HomeMy WebLinkAbout05.02.22CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
May 2, 2022
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. Zoom
attendees wanting to speak during item 3. Public Comments, contact City Clerk Kayla Klein
(320) 229-9421, kklein@cityofstjoseph.com by noon on the day of the meeting. This will ensure
that you will be heard at the appropriate time during the meeting.**
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1.6:00 PM Call to order - Pledge of Allegiance
2.Oath of Police Officer – Nathan Vossen
3.Public Comments - Up to 3 speakers will be allowed for up to 3 minutes each to address the
council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
4.Approve Agenda
5.Consent Agenda
a.Minutes – Requested Action: Approve the minutes of April 18, 2022.
b.Bills Payable – Requested Action: Approve Check Numbers 058991-059028; Payroll
EFT 112225 – 112230; Account Payable EFT 002042-002043, Regular Pay Period 8.
c.Performance Measurement Survey Questions – Requested Action: Approve conducting
a survey of the City’s performance benchmarks with the assistance of LMC establishing
the questions discussed.
d.Joint Powers Agreement – Requested Action: Approve the Joint Powers Agreement
between the City of St. Joseph and the Minnesota BCA.
e.Water Tower Cleaning – Requested Action: Approve the quote from KLM Engineering,
Inc. to perform the exterior cleaning of the water tower for an amount not to exceed
$9,900.00.
f.Finance Report – Requested Action: Accept the 1st quarter 2022 and March 2022
financial reports.
g.Water & Sewer Financial Modeling Software – Requested Action: Approve the quote
provided by Waterworth for financial modeling of the water and sewer funds.
h.East Park Grant Application – Requested Action: Adopt Resolution 2022-022 approving
grant application to the Legislative Commission on Minnesota Resources (LCCMR)
Environmental and Natural Resources and Trust Fund.
i.Job Classification and Compensation Update– Requested Action: Approve the quote
from Flaherty & Hood, P.A. to perform a compensation update.
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
6. Public Hearing, Special Event Request, Joetown Rocks
7. Sal’s Bar Special Events Discussion
8. Request for Amending Ordinance 502 – Special Event Facility
9. Administrative Assistant Hire
10. Engineer Reports
11. Commission/Board Reports
12. Mayor Reports
13. Adjourn
April 18, 2022
Page 1 of 3
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, April 18, 2022, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kelly Beniek, Kevin Kluesner, Jon Hazen, Bob
Loso
City Representatives Present: Administrator Therese Haffner, Finance Director Lori Bartlett, City Engineer
Randy Sabart, Community Development Director Nate Keller, Public Works Director Ryan Wensmann,
City Clerk Kayla Klein, Fire Chief Jeff Taufen, Police Chief Dwight Pfannenstein
Public Comments: None.
Approve Agenda: Beniek motioned to approve the agenda; seconded by Loso and passed
unanimously.
Consent Agenda: Hazen made a motion to approve consent agenda items; seconded by Beniek.
Council discussed item g. of the agenda; specifically, the impact of the mechanic to the budget and how
the purchase of tools and equipment would be handled.
Approval of the consent agenda items passed unanimously.
a. Minutes – Requested Action: Approve the minutes of April 4, 2022.
b. Bills Payable – Requested Action: Approve Check Numbers 058911-058990, Account
Payable EFT #002038-002041; Payroll EFT 112219-112224, Regular Pay Period 7,7.01,
Council Pay Period 4.
c. Donations – Requested Action: Accept the donations as presented.
d. Park Board Appointment – Requested Action: Appoint Al Newman to the St. Joseph Park
Board effectively immediately.
e. Repayment Agreement Satisfaction – Requested Action: Approve the Repayment
Agreement Satisfaction for 139 5th Ave SE, St. Joseph, MN 56374.
f. Joint Planning District Board Termination – Requested Action: Approve Resolution 2022-
020 Amending and Terminating the St. Cloud Area Joint Planning District Joint Powers
Agreement.
g. Mechanic Job Description Approval – Requested Action: Approve Mechanic Job Description
and authorize staff to conduct the hiring process for a full-time mechanic.
Special Event Street Closure Request – Millstream Arts Festival: City Clerk Kayla Klein informed the
Council that a special event permit application was received from Millstream Arts Festival, Inc.
The Festival is scheduled for Sunday, August 28 from 11AM – 5PM. Because the event includes a street
closure, it requires Council approval. Proposed closure is College Avenue from MN Street to Ash St as
well and includes the entrances to the east/west alleys from College Avenue. The street will be closed
from 6AM – 7PM to allow for setup and teardown. Notices were sent to property owners along the
proposed street closure route. No comments have been received to date. The applicant is also requesting
the $150 special event fee be waived. Various City departments have reviewed the request and shared
their input for the Council to review.
Representatives of the Millstream Arts Festival approached the Council and addressed the following
concerns:
No longer closing Minnesota Street:
Degiovanni replied that closing Minnesota Street seemed to create a conflict with the Church traffic in the
past.
Waiving of the fee:
April 18, 2022
Page 2 of 3
Degiovanni informed the Council they have never paid the fee in the past and pointed out that this event
is not a fundraiser or profit generator. The event is volunteer driven and the focus is to bringing people to
St. Joseph. They get funding from grants and private donations, including local businesses. Vendor fees
go toward the event as well.
Moving the event to August from September:
The event was moved from end of September to the end of August for a few reasons. weather is one
factor and they discovered last year, during the summer Night Market, how successful summer months
can be. Additionally, they don’t want to conflict with other fall events.
Plans for music:
They are still in the planning stages for the music. They are mindful of the noise requirements and are
considering having the music confined to the alleyway between Krewe and the LaPlayette. They have
discussed this with the LaPlayette and it seems to be moving forward.
The Council reminded the applicants that they violated their permit last time this event was held, by
moving to the parking lot by Bad Habit. The applicants replied that they we not aware that they could not
move to that location last time. They are now aware.
Council/Staff also reminded them that if they needed to close the alleyway that closure is required to
come back before the Council.
Council inquired on their plan for traffic and pedestrian safety now that they are not closing Minnesota
Street, considering most people will park in the Church lot across from Bello Cucina. Although it is a
controlled intersection with a cross walk, it was advised that they have a plan in place, such as crossing
guards, etc. to keep this area safe.
Hazen moved to Approve the special event application for the Millstream Arts Festival on August
28, 2022, and consider waiving the Special Event Fee of $150.00; seconded by Beniek.
Aye: Beniek, Hazen, Schultz Motion Carried: 3:2
Nay: Loso, Kluesner
CSBSJU Memorandum of Understanding – OVW Campus Grant: Administrator Therese Haffner informed
the Council that CSB|SJU is requesting approval of a Memorandum of Understanding (MOU) to jointly
carry out a program funded by the US Department of Justice Office on Violence Against Women Campus
Grant. The grant encourages a comprehensive coordinated community approach that enhances victim
safety, provides services and support for victims, and supports efforts to hold offenders accountable.
Dani Lindner, Project Director and Grant Coordinator from CSB|SJU: Provided an overview of the grant to
the Council, including information on when the current grant ends and how the renewal grant application
process works.
The MOU identifies the roles and responsibilities of all participating agencies. The MOU also includes
language whereby the City will be reimbursed staff time for participating in meetings and trainings.
Schultz requested that information on what has been accomplished and what general information could
also be shared with Staff, Council to share with the general public.
Loso motioned to Authorize the Mayor and City Administrator to execute the MOU as presented;
seconded by Kluesner and passed unanimously.
Fire Hall Technology Updates: City Clerk Klein informed the Council that TouchPoint Logic has provided
a quote and scope of work for technology upgrades to the Fire Hall. Upgrades include the installation of a
projector with multiple speakers in the ceiling so content can be viewed and heard throughout the space.
User operation of the system through the Crestron control platform (similar to what will be installed in the
multi-purpose room) via a wall mounted touch panel. The system will be configured and programmed by
TouchPoint Logic. Staff is proposing the technology upgrades be funded by using American Rescue Plan
April 18, 2022
Page 3 of 3
Act (ARPA) funds which is consistent with the other technology updates to the Government Center and
Public Works facility.
Hazen Approve Touch Point Logic LLC quote as presented for updating technology at the Fire
Hall using ARPA funds; seconded by Kluesner and passed unanimously.
Engineer Reports, 2022 Street Improvements: None.
Department Reports: The department heads presented their monthly reports.
Mayor Reports: Schultz asked Beniek to share feedback from the recent CVB meeting. Schultz shared
feedback on the LGA formula changes he learned about at a recent Coalition of Greater Minnesota Cities
event.
Council discussed onboarding process for new Council members.
Adjourn: Loso made a motion to adjourn at 7:01PM; seconded by Hazen and passed unanimously.
Kayla Klein
City Clerk
Council Agenda Item 5b
MEETING DATE: May 2, 2022
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
STAFFF RECOMMENDATION: Approve the bills payables as presented.
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION: The council approved staff to make the following payments
through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council
meeting, or actions taken at previous council meetings. The information here is to provide you all checks
and electronic payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable – Checks Mailed Prior to Council Approval
Reg Pay Period 8 $49,114.96
Payroll EFT #112225 - #112230 $34,477.23
Account Payable EFT #002042 - #002043 $10,566.67
Check Numbers #058991 - #059000 $29,888.72
Total $124,047.58
Bills Payable – Checks Awaiting Council Approval
Check Numbers #059001 - #059028 $32,346.27
Total $32,346.27
Total Budget/Fiscal Impact: $156,393.85 Various Funds
ATTACHMENTS: Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION: Approve the bills payables as presented.
Check#Date Search Name Comments Amount FUND DEPART OBJ
059001 27-Apr-22 AFSCME COUNCIL 65 May 2022 Federation Dues $653.95 101 21707
059002 27-Apr-22 BRUNO PRESS May 2022 CVB Marketing $750.00 220 46500 300
059003 27-Apr-22 C & L EXCAVATING, INC Forcemain Repair & Labor - CR 75 & Ridgewood Rd $3,285.28 602 49450 220
059004 27-Apr-22 CENTRAL MOTORCAR SPECIALTIES #702 - Paint New Squad $624.00 101 42152 230
059005 27-Apr-22 CORE PROFESSIONAL SERVICES PA Employment Screening - N. Vossen $250.00 101 42120 300
059006 27-Apr-22 ELECTRIC MIKES, INC.Parts New Chemical Equip-Plant 1 (Replaces Check #058943)$4,412.00 601 49420 220
059007 27-Apr-22 FLEET SERVICES Squad Lease #10186 $643.55 101 42152 414
059008 27-Apr-22 GALLS, INC Misc Uniform Items - N. Vossen (New Hire)$271.91 101 42120 171
059008 27-Apr-22 GALLS, INC Trousers, Shirts, Badge - N. Vossen $681.90 101 42120 171
059009 27-Apr-22 GOODIN COMPANY Materials to Patch Trailer $604.22 101 43120 230
059010 27-Apr-22 GRANITE ELECTRONICS, INC Diagnose South Siren Repair(FrontLine Will Repair)$191.60 101 42500 326
059011 27-Apr-22 HARTMAN, DALE Duplicate Pymt Refund - Parking Ticket #29694 $120.00 101 42120 35102
059012 27-Apr-22 LAW ENFORCEMENT LABOR May 2022 Federation Dues $585.00 101 21707
059013 27-Apr-22 MIKES ELECTRIC Rework Wiring for New Garage Door Installation - 603 19th Ave N $1,500.00 390 45201 520
059014 27-Apr-22 MVTL LABORATORIES, INC Wastewater Testing $461.00 602 49480 312
059015 27-Apr-22 O REILLY AUTO PARTS #24 - Fog Capsule $10.41 101 45202 230
059016 27-Apr-22 RUBINSKI WORKS Grant Portion - JoeTown Website Build & Design $1,575.60 150 46500 588
059016 27-Apr-22 RUBINSKI WORKS EDA Portion - JoeTown Website Build & Design $1,575.60 150 46500 588
059017 27-Apr-22 SECURITY LOCKSMITHS, INC New Maintenance Bldg - Entrance Knob/Deadbolt $538.85 390 45201 580
059018 27-Apr-22 SEH, INC Verizon Antenna Modification $528.96 101 43131 303
059019 27-Apr-22 SPEEDWAY April 2022 - Motor Fuel $122.49 105 42220 235
059019 27-Apr-22 SPEEDWAY April 2022 - Motor Fuel $210.05 101 43120 235
059019 27-Apr-22 SPEEDWAY April 2022 - Motor Fuel $210.05 101 45202 235
059019 27-Apr-22 SPEEDWAY April 2022 - Motor Fuel $64.47 601 49440 235
059019 27-Apr-22 SPEEDWAY April 2022 - Motor Fuel $380.94 602 49450 235
059019 27-Apr-22 SPEEDWAY Excise Tax Credit ($7.32)105 42220 235
059019 27-Apr-22 SPEEDWAY Excise Tax Credit ($13.60)101 43120 235
059019 27-Apr-22 SPEEDWAY Excise Tax Credit ($13.60)101 45202 235
059019 27-Apr-22 SPEEDWAY Excise Tax Credit ($4.39)601 49440 235
059019 27-Apr-22 SPEEDWAY Excise Tax Credit ($25.81)602 49450 235
059020 27-Apr-22 SWORSKI, MICHAEL 2022 Boot Allowance Reimbursement $13.80 101 43120 171
059020 27-Apr-22 SWORSKI, MICHAEL 2022 Boot Allowance Reimbursement $13.80 101 45202 171
059020 27-Apr-22 SWORSKI, MICHAEL 2022 Boot Allowance Reimbursement $41.37 601 49440 171
059020 27-Apr-22 SWORSKI, MICHAEL 2022 Boot Allowance Reimbursement $41.38 602 49450 171
059020 27-Apr-22 SWORSKI, MICHAEL 2022 Boot Allowance Reimbursement $13.80 651 49900 171
059020 27-Apr-22 SWORSKI, MICHAEL 2022 Boot Allowance Reimbursement $13.80 652 43160 171
059021 27-Apr-22 TIREMAXX SERVICE CENTERS Dispose of Tires Left in Ditch $25.00 603 43230 210
059021 27-Apr-22 TIREMAXX SERVICE CENTERS #701 - Brake Service $459.12 101 42152 230
059022 27-Apr-22 VOID Reissue as 2 Separate Checks #050927 & #059028)$0.00 NA NA NA
059023 27-Apr-22 TOUCHPOINT LOGIC LLC Public Works Web Camera & Installation $1,349.80 104 45201 580
059023 27-Apr-22 TOUCHPOINT LOGIC LLC City Hall - Conf Rm #2 Web Camera & Installation $897.42 104 41941 580
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits $15.62 101 41430 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits $15.62 101 42120 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits $15.62 101 43120 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits $15.63 101 45202 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits $15.63 101 45205 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits $15.62 105 42220 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits $15.63 601 49440 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits $15.63 602 49490 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits / Padded Head Bands $31.63 101 41430 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits / Padded Head Bands $31.63 101 42120 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits / Padded Head Bands $31.63 101 43120 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits / Padded Head Bands $31.62 101 45202 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits / Padded Head Bands $31.62 101 45205 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits / Padded Head Bands $31.63 105 42220 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits / Padded Head Bands $31.62 601 49440 212
059024 27-Apr-22 VIKING INDUSTRIAL CENTER, INC First Aid Kits / Padded Head Bands $31.62 602 49490 212
059025 27-Apr-22 ZEP MANUFACTURING, INC Protect All $131.87 101 45202 210
059026 27-Apr-22 WASNER, BILL # 91 - Used Windshield Wiper Motor $35.00 101 45202 230
059027 28-Apr-22 TOTAL CONTROL SYSTEMS, INC WTP #1 Chemical Upgrade $7,620.00 601 49420 530
059028 28-Apr-22 TOTAL ENERGY SYSTEMS, LLC Baker St Lift Station Service Call $225.00 602 49480 300
059028 28-Apr-22 TOTAL ENERGY SYSTEMS, LLC Fire Hall Service Call $225.00 105 42280 220
059028 28-Apr-22 TOTAL ENERGY SYSTEMS, LLC Water Treatment Plant Service Call $225.00 601 49421 300
059028 28-Apr-22 TOTAL ENERGY SYSTEMS, LLC Gov't Center Service Call $225.00 101 41942 300
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check#Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
059028 28-Apr-22 TOTAL ENERGY SYSTEMS, LLC Main Pump Station Service Call $225.00 602 49470 220
Total Bills Payables - Waiting Council Approval $32,346.27
EFTs & Payroll 94,158.86
Bills Paid Prior to Council 29,888.72
Bills Waiting for Council 32,346.27
Total Bills Payable 156,393.85
Summary:
Council Agenda Item 5c
MEETING DATE: May 2, 2022
AGENDA ITEM: Performance Measurement Survey Questions
SUBMITTED BY: Finance
PREVIOUS COUNCIL ACTION: Council adopted resolution 2011-014 declaring 10
performance measurements as developed by the State’s Council on Local Results and
Innovation. The Council accepted the survey results from 2011-2021.
BACKGROUND INFORMATION: The 2010 State Legislature passed Statute §6.91
allowing cities to participate in a standard measures program to provide communication to its
citizens on annual basis. The Legislature directed the State Auditor to establish a committee to
identify ten (10) standard measurements as the minimum measurements each city should adopt.
A copy of the committee’s report can be found on the State Auditor’s website.
The City declared the minimum ten (10) performance benchmarks in 2011. The City conducted
a survey in January 2021 for reporting year 2021. Staff suggests the next survey to post in May
to get feedback at a different time of the year. The May 2022 survey will be for reporting year
2022. The City must conduct a survey and report results of the 10 performance measures before
July 1, 2022 to receive the performance aid in 2022.
The League of MN Cities will again conduct the survey on behalf of the City at no charge to the
City. The 10 basic questions will be asked and the City may opt for 1-3 additional questions.
Staff is wondering if Council wishes to modify or add any questions. The survey will go live in
May for a couple weeks.
FYI – State Legislatures are reviewing this program for 2023.
BUDGET/FISCAL IMPACT: $0.14 per capita reimbursement, no payable 2023 levy
limits
ATTACHMENTS: Resolution 2011-014 Declaring St. Joseph’s Performance Measures
Recommended Survey Questions
REQUESTED COUNCIL ACTION: Approve conducting a survey of the City’s performance
benchmarks with the assistance of LMC establishing the questions discussed.
Resolution 2011-014
City of St. Joseph
Resolution Declaring St. Joseph's Performance Measurements
WHEREAS, pursuant to Minnesota Statute 6.91 cities may elect to participate in the standard measures
program established by the Office of the State Auditor; and,
WHEREAS, the City of St. Joseph acknowledges performance measurements provide feedback to their
citizens, taxpayers, elected officials, staff and other interested parties about the effectiveness and
efficiency of services provided by the City of St. Joseph; and,
WHEREAS, the City of St. Joseph elects to participate in the State program and declares ten
performance measures to review annually by June 15th
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA
declares the following standard performance measurements:
1. Citizen's rating of the overall quality of services provided by the City of St. Joseph.
2. Percent change in the taxable property market value.
3. Citizen's rating of the overall appearance of the City of St. Joseph.
4. Citizen's rating of the safety in the City of St. Joseph.
5. Citizen's rating of the quality of fire protection services in the City of St. Joseph.
6. Citizen's rating of the road conditions in the City of St. Joseph.
7. Citizen's rating the quality of snowplowing in the City of St. Joseph.
8. Citizen's rating of the dependability and quality of the St. Joseph water supply.
9. Citizen's rating of the dependability and quality of the St. Joseph sanitary sewer service.
10. Citizen's rating of the quality of St. Joseph's recreational programs and facilities (including parks,
trails and park buildings).
Adopted by the council this 16th
day of June 2011.
IUL,
Rick Schultz, Mayor
eyre y Admi istrator
5:4
City of St. Joseph
Performance Measures
Recommended Survey Questions
May 2022
The City will ask the following questions on the 2022 survey:
1. Indicate the number of years you have lived in this city: _______years.
2. Please enter your email address. If you do not have an email simply type “no email”.
3. How would you rate the overall appearance of the city?
4. How would you describe your overall feeling of safety in the city?
5. How would you rate the overall quality of fire protection services in the city?
6. How would you rate the overall condition of city streets?
7. How would you rate the overall quality of snowplowing on city streets?
8. How would you rate the dependability and overall quality of city sanitary sewer services?
9. How would you rate the dependability and overall quality of the city water supply?
10. How would you rate the overall quality of city recreational programs and facilities?
11. How would you rate the overall quality of services provided by the city?
12. How would you rate the fiscal management and health of the city?
13. Comments box.
Council Agenda Item 5d
MEETING DATE: May 2, 2022
AGENDA ITEM: Joint Powers Agreement with Minnesota BCA
SUBMITTED BY: Chief Dwight Pfannenstein
BACKGROUND INFORMATION: The Minnesota Bureau of Criminal Apprehension (BCA) is
responsible for tracking, storing, and maintaining Criminal Justice Data for the State of Minnesota.
Agencies that need to conduct background checks and access data maintained by the BCA must entered
into an agreement that such information will only be used for official business and stored or destroyed
according to their policy.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: Joint Powers Agreement
REQUESTED COUNCIL ACTION: Approve the Joint Powers Agreement between the City of St.
Joseph and the Minnesota BCA as presented.
SWIFT Contract # 187444
MN0731100
1
STATE OF MINNESOTA
JOINT POWERS AGREEMENT
AUTHORIZED AGENCY
This agreement is between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal
Apprehension ("BCA") and the City of St Joseph on behalf of its Police Department ("Agency").
Recitals
Under Minn. Stat. § 471.59, the BCA and the Agency are empowered to engage in those agreements that are necessary to
exercise their powers. Under Minn. Stat. § 299C.46 the BCA must provide a criminal justice data communications
network to benefit authorized agencies in Minnesota. The Agency is authorized by law to utilize the criminal justice data
communications network pursuant to the terms set out in this agreement. In addition, BCA either maintains repositories
of data or has access to repositories of data that benefit authorized agencies in performing their duties. Agency wants to
access these data in support of its official duties.
The purpose of this Agreement is to create a method by which the Agency has access to those systems and tools for which
it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access.
Agreement
1 Term of Agreement
1.1 Effective date: This Agreement is effective on the date the BCA obtains all required signatures under Minn.
Stat. § 16C.05, subdivision 2.
1.2 Expiration date: This Agreement expires five years from the date it is effective.
2 Agreement between the Parties
2.1 General access. BCA agrees to provide Agency with access to the Minnesota Criminal Justice Data
Communications Network (CJDN) and those systems and tools which the Agency is authorized by law to access via
the CJDN for the purposes outlined in Minn. Stat. § 299C.46.
2.2 Methods of access.
The BCA offers three (3) methods of access to its systems and tools. The methods of access are:
A. Direct access occurs when individual users at the Agency use Agency’s equipment to access the BCA’s
systems and tools. This is generally accomplished by an individual user entering a query into one of BCA’s
systems or tools.
B. Indirect access occurs when individual users at the Agency go to another Agency to obtain data and
information from BCA’s systems and tools. This method of access generally results in the Agency with indirect
access obtaining the needed data and information in a physical format like a paper report.
C. Computer-to-computer system interface occurs when Agency’s computer exchanges data and information
with BCA’s computer systems and tools using an interface. Without limitation, interface types include: state
message switch, web services, enterprise service bus and message queuing.
For purposes of this Agreement, Agency employees or contractors may use any of these methods to use BCA’s
systems and tools as described in this Agreement. Agency will select a method of access and can change the
methodology following the process in Clause 2.10.
2.3 Federal systems access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA may provide
Agency with access to the Federal Bureau of Investigation (FBI) National Crime Information Center.
SWIFT Contract # 187444
MN0731100
2
2.4 Agency policies. Both the BCA and the FBI’s Criminal Justice Information Systems (FBI-CJIS) have policies,
regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre-
employment), security, timeliness, training, use of the system, and validation. Agency has created its own policies to
ensure that Agency’s employees and contractors comply with all applicable requirements. Agency ensures this
compliance through appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and
updated from time to time, are incorporated into this Agreement by reference. The policies are available at
https://bcanextest.x.state.mn.us/launchpad/.
2.5 Agency resources. To assist Agency in complying with the federal and state requirements on access to and use of
the various systems and tools, information is available at https://sps.x.state.mn.us/sites/bcaservicecatalog/default.aspx.
Additional information on appropriate use is found in the Minnesota Bureau of Criminal Apprehension Policy on
Appropriate Use of Systems and Data available at https://dps.mn.gov/divisions/bca/bca-
divisions/mnjis/Documents/BCA-Policy-on-Appropriate-Use-of-Systems-and-Data.pdf.
2.6 Access granted.
A. Agency is granted permission to use all current and future BCA systems and tools for which Agency is
eligible. Eligibility is dependent on Agency (i) satisfying all applicable federal or state statutory requirements; (ii)
complying with the terms of this Agreement; and (iii) acceptance by BCA of Agency’s written request for use of a
specific system or tool.
B. To facilitate changes in systems and tools, Agency grants its Authorized Representative authority to make
written requests for those systems and tools provided by BCA that the Agency needs to meet its criminal justice
obligations and for which Agency is eligible.
2.7 Future access. On written request by Agency, BCA also may provide Agency with access to those systems or
tools which may become available after the signing of this Agreement, to the extent that the access is authorized by
applicable state and federal law. Agency agrees to be bound by the terms and conditions contained in this Agreement
that when utilizing new systems or tools provided under this Agreement.
2.8 Limitations on access. BCA agrees that it will comply with applicable state and federal laws when making
information accessible. Agency agrees that it will comply with applicable state and federal laws when accessing,
entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most
current applicable state and federal laws.
