What facilities will be in place to minimize oil and grease discharge to the sanitary sewer?
Please feel free to contact me at 320.229.4406 with any questions you may have.
Jmw
x:\s\stjoe\common\d73 st hens dining facility\m-city-051906.doc
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is an equal opportunity employer I www.sehinc.comI320.229.4300 I 800.572.0617 I 320.229.4301 fax
APPLICA TION FOR VARIANCE
CITY OF ST. JOSEPH
25 College A venue NW
P. O. Box 668
St. Joseph, MN 56374
(320)363-7201 or Fax (320)363-0342
Fee $
Paid
Receipt #
Date
STATE OF MINNESOTA)
)ss
COUNTY OF STEARNS)
I/We, the undersigned, as owners of the property described below, hereby appeal to the City Council and
Planning Commission of the City of St. Joseph, Steams County, Minnesota to grant a variance from the St.
Joseph City Code: (applicants have the responsibility of checking all . applicable ordinances pertaining to their
application and complying with all ordinance requirements):
PROPERTY OWNER NAME(S): Colle!!e of Saint Benedict
PROPERTY OWNER PHONE NUMBER(S): 320-363-5507
ADDRESS: 37 S cone~e Ave
ZONING DISTRICT: E & E
LEGAL DESCRIPTION: Colle2e of Saint Benedict
_'ROPERTYOWNER(S)'SIGNATURE(S): riJ ~~
( .
The request(s) which we desire for our property is/are in conflict with the following sections(s) of the St. Joseph
City Code:
Section Height limitations
Section
Section
Proposed non-conformance(s): Requesting a 16.5' height variance to construct a new dining facility
What special conditions and circumstances exist which are particular to the land, structure or building(s)
involved which do not apply to the land, structures or building(s) in the same zoning classification (attach
additional pages as needed)? Height of existing buildings that have been constructed in that area of the campus
Do any of the special condItions and circumstances result from your own actions (if the answer is yes, you may
not qualify for a variance)? .
Consideration should be given to past building proiects on campus that were built prior to the establishment of
the ordinance and an architectural concept was developed
What facts and considerations demonstrate that the literal interpretation of the zoning code would deprive you
of rights commonly enjoyed by other properties in the same district under the terms of the zoning code (attach
additional pages as needed)? We are the onlv E & E zoned parcel of land with significant acreage in addition to
'1e Monastery. The impact on others would be minimal if any.
State your reasons for believing that a variance will not confer on you any special privilege that is denied by the
zoning code to other lands, structures or buildings in the same district: The variance is on a proposed new
building that is in the center of campus and would not negatively impact buildings owned by others~ large tract
of land.
"ate your reasons for believing that the action(s) you propose to take is/are in keeping with the spirit and intent
of the zoning code?
The building in general meets the intent of the ordinance. The higher clock tower is the challenge. However
much of the tower is unoccupied.
State your reasons for believing that a strict enforcement of the provisions of the zoning code would cause
undue hardship. Undue hardship means that the property in question cannot be put to a reasonable use if used
under the conditions allowed by the zoning ordinance. Economic considerations alone shall not constitute an
undue hardship under the terms of this code as referenced in state statutes:
If strict enforcement of this zoning code would require significant expense and time to redesign the new facility."
This would likely require a larger footprint which likely would not fit in the proposed location. The new
structure "would then likely not comlJly with our well established campus architectural concepts.
Attached to this application and made a part thereof are other material submission data
requirements, as indicated.
Date:
~ l, of:,
JU/VLL li tJ b
Owner Signatur .
~<;t3
Date:
FOR OFFICE USE ONLY
'ATE APPLICATION SUBMITTED:
DATE APPLICATION COMPLETE:
Planning Commission Action: Recommend Approval
Date of Action
Date Applicant/Property Owner notified of Planning Commission Action:
Recommend Disapproval
City Council Action: Approved Disapproved Date of Action
Date Applicant/Property Owner notified of City Council Action:
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RESOLUTION OF FINDING
Approval - Height Variance, College of St. Benedict
The request of the College of St. Benedict for a sixteen and one half foot variance on the maximum height of a
building came before the Planning Commission at a Public Hearing held on June 5, 2006. The purpose ofthe
hearing was to consider a variance to allow the construction ofa new dining facility.
S1. Joseph Code of Ordinances 52.35 Subd 6 states: Height Requirements. No building constructed in the
Educational Ecclesiastical District shall be more than 3 stories or 40 feet in height. Berming the building does not
allow a building to be constructed higher than 40 feet. Elevation for the building shall be determined by the average
grade of the land. Steeples and similar unoccupied design features shall conform to the standards set forth in
Section 52.125 (a).
In consideration of the information presented to the Planning Commission and its application to the Comprehensive
Plan and Ordinances of the City of S1. Joseph, the Planning Commission makes the following findings:
FINDING: The proposed plan is consistent with the following provisions:
St. Joseph Code of Ordinances 52. 07 subd 2 (a) n 1 states: "That there are exceptional or extraordinary
circumstances or conditions applying to the property in question as to the intended use of the property that
do not apply generally to other properties in the same zoning district. The exceptional or extraordinary
circumstances must not be the. result of actions taken by the petitioner.
FINDING: The College Property contains multiple buildings with a centralized design theme.
The proposed dining facility is designed to match, therefore the height is required.
St. Joseph Code of Ordinances 52.07 subd. 2 (a) r2l: "states that the literal interpretation of the provisions
of this Ordinance would deprive the petitioner of rights commonly enjoyed by other properties in the same
district under the terms of this Ordinance".
FINDING: The only properties in the E & E Zoning District are school and Monasteries thereby
not affecting many properties.
St. Joseph Code of Ordinances 52.07 subd 2.(a) r31: "states that granting the variance requested will not
confer on the applicant any special privilege that is denied by this Ordinance to other lands in the same
district" .
FINDING: Same as above
St. Joseph Code of Ordinances 52.07 subd. 2 (a) [4]: "states that the proposed variance will not impair an
adequate supply oflight and air to adjacent property, or diminish or impair established property values
within the surrounding area, or in any other respect impair the public health, safety or welfare of the
residents of the City".
FINDING: The proposed building would continue to enhance the College of St. Benedict creating
aesthetic design.
St. Joseph Code of Ordinances 52.07 subd. 2 (a) [5]: "states that the condition or situation of a specific
piece of property, or the intended use of said property, for which the variance was sought, is not of so
general or recurrent a nature as to make reasonably practicable the formulation of a general regulation for
such conditions or a situation".
FINDING: Due to the cost of constructing towers it is unlikely that similar requests will be
received by the City as a result of this variance.
St. Joseph Code of Ordinances 52.07 subd 2 (a) r6l: "states that the variance requested is the minimum
variance which would alleviate the hardship on the particular
FINDING: The height variance is limited to the tower and not the entire facility.
St. Joseph Code of Ordinances 52.07 subd. 2 (a) r7l: "states that the variance would not be materially
detrimental to the purposes of the zoning ordinances or property within the same zoning classification.
FINDING: The height variance is limited to a small portion of the building, therefore the
Ordinance is not compromised.
Based on the above findings, the Planning Commission recommends the City Council approve the 16 Y, foot
variance on the maximum height of a building to allow the construction of the dining facility for the College
of St. Benedict.
Gary Utsch, Planning Chair
Judy Weyrens, Administrator
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Consent Agenda - PUD Amendment
DATE: June 15, 2006
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
PUD Amendment - Requested Action: Accept the recommendation of the Planning Commission
revising the Preliminary PlatJPUD entitled Graceview Estates, deleting 4 lots.
PREVIOUS ACTION
The City Council approved the PUD entitled Graceview Estates in 2002. The PUD included a variety of
housing and lot configurations.
The Planning Commission conducted a public hearing on June 5, 2006 at which time no one was present
to speak. The developer indicated at the hearing that he has received requests to build larger homes along
the park area and would like to amend the plat to increase the lot sizes in the SE corner of the plat.
Therefore, four lots have been removed from the original plat. The Planning Commission unanimously
recommended approval of the request.
RECOMMENDED COUNCIL ACTION
Accept the recommendation of the Planning Commission amending the PUD entitled Graceview Estates,
removing four lots from the Preliminary Plat.
FISCAL IMP ACT
COMMENTSIRECOMMENDA nONS
I Attachment: Yes or No
REQUEST FOR PLANNING COMMISSION ACTION
Graceview Estates - pun Amendment
DATE: June 5, 2006
AGENDA ITEM
Public Hearing-
Graceview Estates, PUD Amendment
Reduced Density, Revised Frontage
PREVIOUS ACTION
The City approved the Preliminary Plat for Graceview Estates in 2002. When the plat was presented to
the City it was presented as a style ofliving using coving and trails, maximizing open space. The plat
was approved and development has occurred since. Graceview is currently constructing the third phase of
the development and the fourth phase has been submitted for review.
RECOMMENDED PLANNING COMMISSION ACTION
Accept the Findings of Fact and recommend the City Council approve the Amendment to the Plat entitled
Graceview Estates.
COMMENTS/RECOMMENDA TIONS
The developer is requesting two amendments:
1. Reduction of Lots from 34 to 31
2. Utilize traditional front yard setbacks.
First - reduction of lots. The developer is not changing the layout of the development, rather removing 4
lots to increase the size of lots in Block One. The attached illustrations verify that the plat design is the
same.
The second request is to not stager front yard setbacks. The current coving plan strategically placed the
lots to provide for' additional green space. The developer has indicated that the same intent can be met by
changing the configuration of the lots.
~'- CITY Of ST. JOSEPH
www.cityofstjoseph.com
City of St. Joseph
Public Hearing
Administrdtor
Judy Weyrens
The Planning Commission for the City of St. Joseph shall conduct a public hearing
on Monday, June 5, 2006 at 7: 1 0 PM in the St. Joseph City Hall. The purpose of
the hearing is to consider an amendment to the POO entitled Graceview Estates.
