HomeMy WebLinkAbout04.18.22CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
April 18, 2022
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom
attendees wanting to speak during item 2. Public Comments, contact City Clerk Kayla Klein
(320) 229-9421, kklein@cityofstjoseph.com by noon on the day of the meeting. This will ensure
that you will be heard at the appropriate time during the meeting.**
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1.6:00 PM Call to order - Pledge of Allegiance
2.Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3.Approve Agenda
4.Consent Agenda
a.Minutes – Requested Action: Approve the minutes of April 4, 2022.
b.Bills Payable – Requested Action: Approve Check Numbers 058911-058990, Account
Payable EFT #002038-002041; Payroll EFT 112219-112224, Regular Pay Period 7,7.01,
Council Pay Period 4.
c.Donations – Requested Action: Accept the donations as presented.
d.Park Board Appointment – Requested Action: Appoint Al Newman to the St. Joseph
Park Board effectively immediately.
e.Repayment Agreement Satisfaction – Requested Action: Approve the Repayment
Agreement Satisfaction for 139 5th Ave SE, St. Joseph, MN 56374.
f.Joint Planning District Board Termination – Requested Action: Approve Resolution
2022-020 Amending and Terminating the St. Cloud Area Joint Planning District Joint
Powers Agreement.
g. Public Works Mechanic Position – Requested Action: Approve Mechanic Job
Description and authorize staff to conduct the hiring process for a full-time mechanic.
5.Special Event Street Closure Request – Millstream Arts Festival
6.CSBSJU Memorandum of Understanding – OVW Campus Grant
7.Fire Hall Technology Updates
8.Engineer Reports
9.Department Reports
a.Administration
b.Community Development
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
c. Fire
d. Finance
e. Public Works
f. Police
10. Mayor Reports
11. Adjourn
April 4, 2022
Page 1 of 2
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, April 4, 2022, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kevin Kluesner, Jon Hazen, Bob Loso
Absent: Councilmember Kelly Beniek
City Representatives Present: Administrator Therese Haffner, Finance Director Lori Bartlett, City Engineer
Randy Sabart, Community Development Director Nate Keller, Public Works Director Ryan Wensmann,
City Clerk Kayla Klein
Public Comments: Evelyn DeSmet, 1704 Dale St E, longtime resident shared her frustration. She did not
receive her utility bill and was charged a late fee. She said she did not blame the City for the bill not being
mailed. She is frustrated with the postal system. As a senior citizen, and a person who typically pays her
bills on time, she feels the City should refund her late charge. She has done some research with other
cities. She asked the Council what they plan to do. Mayor Schultz replied that the Council does not
respond directly to public comments and they will take it under advisement.
Approve Agenda: Loso motioned to approve the agenda; seconded by Kluesner and passed
unanimously.
Consent Agenda: Loso made a motion to approve consent agenda items; seconded by Hazen and
passed unanimously.
a. Minutes – Requested Action: Approve the minutes of March 21, 2022 and March 22, 2022.
b. Bills Payable – Requested Action: Approve Check Numbers 058864-058910; Payroll EFT
112213-112218, Account Payable EFT 002035-002036, Regular Pay Period 6.
c. Police Officer Hire – Requested Action: Authorize the hire of Nathan Vossen as a full-time
Police Officer, at Grade 9, Step 1 at $24.97 per hour on the wage scale.
d. EDA Appointment – Requested Action: Approve the appointment of Joe Bye to the
Economic Development Authority.
e. Cellular Water Meters – Requested Action: Approve cellular meter purchase from Metering
and Technology Solutions not to exceed $40,000 from ARPA Funds. Approve Installation
contract with Midwest Testing LLC not to exceed $39,000 from the Water Fund.
f. Payment Application No. 5 – Requested Action: Approve application for payment no. 5 in
the amount of $83,244.88 to C&L Excavating, Inc. for the 2021 Street & Utility Improvement
Project.
Public Hearing, La Jam: City Clerk Kayla Klein stated that a special event permit request was submitted
by the owners of the La Playette Bar for their La Jam event proposed to be held downtown on August 26,
in their parking lot and in the public alley. A band is scheduled to perform from 8:30PM – 11:30PM. The
request includes the ability to play after 9:30PM up until 11:30PM and to close the alley north of the La
Playette parking lot from Noon on 8/26 to 6AM on 8/27. The outdoor area would be fenced off and the
stage would face southwest.
La Jam attracts a large crowd and last year there were multiple noise complaints received. The
application has been reviewed by the Chief of Police, Public Works Director, and Fire Chief and their
main concerns were noise and evacuation plan. Staff and Mayor Schultz met with applicants’ March 31st
and addressed the concerns. Klein reminded the Council that they can put conditions on any permits.
Schultz opened the public hearing.
Clerk Kayla Klein read the public comment that had come in earlier in the day from Kay Lemke. Kay
Lemke, 33 Ash St. E., expressed her concerns regarding the noise levels of the event. She is not
opposing the event, but is suggesting the music be turned down by 10:00 p.m. and the event be shut
down by 11:30 p.m.
April 4, 2022
Page 2 of 2
Shawn & Ann Riesner, owners of the La Playette Bar, informed the Council that they reached out to the
band regarding the volume and bass level and made them aware that issues with volume would not only
result in then not being invited back; but would potentially jeopardizes the La Playette from future events.
The Reisner’s met with the police department and implemented emergency exits to be marked brightly,
added an entrance/exit and have reached out to the Stearns County Sheriff to be sure another Sheriff
vehicle would be present to send the right message on safety and security.
As no one wished to speak on the matter, Schultz closed the public hearing.
Council discussed the concerns with occupancy, noise and safety. The consensus was that the Reisner’s
have made plans to address those concerns. The Council asked the Reisner’s to consider changing the
music from 8:30PM to 11:30PM to 8:00PM to 11:00PM, to which they complied.
Loso moved to Approve the Special Event Permit submitted by the La Playette for La Jam to be
held on August 26, 2022, with the condition that the hours for music are modified to start at
8:00PM and end at 11:00PM; seconded by Kluesner and passed unanimously.
Fire Contract: Administrator Therese Haffner reminded the Council that the Fire Contract between the
City of St; Joseph, Township of St. Joseph and St. Wendel expires on July 1st of this year. In reviewing
the existing fire contract, staff and legal counsel are recommending new separate service contracts with
St. Joseph Township and St. Wendel Township. Staff has contacted both Townships. Staff would work
with legal counsel on drafting new service contracts and determining ownership of fire hall and
equipment.
Council discussed disbanding of fire board and impact on operations and procedures.
Loso moved to Authorize Administrator and City Attorney to draft new fire service contracts and
present to St. Joseph and St. Wendel Townships seconded by Hazen and passed unanimously.
Engineer Reports, 2022 Street Improvements: City Engineer Randy Sabart, informed the Council that
work has progressed on the 2022 Street Improvement plans and considering meeting cycle it was
important to bring forth the resolution to authorize the advertisement for bids for the project. Bid opening
will occur at 11AM on April 28th and bid results will come before the Council on May 16th.
Hazen moved to Approve Resolution 2022-018 Approving Plans and Specifications and Ordering
Advertisement for Bids for the 2022 Street Improvements; seconded by Kluesner and passed
unanimously.
Sabart informed the Council that the congressional delegation has listed their spending application, would
like direction from the Council on whether to move forward with submitting the funding requests.
Council discussed the limitations and eligibility of the applications. Sabart believes that this will become
an annual activity with the congressional delegation spending application. Consensus from the Council is
to move forward.
Commission/Board Reports: Per Mayor Schultz the boards are full at this time.
Mayor Reports: Schultz reminded the Council and staff of upcoming conferences and shared the online,
interactive survey for the Region 7W Long Range Transportation Plan.
Adjourn: Hazen made a motion to adjourn at 6:32PM; seconded by Kluesner and passed
unanimously.
Kayla Klein
City Clerk
Council Agenda Item
MEETING DATE: April 18, 2022
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable – Checks Mailed Prior to Council Approval
Reg Pay Period 7, 7.01; Council Pay Period 4 $50,213.96
Payroll EFT #112219-#112224E $35,521.36
Account Payable EFT #002038-#002041 $2,441.48
Check Numbers #058911-#058969 $211,762.64
Total $299,912.44
Bills Payable – Checks Awaiting Council Approval
Check Numbers #058970-#058990 $25,961.87
Total $25,961.87
Total Budget/Fiscal Impact: $325,874.31 Various Funds
ATTACHMENTS:
Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION: Approve the bills payables as presented.
