HomeMy WebLinkAbout04.04.22
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
April 4, 2022
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom
attendees wanting to speak during item 2. Public Comments, contact City Clerk Kayla Klein
(320) 229-9421, kklein@cityofstjoseph.com by noon on the day of the meeting. This will ensure
that you will be heard at the appropriate time during the meeting.**
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the minutes of March 21, 2022 and March 22,
2022.
b. Bills Payable – Requested Action: Approve Check Numbers 058864-058910; Payroll
EFT 112213-112218, Account Payable EFT 002035-002036, Regular Pay Period 6.
c. Police Officer Hire – Requested Action: Authorize the hire of Nathan Vossen as a full-
time Police Officer, at Grade 9, Step 1 at $24.97 per hour on the wage scale.
d. EDA Appointment – Requested Action: Approve the appointment of Joe Bye to the
Economic Development Authority.
e. Cellular Water Meters – Requested Action: Approve cellular meter purchase from
Metering and Technology Solutions not to exceed $40,000 from ARPA Funds. Approve
Installation contract with Midwest Testing LLC not to exceed $39,000 from the Water
Fund.
f. Payment Application No. 5 – Requested Action: Approve application for payment no. 5
in the amount of $83,244.88 to C&L Excavating, Inc. for the 2021 Street & Utility
Improvement Project.
5. Public Hearing, Special Event Request, La Jam
6. Fire Contract
7. Engineer Reports
a. 2022 Street Improvements, Advertisement for Bids
8. Commission/Board Reports
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
9. Mayor Reports
10. Adjourn
March 21, 2022
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, March 21, 2022, at 6:00 PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kelly Beniek, Kevin Kluesner, Jon Hazen, Bob
Loso
City Representatives Present: Administrator Therese Haffner, Finance Director Lori Bartlett, City Engineer
Randy Sabart, Community Development Director Nate Keller, Fire Chief Jeff Taufen, Public Works
Director Ryan Wensmann, Police Chief Dwight Pfannenstein, City Clerk Kayla Klein
Public Comments: John Kalla, 817 Able St E, shared his frustration with his neighbor’s dog. The dog is
using his yard to relieve himself. Mr. Kalla has spoken with the neighbors and the police. Despite his
efforts, the situation is still not adequately resolved. The neighbors display hostile behavior toward Mr.
Kalla. Mr. Kalla also commented on other dog owners letting their dogs off leash and not cleaning up after
them when he has seen them in Klinefelter Park. Mr. Kalla has been met with expletives when he has
commented to those folks who are not abiding by City Ordinance.
Approve Agenda: Kluesner motioned to approve the agenda; seconded by Hazen and passed
unanimously.
Consent Agenda: Hazen made a motion to approve consent agenda items; seconded by Kluesner
and passed unanimously.
a. Minutes – Requested Action: Approve the minutes of March 7, 2022.
b. Bills Payable – Requested Action: Approve Check Numbers 058809-058863, Account
Payable EFT #002034; Payroll EFT 112207-112212, Regular Pay Period 5, 5.01, Council
Pay Period 3.
c. Financial Report – Requested Action: Approve the February 2022 Financial Report as
presented.
d. Resolution Establishing Precincts and Polling Places – Requested Action: Approve
Resolution 2022-016 Establishing Precincts and Polling Places.
e. Equity Designations – Requested Action: Approve the equity designations as presented.
Food & Beverage Tax: City Clerk Kayla Klein reminded the Council that on March 3rd they had discussed
the possibility of implementing a food and beverage tax and directed staff to move forward. A formal
action adopting a resolution is required. Klein informed the Council that they would need to determine a
percentage and allocation of revenues, and outlined the process necessary for the tax to become an item
on the ballot in the next election.
Consensus of the Council was that this was not the right time to implement such a tax.
Engineer Reports: None
Department Reports: The department heads presented their monthly reports to the Council.
Loso made a motion to remove parking restrictions through the end of the year; seconded by
Schultz and passed unanimously.
Klein asked the Council to rescind the previous motion and make a new motion lifting the parking
restriction through March 31st.
Loso made a motion to amend the previously adopted motion to now read as follows, removal of
parking restrictions through March 31st, 2022. The motion was seconded by Hazen and passed
unanimously.
Mayor Reports: Schultz reminded the Council of the many projects in the works, the upcoming LMC
Legislative Day in April and of local zoning changes.
March 21, 2022
Page 2 of 2
Adjourn: Loso made a motion to adjourn at 6:38 PM; seconded by Hazen and passed
unanimously.
Kayla Klein
City Clerk
March 22, 2022
Page 1 of 1
Pursuant to due call and notice thereof, the City Council of the City of St. Joseph met in a workshop
setting on Tuesday, March 22, 2022, at 5:00 PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kelly Beniek, Kevin Kluesner, Jon Hazen, Bob
Loso
City Representatives Present: Administrator Therese Haffner, Finance Director Lori Bartlett, City Clerk
Kayla Klein, Recreation Director Rhonda Juell
The council reviewed the latest community center plans. Councilmember Hazen stated he wanted to have
this meeting due to concerns being raised about what was going to be in the community center.
Mayor Schultz felt there needed to be more meeting rooms and a place for seniors. Juell noted there
were multiple versatile spaces that could be used for meeting rooms and there is a gathering space for
seniors that would not require a membership.
Councilmember Kluesner wants the project to be done right and requested having similar meetings more
frequently to ensure the council is abreast of any updates and changes.
The work session was adjourned at 5:30 PM.
Kayla Klein
City Clerk
March 22, 2022
Page 1 of 1
Pursuant to due call and notice thereof, the City Council/All Board meeting for the City of St. Joseph met
in a workshop setting on Tuesday, March 22, 2022, at 5:30 PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kelly Beniek, Kevin Kluesner, Jon Hazen, Bob
Loso
City Representatives Present: Administrator Therese Haffner, Finance Director Lori Bartlett, City Engineer
Randy Sabart, Community Development Director Nate Keller, Fire Chief Jeff Taufen, Public Works
Director Ryan Wensmann, Police Chief Dwight Pfannenstein, City Clerk Kayla Klein
Also present were select members of the Planning Commission, EDA, Park Board, and CVB: Pia Lopez,
Elijah Stenman, Andy Rennecke, Gina Dullinger, Anne Jarrell, Mike Ostermann, Keith Louwagie, Adam
Scepaniak, Leslie Lane, Carmie Mick
Department Updates: City Administrator Haffner reported on the technology needs the City is currently
fulfilling in all departments as well as an upgrade to the camera system.
Public Works Director Wensmann addressed the technology that his department needs and noted he
would like to move the department towards having a web base inventory.
Police Chief Pfannenstein discussed how the addition of an administrative support person in the
department has helped the department catchup on the backlog of reports. Area police departments are
discussing alternative and creative ways to recruit officers as there is a shortage of applicants.
Recreation Director Juell presented her list of activities. There will be a summer recreation program
offering t-ball, baseball, softball, and soccer. Various other activities will be taking place each month. Juell
asked for suggestions on getting the word out to the community.
Redevelopment: Community Development Director Keller highlighted the upgrades to the downtown area.
The redevelopment of the old city/fire hall building and neighboring properties is coming along nicely. The
construction of a town home development is scheduled for 2022 near the Kennedy Community Schools.
The biggest obstacle is finding space for business owners that want to have a location in St. Joseph.
Community Center: Haffner reported that the community center is still moving forward. Meetings with the
architect and YMCA continue to take place and the first rendering was received by staff earlier in the day.
Future Goals: Schultz noted that as the city continues to grow, so will the needs of the community. As a
result, additional staffing will be needed.
City Clerk Klein discussed redistricting and how that has impacted St. Joseph. There will be three
precincts and the city is now split between districts 13 and 14.
Another item discussed by attendees was the extension of fiber to all residents of St. Joseph. This would
attract people and businesses to the City.
The work session was adjourned at 6:47 PM.
Kayla Klein
City Clerk
Council Agenda Item 4b
MEETING DATE: April 4, 2022
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable – Checks Mailed Prior to Council Approval
Reg Pay Period 6 $48,840.57
Payroll EFT #112213-112218E $34,131.98
Account Payable EFT #002035-002036 $2,911.80
Check Numbers #058864-058888 $67,203.27
Total $153.087.62
Bills Payable – Checks Awaiting Council Approval
Check Numbers #058889-058910 $839,252.06
Total $839,252.06
Total Budget/Fiscal Impact: $992,339.68 Various Funds
ATTACHMENTS:
Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION: Approve the bills payables as presented.