Jy1.dY.9I...
Richard Cdrlbom
..'Phe.P1Jf} Amendmentreduces-the-numher ofbuildableClots.in-Graceview.Pive-
from 34 to 31.
Councilors
AI Rassier
Ross Rieke.
Renee Symdnietz
Ddle Wick
Pond View Ridge LLP, 25 - 11th Avenue North, St. Cloud MN, has submitted the
request for PUD Amendment.
Graceview
Estates 5th
Judy Weyrens
Administrator
Publish: May 26, 2006
2/; College Avenue North' PO Box 668 . Sdint. Joseph, Minnesota ,,6-',74
Phone )2.0")6,.72.01 Fax ")2.0 ,6")0,42.
Graceview Estates 5 - Arnmended pun
Graceview Estates 5 has been redesigned by decreasing the amount of lots from 34 to 31.
The lot sizes are larger than previously approved. The front yard setback has also been
adjusted in this area to 30 feet, as is typical. By creating larger lots, the varying setback
is not needed to create the open space feel. The larger lots in themselves, along with
. being along a curve the entire plat, will create the open space feel without the
complication of varying the front yard setback line. These minor adjustrpents will
enhance the appeal of Graview Estates 5. Also, these minor acUustments comply with the
City of St. Joseph's comprehensive plan.
AMENDhlliNT TO PUD PLAN
FOR GRACEVIEW 5
PREVIOUSLY PROPOSED LOTS
(34)
LEGAL DESCRIPTION:
All that part of Outlot B
GRACEVIEW ESTATES 2,
Stearns County, Minnesota,
according to the plat thereof
LESS AND EXCEPT
All of GRACEVIEW ESTATES 3,
....SteaYns..Cou nty;-.MirWlesof&;..........
according to the plat thereof.
5
NEW PROPOSED LOTS
(31)
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2 1
9
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06061AMENDMENT
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RESOLUTION OF FINDING
PUD AMENDMENT - Graceview Estates
The request of Pond View Ridge LLP for revision of their Plat entitled Graceview Estates, approved in
2002 came before the Planning CO,mmission on June 5, 2006. The original PUD provided a living style
using coving and trails, maximizing open space. The revised site plan utilizes the same concept, only
changing slightly the front yard setbacks.
In consideration of the infom1ation presented to the Planning Commission and its application to the
Comprehensive Plan and Ordinances of the City ofSt. Joseph, the Planning Commission makes the
following [mdings:
The proposed Amendment to the PUD does not compromise the integrity of the entire plat. The
Amendment will still utilize the same development plan, decreasing the density, enhancing
additional open space. Fu.rther, the setbacks in front yards will still be varied to match the
existing development,
Therefore, based on the above findings, the Planning Commission makes the following recommendation:
Approval of the PUD Amendment reducing the plat entitled Graceview Estates by four lots and
modifYing the front yard setback.
Gary Utsch, Chair
Judy Weyrens, Administrator
APPLICATION FOR AMENDMENT TO A PUD
CITY OF ST. JOSEPH
25 College Avenue NW
P. O. Box 668
St. Joseph, MN 56374
(320)363-1201 or Fax (320)363-0342
STATE OF MINNESOTA)
)ss
COUNTY OF STEARNS)
NAME: Podview Ridge lLP
ADDRESS: 2511th Ave N. St. Cloud, MN 56303
PHONE: 320-253-1366
INle, the undersigned, hereby make the foUowing application to lhe Ci1y Council and Planning Commission of the Ci1y of St. Joseph, Steams County,
Minnesota. (Applicants have the responsibility of checking all applicable ordinances pertaining to their application and complying with all ordinance
requirements):
1, DevelopmentName: Graceview Estates 5
Legal description of land to be affected by application, including acreage or square footage of land involved, and street
address, if any (attach additional sheet if necessary): All that part of Outlot B GRACEVIEW ESTATES 2, Steams County,
Minnesota according to the plat thereof. LESS AND EXCEPT All of GRACEVIEW ESTATES 3, Stearns County, Minnesota,
according to the plat thereof.
2. Percentage of development completed:
3. Name and address of the present owner of the above described property is: Same As Above
4. Nature of the proposed amendment: Three lots were removed to increase the overall size of the remaining lots. Also, the
setbacks of Graceview 5 will vary in size however the setbacks will not vary as extensively as the approved PUD.
5. Is the proposed use amendment consistent with the overall development plan? Yes, this p~oposal is consistent with the
overall development plan. The overall density will be decreased slightly and lot sizes increased. Although the setback
variations will not be as drastic as those first proposed, the setbacks will still be varied enough to be consistent with the
original PUD.
6. What impact will the proposed development have on the current and future development of the approved PUD?
This amendment will have little effect on the approved PUD or future development.
Applicant Signatu.., ~ /~ ~ Dale: M:J /~ ~
Owner Signature:
Date:
FOR OFFICE USE ONLY
ATE SUBMITTED:
DATE COMPLETE: ____ DATE OF PUBLIC HEARING ___
PUBLICATION DATE:
Planning Commission Action: _ Recommend Approval __ Recommend Disapproval Date of Action:
Date Applicant/Property Owner notified of Planning Commission Actioh:
ity Council Action: _ Approved _ Disapproved Date of Action:
Date Applicant/Property Owner notified of City Council Action:
PRELIMINARY PLAT OF GRACEVIEW
ESTATES 5
VICINTIY MAP
NOT TO SCAlE
SECTION 15. T124N R29W
ST. JOSEPH TOWNSHIP, STEARNS' COUNTY. IdINNESOTA
15.3 ACRES +/-
ZONED: PUD
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I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Consent Agenda
Interim Use Permit - Ortman
DATE: June 15, 2006
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Interim Use Permit - Requested Action: Accept the recommendation of the Planning Commission
and issue an Interim Use Permit to Timothy Ortman, 308 _10th Avenue SE allowing an owner
occupied rental.
PREVIOUS ACTION
The Planning Commission conducted a Public Hearing on June 5,2006 to consider the request for an
Interim Use Permit. Their was no one present at the hearing that wished to speak and the Planning
Commission unanimously recommended approval ofthe Interim Use Permit contingent upon the
completion of the rental license process.
RECOMMENDED COUNCIL ACTION
Accept the recommendation of the Planning Commission and issue an Interim Use Permit to Timothy
Ortman, 308 - 10th Avenue SE allowing an owner occupied rental unit.
FISCAL IMP ACT
COMMENTS/RECOMMENDATIONS
I Attachment: Yes or No
REQUEST FOR PLANNING COMMISSION ACTION
Interim Use Permit
DATE: June 5, 2006
AGENDA ITEM
Public Hearing -
Interim Use Permit, Owner Occupied Rental
Timothy Ortman,}08 - 10th Avenue SE
(l
";!
PREVIOUS ACTION
The City Offices received a complaint of a rental unit at 308 - 1 Oth Avenue SE. When complaints are
received a compliance order is mailed to the property owner and they have/IO days to respond. Mr.
Ortman responded shortly after receiving the order and stated he was unaware that he needed a rental
license and he would file the required paperwork.
RECOMMENDED PLANNING COMMISSION ACTION
Adopt the findings of fact recommending the Council issue the Interim Use Permit.
COMMENTS/RECOMMENDATIONS
~CITY Of ST. JOSEPH
www.cityofstjoseph.com
Administrator
Judy Weyrens
.MClY?!
Richard Carlbom
Councilors
AI Rassier
Ross Rieke
Renee Symanietz
Dale Wick
City of st. Joseph
Public Hearing
The Planning Commission for the City of St. Joseph will conduct a public hearing on
Monday, June 5, 2006 at7:00 PM in the St. Joseph City Hall. The purpose of the hearing
is to consider an Interim Use Permit to allow an owner occupied rental unit in an R-1,
Single Family Zoning District. The property is legally described .as Lot 001 Block 003
Cloverdale Estates 4th Addition. The property is located at 308 - 10th Avenue SE.
.~,......_._-._..__._-_.__._-_..- -..+. .. -- .._~'".~-'- .-.-.- .- . -- -..--- .-"._.._-,....__.-.~.,--,---_..-..__.-.._..--_._.....--..----.---.----...--. -..--------.-----..----.....-.-..--...--..---......--.." .--,---....-."-'-'
St. Joseph Code of Ordinances 52.27, subd 5 allows for an Interium Use permit as
follows: Residential rental provided the unit is owner occupied and provided the room (s)
rented does not contain separate kitchen facilities and is not intended for use as an
independent residence. For purposes of establishing if the property is owner occupied, the
owner must be a natural person and the owner occupying the property as his or her
principal residence and must own a fifty percent (50%) or greater interest in the property.
Thomas and Ellen Ortmann and Timothy Ortmann, 308 - 10th Avenue SE, St. Joseph MN
56374, have submitted the request for Interium Use.
Judy Weyrens
Administrator
tj WJU]lJID ~
Publish: May 26, 2006
ff
~
2" College Avenue North' PO Box 668 . Sdint. Joseph, Minnesota ,,6")74
Phone ")2.0 ")6172.01 FdX j2.0.161 0142
308 _10'"
Avenue SE
\'
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APPLICATION FOR INTERIM USE PERMIT
CITY OF ST. JOSEPH
25 CoIiege Avenue NW
P. O. Box 668
St. Joseph, MN 56374
(320)363-7201 or Fax (320)363-0342
efTy OF Dr ,JOSE,('f.-i
Fee $
Paid
Receipt #
Date
STATE OF MINNESOTA)
COUNTY OF STEARN:;S ,--~>roP'J" L~~\~~l;::H'1 J\
,.--11 'M / \,. I,.' ,,_ ; C, ! i $ (' I' ~ f i;EV~A} V'''- -
NAME: Ilv;n-Y:J '')(, .h ,+f',rdl1l1 /' i It n / # '-t-l d PHONE: 7 Go' ~" C:; R=l:-,g I d CJ
ADDRESS;M5CY'~ '~'uuTt-5*~''1~';~~-u3:;;--u''''--S+;.:--'';Sc/Sepk:-=,-
I1We, the undersigned, hereby make the following application to the City Council and Planning Commission of the City of St Joseph, Stearns County,
Minnesota, (Applicants have the responsibility of checking all applicable ordinances pertaining to their application and complying with aU ordinance
requirements):
I, Application is herebY,Jpad~ for Interim~Use Permi~!Q conduct the following:
, ~ ,..Je \..~l/ {,,' I'd' t',( ''--'0 ......; of'C>J. ~~, C:, 1_5
V)i , "),(":> .
