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12.05.22
CITY OF ST. JOSEPH www.cityofstjoseph.com 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 St. Joseph City Council December 5, 2022 6:00 PM **The City Council meeting will be conducted in-person in the council chambers of the St. Joseph Government Center. Members of the public can attend in-person or via Zoom. ** Join Zoom Meeting https://us06web.zoom.us/j/82909721305?pwd=bVZXZ09pUGtmZkRoZnhvcGRBbVJBQT09 Meeting ID: 829 0972 1305 Passcode: 933010 1. 6:00 PM Call to order - Pledge of Allegiance 2. Public Comments Up to 3 speakers will be allowed for up to 3 minutes each to address the council with questions/concerns/comments (regarding an item NOT on the agenda). No Council response or action will be given/taken other than possible referral to Administration. 3. Approve Agenda 4. Consent Agenda a. Minutes – Requested Action: Approve the minutes of November 15, 2022. b. Bills Payable – Requested Action: Approve Check Numbers 059796-059851, Account Payable EFT #002100-002105; Payroll EFT 112315-112325, Regular Pay Period 23, 23.1, 24; Fire 2.1; Elections 2,2.1. c. License Renewals – Requested Action: Approve the 2023 licenses for 3.2 Malt Liquor, Tobacco, and Amusement as presented. d. 2023 Meeting Calendar – Requested Action: Approve the 2023 meeting calendar as presented. e. Pay Application No. 1 for Morningside Loop Drainage Improvements – Requested Action: Approve Application for Payment No. 1 in the amount of $32,058.22 to C&L Excavating, Inc. for the Morningside Loop Drainage Improvements. f. 2023 MN Cities Participation Program Agreement – Requested Action: Approve the 2023 MN Cities Participation Program Agreement. g. Pay Application for 2022 Street Improvements – Requested Action: Approve Application for Payment No. 2 in the amount of $88,132.32 to ASTECH Corp. for the 2022 Street Improvements. 5. Public Hearing – Truth in Taxation, 2023 Budget 6. Public Hearing – Adopting the 2023 Fee Schedule 7. Consideration of Resolution Approving 2023, 2024, and 2025 Base Pay Structures & Implementation 8. Consideration of Approving LELS/Police Contract for 2023-2025 9. Consideration of Short-Term Disability Benefits for City Employees 10. Consideration of Authorization to initiate RFP Process for Selecting Vendor to Update Pay Equity Program 11. Consideration of Accepting Resignation and Authorize Hiring of a Full Time Police Officer 12. Consideration of Extending the Expiration of the Fire Contract between the City of St. Joseph and St. Joseph Township CITY OF ST. JOSEPH www.cityofstjoseph.com 75 Callaway Street East | Saint Joseph, Minnesota 56374 Email: cityoffices@cityofstjoseph.com | Phone: 320.363.7201 | Fax 320.363.0342 13. Consideration of Authorization to Conduct a Feasibility Study for the 2023 Street Improvements and Topographic Survey Work 14. Engineer Reports 15. Mayor and Council Reports and Miscellaneous Business 16. Adjourn November 15, 2022 Page 1 of 2 Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session on Tuesday, November 15, 2022, at 6:00PM in the St. Joseph Government Center. Members Present: Mayor Rick Schultz, Councilmembers Kelly Beniek, Jon Hazen, Bob Loso Absent: Councilmember Kevin Kluesner City Representatives Present: Interim City Administrator Jeff O’Neill, Finance Director Lori Bartlett, Public Works Director Ryan Wensmann, City Clerk Kayla Klein, Community Development Director Nate Keller, Police Chief Dwight Pfannenstein, City Engineer Randy Sabart, Fire Chief Jeff Taufen, Public Comments: None. Approve Agenda: Loso motioned to approve the agenda; seconded by Hazen and passed unanimously by those present. Consent Agenda: Loso made a motion to approve the consent agenda; seconded by Hazen and passed unanimously by those present. a. Minutes – Requested Action: Approve the minutes of October 17, 2022. b. Bills Payable – Requested Action: Approve Checks #059683-059794; Account Payable EFT #002093-002099; Payroll EFT #112303-112314; Regular Pay Period 21, 22, 22.01; Council Pay Period 11. c. Donations – Requested Action: Approve the donations as presented. d. Polling Place Designation – Requested Action: Adopt Resolution 2022-054 Designation of Polling Places in the City of St. Joseph. e. Financial Report – Requested Action: Approve the October financial report as presented. f. 3rd Quarter and September 2022 Financial Reports – Requested Action: Accept the 3rd quarter and September 2022 Financial Report as presented. Public Hearing – Delinquent Assessments: Finance Director Bartlett informed the Council there is over $2000.00 in unpaid final utility bills. Property owners will be given until 10:00 AM on December 15, 2022, to pay their delinquent invoice and have the $50 assessment fee waived. After that date and time delinquent invoices will be sent to Stearns County for collection. Schultz opened the public hearing. As no one wished to speak, Schultz closed the public hearing. Loso moved to approve Resolution 2022-057 Adopting Assessment Outstanding Invoices; seconded by Hazen and passed unanimously. Canvass of 2022 Election Results: Klein presented the local results of the 2022 Municipal General Election Returns, declaring Rick Schultz the winner of the mayoral race; Kevin Kluesner and Adam Scepaniak the winners of the Council race. Loso moved to approve Resolution 2022-058 Canvassing the November 8, 2022, Municipal General Election Returns and Declaring Results; seconded by Hazen and passed unanimously. Ordinance Amendment – Ordinance 502.62: Keller informed the Council that an ordinance amendment request has been made to allow “Gyms/Athletic Facilities” within LI, Light Industrial District. Staff believes the amendment will be a good fit in the short and long term. The Planning Commission met November 14, 2022, held a public hearing, and voted 6-0 to approve the Ordinance Amendment. Loso motioned to Approve Ordinance 2022-010 Amending Ordinance 502.62 Subd. 2; seconded by Hazen and passed unanimously. November 15, 2022 Page 2 of 2 Loso motioned to Approve Resolution 2022-055 Summary Ordinance Publication of Ordinance 2022-010; seconded by Hazen and passed unanimously. City Administrator Position Wage Scale: Interim Administrator O’Neill presented the compensation study findings for the City Administrator position conducted by the Flaherty & Hood. The study found the salary range for the City Administrator position should be set at $104,586 to $141,198. Staff is looking for approval of the salary range from the Council. Hazen moved to approve the salary range for City Administrator position at $104,586 to $141,198 DOQ under a 7-step system; seconded by Beniek and passed unanimously. Public Works – Source Water Grant: Wensmann reminded the Council the City of St. Joseph is in the process of re-writing the Well Head Protection Plan. Part I has been completed and we are working on part II. Part II has an estimated cost of $9,400 and is a planned budget item for the city. Wensmann informed the Council he came across a grant that would cover half of the cost of part II. Staff if looking for approval of the grant application. Hazen moved to approve the MN Department of Health Source Water Grant Application, seconded by Beniek, and passed unanimously. Engineer Reports: Sabart presented the proposed 2023 street improvements to the Council and proposed getting a feasibility report and topographic survey. Council asked to add the alley that runs north and south from West Ash Street to Birch Street to the list of possible 2023 street improvements. Department Reports: The department heads presented their monthly reports to the Council. Mayor and Council Reports and Miscellaneous Business: Schultz gave an overview of the League of Minnesota Cities board meeting he attended. Schultz noted he has an upcoming meeting with the Coalition of Greater MN Cities. City Engineer Randy Sabart shared follow-up photos of the Morningside drainage improvements. Adjourn: Hazen made a motion to adjourn at 7:04PM; seconded by Beniek and passed unanimously. Kayla Klein City Clerk Council Agenda Item 4b MEETING DATE: December 5, 2022 AGENDA ITEM: Bills Payable SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: See below BACKGROUND INFORMATION: The council approved staff to make the following payments through the payroll contracts, regular monthly invoices with due dates prior to the next scheduled council meeting, or actions taken at previous council meetings. The information here is to provide you all checks and electronic payments made for verification of the disbursement completeness. BUDGET/FISCAL IMPACT: Bills Payable – Checks Mailed Prior to Council Approval Regular PP 23, 23.1, 24; Fire 2.1; Elections 2, 2.1 $134,989.73 Payroll EFT #112315 - #112325 $87,707.18 Account Payable EFT #002100 - 002105 $36,164.47 Voided Check #059795 Check Numbers #059796 - #059838 $124,035.27 Total $382,896.65 Bills Payable – Checks Awaiting Council Approval Check Numbers #059839 - #59851 $2,130,052.12 Total $2,130,052.12 Total Budget/Fiscal Impact: $2,512,948.77 Various Funds ATTACHMENTS: Bills Payable – Checks Mailed Prior to Council Approval REQUESTED COUNCIL ACTION: Approve the bills payables as presented. Check#Date Search Name Comments Amount FUND DEPART OBJ ACH 11/30/2022 PAYROLL Regular PP 23, 23.1, 24; Fire 2.1; Elections 2, 2.1 $134,989.73 2100 11/9/2022 THE HARTFORD Nov 22 Group Life Insurance Premium $179.55 101 2101 11/10/2022 MEDICA Nov 22 Medical Insurnace Prmium $27,273.62 101 2102 11/18/2022 COMMISSIONER OF REVENUE October 2022 Sales/Use Tax $2,219.15 601 0 2102 11/18/2022 COMMISSIONER OF REVENUE October 2022 Sales/Use Tax $11.73 101 41430 441 2102 11/18/2022 COMMISSIONER OF REVENUE October 2022 Sales/Use Tax $6.18 101 42120 441 2102 11/18/2022 COMMISSIONER OF REVENUE October 2022 Sales/Use Tax $1.66 101 45204 441 2102 11/18/2022 COMMISSIONER OF REVENUE October 2022 Sales/Use Tax $2,290.78 603 0 2102 11/18/2022 COMMISSIONER OF REVENUE October 2022 Sales/Use Tax $91.50 101 45202 441 2103 11/23/2022 SENTRY BANK-CREDIT CARD Ergonomic Foot Rest $26.99 101 41430 200 2103 11/23/2022 SENTRY BANK-CREDIT CARD MN DVS License $66.00 101 42120 446 2103 11/23/2022 SENTRY BANK-CREDIT CARD Mo. Adobe Subscription - Keller $18.29 101 41910 300 2103 11/23/2022 SENTRY BANK-CREDIT CARD Plywood $40.79 601 49421 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD Mo. Adobe Subscription - Klein, Haffner $36.57 101 41430 300 2103 11/23/2022 SENTRY BANK-CREDIT CARD Pine-sol, Anti-freeze $17.59 101 45202 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD Mo. Adobe Subscription - Bartlett, Granite $36.57 101 41530 300 2103 11/23/2022 SENTRY BANK-CREDIT CARD Games for Snowfest $53.93 101 45204 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD Items for Escape Room $48.74 101 45204 308 2103 11/23/2022 SENTRY BANK-CREDIT CARD Election Supplies $81.14 101 41410 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD MN DVS License $1.64 101 42120 446 2103 11/23/2022 SENTRY BANK-CREDIT CARD Plow Markers $89.85 101 43125 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD Bar & chain oil $61.89 101 43120 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD Air fresh, new key cut $31.08 101 45202 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD Snap Bolt $20.97 101 45202 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD Bulk Fastners $2.44 101 45201 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD Drill Bit $9.99 101 45201 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD Verbatim DVD $49.98 101 42120 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD 90 Elbow, Pex Bushing $10.98 601 49421 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD Shipment for sampler $9.00 602 49480 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD Panel Heater $439.31 602 49473 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD Clamp, connector $12.17 601 49420 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD 2" Hose $12.99 602 49480 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD Air filters $14.97 602 49471 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD Candy for Trunk n Treat $94.09 101 42120 307 2103 11/23/2022 SENTRY BANK-CREDIT CARD DMT-G Online Recertifcation Training Online $75.00 101 42140 300 2103 11/23/2022 SENTRY BANK-CREDIT CARD DMT-G Online Recertifcation Training St Paul $375.00 101 42140 300 2103 11/23/2022 SENTRY BANK-CREDIT CARD Hotel stay in Duluth, training $854.40 105 42240 433 2103 11/23/2022 SENTRY BANK-CREDIT CARD 40w Bulb $29.98 602 49471 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD Sawzal Blade $19.99 101 45201 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD Fastner & washers #91 $23.55 101 43125 230 2103 11/23/2022 SENTRY BANK-CREDIT CARD Hotel stay in Duluth, training $854.40 105 42240 433 2103 11/23/2022 SENTRY BANK-CREDIT CARD Fluoride chemical $271.98 601 49421 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD Reversed charges and paid out of pocket ($268.44)101 45204 331 2103 11/23/2022 SENTRY BANK-CREDIT CARD Bar & chain oil $34.37 101 45202 220 2103 11/23/2022 SENTRY BANK-CREDIT CARD Point used on CC ($50.00)101 41430 2103 11/23/2022 SENTRY BANK-CREDIT CARD Community Ed class cancelled ($100.00)101 45204 308 2103 11/23/2022 SENTRY BANK-CREDIT CARD Online Fee $1.00 101 41910 300 2103 11/23/2022 SENTRY BANK-CREDIT CARD Plow Markers $43.06 101 43125 210 2103 11/23/2022 SENTRY BANK-CREDIT CARD Spray paint #91 $15.98 101 43125 230 2103 11/23/2022 SENTRY BANK-CREDIT CARD Background check $60.00 101 41430 300 2104 11/23/2022 WEX Additional VEBA Contribution - Magaard $528.32 102 42120 110 2105 11/23/2022 WEX October VEBA Services $33.75 101 41430 300 112315 11/16/2022 SENTRY BANK Regular PP 23 - Employee HAS Contribution $1,552.07 101 112315 11/16/2022 SENTRY BANK Regular PP 23 - Employer HAS Contribution $2,950.00 101 112316 11/16/2022 EFTPS Regular PP 23, 23.1, Fire 2.1, Elections 2 - Soc Sec $7,609.04 101 112316 11/16/2022 EFTPS Regular PP 23, 23.1, Fire 2.1, Elections 2 - Med $2,654.24 101 112316 11/16/2022 EFTPS Regular PP 23, 23.1, Fire 2.1, Elections 2 - Fed $10,349.13 101 112317 11/16/2022 MN DEPARTMENT OF REVENUE State W/H Regular PP 23. 23.1, Fire 2.1, Elections 2 $4,284.44 101 112318 11/16/2022 PERA Regular PP 23, 23.01 $16,141.43 101 112319 11/16/2022 VOYA FINANCIAL Regular PP 23, 23.01 $1,825.00 101 112320 11/16/2022 AMERICAN FUNDS Regular PP 23 - 529 College Savings Plan $150.00 101 112321 11/30/2022 MN DEPARTMENT OF REVENUE State Withholding REG PP 24 $3,970.67 101 112322 11/30/2022 EFTPS Reg PP 24, Elections 2.1 $9,128.56 101 112322 11/30/2022 EFTPS Reg PP 24, Elections 2.1 $9,127.84 101 112323 11/30/2022 PERA Retirement REG PP 24 $16,089.76 101 112324 11/30/2022 VOYA FINANCIAL Deferred Comp REG PP 24 $1,725.00 101 CITY OF ST JOSEPH EFT's & Payroll - Paid Prior To Council Approval 112325 11/30/2022 AMERICAN FUNDS 529 College Savings Plan REG PP $150.00 101 EFT Total $258,861.38 Check#Date Search Name Comments Amount FUND DEPART OBJ 059796 11/10/2022 POSTMASTER Postage for Utility Billiing/Newsletter $230.72 601 49490 322 059796 11/10/2022 POSTMASTER Postage for Utility Billiing/Newsletter $230.72 603 43230 322 059796 11/10/2022 POSTMASTER Postage for Utility Billiing/Newsletter $230.72 602 49490 322 059796 11/10/2022 POSTMASTER Postage for Utility Billiing/Newsletter $230.74 101 41430 322 059797 11/17/2022 AUTO VALUE PARTS STORES - WEST Unit #17 - HD Fuel Fleet & Fuel Foreign $84.41 101 43120 230 059798 11/17/2022 CHAMBERLINE OIL CO.All Police, Pallet HTRed, Winshield Washer, 15W-40, Drum Deposit $163.49 101 42152 230 059798 11/17/2022 CHAMBERLINE OIL CO.All Police, Pallet HTRed, Winshield Washer, 15W-40, Drum Deposit $163.50 101 43120 230 059798 11/17/2022 CHAMBERLINE OIL CO.All Police, Pallet HTRed, Winshield Washer, 15W-40, Drum Deposit $163.50 101 45202 230 059798 11/17/2022 CHAMBERLINE OIL CO.All Police, Pallet HTRed, Winshield Washer, 15W-40, Drum Deposit $163.49 601 49440 230 059798 11/17/2022 CHAMBERLINE OIL CO.All Police, Pallet HTRed, Winshield Washer, 15W-40, Drum Deposit $163.49 602 49450 230 059799 11/17/2022 CITY OF ST. CLOUD 2022 Membership Buy Downs - WHITNEY SENIOR CENTER $1,120.00 101 41110 433 059800 11/17/2022 CORE & MAIN LP 3/4- 90 MTR CPLG MN X $333.67 601 49430 210 059801 11/17/2022 FIRE CATT, LLC Annual Fire hose testing utilizing Fire Catt's Labor $2,030.00 105 42220 300 059802 11/17/2022 FLAHERTY & HOOD, P.A.Labor & Employment Consultation Services for 2022-2023 $1,993.75 101 41430 300 059803 11/17/2022 FOLKEN, REBECCA Refund Assessment Fee $50.00 101 41430 059804 11/17/2022 HOLLAND, CADE Fire Fighter Meeting - Reimbursement $121.28 101 059805 11/17/2022 LEAGUE OF MN CITIES INS TRUST Deductible w/c #00481341 $759.03 101 42120 300 059806 11/17/2022 LEES OIL SERVICE Oil Filters (55 Gal Drum)$50.00 101 45201 210 059807 11/17/2022 MCKELLIE PROPERTIES LLC Refund Assessment Fee $50.00 101 41430 059808 11/17/2022 METERING & TECHNOLOGY SOLUTION 21 - E-Series 3/4" Meters w/ wall mount & shipping $5,221.06 601 49430 210 059809 11/17/2022 MIDCONTINENT COMMUNICATIONS Nov fiber lines $315.75 602 49480 321 059809 11/17/2022 MIDCONTINENT COMMUNICATIONS Nov fiber lines $435.75 601 49421 321 059809 11/17/2022 MIDCONTINENT COMMUNICATIONS Nov fiber lines $350.75 601 49420 321 059809 11/17/2022 MIDCONTINENT COMMUNICATIONS Nov fiber lines $350.75 105 42250 321 059809 11/17/2022 MIDCONTINENT COMMUNICATIONS Nov fiber lines $350.75 101 45201 321 059809 11/17/2022 MIDCONTINENT COMMUNICATIONS Nov fiber lines $110.75 150 46500 321 059809 11/17/2022 MIDCONTINENT COMMUNICATIONS Nov fiber lines $217.88 101 41430 321 059809 11/17/2022 MIDCONTINENT COMMUNICATIONS Nov fiber lines $217.88 101 42151 321 059809 11/17/2022 MIDCONTINENT COMMUNICATIONS Nov fiber lines $315.75 601 49435 321 059810 11/17/2022 MIDWEST MACHINERY CO.Unit #11 & 40, Filter & Oil Filter $83.92 101 45202 230 059810 11/17/2022 MIDWEST MACHINERY CO.Unit #11 & 40, John Deere Bulb $28.16 101 45202 230 059811 11/17/2022 MIKES ELECTRIC Install Projector outlet in ceiling of community room $150.00 105 42281 220 059812 11/17/2022 MINNESOTA FIRE SERVICE BOARD Firefighter II Certif Exam - Jack Taufen $126.00 105 42240 443 059813 11/17/2022 MOONEY, ANDREW Firefighter Clothing - Hoodie $30.00 105 42220 171 059814 11/17/2022 MORRISON COUNTY GOVERNMENT Record Notary Public for Melissa Bauer $20.00 101 41430 300 059815 11/17/2022 MSFDA MEMBER BENEFITS MN Firefighter Subscription $7.00 105 42240 433 059816 11/17/2022 O REILLY AUTO PARTS Unit #17 - Fuel/WTR Sep $25.57 101 43220 230 059816 11/17/2022 O REILLY AUTO PARTS Extra Filters: Fuel/WTR & Oil - Trucks #35,26,27,29,50,94,98,90,92 $50.49 101 43125 230 059816 11/17/2022 O REILLY AUTO PARTS Unit #35 Car Fogger $9.49 101 43125 230 059816 11/17/2022 O REILLY AUTO PARTS Unit #33 - Air Filter, Fuel Filters, Oil Filter $96.38 101 45202 230 059817 11/17/2022 RDO EQUIPMENT CO.Unit #36 - Filter Element, Oil Filter, Seal $239.12 101 45202 230 059817 11/17/2022 RDO EQUIPMENT CO.Unit #19 - O-ring $1.98 101 45202 230 059817 11/17/2022 RDO EQUIPMENT CO.Unit #19 - Oil Filter, Hydraulic Hose, Shipping $108.43 101 45202 230 059818 11/17/2022 SHIFT TECHNOLOGIES, INC.Reboot server requested by Banyon, Install Laserfiche console $336.00 101 41430 215 059819 11/17/2022 ST. CLOUD TIMES Resoulution 2022-049, Publication of Ordinance 2022-008 $73.27 101 41130 340 059819 11/17/2022 ST. CLOUD TIMES Resoulution 2022-050, Publication of Ordinance 2022-009 $91.17 101 41130 340 059819 11/17/2022 ST. CLOUD TIMES Notice of Accuracy Test - DS200, OmniBallot assistive voting device $55.37 101 41410 340 059819 11/17/2022 ST. CLOUD TIMES PH of proposed assessment CC meeting 11/15/22 $38.01 601 49490 340 059819 11/17/2022 ST. CLOUD TIMES PH of proposed assessment CC meeting 11/15/22 $38.01 602 49490 340 059819 11/17/2022 ST. CLOUD TIMES PH of proposed assessment CC meeting 11/15/22 $38.01 603 43230 340 059819 11/17/2022 ST. CLOUD TIMES PH of proposed assessment CC meeting 11/15/22 $38.00 651 49490 340 059819 11/17/2022 ST. CLOUD TIMES Double payment made for 8/4/22 PH ($62.53)101 41430 340 059820 11/17/2022 STEARNS COUNTY RECORDER Sub Agreement, Agreement, Repayment Satisfactions $92.00 225 46500 340 059820 11/17/2022 STEARNS COUNTY RECORDER Sub Agreement, Agreement, Repayment Satisfactions $92.00 225 46500 340 059820 11/17/2022 STEARNS COUNTY RECORDER Knife River $46.00 101 41910 340 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $62.00 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $28.25 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $73.22 602 49471 381 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $55.25 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $50.50 101 41942 381 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $101.00 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $25.75 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $53.00 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $57.40 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $98.00 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $35.00 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $319.00 101 45201 381 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $90.00 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $77.18 602 49472 381 CITY OF ST JOSEPH Bills Payable – Paid Prior To Council Approval Check#Date Search Name Comments Amount FUND DEPART OBJ CITY OF ST JOSEPH Bills Payable – Paid Prior To Council Approval 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $55.25 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $563.90 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $112.85 602 49473 381 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $433.48 101 45201 381 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $61.09 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $21.50 652 43160 386 059821 11/17/2022 STEARNS ELECTRIC ASSOCIATION Oct 2022 electric services $102.00 652 43160 386 059822 11/17/2022 SUMMIT FIRE PROTECTION Fire Dept, Wet Sprinkler System Annual Inspection $240.00 105 42280 300 059822 11/17/2022 SUMMIT FIRE PROTECTION PW Annual Fire Extinguisher Inspections -SJGC Maintenance $188.50 101 41942 300 059822 11/17/2022 SUMMIT FIRE PROTECTION PW Fire Extinguisher Annual Inspections-PW Maintenance $1,364.75 101 45201 300 059823 11/17/2022 UNUM LIFE INSURANCE Dec Group Insurance Premium $1,399.38 101 059824 11/17/2022 VAN METER INC Light Bulbs- WTP2 $146.97 601 49421 220 059825 11/17/2022 WEISMAN CLEANING INC Oct 22 Cleaning at Gov Ctr & Fire Hall $1,135.00 101 41942 300 059825 11/17/2022 WEISMAN CLEANING INC Oct 22 Cleaning at Gov Ctr & Fire Hall $127.13 101 41942 210 059825 11/17/2022 WEISMAN CLEANING INC Oct 22 Cleaning at Gov Ctr & Fire Hall $387.50 105 42280 300 059825 11/17/2022 WEISMAN CLEANING INC Oct 22 Cleaning at Gov Ctr & Fire Hall ($42.50)101 42120 300 059825 11/17/2022 WEISMAN CLEANING INC Oct 22 Cleaning at Gov Ctr & Fire Hall $387.50 105 42281 300 059826 11/17/2022 WIESE, AMBER Reimburse for valve replacement $273.60 601 49440 300 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $2,925.75 652 43160 386 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $57.49 602 49480 383 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $862.18 601 49421 383 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $46.61 602 49471 383 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $418.19 602 49470 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $341.46 601 49435 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $8.56 101 42500 326 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $690.50 602 49480 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $3,323.61 601 49421 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $472.33 101 41942 383 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $90.16 101 43120 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $51.95 101 43120 383 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $15.95 101 45123 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $30.24 101 45123 383 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $60.11 101 45201 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $89.71 601 49410 383 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $646.76 101 45202 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $35.34 101 45202 383 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $604.39 105 42280 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $186.50 105 42280 383 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $457.01 601 49410 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $103.00 601 49420 383 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $877.04 601 49420 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $1,431.38 101 41942 381 059827 11/17/2022 XCEL ENERGY Oct 2022 - gas/electric $241.08 101 45201 383 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $21.52 101 43120 171 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $21.07 101 45202 171 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $138.35 602 49490 210 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $2.85 603 43230 171 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $3.15 651 49900 171 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $41.94 601 49440 171 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $138.35 601 49490 210 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $138.35 101 45201 210 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $30.08 101 42120 210 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $332.51 101 41430 210 059828 11/23/2022 CINTAS CORPORATION NO. 2 Oct 22 rugs, PW uniforms, towels $41.77 602 49450 171 059829 11/23/2022 CITY OF ST. CLOUD Sept 2022 Wastewater Treatment/Bonds $23,828.84 602 49480 419 059829 11/23/2022 CITY OF ST. CLOUD Sept 2022 Wastewater Treatment/Bonds $40,750.78 602 49480 418 059830 11/23/2022 DUKES ROOT CONTROL, INC 8" Sewer Pipe Root Control $12,510.30 602 49450 300 059831 11/23/2022 EO JOHNSON BUSINESS TECH Blockade 11/20/2022 - 12/19/2022 $385.00 101 41710 215 059832 11/23/2022 FLEXIBLE PIPE TOOL COMPANY INC Carbide Tip Root Saw $354.60 602 49450 220 059833 11/23/2022 MARCO, INC Oct-Nov 22 Admin Copier Contract $1,437.07 101 41430 410 059834 11/23/2022 MIDWEST MACHINERY CO.#11 Broom, Roller Chain, Snap Ring, Chain Spro, Bearing, Tensioner $876.49 101 43125 230 059835 11/23/2022 MINNESOTA PAVING & MATERIALS Cold Mix $1,476.10 101 43120 220 059836 11/23/2022 MVTL LABORATORIES, INC Wastewater Testing $500.64 602 49480 312 059837 11/23/2022 OFFICE DEPOT Admin office supplies: letter opener, post its, binders, mouse/keyboard, label $35.06 101 41430 200 059837 11/23/2022 OFFICE DEPOT Admin office supplies: letter opener, post its, binders, mouse/keyboard, label $64.98 101 41430 200 059837 11/23/2022 OFFICE DEPOT Admin office supplies: letter opener, post its, binders, mouse/keyboard, label $223.29 101 41530 200 059838 11/23/2022 PEST PRO II EXTERMINATING SVCS Insect Extermination Services $145.00 101 45202 300 059838 11/23/2022 PEST PRO II EXTERMINATING SVCS Insect Extermination Services - Maint. Plants $225.00 601 49421 300 059838 11/23/2022 PEST PRO II EXTERMINATING SVCS Insect Extermination Services - Water Tower $90.00 601 49435 300 Check#Date Search Name Comments Amount FUND DEPART OBJ CITY OF ST JOSEPH Bills Payable – Paid Prior To Council Approval Total Bills Payables/Mailed Prior to Council Approval $124,035.27 Check#Date Search Name Comments Amount FUND DEPART OBJ 059839 12/1/2022 AFSCME COUNCIL 65 Dec 22 Monthly Dues $772.85 101 059840 12/1/2022 ASTECH CORPORATION 2022 Street Improvements $88,132.32 415 43120 530 059841 12/1/2022 C & L EXCAVATING, INC Morningside Loop Drainage Improvements $32,058.22 651 49900 530 059842 12/1/2022 GALLS, INC Luethmers: Rite in the rain- Black Metal Clack $16.52 101 42120 171 059842 12/1/2022 GALLS, INC Luethmers: Full Leather resister golve $35.20 101 42120 171 059842 12/1/2022 GALLS, INC Luethmers: Mens Striker Bolt Side Zip Boot $239.95 101 42120 171 059843 12/1/2022 LAW ENFORCEMENT LABOR SERVICES Dec 22 Monthly Membership Dues $650.00 101 059844 12/1/2022 MINNESOTA COMPUTER SYSTEMS,INC PD Copier Contract Invoice $60.11 101 42120 350 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Improvement Bonds Series 2019A $220,000.00 308 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Improvement Bonds Series 2019A $41,100.00 308 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Equipment Certificate of $54,000.00 306 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2020B $65,000.00 310 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2020B $5,730.00 310 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2020B $109.00 310 47100 620 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2020B $45,000.00 313 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2020B $1,050.00 313 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2020B $75.00 313 47100 620 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Equipment Certificate of $1,375.00 306 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2020B $60,000.00 312 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Improvement Bonds Series 2019A $155,000.00 307 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2016A $8,210.00 602 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2017B $284.75 601 47100 620 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2017B $787.50 601 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2017B $70,000.00 601 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2017B $140.25 305 47100 620 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2017B $2,932.50 305 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2017B $34,000.00 305 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Improvement Bonds Series 2016B $5,850.00 304 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Improvement Bonds Series 2016B $50,000.00 304 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation CIP Bonds Series 2016A $39,271.25 301 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Improvement Bonds Series 2019A $29,125.00 307 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2016A $307.00 601 47100 620 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2020B $211.00 602 47100 620 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2020B $6,420.00 312 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2016A $425.00 306 47100 620 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2016A $43,700.00 601 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2016A $430,000.00 601 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2016A $188.00 311 47100 620 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2016A $52,500.00 311 47100 611 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2016A $260,000.00 311 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2016A $125,000.00 602 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation CIP Bonds Series 2016A $195,000.00 301 47100 600 059845 12/1/2022 NORTHLAND TRUST SERVICES INC General Obligation Bonds Series 2020B $100.00 312 47100 620 059846 12/1/2022 O REILLY AUTO PARTS Unit #702 - Oil Filter $8.79 101 42152 230 059846 12/1/2022 O REILLY AUTO PARTS Copper Plug for Camera Trailer $5.76 602 49450 230 059846 12/1/2022 O REILLY AUTO PARTS Correct Copper Plug for Camera Trailer $5.94 602 49450 230 059846 12/1/2022 O REILLY AUTO PARTS Returned wrong plug - Copper Plug for Camera Trailer ($5.76)602 49450 230 059846 12/1/2022 O REILLY AUTO PARTS Truck #28 - Fuel Hose, Camera Trailer- Capsule $5.83 601 49440 230 059847 12/1/2022 POWERHOUSE OUTDOOR EQUIP Chainsaw repair from Dollar General fire $877.74 105 42220 240 059848 12/1/2022 PRECISE REFRIGERATION INC Service call for unit heater - adjust control system $235.00 101 41942 220 059849 12/1/2022 RIDGEWOOD CONTRACTING, LLC Compost Permits Remittance Oct 26 - Nov 19 $355.00 603 43230 300 059850 12/1/2022 ST. JOSEPH FIRE RELIEF ASSN Pension Funding $3,000.00 105 42220 448 059851 12/1/2022 SUMMIT FIRE PROTECTION Truck Charge, Fire Ext Annual Inspection $590.00 105 42220 300 059851 12/1/2022 SUMMIT FIRE PROTECTION Hose repair from Dollar General fire $117.40 105 42220 220 Total Bills Payables - Waiting Council Approval $2,130,052.12 EFTs & Payroll 258,861.38 Bills Paid Prior to Council 124,035.27 Summary: CITY OF ST JOSEPH Bills Payable – Checks Not Mailed Awaiting Council Approval Check#Date Search Name Comments Amount FUND DEPART OBJ CITY OF ST JOSEPH Bills Payable – Checks Not Mailed Awaiting Council Approval Bills Waiting for Council 2,130,052.12 Total Bills Payable 2,512,948.77 Council Agenda Item 4c MEETING DATE: December 5, 2022 AGENDA ITEM: 2023 License Renewals for Amusement Devices, Tobacco, and 3.2 Malt Liquor SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: None BACKGROUND INFORMATION: The City Council annually approves the Tobacco, Amusement Device and off/on sale malt liquor licenses. Below are the renewals for 2023. The licenses run the calendar year, January 1 – December 31st. Licensee Name Tobacco On- Sale 3.2 Off-Sale 3.2 Amusement Device American Legion Post 328 King’s Mart (formerly Casey’s) Coborn’s Inc. Holiday Station Coborn’s Inc. Coborn’s Kwik Trip, Inc. Store #575 Kwik Trip, Inc Store #147 La Playette, Inc. Local Blend Neighbors on Route 75 The Middy St. Joseph Off-sale Liquor Sal’s Bar & Grill Speedway #4385 Super Spirits #5020 ATTACHMENTS: None REQUESTED COUNCIL ACTION: Approve the 2023 License Renewals for Amusement Devices, Tobacco, and 3.2 Malt Liquor as presented. Council Agenda Item 4d MEETING DATE: December 5, 2022 AGENDA ITEM: Consideration of Adopting the 2023 Meeting Calendar SUBMITTED BY: Administration BOARD/COMMISSION/COMMITTEE RECOMMENDATION: PREVIOUS COUNCIL ACTION: BACKGROUND INFORMATION: Staff has identified all City Council, Board/Commission/Committee meetings for 2023. Regularly scheduled meetings that occur on a holiday will be rescheduled to the next business day as outlined below. All meeting dates are subject to change. Meeting Type Regularly Scheduled Date New Meeting Date City Council January 2, 2023 (New Year’s Observed) January 3, 2023 City Council January 16, 2023 (MLK Day) January 17, 2023 City Council February 20, 2023 (Pres. Day) February 21, 2023 City Council September 4, 2023 (Labor Day) September 5, 2023 Park Board December 25, 2023 (Christmas Day) December 26, 2023 BUDGET/FISCAL IMPACT: None ATTACHMENTS: Proposed 2023 Meeting Calendar REQUESTED COUNCIL ACTION: Adopt the 2023 Meeting Calendar as presented. Meeting Dates 2023 (Dates subject to change) Jan 3rd, City Council 6:00 PM Jan 9th, CVB 12:00 PM Jan 9th, Planning Commission 6:00 PM Jan 17th, EDA 12:00 PM Jan 17th, City Council 6:00 PM Jan 23th, Park Board 6:30 PM Jan 24th, Council Work Session 5:30 PM Feb 6th, City Council 6:00 PM Feb 13th, CVB 12:00 PM Feb 13th, Fire Contract Mtg 5:00 PM Feb 13th, Planning Commission 6:00 PM Feb 21st, EDA 12:00 PM Feb 21st, City Council 6:00 PM Feb 27th, Park Board 6:30 PM Mar 6th, City Council 6:00 PM Mar 13th, CVB 12:00 PM Mar 13th, Planning Commission 6:00 PM Mar 20th, City Council 6:00 PM Mar 21st, EDA 12:00 PM Mar 27th, Park Board 6:30 PM Mar 28th, All City/Board 5:30 PM Apr 3rd, City Council 6:00 PM Apr 10th, CVB 12:00 PM Apr 10th, Planning Commission 6:00 PM Apr 17th, City Council 6:00 PM Apr 18th, EDA 12:00 PM Apr 24th, Park Board 6:30 PM May 1st, City Council 6:00 PM May 8th, CVB 12:00 PM May 8th, Planning Commission 6:00 PM May 15th, City Council 6:00 PM May 16th, EDA 12:00 PM May 22nd, Park Board 6:30 PM May 23rd, Council Work Session 5:30 PM Jun 5th, City Council 6:00 PM Jun 12th, CVB 12:00 PM Jun 12th, Planning Commission 6:00 PM Jun 19th, City Council 6:00 PM Jun 20th, EDA 12:00 PM Jun 26th, Park Board 6:30 PM Jul 3rd, City Council 6:00 PM Jul 10th, CVB 12:00 PM Jul 10th, Planning Commission 6:00 PM Jul 17th, City Council 6:00 PM Jul 18th, EDA 12:00 PM Jul 24th, Park Board 6:30 PM Jul 25th, Council Work Session 5:30 PM Aug 7th, City Council 6:00 PM Aug 14th, CVB 12:00 PM Aug 14th, Fire Contract Mtg 5:00PM Aug 14th, Planning Commission 6:00 PM Aug 15th, EDA 12:00 PM Aug 21st, City Council 6:00 PM Aug 28th, Park Board 6:30 PM Sep 5th, City Council 6:00 PM Sep 11th, CVB 12:00 PM Sep 11th, Planning Commission 6:00 PM Sep 18th, City Council 6:00 PM Sep 19th, EDA 12:00 PM Sep 25th, Park Board 6:30 PM Sep 26th, Council Work Session 5:30 PM Oct 2nd, City Council 6:00 PM Oct 9th, CVB 12:00 PM Oct 9th, Planning Commission 6:00 PM Oct 16th, City Council 6:00 PM Oct 17th, EDA 12:00 PM Oct 23rd, Park Board 6:30 PM Nov 6th, City Council 6:00 PM Nov 13th, CVB 12:00 PM Nov 13th, Planning Commission 6:00 PM Nov 20th, City Council 6:00 PM Nov 21st, EDA 12:00 PM Nov 27th, Park Board 6:30 PM Nov 28th, Council Work Session 5:30 PM Dec 4th, City Council 6:00 PM Dec 11th, CVB 12:00 PM Dec 11th, Planning Commission 6:00 PM Dec 18th, City Council 6:00 PM Dec 19th, EDA 12:00 PM Dec 26th, Park Board 6:30 PM Council Agenda Item 4e MEETING DATE: December 5, 2022 AGENDA ITEM: Application for Payment No. 1 for Morningside Loop Drainage Improvements SUBMITTED BY: Engineering BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Council approved the quote from C&L Excavating to complete the improvements. BACKGROUND INFORMATION: The payment application is for work completed through November 16, 2022. ATTACHMENTS: Payment Application No. 1 REQUESTED COUNCIL ACTION: Approve application for payment no. 1 in the amount of $32,058.22 to C&L Excavating, Inc. for the Morningside Loop Drainage Improvements. 11/28/2022 Council Agenda Item 4f MEETING DATE: December 5th, 2022 AGENDA ITEM: 2023 MN Cities Participation Program Agreement SUBMITTED BY: Community Development BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: City has participated in the program since 2021. BACKGROUND INFORMATION: MN Housing Finance Agency a state authorized agency offers the abilities to provide first-time homebuyer loans in the community. In order to participate in the program, the city must sign an agreement form. The city has participated in the program since 2021. No funds are committed by the city and no administrative work is required from the city. The agreement allows MN Housing Finance agency to provide the program to residents through local lenders. MN Housing Finance Agency has provided more information and background through the attached PowerPoint. In general, the program has proven to be beneficial as evident by the participation numbers. BUDGET/FISCAL IMPACT: None ATTACHMENTS: 1.Program Commitment Agreement 2. 