Check#Date Search Name Comments Amount FUND DEPART OBJ
ACH 23-Mar-22 PAYROLL Regular PP 6 $48,840.57
002035 18-Mar-22 COMMISSIONER OF REVENUE Feb 2022 Sales/Use Tax $289.75 101 45202 441
002035 18-Mar-22 COMMISSIONER OF REVENUE Feb 2022 Sales/Use Tax $27.45 101 45204 441
002035 18-Mar-22 COMMISSIONER OF REVENUE Feb 2022 Sales/Use Tax $376.56 601 00000 31320
002035 18-Mar-22 COMMISSIONER OF REVENUE Feb 2022 Sales/Use Tax $2,049.54 603 00000 31320
002035 18-Mar-22 COMMISSIONER OF REVENUE Feb 2022 Sales/Use Tax $0.19 101 41430 441
002035 18-Mar-22 COMMISSIONER OF REVENUE Feb 2022 Sales/Use Tax $27.51 101 42120 441
002036 28-Mar-22 MINNESOTA UI TAX 1st Qtr 2022 - Financial Relief Repaid $140.80 101 42120 142
112213 23-Mar-22 SENTRY BANK HSA w/h - Reg PP 6 $1,522.91 101 21715
112214 23-Mar-22 EFTPS Fed w/h Reg PP 6 $5,951.61 101 21701
112214 23-Mar-22 EFTPS FICA w/h Reg PP 6 $7,508.08 101 21703
112215 23-Mar-22 COMMISSIONER OF REVENUE State w/h Reg PP 6 $2,841.78 101 21702
112216 23-Mar-22 PERA PERA w/h Reg PP 6 $14,382.60 101 21704
112217 23-Mar-22 VOYA FINANCIAL Deferred Comp w/h Reg PP 6 $1,675.00 101 21705
112218 23-Mar-22 AMERICAN FUNDS 529 Svgs w/h Reg PP 6 $250.00 101 21705
EFT Total $85,884.35
CITY OF ST JOSEPH
EFT's & Payroll – Paid Prior To Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
058864 24-Mar-22 BERGANKDV Progress Invoice #2 - 2021 Audit $19,000.00 101 41540 301
058865 24-Mar-22 CENTRACARE M. Sworski - Medical $12.50 601 49440 300
058865 24-Mar-22 CENTRACARE M. Sworski - Medical $12.50 602 49450 300
058866 24-Mar-22 DELTA DENTAL April 2022 - Dental Ins Prem $1,996.64 101 21706
058867 24-Mar-22 FASTENAL COMPANY #90 - S/S Ubolts $48.75 101 43125 230
058868 24-Mar-22 FLEET SERVICES Squad Lease #10186 $643.55 101 42152 414
058869 24-Mar-22 GENERAL RENTAL CENTER ALBANY Core Drill & Bit Rental $58.00 601 49420 220
058870 24-Mar-22 GRANITE ELECTRONICS, INC Batt Impres NIMH 241OT $47.60 101 43120 210
058870 24-Mar-22 GRANITE ELECTRONICS, INC Batt Impres NIMH 241OT $47.60 101 43125 210
058870 24-Mar-22 GRANITE ELECTRONICS, INC Batt Impres NIMH 241OT $47.60 101 45202 210
058870 24-Mar-22 GRANITE ELECTRONICS, INC Batt Impres NIMH 241OT $47.60 601 49440 210
058870 24-Mar-22 GRANITE ELECTRONICS, INC Batt Impres NIMH 241OT $47.60 602 49450 210
058871 24-Mar-22 LEAGUE OF MN CITIES INS TRUST Claim #00468413 - Loso $1,000.00 105 42210 300
058872 24-Mar-22 LITTLE FALLS MACHINE, INC #19 - Round Tube Drilled; Retainer Bar $69.00 101 43125 230
058873 24-Mar-22 MARCO, INC Admin Copier - 3/10/22 - 4/10/22 $322.73 101 41430 410
058874 24-Mar-22 METERING & TECHNOLOGY SOLUTION Meter Parts $604.94 601 49430 210
058875 24-Mar-22 MIDWEST TRAVEL NETWORK 2022 MWTN Speaker Sponsorship - JoeTown $500.00 150 46500 328
058876 24-Mar-22 NCPERS GROUP LIFE INSURANCE April 2022 - Group Life Ins Prem $57.00 101 21711
058877 24-Mar-22 OFFICE DEPOT Network & Ethernet Cable; Netgear $123.61 101 42120 210
058877 24-Mar-22 OFFICE DEPOT Clipboard $9.49 101 45204 200
058877 24-Mar-22 OFFICE DEPOT Click Eraser Refills $4.49 101 41530 200
058877 24-Mar-22 OFFICE DEPOT Carton 8 1/2 x 11 Paper $55.18 101 41430 200
058877 24-Mar-22 OFFICE DEPOT Pencil Lead Refills $5.58 101 41530 200
058877 24-Mar-22 OFFICE DEPOT Click Eraser $4.00 101 41530 200
058877 24-Mar-22 OFFICE DEPOT Lexmark Toner $171.99 101 41530 200
058878 24-Mar-22 QUADIENT LEASING Mailer Lease - 4/20/22 - 7/19/22 $47.67 101 41430 410
058878 24-Mar-22 QUADIENT LEASING Mailer Lease - 4/20/22 - 7/19/22 $47.66 601 49490 410
058878 24-Mar-22 QUADIENT LEASING Mailer Lease - 4/20/22 - 7/19/22 $47.66 602 49490 410
058878 24-Mar-22 QUADIENT LEASING Mailer Lease - 4/20/22 - 7/19/22 $47.66 603 43230 410
058879 24-Mar-22 QUADIENT POSTAGE FUNDING Postage Machine Refill $500.00 101 41430 322
058880 24-Mar-22 SEH, INC East Park Phase 1 $447.00 205 45203 531
058880 24-Mar-22 SEH, INC Rivers Bend Future Phases Development $495.04 101 43131 303
058880 24-Mar-22 SEH, INC Rivers Bend 4 Development $214.20 101 43131 303
058880 24-Mar-22 SEH, INC Verizon Expansion $136.50 101 43131 303
058880 24-Mar-22 SEH, INC River Bats Development $175.50 101 43131 303
058880 24-Mar-22 SEH, INC APO $748.77 101 43131 303
058880 24-Mar-22 SEH, INC Addressing/CIP/General $167.00 101 43131 303
058880 24-Mar-22 SEH, INC Wellhead Protection Plan $587.50 601 49434 303
058880 24-Mar-22 SEH, INC 2021 Street & Utility Improvements $820.00 411 43120 530
058880 24-Mar-22 SEH, INC 2022 Street Improvements $7,537.50 415 43120 530
058880 24-Mar-22 SEH, INC Hove Property Water/Sewer $300.04 101 43131 303
058880 24-Mar-22 SEH, INC MN St/1st Ave Traffic Study $398.35 101 43131 303
058880 24-Mar-22 SEH, INC Parks/Trails $319.54 101 45202 303
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Medical Exam Gloves, DVD's $361.88 101 42120 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Pine-sol, Soft Soap, Trash Bags $44.65 101 45202 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Mini-Difuser, Febreeze $8.58 602 49480 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Chain Saw Sharpner $239.99 101 45202 240
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Badge Protectors $23.78 101 45201 200
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Target Gift Cards for Photo Contest Winners $190.00 220 46500 309
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Items for Tails on Trails Event $61.74 101 45204 308
058881 24-Mar-22 SENTRY BANK-CREDIT CARD MCFOA Conference - K. Klein $295.00 101 41430 331
058881 24-Mar-22 SENTRY BANK-CREDIT CARD NexiGo Web Camera - T. Haffner $39.99 101 41430 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD NexiGo Web Camera - L. Bartlett $39.99 101 41530 200
058881 24-Mar-22 SENTRY BANK-CREDIT CARD NexiGo Web Camera - N. Keller (65%)$25.99 101 41910 200
058881 24-Mar-22 SENTRY BANK-CREDIT CARD NexiGo Web Camera - N. Keller (35%)$14.00 150 46500 200
058881 24-Mar-22 SENTRY BANK-CREDIT CARD BCA Training - J. Luethmers $75.00 101 42120 300
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Flouride Chemical $110.88 601 49421 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Sanding Sponge, Spackle $12.98 601 49420 220
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Drill Hardware $19.48 601 49420 220
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Paint Brush, Roller, Paint Tray $83.90 601 49420 220
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Poly Film $12.99 601 49420 220
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Batteries $6.99 602 49450 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Propane Fuel $6.49 602 49450 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Return Drill Hardware ($19.48)601 49420 220
058881 24-Mar-22 SENTRY BANK-CREDIT CARD #11 - Wiper Blades $24.43 101 43125 230
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
058881 24-Mar-22 SENTRY BANK-CREDIT CARD WTR Jet Nozzle, Hot WTR Nozzle $17.98 101 41942 220
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Bulk Fastners $2.30 101 41942 220
058881 24-Mar-22 SENTRY BANK-CREDIT CARD LED Bulb $15.99 101 45201 220
058881 24-Mar-22 SENTRY BANK-CREDIT CARD #98 - LED Lights for Plow Truck $49.98 101 43125 230
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Rubber Straps $32.12 101 45201 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Plier, Oiler, High Temp Grease $77.30 101 45201 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Hex Nuts $15.78 101 45201 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Batteries; Clock $71.08 105 42210 200
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Return Batteries; Clock ($71.08)105 42210 200
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Basic Data Practices Training $80.00 101 42140 300
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Advanced Data Practices Training $150.00 101 42140 300
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Uniform Dry Cleaning $5.06 101 42120 171
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Police "Do Not Cross" Tape $56.97 101 42120 210
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Uniform Dry Cleaning $26.86 101 42120 171
058881 24-Mar-22 SENTRY BANK-CREDIT CARD MNGFOA Membership Renewal - L. Bartlett $70.00 101 41530 433
058881 24-Mar-22 SENTRY BANK-CREDIT CARD CVB Software Website Patch $89.00 220 46500 309
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Mo. Adobe Subscription - Keller $18.29 101 41910 300
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Mo. Adobe Subscription - Haffner, Klein $36.57 101 41430 300
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Mo. Adobe Subscription - Bartlett, Wenner-Roth $36.57 101 41530 300
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Mo. Zoom Subscription $16.02 101 41950 215
058881 24-Mar-22 SENTRY BANK-CREDIT CARD Mo. Beacon Subscription $1.00 101 41430 300
058881 24-Mar-22 SENTRY BANK-CREDIT CARD E. Brutger - ColdGear Leggings $80.00 101 42120 171