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2, Legal description of land to be affected by aJ>:lication, includi~ apreage or square foota, ge of land involved, apd stre~dd'iess, it; _"
any (attach additional sheet if necessary): UJ+ l, ,i"::!{)c:.J::. ,.3 r lfJ\.le' r dCt I'R ~:.. ~":rt;.~ -le:,).
p~ ~ J' '
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3, Present zoning of the above described property is: ' k'-' "',;;) ,..,C; '~L".
. ... .N
4, Name and address of the present owner of the above described property i,S-rS Or-tjl""n~ _ ~
';;..v\ ~fJI~ Ot+~!n'" ~~)1( /e.\' V frtl'fi ,') ~
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5, Isthe proposed use compatible with present and future land uses of the area? Please explain: 'trC,,"J-
(j
6. \Vill the proposed use depreciate the area in \vhich it is proposed? Please explain:
7, Can the proposed use be acco~odated with existing City service without overburdening the system? Explain:
( A.>l--L '
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8. Are local streets capable of handling traffic which is generated by the proposed use? Please explain:
{,~,
Applicant Signature: "':
FOR OFFICE USEONLV
DATKAPPUGA.TfON-SUBMTTfED'
.
DATE APPLICATION COMPLETE:
Planning Commission Action: _ Recommend Approval _Recommend Disapproval Date of Action
Date ApplicanVProperty Owner notified of Planning Commission Action:
Ci1y Council Action: _ Approved ~ Disapproved Date of Action
Date ApplicanVPropert}' Owner notified of City Council Action:
HODSING,M.r\lNTENANCE AND OCCUP....\NCY CODE
ORDINANCE NO. 55
CITY OF ST. JOSEPH, MINNESOTA
Address: AO
Addition:
Owner:
Manager:
Type of Structure:
f) f. g ,f
""'":..- (J flf IiJ1l;U.)
Single Family
To the owner, lessee, agent or occupant of the above described premises, pursuant to the
authority vested in me by S1. Joseph Code of Ordinances No. 55, you and each of you upon
... ...........whom..this..ordershall.be.serveo..are-h.ereby-orde-le-d-wlthin--37r--'''-aayslcf"fnaRethe''
following repairs.
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J. J) /?,. If f:; r-trL.J; 'ilk-I.. fMJ ~.I/ l.Il. M Ii.. ~ fr A.f' Ai
-* IUlEtED TO ..rAt) tif i.,-f;.(Wrl I1fJ t/""d71.iYrS'Att;f/l IJt lerJ["~ -.5'ZJ.I!>>
Faiiure to comply with this order may be grounds for imposition of a fine up to $1,000 and/or
suspension or revocation of your rental license by the St Joseph City Council
Dated this;;; lc' day of AllAy , 200B.;;l. ('fI{)l (,.
RE-INSPECTION DATE
fl.... ~~~..
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..--yA-., ...."'----'
~yJosepl{Rentaf Housing Inspector
320-363-7201
COMPLIANCE DATE
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AN AHILlA'l'1! OF ~Pll'oll\ 1lE'A.LTY HOME 6l:~V!Ces, 1\ :::OMHI:TE ~tAt ~SrA'f!i Sii~VI"I1:S COMPANY
5-23-06
TWIMC;
This letter i~ imended 00 address the issue: of o'WI1.ership ~ga.rding 308 - 1 Olh Ave. SE,
Saint Jos:ep~ NIN. Thomas James Ol.'tma'm. pUTthClScd this property on 511212006 and. is
titled as the owner on record' along V\i:th his parents, Timothy and Eme Ortmann. who (;0&
signed on the Mortga.o~, As Thomas' loan OfflOOf) Tassisred wi1h the lOm1l ptoc;:~and
0' Jr~~ht~th~oj~tb~titledo:wner,Jfyo\u!t(lw.rwed.ootaIly,additional.information,.feel
free to contact me personally.
S~rely,
~/L:-
Sct)lt Harris
Vice President
Selina Realty Mortgage
327 - i 3m Street
Delano, MN 55328
763-912~3340fflce
612-889-3934 Cel!
163..912..2132 Fax
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Resolution of finding
The request of Timothy Ortman for an Interim Use Permit request came before the Planning Commission
at a public hearing held on June 5, 2006. The purpose of the hearing was to consider issuance of an
Interim Use Permit to allow an owner occupied rental unit in a R1 Zoning District.
The property is legally described as Lot 001 Block 003 Cloverdale Estates 4th Addition according to the
plat and survey thereof on file and of record in the Office of the County Recorder in and for the County of
Stearns and State of Minnesota located at 308 - 10th Avenue SE.
St. Joseph Code of Ordinances 52.27. subd 5 allows for an Interim Use permit as follows: Residential
rental provided the unit is owner occupied and provided the room (s) rented does not contain separate
kitchen facilities and is not intended for use as an independent residence. For purposes of establishing if
the property is owner occupied, the owner must be a natural person and the owner occupying the
property as his or her principal residence and must own a fifty percent (50%) or greater interest in the
property.
The request for Interim Use has been submitted by Timothy Ortman, 308 - 10th Avenue SE; St. Joseph
MN 56374.
Notice of this matter was duly served and published.
In consideration of the information presented to the Planning Commission and its application to the
Comprehensive Plan and Ordinances of the City of St. Joseph, the Planning Commission makes the
following findings:
The proposed use is consistent with the standards for granting an Interim Use Permit, St.
Joseph Code of Ordinances 52.07.04
Therefore, based on the above findings, the Planning Commission makes the following recommendation:
Approval of the Interim Use Permit to allow an owner occupied rental unit in a R1 Zoning District with the
following contingencies:
1 . The rental license in non-transferable and if the property is sold or the ownership changes so
that the aforementioned no longer owns a 50% or greater interest in the property the Interim
Use Permit is null and void.
2. Approval of the Rental Housing Inspector
3. The Planning Commission will review the license annually and revoke the license if the
property is in violation of the St. Joseph Code of Ordinances.
4. The City Office will place a notice in the St. Joseph Newsleader when the owner occupied
rental licenses are reviewed and will accept public comments.
The motion passed unanimously.
ATTEST
S. Kathleen Kalinowski, Acting Chair
Judy Weyrens, Administrator
I Attachment: II or No
REQUEST FOR COUNCIL ACTION
Consent Agenda
Annexation Clarification - Glatzel Addition
DATE: June 15, 2006
Administration
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Annexation Clarification - Requested Action: Authorize the Mayor and Administrator to execute
Resolution 2006-14 clarifying the legal description used for the annexation of the Water Treatment
Plant.
PREVIOUS ACTION
Both the City and Township authorized the annexation of the property known as Glatzel Addition. This
property was purchased to construct the Water Treatment Facility. At the same time the City was
annexing the property, the same was in the platting process. The platting process was finished before the
annexation. Therefore, when MN Planning forwarded the annexation order to the County for recording,
the legal description had changed from the metes and bounds description to Lot 1 Block 1 Glatzel
Addition. The County must record the annexation based on the legal in the order and since the property
was platted the metes and bounds description no longer existed.
RECOMMENDED COUNCIL ACTION
Authorize the Mayor and Administrator to execute Resolution 2006-14 clarifying the legal for the
annexation of the Water Treatment Plant.
FISCAL IMPACT
COMMENTS/RECOMMENDATIONS
MN Planning can administratively correct the legal description provided both the City and Township sign
a resolution requesting such. I have forwarded the same information in your packet to Kirby Dahl of St.
Joseph Township.
Administrdtor
Judy Weyrens
MdYor
Richdrd Cdrlbom
Councilors
AI Rdssier
Ross Rieke
Renee Symdnietz
Ddle Wick
CITY OF ST. JOSEPH
www.cityofstjo.seph.com
June 12,2006
Department of Administration
Municipal Boundary Adjustment
300 Centennial Office Building
658 Cedar Street
St. Paul MN 55155
RE:
OA 1024-01 Water Treatment Facility
Dear Star:
Please find enclosed a corrected Resolution for Orderly Annexation. The property
contained in OA 1024-01 was in the process of being platted at the same time that
annexation was considered. Since the annexation was completed before the annexation was
recorded, the annexation cannot be recorded under the legal description that was included in
the Joint Resolution. Therefore please find attached a Joint Resolution that more particularly
describes the property for which annexation was sought.
Please contact me at 320-363-7201 if additional information is needed. The City of St.
Joseph appreciates your quick response on this matter.
Sincerely,
CITY OF ST. J.GSEPH
/ '
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"......"..--. .::~4'i rd. 'r .I /fL.:.~L........fI-./tcC...l.gS.
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f Judy eyrens
'''.....,. mistrator
cc: Ann Reischl, St. Joseph Township
1. ., Coil e g e A yen u e No rt h . PO Box 668 . S din t. J 0 s e ph, M inn e sot d )' 6, 7 4
Phone ,1.0.,6,.71.01 Fdx ,1.0.,6,.0'41.
