HomeMy WebLinkAbout02.14.22
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
Fire Advisory Board Meeting
St. Joseph Fire Station
Monday, February 14th, 2022 at 5:00pm
1. Call Meeting to order
2. Approve November minutes
3. Financial Report
4. New Business
A. Relief Assoc. Update
B. State Fire Convention
C. Rescue Van
D. LODD Bench
E. Other
5. City Administrator Reports
A. Fire Study Update
6. Old Business
A. Pumper-Tanker Update
B. FEMA Grant Update
C. Fire Chief & Assistant Fire Chief Duties and Pay
D. Other
7. Membership
8. Fire Chief’s Report – Update on Activities
8. Adjourn
Thank you,
Jeff Taufen, St. Joseph Fire Chief
November 22, 2021
Page 1 of 2
Pursuant to due call and notice thereof, the Fire Board for the City of St. Joseph and Townships of St.
Joseph and St. Wendel met in regular session on Monday, November 22, 2021 at 5:00 PM in the St.
Joseph Fire Hall.
Members Present: Fire Chief Jeff Taufen, City of St. Joseph Representative Bob Loso, St. Joseph
Township Representative Doug Fredrickson, St. Wendel Township Representative Greg Salk via
telephone.
City Representatives Present: City Administrator Therese Haffner, Finance Director Lori Bartlett
Others Present: Assistant Fire Chief David Salzer
Minutes: Loso made a motion to approve the minutes of August 9, 2021; seconded by Salk and
passed unanimously by those present.
Financial Report & Budget Discussion: Bartlett presented the financial report.
Loso moved to approve the financial reports as presented; seconded by Salk and passed
unanimously.
Recommendation of Officers: Taufen presented the recommendations of officers as follows:
Assistant Fire Chief- two year term: David Salzer
Captains- two year term: Ken Jacobson and Andy Loso
Captains- one year term: Mike Folkerts, and Joe Orcutt
Intern Captain- one year term: Andrew Kremer
Loso moved to approve the Fire Department Officers as presented; seconded by Fredrickson and
passed unanimously.
FEMA Grant – Extrication Equipment: Taufen shared that the Fire Department has two sets of extrication
equipment – 15 years old and 25 years old. Taufen recommended applying for a FEMA grant to replace
the extrication equipment estimated at $43,000. A five percent match is required, along with $400 for the
grant writer Neil Meierhofer.
Loso moved to approve hiring the grant writer to submit the FEMA grant for the extrication
equipment as presented; seconded by Salk and passed unanimously.
Fire Truck Funding: Bartlett discussed the 5-year capital equipment plan and replacement of the rescue
van and recommended utilizing the American Rescue Plan Act. (ARPA) funding since it qualifies for the
purchase. The funding previously set aside for the rescue van would be transferred to replace
Unit#3/Grass Rig.
Bartlett requested the Board approve the capital equipment funding transfer and use ARPA grant dollars
for the purchase of the Rescue Van.
There was discussion on this qualifying for ARPA funding. Bartlett clarified that it qualifies. Salk reported
that they did not apply to receive their ARPA funding. Fredrickson said St. Joseph Township was
supportive of using ARPA funding if they can.
Loso moved to approve obtaining specifications and costs for the Rescue Van; seconded by Salk
and passed unanimously.
Pumper/Tanker Update: Taufen reported that the new Pumper Tanker truck has been ordered from
Rosenbauer.
Unit #3/Grass Rig Replacement: Taufen reported that the City did was not awarded the FEMA grant to
replace Unit #3/Grass Rig. Taufen requested approval to move forward with costs to replace the Grass
Rig. Loso asked why we have not been awarded. Taufen said these grants are tough to get.
November 22, 2021
Page 2 of 2
Loso moved to approve obtaining specifications and costs for a new Grass Rig Rig; seconded by
Salk and passed unanimously.
Fire Study: Taufen provided an update on the proposed Fire Study. Haffner explained the purpose of the
fire study. Haffner will continue to work with the area City Administrators on moving forward with the
study.
Pay for Fire Chief and Assistant Fire Chief: Taufen shared that the City Council did not approve the
proposed raises for the Fire Chief from $6,000 to $8,000 and for the Assistant Fire Chief from $3,500 to
$5,000 annually as recommended by the Fire Board.
Haffner shared the compensation rates for the area fire departments of Avon, Cold Spring, Sartell, Sauk
Rapids, Waite Park, and St. Augusta. The City Council approved an increase in the pay per hour for the
firefighters and requested a list of the current duties of both the Fire Chief and Assistant Fire Chief to
review for possible increases in 2023.
Salzer voiced concerns that the City was not supportive of the Fire Department. Loso disagreed. Haffner
shared the City’s support and highlighted the following:
• City Council approved purchase of the pumper tanker.
• City Council approved raises for firefighters starting in 2022. City Council agreed to review raises
for the Fire Chief and Assistant Fire Chief for the 2023 budget and requested a list of current
duties for both the Fire Chief and Assistant Fire Chief positions.
• City is proposing to move forward with the purchase of the rescue van utilizing ARPA funding for
the City’s portion of the cost.
• City is proposing to move forward with purchase of Unit #3/Grass Rig by transferring funding from
the capital equipment plan previously allocated to the rescue van to the purchase of Unit#3/Grass
Rig.
Adjourn: Loso made a motion to adjourn at 6:19 PM; seconded by Fredrickson and passed
unanimously.
Therese Haffner
City Administrator
Board Agenda Item
MEETING DATE: February 14, 2022
AGENDA ITEM: 4th Quarter Treasurer’s Report
SUBMITTED BY: Finance
PREVIOUS BOARD ACTION: None
BACKGROUND INFORMATION: Enclosed are the 4th Quarter 2021 financial position for Board’s
review. The operational fund balance is a surplus of $45,678 as of December 31, 2021 (unaudited). The
Fire fund is mainly funded by contract revenue from the City of St. Joseph, St. Joseph Township and St.
Wendel Township. The contract revenue is paid quarterly. The reserve funds include the 2021 capital
budget of $70,900. Without the 2021 capital budget, there would be a surplus of $116,578.
The 2021 fire fund revenue represents 102% of the budgeted revenue for the year. The main source of
revenue includes the contract fire service revenue from the three jurisdictions for the four quarters of the
year. Interest earnings shows small reduction. The City records the fluctuation in the market value of the
investments during the year. The market value will go up and down; down mainly through December.
The current average rate of return is 1.66% APY.
The fire fund expenditures represent 70% of the budgeted expenditures. The expenditures are
operational. The first half fire call wages were paid in July. As said above, the capital budget provides
funding for capital purchases in the 5-year capital equipment plan. The Fire Board puts money away each
year to help fund the future purchase. In doing so, spikes in the budget are minimized.
Note: The reports do not reflect year-end audit entries that will be recorded over the next couple
months. The City’s audit fieldwork is scheduled the week of March 14th.
BUDGET/FISCAL IMPACT: Information Only
ATTACHMENTS: Request for Board Action – Treasurer’s Report
4th Quarter 2021 Summary Report
Fire Dept Balance Sheet
Fire Board Revenue
Fire Board Expenditures
Fire Board Check Register
Fire Dept 2021 Capital Improvement Plan Summary
REQUESTED BOARD ACTION: Consider accepting the 4th Quarter 2021 Treasurer’s Report.
