HomeMy WebLinkAbout2006 [07] Jul 06 {Book 37}
Administrdtor
ludy Weyrens
Mdyor
Richdrd Cdrlbom
j Councilors
AI Rdssier
Ross Rieke
Renee Symdnietz
Ddle Wick
CITY Of ST. JOSEPH
www.cityolstjoseph.com
St. Joseph City Council
July 6,2006
7:00 PM
1. Call to Order
2. Approve Agenda
3. Consent Agenda
a. Minutes - Requested Action: Approve the minutes of May 18, June 1
and June 15, 2006.
b. Bills Payable - Requested Action: Approve check numbers 037437-
037535.
c. Application for Payment - Requested Action: Authorize the Mayor to
execute Application for Payment #1 for the 2006 Street Improvement
Project and authorize payment to Northern Escrow Inc clo C & L
Excavating in the amount of $180,177.24.
d. Application for Payment - Requested Action: Authorize the Mayor to
execute Application for Payment #4 for the Water Treatment Plant and
authorize payment to John T Jones in the amount of $562,077.42.
, e. Temporary Outdoor Music/Liquor Permit - Requested Action: Authorize
the Mayor and Administrator to issue a Temporary Outside
Music/Liquor Permit for the Stonehouse Tavern for events to be held on
July12, August 9, and September 13, 2006 contingent upon no noise
violations after each event.
f. Development Agreement Amendment - Requested Action: Authorize the
Mayor and Administrator to execute the Developer Agreement
Amendment for Northland Heights.
g. SEH Contract - Requested Action: Authorize the Mayor and
Administrator to execute the contract between SEH and the City of St.
Joseph for engineering services.
4. Public Comments to the Agenda
5. 7:00 PM Public Hearing - 8th Avenue NE Improvements
6. Engineer Reports
a. 2006 Seal Coat Quotes
7. Mayor Reports
8. CounCil Reports
9. Administrator Reports
10. Adjourn
2'1 College Avenue North' PO Box bb8 . Sdint. joseph, Minnesotd '1b'l74
Phone )2.0..,b".7201 FdX )2.0..,b.,.0142
St. Joseph City Council
July 6, 2006
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DRAFT
May .18, 2006
Page 1 of 9
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular
session on Thursday, May 18, 2006 at 7:00 PM in the St. Joseph City Hall.
Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Ross Rieke, Renee
Symanietz, Dale Wick. Administrator Judy Weyrens.
City Representatives Present: City Engineer Joe Bettendorf, City Attorney Sarah Smith-Larkin,
City Building Official Ron Wasmund, Police Chief Pete Jansky, Officer Dan Maagard
others Present: Monte Eastvold, Phil Welter, Brian Shorten, Mary Karlsson, Maren Oren,
Richard Schwegel, Tom Stock, Sandy Scholz, Frank Osendorf
Approve Aoenda: Wick made a motion to approve the agenda with the following changes:
3c
Remove the La Playette from the list of liquor licenses to be
approved.
Roofing - Sewer Plant
Mapping Request from the Chamber
Add 17b
Add 17c
The motion was seconded by Rassier and passed unanimously.
Consent Aoenda: Symanietz made a motion to approve the consent agenda as following
with the proper changes made to the minutes of April 20, 2006.
a. Minutes - Approve the minutes of April 6 & 20, May 4,9,15,2006.
b. Bills Payable - Approve check numbers 037240-037319.
c. Liquor Licenses - Approve the annual liquor licenses to include On-Sale
Intoxicating, Off-Sale Intoxicating, Wine and Club Licenses.
d. Assessor Agreement - Authorize the Mayor and Administrator to execute an
agreement for Assessor Services between the City of St. Joseph and Stearns
County.
e. St. Wendel Fire Contract - Authorize the Mayor and Administrator to execute
the agreement between the City of St. Joseph and St. Wendel Township for fire
protection.
f. Reserve Officers - Authorize the Police Chiefto add five additional reserve
officers.
g. Safe & Sober Program - Authorize the Mayor and City Administrator to execute
a resolution for the Police Department to participate in the Safe and Sober
program for year 2006-2007.
h. Drug/Gang Task Force Agreement - Authorize the execution of the Drug and
Gang Task Force Inter-Agency Agreement between participating entities and
the Central MN Major Crime Investigation Unit.
i. Outdoor Permit - Authorize the execution of the resolution approving the .
outdoor event for the St. Joseph Parish 4th of July Celebration.
The motion was seconded by Rassier and passed unanimously.
Public Comments to the Aoenda: No one present wished to speak.
DRAFT
May 18, 2006
Page 2 of 9
Oath of Office: Chief Jansky approached the Council to introduce Dan Maagard as the new full-
time police officer. He stated that it was a long search, but is confident Magaard will not only fit
in with the department but the Community as well.
Rassier made a motion to approve the hiring of Dan Maagard as a Police Officer for the
City of St. Joseph. The motion was seconded by Symanietz and passed unanimously.
Weyrens administered the Oath of Office to Maagard.
2006 Street Improvement Proiect Bond Sale: Monte Eastvold approached the Council with the
results of the bids for the 2006 Street Improvement Project Bond Sale. He stated that they
received the following three bids:
Piper Jaffray
Cronin & Co, Inc
Wells Fargo Brokerage Services
4.3145%
4.3186%
4.323%
Eastvold explained that the revenue source for the bond issues a combination of Water and
Sewer Revenues, Special Assessment Income and Tax Levies.
Rassier made a motion to execute the resolution authorizing the bond sale to Piper
Jaffray. The motion was seconded by Wick and passed unanimously.
St. Joseph Action Group: Phil Welter approached the. Council representing the St. Joseph
Action Group. He stated that they are presenting the Council with the 2nd of 5 petitions opposing
the Field Street Corridor. Thus far, they have 345 signatures of citizens opposed to the project.
The remaining three petitions will be submitted as they are completed.
Rental HousinQ Update: Ron Wasmund, Building Official, presented the Council with an update
on the Rental Housing Program. Wasmond stated that his office in conjunction with the City
staff is in the process of mailing the rental license renewal applications. In 2005, 130 rental
licenses were issued for 419 dwelling units. The inspection process included 385 hours of
inspection and office work. According to Wasmund, there was a significant failure rate of 89%,
which resulted in the need for re-inspections. Wasmund stated that, in the past, they only billed
the city for inspection time rather than administrative time. The City was billed $17,750 for rental
inspection services, however the revenue received only amounted to $11,870.
For 2006, Wasmund stated that he hopes the process goes quicker. The process will remain the
same and the owners will receive an inspection checklist that they can use as a guide to make
sure that the property is in good condition before the inspection. Wasmund stated that this year
the re-inspection fee will be implemented and that information will be included in the application
material mailed to each applicant.
Rassier stated that he would like to see a list of what types of items have resulted in the failure
rate. Carlbom questioned if therental inspector is the same as last year. Wasmond stated that
Gary Utsch will be the inspector again. Carlbom stated it was his understanding that as Utsch is
the Chair of the Planning Commission he would not be performing work for St. Joseph. Rassier
stated it was his understanding that Utsch would continue to perform rental-housing inspections,
but would not perform building inspection services. Weyrens clarified that Utsch steps down
from his position as chair whenever an Interim Use Permit is considered.
DRAFT
May 18, 2006
Page 3 of 9
SRF Update: Brian Shorten and Mary Karlsson were present at the meeting to give a Corridor
Study Update. Shorten stated that focus group meetings have been held and the Corridor
Advisory Committee (CAC) has also met. That committee consists of the following City
representatives:
. Renee Symanietz, City Council
. Joe Bettendorf, City Engineer
. Judy Weyrens, City Administrator
. Dick Taufen, Public Works Director
Corridor Vision and Design Criteria
Shorten stated that study area for the easUwest North Corridor contains two components, the
first the realignment of CR 2 to CR 75 and the second area continues North across CR 75 and
then easUwest to Ridgewood Road. The first component is a County project and the proposed
design includes the immediate construction of a two-lane rural road. Eventually the road would
be expanded to a four-lane. With regard to the rural street section, Bettendorf stated that a rural
design would allow the road to be constructed at a lower cost initially. As the road is expanded
the design can merge into an urban street section. Rassier suggested that the initial
construction include .the construction of the outside lanes with the middle section added at a
later time. Bettendorf stated that as this is a County Road, he could provide the County
Engineer with the comments of the City Council.
The second section of the street is North of CR 3, running east and west eventually connecting
with Ridgewood Road in St. Cloud. Shorten stated that the road will have a design
accommodating 45-55 mph traffic. In reviewing the design criteria, the CAC is recommending
the street design include a four lane divided roadway with a center median. Due to the amount
and speed of traffic, the CAC is also recommending the design include a separated 10' trail for
pedestrian traffic.
Weyrens stated that members of the Park Board are in attendance at this meeting to discuss
preferences for trail location and if the Park Board has discussed trail location on the northern
section of the City. Dale Wick, speaking on behalf of the Park Board stated that the Board
agrees with a separate trail and encourages the same whenever possible. Shorten stated that a
separate path is desirable when anticipated traffic includes high traffic volumes including truck
traffic. Carlbom questioned whether the Park Board is focused on trails along major roads or
simply within neighborhood communities to which Wick responded the Park Board plans trails
City wide. The council reached a consensus that the bike trail should be separate from the
roadway.
Carlbom stated that he is concerned with the truck traffic in the City, as trucks will generally go
where there is less traffic. If the traffic is heavy along CR 2, they will continue to go through the
City. Wick questioned the differences between a rurai and an urban roadway. Bettendorf
replied that for a rural roadway requires additional ROW to allow the construction of ditches
whereas urban streets include the additional cost for curb and gutter. Carlbom added that, in
his opinion, it would not make sense to build a 2-land roadway in 2009 and then re-construct it
to a 4-land roadway in 2015. According to Rassier, he would prefer to see a 4-land roadway, as
it would look like a finished project. Based on the Council discussion, Carlbom asked Bettendorf
to continue to meet with the County and bring forward the concerns of the Council.
DRAFT
May 18, 2006
Page 4 of 9
Roundabout Intersection at CSAH 21Minnesota Street
Mary Karlsson, SRF, addressed the Council about the possibility of a roundabout at the
intersection of CR 2 and Minnesota Street. She began by stating that roundabouts are a change
and there are appropriate situations for their use and other situations that may not be
appropriate. If a roundabout were to be used at the above stated intersection, a 2-lane
roundabout would be required at full build-out. Potentially, there could be five roadways using
that roundabout. They include:
. Leaf Road
. CSAH 2
. Minnesota Street
. Field Street
. 1-94
According to Karlsson, 2-lane roundabouts are less pedestrian friendly. There is also a conflict if
using traffic signals near the. roundabout.
Karlsson stated that she needs the Council to determine which type of controlled intersection is
desired for the City. According to Carlbom, he has no preference to which design is used;
however he would like to see an intersection, which would allow for easy access to Minnesota
Street. Rassier stated that he does not like the idea of a 2-land roundabout and that a 4-way
intersection would be much more workable.
Purpose and Need-Based Alternatives Evaluation
Karlsson advised the Council that the CAC met and reviewed 11 different alternatives for the
North Corridor and CSAH 2 Realignment. They include the following:
. 4 alternatives - These alternatives would extend from existing CSAH 2/Minnesota
Street to CSAH 75 and are being referred to as CSAH 2-South.
. 4 alternatives - These alternatives would extend from CSAH 75 to existing CSAH 2
north of the City. These alternatives would link CSAH 2-South to the North Corridor
and are referred to as CSAH 2-North.
. 3 alternatives - These alternatives would extend east from CSAH 2-North to Rolling
Ridge Road in St. Cloud and are being referred to as the North Corridor.
Based on several discussions amongst the CAC and an evaluation of alternatives, the CAC is
recommending that 5 of the alternatives be considered in the preliminary design phase.
. CSAH 2-South (2 of 4)
. CSAH 2-North (1 of 4)
. North Corridor (2 of 3)
Carlbom stated that he is concerned with the truck traffic. Wick questioned the connections with
CR 2, 3, and 133 and whether or not they would need to realign CR 3 at CR 75. Karlsson stated
that those details have not yet been discussed and will be reviewed during the design process.
Carlbom questioned whether or not there has been any public input on these alternatives to
which. Shorten explained that they were all shown as possible alternatives. at the focus group
meetings and public input sessions. He also stated that the results of their technical evaluation
were very similar to the recommendations based on citizen input.
DRAFT
May 18, 2006
Page 5 of 9
The Council stated that they were in consensus for SRF to move forward with the design
process based on the information that was provided.
La Plavette Liquor Violation: On April 22, 2006, the La Playette received an alleged liquor
violation for minors in the establishment after 9:00 PM. Initially, the owners requested an
evidentiary hearing for the alleged violation and since that time they indicated that they did not
want to continue with the evidentiary hearing, rather they wanted to discuss the fine.
Rassier made a motion acknowledging that a liquor violation did occur on April 22, 2006.
The acknowledgement is based on the fact that the owner has denied the request for an
evidentiary hearing admitting that a violation did occur. The motion was seconded by
Wick and passed unanimously.
Weyrens stated that based on -the established liquor matrix and the past 12-month history of the
La Playette, they would have three aggravating factors resulting in a $1,000 fine and a 5-day
suspension.
Wick made a motion to follow the Liquor Matrix and impose a $1,000 fine and a 5-day
suspension for the license held as Ace's Place d/b/a La Playette. The motion was
seconded by Rassier.
Maren Oren approached representing the owner/liquor license holder (Dave Aistrup) of the La
Playette. She stated that Aistrupcould not attend the meeting and she would be happy to
answer any questions of the Council.
Rassier Oren if she knew why Aistrup decided to drop the evidentiary hearing after all of the
paperwork had been completed. Oren stated that she was unsure why it was dropped.
Oren stated that on the evening of April 22, 2006 there was a bouncer at the back door;
however he stepped away for a short time and upon his return he noticed that the door was
open. He had locked the door before he stepped away. That same bouncer is the one who let
the police enter the bar. Oren stated that signs are posted that state that no minors are allowed
in the bar after 9:00 PM. Although the minors tested positive for alcohol consumption, the
alcohol was not purchased in the La Playette. Sarah Smith-Larkin, representing the City
Attorney, stated that this is not an evidentiary hearing, and thus anything that is said cannot be
considered as a motion was already made stating that the violation did occur.
Rieke questioned whether or not the City has incurred costs such as additional staff time or
legal expenses, and whether the deposit required covers such expense. City Attorney Larkin
stated that the City received a $500 deposit to cover those costs. Under the liquor matrix the
clause for the evidentiary hearing states "The liquor license holder shall have the right to
request an evidentiary hearing to contest an alleged violation. The request for hearing must be
received by the City Administrator within 7 days of the alleged violation and the request must
include a $500.00 deposit. In the event the evidentiary hearing .finds in favor of the liquor license
holder, the $500.00 deposit will be returned. "Weyrens stated that the intent of the deposit for
the evidentiary hearing is to avoid having liquor license owners requesting the hearing and then
dropping their request.
Smith-Larkin clarified that the license suspension will begin on Friday, May 19 and reinstated
May 24, 2006. The license is only reinstated upon submission of the fine imposed by the
Council.
DRAFT
May 18, 2006
Page 6 of 9
The motion passed unanimously.
Symanietz questioned what would happen if another violation were to occur, as there are no
more entries on the matrix. Smith-Larkin stated that the Council would need to review any
further violations and determine sanctions based on the violation.
St. Joseph Parish - Flaq Reauest: Weyrens stated that the City has received a request from the
St. Joseph Parish to display St. Joseph Parish flags during their sesquicentennial celebration.
As the St. Joseph Legion displays the American Flag from Memorial Day to Labor Day,
Weyrens requested the parish contact the Legion inquiring if they would be willing to share the
use of the flag poles. The same situation arises with the College of St. Benedict as they also
display CSB flags for certain events.
St. Joseph parish representatives Richard Schwegel, Tom Stock and Sandy Scholz were
present to speak on behalf of the parish. Scholtz presented a sample of what the flag and
stated that she has contacted the St. Joseph American Legion and they agreed to removing 14
American Flags so the parish could use the flag poles. She further stated that it is fhe intent of
the Parish to display the flags for the year of the celebration. Weyrens stated that the Parish
must provide the city with a certificate of insurance granting indemnity and agree to repair any
damage to the light poles as a result of the parish flags.
Wick made a motion to authorize theSt. Joseph Parish to display parish flags during
their sesquicentennial celebration contingent upon submittal of the required insurance
certificates. The motion was seconded by Symanietz and passed unanimously.
Rassier urged the representatives from the parish to work with the College and the Legion to
coordinate times when the flags can be displayed.
St. Joseph Parish - Outdoor Event Update: Weyrens advised the Council and the
representatives from the parish that the outdoor event was approved earlier in the meeting
under the consent agenda. Scholz advised the Council that they provided the City with the
insurance certificate as required. Weyrens stated that they would still need to work with the
Stearns County Engineer, Mitch Anderson, to draft an agreement for the use of CR 121 since it
is a County Road.
Downtown Committee: Carlbom advised the Council that the Downtown Committee has been
working on a revitalization project for the downtown for the past 12 months. The Committee
recognizes that a revitalization project is not a short term project. I'n fact, they estimate the
project will expand over a fifteen-year period. The goal of the committee is to develop a
strategic plan to ensure that St. Joseph's unique character is preserved as the community
grows. They want to keep the downtown area pedestrian friendly and create a downtown in
which small businesses can thrive.
Carlbom also stated that the Downtown Revitalization Plan would be posted on the City's
Website in an effort to promote the plan. He also clarified that the project will be a community
project. That is, once the project is started members of the Community would implement the
plan. To manage the plan four work groups will be formed. The groups are as follows:
1. Urban Environment Group - To preserve the character of St. Joseph today and long-
term.
DRAFT
May 18, 2006
Page 7 of 9
2. Promotions Group - To promote the strategic plan and work with the local entities on
city events.
3. Resource Development Group - To go for resources from private/public entities (grants,
etc).
4. Organizational Group - To work with Civic and Community Leaders.
At this point in the project, the committee has not asked the City for any money; however they
may ask the City for some money for a market study at a later date. Overall, Carlbom stated that
they plan to make downtown St. Joseph a destination area rather than an event area. He stated
that there is unanimous support for the project from the EDA.
Symanietz made a motion to approve the Downtown Revitalization Plan as presented.
The motion was seconded by Wick and passed unanimously.
POLICE CHIEF REPORTS
Quarterlv Report: Chief Jansky approached the Council to give a brief overview of Police
Department activity. Jansky stated that the department has seen activity increase over the past
months. The following is a summary of calls for the first four months.
January 164 calls
February 141 calls
March 188 calls
April 270 calls
Jansky stated that as it gets warmer outside, their department gets busier. He stated that the
number of forgery and fraud related calls has increased as well as Internet fraud and theft. He
, stated that he would continue to provide the Council with a quarterly, semi-annual and annual
report of their activity over a 3-year period. Jansky stated that the Council would be receiving
the report in their council packets.
Other Updates:
. Dan Maagard is the new full-time officer.
. They plan to have the new group of reserve officers on board by 4th of July.