2022 Program numbers as of October 2022 3. PowerPoint provided by MN Housing Finance Agency. REQUESTED COUNCIL ACTION: 1.Consent gives automatic approval. If item is pulled from consent staff requests action on the Program Commitment Agreement. Minnesota Housing - Minnesota City Participation Program Program Application-Commitment Agreement 1 MINNESOTA HOUSING FINANCE AGENCY MINNESOTA CITY PARTICIPATION PROGRAM PROGRAM APPLICATION COMMITMENT AGREEMENT THIS APPLICATION AND AGREEMENT (this “Agreement”) is between City of St. Joseph with its office at 75 Callaway St E., St. Joseph, MN 56374 and Minnesota Housing Finance Agency ("Minnesota Housing"), with its office at 400 Wabasha Street North, Suite 400, St. Paul, MN 55102. RECITALS: A. Minnesota Housing, under the provisions of Minn. Stat. §474A.061, Subd. 2a is authorized to issue qualified mortgage bonds, as that term is used in the Internal Revenue Code of 1986, as amended (the “Code”), on behalf of the City, and it will issue bonds for that purpose (the “Bonds”). B. The City applying to participate is a Minnesota city, county, city or county housing and redevelopment authority, economic development authority, port authority or a consortium of local government units, as defined by Minnesota Statutes §474A.061, Subd. 2a(c). C. Minnesota Housing has implemented Minnesota Housing Finance Agency Minnesota City Participation Program (the "Program") and will use the proceeds from the issuance of the Bonds to fund the Program. D. The City has requested and received a set-aside of funds from the Program. E. The City wishes to obtain a commitment by Minnesota Housing to direct Minnesota Housing’s designated Master Servicer (the “Master Servicer”) to purchase mortgage notes ("Mortgages") that will be originated by a lender or lenders that meet Minnesota Housing requirements for participation in programs funded by qualified mortgage bonds (collectively, the "Lender”). F. Mortgages that the Master Servicer purchases pursuant to the commitment requested by the City must only be for residences located within a geographic area to be established and designated by the City. G. Minnesota Housing is willing to issue a commitment agreeing to purchase Mortgage- Backed Securities backed by Mortgages that are (i) originated by the Lender; (ii) purchased by the Master Servicer; (iii) in accordance with the terms and conditions of this Agreement, the Program, and the Start Up Procedural Manual to be supplied by Minnesota Housing (the "Procedural Manual"), the provisions of which are hereby incorporated by reference into this Agreement as if set forth in full herein; and (iv) made to borrowers wit h adjusted incomes not exceeding the greater of 80 percent of statewide or area median income as calculated by Minnesota Housing. NOW, THEREFORE, in consideration of the covenants contained in this Agreement, Minnesota Housing and the City agree as follows: 1. City Requirements. All Mortgages submitted to Minnesota Housing for purchase under the Program must comply with all of the requirements of the Program, the Start Up Procedural Manual and this Agreement. 2. Commitment and Commitment Amount. The City, which applied in January 2023 for a commitment, hereby requests that Minnesota Housing cause its Master Servicer to purchase Mortgages that have been originated by the Lender and meet the requirements of, and are made in accordance with the provisions of, this Agreement, the Program, and the Procedural Manual. Minnesota Housing, by accepting this Agreement, commits to the purchase of those Mortgages in the aggregate principal amount (the "Commitment Amount") to be determined and allocated Minnesota Housing - Minnesota City Participation Program Program Application-Commitment Agreement 2 by Minnesota Housing in accordance with Minnesota Statutes §474A.061, Subd. 2a(d), and provided to the City. The Master Servicer will only purchase Mortgages pursuant to this Agreement securing property that, and borrowers who, satisfy the requirements and provisions of this Agreement, the Program, and the Procedural Manual. The City acknowledges that the commitment is effective upon the approval thereof by Minnesota Housing and the delivery of a copy of this Agreement by Minnesota Housing to the City. 3. Lender Qualifications. Lenders must meet Minnesota Housing requirements for participation in programs funded by qualified mortgage bonds. 4. Commitment Term. The term of this Agreement and the City's participation in the Program (the "Commitment Term") will commence on January 16, 2023 and shall continue through November 30, 2023. This Agreement, and the City's participation in the Program, will automatically terminate, without the need for any action by either party hereto, at the end of the Commitment Term. 5. Set-Aside Term. The Commitment Amount will be set-aside and held by Minnesota Housing for the sole use by the City for a period of time to be established by Minnesota Housing, in its sole option and discretion, provided, however, that time period will not be less than six months (the "Set-Aside Term") commencing on a date to be selected and specified by Minnesota Housing. Minnesota Housing will notify the City in writing of the date on which the Set-Aside Term commences. Any portion of the Commitment Amount not reserved for the purchase of qualifying Mortgages as of the end of the Set-Aside Term shall be canceled and returned to Minnesota Housing for redistribution under the Program In addition, any portion of the Commitment Amount reserved for Mortgages that are not delivered to the Master Servicer for purchase within the time period delineated in the Procedural Manual for that purchase, will be canceled and Minnesota Housing will redistribute that amount under the Program. Minnesota Housing may make any funds available to the Program at the end of the Commitment Term for mortgage loans that are eligible to be financed with proceeds of the Bonds. 6. Commitment Fees. There is no commitment fee payable by the City for the commitment by Minnesota Housing to the purchase by the Master Servicer of qualifying Mortgages. 7. Purchase Price. The purchase price of each Mortgage to be purchased by the Master Servicer pursuant to this Agreement will be as set forth in the requirements of the Procedural Manual and posted on Minnesota Housing’s website. 8. Mortgage Terms. The terms and conditions for all Mortgages, including but not limited to the interest rate, will be set from time to time by Minnesota Housing, at its sole option and discretion, and communicated to the Lender in accordance with the procedures set forth in the Procedural Manual. 9. Area Limitation. Minnesota Housing, pursuant to this Agreement, is required to purchase only those Mortgages that are for residences located within a geographic area to be established and designated by the City. 10. Servicing. The servicing of Mortgages shall be the sole responsibility of the Master Servicer or one or more other entities that Minnesota Housing may designate in its sole discretion. 11. Contract Documents. The purchase by the Master Servicer of each Mortgage pursuant to Minnesota Housing’s commitment is a contract consisting of this Agreement and the provisions and requirements contained in the Procedural Manual, with all amendments and supplements thereto in effect as of the date of Minnesota Housing's acceptance of this Agreement. Minnesota Housing - Minnesota City Participation Program Program Application-Commitment Agreement 3 12. Paragraph Captions and Program Headings. The captions and headings of the paragraphs of this Agreement are for convenience only and will not be used to interpret or define the provisions thereof. 13. Applicable Law. This Agreement is made and entered into in the State of Minnesota, and all questions relating to the validity, construction, performance and enforcement hereof will be governed by the laws of the State of Minnesota. 14. Agreement Conditional Upon Minnesota Housing Approval. This Agreement will be a binding obligation of Minnesota Housing upon its execution by Minnesota Housing and delivery of a copy of the same to the City; provided, however, Minnesota Housing may, in its sole option and discretion, any time on or after January 16, 2023 revoke such obligation and terminate this Agreement if the City has not fully executed and returned a fully executed original hereof to Minnesota Housing. That revocation and termination will be accomplished and evidenced by Minnesota Housing notifying the City thereof by way of a “Certified Letter - Return Receipt Requested” addressed and delivered to the City. Upon revocation and termination this Agreement will be null and void and of no force or effect. 15. Issuance of Bonds. The City hereby authorizes Minnesota Housing to issue, on behalf of the City, qualified mortgage bonds, as that term is used in the Code, in an amount equal to the Commitment Amount, and Minnesota Housing agrees to issue those bonds if and when federal law authorizes and Minnesota Housing deems it is economically feasible to do so. (THE REMAINING PORTION OF THIS PAGE IS INTENTIONALLY LEFT BLANK) Minnesota Housing - Minnesota City Participation Program Program Application-Commitment Agreement 4 IN WITNESS WHEREOF, the City has executed this Agreement this _____ day of (Day) _____________________, _________. (Month) (Year) City of St. Joseph By: ________________________________ (Signature of Authorized Officer) _______________________________ (Name of Authorized Officer) Minnesota Housing APPROVAL Minnesota Housing hereby accepts the above Program Application-Commitment Agreement and approves and grants participation in the program. MINNESOTA HOUSING FINANCE AGENCY By: Kayla Schuchman Its: Assistant Commissioner, Single-Family Division Signed this ____ day of ____________, 2023. Applicant Name Allocation Amount Committed Loans Committed Amount *Usage Test % of Usage Committed Loans Committed Amount Committed Loans Committed Amount Committed Loans Committed Amount % of First Mortgage Loans Total Amount of Downpayment Loans Alexandria 238,018$ 7 $988,645 MET 415%1 $ 194,000 1 $ 115,900 9 $1,298,545 100% $ 100,700 Anoka 6,041,979$ 179 $43,731,540 MET 724%55 $ 15,729,355 78 $ 24,844,981 312 $84,305,876 98% $ 4,259,650 Becker 584,179$ 6 $867,010 MET 148%4 $ 978,333 0 $ - 10 $1,845,343 100% $ 109,514 Bluff Country HRA 665,339$ 15 $1,877,765 MET 282%1 $ 197,125 5 $ 753,277 21 $2,828,167 95% $ 221,060 Breckenridge 100,000$ 2 $210,095 MET 210%0 $ - 0 $ - 2 $210,095 100% $ 11,000 Carver 1,775,333$ 22 $5,297,886 MET 298%5 $ 1,164,459 12 $ 4,103,263 39 $10,565,608 97% $ 526,900 Chippewa 209,177$ 5 $480,200 MET 230%1 $ 177,859 0 $ - 6 $658,059 100% $ 57,600 Chisago 940,135$ 27 $6,558,752 MET 698%9 $ 2,421,293 12 $ 3,276,420 48 $12,256,465 98% $ 593,273 City of Blue Earth 100,000$ 1 $145,934 MET 146%0 $ - 0 $ - 1 $145,934 100% $ 12,500 Clay County 1,084,540$ 35 $6,508,416 MET 600%7 $ 1,295,647 7 $ 1,479,500 49 $9,283,563 98% $ 558,599 Cloquet 208,679$ 10 $1,701,910 MET 816%0 $ - 3 $ 582,222 13 $2,284,132 100% $ 172,500 County of Blue Earth 1,147,452$ 18 $2,845,554 MET 248%6 $ 999,862 8 $ 1,828,318 32 $5,673,734 100% $ 367,305 Crow Wing 1,097,906$ 19 $3,467,707 MET 316%6 $ 1,502,529 2 $ 673,396 27 $5,643,632 96% $ 349,000 Fergus Falls & Perham HRAs 292,745$ 4 $729,801 MET 249%1 $ 250,381 3 $ 636,845 8 $1,617,027 100% $ 92,225 Freeborn County (Albert Lea adminstrates)512,981$ 26 $3,372,706 MET 657%2 $ 381,209 6 $ 1,020,119 34 $4,774,034 100% $ 370,900 Grant 100,853$ 6 $814,596 MET 808%0 $ - 0 $ - 6 $814,596 100% $ 67,550 Headwaters Regional Dev. Commission 1,415,823$ 8 $1,300,895 MET 92%1 $ 147,283 1 $ 201,188 10 $1,649,366 90% $ 104,280 Hennepin 14,140,148$ 299 $68,382,866 MET 484%77 $ 21,875,183 135 $ 42,768,473 511 $133,026,522 98% $ 6,647,700 Isanti 683,006$ 36 $8,648,034 MET 1266%11 $ 2,975,744 12 $ 3,582,941 59 $15,206,719 100% $ 846,000 Kandiyohi 726,126$ 28 $4,419,999 MET 609%6 $ 1,021,974 7 $ 1,375,495 41 $6,817,468 78% $ 382,089 McLeod 610,546$ 23 $4,544,118 MET 744%5 $ 1,130,191 5 $ 1,299,509 33 $6,973,818 97% $ 425,300 Mower 664,641$ 59 $8,484,402 MET 1277%5 $ 850,378 5 $ 945,673 69 $10,280,453 99% $ 818,325 New Ulm 234,448$ 4 $573,319 MET 245%2 $ 385,797 1 $ 209,000 7 $1,168,116 100% $ 87,300 North Mankato 237,022$ 3 $612,505 MET 258%0 $ - 1 $ 198,850 4 $811,355 100% $ 44,000 NW MN Multi-Co. HRA 1,397,027$ 22 $2,665,850 MET 191%0 $ - 3 $ 738,870 25 $3,404,720 96% $ 230,794 Oakdale 469,943$ 11 $2,709,023 MET 576%4 $ 949,576 11 $ 3,038,428 26 $6,697,027 88% $ 314,600 Olmsted 2,703,911$ 75 $16,030,563 MET 593%14 $ 3,199,911 25 $ 7,108,115 114 $26,338,589 99% $ 1,462,750 Osakis 100,000$ 0 $0 NOT MET 0%0 $ - 0 $ - 0 $0 0% $ - Otter Tail 704,840$ 9 $1,321,582 MET 188%0 $ - 0 $ - 9 $1,321,582 100% $ 104,050 Pine County HRA -$ 11 $1,943,066 MET 0%0 $ - 3 $ 741,097 14 $2,684,163 100% $ 169,400 Ramsey 3,998,658$ 89 $20,339,946 MET 509%23 $ 6,293,313 37 $ 11,623,543 149 $38,256,802 97% $ 1,952,000 Red Wing 274,746$ 11 $2,110,323 MET 768%3 $ 747,480 2 $ 423,500 16 $3,281,303 100% $ 204,300 Rice 1,114,079$ 24 $4,727,597 MET 424%9 $ 2,266,245 9 $ 2,545,199 42 $9,539,041 98% $ 516,000 Sartell 321,304$ 4 $1,030,895 MET 321%4 $ 1,037,531 2 $ 506,001 10 $2,574,427 100% $ 127,600 Scott 2,506,008$ 34 $8,262,956 MET 330%10 $ 2,751,702 22 $ 7,055,298 66 $18,069,956 95% $ 900,500 SE MN Multi-Co. HRA 1,264,312$ 15 $2,904,336 MET 230%4 $ 829,763 8 $ 2,101,714 27 $5,835,813 89% $ 298,000 Sherburne 1,488,948$ 39 $9,668,932 MET 649%13 $ 3,609,576 23 $ 7,073,491 75 $20,351,999 99% $ 1,005,840 St Cloud 1,143,700$ 82 $15,253,923 MET 1334%14 $ 2,539,072 19 $ 4,634,626 115 $22,427,621 100% $ 1,475,995 St Joseph 116,710$ 5 $1,219,386 MET 1045%0 $ - 0 $ - 5 $1,219,386 100% $ 73,000 St Louis 3,324,635$ 102 $14,097,853 MET 424%7 $ 1,285,486 30 $ 4,882,402 139 $20,265,741 98% $ 1,550,103 Owatonna/Steele County 621,089$ 17 $2,819,302 MET 454%5 $ 974,378 8 $ 1,828,794 30 $5,622,474 100% $ 378,310 Stevens County HRA 160,577$ 0 $0 NOT MET 0%0 $ - 0 $ - 0 $0 0% $ - SW Regional Dev. Commission 1,949,924$ 32 $3,950,990 MET 203%3 $ 419,367 9 $ 1,416,837 44 $5,787,194 100% $ 487,382 Swift 163,350$ 10 $945,957 MET 579%1 $ 191,369 1 $ 89,919 12 $1,227,245 100% $ 131,090 Washington 3,972,756$ 52 $13,306,641 MET 335%19 $ 5,181,289 22 $ 6,713,613 93 $25,201,543 95% $ 1,215,695 Winona 430,841$ 11 $1,458,528 MET 339%2 $ 304,430 2 $ 324,805 15 $2,087,763 100% $ 175,430 Wright 2,346,759$ 64 $15,651,138 MET 667%15 $ 3,903,183 35 $ 10,873,552 114 $30,427,873 100% $ 1,572,040 Totals 64,385,194$ 1,561 $318,983,442 495%355 90,162,273$ 575 163,615,174$ 2,491 $572,760,889 98%31,570,149$ *Participants must use at least 50% of their allocation by the end of the program year in order to participate next year. **Not MCPP Eligible. Borrower income is above 80% of Area Median Income. Downpayment and Closing Cost Loans 2022 MCPP Usage Report 1.16.2022 - 11.30.2022 (Applies to Start Up Program Loans Only) Step Up Loans**Additional Start Up Loans Total Loan Activity For Informational Purposes Only Minnesota City Participation Program (MCPP) Information Session Thursday, October 27, 2022 9:00 –10:00 a.m. 1 Minnesota City Participation Program (MCPP) Information Session October 27, 2022 Agenda 1.Minnesota City Participation Program Overview 2.Participation Benefits 3.Home Mortgage Overview 4.MCPP Application Process 5.What to Expect in 2023 6.Program Tips 3 Our Mission Housing is the foundation for success, so we collaborate with individuals, communities and partners to create, preserve and finance affordable housing. 4 Participation Overview •Provide first-time homebuyer loans in your community •State Statute 474A.061 •Apply as a: •City •County •Multi-County •Provide supporting document 5 MCPP Statewide 6 Participation Benefits •Promote first-time homeownership in your community •Access to downpayment and closing cost loans •Minimal administrative burden •Dedicated funding for your community •Marketing and outreach support •No deposit or fee in 2023 •Information on loan activity in your area 7 First-Time Homebuyer Repeat Homebuyer or Current Homeowner Start Up First-time homebuyer loans Purchase Loan Downpayment and Closing Cost Loans Monthly Payment Loan Deferred Payment Loans •Deferred Payment Loan (DPL) option •Deferred Payment Loan Plus (DPL+) option Step Up Repeat homebuyer loans Purchase Loan Refinance Loan Downpayment and Closing Cost Loans Monthly Payment Loan Fix Up Home improvement loans Secured Loan Secured Energy/ Accessibility Loan Unsecured Loan Unsecured Energy Loan Minnesota Housing Loans 8 How it Works 9 Minnesota Housing Downpayment & Closing Cost Loan Minnesota Housing Program (First Mortgage Products: Start Up or Step Up) Base Product (Conventional, FHA, VA, RD) How it works Borrower Lender U.S. Bank Minnesota Housing Start Up Program Overview •Buyers apply with a participating lender •“Find a Lender” at mnhousing.gov 11 Start Up Loan Eligibility •Borrower Income Limits –on website •House Price Limits •$372,600 in 11-County Metro •$349,500 in Balance of State •Credit Requirements per loan product guidelines •Minimum credit score (640) •Maximum Debt-to-income •Downpayment and closing cost loan eligibility •Homebuyer education 12 Minnesota Housing sets Eligibility Requirements: Household Size 11-County Metro Area Dodge & Olmsted Counties All Other Counties 1-2 $117,300 $111,500 $104,000 3+$134,800 $128,200 $119,600 Start Up Income Limits 13 Note: MCPP Loans need to be at or below 80% AMI MCPP Eligibility Requirements •Start Up Program •Property located in applicant’s jurisdiction •Borrower’s income is at or below 80% of the area median income (AMI) 14 MCPP Application Process 15 Minnesota Housing •Emails participants application and agreement - DocuSign Participant •Emails completed application and agreement back (or DocuSign) to Minnesota Housing between Jan 3-13 Minnesota Housing •Allocates the resources to participants and takes item to board •Emails allocations and outreach templates to participants Participant •Use outreach templates to spread word in community MCPP Application Process •Application and Agreement Due between: January 3rd -January 13th, 2023 •Provide authorized signature –DocuSign available for Agreement 16 •Email electronic copy to: mn.housing@state.mn.us •Get Board approval prior to sending application MCPP Allocation Amount •Total Allocation – provided by Minnesota Management and Budget (MMB) •Minnesota Housing allocates •Based on population •Announced in February 17 MCPP Application 18 MCPP Agreement 19 Program Usage Requirement •Need to use at least 50% of allocation •Between Jan. 16 and Nov. 30 •Worried about usage? •Consider changing your participation level •Contact Greg to discuss 20 Outreach Support Monthly Email and Reports Brochures Press release | Newsletter | social media templates Website language Visits and calls yearly from our staff Program Usage Reports 22 Program Usage Reports 23 Program Tips •Identify lenders that offer our program •“Find a Lender” at mnhousing.gov •Refer callers to these lenders •Contact lenders -Refer to program as “Start Up” •Place our brochures in your lobby •Use our Marketing Toolkit •Partner with Homeownership Advisors •Hocmn.org 24 mnhousing.gov 25 Questions? For More Information Contact: Greg Krenz Greg.Krenz@state.mn.us 651.297.3623 www.mnhousing.gov 27 Council Agenda Item 4g MEETING DATE: AGENDA ITEM: December 5, 2022 Application for Payment No. 2 for 2022 Street Improvements Improvements SUBMITTED BY: Engineering BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Council approved Application for Payment No. 1. BACKGROUND INFORMATION: The payment application is for work completed through October 28, 2022 in the amount of $88,132.32. ATTACHMENTS: Payment Application No. 2 REQUESTED COUNCIL ACTION: Approve application for payment no. 2 in the amount of $88,132.32 to ASTECH Corp. for the 2022 Street Improvements. APPLICATION FOR PAYMENT NO. 2 CONTRACT FOR:2022 STREET IMPROVEMENTS PROJECT NO.STJOE 164501 AGREEMENT DATE:6/6/2022 OWNER CONTRACTOR FOR WORK ACCOMPLISHED THROUGH:10/28/2022 ITEM UNIT UNIT COST QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT GENERAL 1 LUMP SUM $35,000.00 1.00 $35,000.00 0.05 $1,750.00 1.00 $35,000.00 2 LUMP SUM $5,390.00 1.00 $5,390.00 0.10 $539.00 1.00 $5,390.00 3 EACH $200.00 51.00 $10,200.00 $0.00 51.00 $10,200.00 4 EACH $880.00 15.00 $13,200.00 $0.00 0.00 $0.00 5 EACH $27.50 39.00 $1,072.50 39.00 $1,072.50 39.00 $1,072.50 6 EACH $55.00 20.00 $1,100.00 $0.00 20.00 $1,100.00 7 SQ YD $5.39 1,547.00 $8,338.33 1,229.00 $6,624.31 1,412.00 $7,610.68 8 SQ YD $15.18 48.00 $728.64 37.00 $561.66 61.00 $925.98 9 LIN FT $9.90 862.00 $8,533.80 $0.00 1,026.00 $10,157.40 10 LIN FT $9.90 50.00 $495.00 $0.00 40.00 $396.00 11 LIN FT $5.00 165.00 $825.00 $0.00 195.00 $975.00 12 LIN FT $4.00 2,417.00 $9,668.00 2,069.00 $8,276.00 2,513.00 $10,052.00 STREET 13 CU YD $20.90 505.00 $10,554.50 $0.00 505.00 $10,554.50 14 M GAL $33.00 20.00 $660.00 8.00 $264.00 8.00 $264.00 15 CU YD $46.20 333.00 $15,384.60 333.00 $15,384.60 333.00 $15,384.60 16 CU YD $46.20 30.00 $1,386.00 15.00 $693.00 15.00 $693.00 17 SQ YD $1.50 15,725.00 $23,587.50 $0.00 15,725.00 $23,587.50 18 SQ YD $5.72 900.00 $5,148.00 $0.00 900.00 $5,148.00 19 CU YD $14.85 135.00 $2,004.75 100.00 $1,485.00 100.00 $1,485.00 20 TON $88.00 2,771.00 $243,848.00 82.00 $7,216.00 2,492.02 $219,297.76 21 TON $104.28 220.00 $22,941.60 21.00 $2,189.88 194.51 $20,283.50 22 TON $105.60 300.00 $31,680.00 30.00 $3,168.00 262.79 $27,750.62 23 GAL $3.30 2,130.00 $7,029.00 $0.00 1,925.00 $6,352.50 24 SQ YD $43.56 355.00 $15,463.80 $0.00 324.00 $14,113.44 25 SQ YD $90.72 23.00 $2,086.56 $0.00 17.00 $1,542.24 26 SQ FT $13.44 2,209.00 $29,688.96 $0.00 3,931.00 $52,832.64 27 SQ FT $56.00 250.00 $14,000.00 273.00 $15,288.00 273.00 $15,288.00 28 LIN FT $33.60 721.00 $24,225.60 $0.00 732.00 $24,595.20 29 LIN FT $33.60 141.00 $4,737.60 $0.00 237.00 $7,963.20 30 LIN FT $39.20 50.00 $1,960.00 $0.00 53.00 $2,077.60 31 EACH $247.50 45.00 $11,137.50 2.00 $495.00 16.00 $3,960.00 32 EACH $165.00 20.00 $3,300.00 $0.00 20.00 $3,300.00 33 EACH $192.50 20.00 $3,850.00 $0.00 20.00 $3,850.00 34 SQ FT $71.50 85.00 $6,077.50 78.50 $5,612.75 78.50 $5,612.75 35 EACH $330.00 18.00 $5,940.00 18.00 $5,940.00 18.00 $5,940.00 36 HOUR $159.50 12.00 $1,914.00 32.00 $5,104.00 32.00 $5,104.00 TURF RESTORATION 37 CU YD $1.00 2,280.00 $2,280.00 (729.00) ($729.00) 78.00 $78.00 38 ACRE $550.00 2.50 $1,375.00 $0.00 1.00 $550.00 39 POUND $6.05 300.00 $1,815.00 $0.00 225.00 $1,361.25 40 POUND $0.01 8,750.00 $87.50 $0.00 3,900.00 $39.00 41 POUND $1.10 876.00 $963.60 $0.00 300.00 $330.00 $589,677.84 $80,934.70 $562,217.87 CITY OF ST. JOSEPH MOBILIZATION TRAFFIC CONTROL INLET PROTECTION STABILIZED CONSTRUCTION EXIT ASTECH CORP. THIS PAYMENTCONTRACT WORK TO DATE REMOVE BITUMINOUS PAVEMENT REMOVE VALVE EXTENSION STEM REMOVE CONCRETE WALK REMOVE CONCRETE CURB AND GUTTER REMOVE SIGN BITUMINOUS MATERIAL FOR TACK COAT COMMON EXCAVATION (P) REMOVE CONCRETE VALLEY GUTTER SAWING CONCRETE PAVEMENT FULL DEPTH RECLAIMATION SAWING BITUMINOUS PAVEMENT TYPE SP 9.5 WEARING COURSE MIXTURE SPWEA340C TYPE SP 12.5 WEARING COURSE MIXTURE SPWEAB340C CONCRETE CURB & GUTTER, DESIGN D412 AGGREGATE SHOULDERING (LV) AGGREGATE BASE CLASS 5 (CV) (P) SALVAGE AGGREGATE (LV) MILL BITUMINOUS SURFACE (0-1") TYPE SP 9.5 WEARING COURSE MIXTURE SPWEA230B WATER BITUMINOUS PATCH - STREET 6" CONCRETE DRIVEWAY PAVEMENT 6" CONCRETE WALK / SAND BEDDING TRUNCATED DOMES CONCRETE CURB & GUTTER, DESIGN B618 F&I STREET NAME SIGN ASSEMBLY STREET SWEEP (WITH PICKUP BROOM) TOPSOIL BORROW (LV) SEEDING CONCRETE VALLEY GUTTER ADJUST FRAME & RING CASTING ADJUST VALVE BOX VALVE BOX EXTENSION STEM TOTAL ITEMS BID DESCRIPTION SEED MIXTURE 25-151 HYDRAULIC MATRIX MULCH TYPE BFM COMMERCIAL FERTILIZER F&I SIGN PANELS TYPE C 1 12/01/2022 Council Agenda Item 5 MEETING DATE: December 5, 2022 AGENDA ITEM: Truth in Taxation Hearing/ Consider Adoption 2023 Final Budget/Levy/5-year Capital Plans SUBMITTED BY: Finance/City Leadership BOARD/COMMISSION/COMMITTEE RECOMMENDATION: The EDA, CVB, Park Board and Fire Board met to recommend their respective 2023 budgets. PREVIOUS COUNCIL ACTION: City Council adopted the preliminary 2023 levy on September 19, 2022. The Council set the Truth and Taxation (TNT) hearing on December 5, 2022 at 6:00PM. Council reviewed the 2023 fee schedule draft and the final budget proposals at their November 2022 workshop. Council set the 2023 Fee Schedule hearing on December 5, 2022 following the TNT hearing. BACKGROUND INFORMATION: According to MN Statutes the City must hold a public hearing on their proposed total budgets and proposed property tax levies for the taxes payable in 2023. The public hearing may be part of the City’s regular scheduled meeting. The public hearing was held on Monday, December 5, 2022 at 6:00pm. The final 2023 levy and budget must be adopted by December 28, 2022. Stearns County mailed proposed 2023 property tax statements to taxpayers in November 2022 based on the preliminary levy set by Council in September. The council is proposing to further reduce the levy to present at the TNT hearing. Comparisons of the 2023 preliminary levy, proposed final 2023 levy and the adopted 2022 levy are shown in the following table. Urban Net Tax Capacity $5,532,630 16.58% ↑ Adopted 2022 Levy Preliminary 2023 Levy Proposed Final 2023 Levy General Levy $2,061,082 43.43% $2,548,622 46.07% $2,548,818 46.07% Rural Residential Levy $87,980 21.93% $104,905 22.14% $103,180 21.78% Annexed Commercial/ Industrial Levy $273,388 41.69% $322,394 48.28% $322,394 48.28% Debt Levy $857,500 18.07% $871,040 15.74% $829,040 14.99% Total Levies/Urban Rate $3,006,562 61.50% $3,846,961 61.81% $3,803,432 61.05% General Fund Budget $4,471,035 $4,722,040 $4,720,510 Enterprise Funds Budget $4,758,815 $5,018,005 $5,018,005 All Funds Budget $15,541,545 $14,387,324 $14,253,939 Note: The debt levy adjusted for the abatement bond local option sales tax revenue funding. The City of St. Joseph’s levy represents the final proposed levy. The orange letter represents the increase in the net tax capacity for St. Joseph residents. For St. Joseph tax payers, if a property’s taxable market values did not change, the 2023 tax bill will show a reduction overall with all taxing jurisdictions. The impact of adding the increase in taxable market values results in property taxes increasing potentially. The chart below only represents the impact of the city portion of taxes for six homes in the city and the preliminary tax change overall. NTC $5,532,630 16.58% ↑ Taxable Market Value 2022 Taxable Market Value 2023 Homestead Credit Reduction due to Increase in MV Adopted City Taxes 2022 Proposed Final City Taxes 2023 Total Estimated Tax Change 2022 to 2023 Home 1 $180,400 $221,600 ($3,400) $1,109.40 $1,352.94 $244 ↑ Home 2 $189,700 $241,500 ($4,300) $1,166.59 $1,474.44 $308 ↑ Home 3 $194,700 $222,600 ($2,300) $1,197.34 $1,359.05 $162 ↑ Home 4 $203,500 $268,400 ($5,400) $1,251.47 $1,638.67 $387 ↑ Home 5 $348,700 $420,000 ($1,400) $2,141.96 $2,564.24 $422 ↑ Home 6 $522,600 $597,900 No Credit $3,248.88 $3,650.38 $402 ↑ The pie chart shows the allocation of the property tax bill for a St. Joseph resident. As depicted on the chart, three jurisdictions have the largest impact to changes in the property tax charges. The City of St. Joseph has the largest piece of the pie followed by Stearns County. The St. Cloud School District is just under a fifth of the tax impact. The levy increased $796,869 overall including annexed parcels. The largest areas impacting the levy increase include salaries and benefits; property tax sharing with St. Joseph Township from the 2018 annexation; and capital equipment funding. New staff positions are proposed including a half-time to full-time mechanic, full-time administrative assistant, a part-time to full-time police officer and a planning intern. The 2023 budget also includes a 3% general wage increase plus steps as negotiated with the union contracts and proposed compensation study implementation. Wages and benefits account for 78% of the general fund budget. Stearns County 33% City of St. Joseph 47% St. Cloud Schools 19% Sauk River Watershed District 1% 2023 RESIDENTIAL PROPERTY TAX ALLOCATION In the Fire fund, the City of St. Joseph is responsible for a larger portion of the budget compared to the Townships of St. Joseph and St. Wendell. The City of St. Joseph is estimated to cover over 60% of the Fire fund budget. The Fire fund budget increased for inflationary pressures and increased call volume. The Fire Chief and Assistant Fire Chief salaries were increased, along with the call rate from $16 per hour to $17 per hour. New in 2023 is a debt levy for the Fire service area for the new pumper/tank fire truck that will be ready in spring 2023. For several years, the capital budget was reduced to compensate for decreases in local government aid and market value adjustments. The city council opted to incrementally increase the capital budget to catch up with replacement, additions and upgraded needs. Other operational increases were adjusted due to inflationary supply charges. The graph below shows the 10-year history of the City’s certified levy per capita. The proposed 2023 levy is greater than previous years. Although the levy is higher, the taxable market value increase is anticipated to be 16.58%. The tax rate is anticipated to decrease 0.45% as a result of the market value gains. The debt levy is proposed to decrease 3%, the general levy increasing 23% resulting in an increase in levy per capita. Population changes will also cause fluctuations in the graph. The 10-year census data is used when completed; the years in between are based on the State’s Demographer estimates. According to MN Statutes the City must adopt a final budget for payable 2023 and certify its property tax levy for payable 2023 to the county auditor on or before December 28, 2022. The final levy cannot be higher than the adopted preliminary levy of $3,846,961. The proposed final levy represents a slightly lower levy than the preliminary levy. Reductions in the final levy include no changes to council and mayor salaries, and reduction in the debt levy for two debts paid off early. The proposed final levy supports a general operating budget of $4,557,590. The proposed final 2023 levy breakdown is as follows below: General Levy Urban $2,548,818 General Levy Rural Annexed $103,180 General Levy Comm/Ind Annexed $322,394 Debt Levy $829,040__ Total Levy $3,803,432 The League of Minnesota Cities (LMC) provides and overview of the property tax system. The information is great for Minnesotans to view. Please visit the site below for more information. https://www.lmc.org/resources/paying-for-city-services/ $184 $183 $183 $194 $198 $222 $281 $296 $293 $416 $69 $68 $87 $102 $127 $114 $115 $125 $117 $116 $- $100 $200 $300 $400 $500 $600 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Certified Levy Per Capita Per Capita Debt Service Levy Per Capita General Levy Local Government Aid The City of St. Joseph general fund budget is partially funded by Minnesota State Local Government Aid (LGA). The State Legislature establishes a formula to distribute the aid to cities. LGA was established in 1971 in an effort to offset a portion of the local property taxes. The formula is complex and tries to compare a city’s expenditure need to its ability to pay for the services. Each cities expenditure need is measured based on several statistical variables and compared to the city’s ability to pay. For St. Joseph, the formula need is identified by the following four principals. 1. The percent of housing built before 1940. 2. Household size. 3. Population decline (%) since the peak population level of the last 40 years. 4. A sparsity adjustment for all cities under 10,000 in population with fewer than 30 residents per square mile. The State determines the funding level of LGA that will be distributed by the formula to cities. For 2023, the State will distribute $564,398,012 to 742 Minnesota cities. St. Joseph will receive $1,238,144 (28% of the general fund budget). LGA can be used for any government purpose. St. Joseph incorporates the LGA into funding the general fund and a portion of the debt relief fund 390. Net Tax Capacity The City of St. Joseph contracts with the Stearns County Assessors office to value the properties in the City of St. Joseph. The market values are used to determine the amount taxed to each property owner. Minnesota State Statutes determine the classification system for properties and what the estimated market values need to be compared to sales data (within 95%-105% of local sales data). The Assessor holds an open book meeting around April each year to discuss changes in market valuations with property owners. It is at this time property owners can file appeals to the valuations for the following year property taxes. In the fall following the open book meeting, the Assessor is required to certify the market values to the State. These market values are then applied to the preliminary levies certified for all jurisdictions and mailed to property owners in November. In December, the jurisdictions hold a public meeting to discuss the impacts of the levies and market valuations. The State published a report regarding market valuation increases in November. The average residential homestead properties are experiencing near 20% market valuation increases. St. Joseph is reporting 16.58% increase. This is resulting in larger property tax increases across Minnesota. St. Joseph residents are seeing a larger than normal increase in their proposed property taxes for 2023. This is not unique to St. Joseph. Area cities are experiencing larger than normal increases as well. Homeowners Resources: Residents of St. Joseph may be eligible for direct property tax relief based on one of the following three programs in State Statutes: Homestead Credit Refund, Renter’s Refund and Specialty Property Tax Refund. The programs are explain in more detail on the Minnesota Department of Revenue website. A summary of each follows below. Note, property owners must file for homesteading on their permanent residents with Stearns County by December 15th for homeowners who have not yet filed for homesteading. The Homestead Credit Refund program provides a refund to homeowners when their property taxes exceed a certain percentage of the household’s income. The 2013 State Legislation made it possible for more homeowners to be eligible for the refund. Homeowners whose income exceeds $119,790 are not eligible for the refund. The refund can be claimed on the Minnesota tax form M1PR which is filed separately from the individual income tax form filed in the spring/summer. The Renter’s Refund is a state-paid refund that provides tax relief to renters whose rent and implicit property taxes are high relative to their incomes. The program assumes 17% of rent paid is “rent constituting property taxes”. If the 17% exceeds a threshold percentage of income, the renter is eligible for a refund. Renters will use Minnesota tax form M1PR. The Special Property Tax Refund program, also referred to “targeting program,” directs property tax relief to homeowners who have large property tax increases from one year to the next. There is no income component to this program. A homeowner qualifies if the property tax on the home has increased by more than 12% from the previous year. The refund can be claimed on Minnesota tax form M1PR. Enterprise Funds: Also included in the proposed 2023 budget are the enterprise funds and 5-year capital improvement plans (CIP). The enterprise funds include water, wastewater, refuse/recycling/compost, storm water and street light utilities. The budget for the enterprise funds includes operations (including depreciation), capital outlay and debt service costs. The enterprise funds operate similar to a private business where rates should cover full operational costs, including debt and depreciation. For many municipalities, it is very difficult to cover 100% of the depreciation due to the high costs and regulations to operate the funds. The City Council set a goal to try to reach 100% to assist with future infrastructure costs. The funds are not at 100% with the current fees set. The debt service in the water and sewer funds anticipated growth rates seen in the mid-2000s, before the Great Recession. Although the City is not growing as anticipated, St. Joseph has seen some development in recent years. The development will help keep additional rate increases down starting in 2020. Some of the recent projects include the Trobec’s, Rivers Bend 4th townhome addition and Obblink Distillery. In 2022, the City Council approved hiring a consultant to review the water and sewer fees. Waterworth was hired to complete financial modeling for both funds considering the current financial condition as well as ten years into the future. The engineer’s capital improvement plans and Public Works capital equipment plans were incorporated into the model. In addition, the City of Foley is purchasing wastewater treatment capacity from the City of St. Joseph. The St. Cloud Area Wastewater debts for St. Joseph will be reduced over the remaining term of the debts and Foley will reimburse St. Joseph for the portion paid since the inception of the debts ($1.449M). Council agreed to use half of the past proceeds to extend sewer to I94 and half to compensate current rate payers. Further discussion regarding the utility rates will follow with the fee schedule public hearing. The charts on the next page show the 5-year trend of operational coverage in each fund. The water and storm water funds appear to be healthy operationally. The wastewater, street light utility and refuse funds are shown as deficits. The adopted rates in these funds do not fully cover operations. The deficits will be covered by the equity remaining balances in the funds, and for sewer, the City of Foley reimbursement revenue. Chart symbols: + Indicates the numbers are based on budgeted numbers, not audited. * Indicates no assets are being depreciated in this fund. Capital Improvement Plan: The 5-year CIP includes future projects. The City uses the 5-year plan to keep levy fluctuations to a minimum by putting funds aside each year to fund improvements. Projects are reviewed each year for priorities. The City tries to tier out the projects to avoid spikes in debt issues and leveling out the debt levy. The capital financial plan also keeps debt rates lower for the City. Project funding includes debt levy, special assessments, utility rates, half cent sales tax, Municipal State Aid (MSAS), federal and state aids, and unspent equity. The projects planned for 2023 include the following: • 2023 street overlay improvements: Northland Plat 4 and 5, alley phase III by post office, Loso’s 3 and 4 addition, Ash Street, Fir Street NE, Iris Lane boulevard repairs • Ridgewood Lift Station stationery generator • Elm Street extension right-of-way acquisition • Community Center capital campaign/design (200,000) (100,000) - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 2019+2020+2021+2022+2023+ Enterprise Coverage Without Depreciation water sewer refuse storm water street lights* Capital Equipment Plan: The 5-year CEP includes the general equipment purchases and replacements. The City uses the 5-year plan to keep levy fluctuations to a minimum by putting funds aside each year to fund equipment. Part of the CEP are two equipment certificates. The certificates offset large spikes for more expensive equipment. The next certificate is scheduled to be issued in 2023 followed by 2025. The table on the next page show the 2023 planned purchases for each department. Admin/EDA Police Public Works Fire Enterprise Park Board Scanners Surveillance Cameras Seal Coat/ Crack Filling Turnout Gear WTP2 Air Compressor East Park Phase I Mailer System Tasers Plow Truck Extrication Equipment Sewer Root Foam/Lining Softball Concession Roof Finance Software Conversion 2 Squad Replacements and Equipment 2 Pickup Trucks Replacement Computers Sewer Planning Dog Park Shading Computers Defibulators Trail Maintenance Grass Rig Holiday Light Displays Centennial Basketball Court Business Development Radar 5225 HD Tractor #10 Replacement Pumper/ Tanker Truck #8 Cellular Meter Conversion Boutique Hotel Site Body Cameras Front End Loader Replacement Driver Maintenance Wellhead Protection Plan Phase II Clean Up JR Mobile Site Toro Mower 96” Replacement Transportation Plan Updates Skidsteer Rough Cut Mower Utility Tractor Mower A summary of the budget by fund types is presented in the chart below. Expenditure Budgets Revenue Budgets 2022 2023 2022 2022 General Fund $5,070,315 $5,151,690 General Fund $4,891,479 $5,213,570 Special Revenue Funds: Special Revenue Funds: EDA $125,605 $135,685 EDA $125,605 $130,685 TIF Funds $3,720 $143,375 TIF Funds $450 $156,700 Half Cent Sales Tax $2,020,000 $785,000 Half Cent Sales Tax $1,475,000 $478,500 Park Dedication $359,300 $618,384 Park Dedication $35,750 $586,135 Charitable Gambling $2,500 $2,500 Charitable Gambling $2,050 $1,025 Lodging Tax $23,800 $17,000 Lodging Tax $23,800 $17,000 DEED Housing Grant $0 $0 DEED Housing Grant $300 $150 Revolving Loan $0 $0 Revolving Loan $15,885 $15,445 Debt Service Funds $3,177,490 $2,382,300 Debt Service Funds $1,611,870 $1,920,230 Capital Project Funds $0 $0 Capital Project Funds $100 $0 Enterprise Funds: Enterprise Funds: Water $1,946,980 $1,979,135 Water $1,598,420 $1,435,640 Sewer $2,012,860 $2,131,755 Sewer $1,636,020 $1,439,238 Storm Water $271,020 $309,070 Storm Water $221,460 $220,275 Refuse $435,255 $495,420 Refuse $424,700 $446,770 Street Light Utility $92,700 $102,625 Street Light Utility $91,805 $87,720 TOTAL $15,541,545 $14,253,939 TOTAL $12,154,694 $12,149,083 Setting the final budget/levy requires a simple majority. Budget revisions require a super-majority. For tonight’s action, a simple majority will set the final payable 2023 budget and levy. Further budget analysis can be viewed on the city website under finance/budget/ClearGov. BUDGET/FISCAL IMPACT: See revenue/expenditures budget summaries above ATTACHMENTS: Resolution 2022-061: Adopting Final 2022, Payable 2023 Tax Levy/Budget/CIP 2023 City Revenue Budget 2023 City Expenditure Budget Summary REQUESTED COUNCIL ACTION: Allow public comment on the 2023 budget/levy and consider adoption of Resolution 2022-061: Adopting the Final 2023 Budget, Five-Year Capital Plans and Final 2022 Tax Levy, Collectible in 2023. RESOLUTION 2022-061 RESOLUTION ADOPTING THE FINAL 2023 BUDGET, FIVE-YEAR CAPITAL PLANS AND FINAL 2022 TAX LEVY, COLLECTIBLE IN 2023 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA, AS FOLLOWS: That a final 2023 budget of $14,253,939 and five-year capital plans are hereby adopted and that the following is the final tax levy collectible in 2023, to be levied upon taxable property in the City of St. Joseph, for the following purposes: General Fund (TAGS 8402/8403) $ 2,068,818 General Fund (TAGS 8404/8406) 103,180 General Fund (TAGS 8405/8407) 322,394 Bonded Indebtedness (TAGS 8402/8403): 2016 Bonds 150,000 2017 Bonds 22,000 2018 Bonds 55,000 2019 Bonds 115,000 2020 Bonds 258,500 2021 Bonds 185,000 2022 Bonds 523,540 Total Final Levy $ 3,803,432 The City Administrator is hereby instructed to transmit a copy of this Resolution to the Stearns County Auditor/Treasurer in the State of Minnesota. The motion for adoption of the foregoing Resolution was duly seconded by Council Member ___________________ and, upon vote taken thereon, the following voted in favor thereof: And the following voted against the same: And the following were absent: WHEREUPON, the Resolution was declared passed and adopted this 5th day of December, 2022. Rick Schultz, Mayor ATTEST Jeff O’Neill, Interim Administrator 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Page 1 Truth In Taxation Hearing December 5, 2022 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget FUND 101 General DEPART 41430 General Adminstration 31010 Current Ad Valorem Taxes $1,924,845.00 $1,931,644.75 $2,003,555.00 $2,032,254.69 $1,964,495.00 $1,080,056.99 $2,465,081.00 31012 Special Levy- City St. Joe $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 31320 State Sales Tax $0.00 $3.81 $0.00 $0.00 $0.00 $0.00 $0.00 31400 Gravel Tax $6,000.00 $4,010.47 $2,000.00 $2,989.17 $3,500.00 $518.69 $1,000.00 31500 Solar Production Tax $2,000.00 $0.00 $2,000.00 $0.00 $500.00 $0.00 $0.00 31820 Gas Franchise $35,265.00 $30,485.03 $35,265.00 $31,010.23 $36,000.00 $23,363.00 $33,195.00 31830 Electric Franchise $64,945.00 $65,552.34 $64,945.00 $70,130.72 $65,000.00 $54,989.16 $71,120.00 32112 Liquor $30,835.00 $15,275.00 $31,570.00 $31,005.00 $30,275.00 $31,020.00 $30,720.00 32113 Outdoor Liquor Permit $3,000.00 $203.58 $3,000.00 $2,550.00 $3,000.00 $4,900.00 $5,000.00 32114 Gambling Permits $300.00 $240.00 $300.00 $460.00 $300.00 $340.00 $300.00 32170 Amusement/Hunt/Peddler/Golf $1,130.00 $1,515.00 $1,415.00 $1,290.00 $1,200.00 $4,035.00 $2,000.00 32182 Excavation Permit $500.00 $600.00 $500.00 $400.00 $500.00 $460.00 $300.00 32184 Cigarette License $600.00 $675.00 $750.00 $900.00 $750.00 $900.00 $900.00 32186 Cable Franchise Fee $31,635.00 $30,479.01 $31,635.00 $30,027.71 $31,000.00 $24,202.38 $29,100.00 32210 Building Permits $98,000.00 $122,399.65 $110,000.00 $73,625.87 $110,000.00 $207,904.02 $110,000.00 32261 Rental Housing Registration $33,745.00 $30,234.98 $34,000.00 $30,715.00 $32,195.00 $32,815.00 $33,735.00 33160 Federal Grants - Other $0.00 $164.20 $0.00 $4,667.82 $0.00 $0.00 $0.00 33400 State Grants and Aids $1,100.00 $7,000.81 $1,150.00 $2,616.09 $1,245.00 $899.27 $1,000.00 33401 Local Government Aid $1,125,345.00 $1,129,651.00 $1,000,000.00 $1,000,000.00 $1,055,690.00 $523,460.00 $1,153,144.00 33430 Other Grants/Aids $0.00 $2,182.50 $0.00 $4,615.24 $0.00 $0.00 $0.00 34103 Zoning and Subdivision Fee $5,000.00 $12,525.00 $10,000.00 $4,580.00 $10,000.00 $20,585.26 $5,000.00 34104 Land Use Deposit Fee $4,000.00 -$34.72 $4,000.00 $21,097.90 $0.00 $12,500.00 $0.00 34105 Sale of Maps and Publications $25.00 $42.75 $50.00 $22.00 $50.00 $0.00 $25.00 34106 Conduit Debt Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 34107 Assessments Search $5,000.00 $9,900.00 $6,000.00 $8,130.00 $6,000.00 $4,130.00 $4,000.00 34111 Special Hearing $3,500.00 $100.00 $1,500.00 $0.00 $1,500.00 $0.00 $500.00 34118 Administration Reimb $13,000.00 $16,573.29 $14,000.00 $16,127.23 $14,300.00 $401.70 $18,600.00 34780 Shelter/Room Rental Fees $300.00 $0.00 $600.00 $0.00 $600.00 $2,400.00 $2,000.00 34784 Rents and Royalties $9,335.00 $8,712.00 $8,800.00 $6,534.00 $0.00 $0.00 $0.00 36100 Special Assessments $4,000.00 $3,389.10 $2,000.00 $3,844.30 $3,000.00 $5,805.32 $3,000.00 36210 Interest Earnings $45,000.00 $61,550.89 $50,000.00 $3,698.99 $35,000.00 -$173,718.04 $30,000.00 36213 Interest Charges $50.00 $15.24 $25.00 $6.09 $25.00 $1.24 $25.00 36215 Co-op Dividend - LMCIT $10,000.00 $9,126.77 $5,000.00 $24,650.34 $5,000.00 $0.00 $5,000.00 36221 Water Tower Antenna Lease $4,135.00 $3,944.35 $5,000.00 $4,407.86 $5,060.00 $3,619.87 $2,945.00 36225 Advertising $1,200.00 $630.00 $500.00 $0.00 $0.00 $0.00 $0.00 36300 Reimbursement $3,000.00 $526.48 $3,000.00 $400.00 $1,000.00 $575.00 $400.00 $3,466,790.00 $3,499,318.28 $3,432,560.00 $3,412,756.25 $3,417,185.00 $1,866,163.86 $4,008,090.00DEPART 41430 General Adminstration SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 2 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 DEPART 42120 Crime Control & Investigation 32240 Animal License $3,400.00 $2,995.00 $3,140.00 $3,365.00 $0.00 $0.00 $0.00 33160 Federal Grants - Other $750.00 $19,098.56 $65,685.00 $53,547.98 $50,310.00 $32,323.34 $17,375.00 33416 Police Training Reim $4,500.00 $0.00 $5,500.00 $13,303.50 $5,500.00 $10,148.17 $8,000.00 33422 State Police Aid $77,500.00 $83,484.16 $80,000.00 $82,733.12 $80,000.00 $90,982.60 $82,000.00 33500 Other Governmental Unit $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 34950 Kennel Fees $300.00 $487.50 $400.00 $75.00 $300.00 $0.00 $150.00 35101 County Fines $35,000.00 $23,851.95 $30,000.00 $40,745.06 $35,000.00 $37,042.73 $45,000.00 35102 Policy Fines $30,000.00 $14,132.80 $25,000.00 $26,288.47 $28,000.00 $15,967.30 $25,000.00 35105 Accident Report Fee $1,500.00 $1,684.75 $1,500.00 $2,467.75 $1,500.00 $2,831.00 $2,750.00 35106 Seized Property $2,000.00 $5,331.82 $3,000.00 $20,348.14 $3,000.00 $778.00 $1,000.00 35107 Bond-Forfeited Cars $0.00 $6,550.00 $0.00 $0.00 $0.00 -$6,550.00 $0.00 36230 Contributions - General $2,000.00 $1,150.00 $2,000.00 $0.00 $2,000.00 $2,000.00 $1,000.00 36300 Reimbursement $5,500.00 $40.99 $5,500.00 $6,360.42 $5,500.00 $9,897.23 $4,000.00 $172,450.00 $168,807.53 $231,725.00 $259,234.44 $221,110.00 $205,420.37 $196,275.00DEPART 42120 Crime Control & Investiga DEPART 43120 Street Maintanence 32000 Licenses & Permits $10,000.00 $4,000.00 $11,000.00 $7,500.00 $7,500.00 $6,500.00 $6,500.00 33160 Federal Grants - Other $0.00 $172.39 $0.00 $12,383.61 $0.00 $0.00 $0.00 33421 State Municipal Funds Aid $58,000.00 $68,119.00 $56,000.00 $87,305.00 $85,000.00 $96,998.00 $97,000.00 33611 County Grants - Road Maint. $16,400.00 $15,885.48 $16,400.00 $16,623.44 $16,000.00 $0.00 $16,000.00 36230 Contributions - General $0.00 $0.00 $0.00 $3,482.47 $500.00 $0.00 $0.00 36300 Reimbursement $22,000.00 $22,198.31 $22,000.00 $23,044.07 $22,000.00 $21,965.89 $16,000.00 $106,400.00 $110,375.18 $105,400.00 $150,338.59 $131,000.00 $125,463.89 $135,500.00DEPART 43120 Street Maintanence DEPART 45125 Ball Park 34782 Ball Field Donation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 34783 Schneider Field Rental $1,300.00 $0.00 $1,100.00 $1,760.00 $1,750.00 $1,160.00 $1,160.00 $1,300.00 $0.00 $1,100.00 $1,760.00 $1,750.00 $1,160.00 $1,160.00DEPART 45125 Ball Park DEPART 45202 Park Areas 31320 State Sales Tax $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 33160 Federal Grants - Other $0.00 $237.55 $0.00 -$237.55 $0.00 $0.00 $0.00 34407 Weed Cutting $500.00 $350.00 $500.00 $200.00 $500.00 $0.00 $300.00 34780 Shelter/Room Rental Fees $9,500.00 $4,730.00 $9,500.00 $14,200.00 $15,500.00 $27,150.00 $24,000.00 36236 Contributions - Parks $400.00 $939.24 $500.00 $701.57 $500.00 $255.00 $150.00 36300 Reimbursement $0.00 $0.00 $0.00 $60.00 $0.00 $1,075.04 $500.00 $10,400.00 $6,256.79 $10,500.00 $14,924.02 $16,500.00 $28,480.04 $24,950.00DEPART 45202 Park Areas DEPART 45204 Recreation Department 33430 Other Grants/Aids $0.00 $0.00 $0.00 $0.00 $0.00 $296.00 $0.00 34405 Concessions $0.00 $0.00 $0.00 $0.00 $0.00 $34.00 $0.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 3 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 34408 Admission Fee $500.00 $0.00 $500.00 $15.00 $500.00 $2,594.09 $2,500.00 34410 Bike Share Program $0.00 $158.39 $285.00 $481.98 $500.00 $352.30 $500.00 36232 Donation, Recreation $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $200.00 $500.00 $158.39 $785.00 $496.98 $1,000.00 $3,426.39 $3,200.00DEPART 45204 Recreation Department DEPART 45205 Community Center 34408 Admission Fee $1,000.00 $721.00 $1,000.00 $0.00 $0.00 $0.00 $0.00 34780 Shelter/Room Rental Fees $500.00 $175.00 $500.00 $0.00 $0.00 $0.00 $0.00 34784 Rents and Royalties $83,105.00 $80,104.92 $85,240.00 $18,813.52 $0.00 $0.00 $0.00 36225 Advertising $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36230 Contributions - General $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36300 Reimbursement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $84,605.00 $81,000.92 $86,740.00 $18,813.52 $0.00 $0.00 $0.00DEPART 45205 Community Center DEPART 49302 Other Financing Sources 36260 Surplus Property $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36305 Insurance Recovery $2,000.00 $0.00 $0.00 $17,609.67 $0.00 $20,017.58 $0.00 39201 Transfers from Other Funds $0.00 $4,521.41 $0.00 $0.00 $0.00 $56,989.76 $0.00 $2,000.00 $4,521.41 $0.00 $17,609.67 $0.00 $77,007.34 $0.00DEPART 49302 Other Financing Sources $3,844,445.00 $3,870,438.50 $3,868,810.00 $3,875,933.47 $3,788,545.00 $2,307,121.89 $4,369,175.00FUND 101 General FUND 102 Employee Retirement Reserve DEPART 41430 General Adminstration 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 $0.00 $37,600.00 $14,439.18 $0.00 $0.00 $0.00 $0.00 $0.00 $37,600.00 $14,439.18 $0.00DEPART 41430 General Adminstration DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $128,575.00 $128,575.00 $7,165.00 $128,575.00 $13,340.00 $50,940.00 $56,360.00 $128,575.00 $128,575.00 $7,165.00 $128,575.00 $13,340.00 $50,940.00 $56,360.00DEPART 49302 Other Financing Sources $128,575.00 $128,575.00 $7,165.00 $128,575.00 $50,940.00 $65,379.18 $56,360.00FUND 102 Employee Retirement Reserve FUND 103 COVID-19 FEMA Funding DEPART 41430 General Adminstration 32112 Liquor $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 41430 General Adminstration DEPART 41942 City Offices 34780 Shelter/Room Rental Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 41942 City Offices DEPART 42210 Fire Administration 34780 Shelter/Room Rental Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 4 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 42210 Fire Administration DEPART 42500 Emergency Management 33160 Federal Grants - Other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36300 Reimbursement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 42500 Emergency Management DEPART 45202 Park Areas 34780 Shelter/Room Rental Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 45202 Park Areas DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $4,767.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,767.40 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $0.00 $0.00 $4,767.40 $0.00 $0.00 $0.00FUND 103 COVID-19 FEMA Funding FUND 104 COVID-19 Grants DEPART 41430 General Adminstration 33160 Federal Grants - Other $0.00 $2,948.41 $0.00 $85,262.39 $401,960.00 $718,071.33 $0.00 33430 Other Grants/Aids $0.00 $5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,948.41 $0.00 $85,262.39 $401,960.00 $718,071.33 $0.00DEPART 41430 General Adminstration DEPART 42500 Emergency Management 33160 Federal Grants - Other $0.00 $696,504.15 $0.00 $0.00 $0.00 $0.00 $0.00 36210 Interest Earnings $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $696,504.15 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 42500 Emergency Management $0.00 $704,452.56 $0.00 $85,262.39 $401,960.00 $718,071.33 $0.00FUND 104 COVID-19 Grants FUND 105 Fire Fund DEPART 42210 Fire Administration 31010 Current Ad Valorem Taxes $0.00 $221.78 $0.00 $316.29 $181,635.00 $98,687.78 $241,685.00 33160 Federal Grants - Other $0.00 $0.00 $0.00 $0.00 $0.00 $2,447.00 $0.00 33400 State Grants and Aids $52,000.00 $61,815.40 $52,000.00 $68,510.27 $61,000.00 $64,917.93 $70,000.00 34202 Special Fire Service $281,865.00 $281,854.98 $288,540.00 $288,540.00 $127,540.00 $126,885.40 $152,360.00 34203 Fire Fighting Reimbursement $500.00 $980.23 $500.00 $2,450.00 $1,500.00 $280.00 $1,000.00 34781 Fire Hall Rental $4,000.00 $800.00 $3,540.00 $3,200.00 $2,500.00 $3,000.00 $3,000.00 36210 Interest Earnings $8,000.00 $19,602.42 $10,000.00 $1,126.01 $5,000.00 -$34,172.05 $3,500.00 36230 Contributions - General $1,500.00 $215.46 $1,500.00 $1,372.84 $1,000.00 $399.23 $500.00 36260 Surplus Property $200.00 $0.00 $0.00 $0.00 $0.00 $70,000.00 $9,000.00 36300 Reimbursement $1,000.00 $2,901.60 $1,000.00 $119.92 $500.00 $1,576.96 $750.00 $349,065.00 $368,391.87 $357,080.00 $365,635.33 $380,675.00 $334,022.25 $481,795.00DEPART 42210 Fire Administration $349,065.00 $368,391.87 $357,080.00 $365,635.33 $380,675.00 $334,022.25 $481,795.00FUND 105 Fire Fund SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 5 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 FUND 108 Cable Access Fee DEPART 41950 Cable Access 32186 Cable Franchise Fee $6,975.00 $6,474.97 $6,800.00 $6,213.41 $6,200.00 $4,494.80 $5,800.00 $6,975.00 $6,474.97 $6,800.00 $6,213.41 $6,200.00 $4,494.80 $5,800.00DEPART 41950 Cable Access DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $6,975.00 $6,474.97 $6,800.00 $6,213.41 $6,200.00 $4,494.80 $5,800.00FUND 108 Cable Access Fee FUND 150 Economic Development DEPART 46500 Economic Development Authority 31010 Current Ad Valorem Taxes $124,530.00 $142,000.83 $119,905.00 $121,647.16 $115,220.00 $62,735.55 $120,800.00 33160 Federal Grants - Other $0.00 $13,242.25 $0.00 $65,134.75 $0.00 $0.00 $0.00 33430 Other Grants/Aids $0.00 $1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 34150 TIF/Abatement Deposit $0.00 $0.00 $0.00 $3,125.00 $0.00 -$2,130.00 $0.00 34155 TIF/Abatement Fee $0.00 $0.00 $0.00 $0.00 $0.00 $1,500.00 $0.00 34160 Tax Abatement Reimbursement $0.00 $9,382.00 $9,385.00 $9,382.00 $9,385.00 $4,691.00 $9,385.00 36210 Interest Earnings $1,000.00 $1,376.17 $1,020.00 $185.56 $1,000.00 -$4,626.96 $500.00 $125,530.00 $167,001.25 $130,310.00 $199,474.47 $125,605.00 $62,169.59 $130,685.00DEPART 46500 Economic Development A DEPART 49302 Other Financing Sources 36260 Surplus Property $0.00 $24,500.00 $0.00 $115,000.00 $0.00 $0.00 $0.00 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $24,500.00 $0.00 $115,000.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $125,530.00 $191,501.25 $130,310.00 $314,474.47 $125,605.00 $62,169.59 $130,685.00FUND 150 Economic Development FUND 152 TIF 3-1 CMCU DEPART 46500 Economic Development Authority 31050 Tax Increment $0.00 $45,057.75 $0.00 $0.00 $0.00 $0.00 $0.00 36210 Interest Earnings $0.00 $136.51 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $45,194.26 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 46500 Economic Development A DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $35.51 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $35.51 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $45,229.77 $0.00 $0.00 $0.00 $0.00 $0.00FUND 152 TIF 3-1 CMCU FUND 153 TIF 4-1 Fortitude Senior Apts DEPART 46500 Economic Development Authority 31050 Tax Increment $0.00 $56,565.30 $0.00 $68,627.89 $0.00 $34,962.83 $70,000.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 6 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 34150 TIF/Abatement Deposit $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36210 Interest Earnings $0.00 $263.52 $100.00 $21.91 $100.00 -$865.27 $100.00 $0.00 $56,828.82 $100.00 $68,649.80 $100.00 $34,097.56 $70,100.00DEPART 46500 Economic Development A DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $93.70 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $93.70 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $56,922.52 $100.00 $68,649.80 $100.00 $34,097.56 $70,100.00FUND 153 TIF 4-1 Fortitude Senior Apts FUND 157 TIF 2-1 Millstream DEPART 46500 Economic Development Authority 31050 Tax Increment $0.00 $40,725.51 $0.00 $41,126.10 $0.00 $24,066.37 $48,000.00 36210 Interest Earnings $0.00 $878.65 $500.00 $53.66 $250.00 -$1,740.25 $500.00 $0.00 $41,604.16 $500.00 $41,179.76 $250.00 $22,326.12 $48,500.00DEPART 46500 Economic Development A $0.00 $41,604.16 $500.00 $41,179.76 $250.00 $22,326.12 $48,500.00FUND 157 TIF 2-1 Millstream FUND 158 TIF 2-2 Meat Market DEPART 46500 Economic Development Authority 31050 Tax Increment $0.00 $4,348.34 $0.00 $4,585.24 $0.00 $0.00 $0.00 36210 Interest Earnings $0.00 $29.18 $25.00 -$2.42 $0.00 $0.00 $0.00 $0.00 $4,377.52 $25.00 $4,582.82 $0.00 $0.00 $0.00DEPART 46500 Economic Development A DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $4,377.52 $25.00 $4,582.82 $0.00 $0.00 $0.00FUND 158 TIF 2-2 Meat Market FUND 159 TIF 2-3 Bayou Blues/Alley Flat DEPART 46500 Economic Development Authority 31050 Tax Increment $0.00 $14,281.79 $0.00 $35,738.60 $0.00 $19,954.64 $38,000.00 36210 Interest Earnings $0.00 $27.51 $25.00 $6.44 $100.00 -$166.83 $100.00 $0.00 $14,309.30 $25.00 $35,745.04 $100.00 $19,787.81 $38,100.00DEPART 46500 Economic Development A DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $14,309.30 $25.00 $35,745.04 $100.00 $19,787.81 $38,100.00FUND 159 TIF 2-3 Bayou Blues/Alley Flat FUND 200 State Collected Sales Tax DEPART 41430 General Adminstration 31320 State Sales Tax $455,000.00 $505,813.61 $440,000.00 $580,595.70 $470,000.00 $406,776.04 $475,000.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 7 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 36210 Interest Earnings $2,500.00 $27,611.48 $10,000.00 $1,283.16 $5,000.00 -$43,090.09 $3,500.00 $457,500.00 $533,425.09 $450,000.00 $581,878.86 $475,000.00 $363,685.95 $478,500.00DEPART 41430 General Adminstration DEPART 45202 Park Areas 33400 State Grants and Aids $0.00 $0.00 $0.00 $0.00 $1,000,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000,000.00 $0.00 $0.00DEPART 45202 Park Areas $457,500.00 $533,425.09 $450,000.00 $581,878.86 $1,475,000.00 $363,685.95 $478,500.00FUND 200 State Collected Sales Tax FUND 205 Park Dedication DEPART 45203 Park Board 31010 Current Ad Valorem Taxes $20,000.00 $20,000.00 $30,000.00 $30,000.00 $30,000.00 $16,323.18 $35,000.00 33400 State Grants and Aids $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $250,384.00 33430 Other Grants/Aids $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 34114 Park Dedication Fees $4,500.00 $46,800.00 $4,500.00 $35,158.75 $4,500.00 $0.00 $0.00 34785 Park Round-Up Proceeds $150.00 $174.83 $150.00 $192.03 $150.00 $124.48 $151.00 36210 Interest Earnings $2,000.00 $4,519.03 $3,000.00 $323.82 $1,000.00 -$12,046.80 $500.00 36232 Donation, Recreation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36236 Contributions - Parks $500.00 $30,298.27 $1,000.00 $119.13 $100.00 $32.66 $100.00 $27,150.00 $101,792.13 $38,650.00 $65,793.73 $35,750.00 $4,433.52 $286,135.00DEPART 45203 Park Board DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $6,600.00 $0.00 $0.00 $0.00 $99,700.00 $300,000.00 $0.00 $6,600.00 $0.00 $0.00 $0.00 $99,700.00 $300,000.00DEPART 49302 Other Financing Sources $27,150.00 $108,392.13 $38,650.00 $65,793.73 $35,750.00 $104,133.52 $586,135.00FUND 205 Park Dedication FUND 215 Charitable Gambling DEPART 41430 General Adminstration 36210 Interest Earnings $15.00 $45.91 $50.00 $0.99 $50.00 -$24.85 $25.00 $15.00 $45.91 $50.00 $0.99 $50.00 -$24.85 $25.00DEPART 41430 General Adminstration DEPART 45204 Recreation Department 36232 Donation, Recreation $0.00 $0.00 $0.00 $0.00 $2,000.00 $950.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 $950.00 $0.00DEPART 45204 Recreation Department DEPART 49200 Community Support 36232 Donation, Recreation $2,000.00 $400.00 $2,000.00 $0.00 $0.00 $0.00 $1,000.00 $2,000.00 $400.00 $2,000.00 $0.00 $0.00 $0.00 $1,000.00DEPART 49200 Community Support $2,015.00 $445.91 $2,050.00 $0.99 $2,050.00 $925.15 $1,025.00FUND 215 Charitable Gambling FUND 220 Lodging Tax DEPART 46500 Economic Development Authority 31600 Lodging Tax $14,000.00 $4,913.65 $10,500.00 $9,608.03 $14,000.00 $13,279.58 $15,700.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 8 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 33400 State Grants and Aids $0.00 $0.00 $0.00 $2,025.00 $0.00 $0.00 $0.00 34406 Sponsorship Fee $0.00 $0.00 $0.00 $0.00 $4,000.00 $0.00 $0.00 34409 Marketing $200.00 $0.00 $1,500.00 $3,811.25 $1,500.00 $993.75 $1,000.00 36210 Interest Earnings $500.00 $756.65 $600.00 $29.33 $300.00 -$853.28 $300.00 36230 Contributions - General $0.00 $5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $14,700.00 $10,670.30 $12,600.00 $15,473.61 $19,800.00 $13,420.05 $17,000.00DEPART 46500 Economic Development A DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $4,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,000.00 $0.00 $0.00DEPART 49302 Other Financing Sources $14,700.00 $10,670.30 $12,600.00 $15,473.61 $23,800.00 $13,420.05 $17,000.00FUND 220 Lodging Tax FUND 225 DEED CDAP Grant DEPART 46500 Economic Development Authority 34200 DEED Housing Reimbursement $0.00 $16,221.28 $0.00 $5,142.85 $0.00 $12,861.15 $0.00 36210 Interest Earnings $1,000.00 $1,245.83 $850.00 $69.41 $300.00 -$2,058.46 $150.00 $1,000.00 $17,467.11 $850.00 $5,212.26 $300.00 $10,802.69 $150.00DEPART 46500 Economic Development A DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $1,000.00 $17,467.11 $850.00 $5,212.26 $300.00 $10,802.69 $150.00FUND 225 DEED CDAP Grant FUND 250 Revolving Loan Fund DEPART 46500 Economic Development Authority 36210 Interest Earnings $2,000.00 $5,688.36 $3,000.00 $330.50 $1,500.00 -$17,347.76 $1,000.00 39320 Loan Principal $6,860.00 $7,862.03 $11,140.00 $12,229.21 $12,665.00 $11,065.11 $13,015.00 39321 Loan Interest $1,465.00 $1,397.01 $2,145.00 $2,215.43 $1,720.00 $1,624.18 $1,430.00 39322 Loan Origination Fee $0.00 $350.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,325.00 $15,297.40 $16,285.00 $14,775.14 $15,885.00 -$4,658.47 $15,445.00DEPART 46500 Economic Development A DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $10,500.00 $0.00 $177,000.00 $0.00 $0.00 $0.00 $0.00 $10,500.00 $0.00 $177,000.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $10,325.00 $25,797.40 $16,285.00 $191,775.14 $15,885.00 -$4,658.47 $15,445.00FUND 250 Revolving Loan Fund FUND 301 2016 CIP Bonds [govt center] DEPART 41942 City Offices 31010 Current Ad Valorem Taxes $255,000.00 $255,341.88 $265,000.00 $268,328.76 $255,000.00 $137,231.70 $145,000.00 36210 Interest Earnings $1,000.00 $2,410.46 $700.00 $88.44 $350.00 -$6,001.61 $5,300.00 $256,000.00 $257,752.34 $265,700.00 $268,417.20 $255,350.00 $131,230.09 $150,300.00DEPART 41942 City Offices SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 9 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $253,419.55 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $253,419.55 $0.00DEPART 49302 Other Financing Sources $256,000.00 $257,752.34 $265,700.00 $268,417.20 $255,350.00 $384,649.64 $150,300.00FUND 301 2016 CIP Bonds [govt center] FUND 302 2022A GO Abate Bonds[CommCtr1] DEPART 45205 Community Center 36210 Interest Earnings $0.00 $0.00 $0.00 $0.00 $0.00 -$91,181.13 $5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$91,181.13 $5,000.00DEPART 45205 Community Center DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $480,000.00 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $403,748.45 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $403,748.45 $480,000.00DEPART 49302 Other Financing Sources $0.00 $0.00 $0.00 $0.00 $0.00 $312,567.32 $485,000.00FUND 302 2022A GO Abate Bonds[CommCtr1 FUND 303 2017A CIP Bonds [govt center] DEPART 41942 City Offices 36210 Interest Earnings $1,840.00 $2,929.85 $1,800.00 $373.42 $900.00 -$2,603.93 $0.00 39320 Loan Principal $29,155.00 $29,156.19 $29,970.00 $30,005.33 $30,800.00 $201,771.46 $0.00 39321 Loan Interest $6,845.00 $6,843.80 $6,030.00 $5,994.66 $5,200.00 $949.22 $0.00 $37,840.00 $38,929.84 $37,800.00 $36,373.41 $36,900.00 $200,116.75 $0.00DEPART 41942 City Offices $37,840.00 $38,929.84 $37,800.00 $36,373.41 $36,900.00 $200,116.75 $0.00FUND 303 2017A CIP Bonds [govt center] FUND 304 2016 Street Imp [Field St] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $5,000.00 $4,997.63 $5,000.00 $5,059.23 $1,000.00 $541.69 $5,000.00 36100 Special Assessments $21,515.00 $22,344.40 $22,345.00 $22,344.40 $22,345.00 $22,344.40 $22,345.00 36210 Interest Earnings $785.00 $7,963.46 $3,825.00 $419.35 $2,000.00 -$11,834.49 $3,215.00 $27,300.00 $35,305.49 $31,170.00 $27,822.98 $25,345.00 $11,051.60 $30,560.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $20,000.00 $20,000.00 $10,000.00 $20,000.00 $5,000.00 $5,000.00 $5,000.00 $20,000.00 $20,000.00 $10,000.00 $20,000.00 $5,000.00 $5,000.00 $5,000.00DEPART 49302 Other Financing Sources $47,300.00 $55,305.49 $41,170.00 $47,822.98 $30,345.00 $16,051.60 $35,560.00FUND 304 2016 Street Imp [Field St] FUND 305 2017B Street Imp [CBD Alleys] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $20,000.00 $19,982.37 $20,000.00 $20,189.22 $20,000.00 $10,762.45 $22,000.00 36100 Special Assessments $10,000.00 $20,589.42 $9,500.00 $9,144.69 $9,250.00 $5,112.71 $8,750.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 10 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 36210 Interest Earnings $265.00 $1,367.72 $190.00 $61.10 $100.00 -$1,401.42 $110.00 $30,265.00 $41,939.51 $29,690.00 $29,395.01 $29,350.00 $14,473.74 $30,860.00DEPART 43120 Street Maintanence $30,265.00 $41,939.51 $29,690.00 $29,395.01 $29,350.00 $14,473.74 $30,860.00FUND 305 2017B Street Imp [CBD Alleys] FUND 306 2018 Equipment Certificates DEPART 41430 General Adminstration 31010 Current Ad Valorem Taxes $58,000.00 $57,968.60 $57,500.00 $58,178.00 $56,500.00 $30,403.02 $55,000.00 36210 Interest Earnings $100.00 $759.93 $250.00 $16.30 $200.00 -$528.79 $25.00 $58,100.00 $58,728.53 $57,750.00 $58,194.30 $56,700.00 $29,874.23 $55,025.00DEPART 41430 General Adminstration $58,100.00 $58,728.53 $57,750.00 $58,194.30 $56,700.00 $29,874.23 $55,025.00FUND 306 2018 Equipment Certificates FUND 307 2019A Street Imp [Overlays] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $75,000.00 $74,676.47 $155,000.00 $154,910.89 $130,000.00 $69,970.88 $115,000.00 36100 Special Assessments $0.00 $128,314.66 $70,000.00 $79,710.33 $68,000.00 $28,008.86 $65,000.00 36210 Interest Earnings $0.00 $16,005.72 $500.00 $401.78 $500.00 -$12,054.16 $850.00 $75,000.00 $218,996.85 $225,500.00 $235,023.00 $198,500.00 $85,925.58 $180,850.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $75,000.00 $218,996.85 $225,500.00 $235,023.00 $198,500.00 $85,925.58 $180,850.00FUND 307 2019A Street Imp [Overlays] FUND 308 2019A Street Imp [Ind Park] DEPART 43120 Street Maintanence 36100 Special Assessments $0.00 $94,626.88 $339,305.00 $309,119.62 $328,440.00 $410,733.26 $317,575.00 36210 Interest Earnings $0.00 $20,484.22 $2,500.00 $343.68 $500.00 -$16,130.55 $130.00 $0.00 $115,111.10 $341,805.00 $309,463.30 $328,940.00 $394,602.71 $317,705.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $13,670.00 $221,970.00 $0.00 $3,000.00 $0.00 $0.00 $0.00 $13,670.00 $221,970.00 $0.00 $3,000.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $13,670.00 $337,081.10 $341,805.00 $312,463.30 $328,940.00 $394,602.71 $317,705.00FUND 308 2019A Street Imp [Ind Park] FUND 309 2020A Equipment Certificates DEPART 41430 General Adminstration 31010 Current Ad Valorem Taxes $0.00 $0.00 $48,000.00 $47,879.11 $45,000.00 $24,215.69 $45,000.00 36210 Interest Earnings $0.00 $2,626.65 $250.00 $77.58 $100.00 -$1,402.81 $20.00 $0.00 $2,626.65 $48,250.00 $47,956.69 $45,100.00 $22,812.88 $45,020.00DEPART 41430 General Adminstration DEPART 49302 Other Financing Sources SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 11 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39310 Issuance of Debt $0.00 $2,481.11 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,481.11 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $5,107.76 $48,250.00 $47,956.69 $45,100.00 $22,812.88 $45,020.00FUND 309 2020A Equipment Certificates FUND 310 2020B GO Imp [20th Ave SE] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 $0.00 $65,000.00 $34,920.49 $18,000.00 36100 Special Assessments $0.00 $0.00 $0.00 $38,993.73 $4,445.00 $81,640.00 $4,360.00 36210 Interest Earnings $0.00 $1,922.91 $50.00 $632.11 $100.00 -$21,263.57 $385.00 $0.00 $1,922.91 $50.00 $39,625.84 $69,545.00 $95,296.92 $22,745.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39310 Issuance of Debt $0.00 $940.00 $0.00 $0.00 $0.00 $0.00 $0.00 39311 Bond Premium $0.00 $31,462.95 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $32,402.95 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $34,325.86 $50.00 $39,625.84 $69,545.00 $95,296.92 $22,745.00FUND 310 2020B GO Imp [20th Ave SE] FUND 311 2021 Improve [MN St/Overlays] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 $0.00 $40,000.00 $21,489.43 $185,000.00 36100 Special Assessments $0.00 $0.00 $0.00 $103,276.55 $175,920.00 $233,403.39 $50,000.00 36210 Interest Earnings $0.00 $0.00 $0.00 $1,191.32 $100.00 -$73,877.89 $2,510.00 $0.00 $0.00 $0.00 $104,467.87 $216,020.00 $181,014.93 $237,510.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $39,670.00 $0.00 $39,670.00 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39311 Bond Premium $0.00 $0.00 $0.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00 $39,670.00 $0.00 $39,670.00DEPART 49302 Other Financing Sources $0.00 $0.00 $0.00 $254,467.87 $255,690.00 $181,014.93 $277,180.00FUND 311 2021 Improve [MN St/Overlays] FUND 312 2020B CIP Bonds [PW Bldg] DEPART 45201 Maintenance Shop 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 $0.00 $58,000.00 $31,159.82 $62,000.00 34784 Rents and Royalties $0.00 $0.00 $70,200.00 $29,125.00 $0.00 $0.00 $0.00 36210 Interest Earnings $0.00 $1,521.46 $135.00 $35.20 $100.00 -$1,567.84 $295.00 $0.00 $1,521.46 $70,335.00 $29,160.20 $58,100.00 $29,591.98 $62,295.00DEPART 45201 Maintenance Shop DEPART 49302 Other Financing Sources SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 12 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 39201 Transfers from Other Funds $0.00 $825.24 $0.00 $0.00 $0.00 $0.00 $0.00 39310 Issuance of Debt $0.00 $22.45 $0.00 $0.00 $0.00 $0.00 $0.00 39311 Bond Premium $0.00 $30,123.70 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $30,971.39 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $32,492.85 $70,335.00 $29,160.20 $58,100.00 $29,591.98 $62,295.00FUND 312 2020B CIP Bonds [PW Bldg] FUND 313 2020B Refund Bonds [2013 Str.] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $0.00 $241.84 $0.00 $25,199.55 $30,000.00 $16,138.84 $33,500.00 36100 Special Assessments $0.00 $357.56 $0.00 $7,932.78 $7,000.00 $4,630.83 $6,500.00 36210 Interest Earnings $0.00 $233.73 $0.00 $83.29 $100.00 -$2,061.23 $80.00 $0.00 $833.13 $0.00 $33,215.62 $37,100.00 $18,708.44 $40,080.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $52,186.89 $0.00 $0.00 $0.00 $0.00 $0.00 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39311 Bond Premium $0.00 $4,985.65 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $57,172.54 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $58,005.67 $0.00 $33,215.62 $37,100.00 $18,708.44 $40,080.00FUND 313 2020B Refund Bonds [2013 Str.] FUND 314 2020C CO Refund [2014 Park Ter DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 $1,130.62 $117,000.00 $62,953.68 $100,000.00 36100 Special Assessments $0.00 $0.00 $0.00 $0.00 $11,250.00 $5,738.83 $11,025.00 36210 Interest Earnings $0.00 $433.12 $0.00 $122.15 $100.00 -$4,960.65 $2,345.00 $0.00 $433.12 $0.00 $1,252.77 $128,350.00 $63,731.86 $113,370.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $79,543.03 $0.00 $0.00 $0.00 39310 Issuance of Debt $0.00 $55,453.39 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $55,453.39 $0.00 $79,543.03 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $55,886.51 $0.00 $80,795.80 $128,350.00 $63,731.86 $113,370.00FUND 314 2020C CO Refund [2014 Park Ter FUND 315 2022 GO Improvement Bonds DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36100 Special Assessments $0.00 $0.00 $0.00 $0.00 $0.00 $34,979.99 $31,695.00 36210 Interest Earnings $0.00 $0.00 $0.00 $0.00 $0.00 -$9,592.05 $195.00 $0.00 $0.00 $0.00 $0.00 $0.00 $25,387.94 $31,890.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 13 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $21,235.91 $0.00 39311 Bond Premium $0.00 $0.00 $0.00 $0.00 $0.00 $45,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $66,235.91 $0.00DEPART 49302 Other Financing Sources $0.00 $0.00 $0.00 $0.00 $0.00 $91,623.85 $31,890.00FUND 315 2022 GO Improvement Bonds FUND 316 2022A GO Equip Cert.[FD truck] DEPART 42210 Fire Administration 31010 Current Ad Valorem Taxes $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $43,540.00 31013 Special Levy-FD, St.Joe Twp $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $13,775.00 31014 Special Levy-FD, St. Wendel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $15,005.00 36210 Interest Earnings $0.00 $0.00 $0.00 $0.00 $0.00 -$10,380.73 $30.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$10,380.73 $72,350.00DEPART 42210 Fire Administration DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $22,605.97 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $22,605.97 $0.00DEPART 49302 Other Financing Sources $0.00 $0.00 $0.00 $0.00 $0.00 $12,225.24 $72,350.00FUND 316 2022A GO Equip Cert.[FD truck] FUND 333 2010B Refunding [Hill/Clover] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $0.00 $209.93 $0.00 $0.00 $0.00 $0.00 $0.00 36100 Special Assessments $33,185.00 $28,180.23 $0.00 $0.00 $0.00 $0.00 $0.00 36210 Interest Earnings $315.00 $1,832.03 $0.00 $0.00 $0.00 $0.00 $0.00 $33,500.00 $30,222.19 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $33,233.89 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $33,233.89 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $33,500.00 $63,456.08 $0.00 $0.00 $0.00 $0.00 $0.00FUND 333 2010B Refunding [Hill/Clover] FUND 338 2011A CO Refund [Interior St] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $60,000.00 $59,504.47 $0.00 $0.00 $0.00 $0.00 $0.00 36100 Special Assessments $36,600.00 $34,221.47 $0.00 $0.00 $0.00 $0.00 $0.00 36210 Interest Earnings $985.00 $1,265.89 $0.00 $0.00 $0.00 $0.00 $0.00 $97,585.00 $94,991.83 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $18,000.00 $131,737.96 $0.00 $0.00 $0.00 $0.00 $0.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 14 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $18,000.00 $131,737.96 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $115,585.00 $226,729.79 $0.00 $0.00 $0.00 $0.00 $0.00FUND 338 2011A CO Refund [Interior St] FUND 345 2010B Street Imp [16th Ave] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $10,000.00 $9,992.80 $15,000.00 $15,069.66 $12,000.00 $6,459.70 $0.00 36100 Special Assessments $16,000.00 $23,273.01 $16,000.00 $18,484.48 $16,000.00 $6,199.79 $0.00 36210 Interest Earnings $600.00 $3,596.25 $500.00 $169.57 $250.00 -$4,727.48 $0.00 $26,600.00 $36,862.06 $31,500.00 $33,723.71 $28,250.00 $7,932.01 $0.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $13,250.00 $13,250.00 $13,250.00 $13,250.00 $13,250.00 $13,250.00 $0.00 $13,250.00 $13,250.00 $13,250.00 $13,250.00 $13,250.00 $13,250.00 $0.00DEPART 49302 Other Financing Sources $39,850.00 $50,112.06 $44,750.00 $46,973.71 $41,500.00 $21,182.01 $0.00FUND 345 2010B Street Imp [16th Ave] FUND 346 2011A Pumper Truck Certificate DEPART 42210 Fire Administration 31012 Special Levy- City St. Joe $20,910.00 $20,740.08 $0.00 $0.00 $0.00 $0.00 $0.00 31013 Special Levy-FD, St.Joe Twp $12,055.00 $11,234.22 $0.00 $0.00 $0.00 $0.00 $0.00 31014 Special Levy-FD, St. Wendel $9,020.00 $9,070.57 $0.00 $0.00 $0.00 $0.00 $0.00 36210 Interest Earnings $100.00 $159.98 $0.00 $0.00 $0.00 $0.00 $0.00 $42,085.00 $41,204.85 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 42210 Fire Administration DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $46,477.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $46,477.50 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $42,085.00 $87,682.35 $0.00 $0.00 $0.00 $0.00 $0.00FUND 346 2011A Pumper Truck Certificate FUND 348 2013 Street Imp [Overlays] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $25,000.00 $24,734.12 $25,000.00 $0.00 $0.00 $0.00 $0.00 36100 Special Assessments $7,875.00 $8,974.09 $7,500.00 $0.00 $0.00 $0.00 $0.00 36210 Interest Earnings $200.00 $1,700.31 $150.00 $0.00 $0.00 $0.00 $0.00 $33,075.00 $35,408.52 $32,650.00 $0.00 $0.00 $0.00 $0.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39310 Issuance of Debt $0.00 $190,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $190,000.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $33,075.00 $225,408.52 $32,650.00 $0.00 $0.00 $0.00 $0.00FUND 348 2013 Street Imp [Overlays] FUND 350 2014 Street Imp [ParkTerrace] SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 15 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $105,000.00 $105,042.17 $110,000.00 $110,000.00 $0.00 $0.00 $0.00 36100 Special Assessments $14,435.00 $20,679.01 $11,630.00 $10,764.08 $0.00 $0.00 $0.00 36210 Interest Earnings $2,225.00 $4,275.12 $3,120.00 $82.06 $0.00 $0.00 $0.00 $121,660.00 $129,996.30 $124,750.00 $120,846.14 $0.00 $0.00 $0.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39310 Issuance of Debt $0.00 $1,309,546.61 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,309,546.61 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $121,660.00 $1,439,542.91 $124,750.00 $120,846.14 $0.00 $0.00 $0.00FUND 350 2014 Street Imp [ParkTerrace] FUND 351 2015 Street Imp[Clinton/North] DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $20,000.00 $20,104.65 $25,000.00 $25,572.71 $28,000.00 $15,192.16 $0.00 36100 Special Assessments $21,750.00 $36,119.13 $12,000.00 $22,382.91 $11,500.00 $51,539.23 $0.00 36210 Interest Earnings $1,575.00 $3,862.18 $1,200.00 $242.08 $600.00 -$6,012.36 $0.00 $43,325.00 $60,085.96 $38,200.00 $48,197.70 $40,100.00 $60,719.03 $0.00DEPART 43120 Street Maintanence $43,325.00 $60,085.96 $38,200.00 $48,197.70 $40,100.00 $60,719.03 $0.00FUND 351 2015 Street Imp[Clinton/North] FUND 352 2015 Equipment Certificates DEPART 41430 General Adminstration 31010 Current Ad Valorem Taxes $35,000.00 $37,488.94 $0.00 $0.00 $0.00 $0.00 $0.00 36210 Interest Earnings $100.00 $487.38 $0.00 $0.00 $0.00 $0.00 $0.00 $35,100.00 $37,976.32 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 41430 General Adminstration $35,100.00 $37,976.32 $0.00 $0.00 $0.00 $0.00 $0.00FUND 352 2015 Equipment Certificates FUND 353 2015 Abatement [Comm Center] DEPART 45202 Park Areas 36210 Interest Earnings $680.00 $3,526.63 $715.00 $231.95 $300.00 -$6,097.33 $0.00 $680.00 $3,526.63 $715.00 $231.95 $300.00 -$6,097.33 $0.00DEPART 45202 Park Areas DEPART 49302 Other Financing Sources 36260 Surplus Property $0.00 $0.00 $0.00 $600,000.00 $0.00 $0.00 $0.00 39201 Transfers from Other Funds $150,000.00 $160,000.00 $150,000.00 $925,000.00 $0.00 $0.00 $0.00 $150,000.00 $160,000.00 $150,000.00 $1,525,000.