3
St. Joseph Joint Operating Fire Report
4th Quarter 2021
As of December 31, 2021
Balance as of December 31, 2020 (Audited) 646,247.06$
YTD Revenue Budget Actual YTD
St. Joseph Township 65,475 65,476.08
St. Wendel Township 58,530 58,528.48
City of St. Joseph 164,535 164,535.44
Ad Valorem Taxes - 114.32
State 2% Fire Aid 52,000 61,830.27
State Supplemental Aid - -
State Fire Training Reimbursement - 6,680.00
Fire Hall Rental 3,540 3,200.00
Interest 10,000 (702.16)
Contributions 1,500 1,372.84
Surplus Property - -
Fire Fighting Reimbursement 1,500 2,564.50
Total Revenue 357,080 363,599.77$
percent of the budget 102%
YTD Expenditures
Fire Administration (41,160) (22,242.70)
Fire Fighting (235,475) (146,220.42)
Fire Training (10,995) (15,502.56)
Fire Communications (12,340) (8,434.42)
Fire Repair Service (29,720) (32,381.93)
Medical Services (1,950) (2,657.80)
Fire Station and Building (21,900) (17,893.13)
Community Room (3,540) (5,679.91)
Fund Transfers - -
Total Expenses (357,080) (251,012.87)$
percent of the budget 70%
Fire Fund Summary:
Fire Fund Balance as of December 31, 2021 (Unaudited) 758,834.98$
Less Designations:
Equipment Reserve 608,595.78
Building Fund 11,000.00
Medical Equip Fund 3,153.33
Radios/Pagers 52,708.97
Fire Training 20,000.00
Debt Service Relief 17,698.57
713,156.65$
Operating Fund Balance 45,678.33$
01/06/22 3:00 PM
Fire Board Balance Sheet
City of St. Joseph
Page 1
Current Period: December 2021
Account Descr Begin Yr
YTD
Debit
YTD
Credit
Current
Balance
FUND 105 Fire Fund
G 105-10100 Cash $705,435.36 $369,078.05 $315,678.43 $758,834.98
G 105-10450 Interest Receivable $1,439.07 $0.00 $1,439.07 $0.00
G 105-10500 Accounts Receivable $40.00 $0.00 $40.00 $0.00
G 105-10700 Taxes Receivable - Delinquent $346.53 $0.00 $346.53 $0.00
G 105-13113 Due From other Gov t Units $224.33 $0.00 $224.33 $0.00
G 105-15500 Due From Other Fund $0.00 $0.00 $0.00 $0.00
G 105-20200 Accounts Payable -$11,173.94 $11,173.94 $0.00 $0.00
G 105-20201 Salaries Payable -$49,716.74 $49,716.74 $0.00 $0.00
G 105-20202 Due to Other Govt Units $0.00 $0.00 $0.00 $0.00
G 105-22204 Deferred Inflow of Resources -$346.53 $346.53 $0.00 $0.00
G 105-24410 Design. Fd Bal - Working Cap $0.00 $0.00 $0.00 $0.00
G 105-24413 Design. Fd Bal - Capital -$610,857.37 $610,857.37 $0.00 $0.00
G 105-24414 Design. Fd Bal -Debt Serv.Rel. -$17,698.57 $17,698.57 $0.00 $0.00
G 105-24415 Design. Fd Bal - Operations -$20,000.00 $20,000.00 $0.00 $0.00
G 105-25310 Unassigned Fund Balance $2,307.86 $317,920.08 $1,079,062.92 -$758,834.98
$0.00 $1,396,791.28 $1,396,791.28 $0.00FUND 105 Fire Fund
$0.00 $1,396,791.28 $1,396,791.28 $0.00
02/09/22 2:50 PM
Fire Board Revenue
City of St. Joseph
Page 1
Current Period: December 2021
Account Descr
2021
YTD Budget
QTD
Amount
2021
YTD Amt
FUND 105 Fire Fund
R 105-42210-31010 Current Ad Valorem Taxes $0.00 $23.35 $114.32
R 105-42210-33160 Federal Grants - Other $0.00 $0.00 $0.00
R 105-42210-33400 State Grants and Aids $52,000.00 $61,830.27 $68,510.27
R 105-42210-33430 Other Grants/Aids $0.00 $0.00 $0.00
R 105-42210-34202 Special Fire Service $288,540.00 $72,135.00 $288,540.00
R 105-42210-34203 Fire Fighting Reimbursement $500.00 $0.00 $2,450.00
R 105-42210-34781 Fire Hall Rental $3,540.00 $800.00 $3,200.00
R 105-42210-36210 Interest Earnings $10,000.00 -$790.01 -$702.16
R 105-42210-36230 Contributions - General $1,500.00 $700.00 $1,372.84
R 105-42210-36260 Surplus Property $0.00 $0.00 $0.00
R 105-42210-36300 Reimbursement $1,000.00 $30.22 $114.50
$357,080.00 $134,728.83 $363,599.77FUND 105 Fire Fund
$357,080.00 $134,728.83 $363,599.77
01/06/22 3:00 PM
Fire Board Expenditures
City of St. Joseph
Page 1
Current Period: December 2021
DEPART
DEPART
Descr Account Descr
2021
YTD
Budget
QTD
Amount
2021
YTD Amt
FUND 105 Fire Fund
DEPART 42210 Fire Administration
42210 Fire Administration E 105-42210-151 Workers Comp. Insur. Prem. $18,005.00 $602.45 $13,852.29
42210 Fire Administration E 105-42210-200 Office Supplies $500.00 $4.16 $124.62
42210 Fire Administration E 105-42210-215 Software Support $2,840.00 $150.63 $2,086.31
42210 Fire Administration E 105-42210-220 Repair and Maintenance $150.00 $0.00 $0.00
42210 Fire Administration E 105-42210-300 Professional Services $1,000.00 $400.00 $613.91
42210 Fire Administration E 105-42210-301 Audit & Accounting Services $13,365.00 $0.00 $0.00
42210 Fire Administration E 105-42210-304 Legal Fees $200.00 $0.00 $0.00
42210 Fire Administration E 105-42210-305 Medical & Dental $3,500.00 $4,170.50 $4,170.50
42210 Fire Administration E 105-42210-322 Postage $0.00 $0.00 $0.00
42210 Fire Administration E 105-42210-340 Advertising $100.00 $269.07 $1,352.07
42210 Fire Administration E 105-42210-410 Rentals $100.00 $0.00 $0.00
42210 Fire Administration E 105-42210-446 License $100.00 $0.00 $43.00
42210 Fire Administration E 105-42210-581 Computer Hardware $1,250.00 $0.00 $0.00
42210 Fire Administration E 105-42210-582 Computer Software $50.00 $0.00 $0.00
$41,160.00 $5,596.81 $22,242.70DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
42220 Fire Fighting E 105-42220-101 Salaries $93,390.00 $3,973.00 $57,757.00
42220 Fire Fighting E 105-42220-122 FICA Contributions $5,790.00 $246.32 $3,580.93
42220 Fire Fighting E 105-42220-125 Medicare Contributions $1,355.00 $57.62 $837.49
42220 Fire Fighting E 105-42220-171 Clothing Allowance $0.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-210 Operating Supplies $5,000.00 $1,920.45 $3,088.29
42220 Fire Fighting E 105-42220-211 AWAIRE Supplies $1,000.00 $0.00 $806.92
42220 Fire Fighting E 105-42220-212 Safety Program $500.00 $0.00 $128.57
42220 Fire Fighting E 105-42220-220 Repair and Maintenance $0.00 $0.00 $607.91
42220 Fire Fighting E 105-42220-235 Motor Fuel $2,575.00 $517.15 $2,700.02
42220 Fire Fighting E 105-42220-240 Small Tool & Minor Equipment $500.00 $0.00 $209.89
42220 Fire Fighting E 105-42220-300 Professional Services $4,000.00 $0.00 $2,684.00
42220 Fire Fighting E 105-42220-361 General Liability Insurance $6,290.00 $0.00 $5,759.08
42220 Fire Fighting E 105-42220-384 Refuse Disposal $675.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-420 Depreciation $0.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-447 State Aid Reimbursement $52,000.00 $0.00 $61,830.27
42220 Fire Fighting E 105-42220-448 Pension Relief Fire Fund $3,000.00 $3,000.00 $3,000.00
42220 Fire Fighting E 105-42220-580 Other Equipment $3,500.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-584 Equipment Reserve $2,750.00 $0.00 $0.00
42220 Fire Fighting E 105-42220-585 Firefighter Equipment $53,150.00 $597.97 $3,230.05
$235,475.00 $10,312.51 $146,220.42DEPART 42220 Fire Fighting
DEPART 42240 Fire Training
42240 Fire Training E 105-42240-104 Taxable Per Diem $1,200.00 $800.00 $800.00
42240 Fire Training E 105-42240-122 FICA Contributions $75.00 $49.60 $49.60
42240 Fire Training E 105-42240-125 Medicare Contributions $20.00 $11.60 $11.60