. Jansky stated they plan to start the search for sergeant internally within the next
month.
. They also plan to begin the search for a part-time officer very soon.
. The new patrol cars are in and they have a new color scheme and new graphics.
MAYOR REPORTS
Ride-a-lonQ ProQram: Carlbom reported that he rode with Chief Jansky on Friday night during
senior farewell. He thought the officers handled themselves very well. He also thanked the
Stearns County Sheriff's Department and Minnesota Highway Patrol for providing backup
assistance.
NeiQhbors for School Excellence Committee: Carlbom stated that he attended a meeting at the
School District Office. They are currently working on a flyer to help promote people to vote yes
for the new school at the next election. The committee consists of several citizens as well as
business leaders.
DRAFT
May 18, 2006
Page 8 of 9
COUNCIL REPORTS
SYMANIETZ
Meetinos: Symanietz reported that she attended the following meetings:
· Corridor Advisory Committee for the North Corridor and CSAH 2 realignment.
· Springsted meeting with the Council regarding the organizational structure.
· Downtown Committee Meeting to discuss City Beautification.
WICK
Park Board: Wick stated that the Park Board would be present at the next Council meeting to
share their plans for the Centennial Park Shelter Improvements and to present the 2006 Capital
Improvement Plan. They have been working on getting plans and estimated costs from SEH.
He also stated that the office staff has been working on a grant with Xcel Energy, which she
stated is near completion.
Wick also reported that they hope to hear the results of their grant application for Northland Park
by the end of August.
RASSIER - No Report
RIEKE
Downtown Committee: Rieke advised the Council that he has been actively involved with the
Downtown Committee as well and he is very excited about the project.
ADMINISTRATOR REPORTS
CloudNet Antenna Lease: Weyrens stated that currently Cloud Net is the Internet provider for the
Maintenance Facility and they are looking to place an antenna at the Maintenance Shop. Jim
Marthaler and Dick Taufen have looked at their equipment and they do not see a problem with
renting space for their antenna. In return for allowing them space for their equipment, they will
provide the Maintenance Facility with free service equivalent to $ 230/mo. Weyrens stated that
the City Attorney has reviewed the agreement and minor changes have been requested. The
changes have been presented to Cloud net and they are agreeable to the terms.
Rieke~uestioned whether or nottheCity has a backup Internet service in the event of a
disaster situation. Weyrens advised them that US Cable might be able to provide a service to
combine all lines and have an off-site server as a backup unit. She stated that she is also
working with US Cable to extend service to the Industrial Park so that businesses would have
the availability of DSL service.
Wick questioned what would happen if the City were to switch providers. Weyrens stated that
the antenna could stay; however they would be required to compensate the City financially
instead of by service.
Rassier made a motion to table the execution of the Antenna Lease Agreement between
the City of St. Joseph and Cloud net until the final agreement is ready for execution. The
motion was seconded by Wick and passed unanimously.
DRAFT
May 18, 2006
Page 9 of 9
Wastewater Plant - RoofinQ Repair: Weyrens advised the Council that the roof at the
Wastewater Plant is leaking and in need of repair. They have received 2 bids:
. McDowell Company $8,488.00
. Granite City Roofing $9,645.00
Rassier made a motion to accept the bid from McDowell Company in the amount of
$8,488.00 to repair the roof at the Wastewater Plant. The motion was seconded by
Symanietz and passed unanimously.
Newsleader - Map Reauest: Weyrens stated the St. Joseph Newsleader in cooperation with the
St. Joseph Chamber is in the process of updating the Chamber Map. In the past a vendor from
St. Paul prepared by map and that company cannot produce the map at this time. Therefore,
the St. Joseph Newsleader has agreed to work on the project and is requesting a digital copy of
the City map. Since the project is a community project the Chamber is requesting the City
provide the digital map at no cost. As the digital map must be provided by SEH, Councilor
questioned Bettendorf if the City will be charged a fee for the digital file. Bettendorf responded
that SEH would provide the digital file at no charge.
Wick made a motion to donate a digital copy of the City map to the St. Joseph Chamber
for the purpose of updating the St. Joseph Chamber map. The motion was seconded by
Symanietz.
Discussion: Weyrens stated that they plan to update the map annually. The maps will
then be handed out to local businesses around town and will be free of charge.
Ayes: Carlbom, Rassier, Symanietz, Wick
Nays: None. Abstain: Rieke
Motion Carried 4:0:1
Historical Society Update: Weyrens reported that Taufen has been working with the Historical
Society on costs to repair and upgrade Old City Hall for use by the Historical Society. It is
anticipated to present the information to the Council on June 1, 2006.
UpcominQ MeetinQs:
. May 23
. June 1
6:00 Transportation Issues
8:00 Joint Meeting with Township regarding Orderly Annexation Issues
5:30 Meadowvale Lawsuit
OTHER MATTERS
Pedestrian CrossinQ: Frank Osenforf approached the Council to state that the City should look
into some type of pedestrian crossing to go over CR 75, as it is very dangerous for pedestrians
to cross at any of the existing intersections.
Adiourn: Wick made a motion to adjourn at 9:15; seconded by Symanietz and passed
unanimously.
Judy Weyrens
Administrator
DRAFT
June 1, 2006
Page 1 of 8
Pursuant to due call and notice thereof, the City Council for the City of St. Joseph met in regular session
on Thursday, June 1, 2006 at 7:00 PM in the St. Joseph City Hall.
Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Ross Rieke, Renee Symanietz, Dale
Wick. Administrator Judy Weyrens.
City Representatives Present: City Engineer Joe Bettendorf, Director of Public Works Dick Taufen
Others Present: Ryan Gideon, Bruce Berghorst, Jennifer Thienes
Approve Aaenda: Symanietz made a motion to approve the agenda with the following changes:
Move 7:40 Audit
Move 7:10 Park Board
Add 11b Historical Society
The motion was seconded by Rassier and passed unanimously.
Consent Aaenda: Symanietz made a motion to approve the consent agenda as presented.
a. Bills Payable - Approve check numbers 037320 - 037376.
b. Pay Application - Approve Pay Application #3 for the Water Treatment Plant and
authorize payment to John T. Jones in the amount of $386,383.30.
c. Pay Application - Approve Pay Application #4 for the New Municipal Wells and
authorize payment to Traut Wells in the amount of $1,000.00.
d. Pay Application - Approve Pay Application #5 for the 2005 Northland Heights Project
and authorize payment to Erin Contracting in the amount of $134,945.89.
e. Change Order - Approve Change Order #1 for the 2006 Street Improvement Project
resulting in an increase of $9,690.00.
f. Amendment to Orderly Annexation Agreement - Authorize the Mayor and
Administrator to execute the Joint Resolution for Orderly Annexation between the City
of St. Joseph and the Town of St. Joseph.
g. Cloudnet Antenna Lease- Authorize the Mayor and Administrator to execute the lease
agreement between the City of St. Joseph and Cloud net Inc.
The motion was seconded by Wick.
Discussion: Weyrens added that the Orderly Annexation Agreement should be approved
contingent upon the corrected legal description being submitted with the agreement.
The motion passed unanimously.
Public Comments to the Aaenda: No one present wished to speak.
Park Board - Centennial Shelter Update: Speaking on behalf of the Park Board, Wick stated that Park
Board has been working with staff regarding the improvements to Centennial Park. Wick stated that the
City has been planning for the updating of the restroom facilities for many years and funding is finally
available to complete the project. The project will result in the facilities at Centennial Park meeting ADA
requirements. In addition to constructing bathroom facilities, the improvements will include renovations to
the kitchen, additional storage space and re-shingling. As with the Wobegon Center, the new facility will
be keyed with electronic locks. .
Wick presented the following cost estimates for the proposed improvement:
Engineers Estimate
Extend foundations
Demo existing roof
$125-135,000
$4,000
$ 850
DRAFT
June 1, 2006
Page 2 of 8
Install new roof
$3,000
Since the project exceeds $ 50,000, the project must be bid according to State Statute. The bid
documents have been prepared by SEH and the project is scheduled to begin on September 12, 2006.
Wick stated that the Park Board has completed the five year capital improvement plan and presented the
following summary of scheduled improvements:
. Northland Park - The Park does not have restroom facilities or a shelter. The proposed
improvement would add those amenities. The project is contingent upon DNR grant funding which
has been submitted for consideration. The long range plans also includes the relocation of the
entrance and a walking trail similar to Klinefelter Park. The estimated cost of this project is $225-
235,000 of which the DNR grant would cover half if the City is successful in receiving the grant.
. Kleinfelter Park - There has been some recent concerns with the traffic cutting through the park. As a
result, they have discussed putting a berm or some trees at the southwest corner to alleviate the
amount of traffic. .
. Millstream Park - New Playground equipment has been purchased. Estimated cost: $18,000.
. Kleinfelter Park - They plan to make a trail connection from 1 ih Avenue. Estimated cost: $6,500.
. Hollow Park - New Playground equipment has been purchased. Estimated cost: $3,000.
. Citywide bike paths and bike racks. Estimated cost: $10,000.
If all the projects under consideration by the Park Board were constructed, it is estimated that funding
would have to equal $415,000. The Park Board recognizes the financial constraints of the City. and
therefore is planning for long-range improvements. The following is a summary of anticipated funding:
Park Dedication Fees
Public Works
Excel Grant
DNR Grant
TOTAL
$187,350
$ 42,000
$ 68,000
$118.000
$415,350
Park Dedication (Balance)
Crescent Hills (New)
Industrial (New-35 Acres)
Estimated Balance
$179,167
$ 82,652
$ 21.000
$282,819
At this time Wick requested the Council authorize the improvements to Centennial Park authoring the
advertisement for bids. In addition the Council should accept the Capital Improvement Plan of the Park
Board as presented. It is understood that project completion is dependent on securing the necessary
funding.
There was some question as to whether or not there will be two mismatching buildings at Centennial Park
or if they planned to rebuild the entire shelter. Wick stated that the Park Board would like to preserve the
history of the current facility, so the existing facility will remain as is and the new facility will be constructed
to complement the existing structure.
Rieke made a motion authorizing the Capital Improvement to Centennial Park providing for the
construction of restrooms and authoring the advertisement for bids as recommendedbythePar~
Board. The motion was seconded by Symanietz.
Rassier questioned if the Council needs to approve the five year capital improvement plan as well as the
Centennial Park Improvements. Weyrens clarified that the Council should accept the Capital
Improvements for the year 2006 contingent upon available funding.
Rassier made a friendly amendment to accept the 2006 Capital Improvement Plan as presented by
the Park Board contingent upon the anticipated revenues being received and the approval of the
advertisement of bids for the Centennial Park Update. The motion passed unanimously.
Auto Buy Owner - Request for Services: Weyrens advised the Council that Auto Buy Owner, located at
the corner of 8th Avenue and CR75, has inquired about the availability of water and sewer services. At
the time Minnesota Street was reconstructed the residents along 8th Avenue were offered the opportunity
to receive utility services and they declined. To determine the probable cost of the improvement, the
DRAFT
June 1, 2006
Page 3 of 8
Council must initiate the process and request the City Engineer to prepare a feasibility report. After the
feasibility report is accepted, the Council then conducts a public improvement hearing allowing input from
the residents. If the project moves forward the Council must also consider financing options and if the
project should be completed in 2006 or 2007.
Rassier made a motion initiating the improvement process and approving execution of Resolution
2006-_ Ordering the Feasibility Report for the proposed utility extension for 8th Avenue SE. The
motion was seconded by Wick and passed unanimously.
There was some discussion amongst the Councilors as to why this area did not have water and sewer
services. Bettendorf stated that this is an expensive project construct due to the length of pipe extension,
few residents to assess and irregular shaped lots. Rassier suggested that the City make sure that all
areas of town have access to City water and sewer as well as streets that meet current design standards.
Colleqeville Development Group - TIF Application: Mike Bobick and Jim Degiovanni appeared before the
Council representing Collegeville Development Group (CDG). Bobick stated that Collegeville
Developmetn Group is requesting authorization to utilize Tax Increment Financing for a downtown
development project. CDG is proposing to construct a mixed density development on the former
Krebsbach Chevrolet site. Weyrens clarified that the Council is not being asked to approve the
development or Tax Increment Plan, rather if the use of TIF is appropriate and CDG should continue with
the development process.
Rieke spoke on behalf of the EDA. He stated that every project that applies for TIF goes through a
scoring process. The EDA did a scorecard on this particular project and he stated that it scored very well.
He also mentioned that this project is being supported by the EDA without any questions. Carlbom added
that the City's EDA Consultant did an analysis of the project as well. On a scale of 1-5, with 5 being
perfect, most projects receive a 3. This project scored a perfect 5, thus it would be a good use for TIF.
Carlbom stated that this is a redevelopment project rather than an expansion project. According to
Weyrens, there would be no risk to the City if TIF is utilized as the City only accepts pay-as-you-go
projects so that the increment is only reimbursed after the taxes are paid.
Rassier made a motion to accept the recommendation of the EDA and accept the Preliminary TIF
Application authorizing the developer to move forward with a redevelopment TIF project. The
motion was seconded by Rieke.
Discussion: Wick mentioned that he had spoke with Smith-Strack from the EDA and she stated
that this is only a Preliminary Application. Weyrens agreed and stated that right now the Council
is being asked whether or not they accept the use of TIFfor this project. Degiovanni added that
there are several more steps to go; however, they would like to break ground late fall. He also
stated that they are currently working on letters of intent for the business suites
The motion passed unanimously.
Crescent Hills - Preliminary Plat: Weyrens advised the Council that the Planning Commission conducted
a public hearing on April 3, 2006 for the PUD entitled Crescent Hills. The matter was tabled at that time
as the Planning Commission asked for some changes to the plat including the removal of a short stub
street which resulted in a reconfiguration of the plat, review of the drainages for the homes abutting the
Salvage Yard, relocation of a trail, and verification of floor elevations. The PUD was considered again on
May 22, 2006. At that time the Planning Commission recommended approval of the plat contingent upon
the removal of 5 lots - 2 in block 1; 2 in block 2 and 1 in block 3. Since that time, the developer has
contacted the City and stated that they are willing to compromise and remove 2 lots. .
Rieke stated that he does not want the City Council to become the Planning Commission by default. He
questioned why this compromise was not brought back to the Planning Commission for review before
being presented to the Council. Weyrens stated that the developer has appeared many times before the
Planning Commission and requested to have the matter considered by the City Council. .
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June 1, 2006
Page 4 of 8
Rassier spoke on behalf of the Planning Commission stating that the lot frontage is the biggest concern
expressed by the Commission. The Commissioners suggested that the developer remove 5 lots and
make the remaining lots wider. According to the Developer, if they remove the lots, they will lose some of
the character of the development. The property is difficult to develop and the removal of five lots would
not make the development feasible.
Carlbom questioned a couple of items addressed at the Planning Commission meeting.
. Why is this piece of property being platted as a PUD?
Weyrens stated that the parcel of property being developed is a difficult parcel to develop because of
the topography, trees and adjoining salvage yard. For those reasons, the best development method
appeared to be utilization of PUD. The PUD requirements include a minimum site of 20 acres,
protection of natural resources and mixed development, all ofwhich Crescent Hills has satisfied.
. What is the issue behind developers being treated equally?
Weyrens advised the Council that Lumber One is questioning why their plat was not approved with
the smaller lots. She stated that originally Northland Heights was platted as straight single-family and
the plat did not qualify to utilize the PUD process. The plat submitted included an average lot size of
less than 9,000 square feet. The PUD requires that the density not exceed that of the underlying
zoning district. Therefore, the average lot size must minimally be 11,000 square feet. Crescent Hills
on the other hand, met the density requirements and requested utilization of the PUD process to
protect natural features such as the woods. Weyrens stated that the City does enforce the
Ordinances equally and if Lumber One would have presented a plan meeting the minimum
requirements of the PUD Ordinance it would have been reviewed in the same manner as Crescent
Hills.
Wick questioned the tree preservation area. The property owners will own that land; however, it will not'
be useable land. Weyrens stated that if the property were developed using the R1 regulations, the site
would require mass grading or clear cutting of all the trees. The developer could actually increase the
number of lots if developed as an R1 site. The developer chose to preserve the trees and construct the
development around preservation areas. The preservation areas are included in the average lot size,
similar to Graceview Estates.
Wick also questioned whether or not there are other areas of town with smaller lots and what kind of
house could be built on such a lot. Weyrens stated that there are some lots in Graceview that are only
8,100-8,800 sq. ft. Ryan Gideon, Westwood, stated that it would be possible to put a house with a 2 or 3
stall garage on those lots. Weyrens clarified that a house could be built on the proposed lots in Crescent
Hills. The developer is not seeking relief in setback requirements, only lot frontage. Weyrens added that
the R4 portion of the development meets all lot requirements.
Gideon then addressed the issue with the removal of the 5 lots. He stated that the developer remove
more than two lots.or the site plan does not workandthe Preliminary Plat would need to be revised. A
revised plat would remove the tree preservation area and would result in a loss of the wooded area.
Wick questioned the relocation of the trail abutting 16th Avenue. Gideon stated that during the platting
process it was noted that the trail would need to be placed on the side where the elevation would
accommodate such.
Wick made a motion to accept the recommendation of the Planning Commission approving the
utilization of the PUD for development entitled Crescent Hills PUD and to rezone the same area as
follows:
R1 Single Family - Block 1
Block 2
Block 3 Lots 21-28
R 4 - Townhome
Block 3 Lots 1 - 20
DRAFT
June 1, 2006
Page 5 of 8
The motion was seconded by Symanietz and passed unanimously.
In reference to the removal of the 5 lots, Wick questioned the 60-day rule. Weyrens advised him that
there is still1-month left. The Planning Commission does meet one more time before the 60-days expire
and if the matter is referred back to the Commission it might be practical to meet in joint session with the
Planning Commission.
Rassier stated that the Planning Commission only makes recommendations to the City Council, and
there are times when the Council has to make the decision and this is one of those times. Rassier stated
that the developer has appeared before the Commission many times and he does not see the benefit of
sending him back again. The developer has requested the Council consider the matter and that is why
the issue is before the Council at this time. Carlbom concurred with Rassier and stated that this is one of
the few times the Council is being asked to compromise a recommendation of the Commission. Carlbom
stated that in his opinion the developer has shown why the PUD is necessary and the revised plat is a
good compromise. Rieke added that the developer has previously removed 2 lots before it came to the
Council at this meeting. Gideon stated that while the Planning Commission has requested larger lots the
market indicates a number of people prefer smaller lots.
Wick made a motion to. approve the revised Preliminary Plat for Crescent Hills as submitted by MN
Land Development. The motion was seconded by Symanietz.
Ayes: Carlbom, Symanietz, Wick
Nays: Rassier, Rieke
Motion Carried 3:2:0
2005 Audit Jennifer Thienes, KDV, approached the Council to review the City's 2005 Audit. She stated
that the City has received a clean opinion from KDV which is the highest opinion a City can receive. She
reviewed some of the basic funds and explained the changes from prior years.