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $150,680.00 $163,526.63 $150,715.00 $1,525,231.95 $300.00 -$6,097.33 $0.00FUND 353 2015 Abatement [Comm Center] FUND 390 Debt Service Relief DEPART 41430 General Adminstration 33401 Local Government Aid $0.00 $0.00 $0.00 $197,873.00 $161,659.00 $85,214.50 $85,000.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 16 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $0.00 $0.00 $0.00 $197,873.00 $161,659.00 $85,214.50 $85,000.00DEPART 41430 General Adminstration DEPART 43120 Street Maintanence 31010 Current Ad Valorem Taxes $0.00 $858.73 $0.00 $1,351.98 $0.00 $7.54 $15.00 36100 Special Assessments $10,500.00 $10,735.02 $500.00 $53,995.87 $1,000.00 $76.23 $100.00 36210 Interest Earnings $2,500.00 $16,925.60 $10,000.00 $1,247.86 $0.00 -$7,027.82 $0.00 $13,000.00 $28,519.35 $10,500.00 $56,595.71 $1,000.00 -$6,944.05 $115.00DEPART 43120 Street Maintanence DEPART 45202 Park Areas 36230 Contributions - General $0.00 $26,768.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $26,768.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 45202 Park Areas DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $13,000.00 $255,287.35 $10,500.00 $254,468.71 $162,659.00 $78,270.45 $85,115.00FUND 390 Debt Service Relief FUND 402 Community Center phase I DEPART 45205 Community Center 36210 Interest Earnings $0.00 $86.44 $75.00 $4.21 $100.00 -$140.19 $0.00 36230 Contributions - General $0.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 $0.00 $0.00 $86.44 $75.00 $4.21 $100.00 $9,859.81 $0.00DEPART 45205 Community Center DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $5,721,251.55 $0.00 39311 Bond Premium $0.00 $0.00 $0.00 $0.00 $0.00 $402,580.20 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,123,831.75 $0.00DEPART 49302 Other Financing Sources $0.00 $86.44 $75.00 $4.21 $100.00 $6,133,691.56 $0.00FUND 402 Community Center phase I FUND 407 2019 Street Overlays DEPART 43120 Street Maintanence 33421 State Municipal Funds Aid $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39311 Bond Premium $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00FUND 407 2019 Street Overlays FUND 408 2019 Industrial Park Expansion SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 17 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 DEPART 43120 Street Maintanence 33400 State Grants and Aids $0.00 $155,287.08 $0.00 $0.00 $0.00 $0.00 $0.00 38101 Storm Water Develop Fee $0.00 $0.00 $0.00 $0.00 $0.00 $25,000.00 $0.00 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $155,287.08 $0.00 $0.00 $0.00 $25,000.00 $0.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $25,000.00 $0.00 $0.00 $0.00 39311 Bond Premium $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $25,000.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $155,287.08 $0.00 $25,000.00 $0.00 $25,000.00 $0.00FUND 408 2019 Industrial Park Expansion FUND 409 2020 Equipment Certificates DEPART 49302 Other Financing Sources 39310 Issuance of Debt $0.00 $217,518.89 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $217,518.89 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $217,518.89 $0.00 $0.00 $0.00 $0.00 $0.00FUND 409 2020 Equipment Certificates FUND 410 2020 20th Ave Watermain Loop DEPART 49302 Other Financing Sources 39310 Issuance of Debt $0.00 $624,060.00 $0.00 $0.00 $0.00 $0.00 $0.00 39311 Bond Premium $0.00 $4,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $628,060.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $628,060.00 $0.00 $0.00 $0.00 $0.00 $0.00FUND 410 2020 20th Ave Watermain Loop FUND 411 2021 MN/Alley/18/20/Northland DEPART 43120 Street Maintanence 33421 State Municipal Funds Aid $0.00 $0.00 $0.00 $0.00 $0.00 $251,557.91 $0.00 36100 Special Assessments $0.00 $0.00 $0.00 $67,602.22 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $67,602.22 $0.00 $251,557.91 $0.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39310 Issuance of Debt $0.00 $0.00 $0.00 $3,190,000.00 $0.00 $0.00 $0.00 39311 Bond Premium $0.00 $0.00 $0.00 $220,219.30 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,410,219.30 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $0.00 $0.00 $3,477,821.52 $0.00 $251,557.91 $0.00FUND 411 2021 MN/Alley/18/20/Northland FUND 412 PW Building Expansion DEPART 49302 Other Financing Sources 39310 Issuance of Debt $0.00 $689,977.55 $0.00 $0.00 $0.00 $0.00 $0.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 18 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 39311 Bond Premium $0.00 $7,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $697,477.55 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $0.00 $697,477.55 $0.00 $0.00 $0.00 $0.00 $0.00FUND 412 PW Building Expansion FUND 415 2022 Street Overlays DEPART 43120 Street Maintanence 36100 Special Assessments $0.00 $0.00 $0.00 $0.00 $0.00 $133,666.65 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $133,666.65 $0.00DEPART 43120 Street Maintanence DEPART 49302 Other Financing Sources 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $598,764.09 $0.00 39311 Bond Premium $0.00 $0.00 $0.00 $0.00 $0.00 $5,216.70 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $603,980.79 $0.00DEPART 49302 Other Financing Sources $0.00 $0.00 $0.00 $0.00 $0.00 $737,647.44 $0.00FUND 415 2022 Street Overlays FUND 416 Fire Truck Equip Certificate DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $637,394.03 $0.00 39311 Bond Premium $0.00 $0.00 $0.00 $0.00 $0.00 $55,165.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $692,559.43 $0.00DEPART 49302 Other Financing Sources $0.00 $0.00 $0.00 $0.00 $0.00 $692,559.43 $0.00FUND 416 Fire Truck Equip Certificate FUND 490 Capital Outlay DEPART 41430 General Adminstration 31010 Current Ad Valorem Taxes $134,700.00 $134,700.00 $78,915.00 $78,915.00 $93,500.00 $50,940.51 $111,825.00 $134,700.00 $134,700.00 $78,915.00 $78,915.00 $93,500.00 $50,940.51 $111,825.00DEPART 41430 General Adminstration DEPART 42120 Crime Control & Investigation 36300 Reimbursement $0.00 $665.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $665.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 42120 Crime Control & Investiga DEPART 49302 Other Financing Sources 36260 Surplus Property $21,000.00 $30,872.50 $8,000.00 $0.00 $7,000.00 $14,850.00 $103,500.00 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $50,000.00 $0.00 $0.00 $0.00 $21,000.00 $30,872.50 $8,000.00 $50,000.00 $7,000.00 $14,850.00 $103,500.00DEPART 49302 Other Financing Sources $155,700.00 $166,237.50 $86,915.00 $128,915.00 $100,500.00 $65,790.51 $215,325.00FUND 490 Capital Outlay FUND 501 WAC Fund DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 19 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources DEPART 49440 Water Maintenance 36210 Interest Earnings $5,000.00 $14,578.80 $8,000.00 $0.00 $0.00 $0.00 $0.00 37170 WAC $50,000.00 $183,850.00 $213,950.00 $56,450.00 $174,500.00 $156,087.50 $87,500.00 37173 Water Trunk - CR 121 $0.00 $450.00 $4,500.00 $4,800.00 $4,500.00 $750.00 $0.00 37174 Water Trunk - 1st Ave NE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 37175 Water Trunk - DBL $0.00 $19,200.00 $1,500.00 $0.00 $1,000.00 $0.00 $0.00 $55,000.00 $218,078.80 $227,950.00 $61,250.00 $180,000.00 $156,837.50 $87,500.00DEPART 49440 Water Maintenance $55,000.00 $218,078.80 $227,950.00 $61,250.00 $180,000.00 $156,837.50 $87,500.00FUND 501 WAC Fund FUND 502 SAC Fund DEPART 49302 Other Financing Sources 39201 Transfers from Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources DEPART 49471 Lift Station-Ridgewood/DBL 37271 Sewer Trunk - DBL Labs $0.00 $150.00 $1,500.00 $0.00 $2,000.00 $9,178.20 $0.00 $0.00 $150.00 $1,500.00 $0.00 $2,000.00 $9,178.20 $0.00DEPART 49471 Lift Station-Ridgewood/DB DEPART 49472 Lift Station-Northland 37270 Sewer Trunk - Northland $0.00 $600.00 $0.00 $600.00 $0.00 $600.00 $0.00 $0.00 $600.00 $0.00 $600.00 $0.00 $600.00 $0.00DEPART 49472 Lift Station-Northland DEPART 49473 Lift Station-CR 121 37273 Sewer Trunk - CR 121 $0.00 $300.00 $4,500.00 $5,100.00 $5,500.00 $1,500.00 $0.00 $0.00 $300.00 $4,500.00 $5,100.00 $5,500.00 $1,500.00 $0.00DEPART 49473 Lift Station-CR 121 DEPART 49490 Administration and General 36210 Interest Earnings $1,000.00 $1,550.08 $1,000.00 $0.00 $0.00 $0.00 $0.00 37251 SAC $66,180.00 $137,450.00 $158,950.00 $46,450.00 $132,500.00 $116,087.50 $124,550.00 $67,180.00 $139,000.08 $159,950.00 $46,450.00 $132,500.00 $116,087.50 $124,550.00DEPART 49490 Administration and Gener $67,180.00 $140,050.08 $165,950.00 $52,150.00 $140,000.00 $127,365.70 $124,550.00FUND 502 SAC Fund FUND 601 Water Fund DEPART 00000 Utilities 31010 Current Ad Valorem Taxes $0.00 $143.08 $0.00 $248.87 $0.00 -$23.00 $0.00 31320 State Sales Tax $0.00 -$62.28 $0.00 $17.44 $0.00 -$557.49 $0.00 33400 State Grants and Aids $0.00 $318.00 $0.00 $211.00 $0.00 $0.00 $0.00 33430 Other Grants/Aids $0.00 $3,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 36100 Special Assessments $500.00 $859.35 $500.00 $5,299.93 $500.00 -$474.99 $500.00 36210 Interest Earnings $29,880.00 $28,880.91 $23,000.00 $2,743.99 $20,000.00 -$84,819.20 $15,000.00 36220 Amortization of Bond Premium $0.00 $5,147.00 $0.00 $27,280.55 $0.00 $0.00 $0.00 SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 20 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 36221 Water Tower Antenna Lease $37,240.00 $35,499.69 $37,795.00 $39,671.09 $41,680.00 $38,392.80 $28,840.00 37110 Usage Rate $682,025.00 $731,541.13 $757,250.00 $759,148.30 $771,955.00 $530,341.96 $731,127.00 37111 Bulk Water $3,500.00 $22,810.16 $3,500.00 $12,131.91 $1,500.00 $670.61 $1,000.00 37115 Undesignated Funds $2,000.00 $11,015.14 $2,000.00 -$5,708.03 $0.00 $1,462.82 $0.00 37150 Connection/Reconnection fees $0.00 $100.00 $0.00 $1,567.51 $500.00 $5,555.35 $2,000.00 37160 Penalties and Forfeited Disc $8,280.00 $5,974.28 $6,000.00 $9,660.28 $8,000.00 $6,323.65 $8,165.00 37171 Water Meter $7,500.00 $3,792.50 $6,000.00 $4,319.00 $3,000.00 $24,369.00 $3,000.00 37180 Water Fixed Charge $343,670.00 $344,703.16 $364,150.00 $349,602.92 $367,040.00 $244,594.22 $388,888.00 37181 MDS Test Fee $17,875.00 $17,565.53 $17,875.00 $17,329.63 $18,245.00 $12,132.42 $18,620.00 37190 Contributed Revenue $0.00 $320,087.83 $0.00 $406,610.37 $0.00 $0.00 $0.00 39201 Transfers from Other Funds $202,000.00 $222,750.14 $186,000.00 $186,000.00 $186,000.00 $6,000.00 $151,000.00 $1,334,470.00 $1,754,125.62 $1,404,070.00 $1,816,134.76 $1,418,420.00 $783,968.15 $1,348,140.00DEPART 00000 Utilities DEPART 49302 Other Financing Sources 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39311 Bond Premium $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $1,334,470.00 $1,754,125.62 $1,404,070.00 $1,816,134.76 $1,418,420.00 $783,968.15 $1,348,140.00FUND 601 Water Fund FUND 602 Sewer Fund DEPART 00000 Utilities 33400 State Grants and Aids $0.00 $257.00 $0.00 $201.00 $0.00 $0.00 $0.00 36100 Special Assessments $500.00 $883.40 $500.00 $4,419.09 $500.00 -$2,239.55 $500.00 36210 Interest Earnings $15,735.00 $12,141.05 $6,000.00 $1,165.46 $12,205.00 -$42,800.41 $15,000.00 36220 Amortization of Bond Premium $0.00 $1,667.75 $0.00 $8,091.00 $0.00 $0.00 $0.00 36230 Contributions - General $750.00 $848.00 $750.00 $939.97 $800.00 $711.00 $800.00 36300 Reimbursement $3,750.00 $0.00 $3,750.00 $0.00 $0.00 $0.00 $0.00 37190 Contributed Revenue $0.00 $355,609.89 $0.00 $571,748.03 $0.00 $0.00 $0.00 37210 Sanitary Sewer Use Service $863,260.00 $795,100.75 $792,295.00 $816,308.33 $771,710.00 $561,040.04 $636,368.00 37260 Penalties and Forfeited Disc $7,640.00 $5,319.00 $7,640.00 $9,899.36 $8,500.00 $6,578.56 $8,535.00 37272 Sewer Fixed Charge $535,240.00 $544,683.92 $570,385.00 $569,610.94 $562,305.00 $391,195.81 $513,485.00 39201 Transfers from Other Funds $140,000.00 $154,716.81 $140,000.00 $60,000.00 $140,000.00 $0.00 $140,000.00 $1,566,875.00 $1,871,227.57 $1,521,320.00 $2,042,383.18 $1,496,020.00 $914,485.45 $1,314,688.00DEPART 00000 Utilities DEPART 49302 Other Financing Sources 39310 Issuance of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39311 Bond Premium $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49302 Other Financing Sources $1,566,875.00 $1,871,227.57 $1,521,320.00 $2,042,383.18 $1,496,020.00 $914,485.45 $1,314,688.00FUND 602 Sewer Fund FUND 603 Refuse Collection SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 21 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 DEPART 00000 Utilities 31320 State Sales Tax $0.00 $345.61 $0.00 -$30.95 $0.00 -$2,541.83 $0.00 32000 Licenses & Permits $25,350.00 $27,051.46 $31,420.00 $27,030.00 $34,225.00 $33,305.00 $34,445.00 33400 State Grants and Aids $0.00 $3,027.76 $0.00 $15.00 $0.00 $0.00 $0.00 34403 Refuse Collection Charges $284,810.00 $285,368.67 $366,260.00 $329,301.52 $382,275.00 $239,664.37 $405,625.00 34404 Penalties and Forfeifted Disc $2,500.00 $1,857.15 $1,675.00 $3,374.38 $3,000.00 $2,797.88 $3,000.00 36100 Special Assessments $200.00 $589.32 $200.00 $1,105.06 $200.00 -$563.09 $200.00 36210 Interest Earnings $6,000.00 $6,100.03 $6,500.00 $318.14 $5,000.00 -$9,424.11 $3,500.00 36300 Reimbursement $1,365.00 $1,408.52 $0.00 $354.71 $0.00 $0.00 $0.00 37190 Contributed Revenue $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 39201 Transfers from Other Funds $0.00 $8,925.39 $0.00 $0.00 $0.00 $0.00 $0.00 $320,225.00 $334,673.91 $406,055.00 $361,467.86 $424,700.00 $263,238.22 $446,770.00DEPART 00000 Utilities $320,225.00 $334,673.91 $406,055.00 $361,467.86 $424,700.00 $263,238.22 $446,770.00FUND 603 Refuse Collection FUND 651 Storm Water Utility DEPART 00000 Utilities 33400 State Grants and Aids $0.00 $62.00 $0.00 $33.00 $0.00 $0.00 $0.00 36100 Special Assessments $410.00 $190.33 $200.00 $397.37 $200.00 $7,263.73 $200.00 36210 Interest Earnings $2,000.00 $7,080.12 $4,000.00 $366.75 $4,000.00 -$14,949.29 $2,000.00 36260 Surplus Property $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 37190 Contributed Revenue $0.00 $326,244.86 $0.00 $262,150.73 $0.00 $0.00 $0.00 38101 Storm Water Develop Fee $6,000.00 $0.00 $4,000.00 $0.00 $6,000.00 $33,732.80 $6,000.00 38110 Storm Water Use Service $148,530.00 $146,352.97 $180,015.00 $183,203.48 $209,760.00 $143,002.22 $210,545.00 38115 Penalties and Forfeifted Disc $1,500.00 $878.32 $1,500.00 $1,400.09 $1,500.00 $1,220.10 $1,530.00 39201 Transfers from Other Funds $0.00 $11,376.38 $0.00 $0.00 $0.00 $0.00 $0.00 $158,440.00 $492,184.98 $189,715.00 $447,551.42 $221,460.00 $170,269.56 $220,275.00DEPART 00000 Utilities $158,440.00 $492,184.98 $189,715.00 $447,551.42 $221,460.00 $170,269.56 $220,275.00FUND 651 Storm Water Utility FUND 652 Street Light Utility DEPART 00000 Utilities 33400 State Grants and Aids $0.00 $10.00 $0.00 $7.00 $0.00 $0.00 $0.00 36100 Special Assessments $50.00 $125.54 $50.00 $177.33 $50.00 -$91.15 $50.00 36210 Interest Earnings $500.00 $1,807.63 $1,500.00 $113.25 $1,000.00 -$3,873.34 $750.00 36230 Contributions - General $0.00 $0.00 $2,000.00 $0.00 $0.00 $0.00 $0.00 36260 Surplus Property $0.00 $0.00 $100.00 $0.00 $0.00 $0.00 $0.00 36300 Reimbursement $0.00 $0.00 $0.00 $269.42 $0.00 $0.00 $0.00 37110 Usage Rate $81,875.00 $81,921.01 $88,470.00 $84,625.22 $90,005.00 $58,171.89 $86,170.00 37160 Penalties and Forfeited Disc $650.00 $497.43 $550.00 $576.47 $750.00 $431.26 $750.00 39201 Transfers from Other Funds $0.00 $3,340.43 $0.00 $0.00 $0.00 $0.00 $0.00 $83,075.00 $87,702.04 $92,670.00 $85,768.69 $91,805.00 $54,638.66 $87,720.00DEPART 00000 Utilities SOURCE SOURCE Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 22 11/30/22 6:11 PM 2023 City Revenue Budget STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $83,075.00 $87,702.04 $92,670.00 $85,768.69 $91,805.00 $54,638.66 $87,720.00FUND 652 Street Light Utility $9,854,280.00 $16,695,546.10 $10,505,585.00 $17,758,229.55 $12,154,694.00 $16,540,171.34 $12,149,083.00 11/30/22 2:55 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Page 1 Truth In Taxation Hearing December 5, 2022 OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget FUND 101 General DEPART 41110 Council $67,540.00 $61,459.72 $64,475.00 $57,387.58 $63,340.00 $65,365.49 $67,340.00DEPART 41110 Council DEPART 41120 Legislative Committees $5,615.00 $569.30 $4,680.00 $2,757.77 $4,590.00 $1,925.00 $4,750.00DEPART 41120 Legislative Committ DEPART 41130 Ordinance & Proceedings $2,200.00 $403.54 $2,225.00 $1,131.15 $1,550.00 $2,068.19 $1,500.00DEPART 41130 Ordinance & Procee DEPART 41310 Mayor $13,100.00 $9,001.76 $11,500.00 $8,895.35 $12,475.00 $9,023.44 $10,850.00DEPART 41310 Mayor DEPART 41410 Elections $6,000.00 $11,037.82 $2,500.00 $4,000.00 $3,500.00 $12,462.14 $6,300.00DEPART 41410 Elections DEPART 41430 General Adminstration $267,725.00 $290,451.12 $285,230.00 $283,518.50 $305,860.00 $317,027.52 $432,740.00DEPART 41430 General Adminstrati DEPART 41530 Finance $236,345.00 $220,070.84 $229,745.00 $211,045.63 $255,830.00 $217,575.89 $262,305.00DEPART 41530 Finance DEPART 41540 Audit Service $28,450.00 $28,450.00 $29,500.00 $29,500.00 $30,500.00 $29,900.00 $30,500.00DEPART 41540 Audit Service DEPART 41550 Assessing $28,000.00 $27,640.73 $28,000.00 $28,007.76 $28,250.00 $28,026.66 $28,500.00DEPART 41550 Assessing DEPART 41610 City Attorney $25,000.00 $18,757.44 $25,000.00 $49,442.00 $20,000.00 $5,135.00 $20,000.00DEPART 41610 City Attorney DEPART 41710 Information Technology $17,570.00 $19,455.24 $17,570.00 $22,671.66 $5,070.00 $12,116.25 $14,130.00DEPART 41710 Information Technol DEPART 41910 Planning and Zoning $255,455.00 $236,176.53 $226,590.00 $220,458.56 $194,280.00 $125,520.86 $160,770.00DEPART 41910 Planning and Zoning DEPART 41941 General Government $48,230.00 $38,423.36 $32,965.00 $32,354.31 $27,685.00 $30,273.73 $9,485.00DEPART 41941 General Governmen DEPART 41942 City Offices $40,675.00 $47,293.42 $41,180.00 $43,848.02 $49,425.00 $47,929.00 $60,635.00DEPART 41942 City Offices DEPART 41950 Cable Access OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 2 11/30/22 2:55 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $6,895.00 $890.19 $2,320.00 $1,988.68 $4,180.00 $2,512.48 $4,165.00DEPART 41950 Cable Access DEPART 42120 Crime Control & Investigation $1,256,905.00 $1,140,639.92 $1,382,125.00 $1,318,260.29 $1,607,745.00 $1,268,380.60 $1,976,840.00DEPART 42120 Crime Control & Inv DEPART 42140 Police Training $8,540.00 $6,881.30 $11,000.00 $8,563.98 $16,500.00 $6,203.95 $16,500.00DEPART 42140 Police Training DEPART 42151 Communication Service $9,470.00 $11,468.74 $9,950.00 $11,477.31 $14,430.00 $11,028.18 $12,110.00DEPART 42151 Communication Serv DEPART 42152 Automotive Services $39,725.00 $45,353.14 $33,735.00 $49,773.99 $38,425.00 $62,399.46 $74,060.00DEPART 42152 Automotive Services DEPART 42401 Building Inspec. Admistration $97,750.00 $94,641.88 $96,400.00 $95,285.78 $96,400.00 $93,235.19 $108,320.00DEPART 42401 Building Inspec. Ad DEPART 42500 Emergency Management $2,275.00 $2,622.27 $2,275.00 $1,776.12 $2,340.00 $2,514.62 $3,345.00DEPART 42500 Emergency Manage DEPART 42700 Animal Control $300.00 $0.00 $300.00 $150.00 $300.00 $0.00 $150.00DEPART 42700 Animal Control DEPART 43120 Street Maintanence $418,760.00 $380,247.82 $462,995.00 $285,901.52 $417,015.00 $292,649.48 $400,275.00DEPART 43120 Street Maintanence DEPART 43125 Ice & Snow Removal $135,170.00 $115,662.89 $155,145.00 $65,751.61 $161,975.00 $92,686.90 $173,775.00DEPART 43125 Ice & Snow Remova DEPART 43131 Engineering Fee $35,000.00 $30,684.65 $45,000.00 $35,671.86 $45,000.00 $47,055.83 $40,000.00DEPART 43131 Engineering Fee DEPART 43220 Street Cleaning $15,225.00 $13,480.18 $14,485.00 $9,082.01 $17,845.00 $8,708.22 $23,885.00DEPART 43220 Street Cleaning DEPART 45123 Skate Park and Ice Rink $6,120.00 $4,631.59 $5,885.00 $812.36 $6,975.00 $4,241.48 $9,615.00DEPART 45123 Skate Park and Ice DEPART 45125 Ball Park $3,600.00 $834.34 $3,300.00 $2,585.49 $1,750.00 $2,182.66 $2,050.00DEPART 45125 Ball Park DEPART 45201 Maintenance Shop $27,005.00 $30,628.03 $27,350.00 $47,346.60 $27,425.00 $52,040.59 $36,670.00DEPART 45201 Maintenance Shop DEPART 45202 Park Areas OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 3 11/30/22 2:55 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $291,570.00 $288,463.87 $309,880.00 $309,902.45 $318,010.00 $267,511.54 $334,595.00DEPART 45202 Park Areas DEPART 45204 Recreation Department $36,965.00 $12,220.09 $23,725.00 $15,037.71 $31,375.00 $26,900.96 $43,015.00DEPART 45204 Recreation Departm DEPART 45205 Community Center $15,445.00 $17,667.22 $16,765.00 $8,189.40 $0.00 $244.00 $0.00DEPART 45205 Community Center DEPART 49300 Other Financing Uses $0.00 $271,935.00 $0.00 $126,702.40 $0.00 $37,600.00 $0.00DEPART 49300 Other Financing Use DEPART 49305 Fire Protection $140,390.00 $145,643.07 $164,310.00 $164,535.44 $0.00 $0.00 $0.00DEPART 49305 Fire Protection $3,589,015.00 $3,623,787.01 $3,768,105.00 $3,553,813.29 $3,810,045.00 $3,182,445.31 $4,369,175.00FUND 101 General FUND 102 Employee Retirement Reserve DEPART 42120 Crime Control & Investigation $0.00 $0.00 $0.00 $3,997.83 $0.00 $28,260.00 $0.00DEPART 42120 Crime Control & Inv DEPART 43120 Street Maintanence $0.00 $5,791.41 $18,190.00 $0.00 $20,595.00 $0.00 $0.00DEPART 43120 Street Maintanence DEPART 45202 Park Areas $0.00 $5,791.41 $18,190.00 $0.00 $20,595.00 $0.00 $0.00DEPART 45202 Park Areas DEPART 49300 Other Financing Uses $0.00 $50,778.50 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $0.00 $62,361.32 $36,380.00 $3,997.83 $41,190.00 $28,260.00 $0.00FUND 102 Employee Retirement Reserv FUND 104 COVID-19 Grants DEPART 41430 General Adminstration $0.00 $24,551.64 $0.00 $85,262.39 $100,000.00 $1,480.00 $0.00DEPART 41430 General Adminstrati DEPART 41530 Finance $0.00 $0.00 $0.00 $0.00 $0.00 $50,630.00 $50,630.00DEPART 41530 Finance DEPART 41941 General Government $0.00 $0.00 $0.00 $0.00 $0.00 $22,708.21 $0.00DEPART 41941 General Governmen DEPART 42120 Crime Control & Investigation $0.00 $193,256.13 $0.00 $0.00 $18,300.00 $0.00 $90,880.00DEPART 42120 Crime Control & Inv DEPART 42220 Fire Fighting OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 4 11/30/22 2:55 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $0.00 $38,165.40 $0.00 $0.00 $96,000.00 $179,227.79 $0.00DEPART 42220 Fire Fighting DEPART 43120 Street Maintanence $0.00 $134.95 $0.00 $0.00 $40,000.00 $40,000.00 $0.00DEPART 43120 Street Maintanence DEPART 45201 Maintenance Shop $0.00 $0.00 $0.00 $0.00 $0.00 $1,349.80 $0.00DEPART 45201 Maintenance Shop DEPART 45202 Park Areas $0.00 $7,428.01 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 45202 Park Areas $0.00 $263,536.13 $0.00 $85,262.39 $254,300.00 $295,395.80 $141,510.00FUND 104 COVID-19 Grants FUND 105 Fire Fund DEPART 42210 Fire Administration $34,790.00 $39,848.18 $41,060.00 $37,677.27 $37,065.00 $26,782.37 $49,390.00DEPART 42210 Fire Administration DEPART 42220 Fire Fighting $237,730.00 $174,080.72 $234,800.00 $192,725.92 $232,880.00 $177,211.80 $280,800.00DEPART 42220 Fire Fighting DEPART 42240 Fire Training $10,995.00 $6,966.50 $10,995.00 $15,502.56 $11,145.00 $10,648.13 $12,060.00DEPART 42240 Fire Training DEPART 42250 Fire Communications $19,085.00 $17,691.26 $12,340.00 $8,510.88 $9,930.00 $6,389.41 $12,375.00DEPART 42250 Fire Communication DEPART 42260 Fire Repair Service $18,025.00 $34,110.99 $29,720.00 $36,417.54 $30,260.00 $17,684.14 $45,575.00DEPART 42260 Fire Repair Service DEPART 42270 Medical Services $1,950.00 $583.48 $1,950.00 $2,719.56 $2,400.00 $2,570.45 $2,675.00DEPART 42270 Medical Services DEPART 42280 Fire Station and Building $20,795.00 $21,188.54 $21,900.00 $20,171.91 $54,520.00 $25,085.64 $67,720.00DEPART 42280 Fire Station and Buil DEPART 42281 Community Room $2,900.00 $1,230.69 $2,550.00 $5,679.91 $2,475.00 $5,581.11 $11,200.00DEPART 42281 Community Room DEPART 49300 Other Financing Uses $0.00 $46,477.50 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $346,270.00 $342,177.86 $355,315.00 $319,405.55 $380,675.00 $271,953.05 $481,795.00FUND 105 Fire Fund FUND 108 Cable Access Fee DEPART 41950 Cable Access OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 5 11/30/22 2:55 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 41950 Cable Access DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00FUND 108 Cable Access Fee FUND 150 Economic Development DEPART 46500 Economic Development Authority $125,530.00 $107,668.91 $130,310.00 $160,264.92 $121,605.00 $84,333.01 $135,685.00DEPART 46500 Economic Developm DEPART 49300 Other Financing Uses $0.00 $10,535.51 $0.00 $177,000.00 $4,000.00 $0.00 $0.00DEPART 49300 Other Financing Use $125,530.00 $118,204.42 $130,310.00 $337,264.92 $125,605.00 $84,333.01 $135,685.00FUND 150 Economic Development FUND 153 TIF 4-1 Fortitude Senior Apts DEPART 46500 Economic Development Authority $0.00 $52,054.38 $1,045.00 $62,931.62 $1,055.00 $32,554.94 $64,145.00DEPART 46500 Economic Developm DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $0.00 $52,054.38 $1,045.00 $62,931.62 $1,055.00 $32,554.94 $64,145.00FUND 153 TIF 4-1 Fortitude Senior Apt FUND 157 TIF 2-1 Millstream DEPART 46500 Economic Development Authority $34,545.00 $38,672.19 $1,045.00 $38,042.25 $1,055.00 $22,732.92 $44,125.00DEPART 46500 Economic Developm DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $34,545.00 $38,672.19 $1,045.00 $38,042.25 $1,055.00 $22,732.92 $44,125.00FUND 157 TIF 2-1 Millstream FUND 159 TIF 2-3 Bayou Blues/Alley Flat DEPART 46500 Economic Development Authority $795.00 $13,960.61 $1,045.00 $35,052.16 $1,055.00 $20,026.63 $35,105.00DEPART 46500 Economic Developm DEPART 49300 Other Financing Uses $0.00 $93.70 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $795.00 $14,054.31 $1,045.00 $35,052.16 $1,055.00 $20,026.63 $35,105.00FUND 159 TIF 2-3 Bayou Blues/Alley Fl FUND 200 State Collected Sales Tax OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 6 11/30/22 2:55 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 DEPART 45202 Park Areas $155,000.00 $1,376.28 $250,000.00 $19,552.77 $2,000,000.00 $20,698.71 $0.00DEPART 45202 Park Areas DEPART 45205 Community Center $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 45205 Community Center DEPART 49300 Other Financing Uses $170,000.00 $180,000.00 $160,000.00 $945,000.00 $20,000.00 $5,000.00 $785,000.00DEPART 49300 Other Financing Use $325,000.00 $181,376.28 $410,000.00 $964,552.77 $2,020,000.00 $25,698.71 $785,000.00FUND 200 State Collected Sales Tax FUND 205 Park Dedication DEPART 45203 Park Board $34,400.00 $4,751.50 $65,860.00 $8,143.28 $359,300.00 $86,186.08 $618,384.00DEPART 45203 Park Board $34,400.00 $4,751.50 $65,860.00 $8,143.28 $359,300.00 $86,186.08 $618,384.00FUND 205 Park Dedication FUND 215 Charitable Gambling DEPART 41430 General Adminstration $4,000.00 $1,985.00 $2,500.00 $0.00 $0.00 $1,086.89 $0.00DEPART 41430 General Adminstrati DEPART 45204 Recreation Department $0.00 $0.00 $0.00 $0.00 $2,500.00 $120.00 $2,500.00DEPART 45204 Recreation Departm $4,000.00 $1,985.00 $2,500.00 $0.00 $2,500.00 $1,206.89 $2,500.00FUND 215 Charitable Gambling FUND 220 Lodging Tax DEPART 46500 Economic Development Authority $14,700.00 $23,215.37 $16,050.00 $16,412.60 $23,800.00 $16,535.38 $17,000.00DEPART 46500 Economic Developm $14,700.00 $23,215.37 $16,050.00 $16,412.60 $23,800.00 $16,535.38 $17,000.00FUND 220 Lodging Tax FUND 225 DEED CDAP Grant DEPART 46500 Economic Development Authority $12,500.00 $3,125.00 $0.00 $9,421.00 $0.00 $874.00 $0.00DEPART 46500 Economic Developm $12,500.00 $3,125.00 $0.00 $9,421.00 $0.00 $874.00 $0.00FUND 225 DEED CDAP Grant FUND 250 Revolving Loan Fund DEPART 46500 Economic Development Authority $0.00 $35,519.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 46500 Economic Developm $0.00 $35,519.00 $0.00 $0.00 $0.00 $0.00 $0.00FUND 250 Revolving Loan Fund OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 7 11/30/22 2:55 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 FUND 301 2016 CIP Bonds [govt center] DEPART 47100 Bond Payment (P & I) $271,175.00 $271,121.45 $272,570.00 $272,411.25 $273,770.00 $39,271.25 $269,895.00DEPART 47100 Bond Payment (P & $271,175.00 $271,121.45 $272,570.00 $272,411.25 $273,770.00 $39,271.25 $269,895.00FUND 301 2016 CIP Bonds [govt center FUND 302 2022A GO Abate Bonds[CommCtr1] DEPART 45205 Community Center $0.00 $0.00 $0.00 $0.00 $0.00 $574.98 $0.00DEPART 45205 Community Center DEPART 47100 Bond Payment (P & I) $0.00 $0.00 $0.00 $0.00 $0.00 $113,799.84 $456,710.00DEPART 47100 Bond Payment (P & DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $0.00 $0.00 $0.00 $0.00 $0.00 $114,374.82 $456,710.00FUND 302 2022A GO Abate Bonds[Com FUND 303 2017A CIP Bonds [govt center] DEPART 47100 Bond Payment (P & I) $49,055.00 $49,433.95 $48,000.00 $48,268.75 $46,845.00 $170,007.67 $0.00DEPART 47100 Bond Payment (P & DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $103,419.55 $0.00DEPART 49300 Other Financing Use $49,055.00 $49,433.95 $48,000.00 $48,268.75 $46,845.00 $273,427.22 $0.00FUND 303 2017A CIP Bonds [govt cent FUND 304 2016 Street Imp [Field St] DEPART 47100 Bond Payment (P & I) $62,975.00 $62,928.95 $62,500.00 $62,343.75 $61,925.00 $5,850.00 $61,275.00DEPART 47100 Bond Payment (P & $62,975.00 $62,928.95 $62,500.00 $62,343.75 $61,925.00 $5,850.00 $61,275.00FUND 304 2016 Street Imp [Field St] FUND 305 2017B Street Imp [CBD Alleys] DEPART 47100 Bond Payment (P & I) $42,565.00 $42,518.95 $41,880.00 $41,721.25 $40,090.00 $2,932.50 $39,350.00DEPART 47100 Bond Payment (P & $42,565.00 $42,518.95 $41,880.00 $41,721.25 $40,090.00 $2,932.50 $39,350.00FUND 305 2017B Street Imp [CBD Alley FUND 306 2018 Equipment Certificates DEPART 47100 Bond Payment (P & I) $57,500.00 $57,878.95 $57,300.00 $57,568.75 $56,975.00 $1,375.00 $57,650.00DEPART 47100 Bond Payment (P & OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 8 11/30/22 2:55 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $57,500.00 $57,878.95 $57,300.00 $57,568.75 $56,975.00 $1,375.00 $57,650.00FUND 306 2018 Equipment Certificates FUND 307 2019A Street Imp [Overlays] DEPART 47100 Bond Payment (P & I) $0.00 $247,881.03 $221,225.00 $221,068.75 $213,475.00 $29,125.00 $205,750.00DEPART 47100 Bond Payment (P & $0.00 $247,881.03 $221,225.00 $221,068.75 $213,475.00 $29,125.00 $205,750.00FUND 307 2019A Street Imp [Overlays] FUND 308 2019A Street Imp [Ind Park] DEPART 47100 Bond Payment (P & I) $0.00 $351,197.30 $313,425.00 $313,268.75 $302,425.00 $41,100.00 $291,450.00DEPART 47100 Bond Payment (P & $0.00 $351,197.30 $313,425.00 $313,268.75 $302,425.00 $41,100.00 $291,450.00FUND 308 2019A Street Imp [Ind Park] FUND 309 2020A Equipment Certificates DEPART 47100 Bond Payment (P & I) $0.00 $2,560.06 $46,415.00 $46,258.75 $45,790.00 $1,283.25 $46,195.00DEPART 47100 Bond Payment (P & $0.00 $2,560.06 $46,415.00 $46,258.75 $45,790.00 $1,283.25 $46,195.00FUND 309 2020A Equipment Certificate FUND 310 2020B GO Imp [20th Ave SE] DEPART 47100 Bond Payment (P & I) $0.00 $200.23 $3,890.00 $12,700.53 $76,685.00 $5,730.00 $75,410.00DEPART 47100 Bond Payment (P & $0.00 $200.23 $3,890.00 $12,700.53 $76,685.00 $5,730.00 $75,410.00FUND 310 2020B GO Imp [20th Ave SE FUND 311 2021 Improve [MN St/Overlays] DEPART 47100 Bond Payment (P & I) $0.00 $0.00 $0.00 $68.75 $391,765.00 $79,041.67 $354,850.00DEPART 47100 Bond Payment (P & $0.00 $0.00 $0.00 $68.75 $391,765.00 $79,041.67 $354,850.00FUND 311 2021 Improve [MN St/Overl FUND 312 2020B CIP Bonds [PW Bldg] DEPART 47100 Bond Payment (P & I) $0.00 $237.60 $7,070.00 $14,219.40 $73,090.00 $6,420.00 $71,890.00DEPART 47100 Bond Payment (P & $0.00 $237.60 $7,070.00 $14,219.40 $73,090.00 $6,420.00 $71,890.00FUND 312 2020B CIP Bonds [PW Bldg] FUND 313 2020B Refund Bonds [2013 Str.] DEPART 47100 Bond Payment (P & I) $0.00 $116.08 $0.00 $48,380.88 $47,325.00 $1,050.00 $51,450.00DEPART 47100 Bond Payment (P & $0.00 $116.08 $0.00 $48,380.88 $47,325.00 $1,050.00 $51,450.00FUND 313 2020B Refund Bonds [2013 OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 9 11/30/22 2:55 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 FUND 314 2020C CO Refund [2014 Park Ter DEPART 47100 Bond Payment (P & I) $0.00 $78.95 $0.00 $14,799.97 $158,730.00 $158,890.48 $163,175.00DEPART 47100 Bond Payment (P & DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $0.00 $78.95 $0.00 $14,799.97 $158,730.00 $158,890.48 $163,175.00FUND 314 2020C CO Refund [2014 Par FUND 315 2022 GO Improvement Bonds DEPART 47100 Bond Payment (P & I) $0.00 $0.00 $0.00 $0.00 $0.00 $75.00 $97,285.00DEPART 47100 Bond Payment (P & DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $10,440.96 $0.00DEPART 49300 Other Financing Use $0.00 $0.00 $0.00 $0.00 $0.00 $10,515.96 $97,285.00FUND 315 2022 GO Improvement Bond FUND 316 2022A GO Equip Cert.[FD truck] DEPART 47100 Bond Payment (P & I) $0.00 $0.00 $0.00 $0.00 $0.00 $60.00 $89,350.00DEPART 47100 Bond Payment (P & DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $11,383.70 $0.00DEPART 49300 Other Financing Use $0.00 $0.00 $0.00 $0.00 $0.00 $11,443.70 $89,350.00FUND 316 2022A GO Equip Cert.[FD tr FUND 345 2010B Street Imp [16th Ave] DEPART 47100 Bond Payment (P & I) $65,465.00 $65,418.95 $64,220.00 $64,061.25 $62,625.00 $248,147.50 $0.00DEPART 47100 Bond Payment (P & $65,465.00 $65,418.95 $64,220.00 $64,061.25 $62,625.00 $248,147.50 $0.00FUND 345 2010B Street Imp [16th Ave FUND 351 2015 Street Imp[Clinton/North] DEPART 47100 Bond Payment (P & I) $69,275.00 $69,228.95 $68,175.00 $68,513.75 $66,975.00 $252,500.00 $0.00DEPART 47100 Bond Payment (P & $69,275.00 $69,228.95 $68,175.00 $68,513.75 $66,975.00 $252,500.00 $0.00FUND 351 2015 Street Imp[Clinton/Nor FUND 353 2015 Abatement [Comm Center] DEPART 47100 Bond Payment (P & I) $152,760.00 $152,713.94 $155,560.00 $155,898.75 $1,208,160.00 $16,467.50 $0.00DEPART 47100 Bond Payment (P & OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 10 11/30/22 2:56 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $173,514.76 $0.00DEPART 49300 Other Financing Use $152,760.00 $152,713.94 $155,560.00 $155,898.75 $1,208,160.00 $189,982.26 $0.00FUND 353 2015 Abatement [Comm Cen FUND 390 Debt Service Relief DEPART 41430 General Adminstration $0.00 $0.00 $0.00 $343.50 $10,000.00 $12,000.00 $0.00DEPART 41430 General Adminstrati DEPART 41942 City Offices $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000.00DEPART 41942 City Offices DEPART 42120 Crime Control & Investigation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000.00DEPART 42120 Crime Control & Inv DEPART 42152 Automotive Services $0.00 $0.00 $0.00 $0.00 $22,500.00 $22,500.00 $0.00DEPART 42152 Automotive Services DEPART 42210 Fire Administration $0.00 $0.00 $0.00 $0.00 $10,000.00 $15,044.25 $0.00DEPART 42210 Fire Administration DEPART 42500 Emergency Management $0.00 $0.00 $0.00 $3,237.50 $0.00 $0.00 $0.00DEPART 42500 Emergency Manage DEPART 43120 Street Maintanence $141,000.00 $57,600.17 $0.00 $0.00 $4,500.00 $2,228.70 $2,000.00DEPART 43120 Street Maintanence DEPART 45201 Maintenance Shop $0.00 $0.00 $0.00 $0.00 $108,000.00 $81,244.03 $50,000.00DEPART 45201 Maintenance Shop DEPART 45202 Park Areas $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $22,000.00DEPART 45202 Park Areas DEPART 45205 Community Center $0.00 $0.00 $0.00 $399.00 $400,000.00 $227,500.00 $20,000.00DEPART 45205 Community Center DEPART 49300 Other Financing Uses $0.00 $146,971.85 $0.00 $0.00 $0.00 $49,700.00 $0.00DEPART 49300 Other Financing Use $141,000.00 $204,572.02 $0.00 $3,980.00 $555,000.00 $410,216.98 $98,000.00FUND 390 Debt Service Relief FUND 402 Community Center phase I DEPART 45205 Community Center $0.00 $0.00 $0.00 $1,197.00 $0.00 $11,331.00 $0.00DEPART 45205 Community Center OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 11 11/30/22 2:56 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $0.00 $0.00 $0.00 $1,197.00 $0.00 $11,331.00 $0.00FUND 402 Community Center phase I FUND 407 2019 Street Overlays DEPART 43120 Street Maintanence $0.00 $743,455.53 $0.00 $9,629.95 $0.00 $0.00 $0.00DEPART 43120 Street Maintanence DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $0.00 $743,455.53 $0.00 $9,629.95 $0.00 $0.00 $0.00FUND 407 2019 Street Overlays FUND 408 2019 Industrial Park Expansion DEPART 43120 Street Maintanence $0.00 $968,506.44 $0.00 $9,761.23 $0.00 $97.50 $0.00DEPART 43120 Street Maintanence DEPART 49300 Other Financing Uses $0.00 $208,300.00 $0.00 $3,000.