4b
Check#Date Search Name Comments Amount FUND DEPART OBJ
ACH 06-Apr-22 PAYROLL Regular PP 7, 7.01; Council PP 4 $50,213.96
002038 04-Apr-22 PAYMENT SERVICE NETWORK March 2022 PSN Fees $198.95 101 41530 300
002039 07-Apr-22 THE HARTFORD April 2022 Life Ins Prem $179.55 101 21711
002040 11-Apr-22 MINNESOTA DEPART LABOR & INDUS 1st Qtr 2022 - Building Surcharge $1,674.52 101 42401 438
002041 13-Apr-22 MINNESOTA UI TAX Benefits Paid Charges - R. Deyak $361.46 101 45202 142
112219 06-Apr-22 SENTRY BANK HSA w/h Reg PP 7 $2,678.64 101 21715
112220 06-Apr-22 EFTPS Fed w/h Reg PP 7, CC 4 $5,827.12 101 21701
112220 06-Apr-22 EFTPS FICA w/h Reg PP 7, CC 4 $7,601.30 101 21703
112221 06-Apr-22 COMMISSIONER OF REVENUE State w/h Reg PP 7, CC 4 $2,777.52 101 21702
112222 06-Apr-22 PERA PERA w/h Reg PP 7, CC 4 $14,359.33 101 21704
112223 06-Apr-22 VOYA FINANCIAL Deferred Comp w/h Reg PP 7 $2,027.45 101 21705
112224 06-Apr-22 AMERICAN FUNDS 529 Svgs w/h Reg PP 7 $250.00 101 21705
EFT Total $88,149.80
CITY OF ST JOSEPH
EFT's & Payroll – Paid Prior To Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
058911 11-Apr-22 ALL CARE TOWING, INC.ICR 22800746 - Towing Honda Accord Wht $189.00 101 42120 436
058912 11-Apr-22 BADGER METER, INC March Services; Annual Login License $603.56 601 49440 300
058913 11-Apr-22 C & L EXCAVATING, INC Payment No. 5 - 2021 Street Improvements Project $83,244.88 411 43120 530
058914 11-Apr-22 CENTRAL HYDRAULICS, INC Root Saw $15.11 602 49450 210
058915 11-Apr-22 City of Sartell 1st Qtr 2022 - Gang Strike Task Force $3,287.78 101 42140 300
058916 11-Apr-22 COILS FLAGS & FLAGPOLES 5 x 8 US Flag $180.00 101 45202 210
058917 11-Apr-22 CUSTOMIZED FIRE RESCUE TRAIN Firefighter Training $2,350.00 105 42240 443
058918 11-Apr-22 DANIELSON, DOUG EDA Stipend - 1st Qtr 2022 $70.00 150 46500 103
058919 11-Apr-22 DULLINGER, GINA Planning Commission Stipend - 1st Qtr 2022 $70.00 101 41120 103
058920 11-Apr-22 FARM-RITE EQUIPMENT, INC.Unit #21 - Cap $11.15 101 45202 230
058921 11-Apr-22 FIRE EQUIPMENT SPECIALTIES INC FD Safety Vests $839.69 105 42220 210
058921 11-Apr-22 FIRE EQUIPMENT SPECIALTIES INC Survivor LED Alkaline C4's $317.90 105 42220 210
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $546.06 101 42151 321
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $147.73 101 43120 321
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $147.73 101 45202 321
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $96.69 601 49440 321
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $68.43 602 49450 321
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $85.00 651 49900 321
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $44.60 101 45204 321
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $44.60 101 41910 321
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $82.83 101 41430 321
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $49.62 101 41530 321
058922 11-Apr-22 FIRSTNET Mar 2022 Mobile Device Charges $76.47 105 42250 321
058923 11-Apr-22 FLEXIBLE PIPE TOOL COMPANY INC Gofer Root Saw Motor $1,190.00 602 49450 300
058924 11-Apr-22 GOODIN COMPANY PVC for Water Plant I $10.62 601 49420 220
058925 11-Apr-22 GOPHER STATE ONE CALL March 2022 Locates $8.10 601 49440 319
058925 11-Apr-22 GOPHER STATE ONE CALL March 2022 Locates $8.10 602 49490 319
058926 11-Apr-22 GRANITE ELECTRONICS, INC Service Agrmt 4-1-22 to 3-30-23 - PD Armer BDA System $547.44 101 42151 233
058927 11-Apr-22 HARTSOOK COMPANIES, INC.April 2022 - Campaign Managed Services $17,500.00 390 45205 300
058927 11-Apr-22 HARTSOOK COMPANIES, INC.May 2022 - Campaign Managed Services $17,500.00 390 45205 300
058928 11-Apr-22 HAWKINS, INC Azone 15 $244.38 601 49420 210
058928 11-Apr-22 HAWKINS, INC Azone 15 $2,717.70 601 49421 210
058929 11-Apr-22 HERN, CRAIG Newmie Camp Refund $40.00 101 45204 34408
058930 11-Apr-22 HMA ARCHITECTS, LTD.Svcs Thru 2-21-22; St. Joseph Community Center $8,510.53 200 45202 520
058931 11-Apr-22 HOFFMAN, JUNE Mar 2022 Fire Hall Cleaning $60.00 105 42281 300
058932 11-Apr-22 HOSCH, LARRY EDA Stipend - 1st Qtr 2022 $105.00 150 46500 103
058933 11-Apr-22 INSPECTRON INC Mar 2022 - Plan Review & Inspections $8,525.00 101 42401 300
058934 11-Apr-22 JARRELL, ANNE Planning Commission Stipend - 1st Qtr 2022 $70.00 101 41120 103
058935 11-Apr-22 LEES ACE HARDWARE Truefuel 4-Cycle $47.98 105 42220 235
058935 11-Apr-22 LEES ACE HARDWARE CO Detectors $65.98 105 42220 211
058935 11-Apr-22 LEES ACE HARDWARE CO Detectors for Community $131.96 105 42220 211
058935 11-Apr-22 LEES ACE HARDWARE Screw for SCBA Mask $0.88 105 42220 210
058935 11-Apr-22 LEES ACE HARDWARE Locker Locks for Spare Class A Uniforms $24.99 105 42220 211
058935 11-Apr-22 LEES ACE HARDWARE #706 & #707 Evidence Boxes $39.96 101 42120 210
058936 11-Apr-22 LEXISNEXIS Mar 2022 SSN Software $103.00 101 42120 300
058937 11-Apr-22 LITTLE FALLS MACHINE, INC Truck #90 - O-Ring, Adapter, Spring $875.29 101 43125 230
058938 11-Apr-22 LOUWAGIE, KEITH & JOYCE Planning Commission Stipend - 1st Qtr 2022 $70.00 101 41120 103
058939 11-Apr-22 LYON, ABBY Park & Rec Board Stipend - 1st Quarter 2022 $70.00 101 41120 103
058940 11-Apr-22 METERING & TECHNOLOGY SOLUTION 19 - 3/4" E-Series Meters $4,727.20 601 49430 210
058941 11-Apr-22 MICK, CARMIE Planning Commission Stipend - 1st Qtr 2022 $105.00 101 41120 103
058941 11-Apr-22 MICK, CARMIE Joint Planning Board Stipend - 1st Qtr 2022 $35.00 101 41120 103
058942 11-Apr-22 MIDWEST MACHINERY CO.Front Mounts & Tractor #11, #40, #12 $237.48 101 45202 230
058943 11-Apr-22 MIKES ELECTRTIC Labor and Parts for Repair to New Chemical Handling Equip $4,412.00 601 49420 220
058944 11-Apr-22 MINNESOTA COMPUTER SYSTEMS,INC PD Copier - 1/12/22 to 4/11/22 $60.00 101 42120 350
058945 11-Apr-22 MN CHIEFS OF POLICE ASSOCATION ETI Conference - Dwight $550.00 101 42140 331
058946 11-Apr-22 MN DEPT OF TRANSPORTATION Temp Traffic Control Field Manuals $9.35 101 43120 210
058946 11-Apr-22 MN DEPT OF TRANSPORTATION Temp Traffic Control Field Manuals $9.36 101 45202 210
058946 11-Apr-22 MN DEPT OF TRANSPORTATION Temp Traffic Control Field Manuals $9.35 601 49440 210
058946 11-Apr-22 MN DEPT OF TRANSPORTATION Temp Traffic Control Field Manuals $9.35 602 49450 210
058947 11-Apr-22 MPCA WW Certification Renewal - J. Marthaler $23.00 602 49450 433
058948 11-Apr-22 MVTL LABORATORIES, INC Wastewater Testing $461.00 602 49480 312
058948 11-Apr-22 MVTL LABORATORIES, INC Wastewater Testing $131.00 602 49480 312
058949 11-Apr-22 POWERHOUSE OUTDOOR EQUIP #14 - Blade, Air Filters $257.34 101 45202 230
058950 11-Apr-22 PRECISE REFRIGERATION INC Labor/Materials - Replace Duct Smoke $496.00 101 41942 300
058951 11-Apr-22 QUADIENT LEASING Folding Machine Lease - 1/30/22 to 4/29/22 $249.02 601 49490 410
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
058951 11-Apr-22 QUADIENT LEASING Folding Machine Lease - 1/30/22 to 4/29/22 $249.02 602 49490 410
058951 11-Apr-22 QUADIENT LEASING Folding Machine Lease - 1/30/22 to 4/29/22 $249.02 603 43230 410
058951 11-Apr-22 QUADIENT LEASING Folding Machine Lease - 1/30/22 to 4/29/22 $249.03 101 41430 410
058952 11-Apr-22 RENGEL PRINTING, INC Window Envelopes w/Indicia $109.80 101 41430 200
058952 11-Apr-22 RENGEL PRINTING, INC Window Envelopes w/Indicia $54.91 101 42120 200
058952 11-Apr-22 RENGEL PRINTING, INC Window Envelopes w/Indicia $54.91 101 45201 200
058952 11-Apr-22 RENGEL PRINTING, INC Window Envelopes w/Indicia $54.91 150 46500 200
058952 11-Apr-22 RENGEL PRINTING, INC Window Envelopes w/Indicia $109.81 601 49490 200
058952 11-Apr-22 RENGEL PRINTING, INC Window Envelopes w/Indicia $109.81 602 49490 200
058952 11-Apr-22 RENGEL PRINTING, INC Window Envelopes w/Indicia $109.81 603 43230 200
058952 11-Apr-22 RENGEL PRINTING, INC Window Envelopes w/Indicia $54.91 651 49490 200
058953 11-Apr-22 RENNECKE, ANDREW Park & Rec Board Stipend - 1st Quarter 2022 $35.00 101 41120 103
058954 11-Apr-22 REPUBLIC SERVICES Mar 2022 Recycling Services - Residential Recycling $99.18 603 43230 384
058954 11-Apr-22 REPUBLIC SERVICES Mar 2022 Recycling Services $12,734.80 603 43230 384
058954 11-Apr-22 REPUBLIC SERVICES Mar 2022 Recycling Services - 30 Gal $3,318.48 603 43230 384
058954 11-Apr-22 REPUBLIC SERVICES Mar 2022 Recycling Services - 60 Gal $10,491.48 603 43230 384
058954 11-Apr-22 REPUBLIC SERVICES Mar 2022 Recycling Services - 90 Gal $536.01 603 43230 384
058955 11-Apr-22 RESURRECTION LUTHERAN CHURCH Damage Deposit - Precinct 3 Polling Location $300.00 101 41410 410
058956 11-Apr-22 ROCKY, TIM Park & Rec Board Stipend - 1st Quarter 2022 $35.00 101 41120 103
058957 11-Apr-22 Scepaniak, Adam Planning Commission Stipend - 1st Qtr 2022 $35.00 101 41120 103
058957 11-Apr-22 Scepaniak, Adam Joint Planning Board Stipend - 1st Qtr 2022 $35.00 101 41120 103
058958 11-Apr-22 SCHLEPER, KEITH Park & Rec Board Stipend - 1st Quarter 2022 $70.00 101 41120 103
058959 11-Apr-22 SEH, INC General Engineering Fees $128.00 101 43131 303
058960 11-Apr-22 SHIFT TECHNOLOGIES, INC.April 2022 - Managed Services $312.50 101 41710 215
058960 11-Apr-22 SHIFT TECHNOLOGIES, INC.March 2022 - Antivirus $257.25 101 41710 310
058961 11-Apr-22 STENMAN, ELIJAH Park & Rec Board Stipend - 1st Quarter 2022 $70.00 101 41120 103
058962 11-Apr-22 STEPP MFG Pilot Lite Gas Ignition - Patch Wagon $115.02 101 43120 230