. General Fund - Thienes stated that this is the primary fund for the daily operations of the City. The
fund balance at the end of the year was $916,922.The Revenues for 2005 were $1.9 million and the
Expenditures were $2 million.
There were increases in the following revenue categories: licenses and permits and taxes. The
following categories showed a decrease from last year: charges for services, fines and
intergovernmental revenues.
The following expenditures categories showed an increase for 2005: General government and public
works. Public safety decreased by 8%.
. Enterprise Funds - These funds are used to account for operations where the government intends
that the cost of providing goods or services to the public be financed or recovered through user
charges. This includes the refuse, water, sewer and storm water funds.
The refuse fund has shown an operating income for the past 5 years. The 2005 operating income
was $49,672.
The water fund has shown an operating income in 2 of the past 5 years. The 2005 operating loss was
$37,212. This is typical due to depreciation.
The sewer fund is similar to the water fund in that it generally shows an operating loss due to
depreciation. The operating loss for 2005 was $92,164.
The storm water fund was set up in 2003. Similar to the water and sewer funds, this account may
show a loss due to depreciation. The operating loss for 2005 was $18,115.
DRAFT
June 1, 2006
Page 6 of 8
According to Thienes, they found one item that is considered to be a reportable condition and that is the
lack of segregation of accounting duties. The main reason for this is due to the limited number of office
employees. She suggested that the City remain aware of this and continue to monitor where people job
functions.
Rieke made a motion to accept the Memorandum on Accounting Policies and Procedures and
Internal Control and the Audited Financial Statements for the fiscal year ended December 31, 2005
as presented. The motion was seconded by Wick and passed unanimously.
CITY ENGINEER REPORTS
Water Treatment Facilitv: Ekola gave a brief update of the Construction progress thus far. She stated that
the contract was awarded on November 10,2005. The substantial completion date is set for April 30,
2007 with the final completion date of July 30,2007. Based on the current progress the project should be
complete before the contract completion deadline. Ekola stated that the original contract price was
$5,764,932.90. Since the contract was awarded, there have been change orders already approved and
most likely more to come.
Ekola provided the Council with a Shop Drawing Log showing a description of all of the equipment for the
project. Rassier questioned whether or not some items could be deleted to control the total cost of the
project. According to Ekola, the equipment has already been ordered based upon changes approved by
the Council. There were some items deleted during the design process if they were not necessary. She
added that there is a contingency added to the project cost to allow for future change orders, as they are
inevitable in a project the size of the Treatment Facility.
PUBLIC WORKS DIRECTOR REPORTS
Water Tank Evaluation: Taufen approached the Council to discuss the need for an inspection of the
current water tower. He stated that the tower is 14 years old and there has only been one inspection thus
far. It is anticipated that the tower would need to be repainted every 20 years. He stated that the tower is
already showing signs of wear and rust. Due to the growth of the City and the fact that the City only has
one tower, the best testing mechanism is by performing a live dive.
Carlbom questioned when the dive would be completed and if there are local companies that perform
such services. Taufen stated that it is anticipated the inspection would be done this summer. Ekola
presented information from Liquid Engineering a firm specializing in drive inspections. Rassier
questioned if the inspection could wait until the City has a second water tower and at that time the tower
could be drained and a live dive would not be necessary. Bettendorf recommended that the Council
move forward with the inspection at this time as the tower is an expensive piece of infrastructure and he
sees the inspection as a protection of financial capital.
Rassier made a motion to approving the expenditul'e-to-contr-act-withLiquid Engineel'ing to
perform an internal inspection of the water tower by completing a live dive as recommended by
the City Engineer. The motion was seconded by Rieke and passed unanimously.
Old City Hall UDdate: Taufen stated that he met with Bill Wasner and Daryl Studer from the St. Joseph
Historical Society to review plans for the renovation of the old City Hall. They stated that they would like to
see the sliding curtain removed and replaced with a permanent wall, the corner desk removed, and the
carpet repaired. The estimated cost for the repairs is $1,200 t01,500.
Rassier questioned the heating and cooling for the building. Taufen stated that a new roof was put on
about 6 years ago and new windows and painting of the exterior was completed in 2005. He stated that
the heating and cooling was installed approximately 20 years ago when the building was first remodeled.
Since that time, one air-conditioning unit had been replaced. Rassier suggested that the heating and
cooling be evaluated again.
DRAFT
June 1, 2006
Page 7 of 8
Weyrens stated that the summer recreation program currently uses a portion of the old City Hall to store
equipment. The Historical Society will have to share space for 2006 until a new location can be
determined. Rassier stated that it is his understanding that the Historical Society was unsuccessful and
finding alternative space and he believes the City needs to provide space to preserve the historical
artifacts of St. Joseph. Carlbom added that the College of St. Benedict did offer space to the Historical
Society; however, it was not acceptable to them.
Rassier made a motion to accept the bid as presented for the repairs to the Old City Hall and have
the Heating and Cooling checked for repairs so that the St. Joseph Historical Society can use the
facility. The motion was seconded by Wick.
Discussion: Rieke questioned if the City is assuming additional property and general liability by
allowing the Historical Society to lease the facility. Weyrens stated that she would need to work
with the City's insurance company on those issues.
The motion passed unanimously.
Chlorination .Update: According to Taufen, the chlorination of the City Water system seems to be going
well. They are about 75% complete and there have been very few complaints thus far.
2006 Street Improvement Proiect: Weyrens added that there have been very few complaints from the
residents with respect to the 2006 Street Improvement Project.
MA VOR REPORTS
St. Cloud Chamber Luncheon: Carlbom reported that he and Weyrens attended a luncheon with the St.
Cloud Chamber as well as the Mayor and City Administrator for Waite Park. They are working on building
relationships between the two cities. The next meeting will be held in July at the Stonehouse.
Interqovernmental Meetinq: Carlbom stated that the Intergovernmental Meeting was held .on May 30 in
Rockville. The League of Minnesota Cities gave a brief review of the previous ,legislative session. They
also discussed eminent domain reform, tax issues, lack of property taxes and Local Government Aid.
Downtown Revitalization Plan: According to Carlbom, the Downtown Revitalization Plan seems to be
going very well with Community members volunteering to participate in the work groups.
COUNCIL REPORTS
SYMANIETZ
Interqovernmental Meetinq: Symanietz reported that she also attended the Intergovernmental Meeting in
Rockville.
WICK
APO: Wick stated that he attended the APO meeting at which the current officers were renewed for one
more year.
RASSIER
Planninq Commission: Rassier reported that the Planning Commission met to review some new
Ordinances as well as some Ordinance Amendments.
RIEKE
Committee Thank-You: Rieke offered a Thank-You to all those people serving on the various special
boards within the City.
DRAFT
June 1, 2006
Page 8 of 8
ADMINISTRATOR REPORTS
Sales Tax Collection: The City received the first payment for the % cent sales tax, which was approved in
2004. Weyrens stated that a special fund must be set up for the purpose of recording the collection of the
tax received from the City of St. Cloud. Weyrens stated that Administration work on providing the Council
with a forecast of revenue based on past trends.
Rieke made a motion to authorize administration to establish special revenue fund 200 for the
purpose of recording monthly sales tax collections. The motion was seconded by Symanietz and
passed unanimously.
Developer Fees: Weyrens stated that previously there seemed to be some questions as to how St.
Joseph compared with other Cities as far as their development fees. She stated that she surveyed other
cities on their fees for a development such as Northland Heights. Based on the information received so
far, St. Joseph is in the same range as otherarea cities.
WaterinQ Ban: Taufen stated that the capacity forthe current water treatment facility is 1,000,000 gallons
per day. Last Monday, the daily total was 981,000 gallons and Tuesday it was 861 ,000 gallons. Weyrens
added that due to the hot/humid weather, the City might need to put tighter restrictions on outside
watering. Currently, residents can water on the odd/even system between the hours of 7PM-7 AM. She
stated that it makes sense to water during those times as it is not as hot and the water will not evaporate
as quickly. The next step may be to allow watering between 7-10AM and 7-10PM, still using the odd/even
system. This information will be in the next issue of the Newsleader and the Police will be enforcing the
ban.
UpcominQ MeetinQs:
June 14, 2006
Downtown Committees to meet at 5:00 to begin organizing
Transportation Plan Open House to start at 6:00 with a presentation at 6:30
June 21, 2006
Budget meeting with City Council and Department Heads to get expectations
from the Council before budgets are done for 2007.
Adiourn: Wick made a motion to adjourn; seconded by Symanietz and passed unanimously.
Judy Weyrens
Administrator
DRAFT
June 15, 2006
Page 1 of 4
Pursuant to due call and notice thereof, the City Council for the City ofSt. Joseph met in regular session
on Thursday, June 15, 2006 at 7:00 PM in the St. Joseph City Hall.
Members Present: Mayor Richard Carlbom. Councilors AI Rassier, Ross Rieke, Renee Symanietz, Dale
Wick. Administrator Judy Weyrens.
City Representatives Present: City Engineers Joe Bettendorf and Tracy Ekola
Others Present: Jim Fredricks, Sr. Kara Hennes, Sr. Thomasette
Approve AQenda: Rassier made a motion to approve the agenda with the following changes:
Move 31 Interim Use Permit (to be discussed after item 5)
Delete 3a Minutes - May 18, 2006
The motion was seconded by Symanietz and passed unanimously.
Consent Aaenda: Wick made a motion to approve the consent agenda as follows.
a. Deleted
b. Bills Payable - Approve check numbers 037377-037436.
c. Change Order - Authorize Change Order #3 for the Water Treatment Plant resulting in
an increase of $3,101.00.
d. Change Order - Authorize Change Order #4 for the Water Treatment Plant resulting in
an increase of $13,976.00
e. Donation - Accept the donation from the St. Joseph Lions in the amount of $100.00 for
flowers along Minnesota Street.
f. Donations - Accept the donations from the St. Cloud Police Benefit Association and
the MN Fraternal Order of Police for the 2006 Law Enforcement Memorial Service.
g. Landscape Deposit - Authorize the release of the Landscape Deposit in the amount of
$15,000 for the Morningside Town home Project.
h. Land Donation - Authorize the Mayor and Administrator to execute the agreement
accepting the donation of land from M.W. Lambert.
i. Variance - Accept the recommendation of the Planning Commission granting a six
inch variance on the rear yard setback for Lot 1 Brock 3 Morningside Acres 2nd
Addition.
j. Height Variance - Accept the recommendation of the Planning Commission and grant
a sixteen and one-half foot variance on the maximum height of a structure.
k. PUD Amendment - Accept the recommendation of the Planning Commission revising
the Preliminary PlatlPUD entitled Graceview Estates, deleting 3 lots.
. I. Moved for discussion after item 5.
m. Annexation Clarification - Authorize the Mayor and Administrator to execute
Resolution 2006-14 clarifying the legal description used for the annexation of the
Water Treatment Plant.
n. Six-month Fire Activity - Accept the December 1, 2005 through May 31, 2006 Fire
Activity Report, authorizing payment to the Pay Per Response Fire Fighters.
o. Fire Contract - Authorize the Mayor and Administrator to execute the Fire Contract
between the City and Town ofSt. Joseph.
The motion was seconded by Rassier and passed unanimously.
Public Comments to the Aqenda: No one present wished to speak.
St. Joseph Action Group: Margie Hughes, 128 Able Ct, approached the Council to represent the St.
Joseph Action Group. They have been working on several petitions in opposition to the proposed Field
Street Corridor. The petition that was presented to the Council had a total of approximately 350
signatures of students, faculty, and staff from the College of 81. Benedict and 81. John's University.
DRAFT
June 15, 2006
Page 2 of 4
Interim Use Permit: Weyrens reported that the Planning Commission conducted a public hearing on June
5, 2006 to consider issuance of an Interim Use Permit allowing an owner occupied rental unit at 308 -
10th Avenue SE. The Rental Housing Inspector has inspected the property and if the required repairs are
completed, the property would qualify for an owner occupied rental with 2 persons other than the property
owner. Wick questioned whom the Interim Use Permit is being issued to. Weyrens stated that Thomas
Ortman will own the house and his parents Timothy and Ellen Ortmann are the co-signers. The Planning
Commission unanimously recommended the Council issue the Interim Use Permit.
Rassier made a motion to accept the recommendation of the Planning Commission and issue an
Interim Permit to Thomas Ortmann, 308 _10th Avenue SE, allowing and owner occupied rental
unit. The motion was seconded by Symanietz and passed unanimously.
There was some question as to whether or not the Planning Commission was looking into limiting the
number of Interim Use Permits being issued. Rassier stated that the Planning Commission will be
discussing this matter.
CITY ENGINEER REPORTS
Feasibilitv Report - ath Av.enue NE Improvements: Ekola presented the Council with the information
relating to the ath Avenue NE Improvements including utility construction and street reconstruction for ath
Avenue NE between Minnesota Street E and CSAH75. She stated thatspecial assessments are
proposed for street reconstruction, concrete curb and gutter, sanitary sewer and water main along with
some additional funds from the City.
According to Ekola, that portion of ath Avenue being discussed is currently under the jurisdiction of
Stearns County; however they plan to turn back that portion of roadway once the improvements are
completed. Currently, the roadway is only 24 feet wide and there is no sanitary sewer or water main. Two
of the affected properties have water and sewer from Minnesota Street and the St. Joseph Business
Center has sanitary sewer from the backside of their lot. There are three lots that have no water or sewer
service. Ekola advised the Council that the proposed sanitary sewer and water main would tie into an
existing a-inch stub line at Minnesota Street. A storm water facility would not be required
As stated above, the existing street bed is 24' and the Cit~ standard for a local residential street is 32 feet
wide and for a neighborhood residential street 36 feet. at Avenue would be considered a local residential
street since the intersections at both Minnesota Street and CSAH 75 do not provide for through traffic. As
a result, the proposed width of the street is 32 feet. Ekola did state that the portion from the commercial
businesses to CSAH 75 might be widened to accommodate higher volumes of traffic. She also stated that
the curb and gutter would end at the driveways to the St. Joseph Business Center and Auto Buy Owner
as there is a snowmobile trail that crosses 8tn Avenue along the CSAH 75 ditch as well as the fact that
there is no curb and gutter along CSAH 75.
The costs associated with the project (based on 2006 construction costs) are as follows:
Street, Curb and Gutter
Sanitary Sewer
Water Main
Storm Sewer
TOTAL
$ 69,129
$ 45,715
$ 75,673
$ 11,521
$202,038
The assessments will be based on the following rates:
Street, Curb and Gutter $50.45/Linear Foot
Sanitary Sewer $4,155.87/Unit
Water Main $6,306.06/Unit
There are some parcels that are considered oversized and they will be assessed for additional sewer and
water based on the number of single-family lots that the parcel could accommodate. The additional
assessments for water and sewer would be a charge in lieu of assessment when the property is
subdivided. Weyrens stated that that process is consistent with past assessment practices.
DRAFT
June 15, 2006
Page 3 of 4
According to Weyrens, the next step would be to look at different financing options. Carlbom stated that,
in his opinion, the City should hold off on the improvements if Auto Buy Owner is no longer interested.
Rassier, on the other hand, stated that the City should hold the Public Hearing to discuss the proposed
assessment, as it does not mean that the improvements will be ordered. According to Ekola, July 6,2006
would be the last date possible for the City to hold the public hearing if those improvements were to be
constructed in 2006. 'If the project is delayed again, the costs wil I most likely be higher as this report was
based on 2006 costs and construction costs continue to rise.
Rassier made a motion authoring execution of Resolution 2006-_ Receiving the Feasibility
Report and Calling for the Hearing on Improvement. The hearing will be conducted on July 6,
2006. The motion was seconded by Symanietz and passed unanimously.
Southwest Beltwav: Ekola advised the Council that the Southwest Beltway Ad Hoc Committee consists of
representatives from Stearns County, APO, Waite Park and St. Joseph. She stated that they discussed
two approaches to use for preparation of the Environmental Impact Study.
. "Tiered" - One tier to analyze the scope of the project and another tier to do the actual
environmental study. This approach would allow the City to delay paying all of the costs up
front.
. "Full" - Analyze all issues at one time. This approach would require more money up front.
The total cost for the scoping document is $275,000 of which the APO Board approved $192,500 of
federal High Priority Project funding to be used. That leaves the balance at $82,500. The local match
distribution is as follows:
Jurisdiction (%) Recommended Share ($)
Stearns County 50 41 ,250
City of St. Joseph 25 20,625
City of Waite Park 25 20,625
Local Match Totals 100 82,500
Weyrens stated that the City would need to budget for our portion for 2007. Carlbom stated that the
advantage of the tiered approach is that once the actual route is determined, the City may pay less
money for the study based on whose jurisdiction the route goes through.
. .
The Council came to a consensus that the committee should move forward with the scoping document.
Water Treatment Plant Update: Ekola provided the Council with an update on the progress of the Water
Treatment Plant. She stated that they are in the process of putting up the walls and installing the lines
from the wells to the plant. They are also working on the water line from the treatment plant to the
Frontage Road and installing the grinder pump for the sanitary waste. She also stated that the entrance
road is now in as well.
Carlbom questioned when they would be touring the facility. Weyrens stated that the tour is scheduled for
June 21,2006 at 5:00 PM. .
Bettendorf Retirement: Carlbom announced that Joe Bettendorf, City Engineer, would be retiring as of
June 30, 2006. He has been the City Engineer for the past 34 years. Tracy Ekola will t~ke over as the
City's Engineer. .
MAYOR REPORTS
Downtown Committee: Carlbom stated that the Downtown Committee members met on Wednesday,
June 14,2006 to break into the four focus groups and they began organizing their groups. They are still
looking for representation from the monastery.
DRAFT
June 15, 2006
Page 4 of 4
COUNCIL REPORTS
SYMANIETZ
Transportation Meetinq: Symanietz stated that she attended the Transportation Open House last night to
look at future transportation needs for the City.
St. Joseph Chamber: Symanietz announced that she attended the St. Joseph Chamber meeting last
Thursday.
WICK - No Report
RASSIER
Planninq Commission Update: Rassier stated that the Planning Commission recently reviewed a revised
plan for Graceview Estates, which shows a reduction in the number of lots. They also reviewed the initial
plans for the Food Service building at the College of St. Benedict.
RIEKE - No Report
ADMINISTRATOR REPORTS
Affordable Housina Amendments: Weyrens stated that the LCH Board is looking to amend the rules for
Affordable Housing to include the following:
. Reduce the amount of homes set aside from 15% of the housing stock to 5%.
. Accept the existing housing as part of the affordable housing stock.
Rassier made a motion to authorize the Mayor and Administrator to execute Resolution 2006-_
recommending the LCH Board amend the Joint Agreement as stated above. The motion was
seconded by Rieke and passed unanimously.
AFSCME Union: Weyrens advised the Council that the AFSCME Union has presented their request to
begin negotiations for the new contract. Their current contract expires at the end of 2006. Symanietz and
Rassier volunteered to be part of the negotiation committee.
St. Ben's Sewer Use Aqreement: Weyrens stated the College of St. Benedict has requested the City
review the 1986 Sewer Use Agreement between the College/Monastery of St. Benedict and the City of St.
Joseph. Carlbom volunteered to Work with staff on the agreement review.
