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Home My WebLink About03-02-06 Draft March 2, 2006 Page 1 of 4 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Thursday, March 2, 2006 at 7:00 PM in the St. Joseph City Hall. I Members Present: Acting Mayor AI Rassier, Councilors Dale Wick, Ross Rieke, Renee Symanietz, City Administrator Judy Weyrens City Representatives Present: City Engineer Tracy Ekola Others Present: Charles Potter Approve Aqenda: Wick made a motion to approve the agenda with the following changes: Add consent (I) Contract Employees Compensation Add 5c Signal Light - Northland Drive/CR75 The motion was seconded by Symanietz and passed unanimously. Consent Aqenda: Wick made a motion to approve the Consent Agenda as follows; seconded by Rieke and passed unanimously. a. b. c. I d. e. f. g. h. i. j. k. I. Bills Payable - Approve check numbers 036852-036968 Application for Payment - Authorize the Mayor to execute Application for Payment #4 for the 2004 16th Avenue Improvements and authorize payment to Randy Kramer Excavating in the amount of $4,404.70. Application for Payment - Authorize the Mayor to execute Application for Payment #4 for the 2004 Callaway Street Improvements and authorize payment to Larson Excavating Contractors in the amount of $10,065.73. Application for Payment - Authorize the Mayor to execute Application for Payment #13 for the 2003 Liberty Pointe Improvements and authorize payment to RL Larson Excavating in the amount of $55,391.59. Application for Payment - Authorize the Mayor to execute Application for Payment for the 2005 Sanitary Sewer Rehabilitation and authorize payment to Insituform Technologies, Inc in the amount of $21 ,047.00. Application for Payment - Authorize the Mayor to execute Application for Payment for the 2002 East Baker Lift Station and authorize payment to RL Larson Excavating in the amount of $3,498.78. Capital Purchase - Authorize the Police Department to add a vehicle to their fleet from Travel Management no earlier than June 1, 2006. PERA Enrollment - Adopt Resolution 2006-003 authorizing enrollment in PERA for Louis Richard Etshokin and Casey Jansky. Mayor Appointments - Accept the 2006 Mayor Appointments as presented. Bioscience Initiative - Authorize the Mayor and Administrator to execute Resolution 2006-005 supporting the regional bioscience initiative. Application for Payment - Authorize the Mayor to execute Application for Payment for the Municipal Wells and authorize payment to Traut Well in the amount of $27,384.93. Contract Employees Compensation - Accept the reviews of the Police Chief and City Administrator as favorable and accept the recommendation of the Personnel Committee. Public Comments: Chuck Potter, 423 Minnesota Street vv, approached the Councilors to express his concern regarding the costs of the compost permits. He asked that the Council consider waiving that fee for seniors as they are taking a big hit with rising costs. Rassier stated that the compost permit fee is based on the amount of money it costs to pay the employees and that they would look into reducing the costs for seniors. I Draft March 2, 2006 Page 2 of 4 CITY ENGINEER REPORTS 2006 Street Improvements: Ekola discussed the anticipated costs of the 2006 Street Improvement Project and stated that they alley improvements will not be done based on a decision made by the Council at a prior meeting. I Item September 15, 2005 Feasibility Report March 2, 2006 Design Subtotal $ 955,802 $ 132,397 $ 691,163 $ 330,503 $ 165,128 $ 52,515 $ 222.202 $2,549,710 $ 920,788 $ 136,533 $ 679,734 $ 360,224 $ 203,244 $ 57,902 Not Included $2,358,424 Street Curb & Gutter Sanitary Sewer Water Main Storm Sewer Forcemain Relocation Alley Improvements Additional Work Correct Alley Drainage Alternate 1: 4th Avenue Sidewalk Alternate 2: Alley Watermain and Stormsewer Total with Additional Work $ 6,712 $ 21,790 $ 42.388 $2,429,313 After giving a brief overview of the costs for the project, Ekola stated the design costs are very similar to the Feasibility Report that was presented to the Council in 2005. She then discussed some additional work that could be done at the same time as the improvements. There is some alley drainage that should be taken care of. Also, the Council previously discussed adding a sidewalk along 4th Avenue from Minnesota Street to CR 75. Weyrens stated that this would be a City cost and that a Public Hearing would not be held, as no one would be assessed for the project. Ekola added that this would be best put in after the signal light at the intersection of CR 75 and Northland Drive/4th Avenue NE is installed. As a result, there would need to be some coordination between the City and the County. Wick also added that this sidewalk would be used heavily for residents getting from one side of town to the other as well as to the Wobegon Trail. I Another item that has been added to the improvement is the construction of a storm water system in the east/west alley