058963 11-Apr-22 TOTAL ENERGY SYSTEMS, LLC Service to Baker Street Lift Station $555.35 602 49470 220
058964 11-Apr-22 TRAUT WELLS, INC Potable Water Tests $200.00 601 49420 312
058965 11-Apr-22 VACUUM CENTER & SEWING ROOM Parts & Service Vacuum Cleaner $98.93 101 41942 300
058966 11-Apr-22 VAN METER INC Light Bulbs for PW Shop $112.32 101 45201 210
058967 11-Apr-22 WICK, DALE & BARBARA EDA Stipend - 1st Quarter 2022 $70.00 150 46500 103
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $86.44 101 41941 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $1,605.57 101 41942 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $1,056.44 101 41942 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $8.84 101 42500 326
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $133.66 101 43120 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $300.26 101 43120 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $81.59 101 45123 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $44.01 101 45123 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $89.10 101 45201 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $1,471.29 101 45201 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $858.75 101 45202 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $109.89 101 45202 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $763.90 105 42280 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $1,086.17 105 42280 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $114.89 601 49410 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $144.92 601 49410 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $493.69 601 49420 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $630.76 601 49420 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $2,772.70 601 49421 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $1,210.39 601 49421 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $315.15 601 49435 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $385.20 602 49470 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $67.69 602 49471 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $728.28 602 49480 381
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $118.37 602 49480 383
058968 11-Apr-22 XCEL ENERGY Gas/Electric Services $2,816.69 652 43160 386
058969 11-Apr-22 ZARNOTH BRUSH WORKS INC Poly Wafer Broom Refill $435.55 101 43125 210
Total Bills Payable - Mailed Prior to Council Approval $211,762.64
Check#Date Search Name Comments Amount FUND DEPART OBJ
058970 13-Apr-22 All Energy Solar Duplicate Payment Refund (Permit #20220014 $43.75 101 41430 32210
058971 13-Apr-22 BUREAU OF CRIMINAL APPR CJDN Access Fee (1/01/2022 to 3/31/2022)$150.00 101 42120 433
058972 13-Apr-22 CB FOODSERVICE DESIGNS, INC.Schematic Drawings for Kleinfelter Park Restroom $1,200.00 601 49440 520
058973 13-Apr-22 CINTAS CORPORATION NO. 2 PW Uniforms $42.14 602 49450 171
058973 13-Apr-22 CINTAS CORPORATION NO. 2 PW Uniforms $3.57 651 49900 171
058973 13-Apr-22 CINTAS CORPORATION NO. 2 PW Uniforms $3.23 603 43230 171
058973 13-Apr-22 CINTAS CORPORATION NO. 2 PW Uniforms $42.31 601 49440 171
058973 13-Apr-22 CINTAS CORPORATION NO. 2 PW Uniforms $18.69 101 45202 171
058973 13-Apr-22 CINTAS CORPORATION NO. 2 PW Uniforms $19.20 101 43120 171
058973 13-Apr-22 CINTAS CORPORATION NO. 2 Rugs, Towels, Toilet Paper $73.18 602 49490 210
058973 13-Apr-22 CINTAS CORPORATION NO. 2 Rugs, Towels, Toilet Paper $73.18 601 49490 210
058973 13-Apr-22 CINTAS CORPORATION NO. 2 Rugs, Towels, Toilet Paper $73.18 101 45201 210
058973 13-Apr-22 CINTAS CORPORATION NO. 2 Rugs, Towels, Toilet Paper $29.28 101 42120 210
058973 13-Apr-22 CINTAS CORPORATION NO. 2 Rugs, Towels, Toilet Paper $258.38 101 41430 210
058974 13-Apr-22 CIRCLE K FLEET Mar 2022 Motor Fuel $51.03 101 42152 235
058974 13-Apr-22 CIRCLE K FLEET Mar 2022 Motor Fuel $36.00 101 43120 235
058974 13-Apr-22 CIRCLE K FLEET Mar 2022 Motor Fuel $36.00 101 45202 235
058974 13-Apr-22 CIRCLE K FLEET Mar 2022 Motor Fuel $36.00 601 49440 235
058974 13-Apr-22 CIRCLE K FLEET Mar 2022 Motor Fuel $36.00 602 49450 235
058974 13-Apr-22 CIRCLE K FLEET Excise Tax Credit ($2.97)101 42152 235
058974 13-Apr-22 CIRCLE K FLEET Excise Tax Credit ($1.90)101 43120 235
058974 13-Apr-22 CIRCLE K FLEET Excise Tax Credit ($1.90)101 45202 235
058974 13-Apr-22 CIRCLE K FLEET Excise Tax Credit ($1.90)601 49440 235
058974 13-Apr-22 CIRCLE K FLEET Excise Tax Credit ($1.90)602 49450 235
058974 13-Apr-22 CIRCLE K FLEET Refund O/N Shipping ($34.50)101 41530 300
058974 13-Apr-22 CIRCLE K FLEET PD Car Wash $9.69 101 42152 230
058975 13-Apr-22 EO JOHNSON BUSINESS TECH Firewall - 4/20/22 to 5/19/22 $370.00 101 41710 215
058976 13-Apr-22 FINKEN INC ION Water Station Rental (4/01/22 to 3/31/23)$399.50 101 41942 410
058977 13-Apr-22 GRANITE ELECTRONICS, INC #703 - Squad Radio Repair $88.20 101 42152 230
058978 13-Apr-22 HAWKINS, INC Sodium Permanganate $2,314.26 601 49420 210
058978 13-Apr-22 HAWKINS, INC Aqua Hawk; Sodium Permanganate $1,700.65 601 49421 210
058979 13-Apr-22 JOVANOVICH, DEGE & ATHMANN Fire Dept Contract Review $405.00 105 42210 304
058979 13-Apr-22 JOVANOVICH, DEGE & ATHMANN Community Ctr - YMCA Agreement $247.50 200 45202 520
058979 13-Apr-22 JOVANOVICH, DEGE & ATHMANN 2022 Street Imprv - Nagell Appraisal $1,990.00 415 43120 530
058980 13-Apr-22 KWIK TRIP Mar 2022 Motor Fuel $3,122.64 101 42152 235
058980 13-Apr-22 KWIK TRIP Excise Tax Credit ($203.33)101 42152 235
058980 13-Apr-22 KWIK TRIP PD Car Wash $28.00 101 42152 230
058980 13-Apr-22 KWIK TRIP Mar 2022 Motor Fuel $349.97 101 43120 235
058980 13-Apr-22 KWIK TRIP Mar 2022 Motor Fuel $387.75 101 43125 235
058980 13-Apr-22 KWIK TRIP Mar 2022 Motor Fuel $349.97 101 45202 235
058980 13-Apr-22 KWIK TRIP Mar 2022 Motor Fuel $559.99 601 49440 235
058980 13-Apr-22 KWIK TRIP Mar 2022 Motor Fuel $645.40 602 49450 235
058980 13-Apr-22 KWIK TRIP Excise Tax Credit ($21.80)101 43120 235
058980 13-Apr-22 KWIK TRIP Excise Tax Credit ($24.72)101 43125 235
058980 13-Apr-22 KWIK TRIP Excise Tax Credit ($21.80)101 45202 235
058980 13-Apr-22 KWIK TRIP Excise Tax Credit ($34.85)601 49440 235
058980 13-Apr-22 KWIK TRIP Excise Tax Credit ($40.23)602 49450 235
058981 13-Apr-22 LEAGUE OF MN CITIES 2022 - LMC Conference - Bob Loso $399.00 101 41110 331
058981 13-Apr-22 LEAGUE OF MN CITIES 2022 - LMC Conference - Kelly Beniek $239.00 101 41110 331
058982 13-Apr-22 METERING & TECHNOLOGY Cellular-M Endpoint $317.40 601 49430 210
058983 13-Apr-22 MIDCONTINENT Apr 2022 Fiber, Internet, Phones $440.68 601 49421 321
058983 13-Apr-22 MIDCONTINENT Apr 2022 Fiber, Internet, Phones $355.68 601 49420 321
058983 13-Apr-22 MIDCONTINENT Apr 2022 Fiber, Internet, Phones $355.68 105 42250 321
058983 13-Apr-22 MIDCONTINENT Apr 2022 Fiber, Internet, Phones $355.68 101 45201 321
058983 13-Apr-22 MIDCONTINENT Apr 2022 Fiber, Internet, Phones $115.71 150 46500 321
058983 13-Apr-22 MIDCONTINENT Apr 2022 Fiber, Internet, Phones $220.34 101 41430 321
058983 13-Apr-22 MIDCONTINENT Apr 2022 Fiber, Internet, Phones $220.34 101 42151 321
058983 13-Apr-22 MIDCONTINENT Apr 2022 Fiber, Internet, Phones $320.68 601 49435 321
058983 13-Apr-22 MIDCONTINENT Apr 2022 Fiber, Internet, Phones $320.68 602 49480 321
058984 13-Apr-22 NORTHERN SAFETY TECHNOLOGY, #92 - Super LED System $1,458.70 101 43125 230
058985 13-Apr-22 O REILLY AUTO PARTS Sea Foam for Gas Cans $53.94 101 45202 230
058985 13-Apr-22 O REILLY AUTO PARTS #28 - Oil Filters $9.98 101 43120 230
058985 13-Apr-22 O REILLY AUTO PARTS #91 - Splice, Wire, Toggle Switch $40.97 101 43125 230
058986 13-Apr-22 SEH, INC Plan Review - Verizon Sub6 $1,863.20 101 43131 303
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
058987 13-Apr-22 SHIFT TECHNOLOGIES, INC.Updated Evidence Software $279.60 101 42120 215
058987 13-Apr-22 SHIFT TECHNOLOGIES, INC.Blocked Email in Reflextion $201.60 101 41710 310
058987 13-Apr-22 SHIFT TECHNOLOGIES, INC.Therese Laptop - Domain/Office Install $90.00 101 41430 215
058987 13-Apr-22 SHIFT TECHNOLOGIES, INC.F Drive Issues - Nate (35%)$14.70 150 46500 215
058987 13-Apr-22 SHIFT TECHNOLOGIES, INC.F Drive Issues - Nate (65%)$27.30 101 41910 215
058988 13-Apr-22 ST. CLOUD REFRIGERATION, INC.Facility Mgmt Support Svc - April 2022 $713.40 101 41942 300
058989 13-Apr-22 STEARNS ELECTRIC ASSOCIATION Mar 2022 - Electrical Services $1,414.10 652 43160 386
058989 13-Apr-22 STEARNS ELECTRIC ASSOCIATION Mar 2022 - Electrical Services $50.50 101 41942 381
058989 13-Apr-22 STEARNS ELECTRIC ASSOCIATION Mar 2022 - Electrical Services $891.21 101 45201 381
058989 13-Apr-22 STEARNS ELECTRIC ASSOCIATION Mar 2022 - Electrical Services $159.72 602 49473 381
058989 13-Apr-22 STEARNS ELECTRIC ASSOCIATION Mar 2022 - Electrical Services $95.36 602 49472 381
058989 13-Apr-22 STEARNS ELECTRIC ASSOCIATION Mar 2022 - Electrical Services $74.35 602 49471 381
058990 13-Apr-22 ZEP MANUFACTURING, INC Zep VUE-RTU $60.53 101 45202 210
Total Bills Payables - Waiting Council Approval $25,961.87
EFTs & Payroll 88,149.80
Bills Paid Prior to Council 211,762.64
Bills Waiting for Council 25,961.87
Total Bills Payable 325,874.31
Summary:
Council Agenda Item
______
MEETING DATE: April 18, 2022
AGENDA ITEM: Donations and Contributions
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council. By accepting the donations, the city is accepting the intent of the donations.