058882 24-Mar-22 SHIFT TECHNOLOGIES, INC.FD Laptop $1,054.20 409 42220 581
058882 24-Mar-22 SHIFT TECHNOLOGIES, INC.PD Laptop $1,054.20 409 42120 581
058882 24-Mar-22 SHIFT TECHNOLOGIES, INC.Year 2022 Bug $60.00 101 41530 215
058882 24-Mar-22 SHIFT TECHNOLOGIES, INC.AP Not Working $60.00 101 41710 310
058883 24-Mar-22 SPEEDWAY Mar 2022 - Motor Fuel $394.88 105 42220 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Motor Fuel $50.84 101 43120 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Motor Fuel $121.83 101 43125 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Motor Fuel $50.84 101 45202 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Motor Fuel $50.84 601 49440 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Motor Fuel $255.09 602 49450 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Excise Tax Credit ($25.39)105 42220 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Excise Tax Credit ($3.79)101 43120 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Excise Tax Credit ($8.31)101 43125 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Excise Tax Credit ($3.79)101 45202 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Excise Tax Credit ($3.79)601 49440 235
058883 24-Mar-22 SPEEDWAY Mar 2022 - Excise Tax Credit ($17.24)602 49450 235
058884 24-Mar-22 ST. JOSEPH CHAMBER OF COMMERCE 2022 Flower Baskets (12)$1,800.00 101 43120 210
058885 24-Mar-22 STEARNS COUNTY AUDITOR-TREASUR 2022 Property Tax - 84.53583.0000 $670.00 601 49440 437
058885 24-Mar-22 STEARNS COUNTY AUDITOR-TREASUR 2022 Property Tax - 84.53794.0020 $19,756.00 101 45201 437
058886 24-Mar-22 TIREMAXX SERVICE CENTERS #702 - Oil Change $90.01 101 42152 230
058887 24-Mar-22 TOTAL ENERGY SYSTEMS, LLC Lift Station Repair $1,119.06 602 49470 530
058888 24-Mar-22 ZEP MANUFACTURING, INC Shop Supplies $145.21 101 45202 210
Total Bills Payable - Mailed Prior to Council Approval $67,203.27
Check#Date Search Name Comments Amount FUND DEPART OBJ
058889 30-Mar-22 AFSCME COUNCIL 65 April 2022 Federation Dues $653.95 101 21707
058890 30-Mar-22 AMERICAN SOLUTION FOR A/P Checks w/Logo Checks #59255 to #60754 $322.27 101 41530 200
058891 30-Mar-22 BRUNO PRESS April 2022 - CVB Marketing $750.00 220 46500 300
058892 30-Mar-22 C & L EXCAVATING, INC 2021 Fully Executed Pay Application No. 3 - 2021 Street Imprv $733,244.77 411 43120 530
058893 30-Mar-22 CITY OF ST. CLOUD Feb 2022 Sewer Rental / Bonds $40,750.78 602 49480 418
058893 30-Mar-22 CITY OF ST. CLOUD Feb 2022 Sewer Rental / Bonds $22,586.06 602 49480 419
058894 30-Mar-22 EMERGENCY MEDICAL Probe Covers, Battery for Compact Suction Unit 4 $154.48 105 42270 210
058895 30-Mar-22 GALLS, INC E. Brutger - Kevlar Gloves $40.80 101 42120 171
058896 30-Mar-22 GOODIN COMPANY Coupling, Adapter, Hex Bushing $49.35 601 49440 220
058897 30-Mar-22 GUSTIN, KIM Reimburse Unused Community Ctr Pass Card $27.00 101 45202 300
058898 30-Mar-22 LAW ENFORCEMENT LABOR april 2022 Federation Dues $585.00 101 21707
058899 30-Mar-22 LEAGUE OF MN CITIES R. Schultz - 2022 LMC Conference $399.00 101 41310 331
058900 30-Mar-22 O REILLY AUTO PARTS Fuel Filter - Camera Trailer $8.99 601 49440 230
058901 30-Mar-22 PRECISE REFRIGERATION INC Gov't Center HVAC Maintenance Per Contract $668.00 101 41942 300
058902 30-Mar-22 QUALITY FLOW SYSTEMS, INC 30072-PL100 Repair Kit $4,480.39 601 49421 220
058903 30-Mar-22 RAMBOW JoeTown Retro Ballcaps $346.17 220 46500 328
058904 30-Mar-22 RENGEL PRINTING, INC Parking Violation Notice Pads $302.86 101 42120 350
058905 30-Mar-22 SHIFT TECHNOLOGIES, INC.Utility Billing Printer; Outlook Calendar Issues $7.92 601 49490 215
058905 30-Mar-22 SHIFT TECHNOLOGIES, INC.Utility Billing Printer; Outlook Calendar Issues $7.92 602 49490 215
058905 30-Mar-22 SHIFT TECHNOLOGIES, INC.Utility Billing Printer; Outlook Calendar Issues $7.92 603 43230 215
058905 30-Mar-22 SHIFT TECHNOLOGIES, INC.Utility Billing Printer; Outlook Calendar Issues $7.92 651 49490 215
058905 30-Mar-22 SHIFT TECHNOLOGIES, INC.Utility Billing Printer; Outlook Calendar Issues $7.92 652 43160 215
058906 30-Mar-22 TAFT STETTINIUS & HOLLISTER TIF 2-3 and Development Agmt w/Bayou Alley Flats $1,000.00 159 46500 300
058907 30-Mar-22 TORBORG, RANDY R. Torgborg Work Boot Reimbursement - 2022 Allowance $11.60 101 43120 171
058907 30-Mar-22 TORBORG, RANDY R. Torgborg Work Boot Reimbursement - 2022 Allowance $11.60 101 45202 171
058907 30-Mar-22 TORBORG, RANDY R. Torgborg Work Boot Reimbursement - 2022 Allowance $46.40 601 49440 171
058907 30-Mar-22 TORBORG, RANDY R. Torgborg Work Boot Reimbursement - 2022 Allowance $46.39 602 49450 171
058908 30-Mar-22 VAN METER INC Water Tower $199.53 601 49435 220
058909 30-Mar-22 WRUCK SEWER & PORTABLE Feb 2022 Portable Toilet Cleaning $244.00 101 45202 300
058910 30-Mar-22 MEDICA April 2022 Health Ins Prem $32,283.07 101 21706
Total Bills Payables - Waiting Council Approval $839,252.06
EFTs & Payroll 85,884.35
Bills Paid Prior to Council 67,203.27
Bills Waiting for Council 839,252.06
Total Bills Payable 992,339.68
Summary:
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Council Agenda Item 4c
MEETING DATE: April 4, 2022
AGENDA ITEM: Police Officer Hire
SUBMITTED BY: Police/Administration
PREVIOUS COUNCIL ACTION: Council authorized staff to conduct the hiring process to fill a full-
time Police Officer position.
BACKGROUND INFORMATION: The selection committee conducted interviews and it is their
recommendation to hire Nathan Vossen at Grade 9, Step 1 on the wage scale.
ATTACHMENTS: NA
REQUESTED COUNCIL ACTION: Approve the hire of Nathan Vossen as Police Officer at Grade
9, Step 1 at $24.97 per hour on the wage scale.
Council Agenda Item 4d
MEETING DATE: April 4, 2022
AGENDA ITEM: EDA Appointment
SUBMITTED BY: Administration
BACKGROUND INFORMATION: Doug Danielson submitted his resignation from the EDA.
Joe Bye has applied to fill the vacancy and the recommendation is to appoint Mr. Bye to the EDA
effectively immediately. If appointed, Mr. Bye will finish out Danielson’s term ending December 31,
2023.
ATTACHMENTS: NA
REQUESTED COUNCIL ACTION: Appoint Joe Bye to the EDA effectively immediately.
Council Agenda Item 4e
MEETING DATE: April 4, 2022
AGENDA ITEM: Cellular Water Meters
SUBMITTED BY: Administration/Public Works
STAFF RECOMMENDATION: Approve cellular meter purchase and installation not to exceed
$79,000 using $40,000 from ARPA funds and $39,000 from the Water Fund.
PREVIOUS COUNCIL ACTION: At the council work session on November 23, 2021, the City
Council reviewed potential uses of the American Rescue Plan Act (ARPA) funding and voiced support in
moving forward with upgrading the city’s water meters to cellular meters and using ARPA funding for up
to 200 meters at an estimated cost of $40,000.
BACKGROUND INFORMATION: Staff had received a quote last fall for $40,000 for 200 cellular
meters. With inflation increases, the cost of the meters has doubled. As part of the upgrade, new meters
would need to be installed in the resident’s home and at businesses. Staff has received the following
quotes for installation of meters.
Estimate for 150 Meters-
HydroCorp: $15,937.50, includes contractor sending out resident notice and scheduling of appointments
with residents. This does not include fees for no show appointments which would be extra.
Midwest Testing LLC: $14,400 includes scheduling of appointments with residents while the city would
send out the introduction notice.
The City worked with Midwest Testing LLC in 2008 on meter upgrades and was pleased with their
service.
There are 2,000 meters that would need to be upgraded throughout the city and the plan would be to phase
in those replacements within the next two years. There would be no charge to residents and businesses for
the upgraded cellular meters. New construction would have cellular meters installed right away and
charged to the owner/builder as it is today.
BUDGET/FISCAL IMPACT: $79,000 ($40,000 from ARPA funds & $39,000 from the Water Fund
that was budgeted for “meter reading device” that we will no longer need with the cellular meters)
ATTACHMENTS: Metering and Technology Solutions Meter Quote
Midwest Testing LLC Installation Quote
HydroCorp Installation Quote
REQUESTED COUNCIL ACTION:
Motion 1: Approve cellular meter purchase from Metering and Technology Solutions not to exceed
$40,000 from ARPA funds.
Motion 2: Approve Installation contract with Midwest Testing LLC not to exceed $39,000 from the
Water Fund.
Council Agenda Item 4f
MEETING DATE: April 4, 2022
AGENDA ITEM: Application for Payment No. 5, 2021 Street & Utility Improvements
SUBMITTED BY: Engineering
BACKGROUND INFORMATION: Council awarded the bid to C&L Excavating Inc. for the 2021
Street & Utility Improvements. The attached application is for payment no. 5 of the project.
BUDGET IMPACT: $83,244.88
ATTACHMENTS: Application for Payment No. 5
REQUESTED COUNCIL ACTION: Approve application for payment no. 5 in the amount of
$83,244.88 to C&L Excavating, Inc. for the 2021 Street Improvements Project.