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $0.00 $1,176,806.44 $0.00 $12,761.23 $0.00 $97.50 $0.00FUND 408 2019 Industrial Park Expansi FUND 409 2020 Equipment Certificates DEPART 41430 General Adminstration $0.00 $12,892.29 $0.00 $3,521.52 $0.00 $1,951.74 $0.00DEPART 41430 General Adminstrati DEPART 42120 Crime Control & Investigation $0.00 $7,700.00 $0.00 $29,744.63 $0.00 $1,054.20 $0.00DEPART 42120 Crime Control & Inv DEPART 42152 Automotive Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 42152 Automotive Services DEPART 42220 Fire Fighting $0.00 $0.00 $0.00 $0.00 $0.00 $1,054.20 $0.00DEPART 42220 Fire Fighting DEPART 43120 Street Maintanence $0.00 $2,306.37 $0.00 $0.00 $0.00 $2,285.30 $0.00DEPART 43120 Street Maintanence DEPART 45202 Park Areas $0.00 $28,815.45 $0.00 $0.00 $0.00 $686.29 $0.00DEPART 45202 Park Areas $0.00 $51,714.11 $0.00 $33,266.15 $0.00 $7,031.73 $0.00FUND 409 2020 Equipment Certificates FUND 410 2020 20th Ave Watermain Loop DEPART 43120 Street Maintanence OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 12 11/30/22 2:56 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $0.00 $238,055.52 $0.00 $1,204.97 $0.00 -$7,416.91 $0.00DEPART 43120 Street Maintanence $0.00 $238,055.52 $0.00 $1,204.97 $0.00 -$7,416.91 $0.00FUND 410 2020 20th Ave Watermain L FUND 411 2021 MN/Alley/18/20/Northland DEPART 43120 Street Maintanence $0.00 $49,278.45 $0.00 $2,503,190.34 $0.00 $152,429.66 $0.00DEPART 43120 Street Maintanence DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $0.00 $49,278.45 $0.00 $2,503,190.34 $0.00 $152,429.66 $0.00FUND 411 2021 MN/Alley/18/20/Northl FUND 415 2022 Street Overlays DEPART 43120 Street Maintanence $0.00 $0.00 $0.00 $13,475.00 $0.00 $552,832.95 $0.00DEPART 43120 Street Maintanence DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $13,475.00 $0.00DEPART 49300 Other Financing Use $0.00 $0.00 $0.00 $13,475.00 $0.00 $566,307.95 $0.00FUND 415 2022 Street Overlays FUND 416 Fire Truck Equip Certificate DEPART 42220 Fire Fighting $0.00 $0.00 $0.00 $0.00 $0.00 $336,748.00 $0.00DEPART 42220 Fire Fighting DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $0.00 $0.00 $0.00 $0.00 $0.00 $336,748.00 $0.00FUND 416 Fire Truck Equip Certificate FUND 490 Capital Outlay DEPART 41430 General Adminstration $2,500.00 $15,361.25 $4,500.00 $632.51 $5,750.00 $0.00 $7,250.00DEPART 41430 General Adminstrati DEPART 42120 Crime Control & Investigation $2,700.00 $2,030.61 $1,850.00 $8,616.82 $9,150.00 $2,343.33 $11,775.00DEPART 42120 Crime Control & Inv DEPART 42151 Communication Service $5,100.00 $0.00 $3,290.00 $7,633.65 $4,950.00 $0.00 $0.00DEPART 42151 Communication Serv DEPART 42152 Automotive Services $7,210.00 $5,277.10 $7,375.00 $76,909.16 $13,150.00 $33,494.89 $19,850.00DEPART 42152 Automotive Services OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 13 11/30/22 2:56 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 DEPART 42220 Fire Fighting $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 42220 Fire Fighting DEPART 42500 Emergency Management $2,000.00 $0.00 $1,500.00 $0.00 $1,500.00 $2,265.00 $1,500.00DEPART 42500 Emergency Manage DEPART 43120 Street Maintanence $2,250.00 $826.25 $2,250.00 $5,387.25 $2,250.00 $0.00 $2,700.00DEPART 43120 Street Maintanence DEPART 43125 Ice & Snow Removal $18,500.00 $6,964.57 $19,500.00 $14,380.00 $25,500.00 $0.00 $28,300.00DEPART 43125 Ice & Snow Remova DEPART 43220 Street Cleaning $0.00 $14,500.00 $2,000.00 $0.00 $3,000.00 $0.00 $4,000.00DEPART 43220 Street Cleaning DEPART 45201 Maintenance Shop $64,500.00 $7,619.48 $11,250.00 $2,557.71 -$7,750.00 $219.00 $10,000.00DEPART 45201 Maintenance Shop DEPART 45202 Park Areas $48,940.00 $43,008.57 $33,400.00 $12,190.05 $23,000.00 $7,200.00 $26,450.00DEPART 45202 Park Areas DEPART 45205 Community Center $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 45205 Community Center DEPART 49300 Other Financing Uses $0.00 $0.00 $0.00 $0.00 $0.00 $20,000.00 $0.00DEPART 49300 Other Financing Use $155,700.00 $95,587.83 $86,915.00 $128,307.15 $80,500.00 $65,522.22 $111,825.00FUND 490 Capital Outlay FUND 501 WAC Fund DEPART 49300 Other Financing Uses $196,000.00 $200,000.00 $180,000.00 $180,000.00 $180,000.00 $0.00 $145,000.00DEPART 49300 Other Financing Use $196,000.00 $200,000.00 $180,000.00 $180,000.00 $180,000.00 $0.00 $145,000.00FUND 501 WAC Fund FUND 502 SAC Fund DEPART 49300 Other Financing Uses $140,000.00 $140,000.00 $140,000.00 $60,000.00 $140,000.00 $0.00 $140,000.00DEPART 49300 Other Financing Use $140,000.00 $140,000.00 $140,000.00 $60,000.00 $140,000.00 $0.00 $140,000.00FUND 502 SAC Fund FUND 601 Water Fund DEPART 47100 Bond Payment (P & I) OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 14 11/30/22 2:56 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $685,970.00 $115,898.39 $687,915.00 $158,772.57 $662,525.00 $90,801.30 $662,750.00DEPART 47100 Bond Payment (P & DEPART 49300 Other Financing Uses $25,295.00 $25,295.00 $2,795.00 $19,295.00 $9,095.00 $46,585.00 $2,510.00DEPART 49300 Other Financing Use DEPART 49410 Power and Pumping $19,895.00 $16,924.41 $22,900.00 $25,504.37 $55,800.00 $23,370.03 $48,390.00DEPART 49410 Power and Pumping DEPART 49420 Purification-Plant 1 $39,010.00 $32,252.85 $46,750.00 $27,941.94 $97,715.00 $68,167.50 $91,415.00DEPART 49420 Purification-Plant 1 DEPART 49421 Purification-Plant 2 $87,795.00 $74,942.82 $89,120.00 $80,948.46 $130,245.00 $86,525.99 $150,445.00DEPART 49421 Purification-Plant 2 DEPART 49430 Distribution $10,000.00 $31,601.11 $10,000.00 $18,482.42 $10,000.00 $32,932.49 $26,000.00DEPART 49430 Distribution DEPART 49434 Wellhead Protection $3,000.00 $0.00 $3,000.00 $0.00 $8,500.00 $5,587.45 $8,500.00DEPART 49434 Wellhead Protection DEPART 49435 Storage-Tower 1 $19,530.00 $7,589.15 $19,100.00 $8,771.92 $30,280.00 $18,891.15 $30,060.00DEPART 49435 Storage-Tower 1 DEPART 49440 Water Maintenance $289,775.00 $239,309.00 $259,590.00 $231,630.02 $284,040.00 $197,670.47 $287,730.00DEPART 49440 Water Maintenance DEPART 49490 Administration and General $28,300.00 $20,659.41 $25,165.00 $27,158.68 $28,780.00 $25,752.39 $61,335.00DEPART 49490 Administration and DEPART 49970 Depreciation Expense $450,000.00 $441,854.45 $450,000.00 $459,783.43 $450,000.00 $0.00 $465,000.00DEPART 49970 Depreciation Expens $1,658,570.00 $1,006,326.59 $1,616,335.00 $1,058,288.81 $1,766,980.00 $596,283.77 $1,834,135.00FUND 601 Water Fund FUND 602 Sewer Fund DEPART 47100 Bond Payment (P & I) $231,490.00 $120,539.39 $140,605.00 $105,051.69 $141,645.00 -$30,417.00 $144,170.00DEPART 47100 Bond Payment (P & DEPART 49300 Other Financing Uses $44,245.00 $71,825.90 $8,585.00 $24,575.00 $32,250.00 $22,320.00 $25,730.00DEPART 49300 Other Financing Use DEPART 49450 Sanitary Sewer Maintenance $266,525.00 $142,711.76 $223,555.00 $176,582.09 $262,195.00 $103,960.32 $290,165.00DEPART 49450 Sanitary Sewer Main DEPART 49470 Lift Station-Baker Street OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 15 11/30/22 2:56 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $6,935.00 $4,717.37 $6,935.00 $4,923.73 $7,230.00 $8,159.81 $7,700.00DEPART 49470 Lift Station-Baker St DEPART 49471 Lift Station-Ridgewood/DBL $2,880.00 $2,322.92 $2,975.00 $1,681.55 $5,425.00 $1,680.71 $5,620.00DEPART 49471 Lift Station-Ridgewo DEPART 49472 Lift Station-Northland $4,505.00 $1,038.29 $4,600.00 $1,060.41 $4,700.00 $860.72 $4,760.00DEPART 49472 Lift Station-Northlan DEPART 49473 Lift Station-CR 121 $15,105.00 $18,952.83 $15,200.00 $1,543.19 $15,275.00 $3,927.10 $15,360.00DEPART 49473 Lift Station-CR 121 DEPART 49480 Lift Station-Main $850,890.00 $259,364.99 $855,455.00 $374,213.84 $873,505.00 $617,458.97 $879,900.00DEPART 49480 Lift Station-Main DEPART 49490 Administration and General $29,855.00 $17,610.80 $26,670.00 $21,509.18 $30,635.00 $25,999.39 $63,350.00DEPART 49490 Administration and DEPART 49970 Depreciation Expense $500,000.00 $534,643.86 $500,000.00 $551,688.58 $500,000.00 $0.00 $555,000.00DEPART 49970 Depreciation Expens $1,952,430.00 $1,173,728.11 $1,784,580.00 $1,262,829.26 $1,872,860.00 $753,950.02 $1,991,755.00FUND 602 Sewer Fund FUND 603 Refuse Collection DEPART 43230 Waste Collection $322,255.00 $307,013.10 $403,480.00 $368,657.87 $428,510.00 $330,455.12 $488,745.00DEPART 43230 Waste Collection DEPART 49300 Other Financing Uses $10,425.00 $10,425.00 $430.00 $10,425.00 $70.00 $70.00 $0.00DEPART 49300 Other Financing Use DEPART 49970 Depreciation Expense $6,675.00 $114.87 $6,675.00 $114.87 $6,675.00 $0.00 $6,675.00DEPART 49970 Depreciation Expens $339,355.00 $317,552.97 $410,585.00 $379,197.74 $435,255.00 $330,525.12 $495,420.00FUND 603 Refuse Collection FUND 651 Storm Water Utility DEPART 49300 Other Financing Uses $27,595.00 $27,595.00 $14,730.00 $46,595.00 $31,045.00 $13,615.00 $30,680.00DEPART 49300 Other Financing Use DEPART 49490 Administration and General $15,125.00 $28,217.17 $15,795.00 $13,126.66 $17,470.00 $14,038.02 $20,390.00DEPART 49490 Administration and DEPART 49900 Storm Water Maintenance $111,940.00 $13,553.75 $89,260.00 $47,847.01 $82,505.00 $60,592.60 $103,000.00DEPART 49900 Storm Water Mainte DEPART 49970 Depreciation Expense OBJ OBJ Descr 2020 Budget 2020 Amount 2021 Budget 2021 Amount 2022 Budget 2022 YTD Amt 2023 Budget Page 16 11/30/22 2:56 PM 2023 City Expenditure Budget Summary STJOSEPH, MN Truth In Taxation Hearing December 5, 2022 $115,000.00 $138,622.61 $115,000.00 $155,497.60 $140,000.00 $0.00 $155,000.00DEPART 49970 Depreciation Expens $269,660.00 $207,988.53 $234,785.00 $263,066.27 $271,020.00 $88,245.62 $309,070.00FUND 651 Storm Water Utility FUND 652 Street Light Utility DEPART 43160 Street Lighting $82,800.00 $62,488.85 $90,805.00 $67,232.65 $92,700.00 $56,800.66 $102,625.00DEPART 43160 Street Lighting DEPART 49300 Other Financing Uses $0.00 $6,600.00 $0.00 $0.00 $0.00 $0.00 $0.00DEPART 49300 Other Financing Use $82,800.00 $69,088.85 $90,805.00 $67,232.65 $92,700.00 $56,800.66 $102,625.00FUND 652 Street Light Utility $10,193,040.00 $11,812,490.06 $10,693,890.00 $12,853,479.46 $15,541,545.00 $8,908,736.65 $14,253,939.00 Council Agenda Item 6 MEETING DATE: December 5, 2022 AGENDA ITEM: Public Hearing and Possible Adoption - 2023 Fee Schedule SUBMITTED BY: Finance BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Council met in November to review the fee schedule. BACKGROUND INFORMATION: A public hearing is required under State Statutes prior to changing the fee schedule. Staff published a public hearing notice in the November 20, 2022 in the St. Cloud Times. The proposed fee schedule was available for public viewing on the city website. A few comments on the changes in the proposed fee schedule. Changes are proposed in the yellow highlight under the proposed 2023 Draft Fees column. 1. Labor rate updated based on the proposed 2023 rate of pay. Removed Reserve Police Officers as the program discontinued and fire rates are under the Fire fee schedule. 2. Bulk water rates for swim pool fills, water salesman, mobile water meter, illegal sewage dumping fees increased due to proposed water and wastewater usage rate increase. The bulk water is charged at a premium. 3. DAMA box and water lid covers proposed to increase due to supply costs to the city. 4. Liquor license permits added for distilleries with the same fees as a brewery. 5. A special event permit was added for events triggering council approval. The fee covers city costs to cover the incurred fees. 6. A license fee was added for cannabinoid licenses per the proposed ordinance. 7. The cities of Waite Park and St. Joseph jointly operate the Bike Share program. The cost of maintaining the bikes and program was reviewed. Both cities recommend increasing the rental fee from $1 per hour to $2 per hour to cover maintenance costs. 8. Building permit fees are proposed to increase for roofing, siding and window replacements. Staff reviewed the city costs for the inspections of these activities and found the fees need to increase to cover costs. The overall building permit fee program will be reviewed further to determine if other fees should be increased based on fee schedules approved by the State building codes. 9. Refuse and recycling fees are proposed to increase. The City of St. Joseph contracted with Republic Services through Dec. 2023 for these services. The contract set increasing rates each year of the three-year contract. 10. The City of St. Joseph hired Waterworth to complete a financial model of the water and sewer funds. The financial model considered the current fund activity and projected 10-year future of the funds. Projects include the engineer’s capital improvement plan and Public Works capital equipment plans. More discussion regarding the water and sewer rates follows later. 11. Storm water and street light utility fees are proposed to remain the same. The reserves in the two funds are sufficient to cover the increased costs in the funds. In addition, staff will be reviewing parcels for future fee collections in these funds next summer. To offset increases in the other utilities, staff recommends keeping the street light utility and storm water fees the same. 12. Council determined council and mayor salaries should not be increased for 2023. 13. The Fire Board and Council reviewed the Fire Chief and Assistant Fire Chief job responsibilities and recommend increasing the annual salaries for each ($2,000 increase Fire Chief, $1,500 increase Assistant Fire Chief). These salaries have not increased for a couple years. A fire study is ongoing with area cities to determine how best to operate the fire department in the future. 14. In an effort to recognize the increasing number of calls the fire department is incurring; and to retain and hire new paid on call firefighters, the Fire Board recommends increasing the per call stipend from $16 per hour to $17 per hour. 15. Staff recommends seasonal and temporary employees fall on the base pay schedule to keep up with inflationary wages offered by other businesses. 16. The Police Reserves program is recommended to be discontinued. The program stopped during the pandemic and is determined to not be needed any longer due to other organizations that can aid the city when needed (like July 3/4). Utility Rates – Enterprise Funds The Enterprise funds operate like a business where fees cover the operational costs of the function. Operational costs include day to day operations, depreciation and debt costs. In 2022, the city hired Waterworth for water and sewer financial modeling. The financial models assist with establishing water and sewer rates needed to stabilize the funds over the next ten years. Staff provided financial data from 2020-2022 as well as proposed budgets for 2023. In addition, capital plans from engineering and Public Works were added to the financial model. Ideally, utilities would cover 100% depreciation; however, most cities struggle to cover 100%. St. Joseph set a reserve between 35-50% of deprecation. Projects for potential future developments were added into the financial models. A brief description of the projects is separated out for water and sewer in the following paragraphs. Part of the financial modeling study, staff recommends changing the fixed rate charges for water and wastewater based on the meter size versus per unit charge. The meter size fee is more equitable to charge users based on the capacity they need in the systems. The meter sizes were determined upon construction or changed as needed by the user based on the maximum capacity they need for their building and/or sprinkler system. The water sprinkler fixed charge will be added because the sprinkler meter (purchased by the customer) has its own system capacity during the months lawns are watered. The base charge is determined by a 3/4” or 5/8” meter typical for a single-family user. The larger meters will have an equivalent charge based on the American Water Works Association factors for a 5/8” meter. The water projects anticipated in the Waterworth financial modeling include the following projects. Various funding sources from water access, trunk, assessments, levy and rates included. Forest Manor connection to the system Southwest trunk water extension Upgrade old water main New (additional) water tower 16h Ave connection to the system (south of current service area) 1st Ave NE connection to the system Industrial Park East connection to the system Industrial Park expansion to the north CSAH 2 trunk water extension Pump and VFD replacements Water treatment plant 1 permanent generator Water treatment plant 2 air compressor Water plan updates Cellular water meter conversions over a four-year period The wastewater projects anticipated in the Waterworth financial modeling include the following projects below. Various funding sources from sewer access, trunk, assessments, levy and rates included. The City of Foley purchase of wastewater treatment capacity from the City of St. Joseph included. Council agreed to use half of the Foley payment for the CSAH 2 sewer extension and half to give back to the current rate payers. Forest Manor connection to the system Southwest trunk sewer extension (assumes $5M State bonding received) Gateway Commons pump station (assume capacity in Park Terrace pipes) 16h Ave connection to the system (south of current service area) 1st Ave NE connection to the system Industrial Park East connection to the system Industrial Park expansion to the north Rivers Bend pump station (city fund up to $250,000 of cost) Batzer pump station Kennedy sewer extension Southeast pump station St. Cloud tertiary treatment addition St. Cloud treatment train #5 St. Cloud forcemain replacement St. Cloud Main lift station rehabilitation phase II Stationary generators at lift stations currently not served by permanent generator Replacement of old clay sewer pipes Sewer plan updates Tank removal at the Main lift station Submersible pump replacements Staff completes annual comprehensive studies to analyze how the rates are funding operations, what projects are upcoming and the needs over a ten-year period. The storm water fees and street light utility fees were anticipated to increase. Staff recommends maintaining the current rates and using reserve funds to cover inflationary costs. The reserves are sufficient. This will reduce the increased utilities to residents for water, wastewater and refuse/recycling fees. For refuse and recycling, the proposal is to increase the rates based on the service contract with Republic Services. The contract is a three-year contract through 2023 and includes the spring and fall cleanup days (1-day curbside, 1-day electronic/appliance drop off each season); and provides for two days to pick up Christmas trees in Jan. at no additional fees to the customer considering compliance with regulations of the services. Below is a summary of the City’s utility rates and the effect on an average single-family home, commercial property and multi-family complex. Comparison to the area cities will be presented at the public hearing. Bi-Monthly Bill - 60 gal cart, 3/4" meter Adopted Adopted Adopted Adopted Proposed Effect on SF avg user - 12,000 gallons 2019 2020 2021 2022 2023 Water 84.50 86.22 87.42 88.62 91.42 Sewer 108.40 109.60 107.20 107.20 110.36 Storm Water 6.00 10.00 12.40 14.00 14.00 Refuse 18.66 19.76 21.07 20.50 24.00 Recycling 12.00 12.00 15.20 15.80 17.50 Street Lights 4.40 4.80 4.80 4.80 4.80 233.96 242.38 248.09 250.92 262.08 8.42 5.72 2.83 11.16 Bi-Monthly Bill - 1 BAC, 1.5" meter 3.60% 2.36% 1.14% 4.45% Effect on Comm user - 60,000 gallons Water 346.58 353.55 360.01 366.47 484.86 Sewer 406.00 412.00 400.00 400.00 551.80 Storm Water 25.38 42.30 52.46 59.22 59.22 Street Lights 4.40 4.80 4.80 4.80 4.80 782.36 812.65 817.27 830.49 1,100.68 30.30 4.62 13.22 270.19 3.87% 0.57% 1.62% 32.53% Bi-Monthly Bill - 1.68 BAC, 2" meter Effect on 60 unit MF user - 335,000 gallons Water 3,099.35 3,133.37 3,166.87 3,200.37 2,010.62 Sewer 4,117.00 4,150.50 4,083.50 4,083.50 2,383.80 Storm Water 27.42 45.70 56.65 63.97 63.97 Street Lights 264.00 288.00 288.00 288.00 288.00 7,507.77 7,617.57 7,595.02 7,635.84 4,746.39 109.80 (22.55) 40.82 (2,889.45) 1.46% -0.30%0.54% -37.84% BUDGET/FISCAL IMPACT: Varies ATTACHMENTS: Ordinance 2022-011 Amending Fee Schedule Resolution 2022-060 Summary Publication Public Hearing Notice – Fee Schedule REQUESTED COUNCIL ACTION: Allow public comment on the proposed fee schedule. 1st action: Consider adoption the proposed amended 2023 Fee Schedule Ordinance 2022-011 with rates beginning January 1, 2023. 2nd action: Adopt Resolution 2022-060 Summary Publication of the revised ordinance. ORDINANCE 2022-011 AN ORDINANCE AMENDING CITY FEE SCHEDULE The City Council for the City of St. Joseph HEREBY ORDAINS SECTION 1. FEE SCHEDULE That the attached schedule of City fees is hereby adopted. SECTION 2. EFFECTIVE DATE That this ordinance is effective on January 1, 2023. Passed by the St. Joseph City Council this 5th day of December, 2022. Rick Schultz, Mayor ATTEST Jeff O’Neill, Interim City Administrator This amendment was published on , 20 . Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements ACH Online Payments N Per Transaction - - Online ACH Payments made to the City (ex: loans, rent) Administrative Citations 1st Violation N 100.00 100.00 2nd Violation N 200.00 200.00 3rd Violation N 300.00 300.00 Assessments Certified Assessments N Per Invoice 50.00 50.00 Delinquent Accounts Only Assessment Search Request N Per Parcel 30.00 30.00 Written Requests Required Bad Check/NSF Fee N Per Check 30.00 30.00 Account Closed, Stopped Payment, Insuffecient Funds | Includes Electronic Accounts Conduit Debt Administrative Fee N Original Principal Amount .5% up to $50,000 .5% up to $50,000 Original Bond Issue Administrative Fee N Original Refunded Principal Amount .5 % up to $50,000 .5 % up to $50,000 Refunding Bond Issue Application fee (Non-Refundable)N Per Application 3,000.00 3,000.00 Costs Incurred by City N Per Application At Cost At Cost Costs Incurred by City to Designate Bonds as Non-Bank Qualified Copies/Public Data Requests Council Meeting Tapes/DVD Copies Y Per Tape/DVD 15.00 15.00 Photocopies (1st 100 Pages)Y Per Page 0.25 0.25 Photocopies (100+ Pages)Y Per Page 0.15 0.15 Charge is $0.25/page for 1st 100 pages, then $0.15/page thereafter Photocopies (100+ Pages) Staff Fee Y Per Hour 16.00 16.00 Staff Time per hour to make over 100 copies Data Retrieval for Public Data Requests Y Salary & Benefit Costs of Lowest Cost Employee Able to do Data Retrieval. Credit Card/PayPal/Venmo Payments N Per Charge 3.00%3.00%Charged Directly by PSN | Charges < $100.00 charged 3% + additional $0.95 Direct Debit Payments N Per Bill Cycle - - Available for Utility Billing | Must Sign Up Before Bill Calculation Election Filing Fee N Per Filing 5.00 5.00 Equipment Rate Utility Truck N Per Hour 85.00 85.00 Backhoe N Per Hour 145.00 145.00 Crane truck N Per Hour 145.00 145.00 Grader/Loader N Per Hour 145.00 145.00 Gator N Per Hour 25.00 25.00 Gator Rental - Hanging Flowers Project N Per Month - - John Deere tractor N Per Hour 95.00 95.00 Lawn mower N Per Hour 85.00 85.00 ADMINISTRATION City of St. Joseph 2023 Proposed Fee Schedule Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements ADMINISTRATION City of St. Joseph 2023 Proposed Fee Schedule Equipment Rate (Cont'd) Post Driller N Per Hour 25.00 25.00 Sander/Salter N Per Hour 145.00 145.00 Sewer Jetter/Vacuum N Per Hour 145.00 145.00 Sewer Easement Machine N Per Hour 50.00 50.00 Mobile Generator N Per Hour 100.00 100.00 Skid Steer N Per Hour 95.00 95.00 Snow Plow N Per Hour 145.00 145.00 Street Sweeper N Per Hour 145.00 145.00 Fax First Page Y Initial Fee 3.50 3.50 Second Page and Each Page Thereafter Y Per Page 1.00 1.00 Flowers - Hanging on Street Poles Full Basket N Annually Collected by SJ Action Group Collected by SJ Action Group City will Water & Fertilize Flower Pots Hanging in Public Right of Way Daily Half Basket N Annually Collected by SJ Action Group Collected by SJ Action Group City will Water & Fertilize Flower Pots Hanging in Public Right of Way Daily Franchise Fee Cable Television N Midcontinent Expires 9/21/30 | Charter Expires 9/30/30 Franchise Fee N % of Net Receipts 3.00%3.00% Peg Access Fee N Per Equipment/ Subscription 0.60 0.60 Stearns Electric Stearns Electric Expires 11/20/23 Franchise Fee N % of Net Receipts 8.00%8.00%Paid Monthly Xcel Energy - Electric Xcel Energy Expires 11/20/23 Residential & Muni Pumping - Non Demand N Per Meter 1.00 1.00 Paid Monthly Small C & I - Non Demand N Per Meter 1.75 1.75 Paid Monthly Small C & I and Muni Pumping - Demand N Per Meter 10.00 10.00 Paid Monthly Large C & I N % of Net Receipts 2.00%2.00%Paid Monthly Public Street Lighting N Per Meter 8.00 8.00 Paid Monthly Xcel Energy - Gas Xcel Energy Expires 11/20/23 Residential N Per Meter 1.00 1.00 Paid Monthly Commercial Firm - Non Demand N Per Meter 1.75 1.75 Paid Monthly Commercial Firm - Demand N Per Meter 10.00 10.00 Paid Monthly Small & Large Interruptible, Firm & Interruptible Transportation N % of Net Receipts 0.50%0.50%Paid Monthly Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements ADMINISTRATION City of St. Joseph 2023 Proposed Fee Schedule CenterPoint Energy - Gas CenterPoint Energy Expires 1/6/2040 Residential N Per Meter 1.00 1.00 Paid Monthly Commercial Firm - Non Demand N Per Meter 1.75 1.75 Paid Monthly Commercial Firm - Demand N Per Meter 10.00 10.00 Paid Monthly Small & Large Interruptible, Firm & Interruptible Transportation N % of Net Receipts 0.50%0.50%Paid Monthly Gambling Charitable Gambling N 10%10%Quarterly & Annual Financial Statements Required | 10% of Net Profits in Donations to Community | Includes Electronic Pull Tabs Temporary Gambling Permit N Per Event 40.00 40.00 Premise Permit Application N Per Location 100.00 100.00 Labor Rate Firefighters N Per Hr/Per Person 20.00 20.00 Minimum 1 Hour Unless Included with Fee Full Time Employees: Business Hours N Per Hr/Per Person 60.00 65.00 Minimum 1 Hour Unless Included with Fee Full Time Employees: Non-Business Hours N Per Hr/Per Person 100.00 120.00 Minimum 1 Hour Unless Included with Fee Part Time Employees N Per Hr/Per Person 60.00 65.00 Minimum 1 Hour Unless Included with Fee Seasonal/Reserve Police Officers N Per Hr/Per Person 30.00 30.00 Minimum 1 Hour Unless Included with Fee Non-Seasonal/Fire N Per Hr/Per Person 60.00 60.00 Minimum 1 Hour Unless Included with Fee Late Fee N Per Month 1.50%1.50%Equates to 6.0% Annually Lodging Tax N % of Gross Receipts 3%3%Gross Receipts of Lodging < 30 Days | Remitted Monthly Notary N Per Document - - No Charge for St. Joseph Residents Subrogation Letter N Per Parcel 100.00 100.00 Water Tower Antenna Fees Other Fees See Utility Fees See Utility Fees Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements Car/Vehicle Fire Labor N Per Hr/Per FF 20.00 20.00 Vehicles N Per Truck 100.00 100.00 DAMA Box N Per Box 150.00 200.00 Commercial Buildings & Residents that Request One Illegal/Intentional Burns Labor N Per Hr/Per FF 20.00 20.00 Includes Only the Firefighters that Respond to the Call Vehicles N Per Truck 100.00 100.00 Reports Fire N Per Page 0.25 0.25 Medical N Per Page 0.25 0.25 Must Contain Release Form Swimming Pool Fill Available Only to Residents in the Fire Service Area | Must be Approved by Fire Chief Labor N Per Hr/Per FF 20.00 20.00 Tanker N Per Truck 100.00 100.00 0-10,000 Gallons Y Flat Fee 65.00 70.00 > 10,000 Gallons Y Per 1,000 Gallons 5.75 6.00 FIRE DEPARTMENT City of St. Joseph 2023 Proposed Fee Schedule Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements Accident/Incident Reports Y Per Page 0.25 0.25 Administrative Hearing N Must be < Civil Fine 150.00 150.00 Due Prior to Hearing | Fee Refunded if Determined No Violation Occurred NOTE: If Case Lost, Defendant Responsible for City Attorney/Overtime Fees Animal Violations Animal Violation N Flat Fee 100.00 100.00 2nd Violation in 12 Months N Flat Fee 150.00 150.00 Hearing Fee for Violation N Flat Fee 150.00 150.00 Animal Running at Large N Flat Fee 100.00 100.00 Failure to provide proof of rabies vaccination N Flat Fee 100.00 100.00 Background Checks N Per Name 15.00 15.00 Fingerprinting Additional Cards N Per Card 5.00 5.00 No Limit on Additional Cards Initial Fingerprint N Flat Fee 15.00 15.00 Includes One Fingerprint Card Liquor Violation Intoxicating Beverage in Parade N Flat Fee 100.00 100.00 Permit Underage in Liquor Establishment N Flat Fee 200.00 200.00 Permit Patron in Bar After Hours N Flat Fee 200.00 200.00 Miscellaneous Violations Water Restriction Violation N Flat Fee 20.00 20.00 Failure to Remove Obstruction from Sidewalk N Flat Fee 100.00 100.00 Junk Car Violation N Per Day 100.00 100.00 Nuisance Violation N Flat Fee 100.00 100.00 Discharge Firearm in City Limits N Flat Fee 100.00 100.00 Park Violations Violation of Park Regulations N Flat Fee 100.00 100.00 Parking Violations Handicap Parking N Flat Fee 200.00 200.00 Parking Violation N Flat Fee 20.00 20.00 Past Due 21-30 Days from Violation Date N Flat Fee 40.00 40.00 Fee is Additional to Original Fine Amount Past Due >30 days, Sent to Revenue Recapture N Flat Fee 100.00 100.00 Fee is Additional to Original Fine Amount PBT N Per Test 5.00 5.00 Police Squad N Per Vehicle/Per Hr 100.00 100.00 Minimum $100.00 Charge Vehicle Impound Initial Fee N Flat Fee 25.00 25.00 Daily Impound Rate N Per Day 10.00 10.00 Maximum Fee of $500.00 POLICE DEPARTMENT City of St. Joseph 2023 Proposed Fee Schedule Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements Annexation Petition N 450.00 450.00 Minimum $450.00 Plus State Fee Certificate of Survey/Minor Subdivision City Limits N Per Certificate 300.00 300.00 St. Joseph Township N Per Certificate 500.00 500.00 Comprehensive/Land Use Plan Amendment N 500.00 500.00 Conditional Use Permit City Limits N Per Permit 400.00 400.00 St. Joseph Township N Per Permit 650.00 650.00 Interim Use Permit City Property N Per Permit 400.00 400.00 St. Joseph Township Annexation Area N Per Permit 650.00 650.00 Park Dedication Fee Single Family N Per Unit 914.00 914.00 Multi Family N Per Unit 975.00 975.00 Commercial/Industrial N % of Avg Land Value 5.00%5.00% Pass Through Fees N At Cost Cost Cost Engineering, Legal, Building Official Fees, Other Admin Fees Platting Preliminary Plat Initial Fee N Flat Fee 500.00 500.00 Per Lot N Per Lot 5.00 5.00 Escrow Fee N Per Lot 5,000.00 5,000.00 Final Plat N 400.00 400.00 Escrow Fee N 1,500.00 1,500.00 PUD Application Fee N Per Application 800.00 800.00 PUD Amendment N Per Amendment 400.00 400.00 Revolving Loan Interest Rate N Variable Variable Variable Based on Credit Worthiness, Length of Term, and Federal Rates Origination Fee N % of Loan Amount 1.00%1.00% Site Plan Review Residential, Comm/Industrial Develop. Plan Fee N Per Plan Review 250.00 250.00 Escrow Fee N Per Plan Review 2,500.00 2,500.00 PLANNING/ZONING/DEVELOPMENT *Applicant will be Responsible for Additional Charges incurred Above the Escrow Collected. Escrow Accounts can be in the form of Cash. City of St. Joseph 2023 Proposed Fee Schedule Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements PLANNING/ZONING/DEVELOPMENT *Applicant will be Responsible for Additional Charges incurred Above the Escrow Collected. Escrow Accounts can be in the form of Cash. City of St. Joseph 2023 Proposed Fee Schedule Small Cell Wireless Antenna Initial Escrow N Per Escrow 1,500.00 1,500.00 Install Permit N Per Application 250.00 250.00 Per Application up to 15 Small Cell Devices Maintenance Fee N Per Yr/Per Device 25.00 25.00 Electricity N Pass Through Fee At Cost At Cost Rent N Per Month 150.00 150.00 Special Home Occupation permit N Initial permit 100.00 $100 Special Meeting N Per Meeting 400.00 400.00 Tax Abatement Application Fee N Per Abatement 2,500.00 2,500.00 Escrow Fee N Per Abatement 10,000.00 10,000.00 Tax Abatement Amendment Application Fee N Per Abatement 1,500.00 1,500.00 Tax Abatement Amendment Escrow Fee N Per Abatement 2,500.00 2,500.00 Tax Increment Financing (TIF) Application Fee N Per Application 2,500.00 2,500.00 Escrow Fee - Project < $1,500,000 N Per Project 10,000.00 10,000.00 Escrow Fee - Project >= $1,500,000 N Per Project 15,000.00 15,000.00 TIF Plan Amendment Application Fee N Per Amendment 1,500.00 1,500.00 TIF Plan Amendment Escrow Fee N Per Amendment 2,500.00 2,500.00 Vacation Petition N Per Petition 500.00 500.00 Variance City Limits N Per Variance 400.00 400.00 St. Joseph Township Annexation Area N Per Variance 650.00 650.00 Zoning Amendment N 500.00 500.00 Zoning Letter N 50.00 50.00 Zoning Permit N 60.00 60.00 Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 Draft Fees Conditions & Requirements Amusement Device License N Annually 35.00 35.00 Required if there is a Direct or Indirect Charge and is Available to the Public Animals Potentially Dangerous Animal Registration N Annually 100.00 100.00 Dangerous Animal Registration N Annually 200.00 200.00 Impound Fee - Sent to Kennel Y Per Occurrence 150.00 150.00 Does not Include Applicable Fees Owed to Contracted Kennel for Boarding Kennel License N Per License 150.00 150.00 Required for Households with > 2 Dogs Compost Permit City of St. Joseph Residents N Per Yr/Per Vehicle 45.00 45.00 St. Joseph Township Residents N Per Yr/Per Vehicle 70.00 70.00 St. Wendel Township Residents N Per Yr/Per Vehicle 70.00 70.00 City of St. Cloud Residents N Per Yr/Per Vehicle 60.00 60.00 Additional Vehicle/Replacement Permit N Per Yr/Per Vehicle 5.00 5.00 Excavation Permit/Right of Way Permit N Per Excavation 50.00 50.00 Required for Excavations within the Public Right-Of-Ways, Alleys, and other Public Grounds | Proof of Insurance Required Fireworks Permit N No Charge - - Permit Application Required | For Joetown Rocks Celebration Food Truck/Confectioners License N Per Yr/Per Vehicle 100.00 100.00 Proof of Liability Insurance Required Golf Cart Permit N Per Yr/Per Cart 25.00 25.00 Proof of Insurance Required Keg Permit N Per Keg 5.00 5.00 1 Allowed/Living Unit | Sticker Must be Returned or Wait 30 Days to Issue New Permit Liquor - Intoxicating Preliminary Investigation On initial application or transfer to new ownership Initial Fee N Per Investigation 250.00 250.00 Deposit N Per Investigation 250.00 250.00 Outside of MN N Per Investigation 2,500.00 2,500.00 On Sale Liquor License N Annually 3,100.00 3,100.00 Proof of Insurance Required Off Sale Liquor License N Annually 310.00 310.00 Proof of Insurance Required Special Club License 000 - 200 Members N Annually 300.00 300.00 Proof of Insurance Required 201 - 500 Members N Annually 475.00 475.00 Proof of Insurance Required 501 - 1,000 Members N Annually 550.00 550.00 Proof of Insurance Required 1,001 - 2,000 Members N Annually 700.00 700.00 Proof of Insurance Required 2,001 - 4,000 Members N Annually 1,000.00 1,000.00 Proof of Insurance Required 4,001 - 6,000 Members N Annually 2,000.00 2,000.00 Proof of Insurance Required > 6,000 Members N Annually 3,000.00 3,000.00 Proof of Insurance Required 2AM Bar Close License N - - Charged through the State of Minnesota | Required to Purchase and Use an ID Scanner Inspection Fee - Class A Occupancy N 150.00 150.00 Temporary On-Sale Liquor Permit (clubs/non-profits/amall brewer/microdistillery)N Per Event 150.00 150.00 Proof of Insurance Required/Approved by Council/Issued by State of MN Outdoor Liquor Sales - No Music N Annually - - Included as part of On-Sale Liquor License Special Event Permit - Music after 9:30PM Applicant has an on-sale liquor license, 1 special event permit allowed per establishment per year <500 people N Per Event 500.00 500.00 Deposit Required >500 people N Per Event 750.00 750.00 Deposit Required Staffing Per Event At Cost At City's Discretion Sunday On Sale Liquor License N Annually 200.00 200.00 Valid 10:00am - 10:00pm Sunday Off Sale Liquor License N - - Valid 11:00am - 8:00pm Small Brewer Off Sale Malt License N Annually 200.00 200.00 Proof of Insurance Required | Sales Must be < 500 Barrels Annually Small Brewer Off Sale Malt License - 128 Ounces N Annually - - Included in fee of Small Brewer Off-Sale license Sunday Growler Off Sale License N Annually 200.00 200.00 For the Sale of Malt Liquor Off-Sale Micro Distillery License N Annually 200.00 Proof of Insurance Required Intoxicating Liquor License Brewer Taproom Liquor License N Annually 550.00 550.00 Proof of Insurance Required On-Sale Micro Distillery License (Cocktail Room)N Annually 550.00 Proof of Insurance Required Non-Intoxicating Liquor On Sale Malt (3.2%) License N Annually 200.00 200.00 Proof of Insurance Required Off Sale Malt (3.2%) License N Annually 150.00 150.00 Proof of Insurance Required Temporary 3.2 On Sale - per day N Per Event 150.00 Proof of Insurance Required Wine License N Annually 225.00 225.00 Proof of Insurance Required Preliminary Investigation On initial application or transfer to new ownership Initial Fee N Per Investigation 250.00 250.00 Deposit N Per Investigation 250.00 250.00 Outside of MN N Per Investigation 2,500.00 2,500.00 Therapeutic Massage Therapeutic Massage Establishment Investigation Fee N one-time 465.00 465.00 New Applicants City of St. Joseph 2023 DRAFT Fee Schedule LICENSES & PERMITS (NON-BUILDING) Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 Draft Fees Conditions & Requirements City of St. Joseph 2023 DRAFT Fee Schedule LICENSES & PERMITS (NON-BUILDING) Therapeutic Massage Therapist Investigation Fee N one-time 80.00 80.00 New Applicants Therapeutic Massage Establishment License N Annually 465.00 465.00 Per establishment Therapeutic Massage Therapist License N Annually 40.00 40.00 Per therapist Refuse Hauler Permit N Per Truck 500.00 500.00 Proof of Insurance Required | $1,000 Surety Bond Required Rental Housing Rental License 1 Unit Dwelling/Initial Dwelling Unit N Per Unit 100.00 100.00 Initial Fee Charged for ALL Dwelling Units 2-7 Unit Dwelling N Per Unit 20.00 20.00 Charged from Unit 2 > 8 Unit Dwelling N Per Unit 35.00 35.00 Charged from Unit 2 to Max Dwelling (Ex: 35 Dwelling charged Initial $100, then 34 x $35) Re-Inspection Fee N Per Inspection 50.00 50.00 for >= 2 Re-Inspections Second Hand Dealers & Pawn Brokers License N Annually 1,000.00 1,000.00 Required for Any Person to Engage in Pawn Broking or Advertising Such Sexual Oriented Business Annual License N Annually 750.00 750.00 Background Check N Initial Fee 2,000.00 2,000.00 Non-Refundable License per Employee N Per Employee 75.00 75.00 Annual License per Employee Special Event Permit No Liquor Served Permit - 150.00 Street/Alley Closures/5ks/ROW/amplified music or such events triggering Council approval Staffing Per Event At Cost Tattoo License N Annually 150.00 150.00 Required to Operate a Tattoo Business Cannabinoid License Annual License N Annually - 100.00 Background Check N Initial Fee - 250.00 Tobacco License N Annually 100.00 100.00 Required for the Retail Sale of Tobacco Transient Worker (Solicitor, Peddler, Transient) 1-14 Days N Per Person 50.00 50.00 15-30 Days N Per Person 75.00 75.00 31-60 Days N Per Person 125.00 125.00 61-90 Days N Per Person 175.00 175.00 Annual Permit N Per Person 500.00 500.00 Water Exempt Permit N No Charge No Charge Maximum 30 Days to Irrigate New Lawn Daily Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements Bike Share Program Y Per Hour 1.00 2.00 Must Download App and Pay Electronically | Bikes must be Returned to Stall Fire Hall Rental Business N Per Day 200.00 200.00 No Alcohol Allowed Non-Profit Business N Per Day - - No Fee for Approved Non-Profits Renewed Annually | No Alcohol Allowed Resident N Per Day 200.00 200.00 Must Live within Fire Service Area | No Alcohol Allowed Damage Deposit N Per Rental 200.00 200.00 Non-Refundable |Non-Transferrable Government Center Room Rental Y Per Day 150.00 150.00 8:00am-4:30pm | Non-Refundable | Non-Transferrable | Tax Included in Fee Damage Deposit N Per Rental 200.00 200.00 Park Rental Fees Centennial Park Rental Fee Y Per Rental 200.00 200.00 Non-Refundable |Non-Transferrable | Tax Included in Fee Damage Deposit N Per Rental 200.00 200.00 Millstream Park Rental Fee Y Per Rental 200.00 200.00 Non-Refundable |Non-Transferrable | Tax Included in Fee Damage Deposit N Per Rental 200.00 200.00 Lake Wobegon Trail Shelter Rental Fee Y Per Rental 200.00 200.00 Non-Refundable |Non-Transferrable | Tax Included in Fee Damage Deposit N Per Rental 200.00 200.00 Archery Range N - - Open to Public at No Charge | Donations Requested for Maintenance Dog Park N - - Open to Public at No Charge | Donations Requested for Maintenance Footgolf - General Usage N - - Open to Public at No Charge | Donations Requested for Maintenance Disc Golf - General Usage N - - Open to Public at No Charge | Donations Requested for Maintenance Park Keys - No Show to Pickup N 60.00 60.00 Charged when Police Department or Public Works has to Open Park due to No Key Pickup Schneider Field Non-Contracted Users Practice Y Per Hour 75.00 75.00 Field must be Prepped and Returned to Pre-Game/Pre-Practice Condition Games Y Per Game 100.00 100.00 Field must be Prepped and Returned to Pre-Game/Pre-Practice Condition Contracted Users Practice N Per Hour 50.00 50.00 Field must be Prepped and Returned to Pre-Game/Pre-Practice Condition Games N Per Game 75.00 75.00 Field must be Prepped and Returned to Pre-Game/Pre-Practice Condition RENTALS City of St. Joseph 2023 Proposed Fee Schedule Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements Valuation $1 - $1,200 N Flat Fee 23.00 23.00 $1,201 - $2,000 N Flat Fee 45.00 45.00 $2,001 - $10,000 N Flat Fee 100.00 100.00 $10,001 - $25,000 N Flat Fee 175.00 175.00 $25,001 - $50,000 N Per $ Valuation 0.006 0.006 $50,001 - $100,000 N Per $ Valuation 0.006 0.006 $100,001 - $500,000 N Per $ Valuation 0.006 0.006 $500,001 - $1,000,000 N Per $ Valuation 0.006 0.006 > $1,000,000 N Equation 6,000 + .005x 6,000 + .005x $6,000 + $0.005x value over $1,000,000 Building Plan Review Fee Commercial/Industrial/Multi Family N % of Permit Fee 65%65% Single Family Residential N % of Permit Fee 25%25% Building - Maintenance Permits Roofing - Residential N Flat Fee 60.00 80.00 Roofing - Commercial N Flat Fee Based on Valuation Based on Valuation Siding - Residential N Flat Fee 60.00 80.00 Siding - Commercial N Flat Fee Based on Valuation Based on Valuation Window Replacement - Same Size N Flat Fee 60.00 80.00 Must be Replacing Same Size Opening Window Replacement - Different Size N Flat Fee 100.00 100.00 Door Replacement - Same Size N Flat Fee 60.00 60.00 Must be Replacing Same Size Opening Door Replacement - Different Size N Flat Fee 100.00 100.00 Parking Pad N Flat Fee See Planning-Zoning See Planning-Zoning Building without a Permit N Double Permit Fee Double Permit Fee Demolition N Flat Fee 60.00 60.00 Expired Permit Fee N Flat Fee Plan Review Plan Review Fire Suppression & Alarms Permit Fee N Per $ Valuation 0.006 0.006 Plan Review N % of Permit Fee 65%65% Inspections After