Upcominq Meetina: Weyrens reminded the Council of the Budget meeting scheduled for Wednesday,
June21, 2006 at 5:30. They will be discussing street-isstles, engineering issues and the capital
improvement plan.
Adiourn: Rassier made a motion to adjourn; seconded by Rieke and passed unanimously.
Judy Weyrens
Administrator
City of St. Joseph
Bills Payable
June 30, 2006
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
037437 MINNESOTA PLANNING OA-524 St. Jospeh $200.00 101 41910 431
037438 SAND COMPANIES interest paid on $111.78 101 41430 210
037444 STAMP FULFILLMENT SERVICES envelopes & $420.00 101 41430 322
037444 STAMP FULFILLMENT SERVICES envelopes & $57.85 150 46500 322
037444 STAMP FULFILLMENT SERVICES envelopes & $120.00 101 42120 322
037444 STAMP FULFILLMENT SERVICES envelopes & $60.00 101 41130 322
037445 COMMISSIONER OF REVENUE 1 st quarter sales $176.00 101 41430 200
037446 A-1 TOILET RENTAL Memorial Park $63.90 205 45203 531
037446 A-1 TOILET RENTAL Northland Park $63.90 205 45203 531
037449 ALLIED WASTE SERVICES June refuse $68.90 105 42220 384
037449 ALLIED WASTE SERVICES June refuse $14,069.42 603 43230 384
037449 ALLIED WASTE SERVICES June refuse $68.90 602 49490 384
037449 ALLIED WASTE SERVICES June refuse $302.90 101 45202 384
037450 AMCON BLOCK AND PRECAST, INC pea rock & washed $952.11 205 45203 531
037450 AMCON BLOCK AND PRECAST, INC containment $439:32 101 45202 240
037450 AMCON BLOCK AND PRECAST, INC containment $439.31 101 43120 240
037451 AMERICAN TRUCK ASSCESSORIES IN 2006 chevy truck $270.00 437 49440 550
037451 AMERICAN TRUCK ASSCESSORIES IN 2006 chevy truck $270.00 437 45202 550
037451 AMERICAN TRUCK ASSCESSORIES IN 3 - 2 5/6" balls for $23.83 101 43120 240
037451 AMERICAN TRUCK ASSCESSORIES IN 2006 chevy truck $269.99 437 43120 550
037451 AMERICAN TRUCK ASSCESSORIES IN 3 - 2 5/6" balls for $23.84 101 45202 240
037452 AOI ELECTRICAL, INC passenger airbag $366.00437 42152 550
037453 BENTON TROPHY & AWARD Plaques $214.00 101 45202 210
037455 BRANNAN LOCKSMITH keys-Wobegon $77.71 101 45202 210
037455 BRANNAN LOCKSMITH work at Old City $90.26 101 41941 210
037456 BRODA, RANDALL booster pump $840.00 433 43120 530
037457 CAMERA TRADER 270 reprints $101.12 101 42120 210
037458 CENTRAL HYDRAULICS air hose repair $5.34 101 45201 220
037458 CENTRAL HYDRAULICS snow plow $6,100.00 437 43120 550
037459 CENTRAL MCGOWAN oxygen $39.62 101 45201 210
037460 CENTRAL MOTORCAR SPECIALTIES repair 2005 Ford $577.00 101 42152 220
037460 CENTRAL MOTORCAR SPECIALTIES repair engine #1 $311.48 105 42260 220
037461 COLD SPRING ELECTRIC SERVICES subpanel & install $160.67 205 45203 531
037461 COLD SPRING ELECTRIC SERVICES wiring completed $1,777.99 205 45203 531
037462 COLD SPRING VETERINARY CLINIC kennel fees-June $28.00 101 42700 300
037462 COLD SPRING VETERINARY CLINIC kennel fees-June $14.00 101 42700 300
037463 CRABTREE COMPANIES, INC. LaserFiche annual $340.71 101 42120 215
037463 CRABTREE COMPANIES, INC. LaserFiche annual $340.71 101 41430 215
037463 CRABTREE COMPANIES, INC. LaserFiche annual $340.71 101 41530 215
037463 CRABTREE COMPANIES, INC. LaserFiche annual $340.70 603 43230 215
037463 CRABTREE COMPANIES, INC. LaserFiche annual $340.70 601 49440 215
037463 CRABTREE COMPANIES, INC. LaserFiche annual $340.70 602 49490 215
037464 EAST SIDE OIL COMPANY used filter pickup $6.88 602 49490 384
037464 EAST SIDE'OIL COMPANY used filter pickup $6.87 101 43120 384
037464 EAST SIDE OIL COMPANY used filter pickup $6.87 101 45202 384
037464 EAST SIDE OIL COMPANY used filter pickup $6.88 601 49440 210
037465 FARM PLAN mower blades $62.30 101 45202 210
037466 FEDEX postage to $13.69 438 43120 530
037466 FEDEX postage to $13.69 101 41910 431
037467 FELIX, DAN & LORI Booster pump $390.01 433 43120 530
037468 GIROUX CONSTRUCTION remodel work old $1,250.00 101 41941 220
037469 GRANITE ELECTRONICS MCS2000 mobile $1,667.00 437 42152 550
037469 GRANITE ELECTRONICS MCS2000 mobile $1,667.00 437 42152 550
037470 HARD RIVES 1 yd hand work mix $159.23 101 43120 210
037471 HAWKINS WATER TREATMENT GROUP Hydrofluosilicic $494.02 601 49420 210
037471 HAWKINS WATER TREATMENT GROUP hydrofluocilicic $279.90 601 49420 210
037472 HENRYS WATERWORKS INC meters, wire, $1,736.13 601 49430 210
037472 HENRYS WATERWORKS INC bronze meter $338.67 601 49430 210
037472 HENRYS WATERWORKS INC 1" remote read $194.72 601 49430 210
037473 HERDAN, JOHN booster pump $840.00 433 43120 530
037474 HOESCHEN, MARY KAY hammer-in $154.88 101 45202 210
037475 HOLIDAY STORES fuel for June $223.00 101 43120 210
City of St. Joseph
Bills Payable
June 30, 2006
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
037475 HOLIDAY STORES fuel for sweeper $87.00 101 43220 210
037475 HOLIDAY STORES fuel for June $223.00 601 49440 210
037475 HOLIDAY STORES fuel for June $223.00 101 45202 210
037475 HOLIDAY STORES fuel for June $223.00 602 49490 210
037476 INSPECTRON INC building $8,275.00 101 42401 300
037476 INSPECTRON INC rental inspections $700.00 101 42401 300
037476 INSPECTRON INC building $8,425.00 101 42401 300
037476 INSPECTRON INC building $8,000.00 101 42401 300
037477 ITL PATCH COMPANY INC emlems shoulder $189.52 101 42120 171
037478 JM GRAYSTONE OIL CO., INC #2 dyed fuel $486.43 101 45202 210
037478 JM GRAYSTONE OIL CO., INC #2 dyed fuel $486.44 101 43120 210
037479 KEEPRS, INC/CY'S UNIFORMS uniform-K Simon $63.95 101 42120 102
037479 KEEPRS, INC/CY'S UNIFORMS uniform-D Krippner $22.31 101 42120 102
037479 KEEPRS, INC/CY'S UNIFORMS uniform-K Simon $49.95 101 42120 102
037479 KEEPRS, INC/CY'S UNIFORMS reservists $121.09 101 42120 102
037479 KEEPRS, INC/CY'S UNIFORMS Handcuff $64.75 101 42120 240
037479 KEEPRS, INC/CY'S UNIFORMS Vest - Magaard $951.85 101 42120 171
037479 KEEPRS, INC/CY'S UNIFORMS flashlight $10.60 101 42120 171
037479 KEEPRS, INC/CY'S UNIFORMS key holder-Magaard $10.60 101 42120 171
037479 KEEPRS, INC/CY'S UNIFORMS caution tape $13.79 101 42120 210
037479 KEEPRS, INC/CY'S UNIFORMS Clothining - M $106.90 101 42120 171
037480 KENNEDY & GRAVEN, CHARTERED Meadowvale claim $3,976.35 425 43122 530
037481 KLN DISTRIBUTING, INC HP Clr LJ printer $841.03 490 41430 570
037481 KLN DISTRIBUTING, INC network service $60.00 101 41430 215
037481 KLN DISTRIBUTING, INC Acrobat Pro 7.0 $1,329.92 490 41430 582
037481 KLN DISTRIBUTING, INC 3 laptop $746.95 101 42120 215
037481 KLN DISTRIBUTING, INC DJ 1220C printer $147.50 101 41430 215
037482 KOSTREBA APPLIANCE labor for $51.00 601 49430 220
037483 KUEBERBECK, RICHARD & HELEN reimbursement of $840.00 433 43120 530
037484 LANDSCAPE RESEARCH LLC Field St History $1,288.28 435 43120 530
037485 LAUOENBACH, LENNY repair carpet at Old $325.00 101 41941 220
037486 LEAGUE OF MN CITIES MN League Annual $335.00 101 41310 331
037486 LEAGUE OF MN CITIES MN League Annual $1,005.00 101 41110 331
037487 LEE'S ACE HARDWARE maint supplies $21.53 105 42281 210
037487 LEE'S ACE HARDWARE maint supplies $54.99 105 42210 220
037487 LEE'S ACE HARDWARE maint supplies $54.73 101 42120 220
037487 LEE'S ACE HARDWARE maint supplies $20.90 601 49440 220
037487 LEE'S ACE HARDWARE maint supplies $75.06 101 45202 220
037489 LESNICK, MARGE flowers Monument $15.30 205 45203 531
037490 L1NE-X bed liner for unit $485.00 437 43120 550
037491 LOUIS BERGER GROUP, INC Field Str $245.13 435 43120 530.
037492 MAIER TYPEWRITER SERVICE HP ink $20.18 101 41430 200
037492 MAIER TYPEWRITER SERVICE toner $56.39 101 41530 200
037493 MCDOWALL COMPANY 413 2nd Ave NW $8,488.00 602 49470 530
037494 MENARDS materials for $550.69 205 45203 531
037494 MENARDS paint $33.08 101 43120 210
037494 MENARDS paint $33.08 101 45202 210
037495 METRO PLUMBING & HEATING filters & check 2 $83.24 101 41942 220
037496 MILLS FLEET FARM late fee $25.00 101 43120 200
037498 MOBIL VISON digital video $1,821.63 437 42151 320
037499 MUNICIPAL DEVELOPMENT CORP eda contract $2,256.99 150 46500 300
037501 NORTH CENTRAL TRUCK ACCESS INC install tommy gate $2,721.48 437 43120 550
037502 OFFICE DEPOT office supplies $60.31 101 41430 200
037502 OFFICE DEPOT office supplies $60.32 602 49490 200
037502 OFFICE DEPOT office supplies $60.31 601 49435 200
037502 OFFICE DEPOT office supplies $60.31 101 42120 200
037502 OFFICE DEPOT acrobat reader $254.12 101 42120 215
037502 OFFICE DEPOT acrobat reader $254.12 101 41530 215
037503 PITNEY BOWES postage refill May $45.10 101 42120 322
037503 PITNEY BOWES postage refill May $8.20 601 49440 322
037503 PITNEY BOWES postage refill May $356.70 101 41430 322
037504 POWERHOUSE OUTDOOR EQUIP repairs to confined $47.84 602 49480 220
City of St. Joseph
Bills Payable
June 30, 2006
Check
Search Name Comments Amount FUND DEPART OBJ
Nbr
037512 SEH Annexation Issues $645.00 101 43131 303
037512 SEH Streets & Traffic $111.00 101 43131 303
037512 SEH Sanitary Sewer $438.24 602 49450 303
037512 SEH Water System $318.00 601 49410 303
037512 SEH New Municipal $400.00 434 49440 530
037513 SERVOCAL INSTRUMENTS, INC meter repair $1,051.20 601 49410 220
037514 SPRINT cell phone $153.42 101 42151 321
037515 SRF CONSULTING GROUP INC North Corridor & $19,871.27 435 49450 530
037516 ST. CLOUD TIMES Centennial Park $259.84 205 45203 531
037517 ST. JOSEPH NEWSLEADER 8th Ave $36.00 101 41120 340
037517 ST. JOSEPH NEWSLEADER consumer $442.50 601 49430 340
037517 ST. JOSEPH NEWSLEADER vistors guide ad $45.00 150 46500 340
037517 ST. JOSEPH NEWSLEADER 2005 Financial $198.00 101 41530 340
037517 ST. JOSEPH NEWSLEADER 8th Ave $36.00 101 41120 340
037518 STEARNS COOPERATIVE ELEC. ASSN . May usage $33.00 101 43160 386
037518 STEARNS COOPERATIVE ELEC. ASSN May usage $45.50 602 49480 381
037518 STEARNS COOPERATIVE ELEC. ASSN May usage $42.18 602 49471 381
037518 STEARNS COOPERATIVE ELEC. ASSN May usage $42.82 602 49473 381
037518 STEARNS COOPERATIVE ELEC. ASSN May usage $537.75 101 43160 386
037518 STEARNS COOPERATIVE ELEC. ASSN May usage $46.53 602 49472 381
037518 STEARNS COOPERATIVE ELEC. ASSN May usage $13.50 101 43160 386
037518 STEARNS COOPERATIVE ELEC. ASSN May usage $349.37 101 45201 381
037519 STEARNS COUNTY AUDITOR-TREAS postal verification $70.98 101 41410 210
037520 STEARNS COUNTY HIGHWAY DEPARTM signs $724.35 101 43120 210
037521 STRATEGIC EQUIPMENT paper towels $55.45 105 42281 210
037521 STRATEGIC EQUIPMENT paper towels for $106.36 101 45202 210
037522 STREICHER'S 12 GA Shotgun $495.23 437 42120 580
037523 SWORSKI, MICHAEL fuel for unit 29 $13.33 101 43120 210
037523 SWORSKI, MICHAEL fuel for unit 29 $13.33 101 45120 210
037523 SWORSKI, MICHAEL fuel for unit 29 $13.34 601 49440 210
037524 TKDA leak location and $418.09 601 49410 303
037525 TRAUT WELLS repair 3 sprinkler $295.50 101 45123 220
037525 TRAUT WELLS well casing cover $40:66 101 45202 210
037525 TRAUT WELLS water $70.00 601 49420 312
037525 TRAUT WELLS Water $57.00 601 49420 312
037527 US CABLE cable service city $49.95 101 41430 321
037528 UTSCH, GERALD 5 Planning Comm $175.00 101 41120 103
037529 VERIZON WIRELESS cell phone $19.52 601 49440 321
037529 VERIZON WIRELESS cell phone $158.24 101 42151 321
037529 VERIZON WIRELESS cell phone $7.46 101 43120 321
037529 VERIZON WIRELESS cell phone $7.46 101 45202 321
037529 VERIZON WIRELESS cell phone $56.04 101 41430 321
037529 VERIZON WIRELESS cell phone-July $44.53 105 42250 321
037529 VERIZON WIRELESS cell phone $14.92 602 49490 321
037530 VIKING INDUSTRIAL CENTER disposable gloves $10.73 101 43120 210
037530 VIKING INDUSTRIAL CENTER disposable gloves $10.73 602 49490 210
037531 WINTER, MARK bottled water $50.00 105 42220 210
037532 WSB & ASSOCIATES, INC . Field Street $7,146.61 435 43120 530
037533 XCEL ENERGY June usage $436.59 105 42280 381
037533 XCEL ENERGY June usage $52.22 105 42280 383
037533 XCEL ENERGY June usage $76.68 101 45202 381
037533 XC.EL ENERGY June usage $124.42 101 43160 386
037533 XCEL ENERGY June usage $48.36 101 45201 381
037534 ZEE MEDICAL SERVICE update medical $76.48 101 45201 210
037535 TIREMAXX SERVICE CENTER tire repairs $365.83 101 43120 210
$248,731.22
Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
DATE:
July 6, 2006
Engineering
Tracy Ekola, PE .
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
2006 Street Improvement Letter of Recommendation.
PREVIOUS ACTION
RECOMMENDED COUNCIL ACTION
Application for Payment No. 1
FISCAL IMPACT
$180,177 .24
COMMENTS/RECOMMENDATIONS
P:\PT\S\stjoe\common\D39 Req Council Action\0603 AFP 1 070606.doc
RECEIVED
.fUN 3 0 2006
CITY OF. BT. JOSEPH
SEH.
June 26, 2006
RE: St. Joseph, Minnesota
2006 Street Improvements
SEH No. A-STJOE 0603
14
City of St. Joseph
Honorable Mayor and City Council
c/o Judy Weyrens
25 College Ave North
PO Box 668
Saint Joseph, MN 56374-0668
Dear Mayor and Members of the Council:
Enclosed please find Application for Payment No.1 for this project.
We have reviewed this application and it appears to be in order. When payment is made, sign all copies of
the Application for Payment and distribute as follows:
C & L Excavating
SEH
City of St. Joseph
Please submit the payment to the following address:
NORTHERN ESCROW INC
1276 S ROBERT S
W ST PAUL MN 55118
651.457.9621 FAX 651.457.7531
If you have any questions, please feel free to call us.
s,-elY,/
C;1ta4;;1fZ
I If
Tracy LYEkola, PE
City Engineer
Jmw
Enclosures
P:\P1\SISTJOE\060300ISPECSIL-AFP TO OWNER.DOC
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax
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Attachment: Yes
REQUEST FOR COUNCIL ACTION
DATE:
July 6, 2006
Engineering
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
John T. Jones Construction Pay Application #4 for Water Treatment Plant
PREVIOUS ACTION
Change Order #3 and #4 for Water Treatment Plant
RECOMMENDED COUNCrr... ACTION
Authorize Payment of Pay Application #4
FISCAL IMPACT
$562,077 .42
COMMENTSIRECOMMENDATIONS
Pay application is for work completed from May 20th to June 22nd and for materials stored on site. Pay
application includes invoices for materials stored on site. Quantities of work completed and materials
stored on site confirmed by on site project representative.
RECE~Vf-:
S:\PnSlSljoe\050600\7-ca\Change OrdersIPA4 RCA.doc
JUN 2 9 2006
CITY OF ST. JOSEPH
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NORTHERN TECHNOLOGIES INC.
3308 5th Street South, Waite Park, MN 56387-4521 320-654-9409 320-654-9425 Fax
INVOICE TO
R~C''''
C;; lI'" I V
1"1.., ED
~y i t 2U06
JOHN -.
~t-ON .....1. JUNE:
StRUC-'" S
lION
Invoice
John T. Jones Construction
Attn: John Jones
2213 7th Avenue North
Fargo, NO 58102
BILLING PERIOD
APRIL
INVOICE NO. DATE P.O. NO. TERMS PROJECT
06-6162.04 5/9/2006 Due on receipt St. Joseph Water Treatment Plant
DESCRIPTION QUANTITY RATE AMOUNT
CONCRETE CYLINDERS 4 13.00 52.00
CONCRETE INSPECTION 1 45.00 45.00
PROCTOR 1 98.00 98.00
ENGINEERING TECHNICIAN 1.5 45.00 67.50
PROJECT ENGINEER 1 77.00 77.00
MILEAGE 22 0.58 12.76
-
Thank you! Total
Please remit to above address. JlI--r $352.26
/
j~
l~
NORTHERN TECHNOLOGIES INC.