2.9 Supersedes prior agreements. This Agreement supersedes any and all prior agreements between the BCA and
the Agency regarding access to and use of systems and tools provided by BCA.
2.10 Requirement to update information. The parties agree that if there is a change to any of the information
whether required by law or this Agreement, the party will send the new information to the other party in writing
within 30 days of the change. This clause does not apply to changes in systems or tools provided under this
Agreement.
This requirement to give notice additionally applies to changes in the individual or organization serving a city as its
prosecutor. Any change in performance of the prosecutorial function must be provided to the BCA in writing by
giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us.
2.11 Transaction record. The BCA creates and maintains a transaction record for each exchange of data utilizing its
systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause 7, there
must be a method of identifying which individual users at the Agency conducted a particular transaction.
If Agency uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA’s
transaction record meets FBI-CJIS requirements.
When Agency’s method of access is a computer to computer interface as described in Clause 2.2C, the Agency must
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keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to
occur.
If an Agency accesses data from the Driver and Vehicle Services Division in the Minnesota Department of Public
Safety and keeps a copy of the data, Agency must have a transaction record of all subsequent access to the data that
are kept by the Agency. The transaction record must include the individual user who requested access, and the date,
time and content of the request. The transaction record must also include the date, time and content of the response
along with the destination to which the data were sent. The transaction record must be maintained for a minimum of
six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business
day of the BCA’s request.
2.12 Court information access. Certain BCA systems and tools that include access to and/or submission of Court
Records may only be utilized by the Agency if the Agency completes the Court Data Services Subscriber
Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and
tools are identified in the written request made by Agency under Clause 2.6 above. The Court Data Services
Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2,
below), fees (see Clause 3 below), and transaction records or logs, that govern Agency’s access to and/or submission
of the Court Records delivered through the BCA systems and tools.
2.13 Vendor personnel screening. The BCA will conduct all vendor personnel screening on behalf of Agency as is
required by the FBI CJIS Security Policy. The BCA will maintain records of the federal, fingerprint-based
background check on each vendor employee as well as records of the completion of the security awareness training
that may be relied on by the Agency.
3 Payment
The Agency agrees to pay BCA for access to the criminal justice data communications network described in Minn.
Stat. § 299C.46 as specified in this Agreement. The bills are sent quarterly for the amount of One Hundred Fifty
Dollars ($150.00) or a total annual cost of Six Hundred Dollars ($600.00).
Agency will identify its contact person for billing purposes, and will provide updated information to BCA’s
Authorized Representative within ten business days when this information changes.
If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to
access and/or submit Court Records via BCA’s systems, additional fees, if any, are addressed in that amendment.
4 Authorized Representatives
The BCA's Authorized Representative is Dana Gotz, Department of Public Safety, Bureau of Criminal Apprehension,
Minnesota Justice Information Services, 1430 Maryland Avenue, St. Paul, MN 55106, 651-793-1007, or her
successor.
The Agency's Authorized Representative is Chief Dwight Pfannenstein, 75 Callaway Street E, St. Joseph, MN 56374,
(320) 363-8250 , or his/her successor.
5 Assignment, Amendments, Waiver, and Contract Complete
5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement.
5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in
writing and will not be effective until it has been signed and approved by the same parties who signed and
approved the original agreement, their successors in office, or another individual duly authorized.
5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision
or the right to enforce it.
5.4 Contract Complete. This Agreement contains all negotiations and agreements between the BCA and the Agency.
No other understanding regarding this Agreement, whether written or oral, may be used to bind either party.
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6 Liability
Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or
liable for the other party’s actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. §
3.736 and other applicable laws govern the BCA’s liability. The Minnesota Municipal Tort Claims Act, Minn. Stat.
Ch. 466, governs the Agency’s liability.
7 Audits
7.1 Under Minn. Stat. § 16C.05, subd. 5, the Agency’s books, records, documents, internal policies and accounting
procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. §
6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of
BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices
that are relevant to this Agreement.
7.2 Under applicable state and federal law, the Agency’s records are subject to examination by the BCA to ensure
compliance with laws, regulations and policies about access, use, and dissemination of data.
7.3 If Agency accesses federal databases, the Agency’s records are subject to examination by the FBI and Agency will
cooperate with FBI examiners and make any requested data available for review and audit.
7.4 To facilitate the audits required by state and federal law, Agency is required to have an inventory of the equipment
used to access the data covered by this Agreement and the physical location of each.
8 Government Data Practices
8.1 BCA and Agency. The Agency and BCA must comply with the Minnesota Government Data Practices Act,
Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the Agency under this Agreement. The remedies of
Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Agency or the
BCA.
8.2 Court Records. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in
Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, the following provisions regarding
data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules
of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties
acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Agency comply with
the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment.
All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is
defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota
Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable
restrictions must be followed in the appropriate circumstances.
9 Investigation of alleged violations; sanctions
For purposes of this clause, “Individual User” means an employee or contractor of Agency.
9.1 Investigation. Agency and BCA agree to cooperate in the investigation and possible prosecution of suspected
violations of federal and state law referenced in this Agreement. Agency and BCA agree to cooperate in the
investigation of suspected violations of the policies and procedures referenced in this Agreement. When BCA
becomes aware that a violation may have occurred, BCA will inform Agency of the suspected violation, subject to
any restrictions in applicable law. When Agency becomes aware that a violation has occurred, Agency will inform
BCA subject to any restrictions in applicable law.
9.2 Sanctions Involving Only BCA Systems and Tools.
The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber
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Amendment. None of these provisions alter the Agency’s internal discipline processes, including those governed by a
collective bargaining agreement.
9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Agency
must determine if and when an involved Individual User’s access to systems or tools is to be temporarily or
permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is
discovered, after notice of an alleged violation is received, or after an investigation has occurred. Agency must report
the status of the Individual User’s access to BCA without delay. BCA reserves the right to make a different
determination concerning an Individual User’s access to systems or tools than that made by Agency and BCA’s
determination controls.
9.2.2 If BCA determines that Agency has jeopardized the integrity of the systems or tools covered in this Clause 9.2,
BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is
remedied to the BCA’s satisfaction. If Agency’s failure is continuing or repeated, Clause 11.1 does not apply and
BCA may terminate this Agreement immediately.
9.3 Sanctions Involving Only Court Data Services
The following provisions apply to those systems and tools covered by the Court Data Services Subscriber
Amendment, if it has been signed by Agency. As part of the agreement between the Court and the BCA for the
delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is
required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed
by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered,
after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or
terminate may also be made based on a request from the Authorized Representative of Agency. The agreement
further provides that only the Court has the authority to reinstate access and use.
9.3.1 Agency understands that if it has signed the Court Data Services Subscriber Amendment and if Agency’s
Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court.
Agency also understands that reinstatement is only at the direction of the Court.
9.3.2 Agency further agrees that if Agency believes that one or more of its Individual Users have violated the terms of
the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur.
10 Venue
Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal
court with competent jurisdiction in Ramsey County, Minnesota.
11 Termination
11.1 Termination. The BCA or the Agency may terminate this Agreement at any time, with or without cause, upon 30
days’ written notice to the other party’s Authorized Representative.
11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level
sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other
party’s authorized representative. The Agency is not obligated to pay for any services that are provided after notice
and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for
services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if
the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to
appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party
receiving that notice.
12 Continuing obligations
The following clauses survive the expiration or cancellation of this Agreement: 6. Liability; 7. Audits; 8. Government
Data Practices; 9. Investigation of alleged violations; sanctions; and 10.Venue.
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The parties indicate their agreement and authority to execute this Agreement by signing below.
1. AGENCY
Name: _____________________________________________
(PRINTED)
Signed: ____________________________________________
Title: ______________________________________________
(with delegated authority)
Date: ______________________________________________
Name: _____________________________________________
(PRINTED)
Signed: ____________________________________________
Title: ______________________________________________
(with delegated authority)
Date: ______________________________________________
2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF
CRIMINAL APPREHENSION
Name: _____________________________________________
(PRINTED)
Signed: ____________________________________________
Title: ______________________________________________
(with delegated authority)
Date: ______________________________________________
3. COMMISSIONER OF ADMINISTRATION
delegated to Materials Management Division
By: ______________________________________________
Date: _____________________________________________
1
COURT DATA SERVICES SUBSCRIBER AMENDMENT TO
CJDN SUBSCRIBER AGREEMENT
This Court Data Services Subscriber Amendment (“Subscriber Amendment”) is entered into by the
State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal
Apprehension, (“BCA”) and the City of St. Joseph on behalf of its Police Department (“Agency”),
and by and for the benefit of the State of Minnesota acting through its State Court Administrator’s
Office (“Court”) who shall be entitled to enforce any provisions hereof through any legal action
against any party.
Recitals
This Subscriber Amendment modifies and supplements the Agreement between the BCA and
Agency, SWIFT Contract number 187444, of even or prior date, for Agency use of BCA systems
and tools (referred to herein as “the CJDN Subscriber Agreement”). Certain BCA systems and
tools that include access to and/or submission of Court Records may only be utilized by the Agency
if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA
systems and tools to access and/or submit Court Records to assist the Agency in the efficient
performance of its duties as required or authorized by law or court rule. Court desires to permit
such access and/or submission. This Subscriber Amendment is intended to add Court as a party to
the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be
enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for
Delivery of Court Data Services to CJDN Subscribers (“Master Authorization Agreement”)
between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on
behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN
Subscriber Agreement by reference. The BCA, the Agency and the Court desire to amend the
CJDN Subscriber Agreement as stated below.
The CJDN Subscriber Agreement is amended by the addition of the following provisions:
1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber
Amendment shall be effective on the date finally executed by all parties and shall remain in effect
until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as
provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment
with or without cause by giving written notice to all other parties. The effective date of the
termination shall be thirty days after the other party's receipt of the notice of termination, unless a
later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15
through 24 shall survive any termination of this Subscriber Amendment as shall any other
provisions which by their nature are intended or expected to survive such termination. Upon
termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof.
2. Definitions. Unless otherwise specifically defined, each term used herein shall have
the meaning assigned to such term in the CJDN Subscriber Agreement.
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a. “Authorized Court Data Services” means Court Data Services that have
been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an
Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data
Services to CJDN Subscribers (“Master Authorization Agreement”) between the Court and
the BCA. b. “Court Data Services” means one or more of the services set forth on the
Justice Agency Resource webpage of the Minnesota Judicial Branch website (for which the
current address is www.courts.state.mn.us) or other location designated by the Court, as the
same may be amended from time to time by the Court.
c. “Court Records” means all information in any form made available by the
Court to Subscriber through the BCA for the purposes of carrying out this Subscriber
Amendment, including:
i. “Court Case Information” means any information in the Court Records
that conveys information about a particular case or controversy, including
without limitation Court Confidential Case Information, as defined
herein.
ii. “Court Confidential Case Information” means any information in the
Court Records that is inaccessible to the public pursuant to the Rules of
Public Access and that conveys information about a particular case or
controversy.
iii. “Court Confidential Security and Activation Information” means any
information in the Court Records that is inaccessible to the public
pursuant to the Rules of Public Access and that explains how to use or
gain access to Court Data Services, including but not limited to login
account names, passwords, TCP/IP addresses, Court Data Services user
manuals, Court Data Services Programs, Court Data Services Databases,
and other technical information.
iv. “Court Confidential Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public
Access, including without limitation both i) Court Confidential Case
Information; and ii) Court Confidential Security and Activation
Information.
d. “DCA” shall mean the district courts of the state of Minnesota and their
respective staff.
e. “Policies & Notices” means the policies and notices published by the Court
in connection with each of its Court Data Services, on a website or other location designated
by the Court, as the same may be amended from time to time by the Court. Policies &
Notices for each Authorized Court Data Service identified in an approved request form
under section 3, below, are hereby made part of this Subscriber Amendment by this reference and provide additional terms and conditions that govern Subscriber’s use of Court
Records accessed through such services, including but not limited to provisions on access
and use limitations.
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f. “Rules of Public Access” means the Rules of Public Access to Records of
the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be
amended from time to time, including without limitation lists or tables published from time
to time by the Court entitled Limits on Public Access to Case Records or Limits on Public
Access to Administrative Records, all of which by this reference are made a part of this
Subscriber Amendment. It is the obligation of Subscriber to check from time to time for
updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated
that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for
which the current address is www.courts.state.mn.us.
g. “Court” shall mean the State of Minnesota, State Court Administrator's
Office.
h. “Subscriber” shall mean the Agency.
i. “Subscriber Records” means any information in any form made available
by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment.
3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following
execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or
more separate requests for Authorized Court Data Services. The BCA is authorized in the Master
Authorization Agreement to process, credential and approve such requests on behalf of Court and
all such requests approved by the BCA are adopted and incorporated herein by this reference the
same as if set forth verbatim herein.
a. Activation. Activation of the requested Authorized Court Data Service(s)
shall occur promptly following approval.
b. Rejection. Requests may be rejected for any reason, at the discretion of the
BCA and/or the Court.
c. Requests for Termination of One or More Authorized Court Data Services. The Subscriber may request the termination of an Authorized Court Data Services
previously requested by submitting a notice to Court with a copy to the BCA. Promptly
upon receipt of a request for termination of an Authorized Court Data Service, the BCA will
deactivate the service requested. The termination of one or more Authorized Court Data
Services does not terminate this Subscriber Amendment. Provisions for termination of this
Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f)
hereof.
4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber’s access to
and/or submission of the Court Records shall be limited to Authorized Court Data Services
identified in an approved request form under section 3, above, and other Court Records necessary
for Subscriber to use Authorized Court Data Services. Authorized Court Data Services shall only be
used according to the instructions provided in corresponding Policies & Notices or other materials
and only as necessary to assist Subscriber in the efficient performance of Subscriber’s duties
4
required or authorized by law or court rule in connection with any civil, criminal, administrative, or
arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory
body. Subscriber’s access to the Court Records for personal or non-official use is prohibited.
Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set
forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services documentation, and upon any such unauthorized use or attempted use the Court may immediately
terminate this Subscriber Amendment without prior notice to Subscriber.
5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees:
a. To not disclose Court Confidential Information to any third party except
where necessary to carry out the Subscriber’s duties as required or authorized by law or
court rule in connection with any civil, criminal, administrative, or arbitral proceeding in
any Federal, State, or local court or agency or before any self-regulatory body.
b. To take all appropriate action, whether by instruction, agreement, or
otherwise, to insure the protection, confidentiality and security of Court Confidential
Information and to satisfy Subscriber’s obligations under this Subscriber Amendment.
c. To limit the use of and access to Court Confidential Information to
Subscriber’s bona fide personnel whose use or access is necessary to effect the purposes of
this Subscriber Amendment, and to advise each individual who is permitted use of and/or
access to any Court Confidential Information of the restrictions upon disclosure and use
contained in this Subscriber Amendment, requiring each individual who is permitted use of
and/or access to Court Confidential Information to acknowledge in writing that the
individual has read and understands such restrictions. Subscriber shall keep such
acknowledgements on file for one year following termination of the Subscriber Amendment
and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with
access to, and copies of, such acknowledgements upon request. For purposes of this Subscriber Amendment, Subscriber’s bona fide personnel shall mean individuals who are
employees of Subscriber or provide services to Subscriber either on a voluntary basis or as
independent contractors with Subscriber.
d. That, without limiting section 1 of this Subscriber Amendment, the
obligations of Subscriber and its bona fide personnel with respect to the confidentiality and
security of Court Confidential Information shall survive the termination of this Subscriber
Amendment and the CJDN Subscriber Agreement and the termination of their relationship
with Subscriber.
e. That, notwithstanding any federal or state law applicable to the nondisclosure
obligations of Subscriber and Subscriber’s bona fide personnel under this Subscriber
Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are
founded independently on the provisions of this Subscriber Amendment.
6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS.
Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court
Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be
subject to the provisions of this Subscriber Amendment.
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7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the
term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby
grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services
Programs and Court Data Services Databases to access or receive the Authorized Court Data
Services identified in an approved request form under section 3, above, and related Court Records. Court reserves the right to make modifications to the Authorized Court Data Services, Court Data
Services Programs, and Court Data Services Databases, and related materials without notice to
Subscriber. These modifications shall be treated in all respects as their previous counterparts.
a. Court Data Services Programs. Court is the copyright owner and licensor
of the Court Data Services Programs. The combination of ideas, procedures, processes,
systems, logic, coherence and methods of operation embodied within the Court Data
Services Programs, and all information contained in documentation pertaining to the Court
Data Services Programs, including but not limited to manuals, user documentation, and
passwords, are trade secret information of Court and its licensors.
b. Court Data Services Databases. Court is the copyright owner and licensor
of the Court Data Services Databases and of all copyrightable aspects and components
thereof. All specifications and information pertaining to the Court Data Services Databases
and their structure, sequence and organization, including without limitation data schemas
such as the Court XML Schema, are trade secret information of Court and its licensors.
c. Marks. Subscriber shall neither have nor claim any right, title, or interest in
or use of any trademark used in connection with Authorized Court Data Services, including
but not limited to the marks “MNCIS” and “Odyssey.”
d. Restrictions on Duplication, Disclosure, and Use. Trade secret information
of Court and its licensors will be treated by Subscriber in the same manner as Court
Confidential Information. In addition, Subscriber will not copy any part of the Court Data Services Programs or Court Data Services Databases, or reverse engineer or otherwise
attempt to discern the source code of the Court Data Services Programs or Court Data
Services Databases, or use any trademark of Court or its licensors, in any way or for any
purpose not specifically and expressly authorized by this Subscriber Amendment. As used
herein, "trade secret information of Court and its licensors" means any information
possessed by Court which derives independent economic value from not being generally
known to, and not being readily ascertainable by proper means by, other persons who can
obtain economic value from its disclosure or use. "Trade secret information of Court and its
licensors" does not, however, include information which was known to Subscriber prior to
Subscriber’s receipt thereof, either directly or indirectly, from Court or its licensors,
information which is independently developed by Subscriber without reference to or use of
information received from Court or its licensors, or information which would not qualify as
a trade secret under Minnesota law. It will not be a violation of this section 7, sub-section d,
for Subscriber to make up to one copy of training materials and configuration
documentation, if any, for each individual authorized to access, use, or configure Authorized
Court Data Services, solely for its own use in connection with this Subscriber Amendment.
Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and
trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel
who are permitted access to any of the Court Data Services Programs and Court Data
Services Databases, and trade secret information of Court and its licensors, of the
restrictions upon duplication, disclosure and use contained in this Subscriber Amendment.
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e. Proprietary Notices. Subscriber will not remove any copyright or
proprietary notices included in and/or on the Court Data Services Programs or Court Data
Services Databases, related documentation, or trade secret information of Court and its
licensors, or any part thereof, made available by Court directly or through the BCA, if any, and Subscriber will include in and/or on any copy of the Court Data Services Programs or
Court Data Services Databases, or trade secret information of Court and its licensors and any
documents pertaining thereto, the same copyright and other proprietary notices as appear on
the copies made available to Subscriber by Court directly or through the BCA, except that
copyright notices shall be updated and other proprietary notices added as may be
appropriate.
f. Title; Return. The Court Data Services Programs and Court Data Services
Databases, and related documentation, including but not limited to training and
configuration material, if any, and logon account information and passwords, if any, made
available by the Court to Subscriber directly or through the BCA and all copies, including
partial copies, thereof are and remain the property of the respective licensor. Except as
expressly provided in section 12.b., within ten days of the effective date of termination of
this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a
request for termination of Authorized Court Data Service as described in section 4,
Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court
Data Services Programs and Court Data Services Databases, and related documentation,
including but not limited to training and configuration materials, if any, and logon account
information, if any; or (2) destroy the same and certify in writing to the Court that the same
have been destroyed.
8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court’s
licensors, and DCA will be irreparably harmed if Subscriber’s obligations under this Subscriber
Amendment are not specifically enforced and that the Court, Court’s licensors, and DCA would not have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its
obligations. Therefore, Subscriber agrees that the Court, Court’s licensors, and DCA shall be
entitled to an injunction or any appropriate decree of specific performance for any actual or
threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of
the Court, Court’s licensors, or DCA showing actual damages or that monetary damages would not
afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or
bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court’s licensors, and DCA
for reasonable attorneys fees incurred by the Court, Court’s licensors, and DCA in obtaining any
relief pursuant to this Subscriber Amendment.
9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly
provided herein, each party will be responsible for its own acts and the results thereof to the extent
authorized by law and shall not be responsible for the acts of any others and the results thereof.
Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court
and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of
Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota
Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a
political subdivision of the state of Minnesota, liability of the Subscriber shall be governed by the
provisions of Minn. Stat. Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law.
Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a
separate agreement between the Court and the BCA dated December 13, 2010 with DPS-M -0958.
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10. AVAILABILITY. Specific terms of availability shall be established by the Court
and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to
terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber’s
Authorized Court Data Services in the event the capacity of any host computer system or legislative appropriation of funds is determined solely by the Court to be insufficient to meet the computer
needs of the courts served by the host computer system.
11. [reserved]
12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set
forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in
this Subscriber Amendment.
a. Judicial Policy Statement. Subscriber agrees to comply with all policies
identified in Policies & Notices applicable to Court Records accessed by Subscriber using
Authorized Court Data Services. Upon failure of the Subscriber to comply with such
policies, the Court shall have the option of immediately suspending the Subscriber’s
Authorized Court Data Services on a temporary basis and/or immediately terminating this
Subscriber Amendment.
b. Access and Use; Log. Subscriber shall be responsible for all access to and
use of Authorized Court Data Services and Court Records by Subscriber’s bona fide
personnel or by means of Subscriber’s equipment or passwords, whether or not Subscriber
has knowledge of or authorizes such access and use. Subscriber shall also maintain a log
identifying all persons to whom Subscriber has disclosed its Court Confidential Security and
Activation Information, such as user ID(s) and password(s), including the date of such
disclosure. Subscriber shall maintain such logs for a minimum period of six years from the
date of disclosure, and shall provide the Court with access to, and copies of, such logs upon request. The Court may conduct audits of Subscriber’s logs and use of Authorized Court
Data Services and Court Records from time to time. Upon Subscriber’s failure to maintain
such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs,
the Court may terminate this Subscriber Amendment without prior notice to Subscriber.
c. Personnel. Subscriber agrees to investigate, at the request of the Court
and/or the BCA, allegations of misconduct pertaining to Subscriber’s bona fide personnel
having access to or use of Authorized Court Data Services, Court Confidential Information,
or trade secret information of the Court and its licensors where such persons are alleged to
have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial
Branch policies, or other security requirements or laws regulating access to the Court
Records.
d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota
Government entity that is subject to the Minnesota Government Data Practices Act, Minn.
Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn.
Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules
promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision
4(e) requires that Subscriber comply with the Rules of Public Access and other rules
promulgated by the Minnesota Supreme Court for access to Court Records provided via the
8
BCA systems and tools under this Subscriber Amendment; (3) the use of and access to Court
Records may be restricted by rules promulgated by the Minnesota Supreme Court,
applicable state statute or federal law; and (4) these applicable restrictions must be followed
in the appropriate circumstances.
13. FEES; INVOICES. Unless the Subscriber is an office, officer, department,
division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth
in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of
this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies &
Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a
monthly basis for charges incurred in the preceding month and applicable taxes, if any, and payment
of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of
the date of the invoice, the Court may immediately cancel this Subscriber Amendment without
notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have
been appropriated for the payment of charges under this Subscriber Amendment for the current
fiscal year, if applicable.
14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies
& Notices as provided herein, and the modified fees shall be effective on the date specified in the
Policies & Notices, which shall not be less than thirty days from the publication of the Policies &
Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber
Amendment as provided in section 1 hereof. 15. WARRANTY DISCLAIMERS.
a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND
EXPRESSLY PROVIDED HEREIN, COURT, COURT’S LICENSORS, AND DCA
MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING
BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR
PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER
PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT.
b. ACCURACY AND COMPLETENESS OF INFORMATION.
WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH,
COURT, COURT’S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE
ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE
COURT RECORDS.
16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor
and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the
Court, Court’s licensors, or DCA. Neither Subscriber nor the Court, Court’s licensors, or DCA
shall have the right nor the authority to assume, create or incur any liability or obligation of any
kind, express or implied, against or in the name of or on behalf of the other.
17. NOTICE. Except as provided in section 2 regarding notices of or modifications to
Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber
9
hereunder shall be deemed to have been received when personally delivered in writing or seventy-
two (72) hours after it has been deposited in the United States mail, first class, proper postage
prepaid, addressed to the party to whom it is intended at the address set forth on page one of this
Agreement or at such other address of which notice has been given in accordance herewith.
18. NON-WAIVER. The failure by any party at any time to enforce any of the
provisions of this Subscriber Amendment or any right or remedy available hereunder or at law or in
equity, or to exercise any option herein provided, shall not constitute a waiver of such provision,
remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of
any default by either Party shall not be deemed a continuing waiver, but shall apply solely to the
instance to which such waiver is directed.
19. FORCE MAJEURE. Neither Subscriber nor Court shall be responsible for failure
or delay in the performance of their respective obligations hereunder caused by acts beyond their
reasonable control.
20. SEVERABILITY. Every provision of this Subscriber Amendment shall be
construed, to the extent possible, so as to be valid and enforceable. If any provision of this
Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid,
illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber
Amendment, and all other provisions shall remain in full force and effect.
21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly
permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this
Subscriber Amendment or any of its rights or obligations hereunder without the prior written
consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of
the Parties hereto and their respective successors and assigns, including any other legal entity into,
by or with which Subscriber may be merged, acquired or consolidated.