42240 Fire Training E 105-42240-331 Travel & Conference Expense $2,000.00 $2,832.36 $2,832.36
42240 Fire Training E 105-42240-433 Dues & Memberships $1,700.00 $0.00 $534.00
42240 Fire Training E 105-42240-443 Personnel Training $6,000.00 $0.00 $11,275.00
$10,995.00 $3,693.56 $15,502.56DEPART 42240 Fire Training
DEPART 42250 Fire Communications
42250 Fire Communicatio E 105-42250-220 Repair and Maintenance $1,000.00 $198.79 $776.68
42250 Fire Communicatio E 105-42250-321 Telephone $5,340.00 $1,369.84 $5,162.74
42250 Fire Communicatio E 105-42250-580 Other Equipment $6,000.00 $1,431.00 $2,495.00
DEPART
DEPART
Descr Account Descr
2021
YTD
Budget
QTD
Amount
2021
YTD Amt
Page 2
01/06/22 3:00 PM
Fire Board Expenditures
City of St. Joseph
Current Period: December 2021
$12,340.00 $2,999.63 $8,434.42DEPART 42250 Fire Communications
DEPART 42260 Fire Repair Service
42260 Fire Repair Service E 105-42260-101 Salaries $3,190.00 $2,922.61 $8,051.90
42260 Fire Repair Service E 105-42260-121 PERA Contributions $240.00 $219.25 $604.09
42260 Fire Repair Service E 105-42260-122 FICA Contributions $175.00 $163.60 $459.02
42260 Fire Repair Service E 105-42260-123 Deferred Comp-Employer $20.00 $15.07 $47.05
42260 Fire Repair Service E 105-42260-125 Medicare Contributions $40.00 $38.25 $107.32
42260 Fire Repair Service E 105-42260-130 H S A- Employer Contribution $185.00 $15.07 $1,827.53
42260 Fire Repair Service E 105-42260-131 Health Insurance $780.00 $709.92 $1,664.44
42260 Fire Repair Service E 105-42260-132 Dental Insurance $60.00 $56.41 $129.60
42260 Fire Repair Service E 105-42260-133 Life Insurance $5.00 $6.60 $13.54
42260 Fire Repair Service E 105-42260-134 Disabilty Insurance $25.00 $51.62 $99.72
42260 Fire Repair Service E 105-42260-230 Vehicle Repair & Maintenance $25,000.00 $8,040.17 $19,377.72
$29,720.00 $12,238.57 $32,381.93DEPART 42260 Fire Repair Service
DEPART 42270 Medical Services
42270 Medical Services E 105-42270-210 Operating Supplies $1,500.00 $529.68 $2,083.56
42270 Medical Services E 105-42270-220 Repair and Maintenance $250.00 $0.00 $0.00
42270 Medical Services E 105-42270-580 Other Equipment $200.00 $0.00 $574.24
$1,950.00 $529.68 $2,657.80DEPART 42270 Medical Services
DEPART 42280 Fire Station and Building
42280 Fire Station and Bu E 105-42280-210 Operating Supplies $300.00 $612.89 $851.30
42280 Fire Station and Bu E 105-42280-220 Repair and Maintenance $4,000.00 $210.00 $1,209.42
42280 Fire Station and Bu E 105-42280-300 Professional Services $2,000.00 $6,020.37 $6,604.66
42280 Fire Station and Bu E 105-42280-381 Electric Utilities $7,400.00 $1,423.34 $6,818.53
42280 Fire Station and Bu E 105-42280-383 Gas Utilities $4,200.00 $142.61 $2,409.22
42280 Fire Station and Bu E 105-42280-530 Improvements Other than Bldg $4,000.00 $0.00 $0.00
$21,900.00 $8,409.21 $17,893.13DEPART 42280 Fire Station and Building
DEPART 42281 Community Room
42281 Community Room E 105-42281-101 Salaries $860.00 $0.00 $0.00
42281 Community Room E 105-42281-121 PERA Contributions $65.00 $0.00 $0.00
42281 Community Room E 105-42281-122 FICA Contributions $55.00 $0.00 $0.00
42281 Community Room E 105-42281-125 Medicare Contributions $10.00 $0.00 $0.00
42281 Community Room E 105-42281-210 Operating Supplies $400.00 $271.64 $323.78
42281 Community Room E 105-42281-220 Repair and Maintenance $2,000.00 $0.00 $0.00
42281 Community Room E 105-42281-300 Professional Services $150.00 $4,526.34 $5,356.13
$3,540.00 $4,797.98 $5,679.91DEPART 42281 Community Room
DEPART 49300 Other Financing Uses
49300 Other Financing Us E 105-49300-720 Transfers to Other Funds $0.00 $0.00 $0.00
$0.00 $0.00 $0.00DEPART 49300 Other Financing Uses
$357,080.00 $48,577.95 $251,012.87FUND 105 Fire Fund
$357,080.00 $48,577.95 $251,012.87
01/06/22 3:04 PM
Fire Check Register
City of St. Joseph
Page 1
Check
# Search Name Comments Amount DEPART OBJ FUND
Period 10 October
DEPART
Labor Distribution - Regular P -$177.79 105
Labor Distribution - Regular P -$167.99 105
-$345.78DEPART
DEPART 42210 Fire Administration
CITY OF ST. JOSEPH 4th quarter fire service $41,133.86 42210 105
STATE OF MINNESOTA 2% State Fire Aid $61,830.27 42210 105
MN DEPARTMENT OF REVENUE August Fire Diesel Tax Refun $19.67 42210 105
000000 SENTRY BANK October 21 int -$135.87 42210 105
002107 PARK RENTAL Fire Hall - 111.13.21 - S.Froe $100.00 42210 105
003295 AMERICAN LEGION POST #328 Fire Dept - Donation for Truc $700.00 42210 105
007660 Township of St. Joseph 4t Qtr Joint Fire Fund $16,369.02 42210 105
011045 St. Wendel Township 4th Qtr 2021 - Joint Fire Fund $14,632.12 42210 105
014999 PARK RENTAL Fire Hall - 1.02.22 - A.Lahr $100.00 42210 105
058297 LEAGUE OF MN CITIES INS TRUST 20-21 Work Comp Audited Pa $469.09 42210 151 105
058251 MED COMPASS, LLC Annual Fit Testing - FD $2,320.00 42210 305 105
058334 ST. JOSEPH NEWSLEADER, INC Safety Fair Open House Ad $269.07 42210 340 105
$137,807.23DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
058299 BATTERY WHOLESALE, INC. Replacement batteriesf for C $18.30 42220 210 105
058285 KWIK TRIP Sept 2021 -PW Motor Fuel $136.64 42220 235 105
058285 KWIK TRIP Sept 2021 - Excise Tax Credit -$11.79 42220 235 105
$143.15DEPART 42220 Fire Fighting
DEPART 42240 Fire Training
002009 SENTRY BANK-CREDIT CARD MN Fire Chief Conference - Je $750.00 42240 331 105
058311 SENTRY BANK-CREDIT CARD MN Fire Chiefs Conference $250.00 42240 331 105
$1,000.00DEPART 42240 Fire Training
DEPART 42250 Fire Communications
058239 GRANITE ELECTRONICS, INC Remote Speaker Mic Repair $80.03 42250 220 105
058239 GRANITE ELECTRONICS, INC Pager Repair - Not Charging $109.70 42250 220 105
058239 GRANITE ELECTRONICS, INC Pager Function Knob $9.06 42250 220 105
058286 MIDCONTINENT COMMUNICATIONS Fiber, Internet, Phones - Oct $353.60 42250 321 105
058296 FIRSTNET Cell Phone Aug & Sept 2021 $152.92 42250 321 105
058239 GRANITE ELECTRONICS, INC 3 Pagers; Programming - Mo $1,431.00 42250 580 105
$2,136.31DEPART 42250 Fire Communications
DEPART 42260 Fire Repair Service
Labor Distribution - Regular P $116.56 42260 101 105
Labor Distribution - Regular P $116.56 42260 101 105
Labor Distribution - Regular P $8.75 42260 121 105
Labor Distribution - Regular P $8.75 42260 121 105
Labor Distribution - Regular P $6.24 42260 122 105
Labor Distribution - Regular P $6.16 42260 122 105
Labor Distribution - Regular P $4.85 42260 123 105
Labor Distribution - Regular P $1.46 42260 125 105
Labor Distribution - Regular P $1.44 42260 125 105
Labor Distribution - Regular P $4.85 42260 130 105
Labor Distribution - Regular P $30.23 42260 131 105
Labor Distribution - Regular P $32.50 42260 131 105
Check
# Search Name Comments Amount DEPART OBJ FUND
Page 2
01/06/22 3:04 PM
Fire Check Register
City of St. Joseph
Labor Distribution - Regular P $2.40 42260 132 105
Labor Distribution - Regular P $2.58 42260 132 105