The in-kind donations are estimates.
Total Dog Park cash donations received through 3/31/22 = $5,996 + $1,149 for pavers and refreshments.
Total Jacob Wetterling Rec Center donations received through 3/31/22 = $3,041.
BUDGET/FISCAL IMPACT: $381.00
ATTACHMENTS: Request for Council Action: Donations
Resolution 2022-019 Accepting Donations
REQUESTED COUNCIL ACTION: Consider approval Resolution 2022-019 Accepting Donations.
4c
RESOLUTION 2022-019
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Fire Dept Operations $55.00
Anonymous Cash Dog Park $1.00
R. Tamm Photography Gift Certificate Scavenger Hunt $250.00
Mission Nutrition Gift Certificate Scavenger Hunt $25.00
Bruno Press Gift Certificate Scavenger Hunt $50.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 18th day of April, 2022.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
Council Agenda Item 4d
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
April 18, 2022
Park Board Appointment
Administration
BACKGROUND INFORMATION: There is a vacancy on the St. Joseph Park Board. One
application was received and the recommendation is to appoint Al Newman for the remainder of the
vacant term.
2020-2022 (will finish out vacant term) Al Newman
ATTACHMENTS: None
REQUESTED COUNCIL ACTION: Appoint Al Newman to the St. Joseph Park Board effective
immediately.
Council Agenda Item
MEETING DATE: April 18, 2022
AGENDA ITEM: Repayment Agreement Satisfaction
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council accepted MN Small Cities Housing Rehab grant from DEED
and contracted with Central MN Housing Partnership to administer the grant.
BACKGROUND INFORMATION: The 2013 housing grant award was completed in 2016. One of
the homeowners paid their forgivable loan and requires a Repayment Agreement Satisfaction to be
recorded against the property. Upon council approval, staff will forward the agreement.
BUDGET/FISCAL IMPACT: none
ATTACHMENTS: Repayment Agreement Satisfaction
REQUESTED COUNCIL ACTION: Consider approving the Repayment Agreement Satisfaction for
139 5th Ave SE, St. Joseph, MN.
4e
Page 1 of 1
[Space above This Line for Recorder’s Use]
REPAYMENT AGREEMENT SATISFACTION
THAT CERTAIN AGREEMENT owned by the undersigned, a single residence of
the State of Minnesota, dated December 8, 2016, executed by the City of St. Joseph, as
lender, to Eleanor L. Emery, a single person, as owner of 139 5th Ave SE, Saint Joseph,
MN 56374, and recorded on December 15, 2016, as Document Number A1484751, in
the Office of the County Recorder of Stearns County, Minnesota, is with the indebtedness
thereby secured, fully paid and satisfied.
CITY OF ST. JOSEPH,
a Minnesota public body, corporate and politic
By: Rick Schultz
Its: Mayor
By: Therese Haffner
Its: Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
This instrument was acknowledged before me on this 18th day of April, 2022, by
Rick Schultz as Mayor and Therese Haffner, as Administrator of the City of St. Joseph, a
Minnesota public body, corporate and politic, on behalf of said city.
Notary Public
Drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
320-363-7201
Council Agenda Item
MEETING DATE: April 18, 2022
AGENDA ITEM: Joint Planning District Board termination
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Planning Commission voted to
approve the resolution at April 11th meeting.
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION:
The Joint Planning District Board (JPDB) and its authorizing legislation was enacted more than twenty
years ago out of necessity from the decades of contentious land use debates between cities, counties, and
townships. The contentious issues have largely been addressed through inter-jurisdictional coordination
and cooperation and land use policies such as orderly annexation agreements, adoption of Comprehensive
Plans, St, Cloud Area Planning Organization coordinating regional transportation issues, adoption of
subdivision regulations, and other land use best practices. With these changes the structure of the JPDB is
no longer needed.
Since the goals of the JPDP has been accomplished area cities are being asked to terminate the JPDP. The
Joint Board has not met since 2015. All of the Communities involved will be acting on this termination in
April with all expected to adopt the resolution.
BUDGET/FISCAL IMPACT: Estimated refund of $1,200 +/-
ATTACHMENTS: 1. Resolution 2022-020 terminating the Joint Powers Agreement
2. Memo regarding the history of the JPDB
3.Original JPDB Joint Powers Agreement
REQUESTED COUNCIL ACTION:
1. Consent gives approval on Resolution 2022-020 terminating the Joint Powers Agreement.
If item is pulled from consent staff requests motion on resolution 2022-020.
4f
RESOLUTION 2022-020
AMENDING AND TERMINATING THE
ST CLOUD AREA JOINT PLANNING DISTRICT JOINT POWERS AGREEMENT
WHEREAS, Minnesota Statute 394.232 created the St. Cloud Area Joint Planning District Plan, the first
demonstration project under Minnesota’s Community Based Planning Act; and
WHEREAS, the Cities of St. Cloud, Sartell, Sauk Rapids, St. Joseph, and Waite Park and the Counties of
Benton, Sherburne, and Stearns joined together to create the St. Cloud Area Joint Planning District whose mission
was to develop a comprehensive and coordinated plan for the growth of the St. Cloud metropolitan area; and
WHEREAS, a comprehensive community-based plan was adopted by the Joint Planning District Board
and said local government units in May of 2000; and
WHEREAS, the cities and counties participating in the St. Cloud Area Joint Planning District
subsequently completed and are updating their individual comprehensive plans in a timely manner with intentional
engagement of regional stakeholders; and
WHERAS, the cities, counties, and townships within the St. Cloud Area Joint Planning District are
consistently utilizing orderly annexation agreements, joint powers agreements, and joint planning boards to foster
orderly urban expansion; and
WHERAS, the cities, counties, and townships within the St. Cloud Area Joint Planning District are
working cooperatively to plan for and implement regional transportation, utilities, and park projects connecting and
crossing jurisdictional boundaries; and
WHEREAS, termination of the St. Cloud Area Joint Planning District Joint Powers Agreement and the
Joint Planning District Board does not preclude the participating jurisdictions from sustaining in new forms and
initiatives the regional commitment to cooperative planning;
WHERAS, Article II.11 of the St. Cloud Area Joint Planning District Joint Powers Agreement enables
amendments of said document by vote of all Joint Planning District Board members; and
WHERAS, Article VII establishes a procedure for termination of the Joint Planning District Joint Powers
Agreement and the Joint Planning District Board by vote of all Joint Planning District Board members; and.
WHEREAS, the Joint Planning District Board is no longer seated nor meets to conduct business.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST.
JOSEPH that Article VII of the St Cloud Area Joint Planning District Joint Powers Agreement is amended to grant
individual members full authority to terminate said agreement without hearing or action of the Joint Planning
District Board.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. JOSEPH that that
the St. Cloud Area Joint Planning District Joint Powers Agreement is terminated and the St. Cloud Area Joint
Planning District Board dissolved.
Adopted this 18th day of April, 2022
CITY OF ST. JOSEPH
Mayor, Rick Schultz
ATTEST
Therese Haffner, City Administrator
ST CLOUD AREA JOINT PLANNING DISTRICT
Page 1 of 4
The St Could Area Joint District Plan (JDP) was created to facilitate Regional Community Based
Planning. This was a pilot project pursuant to the Community-based Planning Act passed and
funded by the 1997 Minnesota State Legislature. In November of 1997 eight jurisdictions
entered into a joint powers agreement to complete a Community-Based Plan under the pilot
program. From the joint agreement, a district board was created to oversee the development
of the Plan.
The purpose of the JDP was to address the following community concerns:
1. Rapid, unplanned growth
2. Lack of integrated, regional transportation system
3. Balance agricultural issues with urban development
4. Need for multiple jurisdictional cooperation and need to find proper governance
system.
5. Equitable, efficient distribution of wastewater treatment facility cost and services
Communities involved:
Counties: Stearns (2008), Benton (2005) and Sherburne (2011)
Cities: St Cloud (2003, will be updating), St Joseph (2008), Sartell (2014 Update in process), Sauk
Rapids (2005) and Waite Park (2005)
The year in parenthesis reflects the last Comprehensive Plan revision.
The JDP was developed based on the 11 Goals of Community Based Planning – none of which
exist today in Statute. The current Community- Based Planning statutory language is attached
as Appendix 1.
Plan Implementation:
Implementation of this plan occurred on two levels. First was the creation of this plan as a
policy framework setting the direction for the region through its Goals and Policies, Non-Metro
Area Growth Plan and the St Cloud Area Master Plan. Secondly each local unit of government
in the Region adopted its local plans, ordinances and other documents to carry forth the vision
and recommendations within the Plan.
In 2005 the Board authorized a Plan review and evaluation. Each entity contributed to the
funding of the evaluation summary, $2,000 per jurisdiction ($4,000 for the City of St Cloud).
The evaluation summary was accepted in November of 2006.
In response to various community issues and concerns the following subcommittees were
created through this Board:
ST CLOUD AREA JOINT PLANNING DISTRICT
Page 2 of 4
• Sustainability Committee
• Mississippi Partners
• Regional Parks and Trails Committee
• St Cloud Area Wastewater Advisory Committee
• Housing Committee
Plan Accomplishments
• Each community within the JDP area has a comprehensive plan that addresses growth
within their community and many have Orderly Annexation Agreements with
neighboring jurisdictions.