3308 5th Street South, Waite Park, MN 56387-4521 .320-654-9409 320-654-9425 Fax
INVOICE TO
John T. Jones Construction
Attn: John Jones
2213 7th Avenue North
Fargo, NO 58102
RECEIVED
JUN 1 5 1006
Invoice
BILLING PERIOD
JOHN 1. JONES
CONSTRUCTION
MAY
INVOICE NO. DATE P.O. NO. TERMS PROJECT
06-6162.05 6/9/2006 Due on receipt St. Joseph Water Treatment Plant
DESCRIPTION QUANTITY RATE AMOUNT
CONCRETE CYLINDERS 48 13.00 624.00
CONCRETE INSPECTION 26 45.00 1,170.00
PROCTOR (P-2,3,4) 3 98.00 294.00
PROJECT ENGINEER 2 77.00 154.00
MILEAGE 280 0.58 162.40
DENSITY TESTS (1-3) 3 25.00 75.00
GRADATION 1 75.00 75.00
~
.
Thank you! Total
Please remit to above address. ~1I $2,554.40
.j
Bury Companies, Inc.
14210 Northdale Blvd.
Rogers, MN 55374-9631
Voice:
Fax:
763-428-4540
763-428-4518
Sold To:
JOHN T. JONES CONSTRUCTION CO.
2213 7th AVENUE NORTH
P.O. BOX 2424
FARGO, ND 58108-2424
RECE.VED
JUN 07 2006
JOHN T. JONES
CONSTRUCTION
Ship to:
vvTP ST. JOSEPH
29771 FRONTAGERD
ST. JOSEPH, MN
Customer PO
0503-10
Customer ID
- -----------------------+--
JOH T JON
Invoice
Invoice Number:
18090
Invoice Date:
Jun 2, 2006
Page:
1
Payment Terms
1.5% 10, Net 20 Days
~-
---+-
I
;
_______+__ ___ Shipping Method
: Kenworth Truck
_______~ales~ep ID
Ship Date
_J
;
Due Date
6/22/06
---- - ------------UT---------------------------
Quantity I Item
------~:~~1~~~:~ ---------------
I
171. 08!500155
200.891500156
26.631500159
1.001001000
I
I
i
I
# 3 60 GR.
# 4 60 GR.
# 5 60 GR.
# 6 60 GR.
# 9 60 GR.
DELIVERY
Check/Credit Memo No:
Description
PER 100 WGT.
PER 100 WGT.
PER 100 WGT.
PER 100 WGT.
PER 100 WGT.
jbJ&tPX
~
Unit Price
I
38.88\
38.88!
i
38.881
i
38.88!
38.88l
,
95.00i
!
Subtotal
Sales Tax
Total Invoice Amount
Payment/Credit Applied
TOT AL
WE OFFER AN EARLY PAY DISCOUNT 1.5% NET 10
Extens ion
_J
43.55:
3, 084 .35:
I
6 , 651. 59:
7,810.60
1,035.37:
95.00
18,720.4E
1,216.83
19,937.29
19,937.29
Voice:
Fax:
763-428-4540
763-428-4518
Invoice
Invoice Number:
18014
Invoice Date:
May 23, 2006
Page:
1
Bury Companies, Inc.
14210 Northdale Blvd.
Rogers, MN 55374-9631
Sold To:
JOHN T. JONES CONSTRUCTION CO.
2213 7th AVENUE NORTH
P.O. BOX 2424
FARGO, ND 58108-2424
Ship to:
ViTP ST JOSEPH
29771 FRONTAGE RD
ST. JOSEPH, MN
I
I
i
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I
r
r-
I
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Customer ID Customer PO Payment Terms
------. I
JOR T JON 0503-10 1. 5% 10, Net 20 Days !
-------
Sales Rep ID Shipping Method Ship Date Due Date
Kenworth Truck 6/12/06
Quantity I Item Description Unit Price Extens ion I
4.83[500153 # 3 60 GR. PER 100 WGT. 38.88 187.79
27.67;500154 # 4 60 GR. PER 100 WGT. 38.88 1 , 075 . 8 1
92.92150.0155 # 5 60' GR. PER 100 WGT. 38.88 3,612.73
112.92:500156 # 6 60 GR. PER 100 WGT. 38.88 4,390.33
76.58!500157 # 7 60 GR. PER 100 WGT. 38.88 2, 977 . ~ 3
I I
144.73i500158 # 8 60 GR. PER 100 WGT. 38.88 5,627.10
1.00:001000 DELIVERY 95.00 95.00
,
I
,
i RECFIVED
i
, I
i MAY 2 6 2006
JOHN 1. JONES
CONSTRUSTION'
i ~
I - ;:t~/~ ;JffiW
I 30 !to ~ l
i
! ~l- { I
! L___..._____.u.___.. __._J..
-.---- - ---.---- -~._---. ------"--------.-- - ---"-----,----._~--- ---.---- - .--- -~---------
Check/Credit Memo No:
Subtotal
Sales Tax
Total Invoice Amount
Payment/Credit Applied
TOTAL
17,966.19
1,167.80
19,133.99
19,133.99
WE OFFER AN EARLY PAY DISCOUNT 1.5% NET 10
Order # 22092 Oroered 01/24/06 .
Cust Account # 1110-83 Job# 2005109
Cust PO # 0503-35
Ship Via BEST Shipped 05/12/06
FOB SHIPPING POINT Rep 460
VESSCO, INC.
8217 Upland Circle
Chanhassen, MN 55317
(952) 941-2678
FAX (952) 941-0796
Bill To: Accounts Payable
JOHN T. JONES CONSTRUCTION
P.O. BOX 2424
FARGO. NO 58108
~e.CE.",EO
\U~ "\ 11\\\\tl
- .' ot'\~S
jOr\N';~~C1\ON
cOt'\5 ,
INVOICE
36812
Date 06/05/06
Terms
Ship To:
JOHN T. JONES CONSTRUCTION .
C/O ST. JOSEPH WTP
29771 FRONTAGE ROAD
ST. JOSEPH, MN 56374
TAX 10
Ship Info.
29817,29818
Customer Phone (701) 232-3358
MN
Item Num Description I Order: Ship BIO Unit Price .1 Ext Price l
999EQ 92784234" SAW wI HW 2 2 0 0.00 0.00
999EQ . 90705934" PEC wI LV-4 7 7 0 0.00 0.00
999EQ 92784316" SAW wI HW 3 3 0 0.00 0.00
999EQ 90701096" PEC wI LV-6 3 3 0 0.00 0.00
999EQ 9352706 8" SAW wI CW 1 1 0 0.00 0.00
999EQ 93532598" SAW wI HW 8 8 0 0.00 0.00
999EQ 935477710" SAW wI HW 4 4 0 0.00 0.00
999EQ 9354771 10" SAW wI CW 1 1 0 0.00 0.00
999EQ . 9278412 12" SAW wI HW 2 2 0 0.00 0.00
999EQ 9362531 12" SAW wI CW 1 1 0 0.00 0.00
999EQ 9383981 16" SAW wi CW 2 2 0 0.00 0.00
999EQ 937518616" SAWw/HW 1 1 0 0.00 0.00
999EQ 9391037 24" SAW wi CW 1 1 0 0.00 0.00
250-0 6" Check valve, 6" cushioned swing 3 3 0 0.00 0.00
250-0 8" Check Valve, 8" cushioned swing 3 3 0 0.00 0.00
250-0 10" 1 0" Check Valve Cushioned Swing 1 1 0 0.00 0.00
2004" I 0 I 0.00
4" Rubber Flapper Check Valve 1 1 0.00
200 6" 6" Rubber Flapper Check Valve 1 1 0 0.00 0.00
910 Equipment Package 1 1 0 35,292.00 35,292.00
-
ORDER COMPLETE
Amount
Tax
Freight
Invoice Total
NEW ADDRESS
8217 UPLAND CIRCLE
CHANHASSEN MN 55317
Inyoice 0003-6812: Page 1 of 1 \ 1j ~ ~ ~
35,292.00
2,293.98
0.00
37,585.98
HAWKINS WATER TREATMENT
3100 EAST HENNEPIN AVE
MINNEAPOLIS, MN 55413 2923
612-331-6910
.
DATE
BILL OF LADING INVOICE NO.
OS/22/06
852642
813636
CUSTOMER NO.
437801
SHIPPED VIA SALESMAN WHSE
TERMS
JOHN T JONES CONSTRUCTION
2213 7TH AVENUE NORTH
PO BOX 2424
FARGO, ND 58108
JOHN T JONES CONSTRUCTION
C/O ST JOSEPH WTP
29771 FRONTAGE ROAD
ST JOSEPH, MN 56374
CUSTOMER ORDER NUMBER
0503-06
UNITS PACKAGE
1 1EITEM
1 1.0EITEM
1 1. OOEITEM
1 1.000EITEM
;~ ~C~C.iVED
.&.,\1".....
jUN 0 8 2006
,JOHN T. JONES
::::ONSTRUCTION
. F.O:S.
DATE SHIPPED
OS/22/06 LARRY W
3
31 NET 30
DESCRIPTION
UNIT
PRICE
TOTAL
QUANTITY
AMOUNT
CL500030101XX ANALYZ 1 6650.0000 6650.0
PRODUCT NUMBER: -32740
R-406 POWER CORD 1 .0000 .0
PRODUCT NUMBER: -32741
A-1806 BUFFER SOLUTI 1 .0000
PRODUCT NUMBER: -32742
C-BM-415 PRESSURE RE 1 .0000
PRODUCT NUMBER: -32743
MERCH TOTAL
TAX
6650.0
432.25
*** NOTE NEW REMIT TO ADD ESS ***
~
~
. THIS INVOICE IS DUE AND PAYABLE WITHIN 30 DAYS.
TOTAL
V7082.25
. ..________ No Discounts on Freight or Containers
IMPORTANT: All products are sold without warranty of any Icind and purchasers wiN, by their own tests. determine suitability of such
productS for their OW" use Seller warrants thai all goods cx:Nered by this irM>ice were produeed in ~~nce WIth the requirements 01 the
Foir lobor Stondords Act ot 1938. as omen<led. Containel$ oro to be paid lor in fuR. as invoiced. ond lull refund will be mode promptly.
provided containers are returned to original point of shipment Return freight charges to be prepaid. The containers returned must be _the
same originally Shipped. and show no tMdence of abuse. or use tor purposes other that the storage of 'origtnal containers.
NO CLAIMS FOR LOSS, DAMAGE OR LEAKAGE ALLOWED Afl1;R DElIVERY IS MADE IN GOOD CONIllT1ON,
HAWKINS, INC.
PO BOX 9171
MINNEAPOLIS, MN 55480-9171
An Affirmative Action. Equal Opportunity Employer
lie. ~ti.
www.hawkinsinc.com
100
TO:
INVOICE
25528
BREUER METAL CRAFTSMEN INC.
500 BEICHL AVE.
BEAVER DAM, WI 53916
CUSTOM METAL FABRICATING IN ALUMINUM-STEEL-STAINLESS-BRONZE-BRASS
FAX-920-885-2831 920-885-2828
SHIP TO:
RECEIVED
MAY 2 5 2006
JOHN T. JONES CONSTRUCfION
PO BOX 2424
FARGO, NO 58108
nv Date 052306
ur Job 4464 Plant 2
ST JOSEPH wrP/JOHN T JON
29771 FRONTAGE RD
ST JOSEPH, MN 56374
.JOHN 1. jONES
CONSTRUCTION
Shipped 051706
Via GAMBLER
Your Order
FOB JOBSITE
W/O # 4464 - 3
Terms: Net 30 Days - No Retainer
W/O # 4464 - 4
W/O # 446. - 5
W/O # 446' - 6
W/O # 4464 - 7
3 UNIT STEEL GALVANIZED COLUMNS -- SILL P--JAMB PLATES
8 UNIT PIPE GUARDS AT GARAGE
8 UNIT ANGLE LINTELS AT FOUNDATION AND LOWER LEVEL NORTIl
10 UNIT BEAM/PLATE LINTELS GALVANIZED LOWER LEVEL soum
15 UNIT BEAM/PLATE GALVANIZED LINTELS MID LEVELS
MID LEVEL
6 UNIT BEAM / PLATE GALVANIZED LINTELS - UPPER LEVEL
TIllS IS A PARTIAL - WAITING FOR FREIGHT BILL
PO # 0503 - 04
SUB TOTAL 29,125.92
PLUS TAX 1,893.18
. ~a. ~
3J~-~~
7D70 ~d
INV TOTAL 31,019.10
ORIGINAL
. -,
INVOICE
25593
BREUER METAL CRAFTSMEN INC.
500 BEICHL AVE.
BEAVER DAM, WI 53916
CUSTOM METAl. FABRIC...T1NG IN ALUMINUM-STEEL-STAINLESS-BRONZE-BRASS
FAX-92.0-8B5-2B31 920-885-2828
SHIP TO:
100 '
JOHN T. JONES CONSTRUCfrON
PO BOX 2424
FARGO, ND 58108
ST JOSEPH WTP/JOHN T JON
29771 FRONTAGE RD
ST JOSEPH, MN 56374
Inv Date 053006
Shipped 051706
vi a GAMBLER
OUr Job 4464 Plant 2
Your Order
FOB JOBSITE
Terms: Net 30 Days - No Retainer
W/O # 4464 - 3
FREIGlIT BY GAMBLER FOR 3 UNITS STEEL GALVANIZED COLUMNS --
SILL P -- JAMB PLATES -- 8 UNITS PIPE GUARD GARAGE
W/O it 4464 - 5
FREIGHT BY GAMBLER FOR 10 UNITS BEAM/PLATE LINTELS
GALVANI ZED AT LOWER LEVEL SOUTH:
W/O it 4464 - 6
FREIGHT BY GAMBLER FOR 15 UNIT BEAM/PLATE GALVANIZED LINTELS
MID LEVEL '
w/O # 4464 - 7
6 UNIT BEAM!PLATE GALVANIZED LINTEL - UPPER LEVEL
PO -if 0503-04
SUB TOTAL
PLUS TAX
469.48
30.52
INV TOTAL
500.00
ORIGINAL
..---------..
t . :It.n C' '" '00 ,...... T p"" ;::::It 1.' . J;::t n ~. JaI.l U Tn: T T Q n n? Q T u.n ,...
Jun 22 06 10:44a DIana
06/21/2006 10:52 FAX 701 235 8823
Jun.20. 2006 2:~SPM
Toung
-r "" ( ~u (
JOHN T.. JONES
VESSCO, INC.
8217 Upland Circle
Chanhassen. MN 55317
8ill To: Accounts PClyabie
JOHN T. JONES CONSTRUCTION
P.O. BOX 2424
FARGO. NO 58108
Ship To:
JOHN T. JONES CONSTRUCTION
C/O ST. JOSEPH WTP '
29711 FRONTAGE ROAD
ST. JOSEPH. MN 56374
tern Num Description
, .-
cction II 113721alrWash bl
.. ....
99EQ 5LB blower
99-PT base and helt .r?ua
..
es.-PT v drives wI ~re
99-PT 25 hp motor. tei::
99.PT da motor base
.
99-PT lIex connectors
.
g..pr dlscharg~ silencer
99-PT Inlet silencer
- . ..
99-PT inlet filter w/spare
99-PT dll'ferential gauge
99-PT pressure relief val
PT (;heel< valve
., u....
9-PT soleno~ valve
."
99.PT' thermometer
.., ...
99-PT gauge
, .
10 I \ Alrwash Blower E
- . .
.- ., -.
. ........
I
S
9
9
9
9
9
9
99
9
9
9
9
999-
99
9
9
9
I
PARTIAL SHIPMENT
Invoice 0003-6925: Page 1 of 1 ,
It-U tV
... JTJ ST JOSEPH
.- . -
~OOl
N().3595 p. 1
(952) 941-2678
FAX (952) 941~0796
INVOICE
36925
Date 06120106
Terms
Order # 21853 OrOered 12108/05
Cust Account # 1110-63 Job'fl: 2005109
Cust PO # -:- 0503-07 ,.'
.
Ship Via BEST Shipped 06/09/06
FOB SHIPPING POINT Rep 980
Ship Info
Customer Phone {701) 232-3358
ower
~~n':
\ 1 l 1
'~I'" ~ ,"'r- ~
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I 2 2
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1 '1 1
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belts
filters
ve
quipment
~-~... \
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t{~c..hei - 6 -forecl
. ()~ i71 .sk lIed ?
;km -# {1r... CoM:\.
6h.e-'?f?
TAX 10
1
1
BlO
o
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o
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o
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Unit Price
0.00
0.00
0.00
0.00
0.00 .
