HomeMy WebLinkAbout10.17.22
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
St. Joseph City Council
October 17, 2022
6:00 PM
**The City Council meeting will be conducted in-person in the council chambers of the St.
Joseph Government Center. Members of the public can attend in-person or via Zoom. **
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1. 6:00 PM Call to order - Pledge of Allegiance
2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address
the council with questions/concerns/comments (regarding an item NOT on the agenda). No
Council response or action will be given/taken other than possible referral to Administration.
3. Approve Agenda
4. Consent Agenda
a. Minutes – Requested Action: Approve the following 2022 minutes of May 4th, 19th & 24th;
June 28th; July 19th; August 2nd; September 6th; October 3rd, 2022.
b. Bills Payable – Requested Action: Approve Check Numbers 059608-059682, Account
Payable EFT #002088-002092; Payroll EFT 112297-112302, Regular Pay Period 20,
20.01; Council Pay Period 10.
c. Donations – Requested Action: Approve the donations as presented.
d. Early Redemption of Outstanding Bond – Requested Action: Adopt Resolutions 2022-
052 and 2022-053 to early defease the recommended 2010B and 2015A debts.
e. Transfers – Requested Action: Approve the transfers as presented.
f. Repayment Agreement Satisfaction – Requested Action: Approve the Repayment
Agreement Satisfaction for 207 9th Ave SE.
g. Fire Contract – Requested Action: Approve City of St. Joseph/St. Wendel Township Fire
Contract.
h. Application for Payment No. 2, 2022 Street Improvements – Requested Action: Approve
application for payment no. 2 for the 2022 Street Improvements to ASTECH Corporation
in the amount of $364,695.28.
i. Birch Street Sanitary Sewer Flow Monitoring Supplemental Agreement – Requested
Action: Approve the supplemental agreement with SEH, Inc. for the 2022 Birch Street
Sanitary Sewer Flow Monitoring at a cost of $5,000.
j. Delinquent Accounts Call for Public Hearing – Requested Action: Call for Public Hearing
at 6PM, or shortly thereafter, on November 15, 2022 to consider certification of delinquent
account balances.
5. Wellhead Protection Plan Update – Katie Breth, MN Rural Water Association
6. Parking Proposal – 103 1st Ave NW
7. Verkada Camera System Purchase
8. Engineer Reports
a. Elm Street East Improvements – Supplemental Agreement
b. Morningside Loop Drainage Improvements
9. Department Reports
a. Administration
b. Community Development
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
c. Fire Department
d. Finance
e. Public Works
f. Police
10. Committee/Board Reports
11. Mayor and Council Reports and Miscellaneous Business
12. Adjourn
May 4, 2022
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met for a special joint
meeting at 5:30 PM on Wednesday, May 4, 2022, in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz. Councilors Bob Loso, Kelly Beniek, Jon Hazen, Kevin Kluesner
City Representatives Present: Administrator Therese Haffner, Recreation Director Rhonda Juell
Community Center Committee Members Present: Jon Bruns, Cory Ehlert, Amy Bonfig, Steve Olson
Others Present: Murray Mack, HMA Architects, Tim Gillet, HMA Architects, Shannon Wiger
Community Center Update and Discussion: Murray Mack presented the pre-design of the community
center. There was discussion on having a hybrid approach meeting the needs of the YMCA and City
community center. There was discussion on memberships and day passes.
Bruns asked about outdoor courts. Mack showed the site plan with potential courts. There was discussion
on a pool. Haffner said the pool rated high on the survey. Kluesner commented that he was fine with it
looking like a YMCA as the City needs the YMCA to operate. Schultz voiced concern with group and
senior space for quilting without having to be a member. Schultz would like community elements included.
Hazen commented that we currently have space that residents can use, such as the fire hall, Millstream
shelter, and Government Center.
Shannon Wiger recommended a more cottage like design to fit with the community rather than
institutional. Wiger recommended the Jacob Wetterling lantern be eye level to be humble and symbolic
and shared this was an opportunity to build the most amazing play structure.
There was discussion on the gym space and consensus was to have multi-purpose flooring.
Ehlert said you serve more members as a YMCA center, including senior programming.
Consensus was to have more conversation about green space and sports fields in the back.
The meeting was adjourned at 7:29 PM.
Therese Haffner
City Administrator
May 19, 2022
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met for a special joint
meeting at 5:30 PM on Thursday, May 19, 2022, in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz. Councilors Bob Loso, Kelly Beniek, Kevin Kluesner
Members Absent: Jon Hazen
City Representatives Present: Administrator Therese Haffner, Recreation Director Rhonda Juell
Community Center Committee Members Present: Cory Ehlert, Amy Bonfig, Steve Olson
Others Present: Murray Mack, HMA Architects, Mike Gohman, Gohman Construction, Mark Wolvert,
Gohman Construction, Greg Gack, St. Cloud Area YMCA, Scott Justvig, Hartsook Fundraising, Patti
Wetterling
Introductions: Introductions were made.
Community Center Update and Discussion: Mayor Schultz provided background on the project moving
forward and this meeting was to discuss what the city needs and what the YMCA need. Kluesner asked
Greg Gack what their expectation was. Gack said he wanted to hear if there were concerns.
Murray Mack shared concept plan of the building and site plan.
Schultz discussed shared facilities but that the YMCA does not offer banquet space. Gack asked if there
were other items that the City wants the YMCA to offer. Schultz said running tournaments. Gack reported
that he contacted the College of St. Benedict on tournaments who shared they were not turning away
people away.
Beniek asked if there would be space for our Recreation Director. Gack commented that they would
review programs so as to not duplicate. Juell said the College of St. Benedict was a good space for
volleyball and asked about gaming. Gack shared they were exploring.
Schultz asked Gohman Construction if eliminating the second floor would save money. Mike Gohman
said it would not save money. The footprint would be the same.
Kluesner asked Gack why he wants to come to St. Joseph. Gack shared that twelve years ago they had
established that they wanted to expand service to the community. Kluesner said we need the Y.
Amy Bonfig said having the Y here is big for the community.
Patti Wetterling said there was no youth center in St. Joseph and this would pull the community together.
Wetterling commented that there was no downside in having the Y operate.
Schultz discussed the placement of the building and suggested placing it on the northerly portion of the
lot.
Cory Ehlert said he was comfortable with the YMCA operating and would like to see two gyms, and green
space for fields.
There was discussion on number of gyms. Direction was to have at least two gyms.
Direction was to have more conversation about green space and sports fields in the back.
The meeting was adjourned at 7:10 PM.
Therese Haffner
City Administrator
May 24, 2022
Page 1 of 1
Pursuant to due call and notice thereof, the City Council of the City of St. Joseph met in a workshop
setting on Tuesday, May 24, 2022, at 5:30 PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kelly Beniek, Kevin Kluesner, Jon Hazen, Bob
Loso
City Representatives Present: City Administrator Therese Haffner, Finance Director Lori Bartlett, Public
Works Director Ryan Wensmann, Community Development Director Nate Keller, City Engineer Randy
Sabart, Police Chief Dwight Pfannenstein, City Attorney Sue Dege
2023 Capital Improvement Plan: Bartlett provided an overview of the five-year 2023-2027 Capital
Improvement Plan (CIP). There was discussion on proposed 2023 and 2024 projects.
Wedding Event Center Discussion: Haffner provided an overview of the wedding event center proposal
noting that staff met with the owners of the property located south of Country Manor off of Jade Road.
Haffner noted that given the property owner was proposing to preserve a large portion of the oak
woodlands this could be a planned unit development. Attorney Dege confirmed that a planned unit
development would be an option. Haffner asked for input from the council. Council discussed the option
of the owners’ ability to apply for a planned unit development.
Elm St. E Extension: Keller provided an overview of the Elm St. East extension and StorageLink garage
development. The City does not require the lot to be platted prior to the garage storage development
which would typically trigger the dedication of public right of way. Attorney Dege discussed the City’s
limited authority. Council input included moving forward with the Elm Street East extension. Council
directed staff to meet with the StorageLink developers to acquire property for Elm Street East, while still
accommodating their development.
Legislative Update: Bartlett provided a legislative update.
Adjourn: Schultz the adjourned the work session at 6:43 PM.
Therese Haffner
City Administrator
June 28 2022
Page 1 of 1
Pursuant to due call and notice thereof, the City Council of the City of St. Joseph met in a workshop
setting on Tuesday, June 28, 2022, at 5:30 PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kelly Beniek, Kevin Kluesner, Jon Hazen, Bob
Loso
City Representatives Present: City Administrator Therese Haffner, Finance Director Lori Bartlett, Public
Works Director Ryan Wensmann, Police Chief Dwight Pfannenstein City Engineer Randy Sabart
City Property Purchases: Haffner shared that staff has identified a need for additional parking for the St.
Joseph Government Center and future potential garage space for the Police Department and suggested
having a conversation with CSB on the City purchasing their vacant lots north and south of the
Government Center. Haffner discussed purchasing the former JR Mobile site. Haffner asked for input and
direction from the council. Direction from the council was to move forward with pursuing the property
purchases.
2023 Budget Discussion: Bartlett provided an overview of the draft 2023 budget related to wages,
benefits, membership dues and budget priorities. Bartlett discussed the supply chain issues and the need
to order in advance and that a reimbursement resolution would be presented at a future meeting allowing
advance purchases. Kluesner asked if the City had done reimbursement resolutions in the past. Bartlett
said yes with street improvement projects.
Bartlett discussed equipment certificates. Schultz suggested the electronic sign be pushed back at a later
time. Staffing and space needs were discussed.
Downtown 2 Hour Parking: Schultz said he would like to extend the two-hour parking to College Avenue.
Loso said this would be unenforceable even with signs. Beniek asked if businesses have stepped
forward. Schultz said yes. Beniek said she thinks we need to listen to the businesses.
Morningside Loop: City Engineer Sabart shared background on the drainage concerns in the Morningside
Loop area. There was discussion on potential options. Sabart discussed completing a study which would
include options. Council directed Sabart to bring a proposal to study the area at the next council meeting.
Adjourn: Kluesner made a motion to adjourn at 7:04 PM; seconded by Schultz and passed
unanimously by those present.
Therese Haffner
City Administrator
July 19, 2022
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in special session
on Tuesday, July 19, 2022, at 5:30PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kelly Beniek, Jon Hazen, Bob Loso, Kevin
Kluesner
City Representatives Present: Administrator Therese Haffner, Finance Director Lori Bartlett, Recreation
Director Rhonda Juell
Community Center Committee Present: Jon Bruns, Cory Ehlert, Amy Bonfig, Steve Olson
Others Present: Jason Wood, Hartsook Fundraising, Scott Justvig, Hartsook Fundraising, Greg Gack,
YMCA, Murray Mack, HMA Architects, Tim Gillet, HMA Architects, Mike Gohman, Gohman Construction,
Mark Wolvert, Gohman Construction
Hartsook Fundraising Report: Hartsook Fundraising Consultants Jason Wood and Scott Justvig
presented the Campaign Assessment Report for the community center. Stakeholders who were
interviewed for the study voiced their support in the partnership with the YMCA as the operator. Mr. Wood
discussed the importance of trust between the City and YMCA and the next step should be determining
where the funds should be directed whether it be through the YMCA, Central MN Community Foundation
or Initiative Foundation. The study recommends a 3-year campaign to raise $12 Million.
Bruns asked about input on gift from donors. Wood shared that donors were favorable to a 3-5 year
payment pledge.
Wood discussed defining the roles of the YMCA and City and finalizing the name. Kluesner asked Gack
what the role of the YMCA was. Gack said they wanted to be the operator. Kluesner asked about the
YMCA’s planned waterpark. Gack provided an overview of the waterpark project with an estimated cost of
$15 Million.
Concerns were voiced on fundraising for both the waterpark and St. Joseph Community Center. Ehlert
suggested additional half cent sales tax funding go to the St. Joseph Community Center.
Direction was to bring back options to the City Council on where the funds should be directed to.
Adjourn: Schultz adjourned the meeting at 7:29 PM.
Therese Haffner
City Administrator
August 2 2022
Page 1 of 1
Pursuant to due call and notice thereof, the City Council of the City of St. Joseph met in a workshop
setting on Tuesday, August 2, 2022, at 5:00 PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kelly Beniek, Kevin Kluesner, Jon Hazen, Bob
Loso
City Representatives Present: City Administrator Therese Haffner, Finance Director Lori Bartlett,
Community Development Director Nate Keller
The Makers Group Development Proposal: Administrator Haffner shared that The Makers Group has
proposed developing a recreational/event facility and hotel that would impact the current city plans for a
Community Center. The Maker’s Group requested the following:
• Land options – They are looking for the flattest land possible
• Funding from the City to extend utilities.
• In order for their project to move forward, the planned community center YMCA project would not
move forward.
Haffner shared two exhibits prepared from SEH Engineering associated with the larger trunk sewer
extension from the recent State bonding request from the City and one from 2010 showing a short-term
alternative for sanitary sewer. It would be necessary to evaluate how much capacity is available in order
to pursue the short-term alternative.
Finance Director Bartlett shared that the proposed project does not qualify for TIF and Tax Abatement
would not be an option because the City does not have much capacity remaining.
Direction from the council was that the City continue to move forward with the planned community center
YMCA project.
The meeting was adjourned at 5:41 PM.
Therese Haffner
City Administrator
September 6, 2022
Page 1 of 1
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in a workshop
setting on Tuesday, September 6, 2022, at 5:00PM in the St. Joseph Government Center.
Members Present: Councilmembers Kelly Beniek, Jon Hazen, Bob Loso, Kevin Kluesner
Absent: Mayor Rick Schultz
City Representatives Present: Administrator Therese Haffner, Finance Director Lori Bartlett, Public Works
Director Ryan Wensmann, City Clerk Kayla Klein, Community Development Director Nate Keller, Police
Chief Dwight Pfannenstein
2023 Budget: Finance Director Lori Bartlett presented an overview of the 2023 Preliminary Budget. Dues
and memberships were discussed along with staffing, Economic Development Authority, Convention and
Visitor’s Bureau, Fire Board, Park Board, and Capital Plans/Engineering Capital Improvement Plan.
Membership: GSDC (Greater St. Cloud Development Corporation) membership fees were discussed as
well as if the membership is beneficial to the City. GSDC provides an opportunity to network, connect,
and attract St. Joseph businesses.
Staffing: The part-time police officer position is proposed to be replaced with a full-time position.
Discussion was had on whether there should be an increase in pay for the Mayor and City Council.
Hazen noted he doesn’t need the increase. Kluesner noted the importance of increasing wages
periodically for those that serve.
EDA Budget: It was suggested to keep program funding at $25,000 for 2023 with no increases. Additional
discussion was had on how the CVB and St. Joseph Chamber can collaborate.
Fire Budget: The Fire Study is under way. The Fire Board approved to move forward with pay increases
for the Fire Chief and Assistant Fire Chief as well as an increase in drill time pay. Hazen wanted to see an
increase in pay, but was unsure on what amount that should be.
Park Board: The condition of the concession stand at Millstream Park was discussed. Loso was
concerned with the integrity of the building. Wensmann noted that a space/bathroom is needed for the
Summer Recreation programs. The City Building Official will inspect the property to see if it is worth it to
place the roof or to demolish the building. Construction of a skate park was discussed. Council wants
more information from the Park Board before committing any budget dollars towards the project.
Adjourn: Hazen made a motion to adjourn at 5:55 PM; seconded by Beniek and passed
unanimously by those present.
Kayla Klein
City Clerk
October 3, 2022
Page 1 of 4
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Monday, October 3, 2022, at 6:00PM in the St. Joseph Government Center.
Members Present: Mayor Rick Schultz, Councilmembers Kelly Beniek, Jon Hazen, Bob Loso, Kevin
Kluesner
City Representatives Present: Administrator Therese Haffner, Finance Director Lori Bartlett, Public Works
Director Ryan Wensmann, City Clerk Kayla Klein, Community Development Director Nate Keller, Police
Chief Dwight Pfannenstein, City Engineer Randy Sabart
Public Comments: None.
Approve Agenda: Hazen motioned to approve the agenda; seconded by Beniek and passed
unanimously by those present.
Consent Agenda: Hazen motioned to approve the consent agenda; seconded by Beniek and
passed unanimously by those present.
a. Minutes – Requested Action: Approve the minutes of September 19, 2022, September 26,
2022.
b. Bills Payable – Requested Action: Approve Check Numbers 059570-059607, Account Payable
EFT #002085-002086; Payroll EFT 112291-112296, Regular Pay Period 19.
c. Squad Replacement – Requested Action: Authorize the purchase of a 2023 Ford Explorer,
replacing the 2017 Ford Explorer.
d. Subordination Agreement Transfer – Requested Action: Authorize the transfer of the
outstanding liens for 810 Dale Street E to St. Cloud Financial Credit Union, satisfying the
subordination agreements.
e. FEMA Grant Acceptance – Requested Action: Accept the Assistance to Firefighters Grant in
the amount of $43,027.61.
f. Fall/Winter Seasonal Recreation Hire – Requested Action: Approve the hire of Thea Oman for
fall/winter recreation seasonal for $12 pr hour contingent on a clean background check.
g. Off Premises Gambling Permit – Requested Action: Approve Resolution 2022-048 approving
application to conduct off-site gambling for the St. Joseph Booster Club at Sal’s Bar & Grill, 109
MN St W.
Special Event – Central MN Take Back the Night: City Clerk Kayla Klein informed the Council that a special
event permit application was received from Dani Lindner with the College of St. Benedict for the Central
MN Take Back the Night Event.
The event is scheduled for Thursday, October 13th from 7pm – 8pm. Because the event includes a street
closure, it requires Council approval. Proposed closure is College Avenue from MN Street to the south
entrance of CSB and MN Street from College Ave to the north entrance of CSB. The portions of the street will
be closed for approximately a half hour. Various City departments have reviewed the request and shared their
input for the Council to review.
Dani Linder from CSB was present to address any questions.
Council and staff discussed that the intersection at Minnesota Street and College Avenue may have heavier
traffic and blocking off that intersection on a Thursday night would force traffic to wait until the march was over.
Additionally public works would have to barricade those intersections and or have a police officer dedicated for
the march. Councilmembers Kluesner & Loso suggested having the march occur on the sidewalks to avoid
closing any streets.
Councilmember Beniek suggested just closing MN Street. Marchers could proceed north on College Avenue
using the sidewalk and then be able to use the entirety of MN Street, marching west, from College Avenue to
the north entrance.
October 3, 2022
Page 2 of 4
Additional discussion was had on closing just one lane of the streets, but it was determined that there would be
additional safety concerns.
Councilmember Hazen reiterated Councilmember Beniek’s suggestion of closing just MN Street for the march.
Hazen moved to approve the street closure of MN Street only for the MN Take Back the Night event on
October 13, 2022; seconded by Kluesner.
Linder asked the Council to waive the $150 application fee as this is a non-profit.
Hazen moved to amend the previous motion; Waive the Application Fee, Approve the Special Event
closing only MN Street from College Avenue to the north entrance of the College of Saint Benedict;
seconded by Schultz.
