HomeMy WebLinkAbout11.01.21November 1, 2021
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, November 1, 2021, at 6:00 PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz. Kevin Kluesner, Kelly Beniek, Bob Loso
City Representatives Present: Administrator Therese Haffner, City Clerk Kayla Klein, Finance Director
Lori Bartlett, Public Works Director Ryan Wensmann, City Engineer Randy Sabart
Public Comments:
Timothy Rocky approached the Council regarding his request to have the Millstream shelter rental fee
and disc golf tournament fee waived for the Ice Bowl event in January.
Approve Agenda: Loso made a motion to approve the amended agenda; seconded by Beniek and
passed unanimously.
Consent Agenda: Loso made a motion to approve consent agenda; seconded by Kluesner. Motion
passed unanimously.
a. Minutes - Requested Action: Approve the minutes of October 1801, 2021.
b. Bills Payable - Requested Action: Approve Check Numbers 058296-058337; Payroll EFT
#112147-112152; and Regular Pay Period 21.
c. Police Officer Hire - Requested Action: Authorize the hire of Russell Lipinski as Police Officer
starting at Grade 9, Step 1 ($24.48/hr) on the wage scale.
d. Final Pay Application - Requested Action: Approve the final pay application for the Northland
Business Center in the amount of $34,823.99 to R.L. Larson Excavating, Inc.
e. Supplemental Letter Agreement - Requested Action: Execute the Supplemental Letter
Agreement authorizing SEH, Inc. to prepare a feasibility report for the 2022 Street Improvements.
f. Designate Official Depository - Requested Action: Adopt Resolution 2021-063 stating additional
depository designation.
Main Server Renlacement: Haffner reported the City's server needs replacement. The current server was
installed in 2014 and recently staff has noticed increased lag times and connectivity issues. The City has
been setting money aside for computer and server replacements and has $47,178 reserved. The cost of
the server replacement is $95,111.69 and staff recommends using ARPA (American Rescue Plant Act)
grant funds; keeping the reserves for future computer replacement and IT needs.
David Zimmer & Ryan Olson, Shift Technologies: Zimmer & Olson approached the Council on behalf of
Shift Technologies, the city's IT consultant, regarding the server replacement. The question was raised on
whether going to cloud storage would save the city money. Zimmer did not see cloud storage as a benefit
to municipalities, noting that any server installed would have to have enough capacity to hold all the data.
Schultz asked if 49 licenses are needed for the server as it seemed a bit high.
Zimmer will check with Laserfiche to see if that number of licenses is needed.
Loso made a motion approving the purchase of a server from Shift Technologies, Inc. in the
amount of $95,111.69 using ARPA grant funds under the cybersecurity provision; seconded by
Kluesner and passed unanimously.
Southwest Beltline Corridor Study Presentation:
Molly Stewart, SRF Consulting Group: Stewart provided an update on the SW Beltline Corridor Study.
The purpose of the study is to identify the purpose, need, and benefits of the corridor, evaluate potential
alignments, cross -sections, and traffic control needs, and build support and policies to set the state for
potential future construction. The corridor would improve mobility between HWY 15 and CR 75 while
supporting development opportunities. Focus groups were held and alignments were rated from those in
attendance as well as those who participated in the online survey. Results included having segment one
of the corridors run through the Northland Business Center industrial park as it was the shortest
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connection and would impact fewer property owners. The results also showed that a two-lane divided
road with ditches was preferred.
Next steps include adopting policies, documentation, and funding strategies with hopes of completing the
study by the end of 2021.
The council was concerned with having the corridor go through the city's new industrial park as well as it
running through the Rassier property as it is a historical farmstead.
Steward noted that the study is a tool for future planning and the preferences chosen by the focus groups
is not set in stone.
Disc Golf Ice Bowl Event: Haffner reported that staff was approached by the St. Cloud Disc Golf Club
about having their rental fees waived for the Disc Golf Ice Bowl event in January at Millstream Park.
Historically, the City has not charged the club for their use of the park, but a charge is listed in the city fee
schedule.
Kluesner asked why the Club should be treated any different than any other reservation at the park.
Rocky responded that in the communication he received the total charge would have included a $200
damage deposit and $250 rental fee ($100 shelter, $150-disc golf tournament fee). Rocky added that half
of the proceeds go to the St. Joseph Food Shelf.
Loso made a motion to approve waiving the disc golf tournament fee of $150 and the insurance
certificate requirement for the St. Cloud Disc Golf Club's use of Millstream Park for the Ice Bowl
Event in January 2022; seconded by Schultz and passed unanimously.
The club will still be responsible for the shelter rental fee of $100 and the $200 damage deposit.
2022 Enterprise Budget & CEP/Levy Update: Bartlett provided a 2022 budget update. Staff has reviewed
the budget since the preliminary levy was adopted and were able to reduce the levy. The preliminary levy
was approved at 62.811 %. With staff reductions, the levy now sits at 60.611 % which is an increase of
about 2% from the adopted 2021 levy. The Stearns County and School District levies will be provided at
the Truth -in -Taxation hearing on December 6tn
The enterprise budget operates similar to a private business where fees cover each utility operation. The
water and sewer funds are stabilizing; storm water and street light utility funds continue to roll forward.
The reimbursement from Foley for their St. Cloud connection will likely be delayed as they are trying to
figure out additional funding sources. Bartlett noted that she did not include those reimbursement into the
2022 budget revenues.
Construction Manager: Haffner reported the Council had previously approved the release of RFP for a
Construction Manager for the Community Center. The City received 8 proposals and the next step would
be to select a shortlist of firms to present to the council in person. Haffner proposed that after the City
Council scores the RFP's, a committee consisting of Administrator Haffner, Finance Director Bartlett,
Murry Mack HMA Architects, Greg Gack YMCA, and two city council members would review the scoring
and determine a top 3-4 to present to the entire council.
As Schultz and Kluesner were part of a previous meeting with staff, the YMCA, and HMA Architects;
Schultz would prefer that he and Kluesner represent the council on the committee that reviews the
scoring of the RFPs.
Committee Ur -)dates: Beniek reported SnowFest 2022 will be the last weekend of January.
Mayor Reports: No reports
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Community Development Director reported the DEED application was submitted and received.
Adjourn: Kluesner made a motion to adjourn at 7:30 PM; seconded by Schultz and passed
unanimously.
Kayla Klein
City Clerk