22. GOVERNING LAW. This Subscriber Amendment shall in all respects be
governed by and interpreted, construed and enforced in accordance with the laws of the United
States and of the State of Minnesota.
23. VENUE AND JURISDICTION. Any action arising out of or relating to this
Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal
court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits
itself to the personal jurisdiction of said courts for that purpose.
24. INTEGRATION. This Subscriber Amendment contains all negotiations and
agreements between the parties. No other understanding regarding this Subscriber Amendment,
whether written or oral, may be used to bind either party, provided that all terms and conditions of
the CJDN Subscriber Agreement and all previous amendments remain in full force and effect
except as supplemented or modified by this Subscriber Amendment.
IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this
Subscriber Amendment in duplicate, intending to be bound thereby.
10
1. SUBSCRIBER (AGENCY)
Subscriber must attach written verification of
authority to sign on behalf of and bind the entity,
such as an opinion of counsel or resolution.
Name: _______________________________________
(PRINTED)
Signed: _______________________________________
Title: ________________________________________
(with delegated authority)
Date: ________________________________________
Name: _______________________________________
(PRINTED)
Signed: _______________________________________
Title: ________________________________________
(with delegated authority)
Date: ________________________________________
2. DEPARTMENT OF PUBLIC SAFETY,
BUREAU OF CRIMINAL APPREHENSION
Name: ____________________________________________
(PRINTED)
Signed: ___________________________________________
Title: _____________________________________________
(with delegated authority)
Date: _____________________________________________
3. COMMISSIONER OF ADMINISTRATION
delegated to Materials Management Division
By: ______________________________________________
Date: _____________________________________________
4. COURTS
Authority granted to Bureau of Criminal Apprehension
Name: ____________________________________________
(PRINTED)
Signed: ___________________________________________
Title: _____________________________________________
(with authorized authority)
Date: _____________________________________________
Council Agenda Item 5e
MEETING DATE: May 2, 2022
AGENDA ITEM: Water Tower Cleaning
SUBMITTED BY: Public Works
STAFF RECOMMENDATION: Approve the quote from KLM Engineering, Inc. to perform the
exterior cleaning of the water tower for an amount not to exceed $9,900.00.
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: The city water tower was blasted and painted in 2014 and the work
was performed by Classic Protective Coatings. The tower is showing excessive signs of dirt and cleaning
is part of routine maintenance. Three quotes were received and staff is recommending accepting the quote
provided by KLM Engineering, Inc.
BUDGET/FISCAL IMPACT: $9,900.00 Budgeted, 5-Year Capital Plan -Water Tower Maintenance
ATTACHMENTS: Quotes:
• KLM Engineering, Inc.
• Central Tank Coatings, Inc
• TMI Coatings, Inc.
REQUESTED COUNCIL ACTION: Approve the quote from KLM Engineering, Inc. to perform the
exterior cleaning of the water tower for an amount not to exceed $9,900.00.
Council Agenda Item 5f
______
MEETING DATE: January 18, 2022
AGENDA ITEM: 4th Quarter & December 2021 Financial Reports
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: Council adopted the 2021 budget on December 7, 2020.
BACKGROUND INFORMATION: Quarterly and monthly reconciled cash/investment and budget to
actual position are provided for Council review. The numbers presented are the cash balances as of
March 31, 2022. The balances reflect 2022 activity only. The 2021 reversing accrual entries have been
posted.
CASH POSITION:
- The market rate of return (ROR) is approximately 1.72% with an average maturity of 40 months.
The City tiers the maturity dates within the boundaries of the Investment Policy. The tiered
maturity dates have helped the City maintain a higher rate of return than the current market over
time. In addition, one of the goals is to invest locally. The City’s more immediate cash flow
needs are held at local financial institutions and the State money market fund (PMA 4M). Our
local financial institutions are paying 0.75% and 0.55% on money market accounts. The City is
placing funds holds cash in the local money market accounts for readily available cash flow if
needed.
- In March 2022, the Federal Open Market Committee [FOMC] increased the targeted federal fund
rate to 0.25-0.5% and anticipates future increases through 2024. In addition, the FOMC plans to
reduce the size of the Federal Reserve’s balance sheet. As of the March meeting, US GDP was
increasing as a slower rate than 2021, labor market conditions improved with indications of labor
compensation showing robust increases, and CPI remained elevated. The unemployment rate
edged down and the labor participation rate increased in February. The job openings and labor
turnover surveys remained well above their pre-pandemic levels; the quits rate also remained
elevated. The average hourly earnings rove 5.1 percent over a 12-month period that ended in
February. CPI continues to rise rapidly at levels last seen in 2014. The FOMC stated the US
economic activity is weaker than the beginning of the year, reflecting the anticipated economic
effects of the conflict in Ukraine and financial conditions thate were expected to be less
supportive than previously assumed. The next FOMC meeting is scheduled May 3-4, 2022.
- Interest earnings for 2022 amounts to $6,377 and a reduction in market value of $301,562. The
City’s policy is to hold investments until maturity. GASB 72 requires the City to mark
investments at the current market value as of the close of each month. In doing so, earnings will
show fluctuations. The investment holdings will produce earnings; however, it is unknown what
the market valuation adjustment impact will be on the City’s portfolio. The City of St. Joseph is
not alone in the decrease in market valuations. The area cities have all reported market value
downturn adjustments. With long-term rates trending higher and FOMC pushing up the federal
rate, current investment valuations will show lower values. There is no gain or loss on the
investments until they are actually sold. The market fluctuation reported is merely following
GASB 72’s requirement to mark values at the current market value.
- Overall, the cash and investments balance decreased $1,532,248 from the beginning of the year.
There remain some bond proceeds from the 2020 -2021 projects that will complete in 2022. Cash
balances are expected the decrease the first half of the year until taxes and state aids are received
in June and July. The City sets aside 4-6 month’s working capital to cover costs until the main
revenues are received.
FUNDS REPORT:
- The General fund spent 20% of the 2022 expenditure budget and received 7% of the revenue
budget. Other than these revenues and expenditures, the remaining are mainly operational in
nature. The largest expenditures were wages and benefits. The budget includes capital savings
on the five-year capital equipment plan. The expenditures may not be spent in 2022.
- The Enterprise Funds represents 1-month utility billing revenue collected while expenses
represent three months. Overall, 6% of expenses have been incurred (less depreciation); 3% of
the revenue budget has been received. Revenues and expenses are general in nature. The
budgeted expenses include future project and maintenance expenses. Funds are designated each
year to help offset the larger costs.
Water fund analysis (fund 601/501) – The enclosed spreadsheet shows an analysis of the water fund,
including the Water fund (601) and the Water Access fund (WAC-501). The City did not collect WAC
fees for the first quarter; however, a couple new home permits were submitted. The WAC proceeds will
be reflected in later quarters. Water fund activity represents -2% expensed, 3% of the budget received at
the end of March (excluding depreciation).
Sewer fund analysis (fund 602/502) – The enclosed spreadsheet shows an analysis of the sewer fund,
including the Sewer fund (602) and the Sewer Access fund (SAC-502). As with water, SAC proceeds
will be received from the same new homes in future quarters. Sewer expenses are at -6% of the budget
(excluding depreciation), while revenues are at 3% of the budget. The revenues/expenses are operational
in nature.
½ ¢ Sales Tax (fund 200): The sales tax fund has a cash balance of $942,487 on March 31th. The City
budgeted collecting $470,000 in sales tax revenue in 2022.
Current projects using local option sales tax funding are the completion of the CR2 trail project (waiting
for State MnDOT approval to close out), bond payments towards Field Street, and the community center.
Other potential projects are completing phase I of the East Park development. The City submitted a grant
request to the State for the East Park project and still waiting on a reply if awarded.
The Sales Tax Summary report shows all revenues recorded and projects expensed from Fund 200. The
projects are split to show the projects completed, the projects in progress, and the projects reviewed, but
not moved forward at this time. After the anticipated revenue collections through 2038, $4M remains
uncommitted. The available annual sales tax revenue after bonded commitments is $443,031.
The sales tax revenue represents sales taxes collected through December 2021. There is a 2-3 months lag
for the State to collect and remit to the communities. The first $900,000 of St. Cloud Area sales tax
collections goes to the regional agreed upon projects. Annually, the area Finance Directors review the
allocation formula for the year (planned for in May). St. Joseph has been a “winner” in the distribution
allocation since its inception. The original estimates in 2006 had St. Joseph receiving 2.676% of the St.
Cloud Area local option sales taxes. The 2021 allocation had St. Joseph at 4.98%.
Visitor’s Bureau: The CVB is very active and successfully marketing the City and providing
opportunities for people to visit St. Joseph. The City collects roughly $14,000 in lodging taxes annually.
The pandemic caused lower taxes collected. Lodging taxes have improved and closer to normal for 2022.
The EDA approved matching a State grant for CVB website updates. This will help the CVB budget and
get the website calendar working again. The CVB has an unspent balance of $15,274.
CIP REPORTS:
- General capital equipment purchases include two laptops, squad to replace 702 (the old 702 will
be sold once all supplies to equip the new squad are received), and upgrade to emergency sirens
- The Park Board incurred engineering costs for East Park planning.
- The Fire department purchased duty boots for a firefighter.
- The Water fund spent funds on the WTP2 plate settler replacement project, and WTP1 & WTP2
VFD replacements.
- The Sewer fund has costs to the Baker St lift station repairs.
- Engineering expenses incurred relating to the 2021 street improvements, 2022 street
improvements design, and current & potential developments.
Bonded Debt: Included in the financial report is the bonded debt summary through March 31st. The
orange highlights are anticipated upcoming debt issues. The blue highlights represent debts that will be
paid in full by the end of the year. The St. Cloud debts are expected to decrease at the end of the year
once Foley connects to St. Cloud wastewater. Until the connection is made, no changes are made on the
debts. The first half interest payments will be made in May.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Council Action – Quarterly and March Financial Reports
1st Quarter Reports:
Cash Position as of 3/31/22
Cash and Investment Holdings Chart
Cash Balances by Fund/Remaining Budget
General & Fire Budget to Actual Expenditures & Revenues
Enterprise Funds Activity Graph
Quarterly Water Fund Analysis
Half Cent Sales Tax Fund Summary
CVB Summary
Bonded Debt Summary
March Treasurer’s Reports:
Cash and Investment – Council Report
Council Month End Revenue Summary
Council Month End Revenue – General Fund
Council Month End Revenue – Enterprise Funds
Council Month End Expenditure Summary
Council Month End Expenditure – General Fund
Council Month End Expenses - Enterprise Funds
Capital Improvement Summary Reports:
General Fund Capital Improvement Plan - Summary
General Fund Capital Improvement Plan - Fire
Enterprise Capital Improvement Plan – Public Works
Capital Improvement Budget Summary – Park Board
REQUESTED COUNCIL ACTION: Consider accepting the 1st quarter and March 2022 financial
reports.
City of St. Joseph, Minnesota
Cash Position
As of 3/31/22
Sentry Bank Maturity Date Interest Current Balance # Securities % of Total
Checking Account (Reconciled) N/A 0.05% 159,353$ N/A
Money Market Savings N/A 0.75% 2,231,657 N/A
Jacob Wetterling Rec Center Savings N/A 0.05% 3,171 N/A
Bank Certificates of Deposit 0 months 0.00% - 0
averages 0 months 0.40%
Total SB 2,394,181$ 18%
Central MN Credit Union
Share Savings Account N/A 0.00% 5$ N/A
Business Advantage Checking N/A 0.10% 19,416 N/A
Platimum Money Market Savings N/A 0.10% 3,342 N/A
Money Market Savings N/A 0.55% 407,681 N/A
Bank Certificates of Deposit 31 months 1.27%avg 765,572 2
averages 31 months 1.03%
Total CMCU 1,196,016$ 9%
PMA 4M - US Bank
4M Money Market Savings N/A 0.05% 84,809$ N/A
4MP Money Market Savings N/A 0.07% 40,836$ N/A
Bank Certificates of Deposit N/A 0.00%avg - 0
averages n/a 0.06%
Total 4M 125,645$ 1%
Total Deposits 3,715,842$
Moreton Capital Markets - US Bank
Brokered Money Market Savings N/A 0.03% 7,896$ N/A
Government Securities/Notes Tiered 16-58 months 1.72% 1,121,496 3
Municipal Bonds Tiered 17-76 months 2.40%avg 1,943,905 5
averages 41 months 1.95%
Total MCM 3,073,297$ 23%
RBC Wealth Management
Brokered Money Market Savings N/A 0.03% 10,074$ N/A
Government Securities/Notes 58 months 1.70% 430,965 1
Brokered Certificates of Deposit Tiered 2-92 months 1.74%avg 4,900,555 24
averages 40 months 1.74%
Total RBC 5,341,594$ 40%
Total Investments 8,414,891$
2022 YTD
Total Deposits and Investments 12,130,733$ Interest Earned
Average Interest APY 40 months 1.76%$6,377
Cash Held With Fiscal Agent - Northland Securities (2020C Crossover Refunding Bonds)2022 YTD
Brokered Money Market Savings N/A 0.00%avg 1,207,935 Change in MV
(301,562.00)$
Total Cash Held With Fiscal Agent 1,207,935$
Total Deposits & Investments 13,338,668$ Cash and Investment Balance
Includes Cash w/Fiscal Agent
Petty Cash
Administration N/A N/A 200$
Total Petty Cash 200$
Custodial Credit Risk: All deposits and investments insured by FDIC/SPIC/NCUA or secured by perfected pledged collateral.
Interest Rate Risk: The City is not exposed to interest rate risk because the City does not invest in highly
sensitive, interest fluctuating investments. The City attempts to purchase longer termed investments
when the interest rates are favorable and depending on cash flow needs to lock into a favorable rate.
Credit Risk: There are no instruments exposed to credit risk.Maturity
Concentration of Credit Risk: The City invests in various instruments and several financial institutions.% Securities Averages
Brokered Money Markets 17,970$ 0.15% N/A
Brokered Certificates of Deposit 4,900,555$ 40.40% 3.25 years
Government Securities/Notes 1,552,461$ 12.80% 3.34 years
State/Local Government Bonds 1,943,905$ 14.57% 4.42 years
Foreign Currency Risk : The City only invests in USA and USA territories.
178,769 , 1%1,207,935 , 9%
2,771,501 , 21%
765,572 , 6%
1,552,461 , 12%
1,943,905 , 14%
17,970 , 0%
4,900,555 , 37%
Cash and Investment Holdings
Checking
Cash w/Fiscal Agent
Money Market Savings
Bank CDs
Government Securities
Municipal Bonds
Brokered Money Market
Brokered CDs
City of St. Joseph, Minnesota
Cash Balances by Fund/Remaining Budget
As of 3/31/22
FUND CASH BALANCE 22 EXP BUD 22 SPENT 22 LEFT 22 BUD REV 22 RECEIVED 22 LEFT
General Fund 3,563,867$ 4,739,535$ 949,035$ 3,790,500$ 4,510,804$ 352,707$ 4,158,097$
Fire Fund 671,563 380,675 39,836 340,839$ 380,675 18,921 361,754$
EDA Fund 68,555 125,605 11,192 114,413$ 125,605 (2,659) 128,264$
TIF Funds 51,207 3,720 1,000 2,720$ 450 (1,194) 1,644$
State Collected Sales Tax 918,963 2,020,000 5,645 2,014,355$ 1,475,000 (17,880) 1,492,880$
Park Dedication 258,401 361,400 447 360,953$ 35,750 (5,332) 41,082$
Charitable Gambling 637 2,500 - 2,500$ 2,050 (14) 2,064$
Lodging Tax 15,274 23,800 6,520 17,280$ 23,800 493 23,307$
DEED CDAP Grant 44,497 - - -$ 300 1,304 (1,004)$
Revolving Loan Fund 399,864 - - -$ 15,885 (3,944) 19,829$
Debt Funds 2,473,087 3,177,265 170,008 3,007,257$ 1,611,870 164,094 1,447,776$
Capital Project Funds 1,737,881 - (78,433) 78,433$ 100 (46) 146$
Water Access Fund 380,641 180,000 - 180,000$ 180,000 - 180,000$
Sewer Access Fund 21,504 140,000 - 140,000$ 140,000 600 139,400$
Water Fund 1,344,525 1,766,980 27,808 1,739,172$ 1,418,420 40,761 1,377,659$
Sewer Fund 801,454 1,872,860 95,981 1,776,879$ 1,496,020 56,284 1,439,736$
Refuse/Compost Fund 187,738 435,255 62,314 372,941$ 424,700 12,538 412,162$
Storm Sewer 325,365 271,020 8,799 262,221$ 221,460 39,633 181,827$
Street Light Utility 73,846 92,700 13,040 79,660$ 91,805 (11,037) 102,842$
TOTALS 13,338,868$ *1,313,192$ 645,228$
12/31/21 Cash Balance 14,871,116$ *10 months of cash balance
2022 cash decrease (1,532,248) includes unspent bond proceeds * does not include cash with fiscal agent
20% Spent 10% Spent 5% Received8% Received
$4,739,535
$380,675
$949,035
$39,836
$4,510,804
$380,675 $352,707
$18,921
$‐
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
General Fund Fire Fund
General & Fire Budget to Actual Expenditures & Revenues
Exp Budget
Exp Actual
Rev Budget
Rev Actual
Storm Water Refuse Sewer Water Street Lights
% Revenue to Expenses 450% 20% 59% 147% -85%
Utilities represents 1 month revenue collected with 3 months expensed.
$40,761
$56,284
$12,538
$39,633
$(11,037)
$27,808
$95,981
$62,314
$8,799
$13,040
$(20,000) $‐ $20,000 $40,000 $60,000 $80,000 $100,000 $120,000
Water
Sewer
Refuse
Storm Water
Street Light
Water Sewer Refuse Storm Water Street Light
Expense $27,808 $95,981 $62,314 $8,799 $13,040
Revenue $40,761 $56,284 $12,538 $39,633 $(11,037)
Enterprise Funds Activity
Expense
Revenue
City of St. Joseph
Quarterly Water Fund Analysis
As of March 31, 2022
Fund 601+501, Water/WAC Fund Balance as of December 31, 2021 (Audited)1,656,598$
Year to Date Revenue:1 single family home
Interest Earnings (38,655)
Ad Valorem Taxes (24)
Water Usage Charge 38,865
Water Fixed Charge 23,886
Penalties/Other Usage Fees (1,705)
WAC/Trunk Fees
Antenna Lease Revenue 17,344
Water Meters 571
Bulk Water Sales 480
Transfers from other Funds -
Total Revenue 40,761 2.55% budget collected
2022 Revenue Budget 1,598,420 (includes fund 501)
Year to Date Expenses by Department:
Debt Payments (26,866)
Transfers to Other Funds -
Power and Pumping 5,493
Water Treatment Plant 1 6,889
Water Treatment Plant 2 22,068
Distribution 612
Wellhead Protection 1,982
Water Tower 2,969
Water Maintenance 8,112
Water Administration 6,549
Total Expenses 27,808 -1.86% budget expensed
2022 Expense Budget (1,496,980) (excludes depreciation, includes 501)
Fund Summary as of March 31, 2022:
Water Fund Cash Balance - Fund 601+501 - unaudited 1,725,166
Fund 501 380,641
Fund 601 1,344,525
The balances represent the cash balance as of 3/31/22.
WAC fees collected for:
City of St. Joseph
Quarterly Sewer Fund Analysis
As of March 31, 2022
Fund 602+502, Sewer/SAC Fund Balance as of December 31, 202 (Audited)670,094$
Year to Date Revenue:1 single family home
Interest Earnings (18,034)
Sewer Usage Charge 43,166
Sewer Fixed Charge 33,779
Penalties/Other Usage Fees (2,627)
SAC/Trunk Fees 600
RV Dump Donations -
Transfers from other Funds -
Total Revenue 56,884 3.48% budget collected
2022 Revenue Budget 1,636,020 (includes fund 502)
Year to Date Expenses by Department:
Debt Payments (38,627)
Transfers to Other Funds -
Sewer Maintenance (9,560)
Baker Street Lift Station 1,959
Ridgewood Lift Station 334
Northland Lift Station 224
CR121 Lift Station 905
Main Lift Station 134,017
Sewer Administration 6,729
Total Expenses 95,981 -6.34% budget expensed
2022 Expense Budget (1,512,860) (excludes depreciation,includes fund 502)
Fund Summary as of March 31, 2022:
Sewer Fund Cash Balance - Fund 602+502 - unaudited 822,959
Fund 502 21,504$
Fund 602 801,454$
The balances represent the cash balance as of 3/31/22
SAC fees collected for:
Revenues Recorded in Fund 200
Sales Tax Receipts through 3/31/22 5,849,355$
Interest Earnings 126,861
Community Center Bond Proceeds 1,794,000
Transfer - Rec Funds (Facilities) 19,274
Transfer - General Fund 24,004
Transfer - Government Center Bonds 35,449
Transferred to the Water Fund (int. earnings) (86,436)
Donation, Grants, Misc.703,129
Total Revenues 8,465,635$
State Bonding Total
Projects Completed Project Total Federal/APO/ Fund 200 Total
Project Name/Type Year Expended Other Funding Expended Project Cost
Bike Share Program 2019 16,511 12,425 4,086 16,511 $8,800 State SHIP Grant, $3,625 Waite Park reimb
Sales Tax Committee 2007/2008 586 - 586 586
Park & Trail System Plan 2007 51,631 - 51,631 51,631
Centennial Park Swing set 2010 33,284 - 33,284 33,284
CR 2/3 Trail Extension Phase I 2010-2013 446,513 - 446,513 446,513
Wobegon Trailhead Improvements 2013 13,886 - 13,886 13,886
CR 133/College Ave Sidewalk 2010-2013 192,730 - 192,730 192,730
Aquatics Design 2014 71,624 110 71,514 71,624 $110 anonymous donation
Wobegon Trail Extension to St. Cloud 2017 200,082 - 200,082 200,082
Millstream Park Shelter 2015/2017 529,599 40,000 489,599 529,599 $40,000 Lion's donation
Community Center - Facility Planning 2010-2017 382,202 78,727 303,475 382,202 transfers from other funds
Community Center - Colts purchase 2014 2,357,833 1,794,000 2,340,109 2,357,833 $1.794M bond proceeds
Pedestrian Bridge - Study 2016-2017 13,382 - 13,382 13,382 plus $32K APO funded
Total Projects Completed 4,309,864 1,925,262 4,160,877 4,309,864
Total State Bonding
Projects In Progress Fund 200 Federal/APO/ Fund 200 Total
Project Name/Type Expended Other Funding Remaining Project Cost
East Park Development, Phase I 2019-2024 - 300,000 300,000 600,000 $300K State Bonding request denied,legacy grant??
Community Center 2020-2024 38,239 10,000,000 5,961,761 16,000,000 $6M donations est.; $4M state bonding approved
Field Street - sales tax portion only 2017 80,000 - 55,000 135,000 cover bond payments due to deferred assessments
Trail Extension Phase II/III 2018-2021 1,399,140 650,594 10,000 2,059,734 $650,594 federal funding
Total Projects in Progress 1,517,379 10,950,594 6,326,761 18,794,734
Fund 200 Balance, March 31, 2022, unaudited 942,487$
anticipated remaining 2022 sales tax revenues to collect 470,000
anticipated remaining 2022-2038 sales tax revenues to collect 8,945,287
Committed - to be funded (6,326,761)
4,031,013$
Average Annual Revenue (5 yr) 463,031.09$
Average Bond Payment Field St (5 yr) (20,000.00)
uncommitted annually (5 yr Average)443,031.09$
MSAS/SA Bonds
Project Donations/ YTD Fund 200
Year Project Cost State Bonding Expended To Be Funded
East Park Development, Phase II 2027 1,030,000 (530,000) 500,000 $30K General Levy; $500K Grant/Donations
Aquatics Center 2028 6,229,000 (1,212,870) 71,625.00 4,944,505 $1.2M donations est.