Labor Distribution - Regular P $0.31 42260 133 105
Labor Distribution - Regular P $2.14 42260 134 105
058233 EMERGENCY APPARATUS MAINT. INC Engine 1 - NFPA Pump Test, $608.41 42260 230 105
058233 EMERGENCY APPARATUS MAINT. INC Ladder 2 - NFPA Pump Test, $1,620.07 42260 230 105
058233 EMERGENCY APPARATUS MAINT. INC Tanker 4 - Service Portable P $187.42 42260 230 105
058233 EMERGENCY APPARATUS MAINT. INC Brush ATV 7 - Service Portabl $165.25 42260 230 105
058233 EMERGENCY APPARATUS MAINT. INC Gas Rig 3 - Service Portable P $168.76 42260 230 105
$3,095.69DEPART 42260 Fire Repair Service
DEPART 42280 Fire Station and Building
002009 SENTRY BANK-CREDIT CARD Grounding Connector, Garbag $19.98 42280 210 105
058234 EMERGENCY MEDICAL PRODUCTS,INC Disposable Face Masks $187.90 42280 210 105
058301 CUMMINS SALES & SERVICE Fire Dept $696.85 42280 300 105
058301 CUMMINS SALES & SERVICE Fire Deopt $449.43 42280 300 105
058275 XCEL ENERGY Gas/Electric Service $809.17 42280 381 105
058275 XCEL ENERGY Gas/Electric Service $59.69 42280 383 105
$2,223.02DEPART 42280 Fire Station and Building
DEPART 42281 Community Room
058326 HOFFMAN, JUNE October 2021 - Fire Hall Clea $90.00 42281 300 105
$90.00DEPART 42281 Community Room
$146,149.62Period 10 October
Period 11 November
DEPART
Labor Distribution - Regular P -$181.06 105
Labor Distribution - FD Suppl -$2,010.73 105
Labor Distribution - REG PP 2 -$169.50 105
-$2,361.29DEPART
DEPART 42210 Fire Administration
MINNESOTA DEPT OF FINANCE Fire Diesel Fuel Tax Rebate - $5.42 42210 105
000000 SENTRY BANK November 21 int -$388.09 42210 105
MN DEPARTMENT OF REVENUE Oct 2021 FD Fuel Tax Rebate $5.13 42210 105
001003 PARK RENTAL Fire Hall - 11.05.21 & 11.06.2 $200.00 42210 105
001441 PARK RENTAL Fire Hall - 12.12.21 - A.Schwe $100.00 42210 105
002206 PARK RENTAL Fire Hall - 12.19.21 - Millaway $100.00 42210 105
058341 BANYON DATA SYSTEM PM, Spec Assess, Permits, Fu $60.63 42210 215 105
058359 CENTRACARE Fird Dept Flu Shots - Acct #2 $533.00 42210 305 105
$616.09DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
058366 LEES ACE HARDWARE Replacement Bulbs for Portab $5.99 42220 210 105
058366 LEES ACE HARDWARE Chainsaw Oil $27.96 42220 210 105
058366 LEES ACE HARDWARE Finance Charge $3.00 42220 210 105
058367 MACQUEEN EMERGENCY, INC Annual SCBA Flow Test $1,615.00 42220 210 105
058365 KWIK TRIP Oct 2021 FD - Fuel Charges $158.70 42220 235 105
058365 KWIK TRIP Oct 2021 FD - Fuel Charges -$12.87 42220 235 105
058383 CIRCLE K FLEET October 2021 Motor Fuel $30.55 42220 235 105
058383 CIRCLE K FLEET October 2021 Motor Fuel -$2.23 42220 235 105
058436 SPEEDWAY November 2021 Motor Fuel $163.73 42220 235 105
058436 SPEEDWAY November 2021 Motor Fuel -$12.62 42220 235 105
Check
# Search Name Comments Amount DEPART OBJ FUND
Page 3
01/06/22 3:04 PM
Fire Check Register
City of St. Joseph
$1,977.21DEPART 42220 Fire Fighting
DEPART 42240 Fire Training
Labor Distribution - FD Suppl $800.00 42240 104 105
Labor Distribution - FD Suppl $49.60 42240 122 105
Labor Distribution - FD Suppl $11.60 42240 125 105
Labor Distribution - FD Suppl $1,149.53 42240 331 105
$2,010.73DEPART 42240 Fire Training
DEPART 42250 Fire Communications
058364 FIRSTNET Oct 2021 Cell Phones $76.45 42250 321 105
058368 MIDCONTINENT COMMUNICATIONS Fiber Internet Phones - Nov 2 $356.05 42250 321 105
$432.50DEPART 42250 Fire Communications
DEPART 42260 Fire Repair Service
Labor Distribution - Regular P $116.56 42260 101 105
Labor Distribution - REG PP 2 $116.56 42260 101 105
Labor Distribution - Regular P $8.75 42260 121 105
Labor Distribution - REG PP 2 $8.75 42260 121 105
Labor Distribution - Regular P $6.16 42260 122 105
Labor Distribution - REG PP 2 $6.20 42260 122 105
Labor Distribution - Regular P $5.22 42260 123 105
Labor Distribution - Regular P $1.44 42260 125 105
Labor Distribution - REG PP 2 $1.45 42260 125 105
Labor Distribution - Regular P $5.22 42260 130 105
Labor Distribution - Regular P $32.50 42260 131 105
Labor Distribution - REG PP 2 $31.49 42260 131 105
Labor Distribution - Regular P $2.58 42260 132 105
Labor Distribution - REG PP 2 $2.50 42260 132 105
Labor Distribution - Regular P $0.33 42260 133 105
Labor Distribution - REG PP 2 $0.32 42260 133 105
Labor Distribution - Regular P $2.30 42260 134 105
Labor Distribution - REG PP 2 $2.23 42260 134 105
058363 EMERGENCY APPARATUS MAINT. INC Ladder #2 - Major Repairs $4,532.31 42260 230 105
$4,882.87DEPART 42260 Fire Repair Service
DEPART 42270 Medical Services
058360 CENTRAL MCGOWAN, INC Medical Oxygen $24.01 42270 210 105
058360 CENTRAL MCGOWAN, INC Medical Oxygen $25.01 42270 210 105
058360 CENTRAL MCGOWAN, INC Finance Charge $0.72 42270 210 105
$49.74DEPART 42270 Medical Services
DEPART 42280 Fire Station and Building
058423 DESIGN ELECTRIC, INC Repair Wallpack $210.00 42280 220 105
058410 SUMMIT FIRE PROTECTION FD Annual Fire Extinguisher I $599.00 42280 300 105
058377 XCEL ENERGY Gas/Electric Services $614.17 42280 381 105
058377 XCEL ENERGY Gas/Electric Services $82.92 42280 383 105
$1,506.09DEPART 42280 Fire Station and Building
$9,113.94Period 11 November
Period 12 December
DEPART
Labor Distribution - REG PP 2 -$3,195.54 105
Labor Distribution - FD PP 2.0 -$2,450.12 105
Labor Distribution - REG PP 2 -$168.00 105
Check
# Search Name Comments Amount DEPART OBJ FUND
Page 4
01/06/22 3:04 PM
Fire Check Register
City of St. Joseph
Labor Distribution - FD PP 2.0 -$1,826.82 105
Labor Distribution - REG PP 2 -$138.52 105
-$7,779.00DEPART
DEPART 42210 Fire Administration
STEARNS COUNTY AUDITOR-TREASUR Various Special Assessments, $23.35 42210 105
KEYSTONE AUTOMOTIVE LKQ CORPOR Donation - Fire Calendar $300.00 42210 105
PARK RENTAL Fire Hall - 12/23/21 - Promoti $100.00 42210 105
000000 SENTRY BANK December 21 int -$266.05 42210 105
001031 PARK RENTAL Fire Hall - 1.09.22 - Schwegel $100.00 42210 105
058469 ST. JOSEPH FIRE RELIEF ASSN 2022 Fire Relief Calendar $300.00 42210 105
058549 SPECTRUM SUPPLY Hand Sanitizer; Soap $133.36 42210 151 105
058512 OFFICE DEPOT Metal Desk Sign $4.16 42210 200 105
058515 SHIFT TECHNOLOGIES, INC. Gmail Issue with Fire Chief; S $90.00 42210 215 105
058536 MEIERHOFER, NIEL 2021 FEMA Grant Writer Fee $400.00 42210 300 105
058520 CENTRACARE Pre-Empl Screens; Jacobson, $184.50 42210 305 105
058520 CENTRACARE Pre-Empl Physical - Jack Tauf $347.00 42210 305 105
058520 CENTRACARE Pre-Empl Physical - Bret Jaco $393.00 42210 305 105
058520 CENTRACARE Pre-Empl Physical - Andrew M $393.00 42210 305 105
$2,502.32DEPART 42210 Fire Administration
DEPART 42220 Fire Fighting
Labor Distribution - FD PP 2.0 $2,276.00 42220 101 105
Labor Distribution - FD PP 2.0 $1,697.00 42220 101 105
Labor Distribution - FD PP 2.0 $141.11 42220 122 105
Labor Distribution - FD PP 2.0 $105.21 42220 122 105
Labor Distribution - FD PP 2.0 $33.01 42220 125 105
Labor Distribution - FD PP 2.0 $24.61 42220 125 105