• The St Cloud APO continues to coordinate transportation initiatives in the region.
Significant elements of the regional transportation system envisioned by the JDP have
been constructed, including 33rd Street South, County Road 134, County (west Waite
Park), and others. The remaining sections of the regional transportation system have
been studied via corridor studies or environmental review.
• The plan helped the area balance growth needs and agricultural preservation through a
variety of means including but not limited to establishing consistent land development
practices such as density requirements, subdivision regulations, feedlot regulations and
reciprocal setbacks.
• Since the adoption of the JDP most of our communities recognize our interdependence
and work cooperatively to further growth as a region. There are several OAA that are
administered through various Joint Planning Boards comprised of elected officials from
the City, Township and County.
• Parks and Trails planning has also been a regional effort. There is no one governance
system that works for all issues since there are a myriad of programs that exist at each
level and it is how we choose to work together that determines our success. However,
regional cooperation has resulted in greater representation of central Minnesota parks
and trails needs at the State legislature and in agency funding allocations.
• SCAWAC has successful negotiated and completed an expansion of the wastewater
plant providing treatment for the urban growth boundaries envisioned by the JDP
during the coming decade. SCAWAC continues its discussions regarding future
expansion needs.
• The Life Cycle Housing Joint Powers Agreement provided an innovative approach to
incenting the construction of affordable rental and owner-occupied housing across the
metro-area jurisdictions. Discussion of innovative affordable housing programs are
resurfacing with the return of housing construction in recent years.
ST CLOUD AREA JOINT PLANNING DISTRICT
Page 3 of 4
• The JPD was initiated to address the sustainability of the booming urban growth rate
occurring at the turn of the Century. The metro-area cities jointly agreed to prepare a
regional sustainability framework plan to share local practices and identify potential
national and international best practices for use in central Minnesota. The JPD adopted
framework plan continues to inform local decision making by stakeholders and
government jurisdictions.
• The regional river plan prepared by Mississippi Partners in 2011/2012 has refocused the
JPD jurisdictions on riverfront opportunities and the best practices for stewardship of
the water resource. Mississippi Partners continues to meet to champion the guiding
principles and recommended actions of the regional river plan.
• Since adoption of the Joint District Plan the metro-area cities have united to establish a
regional sales tax providing a dedicated funding source for regional parks, trails, and
transportation projects. More than a decade of regional projects have been constructed
in-line with the JDP’s objectives.
ST CLOUD AREA JOINT PLANNING DISTRICT
Page 4 of 4
ST CLOUD AREA JOINT PLANNING DISTRICT JOINT POWERS AGREEMENT (Selected Portion)
ARTICLE VII TERMINATION
This agreement may be terminated by the written agreement of 2/3 of the members. Any
member may petition the Board to terminate this agreement. Upon a 30 day notice in writing
to the clerk of the governing body of each member, the Board shall hold a hearing and upon a
2/3 vote of all voting representatives, the Board shall by resolution recommend that the
Agreement be terminated. The resolution shall be submitted to the governing body of each
member and if ratified by 2/3 of the governing bodies of all members within sixty (60) day, the
Board shall terminate this Agreement, allowing reasonable time to complete work in progress
and dispose of personal property owned by the Board.
Upon termination of the joint area planning effort, all property purchased or owned pursuant
to this Agreement shall be sold and the proceeds thereof together with monies on hand, shall
be distributed to the current members. Such distribution of assets shall be made in proportion
to the total contribution by the respective members over the entire duration of this Agreement.
Council Agenda Item 4g
MEETING DATE: 18APR2022
AGENDA ITEM: Public Works Mechanic Position
SUBMITTED BY: Administration/Public Works
STAFF RECOMMENDATION: Approve Mechanic Job Description and authorize staff to conduct the
hiring process for a full-time mechanic.
PREVIOUS COUNCIL ACTION: In 2021, the City Council discussed the hiring of a mechanic during
budget review and subsequently budgeted the full-time position to begin July 2022.
BACKGROUND INFORMATION: Within our fire, police and public works departments, the city
maintains over 100 pieces of equipment ranging from gas operated hand tools to emergency and heavy
equipment. In 2021 we spent $54,084.00 in vehicle repairs, $9,331.00 in professional services, and
$52,502.00 in public works staff hours; this does not include small engine repairs. This position will pay
for itself, not only with the cost savings of shop rates as high as $175.00 per hour but also in the
preventive maintenance schedules that will be performed on our equipment. This position would also free
up staff time that is taken away for breakdowns and equipment maintenance. Another benefit to this
position will be having our equipment back up and running in a timely manner. Currently, we bring in a
piece of equipment to any given shop where it can take 4-5 weeks before our equipment is repaired.
This position is anticipated to be a Grade 10 on the pay scale at $55,686.73 - $80,241.61. Flaherty &
Hood, the City’s labor attorney is currently reviewing and grading the position.
BUDGET/FISCAL IMPACT: Budgeted position to start July 2022
ATTACHMENTS: Mechanic Job Description
REQUESTED COUNCIL ACTION: Approve Mechanic Job Description and authorize staff to conduct
the hiring process for a full-time mechanic.
POSITION: MECHANIC
DEPARTMENT: Public Works
IMMEDIATE SUPERVISOR: Public Works Director
HOURS WORKED: Generally, 7:30 AM – 4:00 PM
FLSA STATUS: Non-Exempt
SUMMARY
Mechanical fleet maintenance with primary responsibility for performing or arranging service and repair
work on engine-powered vehicles and equipment, fabricating/repairing metals parts, record keeping and
purchasing. Work is performed under the general direction of the Public Works Director.
ESSENTIAL FUNCTIONS The following functions are intended only as illustrations of the various
types of work performed. The omission of specific duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
• Plans, carries out and evaluates preventative maintenance schedules for all vehicles and
mechanical equipment, either personally, or through outside vendors.
• Operates a variety of diagnostic instruments and a variety of hand, electric, and air-driven tools.
• Tests, services and repairs vehicles and mechanical equipment.
• Inspects, adjusts and replaces necessary units and related parts in the performance of repair and
Maintenance work.
• Repairs brake, engine, electrical, fuel, hydraulic, transmission, ignition, air, exhaust, axle
assemblies and related systems.
• Cuts and welds metal and performs body repair, touch up and related work.
• Changes and repairs tires and tubes.
• Evaluates status of mechanical equipment and vehicles and performs or schedules needed repairs.
• Conducts various analyses and inspections of vehicles and mechanical systems to determine the
most cost-effective means of maintenance, repair or replacement.
• Develops shop procedures and budget data for the maintenance and repair of vehicles and
mechanical systems.
• Purchases equipment, parts, and supplies used for vehicle and mechanical system maintenance.
• Maintains and conducts inventory of shelf stock parts and supplies.
• Provides emergency field assistance to disabled equipment as needed and appropriate.
• Assists in the preparation of bid specifications for vehicles and mechanical equipment.
• Assists in the preparation and administration of mechanical budgets in conformance with adopted
policies and procedures.
• Maintains records, prepares reports and other specialized maintenance records of equipment and
mechanical equipment.
• Performs winter street maintenance involving plowing snow, salting, scraping, and drift control.
• Performs other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Skill in diagnosing engine and other problems and utilize proper tools and procedures.
• Skill to use a variety of power tools, electronic diagnostic equipment, portable/stationary
machines, hand tools, cutting torches and welding equipment.
• Ability to effectively and efficiently prioritize/schedule multiple ongoing repairs and services.
• Ability to communicate effectively in oral and written form.
• Ability to utilize work time properly and productively.
• Ability to act in a decisive manner, using good judgment.
• Ability to use tact and diplomacy and to promote a cooperative atmosphere within the city
operations as well as with the public,
• Ability to present an attitude of professionalism while maintaining the values and attitudes of the
community.
• Ability to establish and maintain effective working relationships with co-workers, supervisors,
other departments, contractors, and the general public.
PHYSCIAL DEMANDS/WORKING CONDITIONS
• Work requires the frequent exertion of up to 25 pounds of force and occasional exertion of up to
100 pounds of force.
• Work regularly requires standing, walking, speaking or hearing and repetitive motions, frequently
requires stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or
pulling and lifting and occasionally requires sitting, using hands to finger, handle or feel,
climbing or balancing and tasting or smelling.
• Work requires close vision, distance vision, depth perception, color perception, night vision and
peripheral vision.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken
word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires visual inspection involving small defects and/or small parts, operating machines,
operating motor vehicles or equipment and observing general surroundings and activities.
• Work regularly requires working near moving mechanical parts and exposure to outdoor weather
conditions, frequently requires exposure to wet, humid conditions (non-weather) and exposure to
extreme heat (non-weather) and occasionally requires working in high, precarious places,
exposure to fumes or airborne particles, exposure to toxic or caustic chemicals, exposure to
extreme cold (non-weather), exposure to the risk of electrical shock, exposure to vibration and
exposure to bloodborne pathogens and may be required to wear specialized personal protective
equipment.
• Work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic).
QUALIFICATIONS
• Associates/Technical degree in auto mechanics, or related field and moderate experience working
in heavy machinery maintenance and mechanics, conducting small or large engine repair, or
equivalent combination of education and/or experience.
• Five (5) years in light/heavy truck and/or heavy equipment experience preferred.
• Ability to obtain and maintain certifications through initial and ongoing continuing education.
Valid commercial driver's license in the State of Minnesota.
SPECIAL REQUIREMENTS
• Minnesota Class B driver’s license with required endorsements within 6 months of hire.
• Ability to obtain MDOT Safety Inspector certification within 6 months of hire
Council Agenda Item 5
MEETING DATE: April 18, 2022
AGENDA ITEM: Special Event Street Closure Request – Millstream Arts Festival
SUBMITTED BY: Administration
BACKGROUND INFORMATION: Staff received a special event permit application for the
Millstream Arts Festival. The Festival will return to a one-day event on Sunday, August 28, 2022, from
11AM – 5PM. Because the event includes a street closure, it does require Council approval. The proposed
closure is College Avenue from MN Street to Ash St as well and includes the entrances to the east/west
alleys from College Avenue. The street will be closed from 6AM – 7PM to allow for setup and teardown.
Millstream Arts Festival, LLC is also requesting the $150 special event fee be waived.
The various city departments have reviewed the request and provided the following comments:
Public Works: No issues with providing the barricades and will place additional garbage cans out for the
event.