Pedestrian Crossing 2027 4,326,000 (2,000,000) - 2,326,000 $1.5M 2018 State Bonding request, not received
Amphitheater 2027 120,000 (20,000) - 100,000 $10K park dedication; $10K general levy
Total Projects Not Approved 11,705,000 (3,762,870) 71,625 7,870,505
Estimated Maximum Funding Available
2006 - 2018 Legislation 4,761,975$ (original estimate $3,272,754)
2019 - 2038 Legislation 11,000,000 $1,584,713 received 2019-2021
15,761,975$
Sales Tax Summary
Summary of Committed & Available Funds
As of March 31, 2022
Projects that have been discussed for Sales
Tax Funding, not approved
Anticipated remaining balance after commitments
CVB 2022 Financial Summary
As of March 31, 2022
Beginning Fund Balance 1‐1‐22 (audited) 21,301.05$
Budget YTD Rev
Customer 2022 2022
Interest Earnings 300.00$ (436.71)$
T‐shirt/Hats/Merchandise Sales 1,500.00 131.25
Sponsorship dues 4,000.00
EDA Transfer ‐ Sponsorship Match 4,000.00
Rodeway Inn Lodging Tax 10,000.00 733.74
CSB Lodging Tax 3,300.00 ‐
Estates B&B Lodging Tax 700.00 158.67
23,800.00$ 586.95$
Budget YTD Exp
Vendor 2022 2022
Professional Services ‐ Manage Social Media (Bruno Press) 9,000.00$ 3,000.00$
Visitor's Bureau ‐ Rubinski Works ‐ Videos 2,100.00 ‐
Visitor's Bureau ‐ Rubinski Works ‐ Videos 300.00
Visitor's Bureau ‐ Website/Joetownmn.com Hosting 1,745.00 622.75
Visitor's Bureau ‐ Shop Small/Winterwalk Postcards 500.00
Visitor's Bureau ‐ Photos 10.00
Visitors Bureau ‐ Photo Contest Prizes 190.00 190.00
Visitor's Bureau ‐ Bike Racks 1,000.00
Visitor's Bureau ‐ Wobegon Trailhead Maps/Signage**2,900.00
Marketing ‐ Additional with Sponsorship Fees 2,000.00
Marketing ‐ SHRPA ‐
Marketing ‐ Feel The Love Campaign 1,000.00 1,000.00
Marketing ‐ Merchandise Sales (Krillan/Rambow) 1,500.00 346.17
Advertise ‐ Think Tourism USA 775.00 775.00
Advertise ‐ MN Trails Magazine 580.00 680.00
Advertise ‐ Newcomer Service Magazine 200.00
23,800.00$ 6,613.92$
Ending Cash Balance 3‐31‐22 15,274.08$
** Propose trailhead sign to be paid for with fund 390 ‐ balance from City welcome signs project
City of St. Joseph
Building Permit History
Building permits issued for the past ten years are as follows:
Commercial/Residential Total (+pmt plans) Total
Number Number Number New WAC Permit Permit
of Permits of Permits of Permits Connections Valuation Revenue
As of 3/31/22 30 54 84 1 $3,781,366 $12,761 As of 3/31/22
2021 52 283 335 14 $7,817,668 $73,825 2021
2020 48 249 297 57 $14,328,279 $120,354 2020
2019 87 217 304 52 $12,114,568 ~$184,674 2019
2018 63 203 266 68 $25,026,475 ~$261,238 2018
2017 58 245 303 80 $24,781,048 ~$284,277 2017
2016 61 238 299 35 $37,381,883 ^$210,446 2016
2015 68 221 289 19 $10,003,064 $99,451 2015
2014 49 234 283 13 $4,931,213 $52,360 2014
2013 65 201 266 19 $14,521,490 #$42,128 2013
2012 73 370 443 19 $7,353,240 $85,343 2012
2011 42 369 411 54 $9,783,053 $94,411 2011
2010 43 288 331 68 $2,760,088 $32,532 2010
2009 76 304 380 93 $13,863,921 $139,646 2009
2008 30 246 276 188 $6,314,545
$67,503 2008
2007 63 483 546 178 $35,029,468 *$229,823 2007
* Includes $19M for a new Kennedy school building.
# Valuation of $9.7M for the Army Reserve Facility added to the building permit activity reports.
^ includes $4.3M for Government Center.
~ Includes CSB Athletic Fields and Admin/Artistry Bldg/classroom remodels
City of St. Joseph, Minnesota
Long Term Debt Summary
December 31, 2022
Issue Maturity Original Interest Due w/in Interest
Special Assessment Bonds Year Year Fund Issue Rates 12/31/2021 Issued Matured 12/31/2022 One Year Cash Paid
GO Improvement Bonds 2010B 2010 2025 345 790,000 2-3.25% 240,000 - (55,000) 185,000 60,000 7,398
GO Improvement Bonds 2015A 2015 2025 351 595,000 1.2-3% 245,000 - (60,000) 185,000 60,000 6,750
GO Improvement Bonds 2016B 2016 2032 304 740,000 1-3% 540,000 - (50,000) 490,000 50,000 11,700
GO Improvement Bonds 2017B 2017 2027 305 344,000 2.25-3% 204,000 - (34,000) 170,000 34,000 5,865
GO Improvement Bonds 2019A 2019 2029 307 1,535,000 4-5% 1,225,000 - (155,000) 1,070,000 155,000 58,250
GO Improvement Bonds 2019A 2019 2029 308 2,170,000 4-5% 1,730,000 - (220,000) 1,510,000 220,000 82,200
GO Improvement Bonds 2020B 2020 2031 310 625,000 0.4-2% 625,000 - (65,000) 560,000 65,000 11,460
GO Refunding Improvement Bonds 2020B 2020 2024 313 190,000 0.4-2% 145,000 - (45,000) 100,000 50,000 2,100
Taxable GO Improve CO Refunding Bonds 2020C 2020 2030 314 1,365,000 0.4-1.6% 1,365,000 - (145,000) 1,220,000 150,000 13,503
GO Improvement Bonds 2021A 2021 2036 311 3,190,000 2-4% 3,190,000 - (260,000) 2,930,000 260,000 131,542
GO Improvement Bonds 2022A 2022 315 - -
9,509,000 - (1,089,000) 8,420,000 1,104,000 330,767
GO Abatement Bonds
GO Tax Abatement Bonds 2015B 2015 2022 353 1,840,000 2-3.05% 1,175,000 - (1,175,000) - - 32,935
1,175,000 - (1,175,000) - - 32,935
GO Debt
GO CIP Bonds 2016A 2016 2036 301 4,275,000 2-2.875% 3,365,000 - (195,000) 3,170,000 195,000 78,543
GO CIP Bonds 2017A 2017 2022 303 337,000 2.75% 168,000 - (168,000) - - 1,258
GO Equipment Certificates 2018A 2018 2023 306 265,000 2.50% 110,000 - (54,000) 56,000 56,000 2,750
GO Equipment Certificates 2020A 2020 2025 309 220,000 1.45% 177,000 - (43,000) 134,000 44,000 2,567
GO CIP Bonds 2020B 2020 2033 312 690,000 0.4-2% 690,000 - (60,000) 630,000 60,000 12,840
GO Equipment Certificates 2022A - pumper/tanker 2022 316 - -
4,510,000 - (520,000) 3,990,000 355,000 97,957
Total GLTD 15,194,000 - (2,784,000) 12,410,000 1,459,000 461,658
Utility Revenue Bonds
GO Water Revenue Bonds 2017B-WTP1 2017 2022 601 353,000 2.25% 70,000 - (70,000) - - 1,575
Taxable GO Utility CO Refunding Bonds 2020C 2020 2032 601 445,000 0.4-1.9% 445,000 - (40,000) 405,000 40,000 5,180
GO Water Revenue Refunding Bonds 2021A 2021 2028 601 2,435,000 0.60-1.3% 2,185,000 - (430,000) 1,755,000 470,000 (109,493)
GO Sewer Refunding Bonds 2020B 2020 2028 602 1,045,000 0.4-2% 925,000 - (125,000) 800,000 130,000 16,420
3,625,000 - (665,000) 2,960,000 640,000 (86,318)
Notes
St. Cloud SIS Phase 4 2013 2029 602 650,000 3-4% 395,000 - (45,000) 350,000 45,000 12,850
St. Cloud PFA Loan 2010 2030 602 4,527,703 1.771% 2,296,725 - (237,655) 2,059,071 241,945 40,675
St. Cloud PFA Main Lift Station Improvements 2016 2026 602 469,367 1.000% 256,641 - (50,358) 206,283 50,820 2,566
St. Cloud PFA NR2 Biosolids 2017 2037 602 1,744,736 1.095% 1,458,259 - (83,938) 1,374,321 84,773 15,968
4,406,625 - (416,950) 3,989,675 422,538 72,059
Total Enterprise Debt 8,031,625 - (1,081,950) 6,949,675 1,062,538 (14,258)
Total Long Term Debt 23,225,625 - (3,865,950) 19,359,675 2,521,538 447,400
Lease Due w/in
Payment One Year
ROW Operating Lease - Water Fund 2008 2029 601 n/a 5,800 5,800
Vehicle Operating Leases - GF various 2022 101 final year n/a 4,344 **-
** minor differences due to rounding days and contract changes - immaterial
GASB 34 Reconciling Items
04/26/22 11:52 AM
Cash Balances Only
City of St. Joseph
Page 1
Current Period: March 2022
FUND Descr Account Begin Yr
MTD
Debit
MTD
Credit
Current
Balance
Last Dim 10100
General G 101-10100 $2,241,284.92 $58,813.76 $341,046.43 $1,495,804.01
Employee Retirement Reserve G 102-10100 $326,935.43 $0.00 $0.00 $298,675.43
COVID-19 FEMA Funding G 103-10100 $0.00 $0.00 $0.00 $0.00
COVID-19 Grants G 104-10100 $316,404.47 $0.00 $0.00 $314,924.47
Fire Fund G 105-10100 $743,289.85 $3,171.49 $32,753.83 $671,562.89
Cable Access Fee G 108-10100 $3,994.45 $217.15 $0.00 $5,533.22
Economic Development G 150-10100 $82,443.78 $0.00 $6,119.73 $68,554.83
TIF 4-1 Fortitude Senior Apts G 153-10100 $16,793.60 $0.00 $171.43 $16,479.29
TIF 2-1 Millstream G 157-10100 $36,109.62 $0.00 $368.49 $35,416.68
TIF 2-2 Meat Market G 158-10100 $0.00 $0.00 $0.00 $0.00
TIF 2-3 Bayou Blues/Alley Flat G 159-10100 $341.99 $0.00 $1,003.35 -$689.01
State Collected Sales Tax G 200-10100 $836,236.43 $399.00 $14,706.89 $918,962.56
Park Dedication G 205-10100 $237,631.27 $9.13 $3,049.28 $258,400.56
Charitable Gambling G 215-10100 $649.15 $0.00 $6.62 $636.61
Lodging Tax G 220-10100 $20,513.02 $88.98 $2,010.31 $15,274.08
DEED CDAP Grant G 225-10100 $43,061.59 $2,273.72 $439.35 $44,497.21
Revolving Loan Fund G 250-10100 $402,926.68 $1,203.72 $4,130.50 $399,864.08
2016 CIP Bonds [govt center] G 301-10100 $29,555.21 $0.00 $330.36 $33,163.05
2017A CIP Bonds [govt center] G 303-10100 $71,310.91 $201,220.68 $170,755.40 $104,062.69
2016 Street Imp [Field St] G 304-10100 $244,140.86 $0.00 $2,491.12 $239,413.83
2017B Street Imp [CBD Alleys] G 305-10100 $24,874.48 $0.00 $255.42 $24,624.16
2018 Equipment Certificates G 306-10100 $2,606.29 $0.00 $32.75 $3,449.41
2019A Street Imp [Overlays] G 307-10100 $127,323.93 $0.00 $2,469.19 $127,001.84
2019A Street Imp [Ind Park] G 308-10100 $43.88 $0.00 $2,329.61 -$3,873.43
2020A Equipment Certificates G 309-10100 $3,789.81 $0.00 $224.36 $3,604.12
2020B GO Imp [20th Ave SE] G 310-10100 $8,525.88 $0.00 $4,375.84 $35,205.28
2021 Improve [MN St/Overlay G 311-10100 $190,853.94 $0.00 $19,956.53 $156,063.34
2020B CIP Bonds [PW Bldg] G 312-10100 $28,937.00 $0.00 $295.63 $28,438.22
2020B Refund Bonds [2013 Str G 313-10100 $37,248.46 $0.00 $381.95 $36,799.88
2020C CO Refund [2014 Park G 314-10100 $85,268.17 $0.00 $880.17 $85,087.05
2022 GO Improvement Bonds G 315-10100 $0.00 $0.00 $46.05 -$65.68
2010B Street Imp [16th Ave] G 345-10100 $94,153.74 $0.00 $961.71 $92,476.43
2014 Street Imp [ParkTerrace] G 350-10100 $0.00 $0.00 $0.00 $0.00
2015 Street Imp[Clinton/North] G 351-10100 $84,770.21 $39,171.33 $874.81 $123,998.60
2015 Abatement [Comm Cente G 353-10100 $179,172.29 $0.00 $1,828.21 $175,703.33
Debt Service Relief G 390-10100 $985,558.25 $0.00 $399.00 $888,730.90
Community Center phase I G 402-10100 $1,990.23 $0.00 $20.31 $1,951.73
2019 Street Overlays G 407-10100 $110,833.46 $0.00 $0.00 $110,833.46
2019 Industrial Park Expansion G 408-10100 $227,984.39 $0.00 $0.00 $227,848.89
2020 Equipment Certificates G 409-10100 $18,038.63 $0.00 $2,108.40 $15,930.23
2020 20th Ave Watermain Loo G 410-10100 $397,166.67 $0.00 $0.00 $396,946.67
2021 MN/Alley/18/20/Northlan G 411-10100 $1,785,289.78 $733,244.77 $1,467,489.54 $1,019,127.27
2022 Street Overlays G 415-10100 $13,475.00 $0.00 $21,282.67 -$34,757.67
Capital Outlay G 490-10100 $606,765.26 $0.00 $0.00 $559,999.33
WAC Fund G 501-10100 $369,441.14 $7,000.00 $0.00 $380,641.14
SAC Fund G 502-10100 $11,704.48 $5,600.00 $0.00 $21,504.48
Water Fund G 601-10100 $1,290,923.06 $75,616.27 $64,267.78 $1,344,525.01
Sewer Fund G 602-10100 $772,896.92 $76,638.71 $159,078.24 $801,453.84
Refuse Collection G 603-10100 $207,664.19 $19,775.08 $35,714.44 $187,737.56
Storm Water Utility G 651-10100 $265,027.91 $11,887.82 $8,109.83 $325,365.20
Street Light Utility G 652-10100 $77,030.00 $4,795.49 $7,031.35 $73,845.88
FUND Descr Account Begin Yr
MTD
Debit
MTD
Credit
Current
Balance
Page 2
04/26/22 11:52 AM
Cash Balances Only
City of St. Joseph
Current Period: March 2022
$13,662,980.68 $1,241,127.10 $2,379,796.88 $12,130,732.95Last Dim 10100
Last Dim 10200
General G 101-10200 $200.00 $0.00 $0.00 $200.00
$200.00 $0.00 $0.00 $200.00Last Dim 10200
Last Dim 10300
2020C CO Refund [2014 Park G 314-10300 $0.00 $0.00 $0.00 $0.00
2014 Street Imp [ParkTerrace] G 350-10300 $0.00 $0.00 $0.00 $0.00
2015 Abatement [Comm Cente G 353-10300 $1,207,935.00 $0.00 $0.00 $1,207,935.00
Water Fund G 601-10300 $0.00 $0.00 $0.00 $0.00
$1,207,935.00 $0.00 $0.00 $1,207,935.00Last Dim 10300
$14,871,115.68 $1,241,127.10 $2,379,796.88 $13,338,867.95
04/26/22 11:54 AM
Council Month End Revenue Summary
City of St. Joseph
Page 1
Current Period: March 2022
FUND FUND Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
101 General $3,788,545.00 -$125,394.22 $42,601.58
102 Employee Retirement Reserve $50,940.00 $0.00 $0.00
103 COVID-19 FEMA Funding $0.00 $0.00 $0.00
104 COVID-19 Grants $401,960.00 $316,404.47 $316,404.47
105 Fire Fund $380,675.00 -$6,674.53 $18,920.93
108 Cable Access Fee $6,200.00 -$593.03 $728.59
150 Economic Development $125,605.00 -$7,560.21 -$2,659.21
153 TIF 4-1 Fortitude Senior Apts $100.00 -$212.97 -$355.85
157 TIF 2-1 Millstream $250.00 -$470.24 -$794.69
158 TIF 2-2 Meat Market $0.00 $0.00 $0.00
159 TIF 2-3 Bayou Blues/Alley Flat $100.00 -$15.56 -$43.21
200 State Collected Sales Tax $1,475,000.00 -$120,717.56 -$17,879.77
205 Park Dedication $35,750.00 -$29,141.01 -$5,331.57
215 Charitable Gambling $2,050.00 -$8.49 -$14.41
220 Lodging Tax $23,800.00 -$970.69 $493.20
225 DEED CDAP Grant $300.00 $1,702.77 $1,304.02
250 Revolving Loan Fund $15,885.00 -$3,808.39 -$3,944.21
301 2016 CIP Bonds [govt center] $255,350.00 -$4,683.51 -$745.31
303 2017A CIP Bonds [govt center] $36,900.00 $198,473.39 $200,759.89
304 2016 Street Imp [Field St] $30,345.00 -$3,364.36 -$5,600.27
305 2017B Street Imp [CBD Alleys] $29,350.00 -$638.85 -$633.75
306 2018 Equipment Certificates $56,700.00 -$967.05 -$91.18
307 2019A Street Imp [Overlays] $198,500.00 -$7,507.04 -$5,359.94
308 2019A Street Imp [Ind Park] $328,940.00 -$2,981.26 -$4,568.96
309 2020A Equipment Certificates $45,100.00 -$680.19 -$641.52
310 2020B GO Imp [20th Ave SE] $69,545.00 -$40,402.36 -$9,347.12
311 2021 Improve [MN St/Overlays] $255,690.00 -$22,215.40 -$37,049.47
312 2020B CIP Bonds [PW Bldg] $58,100.00 -$362.38 -$565.53
313 2020B Refund Bonds [2013 Str.] $37,100.00 -$839.57 -$906.20
314 2020C CO Refund [2014 Park Ter $128,350.00 -$2,803.96 -$2,104.91
315 2022 GO Improvement Bonds $0.00 -$46.05 -$65.68
345 2010B Street Imp [16th Ave] $41,500.00 -$1,434.91 -$2,150.51
350 2014 Street Imp [ParkTerrace] $0.00 $0.00 $0.00
351 2015 Street Imp[Clinton/North] $40,100.00 $36,141.29 $37,073.16
353 2015 Abatement [Comm Center] $300.00 -$2,268.01 -$3,908.76
390 Debt Service Relief $162,659.00 -$4,134.97 -$7,027.82
402 Community Center phase I $100.00 -$28.29 -$46.48
407 2019 Street Overlays $0.00 $0.00 $0.00
408 2019 Industrial Park Expansion $0.00 $0.00 $0.00
409 2020 Equipment Certificates $0.00 $0.00 $0.00
410 2020 20th Ave Watermain Loop $0.00 $0.00 $0.00
411 2021 MN/Alley/18/20/Northland $0.00 $0.00 $0.00
FUND FUND Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
Page 2
04/26/22 11:54 AM
Council Month End Revenue Summary
City of St. Joseph
Current Period: March 2022
415 2022 Street Overlays $0.00 $0.00 $0.00
490 Capital Outlay $100,500.00 -$1,997.02 $0.00
501 WAC Fund $180,000.00 -$4,200.00 $0.00
502 SAC Fund $140,000.00 -$3,600.00 $600.00
601 Water Fund $1,418,420.00 -$98,553.03 $40,760.81
602 Sewer Fund $1,496,020.00 -$172,917.71 $56,283.76
603 Refuse Collection $424,700.00 -$41,658.01 $12,537.84
651 Storm Water Utility $221,460.00 -$22,789.25 $39,633.13
652 Street Light Utility $91,805.00 -$22,216.79 -$11,036.63
$12,154,694.00 -$206,134.95 $645,228.42
04/26/22 11:53 AM
Council Month End Revenue -General Fund
City of St. Joseph
Page 1
Current Period: March 2022
FUND FUND Descr SOURCE Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
FUND 101 General
101 General Current Ad Valorem Taxes $1,964,495.00 -$25,253.98 $100.00
101 General Special Levy- City St. Joe $0.00 $0.00 $0.00
101 General State Sales Tax $0.00 $7.63 $7.63
101 General Gravel Tax $3,500.00 -$288.14 $0.00
101 General Solar Production Tax $500.00 $0.00 $0.00
101 General Gas Franchise $36,000.00 -$7,731.15 $0.00
101 General Electric Franchise $65,000.00 -$9,888.19 $4,899.27
101 General Licenses & Permits $7,500.00 $0.00 $6,500.00
101 General Liquor $30,275.00 $0.00 $0.00
101 General Outdoor Liquor Permit $3,000.00 $3,250.00 $3,250.00
101 General Gambling Permits $300.00 $80.00 $160.00
101 General Amusement/Hunt/Peddler/Golf $1,200.00 -$185.00 $525.00
101 General Excavation Permit $500.00 -$100.00 $0.00
101 General Cigarette License $750.00 $0.00 $0.00
101 General Cable Franchise Fee $31,000.00 -$4,233.85 $2,220.71
101 General Building Permits $110,000.00 $2,986.12 $12,761.36
101 General Animal License $0.00 $0.00 $0.00
101 General Rental Housing Registration $32,195.00 $100.00 $200.00
101 General Federal Grants - Other $50,310.00 -$22,963.06 $0.00
101 General State Grants and Aids $1,245.00 $0.00 $0.00
101 General Local Government Aid $1,055,690.00 $0.00 $0.00
101 General Police Training Reim $5,500.00 $0.00 $0.00
101 General State Municipal Funds Aid $85,000.00 $0.00 $48,499.00
101 General State Police Aid $80,000.00 $0.00 $0.00
101 General Other Grants/Aids $0.00 $0.00 $0.00
101 General Other Governmental Unit $10,000.00 $0.00 $5,000.00
101 General County Grants - Road Maint. $16,000.00 $0.00 $0.00
101 General Zoning and Subdivision Fee $10,000.00 $950.00 $1,850.00
101 General Land Use Deposit Fee $0.00 -$5,000.00 $0.00
101 General Sale of Maps and Publications $50.00 $0.00 $0.00
101 General Conduit Debt Fee $0.00 $0.00 $0.00
101 General Assessments Search $6,000.00 $275.00 $1,205.00
101 General Special Hearing $1,500.00 $0.00 $0.00
101 General Administration Reimb $14,300.00 -$180.45 $98.67
101 General Weed Cutting $500.00 $0.00 $0.00
101 General Admission Fee $500.00 $1,080.00 $1,880.00
101 General Bike Share Program $500.00 $0.00 $0.00
101 General Shelter/Room Rental Fees $16,100.00 $2,600.00 $16,550.00
101 General Ball Field Donation $0.00 $0.00 $0.00
101 General Schneider Field Rental $1,750.00 $0.00 $0.00
101 General Rents and Royalties $0.00 $0.00 $0.00
FUND FUND Descr SOURCE Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
Page 2
04/26/22 11:53 AM
Council Month End Revenue -General Fund
City of St. Joseph
Current Period: March 2022
101 General Kennel Fees $300.00 $0.00 $0.00
101 General County Fines $35,000.00 $448.96 $7,243.04
101 General Policy Fines $28,000.00 $3,826.00 $10,793.70
101 General Accident Report Fee $1,500.00 $534.25 $1,194.00
101 General Seized Property $3,000.00 $0.00 $0.00
101 General Bond-Forfeited Cars $0.00 $0.00 $0.00
101 General Special Assessments $3,000.00 $0.00 $0.00
101 General Interest Earnings $35,000.00 -$49,846.07 -$81,485.90
101 General Interest Charges $25.00 -$2.10 $0.00
101 General Co-op Dividend - LMCIT $5,000.00 $0.00 $0.00
101 General Water Tower Antenna Lease $5,060.00 $1,563.73 $1,927.05
101 General Advertising $0.00 $0.00 $0.00
101 General Contributions - General $2,500.00 $0.00 $0.00
101 General Donation, Recreation $0.00 $0.00 $0.00
101 General Contributions - Parks $500.00 $0.00 $0.00
101 General Surplus Property $0.00 $0.00 $0.00
101 General Reimbursement $28,500.00 -$2,926.95 -$2,776.95
101 General Insurance Recovery $0.00 -$14,496.97 $0.00
101 General Transfers from Other Funds $0.00 $0.00 $0.00
$3,788,545.00 -$125,394.22 $42,601.58FUND 101 General
FUND 102 Employee Retirement Reserve
102 Employee Retirement Res Current Ad Valorem Taxes $37,600.00 $0.00 $0.00
102 Employee Retirement Res Transfers from Other Funds $13,340.00 $0.00 $0.00
$50,940.00 $0.00 $0.00FUND 102 Employee Retirement Reserve
FUND 103 COVID-19 FEMA Funding
103 COVID-19 FEMA Funding Transfers from Other Funds $0.00 $0.00 $0.00
$0.00 $0.00 $0.00FUND 103 COVID-19 FEMA Funding
FUND 104 COVID-19 Grants
104 COVID-19 Grants Federal Grants - Other $401,960.00 $316,404.47 $316,404.47
104 COVID-19 Grants Other Grants/Aids $0.00 $0.00 $0.00
$401,960.00 $316,404.47 $316,404.47FUND 104 COVID-19 Grants
FUND 108 Cable Access Fee
108 Cable Access Fee Cable Franchise Fee $6,200.00 -$593.03 $728.59
108 Cable Access Fee Transfers from Other Funds $0.00 $0.00 $0.00
$6,200.00 -$593.03 $728.59FUND 108 Cable Access Fee
FUND 150 Economic Development
150 Economic Development Current Ad Valorem Taxes $115,220.00 -$1,715.42 $0.00
150 Economic Development Federal Grants - Other $0.00 $0.00 $0.00
150 Economic Development Other Grants/Aids $0.00 $0.00 $0.00
150 Economic Development TIF/Abatement Deposit $0.00 $0.00 $0.00
150 Economic Development TIF/Abatement Fee $0.00 $0.00 $0.00
FUND FUND Descr SOURCE Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
Page 3
04/26/22 11:53 AM
Council Month End Revenue -General Fund
City of St. Joseph
Current Period: March 2022
150 Economic Development Tax Abatement Reimbursement $9,385.00 -$4,691.00 $0.00
150 Economic Development Interest Earnings $1,000.00 -$1,153.79 -$2,659.21
150 Economic Development Surplus Property $0.00 $0.00 $0.00
150 Economic Development Transfers from Other Funds $0.00 $0.00 $0.00
$125,605.00 -$7,560.21 -$2,659.21FUND 150 Economic Development
FUND 410 2020 20th Ave Watermain Loop
410 2020 20th Ave Watermain Issuance of Debt $0.00 $0.00 $0.00
410 2020 20th Ave Watermain Bond Premium $0.00 $0.00 $0.00
$0.00 $0.00 $0.00FUND 410 2020 20th Ave Watermain Loop
FUND 411 2021 MN/Alley/18/20/Northland
411 2021 MN/Alley/18/20/Nort State Municipal Funds Aid $0.00 $0.00 $0.00
411 2021 MN/Alley/18/20/Nort Special Assessments $0.00 $0.00 $0.00