APPLICATION FOR PAYMENT NO. 5
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER
CONTRACTOR FOR WORK ACCOMPLISHED THROUGH:3/7/2022
ITEM MNDOT DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
BASE BID
1 2021.501 MOBILIZATION LUMP SUM $124,000.00 1.00 $124,000.00 $0.00 0.90 $111,600.00
2 2104.502 REMOVE PIPE APRON EACH $50.00 25.00 $1,250.00 $0.00 26.00 $1,300.00
3 2104.502 REMOVE SANITARY
STRUCTURE
EACH $400.00 4.00 $1,600.00 $0.00 4.00 $1,600.00
4 2104.502 REMOVE SIGN EACH $35.00 2.00 $70.00 $0.00 2.00 $70.00
5 2104.502 REMOVE PERMANENT
BARRICADE
EACH $55.00 1.00 $55.00 $0.00 1.00 $55.00
6 2104.502 REMOVE DRAINAGE
STRUCTURE
EACH $400.00 3.00 $1,200.00 $0.00 3.00 $1,200.00
7 2104.502 REMOVE GATE VALVE EACH $250.00 2.00 $500.00 $0.00 7.00 $1,750.00
8 2104.502 REMOVE LIGHT FOUNDATION EACH $250.00 2.00 $500.00 $0.00 4.00 $1,000.00
9 2104.502 SALVAGE LIGHTING UNIT EACH $375.00 2.00 $750.00 $0.00 2.00 $750.00
10 2104.502 SALVAGE SIGN EACH $35.00 60.00 $2,100.00 $0.00 29.00 $1,015.00
11 2104.502 SALVAGE BOLLARD EACH $200.00 2.00 $400.00 $0.00 2.00 $400.00
12 2104.503 REMOVE WATER MAIN LIN FT $2.50 651.00 $1,627.50 $0.00 705.00 $1,762.50
13 2104.503 REMOVE SANITARY SERVICE
PIPE
LIN FT $1.00 490.00 $490.00 $0.00 418.00 $418.00
14 2104.503 REMOVE SEWER PIPE
(SANITARY)
LIN FT $1.00 796.00 $796.00 $0.00 783.00 $783.00
15 2104.503 REMOVE SEWER PIPE
(STORM)
LIN FT $6.00 512.00 $3,072.00 $0.00 507.00 $3,042.00
16 2104.503 REMOVE CONCRETE CURB
AND GUTTER
LIN FT $5.00 1,550.00 $7,750.00 $0.00 1,357.00 $6,785.00
17 2104.503 SALVAGE CHAIN LINK FENCE LIN FT $5.00 616.00 $3,080.00 $0.00 35.00 $175.00
18 2104.503 SAWING CONCRETE
PAVEMENT (FULL DEPTH)
LIN FT $5.25 643.00 $3,375.75 $0.00 494.00 $2,593.50
19 2104.503 SAWING BITUMINOUS
PAVEMENT (FULL DEPTH)
LIN FT $2.00 3,580.00 $7,160.00 $0.00 1,414.00 $2,828.00
20 2104.504 REMOVE BITUMINOUS
PAVEMENT
SQ YD $1.50 6,030.00 $9,045.00 $0.00 5,991.00 $8,986.50
21 2104.504 REMOVE BITUMINOUS
PAVEMENT (DRIVEWAY)
SQ YD $2.25 1,842.00 $4,144.50 $0.00 1,220.00 $2,745.00
22 2104.504 REMOVE CONCRETE WALK SQ YD $6.00 345.00 $2,070.00 $0.00 371.25 $2,227.50
23 2104.504 REMOVE CONCRETE
PAVEMENT
SQ YD $15.00 81.00 $1,215.00 $0.00 13.00 $195.00
24 2104.504 REMOVE CONCRETE
DRIVEWAY
SQ YD $4.00 651.00 $2,604.00 $0.00 527.00 $2,108.00
25 2104.602 SALVAGE MAILBOX EACH $100.00 1.00 $100.00 $0.00 0.00 $0.00
26 2105.507 COMMON EXCAVATION
(P)
CU YD $11.00 14,146.00 $155,606.00 $0.00 3,948.00 $43,428.00
27 2105.507 SELECT GRANULAR
BORROW (LV)
CU YD $5.00 1,869.00 $9,345.00 $0.00 1,598.60 $7,993.00
28 2105.601 DEWATERING LUMP SUM $45,500.00 1.00 $45,500.00 $0.00 1.00 $45,500.00
29 2112.519 SUBGRADE PREPARATION ROAD STA $150.00 20.26 $3,039.00 $0.00 15.94 $2,391.00
30 2123.61 STREET SWEEP (WITH
PICKUP BROOM)
HOUR $100.00 22.00 $2,200.00 $0.00 15.50 $1,550.00
31 2130.523 WATER M GAL $18.00 230.00 $4,140.00 $0.00 0.00 $0.00
32 2211.507 AGGREGATE BASE (CV)
CLASS 5
CU YD $26.50 5,023.00 $133,109.50 $0.00 4,855.00 $128,657.50
33 2215.504 FULL DEPTH RECLAIMATION SQ YD $4.00 1,585.00 $6,340.00 $0.00 1,585.00 $6,340.00
34 2221.507 SHOULDER BASE
AGGREGATE (CV) CLASS I
CU YD $75.00 31.00 $2,325.00 $0.00 0.00 $0.00
35 2231.604 BITUMINOUS PATCH SPECIAL SQ YD $45.00 203.00 $9,135.00 $0.00 331.00 $14,895.00
STJOE 157240
C&L EXCAVATING, INC.
THIS PAYMENTCONTRACT WORK TO DATE
CITY OF ST. JOSEPH
1
APPLICATION FOR PAYMENT NO. 5
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER
CONTRACTOR FOR WORK ACCOMPLISHED THROUGH:3/7/2022
ITEM MNDOT DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
STJOE 157240
C&L EXCAVATING, INC.
THIS PAYMENTCONTRACT WORK TO DATE
CITY OF ST. JOSEPH
36 2232.504 MILL BITUMIINOUS SURFACE SQ YD $1.75 10,067.00 $17,617.25 $0.00 10,067.00 $17,617.25
37 2351.504 CONCRETE MEDIAN SQ YD $45.50 444.00 $20,202.00 $0.00 12.00 $546.00
38 2355.506 BITUMINOUS MATERIAL FOR
FOG SEAL
GALLON $4.20 196.00 $823.20 $0.00 0.00 $0.00
39 2357.506 BITUMINOUS MATERIAL FOR
TACK COAT
GALLON $0.01 3,129.00 $31.29 $0.00 1,748.00 $17.48
40 2360.509 TYPE SP 9.5 WEARING
COURSE MIX (2,C)
TON $77.00 3,996.00 $307,692.00 $0.00 2,142.05 $164,937.85
41 2360.509 TYPE SP 9.5 WEARING
COURSE MIX (3,C)
TON $71.00 1,654.00 $117,434.00 $0.00 107.00 $7,597.00
42 2360.509 TYPE SP 12.5 WEARING
COURSE MIX (2,C)
TON $81.00 643.00 $52,083.00 $0.00 496.11 $40,184.91
43 2360.509 TYPE SP 12.5 WEARING
COURSE MIX (3,C)
TON $69.00 1,381.00 $95,289.00 $0.00 1,316.53 $90,840.57
44 2501.502 15" RC PIPE APRON EACH $1,215.00 5.00 $6,075.00 $0.00 5.00 $6,075.00
45 2501.502 30" RC PIPE APRON EACH $1,960.00 1.00 $1,960.00 $0.00 1.00 $1,960.00
46 2501.502 22" SPAN RC PIPE-ARCH
APRON
EACH $1,545.00 3.00 $4,635.00 $0.00 5.00 $7,725.00
47 2501.502 28" SPAN RC PIPE-ARCH
APRON
EACH $1,714.00 3.00 $5,142.00 $0.00 1.00 $1,714.00
48 2501.503 22" SPAN RC PIPE-ARCH
CULVERT CLASS IIIA
LIN FT $85.00 222.00 $18,870.00 $0.00 222.00 $18,870.00
49 2501.503 28" SPAN RC PIPE-ARCH
CULVERT CLASS IIIA
LIN FT $125.00 64.00 $8,000.00 $0.00 65.00 $8,125.00
50 2501.602 TRASH GUARD FOR 15" PIPE
APRON
EACH $500.00 1.00 $500.00 $0.00 1.00 $500.00
51 2501.602 TRASH GUARD FOR 28" SPAN
ARCH PIPE APRON
EACH $1,050.00 3.00 $3,150.00 $0.00 0.00 $0.00
52 2503.503 15" RC PIPE SEWER DES 3006
CL V
LIN FT $50.00 702.00 $35,100.00 $0.00 698.00 $34,900.00
53 2503.503 18" RC PIPE SEWER DES 3006
CL V
LIN FT $53.00 223.00 $11,819.00 $0.00 221.00 $11,713.00
54 2503.503 24" RC PIPE SEWER DES 3006
CL III
LIN FT $65.00 1,039.00 $67,535.00 $0.00 1,034.00 $67,210.00
55 2503.503 30" RC PIPE SEWER DES 3006
CL III
LIN FT $103.00 43.00 $4,429.00 $0.00 43.00 $4,429.00
56 2503.503 8" DI PIPE SEWER LIN FT $65.00 20.00 $1,300.00 $0.00 44.00 $2,860.00
57 2503.503 4" C900 DR25 PIPE SEWER LIN FT $37.00 150.00 $5,550.00 $0.00 99.00 $3,663.00
58 2503.503 6" C900 DR25 PIPE SEWER LIN FT $41.50 165.00 $6,847.50 $0.00 118.00 $4,897.00
59 2503.503 6" PVC SDR26 PIPE SEWER LIN FT $38.00 65.00 $2,470.00 $0.00 97.00 $3,686.00
60 2503.503 8" PVC C900 PIPE SEWER LIN FT $77.00 703.00 $54,131.00 $0.00 711.00 $54,747.00
61 2503.503 8" PVC SDR 35 PIPE SEWER LIN FT $50.00 1,285.00 $64,250.00 $0.00 1,334.00 $66,700.00
62 2503.503 8" PVC FORCE MAIN LIN FT $40.00 909.00 $36,360.00 $0.00 907.00 $36,280.00
63 2503.503 15" PP PIPE SEWER LIN FT $45.00 369.00 $16,605.00 $0.00 364.00 $16,380.00
64 2503.601 BYPASS PUMPING LUMP SUM $2,500.00 1.00 $2,500.00 $0.00 1.00 $2,500.00
65 2503.602 CONNECT TO EXISTING
SANITARY SEWER
EACH $1,800.00 4.00 $7,200.00 $0.00 4.00 $7,200.00
66 2503.602 CONNECT TO EXISTING
STORM SEWER
EACH $1,000.00 5.00 $5,000.00 $0.00 6.00 $6,000.00
67 2503.602 CONNECT TO EXISTING
SANITARY SEWER SERVICE
EACH $100.00 21.00 $2,100.00 $0.00 15.00 $1,500.00
68 2503.602 8"X4" C900 WYE EACH $950.00 10.00 $9,500.00 $0.00 10.00 $9,500.00
69 2503.602 8"X6" C900 WYE EACH $1,000.00 11.00 $11,000.00 $0.00 10.00 $10,000.00
70 2503.602 8"X6" PVC WYE EACH $380.00 1.00 $380.00 $0.00 1.00 $380.00
2
APPLICATION FOR PAYMENT NO. 5
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER
CONTRACTOR FOR WORK ACCOMPLISHED THROUGH:3/7/2022
ITEM MNDOT DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
STJOE 157240
C&L EXCAVATING, INC.