Aye: Beniek, Hazen, Schultz, Kluesner Motion Carried: 4:1
Nay: Loso
Early Bond Call: Finance Director Lori Bartlett reported that in working with Northland Securities it was
determined that two debts could be called early. Paying off these bonds early would result in the City saving
$23K in interest. Bartlett asked the Council to provide direction for staff to bring back resolutions to early
defease the recommended 2010B and 2015A debts.
The Council elected to have the motions brought forward at the next meeting to early defease the
recommended 2010B and 2015A debts.
City Administrator Recruitment: City Administrator Therese Haffner presented two proposals to the
Council from GovHR and AME Consulting to provide recruitment/search services for a new City
Administrator. The price proposal from GovHr is $23K and the price proposal from AME Consulting is
$10K with an additional $3500 for additional expenses. Haffner asked the Council for a formal motion to
approve one of the consulting firms.
Councilmember Beniek spoke to both firms and was in support of hiring AME Consulting due to their
knowledge of the area.
Loso moved to approve and accept GovHr as the consulting firm to provide recruitment/search
services for a new City Administrator; seconded by Loso.
Aye: Loso, Kluesner, Hazen, Schultz Motion Carried 4:1
Nay: Beniek
Union Negotiations: Administrator Therese Haffner stated negotiations will begin this month for LELS and
AFSCME union contracts. Haffner asked the Council to appoint two members to sit in on the union
contract negotiating committee.
Schultz recommended Jon Hazen and Bob Loso to sit in on contract negotiations as they both have
experience with union contracts. Hazen was concerned about being able to attend all of the meetings as
they sometimes take place during the day while he is at work. Councilmember Beniek was selected as
Councilmember Hazen’s replacement if he is not able to attend. Because only two City Council members
are allowed to be on the negotiating committee, either Beniek or Hazen would need to attend all
negotiating meetings.
Kluesner moved to accept Schultz’s recommendation to nominate Councilmembers Hazen and
Loso to serve on the negotiating committee; should Hazen not be able to attend, Council member
Beniek would serve as Councilmember Hazen’s replacement; The motion was seconded by
Schultz.
Aye: Schultz, Loso, Beniek, Hazen Motion Carried 4:0:1
Nay: None
Abstain: Loso
October 3, 2022
Page 3 of 4
Park Board Ordinance: City Administrator Therese Haffner provided an overview of the draft
amendments to the Park Board Ordinance. Changes include reducing the number of voting members
from six to five and total members from seven to six. Over the past year, achieving a quorum at Park
Board Meetings has been a consistent issue. Staff reached out to the City Attorney for clarification on
what creates a quorum. City Attorney Susan Dege cited, since the council member has no voting rights,
they cannot be counted toward a quorum. By statute, the Park Board should have 3, 5, 7, or 9 members.
Haffner is looking for direction from the board and if agreeable to Adopt Ordinance 2022-008 Amending
Ordinance 203 Park Board and Approve Resolution 2022-049 Directing Summary Publication.
Councilmember Loso was opposed to the suggested changes except for the reduction in members. Loso
cited a long history of what it took to create the Park Board and doesn’t want to see the board meet just to
meet.
Kluesner suggested tabling the discussion until the new City Administrator is hired.
Schultz suggested Beniek take the ordinance to the Park Board and get their feedback on proposed
changes. Beniek suggested putting the discussion on the next Park Board agenda
Schultz moved to approve Ordinance 2022-008 An Ordinance Amending Ordinance 203 Park
Board as follows: Approve the amendments to Section 203, Members and Terms; and Section
203.01, Subd. 1; seconded by Kluesner and passed unanimously.
Hazen motioned to approve Resolution 2022-049 Directing Summary Publication; seconded by
Kluesner and passed unanimously.
Licensing and Regulation of Consumption of Intoxicating Liquor: City Clerk Kayla Klein asked the Council
to consider the following: adoption of Ordinance 2022-009 701 Licensing and Regulation of Consumption
of Intoxicating Liquor; approval of Resolution 2022-049 Directing Summary Publication; and approving an
application for Small Brewer Off Sale, 128 Ounces Per Day license submitted by Bad Habit Brewing
Company, LLC.
May 23, 2022, Legislature passed a law that made changes to liquor licenses and rules. Licensed
brewers who produce less that 7,500 barrels of malt liquor per year now can be issued a license for off-
sale of up to 128 ounces per customer per day. The City Council will need to approve a separate state
issued license application submitted by Bad Habit Brewing.
An application from Bad Habit Brewing has been submitted for Small Brewer Off-Sale, 128 ounces per
day.
Loso made a motion to Adopt Ordinance 2022-009 Amending Ordinance 701 Licensing and
Regulation of Consumption of Intoxicating Liquor; seconded by Hazen and passed unanimously.
Kluesner moved to Adopt Resolution 2022-050 Directing Summary Publication; seconded by
Schultz and passed unanimously.
Kluesner moved to Approve Small Brewer Off-Sale, 128 ounces Per Day license for Bad Habit
Brewing Company; seconded by Beniek and passed unanimously.
Elm Street Extension: Sabart informed the Council the next step is to collect topographic surveys in the
field, start boundary right of way platting processes and preliminary design. Staff is asking the council if
this is a project they would like to advance, if so, staff would get a proposal for the next meeting.
The council agreed for SEH to come back with a proposal to move the project forward.
Active Transportation Program: City Engineer Randy Sabart shared with the Council that MnDOT is
offering a grant program. The Minnesota Active Transportation (AT) Infrastructure Program provides grant
funding for the construction of pedestrian and bicycle infrastructure projects. Funds are intended for
standalone AT projects or to provide the local match for AT infrastructure projects under federal bicycle
October 3, 2022
Page 4 of 4
and pedestrian infrastructure programs. Construction would need to occur in 2023 or 2024 and does not
require any local match. Applications for submitting a letter of intent are due October 14. Sabart shared
where would be some soft costs associated with a project.
Mayor Reports: League of Mn Cities would like to hold a meeting at St. Joseph Government Center on
October 13, 2022, from 2:30-4:00PM.
Adjourn: Hazen made a motion to adjourn at 7:05 PM; seconded by Loso and passed
unanimously.
Council Agenda Item
MEETING DATE: October 17, 2022
AGENDA ITEM: Bills Payable
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: See below
BACKGROUND INFORMATION:
The council approved staff to make the following payments through the payroll contracts, regular
monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at
previous council meetings. The information here is to provide you all checks and electronic
payments made for verification of the disbursement completeness.
BUDGET/FISCAL IMPACT:
Bills Payable – Checks Mailed Prior to Council Approval
Regular PP 20,20.01; Council PP 10 $56,071.21
Payroll EFT #112297 - #112302 $40,900.63
Account Payable EFT #002088 - 002092 $38,568.02
Check Numbers #059608 - #059649 $123,294.92
Total $258,834.78
Bills Payable – Checks Awaiting Council Approval
Check Numbers #059650 - #59682 $449,199.06
Total $449,199.06
Total Budget/Fiscal Impact: $708,033.84 Various Funds
ATTACHMENTS:
Bills Payable – Checks Mailed Prior to Council Approval
REQUESTED COUNCIL ACTION: Approve the bills payables as presented.
4b
Check# Date Search Name Comments Amount FUND DEPART OBJ
ACH 8/10/2022 PAYROLL Regular PP 20.20.01; Council PP 10 $56,071.21
002088 10/2/2022 PAYMENT SERVICE NETWORK Sept PSN fees $296.10 101 41530 300
002089 10/6/2022 DELTA DENTAL Oct dental premium $2,170.79 101 21706
002090 10/6/2022 NCPERS GROUP LIFE INSURANCE NCPERS life Oct premium $57.00 101 21711
002091 10/7/2022 THE HARTFORD Oct life premium $192.85 101 21711
002092 10/13/2022 MEDICA Oct health premium $35,851.28 101 21706
112297 10/5/2022 SENTRY BANK H SA PP 20 $3,421.39 101 21715
112298 10/5/2022 EFTPS fed/fica/med w/h reg pp 20/20.1, cc pp 10 $7,122.70 101 21701
112298 10/5/2022 EFTPS fed/fica/med w/h reg pp 20/20.1, cc pp 10 $8,350.82 101 21703
112299 10/5/2022 COMMISSIONER OF REVENUE state w/h reg pp 20/20.1, cc pp 10 $3,248.76 101 21702
112300 10/5/2022 PERA PERA w/h reg pp 20, cc pp 10 $16,165.66 101 21704
112301 10/5/2022 VOYA FINANCIAL deferred comp w/h reg pp 20 $2,441.30 101 21705
112302 10/5/2022 AMERICAN FUNDS 529 w/h reg pp 20 $150.00 101 21705
EFT Total $135,539.86
CITY OF ST JOSEPH
EFT's & Payroll ‐ Paid Prior To Council Approval
Check# Date Search Name Comments Amount FUND DEPART OBJ
059608 10/6/2022 AFSCME COUNCIL 65 Oct dues $653.95 101 21707
059609 10/6/2022 ALEX AIR APPARATUS, INC repairs to air compressor‐FD SCBAs $383.78 105 42220 220
059610 10/6/2022 BADGER METER, INC 28 cellular LTE service units $24.92 601 49430 300
059611 10/6/2022 BATTERY WHOLESALE, INC. fire hand held light battery $6.83 105 42220 210
059612 10/6/2022 BRUNO PRESS Oct CVB social media $750.00 220 46500 300
059613 10/6/2022 CENTRAL MCGOWAN, INC medical oxygen $37.54 101 42120 210
059613 10/6/2022 CENTRAL MCGOWAN, INC medical oxygen $37.53 105 42270 210
059614 10/6/2022 CHAMBERLINE OIL CO. windshield washer fluid, grease $10.97 101 45202 230
059614 10/6/2022 CHAMBERLINE OIL CO. windshield washer fluid, grease $10.97 601 49440 230
059614 10/6/2022 CHAMBERLINE OIL CO. windshield washer fluid, grease $10.98 101 43120 230
059614 10/6/2022 CHAMBERLINE OIL CO. windshield washer fluid, grease $10.97 602 49450 230
059615 10/6/2022 DEZURIKS PORTABLE BLACK SIGN CO fire fighters hiring signs $524.90 105 42210 340
059616 10/6/2022 ELECTRIC MIKES, INC. WTP2 diesel tank level probe/transmitter $230.00 601 49421 220
059617 10/6/2022 EMERGENCY APPARATUS MAINT. INC Brush ATV 7 service portabl pumpt $213.01 105 42260 230
059617 10/6/2022 EMERGENCY APPARATUS MAINT. INC Tanker 4 service portable pump $245.15 105 42260 230
059617 10/6/2022 EMERGENCY APPARATUS MAINT. INC Grass Rig 3 service portable pump $171.37 105 42260 230
059617 10/6/2022 EMERGENCY APPARATUS MAINT. INC Ladder 2 pump test, service aerial $2,110.71 105 42260 230
059617 10/6/2022 EMERGENCY APPARATUS MAINT. INC Engine 1 pump test $616.27 105 42260 230
059617 10/6/2022 EMERGENCY APPARATUS MAINT. INC Engine 1 blue discharge valve leaking, fans in cab repairs $869.86 105 42260 230
059618 10/6/2022 FASTENAL COMPANY shop hardware $422.59 101 45201 210
059619 10/6/2022 FLEET SERVICES Aug squad lease 10186 $174.79 101 42152 414
059620 10/6/2022 GALLS, INC Milostran: penight, radio holder, earphone, socks $125.34 101 42120 171
059620 10/6/2022 GALLS, INC Pfannenstein, Dan: short sleeve armorskin $48.40 101 42120 171
059620 10/6/2022 GALLS, INC Pfannenstein, Dan: short sleeve armorskin $48.40 101 42120 171
059620 10/6/2022 GALLS, INC Manderscheid: ear mold, radio pouch, flashlight, handcuff strap, tactical light $238.19 101 42120 171
059620 10/6/2022 GALLS, INC Vossen: campaign hat $143.05 101 42120 171
059620 10/6/2022 GALLS, INC Brutger: flashlight, belt keepers, socks $132.52 101 42120 171
059621 10/6/2022 GRANITE ELECTRONICS, INC remove radio old rescue van to new #5 van $517.83 105 42260 230
059621 10/6/2022 GRANITE ELECTRONICS, INC pager repair $104.00 105 42250 321
059622 10/6/2022 GRANITE WATER WORKS, INC bolt $26.16 602 49470 220
059623 10/6/2022 HARTSOOK COMPANIES, INC. Nov capital campaign $17,500.00 390 45205 300
059624 10/6/2022 HAWKINS, INC WTP1 chemicals $3,303.35 601 49420 210
059624 10/6/2022 HAWKINS, INC WTP2 chemicals $2,049.55 601 49421 210
059625 10/6/2022 HOFFMAN, JUNE Sept fire hall cleaning $60.00 105 42281 300
059626 10/6/2022 INSPECTRON INC Sept inspection services $8,500.00 101 42401 300
059627 10/6/2022 JOVANOVICH, DEGE & ATHMANN Sept ordinances $495.00 101 41130 304
059627 10/6/2022 JOVANOVICH, DEGE & ATHMANN Sept JR Mobile $202.50 150 46500 304
059627 10/6/2022 JOVANOVICH, DEGE & ATHMANN Sept StorageLink $45.00 101 41910 304
059627 10/6/2022 JOVANOVICH, DEGE & ATHMANN Sept YMCA lease $270.00 200 45202 520
059627 10/6/2022 JOVANOVICH, DEGE & ATHMANN Sept fire contract $315.00 105 42210 304
059627 10/6/2022 JOVANOVICH, DEGE & ATHMANN Sept Bayou Blues alley, special event discussion $337.50 101 41610 304
059628 10/6/2022 KWIK TRIP Sept fuel ($197.63) 101 42152 235
059628 10/6/2022 KWIK TRIP Sept squad washes $81.00 101 42152 230
059628 10/6/2022 KWIK TRIP Sept fuel $2,704.70 101 42152 235
059628 10/6/2022 KWIK TRIP Sept fuel ($4.20) 602 49450 235
059628 10/6/2022 KWIK TRIP Sept fuel ($4.21) 601 49440 235
059628 10/6/2022 KWIK TRIP Sept fuel ($4.21) 101 45202 235
059628 10/6/2022 KWIK TRIP Sept fuel $62.61 602 49450 235
059628 10/6/2022 KWIK TRIP Sept fuel $62.61 601 49440 235
059628 10/6/2022 KWIK TRIP Sept fuel $62.61 101 45202 235
059628 10/6/2022 KWIK TRIP Sept fuel $62.61 101 43120 235
059628 10/6/2022 KWIK TRIP Sept fuel ($4.21) 101 43120 235
059629 10/6/2022 LAW ENFORCEMENT LABOR SERVICES Oct dues $650.00 101 21707
059630 10/6/2022 LEES ACE HARDWARE #5 bit set, velcro tape, lacquer $34.97 105 42220 220
059630 10/6/2022 LEES ACE HARDWARE FD hangers for board in dispatch $15.99 105 42280 210
059630 10/6/2022 LEES ACE HARDWARE FD hangers for board in dispatch $13.23 105 42280 210
059630 10/6/2022 LEES ACE HARDWARE FD tape, bable ties, surge protector $78.94 105 42220 220
059630 10/6/2022 LEES ACE HARDWARE FD screws for air backs $1.44 105 42220 210
059630 10/6/2022 LEES ACE HARDWARE FD window cleaner $9.98 105 42281 210
059631 10/6/2022 LITTLE FALLS MACHINE, INC #81 tube, cross assembly $432.65 101 43125 230
059632 10/6/2022 LYON, ABBY 3rd quarter park board $35.00 101 41120 103
059633 10/6/2022 MACQUEEN EMERGENCY, INC SCBA annual flow testing $1,405.00 105 42220 210
059634 10/6/2022 MCDOWALL COMPANY FD roof repairs $1,070.00 105 42280 300
059635 10/6/2022 MED COMPASS, LLC SMA User ‐ Medical Exam annual testing $2,880.00 105 42210 305
059636 10/6/2022 MINNESOTA SECRETARY OF STATE Notary appllication: Bauer $120.00 101 41430 300
059637 10/6/2022 MVTL LABORATORIES, INC wastewater testing $500.64 602 49480 312
059638 10/6/2022 NEWMAN, AL 3rd quarter park board: Newman $35.00 101 41120 103
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
Check# Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Paid Prior To Council Approval
059639 10/6/2022 QUADIENT LEASING mailer lease 7/30/22‐10/29/22 $249.03 101 41430 410
059639 10/6/2022 QUADIENT LEASING mailer lease 7/30/22‐10/29/22 $249.02 601 49490 410
059639 10/6/2022 QUADIENT LEASING mailer lease 7/30/22‐10/29/22 $249.02 602 49490 410
059639 10/6/2022 QUADIENT LEASING mailer lease 7/30/22‐10/29/22 $249.02 603 43230 410
059640 10/6/2022 RENNECKE, ANDREW 3rd quarter park board meetings $70.00 101 41120 103
059641 10/6/2022 RIDGEWATER COLLEGE new Firefighters EMR class $2,500.00 105 42240 443
059642 10/6/2022 RIDGEWOOD CONTRACTING, LLC Sept compost permits $645.00 603 43230 300
059643 10/6/2022 SCHLEPER, KEITH 3rd quarter park board meetings $70.00 101 41120 103
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Admin email, IP Address $247.80 101 41430 215
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Move UB workstation $56.56 652 43160 215
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. IT server updates/backups $654.00 101 41710 215
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Finance remote login, Property Management connect $140.00 101 41530 215
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. SentinelOne Oct $246.75 101 41710 310
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Admin email issue, LaserFiche and Banyon issues $445.20 101 41430 215
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Admin Asst computer system $1,951.74 409 41430 581
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Move UB workstation $56.56 651 49490 215
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Move UB workstation $56.56 603 43230 215
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Move UB workstation $56.56 602 49490 215
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Dirkes set up, connect scan tool $163.80 101 45201 300
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. IT ‐ LaserFiche connect, outlook connect to server $100.00 101 41710 215
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Managed Services Oct $312.50 101 41710 310
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Move UB workstation $56.56 601 49490 215
059644 10/6/2022 SHIFT TECHNOLOGIES, INC. Finance, forward Kim's email, Banyon issues $123.20 101 41530 215
059645 10/6/2022 ST. JOSEPH FIRE RELIEF ASSN 2% State Fire Aid $61,567.93 105 42220 447
059646 10/6/2022 STENMAN, ELIJAH 3rd quarter park board meetings $70.00 101 41120 103
059647 10/6/2022 STERICYCLE, INC. 9/6/22 shred service $36.98 101 41430 300
059647 10/6/2022 STERICYCLE, INC. 9/6/22 shred service $36.97 101 42120 300
059648 10/6/2022 TRAUT COMPANIES potable water testing $240.00 601 49420 312
059649 10/6/2022 ZEP MANUFACTURING, INC trash liners $114.67 101 45201 210
059649 10/6/2022 ZEP MANUFACTURING, INC trash liners $196.09 101 45202 210
Total Bills Payable - Mailed Prior to Council Approval $123,294.92
Check# Date Search Name Comments Amount FUND DEPART OBJ
059650 10/13/2022 ASTECH CORPORATION 2022 street improvements pay app 2 $364,695.28 415 43120 530
059651 10/13/2022 AUTO VALUE PARTS STORES ‐ WEST #91 front wheel lugnuts $50.06 101 43125 230
059652 10/13/2022 BUREAU OF CRIMINAL APPR CJDN access fee $600.00 101 42120 433
059653 10/13/2022 CENTRAL HYDRAULICS, INC #33 clamp $35.72 101 45202 230
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $134.29 101 45201 210
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $51.85 602 49450 171
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $3.94 651 49900 171
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $179.60 101 41430 210