002018 SENTRY BANK-CREDIT CARD Replace Latch for SCBA Porta $40.20 42220 210 105
058519 AUTO TRIM & SIGN FD Helmet Tags $60.00 42220 210 105
058519 AUTO TRIM & SIGN FD Helmet Tags $150.00 42220 210 105
058550 SPEEDWAY Dec. 2021 - Motor Fuel $74.03 42220 235 105
058550 SPEEDWAY Dec. 2021 - Motor Fuel -$6.99 42220 235 105
058447 ST. JOSEPH FIRE RELIEF ASSN Pension Funding $3,000.00 42220 448 105
058526 GALLS, INC A. Scepaniak - Tie; Belt $39.00 42220 585 105
058526 GALLS, INC T. Koepke - Pants, Belt, Tie $104.00 42220 585 105
058526 GALLS, INC D. Bonacci - Pants, Tie, Belt $104.00 42220 585 105
058526 GALLS, INC D. Bonacci - Alpha Force Zip $125.99 42220 585 105
058526 GALLS, INC D. Bonacci - Shirt $77.50 42220 585 105
058526 GALLS, INC D. Bonacci - Jacket $133.48 42220 585 105
058526 GALLS, INC D. Bonacci - Nameplate $14.00 42220 585 105
$8,192.15DEPART 42220 Fire Fighting
DEPART 42240 Fire Training
002018 SENTRY BANK-CREDIT CARD MN State Fire Chiefs Conferen $682.83 42240 331 105
$682.83DEPART 42240 Fire Training
DEPART 42250 Fire Communications
058462 MIDCONTINENT COMMUNICATIONS Fiber, Internet, Phones - Dec $354.36 42250 321 105
058483 FIRSTNET Nov 2021 Cellphones $76.46 42250 321 105
$430.82DEPART 42250 Fire Communications
DEPART 42260 Fire Repair Service
Labor Distribution - REG PP 2 $2,219.51 42260 101 105
Labor Distribution - REG PP 2 $116.56 42260 101 105
Check
# Search Name Comments Amount DEPART OBJ FUND
Page 5
01/06/22 3:04 PM
Fire Check Register
City of St. Joseph
Labor Distribution - REG PP 2 $120.30 42260 101 105
Labor Distribution - REG PP 2 $166.48 42260 121 105
Labor Distribution - REG PP 2 $8.75 42260 121 105
Labor Distribution - REG PP 2 $9.02 42260 121 105
Labor Distribution - REG PP 2 $125.21 42260 122 105
Labor Distribution - REG PP 2 $6.17 42260 122 105
Labor Distribution - REG PP 2 $7.46 42260 122 105
Labor Distribution - REG PP 2 $5.00 42260 123 105
Labor Distribution - REG PP 2 $29.28 42260 125 105
Labor Distribution - REG PP 2 $1.44 42260 125 105
Labor Distribution - REG PP 2 $1.74 42260 125 105
Labor Distribution - REG PP 2 $5.00 42260 130 105
Labor Distribution - REG PP 2 $550.70 42260 131 105
Labor Distribution - REG PP 2 $32.50 42260 131 105
Labor Distribution - REG PP 2 $43.77 42260 132 105
Labor Distribution - REG PP 2 $2.58 42260 132 105
Labor Distribution - REG PP 2 $5.64 42260 133 105
Labor Distribution - REG PP 2 $44.95 42260 134 105
058518 AMERICAN TEST CENTER Annual Safety Inspectin $757.95 42260 230 105
$4,260.01DEPART 42260 Fire Repair Service
DEPART 42270 Medical Services
058445 RENGEL PRINTING, INC Fire Dept Volunteer Rescue F $381.89 42270 210 105
058522 CENTRAL MCGOWAN, INC Medical Oxygen $33.04 42270 210 105
058522 CENTRAL MCGOWAN, INC Medical Oxygen $25.01 42270 210 105
058522 CENTRAL MCGOWAN, INC Medical Oxygen $40.00 42270 210 105
$479.94DEPART 42270 Medical Services
DEPART 42280 Fire Station and Building
058545 PRECISE REFRIGERATION INC HVAC Maint; Filters $192.56 42280 210 105
058549 SPECTRUM SUPPLY Multifold Towels $25.43 42280 210 105
058549 SPECTRUM SUPPLY Hand Towels $53.65 42280 210 105
058549 SPECTRUM SUPPLY Hand Sanitizer; Soap $133.37 42280 210 105
058524 ELITE REFRIGERATION HEAT & AIR Replace Fire Hall Rooftop; Bat $4,275.09 42280 300 105
$4,680.10DEPART 42280 Fire Station and Building
DEPART 42281 Community Room
058545 PRECISE REFRIGERATION INC HVAC Maint; Filters $192.55 42281 210 105
058549 SPECTRUM SUPPLY Multifold Towels $25.44 42281 210 105
058549 SPECTRUM SUPPLY Hand Towels $53.65 42281 210 105
058441 HOFFMAN, JUNE Nov 2021 Fire Hall Cleaning $90.00 42281 300 105
058524 ELITE REFRIGERATION HEAT & AIR Replace Fire Hall Rooftop; Bat $4,275.09 42281 300 105
058533 HOFFMAN, JUNE Nov & Dec 2021 Fire Hall Cle $71.25 42281 300 105
$4,707.98DEPART 42281 Community Room
$18,157.15Period 12 December
$173,420.71
St. Joseph Fire Department
Capital Equipment Plan ‐ for Payable 2022
Adopted December 6, 2021
12/31/2021 1/31
Available Grants/ 1/31 Available
Purchased Replace Reserve Budget Adjustments Spent Reserve
CIP #Account Code Department Object Year Year Description Funds 2022 2022 2022 Funds
FD-1401 105‐42210‐581/582 Fire Administration Computer Hardware/Software 2017-2018 2022-2024 3 Computers 5,330.27 500.00 5,830.27
Total Fire Administration Computer Hardware/Software 5,330.27 500.00 ‐ ‐ 5,830.27
FD-1402 105‐42220‐580 Fire Fighting Other Equipment annual annual Turnout Gear 44,206.73 4,000.00 48,206.73
Total Fire Fighting Other Equipment 44,206.73 4,000.00 ‐ ‐ 48,206.73
FD-1404 105‐42220‐584 Fire Fighting 1996-2005 2019-2026 Extrication Equip 36,562.40 2,300.00 38,862.40
Total Fire Fighting Equipment Reserve 36,562.40 2,300.00 ‐ ‐ 38,862.40
FD-1403 105‐42220‐585 Fire Fighting Firefighter Equipment 2012 2024 6 Wheeler 5,903.95 1,350.00 7,253.95
FD-1405 105‐42220‐585 Fire Fighting Firefighter Equipment 2012 2022 Rescue Van 259.58 ‐ 259.58
FD-1406 105‐42220‐585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck #1 134,323.77 5,000.00 139,323.77
FD-1407 105‐42220‐585 Fire Fighting Firefighter Equipment 2001 2026 Ladder Truck #2 ‐ 15,000.00 15,000.00
FD-2202 105‐42220‐585 Fire Fighting Firefighter Equipment 2022 2042 Pumper/Tanker 226,750.00 ‐ 226,750.00
FD-1408 105‐42220‐585 Fire Fighting Firefighter Equipment 1997 2022 Grass Rig #3 100,000.00 1,500.00 101,500.00
FD-2201 105‐42220‐585 Fire Fighting Firefighter Equipment 2005 2025 Crew Cab #6 ‐ ‐
FD-1409 105‐42220‐585 Fire Fighting Firefighter Equipment 1999 2028 Tanker #4 31,501.00 2,500.00 34,001.00
FD-1417 105‐42220‐585 Fire Fighting Firefighter Equipment 2013 2019 Air Packs 6,800.00 1,500.00 8,300.00
FD-1410 105‐42220‐585 Fire Fighting Firefighter Equipment on going on going Replacement 16,958.08 2,500.00 19,458.08
Total Fire Fighting Equipment 522,496.38 29,350.00 ‐ ‐ 551,846.38
FD-1411 105‐42250‐580 Fire Communication Other Equipment 2007 2017 800 MHz Radios 48,356.75 250.00 48,606.75
FD-1412 105‐42250‐580 Fire Communication Other Equipment on going on going Replacement 4,352.22 3,000.00 7,352.22
Total Fire Communications Equipment 52,708.97 3,250.00 ‐ ‐ 55,958.97
FD-1413 105‐42270‐580 Medical Services Other Equipment on going on going Replacement 3,153.33 200.00 3,353.33
Total Medical Services Equipment 3,153.33 200.00 ‐ ‐ 3,353.33
FD-1414 105‐42280‐530 Fire Station & Building Equipment Reserve on going on going Building Repairs 4,500.00 37,500.00 42,000.00
FD-1415 105‐42280‐530 Fire Station & Building Equipment Reserve 2011 2017-2022 Parking Lot 3,000.00 1,000.00 4,000.00
FD-1416 105‐42280‐530 Fire Station & Building Improvements other than Building 2008 2017-2024 Painting 3,500.00 1,500.00 5,000.00
Total Fire Station & Building Improvements other than Building 11,000.00 40,000.00 ‐ ‐ 51,000.00
Total Capital Equipment ‐ Fire Fund 675,458.08 79,600.00 ‐ ‐ 755,058.08
Note: The fire department is funded by the City of St. Joseph, St. Joseph Township and St. Wendel Township.