THIS PAYMENTCONTRACT WORK TO DATE
CITY OF ST. JOSEPH
71 2503.602 CHIMNEY SEAL (I&I BARRIER) EACH $400.00 51.00 $20,400.00 $0.00 69.00 $27,600.00
72 2503.602 CASTING ASSEMBLY EACH $600.00 12.00 $7,200.00 $0.00 11.00 $6,600.00
73 2503.603 CLEAN AND VIDEO TAPE PIPE
SEWER
LIN FT $1.25 1,967.00 $2,458.75 $0.00 1,974.00 $2,467.50
74 2503.608 DUCTILE IRON FITTINGS POUND $8.00 340.00 $2,720.00 $0.00 230.00 $1,840.00
75 2504.602 CONNECT TO EXISTING
WATER MAIN
EACH $1,500.00 6.00 $9,000.00 $0.00 8.00 $12,000.00
76 2504.602 12"X8" TAP EACH $6,500.00 2.00 $13,000.00 $0.00 2.00 $13,000.00
77 2504.602 8" GATE VALVE AND BOX EACH $2,750.00 4.00 $11,000.00 $0.00 4.00 $11,000.00
78 2504.602 ADJUST VALVE BOX EACH $150.00 40.00 $6,000.00 $0.00 39.00 $5,850.00
79 2504.602 ADJUST CURB STOP EACH $200.00 1.00 $200.00 $0.00 0.00 $0.00
80 2504.603 8" DIP WATER MAIN LIN FT $68.00 743.00 $50,524.00 $0.00 835.00 $56,780.00
81 2504.604 4" INSULATION SQ YD $57.00 54.00 $3,078.00 $0.00 96.50 $5,500.50
82 2504.608 DUCTILE IRON FITTINGS POUND $11.00 1,420.00 $15,620.00 $0.00 1,217.00 $13,387.00
83 2506.502 CASTING ASSEMBLY EACH $750.00 33.00 $24,750.00 $0.00 40.00 $30,000.00
84 2506.503 CONSTRUCT DRAINAGE
STRUCTURE DESIGN H
LIN FT $370.00 32.46 $12,010.20 $0.00 32.46 $12,010.20
85 2506.503 CONSTRUCT DRAINAGE
STRUCTURE DESIGN 48-4020
LIN FT $435.00 118.01 $51,334.35 $0.00 97.94 $42,603.90
86 2506.503 CONSTRUCT DRAINAGE
STRUCTURE DESIGN 60-4020
LIN FT $790.00 12.12 $9,574.80 $0.00 34.01 $26,867.90
87 2506.601 INFILTRATION SYSTEM LUMP SUM $92,000.00 1.00 $92,000.00 $0.00 0.90 $82,800.00
88 2506.602 ADJUST FRAME & RING
CASTING
EACH $350.00 55.00 $19,250.00 $0.00 54.00 $18,900.00
89 2506.602 GROUT CATCH BASIN OR
MANHOLE
EACH $250.00 14.00 $3,500.00 $0.00 13.00 $3,250.00
90 2506.603 CONSTRUCT SANITARY
MANHOLE
LIN FT $305.00 138.70 $42,303.50 $0.00 138.46 $42,230.30
91 2506.603 CONSTRUCT 8" OUTSIDE
DROP
LIN FT $1,250.00 5.08 $6,350.00 $0.00 12.50 $15,625.00
92 2511.507 RANDOM RIPRAP CLASS III CU YD $60.00 46.70 $2,802.00 $0.00 24.60 $1,476.00
93 2521.518 4" CONCRETE WALK SQ FT $6.25 5,353.00 $33,456.25 $0.00 5,863.00 $36,643.75
94 2521.518 6" CONCRETE WALK SQ FT $11.00 4,462.00 $49,082.00 $0.00 2,357.50 $25,932.50
95 2531.503 CONCRETE CURB AND
GUTTER DESIGN V
LIN FT $31.50 163.00 $5,134.50 $0.00 0.00 $0.00
96 2531.503 CONCRETE CURB AND
GUTTER DESIGN B618
LIN FT $16.75 6,325.00 $105,943.75 $0.00 6,105.00 $102,258.75
97 2531.504 8" CONCRETE DRIVEWAY
PAVEMENT
SQ YD $71.00 837.00 $59,427.00 $0.00 83.60 $5,935.60
98 2531.604 8" CONCRETE VALLEY
GUTTER
SQ YD $99.75 106.00 $10,573.50 $0.00 96.40 $9,615.90
99 2531.618 TRUNCATED DOMES SQ FT $47.25 475.00 $22,443.75 $0.00 233.00 $11,009.25
100 2540.602 INSTALL BOLLARD EACH $945.00 2.00 $1,890.00 $0.00 0.00 $0.00
101 2540.602 MAIL BOX SUPPORT EACH $350.00 1.00 $350.00 $0.00 0.00 $0.00
102 2545.502 LIGHTING UNIT TYPE
SPECIAL
EACH $7,100.00 12.00 $85,200.00 12.00 $85,200.00 12.00 $85,200.00
103 2545.502 LIGHT FOUNDATION DESIGN
E MODIFIED
EACH $1,170.00 12.00 $14,040.00 $0.00 12.00 $14,040.00
104 2545.502 SERVICE CABINET EACH $4,900.00 1.00 $4,900.00 $0.00 1.00 $4,900.00
105 2545.502 HANDHOLE EACH $855.00 1.00 $855.00 $0.00 1.00 $855.00
3
APPLICATION FOR PAYMENT NO. 5
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER
CONTRACTOR FOR WORK ACCOMPLISHED THROUGH:3/7/2022
ITEM MNDOT DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
STJOE 157240
C&L EXCAVATING, INC.
THIS PAYMENTCONTRACT WORK TO DATE
CITY OF ST. JOSEPH
106 2545.502 EQUIPMENT PAD EACH $950.00 1.00 $950.00 $0.00 1.00 $950.00
107 2545.503 2" NON-METALLIC CONDUIT LIN FT $4.80 1,650.00 $7,920.00 $0.00 1,650.00 $7,920.00
108 2545.503 3" NON-METALLIC CONDUIT LIN FT $10.75 200.00 $2,150.00 $0.00 180.00 $1,935.00
109 2545.503 UNDERGROUND WIRE 1/C 6
AWG
LIN FT $2.90 3,900.00 $11,310.00 3,900.00 $11,310.00 3,900.00 $11,310.00
110 2545.503 UNDERGROUND WIRE 1/C 8
AWG
LIN FT $2.60 1,950.00 $5,070.00 1,950.00 $5,070.00 1,950.00 $5,070.00
111 2557.603 INSTALL CHAIN LINK FENCE LIN FT $100.00 9.00 $900.00 $0.00 35.00 $3,500.00
112 2563.601 TRAFFIC CONTROL LUMP SUM $9,500.00 1.00 $9,500.00 $0.00 0.90 $8,550.00
113 2564.502 INSTALL SIGN EACH $210.00 2.00 $420.00 $0.00 2.00 $420.00
114 2564.518 SIGN PANELS TYPE C SQ FT $53.00 276.75 $14,667.75 $0.00 182.50 $9,672.50
115 2564.518 SIGN PANELS TYPE SPECIAL SQ FT $75.00 81.00 $6,075.00 $0.00 70.25 $5,268.75
116 2573.501 STABILIZED CONSTRUCTION
EXIT
LUMP SUM $1,000.00 1.00 $1,000.00 $0.00 1.00 $1,000.00
117 2573.502 STORM DRAIN INLET
PROTECTION
EACH $160.00 81.00 $12,960.00 $0.00 51.00 $8,160.00
118 2573.503 SILT FENCE, TYPE MS LIN FT $2.10 4,069.00 $8,544.90 $0.00 0.00 $0.00
119 2573.503 SEDIMENT CONTROL LOG
TYPE COMPOST
LIN FT $4.20 153.00 $642.60 $0.00 0.00 $0.00
120 2574.505 SOIL BED PREPARATION ACRE $525.00 3.87 $2,031.75 $0.00 1.03 $540.75
121 2574.507 COMMON TOPSOIL BORROW
(LV)
CU YD $16.50 1,005.00 $16,582.50 $0.00 219.63 $3,623.90
122 2574.508 FERTILIZER TYPE 22-5-10 POUND $1.00 1,354.50 $1,354.50 $0.00 372.00 $372.00
123 2575.504 EROSION CONTROL BLANKET
CATEGORY 3N
SQ YD $2.25 2,865.00 $6,446.25 $0.00 0.00 $0.00
124 2575.505 SEEDING ACRE $600.00 3.87 $2,322.00 $0.00 0.82 $492.00
125 2575.508 SEED MIXTURE 22-111 POUND $2.10 121.00 $254.10 $0.00 0.00 $0.00
126 2575.508 SEED MIXTURE 25-151 POUND $4.25 1,551.00 $6,591.75 $0.00 390.00 $1,657.50
127 2575.508 HYDRAULIC BONDED FIBER
MATRIX
POUND $2.10 13,545.00 $28,444.50 $0.00 3,605.00 $7,570.50
128 2575.508 HYDRAULIC MULCH MATRIX POUND $0.35 9,675.00 $3,386.25 $0.00 6,250.00 $2,187.50
129 2575.605 SEEDING (TEMPORARY) ACRE $400.00 3.87 $1,548.00 $0.00 0.00 $0.00
130 2582.503 4" SOLID LINE MULTI-
COMPONENT GROUND IN
LIN FT $1.25 4,335.00 $5,418.75 $0.00 0.00 $0.00
131 2582.503 24" SOLID LINE MULTI COMP
GR IN
LIN FT $12.00 128.00 $1,536.00 $0.00 0.00 $0.00
132 2582.503 4" BROKEN LINE MULTI-
COMPONENT GROUND IN
LIN FT $1.25 137.00 $171.25 $0.00 0.00 $0.00
133 2582.503 4" DBLE SOLID LINE MULTI
COMP GR IN
LIN FT $2.50 600.00 $1,500.00 $0.00 0.00 $0.00
134 2582.518 PAVT MSSG MULTI COMP GR
IN
SQ FT $15.00 210.00 $3,150.00 $0.00 0.00 $0.00
135 2582.518 CROSSWALK MULTI COMP
GR IN
SQ FT $9.00 666.00 $5,994.00 $0.00 0.00 $0.00
ALTERNATE
136 2104.503 REMOVE CONCRETE CURB
AND GUTTER
LIN FT $8.50 60.00 $510.00 $0.00 23.00 $195.50
137 2104.503 SAWING CONCRETE
PAVEMENT (FULL DEPTH)
LIN FT $5.25 90.00 $472.50 $0.00 0.00 $0.00
138 2104.503 SAWING BITUMINOUS
PAVEMENT (FULL DEPTH)
LIN FT $2.00 285.00 $570.00 $0.00 60.00 $120.00
139 2104.504 REMOVE CONCRETE
DRIVEWAY
SQ YD $6.50 70.00 $455.00 $0.00 0.00 $0.00
140 2104.504 REMOVE BITUMINOUS
PAVEMENT
SQ YD $5.00 140.00 $700.00 $0.00 27.00 $135.00
4
APPLICATION FOR PAYMENT NO. 5
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER
CONTRACTOR FOR WORK ACCOMPLISHED THROUGH:3/7/2022
ITEM MNDOT DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
STJOE 157240
C&L EXCAVATING, INC.
