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HomeMy WebLinkAbout06.28.22 Work Session CITY OF ST. JOSEPH www.cityofstjoseph.com 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 St. Joseph City Council Work Session June 28, 2022 5:30 PM The St. Joseph City Council will meet to discuss the following items: 1. City Property Purchases 2. 2023 Budget Discussion 3. Downtown 2 Hour Parking 4. Morningside Loop 5. Adjourn Council Agenda Item 2 ______ MEETING DATE: June 28, 2022 AGENDA ITEM: Draft 2023 Wages/Benefits and Membership Dues, Budget Priorities SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: City Council commissioned Flaherty & Hood to update the compensation study in 2022. BACKGROUND INFORMATION: As part of the budget process, staff presents the membership dues the City belongs to. A summary and description of all the memberships is attached for discussion. Council commissioned Flaherty & Hood to update the compensation study, including job descriptions where needed. The study is anticipated to be completed in fall 2022. In addition, both AFSCME and LELS bargaining units are expected to file their intent to negotiate this summer/fall. Both contracts expire on 12/31/2022. The inflation and economic climate, along with employment issues in MN and across the country, are causing increased pressures to retain and hire qualified personnel. Staff is estimated the wages and benefits budgets higher to allow the City to react to the final outcomes of the compensation study and union negotiations. Staff will provide a staffing summary by department during the workshop. Changes in the staffing budget for 2023 include the following personnel: Administrative Assistant – added in 2022 half year, full year for 2023 Police Officer – adding additional hours to part-time position with the possibility of having the position be full-time Mechanic – added in 2022 half year, full year for 2023 The capital equipment plan (CEP) will be presented at a future workshop. As supply chain issues continue, some items scheduled for purchase using the 2023 equipment certificates pay need to be ordered soon. The City does not have control over when the items will be delivered. Some may be delivered and paid for prior to the issuance of the certificates next summer. Staff will present a resolution at the July 5, 2022 council meeting stating the City intends to reimburse itself for general equipment purchased with the 2023 equipment certificates. Departments are still working on their draft budgets, including their 5- year CEP. Attached is an estimated summary of the 2023 equipment certificates from last year’s budget discussions. The budgeted numbers and pieces of equipment may change before staff presents the 5-year CEP. Staff would like to open the discussion from council on budget priorities. ATTACHMENTS: Membership Dues Summary Membership Descriptions 2023 Capital Equipment Certificate List REQUESTED COUNCIL ACTION: Discuss and provide feedback on the membership budget, staffing budget, and other budget priorities. City of St. Joseph Memberships and Dues Estimated 2023 Budget Actual Budgeted Actual Budgeted Budgeted Memberships ‐ Council 2021 2021 YTD 2022 2022 2023 St. Cloud APO 101‐41110‐433 6,361          6,353          7,149          6,552          7,363           League of MN Cities 101‐41110‐433 7,532          7,593          7,560          7,986           Coalition of Greater MN Cities 101‐41110‐433 12,404        12,324        12,440        12,440        12,689         CGMC Environmental Action Fund 101‐41110‐433 ‐              ‐              ‐              ‐              ‐               Initiative Foundation 101‐41110‐433 1,700          1,700          1,700          1,700          1,700           RSVP (City of St. Cloud) 101‐41110‐433 6,000          6,000          5,780          5,780          6,000           Whitney Senior Center dues 101‐41110‐433 1,000          1,000          1,200          1,200           St. Joseph Chamber 101‐41110‐433 125              125              125              125              125               LMC Mayor's Assn 101‐41110‐433 30                30                30                30                 Greater St. Cloud Develop Corp 150‐46500‐433 5,000          5,000          5,000          5,000          5,000           40,152        40,125        32,194        40,387        42,093         Memberships ‐ Administration League of MN Cities /MMUA‐ Safety 101‐41430‐212 159              325              129              325              150               MN Clerks & Finance Officers Assn 101‐41430‐433 45                45                90                45                50                 Resource Training and Solutions 101‐41430‐433 ‐              ‐              ‐              ‐              200               American Planning Association/APAMN 101‐41910‐433 451              372              451              336              540               American Institution of Certified Planners 101‐41910‐433 