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00'
0.00
13,000.00
MN
Ext Prlc:e
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
13,000.00
--
13,000.00
845.00
0_00
13.845.00
48aLL-
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r ljkcll\).vn~: ".if / WD:a.~-(iFtlJ
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Amount
Tax
Fre\g~~_
Invoice Total
Quantity Work Materials Total
Estimated Bid Unit Installed to Completed From Previous Presently Completed and
Item No. Item Unit Quantity Price Bid Price Date to Date Apolication This Period Stored Stored to Date
0211.501 Excavation C.Y. 2,000.00 $ 8.05 16,100.00 2,000.00 16,100.00 4,025.00 12,075.00 16,100.00
0211.502 Borrow Material C.Y. 12,000.00 $ 14.26 171,120.00 1,188.00 16,940.88 16,940.88 16,940.88
0211.503 Topsoil Borrow Material C.Y. 2,200.00 $ 26.45 58,190.00 - - -
0237.001 Fiber Loa (Bio Roll) Ditch Check L.F. 35.00 $ 3.45 120.75 - - -
0237.002 Rock Entrance S.Y. 300.00 $ .80.50 24,150.00 250.00 20,125.00 20,125.00 20,125.00
0237.003 Silt Fence L.F. 600.00 $ 5.75 3,450.00 600.00 3,450.00 3,450.00 - 3,450.00
0237.004 Erosion Control Blanket S.Y. 1,500.00 $ 2.88 4,312.50 - - -
0237.601 Random Riprap, Class I C.Y. 18.00 $ 40.25 724.50 - - -
0238.601 Random Riorao, Class II C.Y. 26.00 $ 40.25 1,046.50 - -
0251.002 Aaareaate Base (Class 5) C.Y. 670.00 $ 26.45 17,721.50 - - -
Type LV3 Non-wearing course
0251.003 mixture Ton 380.00 $ 52.90 20,102.00 - - -
0251.004 Type LV4 Wearing course mixture Ton 280.00 $ 52.90 14,812.00 - - -
0251.{)05 Bituminous Tack Coat Gal 170.00 $ 1.73 293.25 - - -
0251.006 Curb and Gutter L.F. 1,860.00 $ 11.73 21,817.80 - - -
0251.007 Concrete Walk S.Y. 100.00 $ 33.58 3,358.00 - - -
0251.008 4" White Pavement Strioina L.F. 600.00 $ 0.29 172.50 - - -
0251.009 Handicap Stall Paintina L.S. 1.00 $ 80.50 80.50 - - -
0251.010 Sign Post Each 1.00 $ 632.50 632.50 - - -
Complete Installed Package
0253.601 Grinder Pump Station L.S. 1.00 $ 8,050.00 8,050.00 - - 6,452.16 6,452.16
0254.001 Watewater Holdh1aTank . L.S. 1.00 $21,275.00 21,27.5.00 - - -
0254.002 SanitarY Manhole & Casting L.S. 1.00 $ 3,220.00 3,220.00 1.00 3,220.00 3,220.00
0254.003 Small Diameter Force Main L.F. 120.00 $ 28.75 3,450.00 - - 1,677.47 1,677.47
0254.004 6" PVC Gravitv Sewer Pipe L.F. 240.00 $ 46.00 11,040.00 - - 2,119.21 2,119.21
0254.005 8" DIP Gravitv Sewer Pipe L.F. 10.00 $ 115.00 1,150.00 - - 1,150.00 1,150.00
0266.006 8-inch DIP Water Main, Class 52 L.F. 1,870.00 $ 50.60 94,622.00 1,464.00 74,078.40 4,048.00 70,030.40 9,151.24 83,229.64
0266.016 16-inch DIP Water Main, Clase 52 L.F. 220.00 $ 103.50 22,770.00 - - 10,464.33 10,464.33
0266.050 DIP Fittinas LBS. 3,200.00 $ 3.45 11,040.00 398.00 1,373.10 1,373.10 7,845.60 9,218.70
0266.060 6-inch Gate Valve and Box Each 4.00 $ 799.25 3,197.00 3.00 2,397.75 2,397.75 164.16 2,561.91
0266.080 16-inch Butterflv valve and box Each 1.00 $ 2,817.50 2,817.50 - - 2,817.50 2,817.50
0266.090 Hydrant Each 4.00 $ 2,404.65 9,618.60 3.00 7,213.95 7,213.95 2,039.39 9,253.34
0272.412 12-inch Storm Sewer L.F. 200.00 $ 36.80 7,360.00 62.00 2,281.60 2,281.60 2,305.98 4,587.58
0272.415 15-inch Storm Sewer L.F. 100.00 $ 42.55 4,255.00 - - 2,263.55 2,263.55
0272.512 12-inch RCP ADron wlTrash Guard Each 5.00 $ 382.95 1,914.75 2.00 765.90 765.90 1,148.85 1,914.75
0272.515 15-inch RCP ADron wlTrash Guard Each 2.00 $ 428.95 857.90 - - 628.35 628.35
0272.811 Catch Basin, Type H Each 10.00 $ 345.00 3,450.00 - - -
0272.812 Catch Basin, Desian 4020 Each 15.00 $ 552.00 8,280.00 - - -
0282.001 Chain Link Fence - Vinyl L.F. 220.00 $ 23.00 5,060.00 - - -
0282.002 Slide Gate with Ooerator Each 1.00 $20,225.00 20,225.00 - - -
Select Topsoil Borrow for Planting
0292.001 Beds C.Y. 115.00 $ 17.25 1,983.75 - - -
0292.002 Soddina, Lawn Type S.Y. 2,200.00 $ 4.89 10,752.50 - - -
0292.003 Mulch, TVDe 3882 Tvoe 7A Ton 10.00 $ 80.50 805.00 - - -
0292.004 Shredded Hardwood Mulch C.Y. 38.00 $ 72.45 2,753.10 - - -
MnlDOT 330NSS - Native Sandy
0292.'005. Short Mix with Forbs Acre 4.50 $ 2,070.00 9,315.00 - - -
Mn/DOT 310BWT - Native WetMix
0292.006 with Forbs Acre 0.50 $ 2,599.00 1,299.50 - - -
Common Hackberry/Celtis
0293.001 Occidentials 2/0" CAL., B&B Each 14.00 $ 427.80 5,989.20 - -
Bur Oak/Quercus Macrocarpa 2.5"
0293.002 CAL.,B&B Each 8.00 $ 534.75 4,278.00 -
Pin Oak/Quercus Ellipsoidalis 2.1"
0293.003 CAL., B&B Each 12.00 $ 469.20 5,630.40 -
Austrian Pine/Pinus Nigra, 10' HI.,
0293.004 B&B Each . 6.00 $ 667.00 4,002.00 - - -
Black Hills Spruce/Picea Glauca
0293.005 Densata, 6' HI., B&B Each 25.00 $ 394.45 9,861.25 - -
Scotch Pine/Pinus Sylvestris, 8'
0293.006 Ht.,B&B Each 3.00 $ 510.60 1,531.80 - - -
Bush HoneysucklelDiervilla
0293.007 Lonicera, 24" CONT. - Each 53.00 $ 37.95 2,011.35 - - -
Dwarf Bertie Ferris
DaylilylHemerocallis " Bertie Ferris
0293.008 Dwarf,.12" CONT. Each 36.00 $ 17.25 621.00 - - -
Dwarf Happy Returns
DaylilylHermerocallis "Happy
0293.009 Returns Dwarf, 12" CONT. Each 36.00 $ 17.25 621.00 - -
Dwarf Stella De Oro
Daylily/Hemerocallis "Stella De Or!
0293.010 Dwarf, 12" CONT. Each 36.00 $ 17.25 621.00 -
St. Joseph Schedule B Unit Prices
663,932.90
144,726.58
11,523,00 133,203.58
53,447.79
198,174.37
~Cretex
Concrete Prc:x:iJcIs
North, Inc.
6550 Wedgwood Road. PO Box 1660 Maple Grove. MN 55311-666 PH: (763) 545-7473
John T. Jones Construction Co.
PO Box 2424
2213 7th Avenue North
Fargo, NO 58108
Page 2 of2
Invoice:
Invoice Date:
Due Date:
Cretex Order #:
Customer PO #:
Customer #:
Delivery Order #:
5000007947
OS/23/2006
06/23/2006
216028
216028
138780
050000024299
. Ship To: WATER TREATMENT FACILITY ST. JOSEPH, MN
Bill of Lading / Description
Structure Number
Amount
Pieces Feet
Unit Price
RECE.IVED
MAY 2 6 2006
JOHN T. JONES
CONSTRUCTION
*Invoices are due Net 30 Days.
*Past Due Amounts are subject to 1 1/2% Finance Charge.
, r'\>
\...i'L _\~
~\\__., :.....~ ~
r\. .''-.
{fl'
~ J
z /
tJ2- ~
To ensure proper credit, please detach this portion and return with remittance
Order Subtotal
Discount
Freight
Misc Charges
Coring Charges
Minnesota State Sales Tax
4,470.60
(804.71 )
0.00
0.00
0.00
238.28
Net Total
$3,904.17
06/23/2006
Due Date
CRETEX CONCRETE PRODUCTS NORTH, INC.
6550 Wedgwood Road, PO Box 1660
Maple Grove, MN 55311-666
Phone: (763) 545-7473
REMIT TO: Cretex Concrete Products North, Inc.
NW 5644
PO Box 1450
Minneapolis, MN 55485-5644
John T. Jones Construction Co.
Customer No: 138780
Invoice No: 5000007947
Invoice Date: OS/23/2006
Due Date: 06/23/2006
Amount Due:
$3,904.171
Amount Enclosed:
Page 1 of 2
~~~
North, Inc.
6550 Wedgwood Road, PO Box 1660 Maple Grove. MN 5531 H366 PH: (763) 545-7473
John T. Jones Construction Co.
PO Box 2424
2213 7th Avenue North
Fargo,ND 58108
Invoice:
Invoice Date:
Due Date:
Cretex Order #:
Customer PO #:
Customer #:
Delivery Order #:
S000007947
OS/23/2006
06/23/2006
216028
216028
138780
OS0000024299
Ship To: WATER TREATMENT FACILITY ST. JOSEPH, MN
Bill of Lading I Description Structure Number Pieces Feet Unit Price Amount
050000024299
40X 6 CB BASE SLAB CB101 1.00 102.00 102.00
27X2.5 TW CB CB101 1.00 2.50 54.00 135.00
40X 6 CB BASE SLAB CB102 1.00 102.00 102.00
27X2.5 TW CB CB 102 1.00 2.50 54.00 135.00
48X2.0 UNI-SET CB104 1.00 0.00 384.00 384.00
48X2.2 INVRTBASE S P2 SAMH 1.00 439.40 439.40
48X 4.0 27TOPEMHCS P2 SAMH 1.00 4.00 102.00 408.00
48 INCH P2 GASKET SAMH 1.00 0.00 0.00
MH CONNECTOR 11-06:00 SAMH 2.00 75.00 150.00
MH CONNECTOR 11-08:00 SAMH 1.00 76.00 76.00
48X1.8 UNI-SET 5T103 1.00 0.00 364.80 364.80
48 4020G COVER 27 HOLE ECC ST103 1.00 246.00 246.00
48X2.0 UNI-SET ST105 1.00 0.00 384.00 384.00
48 4020G COVER 27 HOLE ECC ST105 1.00 246.00 246.00
48X2.2 UNI-SET ST106 1.00 0.00 403.20 403.20
48 4020G COVER 27 HOLE ECC ST106 1.00 246.00 246.00
48X2.2 UNI-SET ST107 1.00 0.00 403.20 403.20
48 4020G COVER 27 HOLE ECC ST107 1.00 246.00 246.00
RECEiVED
MAY 2 6 2006
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I Attachment: ~ or No
REQUEST FOR COUNCIL ACTION
DATE: July 6, 2006
Administation
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Temporary Outside Music/Liquor Permit
PREVIOUS ACTION
RECOMMENDED BOARD ACTION
Authorize the Mayor and Administrator to issue a Temporary Outside Music/Liquor Permit for
the Stonehouse Tavern for events to be held on July 12, August9, and September 13,2006
contingent upon no noise violations after each event.
FISCAL IMPACT
COMMENTS/RECOMMENDA TIONS
<.:m ~ bT..JOSDH
Fee Paid
Date Paid
If / tit)
. o/d 7/tJ~
(
Application for Temporary Outside Music/Liquor Permit
This applcation must include a detailed site plan to include screening, ingress/egress, event layout and approrpriate fee.
~--Liu~n&<-
--
Address of Licensed Premise :JO Ie CJ2- . IS
Date of Ouside Activityll/1_t!?{tf1 q IrS StartTime "l : u""O
Name of Applicant
End Time
q~.~
Type of Activity ,.~{,~
Square Footage of Area used for Outdoor Event } c;t
Is the area for the Outdoor Event currently screened?
f$ Yes The Area is screened as follows: .2l;("nAj~
C No
Liquor cannot be served outside unless the area is screened as required in St. Joseph Ordinance 71.11
Ingress / Egress will be controlled by
The area to be used for the outdoor event includes a tent that will cover the entire area. C: Yes
~No
Estimated Number of people attending the event 1c;
Number of employees working for the event .~
This type of event has occurred in the past
If problems, please describe: 1 \.V11'l-
Other than general conversation, what additional noise will be generated from the event? I?-;af~ ~t4:::>
I
\,t1'tl'~4L ttit~lJc}'l2~'1L ~ ~J\.-ej4- <;buj,{j,,~ * Cfl- IS
C Yes, without problem r:jJ Yes, with problems
C
No
The following mesures will be taken for the protection of the public health and safety, including noise mitigation
U:l,'1111.U1I' tt~ LvI f~~ ~'1 l'lek{rU~
2
Please describe in detail additional security measures planned for the event
2
lfl(')1{ ~
~~h~G,VtA
Date
Signature
For Office Use Only - Police Department Review Comments
The Application for Outdoor Music/Liquor was received by the Police Chief on:
1f{~3'O 6
In reviewing the application, the following items have been reviewed and comments have been included to reflect
conditions of the Outdoor Event Permit.
Security
[J The event requires additional security
Number of security personnal needed A/o/<lI_
The event includes alcohol I;t"
)L~
[J No
Positioning of additional security
Yes
Screening includes
Public Health and Safety Concerns - The following items are concerns that have been adequately
addressed. Check applicable concerns and identify mitigation
[] Parking
[] Traffic
~ Noise
Debris
/J/p/.>r j4#t"P1.k/ ;:i/ /tf:.Jfrt/h,ep4"orA, /l"et!./ hse"; ftlv~;;~12.f-a<:..J
Other
Based on the application and comments above I recommend the City Council:
JK! Approve the application and issue the permit based on the comments above
C Deny the application based on the following:
~'.:.1 J'rO ~
Date
For Office Use Only -Administration Review
This application came before the St. Joseph City Council on
information and evidence presented, the Council hereby' resolves:
. Based upon the
r The application is granted subject to the terms and conditions set forth in the applicationa and
recommended by the Police Department hereafter modified
The application is denied based upon the following findings:
..
Judy Weyrens, Administator
Richard Carlbom, Mayor
I Attachment: Yes orNo
REQUEST FOR COUNCIL ACTION
Consent Agenda
Development Agreement Amendment - Northland Heights
DATE: July 6,2006
ORIGINA TING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Development Agreement Amendment - Requested Action: Authorize the Mayor and Administrator
to execute the Development Agreement Amendment for Northland Heights.
PREVIOUS ACTION
In 2005 the City authorized the execution of the Development Agreement for Northland Heights. The
agreement provided for the public improvements for the development of 88 homes. The improvements
were scheduled to be completed June 30, 2006. At this time all the improvements have been completed
except for the small utilities, electric, gas and communications.
RECOMMENDED COUNCIL ACTION
Authorize the Mayor and Administrator to execute the Development Agreement Amendment between the
City of St. Joseph and Lumber One.
FISCAL IMP ACT
COMMENTSIRECOMMENDA TIONS
Lumber One has sold a number of the lots and need to begin construction. As staffwe have met and
agreed that Lumber One could move forward if they agreed to certain conditions. Those conditions are
all included in the Amendment and it has been executed by Lumber One. Therefore, staff is
recommending approval of the amendment authorizing the issuance of building permits.
CITY OF ST. JOSEPH
AMEl\TJ>MENT 'FO DEVELOPER AGREEMENT
TIllS AGREEMENf, made and entered into this _ day of June, 2006, by and between
Lumber One Development Co~y., LLC .hereinafterca11edthe "Developer"~and the City .of 5t.
Joseph, Minnesota, a municipal corporation, hereinafter called the "City".
RitCITALS:
Whereas, the Developer and the City entered into a Development Agreement on August
,--,,2005 (the "Agreement") regardingi:he Development of real property platted as N.orthland
Heights, legally described in the attached Exhibit A (the "Development");
Whereas, the Agreement provided that the City would install improvements in the
Development;
Whereas, the Developer was required by that Agreement to arrange for the installation of
private utilities, sotbat the City .could complete Lhe impfQv.ements, except fornnal wear c.ourse,
by June 30, 2006;
Whereas, the Developer has used best efforts to secure the installation of private utility
lines including communi.cations, gas and .electric utilities and has been unsuc-cessful; and
Whereas, both parties desire that the Agreement be modified to allow for the issuance of
building permits for pr-Operties included in the Development;
Now, therefore, in consideration of the mutual covenants expressed herein, IT IS
ImREBYAGRElID AS FOLLOW&
1. The Developer shall complete all installations, except private utilities, required by
the Agreement on or before June 30., 2006, The Deve10per shall arrange far the installatian .of
the private utilities as s.oan,as reasonably ,practicable.
2. The Developer Woos to reimburse the City far any and all additianal costs
1
incurred by the City for the installation of private utility lines after June 30, 2006, including,' but
not limited toeom toremobilizethecQJltractor~oomplynw with .NPDESpermit'erosioneantrol
measures, and labor and materials or repair, sidewalk, re-grading, re-seeding or sodding the
publicright,ohvay. IheDeveloperagrceesw pay such costs to the City within 30 days afreceipt
Gfa written invoice.
3. The Developer agrees that soil and other materials removed to allow the
installation of private utility Jines.shallbe loCated in the Development outside of the public
easementarea. The City.agrees to stake the public easement area.
4. The Developer agrees to provide revised as-builts to show the utilities upon
completion of installation.
5. The'Developer agrees to reset the property pins and provide a survey verifying the
property lines.
6. The City agrees that building permits may be issued for the Development
prQperties,.proVidedthatall pther tennsof the ~eement are complied with by the June 30,
2006 deadline.
. .
7. All other terms and conditions of the Developer Agreement, not expressly
modified by this a4mendment, shall remain in :full force.and effect, inc1udin8 the City's .right to
deny building pennitsTOf any other reason not.addressedherein.
--
Signed and executed by the parties hereto on thisr2Zday .of _."..J.._~1/1:.~. '.., .2006
ATTEST
CITY OF ST. JOSEPH
By
Judy Weyrens, City Administrator/Clerk
By
Richard Carlbom, Mayor
(SEAL)
DEVELOPER:
LUMBER 01'iEOO\,1,ELOPMENT
COMPANY, LLC
Bi~:0~/)/~
Name 1e.eK' )"~. e:/
Title etA" t' )1.tt~e.Jr-(
2
STATE OF MINNESOTA )
)ss
COUNTY OFSTEAR..1\TS )
On this ~ day of . 2006, before me, a notary public within and
for said Coumy,personallyappearedRiohard Catlbamand Juo.Y Weyrens, tome personally
known, who, being each by me duly sworn did say that they are respectively th~ Mayor and the
City Administrator/Clerk of the City of 81. Joseph,' the municipalcorpor.atiou .named in the
foregoing instrument, and that the seal affixed to said instrument is the municipal seal of said
corporation; .cand" that said mstrumentwas signed .and sealed .inbehalfof' said JnupJdpal
corporation by authority of its City Council and said Mayor and City Administrator/Clerk
ackno:\:vledg.edsaidinstrwn.entto be thefTeeactand deed ofsaidcoIpo.ration.
Notary Public
STATE OF MINNESOTA )
JSs
COUNTY OF STEARNS )
S~~~~~~.d 'k~~~=le, a.no~:.::,::;=,:
who, being by med. uly sworn, did say tha.. th...e/she is t~e .~h\ ~f~Y}C{~c~~ o. fLumber O~e
Development Compa..'1y., LLC,the oompanynam.edlll the foregomg IDS .. . . nt,and thatSa1d
instrument was signed and sealed on behalf of said company by authority of its Board of
Governors.&Ul saidpe.rsonacknowle4gedsaid instrument to be the :free act and deed of said
company. [1 . n
('\ '\ - (, . 'J.. Jl' ~\
i. --rn'- ----j-, \ ) J j
'"\ r ('t . '--t' (. t. \ h f
. ..)(.....\n. \AA..A_ z--j y-"''>i. \.) ) J 0J.JV \i
NO~~tIy Public .
CYNTHIA LEE GRUNLOH
NOTARY PUaIC. MINNESOTA
My Commlssloll Ellpires Jan. 31, 2010
THIS INSTRUMENT WAS DRAFTED BY:
Susan M. Dege -.0290385
Rajkowski Hansmeier Ltd.