THIS PAYMENTCONTRACT WORK TO DATE
CITY OF ST. JOSEPH
141 2104.504 REMOVE BITUMINOUS
PAVEMENT (DRIVEWAY)
SQ YD $3.00 250.00 $750.00 $0.00 250.00 $750.00
142 2104.504 REMOVE CONCRETE WALK SQ YD $20.00 26.00 $520.00 $0.00 26.00 $520.00
143 2105.507 COMMON EXCAVATION
(P)
CU YD $25.00 126.00 $3,150.00 $0.00 63.00 $1,575.00
144 2211.507 AGGREGATE BASE (CV)
CLASS 5
CU YD $30.00 45.00 $1,350.00 $0.00 0.00 $0.00
145 2231.604 BITUMINOUS PATCH SPECIAL SQ YD $43.00 140.00 $6,020.00 $0.00 27.00 $1,161.00
146 2357.506 BITUMINOUS MATERIAL FOR
TACK COAT
GALLON $0.01 18.00 $0.18 $0.00 18.00 $0.18
147 2360.509 TYPE SP 9.5 WEARING
COURSE MIX (2,C)
TON $105.00 31.00 $3,255.00 $0.00 0.00 $0.00
148 2360.509 TYPE SP 12.5 WEARING
COURSE MIX (2,C)
TON $98.00 36.00 $3,528.00 $0.00 36.00 $3,528.00
149 2503.503 6" PVC PIPE SEWER LIN FT $42.00 70.00 $2,940.00 $0.00 0.00 $0.00
150 2503.503 8" PVC C900 PIPE SEWER LIN FT $70.00 138.00 $9,660.00 $0.00 115.00 $8,050.00
151 2503.602 CASTING ASSEMBLY EACH $500.00 2.00 $1,000.00 $0.00 2.00 $1,000.00
152 2503.603 CLEAN AND VIDEO TAPE PIPE
SEWER
LIN FT $1.25 138.00 $172.50 $0.00 115.00 $143.75
153 2504.602 2" CORPORATION STOP EACH $1,400.00 1.00 $1,400.00 $0.00 1.00 $1,400.00
154 2504.602 2" CURB STOP & BOX EACH $1,200.00 1.00 $1,200.00 $0.00 1.00 $1,200.00
155 2504.603 2" TYPE K COPPER LIN FT $50.00 25.00 $1,250.00 $0.00 25.00 $1,250.00
156 2506.603 CONSTRUCT SANITARY
MANHOLE
LIN FT $350.00 17.35 $6,072.50 $0.00 17.99 $6,296.50
157 2521.518 4" CONCRETE WALK SQ FT $7.85 228.00 $1,789.80 $0.00 441.00 $3,461.85
158 2531.503 CONCRETE CURB AND
GUTTER DESIGN B618
LIN FT $26.56 60.00 $1,593.60 $0.00 22.00 $584.32
159 2531.504 8" CONCRETE DRIVEWAY
PAVEMENT
SQ YD $75.00 70.00 $5,250.00 $0.00 0.00 $0.00
$2,574,096.77 $101,580.00 $1,957,149.11
CHANGE ORDER NO. 1
160 2105.507 COMMON EXCAVATION
(P)
CU YD $11.00 36.00 $396.00 $0.00 36.00 $396.00
161 2105.507 SELECT GRANULAR
BORROW (LV)
CU YD $5.00 750.00 $3,750.00 $0.00 0.00 $0.00
$4,146.00 $0.00 $396.00
CHANGE ORDER NO. 2
16A 2104.503 REMOVE CONCRETE CURB
AND GUTTER
LIN FT $5.00 (30.00) ($150.00)$0.00 0.00 $0.00
20A 2104.504 REMOVE BITUMINOUS
PAVEMENT
SQ YD $1.50 (58.00) ($87.00)$0.00 0.00 $0.00
24A 2104.504 REMOVE CONCRETE
DRIVEWAY
SQ YD $4.00 (68.00) ($272.00)$0.00 0.00 $0.00
35A 2231.604 BITUMINOUS PATCH SPECIAL SQ YD $45.00 (58.00) ($2,610.00)$0.00 0.00 $0.00
42A 2360.509 TYPE SP 12.5 WEARING
COURSE MIX (2,C)
TON $81.00 (186.65) ($15,118.65)$0.00 0.00 $0.00
43A 2360.509 TYPE SP 12.5 WEARING
COURSE MIX (3,C)
TON $81.00 186.65 $15,118.65 $0.00 186.65 $15,118.65
96A 2531.503 CONCRETE CURB AND
GUTTER DESIGN B618
LIN FT $16.75 (30.00) ($502.50)$0.00 0.00 $0.00
97A 2531.504 8” CONCRETE DRIVEWAY
PAVEMENT
SQ YD $71.00 (68.00) ($4,828.00)$0.00 0.00 $0.00
162 2105.901 GRADING LUMP SUM $1,558.00 1.00 $1,558.00 $0.00 1.00 $1,558.00
163 2504.601 WATER MAIN SYSTEM LUMP SUM $4,771.18 1.00 $4,771.18 $0.00 1.00 $4,771.18
164 2504.602 INSTALL WATER SERVICE
SYSTEM
EACH $4,124.00 1.00 $4,124.00 $0.00 1.00 $4,124.00
$2,003.68 $0.00 $25,571.83
TOTAL ITEMS BID
TOTAL CHANGE ORDER NO. 1
TOTAL CHANGE ORDER NO. 2
5
APPLICATION FOR PAYMENT NO. 5
CONTRACT FOR:2021 STREET & UTILITY IMPROVEMENTS
PROJECT NO.
SAP NOS.233-115-001, 233-112-002, 233-110-002 AGREEMENT DATE:7/19/2021
OWNER
CONTRACTOR FOR WORK ACCOMPLISHED THROUGH:3/7/2022
ITEM MNDOT DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
STJOE 157240
C&L EXCAVATING, INC.
THIS PAYMENTCONTRACT WORK TO DATE
CITY OF ST. JOSEPH
STORED MATERIALS
DESIGN ELECTRIC INVOICE
NO. 19849-1
LS $13,953.80 (1.00) ($13,953.80)0.00 $0.00
($13,953.80)$0.00
SUMMARY
$2,574,096.77 $101,580.00 $1,957,149.11
$4,146.00 $0.00 $396.00
$2,003.68 $0.00 $25,571.83
($13,953.80)$0.00
$2,580,246.45 $87,626.20 $1,983,116.94
The undersigned Contractor certifies that all previous payments received from the Owner for work done under this contract Gross Amount Due $1,983,116.94
have been applied to discharge in full all obligations the Contractor incurred in connection with the work covered Less Retainage (5%) $99,155.85
by said progress payments. The undersigned Contractor agrees to pay all subcontractors within 10 days of receipt
of payment from the municipality for undisputed services provided by the subcontractor. The Contractor agrees to Amount Eligible to Date $1,883,961.09
pay interest as described under Minnesota state statute. In accordance with Minnesota Uniform Transaction Act, an Less Previous Payments $1,800,716.20
electronic signature on this document is binding and afforded the same effect as if the document was signed by hand.Amount Due This Application $83,244.88
BY: DATE:
BY: DATE:
BY: DATE:
APPROVED
TOTAL STORED MATERIALS
SUBMITTED C&L EXCAVATING, INC.
STORED MATERIALS
TOTAL
TOTAL ITEMS BID
CHANGE ORDER NO. 1
RECOMMENDED
CHANGE ORDER NO. 2
75 CALLAWAY ST E
ST. JOSEPH, MN 56374
PO BOX 99
ST. JOSEPH, MN 56374-0099
SEH
CITY OF ST. JOSEPH
SARTELL, MN 56377
2351 CONNECTICUT AVE, SUITE 300
6
Council Agenda Item 5
MEETING DATE: April 4, 2022
AGENDA ITEM: Public Hearing, Special Event Request, La Jam
SUBMITTED BY: Administration/Police Department
STAFF RECOMMENDATION: Consider granting a special event permit for La Jam with conditions of
approval.
BACKGROUND INFORMATION: A special event permit request was submitted by the owners of
the La Playette Bar, Shawn & Ann Riesner, for their La Jam event proposed to be held downtown on
August 26, 2022 in their parking lot and in the public alley. IV Play, would be the band performing from
8:30PM – 11:30PM. The request includes the ability to play after 9:30PM up until 11:30PM and to close
the alley north of the La Playette parking lot from Noon on 8/26 to 6AM on 8/27. The outdoor area would
be fenced off and the stage would face southwest.
La Jam attracts a large crowd and last year there were multiple noise complaints received. The application
has been reviewed by the Chief of Police, Public Works Director, and Fire Chief and the below comments
were provided.
Police Chief:
• The department has received numerous complaints on the night of the event from residents
• What will be done to reduce the size of the sound system?
• How will the noise be managed?
• The applicant should have some type of shut down plan
• 1 off-duty officer is required for the event
Public Works Director:
• Public Works will have the alley closed down no later than 12PM on the 26th and re-opened by
7AM on the 27th.
Fire Chief: No comment
City staff composing of the City Administrator, Police Chief, and City Clerk and the mayor met with the
applicants last Thursday to discuss the concerns. The applicants will be adding an additional emergency
exit as well as making sure that all La staffing is made aware of the exit strategy in place should an
emergency situation occur. Exit banners will be placed in the appropriate areas. There will be one off-
duty officer dedicated solely to this event. Additionally, Mr. and Mrs. Riesner have met with the band
regarding noise levels and discussed the possibility of only playing until 11PM.
Council has the authority to put conditions of approval when granting a special event permit, including
but not limited to moving up the end time, and requiring the applicant to notify residents/businesses
within a specified perimeter prior to the event.
ATTACHMENTS: Special Event Application
REQUESTED COUNCIL ACTION: Consider approval of the Special Event Permit submitted by the
La Playette for La J am to be held on August 26, 2022.
C:ITY OF ST. JOSEPH
APPLICANT INFORMATION:
Special Event Permit Application
Event CoordinatorShawn and Ann Riesner
Phone 320 -248-8144 Email annriesner@gmail.com
Mailing Address 12697 355th St , AVON MN 56310
sponsoring Organization LaPlayette Bar and St. Joseph Fire Department
EVENT INFORMATION:
Event Name LaJam 2022
Event Date 8/26/2022 Start Time 8:30pm
Event Type Outdoor Concert
End Time 11 :30pm
Event Location/Address 16 N College Ave, St. Joseph
Estimated Number of Attendees _6_0 _0_+ _____ _
Where Will Attendees Park? on the street -------------------------□ Yes Ii) No PARADE-If yes, how many units? _________________
Ii] Yes O No STREET CLOSURE REQUESTED-If yes, include on your Site Plan where the closure will be and any detours if applicable. -V\ll,c,,../ pell\tv\..A --t,l\.l_.. VJ..u/2-
li]Yes □ No ENTERTAINMENT-If yes, what type? IV P lay-Live Music
ii Yes O No SOUND AMPLIFICATION
D Yes ■ No FIREWORKS -If yes, contact the Fire Chief, firechiefu cit ofst'ose ,h.com
D Yes ■ No VENDORS -If yes, how many vendors are expected? __________ _
D Yes Ii] No FOOD TRUCKS-If yes, each food truck needs to obtain a Mobile Food Permit. A
separate application is required.
Ii] Ye O No INTOXICATING LIQUOR -If yes and the applicant already has an On-Sale Liquor License issued, a Certificate of Liquor Liability Insurance must be submitted to include the expanded
premise. For a Temporary On-Sale Liquor License, the applicant must be a club or charitable, relig ious
or non-profit organization in existence for at least three years. A Temporary On-Sale Liquor License
Application will need to be completed. No additional information is needed if the Applicant has a valid Caterer's License.