Police Dept: No alcohol be transported from one business to the other. Liquor is to stay on the premise of
each establishment.
Fire Dept: No Comment
Additionally, notices were sent to property owners along the proposed street closure route for comment.
No comments have been received to date.
ATTACHMENTS: Special Event Application
Location Map
REQUESTED COUNCIL ACTION: Approve the special event application for the Millstream Arts
Festival on August 28, 2022, and consider waiving the Special Event Fee of $150.00.
MILLSTREAM ARTS FESTIVAL
Millstream Arts Festival requests a return to downtown St. Joseph with the closure of a portion of
College Avenue North on August 28, 2022. Our set up starts at 6:00 am and clean up generally goes
until 7:00 pm although actual festival hours are 11:00 am to 5:00 pm. St. Joseph Public Works drops off
barricades and has emptied City garbage containers before the event and so our street closure occurs
with those provided barricades at 6:00 am. We move them off to the sidewalk again after all artists
have completed take down and clean up by 7:00 pm. Then public works department then is able to pick
them up again on Monday morning.
Our history with security has included St. Joseph Police Department posting of “no parking” signs on the
Saturday before Millstream so people know to move their cars that evening to avoid towing. Then an
officer on duty has shown up at 5:30 or 6:00 am on Sunday morning to assist with locating any car
owners and/or towing cars when that is not possible so our artists can start arriving and setting up at
7:00 am.
All other set up and clean up has been handled by Millstream volunteers, and no traffic control or crowd
control has been needed. Our organizers have had the cell phone number for the on call public works
employee if anything is needed, but that has really been for emergency use and not utilized. We will
follow City staff recommendations on any emergency escape routes, etc. but have never needed extra
City staff on duty and have just stayed in contact with those on duty as needed. With just one block of
street closure, emergency personnel will be able to access any area of the festival with relative ease.
Council Agenda Item 6
MEETING DATE: April 18, 2022
AGENDA ITEM: CSBSJU Memorandum of Understanding – OVW Campus Grant Request
SUBMITTED BY: Administration/Police Department
BACKGROUND INFORMATION: CSB|SJU is requesting the approval of a Memorandum of
Understanding (MOU) to jointly carry out a program funded by the US Department of Justice Office on
Violence Against Women Campus Grant. The grant encourages a comprehensive coordinated community
approach that enhances victim safety, provides services and support for victims, and supports efforts to
hold offenders accountable.
The MOU identifies the roles and responsibilities of all participating agencies. The MOU also includes
language whereby the City will be reimbursed staff time for participating in meetings and trainings.
ATTACHMENTS: MOU
REQUESTED COUNCIL ACTION: Authorize the Mayor and City Administrator to execute the
MOU as presented.
1
External Memorandum of Understanding for the CSBSJU1
OVW Campus Grant
The College of Saint Benedict | Saint John’s University (CSBSJU), the Central Minnesota Sexual
Assault Center (Victim Service Provider), Anna Maria’s Alliance (Victim Service Provider), the City of
Saint Joseph Police Department (Law Enforcement), and the Stearns County Sherriff’s Office (Law
Enforcement) enter into this memorandum of understanding (MOU) to carry out a program funded by
the U.S Department of Justice Office on Violence Against Women Campus Grant.
I. PARTNERS AND HISTORY OF RELATIONSHIP
The Central Minnesota Sexual Assault Center (CMSAC) provides victim advocacy and victim services
to Central Minnesota. CMSAC offers Crisis Intervention Services 24 hours a day/seven days a week, an
emergency hotline, trauma-informed direct services, as well as one-to-one support counseling and
support groups. Support, advocacy, and accompaniment are available for medical, law enforcement,
court, and other appointments/meetings. Referrals are provided to community resources providing
pertinent services not directly available through the center. CMSAC has partnered with CSBSJU for
more than 30 years to provide support services to students who have been victims of sexual assault.
CMSAC has also provided professional training, marketing materials and educational events to CSBSJU
staff, faculty, and students. CMSAC is a nonprofit, nongovernmental victim services organization that
has statutory privilege within Minnesota; therefore, no identifying information can be disclosed to any
entity without the survivor’s consent.
Anna Marie’s Alliance (AMA) provides advocacy and victim services in Central Minnesota offering
crisis services 24 hours a day/seven days a week, on-scene & community advocacy, emergency shelter
for women & children, criminal justice intervention advocacy, prevention & education programing,
school youth programming, teen dating violence advocacy, transitional housing, and culturally specific
advocacy. Referrals are provided to community resources. AMA staff are available to provide support
services to CSBSJU students, faculty & staff as well as offering training and resources. AMA is a
nonprofit, nongovernmental victim services organization that has statutory privilege within Minnesota;
therefore, no identifying information can be disclosed to any entity without the client’s consent.
The City of Saint Joseph’s Police Department (SJPD) serves over 7,000 residents. Officers patrol 6
square miles and answer on average over 3,500 calls for service per year. The City of Saint Joseph
Police Department (SJPD) and CSBSJU have a long history of cooperation regarding their shared
1 The College of Saint Benedict and Saint John’s University have a joint academic program and many joint administrative
units. Because the institutions function as one in many regards, CSB and SJU are submitting this joint application. There is
one DOJ OVW program that will cover both institutions. CSB will serve as the fiscal agent for the grant program.
2
mutual interests in a safe, strong, and vibrant community. This MOU will pertain to carrying out
activities for a program funded by the U.S Department of Justice Office on Violence Against Women
Campus Grant. The City of Saint Joseph Police Department and the institutions will uphold their
existing MOU, which pertains to a current and ongoing cooperation agreement in addition to the
proposed grant. Per the existing MOU (2017), SJPD has been working with CSBSJU to assist victims of
sexual assault, domestic violence, dating violence, and stalking with referrals, crisis intervention, and
victim advocacy.
The Stearns County Sheriff’s Office (SCSO) consists of seven divisions: administration, patrol, criminal
investigation, civil, communication, correctional, and records. SCSO provides services in public safety,
crime prevention, law enforcement, civil process, 911 dispatch, and corrections. SCSO and CSBSJU
have a long history of collaboration regarding their shared mutual interests in a safe, strong, and vibrant
community. This MOU will pertain to carrying out activities for a program funded by the U.S.
Department of Justice Office on Violence Against Women Campus Grant. The Stearns County Sheriff’s
Office and the institutions will uphold their existing MOU, which pertains to a current and ongoing
cooperation agreement in addition to the proposed grant. Per the existing MOU (2017), SCSO has been
working with CSBSJU to assist victims of sexual assault, domestic violence, dating violence, and
stalking with referrals, crisis intervention, and victim advocacy.
II. ROLES AND RESPONSIBILITIES:
CSBSJU
● Continue facilitating a Campus Community Response (CCR) Team with external and internal
partners to improve delivery of services and communication between local and campus law
enforcement and victim service providers to ensure a coordinated community response to
violence against women on campus. The CCR Team will meet quarterly.
● Enhance and implement SADVDVS prevention and education programs for all students,
including mandatory training for all first year and transfer students.
● Enhance bystander intervention training.
● Employ a full-time, 12-month (1.0 FTE) Project Director to implement the activities outlined in
the U.S. Department of Justice Office on Violence Against Women Campus Grant proposal.
● Provide annual training for campus police department, Adjudication Hearing Board members,
and employees.
● Work with the CCR Team to develop and implement culturally appropriate training for
underserved and culturally specific populations.
● Provide bilingual materials and interpreters for students who have limited English proficiency.
● Maintain and expand accessibility for students with disabilities including provision of sign
language interpreters for students who are deaf/hard of hearing.
• Continue working with General Counsel and Title IX staff to provide training for the
Adjudication Hearing Board.
• Attend all required training and technical assistance activities or events of the grant.
3
Central Minnesota Sexual Assault Center
• Provide a designee to facilitate training for students, faculty, and staff on CSB and SJU
campuses.
• Designate a staff member to serve on the Coordinated Community Response (CCR) Team.
• Attend CCR Team quarterly meetings.
• Review and provide input on existing SADVDVS campus trainings.
• Provide culturally appropriate on-campus victim services via an on-campus advocate and
educational support group sessions for survivors of sexual assault. Remain available to visit CSB
and SJU campuses for students in crises.
• Collect non-identifying data on sexual assault cases involving students and provide data to
CSBSJU for reporting purposes.
• Provide expertise in designing and creating programming.
• Provide interpreters and bilingual materials as needed.
• Continue to provide community-based, culturally appropriate victim services, referrals,
counseling, and a 24/7 hotline.
• Support work in reducing identified barriers that victims from underserved communities face in
obtaining assistance.
• Provide Community FNE Program and advocate response to Saint Cloud Hospital Emergency
Trauma Center for sexual assault cases and forensic evidence collection.
• Designate a representative to attend all required training and technical assistance activities or
events.
• Continue to offer referrals to Anna Marie’s Alliance for victims/survivors of dating/domestic
violence and/or stalking.
Anna Marie’s Alliance
• Provide a designee to facilitate training for students, faculty, and staff on CSB and SJU
campuses.
• Designate a staff member to serve on the Coordinated Community Response (CCR) Team.
• Attend CCR Team quarterly meetings.
• Provide culturally appropriate victim services to all students, faculty & staff who contact the
agency directly.
• Collect non-identifying data on SADVDVS cases involving students and provide data to
CSBSJU for reporting purposes.
• Support work in reducing identified barriers that victims from underserved communities face in
obtaining assistance.
• Provide support and expertise for training and program development.
• Designate staff to attend relevant (non-required) training and technical assistance activities or
events, as identified and agreed upon.
• Continue to offer referrals to Central MN Sexual Assault Center for victims/survivors of sexual
violence.
4
City of Saint Joseph Police Department
• Uphold the existing MOU with CSB and SJU.
• Continue to collaborate on assisting victims of sexual assault, domestic violence, dating
violence, and stalking.
• Designate staff to participate on the CCR Team.
• Ensure designee attends CCR Team quarterly meetings.
• Review existing SADVDVS policies and procedures and provide input as needed.
• Provide oversight and participate in coordinated training for campus security and other
representatives. Training topics may include, but will not be limited to, relevant state and federal
laws; arrest protocols; enforcement of orders of protection; instruction on making primary
aggressor determinations; technology-facilitated stalking behaviors; the ways victims respond to
trauma; neurobiology of trauma; lethality assessments; tactics of offenders; forensic interviewing
techniques; and “non-stranger” sexual assault investigations.