City of St. Joseph Resolution 2006-14
Town of St. Joseph Resolution
RESOLUTION CLARIFYING LEGAL DESCRIPTION
OA-1240-1
Water Filtration Plant
The Town and the City of St. Joseph HEREBY RESOLVES:
That the Town of St. Joseph on December 27, 2005 and the City of St. Joseph on
November 3,2005, authorized execution of Resolutions authorizing annexation of the property as
described in "Exhibit A" and,
That the property as described in Exhibit "A" is more particularly described as:
LOT 1 BLOCK 1
GLATZEL ADDITION
Therefore the Town and City ofSt. Joseph request that the OA-1240-l be amended to
include the clarification of the legal as described above.
, This Resolution is adopted by the Town Board for the Township of St. Joseph the _
day of June, 2006
Matt Symalla
St. Joseph Township Board Chair
ATTEST
Ann Reischl
St Joseph Township Clerk
This Resolution is adopted by the City Council for the City of St Joseph the ~ day
of June, 2006
ATTEST
Richard Carlbom, Mayor
City of St. Joseph
Judy Weyrens, Administrator
City of St. Joseph
, EXHIBIT "A"
Legal Description of Property Owned by the City of St. Joseph
That part of the Southwest Quarter of the Northwest Quarter (SWl/4
NWl/4) and part of the Northwest Quarter of the Northwest Quarter
(NWl/4 NW1I4) of Section 16, Township 124, Range 29, Steams County,
Minnesota, described as follows: Beginning at the southwest comer of said
. SWl/4 NW1I4; thence North 89 degrees 11 minutes 17 seconds East,
assumed bearing, along the south line of said SWl/4 NW1/4, a distance of
1324.87 feet to the southeast comer of said SW1/4 NWl/4; thence North 00
degrees 26 minutes 19 seconds West, along the east line of said SWl/4
NWl/4, 635.47 feet to the south right~of~wayline of STATE HIGHWAY
RIGHT OF WAY PLAT NO. 73-22 (R/WPLAT 73-22). according to the
recorded plat thereof; thence South 89 degrees 44 minutes 18 seconds West,
along said south right~of-way line 39.15 feet to boundary comer B23 (RIW
PLAT 73-22); thence North 00 degrees 15 minutes 42 seconds West 198.74
feet to boundary comer B24 (R/W PLAT 73-22); thence northerly a distance
of 119.77 feet along a curve concave to the east and not tangent with the last
described line, said curve has a radius of 550.00 feet, a central of 12 degrees
28 minutes 39 seconds, and the chord of said curve bears North 18 degrees
22 minutes 06 seconds East, to the east line of said SW1I4 NW1/4; thence
North 00 degrees 26 minutes 19 seconds West along said east line and not
tangent to said curve a distance of212.27 feet to the southwesterly right~of-
way line of said (RIW PLAT 73-22); thence North 50 degrees 48 minutes 33
seconds West along said southwesterly right~of-way line 1198.65 feet to
boundary corner B26 (R/W PLAT 73-22); thence South 79 degrees 53
minutes 44 seconds West 189.15 feet to boundary comer B27 (R/W PLAT
73-22); thence southwesterly a distance of 304.33 feet along a curve
concave to the southeast and not tangent with the last described line, said
curve has a radius of 2789.79 feet, a central angle of 06 degrees 15 minutes
01 seconds, and the chord of said curve bears South 45 degrees 18 minutes
57 seconds West, to the west line of the Northwest Quarter of said Section
16; thence South 00 degrees 31 minutes 50 seconds East, along said west
line and not tangent to said curve a distance of 1688.93 feet to the point of
beginning.
AND
That part of the West Y2 of the Northwest \4 of Section 16, Township 124 N.,
Range 29 W. shown as Parcel 25 on the plat designed as State Highway Right of
Way Plat No. 73-22 on file and of record in the office of the CouniyRecorder in
and for Stearns County, Minnesota; which lies northerly of the frontage road
deeded to St. Joseph Township (Doc. No. 578355); easterly of Stearns County
State Aid Highway 2, and southerly of Interstate Highway 94.
RESOLUTION ACCEPTING ANNEXATION REQUEST
City of St. Joseph - Water Filtration Plant
GlatzelProperty
The Town of St. Joseph HEREBY RESOLVES:
That the Township has no objection to the City of St. Joseph annexing the property
described in Exhibit "A" and Exhibit ''B'' which is owned by the City of St. Joseph. This
annexation is exempt form the Orderly Annexation Agreement because it is City owned property
to be used for City services purposes.
This Resolution is adopted by the Town Board for the Township of St. Joseph the 26th
day of September, 2005.
~~ ~~
Je ome Salzer, To .p Supervisor
ATTEST
0~
Ann Reischl, ownship Clerk.
CITY OF ST. JOSEPH
ORDINANCE NO. 2005-~
AN ORl>INANCE ANNEXING PROPERTY OWNED BY
CITY OF ST. JOSEPH INTO THE CITY OF ST. JOSEPH
WHEREAS, the City of St. Joseph is the owner of 52.68 acres of real property legally
described in the attached Exhibit "A" which is currently located in the Township of St. Joseph.
WHEREAS, the City of St. Joseph is the owner of the property subject to annexation; and
WHEREAS, the City has authority to annex the property by Ordinance under Minn. Stat.
S 414.033, Subd. 2(1).
NOW, THEREFORE, the City Council for the City ofSt. Joseph HEREBY ORDAINS:
That the real property legally described in the attached Exhibit "A" is hereby annexed into
the City ofSt. Joseph pursuant to Minn. Stat. S 414.033, Subd. 2(1).
This Ordinance is adopted this :::/,c:f day of //tJ
, 2005, and shall be
effective upon approval by the Director of Office of Administrative Hearings, Municipal
Boundary Adjustments.
CITY OF ST. JOSEPH
By
,:lir f~
RECE'VF~
MAR 1 5 2006
CITY OF ST. JOSEPH
OA-1240-1 St. Joseph
City Signed Resolution 11-3-05
Town Signed Resolution 12-27~05
STATE OF MINNESOTA
OFFICE.OF ADMINISTRATIVE HEARINGS
~---,~--~-_._---~--'--~---~--------'---~--~---~----~---~
iNTHEMATIEROFTHEORDERLY ANNEXATlON )
AGREEMENT BETWEEN THE CITY OF ST. JOSEPH )
AND THE TOWN OF ST. JOSEPH PURSUANT TO )
MINNESOTA STATUTES 414 )
ORDER
-~-----~~_._---------~-------------------------------
WHEREAS,. a joint resolution for orderly annexation was adopted by the City of St.
Jos~ph and the Town Of S1. Joseph; and
WHElffi1\~, said joint resolution requests that certain property be annexed to the
. . , .
City of St. joseph pursuant to M.S. 414.0325; and
WHEREAS, M.S. 414.0325 states that in certain circumstances the Director ofSttategic
and Long Range Planning may review and comment, but shall within 30 days order the
annexatlon of land-pursuant to said subdivisions; and
wHEREAS, Reorganization Order No. 192, effective March 8,2005, hastti:lnSferred the
duties of the Director to the Chief Administrative Law Judge.
WHEREAS, on Match 9, 2006, the Chief Administrative Law Judgereviewed and
accepted the resolution for orderly annexation;
IT IS HEREBY ORDERED: That the following described property is hereby annexed in
:,' . _.; .':.' ." . . ",. .'. . .
ac~ordancewith the terms of the join.t resolution to the City of S1. Joseph, Minnesota, the same
-2-
as if it had originally been made a part thereof:
Part of the SW14NW'A together with part of the NW'A NW'A Section 16, Township 124,
Range 29, Stearns County, Minnesota, lying southerly and westerly of STATE
mGHW A Y RIGHT OF WAY PLAT NO. 73-22. Containing 49.65 acres subject to
easements of record.
Dated this 9th day of March, 2006.
Forthe Chief Administrative Law Judge
658 Cedar Street - Room 300
St. Paul, Minnesota 55155
CSk:st\~ ~. ~11t~
Christine M. Scotillo
Executive Director
Municipal Boundary Adjustments
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Consent Agenda
Six Month Fire Activity
DATE: June 15, 2006
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Six Month Fire Activity - Requested Action accept the December 1, 2005 through May 31, 2006 Fire
Activity Report, authoring payment to the Pay Per Response Fire Fighters.
PREVIOUS ACTION
Twice a year the Council is presented with the Fire Activity report. From this report the Pay Per
Response Firefighters are paid.
RECOMMENDED COUNCIL ACTION
Accept the report as presented authorizing payment to the Firefighters
FISCAL IMP ACT
$ 39, i 10.00 which is paid from the Fire Fund.
COMMENTSIRECOMMENDA TIONS
St. Joseph
Volunteer Fire Department
ST. JOSEPH, MINNESOTA 56374
Office of the Chief .
Emergency Calls from 12-1-05 thru 5-31-06
2006
2005
City of St. Joseph calls
St. Joseph Township calls
St. Wendel Township calls
Mutual Aid calls
Total Calls
68
39
10
-L
119
$12,920.00
(1361.5) 13,615.00 (@ 10.00/hr)
1,250.00
750.00
150.00
290.00
$28,975.00
58
42
14
1
115
Emergency calls
Drill hours 2050
Chief's salary
Ass't chief salary
Secretary's salary
Treasurer's salary
$16,170.00
20,500.00 (@ 10.00/hr)
1,250.00
750.00
150.00
290.00
$39,110.00
Medical calls
Fire Calls
88
31
119
79
36
115
Submitted by:
Randy Torborg, Fire Chief
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I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Consent Agenda
Fire Contract - St. Joseph Township
DATE: June 15, 2006
ORIGINATING DEPARTMENT
DEP ARTMENT APPROVAL
AGENDA ITEM
Fire Contract - Requested Action: Authorize the Mayor and Administrator to execute the Fire
Contract between the City and Town of St. Joseph.