100              135              155              155              160               EDAM 150‐46500‐433 ‐              295              295              295               MN Recreation & Park Association 101‐45204‐433 ‐              100              300              300               ENR 101‐41530‐300 ‐              108              48                108              50                 MN Gov't Finance Officer's Assn 101‐41530‐433 70                70                70                70                70                 National Gov't Finance Officer's Asson 101‐41530‐433 170              170              235              170              170               995              1,620          1,178          1,804          1,985           Memberships ‐ Police Dept League of MN Cities /MMUA‐ Safety 101‐42120‐212 129              325              129              325              150               League of MN Cities Patrol Subscription 101‐42120‐433 990              900              1,080          990              1,180           MN Juvenile Officers Assn 101‐42120‐433 ‐              25                25                25                 MN Chiefs of Police Assn 101‐42120‐433 305              278              320              305              305               CJDN BCA Access Fee 101‐42120‐433 150              ‐              150              ‐              150               Stearns County Chief's Assn 101‐42120‐433 ‐              50                50                50                 Assn of MN Emergency Managers 101‐42500‐433 200              130              200              200               1,774          1,708          1,679          1,895          2,060           Memberships ‐ Public Works CM Water Ed. Alliance (City of St. Cloud) 651‐49900‐308 1,688          1,650          1,692          1,692          1,692           MN Municipal Utilities pk/st/wt/ww‐433 496              496              521              510              530               League of MN Cities /MMUA‐ Safety pk/st/wt/ww‐212 514              1,300          514              1,300          600               MN Rural Water Assn 601/602‐49440/450‐433 300              300              300              300              300               One Call Concept 601/602‐49440/450‐433 100              100              100              100               Rural Water/MMUA Drug/Alcohol Consortiu601/602‐49440/450‐433 248              250              250              250               American Waterworks Assn 601‐49440‐433 221              210              227              225              230               3,567          4,306          3,254          4,377          3,702           Memberships ‐Fire Dept League of MN Cities /MMUA‐ Safety 105‐42240‐212 129              325              129              325              150               MN Smoke‐Eater 105‐42240‐433 20                20                20                20                20                 Central MN Fire Aid Assn 105‐42240‐433 50                50                50                50                50                 MN State Fire Chiefs Assn 105‐42240‐433 ‐              360              360              360               Lake Region Firefighters Assn 105‐42240‐433 40                40                40                40                40                 MN State Fire Dept Assn 105‐42240‐433 290              290              290              290              290               MSFDA 105‐42240‐433 14                7                  7                  7                   Emergency Services IAMRESPONDING 105‐42240‐433 ‐              50                50                50                 Emergency Services ERRS 105‐42240‐433 ‐              660              660              660              660               MN Fire Service Certification Board 105‐42240‐433 120              150              150              150               663              1,952          1,189          1,952          1,777           City of St. Joseph Membership and Dues Proposed ‐ 2023 Memberships proposed to continue in 2023 Purpose General/Council Memberships St. Cloud APO Provides access to Federal Transportation funds.  The City received funding for 2  corridor studies from the APO and federal funding for phase 2 of the CR2 Trail.   Assists with transportation planning. League of MN Cities Provides training, resource material, lobbying, routine reporting during the  legislative session, publish monthly magazine and bi‐weekly bulletin.  The City also  utilizes the insurances for general liability and workers' comp through the League  Insurance Trust. Coalition of Greater MN Cities Provides lobbying services, training, resource material, labor data bases to include  contract salaries and benefits.  CGMC will be very involved in the LGA committees  that will review formula updates. Initiative Foundation The Initiative Foundation lists their mission as "to unlock the power of Central MN  people to build and sustain healthy communities."  