.11 Seven.th .A'V'enue North
P.O. Box 1433
St. Cloud, Mi1ltlesota 56302
Telephone: (320) 251-1055
L:\city\stjoe
4
EXHIBIT A
LEGAL DESCRlPr:rION OF DIE?ROPERTY
Lots 1 through 6, Block One, Lots 1 through 28, Block Two, Lots 1 through 30,
Block Three, Lots lthr~ 16" Block Four; Lots.1 thrau~ 3, Block Five; Lots 1
through 5, Block 6; and Outlots A, B and C, of Northland Heights according to
the plat tltereofoofiJeand of record .in the Office of the Steams County Recorder.
5
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Consent Agenda
SEH Contract
DATE: July 6, 2006
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
SEH Contract - Requested Action: Authorize the Mayor and Administrator to execute the contract
between SEH and the City of St. Joseph for engineering services.
PREVIOUS ACTION
RECOMMENDED COUNCIL ACTION
Authorize the Mayor and Administrator to execute the contract as presented and reviewed by the City
Attorney.
FISCAL IMP ACT
COMMENTS/RECOMMENDATIONS
See attached memo from the City Attorney and City Engineer.
SEH
REceIVED
MAY 3 0 2006
CITY OF ST. JOSEPH
May 15,2006
RE: St. Joseph, MN
General Engineering Services
SEH No. A-STJOE 0601.00 1
Judy Weyrens, Clerk/Administrator
City of Saint Joseph
25 College Ave N, PO Box 668
Saint Joseph, MN 56374-0668
Dear Judy:
As I mentioned to you a few weeks ago, our errors and omissions insurance carrier is conducting an
annual audit of our contracting practices. This year they selected as one of the projects to audit the St.
Joseph Water Treatment Plant. We do not have a contract in place for the plant project, and I am unable to
find a contract on the file for engineering services in general. We had an agreement during the Pauly-
Olsen years, buUt must not have survived the merger and office move. It is my understanding that the
City also does not have a contract on file. Given this and my impending retirement, this is probably a
good time to remedy this situation. I am enclosing a proposed Agreement for Professional Services for
your review and consideration.
There are two parts to the enclosure. The first is a master agreement which sets forth the general terms of
our contractual relationship. The master agreement including exhibits A through D covers most of the
work we do for the City including reports and studies, plat reviews, and public improvement projects.
Exhibit C-l sets forth compensation on an hourly basis. This is the way we do most of our work for St.
Joseph. Exhibit C-2 covers projects or studies where compensation is based on a lump sum fee. The
design portion of the water treatment plant was completed on a lump sum basis.
The second enclosure is a supplemental letter agreement setting forth services and compensation for the
construction phase of the water treatment plant. The letter agreement supplements the master agreement,
and is generally used for larger more complex projects.
I recommend that both the master agreement and the supplemental letter agreement be reviewed by the
City Attorney, and am including aseparatecopyforthispurpose. If the agreement is approved without
changes, please sign and return one copy to me. If there are any modifications you wish to make, please
let me know; we will make the appropriate revisions and resubmit for signature. Thanks.
Sincerely,
C:e~~dO~
Principal
Jmw
Enclosures: Agreement For Professional Services (3cys), Supplemental Letter Agreement for Water
Treatment Plant (3cys)
c: Tracy Ekola, SEH (w/enc1osures)
p:\pt\s\stjoe\common\agreement\l.agreement cover letter 070106.doc
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717. St. Cloud, MN 56302-1717
SEH is an equal opportunity employer I www.sehinc.com 320.229.4300 800.572.0617 320.229.4301 fax
OECFI'i>.,fF".'j,
IN. ~=, w b l.~.
MAY 2 2 Z006
CITY OF ST, ,IOSEPH
May 22, 2006
RE: City of Saint Joseph, Minnesota
Water Treatment Plant
SEH No. A-STJOE0506.06
Ms. Judy Weyrens
City Administrator
City of Saint Joseph
25 College Avenue N
St. Joseph, Minnesota 56374
Dear Ms. Weyrens:
This letter supplements the Agreement for General Professional Services between the City of Saint Joseph
(Owner) and Short Elliott Hendrickson Inc. (SEH@) dated July 1, 2006. The supplemental work is
described below:
Construction Administration and Resident Project Representative (RPR) Services
A. Prepare and distribute construction contracts. (Completed)
B. Attend and conduct a pre-construction conference with the contractor and Utility staff.
(Completed)
C. Review project shop drawing submittals from contractor.
D. Provide administrative project management services and construction observation during
construction. RPR will prepare and maintain necessary documentation and daily log/diary of the
contractor's progress. Our proposed fee includes project management and construction
observation through the final completion date.
E. Review and make recommendation for contractor payment applications.'
F. Prepare and administer contract modifications as necessary.
G. Upon substantial completion of the project, assist the contractor in performing a complete and
successful start-up of the water treatment plant.
H. Review operation and maintenance manuals submitted by the individual equipment suppliers.
Make sure that the individual equipment suppliers provide training relative to all aspects of
operation and maintenance.
1. Prepare and distribute contractor punch lists.
J. Provide site visits to check for completion of punch list items.
K. Provide three sets of Record Drawings based upon the as-built drawings submitted by the
contractor.
Our services will be based on an hourly fee in accordance with Exhibit C-1 with a maximum cost of
$401,100.
Short Elliott Hendrickson Inc., 3535Vadnais Center Drive, St. Paul, MN 55110-5196
SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax
Ms. Judy Weyrens
May 22, 2006
Page 2
The maximum cost will not be exceeded without a written change of scope. Payment for any additional
services, if they are needed, shall be based on the time required to perform the services and the billable
rates for the. SEH staff engaged directly on the project, plus charges for expenses and equipment, all in
accordance with Exhibit C-1.
This letter and the Agreement for General Professional Services dated July 1, 2006 with Exhibits A, B,
C-1, C-2, and D, accepted by the City of Saint Joseph, represent the entire understanding between the
City and SEH with respect to the project, and may only be modified in writing signed by both parties. If
this satisfactorily sets forth your understanding of our agreement, please sign both copies of this letter in
the space provided below and return one copy to us.
If you hiwe any questions or would like additional infonllation, please call me at 651.490.2115. We
would be happy to go over this information with you at your convenience.
Sincerely,
~f1~
James P. Norton, PE
Sf. Principal/Director, Water Services
S:\P1\S\Stjoe\050600\1-genl\14-corr\Letter agreement canst services.doc
Accepted this
day of
,2006
CITY OF SAINT JOSEPH, MINNESOTA
By:
Title:
1.1 Seventh Avenue North
P.O. Box 1433
St. Cloud, MN 56302..1433
320-251-1055
Toll Free 800-445-9617
Fax 320-251-5896
rajhan@rajhan.com
www.rajhan.com
Frank J. Hajkowskj W0
Gordon H. Hansmeier
Frederick L. Grunke
Thomas G. Jovanovkh~
Paul 1-\. Rajkowski e
Kevin F C1ray
v\/ilnam J. Cashman
Richard VV. Sobalvarn':l
LeAnne f), rvlillfS
Susan M. Dege
Sarah L. Srnith--Lad<in'"
Troy i\. Poet::.
Joseph I\fl. 8romejanri
Grt.'gof)! J. Haupert
Laurel J, PL.:gh
Jason T Bretto
MatthewVlJ. Moehrif~
V,IWRajkOWSki
., I f Hansmeier lid.
ATTORNEYS AT LAW
June 26, 2006
Judy Weyrens
City Administrator
P.O. Box 668
St. Joseph, MN 56374
RE:
Review of S.RH. Contracts
Our File No. 25077
bear Judy:
Enclosed please find revised Agreement for Professional Services between S.E.H. and the
City of St. Joseph. This Agreement contains the revisions which we requested from
S.E.H. The City may now sign the enclosed Agreement.
Also enclosed please find copies of the revised pages which I received from S.RH. The
revisions have been highlighted for your reference.
Once the City has signed the enclosed Agreement, please return the original to S.E.H., as
well as providing a copy to my office.
If you have any questions regarding the enclosed, please do not hesitate to call me.
Sincerely,
RAJKOWSKl HANS1J' EfilR LTD.
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, ,
Ill. ..~/'.
By (JIM' ,i .
Thomas G. ~!'iVanov{ch
TGJlbaw
Enclosure
c. Joe Bettendorf
Frank J najkoltvski Wid Jason T Bretto are
?aui A. r~aikow5ki and Sarah L. Srnfth-Larkin in Wisconsin,
in North Dakota, Gordon H. (~/ansmefer in North Dakota, South Dakota and
Cashman in South Dakoi(), and Richard Vi Sobaivarro in North Dakota and South
m!Mernbei
Board of Trid A,dvoc;;;tes. (leQuali'hed AD? NeutT3L
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JUN 2 7 200B
CITY OF BY. JOSEPH
SHORT ELLIOTT HENDRICKSON INC.
Agreement. for Professional Services
This Agreement is effective as of July 1,2006 between City
of St. Joseph, MN (Owner) and Short Elliott Hendrickson
Inc. (SEH@). This Agreement consists of:
Agreement for Professional Services, Exhibit A (optional),
Exhibit B the Owner's Responsibilities, Exhibit C-l for
Hourly Payments, Exhibit C-2 for Lump Sum Payments
and Exhibit D for Resident Project Representative
Duties/Responsibilities (optional). Whereas SEH uses a
series of exhibits to describe the methods of payment for its
services (C-l, C-2, etc.), this Agreement refers to those
exhibits collectively as Exhibit C. Individual projects will
be described in the Supplemental Letter Agreements with
the appropriate exhibits cited.
Short Elliott Hendrickson Inc.
1200 25th Avenue South
P.O. Box 1717
St. Cloud, MN 56302-1717
/,)..--
By: (-{
By:
Title:
By entering into this Agreement, Owner agrees to utilize
the professional services of SEH and SEH agrees to provide
the professional services described in this Agreement.
This Signature Page, the Agreement and Exhibits along
with any Supplemental Letter Agreements represent the
entire understanding between Owner and SEH with respect
to the services to be provided by SEH and may only be
modified in writing signed by both parties. In the event of
any conflict between the documents listed above as part of
this Agreement, the Agreement for Professional Services
shall govern over all other documents with Exhibit B,
Exhibit D, Supplemental Letter Agreements and Exhibit A
following in order of precedence.
City of St. Joseph, Minnesota
25 College Avenue North, PO Box 668
St. Joseph, MN 56374-0668
By:
Title:
By:
Title:
Section I - Services of SEH
A. General
1. SEH agrees to perform professional services as
hereinafter stated and as set forth in Exhibit A
and/or the Supplemental Letter Agreement.
2. SEH shall serve as the Owner's professional
representative and provide all engineering,
architectural, environmental and planning
services to which this Agreement applies, and
shall give consultation and professional advice to
the Owner during the performance of its
services, to the extent agreed upon and stated in
Exhibit A and/or the Supplemental Letter
Agreement.
3. If authorized by Owner, SEH shall furnish
Resident Project Representative(s) with duties,
responsibilities and limitations of authority as set
forth in Exhibit D.
B. Services not Provided
I. Owner acknowledges SEH will not direct,
supervise or control the work of 9ontractors or
their subcontractors, nor shall SEH have
authority over or responsibility for the
contractors means, methods, or procedures of
construction. SEH's services do not include
review or evaluation of the Owner's, contractor's
or subcontractor's safety measures, or job site
safety.
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Agreement - 1
City of St. Joseph, MN
Section II - The Owner's Responsibility
A. General
1. Owner shall have the responsibilities set forth
herein and in Exhibit B.
Section III - Period of Services
A. General
1. SEH's services and compensation under this
Agreement have been agreed to in anticipation of
the orderly and continuous progress of the
services to be provided. Unless specific periods
of time or specific dates for providing services
are specified in this Agreement, SEH's
obligation to render services hereunder will be
for a period which may reasonably be required
for the completion of said services.
2. If in this Agreement specific periods of time for
rendering services are set forth or specific dates
by which services are to be completed are
provided, and if such periods of time or dates are
changed through no fault of SEH; the rates and
amounts of compensation provided for herein
shall be subject to equitable adjustment. If
Owner has requested changes in the scope,
extent, or character of the Project or the services
to be provided by SEH, the time of performance
and compensation for SEH's services shall be
adjusted equitably.
3. For purposes of this Agreement the term "day"
means a calendar day of 24 hours.
B. Agreement to Continue
Unless sooner terminated as provided in Paragraph
V.l. this Agreement shall remain in force:
1. For a period which may reasonably be required
to complete the services authorized by the
Owner, including extra services and any required
extension thereto.
C. Suspension
1. If Owner fails to give prompt written
authorization to proceed with any phase of
services after completion of the immediately
preceding phase, or if SEH's services are
delayed through no fault of SEH, SEH may, after
giving seven days written notice to Owner,
suspend services under this Agreement.
2. If SEH's services are delayed or suspended in
whole or in part by Owner, or if SEH's services
are delayed by actions or inactions of others for
more than 90 days through no fault of SEH, SEH
shall be entitled to equitable adjustment of rates
and amounts of compensation provided for
elsewhere in this Agreement to reflect reasonable
costs incurred by SEH in connection with,
among other things, such delay or suspension
and reactivation and the fact that the time for
performance under this Agreement has been
revised. .
Section IV - Opinions of Cost
A. Opinions of Probable Construction Cost
1. If requested in Exhibit A, SEH may provide an
opinion of Probable Construction Cost. SEH's
opinions of Probable Construction Cost provided
for herein are to be made on the basis of SEH's
experience and qualifications and represent
SEH's best judgement as a professional
generally familiar with the industry. However,
since SEH has no control over the cost of labor,
materials, equipment or services furnished by
others, or over the Contractor's methods of
determining prices, or over competitive bidding
or market conditions, SEH cannot and does not
guarantee that proposals, bids or actual
Construction Cost will not vary from opinions of
Construction Cost prepared by SEH. If Owner
wishes greater assurance as to probable
Construction Cost, Owner shall employ an
independent cost estimator as provided in
Exhibit B.
2. SEH assumes no responsibility for the accuracy
of opinions of Probable Construction Costs.
B. Designing to Construction Cost Limit
1. If a construction cost limit for a project is
established between Owner and SEH, such
construction cost limit and a statement of SEH's
rights. and responsibilities with respect thereto
will be specifically set forth in the Supplemental
Letter Agreement related to that project.
Section V - General Considerations
A. Standards of Performance
1. The standard of care for all professional
engineering and related services performed or
furnished by SEHunder this Agreement will be
the care and skill ordinarily used by members of
SEH's profession practicing under similar
circumstances at the same time and in the same
locality. SEH makes no warranties, express or
implied, under this Agreement or otherwise, in
connection with SEH's services.
2. SEH shall serve as Owner's prime professional
and shall perform or furnish all professional
engineering, architectural, environmental,
phuming and related services to which this
Agreement applies. SEH may employ such
Consultants as SEH deems necessary to assist in
the performance or furnishing of the services.
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Agreement - 2
City of St. Joseph, MN .
SEH shall not be required to employ any
Consultant unacceptable to SEH.
3. SEH shall not be required to sign any
documents, no matter by whom requested, that
would result in SEH having to certify, guarantee
or warrant the existence of conditions whose
existence SEH cannot ascertain. Owner agrees
not to make resolution of any dispute with SEH
or payment of any amount due to SEH in any
way contingent upon SEH's signing any such
certification.
4. SEH neither guarantees the performance of any
Contractor nor assumes responsibility for any
Contractor's failure to furnish and perform the
work in accordance with the Contract
Documents.
5. SEH shall not be responsible for the acts or
omissions of any Contractor(s), subcontractor or
supplier, or of any of the Contractor's agents or
employees or any other persons (except SEH's
own employees) at the site or otherwise
furnishing or performing any of the Contractor's
work; or for any decision made on interpretations
or clarifications of the Contract Documents
given by Owner without consultation and advice
of SEH.
6. SEH will provide field surveys and topographic
and utility mapping - for design purposes only.
Utility mapping will be based on information
obtained from utility owners, and SEH makes no
express or implied warranties, guarantees,
representations or promises as to the accuracy of
such information obtained from the Utilities or
the lack of such information when -not supplied,
and shall not be responsible for any variance or
deviation of the existing utility locations from
those represented by the Utilities as part of
SEH's utility mapping service. SEH shall not be
responsible for any scheduling or coordination of
utility work either prior to or during
construction.
7. The General Conditions for any construction
contract documents prepared hereunder are to be
the "Standard General Conditions of the
Construction Contract" as prepared by the
Engineers Joint Contract Documents Committee
(Document No. C-700, 2002 Edition) unless both
parties mutually agree to use other General
Conditions.
B. Authorized Project Representatives
1. Contemporaneous with the execution of this
Agreement,SEH and Owner shall designate
specific individuals to act as SEH's and Owner's
representatives with respect to the services to be
performed or furnished - by SEH and
responsibilities of Owner under this Agreement.
Such individuals shall have authority to transmit
instructions, receive information, and render
decisions relative to the Project on behalf of each
respective party.
c. Indemnification
1. Notwithstanding the Scope of Services to be
provided by SEH pursuant to this Agreement, it
is understood and agreed that SEH is not a user,
handler, generator, operator, treater, storer,
transporter or disposer of hazardous or toxic
substances, pollutants or contaminants as any of
the foregoing items are defined by Federal, State
and/or local law, rules or regulations, now
existing or hereafter amended, and which may be
found or identified on any Project which is
undertaken by SEH.
The Owner agrees to hold harmless, indemnify
and defend SEH and SEH's officers,
subconsultant(s), employees and agents from and
against any and all claims, losses, damages,
liability and costs, including but not limited to
costs of defense, arising out of or in any way
connected with, the presence, discharge, release,
or escape of hazardous or toxic substances,
pollutants or contaminants of any kind, except
that this clause shall not apply to such liability as
may arise out of SEH's sole negligence in the
performance of services under this Agreement
arising from or relating to hazardous or toxic
substances, pollutants, or contaminants
specifically identified by the. Owner and included
within SEH's services to be provided under this
Agreement.
2. To the fullest extent permitted by law, SEH shall
indemnify and hold harmless Owner, Owner's
officers, directors; partners and employees from
and against any and all costs, losses and damages
(including but not limited to all fees and charges
of engineers, architects, attorneys and other
professionals, and all court or arbitration or other
dispute resolution costs) caused solely by the
negligent acts or omissions of SEH or SEH's
officers, directors, partners, employees and
SEH's Consultant in the performance and
furnishing of SEH services under this
Agreement.
3. To the fullest extent permitted by law, Owner
shall indemnify and hold harmless SEH, SEH's
officers, directors, partners, employees, and
SEH's Consultants from and against any and all
costs, losses and damages (including but not
limited to all fees and charges of engineers,
architects, attorneys and other professionals, and
all court or arbitration or other dispute resolution
costs) caused solely by the negligent acts or
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Agreement - 3
City of 81. Joseph, MN
omissions of Owner or Owner's officers,
directors, partners, employees and Owner's
Consultants with respect to this Agreement or
the Project.