Proposed Debts
FD-1407 105‐42220‐585 Fire Fighting Firefighter Equipment 2001 2026
Ladder Truck #2‐2026 - after down payment + trade in valu
FD-1406 105‐42220‐585 Fire Fighting Firefighter Equipment New 2042
Pumper/Tanker Truck‐2022 575,000.00 after down payment, Fire Relief to a
FD-1409 105‐42220‐585 Fire Fighting Firefighter Equipment 1999 2028 Tanker #4‐2028 - may last longer with new tank
FD-1406 105‐42220‐585 Fire Fighting Firefighter Equipment 2012 2032 Pumper Truck #1‐2032
Debt Service Relief Fund/ARPA/FEMA Grant/Other
Fire Board Agenda Item 4 - A
MEETING DATE: February 14th, 2022
AGENDA ITEM: Fire Relief Assoc. Update
BACKGROUND INFORMATION: The St. Joseph Relief Association would like to meet annually with the
Fire Board to discuss and answer any question that the board may have. In the past the relief would
come to the Fire Board only when they wanted to increase our retirement. The purpose of them
meeting annually with the Fire Board is to keep the board up to date, answer any questions, and have an
outlook at what our account is doing and if and when the retirement could be changed.
BUDGET/FISCAL IMPACT: Depending on how the Relief Account is doing.
ATTACHMENTS: No
REQUESTED ACTION: Stay informed on how our retirement account is doing.
Fire Board Agenda Item 4 - B
MEETING DATE: February 14th, 2022
AGENDA ITEM: State Fire Convention
BACKGROUND INFORMATION: The Fire Board has typically authorized 2 members to attend the Yearly
State Fire Convention. This year the convention is in Willmar April 22 -23. Along with the Fire Relief
Assoc., who has already approved 2 members, we have been offering to send up to 4 members
to the convention for the past 20+ years. It is a great opportunity for members to get some
new or advanced training. It also gives them a chance to meet with other members of other
departments to see how they handle their emergency calls compared to how we do them.
They then can bring back what they have learned and pass it on to the rest of our members.
BUDGET/FISCAL IMPACT: The conference cost ($200/ ff), the cost of 2 members' Per-Diem, ($150.00
per member), meals, and hotel.
ATTACHMENTS: None
REQUESTED ACTION: Have the Fire Board approve 2 members to attend the State Fire Convention
Board Agenda Item
MEETING DATE: February 14, 2022
AGENDA ITEM: Rescue Van
SUBMITTED BY: Finance
PREVIOUS BOARD ACTION: Approved 5-year capital equipment plan and the specifications of the
rescue van. The Fire Board also discussed funding the rescue van with ARPA grant dollars.
BACKGROUND INFORMATION: The St. Joseph Community Fire Department adopted the 2021
capital budget and recommended approval of the 2022 budget, including the 5-year capital equipment
plan (CEP). The CEP anticipated the replacement of the rescue van in 2022. Funds have been set aside
and along with trade-in value, the van will be paid for with cash.
In 2021, all communities in the fire district approved adding a pumper/tanker truck to the fire dept fleet at
a cost not to exceed $800,000. This new truck will be purchased versus replacing the ladder truck as
originally budgeted. The funding set aside in the ladder truck budget has been reallocated to the down
payment for the pumper/tanker. The balance of the pumper/tanker is anticipated to be paid for with an
equipment certificate over 7 years to be paid by all communities based on their market value share of the
fire budget. Equipment over $800,000 will be paid for by the St. Joseph Fire Relief.
In March 2021, the Federal government passed the American Rescue Plan Act (ARPA) to assist with the
recovery from the COVID-19 pandemic. St. Joseph Township and City accepted ARPA federal funds.
The US Treasury issued their final rule for use of the ARPA dollars. The final rule states expenses for
public safety as it relates to COVID-19 are allowable expenses. In addition, communities can take a
standard revenue loss replacement of up to $10M for use of their ARPA grant. The grant received by St.
Joseph Township and the City of St. Joseph is under the $10M; therefore, each community can report all
their usage as revenue loss replacement for any government function except replacing lost property taxes
and funding pension plans. The Fire Board supported using ARPA funds or other public funds to spend
up to $160,000 for the rescue van replacement. Proceeds from the sale or trade of the old rescue van will
support purchasing the grass rig replacement. Based on the 2022 budget allocation percentages, each
jurisdiction is responsible for the following cost of the rescue van.
City of St. Joseph 58.96% $94,344.98
Township of St. Joseph 20.29% $32,459.97
Township of St. Wendell 20.75% $ 33,195.05
Total 100% $160,000.00
The rescue van can be traded in to Rosenbauer when the new van is received. Rosenbauer agreed to
provide a trade in value of $30,000. St. John’s University is interested in purchasing the old van when it
becomes available. Often selling via sealed bid will generate a higher amount than a trade in value. To
request sealed bids, the old rescue van needs to be declared surplus and publish bid requests for two
weeks. If SJU is interested in the old van, they can submit a sealed bid. The request for bids can specify
a minimum bid and indicate the old van is not available until the new van is received.
The last truck need is the grass rig replacement. The Fire Dept unsuccessfully applied for federal FEMA
funding the past three years. The grass rig had the rear-end go out a couple years ago. The repairs were
substantial and will continue on the older rig (purchased in 1997). The current funding set aside for the
4c
grass rig is $77,000. A new rig is expected to cost $130,000. The rescue van sale proceeds (minimum
$30,000 expected) will be applied to the grass rig. The remaining $23,000 was transferred from the
800MHz radio budget. Some of the radios were just updated with 2020 CARES funding. The radio
budget would have enough funding to cover several radios when they need to be replaced.
BUDGET/FISCAL IMPACT: $160,000 Rescue Van
ATTACHMENTS: Rescue Van Specification and Quote
REQUESTED BOARD ACTION: Recommend acceptance of the bid for the 2022 rescue van,
including the funding from each jurisdiction. Recommend declaring surplus of the old rescue van and
move forward with requesting sealed bids to sell. Proceeds from the sale will be applied to the new grass
rig.