The City has utilized IF funding  for establishing the Farmer's Market and Healthy Community Partnership.  They  have also provided a grant for the East Park design. The IF also assists with  Economic Development. RSVP Retired Senior Volunteer Program ‐ This program is through the City of St. Cloud.   RSVP reimburses the volunteers for mileage when they work.  Work can include  taking residents to appointments, to working at events.  Annually the City of St.  Cloud sends a request to the City for funding. Whitney Senior Center The City of St. Cloud implemented a $50 annual membership charge for the  Whitney Senior Center.  For St. Cloud residents, the city is subsidizing $40 of the  fee and offered the other cities to participate with their senior citizens.  St. Joseph  agreed to subsidize up to $1,000 per year for the subsidy (25 residents).  Funding  was increased to a maximum of 30 participants covering $40 of their membership  fees in 2022 and proposed in 2023. St. Joseph Chamber Local networking and supporting the efforts of the local businesses. LMC Mayor's Assn Provides training and networking for the Mayor through LMC. Greater St. Cloud Development Corporation The GSCDC works with area stakeholders to improve job opportunities, quality of  life, education, health & wellness, and business development in the Greater St.  Cloud area. Memberships proposed to continue in 2023 Administration Memberships Purpose MN Clerks & Finance Officers Assn Provides training and networking opportunities for the City Clerk and finance  staff.  Professional organization. MN American Planning Assn Provides training and networking opportunities for the planning staff.   Professional organization. American Institute of Certified Planners Provides training and networking opportunities for the planning staff.  This  membership is national where ideas are shared in the profession.  Professional  organization. Economic Development Assn Minnesota Provides training and networking opportunities for the economic development.   Professional organization. MN Recreation & Park Association Provides training and networking opportunities for parks and recreation.   Professional organization. Engineer News Record Staff uses this membership to determine cost indexes for deferred assessments. MN Gov't Finance Officer's Assn Provides training and networking opportunities for the finance staff.  Professional  organization. Government Finance Officers Assn Provides training for the finance staff.  Also provides current updates on GASB  implementations.  Professional organization. Police Memberships Purpose LMC Patrol Subscription Online training portal for patrol officers whose city is a member of LMC. MN Juvenile Officers Assn Provides training and resources for police officers working with youth in the  community.  MN Chiefs of Police Assn The MN Chiefs of Police Association is a nonporfit, professional membership  organization whose mission is to enhance the quality of police leadership in MN.   The Association is recognized as the voice of police executives in MN and  represents its members on legislative, regulator and community issues related to  crime, public safety and law enforcement. Stearns County Chief's Assn Representation includes a supervisor level member from the various police  departments in Stearns County.  Monthly meetings are conducted and include  mutual concern discussions. Assn of MN Emergency Managers AMEM is a professional organization of emergency managers dedicated to  advocating and advancing effective emergency management capabilities and  practices statewide.  The AMEM vision is to be one voice advancing individual,  family and community preparedness. Memberships proposed to continue in 2023 Public Works Memberships Purpose CM Water Education Alliance  Joint City Partnership that provides education on water preservation and storm  water management.  The funds help pay for marketing and the annual water  festival held at Millstream Park.  All 6 area Cities belong to this organization and  pay the same fee.  This membership is paid through the Storm Water utility and is  part of our Storm Water permit. MN Municipal Utilities The MMUA mission is to unify and serve as a common voice for municipal utilities  and to provide support needed to improve service to their customers and  community.  This organization provides training and education opportunities to  members also.   MMUA assists with regulatory implementation/education. LMC/MMUA Safety Through LMCIT, MMUA provides regional safety traning as required by OSHA.  The  cities of St. Joseph, Sauk Rapids, Waite Park and Sartell are included in the Central  Region Safety Group. MN Rural Water Assn Professional organization that provides technical assistance for water and sewer.   In the past they have helped the City with a water leak and their dues covered the  fees.  They also provide training and newsletters. One Call Concept The City is required to locate all underground utilities when someone digs near  the City lines.  