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $3.57 603 43230 171
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $52.05 601 49440 171
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $25.96 101 45202 171
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $26.52 101 43120 171
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $134.29 602 49490 210
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $30.08 101 42120 210
059654 10/13/2022 CINTAS CORPORATION NO. 2Sep rugs, PW uniforms, towels $134.29 601 49490 210
059655 10/13/2022 CUTTERS LAWN SERVICE aerate, overseed, fertilize baseball field $250.00 101 45125 300
059656 10/13/2022 FASTENAL COMPANY bottom tap, nylock $17.27 101 45201 210
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $85.18 651 49900 321
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $82.95 101 41430 321
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $49.75 101 41530 321
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $83.91 105 42250 321
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $554.53 101 42151 321
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $155.68 101 43120 321
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $44.72 101 41910 321
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $44.72 101 45204 321
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $76.32 602 49450 321
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $104.37 601 49440 321
059657 10/13/2022 FIRSTNET phones 8/26‐9/25/22 $155.69 101 45202 321
059658 10/13/2022 GALLS, INC handcuffs, gloves ‐ Lipinski $97.30 101 42120 171
059658 10/13/2022 GALLS, INC tactical pants, cargo pants ‐ Manderscheid $174.98 101 42120 171
059658 10/13/2022 GALLS, INC LS armorskin shift/fleece w/embroidery ‐
Manderscheid $192.78 101 42120 171
059658 10/13/2022 GALLS, INC handcuffs ‐ Lipinski $58.09 101 42120 171
059659 10/13/2022 GARY S PIZZA Oct FD mtg $120.00 101
059660 10/13/2022 GOPHER STATE ONE CALL Sept locates $69.52 602 49490 319
059660 10/13/2022 GOPHER STATE ONE CALL Sept locates $69.53 601 49440 319
059661 10/13/2022 GOVHR USA, LLC 40% down‐Administrator search $7,800.00 390 41430 300
059662 10/13/2022 GRANITE WATER WORKS, INC blue & green marking paint $131.76 601 49440 210
059663 10/13/2022 JACKS OIL DISTRIBUTING, INC. #2 diesel fuel dyed $683.17 101 45202 235
059663 10/13/2022 JACKS OIL DISTRIBUTING, INC. #2 diesel fuel dyed $683.16 101 43125 235
059663 10/13/2022 JACKS OIL DISTRIBUTING, INC. #2 diesel fuel dyed $683.17 101 43120 235
059664 10/13/2022 KNIFE RIVER CORPORATION 4000 EXT streets $563.00 101 43120 220
059665 10/13/2022 KRILLAN, INC. 55 t‐shirts ‐ CVB $704.00 220 46500 313
059666 10/13/2022 LEAGUE OF MN CITIES INS TRUST deductible w/c 00478709 $59.32 601 49440 300
059666 10/13/2022 LEAGUE OF MN CITIES INS TRUST deductible w/c 00478709 $59.33 101 43120 300
059666 10/13/2022 LEAGUE OF MN CITIES INS TRUST deductible w/c 00478709 $59.33 101 45202 300
059666 10/13/2022 LEAGUE OF MN CITIES INS TRUST deductible w/c 00478709 $59.32 602 49450 300
059667 10/13/2022 LEXISNEXIS Nov subscription fee $3.09 101 42120 300
059668 10/13/2022 MELROSE 1 STOP #98 radio, steering u‐joint $138.95 101 43125 230
059668 10/13/2022 MELROSE 1 STOP #91 brake shoe kit,wheel seal,grease cap,king pin kit,
guite brake drum dust shield muffler clamps/pipes $2,311.71 101 43125 230
059668 10/13/2022 MELROSE 1 STOP #98 dimmer switch $47.29 101 43125 230
059669 10/13/2022 METERING & TECHNOLOGY SOLUTION 2" e‐series meter $947.00 601 49430 210
059670 10/13/2022 MIDCONTINENT COMMUNICATIONS Oct fiber lines $315.67 601 49435 321
059670 10/13/2022 MIDCONTINENT COMMUNICATIONS Oct fiber lines $435.67 601 49421 321
059670 10/13/2022 MIDCONTINENT COMMUNICATIONS Oct fiber lines $315.66 602 49480 321
059670 10/13/2022 MIDCONTINENT COMMUNICATIONS Oct fiber lines $217.84 101 42151 321
059670 10/13/2022 MIDCONTINENT COMMUNICATIONS Oct fiber lines $217.84 101 41430 321
059670 10/13/2022 MIDCONTINENT COMMUNICATIONS Oct fiber lines $110.67 150 46500 321
059670 10/13/2022 MIDCONTINENT COMMUNICATIONS Oct fiber lines $350.67 101 45201 321
059670 10/13/2022 MIDCONTINENT COMMUNICATIONS Oct fiber lines $350.67 105 42250 321
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
Check# Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
059670 10/13/2022 MIDCONTINENT COMMUNICATIONS Oct fiber lines $350.67 601 49420 321
059671 10/13/2022 MIDWAY IRON AND METAL, INC steel plate, shear sheets $136.84 101 45201 240
059672 10/13/2022 MIDWEST TESTING, LLC cellular water meter installation 10/3/22‐10/6/22 $8,944.00 104 43120 300
059672 10/13/2022 MIDWEST TESTING, LLC cellular water meter installation 9/26/22‐9/29/22 $6,230.00 104 43120 300
059673 10/13/2022 MN MUNICIPAL UTILITIES ASSOC 2022 drug & alcohol testing consortium $108.50 601 49440 433
059673 10/13/2022 MN MUNICIPAL UTILITIES ASSOC 2022 drug & alcohol testing consortium $108.50 602 49450 433
059674 10/13/2022 MVTL LABORATORIES, INC wastewater testing $142.26 602 49480 312
059675 10/13/2022 O REILLY AUTO PARTS shop brake cleaner, splice $61.27 101 45201 220
059675 10/13/2022 O REILLY AUTO PARTS #705 oil filter $5.29 101 42152 230
059675 10/13/2022 O REILLY AUTO PARTS #703 link kit, thread lock $46.95 101 42152 230
059675 10/13/2022 O REILLY AUTO PARTS #25 spindle nut $3.25 101 45202 230
059675 10/13/2022 O REILLY AUTO PARTS #25 brake rotor/pads, acle gasket/seal, caliper bolt,
pin boot kit $59.02 101 45202 230
059675 10/13/2022 O REILLY AUTO PARTS #25 returned parts ($24.38) 602 49450 230
059675 10/13/2022 O REILLY AUTO PARTS #706 oil filter $10.58 101 42152 230
059675 10/13/2022 O REILLY AUTO PARTS #703 arm assy, brake pads $159.14 101 42152 230
059675 10/13/2022 O REILLY AUTO PARTS #25 spindle nut $3.25 101 43120 230
059675 10/13/2022 O REILLY AUTO PARTS #25 returned parts ($24.37) 601 49440 230
059675 10/13/2022 O REILLY AUTO PARTS #37 air filter $31.83 101 43120 230
059675 10/13/2022 O REILLY AUTO PARTS #25 brake rotor/pads, acle gasket/seal, caliper bolt,
pin boot kit $59.01 101 43120 230
059675 10/13/2022 O REILLY AUTO PARTS #25 brake rotor/pads, acle gasket/seal, caliper bolt,
pin boot kit $59.01 601 49440 230
059675 10/13/2022 O REILLY AUTO PARTS shop flap wheel, end brush $19.82 101 45201 210
059675 10/13/2022 O REILLY AUTO PARTS #25 brake rotor/pads, acle gasket/seal, caliper bolt,
pin boot kit $59.01 602 49450 230
059675 10/13/2022 O REILLY AUTO PARTS #5 rivets, rivet gun $30.06 105 42220 220
059675 10/13/2022 O REILLY AUTO PARTS #703 oil filter $5.29 101 42152 230
059675 10/13/2022 O REILLY AUTO PARTS shop mini gasket $15.29 101 45201 210
059675 10/13/2022 O REILLY AUTO PARTS #25 spindle nut $3.25 601 49440 230
059675 10/13/2022 O REILLY AUTO PARTS #25 returned parts ($24.38) 101 43120 230
059675 10/13/2022 O REILLY AUTO PARTS #35 mini lamp $1.65 602 49450 230
059675 10/13/2022 O REILLY AUTO PARTS coupler $6.49 101 45201 210
059675 10/13/2022 O REILLY AUTO PARTS #27 air filter, tranny fluid $111.22 101 45202 230
059675 10/13/2022 O REILLY AUTO PARTS #27/29 oil filter $10.58 101 45202 230
059675 10/13/2022 O REILLY AUTO PARTS HD tablet ‐ shop $1,599.00 409 43120 581
059675 10/13/2022 O REILLY AUTO PARTS shop BRG packer $36.99 101 45201 210
059675 10/13/2022 O REILLY AUTO PARTS #91 oil/air filters, fuel/water sep $109.68 101 43125 230
059675 10/13/2022 O REILLY AUTO PARTS rock trailer license light $4.63 101 45202 230
059675 10/13/2022 O REILLY AUTO PARTS #703 return arm assy ($95.70) 101 42152 230
059675 10/13/2022 O REILLY AUTO PARTS #37 oil filter $5.29 101 43120 230
059675 10/13/2022 O REILLY AUTO PARTS shop fluid pump, drain funnel $43.98 101 45201 210
059675 10/13/2022 O REILLY AUTO PARTS shop anti‐seize, disc lube $17.08 101 45201 210
059675 10/13/2022 O REILLY AUTO PARTS #25 returned parts ($24.37) 101 45202 230
059675 10/13/2022 O REILLY AUTO PARTS #25 wheel seal, axle seal $3.32 602 49450 230
059675 10/13/2022 O REILLY AUTO PARTS #25 wheel seal, axle seal $3.31 601 49440 230
059675 10/13/2022 O REILLY AUTO PARTS #25 wheel seal, axle seal $3.31 101 45202 230
059675 10/13/2022 O REILLY AUTO PARTS #25 wheel seal, axle seal $3.32 101 43120 230
059675 10/13/2022 O REILLY AUTO PARTS #25 spindle nut $3.24 602 49450 230
059675 10/13/2022 O REILLY AUTO PARTS #35 oil/air filters $21.12 602 49450 230
059676 10/13/2022 POWERHOUSE OUTDOOR EQUIP chop saw $12.98 101 45201 210
059677 10/13/2022 PRECISE REFRIGERATION INC filters ‐ gov center $668.00 101 41942 210
059678 10/13/2022 REDNECK, INC. rock trailer greas seal $9.24 101 45202 230
059678 10/13/2022 REDNECK, INC. rock trailer electric brake, grease seal $270.76 101 45202 230
059678 10/13/2022 REDNECK, INC. return grease seal ($11.88) 101 45202 230
059679 10/13/2022 REPUBLIC SERVICES Sept refuse/recycling $27,175.93 603 43230 384
059680 10/13/2022 SCHWIETERS CHEV‐COLD SPRING #703 W‐S Arm $649.77 101 42152 230
059680 10/13/2022 SCHWIETERS CHEV‐COLD SPRING #703 W‐S Arm $185.69 101 42152 230
059681 10/13/2022 WRUCK SEWER & PORTABLE RENTAL A1 rental $244.00 101 45205 361
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $9.21 101 42500 326
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $1,074.52 601 49420 381
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $59.96 601 49420 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $4,112.23 601 49421 381
Check# Date Search Name Comments Amount FUND DEPART OBJ
CITY OF ST JOSEPH
Bills Payable – Checks Not Mailed Awaiting Council Approval
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $2,933.10 652 43160 386
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $876.61 601 49421 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $343.01 601 49435 381
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $470.02 602 49470 381
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $690.82 602 49480 381
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $32.71 602 49480 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $69.13 601 49410 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $38.40 602 49471 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $30.24 101 45123 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $1,951.58 101 41942 381
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $443.07 101 41942 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $45.26 101 43120 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $16.37 101 45123 381
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $90.75 101 43120 381
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $60.50 101 45201 381
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $156.02 101 45201 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $532.71 101 45202 381
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $30.24 101 45202 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $779.90 105 42280 381
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $79.49 105 42280 383
059682 10/13/2022 XCEL ENERGY gas/electric ‐ Sept $732.54 601 49410 381
Total Bills Payables - Waiting Council Approval $449,199.06
EFTs & Payroll 135,539.86
Bills Paid Prior to Council 123,294.92
Bills Waiting for Council 449,199.06
Total Bills Payable 708,033.84
Summary:
Council Agenda Item
______
MEETING DATE: October 17, 2022
AGENDA ITEM: Donations and Contributions
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Statute 465.03 requires that all gifts and donations of
real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council. By accepting the donations, the city is accepting the intent of the donations.
The in-kind donations are estimates.
Total Dog Park cash donations received through 9/30/22 = $6,019 + $1,149 for pavers and refreshments.
Total Jacob Wetterling Rec Center donations received through 9/30/22 = $13,041.
BUDGET/FISCAL IMPACT: $10,193.00
ATTACHMENTS: Resolution 2022-051 Accepting Donations
REQUESTED COUNCIL ACTION: Consider approval Resolution 2022-051 Accepting Donations.
4c
RESOLUTION 2022-051
RESOLUTION ACCEPTED DONATION(S)
WHEREAS, The City of St. Joseph is generally authorized to accepts gifts and bequests pursuant to
Minnesota Statutes Section 465.03 and Minnesota Statutes Section 471.17 for the benefit of its citizens;
and
WHEREAS, said Minnesota Statute 465.03 requires that all gifts and donations of real or personal
property be accepted only with the adoption of a resolution approved by two-thirds of the members of the
City Council; and
WHEREAS, the following person/persons and/or entity/entities has/have donated real and/or personal
property as follows:
DONOR METHOD PURPOSE AMOUNT
Anonymous Cash Disc Golf $8.00
Anonymous Cash Archery Range $14.00
Anonymous Cash RV Dump $171.00
Brenny Transportation
Community Fund Cash Community Center $10,000.00
WHEREAS, all such donations have been contributed to assist the various city departments and
programs as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH,
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted.
2. The Finance Department is hereby directed to issue receipts to each donor acknowledging the
city’s receipt of the donors’ donations.
ADOPTED by the City Council this 17th day of October, 2022.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
Council Agenda Item
MEETING DATE: October 17, 2022
AGENDA ITEM: Early Redemption of Outstanding Debt
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council reviewed the Debt Management Study presented by
Northland Securities. Council directed staff to prepare resolutions to redeem the 2010B and 2015A bonds
early.
BACKGROUND INFORMATION: Northland Securities reviewed the City of St. Joseph’s
outstanding debt for opportunities to early redeem any issue. There are two debts that could be redeemed
early in November. If council is interested, staff would follow up with a redemption resolution for
council to pass. Consideration of the redemptions follow below.
Resolution 2022-052: 2010B GO Improvement Bonds, Fund 345: This bond paid for the 16th Ave SE
street utilities and reconstruction project. The bonds are paid for with special assessments, debt levy and
storm water revenue. The payoff amount is $185,000 and would come from current fund balance, storm
water fees and $90,000 from Fund 390 debt relief reserves. The early call would result in interest savings
of $12K (2.9-3.25% rate) and reduce the 2023 debt levy $12,000.
Resolution 2022-053: 2015A GO Improvement Bonds, Fund 351: This bond paid for the Clinton Village
and Northland 1, 2, 3 street overlay project. The bonds are paid for with special assessments and debt
levy. The payoff amount is $185,000 and would come from current fund balance and $103,000 from Fund
390 debt relief reserves. The early call would result in interest savings of $11K (3% rate) and reduce the
2023 debt levy $30,000.
BUDGET/FISCAL IMPACT: $23K interest savings
$370,000 principal paid early
ATTACHMENTS: Resolution 2022-052 Calling 2010B GO Improvement Bonds
Resolution 2022-053 Calling 2015A GO Improvement Bonds
REQUESTED COUNCIL ACTION: Adopt resolutions 2022-052 and 2022-053 to early defease the
recommended 2010B and 2015A debts.
4d
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF ST. JOSEPH, MINNESOTA
Held: October 17, 2022
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of St. Joseph, Stearns County, Minnesota, was duly called to order on October 17, 2022, at 6:00
P.M.
The following members were present:
and the following members were absent:
Member ________________ introduced the following resolution and moved its adoption:
RESOLUTION 2022-052
CALLING FOR THE REDEMPTION OF
THE OUTSTANDING
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2010B
WHEREAS:
A. The City Council of the City of St. Joseph, Minnesota issued $1,825,000 General
Obligation Improvement Bonds, Series 2010B, dated September 1, 2010; and
B. All of said bonds maturing or subject to mandatory redemption on December 1, 2019
through 2025, inclusive, are subject to redemption, in whole or in part, and prepayment at the
option of the City on December 1, 2018, and on any date thereafter at par plus accrued interest, all
as provided in the resolution of the City authorizing the issuance of said bonds; and
C. The City deems it desirable and in the best interest of the City to call $185,000 of the
outstanding bonds maturing or subject to mandatory redemption in the years 2023 through 2025,
inclusive, for redemption on December 1, 2022, in accordance with said resolution authorizing the
issuance of said bonds, and
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
St. Joseph, Minnesota as follows:
1. $185,000 of the General Obligation Improvement Bonds, Series 2010B, dated
September 1, 2010, of the City of St. Joseph, Minnesota, maturing or subject to mandatory
redemption in the years 2023 through 2025, inclusive, shall be redeemed and prepaid on December
1, 2022, at 100% of their principal amount plus accrued interest for each such bond called.
2. The City Finance Director is hereby authorized and directed to give mailed notice of
call to the bank where said bonds are payable and said bank shall provide such notice to the holders
of the bonds as may be required by law. Said notice shall be in substantially the attached form.
3. The City Finance Director is hereby authorized and directed to deposit with the bank
where said bonds are payable prior to said call date sufficient funds to pay all principal and interest
due on the bonds as of the call date.
The motion for the adoption of the foregoing resolution was duly seconded by member
__________________ and upon a vote taken thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
ADOPTED by the City Council this 17th day of October, 2022.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
STATE OF MINNESOTA
COUNTY OF STEARNS
CITY OF ST. JOSEPH
I, the undersigned, being the duly qualified and acting City Clerk of the City of St. Joseph,
Stearns County, Minnesota, DO HEREBY CERTIFY, that I have carefully compared the
preceding extract of minutes of a meeting of the City Council of said City held on the date therein
indicated with the original minutes thereof on file in my office and that the same is a full, true and
correct transcript thereof insofar as said minutes relate to the topic described in the title of the
resolution set forth in the extract.