411 2021 MN/Alley/18/20/Nort Issuance of Debt $0.00 $0.00 $0.00
411 2021 MN/Alley/18/20/Nort Bond Premium $0.00 $0.00 $0.00
$0.00 $0.00 $0.00FUND 411 2021 MN/Alley/18/20/Northland
FUND 415 2022 Street Overlays
415 2022 Street Overlays Special Assessments $0.00 $0.00 $0.00
415 2022 Street Overlays Issuance of Debt $0.00 $0.00 $0.00
$0.00 $0.00 $0.00FUND 415 2022 Street Overlays
FUND 490 Capital Outlay
490 Capital Outlay Current Ad Valorem Taxes $93,500.00 -$1,997.02 $0.00
490 Capital Outlay Federal Grants - Other $0.00 $0.00 $0.00
490 Capital Outlay Surplus Property $7,000.00 $0.00 $0.00
490 Capital Outlay Reimbursement $0.00 $0.00 $0.00
490 Capital Outlay Transfers from Other Funds $0.00 $0.00 $0.00
$100,500.00 -$1,997.02 $0.00FUND 490 Capital Outlay
$4,473,750.00 $180,859.99 $357,075.43
04/26/22 11:53 AM
Council Month End Revenue -Enterprise Funds
City of St. Joseph
Page 1
Current Period: March 2022
FUND
FUND
Descr SOURCE Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
FUND 601 Water Fund
601 Water Fund Water Fixed Charge $367,040.00 -$35,200.24 $23,885.67
601 Water Fund Bond Premium $0.00 $0.00 $0.00
601 Water Fund Issuance of Debt $0.00 $0.00 $0.00
601 Water Fund Transfers from Other Funds $186,000.00 $0.00 $0.00
601 Water Fund Current Ad Valorem Taxes $0.00 -$230.41 -$24.01
601 Water Fund MDS Test Fee $18,245.00 -$1,919.66 $1,017.38
601 Water Fund Water Meter $3,000.00 $471.00 $571.00
601 Water Fund Penalties and Forfeited Disc $8,000.00 $391.71 $1,330.79
601 Water Fund Connection/Reconnection fees $500.00 $384.83 $1,591.13
601 Water Fund Undesignated Funds $0.00 -$1,914.41 -$1,159.61
601 Water Fund Special Assessments $500.00 -$4,281.72 -$4,064.13
601 Water Fund Contributed Revenue $0.00 $0.00 $0.00
601 Water Fund Bulk Water $1,500.00 $0.00 $480.26
601 Water Fund Other Grants/Aids $0.00 $0.00 $0.00
601 Water Fund State Sales Tax $0.00 -$33.01 -$420.71
601 Water Fund Interest Earnings $20,000.00 -$22,479.01 -$38,655.13
601 Water Fund Amortization of Bond Premium $0.00 $0.00 $0.00
601 Water Fund Water Tower Antenna Lease $41,680.00 $14,073.66 $17,343.58
601 Water Fund Reimbursement $0.00 $0.00 $0.00
601 Water Fund Usage Rate $771,955.00 -$47,815.77 $38,864.59
601 Water Fund State Grants and Aids $0.00 $0.00 $0.00
$1,418,420.00 -$98,553.03 $40,760.81FUND 601 Water Fund
FUND 602 Sewer Fund
602 Sewer Fund Penalties and Forfeited Disc $8,500.00 $499.47 $1,633.76
602 Sewer Fund Surplus Property $0.00 $0.00 $0.00
602 Sewer Fund Sanitary Sewer Use Service $771,710.00 -$95,935.99 $43,165.90
602 Sewer Fund Contributed Revenue $0.00 $0.00 $0.00
602 Sewer Fund Reimbursement $0.00 $0.00 $0.00
602 Sewer Fund Contributions - General $800.00 $0.00 $0.00
602 Sewer Fund Amortization of Bond Premium $0.00 $0.00 $0.00
602 Sewer Fund Interest Earnings $12,205.00 -$10,604.34 -$18,033.77
602 Sewer Fund State Grants and Aids $0.00 $0.00 $0.00
602 Sewer Fund Issuance of Debt $0.00 $0.00 $0.00
602 Sewer Fund Special Assessments $500.00 -$4,540.67 -$4,261.00
602 Sewer Fund Transfers from Other Funds $140,000.00 $0.00 $0.00
602 Sewer Fund Bond Premium $0.00 $0.00 $0.00
602 Sewer Fund Sewer Fixed Charge $562,305.00 -$62,336.18 $33,778.87
$1,496,020.00 -$172,917.71 $56,283.76FUND 602 Sewer Fund
FUND 603 Refuse Collection
603 Refuse Collect Special Assessments $200.00 -$1,191.92 -$1,013.11
603 Refuse Collect Transfers from Other Funds $0.00 $0.00 $0.00
603 Refuse Collect Contributed Revenue $0.00 $0.00 $0.00
603 Refuse Collect Interest Earnings $5,000.00 -$2,681.39 -$4,563.94
603 Refuse Collect Penalties and Forfeifted Disc $3,000.00 $169.49 $657.62
603 Refuse Collect Refuse Collection Charges $382,275.00 -$36,709.96 $18,822.49
603 Refuse Collect State Grants and Aids $0.00 $0.00 $0.00
603 Refuse Collect Licenses & Permits $34,225.00 $535.00 $595.00
603 Refuse Collect State Sales Tax $0.00 -$1,779.23 -$1,960.22
603 Refuse Collect Reimbursement $0.00 $0.00 $0.00
FUND
FUND
Descr SOURCE Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
Page 2
04/26/22 11:53 AM
Council Month End Revenue -Enterprise Funds
City of St. Joseph
Current Period: March 2022
$424,700.00 -$41,658.01 $12,537.84FUND 603 Refuse Collection
FUND 651 Storm Water Utility
651 Storm Water Special Assessments $200.00 -$425.18 -$363.73
651 Storm Water Penalties and Forfeifted Disc $1,500.00 $62.49 $280.85
651 Storm Water Storm Water Use Service $209,760.00 -$18,679.46 $12,340.48
651 Storm Water Transfers from Other Funds $0.00 $0.00 $0.00
651 Storm Water Storm Water Develop Fee $6,000.00 $0.00 $33,732.80
651 Storm Water Contributed Revenue $0.00 $0.00 $0.00
651 Storm Water Interest Earnings $4,000.00 -$3,747.10 -$6,357.27
651 Storm Water Other Grants/Aids $0.00 $0.00 $0.00
651 Storm Water State Grants and Aids $0.00 $0.00 $0.00
651 Storm Water Surplus Property $0.00 $0.00 $0.00
$221,460.00 -$22,789.25 $39,633.13FUND 651 Storm Water Utility
FUND 652 Street Light Utility
652 Street Light U Transfers from Other Funds $0.00 $0.00 $0.00
652 Street Light U State Grants and Aids $0.00 $0.00 $0.00
652 Street Light U Other Grants/Aids $0.00 $0.00 $0.00
652 Street Light U Special Assessments $50.00 -$194.79 -$169.04
652 Street Light U Interest Earnings $1,000.00 -$993.24 -$1,692.32
652 Street Light U Contributions - General $0.00 $0.00 $0.00
652 Street Light U Surplus Property $0.00 $0.00 $0.00
652 Street Light U Reimbursement $0.00 $0.00 $0.00
652 Street Light U Usage Rate $90,005.00 -$21,060.61 -$9,278.61
652 Street Light U Penalties and Forfeited Disc $750.00 $31.85 $103.34
$91,805.00 -$22,216.79 -$11,036.63FUND 652 Street Light Utility
$3,652,405.00 -$358,134.79 $138,178.91
04/26/22 11:52 AM
Council Month End Expenditure - Summary
City of St. Joseph
Page 1
Current Period: March 2022
Description
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
General $3,788,545.00 $184,893.72 $783,536.71
Employee Retirement Reserve $41,190.00 $0.00 $28,260.00
COVID-19 FEMA Funding $0.00 $0.00 $0.00
COVID-19 Grants $254,300.00 $0.00 $1,480.00
Fire Fund $380,675.00 -$27,904.18 $39,835.90
Cable Access Fee $0.00 $0.00 $0.00
Economic Development $125,605.00 -$1,477.76 $11,192.46
TIF 4-1 Fortitude Senior Apts $1,055.00 $0.00 $0.00
TIF 2-1 Millstream $1,055.00 $0.00 $0.00
TIF 2-2 Meat Market $555.00 $0.00 $0.00
TIF 2-3 Bayou Blues/Alley Flat $1,055.00 $1,000.00 $1,000.00
State Collected Sales Tax $2,020,000.00 -$158.64 $5,645.13
Park Dedication $361,400.00 $447.00 $447.00
Charitable Gambling $2,500.00 $0.00 $0.00
Lodging Tax $23,800.00 $1,738.67 $6,520.17
DEED CDAP Grant $0.00 $0.00 $0.00
Revolving Loan Fund $0.00 $0.00 $0.00
2016 CIP Bonds [govt center] $273,770.00 $0.00 $0.00
2017A CIP Bonds [govt center] $46,845.00 $170,007.67 $170,007.67
2016 Street Imp [Field St] $61,925.00 $0.00 $0.00
2017B Street Imp [CBD Alleys] $40,090.00 $0.00 $0.00
2018 Equipment Certificates $56,975.00 $0.00 $0.00
2019A Street Imp [Overlays] $213,475.00 $0.00 $0.00
2019A Street Imp [Ind Park] $302,425.00 $0.00 $0.00
2020A Equipment Certificates $45,790.00 $0.00 $0.00
2020B GO Imp [20th Ave SE] $76,685.00 $0.00 $0.00
2021 Improve [MN St/Overlays $391,765.00 $0.00 $0.00
2020B CIP Bonds [PW Bldg] $73,090.00 $0.00 $0.00
2020B Refund Bonds [2013 Str. $47,325.00 $0.00 $0.00
2020C CO Refund [2014 Park T $158,730.00 $0.00 $0.00
2022 GO Improvement Bonds $0.00 $0.00 $0.00
2010B Street Imp [16th Ave] $62,625.00 $0.00 $0.00
2013 Street Imp [Overlays] $50,615.00 $0.00 $0.00
2014 Street Imp [ParkTerrace] $0.00 $0.00 $0.00
2015 Street Imp[Clinton/North] $66,975.00 $0.00 $0.00
2015 Abatement [Comm Center $1,208,160.00 $0.00 $0.00
Debt Service Relief $555,000.00 $0.00 $93,535.50
Community Center phase I $0.00 $0.00 $0.00
2019 Street Overlays $0.00 $0.00 $0.00
2019 Industrial Park Expansion $0.00 -$38.00 $97.50
2020 Equipment Certificates $0.00 $2,108.40 $2,108.40
2020 20th Ave Watermain Loop $0.00 -$8,367.16 -$8,147.16
Description
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
Page 2
04/26/22 11:53 AM
Council Month End Expenditure - Summary
City of St. Joseph
Current Period: March 2022
2021 MN/Alley/18/20/Northlan $0.00 -$125,692.28 -$93,774.54
2022 Street Overlays $0.00 -$5,667.33 $21,282.67
Capital Outlay $100,500.00 -$6,540.49 $42,222.46
WAC Fund $180,000.00 $0.00 $0.00
SAC Fund $140,000.00 $0.00 $0.00
Water Fund $1,766,980.00 -$69,252.72 $27,807.66
Sewer Fund $1,872,860.00 -$22,224.08 $95,980.94
Refuse Collection $435,255.00 $4,131.11 $62,314.23
Storm Water Utility $271,020.00 $2,935.83 $8,798.91
Street Light Utility $92,700.00 $911.75 $13,040.17
$15,593,315.00 $100,851.51 $1,313,191.78
04/26/22 11:52 AM
Council Month End Expenditure - General Fund
City of St. Joseph
Page 1
Current Period: March 2022
Description DEPART Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
FUND 101 General
General Council $64,540.00 $1,280.18 $16,589.54
General Legislative Committees $4,590.00 -$1,155.00 $0.00
General Ordinance & Proceedings $1,550.00 $547.31 $547.31
General Mayor $11,275.00 $663.55 $2,554.29
General Elections $3,500.00 $0.00 $0.00
General General Adminstration $305,860.00 $16,735.40 $74,790.20
General Finance $255,330.00 $17,095.37 $57,901.46
General Audit Service $30,500.00 $26,000.00 $26,000.00
General Assessing $28,250.00 $0.00 $0.00
General City Attorney $20,000.00 -$215.50 $202.50
General Information Technology $5,070.00 $742.50 $2,601.00
General Planning and Zoning $193,780.00 $4,468.87 $19,778.80
General General Government $27,685.00 $920.49 $7,096.96
General City Offices $49,425.00 $3,326.47 $13,432.20
General Cable Access $4,180.00 $306.93 $570.29
General Crime Control & Investigation $1,607,745.00 $56,292.31 $310,301.68
General Police Training $16,500.00 $16.82 $2,175.76
General Communication Service $14,430.00 $256.91 $1,748.32
General Automotive Services $38,425.00 $130.64 $7,078.03
General Building Inspec. Admistration $96,400.00 $239.51 $16,021.99
General Emergency Management $2,340.00 $5.55 $771.92
General Animal Control $300.00 $0.00 $0.00
General Street Maintanence $414,515.00 $19,566.84 $74,788.19
General Ice & Snow Removal $146,975.00 $3,356.15 $28,844.56
General Engineering Fee $45,000.00 -$3,304.95 $5,061.50
General Street Cleaning $17,845.00 $39.90 $39.90
General Skate Park and Ice Rink $6,975.00 $726.45 $3,640.75
General Ball Park $1,750.00 $0.00 $0.00
General Maintenance Shop $27,425.00 $20,261.10 $30,007.29
General Park Areas $315,010.00 $14,988.55 $74,371.19
General Recreation Department $31,375.00 $1,652.37 $6,061.86
General Community Center $0.00 -$51.00 $559.22
General Other Financing Uses $0.00 $0.00 $0.00
General Fire Protection $0.00 $0.00 $0.00
$3,788,545.00 $184,893.72 $783,536.71FUND 101 General
FUND 102 Employee Retirement Reserve
Employee Retirement Reserv General Adminstration $0.00 $0.00 $0.00
Employee Retirement Reserv Crime Control & Investigation $0.00 $0.00 $28,260.00
Employee Retirement Reserv Street Maintanence $20,595.00 $0.00 $0.00
Employee Retirement Reserv Park Areas $20,595.00 $0.00 $0.00
Employee Retirement Reserv Other Financing Uses $0.00 $0.00 $0.00
Description DEPART Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
Page 2
04/26/22 11:52 AM
Council Month End Expenditure - General Fund
City of St. Joseph
Current Period: March 2022
$41,190.00 $0.00 $28,260.00FUND 102 Employee Retirement Reserve
FUND 103 COVID-19 FEMA Funding
COVID-19 FEMA Funding Elections $0.00 $0.00 $0.00
COVID-19 FEMA Funding Emergency Management $0.00 $0.00 $0.00
$0.00 $0.00 $0.00FUND 103 COVID-19 FEMA Funding
FUND 104 COVID-19 Grants
COVID-19 Grants Elections $0.00 $0.00 $0.00
COVID-19 Grants General Adminstration $100,000.00 $0.00 $1,480.00
COVID-19 Grants General Government $0.00 $0.00 $0.00
COVID-19 Grants Crime Control & Investigation $18,300.00 $0.00 $0.00
COVID-19 Grants Fire Fighting $96,000.00 $0.00 $0.00
COVID-19 Grants Emergency Management $0.00 $0.00 $0.00
COVID-19 Grants Street Maintanence $40,000.00 $0.00 $0.00
COVID-19 Grants Maintenance Shop $0.00 $0.00 $0.00
COVID-19 Grants Park Areas $0.00 $0.00 $0.00
COVID-19 Grants Community Center $0.00 $0.00 $0.00
COVID-19 Grants Economic Development Authority $0.00 $0.00 $0.00
$254,300.00 $0.00 $1,480.00FUND 104 COVID-19 Grants
FUND 108 Cable Access Fee
Cable Access Fee Cable Access $0.00 $0.00 $0.00
Cable Access Fee Other Financing Uses $0.00 $0.00 $0.00
$0.00 $0.00 $0.00FUND 108 Cable Access Fee
FUND 150 Economic Development
Economic Development Economic Development Authority $121,605.00 -$1,477.76 $11,192.46
Economic Development Other Financing Uses $4,000.00 $0.00 $0.00
$125,605.00 -$1,477.76 $11,192.46FUND 150 Economic Development
FUND 410 2020 20th Ave Watermain Loop
2020 20th Ave Watermain L Street Maintanence $0.00 -$8,367.16 -$8,147.16
$0.00 -$8,367.16 -$8,147.16FUND 410 2020 20th Ave Watermain Loop
FUND 411 2021 MN/Alley/18/20/Northland
2021 MN/Alley/18/20/Northl Street Maintanence $0.00 -$125,692.28 -$93,774.54
2021 MN/Alley/18/20/Northl Other Financing Uses $0.00 $0.00 $0.00
$0.00 -$125,692.28 -$93,774.54FUND 411 2021 MN/Alley/18/20/Northland
FUND 415 2022 Street Overlays
2022 Street Overlays Street Maintanence $0.00 -$5,667.33 $21,282.67
$0.00 -$5,667.33 $21,282.67FUND 415 2022 Street Overlays
FUND 490 Capital Outlay
Capital Outlay General Adminstration $5,750.00 $0.00 $0.00
Capital Outlay Crime Control & Investigation $9,150.00 $1,571.95 $183.50
Capital Outlay Communication Service $4,950.00 $0.00 $0.00
Description DEPART Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
Page 3
04/26/22 11:52 AM
Council Month End Expenditure - General Fund
City of St. Joseph
Current Period: March 2022
Capital Outlay Automotive Services $13,150.00 -$8,112.44 $39,773.96
Capital Outlay Fire Fighting $0.00 $0.00 $0.00
Capital Outlay Emergency Management $1,500.00 $0.00 $2,265.00
Capital Outlay Street Maintanence $2,250.00 $0.00 $0.00
Capital Outlay Ice & Snow Removal $25,500.00 $0.00 $0.00
Capital Outlay Street Cleaning $3,000.00 $0.00 $0.00
Capital Outlay Maintenance Shop $9,750.00 $0.00 $0.00
Capital Outlay Park Areas $25,500.00 $0.00 $0.00
Capital Outlay Community Center $0.00 $0.00 $0.00
Capital Outlay Other Financing Uses $0.00 $0.00 $0.00
$100,500.00 -$6,540.49 $42,222.46FUND 490 Capital Outlay
$4,310,140.00 $37,148.70 $786,052.60
04/26/22 11:53 AM
Council Month End Expense - Enterprise Funds
City of St. Joseph
Page 1
Current Period: March 2022
Description DEPART Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
FUND 601 Water Fund
Water Fund Bond Payment (P & I)$662,525.00 -$26,866.00 -$26,866.00
Water Fund Other Financing Uses $9,095.00 $0.00 $0.00
Water Fund Power and Pumping $55,800.00 -$600.23 $5,492.54
Water Fund Purification-Plant 1 $97,715.00 -$5,247.89 $6,888.94
Water Fund Purification-Plant 2 $130,245.00 $7,470.64 $22,068.21
Water Fund Distribution $10,000.00 -$7.18 $612.06
Water Fund Wellhead Protection $8,500.00 $587.50 $1,981.50
Water Fund Storage-Tower 1 $30,280.00 $1,642.14 $2,969.48
Water Fund Water Maintenance $284,040.00 -$49,082.51 $8,111.98
Water Fund Administration and General $28,780.00 $2,850.81 $6,548.95
Water Fund Depreciation Expense $450,000.00 $0.00 $0.00
$1,766,980.00 -$69,252.72 $27,807.66FUND 601 Water Fund
FUND 602 Sewer Fund
Sewer Fund Bond Payment (P & I)$141,645.00 -$38,627.00 -$38,627.00
Sewer Fund Other Financing Uses $32,250.00 $0.00 $0.00
Sewer Fund Sanitary Sewer Maintenanc $262,195.00 -$48,534.66 -$9,560.16
Sewer Fund Lift Station-Baker Street $7,230.00 $894.78 $1,958.59
Sewer Fund Lift Station-Ridgewood/DBL $5,425.00 -$28.64 $333.65
Sewer Fund Lift Station-Northland $4,700.00 $10.50 $224.05
Sewer Fund Lift Station-CR 121 $15,275.00 $529.11 $905.16
Sewer Fund Lift Station-Main $873,505.00 $60,682.37 $134,017.42
Sewer Fund Administration and General $30,635.00 $2,849.46 $6,729.23
Sewer Fund Depreciation Expense $500,000.00 $0.00 $0.00
$1,872,860.00 -$22,224.08 $95,980.94FUND 602 Sewer Fund
FUND 603 Refuse Collection
Refuse Collectio Waste Collection $428,510.00 $4,131.11 $62,314.23
Refuse Collectio Other Financing Uses $70.00 $0.00 $0.00
Refuse Collectio Depreciation Expense $6,675.00 $0.00 $0.00
$435,255.00 $4,131.11 $62,314.23FUND 603 Refuse Collection
FUND 651 Storm Water Utility
Storm Water Uti Other Financing Uses $31,045.00 $0.00 $0.00
Storm Water Uti Administration and General $17,470.00 $2,767.35 $5,098.63
Storm Water Uti Storm Water Maintenance $82,505.00 $168.48 $3,700.28
Storm Water Uti Depreciation Expense $140,000.00 $0.00 $0.00
$271,020.00 $2,935.83 $8,798.91FUND 651 Storm Water Utility
FUND 652 Street Light Utility
Street Light Utili Street Lighting $92,700.00 $911.75 $13,040.17
Street Light Utili Other Financing Uses $0.00 $0.00 $0.00
$92,700.00 $911.75 $13,040.17FUND 652 Street Light Utility
Description DEPART Descr
2022
YTD Budget
March
2022 Amt
2022
YTD Amt
Page 2
04/26/22 11:53 AM
Council Month End Expense - Enterprise Funds
City of St. Joseph
Current Period: March 2022
$4,438,815.00 -$83,498.11 $207,941.91
2022 Capital Expenditures
General Fund Capital Equipment Plan ‐ Summary
Final adopted December 6, 2021
As of March 31, 2022
Available through 3/31 through 3/31
Project Budget Reserve Transferred/ Spent Budget Remaining
Department Account Code Equipment Balance Grant 2022 2022 2022 Balance
Election 101-41410-xxx Election Equipment 4,872.31 ‐ 300.00 3,500.00 8,072.31
Planning 101-41941-300 Comp Plan Update 18,242.54 ‐ ‐ 5,500.00 23,742.54
Parks 101-45202-300 Master Park Planning 2,500.00 ‐ ‐ 1,500.00 4,000.00
Finance 101-41530-300 GASB Updates 250.00 ‐ ‐ 250.00 500.00
Administration 490-41430-570 Administration Equipment 24,918.34 ‐ ‐ 1,500.00 26,418.34
Administration 490-41430-581 Computer Replacement 33,273.10 ‐ ‐ 1,500.00 34,773.10
Administration 490-41430-582 Computer Software 3,422.17 ‐ ‐ 750.00 4,172.17
Building Inspection 490-42401-550 Vehicle ‐ ‐ ‐ ‐ ‐
Cable Access 108-41950-580 Cable Equipment 4,804.63 ‐ ‐ ‐ 4,804.63
EQUIP CERTIFICATE 409-41430-581 Computer Replacement 14,333.26 ‐ 2,108.40 ‐ 12,224.86
Total Administration CEP 106,616.35 ‐ 2,408.40 14,500.00 118,707.95
Police - General 490-42120-580 Police Equipment 12,187.00 ‐ 183.50 6,650.00 18,653.50
Police-Communications490-42151-580 Communication Equipment 30,494.63 ‐ ‐ 4,950.00 35,444.63
Police - Automotive 490-42152-550 Police Squads 21,548.10 ‐ 39,166.00 2,000.00 (15,617.90)
Police - Automotive 490-42152-580 Vehicle/Equipment 44,667.83 ‐ 607.96 7,150.00 51,209.87
Police - Automotive 490-42152-581 Squad Laptops 1,000.95 ‐ ‐ 1,000.00 2,000.95
Emergency Services 490-42500-580 Emergency Services 6,472.61 ‐ 2,265.00 1,500.00 5,707.61
Police - Building 490-42120-520 Police Garage ‐ ‐ ‐ 2,500.00 2,500.00
EQUIP CERTIFICATE 409-42120-580 Surveillance 3,705.37 ‐ ‐ ‐ 3,705.37
FORFEITURE FUND 101-42120-436 Forfeitures 38,783.81 ‐ ‐ ‐ 38,783.81
Total Police CEP 158,860.30 ‐ 42,222.46 25,750.00 142,387.84
Streets 101-43120-530 Street Improvements 313,329.15 54,999.00 ‐ 36,000.00 404,328.15
Streets 490-43120-550 Street Motor Vehicles 9,150.00 ‐ ‐ 500.00 9,650.00
Streets 490-43120-580 Street Equipment 2,872.58 ‐ ‐ 1,500.00 4,372.58
Streets 490-43120-582 Street Software 4,440.00 ‐ ‐ 250.00 4,690.00
Street Sweeping 490-43220-580 Street Sweeping Equipment 2,000.00 ‐ ‐ 3,000.00 5,000.00
Snow Removal 490-43125-580 Snow Removal Equipment 73,195.06 ‐ ‐ 25,500.00 98,695.06
Maintenance 490-45201-520 Maintenance Facilities 120,442.29 ‐ ‐ 2,500.00 122,942.29
Maintenance 490-45201-580 Maintenance Shop Equipment 49,544.89 ‐ ‐ 6,250.00 55,794.89
Parks 490-45202-530 Parks Improvements 27,552.70 ‐ ‐ 4,000.00 31,552.70
Parks 490-45202-580 Parks Equipment 125,935.54 ‐ ‐ 20,000.00 145,935.54
Parks 490-45202-550 Parks Motor Vehicles 9,104.00 ‐ ‐ 500.00 9,604.00
Total Public Works CEP 737,566.21 54,999.00 ‐ 100,000.00 892,565.21
EDA Software 150-46500-582 Computer Software 2,806.74 ‐ ‐ 500.00 3,306.74
EDA Projects 250/150-46500-588 EDA Programs 377,577.91 ‐ 57.00 25,000.00 402,520.91
Total EDA CIP 380,384.65 ‐ 57.00 25,500.00 405,827.65
Total General Capital Improvements 1,383,427.51 54,999.00 44,687.86 165,750.00 1,559,488.65
St. Joseph Fire Department
Capital Equipment Plan ‐ for Payable 2022
Adopted December 6, 2021
12/31/2021 3/31
Available Grants/ 3/31 Available
Purchased Replace Reserve Budget Adjustments Spent Reserve
CIP #Account Code Department Object Year Year Description Funds 2022 2022 2022 Funds
FD-1401 105‐42210‐581/582 Fire Administration Computer Hardware/Software 2017-2018 2022-2024 3 Computers 5,330.27 500.00 5,830.27
Total Fire Administration Computer Hardware/Software 5,330.27 500.00 ‐ ‐ 5,830.27
FD-1402 105‐42220‐580 Fire Fighting Other Equipment annual annual Turnout Gear 44,206.73 4,000.00 48,206.73