• Continue to refer sexual assault, domestic violence, dating violence, and stalking victims who are
CSBSJU students to the CSB and SJU Deans of Students Offices for information regarding on-
campus reporting options, resources, and referrals.
Stearns County Sheriff’s Office
• Uphold the existing MOU with CSBSJU.
• Continue to collaborate on assisting victims of sexual assault, domestic violence, dating
violence, and stalking.
• Designate staff to participate on the CCR Team.
• Ensure designee attends CCR Team quarterly meetings.
• Review existing SADVDVS policies and procedures and provide input as needed.
• Provide oversight and participate in coordinated training for campuses’ safety personnel and
other representatives. Training topics may include, but will not be limited to, relevant state and
federal laws; arrest protocols; enforcement of orders of protection; instruction on making
primary aggressor determinations; technology-facilitated stalking behaviors; the ways victims
respond to trauma; neurobiology of trauma; lethality assessments; tactics of offenders; forensic
interviewing techniques; and “non-stranger” sexual assault investigations.
• Continue to refer sexual assault, domestic violence, dating violence, and stalking victims who are
CSBSJU students to the CSB and SJU Deans of Students Offices for information regarding on-
campus reporting options, resources, and referrals.
• Collaborate with CSBSJU on the development of enhanced professional training and educational
materials on violence against women issues.
III. CONFIDENTIALITY, LIMITATIONS, PRIVACY, AND INFORMED CONSENT
Partners pledge to respect the confidentiality of the clients they serve, as well as the clients served by
other members, and follow the confidentiality guidelines for the Violence Against Women
VAWA/OVW. Partners will share identifying information only with the victim’s express, written,
signed, time-limited informed consent. These entities will provide aggregate data on students served,
only if the confidentiality of the students can be maintained. All partners understand the limits of
disclosure of personally identifying information under VAWA. If information must be shared by statute
or law, CSBSJU will make reasonable attempts to provide notice to victims affected by the disclosure of
information and take steps necessary to protect the privacy and safety of the persons affected by the
5
release of the information. Any discussion among the partners or at CCR Team meetings related to
incidences involving CSBSJU students, faculty, or staff will be limited to non-identifying information
and generalities to protect the privacy of victims unless there is victim consent. At the beginning of each
CCR Team meeting, the members present will be reminded of the limits to and expectations of
confidentiality. Each member will annually sign a confidentiality contract outlining the confidentiality,
privacy, and informed consent rules under this project. Each partner understands the limits of disclosure
under the Violence Against Women Act and recognizes that each partner has its own policies and
statutes that must be followed to protect or share information, including for law enforcement
investigation, Clery Act reporting, mandatory reporting, Title IX regulations, or campus judiciary
investigations.
Partners may share the following:
● Non-personally identifying data in the aggregate;
● Court-generated information and law enforcement-generated information;
● Law enforcement-generated and prosecution-generated information necessary for law
enforcement and prosecution purposes.
IV. COMMITMENT AND RESOURCES
CSBSJU will contribute the following resources:
● Office space for one full-time, 12-month (1.0 FTE) Project Director and space to provide training
for faculty, staff, and students;
● One full-time, 12-month (1.0 FTE) Project Director to implement the activities outlined in the
U.S. Department of Justice Office on Violence Against Women Campus Grant proposal;
● IT services;
● Printed materials, including bilingual materials for students who are LEP;
● Accessibility for students with disabilities;
● Space for CCR Team meetings.
● Space to meet with victims
Central Minnesota Sexual Assault Center will contribute the following resources:
● Designated staff to attend CCR Team meetings;
● Staff member to serve as a campus advocate;
● Staff to provide on-campus victim services;
● Office space as needed;
● Bilingual interpreters as needed;
● FNE nurse.
Anna Marie’s Alliance will contribute the following resources:
• Designated staff to attend CCR Team meetings;
• Staff to provide on- or off- campus victim services;
• On-scene advocacy via existing MOUs with SJPD/SCSD;
• Bilingual interpreters as needed;
• Space for training and CCR Team meetings, if needed.
6
City of Saint Joseph will contribute the following resources:
• Officers to respond to incidents as needed;
• Designated officer/staff to attend CCR Team meetings;
• Designated officer/staff to review policies, procedures, and trainings;
• Space for training and CCR Team meetings, if needed.
Stearns County Sheriff’s Office will contribute the following resources:
• Officers to respond to incidents as needed
• Designated officer/staff to attend CCR Team meetings;
• Designated officer/staff to review policies, procedures, and trainings;
• Space for training and CCR Team meetings, if needed.
V. REIMBURSMENT
The College of Saint Benedict and Saint John’s University will reimburse Central Minnesota Sexual
Assault Center, Anna Maria’s Alliance, Saint Joseph’s Police Department, and Stearns County Sheriff’s
Office for pre-approved allowable costs associated with implementing this project. This includes
stipends for all external partners participating in CCRT meetings and TA trainings. As expenses are
made, Central Minnesota Sexual Assault Center, Anna Maria’s Alliance Saint Joseph’s Police
Department, and Stearns County Sheriff’s Office will submit invoices to Diane Van Beck, Senior
Accountant, College of Saint Benedict, Business Office, CSB Schoenecker Commons 163, 37 South
College Avenue, Saint Joseph, MN 57374; and the Project Director will review the invoices for
allowability of costs and availability of funds. Partners will be reimbursed for eligible expenses.
This MOU is contingent on funding being received. All partners will be sub-recipients and pledge to be
in compliance with the Uniform Guidance. By signing this MOU, all partners indicate approval of the
proposed project budget.
___________________________________________________ _______________
Laurie Hamen, J.D. Date
Transitional President
College of Saint Benedict
___________________________________________________ _______________
James Mullen, PhD Date
Transitional President
Saint John’s University
___________________________________________________ _______________
Steve Soyka Date
Sheriff
Stearns County Sheriff’s Office
7
___________________________________________________ _______________
Therese Haffner Date
City Administrator
City of Saint Joseph
___________________________________________________ _______________
Rick Schultz Date
Mayor
City of Saint Joseph
___________________________________________________ _______________
Peggy LaDue Date
Executive Director
Central Minnesota Sexual Assault Center
___________________________________________________ _______________
Charles Hempeck Date
Executive Director
Anna Maria’s Alliance
Council Agenda Item 7
MEETING DATE: April 18, 2022
AGENDA ITEM: Fire Hall Technology Updates
SUBMITTED BY: Administration
STAFF RECOMMENDATION: Approve technology improvements as presented.
BACKGROUND INFORMATION: TouchPoint Logic has provided a quote and scope of work for
technology upgrades to the Fire Hall. The upgrades include the installation of a projector with multiple
speakers in the ceiling so content can be viewed and heard throughout the space. User operation of the
system through the Crestron control platform (similar to what will be installed in the multi-purpose room)
via a wall mounted touch panel. The system will be configured and programmed by TouchPoint Logic.
Staff is proposing the technology upgrades be funded by using American Rescue Plan Act (ARPA) funds,
which is consistent with the other technology updates to the Government Center and Public Works
facility.
BUDGET IMPACT: $18,385.00, ARPA Funds
ATTACHMENTS: TouchPoint Logic Quote
REQUESTED COUNCIL ACTION: Approve Touch Point Logic LLC quote as presented for
updating technology at the Fire Hall using ARPA funds.
Quote
Date
3/31/2022
Quote #
3135
Name / Address
City of St Joseph
75 Callaway St E
St Joseph MN 56374
TouchPoint Logic LLC
1276 Park Road - Suite B
Chanhassen, MN 55317
Business Phone: 952-401-9354
Project
Fire Video Conference System
Total
Item DescriptionMfg Qty Rate Total
Asus #H1 3000-Lumen Full HD Home Theater & Conference
Room DLP Projector
ASUS 1 1,429.00 1,429.00
Elite Screens ER135WH2 Sable Frame 2 Series, 135-inch Diagonal 16:9,
Active 3D 4K Ultra HD Ready Fixed Frame Home
Theater Projection Projector Screen
Elite Screens 1 648.70 648.70
RMC4 4-Series Control SystemCrestron 1 650.00 650.00
TSW-570-B-S 5 in. Wall Mount Touch Screen, Black SmoothCrestron 1 845.00 845.00
SARO ICI6T-W-T-EACH Saros® Integrator 6.5” 2-Way In-Ceiling Speaker,
White Textured, Single (must be ordered in
multiples of 2)
Crestron 6 97.50 585.00
PT12X-USB-G2 PTZOptics PT12X-USB-G2 2.12MP Generation 2
1080p USB 3.0 PTZ Camera
PTZOptics 1 1,979.00 1,979.00
TesiraFORTÉ X 400 Meeting Room DSP with 4 integrated PoE+ ports.
AVB & Dante, 2x2 analog I/O, Stereo USB and 4
channels of AEC. Includes Biamp Launch automatic
discovery and tuning
BIAMP 1 2,925.00 2,925.00
Parlé TCM-XA Low profile Beamtracking ceiling microphone w/
PoE+ amp
BIAMP 2 1,755.00 3,510.00
AMP-A460H 4 channel, 60W half-rack amplifier with mounting
bracket
BIAMP 1 643.50 643.50
MIDA SBX-10 10-Space Wall Mount RackMiddle Atlantic 1 439.00 439.00
UBES10XP Ubiquiti Networks EdgeSwitch 10XP 10-Port Gigabit
PoE Switch
Ubiquiti 1 168.00 168.00
UE3310 ATEN USB 3.1 Gen1 Extender Cable (32.8')ATEN 1 130.00 130.00
Misc Supplies Misc Supplies, Connectors, Mounts, Etc 1 500.00 500.00
Labor Install Labor 20 100.00 2,000.00
Programming Custom Programming 8 155.00 1,240.00
Trip Charge Trip Charge 168 0.85 142.80
Shipping Shipping & Handling 1 550.00 550.00
All pricing is guaranteed for 60 days from the date listed on this estimate. Any estimate accepted after 60 days will be reviewed & pricing may be
adjusted because of market changes. Acceptance of Proposal - The price, specifications, conditions are satisfactory and I accept. I authorize
TouchPoint Logic to do the work as specified. Payments are 30% down and 70% when completed. Work to be scheduled upon receipt of down
payment. Any alternation may affect the total estimate and will be executed with approval of customer and TouchPoint Logic.
$18,385.00
TouchPoint Logic LLC
1276 Park Road – Suite B, Chanhassen MN 55317
952‐401‐9354 (Office)
952‐401‐1657 (Fax) Page 1
STATEMENT OF WORK
St. Joseph – Fire Department Video Conference System
The project will consist of
1.Supply and installation of a large display monitor along with multiple ceiling speakers so that
content can be viewed and heard throughout the space.