WITNESS my hand officially and the official seal of the City on October 17, 2022.
____________________________________
City Clerk
(SEAL)
NOTICE OF CALL FOR REDEMPTION
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2010B
DATED: SEPTEMBER 1, 2010
CITY OF ST. JOSEPH, MINNESOTA
NOTICE IS HEREBY GIVEN that by order of the City Council of the City of St. Joseph, Minnesota, there
have been called for redemption and prepayment on
DECEMBER 1, 2022
those outstanding bonds of the City designated as General Obligation Improvement Bonds, Series 2010B,
dated September 1, 2010, maturing or subject to mandatory redemption in the years 2023 through 2025,
inclusive, totaling $185,000 in principal amount and with the following CUSIP numbers:
Maturity Principal Amount CUSIP
2023 $60,000 790739UM6
2025 125,000 790739UN4
The bonds are being called for redemption at a price of 100% of their principal amount plus accrued interest
to December 1, 2022, on which date all interest on said bonds will cease to accrue. Holders of the bonds
hereby called for redemption are requested to present their bonds for payment to Northland Trust Services,
Inc., 150 South 5th Street, Suite 3300, Minneapolis, Minnesota 55402, on or before December 1, 2022.
Dated: October 17, 2022
BY ORDER OF THE CITY COUNCIL
/s/ Lori Bartlett
City Finance Director
Important Notice: In compliance with the Economic Growth and Tax Relief reconciliation Act of 2001,
federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the
time of the payment by the redeeming institutions if they are not provided with your social security number
or federal employer identification number, properly certified. This requirement is fulfilled by submitting a
W-9 Form, which may be obtained at a bank or other financial institution.
Additional Information may be obtained from:
NORTHLAND SECURITIES, INC.
150 South 5th Street, Suite 3300
Minneapolis, Minnesota 55402
Attn: Public Finance
Phone: 612-851-5900 or 800-851-2920
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF ST. JOSEPH, MINNESOTA
Held: October 17, 2022
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of St. Joseph, Stearns County, Minnesota, was duly called to order on October 17, 2022, at 6:00
P.M.
The following members were present:
and the following members were absent:
Member _________________ introduced the following resolution and moved its adoption:
RESOLUTION 2022-053
CALLING FOR THE REDEMPTION OF
THE OUTSTANDING
GENERAL OBLIGATION BONDS, SERIES 2015A
WHEREAS:
A. The City Council of the City of St. Joseph, Minnesota issued $760,000 General
Obligation Bonds, Series 2015A, dated August 1, 2015; and
B. All of said bonds maturing or subject to mandatory redemption on December 1, 2023
through 2025, inclusive, are subject to redemption, in whole or in part, and prepayment at the
option of the City on December 1, 2022, and on any date thereafter at par plus accrued interest, all
as provided in the resolution of the City authorizing the issuance of said bonds; and
C. The City deems it desirable and in the best interest of the City to call $185,000 of the
outstanding bonds maturing or subject to mandatory redemption in the years 2023 through 2025,
inclusive, for redemption on December 1, 2022, in accordance with said resolution authorizing the
issuance of said bonds, and
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
St. Joseph, Minnesota as follows:
1. $185,000 of the General Obligation Bonds, Series 2015A, dated August 1, 2015, of the
City of St. Joseph, Minnesota, maturing or subject to mandatory redemption in the years 2023
through 2025, inclusive, shall be redeemed and prepaid on December 1, 2022, at 100% of their
principal amount plus accrued interest for each such bond called.
2. The City Finance Director is hereby authorized and directed to give mailed notice of
call to the bank where said bonds are payable and said bank shall provide such notice to the holders
of the bonds as may be required by law. Said notice shall be in substantially the attached form.
3. The City Finance Director is hereby authorized and directed to deposit with the bank
where said bonds are payable prior to said call date sufficient funds to pay all principal and interest
due on the bonds as of the call date.
The motion for the adoption of the foregoing resolution was duly seconded by member
___________________ and upon a vote taken thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
ADOPTED by the City Council this 17th day of October, 2022.
CITY OF ST. JOSEPH
Rick Schultz, Mayor
ATTEST
Therese Haffner, Administrator
STATE OF MINNESOTA
COUNTY OF STEARNS
CITY OF ST. JOSEPH
I, the undersigned, being the duly qualified and acting City Clerk of the City of St. Joseph,
Stearns County, Minnesota, DO HEREBY CERTIFY, that I have carefully compared the
preceding extract of minutes of a meeting of the City Council of said City held on the date therein
indicated with the original minutes thereof on file in my office and that the same is a full, true and
correct transcript thereof insofar as said minutes relate to the topic described in the title of the
resolution set forth in the extract.
WITNESS my hand officially and the official seal of the City on October 17, 2022.
____________________________________
City Clerk
(SEAL)
NOTICE OF CALL FOR REDEMPTION
GENERAL OBLIGATION BONDS, SERIES 2015A
DATED: AUGUST 1, 2015
CITY OF ST. JOSEPH, MINNESOTA
NOTICE IS HEREBY GIVEN that by order of the City Council of the City of St. Joseph, Minnesota, there
have been called for redemption and prepayment on
DECEMBER 1, 2022
those outstanding bonds of the City designated as General Obligation Bonds, Series 2015A, dated August
1, 2015, maturing or subject to mandatory redemption in the years 2023 through 2025, inclusive, totaling
$185,000 in principal amount and with the following CUSIP number:
Maturity Principal Amount CUSIP
2025 $185,000 790739WS1
The bonds are being called for redemption at a price of 100% of their principal amount plus accrued interest
to December 1, 2022, on which date all interest on said bonds will cease to accrue. Holders of the bonds
hereby called for redemption are requested to present their bonds for payment to Northland Trust Services,
Inc., 150 South 5th Street, Suite 3300, Minneapolis, Minnesota 55402, on or before December 1, 2022.
Dated: October 17, 2022
BY ORDER OF THE CITY COUNCIL
/s/ Lori Bartlett
City Finance Director
Important Notice: In compliance with the Economic Growth and Tax Relief reconciliation Act of 2001,
federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the
time of the payment by the redeeming institutions if they are not provided with your social security number
or federal employer identification number, properly certified. This requirement is fulfilled by submitting a
W-9 Form, which may be obtained at a bank or other financial institution.
Additional Information may be obtained from:
NORTHLAND SECURITIES, INC.
150 South 5th Street, Suite 3300
Minneapolis, Minnesota 55402
Attn: Public Finance
Phone: 612-851-5900 or 800-851-2920
Council Agenda Item
______
MEETING DATE: October 17, 2022
AGENDA ITEM: Transfers
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: The Council directed staff to bring back a resolution to early
redeem the 2010B and 2015A GO improvement bonds using debt service relief to pay off the remaining
principal. Council approved the 2023 preliminary budget with using the balance of the debt service
relief in the Fire fund to go towards the new 2022 equipment certificates for the pumper/tanker truck.
BACKGROUND INFORMATION:
Operating Transfers:
The first transfer is to use the remaining debt service relief in the Fire fund to bring down the needed
debt levy for the new pumper/tanker truck arriving in January (estimated). The transfer was
recommended during the 2023 preliminary budget discussions.
The second transfer is to move debt service relief and the remaining storm water funds budgeted for the
16th Ave SE improvement project to the 2010B and 2015A GO improvement bonds to call them early.
The early bond calls will result in interest savings and reduce the remaining debt levies for the bonds.
BUDGET/FISCAL IMPACT: $249,750.00 budget line items between funds
ATTACHMENTS: 2022 Transfers
REQUESTED COUNCIL ACTION: Authorize the 2022 transfers as presented.
4e
City of St. Joseph, Minnesota
Operating Transfers
Requested October 17, 2022 for 2022 Financial Year
Fund Description Amount In Amount Out Purpose
Operating:
105 Fire Fund 17,000.00 Transfer fire debt relief to pumper/tanker equipment
316 2022 Equip Certificates 17,000.00 certificates to draw down the 2023 debt levies
345 2010B GO Improvement Bonds 129,750.00 Transfer reserves to early redeem
351 2015A GO Improvement Bonds 103,000.00 the 2010B and 2015A bonds.
651 Storm Water Fundd 39,750.00
390 Debt Service Relief 193,000.00
249,750.00 249,750.00
Council Agenda Item
MEETING DATE: October 17, 2022
AGENDA ITEM: Repayment Agreement Satisfaction
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council accepted MN Small Cities Housing Rehab grant from
DEED and contracted with Central MN Housing Partnership to administer the grant.
BACKGROUND INFORMATION: The 2018 housing grant award was completed in 2021. Several
homeowners paid their forgivable loans and requires a Repayment Agreement Satisfaction to be
recorded against the properties. Upon council approval, staff will forward the agreements. The
following addresses met their loan obligations.
207 9th Ave SE
BUDGET/FISCAL IMPACT: none
ATTACHMENTS: Repayment Agreement Satisfaction
REQUESTED COUNCIL ACTION: Consider approving the Repayment Agreement Satisfaction for
the addresses listed above.
4f
Page 1 of 1
[Space above This Line for Recorder’s Use]
REPAYMENT AGREEMENT SATISFACTION
THAT CERTAIN AGREEMENT owned by the undersigned, a married couple of
the State of Minnesota, dated July 16, 2019, executed by the City of St. Joseph, as lender,
to Branden M. DeSmet and Mackenzie E. DeSmet AKA Mackenzie E. Anderson, husband
and wife, as owner of 207 9th Ave. SE, St. Joseph, MN 56374, and recorded on December
10, 2019, as Document Number A1558828, in the Office of the County Recorder of
Stearns County, Minnesota, is with the indebtedness thereby secured, fully paid and
satisfied.
CITY OF ST. JOSEPH,
a Minnesota public body, corporate and politic
By: Rick Schultz
Its: Mayor
By: Therese Haffner
Its: Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
This instrument was acknowledged before me on this 17th day of October, 2022,
by Rick Schultz as Mayor and Therese Haffner, as Administrator of the City of St. Joseph,
a Minnesota public body, corporate and politic, on behalf of said city.
Notary Public
Drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
320-363-7201
Page 1 of 1
[Space above This Line for Recorder’s Use]
REPAYMENT AGREEMENT SATISFACTION
THAT CERTAIN AGREEMENT owned by the undersigned, a married couple of
the State of Minnesota, dated July 16, 2019, executed by the City of St. Joseph, as lender,
to Branden M. DeSmet and Mackenzie E. DeSmet AKA Mackenzie E. Anderson, husband
and wife, as owner of 207 9th Ave. SE, St. Joseph, MN 56374, and recorded on December
10, 2019, as Document Number A1558827, in the Office of the County Recorder of
Stearns County, Minnesota, is with the indebtedness thereby secured, fully paid and
satisfied.
CITY OF ST. JOSEPH,
a Minnesota public body, corporate and politic
By: Rick Schultz
Its: Mayor
By: Therese Haffner
Its: Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF STEARNS )
This instrument was acknowledged before me on this 17th day of October, 2022,
by Rick Schultz as Mayor and Therese Haffner, as Administrator of the City of St. Joseph,
a Minnesota public body, corporate and politic, on behalf of said city.
Notary Public
Drafted by:
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
320-363-7201
Council Agenda Item
MEETING DATE: October 17, 2022
AGENDA ITEM: Fire Contract
SUBMITTED BY: Administration
STAFF RECOMMENDATION: Approve Fire Contract between City of St. Joseph and St. Wendel
Township.
PREVIOUS COUNCIL ACTION: At the City Council meeting on May 16, 2022 the council approved
an amendment to Fire Contract between City of St. Joseph, Town of St. Joseph and the Town of St.
Wendel extending to December 31, 2022. The fire contract was set to expire on July 1, 2022.
BACKGROUND INFORMATION: In reviewing the existing fire contract, staff and legal counsel had
recommended new separate service contracts with St. Joseph Township and St. Wendel Township. A new
service contract, reviewed by legal counsel, has been drafted based on the model contract by the League
of Minnesota Cities Insurance Trust and the Minnesota Association of Townships.
St. Joseph Township is currently reviewing the draft contract so that will be brought to the council at a
future meeting.
St. Wendel Town Board has approved the attached contract. The service territory map which is the
current service territory area will be added as an Exhibit, along with a sample budget.
ATTACHMENTS: City of St. Joseph/St. Wendel Township Fire Contract
REQUESTED COUNCIL ACTION: Approve City of St. Joseph/St. Wendel Township Fire Contract
4g
Page 1
City of St. Joseph, Minnesota
St. Wendel Township
Fire Service Contract
This contract is made and entered into this _______ day of _______, 2022 between the City of
St. Joseph, 75 Callaway Street East, St. Joseph, Minnesota, a municipal corporation (“City”), and
St. Wendel Township, PO Box 297, 36922 County Road 4, St. Joseph Minnesota, a public
corporation (“Town”).
In consideration of the mutual promises and agreements hereinafter set forth the parties do
hereby agree as follows:
1. Fire Service. Town agrees to purchase from City, and City agrees to provide Town, the
following fire-related services:
□ Structural Firefighting □ Emergency Medical Services
□External Structural Firefighting □ Fire Scenes
□ Interior Structural Firefighting □ Rescue Scenes
□ Grass/Forest Firefighting
□ General Firefighting Level of Emergency Medical Response
□ Vehicles & Equipment □ First Responder
□ Carbon Monoxide Calls
□ Other Non-Structural Firefighting □ Fire Code Enforcement
□ Rescue
□ Vehicle & Equipment Extrication □ Hazardous Materials Response
□ General Search & Rescue
□ Confined Space Rescue Level of Hazardous Materials Response
□ High Level Rescue □ First Responder, Awareness
□ Recovery □ First Responder, Operations
□ HAZMAT Operations
□ Disaster Response
The services indicated above are further explained, or limited, as follows:
a. Allocation of Resources. The parties understand the fire department officer in charge
of the particular scene shall exercise judgment to determine, in consideration of all
the established policies, guidelines, procedures, and practices, how best to allocate the
available resources of the fire department under the circumstances of a given
situation. Failure to provide fire services because of poor weather conditions or other
conditions beyond the control of City shall not be deemed a breach of this contract.
Page 2
b. No Guarantee. The parties understand and agree City will endeavor to reasonably
provide the services indicated above given the circumstances, but City makes no
guarantees that the services it actually provides in a given situation will meet any
particular criteria or standard. The City and it officers, employees and volunteer shall
not be liable to the Town or any other person for failure to furnish assistance under
this agreement or for recalling assistance.
2. Payment. Town agrees to pay City annually during the term of this contract the Payment
Amount which shall be a proportionate share of the Annual Operational Budget determined
by the comparative estimated market value of all areas served by the St. Joseph Fire
Department.
For purposes of this formula, Total Fire Department Annual Operational Budget shall include
the total amount of the Fire Department Annual Operating Budget for the year service is to
be provided as finally approved by the City Council. The operating budget shall include
those line items set forth in the sample budget attached hereto as Exhibit A. By April 1st of
the year following the budget year, the City shall provide actual expense amounts for all line
items in the Fire Department Annual Operating Budget.
3. Joint Meetings. Town and City shall hold two joint meetings annually during term of this
contract to calculate the Payment Amount for the upcoming year, discuss Town’s satisfaction
with the service provided during the year, and to discuss such other issues as either party
deems relevant to this contract. The first meeting shall occur in February at which meeting
the Fire Chief shall present upcoming initiatives that may affect the following year’s budget.
At the August meeting the Fire Chief shall present the City’s final proposed budget for the
Fire Department. The meetings shall be held separately from any regular Town or City
meeting and shall be attended by at least a quorum of each party’s governing body.
4. Emergency Service Charge. Town, in its sole discretion, may exercise its authority to
impose and collect an emergency service charge on those receiving emergency services,
including fire services, within Town. City shall have no right to, or interest in, any service
fees collected by Town. If Town imposes an emergency service charge it shall provide City a
list of the specific types of information it determines it needs collected in order to
successfully impose and collect the charge. City shall make a good faith effort to collect the
requested information for each service call to the Service Territory and promptly provide
Town with the information it collected.
5. Service Territory. City shall provide fire services as indicated in this contract to the area in
Town described below and/or as indicated on a map which is attached hereto as Exhibit B
and made part of this contract. The identified area shall constitute the Town’s Service
Territory for the purposes of this contract:
6. Term. This contract shall commence on the effective date indicated above and shall expire
on December 31, 2032 unless terminated earlier as provided herein.
Page 3
7. Ownership. City owns the buildings and equipment associated with the fire department and
the amounts paid by Town do not give rise to any ownership interest in, or responsibility
toward, those items unless a specific ownership interest is indicated below:
8. City’s Responsibilities. In addition to any other obligations described herein, City shall:
a. Authorize and direct the City fire department to provide the fire services described
herein to Town’s Service Territory;
b. Develop a detailed annual operational budget for the fire department for each year
during the term of this contract by the Anniversary Date and present it to Town along
with sufficient information to explain the items included in the budget figures;
c. Upon Town’s request, provide Town access to financial and cost data related to the
fire department for five years prior to the current service year;
d. Disclose to Town any proposed action City or the fire department intends to take that
can reasonably be expected to affect the Insurance Services Office Fire Protection
Grade in the Service Territory or City’s ability to provide the fire services indicated
above; and
e. Promptly disclose to Town any information City can reasonably anticipate will
directly affect its ability to perform its obligations under this contract.
f. Provide the Township with an invoice for fire service on or about January 15th of each
year for payments due on June 1st and December 1st of each year.
9. Town’s Responsibilities. In addition to any other obligations described herein, Town shall:
a. Promptly pay City the Payment Amount as indicated above for the year of service,
with one-half of the payment due on June 30th of the year of service and one half of
the payment due on December 31st of the year of service, or a prorated share of the
Payment Amount for the length of service actually provided if the contract is
terminated early;
b. Present a budget and levy proposal to the town electors at each annual town meeting
during the term of this contract seeking authority to levy funds as needed to pay the
“Payment Amount;” and
c. Promptly disclose to City any information Town can reasonably anticipate will
directly affect its ability to perform its obligations under this contract.
It is understood and agreed Town shall have no responsibility whatsoever toward the
firefighters or other emergency personnel including any employment related issues such
as training, supervision, performance reviews, discipline, compensation, benefits,
insurance coverages, compliance with any employment related federal, state, and local
laws and rules such as OSHA, ERISA, RLSA, FMLA, or any other employment related
issues. It is further agreed Town has no responsibility, beyond paying the agreed upon
Payment Amount, for acquiring, operating, maintaining, housing, or replacing equipment
as needed to provide the fire services described herein.
10. Insurance Requirements. City shall maintain general liability insurance for its services and
shall include Town as an additional insured for the term of this contract and any extensions
thereof. The City shall maintain insurance equal to or greater than the maximum liability
Page 4
applicable to municipalities as set forth in Minnesota Statutes, Section 466.04, subd. 1, as
amended. City shall also maintain automobile, and property insurance coverages. City shall
provide Town proof of such insurance coverages and the additional insured endorsement
naming the Town annually by the anniversary date of this contract. City shall also maintain
workers’ compensation coverage as required by law.