One Call Concept keeps the database and notifies us when  someone calls for a locate to dig. MN Municipal Utilities Drug/Alcohol  Consortium The City is required to have a drug testing program for staff that operate heavy  equipment.  MN Municipal Utilities runs the drug testing program for the City and  we do not pay additional costs.  The piece we are responsible for is arranging the  random drug testing.  We are part of their pool and they inform the City who  should be tested and when. American Waterworks Assn Professional organization that provides education and license requirements for  water operators. Fire Memberships Purpose MN Smoke‐Eater Montly firefighter subscription.  Originally each firefighter received a subscription  and it has since been reduced to one subscription that is received in the fire hall,  available to all members. Central MN Fire Aid Assn 14 Neighboring fire departments meet 4 times per year to discuss possible cost  sharing opportunities for training and equipment.  In this manner, the  departments ensure they meet periodically to discuss issues. MN State Fire Chiefs Assn Professional organization that provides for networking and training opportunities  for Fire Chiefs and command staff.  The dues include memberships for 8  members. Lake Region Firefighters Assn Fire departments in the mutual aid area meet monthly to discuss ideas and  training opportunities.  The dues also pay for limited training. MN State Fire Dept Assn Professional organization for the fire fighters.  The Association provides training  opportunities and networking.  MSFDA includes publications. Emergency Services ERRS/IAMRESPONDING Fire call reporting system. MN Fire Service Certification Board Professional organization for the fire fighters.  The certification board provides  recertification of hazmat and firefighter 1 qualifications. 2020 Equipment Certificate Budgeted Equip Prior Equipment Equipment Certificate History Cost Funds Certificate 2015 165,000$          AD-1406 Computer Replacement 59,144.41                      39,144.41 20,000.00         2010 150,000$         decrease due to Great Recession/LGA cuts PD-1408 Squad Laptops 22,500.00        22,500.00               ‐                     2006 250,000$          PD-1410 Surveillance Cameras 35,000.00        1,550.00                33,450.00         2002 245,000$          PD-1402 Hand Guns and Leathers 7,700.00           ‐                          7,700.00             PD-1402 Shot Guns and Rifles 850.00              ‐                          850.00                PD-1411 Squad Lease to Own 29,000.00         ‐                          29,000.00          PW-1407 Street Sweeper 228,000.00                  189,500.00 38,500.00          PW-1415 1575 Lawn Tractor 48,000.00                      20,000.00 28,000.00          PW-1406 Plow Truck, used 60,000.00                      14,000.00 46,000.00          PW-1403 Utility Truck 50,000.00                      50,000.00 ‐                     Admin 20,000           13%       540,194.41              336,694.41          203,500.00 Police 62,450           42% estimated debt issuance costs 16,500.00         Public Works 66,500           45% debt issue par value 220,000.00       148,950$       100% Equipment Certificate rolling off was $165,000 with payments/levy around $37,000. 2023 Equipment Certificate Budgeted Equip Prior Equipment Equipment Certificate History Cost Funds Certificate 2018 265,000$          AD-1502 Scanners 18,375.00                      12,800.00 5,575.00            2013 265,000$         decrease due to Great Recession/LGA cuts AD-1411 Mailing System 8,500.00                           7,375.00 1,125.00            2008 290,000$          AD-1406 Computer Replacement 45,000.00                      15,000.00 30,000.00         2004 280,000$          AD-1803 Electronic Welcome Sign 100,000.00                    14,000.00 86,000.00          PD-1412 Defibulators 7,000.00          5,000.00                2,000.00            Admin 122,700         33% PD-1411 Squad 705 35,000.00         ‐                          35,000.00         Police 37,000           10% PW-1415 1575 Lawn Tractor 48,000.00        17,000.00              31,000.00         Public Works 214,300         57% PW-1403 Utility Truck 50,000.00        36,000.00              14,000.00         374,000$       100% PW-1425 Front End Loader 190,000.00      94,700.00              95,300.00          PW-2001 5225 JD Tractor 20,000.00        12,500.00              7,500.00             PW-1903 96" Toro Mower 35,000.00                      10,000.00 25,000.00          PW-1406 Plow Truck, used 60,000.00                      43,500.00 16,500.00          PW-1409 Skid Steer Loader 80,000.00                      55,000.00 25,000.00                696,875.00              322,875.00          374,000.00  estimated debt issuance costs 13,500.00          debt issue par value 387,500.00        Equipment Certificate rolling off was $265,000 with payments/levy around $57,000.