Name of Caterer (if applicable)
0 Yes Ii] o 3.2 PERCENT MALT LIQUOR ONLY [NON-INTOXICATING] Certificate of
liquor Liability Insurance required.
PROVIDE A WRITTEN STATEMENT ADDRESSING YOUR PLANS FOR THE FOLLOWING
ITEMS:
•Security
•Clean-up, both during and after the event
•Parking and traffic control
•Crowd control
Fenced in Area
Council Agenda Item 6
MEETING DATE: April 4, 2022
AGENDA ITEM: Fire Contract
SUBMITTED BY: Administration
STAFF RECOMMENDATION: Provide input and direction.
PREVIOUS COUNCIL ACTION: At the City Council work session on March 3rd it was discussed that
the Fire Contract between the City, St. Joseph Township and St. Wendel Township expires on July 1,
2022.
BACKGROUND INFORMATION: In reviewing the existing fire contract, staff and legal counsel are
recommending new separate service contracts with St. Joseph Township and St. Wendel Township. Staff
has contacted both Townships. Staff would work with legal counsel on drafting new service contracts
and determining ownership of fire hall and equipment.
BUDGET/FISCAL IMPACT: TBD
ATTACHMENTS: 2016 Fire Contract
REQUESTED COUNCIL ACTION: Authorize Administrator and City Attorney to draft new fire
service contracts and present to St. Joseph and St. Wendel Townships.
FIRE CONTRACT
CITY OF ST. JOSEPH/TOWN OF ST. JOSEPH
AND
THE TOWN OF ST. WENDEL
THIS AGREEMENT,made and entered into this I it day of by and
between the City of St. Joseph,a municipal corporation of the State of Minnesota,
hereinafter referred to as"St. Joseph",as contributing member,the Town of St. Joseph,a
political subdivision of the County of Stearns, State of Minnesota,herein after referred to
as"St.Joseph Town",as contributing member, and the Town of St. Wendel, a political
subdivision of the County of Stearns, State of Minnesota,hereinafter referred to as"St.
Wendel", as contributing member. It is agreed by and between the parties hereto that this
agreement shall be entered into pursuant to Minnesota Statutes, Section 471.59,known as
the"Joint Powers Act".
WHEREAS,the City of St. Joseph and the St. Joseph Town presently own
emergency equipment and a fire hall which has been operated by the City and its
advisory board with an efficient staff of firefighters including a fire chief,an assistant
chief,and volunteer firefighters who have served on a voluntary basis for many years,
and
WHEREAS,the Contributing Members find it to be necessary and advisable to
jointly purchase firefighting and emergency equipment for use in preventing and
extinguishing fires and emergency needs arising within the St. Joseph, St. Joseph Town
and those sections of St. Wendel Township southerly of County Road#4 and Quail Road
with the exception of all driveways off these roads including all of Section 16 as these
areas will be serviced by another fire department, and
WHEREAS,the parties to this agreement wish to provide for the joint funding of
the emergency service.
NOW, THEREFORE, in consideration of the mutual covenants expressed herein,
IT IS HEREBY AGREED AS FOLLOWS:
1.0 AUTHORITY
This agreement has been authorized by the City Council of the City of St. Joseph,
and consented to by the Town Board for St. Joseph Town,and authorized and
agreed to by the Town Board of the Township of St. Wendel pursuant to authority
of its electors.
2.0 FIRE PROTECTION&RESCUE SERVICE
St. Joseph agrees to provide fire protection and rescue service to St. Joseph Town
and those sections of St. Wendel Township lying to the South of County Road#4
and Quail Road, except for buildings or residences with driveway access off
either of the aforementioned roadways, and except for Section 16.Emergency
services will be provided in accordance with the terms of this agreement.
3.0 PROPERTY INTEREST
3.1 St.Joseph and St. Joseph Town. All equipment shall remain the property
of the City of St. Joseph and the St. Joseph Town. The ownership for St.
Joseph Town shall be proportionate to the estimated market value in the
fire service district as determined annually. For example,if at the end of a
calendar year,the estimated market value of St. Joseph Town is 29%of
the total estimated market value of the entire are covered by this
agreement,which will equal the ownership percentage for St. Joseph
Town.
3.2 St. Wendel. St. Wendel shall acquire no proprietary interest in any
property or equipment purchased.
4.0 RESERVE FUND CONTRIBUTION
4.1 Annual Contribution. All Contributing Members agrees to pay an annual
contribution to a special fund,to be known as the"Equipment Reserve
Fund"which is included in the annual budget. The annual contribution
shall be based upon their proportionate share of the amount annually
allocated to the Reserve Fund.
4.2 The proportionate share shall be determined by the comparative estimated
market value of all areas served by the St. Joseph Community Fire
Department.
4.3 The Equipment Reserve Fund is to be used only for equipment purchased
by the St. Joseph Community Fire Department. It is not a maintenance
fund. All payments to this fund shall be made to the City Treasurer of the
City of St. Joseph and shall be paid quarterly with the fire apportionment.
5.0 MAINTENANCE AND CONTROL
5.1 Apparatus.Equipment shall be stored and maintained at the location of the
City and the St. Joseph Town owned Fire Hall in the City of St. Joseph.
The control and ownership of the purchased equipment shall be retained
by the City of St. Joseph and the St. Joseph Town as identified in section
3.1 above. The cost of maintenance and insurance shall be paid from an
operating fund to be maintained as a separate fund hereinafter referred to
as the"Joint Operating Fire Fund".
5.2 Fire Hall. The Fire Hall shall be heated,maintained,insured and
controlled by the City subject to recommendation made by the Advisory
Fire Board.
a) Operational Costs. The cost of such heating,utilities,
maintenance,including debt retirement and insurance shall be paid
from the"Joint Operating Fire Fund".
b) The cost of the heat,maintenance,utilities and insurance for the
entire building shall be pro-rated on the basis of the usage of the
area occupied by the emergency equipment in the complex, as
compared to other non-related uses unless the rental fees collected
for the use of the facility are deposited in the Joint Operating Fire
Fund.
c) Debt Retirement. Debt retirement shall be included annually in the
Joint Operating Fire Fund Budget in an amount to fully provide for
the annual debt requirements. St. Wendel shall not acquire any
proprietary interest in the Fire Hall.
6.0 JOINT OPERATING FIRE FUND CONTRIBUTION
6.1 Annual Budget. Prior to the commencement of each calendar year of this
contract, St. Joseph shall approve a budget of operating expenses for the
ensuing calendar year as may be recommended by the Advisory Fire
Board.
6.2 Joint Operating Fund. St. Joseph and St. Wendel shall deposit in advance,
quarterly contributions with the St. Joseph City Treasurer,who shall
maintain a special fund to be known as the "Joint Operating Fire Fund".
6.3 Joint Fire Fund Apportionment. The annual contribution for each
jurisdiction shall be proportionate to the estimated market value of the
prior calendar year, as such figures become available from the County
Assessor's Office,which hereinafter is referred to as"apportionment.
a) Quarterly Payments. As an example,for the year 2016 St. Wendel
shall contribute 21.19 per cent of the estimated quarterly cost, and
shall be applied to the annual budget to be paid quarterly.
b) Market Value Determination. For purposes of this contract,the
estimated market value shall be determined by adding City and St.
Joseph Town and Township of St. Wendel estimated market values
as provided by the Stearns County Assessor's office. Tax-exempt
property shall be excluded from the total estimated market value.
c) Change Coverage Area. In the event that a contributing member
loses land mass as a result of annexation, it shall be the
responsibility of that contributing member to notify the Fire Board
of the reduced coverage area.
i.If the contributing member loses land mass after the budget
is adopted,that member shall be responsible for the apportionment
based on the adopted budget, until such a time that the budget for
the following year is set.
ii. The contributing member losing land mass shall continue to
pay apportionment for the lost land mass on a declining
contribution rate. For the first year following the loss of land,the
contributing member shall pay 80%of an apportionment based on
the estimated market value of the land mass lost. For the next four
years the contributing member shall pay an apportionment on the
same lost estimated market value at a declining rate,decreasing
20%each until the reduced apportionment reaches 20%. See
Exhibit A for an example.
6.4 Fund Distribution. Funds shall be disbursed by the St. Joseph City
Clerk/Administrator/Treasurer only for the purposes defined in Section 5
of this Agreement. The Advisory Fire Board shall request a quarterly
accounting of this fund from the City Clerk/Administrator's office and
such accounting in report form shall show a record of receipts and
disbursements.
7.0 USE OF EQUIPMENT
7.1 Equipment. The equipment jointly purchased shall be used within the
designated area of St. Joseph City and St. Joseph Town, and St. Wendel
Township and not elsewhere except as follows:
a) In adjacent areas where a fire or emergency may spread to any city or
town.
b) To assist neighboring fire departments as may be mutually agreed
under a reciprocal agreement with such fire department.
c) Any area adjacent to the city and St. Joseph Town with which a
contract for protection exists at the time this agreement is executed.
7.2 Minimum Standards. It shall be the duty of the City Council of the City of
St.Joseph to provide volunteers in sufficient numbers to maintain a staff
of firefighters to answer emergency calls and to operate all available
equipment in such a manner so as not to fall below the minimum standards
set forth in the National Fire Protection Association(NFPA) Standards.
7.3 Membership._The St. Joseph City Council shall appoint or approve
persons residing in the Fire Service District for membership in the
volunteer fire department.
7.4 Responsible Party. The dispatching and operation of the emergency
equipment shall be in charge of the Chief of the Fire Department,or in
his/her absence shall be in the hands of the assistant chief. If neither is
available,the person previously appointed for this purpose shall be in
charge. The volunteers shall answer emergency calls in the order of their
priority without regard to the authority of the person giving the alarm.
8.0 FIREFIGHTERS'RELIEF FUND
All funds received by either St. Joseph, St. Joseph Town or St. Wendel for the
Firefighters Relief Fund shall be set aside for that purpose only and shall not be used as a
part of the Joint Operating Fund.
9.0 LIABILITY—GOVERNMENTAL FUNCTIONS —PROTECTIVE CLAUSES
9.1 Governmental Functions. In all of the joint agreements defined in this
contract,the parties to the agreement shall be deemed to be exercising
their governmental functions so that each shall not be liable to the other
for any negligence of its officers,employees,firefighters or agents.
9.2 Liability. Specifically,without limiting the effect of the foregoing
language in the preceding paragraph,the St. Joseph and St. Joseph Town,
and its officers, employees and firefighters shall not be liable for any of
the following acts or omissions: Failure to answer an emergency call or
failure to answer an emergency call promptly; for any trespass or damage
to persons or property whether necessary or unnecessary in connection
with going to,returning from any fire or rescue call,or in serving at any
fire or rescue pursuant to a call.