PREVIOUS ACTION
The City and Township have a long term relationship providing, fire service to the City, St. Joseph
Township and a portion ofSt. Wendel Township. The agreement with St. Joseph Township is different
as St. Joseph Township has ownership in the building and equipment; whereas St. Wendel Township
contracts for service with no ownership rights. The fire contract is always 10 years in duration. The
current contact allows for the extension by a resolution.
The Fire Board has already reviewed the request and has recommended approval. In addition St. Joseph
Township has approved the resolution and they are waiting for the City to execute.
RECOMMENDED COUNCIL ACTION
f;;
Authorize the Mayor and Administrator to execute Resolution 2006-1'~" approving the Fire Contract
between the City and Town of St. Joseph for a period of 10 years. .
FISCAL IMPACT
COMMENTS/RECOMMENDATIONS
2006-15 JOINT RESOLUTION
OF THE CITY OF ST. JOSEPH AND THE TOWN OF ST. JOSEPH
RENEWING FIRE CONTRACT
WHEREAS, the City of St. Joseph (hereinafter "City") and the Town
of St. Joseph (hereinafter the "Town") entered into the attached Fire
Contract (hereinafter "the Fire Contract") effective July 1, 1996;
WHEREAS, the Fire Contract, among other things, unless renewed,
expires on July 1, 2006;
WHEREAS, the City and Town are desirous of electing their option
to extend and renew said Fire Contract for an additional period of ten
(10) years,
NOW THEREFORE be it j ointly resolved by the City and Town as
follows:
1. That pursuant to Article XII of the attached Fire Contract,
the attached Fire Contract be and hereby is renewed in its entirety
for a period of ten (10) years from and after July 1, 2006, which
renewed Fire Contract will expire on July 1, 2016, or at an earlier
date if the City or Town notifies the other party in writing at least
one (1) year in advance of its intended cancellation of the renewed
Fire Contract.
2. Article XI of the attached Fire Contract is modified to
provide that the scheduled meetings shall occur at a time and at a
place set and determined by the Advisory Fire Board and that unless
and until the Board fixes different meeting places and dates, the
meetings shall be held at the City Fire Hall in the City of St. Joseph
on the dates provided.
The paragraph is further modified to provide
that in every calendar year by the first Wednesday in April, the City
Council and the Town Board shall name a member to said Advisory Fire
Board and that such members shall hold office from the first Wednesday
in April of the year of appointment until the first Wednesday in April
the following year.
All portions of Article XI of the attached Fire
Contract not inconsistent with these terms shall remain the same.
3. That at the end of the renewed term, the renewed Fire Contract
may again be renewed for an additional ten (10) year period upon joint
agreement of the City and Town.
That this Joint Resolution be and hereby is approved and adopted
upon proper Resolution by the City of St. Joseph, Stearns County,
Minnesota, this
day of
, 2006.
CITY OF ST. JOSEPH
By:
Its: Mayor
By:
Its: Clerk/Administrator
-2-
That this Joint Resolution be and hereby is approved and adopted
upon proper Resolution by the Town of St. Joseph, Stearns County,
Minnesota, this 16th day of May, 2006.
TOWN OF ST. JOSEPH
By:
Its: Board Chair
By:
Its: Town Clerk
-3-
MS JUDY WEYRENS
ADMINISTRATOR
CITY OF ST JOSEPH
PO BOX 668
ST JOSEPH MN 56374
May 17, 2006
RE: St. Joseph Township/Fire Contracts
Our File No.: 1405-063
SENT VIA E-MAIL &U.S.MAIL
Dear Ms. Weyrens:
Attached please find revised drafts of the City, Town and St. Wendel
Fire Contract which has been modified as directed by the Town Board in
Tuesday's meeting. I am forwarding you three (3) hard signed copies
via U. S. Mail.
Also attached is the 2006 Joint Resolution which has also been
modified consistent with the direction from the Town Board at
Tuesday's meeting. I am not providing you a hard copy of this
Resolution because the City has not yet approved it. The Town
approved it, but Anna and the Chair will not sign it unless and until
the City formally approves the Joint Resolution.
If anything contained in this correspondence or in the attachments is
inconsistent with your understanding of the proceedings this past
evening, please advise.
Very truly yours,
WILLENBRING, DAHL,
WOCKEN & ZIMMERMANN, PLLC
Kirby Dahl
KD/ds
Enclosures
cc: Anna Reischl
Matt Symalla
Jeff Janssen
Jerome Salzer
(all via u.s. Mail - w/enc.)
FIRE CONTRACT
CITY OF ST. JOSEPH/TOWN OF ST. JOSEPH
AND
THE TOWN OF ST. WENDEL
THIS AGREEMENT, made and entered into this 16th day of May, 2006, by and
between the City of St. Joseph, a municipal corporation of the State of Minnesota,
hereinafter referred to as "St. Joseph", as party of the firstpart and the Town ofSt.
Wendel, a political subdivision of the County of Stearns, State of Minnesota, hereinafter
referred to as "St. Wendel", as part of the second part. It is agreed by and between the
parties hereto that this agreement shall be entered into pursuant to Minnesota Statutes,
Section 471.59, known as the "Joint Powers Act".
WHEREAS, the City of St. Joseph and the Township of St. Joseph presently own
emergencyequipmertt and a fire hall which has been operated by the City and its
advisory board with an efficient staff of firefighters including a fire chief, an assistant
chief, and volunteer firefighters who have served on a voluntary basis for many years,
WHEREAS, St. Wendel wishes to contract with St. Joseph for emergency
services for those sections of St. Wendel Township southerly of County Road #4 and
Quail Road with the exception of all driveways off these roads including all of Section 16
as these areas will be serviced by another fire department, and
WHEREAS, the parties to this agreement wish to provide for the joint funding of
the emergency service.
THE PARTIES TO THE CONTRACT AGREE AS FOLLOWS:
ARTICLE 1
AUTHORITY
This agreement has been authorized by the City Council of the City of St. Joseph,
and consented to by the Town Board for St. Joseph Township, and authorized and agreed
to by the Town Board of the Township ofSt. Wendel pursuant to authority of its electors.
ARTICLE II
FIRE PROTECTION & RESCUE SERVICE
St. Joseph agrees to provide fire protection and rescue service to those sections of
St. Wendel Township lying to the South of County Road #4 and Quail Road, except for
buildings or residences with driveway access off either of the aforementioned roadways,
and except for Section 16. Emergency services will be provided in accordance with the
terms ofthis agreement.
ARTICLE III
PROPERTY INTEREST
St. Wendel shall acquire no proprietary interest in any property or equipment
purchased. All equipment shall remain the property of the City of St. Joseph and the
Township ofSt. Joseph.
ARTICLE IV
RESERVE FUND CONTRIBUTION
As further consideration for this agreement, St. Wendel agrees to pay an annual
contribution to a special fund, to be known as the "Equipment Reserve Fund" which is
included in the annual budget. St. Wendel's annual contribution shall be based upon their
proportionate share of the amount annually allocated to the Reserve Fund. The
proportionate share shall be determined by the comparative net tax capacity of all areas
served by the St. Joseph Community Fire Department. The Equipment Reserve Fund is
to be used only for equipment purchased by the St. Joseph Community Fire Department.
It is not a maintenance fund. St. Wendel shall not acquire any proprietary interest in any
property purchased with money from this fund. All payments to this fund shall be made
to the City Treasurer of the City of St. Joseph.
ARTICLE V
MAINTENANCE AND CONTROL
(A) Apparatus. Equipment shall be stored and maintained at the location of the
City and the Township of St. Joseph owned Fire Hall in the City of St. Joseph. The
control and ownership of the purchased equipment shall be retained by the City of St.
Joseph and the Township ofSt. Joseph. The cost of maintenance and insurance shall be
paid from an operating fund to be maintained as a separate fund hereinafter referred to as
the "Joint Operating Fire Fund".
.@l Fire Hall. The Fire Hall shall be heated, maintained, insured and controlled by
the City subject to recommendation made by the Advisory Fire Board. The cost of such
heating, utilities, maintenance, including debt retirement and insurance shall be paid from
the "Joint Operating Fire Fund". The cost of the heat, maintenance, utilities and insurance
for the entire building shall be pro-rated on the basis of the usage of the area occupied by
the emergency equipment in the complex, as compared to other non-related uses. Debt
retirement shall be included annually in the Joint Operating Fire Fund Budget in an
amount to fully provide for the annual debt requirements. St. Wendel shall not acquire
any proprietary interest in the Fire Hall.
ARTICLE VI
JOINT OPERATING FIRE FUND CONTRIBUTION
Prior to the commencement of each calendar year of this contract, St. Joseph shall
approve a budget of operating expenses for the ensuing calendar year as may be
recommended by the Advisory Fire Board. St. Joseph and St. Wendel shall deposit in
advance, quarterly contributions with the St. Joseph City Treasurer, who shall maintain a
special fund to be known as the "Joint Operating Fire Fund". As an example, for the year
2006 St. Wendel shall contribute 22.21 per cent of the estimated quarterly cost. After the
year 2006, quarterly contributions to the Joint Operating Fire fund shall be proportionate
. to the net tax capacity percentage of the prior calendar year, as such figures become
available from the County Assessor's Office and shall be applied to the annual budget to
be paid quarterly. For purposes of this contract, the net tax capacity shall be determined
by adding City and Township of St. Wendel owned property but other tax-exempt
property shall be excluded.
Funds shall be disbursed by the St. Joseph City Clerk/Administrator/Treasurer
only for the purposes defined in Article V. The Advisory Fire Board shall request a
quarterly accounting of this fund from the City Clerk/Administrator's office and such
accounting in report form shall show a record of receipts and disbursements.