arrowambulances.com/listing/80321
Arrow Ambulances
800.743.3157
info@arrowmfginc.com
801 South East Street
Rock Rapids, IA 51246
Measurements Overall Length – 23 Overall Height – 9
Modular Length – 168 Modular Width – 95
Interior Height – 72
Chassis Features AM/ FM Radio with Bluetooth Power Locks & Windows
Aux Transmission Cooler Stainless Steel Running Boards
2022 Ford E450 Type 3 Arrow
Ambulance
$149,900
ON HOLD
JOB NUMBER
80321
CONDITION
New
MILEAGE
N/A
DRIVE
4x2
ENGINE
7.3L V-8 Gasoline Engine
CHASSIS
Ford E450
BACKED BY THE ARROW GUARANTEE
Stainless Steel Wheel Covers 7.3L V-8 Gas Engine
TorqShift Automatic 6 Speed
Transmission
Dual Sealed Beam Headlamps
Chrome Bumper & Grille Multi-Function Siren & Dual Speaker
Package
Cruise Control 16" Wheels with Stainless Steel Wheel
Simulators
Power Mirrors AM/FM Radio with CD Player
Aluminum Diamond Plate Running
Boards
55 Gallon Fuel Tank
Keyless Remote Entry Daytime Running Lights
Power windows/Locks Vinyl Flooring for Easy Clean Up
Custom-built front metal console with
drink and map/binder storage
High Idle System
Quick-access removable console for
service thru-Doghouse
Cloth Seats
Ambulance Prep Package Equipped USB & 12V Outlets on Console
Carling Rocker- Switch Activated
Controls on Front Switch Panel
USB Charging Ports in Front Switch
Panel
Module Features Gen2 Remounted and Reconditioned
Walk-Thru Ambulance
Step Up Side Entry
Seven Exterior Compartments Manual Module Door Locks
Extruded Aluminum Compartment
Doors
Curbside Backboard Compartment
Modular Gen2 Extruded Aluminum
Body
Universal O2 Bottle Brackets
Exterior Electrical Whelen ION Duo LED Warning Lights in
Front of Grille
Whelen Amber LED Warning Light at
Rear Center of Body
Whelen LED Rubrail Warning Lights LED Scene Lighting
Whelen LED Warning Lights on Rear of
Body (2) Upper Corners, (2) Window
Level
110-volt Shoreline w/ Auto-Eject &
Charge Indicator
Back-Up Camera Whelen LED Warning Lights (5) on Front
of Body
LED Marker Lights Whelen ION LED Intersection Warning
Lights on Front Fenders
Whelen LED Brake/Turn Light & LED
Back-Up Assemblies
Interior Electrical Solid State Electronic System with Circuit
Breakers, Relays, Solenoids, etc.
Amp Meter, Voltmeter, Hour Meter, &
Indicator of Lights for Door Ajar
On-board Inverter/Charger with
Shoreline Connection
Carling- Style Rocker Switches for
Dependable, Quick & No-Nonsense
Functionality
110v and 12v Outlets in Front & Rear
Action Areas
Intellitec Digital Clock
Driver's Switch Console with Back
Lighting
Whelen Interior LED Cot Lights
USB Outlets in Cab & Module Battery On & Module Disconnect
Switches in Console
Check Out Lights Deactivated by Timer
for Battery Preservation
Radio & Antenna Pre-wire Installed
Heat & A/C Digital Thermostat with Brushless HVAC
Motor
3-way Heat/AC Control from Cab or
Module
User- Selectable Fan Speed Control
Outside Finish Stainless Steel Trim Package Cast "Grabber" Door Stays on Rear Door
Stainless Steel Rock Guards Stainless Steel Rub Rails
Polished Fenderettes Heavy-Duty Rear Bumper with Stainless
Steel End Caps & Flip-Up Center Section
for Ease of Cot Loading
Stainless Steel Running Boards with
Punched Holes & LED Lighting
Inside Finish Vacuum Formed Interior Upholstery Glove Box Holders
Interior Plexiglass Cabinet Doors with
Full-Length Extruded Aluminum Handles
O2 Outlets
Captain's Chair with Integrated Child
Safety Seat & Swivel Base
Interior Flooring- Dark Gray Lonseal
Lonplate II
Left Side Attendant (CPR) Seat Rear Action Counter
Inside/outside access in ALS
compartment
Suction
Sharpes/Waste
PPG Finish PPG Certified Paint Process
“Specializing in Emergency Vehicles”
801 South East Street ~ P.O. Box 349
Rock Rapids, IA 51246
1-800-743-3157
FAX 712-472-3156
www.arrowmfginc.com ~ info@arrowmfginc.com
WARRANTY CERTIFICATE
The following are the Warranties offered by Arrow Manufacturing, Inc.
Lifetime emergency vehicle Structural and Conversion Warranty. Ambulance shall be free of
substantial defects and shall include material and workmanship.
Lifetime Electrical System Conversion Warranty on Emergency Vehicle. Items not manufactured
or installed by Arrow Manufacturing, Inc. shall be excluded and or otherwise covered under the
warranty of the specific component Manufacturer.
PPG Ambulance Paint Conversion Warranty shall be five (5) years from the date of delivery. Paint
warranty shall cover any painting done by Arrow Manufacturing on the modular body and on the
chassis. Corrosion is not included.
One (1) Year General Warranty from Date of Pick Up/Delivery to the original retail purchaser to
be free from defects in material and workmanship supplied or performed by Arrow Manufacturing
under normal use and service. The following items are excluded by Arrow Manufacturing
warranty:
• Chassis
or
items
supplied
by
chassis
manufacturer
• Tires,
tire
balancing,
or
wheel
alignments
• General
tightening,
light
bulbs
or
headlamp
adjustments
• Separately
manufactured
items
installed
by
Arrow
including,
but
not
limited
to:
batteries,
sirens,
battery
chargers,
inverters,
lightbars
and
similar
equipment.
These
are
covered
by
warranties
supplied
by
the
manufacturer
of
the
components.
Arrow
will
facilitate
the
warranty
and
replacement
of
the
defective
component.
• Normal
wear,
abuse,
accident,
negligence
or
unapproved
alteration
of
original
parts.
Should repairs become necessary under the terms of this warranty, the extent of that
repair shall be determined solely by Arrow Manufacturing and shall be authorized prior to any
work performed.
Chassis Warranty shall be covered by the Chassis Manufacturer.
“Specializing in Emergency Vehicles”
801 South East Street ~ P.O. Box 349
Rock Rapids, IA 51246
1-800-743-3157
FAX 712-472-3156
www.arrowmfginc.com ~ info@arrowmfginc.com
January 10, 2022
St. Joseph Fire Department
PO Box 4
St Joseph, MN 56374
Arrow Manufacturing Inc. hereby proposes to furnish to you, subject to your acceptance of this
proposal the following vehicle and equipment in accordance with the attachments hereto:
$149,900 2022 Ford E450 Type 3 Ambulance with 7.3L V-8 gasoline engine, tall
headroom/long length module, back-up camera and other options as described in
website listing #80321. Includes all applicable warranties (attached).
$1,380 Install Opticom traffic emitter
$1,695 Install Whelen LED traffic advisor on rear of module
$5,000 Custom printed vinyl graphics and lettering to match customer’s existing scheme
INCLUDED Move customers radio equipment and install in new ambulance
($30,000) Trade in customers 2012 E450 type 3 ambulance with approx. 12k miles
$127,975 TOTAL
FOB: Rock Rapids, IA
Approximate Completion: Chassis production is scheduled, but not delivered; completion to be 6
weeks after chassis arrival. Completion is dependent on chassis availability, parts availability and
any changes made by customer after receipt of order.
Terms: (40%) deposit with receipt of signed proposal. Remaining balance due upon completion.
NOTE: Prices do not include any taxes, title, license, registration and inspection fees unless
specifically stated in the attachments hereto.
Arrow Manufacturing Inc. reserves the right to withdraw or amend this proposal if not accepted
within 30 days. Please sign and fax/email back as your acceptance of this proposal.
Respectfully Submitted by:
ARROW MFG. INC.
__________________
Agreed and Accepted by:
CITY OF ST JOSEPH
____________________
(signature)
__________________
(proposal date)
(City Administrator Signature)
____________________
(acceptance date)
Fire Board Agenda Item 4 - D
MEETING DATE: February 14th, 2022
AGENDA ITEM: LODD Bench
BACKGROUND INFORMATION: With the LODD this past year of Captain Andy Loso, the department
would like to honor him with a granite bench outside of the fire station. The bench would be set out
front next to our current sign. It would be engraved with our St. Joseph Fire Department logo along with
Captain Andy Loso’s name and years of service. If need be, other names could be added to the bench
down the road. The cost of this bench installed would be around $2600.00 and would be covered all be
the general fund of the relief association. We will work with City maintenance to find the correct spot
and possible lighting.
BUDGET/FISCAL IMPACT: Zero
ATTACHMENTS: no
REQUESTED ACTION: Have the Fire Board approve the LODD Bench to be paid for by the General
account of the Fire Relief Association.
Fire Board Agenda Item 6 - A
MEETING DATE: February 14th, 2022
AGENDA ITEM: Pumper-Tanker / Update
BACKGROUND INFORMATION: In August, the Fire Board approved the purchase of the New
Pumper/Tanker truck and after a few city council meetings, the council also approved the truck. The
contract with Rosenbauer was signed on September 9th 2021. Rosenbauer is expecting the chassis to be
completed 6 months from that date and total truck completion 13 months from the September 9 2021
date.
The Truck committee went to the factory on October 27th for a Pre-Con meeting and will probably be
there at least 3 more times during the build.