between College Avenue North and 1st Avenue NE. This addition is needed to assist with the development that will occur on the vacant Krebsbach Property adjacent to the La Playette. The property owner has waived their rights to a Public Hearing and the costs for the storm sewer will be assessed to the benefiting property. Ekola stated that the three options detailed above will be listed as alternates in the bid documents and can be removed easily. Transportation Planninq: Previously, the Council discussed the need for Transportation Planning. In addition to discussing this at the Council level, a joint meeting was held with the Planning Commission, EDA, and City Council. All members present concurred that the City needs to establish the transportation corridors so that as the City develops roadways are placed to accommodate the growth. The Transportation Plan is a proactive Planning Tool and will be used as a guide for St. Joseph. Ekola stated that if the Council authorizes the development of a Transportation Plan a Technical Advisory Committee would need to be established. Wick made a motion to authorize SEH to prepare a Transportation Plan based on the scope of the work presented. The motion was seconded by Symanietz and passed unanimously. Sianalization: Ekola advised the Council that the City portion of the costs for the signal at the intersection of CR 75 and Northland Drive is $183,000. She stated that signalization costs include I I I I Draft March 2, 2006 Page 3 of 4 the timing study that was competed by Stearns County. The timing study included CR 75 from Mills Fleet Farm to 2nd NW and the cost has been split amongst benefiting jurisdictions. Rieke made a motion to approve Resolution 2006-008 Receiving Report and Calling for Improvement. The motion was seconded by Symanietz and passed unanimously. COUNCIL REPORTS SYMANIETZ North east/west Corridor StudY: Symanietz thanked everyone who attended the open house for the North east/west Corridor Study. APO Meetinq: Symanietz reported that she attended the St. Cloud APO Meeting. WICK Park Board: On behalf of the Park Board, Wick advised the Council that they have submitted their DNR grant information to the State. The State stated that they would review the application and let them know if there is any additional information needed. APO Meetinq: Wick also reported that he attended the St. Cloud APO Meeting. He mentioned that the executive board removed the Lake Wobegon Trail Phase 1 project from Federal Funding. That phase would extend the trail from St. Joseph to Waite Park. They replaced it with the Beaver Island Trail in St. Cloud and 28th Avenue in Waite Park. RASSIER Public Meetinqs: Rassier stated that he has been very pleased with the numerous public meetings and open houses that have been held regarding the future corridors as well as improvement projects. He stated that they have been going very well and have had a good turnout. RIEKE EDA: On behalf of the EDA, Rieke stated that the monthly report has been included as FYI. ADMINISTRATOR REPORTS Relocation of Votinq Precinct One: Weyrens stated that the City currently has three precincts located at the following facilities: One- former City Hall, Two- St. Joseph Fire Hall, Three- Haehn Student Center. She stated that she is requesting that Precinct One be relocated to the City Hall located at 25 College Avenue N, as the new City Hall is a better facility. Precinct One is residents North of Minnesota Street from College Avenue North to the west City limits. Weyrens advised the Council that a notice would be sent to all registered voters affected by the change. Symanietz made a motion to authorize the Mayor and Administrator to execute Resolution 2006-004, ordering a change in the location of the polling place for Precinct One in the City of St. Joseph. Surplus Propertv: Previously, when Clinton Village was platted in 1986, two lots were preserved for future access. Based on review by the City Engineer, it is not necessary to retain these lots. Weyrens stated that both lots are smaller than most lots in St. Joseph and Lot 1 Block 3 contains a large side yard easement and Lot 6 contains awalkway easement. Weyrens then stated that the City Offices keep track of all lots sold in the City. Based on the average cost per lot and the size of these two lots, she recommended selling these two lots for $38,000. Weyrens stated that she has had on contractor express interest in purchasing the lots. After considerable discussion, the Council agreed to sell the vacant lots and the first option should be to the adjoining property owners. Draft March 2, 2006 Page 4 of 4 Wick made a motion to declare Lot 1 and Lot 6, Block 3 in Clinton Village as surplus property and advertise both for sale at a selling price of $ 38,000 per lot. The motion was seconded by Rieke and passed unanimously. I Adiourn: Wick made a motion to adjourn at 7:35 PM; seconded by Symanietz and passed unanimously. Judy Weyrens Administrator I I