11. Indemnification. City agrees to defend and indemnify Town against any claims brought or
actions filed against Town or any officer, employee, or volunteer of Town for injury to, death
of, or damage to the property of any third person or persons, arising from City’s performance
under this contract for services. Under no circumstances, however, shall City be required to
pay on behalf of itself and Town, any amounts in excess of the limits on liability established
in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability
for Town and City may not be added together to determine the maximum amount of liability
for City. The intent of this subdivision is to impose on City a limited duty to defend and
indemnify Town for claims arising out of the performance of this contract subject to the
limits of liability under Minnesota Statutes, Chapter 466. The purpose of creating this duty to
defend and indemnify is to simplify the defense of claims by eliminating conflicts between
the parties and to permit liability claims against both parties from a single occurrence to be
defended by a single attorney.
12. No Waiver. Nothing herein shall be construed to waive or limit any immunity from, or
limitation on, liability available to either party, whether set forth in Minnesota Statutes,
Chapter 466 or otherwise.
13. Modification. This writing contains the entire agreement between the parties and no
alterations, variations, modifications, or waivers of the provisions of this agreement are valid
unless reduced to writing, signed by both City and Town, and attached hereto.
14. Subcontracting & Assignment. City shall not subcontract or assign any portion of this
contract to another without prior written permission from Town. Services provided to Town
pursuant to a mutual aid agreement City has, or may enter into, with another entity does not
constitute a subcontract or assignment requiring prior approval of Town so long as City
remains primarily responsible for providing fire services to Town’s Service Territory.
15. Termination. This contract may be terminated at any time during its term by mutual
agreement of the parties. Either party may terminate this agreement by personally serving a
120 day written notice of termination on the other party. This agreement shall terminate 120
days from the date of personal service of the written termination notice unless the party
serving the notice withdraws the notice in writing before it is effective. If Town fails to pay
for the service according to the schedule established herein, the City shall first provide the
Township a notice of the Township’s failure to make the required payment, and if payment is
not made within 10 business days of mailing of such notice the City may terminate this
agreement 60 days from the date of personal service of written termination notice. Notice to
City shall be served on the City administrator or City clerk if there is no City administrator,
and notice to Town shall be served on the Town clerk.
Page 5
16. Service Contract. This is a service contract. The parties do not intend to undertake or create,
and nothing herein shall be construed as creating, a joint powers agreement, joint venture, or
joint enterprise between the parties.
17. Minnesota Law Governs. This contract shall be governed by and construed in accordance
with the internal laws of the State of Minnesota. All proceedings related to this contract shall
be venued in the State of Minnesota.
18. Severability. The provisions of this contract shall be deemed severable. If any part of this
contract is rendered void, invalid, or otherwise unenforceable, such rendering shall not affect
the validity and enforceability of the remainder of this contract.
IN WITNESS WHEREOF, the parties have executed this contract effective on the date
indicated above.
City of St. Joseph St. Wendel Township
___________________________________ ______________________________________
By its Mayor: Rick Schultz By its Chairperson:
___________________________________ ______________________________________
By its City Administrator: By its Clerk: Renee Salzer
Therese Haffner
Council Agenda Item 4h
MEETING DATE: October 17, 2022
AGENDA ITEM: Application for Payment No. 2, 2022 Street Improvements
SUBMITTED BY: Engineering
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council approved payment application no. 1.
BACKGROUND INFORMATION: The contractor has completed the portions of the project and
work completed through 9/23/2022 are included in this payment application.
ATTACHMENTS: Application for Payment No. 2
REQUESTED COUNCIL ACTION: Approve application for payment no. 2 for the 2022 Street
Improvements to ASTECH Corporation in the amount of $364,695.28.
APPLICATION FOR PAYMENT NO. 2 CONTRACT FOR:2022 STREET IMPROVEMENTS
PROJECT NO.STJOE 164501 AGREEMENT DATE:6/6/2022
OWNER
CONTRACTOR FOR WORK ACCOMPLISHED THROUGH:9/23/2022
ITEM UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
GENERAL
1 LUMP SUM $35,000.00 1.00 $35,000.00 0.45 $15,750.00 0.95 $33,250.00
2 LUMP SUM $5,390.00 1.00 $5,390.00 0.75 $4,042.50 0.90 $4,851.00
3 EACH $200.00 51.00 $10,200.00 51.00 $10,200.00 51.00 $10,200.00
4 EACH $880.00 15.00 $13,200.00 $0.00 0.00 $0.00
5 EACH $27.50 39.00 $1,072.50 $0.00 0.00 $0.00
6 EACH $55.00 20.00 $1,100.00 20.00 $1,100.00 20.00 $1,100.00
7 SQ YD $5.39 1,547.00 $8,338.33 93.00 $501.27 183.00 $986.37
8 SQ YD $15.18 48.00 $728.64 $0.00 24.00 $364.32
9 LIN FT $9.90 862.00 $8,533.80 $0.00 1,026.00 $10,157.40
10 LIN FT $9.90 50.00 $495.00 $0.00 40.00 $396.00
11 LIN FT $5.00 165.00 $825.00 $0.00 195.00 $975.00
12 LIN FT $4.00 2,417.00 $9,668.00 $0.00 444.00 $1,776.00
STREET
13 CU YD $20.90 505.00 $10,554.50 505.00 $10,554.50 505.00 $10,554.50
14 M GAL $33.00 20.00 $660.00 $0.00 0.00 $0.00
15 CU YD $46.20 333.00 $15,384.60 $0.00 0.00 $0.00
16 CU YD $46.20 30.00 $1,386.00 $0.00 0.00 $0.00
17 SQ YD $1.50 15,725.00 $23,587.50 15,725.00 $23,587.50 15,725.00 $23,587.50
18 SQ YD $5.72 900.00 $5,148.00 900.00 $5,148.00 900.00 $5,148.00
19 CU YD $14.85 135.00 $2,004.75 $0.00 0.00 $0.00
20 TON $88.00 2,771.00 $243,848.00 2,410.02 $212,081.76 2,410.02 $212,081.76
21 TON $104.28 220.00 $22,941.60 173.51 $18,093.62 173.51 $18,093.62
22 TON $105.60 300.00 $31,680.00 117.14 $12,369.98 232.79 $24,582.62
23 GAL $3.30 2,130.00 $7,029.00 1,925.00 $6,352.50 1,925.00 $6,352.50
24 SQ YD $43.56 355.00 $15,463.80 $0.00 324.00 $14,113.44
25 SQ YD $90.72 23.00 $2,086.56 17.00 $1,542.24 17.00 $1,542.24
26 SQ FT $13.44 2,209.00 $29,688.96 3,931.00 $52,832.64 3,931.00 $52,832.64
27 SQ FT $56.00 250.00 $14,000.00 $0.00 0.00 $0.00
28 LIN FT $33.60 721.00 $24,225.60 (109.00) ($3,662.40) 732.00 $24,595.20
29 LIN FT $33.60 141.00 $4,737.60 94.00 $3,158.40 237.00 $7,963.20
30 LIN FT $39.20 50.00 $1,960.00 $0.00 53.00 $2,077.60
31 EACH $247.50 45.00 $11,137.50 $0.00 14.00 $3,465.00
32 EACH $165.00 20.00 $3,300.00 20.00 $3,300.00 20.00 $3,300.00
33 EACH $192.50 20.00 $3,850.00 20.00 $3,850.00 20.00 $3,850.00
34 SQ FT $71.50 85.00 $6,077.50 $0.00 0.00 $0.00
35 EACH $330.00 18.00 $5,940.00 $0.00 0.00 $0.00
36 HOUR $159.50 12.00 $1,914.00 $0.00 0.00 $0.00
CITY OF ST. JOSEPH
MOBILIZATION
TRAFFIC CONTROL
INLET PROTECTION
STABILIZED CONSTRUCTION EXIT
ASTECH CORP.
THIS PAYMENTCONTRACT WORK TO DATE
REMOVE BITUMINOUS PAVEMENT
REMOVE VALVE EXTENSION STEM
REMOVE CONCRETE WALK
REMOVE CONCRETE CURB AND
GUTTER
REMOVE SIGN
BITUMINOUS MATERIAL FOR TACK
COAT
COMMON EXCAVATION (P)
REMOVE CONCRETE VALLEY GUTTER
SAWING CONCRETE PAVEMENT
FULL DEPTH RECLAIMATION
SAWING BITUMINOUS PAVEMENT
TYPE SP 9.5 WEARING COURSE
MIXTURE SPWEA340C
TYPE SP 12.5 WEARING COURSE
MIXTURE SPWEAB340C
CONCRETE CURB & GUTTER, DESIGN
D412
AGGREGATE SHOULDERING (LV)
AGGREGATE BASE CLASS 5 (CV) (P)
SALVAGE AGGREGATE (LV)
MILL BITUMINOUS SURFACE (0-1")
TYPE SP 9.5 WEARING COURSE
MIXTURE SPWEA230B
WATER
BITUMINOUS PATCH - STREET
6" CONCRETE DRIVEWAY PAVEMENT
6" CONCRETE WALK / SAND BEDDING
TRUNCATED DOMES
CONCRETE CURB & GUTTER, DESIGN
B618
F&I STREET NAME SIGN ASSEMBLY
STREET SWEEP (WITH PICKUP
BROOM)
CONCRETE VALLEY GUTTER
ADJUST FRAME & RING CASTING
ADJUST VALVE BOX
VALVE BOX EXTENSION STEM
DESCRIPTION
F&I SIGN PANELS TYPE C
1
10/05/2022
Council Agenda Item 4i
MEETING DATE: October 17, 2022
AGENDA ITEM: Birch Street Sanitary Sewer Flow Monitoring Supplemental Agreement
SUBMITTED BY: Engineering/Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council has had previous discussions on the sanitary sewer flow on
Birch Street.
BACKGROUND INFORMATION: Services provided as part of the Supplemental Agreement
include:
1. Conducting an investigation by installing and monitoring 1 area/velocity portable flow meter to
monitor flow in the 12” sanitary sewer along Birch Street West.
2. Flows will be monitored remotely for up to 1 month and a summary report will follow.
BUDGET IMPACT: $5,000
ATTACHMENTS: Supplemental Agreement
REQUESTED COUNCIL ACTION: Approve the Supplemental Agreement with SEH, Inc. to
conduct the Birch Street West Sanitary Sewer Flow Monitoring in the amount of $5,000.
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485
320.229.4300 | 800.572.0617 | 888.908.8166 fax
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
October 7, 2022 RE: St. Joseph, Minnesota
2022 Birch Street Sanitary Sewer Flow Monitoring
SEH No. STJOE G206 10.03
Honorable Mayor and City Council
c/o Mrs. Therese Haffner, Administrator
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota, Owner,
and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing Report Phase services in
connection with studying sanitary sewer capacity along Birch Street West (hereinafter called the “Project”).
Our services will consist of conducting an investigation by installing and monitoring one (1) area/velocity (A/V)
portable flow meter to monitor flow in the 12-inch sanitary sewer along Birch Street West, at the block near Kwik
Trip. The flow monitoring will provide an understanding of existing flow through the sanitary sewer and allow for
the evaluation of available flow capacity. The flow meter will be equipped with a cellular communication module
to allow for remote data collection and reduce the need for additional field data collection costs. Flows will be
monitored for a period of up to one (1) month, anticipated to start in October 2022. This scope includes all labor
and equipment necessary to install the meter, to monitor data over the course of the monitoring period, to
remove the equipment from the collection system at the conclusion of the project, and to prepare a summary
memo of the flow data collected. SEH will be responsible for all associated traffic control and confined space
entry requirements.
We will also furnish such Additional Services as you may request or as required. Additional Services that may be
provided, but are not included in the proposed scope of work, include:
Sanitary sewer collection system planning for undeveloped areas.
Design and Construction Phase Services.
You will pay us a fee for our services, currently estimated to be $5,000, in accordance with Exhibit C-2, Lump
Sum method.
Payment for additional services shall be based on the time required to perform the services and the billable rates
for the principals and employees engaged directly on the Project, plus charges for expenses and equipment, all
in accordance with Exhibit C-1.
We will start our services promptly after receipt of your authorization. We estimate our services will be completed
after 2 months. If there are delays in the Project that are beyond our control, you agree to grant additional time to
complete the services.
Honorable Mayor and City Council
October 7, 2022
Page 2
Your budgetary limitations for construction of the Project should be provided to us in writing at an early date. We
will endeavor to work within those limitations. Where appropriate, if the estimated cost exceeds the budget, we
will either request an adjustment in the budget or suggest a revision in the extent or quality of the Project to
assist in bringing construction cost back within the budget. We do not guarantee that our opinions of probable
construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as to
probable construction cost or if you wish formal estimates, an independent cost estimator should be employed as
provided in Section IV.A. of the Agreement and in Exhibit B.
This letter and the Agreement for Professional Services dated July 1, 2006, along with Exhibits A, B, C-1, and D
represent the entire understanding between you and us in respect of the Project and may only be modified in
writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement, please sign the
enclosed copy of this letter in the space provided below and return it to us.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
(Lic. MN)
mrb
x:\pt\s\stjoe\common\general numbers\g206 2022 birch st sewer flow monitor\1-genl\10-setup-cont\03-proposal\flow monitoring\2022.10.12 supplemental letter agreement.docx
Accepted by: City of St. Joseph, Minnesota
By: Date:
Authorized Client Signature
Council Agenda Item
MEETING DATE: October 17, 2022
AGENDA ITEM: Delinquent Accounts Call for Public Hearing
SUBMITTED BY: Finance
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Annually city staff reviews delinquent account balances for
consideration to assess to property taxes. There is a 14 day public hearing notification requirement. The
hearing should be held by November 15th so collections can be added for the following year by Stearns
County.
The action for the meeting is to call for the public hearing at the November 15, 2022 council meeting.
BUDGET/FISCAL IMPACT: Estimated $4,000.00
ATTACHMENTS: none
REQUESTED COUNCIL ACTION: Call for public hearing on November 15, 2022 shortly
after 6:00pm to consider certification of delinquent account balances.
4j
Council Agenda Item 5
MEETING DATE: October 17, 2022
AGENDA ITEM: Well Head Protection Plan (WHPP)
SUBMITTED BY: Public Works
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Minnesota Department of Health requires all public water supplier
to establish a WHPP (Well Head Protection Plan) every ten years. The City of Saint Joseph has completed
part 1 of this plan and now will hold a required public informational meeting. Katie Breth from MN Rural
Water will update council, staff, and viewers on the WHPP.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: Notice of Public Information Meeting
Amended WHPP Part 1
REQUESTED COUNCIL ACTION: None
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
APPROVED PART I AMENDMENT LETTER TO LGUs/PUBLIC INFORMATION
MEETING NOTICE
Date: Wednesday, October 12, 2022
To: Steve Notch, Chairperson, Stearns County Board
Anna Reischl, Clerk, St. Joseph Township
Richard Bresnahan, Supervisor, Avon Township
Terry Stein, Supervisor Chair, Collegeville Township Board
John Willenbring, Board Member, Wakefield Township Board
Rich Schultz, Mayor, City of St. Joseph
Therese Haffner, City Administrator, City of St. Joseph
Duane Willenbring, Mayor, City of Rockville
Cole Loewen, County Water Planner, Stearns County Environmental Services
Matt Bryuette, Chairperson, Stearns Soil and Water Conservation District
Dennis Fuchs, Administrator, Stearns Coil and Water Conservation District
Bill Becker, President, Sauk River Watershed District
Jon Roeschlein, Administrator, Sauk River Watershed District
Chad Anderson, Planner, Minnesota Department of Health
Mark Wettlaufer, Area Supervisor, Minnesota Department of Health
Trudi Witkowski, Minnesota Department of Health
Katie Breth, Source Water Protection Specialist, Minnesota Rural Water Association
Kit Ferber, President, Big Fish Lake Association
Ganard Orionzi, Director of Environmental Health and Safety, College of St. Benedict
From: Ryan Wensmann, City of St. Joseph
Re: Wellhead Protection Plan Amendment, Part 1, for the City of St. Joseph
The City of St. Joseph is in the process of amending our wellhead protection plan for its
drinking water supply wells. As required by the Minnesota Wellhead Protection Rule (part
4720.5330, subpart 6), the Minnesota Department of Health approved Part 1 of the wellhead
protection plan amendment for our system. This portion of the plan includes information
pertaining to:
1. The delineation of the wellhead protection area,
2. The drinking water supply management area boundary, and
3. The well and drinking water supply management area vulnerability assessment.
Enclosed please find the items listed above. If you would like a complete copy of the amended
Part 1 plan containing the technical information used to delineate the wellhead protection area,
drinking water supply management area, and vulnerability of the wells and aquifer, please
contact me at (320) 557-3819.
Consistent with the Wellhead Protection Rule (part 4720.5330, subpart 7), a Public Information
Meeting has been scheduled on Monday, October 17th 6:00 PM at the St. Joseph Government
CITY OF ST. JOSEPH
www.cityofstjoseph.com
75 Callaway Street East | Saint Joseph, Minnesota 56374
Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342
Center (75 Callaway St E, St. Joseph, MN 56374) to discuss issues and concerns with this
portion of the plan amendment. We welcome your participation at this event.
If you have any questions concerning this matter, please contact me.
cc: Cole Loewen, Water Planner, County of Stearns
Matt Bruyette, Chairperson, Stearns County Soil and Water Conservation District
Trudi Witkowski, Minnesota Department of Health
Katie Breth, Minnesota Rural Water Association
Amendment to the Wellhead Protection Plan
Part I
Wellhead Protection Area Delineation
Drinking Water Supply Management Area Delineation
Well and Drinking Water Supply Management Area Vulnerability Assessments
For
City of Saint Joseph
October 2022
John Woodside, P.G. Hydrologist, MDH
Katie Breth, Planner, Minnesota Rural Water Association
1
Introduction
This summary documents the amended delineation of the wellhead protection area (WHPA), drinking
water supply management area (DWSMA), emergency response area (ERA), and the vulnerability
assessments for the city of Saint Joseph’s drinking water supply wells and DWSMA (PWSID 1730033).
These were initially prepared in December of 2010 (SEH) and must now be amended as the public water
supply’s wellhead plan has nearly expired. The amended plan covers the wells listed in Table 1.