2.Supply and installation of a Camera and microphones that can be linked via a USB connection
to guest laptops, allowing for professional audio and video to be used with PC‐based video
conferencing such as MS Teams.
3.Supply and installation of a Crestron control platform to provide professional control of the
entire media system. User operation of the system will be a wall mounted touch panel.
This quote is for a professional grade Video Conference System if a standard grade system is
desired a modified quote can be provided.
TouchPoint Logic will make site visits to install the new hardware. The system will be configured
and programmed by TouchPoint Logic.
Please call or email with any questions you may have.
Thank you.
Tim Flesner
ADMINISTRATION REPORT
TO: HONERABLE MAYOR AND CITY COUNCIL
DATE: April 14, 2022
SUMMARY
• Met with Gohman Construction on cost estimates for the community center.
• Contacted and scheduled several interviews between stakeholders and Hartsook Fundraising Consultants
• Weekly meetings with Hartsook.
• Attended Civil Unrest Tabletop Exercise with area cities, Stearns County Emergency Management, area Law
Enforcement agencies.
• Worked with SEH staff on preparing Congressional Directed Spending applications for submittal to Congressman
Emmer, and Senators Klobuchar, and Smith.
• Fire Chief Jeff Taufen and I attended a meeting with area cities (Sartell, Waite Park, and St. Cloud) on completing
a fire study. St. Cloud Fire Chief will be reaching out to consultants for proposals. Meeting scheduled for the end
of April.
• Lori Bartlett, attorney Sue Dege and I met with St. Joseph and St. Wendel Townships on Fire Contract. We
agreed to bring forth to our respected council and boards an extension through December to allow time to
negotiate. The extension will be brought forward to the city council in May.
• Attended BS & A demo on new permitting and finance software.
• Cellular meter read system meeting with staff.
• Rental permit discussion meeting with staff.
STAFF
• Personnel Committee met on staffing and compensation study.
• Received 6 applications for firefighter.
UPCOMING MEETINGS & EVENTS
Work session April 22nd
Civic Systems software demo
-THERESE /
THERESE HAFFNER
CITY ADMINISTRATOR
75 Callaway Street East
St Joseph, MN 56374
thaffner@cityofstjoseph.com
NATE KELLER, AICP
COMMUNITY DEVELOPMENT DIRECTOR
75 CALLAWAY STREET EAST
ST. JOSEPH, MN 56374
nkeller@cityofstjoseph.com
COMMUNITY DEVELOPMENT REPORT
To: HONORABLE MAYOR AND CITY COUNCIL
DATE: APRIL 12TH, 2022
ECONOMIC DEVELOPMENT
• Upcoming meeting in late April with developer regarding boutique hotel idea.
• APR 19th meeting will have a Façade grant request (La Playette)
PLANNING
Planning Commission:
• April 11th meeting had continued discussion on Wedding/event venues within Rural Residential
(RR) areas. Staff received a formal ordinance amendment application requesting the use be
allowed as a conditional use in RR areas.
The Commission conducted a public hearing where two individuals spoke against the proposed
ordinance amendment. The Commission voted 5-2 to deny the proposed ordinance
amendment. The ordinance amendment application will be presented at the May 2nd Council
meeting.
Other
• Grant was submitted for East Park on March 31st. Awards will be announced this Summer.
MEETINGS & EVENTS
• MAR 22ND – Retention visit Estates Bed and Breakfast
• MAR 22ND – All Boards/Commissions meeting
• MAR 24th – JR Mobile meeting
• MAR 25TH – Meeting with potential future restaurant owner
• MAR 31ST – Meeting with Jeff Velline
• APR 1ST AND 7TH – Rental discussion with staff
• APR 7TH – Lumber One re: Northland Heights lots
• APR 7TH – RSVP
• APR 7TH – GSDC Innovation awards in Sauk Rapids
• APR 7TH – Software demo from WebEx
• APR 11TH – PC
• APR 13TH – Pitch Night (GSDC)
• APR 14th – River’s Bend 4
• APR 18TH – Central MN Habit for Humanity meeting
• APR 18th – Woodcrest Business Retention visit
• APR 19TH – Dept. head meeting
• APR 19th – EDA
• APR 22ND – Boutique Hotel discussion with developers
Nate Keller
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: April 14, 2022
SUMMARY
Utility Billing: Utility Bills due 4/18/22, late notices will be mailed on 4/19/22.
Water/Sewer Rate Analysis: Reviewed a software solution to monitor water and sewer systems
including analyzing rates. Waterworth is a unique package recommended by the City of St. Cloud. Lori
is reaching out to a couple competitors for comparison.
Fire Contract: Researched history of asset purchases and met with Townships to begin discussions on
new contract.
Financial Software: Set up two demos for different financial software packages. The two platforms,
BS&A and Civic Systems are common packages for Minnesota cities of our size.
Audit: Lori reviewing draft of the financial statements and drafted the Management Discussion and
Analysis that precedes the statements. The audit report presentation is planned for May 16th.
Abatement Application: An application came in for the industrial park. Lori is working with
Northland Securities and Taft on an agreement proposal for council to review. In addition, the School
District may participate.
Compost Permits: Permits are available for sale either on the City’s website or at the government
center. The site is scheduled to open May 2nd, weather permitting.
Bike Share Program: Waite Park and St. Joseph partnered with the Bike Share program along
Wobegon Trail. The bikes are being serviced to be ready for the season soon.
2018 DEED Home Rehab Grants: Grant money spent in full. Central MN Housing Partnership closed
out the grant. The City will be eligible to apply again in the fall for the 2023 grant.
TIF Reports: Lori is working with Northland Securities to complete the annual TIF reporting required
by the State’s auditor’s office.
STAFF
Lori attended Mar EDA meeting to answer questions regarding financial matters.
LMC Webinar on April 11th – ARPA reporting
CGMC Webinar on April 8th – LGA formula
BS&A software demo on April 7th
LORI BARTLETT
FINANCE DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
LMC/AMC Webinar on March 31st – payroll survey
MCM – broker meeting to go over investment options/purchases on March 29th
Lori, Sue Dege, Therese – Fire Contract discussion March 24th
Vicky met with Nate, Therese and Inspectron to go over rental licensing process April 1st, 7th
Waterworth software demo March 21st
Vicky, Lori, Therese and PW staff met to go over cellular meter read conversion March 24th
UPCOMING MEETINGS & EVENTS
4/21 and 4/28 – Civic Systems software demo
4/18 and 5/2 council meetings
4/26 council workshop
5/2 preliminary audit reports with BerganKDV
5/9 Fire Board meeting
-LORI
MEETING DATE: April 18th, 2022
AGENDA ITEM: Fire Chief’s Report
1. Call Volume
- Chart shows emergency Calls from 1-1-2022 – 4-12-2022
134 Medical Emergency
12 Car / Truck Accident
11 Fire Alarm
2 CO Alarm
5 Structure Fire
2 Gas / Fuel Leak
4 Car / Truck Fire
2 Grass Fire
0 Other (Assist PD)
Total = 172
2. Membership Update
- We had 1 member resign on April 4th due to moving out of the area which leaves us with 23
active members and 1 member on Family leave.
- We are doing interviews and agility testing Tuesday April 19 of at least 2 possible new
members.
3. The Pumper/Tanker Update
- Talked with vendor and our truck is scheduled for January of 2023 if everything falls into
place with the materials.
4. Rescue Van Replacement.
- New Rescue Van was approved by Fire Board and waiting on Councils approval.
- Waiting on the city and townships to get new contracts of service done before we can move
forward with signing the contract.
- If approved, we will be doing a Sealed bid for Surplus of the current 2012 Van.
5. Grass Rig Replacement Update
- Truck committee met and started to get numbers and will be going to other departments to
look at their brush trucks to get ideas. Big issue we are going to have is finding a chassis for
this truck. Right know Ford and GM are out until sometime in 2023.
6. Fire Study
- Meeting was held with neighboring departments on Wednesday April 13th.
7. Upcoming Meetings
- Mutual Aid Meeting in Sartell on Thursday April 21st.
- MSFDA Memorial Service for Andy Loso in Willmar Saturday April 23rd.
- Fire Board Meeting Monday May 9th.
8. Questions from the council?
Thank you,
Jeff Taufen
SJFD Fire Chief
PUBLIC WORKS REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: April 14, 2022
SUMMARY
• Street sweeping
• Signage repair
• Alley grading
• Mower maintenance
• Force main repair
• Storm drain flushing
• Spring hydrant flushing (25-29APR2022)
• Pot hole repair
• Klinefelter bathrooms
• Cellular water meters
STAFF
• Street maintenance
• Flushing sanitary sewers
• Reading/repairing water meters
• Storm sewer maintenance
• Park maintenance
• Maintain and operation of five lift stations, two water plants, and storm water system
• Customer concerns, questions, requests
• Hydrant repairs
• Water shut offs
UPCOMING MEETINGS & EVENTS
• Staff will continue water/waste water continuing Education
• Park board 25APR2022
• Council work session 26APR2022
• City Council 2MAY2022
• Safety training with League of Minnesota Cities 11MAY2022
-Ryan
RYAN WENSMANN
PUBLIC WORKS DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
rwensmann@cityofstjoseph.com
POLICE
POLICE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: April 14, 2022
SUMMARY
• I attended the MN Chiefs of Police Executive Training Institute held in Duluth, MN from April 4th
through April 7th, 2022.
• Sergeants are currently working on reducing the number of forfeited vehicles in the cities impound yard.
• Received an email on 04/08/2022 that we have moved from the waiting list on the Body Camera grant to
the award phase. This is a 1:1 matching grant and we are moving forward with completing the
paperwork needed to secure funding for full implementation of body cameras for all St. Joseph Officers
in the near future.
• Students have begun to get active for spring with an anticipated active weekend full of activities on
04/23 and 4/30, 2022.
STAFF Nathan Vossen will be starting employment the week of April 25th, 2022.
UPCOMING MEETINGS & EVENTS Attending League of MN Cities Safety and Loss Control Workshop
April 19th, 2022 at Rivers Edge Convention Center with both Sergeants. Some of the topics for this year’s
workshop are: Liability of Police Pursuits and Best Practices in Police Mental Health Crisis Response.
DWIGHT PFANNENSTEIN
POLICE CHIEF
75 Callaway Street East
St Joseph, MN 56374
dpfannenstein@cityofstjoseph.com