Total Fire Fighting Other Equipment 44,206.73 4,000.00 ‐ ‐ 48,206.73
FD-1404 105‐42220‐584 Fire Fighting 1996-2005 2019-2026 Extrication Equip 36,562.40 2,300.00 38,862.40
Total Fire Fighting Equipment Reserve 36,562.40 2,300.00 ‐ ‐ 38,862.40
FD-1403 105‐42220‐585 Fire Fighting Firefighter Equipment 2012 2024 6 Wheeler 5,903.95 1,350.00 7,253.95
FD-1405 105‐42220‐585 Fire Fighting Firefighter Equipment 2012 2022 Rescue Van 259.58 ‐ 259.58
FD-1406 105‐42220‐585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck #1 134,323.77 5,000.00 139,323.77
FD-1407 105‐42220‐585 Fire Fighting Firefighter Equipment 2001 2026 Ladder Truck #2 ‐ 15,000.00 15,000.00
FD-2202 105‐42220‐585 Fire Fighting Firefighter Equipment 2022 2042 Pumper/Tanker 226,750.00 ‐ 226,750.00
FD-1408 105‐42220‐585 Fire Fighting Firefighter Equipment 1997 2022 Grass Rig #3 100,000.00 1,500.00 101,500.00
FD-2201 105‐42220‐585 Fire Fighting Firefighter Equipment 2005 2025 Crew Cab #6 ‐ ‐
FD-1409 105‐42220‐585 Fire Fighting Firefighter Equipment 1999 2028 Tanker #4 31,501.00 2,500.00 34,001.00
FD-1417 105‐42220‐585 Fire Fighting Firefighter Equipment 2013 2019 Air Packs 6,800.00 1,500.00 8,300.00
FD-1410 105‐42220‐585 Fire Fighting Firefighter Equipment on going on going Replacement 16,958.08 2,500.00 474.75 18,983.33
Total Fire Fighting Equipment 522,496.38 29,350.00 ‐ 474.75 551,371.63
FD-1411 105‐42250‐580 Fire Communication Other Equipment 2007 2017 800 MHz Radios 48,356.75 250.00 48,606.75
FD-1412 105‐42250‐580 Fire Communication Other Equipment on going on going Replacement 4,352.22 3,000.00 7,352.22
Total Fire Communications Equipment 52,708.97 3,250.00 ‐ ‐ 55,958.97
FD-1413 105‐42270‐580 Medical Services Other Equipment on going on going Replacement 3,153.33 200.00 3,353.33
Total Medical Services Equipment 3,153.33 200.00 ‐ ‐ 3,353.33
FD-1414 105‐42280‐530 Fire Station & Building Equipment Reserve on going on going Building Repairs 4,500.00 37,500.00 42,000.00
FD-1415 105‐42280‐530 Fire Station & Building Equipment Reserve 2011 2017-2022 Parking Lot 3,000.00 1,000.00 4,000.00
FD-1416 105‐42280‐530 Fire Station & Building Improvements other than Building 2008 2017-2024 Painting 3,500.00 1,500.00 5,000.00
Total Fire Station & Building Improvements other than Building 11,000.00 40,000.00 ‐ ‐ 51,000.00
Total Capital Equipment ‐ Fire Fund 675,458.08 79,600.00 ‐ 474.75 754,583.33
Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
Proposed Debts
FD-1407 105‐42220‐585 Fire Fighting Firefighter Equipment 2001 2026
Ladder Truck #2‐2026 - after down payment + trade in valu
FD-1406 105‐42220‐585 Fire Fighting Firefighter Equipment New 2042
Pumper/Tanker Truck‐2022 575,000.00 after down payment, Fire Relief to a
FD-1409 105‐42220‐585 Fire Fighting Firefighter Equipment 1999 2028 Tanker #4‐2028 - may last longer with new tank
FD-1406 105‐42220‐585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck #1‐2032
Debt Service Relief Fund/ARPA/FEMA Grant/Other
2022 Capital Expenditures
Enterprise Capital Equipment Plan ‐ Public Works
Adopted December 6, 2021
12/31/2021 Grants/as of 3/31 2022
Project Project Purchase Replace Reserve Budget Transfers Spent Available
Department Account Code Number Equipment Year Year Balance 2022 2022 2022 Balance
Water‐601‐49440‐550 PW‐1403 Truck (1/4)
2005/2006
2008/2013
2018/2020
2022
2025/2028
2030/2031
2033 11,517.75 1,000.00 12,517.75
601‐49440‐580 WT‐2103 Utility Locators 2000/2018 2022/2028 ‐ 800.00 800.00
601‐49440‐580 WT‐2102 Meter Reading Device/Cellular Meter Read Con 2020 2027 ‐ 39,000.00 39,000.00
601‐49440‐581 WT‐2101 Water Dept Computer System 2020 2025 114.15 350.00 464.15
601‐49421‐220 WT‐1403 Replace Plate Settler WTP2 2007 2021 25,250.00 ‐ 4,422.62 20,827.38
601‐49420‐530 WT‐1403 Chemical Room adding Sodium Permanganate 2021 520.43 ‐ 520.43
601‐49440‐520ENG‐1503 Klinefelter Bathrooms new 2022 40,000.00 ‐ 40,000.00
601‐49440‐300 WT‐1805 Water Supply Plan 2019 2029 11,208.75 5,000.00 16,208.75
601‐49440‐300 WT‐1805 Water Distribution System Model Study 2006 2021 15,000.00 2,500.00 17,500.00
601‐49434‐303 WT‐1805 Wellhead Protection Plan 2013 2023 10,000.00 8,000.00 18,000.00
601‐49440‐303 WT‐2001 Risk Assessment/Emergency Response Plan 2020 2021 10,409.29 250.00 10,659.29
601‐49490‐300 WT‐1803 Comprehensive Rate Study 2015 2025 3,000.00 1,000.00 4,000.00
601‐49490‐581 AD-1406 UB Computer Equipment 2020 2025 1,000.00 250.00 1,250.00
601‐49410‐300 WT‐2104 Wells 3‐8 Maintenance on going on going (940.50) 25,000.00 24,059.50
601‐49435‐530 WT‐1712 Water Tower Maintenance 2014 2022 50,000.00 20,000.00 70,000.00
601‐49420‐220 WT‐2105 WTP1 VFD Replacement 2007 2024 ‐ 36,000.00 672.25 35,327.75
601‐49420‐580 WT‐2107 WTP 1 Permanent Generator new 2023 ‐ 9,000.00 9,000.00
601‐49420‐580 WT‐1403 WTP 1 Repairs on going on going (7,744.33) 7,500.00 (244.33)
601‐49421‐220 WT‐2105 WTP2 VFD Replacement 2007/2020 2022/2035 ‐ 18,000.00 4,480.39 13,519.61
601‐49421‐580 WT‐2106 WTP2 Air Compressor 2007 2023 ‐ 2,500.00 2,500.00
601‐49421‐580 WT‐1403 WTP 2 Repairs on going on going 248.04 30,500.00 ‐ 30,748.04
169,583.58 #########‐ 9,575.26 366,658.32
Sewer‐602‐49450‐550 PW‐1403 Truck (1/4)
2005/2006
2008/2013
2018/2020
2022
2025/2028
2030/2031
2033 10,820.80 1,000.00 11,820.80
602‐49450‐581 WT-2101 Sewer Dept Computer System 2020 2025 114.15 350.00 464.15
602‐49450‐530WW‐1401 Sewer Lining on going on going 87,294.19 20,000.00 107,294.19
602‐49450‐520ENG‐1503 Klinefelter Bathrooms new 2022 10,000.00 ‐ 10,000.00
602‐49450‐580 WT‐2103 Utility Locators 2000/2018 2022/2028 ‐ 800.00 800.00
602‐49450‐580WW‐1408 Sewer Televising Camera 2021 2028 3,266.54 1,000.00 4,266.54
602‐49450‐580WW‐2102 Jet Truck and Vac 2005 2030 ‐ 30,000.00 30,000.00
602‐49450‐220WW‐2102 Jet Truck and Vac Repairs 2005 2022 ‐ 5,400.00 5,400.00
602‐49450‐300WW‐1408 Root Foaming on going on going 9,000.00 5,000.00 14,000.00
602‐49450‐300WW‐1805 Comprehensive Sewer Plan 2008/2009 2023 11,948.15 2,500.00 14,448.15
602‐49490‐300WW‐1803 Comprehensive Rate Study 2015 2025 3,000.00 1,000.00 4,000.00
602‐49490‐581 AD-1406 UB Computer Equipment 2020 2025 1,000.00 250.00 1,250.00
602‐49480‐300WW‐2101 Tank Removal 1960 2026 ‐ 5,000.00 5,000.00
602‐49480‐580WW‐1402 Sewer Sampler 2016 2021 9,000.00 500.00 9,500.00
602‐49480‐580WW‐1403 Submersible Pumps ‐ Main LS 1987 2022 67,869.73 2,500.00 70,369.73
602‐49470‐530WW‐1403 Submersible pumps ‐ Baker St LS 2013 2028 18,400.00 2,500.00 1,119.06 19,780.94
602‐49471‐530ENG‐1522 Stationary Generator ‐Ridgewood LS new 2023 ‐ ‐ ‐
602‐49471‐530WW‐1403 Submersible pumps ‐ Ridgewood LS 2019 2039 14,000.00 2,500.00 16,500.00
602‐49472‐530ENG‐1522 Stationary Generator ‐Northland LS new 2027 ‐ ‐ ‐
602‐49472‐530WW‐1403 Submersible pumps ‐ Northland LS 1999/2019 2021/2039 9,434.00 2,500.00 11,934.00
602‐49473‐220carryover Concrete Soil Correction ‐ CR121 LS 2008 2022 6,000.00 ‐ 6,000.00
602‐49473‐530ENG‐1522 Stationary Generator ‐ CR121 LS new 2025 ‐ ‐ ‐
602‐49473‐530WW‐1403 Submersible pumps ‐ CR121 LS 2019 2039 3,739.00 2,500.00 6,239.00
264,886.56 85,300.00 ‐ 1,119.06 349,067.50
2022 Capital Expenditures
Enterprise Capital Improvement Plan ‐ Public Works
Adopted December 6, 2021
12/31/2021 Grants/as of 3/31 2022
Project Project begin complete Reserve Budget Transfers Spent Available
Department Account Code Number Equipment Year Year Balance 2022 2022 2022 Balance
Stormwater‐651‐49490‐581 AD-1406 UB Computer Equipment 2020 2025 14.15 250.00 264.15
651‐49900‐303 SS‐1712 Update MS4 SWPPP/Permit Compliance 2014 2024 14,153.30 3,000.00 17,153.30
651‐49900‐303 SS‐1805 Pond Maintenance Schedule new 2022 10,902.24 2,000.00 12,902.24
651‐49900‐220 SS‐2101 Outfalls Repairs on going on going ‐ 2,000.00
651‐49900‐300 SS‐1404 Aerial Mapping 2018 2021 1,227.40 250.00 1,477.40
651‐49900‐530 SS‐1405 Storm Water Development on going on going 8,221.35 10,000.00 18,221.35
651‐49900‐580 PW‐1407 Street Sweeper 1997 2020 14,627.50 13,000.00 27,627.50
49,145.94 30,500.00 ‐ ‐ 77,645.94
Refuse‐603‐43230‐581 AD-1406 UB Computer Equipment 2020 2025 ‐ 250.00 250.00
603‐43230‐510 RF‐2201 Compost Site new 2026 ‐ 5,000.00 5,000.00
603‐43230‐580 PW‐1425 Front End Loader (1/4)2002/2014 2023/2029 14,081.77 3,500.00 17,581.77
14,081.77 8,750.00 ‐ ‐ 22,831.77
St. Lighting‐652‐43160‐387 SL‐2101 Holiday Street Lighting on going on going 6,500.00 2,000.00 8,500.00
652‐43160‐580 PW‐2103 Scissor Lift new 2025 ‐ 750.00 750.00
652‐43160‐530 SL‐1410 Street Lighting on going on going 45,407.25 15,000.00 60,407.25
51,907.25 17,750.00 ‐ ‐ 69,657.25
City of St. Joseph Park Board
2022 Capital Improvement Budget Summary
Council adopted December 6, 2021
General Funds Balance
Park Dedication Cash March 31, 2022 258,401$
(Unaudited, cash balance)
Adjustments
Starting Balance 258,401$
2022 General Levy-remaining 29,695$
Other Revenues-remaining 11,127$
Potential Projects:Potential Proposed
Millstream Cottages-phase 2 23,400$
Sunset Ridge-phase 2 - 4 lots 2,000$
Ending Balance for 2022 299,222$
Projects - Budget PY Balance 2022 2023 2024 2025 2026 Total 22-26
PTR-01 (Millstream)-$ -$ 29,000$ 8,000$ -$ 693,000$ 730,000$
PTR-02 (Northland)-$ -$ -$ 300,000$ -$ -$ 300,000$
PTR-03 (Klinefelter) 100,000$ 441,000$ -$ -$ -$ 51,000$ 492,000$
PTR-04 (Wobegon)-$ -$ 21,000$ -$ -$ -$ 21,000$
PTR-05 (Memorial)-$ -$ -$ -$ -$ -$ -$
PTR-06 (Centennial)-$ 18,300$ -$ 25,000$ -$ -$ 43,300$
PTR-07 (Monument)-$ -$ -$ -$ -$ -$ -$
PTR-08 (Hollow)-$ -$ -$ -$ 49,500$ -$ 49,500$
PTR-09 (Cloverdale)-$ -$ -$ -$ -$ -$ -$
PTR-10 (East Park)23,190$ -$ -$ 630,000.00$ -$ 1,030,000$ 1,660,000$
PTR-14 (Dog Park)2,958$ -$ 5,000$ -$ 10,000$ -$ 15,000$
PTR-15 (Skate Park)-$ -$ 150,000$ -$ -$ -$ 150,000$
Totals 126,148$ 459,300$ 205,000$ 963,000$ 59,500$ 1,774,000$ 3,460,800$
Projects - Actual Spent 2021 2022 Other 22 Expenses Budget:2022 YTD
PTR-01 (Millstream) 5,715$ -$ A-1 Toilets 2,100$ -$
PTR-02 (Northland)-$ -$
PTR-03 (Klinefelter)-$ -$ 2022 Revenue Budget:2022 YTD
PTR-04 (Wobegon) -$ -$ Interest 1,000$ (5,341)$
PTR-05 (Memorial)-$ -$ Round Up 150$ -$
PTR-06 (Centennial)-$ -$ GF Levy 30,000$ 305$
PTR-07 (Monument)-$ -$ Transfer -$ -$
PTR-08 (Hollow)-$ -$ Donations 100$ 1$
PTR-09 (Cloverdale)-$ -$ Park Dedic.4,500$ (37)$
PTR-10 (East Park)-$ 447$ phase I
PTR-11 (West Park)-$ -$ 2016-2022
PTR-14 (Dog Park)476$ -$ pavers/treats 1,149$
PTR-15 (Skate Park)-$ -$ cash -$ 5,996$
PTR-16 (Comm. Center)-$ -$ thru 3/31/22
Total 6,191$ 447$
22 Dog Park Donation Budget:
Council Agenda Item 5g
MEETING DATE: May 2, 2022
AGENDA ITEM: Water & Sewer Financial Modeling Software
SUBMITTED BY: Finance
PREVIOUS COUNCIL ACTION: Council hired Carl Brown Consulting to complete a rate analysis of
the water and sewer rates in 2015/2016. Council review the software at their April 26, 2022 workshop.
BACKGROUND INFORMATION: The finance department has conducted comprehensive rate
studies the past several years. The studies consider operations, capital needs, debts, conservation
measures and economic factors. Analyzing the rates is very cumbersome with many factors effecting the
rate needs. Law changes and stringent water/wastewater quality requirements add to the complexity.
Public Works and Finance attend annual seminars to try to keep up with current factors effecting the city
utilities. The City also participates in annual rate surveys to compare rates with the local communities
and within the State/Region.
From time to time it is recommended to have an external company review the rates. Many cities conduct
these reviews periodically as laws and regulations change. In 2015, there were updated to the water
conservation laws the City had to ensure we complied. In addition, the water and sewer funds we
struggling post the 2008 Great Recession. The City carried a large debt burden in these funds that did not
anticipate the housing crash. As a result, large user fees were needed over a few years. The rate analysis
in 2015 helped us get through a few difficult years. The City paid $14,690 for the rate analysis of the
water and sewer funds in 2015.
Staff recommends hiring a firm to provide an outside look at the financial health of the water and sewer
funds. It has been six years since the last look from a consultant and many moving parts are coming into
play that effect these utility funds. It is a good idea to have updates roughly every five years.
In 2021, Finance audited each utility billing account and made improvements to how the units are charged
in the utility billing system. In addition, the Badger meter reading device and software were updated in
2021 for more accuracy of meter readings and evaluating the data. In 2022, Council approved converting
up to 200 meters with cellular meter reading end points. The cellular reads will be much more user
friendly for the customer and city staff.
Finance has been looking at the way we charge our fixed charges (known as line charges for water and
sewer on the utility bills). There may be a more equitable way to calculate these charges. Currently in
city ordinance, a user is charged on a per unit basis. A single-family home is charged 1 unit. An
apartment is charged for each residential unit. For instance, a 35-unit apartment is charged 25 units. For
commercial, businesses are charged one unit unless a multi-tenant building. Multi-tenant commercial
accounts are charge the number of tenants for the units. CSB has a special calculation to determine the
number of units based on the sewer use agreement with CSB. There is a disparity in what the City
charges a single-family home versus a commercial account such as Kennedy Community School. Both
are charged one unit. The school needs a larger capacity. Staff would like to consider options to update
how we charge the line charges as a result.
St. Cloud hired AE2S to complete a rate analysis and to assist with the Foley allocations as they consider
connecting to the St. Cloud wastewater treatment facility. Another consultant, Waterworth, working with
St. Cloud in their utility’s division reached out to us on the software program they use for long-term
financial modeling. The finance model works alongside the rate analysis to quickly see the impacts in
rate changes. In addition, the financial model provides a “what if” scenario graphing results to assist with
decision making. This may be the timing effects of the Foley reimbursements to the City of St. Joseph,
adding a new lift station to the system, major repairs such as the sewer forcemain repaired recently,
adding large industrial type user, etc. The financial modeling can incorporate the rate analysis, but also
does so much more.
Vicky and Lori received a demo of the Waterworth financial model. The software is unique and cannot
be compared exactly to another company. There are other companies that can provide some of the
features. Waterworth is also able to do some rate analysis. Lori reached out to St. Cloud Utilities for
feedback. Their comment was “You are going to love it!” Staff had Waterworth prepare a short demo for
the council workshop to get a snapshot of what the program can do. The link to the video is below. The
video will be also be presented during the meeting.
https://www.loom.com/share/272482446e454310b5ce9c4977bac2a5
The cost to set up the long-term financial modeling with Waterworth is $7,490 annually for the water and
wastewater funds. To add storm sewer to the mix, the cost is $9,990. With three or more services areas,
any additional services Waterworth supports can be added at no addition charge. The 5-year enterprise
capital equipment plan has $8,000 in the fund for a comprehensive rate analysis. Waterworth offers a 90-
day free trial of their financial model. The quote includes some rate analysis including converting the line
charges. If we need a more in-depth analysis, Waterworth charges $10,000.
Based on what St. Joseph paid in 2015 from a small company, Waterworth’s rates are very reasonable. If
council would rather just look at a rate analysis without the financial planning module, staff will need to
get quotes. A rate analysis by itself will only consider the current conditions of the water and sewer
funds. While long-range rates will be provided, it will not include the unknowns that may (and will) pop
up over the years. As larger unique impacts are known, a consultant may need to be hired to update the
rate analysis to determine how the City will need to react to the issue.
BUDGET/FISCAL IMPACT: $7,490
ATTACHMENTS: Waterworth Quote
REQUESTED COUNCIL ACTION: Approve the quote from Waterworth for financial modeling of
the water and sewer funds.
Please make checks payable to Waterworth Innovations Inc.
Payment by major credit card also accepted – please ask for details
1
QUOTE
Lori Bartlett
Finance Director
City of St. Joseph, Minnesota
lbartlett@cityofstjoseph.com
via email
March 21, 2022
Waterworth Innovations Inc.
PO Box 23118
Victoria BC V8V 4Z8
Canada
IRS EIN: 98-1320761
CA GST #: 789699 329 RT0001
Item Description Line Total
Waterworth/Muniworth Annual
Subscription: 2 Service Areas
Water Service Area
Wastewater Service Area
Professional Support Package for Water
Professional Support Package for Wastewater
$7490
Total USD $7490
Professional Support Package included with subsciption
•Unlimited 1 on 1 assistance with all included tools
•Expert advice with Financial modeling, Cost of Service Analysis, and Rate Design
•Onboarding of external financial model or Pro Forma into Waterworth’s Financial Model and refining
model
•Assistance with presenting models internally or to Boards/Councils
•Assistance with onboarding instructions for Assets, Population, Flows or Billing Data
•Training of new staff on Waterworth
90-day Free Trial
City of St. Joseph will receive complimentary access to Waterworth's Water and Wastewater Service Areas, along
with the Professional Support Package, for the first 90-days following their Get Started Meeting.
At the end of the 90-day term, City of St. Joseph may choose to:
(1)Start the Waterworth Annual Subscription at the above quoted price.
(2)Close their Waterworth account and all information will be deleted from our servers. There is no ongoing
obligation from either party.
3+ Service Areas
If the organization subscribes to 3 service areas, they will then have access to all service areas that
Waterworth/Muniworth supports. Customer Success staff will provide access to new service areas upon request.
Thank you,
Emily Mathison
Sales and Marketing Manager
w: www.waterworth.net
e: emily@waterworth.net
t: 206-848-7171
Council Agenda Item 5h
MEETING DATE: May 2, 2022
AGENDA ITEM: LCCMR Grant Application – East Park
SUBMITTED BY: Administration
STAFF RECOMMENDATION: Approve Resolution 2022-022 to submit grant application to LCCMR
for development of East Park.
PREVIOUS COUNCIL ACTION:
BACKGROUND INFORMATION: A Park Plan was completed for development of East Park,
including trails, canoe access, etc. The Legislative Commission on Minnesota Resources (LCCMR)
Environmental and Natural Resources and Trust Fund accepts grant applications for park projects. The
City has been seeking ways to fund development of East Park and the LCMMR grant is an opportunity.
The application deadline is in May. SEH is able to assist in writing and submitting the application.
BUDGET/FISCAL IMPACT: TBD
ATTACHMENTS: Resolution 2022-022
2018 Park Plan – East Park
REQUESTED COUNCIL ACTION: Approve Resolution 2022-022 to submit grant application to
LCCMR for development of East Park.
RESOLUTION 2022-022
RESOLUTION TO SUBMIT A GRANT APPLICATION TO LEGISLATIVE
COMMISSION ON MINNESOTA RESOURCES (LCCMR) ENVIRONMENTAL
AND NATURAL RESOURCES AND TRUST FUND FOR DEVELOPMENT OF
EAST PARK
OUTLOT L, RIVERS BEND, ST. JOSEPH, MINNESOTA
WHEREAS, the City of St. Joseph, Minnesota is a political subdivision/local
government unit of Minnesota organized/operating under the laws of the State of
Minnesota; and
WHEREAS, the City of St. Joseph owns the property known as East Park and legally
described as Outlot L of Rivers Bend, St. Joseph Minnesota; and
WHEREAS, that the City of St. Joseph will act as legal sponsor for the LCCMR Grant
Application; and
WHEREAS, the City of St. Joseph has been working to develop East Park; and
WHEREAS, the City of St. Joseph supports the 2022 LCCMR grant application for
engineering, permitting and construction cost for the aforementioned project; and
NOW, THEREFORE BE IT RESOLVED that if the City of St. Joseph is awarded a
grant by LCCMR, the City of St. Joseph hereby agrees to accept the grant award and may
enter into an agreement with LCCMR for the above referenced project. The City of St.