ARTICLE VII
USE OF EQUIPMENT
The equipment jointly purchased shall be used within the designated area of St.
Joseph City and St. Joseph Township, and St. Wendel Township and not elsewhere
except as follows:
a. In adjacent areas where a fire or emergency may spread to any city or town.
b. To assist neighboring fire departments as may be mutually agreed under a
reciprocal agreement with such fire department.
c. Any area adjacent to the city and township of St. Joseph with which a contract
for protection exists at the time this agreement is executed.
It shall be the duty of the City Council of the City of St. Joseph to provide
volunteers in sufficient numbers to maintain a staff of firefighters to answer emergency
calls and to operate all available equipment in such a manner so as not to fall below the
minimum standards set forth in the National Fire Protection Association (NFP A)
Standards.
The St. Joseph City Council may appoint or approve persons residing in the St.
Wendel for membership in the volunteer fire department. The dispatching and operation
ofthe emergency equipment shall be in charge ofthe Chief of the Fire Department, or in
hislher absence shall be in the hands of the assistant chief. If neither is available, the
person previously appointed for this purpose shall be in charge. The volunteers shall
answer emergency calls in the order of their priority without regard to the authority of the
person giving the alarm.
ARTICLE VIII
FIREFIGHTERS' RELIEF FUND
All funds received by either St. Joseph or St. Wendel for the Firefighters Relief
Fund shall be set aside for that purpose only and shall not be used as a part of the Joint
Operating Fund.
ARTICLE IX
LIABILITY - GOVERNMENTAL FUNCTIONS - PROTECTIVE CLAUSES
In all of the joint agreements defined in this contract, the parties to the agreement
shall be deemed to be exercising their governmental functions so that each shall not be
liable to the other for any negligence of its officers, employees, firefighters or agents.
Specifically, without limiting the effect of the foregoing language in the preceding
paragraph, the City and Town ofSt. Joseph, and its officers, employees and firefighters
shall not be liable for any ofthe following acts or omissions: Failure to answer an
emergency call or failure to answer an emergency call promptly; for any trespass or
damage to persons or property whether necessary or unnecessary in connection with
going to, returning from any fire or rescue call, or in serving at any fire or rescue
pursuant to a call.
The volunteers under the direction of the Fire Chief or his assistant, shall always
leave part ofthe equipment and sufficient firefighters to operate such equipment available
for fighting fires in the community which is not being served by an emergency or
emergency call. As an illustration, in the event of an emergency occurring in St. Wendel,
sufficient equipment and firefighters shall be left in the St. Joseph City limits for the
purpose of fighting any fire that may arise within the City or St. Joseph Township limits
during the time the emergency in St. Wendel is being managed. The Fire Chief, or his
assistant, shall also have full and complete authority to withdraw any emergency
equipment from an emergency in progress in the event that a more serious emergency
shall occur in an area served by the fire department during the progress of the emergency.
ARTICLE X
DEFAULTS
The St. Wendel Town Board shall annually recommend a levy to the voters of the
Town at its annual meeting to raise by tax levy or otherwise sufficient funds to pay all of
its obligations under this contract. In case of defaults of over sixty (60) days in the
making of any payments due for the Joint Operating Fire Fund, it is agreed that a penalty
of an additional one and one half (1 ~%) percent per month shall be added to each
payment which is more than sixty (60) days in default. It is hereby agreed that emergency
service to the defaulting governmental unit may be discontinued at the request of the .
Advisory Fire Board until the default is removed.
ARTICLE XI
ADVISORY FIRE BOARD
An Advisory Fire Board has previously been established by the City and Town of
St. Joseph. St. Wendel Township shall have one (1) voting member on said Board. This
Board will facilitate the performance of this contract through its life. Said Board shall
have no less than four (4) regular meetings each year. The first.quarterly meeting shall be
held on the first Wednesday in February of each year at a time and at a place set and
determined by the Advisory Fire Board. The remaining quarterly meetings shall be held
on the first Wednesday of May, August, and November of each year at a time and at a
place set and determined by the Advisory Fire Board. Each jurisdiction and the Fire
Chief shall have one vote on the Fire Advisory Board.
ARTICLE XII
TERM OF THIS CONTRACT
This contract shall expire July 1,2016 or at an earlier date if either St. Joseph or
St. Wendel shall notify the other party in writing at least one year in advance of its .
intended cancellation of this agreement. This contract may be renewed for an equal.
period oftime at the option of the parties to the agreement.
On any termination of the contract, all of the property acquired during the life of
the agreement shall belong to the City and the Township of St. Joseph in accordance with
the ownership percentages set forth in separate agreements between the City and the
Township of St. Joseph.
. IfSt. Wendel cancels the agreement, or if the agreement is not renewed by either
party, or if anyone party refuses to renew the contract; then and in those events, St.
Wendel shall not be reimbursed for any contributions made to the fire department for
purchases, maintenance or otherwise.
ARTICLE XIII
EXISTING AGREEMENTS
St. Wendel acknowledges the existing agreement between the City of St. Joseph
and the Town of St. Joseph, a copy of which is attached hereto for reference. It is agreed
that this agreement is subject to the attached agreement and any extensions thereof.
IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals
this day of , 200
CITY OF ST. JOSEPH
By
Mayor
By
Clerk! Administrator
TOWN OF ST. WENDEL
By
Chair of Town Board
By
Town Clerk
TOWN OF ST. JOSEPH
By
Chair of Town Board
By
Town Clerk
'f
~...
.
St. Joseph Action Group
Preserving Special Places
Date: June 7, 2006
To: Richard Carlbom, Mayor
Members of the City Council
City ofSt. Joseph
From: St. Joseph Action Group - Preserving Special Places
Philip Welter, Chair
The 81. Joseph Action Group has been collecting signatures on several petitions in
opposition to the proposed Field Street Corridor. Having initiated several petition drives
since May of2005, some of the petitions are complete at this time while others are still in
process. The petitions are:
1. St. Joseph City and Township residents - May-June 2005 - complete
2. S1. Joseph City and Township residents - September-October ~005 - complete
3. S1. Joseph Business owners - in process
4. Members of Saint Benedict's Monastery, College of Saint Benedict faculty, staff
and students - complete
5. St. Joseph City and Township residents - in process
1-
At this time we present Petition No.1 to the Mayor and Council. It has a total of approximately
350 signatures of students, faculty and staff of the College of Saint Benedict and Saint John's
University who oppose the Field Street proposal. This petition was developed during April and
May of the current year. Although primarily students, there are also signatures of a number of
faculty and staff of both institutions. Please accept our apology for the Occasional duplication
which may have occurred as we moved from one petition to another over a period of several
months.
I urge you to give serious attention to this expression ofC8B and sm personnel. In a very real
sense, these signees represent not only themselves as current residents of S1. Joseph, but also the
many thousands who have come before them and who, during their time as residents, developed
a serious and valid love of and respect for this land and our city.
cc. S1. Cloud Area Planning Organization
Stearns County Board of Commissioners
81. Joseph Township Board of Directors
81. Joseph Chamber of Commerce
Editor, Newsleader
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Feasibility Report
8th Avenue NE Improvements
St. Joseph, Minnesota
SEH No. A-STJOE0611
June 15, 2006
Jt..
SEH
Multidisciplined. Single Source.
Trusted solutions for more than 75 years.
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SEH
June 15,2006
RE: St. Joseph, Minnesota
8th Avenue Utility Improvements
Feasibility Report
SEH No. A-STJOE 0611 52X
Honorable Mayor and Members of the City Council
C/o Ms. Judy Weyrens
City Clerk/Administrator
City of St. Joseph
25 College Avenue N
PO Box 668
St. Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
Enclosed is the Feasibility Report for the above referenced improvement. It includes recommendations,
probable costs, and estimated assessments.
Feel free to call me if you have questions.
Sincen)Iy,
/ A / I
(~tZ/.//1 /}it:~
v/fl. 7/
Tracy L. Ekola, PE
City Engineer
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p:\ptlslstjoel061100\reportslfeasability report.doc
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Short Elliott Hendrickson Inc., 1200 25th Avenue South. P.O. Box 1717, St. Cloud. MN 56302-1717
SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax
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8th Avenue Utility Improvements
Feasibility Report
St. Joseph, Minnesota
SEH No. A-ST JOE 0611
June 15, 2006
I hereby certify that this report was prepared by me or under my direct
superyision, and ~hat I am a duly Licensed Professional Engineer under the laws
oft~~ State ofMmnesota.
Q11t~ 1fJ~
Tracy . Ekola, PE
Date:
& /Is-Io~
Lie. No.:
25216
Short Elliott Hendrickson Inc.