Normal Business Hours N Per Hour 80.00 80.00 One Hour Minimum Other Miscellaneous Inspections N Per Hour 50.00 50.00 One Hour Minimum Investigation Fee N Per Hour 50.00 50.00 One Hour Minimum | New, Repair, Or Maintenance Land Disturbance N Per Permit 50.00 50.00 SF Primary Structure, Commercial/Industrial | Process to Check for Proper Erosion Control Mechanical - Commercial N Per $ Valuation 0.006 0.006 Minimum Fee of $50.00 Mechanical - Residential Mechanical Alteration N Flat Fee 50.00 50.00 New Home N Flat Fee 95.00 95.00 Fireplace N Flat Fee 50.00 50.00 Plumbing - Commercial N Per $ Valuation 0.006 0.006 Minimum Fee of $50.00 Plumbing - Residential Plumbing Alteration N Flat Fee 50.00 50.00 New Home N Flat Fee 95.00 95.00 Signs Permanent Sign N Flat Fee 80.00 80.00 Temporary Sign N Flat Fee 40.00 40.00 State Surcharge N Per Permit Actual Surcharge Cost Actual Surcharge Cost Based on Dept of Labor & Industry Rates BUILDING PERMITS *Building Permit Fees are Non-Refundable* City of St. Joseph 2023 Proposed Fee Schedule Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements Late Fee %10%10%Minimum $10.00 Late Fee Refuse Recycling Cart 60 gal N Per Bill 15.80 17.50 Recycling Cart 90 gal N Per Bill 22.10 28.00 Extra Recycling Cart N Per Bill 15.80 17.50 Overflow Bag Y As needed 5.00 5.00 30 Gallon Refuse Y Per Bill 19.00 21.00 60 Gallon Refuse Y Per Bill 20.50 24.00 90 Gallon Refuse Y Per Bill 24.50 28.00 2nd Refuse Cart Y Per Bill 11.00 11.00 Solid Waste Management Tax Per Bill 9.75%9.75% Round-Up Program N To Nearest Dollar Varies Varies Round-Up Utility Bill to nearest $1.00 to help improve City Parks Sewer Fixed Charge 3/4" and 5/8" Meter N Per Unit base meter size 34.00 35.00 AWWA Equivalency Factor Fixed Charge 1" Meter N Per Unit base meter size 34.00 87.50 AWWA Equivalency Factor Fixed Charge 1.5" Meter N Per Unit base meter size 34.00 175.00 AWWA Equivalency Factor Fixed Charge 2" Meter N Per Unit base meter size 34.00 280.00 AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 3" Meter N Per Unit base meter size 34.00 525.00 AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 4" Meter N Per Unit base meter size 34.00 875.00 AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 6" Meter N Per Unit base meter size 34.00 1,750.00 AWWA Equivalency Factor | Compound Meters only charged on one side Sewer Usage N Per 1,000 Gallons 6.10 6.28 Single Family Residential Rate Based on Previous Year Nov/Dec Usage | Rate Set at 13,500 Gallons for New Construction or New Residents not Living in Property during Nov/Dec Contract User N Fixed Charge Unit Calculated based upon Sewer Gallons Treated Storm Water Single Family Dwelling N Per Bill 14.00 14.00 Duplex Residential Dwelling N Per Bill 14.00 14.00 Multi Family Dwelling (Non-Duplex)N Per Billable Acre 38.08 38.08 Billed Per Acre/Per Bill Commercial N Per Billable Acre 59.22 59.22 Billed Per Acre/Per Bill Industrial N Per Billable Acre 46.20 46.20 Billed Per Acre/Per Bill Institutional N Per Billable Acre 46.20 46.20 Billed Per Acre/Per Bill Minimum Charge N Per Bill 14.00 14.00 Agriculture N No Charge - - Public Facility N No Charge - - UTILITY RATES *Rates Charged per Bi-Monthly Bill Cycle unless Noted Otherwise* City of St. Joseph 2023 Proposed Fee Schedule Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements UTILITY RATES *Rates Charged per Bi-Monthly Bill Cycle unless Noted Otherwise* City of St. Joseph 2023 Proposed Fee Schedule Street Light Utility Residential - Urban N Per Unit/Per Bill 4.80 4.80 See Ordinance for How to Calculate Commercial/Industrial N Per Unit/Per Bill 4.80 4.80 See Ordinance for How to Calculate Mixed Use Facility N Per Unit/Per Bill 4.80 4.80 See Ordinance for How to Calculate Educational & Ecclesiastic Zoned Properties N Per Unit/Per Bill 3.20 3.20 See Ordinance for How to Calculate Water Water Head Cellular Read Phone App Access N Per Month 0.89 0.89 as available on cellular meter read head accounts Fixed Charge 3/4" and 5/8" Meter **Per Unit base meter size 24.00 25.00 **Taxable for Non-Residential Users | Fee Includes Sewer Only Accounts where Water Services are Available and Property Owner is able to Connect Fixed Charge 1" Meter N Per Unit base meter size 34.00 62.50 AWWA Equivalency Factor Fixed Charge 1.5" Meter N Per Unit base meter size 34.00 125.00 AWWA Equivalency Factor Fixed Charge 2" Meter N Per Unit base meter size 34.00 200.00 AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 3" Meter N Per Unit base meter size 34.00 375.00 AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 4" Meter N Per Unit base meter size 34.00 625.00 AWWA Equivalency Factor | Compound Meters only charged on one side Fixed Charge 6" Meter N Per Unit base meter size 34.00 1,250.00 AWWA Equivalency Factor | Compound Meters only charged on one side Water Usage **Per 1,000 Gallons 5.25 5.40 **Taxable for Non-Residential Users Sprinkler Usage **Per 1,000 Gallons 5.25 6.00 **Taxable for Non-Residential Users Sprinkler Fixed Charge **Per Base Meter Size N/A 25.00 **Taxable for Non-Residential Users | Fee charged during months customer waters lawns and other vegetation |AWWA Equivalency factor times the base charge MDS Test Fee N Per Account 1.62 1.62 Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements Sewer Industrial Discharge Permit < 1,000,000 Gallons Per Year N Annual Permit 1,000.00 1,000.00 1,000,000 - 10,000,000 Gallons Per Year N Annual Permit 1,500.00 1,500.00 > 10,000,000 Gallons Per Year N Annual Permit 2,000.00 2,000.00 RV Dump Site N Voluntary Donation - - Suggested $20.00 Donation per Dump SAC Hook-Up Charge N Per Unit 2,500.00 2,500.00 See Ordinance for Unit Determination Sewage Dumping N Per 1,000 Gallons 6.85 7.40 Excess Sewage Discharge as Determined by Public Works Sewer Trunk Charge Co Rd 121 Water Line Residential (Includes Country Manor Homes)N Per Unit 150.00 150.00 Commercial/Industrial N Per Acre 300.00 300.00 Industrial Park Lift Station (DBL) Residential N Per Unit 400.00 400.00 Commercial/Industrial N Per Acre 800.00 800.00 Northland Business Center Add'l DBL N Per Acre 917.82 917.82 Northland Lift Station N Per Unit 600.00 600.00 2005 Field Street A Sewer Line N Per Acre 1,878.00 1,878.00 2016 Field Street B Sewer Line N Per Acre 1,543.52 1,543.52 Storm Water Illicit Storm Runoff N % of Balance 6%6%6% Per Annum of the Balance | Per City's MS4 Permit Storm Water Development Fee Single Family Residential N Per Square Foot 0.10 0.10 Credit is Allowed for Storm Water Improvements Constructed Multi Family Residential N Per Square Foot 0.134 0.134 Credit is Allowed for Storm Water Improvements Constructed Commercial/Industrial N Per Square Foot 0.20 0.20 Credit is Allowed for Storm Water Improvements Constructed Water Antenna Fees - Water Tower Lease Permanent Antenna N See Contract See Contract Temporary Antenna N Per Antenna 2,500.00 2,500.00 6 Month Lease Fee Lease Application - New or Modification N 1,500.00 1,500.00 Damage Deposit N 5,000.00 5,000.00 Site Plan Review N Escrow 15,000.00 15,000.00 Bulk Water (From Treatment Plant 2) Base Fee Y Per Card 10.00 10.00 Usage Fee Y Per 1,000 Gallons 5.75 6.00 Bulk Water (Mobile Meter) Mobile Meter Deposit Y 1,200.00 1,200.00 From Hydrant | For Approved Contractors Base Fee Y Flat Fee 65.00 70.00 Usage Fee Y Per 1,000 Gallons 5.65 6.00 Interim Meter Reading N Flat Fee 50.00 50.00 Meter Testing Residential N Per Test 100.00 100.00 If Test is 98% or More Accurate, Actual Testing Charges will be Invoiced to Customer Commercial N Per Test 100.00 100.00 If Test is 98% or More Accurate, Actual Testing Charges will be Invoiced to Customer WAC Hook-Up Charge N Per Unit 3,500.00 3,500.00 See Ordinance for Unit Determination UTILITY FEES (OTHER THAN BI-MONTHLY FEES) City of St. Joseph 2023 Proposed Fee Schedule Fee Taxable (Y/N)Charge Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements UTILITY FEES (OTHER THAN BI-MONTHLY FEES) City of St. Joseph 2023 Proposed Fee Schedule Water Meter N Per Meter Cost + Labor Cost + Labor Cost of Meter + Labor to Prepare Meter 5/8" M25 N Per Meter Cost + Labor Cost + Labor 3/4" M35 N Per Meter Cost + Labor Cost + Labor 1" M70 N Per Meter Cost + Labor Cost + Labor 1.5" M120 N Per Meter Cost + Labor Cost + Labor 1.5" Turbine T160 N Per Meter Cost + Labor Cost + Labor 2" M170 N Per Meter Cost + Labor Cost + Labor 2" Compound N Per Meter Cost + Labor Cost + Labor 2" Turbine T200 N Per Meter Cost + Labor Cost + Labor 3" Turbine T450 N Per Meter Cost + Labor Cost + Labor 3" Compound N Per Meter Cost + Labor Cost + Labor 4" Turbine T1000 N Per Meter Cost + Labor Cost + Labor 4" Compound N Per Meter Cost + Labor Cost + Labor 6" Turbine T2000 N Per Meter Cost + Labor Cost + Labor 6" Compound N Per Meter Cost + Labor Cost + Labor Water Meter Cellular Read Head N Per Read Head 100.00 200.00 charged only when customer neglect Water Meter Lid Cover/Frost Bottom N Per Lid 100.00 140.00 Water Meter Valve N Per Valve 120.00 120.00 Water Reconnect Fee Non-Delinquent Property N Per Reconnection 150.00 150.00 Delinquent Property - First Reconnect N Per Reconnection 150.00 150.00 1st Disconnect on Delinquent Property Delinquent Property - Subsequent Reconnect N Per Reconnection 300.00 300.00 2nd or Greater Disconnects on Delinquent Property in a Calendar Year Water Tap N 175.00 175.00 Water Trunk Charge Co Rd 121 Water Line Residential (Includes Country Manor Homes)N Per Unit 150.00 150.00 Commercial/Industrial N Per Acre 300.00 300.00 2016 1st Ave NE Water Line N Per Assessable Unit 4,724.36 4,724.36 2005 Field Street A Water Line N Per Acre 777.25 777.25 2016 Field Street B Water Line N Per Acre 1,085.23 1,085.23 2020 20th Ave SE Water Line N Per Acre 698.95 698.95 Fee Basis 2022 Adopted Fees 2023 DRAFT Fees Conditions & Requirements Cable Commission City Council Meetings Per Meeting 100.00 100.00 Planning Commission Meetings Per Meeting 100.00 100.00 City Council/Mayor Salaries Council Per Month 435.00 435.00 Mayor Per Month 650.00 650.00 Meeting Compensation Per Meeting N/A N/A Daily Per Diem < 5 Hours/Day 50.00 50.00 >= 5 Hours/Day 100.00 100.00 Council budgeted 5 days/year; Mayor budgeted 10 days/year Commission/Subsidiary Board Salaries Regular & Special Meetings Per Meeting 35.00 35.00 Maximum 1 Stipend/Day | Commissions Established by Mayor's Appointments Annually Election Judges Election Judge Per Hour 14.00 14.00 Training, Primary, General, and Special Election Days Head Judge Per Hour 15.00 15.00 Training, Primary, General, and Special Election Days Fire Department Pension Rate Per Year 2,400.00 2,400.00 Schedule I/II Fire Call, Drill Pay, Emergency Pay Per Hour 16.00 17.00 Minimum 1 Hour Fire Chief Annual Salary 6,000.00 8,000.00 Asst. Fire Chief Annual Salary 3,500.00 5,000.00 Captain (5 Appointed)Annual Salary 1,000.00 1,000.00 Secretary Annual Salary 500.00 500.00 Data Entry Clerk Annual Salary 450.00 450.00 Fire Board Meeting Stipend Per Meeting 35.00 35.00 Maximum 1 Stipend/Day Per Diem Reimbursements**Employee Contracts Supercede the Fee Schedule Breakfast Per Day Per IRS Rate Per IRS Rate Detailed Receipts Required | Alcohol cannot be Reimbursed Lunch Per Day Per IRS Rate Per IRS Rate Detailed Receipts Required | Alcohol cannot be Reimbursed Supper Per Day Per IRS Rate Per IRS Rate Detailed Receipts Required | Alcohol cannot be Reimbursed Mileage Per Mile Per IRS Rate Per IRS Rate Lodging Per Day Actual Actual Not to Exceed IRS Rate | Detailed Receipt Showing $0.00 Balance Owing Required Police Compliance Checks Per Day 50.00 50.00 Underage Sales to Minors Public Works Summer Seasonal Per Hour 15.00 18.25 Winter Seasonal Per Hour 18.00 20.98 Rink Attendant/Flower Watering Per Hour 12.00 17.03 Recreation Coaches/Judges/Referees Per Hour 12.00 17.03 Police Reserves Per Hour 30.00 n/a Special Event Pay (Joe Town Rocks, July 4th, etc) SCHEDULE OF COMPENSATION City of St. Joseph 2023 Proposed Fee Schedule RESOLUTION 2022-060 DIRECTING SUMMARY PUBLICATION OF ORDINANCE NO. 2022-011 AMENDING THE CITY’S FEE SCHEDULE The City Council for the City of St. Joseph HEREBY ORDAINS SECTION 1. FEE SCHEDULE The amendments to the 2022 Schedule of City fees are hereby adopted. The fees adopted include Administrative, Fire Department, Police Department, Planning-Zoning, Licenses & Permits, Rentals, Building Fees, Utility Rates, Utility Fees, Compensation. SECTION 2. EFFECTIVE DATE That this ordinance is effective on January 1, 2023. A printed copy of the entire ordinance is available for inspection during regular business hours at the office of the City Clerk and on the city website www.cityofstjoseph.com. Passed by the St. Joseph City Council this 5th day of December, 2022. Rick Schultz, Mayor ATTEST Jeff O’Neill, Interim City Administrator CITY OF ST. JOSEPH PUBLIC HEARING Notice is hereby given that the Council will meet at 6:15 pm or shortly thereafter on December 5, 2022 in the City Hall Council Chambers to consider, and possibly adopt, the proposed 2023 Fee Schedule. The proposed 2023 Fee Schedule is on file for public inspection at the City Offices, 75 Callaway St E and on the city website: www.cityofstjoseph.com. All persons wishing to speak will be heard and oral testimony will be limited to five minutes. Written testimony should be mailed to City Administrator, 75 Callaway St E, St. Joseph, MN 56374. Jeff O’Neill Interim Administrator Publish: November 20, 2022 Council Agenda Item 7 ______ MEETING DATE: December 5, 2022 AGENDA ITEM: Consideration of resolution approving 2023, 2024, and 2025 base pay structures and implementation. SUBMITTED BY: Interim City Administrator BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: Authorization to Conduct Compensation Study Completed by Flaherty Hood. Agreed to negotiations with new BPS with a minimum of 50% of the mean of the Flaherty & Hood implemented study. Council established the 2022 salary range for the Administrator advertisement using the range from the FH study. BACKGROUND INFORMATION: In 2022 the City Council authorized Flaherty Hood to complete a compensation study comparing St Joseph pay scale to like communities. The need for this study and potential pay scale adjustment stemmed from staff departures and difficulty hiring qualified candidates in the Police and Finance Departments. It was becoming apparent that over time, the City pay scale was falling behind to the extent that retention and recruitment of qualified employees was under threat. In response to this concern, the City engaged Flaherty Hood to conduct a study for the purpose of determining needed shift in the pay scale to match the market place. The study included collection of comparative pay data from like communities in the region and around the State. As you know from previous workshops and budget sessions, the study found that St Joseph pay scale had dropped significantly to the market place. In order to bring the scale to 50-60% of the market place (average to just above) The following shifts to the pay scale needed to occur; 1. Drop two steps and add one step – go from 8 to 7 steps 2. Shift the entire scale up 4% to equalize for 2022 3. Additional 4% Jan 1 to keep pace for 2023 4. For 2024 3% and for 2025 3% With regards to implementation, as noted in the resolution, employees employed as of January 1, 2022 in the same position as of December 31, 2022 will be paid, effective January 1, 2023, base pay in the 2023 BPS at the step in the 2023 BPS for their job classification's pay grade that is closest to, but not less than, the employee's December 31, 2022 base pay. The placement on the scale closest the current wage was on the new 2022 BPS. The 2023 BPS then sees the general increase of 4% (LELS agreed to 3%) general increase. Employees meeting eligibility requirements on their anniversary of their current position will be eligible for step increases. In keeping with the recommendation above, the Staff/Council negotiations team working with LELS was able to form a tentative agreement which closely followed the formula above with one exception. Under step 4 above, the 4% for 2023 was dropped to 3% . LELS contract is also on the City Council agenda for the December 5 meeting. Under the recommended action it is proposed that the formula used to become the basis of the LELS contract be applied to non-union employees as well. The updated scale is also the basis of negotiations with AFSCME. It is expected that a tentative contract will be established fairly soon and presented for Council Consideration at the next or following meeting of the City Council. The advertised pay scale used in recruitment of the new City Administrator is consistent with the proposed shift in the current scale. As noted during previous Council discussion, the magnitude of the adjustment to the pay scale needed to achieve 50-60% of the market reflects the decline in pay relative to the market that has occurred in recent years. The adjustment as proposed, combined with the positive work environment provides good assurance that the city will be successful in retaining and recruiting qualified staff going forward. BUDGET/FISCAL IMPACT: Accounted in the 2023 Budget Process --- $3,628,660 2023 staff implementation costs ATTACHMENTS: Resolution 2022-062 approving 2023, 2024, and 2025 base pay structures and implementation Summary REQUESTED COUNCIL ACTION: Motion approving resolution 2022-062 approving 2023, 2024, and 2025 base pay structures and implementation. CITY OF ST. JOSEPH RESOLUTION 2022-062 APPROVING 2023, 2024, AND 2025 BASE PAY STRUCTURES AND IMPLEMENTATION WHEREAS, the City of St. Joseph City Council must approve base pay and other components of base pay for City of St. Joseph (City) employees for calendar years in which it has not taken formal action on such items; and WHEREAS, the City approves such items through base pay structures. NOW, THEREFORE, BE IT RESOLVED by the City Council of St. Joseph that: The City Council approves the following: 1. City of St. Joseph's Base Pay Structures, which are attached hereto and incorporated herein by reference in their entirety, for: A. January 1, 2023 through December 31, 2023 (2023 BPS) B. January 1, 2024 through December 31, 2024 (2024 BPS) C. January 1, 2025 through December 31, 2025 (2025 BPS) 2. City of St. Joseph employees in the following positions will be subject to the 2023 BPS, 2024 BPS, and 2025 BPS: A. All position in an appropriate unit represented by an exclusive representative who have executed an agreement agreeing to be subject to the 2023 BPS, 2024 BPS, and 2025 BPS. B. All regular positions not represented by an exclusive representative. 3. Employees employed as of January 1, 2022 in the same position as of December 31, 2022 will be paid, effective January 1, 2023, base pay in the 2023 BPS at the step in the 2022 BPS for their job classification's pay grade that is closest to, but not less than, the employee's December 31, 2022 base pay. ADOPTED City Council on this 5th day of December, 2022. Rick Schultz, Mayor ATTEST Jeff O’Neill, Interim City Administrator 2023 Preliminary Staff Budget Adopted 9‐19‐22 Compared to Proposed Flaherty & Hood Compensation Study ‐ 2023 Wages As of 12/5/2022 Sick Leave Confidential Positions Salary/Wage Payout PERA FICA/Medicare Deferred Comp Insurance Buy Out Health Ins. H SA Dental Ins. Life Ins. LTD STD Uniforms Total 6 full‐time, 1 part‐time 747,265 12,785 69,450 47,920 9,100 7,200 87,000 13,750 7,590 480 6,125 90 1,225 1,009,980 LELS Positions 11 full‐time 893,870 4,515 158,220 12,685 ‐ ‐ 191,400 30,250 13,915 880 6,915 165 11,250 1,324,065 AFSCME Positions (8 PW, 5 ADM) 13 full‐time 955,115 19,105 71,635 70,760 ‐ 7,200 208,800 33,000 16,445 1,040 7,830 195 3,400 1,394,525 Totals all groups 2,596,250 36,405 299,305 131,365 9,100 14,400 487,200 77,000 37,950 2,400 20,870 450 15,875 3,728,570 2022 Negotiated Agreements 2,520,955 33,540 291,295 125,950 9,100 14,400 487,200 64,400 42,180 2,430 20,335 450 16,425 3,628,660 budget to negotiated agreements differences 75,295 2,865 8,010 5,415 ‐ ‐ ‐ 12,600 (4,230) (30) 535 ‐ (550) 99,910 F&H less than prelim budget 30 full‐time, 1 part‐time 15,966 est. "savings" in enterprise funds Flaherty & Hood Compensation Study Implementation 1. New 7‐step Base Pay Scale (BPS) remove steps 1 and 2 add new step 7 ‐ 4% higher increase the 2022 BPS 4% 2. Place employees on 2022 BPS step closest to, but not less than old 2022 BPS employees will not have 2022 pay adjusted placing on scale is just to begin new BPS 1/1/2023 3. Increase new 7‐step BPS 3% general increase 4. Administrator estimated at grade 17, step 5 Council Agenda Item 8 ______ MEETING DATE: December 5, 2022 AGENDA ITEM: Consideration of Approving LELS/Police Labor Contract for 2023-2025 SUBMITTED BY: Interim City Administrator BOARD/COMMISSION/COMMITTEE RECOMMENDATION: Negotiations team presented terms that were then approved by the Union representatives and membership. PREVIOUS COUNCIL ACTION: General direction to negotiations team to utilize results of compensation study in negotiating contract. BACKGROUND INFORMATION: In accordance with general direction by the City Council, the negotiations team consisting of Bob Loso, Kelly Beniek, Jeff O’Neill, Lori Bartlett and Brandon Fitzsimmons conducted negotiations with LELS and Union representatives and requests City Council consideration of approval of the contract as submitted. The contract in its form submitted to the City Council has been reviewed and approved by the union. Base Pay Scale. The adjustment to pay under the proposed agreement is generally consistent with the direction derived from the compensation study and the same as the adjustments to the base pay scale as identified the related resolution identifying base pay for non-union personnel. To again summarize. Base pay scale to be adjusted as follows. • Drop two steps and add one step – go from 8 to 7 steps • Shift the entire scale up 4% to equalize for 2022 • Additional 3% Jan 1 to keep pace for 2023 • Future adjustments - 2024 3%, 2025 3% Work Day. • Language modified to allow Police Chief flexibility to shift working hours from 8 to 10 and vice versa to match changes to resources and demands. Vacation. • Employees now allowed to used accrued vacation during first six months of employment. • Accrued vacation formula shifted from years to months for purpose of clarifying benefit, however no change in benefit proposed. • Employer may at its discretion credit a new employee for additional vacation based on new employees’ years of service. This flexibility to be utilized as a recruiting tool as needed. Sick Leave • Employees will now be able to use accrued sick leave during first six months of employment. Health Insurance Employer Contribution • 2023 - $1,450 up from $1350 in 2022 • 2024 - $1,600 • 2025 - $1,750 A small number of housekeeping modifications were made to the contract to improve readability or clarity but did not change terms or benefits. As a result of the compensation study and associated terms in the agreement, both sides of the table were upbeat about the prospect of attracting good candidates from a shrinking pool of police officers. BUDGET/FISCAL IMPACT: $1,310,694 Accounted in the 2023 Budget Process ATTACHMENTS: Resolution 2022-063 Approving Labor Agreement and Memorandum of Agreement between the City of St. Joseph and Law Enforcement Labor Services, Inc. (LELS). REQUESTED COUNCIL ACTION: Motion approving Resolution 2022-063 Approving Labor Agreement and Memorandum of Agreement between the City of St. Joseph and Law Enforcement Labor Services, Inc. (LELS). RESOLUTION NO. 2022-063 RESOLUTION APPROVING LABOR AGREEMENT AND MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF ST. JOSEPH AND LAW ENFORCEMENT LABOR SERVICES, INC. (LELS) WHEREAS, LELS is the exclusive representative for certain City of St. Joseph employees; and WHEREAS, the current labor agreement between the City of St. Joseph and LELS expires on December 31, 2022; WHEREAS, the City of St. Joseph and LELS met and negotiated over the terms of the new labor agreement between the parties; WHEREAS, the City of St. Joseph is establishing new base pay schedules (“BPS”) in 2023, 2024, and 2025, respectively; WHEREAS, the parties reached a tentative agreement of the terms of the new labor agreement, and; WHEREAS, the Public Employment Relations Act requires that the City of St. Joseph execute a labor agreement and implement it in the form of a resolution. NOW, THERFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL AS FOLLOWS: 1. The Labor Agreement between the City of St. Joseph and LELS for January 1, 2023 through December 31, 2025 is approved. 2. The City of St. Joseph’s Mayor and City Administrator shall execute the agreement. 3. The City of St. Joseph shall implement the agreement. PASSED by the City of St. Joseph’s City Council on this 5th day of December, 2022. ATTEST Jeff, O’Neill, Interim Administrator Rick Schultz, Mayor Labor Agreement between the City of St. Joseph and Law Enforcement Labor Services (LELS) January 1, 2023 - December 31, 2025 This page intentionally left blank Table of Contents Article 1 Purpose of the agreement 1 1.1 Purpose of the agreement-Interpretation 1 1.2 Purpose of the agreement-Terms and conditions 1 Article 2 Recognition 1 2.1 Union as exclusive representative 1 Articie 3 Definitions 1 3.1 Union 1 3.2 Employee 1 3.3 Regular employee 1 3.4 Introductory employee 1 3.5 Department 1 3.6 Employer 1 3.7 Chief 1 3.8 Scheduled Shift 1 Article 4 Employer Authority 2 4.1 Employer retains right to manage the employees 2 Article 5 Employee Security 2 5.1 Union to designate and make Employer aware of stewards/negotiators 2 5.2 No discrimination 2 5.3 Payment of union dues 2 5.4 Furnishing of counsel 2 Article 6 Employer Rights and Grievance Procedure 2 6.1 Definition ofi a grievance 2 6.2 Unian representatives 2 6.3 Processing of a grievance 3 6.4 Procedure 3 6.5 Arbitrator's Au#hority 4 6.5 Waiver 5 6.7 Choice of remedy 5 Article 7 Hours of Work 5 7.1 Empfoyer to determine work schedules 5 7.2 Normal work day 5 7.3 Normal work year 6 7.4 Work Schedules to be posted 6 7.5 Emergency 6 7.6 Sundays and Holidays 6 Article 8 Overtime and Premium Pay 6 8.1 Work beyond the normal work day 6 8.2 Employees returning to duty 6 8.3 Employees called in for court appearances 6 8.4 Employees called in for court appearances/court cancelled 6 8.5 Overtime computation 6 8.6 Overtime not to be compounded 6 Article 9 Holidays 7 9.1 Paid Holidays 7 9.2 Regular Employees working on a paid holiday 7 9.3 Personal Holiday 8 Article 10 Vacations 8 10.1 Regular Employees 8 10.2 Vacation hours earned 8 10.3 Vacation hours to be credited 8 10.4 Employees leaving employment 8 10.5 Amount to carryover 8 10.6 Waiver of vacation leave 8 10.7 Vacation preferences 8 10.8 Emergency 9 Article 11 Sick Leave 9 11.1 Regular employees 9 11.2 Sick feave hours earned 9 1]..3 Sick leave accumulation 9 11.4 Retirement/Termination 9 11.5 Sick leave and allowed absences 9 11.6 Medical certification required after 3 days 10 11.7 Requirement to notify supervisor 10 11.8 Cause for disciplinary action 10 Article 12 Funeral Leave 10 12.1 Eiigibility 10 Article 13 Military Leave 10 Article 14 Insurance 10 14.1 Employer to offer both health and dental insurance 10 14.2 Health Insurance 10 14.3 Dentallnsurance 11 14.4 Life Insurance 11 Article 15 lntroductory Period,Seniority and Resignation 11 15.1 One year introductory period for new officers 11 15.2 Employees to become regular employees 11 15.3 No regular employee to be laid off whiie an introductory empioyee employed 11 15.4 Employees written notice of intent to resign 12 Article 16 Discipline 12 16.1 Forms of discipline 12 16.2 Suspensions, demotions and discharges to be in written form 12 16.3 Employees and Union to receive copies of all written notices 12 16.4 Personnel files 12 16.5 fnvestigation of disciplinary action 12 16.6 Grievances to be initiated by Union 12 Article 17 Wages 12 17.1 Employees to be paid in accordance with Schedule"A"12 17.2 Differential pay 13 17.3 Field Training Officer(FTO) 13 17.4 Employee promoted to sergeant 13 Article 18 Uniforms 13 18.1 New Employees to be provided proper uniform 13 18.2 Employer to make direct payment to vendors 13 18.3 Probationary period 13 18.4 Ability to carry over unused uniform allowance 13 18.5 Damages to glasses 13 18.6 Repair or replacement of watches 13 Article 19 Weapons 14 19.1 Practice ammunition 14 19.2 Duty ammunition 14 Article 20 Licenses 14 20.1 Employer to pay the annual POST license fee 14 Article 21 Post Retirement Health Care Savings 14 21.1 Estabtishment of VEBA 14 21.2 Severance pay 14 21.3 Contribution of severance 14 21.4 Administrative fee 14 Article 22 Police Policy and Procedure Manual and Employee Manual 14 22.1 Collective bargaining agreement shall govern over the Personnel Policy 14 Article 23 Waiver 15 23.1 Atl prior agreements,etc.to be suspended 15 23.2 Agreement to be opened only upon consent of both the Employer and Union 15 Article 24 Savings Clause 15 24.1 Provisions to be voided if contrary to law 15 Article 25 Duration 15 25.1 15 ARTICLE 1 PURPOSE OF THE AGREEMENT This agreement is entered into effective January 1, 2023 between the City of St.loseph, hereinafter called the "Employer,"and the Law Enforcement Labor Services, Inc. hereinafter called the"Union." It is the intent and purpose of the Agreement to: 1.1 Establish procedures for the resolution of disputes concerning this Agreement's interpretation add/or application;and 1.2 Place in written form the parties'agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2 RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative for all employees in the St.Joseph Police Department who are both public employees within the meaning of Minnesota Statutes Section 179A.03,Subdivision 4, and work more than fourteen (14) hours per week and 67 days per year, excluding the Chief of Police and all other non-potice Employees of the City of St.Joseph. ARTICLE 3 DEFINITiONS 3.1 Union: Law Enforcement Labor Services, Inc. 3.2 Employee:An employee inciuded in the appropriate unit of Employer represented by the Union. 3.3 Reguiar Employee: Empioyee who has completed the introductory period. 3.4 Introductory Employee: Employee who has not yet completed the introductory period. 3.5 Department:The City of St.Joseph Police Department. 3.6 Employer:City of St.Joseph. 3.7 Chief: Police Chief, City of St.Joseph. 3.8 Schedufed Shift:A continuous work period including two fifteen (15) minute paid rest breaks and a one-half(1/2) hour paid lunch break. ARTICLE 4 EMPLOYER AUTHORITY 4.1 The Employer retains the full and unrestricted right to operate and manage all manpower,facilities and equipment;to establish functions and programs;to set and amend budgets;to determine the utilization of technology;to establish and modify the organizational structure;to select,direct and determine the number of personnel;to establish work schedules, and to perform any inherent managerial functions not specifically limited by this Agreement. 4.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain so ely within the discretion of the Employer to modify,establish or eliminate. ARTICLE 5 EMPLOYEE SECURITY 5.1 The Union may designate employees from the bargaining unit to act as steward and alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 5.2 The shall be no discrimination, by the Employer or LELS against any employee because of race, color,creed, religion, national origin,sex, marital status,status with regard to public assistance, membership or activity in tocal commission, disability,sexual orientation,age or non-membership in LELS. 5.3 For such employees as authorized in writing,the Employer shall deduct from the first pay of each month an amount equal to the regular monthly Union dues and shall remit such monies to the Treasurer of the Union. 5.4 The Employer and the Union recognize the provision of Minnesota Statutes 471.44 regarding the furnishing of a counsel to defend Officers in certain circumstances arising from the performance of their official duties,for action brought by citizens. ARTICLE 6 GRIEVANCE PROCEDURE 6.1 DEFINITION OF GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 6.2 UNION REPRESENTATIVES The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union will notify the Employer in writing of the names of such Union Representatives and of the successors. 6.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the Union and Employer the processing of grievances is limited by the job duties and responsibilities of the employees and will therefore be accomplished during normal working hours when consistent with such employees' duties and responsibilities. The aggrieved employee and the Union Representative will be released from work,without loss of pay,to investigate a grievance and to attend meetings or hearings pursuant to this Article provided the employee and the Union Representative have notified and received the approval of the Employer who has determined such absence is reasonable and would not be detrimental to the work programs of the Employer. 6.4 PROCEDURE Grievances, as defined by Section 6.1, shall be resolved in conformance with the following procedure: Step 1. An Employee claiming a violation concerning the interpretation or application of this Agreement will,within twenty-one(21)calendar days after such alleged violation has occurred, present such grievance to the Police Chief in writing. The Chief will discuss and give answer to such Step 1 grievance within ten (10) calendar days after receipt. Step 2. If a grievance is not resolved in Step 1 and the Union desires to appeal it to Step 2,the Union shall,within ten(10)calendar days afterthe Chief of Police's submission of his or her final Step 1 answer, place the appeal in writing setting forth the nature of the grievance,the facts on which it is based,the provision or provisions of the Agreement allegedly violated and the remedy requested, present the grievance to the City Administrator and discuss it with the City Administrator,The City Administrator will give an answer to the Step 2 grievance in writing within ten (10)calendar days after receipt. Step 3. If a grievance is not resolved in Step 2 and the Union desires to appeal it to Step 3, the Union shall, within ten (10) calendars days following the City Administrator's submission of his or her Step 2 answer, place the grievance in writing, present the writing to the City Council and discuss it with the City Council. The City Council will give an answer to the Step 3 grievance in writing within (10)calendar days after receipt of the Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the City Council's final answer in Step 3. Any grievance not appealed in writing in Step 4 by the Union within ten(10)calendar days shall be considered waived. Step 4. If a grievance is not resolved in Step 3, the parties may, by mutual agreement, submit the grievance to mediation to the State of Minnesota, Bureau of Mediation 5ervices. A submission to mediation preserves the time lines for filing. Step 5. If a grievance is not resolved in Step 3 or 4 and the Union desires to appeal it to Step 5, the Union shall submit the grievance to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the rules established by the State of Minnesota, Bureau of Mediation Services, except that for grievances subject to Minnesota Statutes, section 626.892, the selection of an arbitrator is governed exclusively by that law. During the time between the appeal to Step 5 and the date set for arbitration, either party may, by mutual agreement,submit the grievance to mediation through the Bureau of Mediation Services for attempt at resolution.A submission to mediation extends and tolls the timelines for further proceedings on Step 5. 6.5 ARBITRATOR'S AUTHORITY A. The Arbitrator will have no right to amend, modify, nullify, ignore,add to or subtract from the terms and conditions of this Agreement.The arbitrator shalf consider and decide only the specific issue(s)submitted in writing by the Employer and the Union,and will have no authority to make a decision on any other issue not so submitted. B. The arbitrator will be without power to make decisions cont ary to or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator's decision will be submitted in writing within thirty(30)days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree in writing to an extension. The decision wil!be binding on both the Employer and the Union and will be based solely on the arbitrator's interpretation or application of the express terms of this contract and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings will be borne equally by the Employer and the Union provided that each party will be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings,it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings,the cost will be shared equally. 6.6 WAIVER If a grievance is not presented within the time limits set forth above, It shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits,the Union may elect to treat the grievance as denied at the step and immediately appeal the grievance to the next step.The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 6.7 CHOICE OF REMEDY If the event giving rise to the grievance is appealed to any procedure other than the grievance procedures in this Article, at any time,the grievance is not subject to this grievance procedure nor arbitration under such procedure. ARTICLE 7 HOURS OF WORK 7.1 The Employer shall be the sole authority in determining the work schedules. 7.2 The normal work day shall consist of eight(8)to ten (10) hours, The Employer shall provide LELS with sixty(60)days written notice prior to implementing any change in the work day, unless LELS agrees to shorter notice or the change is necessitated by an emergency. 7.3 The normai work year shali consist of 2080 hours. 7.4 Work schedules shall be posted one(1)week in advance,subject to change due to emergency circumstances.Trading of shifts wili be allowed if approved by the Chief. Any department initiated changes less than one(1)week in advance after posting will be paid at the overtime rate. 7.5 "Emergency"circumstances relate solely to health and safety Issues 7.6 So far as possible, Employees shall receive an equal number of Sundays and Holidays off each year. ARTICLE 8 OVERTIME AND PREMIUM PAY 8.1 All work in excess of ten (10) hours per day or work beyond the normal scheduled work time shall be paid for at a rate of one and one-half(11/2)times the Employee's base hourly wage. 8.2 An employee calfed back to duty during his/her off-duty hours shall receive a minimum of two(2) hours at time and one half. 8.3 If an employee is called in for court appearances during an off duty time,the employee shall receive a minimum of two(2) hours of their base hourly wage at a rate of one and one-half times their base hourly wage. 8.4 If an employee is scheduled for a court appearance and the matter is canceled after 12:00 p.m. on the day before the scheduled appearance day,the employee will be paid three(3)hours.7he compensation wi11 be paid at one at one half(11/2)times the employee's regular straight time hourly rate of pay. 8.5 An Employee may elect to receive compensatory time in lieu of overtime pay under 8.1. It may be taken in hourly or half hour increments. Employees may accumulate up to 80 hours of compensatory time and carry over to the next calendar year a maximum 40 hours. Hours accumufated over the maximum of 40 hours as of the final day of the final full pay period of the calendar year will be paid out on the payday for that payroll period. 