9.3 Protective Clauses. The volunteers under the direction of the Fire Chief or
his assistant, shall always leave part of the equipment and sufficient
firefighters to operate such equipment available for fighting fires in the
community which is not being served by an emergency or emergency call.
As an illustration,in the event of an emergency occurring in St. Wendel,
sufficient equipment and firefighters shall be left in the St. Joseph City
limits for the purpose of fighting any fire that may arise within the City or
St. Joseph Town limits during the time the emergency in St. Wendel is
being managed. The Fire Chief,or his assistant, shall also have full and
complete authority to withdraw any emergency equipment from an
emergency in progress in the event that a more serious emergency shall
occur in an area served by the fire department during the progress of the
emergency.
10.0 LEVY REQUIREMENT AND DEFAULTS
10.0 Levy Requirement. The City Council shall annually raise a tax levy or
otherwise provide sufficient funds to pay all of its obligations under this
Agreement. The St. Joseph Town Board and St. Wendel Town Board
shall annually recommend a levy to the voters of the Town at its annual
meeting to raise by tax levy or otherwise sufficient funds to pay all of its
obligations under this contract.
10.1 Default._In case of defaults of over sixty(60)days in the making of any
payments due for the Joint Operating Fire Fund,it is agreed that a penalty
of an additional one and one half(1 '/2%)percent per month shall be added
to each payment which is more than sixty(60)days in default. It is hereby
agreed that emergency service to the defaulting governmental unit may be
discontinued at the request of the Advisory Fire Board until the default is
removed.
11.0 ADVISORY FIRE BOARD
11.1 Authority_An Advisory Fire Board has previously been established by St.
Joseph. This Board will facilitate the performance of this contract through
its life. Said Board shall have powers specifically given in any other
article of this contract and shall have power to make recommendations to .
the City Council and St. Joseph Town Board to improve cooperation and
efficiency in carrying out the intent of this contract and to make
recommendations for amendments and supplements to this contract.
11.2 Membership. The membership of said board shall consist of one members
from St. Joseph, St.Joseph Town, St. Wendel and the Fire Chief. The
City Administrator shall serve as the Administrator to the Board. Each
Contributing Member shall be responsible for appointing their
representative to the Board.
11.3 Joint Fire Board Meetings._Said Board shall have no less than three(3)
regular meetings each year. The first quarterly meeting shall be held on
the first Wednesday in February of each year at a time to be determined by
the Board. The remaining quarterly meetings shall be held on the first
Wednesday of May,August,and November of each year,at a time to be
determined by the Board. Unless such board fixes a different meeting
place and date,the meeting shall be held at the St.Joseph Community Fire
Hall in the City of St. Joseph on said dates. The Board is not required to
meet if the Board does not have business to conduct. Each jurisdiction
and the Fire Chief shall have one vote on the Fire Advisory Board.
12.0 TERM OF THIS CONTRACT
12.1 Contract Term._This contract shall expire July 1, 2022 or at an earlier date
if either St. Joseph Town or St. Wendel notify the other part in writing at
least one year in advance of its intended cancellation of this agreement.
Notice must be received prior to establishing the budget for the year
preceding the intent to cancel. This contract may be renewed for an equal
period of time at the option of the parties to the agreement.
12.2 Property Ownership. On any termination of the contract,all of the
property acquired during the life of the agreement shall belong to the City
and the St. Joseph Town as identified by Section 3 of this Agreement.
a). Upon termination of this contract all of the property jointly
acquired shall belong to the remaining party and the party
requesting termination shall be compensated in money for its fair
share of the value of the property at the time of termination in
proportion to the estimated net tax capacity of the respective
parties at the time termination is accomplished.
b) If the parties cannot arrive at a fair value between them within six
6)months after termination is requested,the matter shall be
submitted to binding arbitration pursuant to the terms of Minnesota
Statutes Chapter 572.
12.3 Cancelation._If St. Wendel cancels the agreement, or if the agreement is
not renewed by either party, or if any one party refuses to renew the
contract,then and in those events, St. Wendel shall not be reimbursed for
any contributions made to the fire department for purchases,maintenance
or otherwise.
TESTIMONY WHEREOF,the parties have hereunto set their hands and seals
this f9"day of ,/ , 2016.
CITY OF ST. SEPHJO
By 12 ST
Mayor
B A. 'l.24 /.`..,
if iAi 1 istrat
TOWN OF ST. WENDEL
ByC 2ri ./
Chair of Town Board
By 0
Town Clerk
ST. JOSEPH TOWN
By 2)4,,,,_.
air of Town Bo rd
By ayt...) ,..liac
Town Clerk
EXHIBIT A
Note: For this Exhibit the following assumption is used: The City of Waite Park annexes an area with a total
estimated market value of$33,839,000. In 2017 St.Joseph Town would be allocated using the estimated market
value as if the annexation did not occur.For the next four year, St.Joseph Town would pay a reducing
apportionment based on the market value that was lost, reducing 20%each year. The assumption also assumes a
static budget.
Estimated Market Values
Before Annexation After Annexation/SIT Loss of S 33,839,000)
City of St.Joseph 306,246,900 47.44% City S 306,246,900 50.07%
St Joseph Township S 202,486,800 31.37% St.Ji S 168.647.800 27.57%
St.Wendel Township S 136,789,700 21.19% St V S 136,789,700 22.36%
Estimated Impact of WP Annexation-Current Fire Contribution .
Before Annexation Operation Contrib. Debt Contrib. Total 2016 Contrib
City of St.Joseph 102,520.20 S 44,764.40 S 147,284.60
St.Joseph Township S 67,792.12 S 29,600.72 S 97,392.84
St.Wendel Township S 45,792.64 S 19,994.88 S 65,787.52
S 216,104.96 S 94,360.00 S 310,464.96
After Annexation
City of St.Joseph S 107,901.23 S 47,113.95 S 155,015.18 S 7,730.58
St.Joseph Township S 60,012.36 $ 26,203.77 S 86,216.13 4. S (11,176.71)
St.Wendel Township S 48,191.42 S 21,042.00 S 69,233.42 T S 3,445.90
S 216,105.01 S 94,359.72 S 310,464.73
Year 1
City of St.Joseph S 306,246,900.00 47.44% S 148,404.57
St.Joseph Township S 168,647,800.00 26.13% S 81,725.25
100% St.Joseph Township-Tax Sharing S 33,839,000.00 5.24% S 16,398.08 S 98,123.33
St.Wendel Township S 136,789,700.00 21.19% 66,287.09
S 645,523,400.00
Total Budget S 312,815.00
Year 2
City of St.Joseph 306,246,900.00 47.84% S 149,663.23
St.Joseph Township S 169,986,800.00 26.56°0 S 83,072.75
80% St.Joseph Township-Tax Sharing S 27,071,200.00 4.23% S 13,229.73 S 96,302.48
St.Wendel Township S 136,789,700.00 21.37% S 66,849.29
S 640,094,600.00
Year 3
City of St.Joseph S 306,246,900.00 48.36% S 151,262.55
St.Joseph Township S 169,986,800.00 26.84°5 S 83,960.48
60% St Joseph Township-Tax Sharing S 20,303,400.00 3.21% S 10,028.33 S 93,985.80
St.Wendel Township 136,789,700.00 21.60% S 67,563.65
633,326,800.00
Year 4
City of St.Joseph S 306,246,900.00 48.88°o S 152,895.68
St.Joseph Township S 169,989,800.00 27.13% S 84,868.47
40% St.Joseph Township-Tax Sharing $ 13,535,600.00 2.16% S 6,757.73 S 91,62620
St.Wendel Township 136,789,700.00 21.83% S 68,293.11
S 626,562,000.00
Year 5
City of St.Joseph S 306,246,900.00 49.41% S 154,565.22
St Joseph Township S 169,989,800.00 27.43% S 85,795.19
20% St.Joseph Township-Tax Shrug S 6,767,800.00 1.09% S 3,415.76 S 89,210.95
St Wendel Township S 136,789,700.00 22.07% S 69,038.84
S 619.794,200.00
Council Agenda Item 7a
MEETING DATE: April 4, 2022
AGENDA ITEM: 2022 Street Improvements
SUBMITTED BY: Administration/Engineering
PREVIOUS COUNCIL ACTION: Council approved Resolution 2022-002 Ordering Improvement and
Preparation of Plans for the 2022 Street Improvements.
BACKGROUND INFORMATION: The next step for the council is to authorize the advertisement for
bids for the project. Bid opening will occur at 11AM on April 28th and bid results will come before the
council on May 16th.
ATTACHMENTS: Resolution 2022-018
REQUESTED COUNCIL ACTION: Approve Resolution 2022-018 Approving Plans and
Specifications and Ordering Advertisement for Bids for the 2022 Street Improvements.
RESOLUTION 2022-018
APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
2022 Street Improvements
WHEREAS, pursuant to a resolution passed by the City Council on December 20, 2021, Short
Elliott Hendrickson, Inc., has prepared plans and specifications for the following improvements: street
resurfacing and pedestrian ADA improvements to 17th Ave SE between Minnesota St and 18th Ave SE, to
18th Ave SE south of Baker St E, and to Baker St E between 16th Ave SE and 18th Ave SE; and to 4th Ave
SE between Baker St E and a point approximately 550 feet south of Faith Ln, to Graceview Dr, to
Graceview Loop, and to Faith Ln; to the Ellie Ct cul-de-sac; to the intersection at 304th St north of County
Rd 134 at the Batzer Addition; and to 1st Ave NW north of Date St W and has presented such plans and
specifications to the council for approval.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ST JOSEPH, MINNESOTA:
1. Such Plans and specifications as presented on April 4, 2022 are hereby approved.
2. The City Administrator shall prepare and cause to be inserted in the official newspaper, the St.
Cloud Times, an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published for two days, two
consecutive weeks, shall specify the work to be done, shall state that bids be received by the City
Administrator until 11AM on April 28, 2022, via QuestCDN, at which time they will be publicly
opened via Microsoft Teams, at which time they will be publicly read aloud, will then be
tabulated, and will be considered by the Council on May 16, 2022, at 6:00 PM, or shortly
thereafter, in the Council Chambers, 75 Callaway Street East. Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the council on
the issue of responsibility. No bids will be considered unless sealed and filed with the City
Administrator and accompanied by a cash deposit, cashier’s check, bid bond or certified check
payable to the City for 5% of the amount of such bid.
Adopted this 4th day of April, 2022.
CITY OF ST. JOSEPH
Mayor, Rick Schultz
ATTEST
Therese Haffner, City Administrator