Everything is still on schedule.
BUDGET/FISCAL IMPACT: $800,000
ATTACHMENTS:
REQUESTED ACTION: Update only as truck was approved by Fire Board August 9th, 2021
Fire Board Agenda Item 6 - B
MEETING DATE: February 14th, 2022
AGENDA ITEM: FEMA Grant
BACKGROUND INFORMATION: At our meeting in November, the Fire Board approved the hiring of a
grant writer to try and get funding for new extrication equipment. If received, this equipment would go
into the new pumper/tanker. The grant is a 95/5 grant and is $44,779.00
As our now, we have not heard any news from FEMA about the grant.
BUDGET/FISCAL IMPACT: ????
ATTACHMENTS:
REQUESTED ACTION: Nothing at this time except cross your fingers.
Fire Board Agenda Item 6 - C
MEETING DATE: February 14th, 2022
AGENDA ITEM: Fire Chief & Assistant Fire Chief Duties and Pay
BACKGROUND INFORMATION: At out August 9th 2021 fire board meeting, the Chief asked the Board to
raise the Chiefs pay from $6,000 to $10,000 per year and the Assistant from $3,500 to $5,000 per year.
The fire board agreed to raise the Chiefs pay to $8,000 and the Assistant to $5,000 per year.
This went to the City council in September and they decided to not give either the Chief or Assistant the
raise and want to study and get more info on this before they would approve.
The fire chief still believes the pay increase needs to happen.
Per the request of the Fire Board Members, the Fire Chief has come up with list of the duties that the
officers do. This list is hard to make because each day is different. Hopefully after more discussion the
Fire Board and City council will understand the need for the pay increase.
BUDGET/FISCAL IMPACT: ????
ATTACHMENTS: yes
REQUESTED ACTION: Get the Fire Board to back the Fire chief on the pay raises and hope that the city
council will follow.
CURRENT CHIEF AND ASSISTANT CHIEF DUTIES
Current Fire Chief Duties
•Be ready to Respond to Emergency Calls 24/7 if available
o Respond to as many calls as possible. (Call volume is going up each year)
o Watch to make sure we have enough members responding to calls. Through run sheets
and I Am Responding app.
o Take charge at all bigger calls to make sure everything is getting done and everyone is
safe and make the call for Mutual Aid if needed.
o Make sure the department is covered during holidays, weekends, other special events,
ect.
o Make sure every member is making at least the minimum % of paged out calls per year.
o Make sure every member comes back from every call.
•Make sure Equipment is in good working order.
o All of our equipment needs to be in good working order and ready to go anytime the
pager goes off, from medical equipment, extrication equipment, structure fire
equipment, etc.
o If any equipment is not working right or gets broken, it needs to be repaired or replaced
asap.
o Look at equipment needs and try to come up with a future outlook.
•Make sure all trucks are in good working order.
o Currently we have 6 trucks, 1 ATV, 1 Snowmobile, and 2 trailers. All these trucks need
to be ready to go anytime the pager goes off.
o Schedule preventive maintenance on the trucks and the pumps to make sure they are in
good working order.
o If repairs are needed, either repair them, take them in somewhere for repair, or call and
meet someone to repair.
•Fire Gear.
o Make sure every fire fighters gear is up to par. Gear consists of Boots, Pants, Coat,
Helmet, Fire Gloves, Extrication, Gloves, Nomax Hoods, Air Pack Face piece, and
Flashlight.
o If any of this gear is not working right or needs repair, get this done asap as we never
know when we need them.
o NFPA has regulations on fire fighter protective gear. All gear must be replaced every 10
years from boots, to helmets, pants, and coats. Make sure all gear falls into these
guidelines and set up a schedule of replacement for any outdate gear.
•Make sure the fire hall building needs are getting taken care of.
o Make sure the building is staying clean and OSHA compliance from the bay area, to the
dispatch area, to the offices, and down stairs.
o Keep up on the maintenance ends from lights, to heat/AC, to roof issues, parking lot
maintenance. If something major, call at meet for repairs. (Snow removal and grass
cutting is covered by Public works)
CURRENT CHIEF AND ASSISTANT CHIEF DUTIES
o Make sure there is enough paper supplies for the kitchen and all restrooms. When
needed, order more.
•Monthly drills.
o We have minimum of 2 drills a month. Need to make sure that these drills are planned
out ahead of time, that they fall in our scope of duties, that they keep up to 30 members
busy, that everyone learns something.
o Make sure every member is making the mandatory drill hours per year.
•Meetings.
o We have 1 monthly department meeting. Make sure all members are kept up on any
changes to the department and remind them of policy items, how we respond to calls,
new thoughts of doing things, etc.
o Meet with the City Administrator every other Monday morning to discuss fire
department / city issues that are currently going on.
o Go to at least 1 council meeting a month. Fire department material must be turned into
the city for the agenda 1 week prior to meeting.
o Mutual Aid meeting. We meet at least 4 times a year to discuss with other departments
anything new, ways we can do things better, or how we can work and train together
better.
o Fire Board Meeting. We meet at least 4 times a year with members from the City
Council, St. Joseph Township, and St. Wendel Township. We discuss membership,
equipment needs, budget, and any other fire department issues. Fire department
material must be turned into the city for the agenda 1 week prior to meeting.
•Office Duties.
o Make sure that all bills are getting coded and signed off and to the city for payment
weekly.
o Keep an eye on the budget to make sure we are not overspending.
o Answer emails and phone calls throughout each day. This varies each day.
o Fill out a weekly run report of calls.
o Fill out a weekly payroll report.
o Do payroll every six months, have each member sign time card, and turn into city for
approval.
o Try to come up with ways to find new members.
o Line up classes and physicals for new members.
o Help new members know their role until they get classes done.
o Try and keep our Facebook page updated with new things that are going on.
o Keep up with iPad in trucks and I am Responding app that we use for communication
and emergency call notification.
o Come up with ways of raising additional funds for equipment through fundraisers and
grants.
o Work with other department heads. – Police – Public Works.
(This and more are done all while working a full-time job and having a family).
CURRENT CHIEF AND ASSISTANT CHIEF DUTIES
Assistant Fire Chief Duties.
•Respond to Emergency Calls
•Makes sure Truck Checks are getting done each week and will let Fire Chief know of anything
that needs to be fixed or replaced.
•Goes with Fire Chief to Fire Board and Mutual Aid meetings.
•Fill in for Fire Chief when he is not available.
Data Entry.
•Inputs all emergency calls, drills, and meetings into the Minnesota State Reporting system. She
puts in about 6-8 hours a month. Depending on the call volume.
Fire Board Agenda Item 7
MEETING DATE: February 14th, 2022
AGENDA ITEM: Membership
BACKGROUND INFORMATION: Since our last meeting in November of 2021, we lost 3 more members,
1 to a LODD,1 to a retirement, and 1 to family issues and not enough
time to give to the department.
We also have 2 members on Family leave. Brian Theisen is on a 1 year
leave which will end on 6-11-22. Rob Lyon is on a 6 – month leave
which will end 8-1-22. Both members will need to decide either to come
back or step down from the department.
This leaves us with 23 current members.
Currently we have no new applicants.
BUDGET/FISCAL IMPACT: $5,000 per member – which includes First Responder Class, FF1, FF2, CLD
License w/Tanker, and New Gear after the complete all classes and lic
requirements
ATTACHMENTS: no
REQUESTED ACTION: Approve to hire new members per the investigating committee as they come
available.
Fire Board 8
MEETING DATE: February 14th, 2022
AGENDA ITEM: Fire Chief’s Report
•Our call volume for 2021 was 553. For 2020 our total was 508
•Up to date = 78 as of 2-9-22
65 Medical Emergency
5 Car / Truck Accident
4 Fire Alarm
CO Alarm
1 Structure Fire
1 Gas / Fuel Leak
2 Car / Truck Fire
Grass Fire
Other (Assist PD)
We are continually working with Mayo to try and curb some of the non-emergent calls we receive. We
haven’t been able to have another meeting with Mayo, dispatch PD, and the other facilities yet do to
not everyone being able to make it. We will continue to try and lie something up; however, it is the
chief belief that there may be not much that will change if we continue to run to calls the way we
currently are.
•We are keeping very busy this year. One of or main goals is to work better at having drills
prepared for each night and that our members are learning or fine tuning their skills each
night.
•1 of the 3 new members from the last hire who already had all his classes done is starting to
feel more at home. Another one has started his FF1, Hazmat, FF2. The other one didn’t have
time to commit to the class and will need to take the next class that is offered.