8.6 For purposes of computing overtime and premium pay,overtime or premium pay shall not be pyramided,compounded,or paid twice for the same hours worked. ARTKLE 9 HOLIDAYS 9.1 The following twelve days shall be paid holidays for Employees: New Years Day January 15t Martin Luther King 3 d Monday in January President's Day 3`d Monday in February Good Friday 1/2 day and%Z floating Memorial Day Last Monday in May Independence Day July 4tn Labor Day 1St Monday in September Veterans' Day November 11tn Thanksgiving Day 4t''Thursday in November Day after Thanksgiving 4t"Fr+day in November Christmas Eve December Z4tn Christmas Day December 25tn 9.2 Employees who work on a paid holiday shall receive some other day off with pay. An Employee is considered to have worked on a holiday only if the Employee's shift commenced on the holiday regardless of when the shift ended. Should a paid holiday occur during an Employee's scheduled day off,the Employee shall receive some other day off with pay. If the Employee fails to take another day off prior to lune 1(for holidays falling on or between December 1 and May 31)or December 1 (for holidays falling on or between June 1 and November 30),the Employee shall be compensated for the holiday at the regular rate of pay in exchange for the day off. In addition,full time employees shall be paid at a rate of one and one-half their base hourly wage for all hours worked on the following holidays: New Years Day, Martin Luther King Day, President's Day, Good Friday, Easter, Memorial Day, Independence Day, Labor Day,Veterans' Day, Thanksgiving Day, Christmas Eve,Christmas Day. 9.3 Each regular Employee shall receive a Personal Holidayto be used at the discretion of the employee upon approval of the immediate supervisor. The Personal Holiday hours may not be taken in increments and will be equal to the hours worked on a typical work day. Personal Holiday hours not used before December 31 of any calendar year shall be forfeited. ARTICLE 10 VACATION 10.1 Full time employees are eligible for paid vacation.Vacation accrues from the first day of employment. 10.2 Regular full time Employees shall earn vacation benefits annually as follows: Full Months of Service Hours 0 Through 23 months 80 24 months through 59 months 120 60 months through 119 months 150 120 months and onwards 200 Employer may credit an employee that begins employment with employer for months of service for purposes of this section based on their experience. 10.3 Vacation hours will be credited each pay period, prorated on the schedule in section 10.2. 10.4 Employees separating employment in good standing after giving proper notice of termination shaN be compensated for vacation ieave earned and unused to the date of separation by lump sum payment. 10.5 Employees are allowed to carry forward to the next calendar year a maximum of one hundred (100) hours. All unused vacation time in excess of 100 hours shatl be forfeited. 10.6 No Employee may waive vacation leave in order to receive double pay. An Employee who works on a day when he or she is also taking vacation leave shall not receive overtime pay for the hours worked, unless the employee actually works more than ten(10) hours on the vacation leave day. 10.7 Vacation preferences shall be designated by March 30 of each calendar year and seniority shall govern in cases of conflict. Officers shall schedule at least eighty 80%)af their vacation time by May 1st of each year. 10.8 An Employee deprived of vacation schedules or any part thereof due to an emergency, shall be compensated in cash for the vacation time lost, or be allowed the vacation time taken at a later date on approval of the Employer, at the Employer's discretion. ARTICLE 11 SICK LEAVE 11.1 Full time employees are eligible to earn sick leave. Sick leave accrues from the first day of employment. 11.2 Sick Leave with pay shall be earned by each regular full time employee on a basis of eight(8) hours for each month of service. 11.3 Sick leave may be accumulated up to a maximum of nine hundred and sixty 960) hours. When an employee has reached the maximum accumulation of sick days,s/he will be paid for eight hours each month that sick leave is earned and not used.Such payment will be contributed to the employee's deferred compensation or health savings account. 11.4 Upon retirement or termination in good standing employees shatl be compensated for unused sick leave based on the following table: 0-3 years Employee shall not receive compensation for unused accumulated sick leave 4-9 years Employee shall receive 50%of their unused accumulated sick leave. 10-19 years Employee shail receive 100%of their unused accumulated sick leave up to 720 hours. 20-24 years Employee shall receive 100%of their unused accumulated sick leave up to 840 hours. 25+years Emptoyee shall receive 100%of their unused accumulated sick leave up to 960 hours. Separation payment for unused sick leave will be paid in accordance with section 22.3 of this agreement. 11.5 Sick ieave may be granted only for an illness or injury necessitating an absence from work. Up to 160 hours of accrued sick leave may also be used for the employee's relatives defined in and under the terms provided in state law. 11.6 Certification by a physician may be required in any request for sick leave, according to the City Personnel Policy. 11.7 In orderfor an eligible Employee to receive sick leave,the employee must report prior to scheduled work to the Chief of Police the reason for a proposed absence from duty and keep the Chief of Police informed of his or her condition of the absence if it is for more than three(3)days. 11.8 An employee using sick leave when physically fit except as otherwise provided by this Article, may be cause for disciplinary action, including suspension, demotion or dismissal. ARTtCLE 12 FUNERAI LEAVE 12.1 An employee shall be granted five(5)consecutive days leave with pay in the event of a death in the immediate family(spouse, children,step/foster children,grandchildren,father, mother, legal guardian, brothers and sisters) and three(3)consecutive days leave with pay for the funeral of a mother-in- law,father-in-law,grandmother or grandfather. In the event of unusual circumstances, sick leave may be taken in addition to funeral leave on approval of the Police Chief/City Administrator. ARTICLE 13 MILITARY LEAVE Employees shall be entitled to military leaves of absence and reinstatement in accordance with the law. The section is included simply to make city officers and employees aware of the fact that the state law applies. ARTICLE 14 INSURANCE 14.1 The Employer shall offer group health and dental insurance to full time regular employees. The health insurance offered shall contain major medical, medical heafth care coverage and dependents health care coverage. 14.2 Health Insurance. For employees enrolled in Empfoyer's group heafth insurance, The Employer will provide a High Deductib{e Health Plan (HSA), with the maximum employer contribution, to both the premium and Health Savings Accounts(N.S.A.)in 2023,2024,and 2025 are as follows: Family Coverage YEAR PREMIUM H.S.A. 2023 1,450.00/month 2,300.00/year 2024 1,600.00/month 2,350.00/year 2025 1,750.00/month 2,400.00/year Single Coverage YEAR PREMIUM H.S.A. 2023 600.00/month $1,150.00/year 2024 650.00/month $1,200.00/year 2025 700.00/month $1.,250.00/year In conjunction with the first pay period of the calendar year,the Employer will Deposit one half(1/2)of the employer deduction contribution to each employee's individual HSA account. The second one half(1/2)of the Employer's contribution shall be deposited into each employee's individual HSA account on the pay period closest to and after July 1 of each calendar year. 14.3 Dental Insurance. The Employer will pay 80%of the dental insurance premium and the employee shall pay 20%of the premium for regular full time employees, their spouse and their dependents. 14.4 Life Insurance. The Employer shall provide regularfuN time employees with term Life Insurance with death benefits in the amount of at least$25,000. ARTICLE 15 INTRODUCTORY PERIOD, SENIORITY,AND RESIGNATION 15.1 All newly sworn police officers shall serve a one (1j year introductory period upon completion of basic training, and all other Officers with one year full time previous experience in the State of Minnesota shall serve a six (6) month introductory period. During their introductory period, employees may be terminated at the sofe discretion of the Employer. 15.2 Upon completion of the introductory period, employees shall become regular Employees within the meaning of this Agreement and shall have seniority dating from the beginning date of their continuous employment. 15.3 In the event of a layoff or recalt,seniority shall govern provided:that no regular Employee shall be laid off while introductory emp oyees are employed. 15.4 The Employee shall provide at least fourteen (14) calendar day's written notice of an intent to resign, specifying the termination date, and reason for resignation. Failure to provide such notice may mean a loss of termination benefits due under this Agreement. An unauthorized leave of more than three 3)working days shall be deemed to be a resignation without notice. ARTICLE 16 DISCIPLINE 16.1 The Employer will discipline employees for just cause only. Discipline shall be in one of the following forms: a.) Oral reprimand b.) written reprimand c.) suspension d.) demotion, or e.) discharge 16.2 Suspensions,demotions and discharges will be in written form 16.3 Written reprimands, notices of suspension and notices of discharge, which are to become part of an employee's personnel file,shall be read and acknowledged by signature of the empfoyee. Employees and the Union shall receive a copy of such reprimands and/or notices. 16.4 Employees may examine their own individual personnel files at reasonable times underthe supervision ofthe Employer. 16.5 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an apportunity to have an Union representative present at such a meeting. 16.6 Grievances relating to this Article and involving suspension, demotion or discharge shall be initiated by the Union in Step 2 of the Grievance Procedure, under Article 6. ARTICLE 17 WAGES 17.1 In calendar years 2023,2024,and 2025, respectively,employees will be paid the base pay as provided in Employer's base pay schedule for the respective calendar year. 17.2 Differential pay wiN be applied to regularly scheduled work hours from 6:00 PM through 6:00 AM, which will not include overtime hours or any other hours in which the employee is paid compensation above their base hourfy wage. It is payable in multiples of one hour, scheduled between 6:00 PM and 6:00 AM of the next day. The rate for 2023, 2024, and 2025 shall be$.75 per hour. 17.3 The designated Field Training Officer (FTO) shall receive one hour of compensatory time for each shift they work as FTO. 17.4 An employee promoted to sergeant shall move to the sergeant pay scale with a minimum wage increase of S%. ARTICLE 18 UNIFORMS 18.1 All new Employees shall be provided with an initial proper uniform, provided that any employee terminated during her/her introductory period shall return all uniform items, leather, and weapons to the Employer. 18.2 As a uniform allowance, the Employer shall make direct payment to approved vendors for uniform items or maintenance approved by Chief of Police and purchased by the Employee. The uniform allowance shall not exceed$725. Any uniform purchases in excess of the above stated amounts shall be an expense of the employee. 18.3 New employees shall not accrue uniform allowance until completion of their six(6) month introductory period. Upon completion of their introductory period, new officers shall be entitled to a uniform allowance prorated for the remainder of the calendar year in which the introductory period ends. 18.4 Officers shall be allowed to carry forward a total of$100 of unused uniform allowance from one calendar year to the next. 18.5 The Employer shall cover all costs on glasses damaged or destroyed in the line of duty. 18.6 The Employer shall pay up to twenty-five(25)dollars for repair or replacement of watches in the line of duty. ARTICLE 19 WEAPONS 19.1 The emp4oyer shall furnish each officer with up to two boxes of ammunition(100 rounds) per month for practice. The officer shall sign a receipt indicating that they have received the ammunition for target practice. Each Officer shall be issued fourtargets for each one hundred rounds of ammunition. All targets shaN be returned on July 1 and January 1 of each calendar year. 19.2 The employer shall furnish each officer with the required duty ammunition once per year ARTICLE 20 LICENSES 20.1 The Employer shall pay annually the POST license for all full time Regular employees required to be licensed. ARTICLE 21 POST RETIREMENT HEALTH CARE SAVINGS 21.1 Establishment of VEBA. The Employer will establish an Employer-sponsored Post Retirement Health Care Savings Plan (HCSP)as provided for in the Laws of MN 2001, Chapter 352.98,for participation of Regular full time employees. 21.2 Severance Pay. Upon separation of employment in good standing,the employee wiU receive 100%of their severance pay provided in 10.4 and 11.4 of this Agreement. Payment shall be determined on the basis of the employee's rate of pay in the pay period in which employee separated from employment. 21.3 Contribution. Within sixty(60)days of the effective date of separation of employment,the Employer shail deposit into the individual HCSP account 100% of the severance pay provided in 11.4 of this Agreement. Employees will not be entitled to receive these amounts in the form of taxable cash compensation. 21.4 Administrative ee. Annual investment fee charges and administrative fees to administer the Plan are deducted from the employee HCSP Account. ARTICLE 22 POLICE POLICY AND PROCEDURE MANUAI AND EMPLOYEE MANUAI 22.1 Where the Collective Bargaining Agreement conflicts with the Emptoyee manual,the Collective Bargaining Agreement shall govern. Otherwise,the Police Officers shall be subject to the terms and conditions of the Employee Manual. The Police Officers shali aiso be subject to the poiicies and procedures set forth in the Police Policy and Procedure Manual. Where the terms of the Police Policy and Procedure Manual confticts with either the Collective Bargaining Agreement or the Employee Manual,the Collective Bargaining Contract and the Employee Manual shall govern. ARTICLE 23 WAIVER 23.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment to the exfient inconsistent with the provision of the Agreement,are hereby superseded. 23.2 All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for its specified term. The Employer and the Association agree that only upon written consent of both parties may this agreement be opened during its life for purposes of negotiations on terms or conditions of employment covered by this Agreement or those not specifically referred to or covered by this Agreement. ARTICLE 24 SAVINGS CLAUSE 24.1 The Agreement is subject to the laws of the United States, the State of Minnesota and the Employer. In the event any provision of this Agreement shall be held contrary to law by court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shalf be voided. Afl other provisions of the Agreement shall continue in full force and effect. The voided provisions may be renegotiated at the written request of either party. ARTICLE 25 DURATION 25.1 This Agreement shall be effective as the 1St day ofJanuary,2023 and shall remain in force and effect until the 315Y day of December, 2025. IN WITNESS WHEREOF the parties have executed this agreement on the latest date affixed to the signatures hereto. CITY OF ST.JOSEPH LAW ENFORCEMENT LABOR SERVICES By: By: v""' Its Mayor Its Business Agent By: By: b srn9 Its City Administrator ts Unio Steward Date: Date: `'2- `'2"" Council Agenda Item 9 MEETING DATE: December 5, 2022 AGENDA ITEM: Consideration of Accepting Short Term Disability Insurance Contract with UNUM SUBMITTED BY: Administrator/Finance PREVIOUS BOARD ACTION: None PREVIOUS COUNCIL ACTION: Staff presented a short-term disability plan from UNUM in early 2022. The plan was not moved forward at that time due to the timing of when the quote came in. Council adopted the preliminary 2023 budget with an estimate for short-term disability for full-time employees. BACKGROUND INFORMATION: Short-term disability insurance has been requested from staff to cover short-term leave such as maternal and paternal leave, and leave for illnesses. Full-time employees receive a sick leave accrual each pay period for a total of 96 hours per year. With new hires or employees who needed to take days off for illnesses/injuries, employees do not have a bank of sick leave hours to draw from. Some employees have had to take unpaid leave to tend to their needs. Bargaining units tried to negotiate for short-term disability in the past. The plans were not offered because not enough employees signed up for the insurance. The City pays for long-term disability insurance through UNUM for full-time employees that have been employed at least 90 days. Long-term disability begins after 90 days of continuous leave. To cover the initial 90 days of leave, employees are expected to use their sick leave hours. This equates to roughly 192 hours. It takes new employees two full years to reach 192 hours assuming they do not need to use any hours during that time. The impact has created a hardship for some employees. Staff reached out to UNUM for a quote on short-term disability. The insurance underwriters told staff the only way the city could offer short-term disability is if it was a paid benefit for all full-time city employees. With a smaller employee group, they cannot quote individual plans. The UNUM short-term disability kicks in after an employee is out for seven consecutive days and ends once long-term disability begins. The premium estimates were added to the preliminary 2023 budget. BUDGET/FISCAL IMPACT: $4,970 ATTACHMENTS: UNUM short-term disability quote REQUESTED COUNCIL ACTION: Consider acceptance of the UNUM short-term disability quote and adding to the full-time benefit package for city employees. CITY OF ST JOSEPH MN Situs state: Minnesota Presented by: Omann Insurance Agency Expires: February 6, 2023 Better benefits ahead At Unum, we help millions of employees protect their families, their finances and their futures. Comprehensive coverages, superior technology and unparalleled support — delivered where and when it’s needed most. BENEFITS PROPOSED Group Short Term Disability Ask your UNUM representative about the additional benefits we offer: Dental Vision Long Term Disability Term Life and AD&D Critical Illness Accident Hospital Employer and employee funding methods available for the benefits above. UNUM REPRESENTATIVE Melissa, Kohler 1 CITY OF ST JOSEPH MN 2 GROUP SHORT TERM DISABILITY INSURANCE Coverage Effective Date: January 1, 2023 Rate Guarantee: 2 Years Lives Rate per $10 of Weekly Benefit Volume per $10 of We ekly Benefit Monthly Premium Annual Premium 29 $0.276 $1,450.00 $400.20 $4,802.40 Short Term Disability PROVISIONS QUOTED Full-time Employees Contributions .....................................Employer pays 100% ........................................................................................ Minimum Participation Requirement ..100% ............................................................................................................ Minimum Hours for Eligibility .............30 hours per week ........................................................................................... Elimination Period: Injury/Sickness .....7 days injury / 7 days sickness ............................................................................ Maximum Duration of Benefits ..........13 weeks ....................................................................................................... Definition of Disability ........................Residual ........................................................................................................ Maternity ........................................... 6 weeks 8 weeks for c-section ....................................................................................... Weekly Benefit % ...............................60% ............................................................................................................. Maximum Weekly Benefit $ ................$500 ............................................................................................................ Guarantee d Issue ...............................$500 ............................................................................................................ Minimum Weekly Benefit ...................$25 .............................................................................................................. Coverage Type ...................................Non-occupational ............................................................................................ Rehabilitation Services .......................Participation is voluntary ................................................................................... OFFSETS: Employers get the full value of Unum’s income protection coverage, because we don’t deduct employee’s salary continuation or accumulated sick leave benefits from our short-term disability payments. VOLUNTARY REHABILITATION AND RETURN-TO-WORK ASSISTANCE: After a disability, most people want to get back to work. We will provide an additional 10% in disability benefits (to a maximum amount per month) if the employee is eligible and participating in the rehabilitation and return-to-work program. CITY OF ST JOSEPH MN 3 PLAN INFORMATION Definition of Earnings: When calculating benefits and cost, an employee’s “weekly earnings” are assumed to be what was provided on the census when the quote was requested. Note: If Partnership, Schedule K-1 will be used in determining "weekly earnings" for partners. It will not include income from sources other than the employer. Definition of Disability: Residual The employee is disabled when Unum determines that: •the employee is limited from performing the material and substantial duties of his or her regular occupation due to his or her sickness or injury; and •the employee has a 20% or more loss in weekly earnings due to the same sickness or injury If the employee has a Cesarean section, the employee will be considered disabled for a minimum period of 8 weeks beginning on the date of the Cesarean section, unless the employee returns to work prior to the end of the 8 weeks. The employee must be under the regular care of a physician in order to be considered disabled. The loss of a professional or occupational license or certification does not, in itself, constitute disability. Coverage Exclusions & Limitations: •Intentionally self-inflicted injuries •Active participation in a riot •Loss of Professional License, Occupational License or Certification •Commission of a crime for which the employee has been convicted •War, declared or undeclared, or any act of war •Incarceration •The STD weekly payment may be reduced by amounts the employee receives or is entitled to receive from deductible sources of income (offsets) and disability earnings. Broker Commissions: Rates reflect standard commissions. CITY OF ST JOSEPH MN 4 PROPOSAL CONDITIONS AND DISCLOSURES Termination Provision for Short Term Disability: •This policy or a plan under this policy can be cancelled: by Unum; or by the Policyholder. •Unum may cancel or modify this policy or a plan if: •The participation of eligible employee’s requirement is not met; •The policyholder does not promptly provide Unum with information that is reasonably required; •The policyholder fails to perform any of its obligations that relate to this policy; •Fewer than 10 employees are insured under a plan; •The premium is not paid in accordance with the provisions of this policy that specify whether the policyholder, the employee or both pay the premiums; •The policyholder does not promptly report to Unum the names of any employees who are added or deleted from the eligible group; •Unum determines that there is a significant change, in the size, occupation or age of the eligible group as a result of a corporate transaction the Policyholder and or its employees fails to pay premium within the 31-day grace period. •If Unum cancels or modifies this policy or a plan for reasons other than the policyholder’s failure to pay premium, a written notice will be delivered at least 31 days prior to the cancellation or modification date. The policyholder may cancel this policy or plan if the modifications are unacceptable. •If any portion of the premium is not paid during the grace period, Unum with either cancel or modify the policy or plan automatically at the end of the grace period. •The policy holder may cancel this policy or a plan by written notice delivered to Unum at least 31 days prior to the cancellation date, unless agreed to an earlier date. •Unum will provide coverage for a payable claim which occurs while the employee is covered under the policy or plan. Broker Compensation Disclosure Notice for Group Products: •Your insurance or benefits advisor can offer you advice and guidance as you select the policy and provider most appropriate for your needs. At Unum we recognize the important role these professionals play in the sale of our products and services and offer them a variety of compensation programs. Your advisor can provide you with information about these programs as well as those available from other providers. We support disclosure of broker compensation so that customers can make an informed buying decision. •Brokers may be eligible to receive Base Commissions as well as Supplemental Commissions from Unum. •Unless you have agreed in writing to compensate the broker differently, Unum provides Base Commissions to all brokers in connection with the sale of an insurance policy. Base Commissions are a fixed percentage of the policy premium, and may include a one time, first year flat amount for each policy sold. Base Commissions are paid by Unum to the broker(s) on your policy. In some circumstances, broker(s) may be eligible to receive commissions on your policy even after a broker of record change has occurred. •A broker may also qualify for Supplemental Commissions paid by Unum. For group insurance products, Supplemental Commissions may be paid as a fixed percentage of total eligible group insurance premiums. The Supplemental Commission rate depends on the total dollar amount of all eligible premiums or number of group policies that the broker had in force with Unum in the prior calendar year. The Supplemental Commission rate may range from 0% to 13.80% of total premium paid. •Your broker may also be eligible to receive Supplemental Commissions on other insurance products, which may be calculated differently. The premium you pay is not impacted whether or not your broker receives Supplemental Commissions. •If you would like additional information about the range of compensation programs our company offers for your group insurance policy or any other Unum insurance product, or if you want to speak to us directly about broker compensation, please call 1-800-ASK-UNUM (1-800-275-8686). Proposal Conditions: This proposal is under no circumstances a contract for the i nsurance coverage described within. If this proposal is accepted, a contract outlining the coverage will be issued. This proposal is based on census data received by Unum. Actual costs will be based on the final enrollment data of employees insured under the plan on its effective date. Quote assumes coverage of employees who are in active employment in the United States with the employer working the minimum hours for eligibility. Please contact your Unum representative to request a quote for coverage of any employees who do not fit this category. This quote will expire on the date listed on the first page and includes standard services only, unless otherwise expressly described herein. Important Information Concerning the Sale of these Benefits: State laws require that insurance brokers be licensed and appointed with the applicable Unum insurance subsidiary before engaging in the solicitation or sale of these benefits. Note that Unum cannot accept this business if the broker is not properly licensed and appointed before soliciting this proposal. Unum is prepared to help ensure compliance with these state regulations. Brokers who need to check their Unum appointment status should call 1-800-ASK-UNUM (1-800-275-8686). STD Policy Form Number: C.FP-1 Recently, there has been heightened attention on companies that promote “tax advantaged” wellness programs to help sell voluntary benefits. These offerings promise employers that they can use their payroll tax savings to pay for the wellness program, and that employees can use income and payroll tax savings to purchase voluntary benefits. CITY OF ST JOSEPH MN 5 PROPOSAL CONDITIONS AND DISCLOSURES Unum’s position is that this practice is not in compliance with applicable laws and regulations. This means Unum will not offer any products in conjunction with such a wellness plan offering. For additional guidance please consult your tax attorney and see the IRS Chief Counsel Memorandum 201703013, addressing the taxability of fixed indemnity payments from wellness programs at https: //www.irs.gov/pub/irs-wd/201703013.pdf 1. Employee Benefit Plan Review, “Group Accident & Health Surveys 1976-1990” (1977-1991); Gen Re, “U.S. Group Disability Market Surveys 1991-2013” (1992-2014); LIMRA, “U.S. Group Disability Insurance 2014-2019 Annual Sales and In Force” (2015-2019); LIMRA, U.S. Workplace Disability Insurance Inforce Summary Results 2020 4Q (2021). 2. Fortune, “Fortune 500 2021,” (2021); Unum customer database, 2021. 3. Unum internal data, 2021. Underwritten by Unum Life Insurance Company of America, Portland, ME ©2022 Unum Group. All rights reserved. Unum is a registered trademark and marketing brand of Unum Group and its insuring subsidiaries. SD-1143 Council Agenda Item 10 ______ MEETING DATE: December 5, 2022 AGENDA ITEM: Consideration of Authorization to initiate RFP Process for Selecting Vendor to Update Pay Equity Program SUBMITTED BY: Interim City Administrator BOARD/COMMISSION/COMMITTEE RECOMMENDATION: N/A PREVIOUS COUNCIL ACTION: As reviewed at the previous workshop, staff is seeking formal authorization to request proposals for vendors qualified to update the Pay Equity program. BACKGROUND INFORMATION: The City’s pay equity program is foundational to its compensation program. In order to be effective, it must have credibility within the organization. With recent turnover of multiple City Administrators over recent years, concerns have been expressed by staff members regarding the initial formulation and on-going maintenance of the program. Also, credibility of the ongoing maintenance is affected by a perception that a conflict of interest arises with the labor negotiations consultant also managing pay equity. Given the circumstances about, an updated or rewritten pay equity study involving active staff participation needs to occur. Typically, pay equity studies examining internal equity are conducted in conjunction with compensation studies that compare the base pay scale to the market. In this case, since a compensation study has recently been completed, it will not be part of the study. It is my hope that the compensation study information is sufficient and the consultant will be able to merge an updated pay equity program with the base pay scale proposed for adoption at the Dec 5 Meeting. As you know, staff is seeking approval to conduct the process but no decisions on going forward will be made until proposals are returned and costs understood. It would be my goal to get the process going as soon as possible with hopes for completing the project by June 30th with implementation to be considered at that time. BUDGET/FISCAL IMPACT: Staff time necessary to write and distribute RFP materials. ATTACHMENTS: Example of RFP document for your reference and available for use as a template for St Joseph. REQUESTED COUNCIL ACTION: Motion authorizing staff to initiate RFP process identifying vender and costs associated with completing a pay equity study. Request for Proposals Classification and Compensation Study Proposals Due By: May 10, 2019 4:30 p.m. 2 April 19, 2019 Dear Consultant: Enclosed is the background information necessary to provide a proposal for the classification and compensation study for the City of Monticello. The end report must conform to the standards set by the Minnesota Management and Budget Department (MMB) for pay equity reporting. All proposals must be received by 4:30 PM on Friday, May 10, 2019. Thank you for your consideration. If you have any questions concerning the specifications, etc. please contact me at 763-271-3235. Sincerely, Tracy Ergen Tracy Ergen Human Resources Manager City of Monticello 3 NOTICE OF PROPOSAL The City of Monticello is seeking proposal from consultants highly experienced in government sector compensation studies and compensation plans to evaluate the internal position relationships and external market comparisons for all positions within the City. Sealed proposals will be accepted until 4:30 p.m. on Friday, May 10, 2019 at the Monticello City Hall, 505 Walnut Street, Suite 1, Monticello, MN 55362. Proposals must be labeled “Classification and Compensation Study Proposal.” Please provide six (6) copies of the proposal. CITY OVERVIEW Monticello is a vibrant small city tucked up against the Mississippi River and conveniently located off I-94 between St. Cloud and the Twin Cities with a population of approximately 13,533. The City of Monticello currently has in place a job evaluation and compensation system (Modified Princeton Job Evaluation System) that was reviewed and updated in 2008 for pay equity compliance. The City has approximately 199 employees (53 FT /146 PT) and 57 position classifications subject to the State of Minnesota Pay Equity Compliance requirements. The City contracts for all police services and has one full-time administrative fire department employee. International Union of Operating Engineers Local No. 49 represents fourteen (14) of our full- time Public Works Maintenance Workers. The collective bargaining agreement is a three -year contract and will expire on December 31, 2019. Non-exempt, exempt, and union positions are paid on a performance-based step program. Our current compensation program has 25 grades and 8 steps within each grade. Throughout the last several years we have maintained updated job descriptions and we are currently in compliance with Pay Equity requirements. Our next Pay Equity Report is due in 2020 for the 2019 plan year. SCOPE OF WORK A. The work to be completed includes the following and all work associated with completing the listed tasks: • Review the existing job classifications within the existing system to determine job value for each position with recommendations for necessary adjustments. • Review our current classification system for appropriate number of grades/steps based on our current job classifications. • Review our current classification system and recommend solutions for addressing pay compression. 4 • Conduct an external market study using comparable cities (recommend comparable cities) and provide recommendations for adjustments to the City’s pay plan along with a method/system to ensure continuing consistency with the market. • Test recommendations to ensure compliance with the State of Minnesota’s State Equity Compliance requirements. B. Establish and provide concrete schedules for each of the above proposed developments. C. Present findings and recommendations, including written and oral reports and policies at various meetings such as employee and City Council meetings. Option: If you prefer not to use the existing Modified Princeton System, you may recommend another evaluation system that is approved under the State’s pay equity law. Please include supporting information on the system you recommend and the cost, if any, to change evaluation systems. CONSULTANT SUBMITTAL The proposal shall contain the following information: A. Provide references of municipalities in the State of Minnesota who have implemented and are currently utilizing the compensation system being proposed or a similar system designed, developed, and implemented by your organization. Include the name and phone number of the contact person at each municipality, as well as a description of the services performed, implementation date, and the names of the personnel from your office that worked on the project at each municipality. B. Names and professional backgrounds of the personnel to be assigned to the project. C. Provide a project outline identifying in detail the strategy you will use for completing the project. D. Identify a concrete, but reasonable timeline for the completion of the project. E. Identify cost estimates for all aspects including potential areas in which the City of Monticello’s staff can provide assistance resulting in cost savings to the City. F. Proposal shall clearly define additional services and/or reimbursable costs not included in the basic fees, including any hourly rates or fees for post contract services. G. Proposal shall include a “not to exceed” lump sum fee protection. 5 CONSULTANT SELECTION Consultant selection will be determined at the City’s sole discretion based on numerous factors including, but not limited to the following: • Consultant qualifications and experience • Completion of recent similar studies • Completeness of Request for Proposal submission • References • Total Cost PROJECT COMPLETION The deadline for completion of this project is August 23, 2019. OTHER A. Questions regarding this Request for Proposal should be directed to: Tracy Ergen Human Resources Manager Telephone: 763-271-3235 Email: tracy.ergen@ci.monticello.mn.us B. The City of Monticello reserves the right to accept or reject any and all proposal and to waive minor and nonmaterial informalities or irregularities in proposals. C. Six (6) copies of the proposal are to be submitted by 4:30 p.m. on Friday, May 10, 2019. D. Finalists may be required to make a presentation to our Personnel Committee and/or City Council for evaluation. 