1200 25th Avenue South
PO Box 1717
St. Cloud, MN 56302-1717
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Table of Contents
Letter of Transmittal
Certification Page
Title Page
Table of Contents
Page
1.0 Scope ........................ ............. .... ....................... ... .... I' ............. ..... .... ...... ... ..... .........1 1
2.0 Feasibility ....... ..... ...... .......... .............. .... ............. ....... ....... .......... ..... ............ ........ .... 1
3.0 Background and Existing Conditions ................................................................... 1
3. 1 Streets. .. . . . . . . . . .. .. .. .. .. . .. .. . .. .. .. . . .. .. . .. . .. .. .. .. .. . .. . .. . .. . . . .. . . .. . . .. . .. .. .. . .. . . . . . .. . . . .. . . .. .. .. . .. .. 1
3.2 Utilities.. .. .. . .. . . . .. . . .. . . . .. .. . .. . . . .. .. . .. .. .. .. .. . .. .. .. .... . . . . . . . .. .. .. .. .. .. .. . .. . .. . . .. . . .. . . .. . .. .. .. .. . ... 1
4.0 Proposed 1m provements .1.1.1.... I............. I..... 11.11.......1.1 II... ....1.1.........1....... I............. 2
4.1 Streets. ............................... ............. .............................. ................................... 2
4.2 Utilities. . .. .. .. .. .. .. ... .. .. .. .. .. . .. . .. . .. .. . .. . . . . .. . .. .. . . .. . . .. . . . . .. .. . . .. .. .. .. . .. .. . . .. . . .. .. .. .. .. .. . . . . .... 2
5.0 Easements/Rig ht-of-Way ........................................................................................ 2
6.0 Probable Costs ................................. ........................ ........................ ...................... 3
7.0 Assessments........................................................................................................... 3
8.0 Fund i ng ................................................................................................................... 4
List of Tables
Table 1 Opinion of Probable Costs..................................................................................... 3
Table 2 Proposed Assessments......................................................................................... 3
Table 3 Funding Allocation......... ............. ................ .......................... ........ ...................... .... 4
List of Figures
Figure 1 - Location Map
Figure 2 - Sewer & Water Installation
Figure 3 - Street & Storm Installation
Figure 3 - Typical Street Section
Appendix A
Appendix B
List of Appendices
Opinion of Probable Cost/Costs Splits
Preliminary Assessment Roll
SEH is a registered trademark of Short Elliott Hendrickson Inc.
Feasibility Report
City of St. Joseph
A-ST JOE 0611
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June 15,2006
Feasibility Report
8th Avenue NE Improvements
Prepared for City of St. Joseph
1.0 Scope
This report covers the proposed utility construction and street reconstruction
for 8th Avenue NE between Minnesota Street East and CSAH 75 in St.
Joseph. The Auto By Owner business located on 8th Avenue NE and CSAH
75 has petitioned the City for services. The project location is shown in
Figure 1. Construction is proposed for the fall of 2006. Special assessments
are proposed for street reconstruction, concrete curb and gutter, sanitary
sewer and water main.
2.0 Feasibility
Having investigated the facts relating to construction of the proposed
improvements, it is in my opinion, from an engineering standpoint, that this
project is feasible, cost-effective, and necessary.
3.0 Background and Existing Conditions
3.1 Streets
This portion of 8th Avenue is currently under the jurisdiction of Steams
County. The County plans to tumback this portion of roadway once
improvements are completed. The current roadway pavement is over 35
years old and is in need of reconstruction. The paved surface is 24 feet wide
in most areas and has no curb and gutter.
3.2 Utilities
There is currently no sanitary sewer, water main or storm sewer in this
portion of right of way. Two properties at the comer of Minnesota Street and
8th Avenue NE have sanitary sewer and water services from Minnesota
Street. The St Joseph Business Center and the adjacent lot have sanitary
sewer service from the back/sideyard of the lot. The St Joseph Business
Center has water service from CSAH 75. There are three lots that have no
water or sewer service.
Feasibility Report
City of St. Joseph
A-ST JOE0611
Page 1
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4.0 Proposed Improvements
4.1 Streets
We propose to remove the existing street and replace it with 8 inches of
Class 5 aggregate base, 2 inches of bituminous base, and 1 Y2 inches of
bituminous wear. The typical street section is shown in Figure 4.
The proposed width of the street is 32 feet. The City standard for a local
residential street is 32 feet wide. The standard for a neighborhood residential
street is 36 feet wide. This street has characteristics of a local residential
street (32' wide standard) since the intersections do not provide for through
traffic (i.e. closed median on CSAH 75 and there is no extension of 8th
Avenue south of Minnesota Street). However, the portion between CSAH 75
and the commercial business entrances handles higher volumes of traffic due
to the commercial land uses at this intersection. We are proposing a 32' wide
street from Minnesota Street to the commercial businesses to minimize
disturbance in the right of way and reduce construction costs while still
meeting City Standards. The width of the street between CSAH 75 and the
driveway for Auto Buy Owner will be evaluated during design and will be
between 32 and 36 feet wide to accommodate the traffic flow from CSAH 75
to the commercial businesses.
The proposed street is proposed to have concrete curb and gutter from
Minnesota Street to the CSAH 75 ditch. Curb and gutter in the area of the
CSAH 75 ditch is not recommended due to the snowmobile trail in this area
and there is no curb on CSAH 75.
4.2 Utilities
The proposed sanitary sewer will tie into an existing 8-inch stub line at
Minnesota Street. The sewer will be extended to a point where service can
be brought to all lots along 8th Avenue.
The proposed water main will tie into an existing 8-inch stub line at
Minnesota Street. The water main will be extended the entire length of 8th
Avenue. Water main will also be installed to the west of 8th Avenue in the
CSAH 75 ditch to connect with existing 8-inch water main in front of the St
Joe Business Center. This water main will be installed to loop the City's
water distribution system.
A small amount of storm sewer will be installed to convey stormwater from
the curb and gutter to the CSAH 75 ditch.
Storm water treatment facilities are not required for this project since the
increased impervious area is less than one acre.
5.0 Easements/Right-of-Way
All construction will take place in City and County right of way, therefore no
easements or additional right-of-way are anticipated at this time.
Feasibility Report
City of St. Joseph
A-ST JOE0611
Page 2
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6.0
7.0
Probable Costs
The probable costs are indicated in Table 1. See the Opinion of Probable
Cost in the Appendix for an itemization of construction and indirect costs.
These costs are based on 2006 dollars.
Table 1
Opinion of Probable Costs
Street, Curb & Gutter
Sanitary Sewer
Water Main
Storm Sewer
Grand Total
Based on 2006 Costs
$69,129
$45,715
$75,673
$11,521
$202,038
Assessments
Stearns County will provide funding equal to the cost to resurface the 24-foot
wide street. The City will pay 100 percent of the storm sewer costs. The
remaining cost will be assessed to benefiting property owners.
The City's policy is to assess a property owner for 100 percent of the front
footage of interior lots. For those on a comer lot, it is policy to assess 100
percent of the short side and 50 percent of the long side. Table 2 shows the
proposed assessment rates. Sanitary sewer and water main are assessed on a
unit basis. Oversized lots that are capable of being subdivided are provided
with additional sewer and water services and unit assessments equal to each
buildable lot
Table 2
Proposed Assessments
Street, Curb & Gutter
Sanitary Sewer
Water Main
Costs are based on 2006 Dollars
Street assessments for a 36 foot wide road are estimated to be $55/LF.
$50.45 / LF
$4,155.87/UNIT
$6,306.06/ UNIT
Feasibility Report
City of St. Joseph
A-ST JOE0611
Page 3
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8.0 Funding
The projected revenue needed to finance the project is as follows. Stearns
County will pay for the center 24-feet of the roadway resurfacing cost.
Special assessments would be levied on abutting property for the remaining
costs for street, curb & gutter, sanitary sewer, and water main construction.
The City will pay for storm sewer costs out of storm sewer utility funds.
Table 3
Funding Allocation
Item Assessed County Funds City Funds Total Cost
Street, Curb & Gutter $48,201.00 $20,928.00 $0.00 $69,129.00
Sanitary Sewer $45,715.00 $0.00 $0.00 $45,715.00
Water Main $75,673.00 $0.00 $0.00 $75,673.00
Stonn Sewer $0.00 $0.00 $11,521.00 $11,521.00
Total $169,589.00 $20,928.00 $11,521.00 $202,038.00
Feasibility Report
City of St. Joseph
A-ST JOE0611
Page 4
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List of Figures
Figure 1 - Location Map
Figure 2 - Sewer & Water Installation
Figure 3 - Street & Storm Installation
Figure 4 - Typical Street Section
Feasibility Report
City of St. Joseph
A-STJOE0611
Page 5
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STJOE0611.00
DATE:
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FIGURE
NO.1
EIGHTH AVENUE
LOCATION MAP
ST. JOSEPH, MINNESOTA
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FILE NO.