Joseph will comply with all applicable laws and environmental requirements as stated in
the grant agreement; and
BE IT FURTHER RESOLVED, that the City of St. Joseph hereby assures that this
project, upon completion, will be properly maintained.
Adopted by the City of St. Joseph City Council on this 2nd day of May, 2022.
CITY OF ST. JOSEPH
By
Rick Schulz, Mayor
ATTEST
By
Therese Haffner, City Administrator
Council Agenda Item 5i
MEETING DATE: May 2, 2022
AGENDA ITEM: Compensation Study
SUBMITTED BY: Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION:
PREVIOUS COUNCIL ACTION: The City Council discussed the compensation study proposal by
Flaherty & Hood, P.A. at their work session on April 26, 2022.
BACKGROUND INFORMATION: Last year during budget review, the city council discussed
completing a compensation study and subsequently, budgeted in the 2022 budget. The purpose of
completing the study is to maintain equitable pay for job classifications, and ensure jobs are in line with
the market, which will improve employee retention and recruitment. The proposed compensation study
would review job classification and include a market survey and would be completed by Flaherty &
Hood, P.A., the City’s labor attorney. The study would be completed in four months.
BUDGET/FISCAL IMPACT: $7,000, Budgeted for 2022
ATTACHMENTS: Quote for Job Classification and Compensation Update by
Flaherty & Hood, P.A.
REQUESTED COUNCIL ACTION: Approve the quote for Job Classification and Compensation
Update by Flaherty & Hood, P.A.
QUOTE
To: Therese Haffner, City Administrator, City of St. Joseph
From: Brandon M. Fitzsimmons, Shareholder Attorney
Karina G. Patino, Legal Analyst
Date: August 18, 2021
Re: Quote for Job Classification and Compensation Update
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Flaherty & Hood, P.A. hereby submits this quote to conduct a Job Classification and
Compensation Update for City of St. Joseph (City), which includes a description of the purpose
and need for the review, the scope of services to be provided and timeline, and costs.
Purpose and Need
Flaherty and Hood, P.A. completed a job classification and compensation study for the City of
St. Joseph in 2019 that reviewed and drafted analysis and recommendations for job analysis, job
titles, job evaluation points, pay, implementation, and reviewing, maintaining, and updating is
classification and compensation components. The City did not elect to have Flaherty and Hood,
P.A. complete a market survey as part of its study. The City internally performed certain job
classification and compensation system functions and established certain components of it.
Based on this process, the City Council approved in 2020:
Flaherty and Hood, P.A. Job Evaluation System
Updated Position Titles and Job Evaluation Points
City of St. Joseph’s Classification and Compensation Plan
City of St. Joseph’s Base Pay Schedules
To implement the Classification and Compensation Plan, current City administration has
reviewed the City’s previous internal process and recommendations related to job classification
and compensation, along with the current job descriptions, job evaluation points, and base pay.
To maintain and update these components to be consistent with the Classification and
Compensation Plan and address the prior process’ issues, City administration felt that it was
necessary to update these components of its job classification and compensation system,
including conducting a market survey.
Scope of Services and Timeline
Flaherty & Hood, P.A.’s job classification and compensation review services for St. Joseph’s
approximately 18 positions will include the following with the subsequent timeline:
Page 2 of 4
Phase Services Timeline
after Start
1.
Review City’s job classification and compensation system
components, which includes
o Job descriptions and points
o Fair Labor Standards Act (FLSA) exempt status
o Base pay schedule
o Pay equity report
o Other governing documents (e.g., labor contracts, policies)
0 - 3
Weeks
2.
Job evaluation
o Review and establish or update points for certain positions
using Flaherty & Hood Job Evaluation System
o Management reviews, comments, and makes any necessary
changes on job evaluation system and updated job specific
points
o Update and determine Fair Labor Standards Act exempt status
4-7
Weeks
3.
Market survey
o Establish market entities and sources based on statistical
analysis and market selection questionnaire to City Determine
benchmark jobs to compare
o Compile, review and analyze market compensation data for all
job classifications, including wages and pay structure and
contributions to health insurance
Draft market comparison data spreadsheets and discuss with City of
St. Joseph’s management
2-6
Weeks
4.
Pay structure and schedule
o Based on statistical analysis or market pay and job points,
establish or propose modifications to pay structure and schedule
that includes pay ranges related to job points
o Analyze and modify pay schedule for compliance with
Minnesota Pay Equity Act
o Analyze financial and individual employee impact
7-11
Weeks
5.
Final report and implementation
o Prepare a final report describing the study results and
implementation recommendations
o Present findings and recommendations, including written and/or
oral report to City of St. Joseph city council
12-14
Weeks
6. Update job descriptions
o Review and draft updated format and text for job descriptions
16-18
Weeks
7.
Pay equity compliance testing
o Prepare and provide to the City of St. Joseph a complete pay
equity report on proposed job points and pay to ensure com
Provide any submit required communications and reports to MMB
14-16
Weeks
Page 3 of 4
Costs
The services listed above can be provided by Flaherty & Hood, P.A. for a lump-sum of $7,000.
The costs would include the services above, travel time, mileage, and copy costs for internal use.
The City will be billed for 3/5 of the total cost at the start of the study and 2/5 of the total cost
once the study is complete.
Other and Additional Services
Other Services
Flaherty & Hood, P.A. can provide the following other services city-wide:
Services Total Cost
Prepare PowerPoint and present to incumbent employees explaining the
Job Evaluation Point Review $750
Interview using position questionnaires for incumbent employees
addressing the skill, effort, responsibility and working conditions of their
position
$3,500
Establish supplemental variable pay system, such as performance pay,
merit pay, and/or skills or competency pay $2,000
Additional Job Classifications or Same Job Classifications after Review is Complete
Services Total Cost
Draft, review, and analyze position questionnaires for incumbent
employee, if any, and management addressing the skill, effort,
responsibility and working conditions of the position, and draft new or
updated job description and establish points after initial job
classification pointed
$800
Establish or update points $350
Compile, review and analyze market compensation data, including
wages, wage structure, and health insurance benefits, for a job
classification
$800
Compile, review and analyze market compensation data other than
wages, wage structure, and health insurance contributions
$600 per
category
Items in addition to those above or other labor relations, employment law, and human resources
services are available to City of St. Joseph and will be billed at the reduced CGMC member
hourly rates for attorney and analyst plus expenses.
Page 4 of 4
Consultants
Brandon M. Fitzsimmons, Shareholder Attorney
Brandon is a shareholder attorney and head of Flaherty & Hood, P.A.’s labor, employment law,
and human resources practice. Brandon provides legal advice and representation services for
public entities throughout Minnesota in labor relations, employment law, and human resources
matters, including job classification, compensation, and pay equity issues. Brandon has his
Bachelor of Arts in Political Science with Distinction, cum laude, from Creighton University and
his Doctor of Jurisprudence (J.D.) from William Mitchell College of Law. Brandon is a member
of the National and Minnesota Public Employer Labor Relations Associations, SHRM, and
MSBA - Labor and Employment Law Section.
Karina G. Patino, Legal Analyst
Karina is a Legal Analyst with the law firm of Flaherty & Hood, P.A. Karina compiles, reviews,
researches, and develops analysis in the areas of job classification and compensation, labor law,
and employment law for public sector clients. Karina has a Bachelor of Science degree in
Paralegal Studies from the Minnesota School of Business. She is a member of the Twin Cities
Compensation Network, Society for Human Resources Management, World at Work
Compensation Institute, and the Minnesota Paralegal Association.
If you have any questions related to this initial quote or would like to discuss the proposed scope
of services, please contact us at your convenience at (651) 225-8840. Thank you for your
consideration and the opportunity to submit this initial quote.
Council Agenda Item 6
MEETING DATE: May 2, 2022
AGENDA ITEM: Public Hearing, Special Event Request, Joetown Rocks
SUBMITTED BY: Administration
BACKGROUND INFORMATION: The Church of St. Joseph has submitted their Special Event
Application for Joetown Rocks. The event will be held on July 3 & 4, 2022, and will include the
following:
• July 3rd - Outdoor Concert from 6PM – 11PM
• July 3rd - Fireworks
• Street Closures
o July 3rd: College Ave is closed from MN St to Baker St & MN St is closed from 1st Ave
NE to 1st Ave NW from 12PM – 12AM
o July 4th: Same portions will be closed from 10AM – 4PM
The applicant has submitted plans for emergency evacuation, parking/traffic control, event clean-up, and
security & crowd control.
The applicant is contracting with Security Specialists Inc. to provide 18 security officers and 1 supervisor.
This is in addition to the assistance that will be provided by the St. Joseph Police Department and Stearns
County Sheriff’s Office.
Hearing notices were sent to property owners within 350 feet of the event site.
ATTACHMENTS: Church of St. Joseph Special Event Application
Temporary On-Sale Liquor License Application
Stearns County Road Closure Application
Emergency Evacuation, Parking/Traffic Control, Clean-up &
security/crowd control plans
REQUESTED COUNCIL ACTION: Approve the Special Event request submitted by the Church of
St. Joseph for Joetown Rocks on July 3 & 4th, 2022.
EVENT SECURITY & CROWD CONTROL PLAN
Event Title: St. Joseph Church Festival – Joetown Rocks
Event Date: July 3 & 4, 2022
Purpose: The purpose of this plan is to provide reference information for security plan during
the Joetown Rocks! festival.
Event Location: Parish Grounds—12 W Minnesota St.; St Joseph, MN 56374
Event Chair: Dean Budde Cell Phone: 320-250-5412
Event Chair: Bruce Bechtold Cell Phone: 320-291-8715
Facilities Manager: TBD Office Phone: 320-363-7505
Business Administrator: Amber Walling Cell Phone: 312-520-4229
Alternate Event Contact: Chuck Hughes, Security Cell Phone: 320-406-3933
Alternate Event Contact: Mark Leither Cell Phone: 320-333-3199
SECURITY PLAN:
PRIOR TO JULY 3RD:
Church of Saint Joseph will work with Security Specialists Incorporated to acquire assistance
with security for the concert on July 3rd.
• A Letter of Agreement was established on 3.24.2022 for Security Specialists
Incorporated, which cites, “Security Specialists, Inc. agrees to provided Eighteen (18)
unarmed security officers and One (1) Supervisor to the JoeTown Rocks Festival being
held at the Church of St. Joseph located in St. Joseph, Minnesota. The security services
being provided will occur on Sunday, July 3, 2022. The security coverage will be from
4:15 p.m. to 11:15 a.m. This will be a total of 126 hours for line staff and 7 hours of
supervisor.”
Church of Saint Joseph will work with Stearns County Sheriff’s office to secure Deputies to cover
the following shifts: Two (2) Deputies from 1800-2400 and an additional Two (2) Deputies from
2000-2400.
• Church of Saint Joseph is working on securing assistance from the Stearns County
Sheriff’s Office.
Church of Saint Joseph will work with the City of Saint Joseph Police Department to determine
the appropriate number of Reserve and/or Patrol Officers to assist with coverage of the
Joetown Rocks! event.
• Police Chief Dwight Pfannenstein attended a Joetown Rocks! committee meeting to
learn more about the plan for the evening of July 3rd.
• A meeting request was made by Church of Saint Joseph Business Administrator, Amber
Walling, through Kayla Klein, City Clerk, to meet with Police Chief Dwight Pfannenstein
and City Administrator Therese Haffner. No meeting date received.
Church of Saint Joseph will work with Mayo Ambulance to determine if an on-site
EMT/Ambulance Rig will be available for the evening of July 3rd.
• Church of Saint Joseph Business Administrator, Amber Walling, has been in contact with
Mayo Ambulance Service. Due to the limited staff at Mayo Ambulance, they were not
able to commit to having an on-site rig. They did, however, make note of the event for
emergency purposes. Also—should a rig become available, they will contact the Church
of Saint Joseph for reservation purposes.
ON JULY 3RD:
A safety meeting will take place with all on-duty City of St. Joseph Police Officers, Stearns
County Deputies, Security Specialist, Inc. Security Officers and Joetown Rocks! Co-Chairs, Bruce
Bechtold and Dean Budde, to discuss the plan for the evening—including, but not limited to:
• Location assignments for each Officer, Deputy, and Security Officer
o Escort to Sentry Bank for Parish Financial Contact
o Entrance/Exit Coverage
o Roving Coverage
• Confirming Prior Review of Emergency Preparedness Plan
• Confirming Prior Review of Security/Crowd Control Plan
• Confirming Prior Review of Parking and Traffic Control Plan
• Confirming contact information for all primary parties
• Syncing Radio Systems with Talk Group & Coordinate Contact with Security Specialists
Inc
This meeting time will be established and led by the City of St. Joseph Chief of Police.
All entrances and exits will be monitored by a City of St. Joseph Police Officer, Stearns County
Deputy, or Security Specialist, Inc. Security Officer. They are tasked with the responsibility of
making sure nothing harmful is brought onto Church of Saint Joseph Property. They are also
advised no outside food or beverage is allowed onsite and no food or beverage is allowed to
exit the site.
All other City of St. Joseph Police Officers, Stearns County Deputies, and Security Specialist, Inc.
Security Officers will serve as roving patrol officers on Church of Saint Joseph festival grounds.
City of St. Joseph Police Officers will be called upon if there is suspicion of fraudulent
identification provided at a Beer Ticket sales stand.
If an emergency should arise, City of St. Joseph Police Officers, Stearns County Deputies,
Security Specialist, Inc. Security Officers and Joetown Rocks! Co-Chairs, Bruce Bechtold and
Dean Budde, will coordinate, under the direction of Chief Pfannenstein, to determine the next
appropriate steps.
A staggered closure approach will be implemented in order to alleviate a surge in departures
and traffic movement.
PARKING/TRAFFIC CONTROL PLAN
Event Title: St. Joseph Church Festival – Joetown Rocks
Event Date: July 3 & 4, 2022
Purpose: The purpose of this plan is to provide reference information for parking and traffic
control during the Joetown Rocks! festival.
Event Location: Parish Grounds—12 W Minnesota St.; St Joseph, MN 56374
Event Chair: Dean Budde Cell Phone: 320-250-5412
Event Chair: Bruce Bechtold Cell Phone: 320-291-8715
Facilities Manager: TBD Office Phone: 320-363-7505
Business Administrator: Amber Walling Cell Phone: 312-520-4229
Alternate Event Contact: Mark Leither Cell Phone: 320-333-3199
PARKING & TRAFFIC CONTROL:
PRIOR TO JULY 3RD:
Church of Saint Joseph will provide parking recommendations on their website:
• Church of Saint Joseph will update website prior to June 1st.
Church of Saint Joseph will work with local establishments to advise of influx of traffic.
• Permit applications have been filed with the City of Saint Joseph to request street
closures and receive permit approval.
• Church of Saint Joseph has communicated with Resurrection Lutheran Church to inquire
about overflow parking.
o Church of Saint Joseph will have Resurrection Lutheran Church listed on website
by June 1st as parking recommendation.
Parking on city streets to be expected.
Church of Saint Joseph will have established Security and Crowd Control Plan submitted to the
City of Saint Joseph.
• Security and Crowd Control Plan was submitted on 4.18.2022.
Council Agenda Item 7
MEETING DATE: May 2, 2022
AGENDA ITEM: Sal’s Bar Special Events Discussion
SUBMITTED BY: Administration
BACKGROUND INFORMATION: Staff received two applications from Sal’s Bar for events on June
25th and July 9th. City Ordinance 701 allows each establishment to have one outdoor liquor event past
9:30PM. Both applications have the concert ending at 10:30PM. The applicant is asking that both events
be allowed because they were limited in the past due to COVID.
Events that end after 9:30 PM with music/alcohol are required to have a public hearing. Staff is unable to
process both applications as it goes against City Ordinance and the applicant has not indicated which of
the two events he would like to see go through the hearing process.
At this time staff is looking for direction on how to proceed.
ATTACHMENTS:
REQUESTED COUNCIL ACTION: Provide direction for staff on how to proceed with the special
event requests.
Council Agenda Item
MEETING DATE: May 2, 2022
AGENDA ITEM: Request for Amending Ordinance 502– Special Event Facility
Section 502.04 Rules and Definitions
Section 502.27 RR Rural Residential District
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The Planning Commission held a
public hearing on April 11, 2022 and recommends (5-2) denying the Amendment to Ordinance 502,
Section 502.04 and 502.27.
Public Comments Received at Public Hearing on April 11, 2022:
Joseph Bechtold, 28263 Jade Road, St. Joseph, MN voiced concerns related to allowing this use in the RR
District and is against changing the RR District Ordinance to allow for an event center.
Randy Schmitz, 31101 CR 133, St. Joseph MN, Rolling Ridge Wedding and Event Center, voiced
concerns related to allowing this use in RR District and meeting certain standards i.e. hooking up to city
services, and building code.
PREVIOUS COUNCIL ACTION: In 2018, the City Council approved a new Rural Residential District
in response to annexing large portions of St. Joseph Township.
BACKGROUND INFORMATION: Ken Bellicot and Kristyn Farrell have submitted a request to
amend the zoning ordinance to allow a wedding focused event center as a Conditional Use in the RR-
Rural Residential District. They are proposing to build the new event center at 28617 Jade Road, south of
Woodlands of Country Manor and southwest of Kennedy Community School. The property is zoned
Rural Residential District and the City’s Comprehensive Plan guides the property for low density
residential – single family homes.
The intent of the Rural Residential District Ordinance is to establish and preserve areas within the City for
the continuation of agricultural operations, open space and provide for very low-density residential
development and a rural life-style.
There are many examples across MN where barns have been converted or new buildings constructed in
rural areas to allow for wedding and event venues.
In early January staff met with applicants and discussed the zoning designation and allowable uses.
Below is a timeline following the initial conversation:
1.Mid/late Jan – vision and concept documents sent to staff
2. Applicant asked about options
3. Direction provided on possible options were:
a.Find a commercial zoned property (this was prior to the applicant’s purchasing the
property).
b. Applicant could pursue an amendment to ordinance.
c.Rezone – not an option given the surrounding uses, Comprehensive Plan and greater
conflict of other uses allowed within a commercial zone (gas station, bar, etc.).
8
4. Feb. 14
th and March 14th the Planning Commission discussed.
5.Mar. 18th – Zoning Ordinance Amendment application submitted
6. Apr 11
th – Planning Commission held a public hearing and reviewed the request.
7. Apr 20
th – Applicants submitted revised documentation.
In response to the application, staff drafted ordinance language in accordance to the request. This
includes:
1.Defining the use as “Special Event Facility”
Special Event Facility - a facility designed to house a celebration, ceremony, wedding, reception,
corporate function, or similar activity for the benefit of someone other than the property owner
that takes place on a periodic basis and involves the gathering of individuals for the common
purpose of attending a special event. Special event facilities are subject to a use agreement
between a private group or individual and the facility/property owner.
1.Adding the use as a “Conditional Use” within the Rural Residential area
2. Adding more stringent conditions to help limit the location and areas the use would be allowed in
the RR zone. These conditions include:
a. Requiring the use to be located on the same parcel as the owner’s primary residence
b.Requiring the use to be located on an arterial or higher functional classification of street
c. Min. acreage of 40 acres
d. Increased min. setbacks of 100’ to all lot lines
e.Requiring connection to water/sewer
f.Landscaping/screening requirements
g.Off-street parking addressed
Requiring the use to be a conditional use allows the city to place additional reasonable conditions that are
unique to the request and the characteristics of the property.
The more stringent conditions also severely limit where and what properties in the RR area are eligible.
For example, the condition of an arterial street ensures the use is located adjacent to a roadway that is
meant to carry traffic in and out of the region (regional travel). Given the nature of a Special Event
facility it is safe to presume majority of the traffic would come from in and out of the regional area. This
requirement also eliminates parcels located off cul-de-sacs, or residential streets. Staff believes the use
would not be appropriate on these smaller roadways where traffic is more localized.
Overall, the drafted conditions will eliminate the vast majority of RR property from being allowed to
have a “Special Event Facility”. This helps preserve the RR area and be strategic in where the use is
allowed within RR areas.
Staff also reached out to Stearns County Assessors with the question of: “how does the assessor’s office
handle a use that has an event venue along with a residential use; specifically, if an old barn is converted
or if a new event facility is built in a Rural Residential zoned area”.
The response was:
•We (Stearns County) splits the classification based on what is being used “commercially.” Most
likely the barn and immediate surrounding acre would be classed as commercial and the rest
would remain as residential or agricultural. No value would change unless the barn was
remodeled or fixed up.
In regards to requiring utilities the following goals from the city’s Comprehensive Plan support requiring
utility extension:
•Land Use Chapter
o Goal 3: Promote Sustainable development
Strategy 3.2 Support orderly growth. Provide for an orderly and efficient
transition from rural to urban land uses. Plan for growth areas that reflect city
priorities for development staging and contiguous, planned extension of public
infrastructure.
o Goal 5: Promote efficient land development and management of growth
Strategy 5.2 Support land use and zoning decisions, policies, ordinances and
improvements that are based on Smart Growth Principles.
•Community Facilities and Utilities Chapter
o Goal 3 Provide potable water, sanitary waste collection, and surface water management
to existing and future development in a cost-efficient and environmentally responsible
manner
Strategy 3.3 For expansion of public services, new developments should be
located in areas adjacent to existing development within the city limits, primarily
downtown and in urban and suburban areas
Strategy 3.7 Carefully review and limit development in areas that require private
sewer and water systems, or high levels of public water and sewer services
Overall, the two major questions are:
1.Is this use appropriate in a Rural Residential area (as a conditional use)?
And
2.If so, what conditions are appropriate to place on the use within the ordinance?
BUDGET/FISCAL IMPACT:
ATTACHMENTS: Ordinance 2022-005 Amending Ordinance 502
Resolution 2022-021 Approving Summary Publication
Zoning text amendment application/narrative
Zoning map showing properties in RR areas
City Transportation Plan (map and street classifications)
REQUESTED COUNCIL ACTION:
Motion 1: Approve Ordinance 2022-005 Amending Ordinance 502, Section 502.04 and Section 502.27
Motion 2: Approve Resolution 2022-021 Summary Ordinance Publication
Or
Motion to Table Amending Ordinance 502
Please note due to MN Statute 15.99, this request must be denied or approved within 60 days. Therefore,
this request will need to be acted on by the City Council by May 17th, 2022.
ORDINANCE NO. 2022-005
AN ORDINANCE AMENDING ORDINANCE 502, SECTION 502.04 AND 502.27
New language is underlined
IT IS HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF ST. JOSEPH
MINNESOTA:
That Ordinance 502, Section 502.04: Rules and Definitions is hereby amended to add the
following:
Special Event Facility - a facility designed to house a celebration, ceremony, wedding, reception,
corporate function, or similar activity for the benefit of someone other than the property owner
that takes place on a periodic basis and involves the gathering of individuals for the common
purpose of attending a special event. Special event facilities are subject to a use agreement
between a private group or individual and the facility/property owner.
That Section 502.27: RR- Rural Residential District is hereby amended as follows:
Section 502.27: RR - RURAL RESIDENTIAL DISTRICT
Subd. 1: Intent. To establish and preserve areas within the City for the continuation of
agricultural operations; to provide for very low density residential development for those persons
desiring a rural life-style, to preserve and protect areas where soil conditions, bedrock
conditions, steep slopes, significant vegetation, wetlands or other unique natural features which
are best suited for open space and limited development, and are necessary to maintain the
character of the area or the community, and which would be irreparably harmed by denser
development, and to allow for use of areas not suitable for urban development, to prevent rapid
urbanization and provide economy in public expenditures, and to govern and implement the long
range urban service plan of the City as identified in the Comprehensive Plan.
Subd. 2: Purpose. The Rural Residential district is included in the zoning provisions to
achieve the following purposes:
a) Minimize land use conflict between agricultural and other land uses.
1. Maintain suitable boundaries for urban, rural residential and agricultural areas.
2. Prevent premature urban development in rural areas which eventually may be
appropriate for urban uses, until the installation of streets, utilities, and until the
demand exists for such development.
b) Manage the impacts of growth and development on the City’s rural character.
1. Discourage incompatible land uses through effective land use controls.
2. Identify appropriate areas for commercial, industrial and non-farm rural
residential developments.
3. Coordinate infrastructure expansion with development; and encourage
development where the infrastructure is adequate to serve that growth.
