HomeMy WebLinkAbout11.15.21November 15, 2021
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Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, November 15, 2021, at 6:00 PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz. Kevin Kluesner, Kelly Beniek, Jon Hazen
Citv Representatives Present: Administrator Therese Haffner, City Clerk Kayla Klein, Finance Director
Lori Bartlett, Public Works Director Ryan Wensmann, City Engineer Randy Sabart, Community
Development Director Nate Keller, Fire Chief Jeff Taufen, Police Chief Dwight Pfannenstein
Public Comments: None
Approve Agenda: Kluesner made a motion to approve the agenda; seconded by Beniek and
passed unanimously.
Consent Agenda: Hazen made a motion to approve consent agenda minus 4d; seconded by Beniek.
Motion passed unanimously.
a. Minutes — Requested Action: Approve the minutes from November 1, 2021.
b. Bills Payable — Requested Action: Approve check numbers 058338-058377, Payroll EFT #
112153-112157, and Pay Periods 22, 22.01; Council Pay Period 11.
c. Treasurer's Report — Requested Action: Approve the October 2021 Financial Reports as
presented.
d. Donations — Requested Artien! AppFeve Resolution 220-21 -064 aGGepting donations.
Council asked for clarification on the process for donations and correspondence with those who donate.
Kluesner made a motion to approve item 4d; seconded by Schultz. Motion passed unanimously.
Winterwalk: Ray Sjogren, St. Joseph Y2K Lions Club, presented an overview of Winterwalk festivities.
Winterwalk is on Friday, December 3rd. The proposal includes having trees along MN Street and College
Ave. Boy Scouts will be selling trees at the church parking lot. A jazz band is going to play for a couple
hours on the balcony above Krewe Restaurant. Mr. Sjogren has spoken with both the Public Works
Director and Police Department regarding the event and will continue to do so as the event approaches.
Council discussed the dates the trees would be removed, solar powered trees, the future of solar
powered trees, the cost of covering the electric. They also inquired about traffic concerns and verified that
there is no parade this year.
Hazen made a motion to approve the request that the City cover electric costs and provide sand
for the sand bags needed; seconded by Beniek. Motion passed unanimously.
AED Monitoring & Maintenance, Advocates for Health: Advocates for Health works with area jurisdictions
and private businesses and residents to install outdoor AED's. The City is responsible for the cost of nine
AED's that were previously approved by the City. The current annual fee is $3,375 for monitoring, plus
$2,155.50 every two years for maintenance which includes pad and battery replacement. Advocates for
Health monitors and maintains the AED's and invoices the City. The budget/fiscal impact for the added
six is: $2,250 to $2,370 annual monitoring fee ($375 to $395 per AED), and $1,437 ($239.50 for pad and
battery replacement per AED every 2 years).
Joel Vogel, from Advocates for Health presented their request for the City to cover the ongoing costs for
monitoring and maintenance on an additional six AED's. The AED's are already placed.
Council discussed the location of the existing AED's versus the location of these newly placed AED's.
The prior nine AED's were approved by the City prior to them being placed and they all appear to be
placed on City property. The nine new AED's are not on City property. Council members all agreed that
this is a good program, however, consensus was that any approval of this would be public support of
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items on private properties. There was general agreement that the private entities should be responsible
for these costs.
Schultz made a motion to deny the request that City cover the ongoing costs for monitoring and
maintenance on these additional six AED's; seconded by Kluesner. Motion passed unanimously.
Vogel asked if the City would consider holding training at the Fire Hall or another City building, as free
hand -on training comes with each AED. Council encouraged him to work with City Staff on any such
training.
River's Bend 4. Preliminary Plat, Final Plat & Development Agreement: The applicant, CLC Partners
LLC, has applied for Preliminary and Final Plat Approval. The intent is to facilitate townhome
development. A developer's agreement is required with final plat approval. The 11 plus acre area is East
of College Ave (CR 121) and NW of River's Bend 2 and Lanigan Way SE. The Planning Commission
approved the Preliminary and Final plat at their October 25th meeting and conducted public hearings at
the October 25th and regular October 11th meeting. Approximately five residents spoke at the October 111n
meeting and no one spoke at the meeting on October 25th. Some public comments on the 11th included:
concerns on drainage, traffic, type of housing, vegetation, safety on County Road 2. Clarification was
provided to residents and concerns appear to be addressed based on no additional comments at the
10/25 meeting.
Schultz made a motion to approve Resolution 2021-065 to approve Preliminary Plat; seconded by
Beniek. Motion passed unanimously.
Hazen made a motion to approve Resolution 2021-066 to approve Final Plat and Developers
Agreement; seconded by Kluesner. Motion passed unanimously.
Recreation Class Offering: Council member Kelly Beniek is proposing to offer classes starting in January
as part of the recreation program offering. Because the classes would be offered by a Council member,
the City Council will review for approval per MN State Statute to avoid a conflict of interest. This action
requires a unanimous vote by all of the Council members present to approve, excluding Council member
Beniek.
Hazen made a motion to approve of Council member Kelly Beniek teach classes and charge to
cover the cost of equipment/materials; seconded by Kluesner. Motion passed unanimously by
Council members present, excluding Council member Beniek.
Abstain: Beniek
2022 Draft Fee Schedule: The 2022 draft fee schedule was included in the Council packet for review. It is
split out by department. Departments have reviewed the draft and made their suggestions. Finance
Director Lori Bartlett stated that she would like further discussion with the Council at the next workshop
and requested that the Council calling for a public hearing on December 61n
Council discussed removing the dog license fees and kennel fees, as well as equipment rates and
invoicing practices.
Schultz made a motion calling for a public hearing on the Proposed Fee Schedule on December
6th; seconded by Hazen. Motion passed unanimously.
Community Center— Fundraising -Consultant & Construction Manag r: On November 1, the City Council
agreed to review and score the proposals for construction manager. The City Council also held a joint
meeting with the community center committee on November 2nd to hear presentation from fundraising
consultants.
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The City received four proposals for fundraising services from consultants who presented to the City
Council and community center committee. Hartsook Fundraising Consultant Worldwide rated the highest
by a majority of the community center committee and City Council present.
Hazen made a motion to approve the selection of Hartsook Fundraising Consultant Worldwide as
Fundraising Consultants; seconded by Beniek. Motion passed unanimously.
The City has received eight proposals for construction manager services. The next step is to select a
shortlist of firms (top three or four) to present in -person to the City Council. Staff (City Administrator and
Finance Director) will review the construction manager proposals, along with the Council's completed
scoresheets with the YMCA Executive Director and HMA Architects. Staff recommends two council
members participate in that staff meeting with the YMCA and HMA.
Staff recommends two Council members participate in that staff meeting with the YMCA and HMA.
The consensus was to develop a short list of firms for further review and that Council member
Kluesner and Mayor Schultz would participate in the staff meeting with the YMCA and HMA.
Engineer Reports: City Engineer Randy Sabart informed Council that the first layer of bituminous has
been laid and the 2021 Street and Utility Improvement Project is suspended for the winter months.
Department Reports; The department heads presented their monthly reports.
Mavor Reports:
• Schultz met with the CSB/SJU Senate/Community Relations Members and will be setting up a
Town Hall with them in the new year.
• He recommended that Staff consider drafting a policy for what is placed on the City billboard.
• Schultz will be attending the Collation of Greater MN cities conf in Wilmar and will share feedback
after the event.
Adjourn: Beniek made a motion to adjourn at 7:19 PM; seconded by Kluesner and passed
unanimously.
I yla Klein
City Clerk