Table 1 – Water Supply Well Information
Local
Well
ID
Unique
Number
Use/
Status
Casing
Diameter
(inches)
Casing
Depth
(feet)
Well
Depth
(feet)
Date
Constructed/
Reconstructed
Aquifer Well
Vulnerability
Well
#3 442202 Primary 16 51 70 05/10/1988
Quaternary
Water Table
Aquifer
(QWTA)
Vulnerable
Well
#4 543107 Primary 16 45 64 06/14/1995
Quaternary
Water Table
Aquifer
(QWTA)
Vulnerable
Well
#5 586936 Primary 16 48 68 10/09/1996
Quaternary
Water Table
Aquifer
(QWTA)
Vulnerable
Well
#6 737006 Primary 16 50 74.6 12/20/2005
Quaternary
Water Table
Aquifer
(QWTA)
Vulnerable
Well
#7 737007 Primary 16 50 71 12/21/2005
Quaternary
Water Table
Aquifer
(QWTA)
Vulnerable
Well
#8 737008 Primary 16 50 69 12/22/2005
Quaternary
Water Table
Aquifer
(QWTA)
Vulnerable
Protection Area Boundaries
The recharge area for the wells is known as the wellhead protection area, or WHPA, and represents the
combined area of groundwater capture zones within a 10-year period and the surface water
contribution area (SCWA). The area that contributes groundwater to the wells within a one-year period
is known as the emergency response area, or ERA. Practical reasons require the designation of a
management area that fully envelops the wellhead protection area, called the drinking water supply
2
management area, or DWSMA. These wellhead protection boundaries are shown in Figure 1A. The
groundwater capture areas (GWCAs) and their vulnerabilities are shown in Figure 1B, and the SWCA and
SWCA vulnerability are shown in Figure 1C. Figure 1D shows a comparison of the amended and previous
(SEH, 2010) groundwater capture areas. The city of Saint Joseph’s DWSMA boundaries have not changed
and still represent a 10-year time of travel (Figure 2).
Vulnerability Assessments and Management Implications
All the city wells are considered vulnerable to contamination, based on local geology and tritium results
that show the presence of young water (Table 2).
The amended DWSMA delineation consists of two parts: 1) a groundwater capture area (GWCA), and 2)
a surface water contribution area (SWCA). The aquifer used by the city of Saint Joseph wells has a varied
level of geologic protection so the DWSMA is considered to have a moderate to high vulnerability to
contamination. Within the groundwater capture area (GWCA), water and contaminants may travel from
the land surface to the city’s aquifer within a time span of years to decades in moderate vulnerability
areas, and weeks to years within the highly vulnerable areas of the GWCA. The SWCA boundary was
created for Saint Joseph’s previous wellhead protection plan (WHPP) as part of the conjunctive
delineation process (SEH, 2010), and was retained in this amendment. The vulnerability of the surface
water capture area (SWCA) is high throughout the DWSMA representing the rapid movement of surface
water. The remainder of the city’s wellhead protection plan will outline strategies for effectively
managing potential contaminant sources within the DWSMA.
3
Table 2 - Isotope and Water Quality Results
Unique
Number
(Well
Name)
Tritium Nitrate
(mg/L)
Chloride/
Bromide
Ratio
Chloride
(mg/L)
Bromide
(mg/L)
Arsenic
(µg/L)
Sample
Collection
Date
Indicated
below (07/29/2014) (07/29/2014) (07/29/2014) (07/29/2014) (04/03/2014)
442202
(Well #3)
6.3
(12/17/2013) < 0.05 1031 36.9 0.0358 < 0.05
543107
(Well #4) Not Sampled 0.13 1008 35.7 0.0354 0.09
586936
(Well #5) Not Sampled < 0.05 938 31.5 0.0336 < 0.05
737006
(Well #6)
5.6
(12/17/2013) < 0.05 837 25.2 0.0301 0.07
737007
(Well #7) Not Sampled < 0.05 539 17.4 0.0323 0.09
737008
(Well #8)
6.75
(5/31/2007) < 0.05 688 23.6 0.0343 0.08
Water Quality Concerns – At present, none of the contaminants for which the Safe Drinking Water Act
has established health-based standards is fond above maximum allowable levels in the city’s water
supply, nor are any present at one-half of those levels.
4
Documentation
MDH rule criteria and guidelines were used to assess the adequacy of the existing delineations and
vulnerability assessments and evaluate the impact of newer data. The results of this assessment showed
that a full update of the Part 1 plan (SEH, 2010) is not necessary and instead this brief synopsis is
adequate to amend the Part 1 plan. The documentation of this assessment is available from MDH upon
request.
Recommendations
The following recommendations have been generated to inform the next amendment of the Wellhead
Protection Plan:
1. Water Quality Monitoring: The standard assessment monitoring package should be analyzed at
each of the city’s primary wells during year five of plan implementation. MDH can provide
sample bottles and cover analytical costs, assuming adequate resources exist at the time. The
city may need to collect the samples and ship them to MDH.
2. Groundwater and Surface Water Monitoring Plan: To assess the potential groundwater-surface
water connection at wells 6, 7, and 8, MDH will develop a monitoring plan to assess surface
water- groundwater interaction within the DWSMA to assess the need for a conjunctive WHPA
delineation in the future. MDH will also provide sample bottles and cover analytical costs,
assuming adequate resources exist at the time.
References:
Short Elliott Hendrickson, Inc. (2010), Wellhead protection plan for the city of Saint Joseph, Minnesota--
Part 1, St. Paul, Minn., 17 p.
Minnesota Department of Natural Resource and Minnesota Department of Health. (2020), Tritium Age
Classification: Revised Method for Minnesota, GW-05., St. Paul, Minn.
https://files.dnr.state.mn.us/waters/groundwater_section/mapping/gw/gw-05-minnesota-tritium-
age.pdf
5
6
7
8
Council Agenda Item 6
MEETING DATE: October 17th, 2022
AGENDA ITEM: Parking Proposal – 103 1st Ave NW
SUBMITTED BY: Community Development
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Planning Commission voted 6-0
to approve the proposed parking plan. Recommendation was contingent on buffer being a maintenance
free fence (North side buffer). Commission suggested an 18’ drive aisle if possible but 17’ is ok.
PREVIOUS COUNCIL ACTION: None
BACKGROUND INFORMATION: Shannon Wiger is redeveloping the parcel at 103 1st Ave
NW. Parcel is zoned B-1 Downtown Commercial. The redevelopment will result in conversion
of a residential use into commercial office space. Conversion results in the new use matching the
current zoning district and permitted uses.
Parking code requires adequate off-street spaces are provided for “new uses”. Since the proposal
involves converting residential into commercial space the off-street spaces must be accounted for
unless a parking arrangement is recommended by Planning Commission and approved by
Council. This parking arrangement flexibility is crucial due to the limited real estate, and
physical land constraints often seen in the downtown area specifically in conversion projects.
Finding a balance between redevelopment goals, economically viable projects and parking needs
is key in facilitating these projects and continued redevelopment.
The conversion will result in approximately 1,700 SF of office space. Code requires one off-
street space per 250 SF of office space so 6.8 or 7 parking spaces are required.
Ms. Wiger is proposing to locate five off-street parking spaces along the Northern side of the
building and two on-street parking spaces adjacent to the front of the building on 1st Ave NW.
The new off-street spaces will require a new curb cut approach. The garage will be remodeled
into office space with driveway converted to green space (existing curb cut will be closed).
The off-street spaces will be 9’ x 18’ in size (code required minimum size). The drive aisle will
be narrow (approximately 17’ in width). Code provides guidance on drive aisle width but not for
a unique parking lot arrangement like this. This is because it is 90-degree spots with a single
in/out drive aisle. Code has guidance on 90-degree two-way drive aisle width with
recommendation of 26’. Since this is office space its expected most of the off-street spaces will
be used for employee parking which can lessen potential conflict of traffic coming and going
from the site and parking spots (versus a retail use which would have greater conflict/congestion
of vehicle traffic). A maintenance free fence (buffer) will be located on the Northern side
property line.
BUDGET/FISCAL IMPACT: None
ATTACHMENTS: Parking Ordinance
Parking Proposal sketch
REQUESTED COUNCIL ACTION:
1. Motion to approve proposed parking plan for 103 1st Ave NW
Off-Street Parking Code
Subd. 4: Required Off-Street Parking. The amount of required off-street parking space
for new uses or buildings, additions thereto and additions to existing buildings as specified
previously, shall be determined in accordance with the following, and the space so required and
shall be irrevocably reserved for such use, except these requirements shall not apply to uses in
existing buildings within the Central Business District of St. Joseph. The amount of required
off-street parking in the Central Business District for existing or new uses and improvements to
existing buildings which do not increase the area used for commercial or residential/rental use
shall be determined by the Planning Commission with approval by the City Council prior to the
issuance of a building permit. The amount of parking space required shall be based on the
anticipated demand for parking and loading space, the length of visits generated by the particular
business, and the availability of other parking spaces in the Central Business District. The
Central Business District shall be located within the boundaries of the official zoning map of the
City of St. Joseph.
K) Office buildings and professional offices, other than medical, chiropractic, or dental clinics.
One (1) space for each two hundred fifty (250) square feet of floor area.
Subject Site
Site sketch submitted by Ms. Wiger (going off on-site measurements).
Council Agenda Item 7
MEETING DATE: October 17, 2022
AGENDA ITEM: Purchasing of Verkada Camera system
SUBMITTED BY: Police Department
PREVIOUS COUNCIL ACTION: Verkada presented the camera system to the City Council at their
September 27th work session.
BACKGROUND INFORMATION: The council directed Police Chief to research and bring back a quote
for a camera system that would cover some of the buildings owned by the city. The buildings selected were
City Hall as the current system is failing, water tower and both water treatment plants due to federal
requirements, Wobegon Shelter and Centennial Park shelters due to past vandalism.
BUDGET/FISCAL IMPACT: $3,705.37 – Equipment Certificate
$13,695.00 ($9,195 cameras + $4,500 annual subscription fee) – Fund 390
$70,297.86 - ARPA
ATTACHMENTS: Computer Repair Unlimited Quote
Northland Business Quote
Verkada & Northland Business Comparison Handout
Verkada System Presentation
REQUESTED COUNCIL ACTION: Approve the purchase of Verkada and installation by Computer Repair
Unlimited in the amount of $87,698.23.
Estimate
Date
6/16/2022
Estimate #
453
Munden, MaryBeth
St. Joseph PD
75 Callaway St E
St. Joseph, MN 56374
Computer Repair Unlimited LLC
P.O. Box 579
Saint Joseph, MN 56374
Rep
Customer Signature
320-309-8645
Total
Subtotal
Sales Tax (7.625%)
Item Description Qty Cost Total
Millstream
Labor $2.35/Minute or $141/Hr
3 Hour estimated for mounting, adjusting, and programing 4
cameras.
3 Hours estimated for deploying Unifi point to point dish to provide
internet to the building
360 2.35 846.00T
airMAX GigaBeam Long-... airMAX GigaBeam Long-Range 60/5 GHz Radio
Point to Point gigabit LAN system
60 GHz radio with 5 GHz backup
Low-interference and high-throughput
Long-range performance
2 400.00 800.00T
Verkada CB51E - Bullet ... Verkada CB51E - Outdoor Bullet Camera
128GB onboard storage
Up to 30 days retention
3 1,200.00 3,600.00T
Verkada CD42 - Dome C... Verkada CD24E - Indoor Dome Camera
256GB onboard storage
Up to 30 days retention
1 850.00 850.00T
Verkada CF81E - Fisheye... Verkada CF81E - Outdoor Fisheye Camera
512GB onboard storage
Up to 30 days retention
1 1,700.00 1,700.00T
Verkada 10-year Camera ... Verkada 10-year Camera License 5 1,550.00 7,750.00T
Centennial
Labor $2.35/Minute or $141/Hr
2 Hour estimated for mounting, adjusting, and programming 2
cameras on top of light pole
3 Hours estimated for deploying Unifi point to point dish on top of
the light pole
300 2.35 705.00T
airMAX GigaBeam Long-... airMAX GigaBeam Long-Range 60/5 GHz Radio
Point to Point gigabit LAN system
60 GHz radio with 5 GHz backup
Low-interference and high-throughput
Long-range performance
2 400.00 800.00T
Page 1
Estimate
Date
6/16/2022
Estimate #
453
Munden, MaryBeth
St. Joseph PD
75 Callaway St E
St. Joseph, MN 56374
Computer Repair Unlimited LLC
P.O. Box 579
Saint Joseph, MN 56374
Rep
Customer Signature
320-309-8645
Total
Subtotal
Sales Tax (7.625%)
Item Description Qty Cost Total
Verkada CB61E - Bullet ... Verkada CB61E - Outdoor Bullet Camera
384GB onboard storage
Up to 30 days retention
1 1,550.00 1,550.00T
Verkada CB51E - Bullet ... Verkada CB51E - Outdoor Bullet Camera
128GB onboard storage
Up to 30 days retention
2 1,200.00 2,400.00T
Verkada 10-year Camera ... Verkada 10-year Camera License 3 1,550.00 4,650.00T
Old water treatment
Labor $2.35/Minute or $141/Hr
3 hours estimated for drilling 1 hole through concrete wall for 1
camera on exterior of building, as well as mounting and installing the
camera
5 hours estimated for deploying the 3 sending Unifi dishes to provide
internet to the other buildings
480 2.35 1,128.00T
Verkada CB51E - Bullet ... Verkada CB51E - Outdoor Bullet Camera
128GB onboard storage
Up to 30 days retention
1 1,200.00 1,200.00T
Verkada 10-year Camera ... Verkada 10-year Camera License 1 1,550.00 1,550.00T
New Water Treatment
Labor $2.35/Minute or $141/Hr
3 hours estimated for mounting, adjusting, and programing 4
cameras
180 2.35 423.00T
Verkada CB51E - Bullet ... Verkada CB51E - Outdoor Bullet Camera
128GB onboard storage
Up to 30 days retention
4 1,200.00 4,800.00T
Verkada 10-year Camera ... Verkada 10-year Camera License 4 1,550.00 6,200.00T
Page 2
Estimate
Date
6/16/2022
Estimate #
453
Munden, MaryBeth
St. Joseph PD
75 Callaway St E
St. Joseph, MN 56374
Computer Repair Unlimited LLC
P.O. Box 579
Saint Joseph, MN 56374
Rep
Customer Signature
320-309-8645
Total
Subtotal
Sales Tax (7.625%)
Item Description Qty Cost Total
Police Station/government center
Labor $2.35/Minute or $141/Hr
8 Hours estimated for mounting, adjusting, and programming 9
cameras around the building
480 2.35 1,128.00T
Verkada CD42 - Dome C... Verkada CD24 - Indoor Dome Camera
256GB onboard storage
Up to 30 days retention
3 850.00 2,550.00T
Verkada CF81E - Fisheye... Verkada CF81 - Outdoor Fisheye Camera
512GB onboard storage
Up to 30 days retention
2 1,100.00 2,200.00T
Verkada CB51E - Bullet ... Verkada CB51E - Outdoor Bullet Camera
128GB onboard storage
Up to 30 days retention
4 1,200.00 4,800.00T
Verkada 10-year Camera ... Verkada 10-year Camera License 9 1,550.00 13,950.00T
Water Tower / Wobegon trail head
Labor $2.35/Minute or $141/Hr
2 hours estimated for mounting, adjusting, and programing 2
cameras
3 hours estimated for mounting and programing the Ubiquiti Unifi
dish to provide internet to the building.
300 2.35 705.00T
airMAX GigaBeam Long-... airMAX GigaBeam Long-Range 60/5 GHz Radio
Point to Point gigabit LAN system
60 GHz radio with 5 GHz backup
Low-interference and high-throughput
Long-range performance
2 400.00 800.00T
Verkada CB51E - Bullet ... Verkada CB51E - Outdoor Bullet Camera
128GB onboard storage
Up to 30 days retention
2 1,200.00 2,400.00T
Verkada CD42 - Dome C... Verkada CD42 - Outdoor Dome Camera
256GB onboard storage
Up to 30 days retention
1 850.00 850.00T
Verkada 10-year Camera ... Verkada 10-year Camera License 3 1,550.00 4,650.00T
Page 3
Estimate
Date
6/16/2022
Estimate #
453
Munden, MaryBeth
St. Joseph PD
75 Callaway St E
St. Joseph, MN 56374
Computer Repair Unlimited LLC
P.O. Box 579
Saint Joseph, MN 56374
Rep
Customer Signature
320-309-8645
Total
Subtotal
Sales Tax (7.625%)
Item Description Qty Cost Total
Structural Wiring Electrical wiring, conduit, and labor costs 6,500.00 6,500.00T
Page 4
_____________________________________
$87,698.23
$81,485.00
$6,213.23
Verkada Vs Northland Business Solutions
Verkada
• 10-Year Hardware Warranty
• Verkada US based support (including phone support)
• Unlimited users for software access
• Automatic Software & Firmware Updates. Your system will be up to date at all times
• Cloud Archive with unlimited storage
• Hybrid-Cloud hosted video surveillance, access control, sensors and alarms under one
platform. No backend infrastructure (DVR's, NVR's, Servers, Monitors, Routers, etc.)
• Low bandwidth usage. Most scalable solution on the market (Multiple locations easily
accessed using Command)
• No ongoing maintenance costs or hidden fees. Transparent Total Cost of Ownership
• Facial Recognition and tracking software
1-time fee (10 year warranty) with equipment and install $87,698.23
Northland
• Less than 10-year warranty (I believe 5 year)
• Non-facial recognition software and tracking
1-time fee with equipment and install $131,792.00
Annual fee $36,187.00 which then includes warranty on equipment x 10 years = 361,870.00
Total for Northland over 10 years with install $493,662
Verkada (2021), Confidential
Verkada (2021), Confidential
Verkada for St. Joseph
Delivering a
Safer City
Confidential Version 1.0
3
Sections
01 | Overview of Verkada
02 | Products
03 | Deployment
04 | Quotes
05 | Next Steps
Confidential Version 1.0
4
01 | Overview of Verkada
Verkada (2021), Confidential
About Verkada
Fastest growing physical
security company in the world
Based in San Mateo, CA | Deployed Worldwide
Our Investors
Security Cameras
Powerful onboard
processing to bring
simplicity and speed
to your investigations.
Access Control
Plug-and-play access
control solution built for
ease of use and
limitless scale.
Environmental Sensors
Data-driven insights for
monitoring changes
across your
environment.
Our Suite of Cloud-Based Solutions
Modernize your building’s approach to physical security and awareness in an all-in-one solution.
Alarms
24-7 professional
monitoring, Intrusion
detection, and
communication
console.
Verkada (2021), Confidential
Guest
Visitor management
for a seamless and
secure check-in
experience.
Bulky, expensive, and hard to maintain.
Verkada (2021), Confidential
Old Camera System Architecture
Verkada (2021), Confidential
Verkada’s Hybrid Cloud Security Solution
Reliable Security
Ecosystem of hybrid cloud
devices capable of local
storage and offline
operation.
Monitor From Anywhere
Deep analytics processed
in real-time for
instantaneous insights
from any device.
Limitless Scale
At just 20 kbps, increase
coverage across your
organization without
limitations.
Cameras
Access Control
Environmental Sensors
Verkada (2022), Confidential
1.Outdated current system
2.No coverage
3.Not scalable
4.Time management
5.Incident resolution
6.Unpredictable costs
7.Poor quality
8.Failing system
9.No user security
Risks and Issues of Traditional
Physical Security
Challenges We
Face Today
Verkada (2022), Confidential
Why make a change?