ASTJOE0611.00
DATE:
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V AR I E S
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11/{ B I TUM I NOUS WEAR COURSE
BITUMINOUS TACK COAT
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aU AGGREGATE BASE. CLASS 5
8TH AVENUE NE
TYPICAL CROSS SECTION
ST. JOSEPH, MINNESOTA
FIGURE
NO.4
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Appendix A
Opinion of Probable Cost/Costs Splits
I 8TH AVENUE UTILITY IMPROVEMENTS 6/15/2006
ST. JOSEPH, MN
SEH NO. A-STJOE0611.00
I OPINION OF PROBABLE COST - 32' STREET
ITEM UNIT OF APPROXIMATE UNIT
NO. ITEM DESCRIPTION MEASUREMENT QUANTITY PRICE COST TOTAL
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2 TRAFFIC CONTROL LUMP SUM 1.00 $2,000.00 $2,000.00
I 3 ROCK CONSTRUCTION ENTRANCE EACH 2.00 $60000 $1,200.00
4 SILT FENCE, HEAVY DUTY L1N FT 272.00 $2.00 $544.00
I 5 REMOVE BITUMINOUS PAVEMENT SQYD 1,635.00 $2.00 $3,270.00
6 SAWING BITUMINOUS PAVEMENT L1N FT 104.00 $3.00 $312.00
7 REMOVE CONCRETE CURB & GUTTER L1N FT 60.00 $4.00 $240.00
I 8 SODDING TYPE LAWN SQYD 1,107.00 $3.00 $3,321.00
9 TOPSOIL BORROW (LV) CUYD 154.00 $10.00 $1,540.00
10 TOPSOIL STRIP & RESPREAD (EV) CUYD 339.00 $4.00 $1,356.00
I 11 PERMANENT SEED, FERTILIZE, MULCH & DISC ANCHOR ACRE 0.42 $875.00 $367.50 $19,150.50
I 13 AGGREGATE BASE (CV), CLASS 5 (P) CUYD 565.00 $20.00 $11,300.00
14 TYPE LV4 WEARING COURSE MIXTURE (LVWE45030C) SYIN 3,329.00 $2.95 $9,820.55
I 15 TYPE LV3 NON-WEARING COURSE MIXTURE (LVNW35030C) SYIN 4,438.00 $2.90 $12,870.20
16 BITUMINOUS MATERIAL FOR TACK COAT GAL 106.00 $2.00 $212.00
17 CONCRETE CURB & GUTTER, DESIGN B618 L1N FT 972.00 $9.00 $8,748.00
I 18 24" STOP LINE WHITE-EPOXY L1N FT 24.00 $7.00 $168.00 $48,288.75
I 20 6" PVC SANITARY SEWER SERVICE, SDR26 L1N FT 36.00 $26.00 $936.00
21 4" PVC SANITARY SEWER SERVICE, SDR26 L1N FT 159.00 $21.00 $3,339.00
I 22 SANITARY SEWER MANHOLE, 48' DIA. (0-10') EACH 2.00 $2,100.00 $4,200.00
23 EXTRA DEPTH MANHOLE L1N FT 8.00 $100.00 $800.00
24 CONNECT TO EXISTING SANITARY SEWER EACH 1.00 $1,000.00 $1,000.00
I 25 8' X 4" PVC WYE & BEND, SDR 26 EACH 4.00 $150.00 $600.00
26 CLEAN & TELEVISE SEWER L1N FT 413.00 $1.50 $619.50 $25,949.50
I L1N FT 864.00
28 6" WATER MAIN - DUCT IRON CL 52 L1N FT 35.00 $27.00 $945.00
I 29 HYDRANT EACH 1.00 $2,500.00 $2,500.00
30 8" GATE VALVE AND BOX EACH 3.00 $1,000.00 $3,000.00
31 6" GATE VALVE AND BOX EACH 1.00 $750.00 $750.00
I 32 CONNECT TO EXISTING WATER MAIN EACH 2.00 $1,000.00 $2,000.00
33 l' CURB STOP AND BOX EACH 5.00 $150.00 $750.00
34 1" CORP STOP EACH 5.00 $120.00 $600.00
I 35 l' TYPE K COPPER PIPE L1N FT 178.00 $19.00 $3,382.00
36 WATER MAIN FITTINGS POUND 276.00 $5.00 $1,380.00 $42,955.00
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OPINION OF PROBABLE COST - 32' STREET
ITEM UNIT OF APPROXIMATE UNIT
NO. ITEM DESCRIPTION MEASUREMENT QUANTITY PRICE COST TOTAL
UN 105.00
38 12" RCP APRON WI TRASH GUARD EACH 100 $600.00 $600.00
39 DRAINAGE STRUCTURE - DESIGN H EACH 1.00 $1,250.00 $1,250.00
40 DRAINAGE STRUCTURE - DESIGN 48-4020 EACH 1.00 $1,750.00 $1,750.00 $6,540.00
8TH AVENUE UTILITY IMPROVEMENTS
ST. JOSEPH, MN
SEH NO. A-ST JOE0611.00
GRAND TOTAL
p:\pnS\sljoe\D6110CN'eports'{estimate-32'streeUds]Sheet1
.COSTS ARE IN 2006 DOLLARS
CONTINGENCY (10%)
ENGINEERING (20%)
LEGAL, FISCAL & ADMINISTRATIVE (10%)
SOIL BORINGS
TOTAL
2
611512006
$142,883.75
$14,288.38
$28,576.75
$14,288.38
$2,000.00
$202,037.25
6/9/2006
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Appendix 8
Preliminary Assessment Roll
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SEH
www.sehinc.com
CITY OF ST. JOSEPH
RESOLUTION 2006-016
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
8th Avenue NE Improvements
WHEREAS, pursuant to resolution of the Council adopted June 1, 2006, a report has
been prepared by SEH with reference to the proposed utility construction and street
reconstruction for 8th Avenue NE between Minnesota Street East and CSAH 75, and
this report was received by the Council on June 15, 2006, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible, .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF S1. JOSEPH,
MINNESOTA:
1. The Council will consider the improvement of such street in accordance with
the report and the assessment of abutting property for all or a portion of the
cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an
estimated total cost of the improvement of $202,038.
2. A public hearing shall be held on such proposed improvement on the 6th day
of July, 2006, in the council chamber of the city hall at 7:00 p.m. and the clerk
shall give mailed and published notice of such hearing and improvement as
required by law.
Adopted by the council 15th day of June, 2006.
Richard Carlbom, Mayor
Judy Weyrens, City Administrator
1040 C()unty ROlold4,St.Ootld,MN. 5<i303-0643
(320) 252q568 .~. (32Q) 252i5557 (FAX) " E.tnai!; ttdn]jll@$lcI<)Ud:tPO.01:g .. WWWtst'cloudapo.otg
May 31, 2006
MEMORANDUM
TO: SouthwestBeltw~y Ad Hoc CommitteelVlembers:
Commissioner MatkSakry, StearhsGounty
Mitch Anderson, Steams County
Gourtcill1'lember HermBartz,0ity Of Waite Park
Bill Schluenz, Oity of Waite Parl<
Mayor Richa.rdGarlbom, Gityof 5t. Joseph
Tracy Ekola, City of Sf. .Joseph
Scott Mareck~;fY1
SUBJECT: Southwest Beltway EnvironmentallmpactStaiement (EIS) Scoping:
Reqllestfor Proposals (RFPs)
Local Match Distribution
FROM:
BackQround
You may recall that in early March the Southwest Beltway Ad Hoc Gommitteehad an
organizational meeting to discuss initiation of an EI$ fora new alignment corridor
extending west of existing 3Srd Street and TH 15,. south of Quarry Park, and continuing
north between the Cities of Waite Park and S1. Joseph, It was explained tha.tthisstudy
process would involve preparation of an ErS Scoping Document to select feasible
alignment alternatives to be evaluated in a subsequentEIS Document.
As notegin.theorganizational meeting,.there are two different approachestha.t could.be
used for preparation ofthe EIS Document. A "TIered" EIS approach could be usad (Tier
1 to analyze issues affecting the selection ofa preferred alignment, and Tier 2 to
analyze issuesrf'.:}garcling mitigation and design prior toconstructionJ; ora ufljll" EI$
approach could be used (analyze all EIS issues at one time).
Since the March meeting, APO staff have found that preparing a Tier 1 EIS for ths
Southwest Beltway would reduce initial EI$ costs compared toa full EIS by 40 to 50
percent, or approximately $40Q,OOO. Although the total cost of a full ErS may be slightly
lesscotnpared to a Tier 1 and Tier 2 EIS approach, the financial benefitQf the Tiered
approaCh is that it defers significant costs associated with mitigation and design to a
future dale prior to construction, when these issues are1'ripe"for decision. This Tiered
EIS approach works well for communities with limited financial resources that have
long-term new alignment roadway plans that are threatened by existing/pendin.g
development, as is the case with the Southwest Beltway Corridor.
Nepresenti17g tbe Following jl{11Sdic/ions
13cptol1 Cml.nty .. J:laven Tcy\.\fj1S!ilp .. LeSauk t()'ivnship" Sr. ,AqguSW"St C.1oud .. St. Josep,b
St.Jo::;c\)h Township "Sartell .. Sauk Rapids Ii Sherburne COLinty .. Swarns County.. W'alre Park
Southwest Beltway EIS Scoping
May 31,..2006
Page.2
Using this Tiered EJ$ approach, the APO Board has approved $t92,500 offederal High
Priority Project (HPP) funding in its Transportation Improvement Program (TIP) for a
Southwest Beltway EISScoping Document process to begin thIs sl,.Immer,and has also
approved .$192,500 of HPP funding for a Tier 1 ElS to begin immediately following final
tlPproval of the ~tS Scoping.Document in 2008.
A decision on the alternatives to be forwarded out of the Sc.oping Document into the
Tier 1 EIS, as well as a decision on the preferred altemative(s) to be preserved
following the Tier t E18; will be based on social,environmentaJ, economic and
transportation factors, as yvell as comments received during public involvement .activities
and agency review.
ReCluestforProposal- CEISScopinQDoeumentl
The overall sc~peofthe EIS Scoping Document and estimated cost has been outlined
ina Project Memorandum that has recently been approved by MnDOT State Aid, Itis
expected that. th$ Federal HighWaY Administration (FHWA) will soon provide final
authorization to obligate the $t92,500 of federal HPP dollars for the EIS Scoping
Document Study.
While we are awaiting this final federal funding authorization from FHWA, APOstaff will
be distributing the Scoping Document RFPto Stearns County, Waite Park and St.
Joseph staff for review and comment.
SouthwestBeltway BIB SCQping
May.31,2006
page. 8
The table below summarizes the resulting local match dollar :amounts for each indiviqual
Jurisdiction. based upon this approach. The total $82,500 lo.cal match amOunt is 30
percent of the overall programmedBIS Scoping Docume.nl cost ,of. $275,000.
$41,25.0
$20,625
$20,625
$82,600 ;
Requested Action bV Ad.' Hoc. Committee - (EIS ScopillgDocumentLocalMalch)
Please discuss the APO staff local match recommendation outlined above with the
appropriate staff and/or elected officials within each of your individual jurisdictions prior
to our next .Ad Ho.cCo.rnmittee meeting, Which will be scheduled sometime during the
week of June 26th.
If you find APO staff's recommendatlonunreasonable, please consider providing an
alternative local match distribution approach. fortl1eAdHo,c Committee to. discuss.
'LocalMatchOistributicm ..,..(Tier t EIS)
Adeeision on the loealmatbh participants and local match distribution for the Tier 1 BIB
will be addressed following the BIS Seoping Document process, when the location of ~
alternatives to be analyzed in the Tier 1 EIS is known. .
Gc: JudyWeyrens, CityofSLJoseph Administrator