6 Total Point and Grades- ACTIVE POSITIONS City of Monticello Job Title Total Pts Pay Grade Job Title Total Pts Pay Grade PT Liquor Store Clerk 36 PT Building Insp/Zoning Ofcr 154.5 11 Slide Attendant 39 PT Senior Engineering Tech 168 12 PT Building Custodian PW 43 3 Assistant Liquor Store Mgr 168 12 PT Building Custodian MCC 48 3 Emergency Services Coor-FM 173 13 Guest Service 51 PT Operations & Program Mgr 176 13 Climbing Wall Attendant 54 PT Deputy Registrar Manager 178 13 Lifeguard 62.5 PT EDA Manager 180 13 Facility Lead 63 PT City Clerk 180 13 WSI 64.5 PT Facilities Mntc Supv 180 13 FT Liquor Store Clerk 66 4 Human Resources Manager 181 13 Deputy Registrar Clerk (uncertified)66 4 Chief Building Official 195 14 Membership Specialist 67 4 Finance Manager 198 14 Building Custodian- MCC 78 5 Liquor Store Manager 199.5 15 Receptionist-Office Asst.79 5 Park Superintendent 210.5 15 Deputy Registrar Clerk (certified)82 6 Utility Supt 213 16 Public Works Laborer (Seasonal)107 7 Street Superintendent 214 16 Admin Asst CD, ED, Eng 108 8 Community Center Director 222 16 Admin Asst PW 108 8 Community Dev. Director 237 17 Finance Clerk 109 8 Finance Director 277 21 Finance Clerk-Payroll 109 8 Engineer-PW Director 280 21 Building Maintenance Technician 121.5 9 City Administrator 325.5 24 Utility Billing Specialist 123 9 Park Mntc Operator 124 9 Water/Sewer Oper. 126 9 Street Maintenance Operator 126.5 9 Bldg. Permit Technician 129 9 Finance Assistant 132 9 Aquatic Supervisor 139 10 Park Maint Foreman 140 10 Shop Mechanic/Operator 142.5 10 Utilities Foreman 144 10 Member Services Manager 144 10 Com and Econ Development Asst.144 10 Street Maintenance Foreman 144.5 10 Special Project Manager- Building and Construction149 11 Communications/Sp. Proj. Coord 154 11 Council Agenda Item 11 MEETING DATE: December 5th, 2022 AGENDA ITEM: Consideration of Accepting Resignation and Authorize Hiring of a Full Time Police Officer SUBMITTED BY: Chief Dwight Pfannenstein BACKGROUND INFORMATION: Richard Etshokin began his employment with the City of St. Joseph on November 18, 2005 as a part time officer. Over the years, St. Joseph has hired numerous part time officers to fill vacations and time off requests along with special events and other needs. Most police officers once outfitted and trained, eventually apply and move on to other cities or counties, seeking full time status and benefits. As a construction project manager for his main employment, Officer Etshokin has been one of St. Joseph’s longest part time officers, with 17 years as an officer for the City of St. Joseph. Officer Etshokin has submitted his resignation, officially retiring from the department on December 15th, 2022. The last time we hired a full-time officer to expand the department, we cut part time hours from just over 500 hrs/year to 260 hrs/year to help fund the position. With Officer Etshokin announcing his retirement, the lack of eligible candidates, and high probability of turnover with hiring a new part time officer, staff is requesting the remaining part-time hours be allocated towards a full-time officer; discontinuing any future part time officer positions. The full year budget impact of a full-time hire would be $115,405. Hiring a full-time officer half way through the year would have a budget impact of $59,000. In 2022, $8,900 was budgeted for the part-time officer and $0 is budgeted for 2023. I put together a list of ICR (initial complaint reports) taken per year since 2015 (2,409 calls) and projected through 2025(5,000). If trends continue over the next 3 years, we will more than double the calls handled by our department since 2015. BUDGET/FISCAL IMPACT: 2023 full year hire budget: $115,405 2023 half year hire budget: $59,000 ATTACHMENTS: Resignation letter from Officer Etshokin St. Joseph Police Department 10-year projection REQUESTED COUNCIL ACTION: Motion Accepting Resignation and Authorize Hiring of a Full- Time Police Officer for on-boarding early 2023. 0UpperConfidenceBoundLowerConfidenceBoundForecastValues20252024202320222021202020192018201720162015600050004000300020001000 St. Joseph Police Department ICR 10 Year Projection TimelineValuesForecastLower Confidence BoundUpper Confidence Bound 20152409 20162930 20173106 20183551 20193303 20203826 20214333 20224100410041004100 2023453340844981 2024478043185243 2025502845525505 Council Agenda Item 12 MEETING DATE: December 5, 2022 AGENDA ITEM: Extend Fire Contract with St. Joseph Township SUBMITTED BY: Finance/ Administration PREVIOUS COUNCIL ACTION: Council extended the fire contract from July 1, 2022 to December 31, 2022 and directed staff to negotiate a new contract with the Townships of St. Joseph and St. Wendel. City of St. Joseph and St. Wendel Township agreed to a new fire service contract. BACKGROUND INFORMATION: The extended Fire Contract between the City of St. Joseph, St. Joseph Township and St. Wendel Township expires on December 31, 2022. The City of St. Joseph and St. Wendel Township agreed to a new service contract in fall 2022. The City of St. Joseph and St. Joseph Township are still negotiating a new service contract. The City of St. Joseph and St. Joseph Township are co-owners of the fire hall and equipment. The two entities are determining the fair market value for the City to buyout the St. Joseph Township share. The terms of the buyout are in the current contract, but the means of determining the fair market value of the assets is not stated. The City and Township need more time to come up with the agreed upon buyout amount and are requesting an extension until March 31, 2023. The amended fire contract has been presented to St. Joseph Township. BUDGET/FISCAL IMPACT: ATTACHMENTS: To be determined 2016 Fire Contract Amendment to Fire Contract – Adopted 5-16-22 Draft Amendment Extending Contract to March 31, 2023 REQUESTED COUNCIL ACTION: Consider amendment to fire contract extending it to March 31, 2023, between the City of St. Joseph and St. Joseph Township for fire services. FIRE CONTRACT CITY OF ST. JOSEPH/TOWN OF ST. JOSEPH AND THE TOWN OF ST. WENDEL THIS AGREEMENT,made and entered into this I it day of by and between the City of St. Joseph,a municipal corporation of the State of Minnesota, hereinafter referred to as"St. Joseph",as contributing member,the Town of St. Joseph,a political subdivision of the County of Stearns, State of Minnesota,herein after referred to as"St.Joseph Town",as contributing member, and the Town of St. Wendel, a political subdivision of the County of Stearns, State of Minnesota,hereinafter referred to as"St. Wendel", as contributing member. It is agreed by and between the parties hereto that this agreement shall be entered into pursuant to Minnesota Statutes, Section 471.59,known as the"Joint Powers Act". WHEREAS,the City of St. Joseph and the St. Joseph Town presently own emergency equipment and a fire hall which has been operated by the City and its advisory board with an efficient staff of firefighters including a fire chief,an assistant chief,and volunteer firefighters who have served on a voluntary basis for many years, and WHEREAS,the Contributing Members find it to be necessary and advisable to jointly purchase firefighting and emergency equipment for use in preventing and extinguishing fires and emergency needs arising within the St. Joseph, St. Joseph Town and those sections of St. Wendel Township southerly of County Road#4 and Quail Road with the exception of all driveways off these roads including all of Section 16 as these areas will be serviced by another fire department, and WHEREAS,the parties to this agreement wish to provide for the joint funding of the emergency service. NOW, THEREFORE, in consideration of the mutual covenants expressed herein, IT IS HEREBY AGREED AS FOLLOWS: 1.0 AUTHORITY This agreement has been authorized by the City Council of the City of St. Joseph, and consented to by the Town Board for St. Joseph Town,and authorized and agreed to by the Town Board of the Township of St. Wendel pursuant to authority of its electors. 2.0 FIRE PROTECTION&RESCUE SERVICE St. Joseph agrees to provide fire protection and rescue service to St. Joseph Town and those sections of St. Wendel Township lying to the South of County Road#4 and Quail Road, except for buildings or residences with driveway access off either of the aforementioned roadways, and except for Section 16.Emergency services will be provided in accordance with the terms of this agreement. 3.0 PROPERTY INTEREST 3.1 St.Joseph and St. Joseph Town. All equipment shall remain the property of the City of St. Joseph and the St. Joseph Town. The ownership for St. Joseph Town shall be proportionate to the estimated market value in the fire service district as determined annually. For example,if at the end of a calendar year,the estimated market value of St. Joseph Town is 29%of the total estimated market value of the entire are covered by this agreement,which will equal the ownership percentage for St. Joseph Town. 3.2 St. Wendel. St. Wendel shall acquire no proprietary interest in any property or equipment purchased. 4.0 RESERVE FUND CONTRIBUTION 4.1 Annual Contribution. All Contributing Members agrees to pay an annual contribution to a special fund,to be known as the"Equipment Reserve Fund"which is included in the annual budget. The annual contribution shall be based upon their proportionate share of the amount annually allocated to the Reserve Fund. 4.2 The proportionate share shall be determined by the comparative estimated market value of all areas served by the St. Joseph Community Fire Department. 4.3 The Equipment Reserve Fund is to be used only for equipment purchased by the St. Joseph Community Fire Department. It is not a maintenance fund. All payments to this fund shall be made to the City Treasurer of the City of St. Joseph and shall be paid quarterly with the fire apportionment. 5.0 MAINTENANCE AND CONTROL 5.1 Apparatus.Equipment shall be stored and maintained at the location of the City and the St. Joseph Town owned Fire Hall in the City of St. Joseph. The control and ownership of the purchased equipment shall be retained by the City of St. Joseph and the St. Joseph Town as identified in section 3.1 above. The cost of maintenance and insurance shall be paid from an operating fund to be maintained as a separate fund hereinafter referred to as the"Joint Operating Fire Fund". 5.2 Fire Hall. The Fire Hall shall be heated,maintained,insured and controlled by the City subject to recommendation made by the Advisory Fire Board. a) Operational Costs. The cost of such heating,utilities, maintenance,including debt retirement and insurance shall be paid from the"Joint Operating Fire Fund". b) The cost of the heat,maintenance,utilities and insurance for the entire building shall be pro-rated on the basis of the usage of the area occupied by the emergency equipment in the complex, as compared to other non-related uses unless the rental fees collected for the use of the facility are deposited in the Joint Operating Fire Fund. c) Debt Retirement. Debt retirement shall be included annually in the Joint Operating Fire Fund Budget in an amount to fully provide for the annual debt requirements. St. Wendel shall not acquire any proprietary interest in the Fire Hall. 6.0 JOINT OPERATING FIRE FUND CONTRIBUTION 6.1 Annual Budget. Prior to the commencement of each calendar year of this contract, St. Joseph shall approve a budget of operating expenses for the ensuing calendar year as may be recommended by the Advisory Fire Board. 6.2 Joint Operating Fund. St. Joseph and St. Wendel shall deposit in advance, quarterly contributions with the St. Joseph City Treasurer,who shall maintain a special fund to be known as the "Joint Operating Fire Fund". 6.3 Joint Fire Fund Apportionment. The annual contribution for each jurisdiction shall be proportionate to the estimated market value of the prior calendar year, as such figures become available from the County Assessor's Office,which hereinafter is referred to as"apportionment. a) Quarterly Payments. As an example,for the year 2016 St. Wendel shall contribute 21.19 per cent of the estimated quarterly cost, and shall be applied to the annual budget to be paid quarterly. b) Market Value Determination. For purposes of this contract,the estimated market value shall be determined by adding City and St. Joseph Town and Township of St. Wendel estimated market values as provided by the Stearns County Assessor's office. Tax-exempt property shall be excluded from the total estimated market value. c) Change Coverage Area. In the event that a contributing member loses land mass as a result of annexation, it shall be the responsibility of that contributing member to notify the Fire Board of the reduced coverage area. i.If the contributing member loses land mass after the budget is adopted,that member shall be responsible for the apportionment based on the adopted budget, until such a time that the budget for the following year is set. ii. The contributing member losing land mass shall continue to pay apportionment for the lost land mass on a declining contribution rate. For the first year following the loss of land,the contributing member shall pay 80%of an apportionment based on the estimated market value of the land mass lost. For the next four years the contributing member shall pay an apportionment on the same lost estimated market value at a declining rate,decreasing 20%each until the reduced apportionment reaches 20%. See Exhibit A for an example. 6.4 Fund Distribution. Funds shall be disbursed by the St. Joseph City Clerk/Administrator/Treasurer only for the purposes defined in Section 5 of this Agreement. The Advisory Fire Board shall request a quarterly accounting of this fund from the City Clerk/Administrator's office and such accounting in report form shall show a record of receipts and disbursements. 7.0 USE OF EQUIPMENT 7.1 Equipment. The equipment jointly purchased shall be used within the designated area of St. Joseph City and St. Joseph Town, and St. Wendel Township and not elsewhere except as follows: a) In adjacent areas where a fire or emergency may spread to any city or town. b) To assist neighboring fire departments as may be mutually agreed under a reciprocal agreement with such fire department. c) Any area adjacent to the city and St. Joseph Town with which a contract for protection exists at the time this agreement is executed. 7.2 Minimum Standards. It shall be the duty of the City Council of the City of St.Joseph to provide volunteers in sufficient numbers to maintain a staff of firefighters to answer emergency calls and to operate all available equipment in such a manner so as not to fall below the minimum standards set forth in the National Fire Protection Association(NFPA) Standards. 7.3 Membership._The St. Joseph City Council shall appoint or approve persons residing in the Fire Service District for membership in the volunteer fire department. 7.4 Responsible Party. The dispatching and operation of the emergency equipment shall be in charge of the Chief of the Fire Department,or in his/her absence shall be in the hands of the assistant chief. If neither is available,the person previously appointed for this purpose shall be in charge. The volunteers shall answer emergency calls in the order of their priority without regard to the authority of the person giving the alarm. 8.0 FIREFIGHTERS'RELIEF FUND All funds received by either St. Joseph, St. Joseph Town or St. Wendel for the Firefighters Relief Fund shall be set aside for that purpose only and shall not be used as a part of the Joint Operating Fund. 9.0 LIABILITY—GOVERNMENTAL FUNCTIONS —PROTECTIVE CLAUSES 9.1 Governmental Functions. In all of the joint agreements defined in this contract,the parties to the agreement shall be deemed to be exercising their governmental functions so that each shall not be liable to the other for any negligence of its officers,employees,firefighters or agents. 9.2 Liability. Specifically,without limiting the effect of the foregoing language in the preceding paragraph,the St. Joseph and St. Joseph Town, and its officers, employees and firefighters shall not be liable for any of the following acts or omissions: Failure to answer an emergency call or failure to answer an emergency call promptly; for any trespass or damage to persons or property whether necessary or unnecessary in connection with going to,returning from any fire or rescue call,or in serving at any fire or rescue pursuant to a call. 9.3 Protective Clauses. The volunteers under the direction of the Fire Chief or his assistant, shall always leave part of the equipment and sufficient firefighters to operate such equipment available for fighting fires in the community which is not being served by an emergency or emergency call. As an illustration,in the event of an emergency occurring in St. Wendel, sufficient equipment and firefighters shall be left in the St. Joseph City limits for the purpose of fighting any fire that may arise within the City or St. Joseph Town limits during the time the emergency in St. Wendel is being managed. The Fire Chief,or his assistant, shall also have full and complete authority to withdraw any emergency equipment from an emergency in progress in the event that a more serious emergency shall occur in an area served by the fire department during the progress of the emergency. 10.0 LEVY REQUIREMENT AND DEFAULTS 10.0 Levy Requirement. The City Council shall annually raise a tax levy or otherwise provide sufficient funds to pay all of its obligations under this Agreement. The St. Joseph Town Board and St. Wendel Town Board shall annually recommend a levy to the voters of the Town at its annual meeting to raise by tax levy or otherwise sufficient funds to pay all of its obligations under this contract. 10.1 Default._In case of defaults of over sixty(60)days in the making of any payments due for the Joint Operating Fire Fund,it is agreed that a penalty of an additional one and one half(1 '/2%)percent per month shall be added to each payment which is more than sixty(60)days in default. It is hereby agreed that emergency service to the defaulting governmental unit may be discontinued at the request of the Advisory Fire Board until the default is removed. 11.0 ADVISORY FIRE BOARD 11.1 Authority_An Advisory Fire Board has previously been established by St. Joseph. This Board will facilitate the performance of this contract through its life. Said Board shall have powers specifically given in any other article of this contract and shall have power to make recommendations to . the City Council and St. Joseph Town Board to improve cooperation and efficiency in carrying out the intent of this contract and to make recommendations for amendments and supplements to this contract. 11.2 Membership. The membership of said board shall consist of one members from St. Joseph, St.Joseph Town, St. Wendel and the Fire Chief. The City Administrator shall serve as the Administrator to the Board. Each Contributing Member shall be responsible for appointing their representative to the Board. 11.3 Joint Fire Board Meetings._Said Board shall have no less than three(3) regular meetings each year. The first quarterly meeting shall be held on the first Wednesday in February of each year at a time to be determined by the Board. The remaining quarterly meetings shall be held on the first Wednesday of May,August,and November of each year,at a time to be determined by the Board. Unless such board fixes a different meeting place and date,the meeting shall be held at the St.Joseph Community Fire Hall in the City of St. Joseph on said dates. The Board is not required to meet if the Board does not have business to conduct. Each jurisdiction and the Fire Chief shall have one vote on the Fire Advisory Board. 12.0 TERM OF THIS CONTRACT 12.1 Contract Term._This contract shall expire July 1, 2022 or at an earlier date if either St. Joseph Town or St. Wendel notify the other part in writing at least one year in advance of its intended cancellation of this agreement. Notice must be received prior to establishing the budget for the year preceding the intent to cancel. This contract may be renewed for an equal period of time at the option of the parties to the agreement. 12.2 Property Ownership. On any termination of the contract,all of the property acquired during the life of the agreement shall belong to the City and the St. Joseph Town as identified by Section 3 of this Agreement. a). Upon termination of this contract all of the property jointly acquired shall belong to the remaining party and the party requesting termination shall be compensated in money for its fair share of the value of the property at the time of termination in proportion to the estimated net tax capacity of the respective parties at the time termination is accomplished. b) If the parties cannot arrive at a fair value between them within six 6)months after termination is requested,the matter shall be submitted to binding arbitration pursuant to the terms of Minnesota Statutes Chapter 572. 12.3 Cancelation._If St. Wendel cancels the agreement, or if the agreement is not renewed by either party, or if any one party refuses to renew the contract,then and in those events, St. Wendel shall not be reimbursed for any contributions made to the fire department for purchases,maintenance or otherwise. TESTIMONY WHEREOF,the parties have hereunto set their hands and seals this f9"day of ,/ , 2016. CITY OF ST. SEPHJO By 12 ST Mayor B A. 'l.24 /.`.., if iAi 1 istrat TOWN OF ST. WENDEL ByC 2ri ./ Chair of Town Board By 0 Town Clerk ST. JOSEPH TOWN By 2)4,,,,_. air of Town Bo rd By ayt...) ,..liac Town Clerk EXHIBIT A Note: For this Exhibit the following assumption is used: The City of Waite Park annexes an area with a total estimated market value of$33,839,000. In 2017 St.Joseph Town would be allocated using the estimated market value as if the annexation did not occur.For the next four year, St.Joseph Town would pay a reducing apportionment based on the market value that was lost, reducing 20%each year. The assumption also assumes a static budget. Estimated Market Values Before Annexation After Annexation/SIT Loss of S 33,839,000) City of St.Joseph 306,246,900 47.44% City S 306,246,900 50.07% St Joseph Township S 202,486,800 31.37% St.Ji S 168.647.800 27.57% St.Wendel Township S 136,789,700 21.19% St V S 136,789,700 22.36% Estimated Impact of WP Annexation-Current Fire Contribution . Before Annexation Operation Contrib. Debt Contrib. Total 2016 Contrib City of St.Joseph 102,520.20 S 44,764.40 S 147,284.60 St.Joseph Township S 67,792.12 S 29,600.72 S 97,392.84 St.Wendel Township S 45,792.64 S 19,994.88 S 65,787.52 S 216,104.96 S 94,360.00 S 310,464.96 After Annexation City of St.Joseph S 107,901.23 S 47,113.95 S 155,015.18 S 7,730.58 St.Joseph Township S 60,012.36 $ 26,203.77 S 86,216.13 4. S (11,176.71) St.Wendel Township S 48,191.42 S 21,042.00 S 69,233.42 T S 3,445.90 S 216,105.01 S 94,359.72 S 310,464.73 Year 1 City of St.Joseph S 306,246,900.00 47.44% S 148,404.57 St.Joseph Township S 168,647,800.00 26.13% S 81,725.25 100% St.Joseph Township-Tax Sharing S 33,839,000.00 5.24% S 16,398.08 S 98,123.33 St.Wendel Township S 136,789,700.00 21.19% 66,287.09 S 645,523,400.00 Total Budget S 312,815.00 Year 2 City of St.Joseph 306,246,900.00 47.84% S 149,663.23 St.Joseph Township S 169,986,800.00 26.56°0 S 83,072.75 80% St.Joseph Township-Tax Sharing S 27,071,200.00 4.23% S 13,229.73 S 96,302.48 St.Wendel Township S 136,789,700.00 21.37% S 66,849.29 S 640,094,600.00 Year 3 City of St.Joseph S 306,246,900.00 48.36% S 151,262.55 St.Joseph Township S 169,986,800.00 26.84°5 S 83,960.48 60% St Joseph Township-Tax Sharing S 20,303,400.00 3.21% S 10,028.33 S 93,985.80 St.Wendel Township 136,789,700.00 21.60% S 67,563.65 633,326,800.00 Year 4 City of St.Joseph S 306,246,900.00 48.88°o S 152,895.68 St.Joseph Township S 169,989,800.00 27.13% S 84,868.47 40% St.Joseph Township-Tax Sharing $ 13,535,600.00 2.16% S 6,757.73 S 91,62620 St.Wendel Township 136,789,700.00 21.83% S 68,293.11 S 626,562,000.00 Year 5 City of St.Joseph S 306,246,900.00 49.41% S 154,565.22 St Joseph Township S 169,989,800.00 27.43% S 85,795.19 20% St.Joseph Township-Tax Shrug S 6,767,800.00 1.09% S 3,415.76 S 89,210.95 St Wendel Township S 136,789,700.00 22.07% S 69,038.84 S 619.794,200.00 AMENDMENT TO FIRE CONTRACT CITY OF ST. JOSEPH/TOWN OF ST. JOSEPH AND THE TOWN OF ST. WENDEL This Amendment is made and entered into by and between the City of St. Joseph, a Minnesota municipal corporation, the Town of St. Joseph, a political subdivision of Stearns County, Minnesota, and the Town of St. Wendel, a political subdivision of Stearns County, Minnesota, sometimes referred to herein individual as "Party" or collectively as "Parties". This Amendment shall be effective upon the approval and execution by all of the parties. RECITALS: A. The Parties entered into a Fire Contract dated November 14, 2016, which expires on July 1, 2022 (the "Contract"). B. The Parties are in the process of negotiating the terms of a long-term extension or a new contract for fire services and anticipate that this process will extend beyond July 1, 2022. C. The Parties are agreeable to a short-term extension of the Contract to allow time for that process in accordance with the terms set forth herein. NOW, THEREFORE, in consideration of the above Recitals, and the mutual covenants contained herein, the Parties agree as follows: 1. The Contract shall be extended to December 31, 2022. 2. The City of St. Joseph intends to purchase a rescue van using the City's ARPA Funds. The rescue van shall not be subject to Sections 3.0 and 12.2 of the Contract unless the Parties reach mutual agreement on this issue. 3. The Parties shall negotiate in good faith during the time remaining under the Contract towards a mutually agreeable long-term extension or new contract. 4. All other terms of Contract not expressly modified herein shall remain in full force and effect. 5. This Amendment has been duly authorized by each signing Party. IN WITNESS WHEREOF, the parties have executed this Amendment. CITY OF ST. JOSEPH B Y Rick Schultz, its Mayor By Therese Haffner, rity Clerk/Administrator Dated: = I 0 — 0 )— TOWN OF ST. JOSEPH B Doug F drickson , Board Chair By Ann Reischl, Town C1 TOWN OF ST. WENDEL Glen Lauer, Board Chair Renee Salzer, Town Clerk Dated: Dated: TOWN OF ST. JOSEPH Doug Fredrickson, Board Chair Ann Reischl, Town Clerk TOWN OF ST. WENDEL By .. , ) ALauer-,eard Chair By Renee Salzer, Town Jerk Dated: Dated: l AMENDMENT TO FIRE CONTRACT CITY OF ST. JOSEPH AND TOWN OF ST. JOSEPH This Amendment is made and entered into by and between the City of St. Joseph, a Minnesota municipal corporation and the Town of St. Joseph, a political subdivision of Stearns County, Minnesota, sometimes referred to herein individual as “Party” or collectively as “Parties”. This Amendment shall be effective upon the approval and execution by all of the parties. RECITALS: A. The Parties entered into a Fire Contract dated November 14, 2016, which expires on July 1, 2022 (the “Contract”). B. The Parties approved an amendment to the Fire Contract, extending the contract date to December 31, 2022. C. The City of St. Joseph and Town of St. Wendel agreed to a Fire Service Contract through December 31, 2032 unless terminated earlier as provided for in the St. Wendel Township Fire Service Contract. D. The City of St. Joseph and Town of St. Joseph have not finalized a contract for fire services and anticipate that the negotiation process will extend beyond December 31, 2022. E. The Parties are agreeable to a short-term extension of the Contract to allow time for that process in accordance with the terms set forth herein. NOW, THEREFORE, in consideration of the above Recitals, and the mutual covenants contained herein, the Parties agree as follows: 1. The Contract shall be extended to March 31, 2023. 2. The Parties shall negotiate in good faith during the time remaining under the Contract towards a mutually agreeable long-term extension or new contract. 3. All other terms of the Contract not expressly modified herein shall remain in full force and effect. 4. This Amendment has been duly authorized by each signing Party. IN WITNESS WHEREOF, the parties have executed this Amendment. CITY OF ST. JOSEPH By__________________________________ Dated: _____________________________ Rick Schultz, its Mayor By __________________________________ Jeff O’Neill, Interim City Administrator TOWN OF ST. JOSEPH By_______________________________ Dated: _____________________________ Doug Fredrickson , Board Chair By_______________________________ Ann Reischl, Town Clerk Council Agenda Item 13 MEETING DATE: December 5, 2022 AGENDA ITEM: Consideration of Authorization to Conduct a Feasibility Study for the 2023 Street Improvements and Topographic Survey Work SUBMITTED BY: Engineering BOARD/COMMISSION/COMMITTEE RECOMMENDATION: None PREVIOUS COUNCIL ACTION: Council discussed the proposed areas for the 2023 Street Improvements. Council directed SEH to include alley resurfacing and sanitary sewer reconstruction at Block 11 in the Feasibility study. BACKGROUND INFORMATION: Two supplemental agreements are included in the packet for the 2023 Street Improvements. One is to conduct topographic survey work and the second is to prepare the feasibility report for the project. As part of the 429 Special Assessment process, a resolution ordering the preparation of report on improvement is required. The improvements include streets/alleys in the Northland Addition, Fir Street E Extension, Block 11 alley improvements, and improvements to Ash St E and 2nd Ave NE. BUDGET/FISCAL IMPACT: SLA for Topographic Survey = $15,900 SLA for Feasibility Report = $29,975 ATTACHMENTS: Resolution 2022-060 Ordering Preparation of Report on Improvements SLA for Topographic Survey SLA for Feasibility Report Map of proposed 2023 Improvement Areas REQUESTED COUNCIL ACTION: Consider approving Resolution 2022-060 Ordering Preparation of Report on Improvements and approving SLA’s for the Feasibility Report and Topographic Survey Work. Resolution 2022-059 Ordering Preparation of Report on Improvement 2023 Street Improvement WHEREAS, it is proposed to improve the following: street resurfacing and sidewalk improvements in the Northland Plat 4 and Plat 5 neighborhood (7th Avenue Northeast, Gumtree Street East, Gumtree Court, Fir Street E, and parts of Northland Drive and 5th Avenue Northeast); resurfacing improvements in parts of the Loso’s 2nd, 4th, and 5th Additions, Peter Loso’s Addition and St. Joseph Subdivisions (Ash Street East, part of 2nd Avenue Northeast; street construction in the Northland Business Center 2nd Addition (Fir Street East extension to 24th Avenue Northeast; alley resurfacing and sanitary sewer reconstruction at Block 11 in the St. Joseph subdivision; and storm sewer reconstruction in Northland Heights (parts of 13th Avenue Northeast and Iris Lane East); and to assess the benefited property for a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA: That the proposed improvement be referred to Randy Sabart, SEH, for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 5th day of December, 2022. Rick Schultz, Mayor ATTEST Jeff O’Neill, Interim City Administrator Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485 320.229.4300 | 800.572.0617 | 888.908.8166 fax SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer November 29, 2022 RE: St. Joseph, Minnesota 2023 Street Improvements - Topographic Survey SEH No. P-STJOE 169940 10.03 Honorable Mayor and City Council c/o Mr. Jeff O'Neill, Administrator City of St. Joseph 75 Callaway St E St. Joseph, MN 56374 Dear Mayor and Members of the Council: This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota, Owner, and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing Topographic Survey services in connection with street resurfacing and sidewalk improvements in the Northland Plat 4 and Plat 5 neighborhood (7th Ave NE, Gumtree St E, Gumtree Ct, Fir St E, and parts of Northland Dr and 5th Ave NE), studying street resurfacing improvements in parts of the Loso’s 2nd, 4th and 5th Additions, Peter Loso’s Addition, and St. Joseph subdivisions (Ash St E, part of 2nd Ave NE), with studying street construction in the Northland Business Center 2nd Addition (Fir St E extension to 24th Ave NE); studying alley resurfacing and sanitary sewer reconstruction at Block 11 in the St. Joseph Addition, and with studying storm sewer reconstruction in Northland Heights (parts of 13th Ave NE and Iris Ln E), (hereinafter called the “Project”). Our services will consist of: Task 1: Topographic Field Survey: • Establish a survey control network (vertical and horizontal). • Place a Gopher State One-Call utility locate request, and meet on-site as may be required, with the private utility locators. • Survey location of field-identified private and public utilities within the Project corridors. • Survey ground surface and above-ground features within the corridor to create a design-accurate ground surface model suitable for creating 2-foot contours (Fir St E, east side of 13th Ave NE/Iris Ln, east side of Northland Dr, and Block 11 alley areas only). • Survey above-ground utility features only (manhole castings and gate valve boxes) between the existing curb and gutter lines (elsewhere in the Project) Additional Services: We will also furnish such Additional Services as you may request or as required. Additional Services that may be provided, but are not included in the proposed scope of work, include: • Preparing legal descriptions for special land acquisition or easements. • Final Design and Construction Phase Services. Assumptions: The following assumptions were made in preparing this proposal: Honorable Mayor and City Council November 29, 2022 Page 2 • The survey data will not be processed, nor will base maps be created, until subsequent design phase services may be ordered by the Client. • Surfaces will be visible for survey with little to no snow cover (< 3 inches). • Client will provide Consultant with any other studies, reports, plans, plats, easements, electronic CAD files, or other data that may be of assistance. • Our proposal does not account for any time spent correcting ambiguities in the legal description to clear title on the surveyed property. You will pay us a fee for our services, currently estimated to be $15,900, in accordance with Exhibit C-2, Lump Sum method. Est. Reimbursable Service Compensation Expenses Total Task 1: Topographic Field Survey $13,553 $2,347 $15,900 Payment for additional services shall be based on the time required to perform the services and the billable rates for the principals and employees engaged directly on the Project, plus charges for expenses and equipment, all in accordance with Exhibit C-1. We will start our services promptly after receipt of your authorization. We estimate our services will be completed after 2 months. If there are delays in the Project that are beyond our control, you agree to grant additional time to complete the services. Your budgetary limitations for construction of the Project should be provided to us in writing at an early date. We will endeavor to work within those limitations. Where appropriate, if the estimated cost exceeds the budget, we will either request an adjustment in the budget or suggest a revision in the extent or quality of the Project to assist in bringing construction cost back within the budget. We do not guarantee that our opinions of probable construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as to probable construction cost or if you wish formal estimates, an independent cost estimator should be employed as provided in Section IV.A. of the Agreement and in Exhibit B. This letter and the Agreement for Professional Services dated July 1, 2006, along with Exhibits A, B, C-1, and D represent the entire understanding between you and us in respect of the Project and may only be modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement, please sign the enclosed copy of this letter in the space provided below and return it to us. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Randy Sabart, PE Principal (Lic. MN) mrb x:\pt\s\stjoe\169940\1-genl\10-setup-cont\03-proposal\2022.11.15 sla preliminary design.docx Honorable Mayor and City Council November 29, 2022 Page 3 Accepted by: City of St. Joseph, Minnesota By: Date: Authorized Client Signature Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 2351 Connecticut Avenue, Suite 300, Sartell, MN 56377-2485 320.229.4300 | 800.572.0617 | 888.908.8166 fax SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer November 29, 2022 RE: St. Joseph, Minnesota 2023 Street Improvements Feasibility Report SEH No. P-STJOE 169940 10.03 Honorable Mayor and City Council c/o Mr. Jeff O'Neill, Administrator City of St. Joseph 75 Callaway St E PO Box 668 St. Joseph, MN 56374-0668 Dear Mayor and Members of the Council: This letter supplements the Agreement for Professional Services between City of St. Joseph, Minnesota, Owner, and Short Elliott Hendrickson Inc. (SEH) dated July 1, 2006, and addresses providing Report Phase services in connection with studying street resurfacing and sidewalk improvements in the Northland Plat 4 and Plat 5 neighborhood (7th Ave NE, Gumtree St E, Gumtree Ct, Fir St E, and parts of Northland Dr and 5th Ave NE), studying street resurfacing improvements in parts of the Loso’s 2nd, 4th and 5th Additions, Peter Loso’s Addition, and St. Joseph subdivisions (Ash St E, part of 2nd Ave NE), with studying street construction in the Northland Business Center 2nd Addition (Fir St E extension to 24th Ave NE); studying alley resurfacing and sanitary sewer reconstruction at Block 11 in the St. Joseph subdivision, and with studying storm sewer reconstruction in Northland Heights (parts of 13th Ave NE and Iris Ln E), (hereinafter called the “Project”). Our services will consist of conducting an investigation, preparing a feasibility report containing the findings of the investigation along with our recommendations for the Project, identifying geometric and typical pavement section alternatives, preparing preliminary opinion of probable project costs, calculating preliminary special assessment rates, and assisting the Owner in conducting one Chapter 429 Public Improvement Hearing, all as set forth in this letter and the Agreement for Professional Services between SEH and City of St. Joseph, Minnesota, dated July 1, 2006. We will also furnish such Additional Services as you may request or as required. Additional Services that may be provided, but are not included in the proposed scope of work, include: • Boundary and topographic surveys. • Design and Construction Phase Services. You will pay us a fee for our services, currently estimated to be $29,975, in accordance with Exhibit C-2, Lump Sum method. Payment for additional services shall be based on the time required to perform the services and the billable rates for the principals and employees engaged directly on the Project, plus charges for expenses and equipment, all in accordance with Exhibit C-1. Honorable Mayor and City Council November 29, 2022 Page 2 We will start our services promptly after receipt of your authorization. We estimate our services will be completed after 3 months. If there are delays in the Project that are beyond our control, you agree to grant additional time to complete the services. Your budgetary limitations for construction of the Project should be provided to us in writing at an early date. We will endeavor to work within those limitations. Where appropriate, if the estimated cost exceeds the budget, we will either request an adjustment in the budget or suggest a revision in the extent or quality of the Project to assist in bringing construction cost back within the budget. We do not guarantee that our opinions of probable construction cost will not differ materially from negotiated prices or bids. If you wish greater assurance as to probable construction cost or if you wish formal estimates, an independent cost estimator should be employed as provided in Section IV.A. of the Agreement and in Exhibit B. This letter and the Agreement for Professional Services dated July 1, 2006, along with Exhibits A, B, C-1, and D represent the entire understanding between you and us in respect of the Project and may only be modified in writing signed by both of us. If it satisfactorily sets forth your understanding of our agreement, please sign the enclosed copy of this letter in the space provided below and return it to us. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Randy Sabart, PE Principal (Lic. MN) mrb x:\pt\s\stjoe\169940\1-genl\10-setup-cont\03-proposal\2022.11.15 supplemental ltr agreement.docx Accepted by: City of St. Joseph, Minnesota By: Date: Authorized Client Signature COUNTY ROAD 75 E ASH STREET 2 N D A V E N E 3R D A V E N E FIR STREET E GUMTREE ST N E FIR ST NE 7T H A V E 5T H A V E NO R T H L A N D D R IRIS LN 1 3 T H A V E STREET EXTENSION STREET WORK ALONG IRIS LANE FULL DEPTH MILL AND PAVE EDGE MILL AND OVERLAY ALLEY IMPROVEMENTS 2 N D A V E N W 1 S T A V E N W W BIRCH S T R E E T 11/08/2022 Sa v e : 11 / 3 0 / 2 0 2 2 1 : 3 9 P M bc o f f m a n P l o t : 11 / 3 0 / 2 0 2 2 2 : 1 0 P M X: \ P T \ S \ S T J O E \ 1 6 9 9 4 0 \ 5 - f i n a l - d s g n \ 5 1 - d r a w i n g s \ 1 0 - C i v i l \ c a d \ d w g \ e x h i b i t \ S J 1 6 9 9 4 0 E X . d w g 0 feetscale 0 feetscale 0 feetscale 300 600300 150 PROJECT NO. DATE: SJ169940 2023 STREET IMPROVEMENTS ST. JOSEPH, MINNESOTA