Challenge Our Challenges Verkada Solutions
Video Storage ●Storage varies based on amount of activity, number of
cameras, frame rate, and resolution
●All Verkada cameras come with onboard storage providing 24/7
recording and up to 365 days of standard retention
Ease of Use ●Systems are difficult to access, tools are complex ●Verkada is easier for non-technical users
Bandwidth ●Systems can use up to 3+ Mbps (20fps)●Verkada’s hybrid cloud model only uses ~20kbps (24fps) in
a steady-state. More bandwidth for students.
Maintenance
and Support
●Cameras are prone break down, taking entire
systems offline
●Repairs require a technician, and high out-of-warranty
costs
●Device software patching is resource intensive
●All Verkada cameras include a 10-year warranty (next-day
delivery on all replacements)
●Cameras can be easily swapped by IT, removing the need
for on-site technician visits
●All software updates are included and are delivered to cameras
automatically
Verkada (2022), Confidential
Verkada Benefits
Ease of Use
User friendly web-based portal and mobile app.
No NVRs/DVRs required making it scalable across
multiple campuses. Plug & play system.
School Safety: Protect campus
from the unexpected.
Shorten Incident Response
Quickly and easily find meaningful
footage for events that take place,
including gathering evidence.
Identify Facility Issues
Built-in analytics detect and measure people and
vehicle-based activity, so organizations can take
action to reduce onsite risks.
Verkada (2022), Confidential
Verkada Security
School Safety: Protect your
network from the unexpected.
Access Transparency
Proactive notifications when data is accessed
Governance Program
Checks and balances, quarterly updates,
compliance updates and progress toward SOC 2
examination
Customer CISO Council
Group of CISOs to advise Verkada on security
procedure and protocol
Internal Access Management
Strengthen existing controls and add
additional security levels
Customer Data Governance Tools
More visibility into data and account info. Audit logs
are protected, stored, accessed, retained, deleted
and exported
Enhanced Penetration Testing
On top of current tests, increase number and scope
of pen test efforts
Change and Configuration Management
Continue adoption of configuration-as-code,
automated testing and separation of duty
Video Security
Access Control
Sensor
Alarm
Verkada Command
Guest
Verkada Solutions
Modernize building security
with Verkada’s suite of
cloud-based devices.
Verkada (2022), Confidential
Controlled Total Cost
of Ownership
Transparent pricing.
License Overview
No hidden costs - predictable renewal costs
10-year warranty on all hardware; next day RMAs
Best-in-class technical support
No ongoing maintenance costs
No ongoing software costs
Automatic firmware updates
Unlimited users
+
Hardware License
Verkada (2022), Confidential
CARES Funding
Verkada Capabilities Related to
COVID-19 & CARES Act:
●Contact Tracing: the ability to search specific people that
have tested positive for COVID, and then notify people they
came in contact with. Can also be done with image upload
and search.
●People Heatmaps: the ability to see where there's been the
most activity. To be used when determining where to spend
time sanitizing, placing additional signage, floor markings, etc.
●Access Control: the ability to deactivate badges of those who
have tested positive, lock down certain areas and/or doors
remotely and instantly.
●Crowd Notifications: the ability to be notified when there are
people or vehicles in specific areas, and take
action accordingly.
Verkada (2022), Confidential
Please see bullets below that explain
"Eligible Expenditures" based on
federal guidance:
●Verkada Heat Maps/ People Plotting - "Expenses for
disinfection of public areas and other facilities"
●Verkada Entire System - "Expenses for public safety measures
undertaken in response to COVID-19"
●Verkada Contact Tracing with People Search - "Expenses to
facilitate distance, including technological improvements, to
enable compliance with COVID-19 precautions"
Verkada (2022), Confidential
Easy
No on-prem servers
to manage
Do everything in a web
browser
Automatic firmware
updates
Easily grant/
revoke access
Smart
Automatic event alerts
Instantly share
live video
Advanced Search
Filters
Scalable
Won’t clog your
network like other IP
cameras
Product
warranty
Install 1 camera or
10,000+ cameras
Why customers
love Verkada
Verkada (2022), Confidential
Summary of Benefits
10-year product warranty
Unlimited user
Unlimited cloud archiving for video clips
Automatic firmware & software updates
US based Technical support
Lower 10 year TCO
Predictable renewal costs
Verkada (2022), Confidential
Trusted by AL, MS, GA,
FL, NC, SC, FL, TN
625 Customers
42 Gov’t Entities
201 School Districts
Confidential Version 1.0
21
02 | Products
Verkada (2022), Confidential
128°
CD42/CD42-E
●5MP
●Fixed Lens
●30, 60, 90, 120, 365 Days Retention
●128º FOV (Diagonal)
126°
CD52/CD52-E
●5MP
●Zoom Lens
●30, 60, 90, 120, 365 Days Retention
●126º FOV (Diagonal)
136°
CD62/CD62-E
●8MP (4K)
●Zoom Lens
●30, 60, 90 Days Retention
●136º FOV (Diagonal)
Durable and versatile, Verkada’s Dome Series
provides a wide-range of indoor and outdoor
enterprise cameras.
Dome Series
Verkada (2022), Confidential
Designed for flexibility without compromise,
Verkada’s Mini Series features discreet form
factors that deliver exceptional image quality.
Mini Series 128°
CM41/CM41-E
●5MP
●Fixed Lens
●30, 60, 90, 120, 365 Days Retention
●128º FOV (Diagonal)
120°
CM61
●8MP (4K)
●Fixed Lens
●30, 60, 90 Days Retention
●120º FOV (Diagonal)
CM41-S
●5MP
●Fixed Lens
●6 in. Connector Cable
●30, 90 Days Retention
●128º FOV (Diagonal)
128°
Verkada (2022), Confidential
Built to withstand the toughest environments, the
Bullet Series features a sealed aluminium
housing ensuring cameras stay protected.
Bullet Series
105°
CB51-E
●5MP
●Zoom Lens
●30, 60, 90, 365 Days Retention
●105º FOV (Diagonal)
100°
CB61-E
●8MP (4K)
●Zoom Lens
●30, 60, 90 Days Retention
●100º FOV (Diagonal)
46°
CB51-TE
●5MP
●Zoom Lens
●30, 60, 90, 365 Days Retention
●46° FOV (Diagonal)
52°
CB61-TE
●8MP (4K)
●Zoom Lens
●30, 60, 90 Days Retention
●52º FOV (Diagonal)
Verkada (2022), Confidential
Choose from a panoramic view of 180º, a
four-way split or an immersive 360º of any
environment with digital pan-tilt-zoom.
Fisheye Series
CF81-E
●12MP
●Fixed Lens
●30, 60, 90 Days Retention
●180º Pano / 360º PTZ / Quad Box
180°
360°
Verkada (2022), Confidential
Allows you to optimize live viewing by streaming
up to 300 camera feeds. Also include Smart Tiles
to better understand the events happening
throughout your environment.
Viewing Station
VX52
●Up to 300 camera feeds
●Active Area smart tile
●Door-based events management
●Sensor readings smart tile
Verkada (2022), Confidential
The SV11 is a multi-sensor device with a wide range of
applications for environmental monitoring.
Environmental Sensor
SV11
Sensors for the following:
●Temperature
●TVOC
●Air Quality Index
●Noise
●Humidity
●PM 2.5
●Vape Detection
●Motion
Verkada (2022), Confidential
Secure out-of-the-box, our access control solution supports
existing door hardware and card readers while enabling
cloud-based access to a limitless number of doors and
events occurring across your organization.
Access Control
AC41
●Supports 4 doors
●Lockdown
●Mobile Ready
●Proactive Notifications
●Automated On/Offboarding
AD31
●Lockdown
●Mobile Ready
●Proactive Notifications
●Automated On/Offboarding
AX11
●IO Controller has 16 AUX inputs and outputs
●Event Bridge allows you to connect video
camera insights to any door
Verkada (2022), Confidential
Secure your sites with cloud-managed intrusion detection
and 24/7 professional monitoring.
Alarms
BP41
●Supports up to 32 inputs and 2 12V outputs
●Instant video integration
●Works with existing wired devices
●Cloud based software and management
BC51
●Integrated camera with ultra low-latency live video
●Live event feed and device status page
●Digital panic button for emergency assistance
●Remote talk down from Command
BH61
●Hub Supports up to 32 wireless sensors
●Instant video integration
●5 Verkada wireless sensor options
●Cloud based software and management
CEL-LTE
●Redundant backup cellular connectivity
●Easy connecting to wired or wireless alarms over USB
●Unlimited data plan with license
Verkada (2022), Confidential
Visitor management for a seamless and secure check-in
experience. Easily integrates with your Verkada suite for extra
context and security.
Guest
Guest Software
●Role-based permissions
●Badge Printing
●Customizable visitor experience
●Touchless Check-in
●Document signing
●Automatic Arrival notification
●Analytics and reporting
●Security checks
Confidential Version 1.0
31
03 | Deployment
Confidential Version 1.0
32
Millstream
Equipment #Description Notes
CD42-256-HW (indoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 1
CD42-256E-HW (outdoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 0
CB51-30E-HW (indoor dome)
5MP
Zoom Lens
30 Days Retention
105º FOV (Diagonal)
X 3
CB61-30E-HW (outdoor bullet)
8MP (4K)
Zoom Lens
30 Days Retention
100º FOV (Diagonal)
X 0
CF81-30E-HW (fisheye)
12MP
Fixed Lens
30 Days Retention
180º Pano / 360º PTZ / Quad Box
X 1
Confidential Version 1.0
33
Centennial
Equipment #Description Notes
CD42-256-HW (indoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 0
CD42-256E-HW (outdoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 0
CB51-30E-HW (indoor dome)
5MP
Zoom Lens
30 Days Retention
105º FOV (Diagonal)
X 2
CB61-30E-HW (outdoor bullet)
8MP (4K)
Zoom Lens
30 Days Retention
100º FOV (Diagonal)
X 1
CF81-30E-HW (fisheye)
12MP
Fixed Lens
30 Days Retention
180º Pano / 360º PTZ / Quad Box
X 0
Confidential Version 1.0
34
Old Treatment Center
Equipment #Description Notes
CD42-256-HW (indoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 0
CD42-256E-HW (outdoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 0
CB51-30E-HW (indoor dome)
5MP
Zoom Lens
30 Days Retention
105º FOV (Diagonal)
X 1
CB61-30E-HW (outdoor bullet)
8MP (4K)
Zoom Lens
30 Days Retention
100º FOV (Diagonal)
X 0
CF81-30E-HW (fisheye)
12MP
Fixed Lens
30 Days Retention
180º Pano / 360º PTZ / Quad Box
X 0
Confidential Version 1.0
35
New Treatment Center
Equipment #Description Notes
CD42-256-HW (indoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 0
CD42-256E-HW (outdoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 0
CB51-30E-HW (indoor dome)
5MP
Zoom Lens
30 Days Retention
105º FOV (Diagonal)
X 4
CB61-30E-HW (outdoor bullet)
8MP (4K)
Zoom Lens
30 Days Retention
100º FOV (Diagonal)
X 0
CF81-30E-HW (fisheye)
12MP
Fixed Lens
30 Days Retention
180º Pano / 360º PTZ / Quad Box
X 0
Confidential Version 1.0
36
Police Station and
Government Center
Equipment #Description Notes
CD42-256-HW (indoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 3
CD42-256E-HW (outdoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 0
CB51-30E-HW (indoor dome)
5MP
Zoom Lens
30 Days Retention
105º FOV (Diagonal)
X 4
CB61-30E-HW (outdoor bullet)
8MP (4K)
Zoom Lens
30 Days Retention
100º FOV (Diagonal)
X 0
CF81-30E-HW (fisheye)
12MP
Fixed Lens
30 Days Retention
180º Pano / 360º PTZ / Quad Box
X 2
Confidential Version 1.0
37
Water Tower and
Wobegon Trailhead
Equipment #Description Notes
CD42-256-HW (indoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 0
CD42-256E-HW (outdoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 1
CB51-30E-HW (indoor dome)
5MP
Zoom Lens
30 Days Retention
105º FOV (Diagonal)
X 2
CB61-30E-HW (outdoor bullet)
8MP (4K)
Zoom Lens
30 Days Retention
100º FOV (Diagonal)
X 0
CF81-30E-HW (fisheye)
12MP
Fixed Lens
30 Days Retention
180º Pano / 360º PTZ / Quad Box
X 0
Confidential Version 1.0
38
Totals
Equipment #Description Notes
CD42-256-HW (indoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 4
CD42-256E-HW (outdoor dome)
5MP
Fixed Lens
30 Days Retention
128º FOV (Diagonal)
X 1
CB51-30E-HW (indoor dome)
5MP
Zoom Lens
30 Days Retention
105º FOV (Diagonal)
X 16
CB61-30E-HW (outdoor bullet)
8MP (4K)
Zoom Lens
30 Days Retention
100º FOV (Diagonal)
X 1
CF81-30E-HW (fisheye)
12MP
Fixed Lens
30 Days Retention
180º Pano / 360º PTZ / Quad Box
X 3
Confidential Version 1.0
39
04 | Quotes
Confidential Version 1.0
40
Millstream
Confidential Version 1.0
41
Millstream
Confidential Version 1.0
42
Centennial
Confidential Version 1.0
43
Centennial
Confidential Version 1.0
44
Old Water Treatment
Confidential Version 1.0
45
New Water Treatment
Confidential Version 1.0
46
New Water Treatment
Confidential Version 1.0
47
Police Station and
Government Center
Confidential Version 1.0
48
Water Tower and
Wobegon Trailhead
Confidential Version 1.0
49
Water Tower and
Wobegon Trailhead
Confidential Version 1.0
50
Totals
Confidential Version 1.0
51
05 | Next Steps
01 | Procurement Strategy
02 | Procurement Process
03 | Installation Timeframe
Verkada (2021), Confidential
Council Agenda Item 8a
MEETING DATE: October 17, 2022
AGENDA ITEM: Elm Street East Improvements – Supplemental Agreement
SUBMITTED BY: Engineering/Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council approved for SEH and staff to move forward with meeting
with property owners along Elm St E that would be affected by the potential extension.
BACKGROUND INFORMATION: The scope of work for this agreement include:
1. Conducting a topographic field survey
2. Preparing a Feasibility Report with support for a Chapter 429 hearing
3.Completing Preliminary Design
4. Preparing right of way plat for anticipated property acquisition
BUDGET IMPACT: $99,800 (estimated)
ATTACHMENTS: Supplemental Agreement
REQUESTED COUNCIL ACTION: Approve the supplemental agreement for Preliminary
Engineering services of the 2024 Elm Street East Improvements Project.
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485
320.229.4300 | 800.572.0617 | 888.908.8166 fax
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
October 17, 2022 RE: St. Joseph, Minnesota
2024 Elm Street Improvements - Preliminary Engineering
SEH No. P-STJOE 169800 10.03
Honorable Mayor and City Council
c/o Mrs. Therese Haffner, Administrator
City of St. Joseph
75 Callaway St E
St. Joseph, MN 56374
Dear Mayor and Members of the Council:
This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota, Owner,
and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing Preliminary Design Phase
services in connection with new street improvements to Elm Street E between the existing cul-de-sac in the
Indian Hill Park subdivision and the segment in Buettner Business Park subdivision (hereinafter called the
“Project”).
Our services will consist of:
Task 1: Topographic Field Survey:
• Establish a survey control network (vertical and horizontal).
• Place a Gopher State One-Call utility locate request, and meet on-site as may be required, with the
private utility locators.
• Survey location of field-identified private and public utilities within the Project corridor.
• Survey ground surface and above-ground features within the corridor to create a design-accurate ground
surface model suitable for creating 2-foot contours.
• Conduct an on-site field assessment for wetland boundaries near the Project corridor on the north side of
the Imperial Properties LLC property.
Task 2: Feasibility Report:
• Conduct an investigation and prepare a feasibility report with recommendations for the Project.
• Prepare a preliminary opinion of probable cost.
• Calculate preliminary special assessment rates
• Assist Owner in conducting one Chapter 429 Public Improvement Hearing.
Task 3: Preliminary Design:
• Project management and administration.
• Develop preliminary alignment and plan and profile drawings.
• Develop preliminary typical sections and cross section drawings.
• Develop preliminary stormwater design.
• Develop preliminary pavement design.
• Identify preliminary right-of-way needs.
Honorable Mayor and City Council
October 17, 2022
Page 2
• Conduct preliminary private utility meeting – up to one meeting.
• Coordinate meetings with City, County – up to two meetings.
• Conduct public information meeting (PIM#1) – up to one meeting.
• Review preliminary design documents with City staff/council – up to one meeting.
Task 4: Right of Way Plat:
• Field-locate additional iron monuments
• Establish “needed” right-of-way/easement limits.
• Perform property ownership research.
• Create owner tables with areas.
• Draft plat (assumed up to 3 sheets).
• Create boundary tables.
• Create plat text.
• Stake parcel acquisition limits (wood lath only – one trip).
• Set Right-of-Way plat monuments (irons).
• Coordination with City, City Attorney, and Appraiser (Engineer up to 12 hours budgeted).
Additional Services:
We will also furnish such Additional Services as you may request or as required. Additional Services that may be
provided, but are not included in the proposed scope of work, include:
• Conducting Environmental Site Assessments (ESA).
• Preparing environmental documents (wetland reporting, mitigation plans/permits).
• Preparing legal descriptions for special land acquisition or easements.
• Final Design and Construction Phase Services.
Assumptions:
The following assumptions were made in preparing this proposal:
• Client will provide Consultant with any other studies, reports, plans, plats, easements, electronic CAD
files, or other data that may be of assistance.
• Our proposal does not account for any time spent correcting ambiguities in the legal description to clear
title on the surveyed property.
You will pay us a fee for our services, currently estimated to be $99,800, in accordance with Exhibit C-2, Lump
Sum method.
Est. Reimbursable
Service Compensation Expenses Total
Task 1: Topographic Field Survey $15,500 $3,600 $19,100
Task 2: Feasibility Report $27,070 $130 $27,200
Task 3: Preliminary Design $39,450 $450 $39,900
Task 4: Right of Way Plat $12,205 $1,395 $13,600
TOTAL $94,225 $5,575 $99,800
Honorable Mayor and City Council
October 17, 2022
Page 3
Payment for additional services shall be based on the time required to perform the services and the billable rates
for the principals and employees engaged directly on the Project, plus charges for expenses and equipment, all
in accordance with Exhibit C-1.
We will start our services promptly after receipt of your authorization. We estimate our services will be completed
after 3 months. If there are delays in the Project that are beyond our control, you agree to grant additional time to
complete the services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an early date. We
will endeavor to work within those limitations. Where appropriate, if the estimated cost exceeds the budget, we
will either request an adjustment in the budget or suggest a revision in the extent or quality of the Project to
assist in bringing construction cost back within the budget. We do not guarantee that our opinions of probable
construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as to
probable construction cost or if you wish formal estimates, an independent cost estimator should be employed as
provided in Section IV.A. of the Agreement and in Exhibit B.