Subd. 3: Definitions. The following words and terms, in addition to the words and terms
identified in Section 502.04 in this Ordinance, shall have the following meanings, unless the
context clearly indicates otherwise:
a)Agricultural Building: A structure used for the storage and maintenance of
agricultural equipment, or the storage of livestock, feed, crops, or other agricultural
products.
b)Agricultural Operation: Real or personal property used for production of crops
including, but not limited to, fruit and vegetative production, tree farming, livestock,
poultry, dairy products or poultry products, but not a facility primarily engaged in
processing agricultural products. An agricultural operation shall also include certain
farm activities and uses as follows:
a.Chemical and fertilizer spraying
b. Farm machinery noise
c.Extended hours of operation
d. Storage and spreading of manure and biosolids under state permit
e.Open storage of machinery
f.Odors produced from normal farm activities
g.On farm marketing of farm products
h. Yard waste and leaf composting site
i.Contaminated soils disposal
c)Animal Feedlot: a lot or building or combination of lots and buildings intended for
the confined feeding, breeding, raising or holding of animals and specifically
designed as a confinement area in which manure may accumulate or where the
concentration of animals is such that a vegetative cover cannot be maintained within
the enclosure. For purposes of this Section, petting zoos, horse stalls, riding arenas,
open lots and mink farms shall be considered to be animal feedlots. Pastures shall not
be considered animal feedlots. Animal feedlots shall include any manure storage
structure.
d) Home Extended Business: An occupation or profession engaged in by the occupant of
a dwelling unit within said unit or accessory structure which involves the storage of a
limited number of vehicles and equipment; repair; service or assembly requiring
equipment other than customarily found in a home; or the storage of stock in trade
incidental to the performance of a service. A home extended business shall be clearly
incidental and secondary to the residential use of the premises, and shall only include
the sale of merchandise incidental to the home extended business.
e)Hobby Farm: An area on which crops are grown and or livestock (excluding fur-
bearing livestock) are raised.
f) Residential Subdivision: A described tract of land which has been divided into single
family residential lots establishing a residential neighborhood. Areas include 1st
Avenue NE at First Street East to CO RD 2, CO RD 2 at First Street East to Jasmine
Lane, Forest Manor Addition, and Sunset Ridge.
Subd. 4: Permitted Uses.
a) Agricultural Operation
b) Single family detached dwelling unit
c) Hobby Farms
d) Roadside stand for the sale of agricultural products produced on the premises
(providing that such stands conform to the requirements of this Title relative to
construction, setback and use).
e) Public parks, recreational areas, environmental study areas and game refuges.
f) Forestry, nurseries, green houses and tree farms excluding retail sales.
g) Residential care facilities serving 6 or fewer residents
h) Residences for principal farm operators
Subd. 5: Conditional Uses. The following uses require a Conditional Use Permit as
regulated in this Ordinance.
a) Essential Services, Transmission Services and Utility Substations
b) Animal Feedlot expansions
c) Bed and Breakfast Inns
d) Government administrative and service buildings
e) Home extended businesses
f) Commercial outdoor recreation facilities, including golf courses, club houses,
swimming pools and similar uses.
g) Kennels with over four dogs.
h) Cemeteries
i)Facilities for retail or wholesale trade connected with nursery or tree farms
j)Places of Worship
k) Public and private schools
l)Residential care facilities serving 7-16 residents.
m.Special Event Facility provided the following minimum requirements are met:
1.The facility shall be located on the same parcel as the owner’s primary
residence (dwelling).
2.The site shall be located on a minor arterial or higher functional classification
of street as defined in the City’s Transportation plan.
3.The facility shall be located on a parcel that is a minimum of 40 acres in size
4.Any structures and parking areas associated with the Special Event Facility
shall be setback 100 feet on all sides, front, and rear property lines.
5.Facility shall be connected to city water and sewer services.
6. Building and parking shall be buffered from adjacent residential uses with
landscaping, fencing, or other acceptable methods in accordance with the
city’s screening and landscaping requirements.
7.All off-street parking requirements shall be met.
8.The city may place stricter restrictions on the use depending on the unique
circumstances and parcel features.
Subd. 6: Interim Uses. The following uses require an Interim Use Permit as regulated in
this ordinance as:
a)Mining, and extraction of minerals, sand, gravel and other granular materials and
the like subject to other applicable sections of this Ordinance.
b)Portable asphalt and concrete mixing plants within extractive uses. The interim
use permit issues shall include, but is not limited to, the following conditions:
provisions for adherence to pollution control standards, hours of operation,
setbacks, haul roads, areas where the plant is to be located and slopes. The
interim use permit required for portable asphalt and concrete mixing plants is in
addition to the interim use permit required for the operation of the
mining/extractive use.
Subd. 7: Permitted Accessory Uses.
a) Detached Accessory Buildings on residential properties shall be exempt from
Section 502.12 Subd. 1 of this Ordinance and shall meet the following:
i.. The size of the detached accessory building shall not exceed five (5)
percent of the total lot area in a residential subdivision. Properties that are
less than 27,000 square feet in size shall comply with R-1 district
accessory building size requirements.
ii. The same or similar exterior building material, such as siding, and
shingles shall be used on the accessory building as the principal building
in residential subdivisions.
iii.No detached accessory building nor structure shall be constructed on any
lot prior to the time of construction of the principal building to which it is
accessory.
v.Detached accessory buildings, excluding Agriculture Buildings shall not
exceed twenty (20) feet in height in residential subdivisions.
b)Agricultural Buildings
c)Operation and storage of vehicles, machinery and equipment which is incidental
to permitted or special uses allowed in this district.
c)Home occupations per Section 502.16.
d)Private swimming pools in compliance with Section 502.12 Subd. 4. For an in-
ground pool, an automatic pool cover can be used in lieu of fencing requirements
provided it is certified and complies with ASTM (American Society of Testing
and Materials) F1346-91 standard, or successor standard.
e)Private sports courts i.e. tennis, basketball, etc.
f)Personal amateur radio and television antennas and satellite dish antennas.
g) Dog kennels with four or fewer dogs, must be in the side or rear yard.
Subd. 8: Lot Area Requirements.
a) Minimum area 10 acres - 435,600 square feet.
b)Minimum lot width 300 feet at the building setback line.
Subd. 9: Setback Requirements.
a)Front Yard Setback: The front yard setback shall not be less than 30 feet, unless:
i)30 percent or more of the frontage on the same side of the street between
two intersecting streets is improved with buildings that have observed a
greater or less depth of front yard in which instance no buildings shall
project beyond a straight line drawn between the point closest to the street
of the residence upon either side of the proposed structure or,
ii)If there are residences upon only one side, then it shall be on the straight
line projected from the front of the two nearest residences.
iii)This regulation shall not be interpreted to require a front yard of more than
100 feet.
b)Side Yard Setback: The side yard setback shall not be less than fifteen (15) feet,
except corner lots on which the side yard on the intersecting street shall be not
less than thirty (30) feet.
c) Rear Yard Setback: The rear yard setback shall not be not less than thirty (30)
feet.
d) Detached accessory structures shall not be less than ten (10) feet from the side and
rear lot lines, except corner lots on which the side yard on the intersecting street
shall not be less than twenty (20) feet.
Subd. 10: Height Requirements.
a)Buildings, other than agriculture buildings, shall not exceed forty (40) feet in
height, except as hereinafter provided.
b)Public or semi-public or public service buildings, hospitals, institutions or schools
may be erected to a height not exceeding 60 feet, and churches may be erected to
a height not exceeding 75 feet if the building is set back from each yard
requirement at least one foot for each foot of additional building height above the
height limit otherwise provided in the district in which the building is located.
Subd. 11. Site Coverage. No structure or combination of structures shall occupy more
than 30% of the lot area.
Subd. 12: Rural Quality of Life Provisions. The Rural Residential zone applies to
properties annexed to the City of St. Joseph that were governed by the 1997 Orderly Annexation
Agreement. Properties in this area are rural in nature and have not been impacted by urban
development and shall be exempted from certain requirements applicable in other zones that
have been developed to an urban density. The exemptions for the properties annexed to the City
of St. Joseph that were governed by the 1997 Orderly Annexation Agreement expire when the
annexed properties are taxed at the full City tax rates. The exemptions are as follows:
a)Allowed Animals. Property owners whose property is zoned Rural Residential
shall have the following flexibility in relation to the regulations of Ordinance
1004, Licensing and Regulations of Animals:
i.Up to four (4) domestic dogs over three months old shall be allowed per
household.
ii.Farms animals including but not limited cattle, horses, hogs, chickens,
geese, sheep, goats, pigs, ducks and turkeys shall be allowed. Animal
density allowance shall follow the Urban Expansion zoning district in the
Stearns County Land Use and Zoning Ordinance.
iii.Licenses shall not be required for domestic dogs.
iv.Animals shall be allowed to run at large unless this issue becomes a
nuisance generating complaints from neighbors.
b) Hunting/Firearms. Recreational firearm and bow arrow usage will be permitted
without a city permit with the following conditions:
i.Property owners must adhere to all State and Federal laws regarding
hunting and the use and discharge of firearms, and bows and arrows.
c)Burning. Properties zoned Rural Residential shall be exempt from Ordinance
1003, Fire and Burning regulations provided:
i.Any open burning must be approved and permitted by the MN DNR.
d) Wood Burning Stoves: Properties located in the Rural Residential zoning district
may utilize wood burning stoves as a form of alternative heat provided:
a.The wood burning stove meets the minimum setback requirements based
on the manufacturer’s guidelines.
b.Building Permits are secured for the installation
c.All stoves must meet the MPCA Guidelines
e) Noise. Rural Residential areas shall be exempt from the Noise Ordinance (1002)
provided that noise as defined in the Noise Ordinance does not become a public
nuisance or an endangerment to others.
f)Fences. Properties shall be exempt from the City Fence Ordinance, except for
those in a residential subdivision.
g)Driveway and Parking Areas. Properties shall be exempt from the City Off Street
Parking Ordinance. Driveway and parking areas shall follow Stearns County
Land Use and Zoning Ordinance.
Subd. 13: Additional Requirements. Uses may be subject to additional requirements
contained in this Ordinance including, but not limited to the sections governing parking, home
occupation, floodplain, signs, etc.
This ordinance becomes effective from and after its passage and publication.
Passed by the City Council of St. Joseph, Minnesota the 2nd day of May, 2022
Rick Schultz, Mayor
ATTEST
Therese Haffner, City Administrator
This amendment was published on , 2022.
RESOLUTION 2022-021
SUMMARY PUBLICATION OF ORDINANCE NO. 2022-005
AN ORDINANCE AMENDING ORDINANCE 502, SECTION 502.04 AND SECTION 502.27
The following official summary of the ordinance referred to has been approved by the City Council of St.
Joseph as clearly informing the public of the intent and effect of the amendments.
Ordinance 502, Section 502.04 Rules and Definitions and 502.27 – RR- Rural Residential District
The ordinance amendment adds a definition of a special event facility and updates the Rural Residential
District ordinance to allow for a special event facility as a conditional use. This ordinance adds
requirements for minimum size lot, setbacks, and landscaping.
A printed copy of the entire ordinance is available for inspection by any person at the office of City Clerk,
Monday through Friday between the hours of 8:00 a.m. and 4:30 p.m. or on the City’s website at
www.cityofstjoseph.com.
This document hereby is made a part of this ordinance and is attached hereto.
Rick Schultz, Mayor
ATTEST:
Therese Haffner, City Administrator
SEAL
PUBLISHED IN THE ST. CLOUD TIMES ON , 2022.
St. Joseph Zoning Text Amendment Page | 1
Application for Zoning Amendment - Text
APPLICANT INFORMATION:
Applicant
Phone: Email:
Mailing Address:
Property Owner:
Phone: Email:
Mailing Address:
PROJECT INFORMATION:
Parcel Identification Number (PIN):
Legal Description of Property:
Description of Request:
Ordinance & Section Number of Proposed Amendment:
Submission Requirements:
Application for a zoning text amendment shall be on this form and include the established application fee. A
complete application must be submitted three (3) weeks prior to the next Planning Commission meeting for
which you wish to be heard. The following materials must be submitted with your application in order to be
considered complete.
Identification of the existing ordinance language proposed for Amendment to include:
Ordinance and Section Number
Existing Text of the Section
Proposed Language for Ordinance Amendment. Identification of the proposed substitute wording for
the zoning text.
Written Narrative describing your reason for requesting the text Amendment including:
How you would be impacted by the zoning text amendment?
How the text amendment meets the intent of the Comprehensive Plan?
How the text amendment will impact the zoning code?
How the text amendment will impact the subdivision code?
St. Joseph Zoning Text Amendment Page | 2
APPLICATION FOR ZONING AMENDMENT - TEXT
In accordance with the provisions of Minnesota State Statutes, the City Council may from time to time adopt
amendments to the zoning ordinance. An amendment to the zoning ordinance involves changes in its text and
wording, including but not limited to, changes in the regulations regarding uses, setbacks, heights, lot areas,
definitions, administrations, and/or procedures. Text amendments do not include the rezoning of property.
PROCEDURE
Review and Recommendation by the Planning Commission. The Planning Commission shall hold a public
hearing and consider oral or written statements from the applicant, the public, city staff, or its own members.
The Planning Commission shall review the zoning text amendment request and a recommendation shall be made
to the City Council to approve, disapprove or continue the application.
Review and Decision by the City Council. The City Council shall review the application after the Planning
Commission has made its recommendation. The City Council is the only body with the authority to make a final
determination and either approve or deny the application.
We, the undersigned, have read and understand the above.
Signature of Applicant Date
Signature of Owner (if different than Applicant) Date
Submit completed application to City Offices, 75 Callaway St E, St. Joseph, MN 56374
FOR OFFICE USE ONLY
Fee: $500 Paid
Date application submitted: Date application completed:
Planning Commission Recommendation: Approved Denied Date of Action:
City Council Action: Approved Denied Date of Action:
Date Applicant/Property owner notified:
M ISSI ON STATE M E NT:
To provide the most seamless wedding day experience in Minnesota, combining exceptional
professionalism with integrity, creativity and kindness.
VISION STATE M E NT:
Our thoughtfully-designed wedding venue, nestled among the trees, will provide a peaceful place for
couples to join together in marriage, surrounded by their closest friends and family members. We strive
to provide an exceptional wedding day experience for all of our couples, inviting guests to take a
departure from their busy lives and connect with the outdoors during their time on our property. We
care deeply about our surroundings and seek to protect, refine and encourage growth of native plants
and natural habitats. In addition to our outdoor spaces, we have meticulously designed interiors,
created specifically for the anticipated needs and optimal flow of a wedding day. The soaring ceilings,
oversized windows and clean, bright interiors will maximize natural light and create beautiful
photographic opportunities. We believe every wedding day and every couple deserves the highest level
of care and attention to detail and consider it an honor to provide that for our guests.
C O RE VA L UES:
INCLUSIVITY We cultivate an environment of respect and acceptance for all people. We strive to
ensure that our actions are inclusive and reflective of the diverse community of which we aim to
serve and be a part of.
INTEGRITY We desire to uphold the highest work ethic, treat everyone fairly, empower people
to do their best, promote continuous improvement, foster teamwork, communicate openly and
respectfully so as to achieve trust and accountability throughout our community.
C ONNECTION We seek to develop authentic relationships with our clients and our community,
rooted in our desire to support and serve them with kindness and professionalism. We honor
and embrace the relationships our clients have created in their lives, as they are inviting their
closest friends and family to our space.
CREATIVITY We are innovative, adaptable and flexible as to how problems are solved. We
encourage thoughtful, original and inspirational ideas. We appreciate all perspectives.
STE WARDSHIP We protect our unique natural environment and the habitat it provides. We seek
respectful refinement of natural areas and thoughtful, positive changes when change is
required. We facilitate a culture of sustainable practices.
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Proposed Language for Ordinance Amendment
Section 502.27: RR ± Rural Residential District
Application for Zoning Amendment
(Written Narrative)
An amendment to the existing uses of real property zoned Rural Residential would permit
another style of business to operate within the community of St. Joseph, Minnesota. We look
forward to working with a City that embraces an enhanced view of the future and visualizes the
benefits to the community derived from a business that we hope to locate within the city. Current
ordinance wording does not allow our vision to materialize.
St. Joseph offers a unique combination of history, beauty, accessibility, and resources.
Allowing an Event Center to operate in an existing rural residential setting could attract even
more visitors than already come here to experience WKHJHPZHNQRZDV³6W-RH´'UDZLQJLQ
these guests from near and far will bring a complementary need for food, entertainment, and
lodging within the city. Think of the requested amendment as permitting an Event Center similar
to a public park or a recreational facility with the benefit of a protective club house location in a
picturesque rural residential setting.
Even with the modest ordinance change now being request, the goal is to maintain
suitable boundaries for urban, rural residential, and agricultural areas and to prevent premature
urban development until installation of streets, utilities, and demand supports increased urban
development.
The intent remains to preserve and protect areas where soil conditions, bedrock
conditions, steep slopes, significant vegetation, wetlands or other unique natural features which
are best suited for open space and limited development, and are necessary to maintain the
character of the area or the community, and which would be irreparably harmed by denser
development, and to allow for use of areas not suitable for urban development, to prevent rapid
urbanization and provide economy in public expenditures, and to govern and implement the long
range urban service plan of the City. In permitting this use, it would discourage incompatible
land uses through effective land use control. We would recognize appropriate areas for
commercial, industrial and non-farm rural residential developments as well as coordinate
infrastructure expansion with development; and encourage development where the infrastructure
is adequate to serve that growth as identified in the current City of St. Joseph Comprehensive
Plan.
The impact to zoning code would be to allow a wedding focused special event center in
rural residentially zoned area per a conditional use permit.
Conditional Use Responses to Staff Recommendations
x Definition: Agree with staff recommendation
o Special Event Facility - a facility designed to house a celebration, ceremony, wedding,
reception, corporate function, or similar activity for the benefit of someone other than
the property owner that takes place on a periodic basis and involves the gathering of
individuals for the common purpose of attending a special event. Special event facilities
are subject to a use agreement between a private group or individual and the
facility/property owner.
x Allowable only via CUP: Agree with staff recommendation
x Ensure enforcement of ordinance: Agree with staff recommendation
x Connection to utilities: prefer discussion.
o Cost is prohibitive for ever serving only 2 properties. Future planned development
indicated by staff as served via other lines. Fire suppression can be achieved via onsite
water holding tank systems. This was considered a strong recommendation by staff
based on history with commercial/industrial zoned properties and moving them from
septic/well to city water/sewer. A new precedent can be set as this is not commercially
zoned and no additional benefit would come to the city based on the expansion as well
as negatively impacting one neighbor by eventually forcing connection at great expense
considering length of driveways from road to buildings being serviced.
x Minimum acreage: agree and prefer discussion on size or timeframe.
o Additional intent of acreage would be preferably placed in land trust to ensure land is
never developed and natural landscape remains intact for generations to come.
x Roadway designation: Agree with staff recommendation
x Screening: Agree with staff recommendation
o More stringent screening is important in preserving the ͞rural͟ in Rural Residential
x Setbacks: prefer discussion
o If additional screening requirements and minimal acreage requirements are met, what is
the need for additional setbacks? Buildings of this nature are no more intrusive than
other allowed properties such as places of worship, homesteads, or agricultural
buildings. This was not considered to be a strong suggestion by staff, mainly to open
discussion on the topic if additional setbacks should be placed.
x Primary residence: disagree
o Proximity to location (minutes away and in same zip code) and onsite management by
ownership should suffice. This was not considered to be a strong staff recommendation,
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facility and not be a community partner.
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ZONING DISTRICTS
St. Joseph, Minnesota
FIGURE 1Print Date: 7/12/2021
This map is neither a legally recorded map nor a survey map and is not intended to be used as
one. This map is a compilation of records, information, and data gathered from various sources
listed on this map and is to be used for reference purposes only. SEH does not warrant that the
Geographic Information System (GIS) Data used to prepare this map are error free, and SEH
does not represent that the GIS Data can be used for navigational, tracking, or any other
purpose requiring exacting measurement of distance or direction or precision in the depiction of
geographic features. The user of this map acknowledges that SEH shall not be liable for any
damages which arise out of the user's access or use of data provided.
Agricultural
Supportive Care District
Central Business District
Educational and Ecclesiastical
General Business
Highway Business
Light Industrial
Public
Future Public
Single Family Residential
Two Family Residential
Multiple Family Residential
Rural Residential
Townhouse - Patio Home Residential
(PUD) Planned Unit Development
DOCUMENTS FROM THE 2012 MASTER TRANSPORTATION PLAN
Council Agenda Item 9
MEETING DATE: May 2, 2022
AGENDA ITEM: Full Time Administrative Assistant
SUBMITTED BY: Administration
PREVIOUS COUNCIL ACTION: The City Council discussed hiring of an Administrative Assistant to
serve administration at their work session on April 26, 2022.
BACKGROUND INFORMATION: Last year during city council budget discussions, an office specialist
was included as a future hire due to the increasing administration work. The work load on existing
employees in administration continues to increase. We will continue to move forward with more automation,
such as online permitting but recognize the need is still there for staff to support automation and to provide
in-person, phone and manual services to the public.
The Administrative Assistant would be responsible for the front administration window serving the public
with a variety of needs, including but not limited to permits and licensing i.e. building, compost, etc., in-
person and phone reservations of park shelters, multi-purpose room, and firehall, answering and routing
calls, preparing a variety of documents and research i.e. minutes, resolutions, mailings, ordinance research.
We continue to experience high walk-in traffic, phone calls, and emails as our community grows. Currently,
our Account Technician is in charge of these duties that the new Administrative Assistant would take on.
Additionally, our Account Technician completes financial tasks under our Finance Director, including
Accounts Receivable and is over extended currently. This will be even more of a concern as we transition to
cellular meter reads, and the planned new financing/permit software.
The finance department is currently unable to keep up with monthly and quarterly reporting. With cellular
reads, our Account Technician can monitor live reads for leaks/issues more frequently. The number of utility
billing accounts increases each year. With each new account there is set up, testing, time with customers to
understand their needs and account changes.
With a new administration hire, our Account Technician will get more involved in rate analysis with our
Finance Director, among other needs to allow our Finance Director to complete tasks that have not been
addressed, including the following:
• Finance policy updates
• GASB 87 implementation
• Keep new and existing software updated for internal and external customers
• More in depth cash flow analysis
• Make changes and keep up with financial forms
• Spend more time with State issues, especially during the Legislative session (LGA formula)
Staff is recommending the approval to hire a full-time Administrative Assistant to meet administrative needs.
The City’s budget can support the new Administrative Assistant position.
BUDGET/FISCAL IMPACT: Administrative Assistant – Anticipated to be a Grade 5
$18.91 - $27.25 per hour
ATTACHMENTS: Administrative Assistant Job Description
REQUESTED COUNCIL ACTION: Approve the Administrative Assistant job description and authorize
staff to conduct the hiring process for a full-time Administrative Assistant.
POSITION: ADMINISTRATIVE ASSISTANT
DEPARTMENT: Administration
IMMEDIATE SUPERVISOR: City Clerk
HOURS WORKED: 40 Hours per Week, Generally, 8:00 AM – 4:30 PM
FLSA STATUS: Non-Exempt
SUMMARY
Performs intermediate administrative support work providing administrative, clerical, and receptionist
duties in support of daily City operations, and related work as apparent or assigned. Work is performed
under the moderate supervision of the City Clerk.
ESSENTIAL FUNCTIONS
• Provides general administrative assistance to City Hall administration and remains flexible in
providing administrative assistance to all City departments
• Serves as the receptionist at the administrative window
• Receives, screens, and routes calls, greets visitors, provides information, explanations, and
assistance to the public and other employees or refers to appropriate person, and performs a wide
range of clerical support activities
• Prepares documents such as forms, statements, memos, correspondence, reports, and planning
commission and city council meeting minutes
• Assists the general public at front counter with licenses, permits, payments, etc.
• Provides administrative support for city licensing and permits
• Processes cash, ACH payments and credit card payments; post daily deposits.
• Maintains park shelters and facility scheduling including scheduling in calendar software,
distributing forms, verifying rental fee and deposit have been collected and forwarding monthly
calendar and updates to the appropriate departments
• Distributes accounts payable invoices and assist with mailing checks for payment of invoices
• Provides website, social media and newsletter updates to City Clerk pertaining to park scheduling
and other information pertinent to the essential functions for public information
• Office manager for general office equipment and supplies
• Assists with mass mailings
• Assists with elections
• Serve as Administrative Liaison for Safety Committee, maintain safety training attendance for
city staff
• Maintain computer hardware and software inventory
• Coordinates and implements document imaging for other departments
• Performs other duties as assigned
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Thorough knowledge of City and department policies and procedures
• Thorough knowledge of business English, spelling and arithmetic; general knowledge of standard
office practices and procedures
• General knowledge of customer service, billing and collection procedures; skill in the use of
personal computers, associated software packages, hardware, and job-specific peripheral
equipment
• Excellent mathematical and basic accounting and finance skills
• Skill in handling customer complaints and general information requests through phone and/or
personal contact
• Ability to handle confidential information with discretion
• Ability to work with limited supervision and as part of a team
• Ability to work under time constraints; ability to work with basic mathematical calculations and
keep track of money and receipts
• Ability to communicate effectively in oral and written form
• Ability to utilize work time properly and productively
• Ability to act in a decisive manner, using good judgment
• Ability to use tact and diplomacy and to promote a cooperative atmosphere within the City
operations as well as with the public
• Ability to present an attitude of professionalism while maintaining the values and attitudes of the
community
• Ability to establish and maintain effective working relationships with co-workers, supervisors,
other departments, and the general public
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
• This work requires the occasional exertion of up to 10 pounds of force
• Work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel,
frequently requires repetitive motions and occasionally requires standing, walking, reaching with
hands and arms, pushing or pulling and lifting
• Work requires close vision, distance vision, ability to adjust focus and color perception; vocal
communication is required for expressing or exchanging ideas by means of the spoken word and
conveying detailed or important instructions to others accurately, loudly or quickly
• Hearing is required to perceive information at normal spoken word levels and to receive detailed
information through oral communications and/or to make fine distinctions in sound
• Work requires preparing and analyzing written or computer data, operating machines and
observing general surroundings and activities
• Work has no exposure to environmental conditions
• Work is generally in a moderately noisy location (e.g. business office, light traffic)
QUALIFICATIONS
• High school diploma or GED and moderate experience in clerical services including customer
contact and some finance and accounting experience, or equivalent combination of education and
experience
• Associates/Technical degree preferred
SPECIAL REQUIREMENTS
• Valid driver's license in the State of Minnesota.