This letter and the Agreement for Professional Services dated July 1, 2006, along with Exhibits A, B, C-1, and D
represent the entire understanding between you and us in respect of the Project and may only be modified in
writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement, please sign the
enclosed copy of this letter in the space provided below and return it to us.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Randy Sabart, PE
Principal
(Lic. MN)
mrb
\\sehinc.com\panzura\pzprojects\pt\s\stjoe\169800\1-genl\10-setup-cont\03-proposal\2022.10.17 sla preliminary design.docx
Accepted by: City of St. Joseph, Minnesota
By: Date:
Authorized Client Signature
Council Agenda Item 8b
MEETING DATE: October 17, 2022
AGENDA ITEM: Morningside Loop Drainage Improvements
SUBMITTED BY: Engineering/Administration
BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None
PREVIOUS COUNCIL ACTION: Council authorized SEH to obtain quotes for the drainage
improvements to Morningside Acres.
BACKGROUND INFORMATION: Two quotes were received for the project: C&L Excavating &
Molitor Excavating and are as follows:
C&L Excavating: $37,189.00
Molitor Excavating $46,290.80
Staff recommends approval of the C&L Excavating quote.
Another item for discussion is Option 3 of the project. Option 3 is the back-yard swale behind 821
Morningside Loop. Options 1 & 2 occur in the public drainage easement while option 3 would occur on
private property. Staff is recommending not to proceed with Option 3 of the project.
ATTACHMENTS: Quote Tabulation
REQUESTED COUNCIL ACTION:
Motion 1: Approve the quote submitted by C&L Excavating for the Morningside Loop Drainage
Improvements.
Motion 2: Consider and accept or deny staff’s recommendation to exclude Option 3 from the
improvements.
Page 1
TABULATION OF QUOTES
PROJECT NO.: STJOE 168746
NAME: MORNINGSIDE LOOP DRAINAGE IMPROVEMENTS
OWNER: CITY OF ST. JOSEPH
BID DATE: 12:00 P.M., FRIDAY, OCTOBER 7, 2022
1 2
ENGINEER'S ESTIMATE C&L EXCAVATING MOLITOR EXCAVATING ITEM QUANTITY UNIT DESCRIPTION UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL
GENERAL
1 1.00 LUMP SUM MOBILIZATION $4,000.00 $4,000.00 $5,000.00 $5,000.00 $15,000.00 $15,000.00
2 1.00 LUMP SUM TRAFFIC CONTROL $1,000.00 $1,000.00 $1,500.00 $1,500.00 $300.00 $300.00
3 1.00 EACH REMOVE DRAINAGE
STRUCTURE
$1,000.00 $1,000.00 $500.00 $500.00 $910.00 $910.00
4 12.00 LIN FT REMOVE STORM SEWER
PIPE
$25.00 $300.00 $10.00 $120.00 $30.00 $360.00
5 5.00 EACH REMOVE CURB AND GUTTER $15.00 $75.00 $20.00 $100.00 $100.00 $500.00
6 10.00 LIN FT SAWING BITUMINOUS
PAVEMENT (FULL DEPTH)
$6.00 $60.00 $5.00 $50.00 $10.00 $100.00
7 1.00 EACH SALVAGE CASTING
ASSEMBLY
$300.00 $300.00 $150.00 $150.00 $350.00 $350.00
STREET & GRADING
8 195.00 CU YD COMMON EXCAVATION (P)$40.00 $7,800.00 $27.00 $5,265.00 $21.00 $4,095.00
9 2.00 HOUR STREET SWEEPER (WITH
PICKUP BROOM)
$185.00 $370.00 $150.00 $300.00 $195.00 $390.00
10 2.00 SQ YD BITUMINOUS STREET PATCH $150.00 $300.00 $500.00 $1,000.00 $300.00 $600.00
11 1.00 EACH ADJUST FRAME & RING
CASTING
$1,500.00 $1,500.00 $600.00 $600.00 $590.00 $590.00
12 5.00 LIN FT CONCRETE CURB & GUTTER
DESIGN B618
$75.00 $375.00 $100.00 $500.00 $200.00 $1,000.00
STORM SEWER
13 1.00 EACH 21" RC PIPE APRON $1,500.00 $1,500.00 $2,000.00 $2,000.00 $2,300.00 $2,300.00
14 8.00 LIN FT 21" RC PIPE SEWER DES
3006 CL III
$150.00 $1,200.00 $125.00 $1,000.00 $140.00 $1,120.00
15 120.00 LIN FT CLEAN PIPE SEWER (STORM)$5.00 $600.00 $10.00 $1,200.00 $5.00 $600.00
16 1.00 EACH CONNECT TO EXISTING
STORM SEWER
$1,000.00 $1,000.00 $1,200.00 $1,200.00 $1,800.00 $1,800.00
17 1.00 LUMP SUM SALVAGE AND REINSTALL
RIPRAP
$700.00 $700.00 $4,000.00 $4,000.00 $3,315.00 $3,315.00
18 15.00 CU YD RANDOM RIPRAP CLASS II $120.00 $1,800.00 $100.00 $1,500.00 $150.00 $2,250.00
TURF RESTORATION
19 3.00 EACH STORM DRAIN INLET
PROTECTION
$225.00 $675.00 $150.00 $450.00 $210.00 $630.00
20 250.00 LIN FT SEDIMENT CONTROL LOG
TYPE WOOD FIBER
$6.00 $1,500.00 $5.00 $1,250.00 $5.00 $1,250.00
21 45.00 CU YD COMMON TOPSOIL BORROW $40.00 $1,800.00 $50.00 $2,250.00 $40.00 $1,800.00
22 558.00 SY TURF ESTABLISHMENT-SOD,
FERT.
$15.00 $8,370.00 $13.00 $7,254.00 $12.60 $7,030.80
GRAND TOTAL $36,225.00 $37,189.00 $46,290.80
\\sehinc.com\panzura\pzprojects\PT\S\STJOE\168746\6-bid-const\Bidding\[Quote Tabulation.xlsx]BIDTAB
Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377
SEH is 100% employee-owned | www.sehinc.com | 320.229.4300 | 800.572.0617 | 888.908.8166 fax 10/10/2022
ADMINISTRATION REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: October 13, 2022
SUMMARY
• Lori and I met with Scott Justvig, Hartsook, last week. Scott has been contacting stakeholders to serve
on the Fundraising Campaign Committee. The first Campaign Committee meeting was anticipated to be
in October but now is planned for November due to commitments and schedules. A donation pledge
form has been created by Hartsook and will be forwarded to Lori for review.
• Contacted CSB/SJU President’s office to schedule a meeting with council, staff, and the new President.
Brian Bruess, CSB/SJU President is able to meet with the council and staff on November 15th from 5-
6pm in either a workshop or meet and greet format.
• Drafted amendments to the Personnel Policy which will be forwarded to Interim City Administrator Jeff
O’Neill to review with legal counsel.
• Have been working with Flaherty and Hood on Compensation study update.
• Attended October CVB meeting.
• Attended development meetings.
• Lori and I had a meeting with Greg Gack YMCA, YMCA attorney and city attorney on draft lease and
development agreements. The agreements are still under review and will be brought forward to the
council at a future meeting.
• GovHR is moving forward with the administrator recruitment process and will be interviewing the
mayor, council members, and department heads individually in October.
• Chief Pfannenstein, Sergeant Johnson and I met with the Superintendent’s office of St. Cloud School
District 742 related to School Resource Officer needs and compensation for Kennedy Community
School.
STAFF
• Interim City Administrator Jeff O’Neill starts on Oct. 24th. Jeff will spend the full day with me on Oct.
18th.
• Finance Technician Debbie Kulzer starts on Oct. 24th.
-THERESE /
THERESE HAFFNER
CITY ADMINISTRATOR
75 Callaway Street East
St Joseph, MN 56374
thaffner@cityofstjoseph.com
NATE KELLER, AICP
COMMUNITY DEVELOPMENT DIRECTOR
75 CALLAWAY STREET EAST
ST. JOSEPH, MN 56374
nkeller@cityofstjoseph.com
COMMUNITY DEVELOPMENT REPORT
To: HONORABLE MAYOR AND CITY COUNCIL
DATE: OCTOBER 12TH, 2022
ECONOMIC DEVELOPMENT
•Oct. 18th EDA meeting will have discussion on Industrial Park off County Road 133.
•Staff has also received a few informal inquiries for our Revolving Loan fund. At this time, it is not
certain if the inquiries will rise to a formal request and application. To prepare the EDA at their
Oct. 18th meeting will discuss what two members will serve on the Finance Team. Finance Team
reviews loan applications and provides recommendations on projects.
•JR Mobile property has been formally listed for sale by owner.
PLANNING
Planning Commission:
•Planning Commission approved a Banner Sign request by the Winterwalk committee. The
banner sign will be displayed across MN St from Nov. 1st – Dec. 5th. Ordinance does not require
Council approval.
•Continued discussion has occurred on Zoning and Cannabis specifically the proper Zoning district
and buffers. Commission recommended to allow Cannabinoid products be sold within the B-1
and B-2 Commercial districts however a buffer of 500 feet from other Cannabinoid
establishments and 1,000 feet buffer from public parks, and schools was also recommended.
The 1,000-foot buffer would essentially eliminate the properties in the B-1 downtown district
due to the proximity of St. Joseph Catholic School to the downtown. It’s anticipated formal
amendment drafts to the Zoning Ordinance along with licensing regulations will be brought to
Council in the coming months.
•Planning Commission reviewed and approved a Parking Plan for 103 1st Ave NW. This item is on
tonight’s agenda for final recommendation.
OTHER
•Permit activity from 2021 compared to 2022:
Number of permits YTD
2021 254
2022 1007 (500+ roofing/siding permits)
Total permits in all of 2021 – 361
Total construction valuation YTD
2021 $6,388,480
2022 $28,505,432
Permit fee’s (revenue) YTD
2021 $43, 419
2022 $159, 316
MEETINGS & EVENTS
•SEPTEMBER 26TH – Monthly development meeting with staff
•SEPTEMBER 26TH – Attended Park Board to get input on trail/sidewalk priorities
•SEPTEMBER 27TH – Elm St roadway discussion with Gohman’s
•SEPTEMBER 27TH – Council Workshop
•SEPTEMBER 27TH – met with a group looking for potential space in downtown (restaurant/café)
•OCTOBER 3RD – Council
•OCTOBER 4TH – Therese and I met to discuss my annual job performance review
•OCTOBER 4TH – met with local business owner regarding potential future expansion plans
•OCTOBER 5TH – Business Retention visit with Pine and Fiber
•OCTOBER 6TH – Central Minnesota Builders Association pancake breakfast meeting
•OCTOBER 10TH – Planning Commission
•OCTOBER 10TH – Great River Energy meeting with Randy, City of St. Cloud reps and Great River
Energy reps
•OCTOBER 11TH – Dept. Head
NATE KELLER
Banner sign approved by Planning Commission on 10/10/22
FINANCE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: October 13, 2022
SUMMARY
Cellular End Point Conversion: Meter conversion of 162 out of 175 accounts completed. There are 7
accounts with 1” meters that will be completed when supplies arrive plus 6 accounts with ¾” meters that
were not able to schedule during the time Midwest Testing was here to install. Public Works staff will
complete the remaining meters when supplies are available. The installs went great with the exception
of one account. City staff worked with the resident to assist with the cost for repairs. City staff met to
recommend improvements for future conversions.
Waterworth Financial Modeling: Lori and Vicky provided documents to Waterworth for the water and
sewer financial modeling. A draft of the analysis will be reviewed with Vicky and Lori on October 13th
by Calvin Coles at Waterworth. Calvin is scheduled to present the financial model to council on
October 25th.
WEX Implementation: VEBA accounts (accrued sick leave paid out when employee resigns/retires)
switched providers from Further to WEX. Lori working with WEX to assist past employees access their
funds with the new system.
Bond Redemptions: Northland Securities provided an analysis of debts that could be called early. Lori
reviewed the bond funds and available reserves to recommend the early call of the 2010B and 2015A
GO Improvement bonds. The 2010B bonds funded the 16th Ave SE improvements. The 2015A bonds
funded the Clinton Village and Northland 1,2,3 improvements.
Budget: Stearns County remitted the 2023 preliminary levy rate reports. The taxable market values
(TMV)were reduced from earlier this summer from an increase of 19.38% to and increase of 16.58%.
The impact of the TMV resulted in a tax mill rate of 61.809% (increase of 0.312% from 2022). With the
early bond redemptions included on the council agenda, the 2023 debt levy will be reduced by $42,000,
resulting in a tax mill rate of 61.0499% (decrease of 0.447% from 2022).
Community Center Capital Campaign: Lori, Therese and Scott Justvig met to discuss where the
capital campaign is at. The committee membership for the campaign is being formed. Scott anticipates
a Nov. 3rd meeting for the committee to meet.
St. Joseph Community Center YMCA Lease Agreement: Lori, Therese, Greg Gack, Sue Dege and
Scott (YMCA attorney) met to review a draft of the lease agreement. Lori and Greg will meet to go
through proforma numbers before the final draft is presented to city council and YMCA board of
directors.
Workers Comp Audit: Annually Berkley Trust audits the City’s payroll compared to the budgeted
payroll for the worker’s comp policy through the League of Minnesota Cities Insurance Trust. The audit
LORI BARTLETT
FINANCE DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
lbartlett@cityofstjoseph.com
identifies overages/under paid premiums based on the budget to actual payrolls. The field work will be
completed by 10/14/22. The final report will be released in a few weeks.
Fire Contract: Lori, Therese and Sue met to review the draft changes of the Fire Contracts with the
Townships of St. Joseph and St. Wendell. St. Wendell Township approved the contract. St. Joseph
Township is reviewing with their attorney. If approved, the City of St. Joseph will be owner of the fire
hall and equipment. Discussions need to continue on how to value the assets to buy out St. Joseph
Township from their share.
Compensation Study Update: Lori, Therese and Brandon Fitzsimmons from Flaherty & Hood met to
review the draft of the compensation study update. Brandon will present to council at a closed meeting
on October 17th.
Building Permits: The re-shingling permits keep coming in from the early summer hail storm, along
with the normal building permit activity. The City has issued close to 1,000 permits. An average year
sees about 350 permits. Vicky enters these into Property Management. Between departments, this has
added activity to issue the permits in a timely manner.
Republic Services: Therese, Lori, Vicky and Ryan met with Republic Services staff to review issues
with services and to plan for the October 15h city-wide clean up day. Republic Services had some staff
turn-over earlier in the year in different departments. The staff is now in place and working to correct
deficiencies. City staff and Republic Services plan to meet regularly to ensure open line of
communications continue.
Open Enrollment: Lori is obtaining quotes from insurance companies for employees’ open enrollment
benefit package.
Annual Performance Reviews: Annual performance reviews in the Finance Dept are completed.
STAFF
Finance Technician: Debbie Kutzer starts October 24th
Lori attended the annual MnGFOA conference in Alexandria
Vicky transferring the new account data for cellular meter conversion
Lori and Vicky meeting with Waterworth 10/13
Lori attended EDA, Council workshop and regular meetings
Vicky has been helping Melissa learn her areas she is taking over
UPCOMING MEETINGS & EVENTS
10/24 LELS negotiations
11/3 SCAWAC annual budget meeting
11/3 Capital Campaign committee meeting
11/8 Election Day (Vicky and Lori alternate
judges) 11/11 Veteran’s Day holiday
-LORI
PUBLIC WORKS REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: October 13, 2022
SUMMARY
• Cell meter project complete
• Fall Expo
• Fall appliance collection/clean-up
• Bike share program
• Fall winterizing
STAFF
• Street maintenance
• Flushing sanitary sewers
• Reading/repairing water meters
• Storm sewer maintenance
• Park maintenance
• Maintain and operation of five lift stations, two water plants, and storm water system
• Customer concerns, questions, requests
• Hydrant repairs
• Water shut offs
• Equipment repair and maintenance
UPCOMING MEETINGS & EVENTS
• Water/waste water continuing Education
• Park board 24 OCT 2022
• Development meeting 25 OCT 2022
• CMWEA 27OCT 2022
• Annual Wastewater service & capital improvement discussion
-Ryan
RYAN WENSMANN
PUBLIC WORKS DIRECTOR
75 Callaway Street East
St Joseph, MN 56374
rwensmann@cityofstjoseph.com
POLICE
POLICE DEPARTMENT REPORT
TO: HONORABLE MAYOR AND CITY COUNCIL
DATE: October 13, 2022
SUMMARY
• Sgts Johnson and Luethmers, Mary, Candi and I attended the bi annual BCA User Conference in St.
Cloud September 27th and 28th.
• Homecoming went well on Oct 1st, 2022.
• Take Back the Night Oct 13, 2022. (Has not occurred yet, but will have by time of council)
• We have 3 requests for Trunk or Treating events thus far at Kennedy, Resurrection, and Jaycees.
• The department recertified for annual taser use on Oct 5th .
• Met with Colleges on Oct 5th, 2022 for monthly meeting.
STAFF Nothing to report
UPCOMING MEETINGS & EVENTS Nothing to report
DWIGHT PFANNENSTEIN
POLICE CHIEF
75 Callaway Street East
St Joseph, MN 56374
dpfannenstein@cityofstjoseph.com
MEETING DATE: October 17th, 2022
AGENDA ITEM: Fire Chief’s Report
1. Call Volume
- Chart shows emergency Calls from 1-1-2022 – 10-11-2022
368 Medical Emergency
32 Car / Truck Accident
16 Fire Alarm
8 CO Alarm
10 Structure Fire
11 Gas / Fuel Leak
8 Car / Truck Fire
8 Grass Fire
5 Other (Assist PD)
Total = 467
2. Membership Update
- 5 of the new members will be finishing their EMR classes.
- Still at 26 out of a possible 30 for members.
- Will continue to look for new members to join the SJFD.
3. The Pumper/Tanker Update # 8 – No Change from last month
- Chassis is done and has moved onto production and installation of the pump, tank, and box.
- We made payment on the chassis and final payment will be due when completed.
- Working on getting cost of all the equipment that will need to go on the truck.
- Truck is scheduled for completion January of 2023.
4. Rescue Van Replacement # 5
- Picked up the New Rescue Van on September 23rd and was put into service on September
27th.
- St. John’s took possession of our old rig on October 11th .
5. Grass Rig # 3 Replacement Update – No Change from Last month
- Committee is finalizing numbers to bring back to Fire Board in November.
6. Fire Study
- Kick off Meeting was held on September 15th, 2022 in Waite Park.
- Working on getting all the information to the company.
7. Grants
- Notified that we did not receive the Compeer Financial grant this year.
- Waiting to hear back from the DNR Grant and Stearns Electric. Also waiting to here when
the MIDCO grant may open. If we receive any of these, the funds will be used for
equipment on Unit # 8.
- Will continue to look for grants to help offset some of our department needs cost.
8. Other
- Chief and 3 firefighters attended the Fallen Firefighters Memorial in St. Paul on September
25th. They honored all LODD firefighters from the past year including Captain Andy Loso.
- Chief and Assistant we be attending the Annual Chiefs Conference in Duluth October 19th –
22nd.
9. Questions from the council?
Thank you,
Jeff Taufen
SJFD Fire Chief