D. Limitations on SEH's Liability
1. The Owner hereby agrees that SEH's total
liability to the Owner for any and all injuries,
claims, losses, expenses, or damages whatsoever
arising out of or in any way related to a Project
or this Agreement from any cause or causes
including, but not limited to, SEll's negligence,
errors, omissions, strict liability, breach of
Contract or breach of warranty shall not exceed
the maximum value of insurance coverage
carried by SEH, including any deductible or
retention. As of the date of this Agreement, SEH
carries a coverage limit of $5,000,000.00. SEH
agrees to maintain insurance coverage at or
above this limit as long as this Agreement is in
effect. .
2. SEH's total liability to Owner and anyone
claiming by, through or under Owner for any
cost, loss or damages caused in part by the
negligence of SEH and in part by the negligence
of Owner or any other negligent entity or
individual, shall not exceed the percentage share
that SEH's negligence bears to the total
negligence of Owner, SEH and all other
negligent entities and individuals.
E. Reuse of Documents
1. All documents, including computer software,
drawings, and specifications, prepared by SEH
pursuant to this Agreement are instruments of
service with respect to the Project. They are not
intended or represented to be suitable for reuse
by the Owner or others on extensions of the
Project or on any other project. Any reuse
without written consent or adaptation by SEH for
the specific purpose intended will be at the
Owner's sole risk and without liability or legal
exposure to SEH; and the Owner shall defend,
indemnify and hold harmless SEH from all
claims, damages, losses and expenses including
attorneys' fees arising out of or resulting from
reuse of SEH documents without written
consent.
2. The Owner and SEH agree that any CADD files
prepared by either party shall conform to the
specifications of the systems and technology
currently being utilized by SEH. The electronic
files submitted by SEH to the Owner are
submitted for an acceptance period of thirty (30)
days. The Owner agrees it will perform any
acceptance tests or procedures within 30 days.
Any defects the Owner discovers during this
period will be reported to SEH and will be
corrected as part of the SEHscope of services.
Correction of defects detected and reported after
the acceptance period will be compensated for as
Additional Services as described in Exhibit C.
Under no circumstances shall transfer of the
drawings and other instruments of service on
electronic media for use by the Owner be
deemed a sale by SEH and SEH makes no
warranties, either expressed or implied, of
merchantability and fitness for any particular
purpose.
3. Copies of Documents that may be relied upon by
Owner are limited to the printed copies (also
known as hard copies) that are signed or sealed
by SEH. Files in electronic media format of text,
data, graphics or of other types that are furnished
by SEH to Owner are only for convenience of
Owner. Any conclusion or information obtained
or derived from such electronic files will be at
the user's sole risk.
4. When transferring documents in electronic media
format, SEH makes no representations as to long
term compatibility, usability or readability of
documents resulting from the use of software
application packages, operating system or
computer hardware differing from those used by
SEH at the beginning of the Project.
5. If there is a discrepancy between the electronic
files and the hard copies, the hard copies govern.
6. Any verification, reuse, or adaptation of the
Documents for extensions of the Project or for
any other project will entitle SEH to further
compensation at rates to be agreed upon by
Owner and SEH.
F. Dispute Resolution
1. In an effort to resolve any conflicts that arise
during the design or construction of the Project
or following the completion of the Project, the
Owner and SEH agree that all disputes between
them arising out of or relating to this Agreement
shall be submitted to nonbinding mediation
unless the parties mutually agree otherwise.
2. The Owner and SEH further agree to include a
similar mediation provision in all agreements
with independent contractors and consultants
retained for the Project and to require all
independent contractors and consultants also to
include a similar mediation provision in all
agreements with subcontractors, subconsultants,
suppliers or fabricators' so retained, thereby
providing for mediation as the primary method
for dispute resolution between the parties to
those agreements.
Short Elliott Hendrickson'lnc.
(Form 07/20/04)
Agreement - 4
City of St. Joseph, MN
G. Assignment
1. Neither party to this Agreement shall transfer,
. sublet, assign any rights under or interests in this
Agreement without the prior written consent of
the other party.
H. Insurance
1. SEH shall secure and maintain such insurance as
SEH deems necessary or appropriate to protect
SEH from claims under Workmen's
Compensation, accidents or claims for bodily
injury, death or property damage which may
arise from the performance of SEH services
under this Agreement.
2. Owner shall require Contractor to purchase and
maintain general liability and other insurance as
specified in the Contract Documents and to cause
SEH and SEH's Consultants to be listed as
additional insureds with respect to such liability
and other insurance purchased and maintained by
Contractor for the Project.
3. All policies of property insurance shall contain
provisions to the effect that SEH's and SEH's
Consultants' interests are covered and that in the
event of payment of any loss or damage the
insurers will have no rights of recovery against
any of the insureds or additional insureds
thereunder.
4. At any time, Owner may request that SEH, at
Owner's sole expense, provide additional
insurance coverage, increased limits or revised
deductibles that are more protective than those
being provided. If so requested by Owner, with
the concurrence of SEH, and if commercially
available, SEH shall obtain and shall require
SEH's Consultants to obtain such additional
insurance coverage, different limits or revised
deductibles for such periods of time as requested
by Owner.
I. Termination
1. This Agreement may be terminated by either
party upon seven days written notice should the
other party fail substantially to perform in
accordance with its terms through no fault of the
party initiating the termination. In the event of
termination SEH shall be compensated for
services performed to termination date, including
charges for expenses and equipment costs then
due and all termination expenses.
J. Controlling Law
1. This Agreement is to be governed by the law of
the state in which the Project is located.
l:\civil\agreements\agree master.doc
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Agreement - 5
City of 81. Joseph, MN
Exhibit A
to Agreement for Professional Services
Between City of St. Joseph, Minnesota (Owner)
and
Short Elliott Hendrickson Inc. (SEH~
Dated July 1, 2006
SEH's Services
The Owner intends to retain SEH to provide professional
engineering, architectural, environmental and/or planning
services as may be directed by the Owner, and the Owner
and SEH deem it mutually advantageous to set forth the
general details described herein.
A. General
1. Services performed by SEH may, at the option of
the Owner, be related to one or a combination of
the following as specifically agreed upon.
(a) City Engineer Services
(b) Report
(c) Preliminary Design
(d) Final Design
(e) Construction
(f) Additional Services
B. City Engineer Services
1. SEH shall provide engineering, survey, and
architectural services to the Owner in its capacity
as City Engineer. The Owner shall authorize
specific services that SEH is to perform under this
Agreement through action by the City Council, or
through such City staff, boards, or elected
officials as the City may designate.
2. Typical services provided as City Engineer
include:
(a) Attend staff meetings, workshops, and
meetings of the City Council, Planning
Commission, or Park Board as required.
(b) Attend meetings of the St. Cloud Area
Planning Organization Technical Advisory
Committee (TAC) , the. St. Cloud Area
Wastewater Advisory Commission
(SCA WAC), and Mn/DOT District 3 State-
Aid as required.
(c) Prepare Feasibility Reports and Opinions of
Probable Construction Cost for public
improvements.
(d) Conduct reviews for
developer agreements,
generated construction
specifications.
plat submittals,
and developer
plans and
( e) Perform research and review and comment
on issues related to City planning,
infrastructure, traffic, and drainage, or as
otherwise requested by Owner.
(f) Review and follow up on warranty issues
related to completed construction projects.
(g) Prepare engineering-related support for
planning, zoning and annexation issues.
(h) Prepare minor reports and studies.
(i) Prepare and maintain City maps.
(j) Prepare and maintain engineering standards
and details.
(k). Prepare and update the Owner's 5-Year
Capital Improvement Program.
(1) Maintain Owner's Municipal State-Aid
Street (MSAS) system records and reports.
3. The Owner shall pay SEH for services and
expenses rendered in accordance with Exhibit C.
Services that are difficult to quantify will usually
be paid for on an hourly basis in Accordance with
Exhibit C-l. Services that have a definable scope
may be paid for on a lump sum basis in
accordance with Exhibit C-2.
4. Engineering related to complex construction
projects, and major reports and studies shall be
subject to a Supplemental Letter Agreement. The
Supplemental Letter Agreement will identify a
scope of services and set forth a fee for those
services. The Owner shall pay SEH for services
and expenses rendered in accordance with Exhibit
C. Construction administration, staking, and
observation services which depend. on a
contractor's progress and weather conditions will
usually be paid for on an hourly basis in
accordance with Exhibit C-l. Design services and
major reports and studies that have a definable
scope will usually be paid for on a lump sum in
accordance with Exhibit C-2.
5. SEH will attend regularly scheduled meetings of
the City Council at no cost to the Owner. The
Owner will make a reasonable effort to group.
engineering items on the agenda so that SEH can
efficiently address said items and leave the
meeting when finished.
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Exhibit A . 1
City of St. Joseph
C. Report Phase
During the report phase, SEH shall:
1. Consult with the Owner representatives to
determine the scope of the services to be
undertaken by SEH as a part of this phase.
2. Perform such field surveys, investigations and
other tasks determined by SEH to be necessary to
complete the Report.
3. Prepare a Report in sufficient detail to clearly
describe the project as stated in the Supplemental
Letter Agreement.
4. If requested, SEH will provide opinions of
estimated construction and project cost.
The Owner acknowledges that the scope of services is
limited and does not provide for exhaustive studies and
investigations. Therefore, SEH cannot guarantee the
accuracy of results or conclusions.
D. Preliminary Design Phase
During the preliminary design phase, SEH shall:
1. On the basis of the approved report or, in the
instance where a report has not been prepared, on
the basis of the Owner's instructions prepare
Preliminary Design Phase documents. These
documents may consist of final design criteria,
preliminary drawings, outline specifications and
written descriptions of the Project.
2. Advise Owner if additional reports, data,
information or services are necessary and assist
Owner in obtaining such reports, data,
information or services.
3. If requested, based on the information contained
in the Preliminary Design Phase documents,
submit an updated opinion of probable
Construction Cost and any adjustment to Total
Project Costs known to SEH. All cost estimates
will be provided subject to the terms of the
Agreement for Professional Services, Article
VAL
4. Furnish the Preliminary Design Phase documents
to and review them with Owner.
E. Final Design Phase
During the final design phase, SEH shall:
1. On the basis of the approved Report and/or
Preliminary Design Phase documents, prepare
construction drawings (plans) and specifications
for the Project or such a portion thereof as
outlined in the Supplemental Letter Agreement
for the Final Design Phase.
SEH will provide technical criteria, written
descriptions and design data for Owner's use in
filing applications for permits from or approvals
of government authorities having jurisdiction to
review or approve the final design of the project,
and assist Owner in consultations with
appropriate authorities.
2. If requested, furnish an updated construction cost
estimate for the Project based on the completed
drawings and specifications. All cost estimates
are SEH's opinion of probable construction costs
whose accuracy cannot be guaranteed. The Owner
waives any claim against SEH relative to the
accuracy of SEH' s opinion of construction costs.
3. Furnish sets of plans and specifications for Owner
and agency review.
4. Prepare proposal forms and the notice to bidders.
5. Assist the Owner in obtaining and evaluating bids
and awarding Contracts for the construction of the
Project.
6. Assist in the preparation of the Contract
Agreement.
F. Construction Phase
During the construction phase, SEH professionals
shall:
1. Make visits to the site at intervals appropriate to
the various stages of construction to observe as an
experienced and qualified design professional the
progress and quality of the executed work of the
Contractor(s), and to determine in general, if such
work is proceeding in accordance with the
Contract Documents. The Owner has not retained
SEH to make exhaustive or continuous on-site
inspections to check the quality or quantity of
such work.
SEH shall not be responsible for the means,
methods, techniques, sequences or procedures of
construction selected by the Contractor(s) or the
safety precautions and programs incidental to the
work of the Contractor(s). SEH efforts will be
directed toward providing a greater degree of
confidence for the Owner that the completedu
work of the Contractor will conform to the
Contract Documents, but SEH shall not be
responsible for the Contractor's failure to perform
the construction work in accordance with the
Contract Documents.
During such visits and on the basis of on-site
observations SEH will keep the Owner informed
of the progress of the work and will endeavor to
guard the Owner against defects and deficiencies
in the work of the Contractors. This obligation
does not include anything related to safety. It is
agreed that safety matters are Contractor's
responsibility.
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Exhibit A - 2
City of St. Joseph
2. Review samples, schedules, shop drawings, the
results . of tests and inspections and other data,
which the Contractor is required to submit, but
only for conformance with the design concept of
the project and compliance with the information
given in the Contract Documents. Such review
shall not extend to means, methods, sequences,
techniques or procedures of construction or to
safety precautions and programs incidental
thereto. SEH shall receive and review (for general
content as required by the specification),
maintenance and operating. instructions,
schedules, guarantees, bonds and certificates of
inspection which are to be assembled by the
Contractor in accordance with the Contract
Documents.
3. Consult with and advise the Owner, act as the
Owner's representative at the Project site, issue
all instructions of the Owner to the Contractor
and prepare routine change orders as required.
4. Review the Contractor's Application for
Payment, determine the amount owing the
Contractor and make recommendations to the
Owner regarding the payment thereof.
SEH's recommendations constitute a
repres~ntation to the Owner that to the best of
SEH's knowledge, information and belief, the
work has progressed to the point indicated on said
application and the quality of work is in
accordance with the Contract Documents, subject
to the results of any subsequent test called for by
the Contract Documents and any qualifications
stated in their recommendations.
SEH's responsibilities under this paragraph are
subject to the limitations set out in paragraph E.I.
5. Conduct a site visit to determine if the project is
substantially complete. Such site visits may
include representatives from the Owner. If the
Contractor has fulfilled all of his obligations,
SEH may give written notice to the Owner that
the work is acceptable for final payment.
G. Additional Services
1. If authorized by the Owner, SEH shall furnish
additional services:
(a) Preparation of applications and supporting
documents for government grants, loans or
advances.
(b) Preparation or review of Environmental
Assessments (EA), Environmental
Assessment Worksheets (EA W),
Environmental Impact Statements (EIS), and
Alternative Urban Areawide Reviews
(AUAR).
(c) Review and evaluation of any statements or
documents prepared by others and their
effect on the requirements of the project.
(d) Additional services due to significant
changes in the general scope of the Project
or its design including but not limited to,
changes in size, complexity of character or
type of construction.
(e) Preparing Change Orders or other services
and supporting data or providing other
services in connection with changed project
conditions which are inconsistent with the
original design intent including, but not
limited to, changes in project size,
complexity, Owner's schedule, character of
construction or method of financing.
(f) Providing professional services made
necessary by the default of the Contractor or
by major defects in the Work of the
Contractor in the performance of the
Construction Contract.
(g) Providing assistance in the start-up, testing,
adjusting and balancing, preparation of
operating and maintenance manuals,
personnel training and consultation during
operation of equipment or systems.
(h) Providing services after issuance to the
Owner of the final Certificate for Payment.
(i) Providing services of professional
consultants for other than the normal
services stated in the Agreement.
(j) Preparation of descriptions for permanent
and/or temporary easements.
(k) Furnishing the Owner, on request, a set of
reproducible record prints of drawings and
addendum drawings showing those changes
made during the construction process, based
on the marked up prints, drawings and other
data furnished by the Contractor to SEH.
(I) Serving as an expert witness for the Owner
in any litigation or other proceedings.
(m) Providing serviees for preparation of
preliminary and final assessment rolls.
(n) Assistance in connection with Bid protests,
rebidding or renegotiating contracts for
construction, materials, equipment, or
services, except when such assistance is
required by the Agreement.
(0) Providing construction surveys and staking
to enable the construction contractor to
perform its work and any type of property
surveys or related engineering services
needed for the transfer of interests in real
property and providing other special field
surveys.
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Exhibit A - 3
City of St. Joseph
(p) Providing Resident Project Representation
as described in Exhibit D.
(q) Additional services not otherwise provided
for in this Agreement.
inappropriate for the Project or an excessive
number of substitutions.
(c) Services resulting from significant delays,
changes, or price increases occurring as a
direct or indirect result of materials,
equipment, or energy shortages.
(d) Additional or extended services during
construction made necessary by
(I) emergencies or acts of God endangering
the Work, (2) an occurrence of a Hazardous
Environmental Condition, (3) Work
damaged by fire or other cause during
construction, (4) defective, neglected, or
delayed work by Contractor, (5) acceleration
of the progress schedule involving services
beyond normal working hours, or (6) default
by Contractor.
(e) Services in connection with any partial
utilization of any part of the Work by Owner
prior to Substantial Completion.
(f) Evaluating an unreasonable claim or an
excessive number of claims submitted by
Contractor or others in connection with the
Work.
2. Required Additional Services: SEH shall perform
or furnish (without requesting or receiving
specific advance authorization from Owner)
include the types listed below. SEH shall advise
Owner in writing promptly after starting any such
Additional Services.
(a) Services in connection with Work Change
Directives and Change Orders to reflect
changes requested by Owner so as to make
the compensation commensurate with the
extent of the Additional Services rendered.
(b) Services in making revisions to Drawings
and Specifications required by reviewing
authorities or occasioned by the acceptance
of substitute materials or equipment other
than "or-equal" items; and services after the
award of the Construction Agreement in
evaluating and determining the acceptability
of a substitution which is found to be
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Exhibit A - 4
City of 81. Joseph
Exhibit B
to Agreement for Professional Services
Between City of St. Joseph, MN (Owner)
and
Short Elliott Hendrickson Inc. (SEH~
Dated July 1,2006
Owner's Responsibilities
A. General
The Owner's responsibilities related to the services to
be provided by SEH are generally as listed in this
Exhibit B. Modifications to these responsibilities shall
be made through Supplemental Letter Agreements. The
Owner shall:
1. Provide full information as to its requirements for
the services to be provided by SEH and SEHshall
be entitled to rely on the accuracy and
completeness thereof.
2. Assist SEH by furnishing all available
information pertinent to the services to be
provided bySEH. All information available in
electronic formats shall be provided in such
formats suitable for use with current SEH systems
and technology.
3. Guarantee access to and make all provisions for
SEH to enter upon public and private lands as
required for SEH to perform its services under
this Agreement.
4. Provide such legal, accounting, financial and
insurance counseling and other special services as
may be required for the Project.
5. Give prompt written notice to SEH whenever the
Owner observes or otherwise becomes aware of
any changes in the Project or any defect in the
services being provided by SEH or makes or
wishes to make changes in the Project.
6. Furnish television inspection of sewers, land
surveys, soil borings, laboratory tests, material
tests, soil tests and other special items pertinent to
the Project and the services provided by SEH.
7. Be responsible for the accuracy of all data
consisting of, but not limited to, computations,
as-built drawings, electronic data bases and maps
furnished by the Owner. The costs associated
with correcting, creating or recreating any data
that is provided by the Owner that contains
inaccurate or unusable information or is found to
omit information necessary for SEH to perform
its services are the responsibility of the Owner.
8. Promptly ~xamine all studies, reports, sketches,
opinions of construction costs, specifications,
drawings, proposals and other documents
presented by SEH and render the necessary
decisions and instructions so SEH may continue
in a timely manner to provide the services
necessary for completion of the Project.
9. Pay all costs incidental to advertising for bids and
acquiring regulatory or review agencies' permits
and/or approvals.
10. Furnish or instruct SEH to provide, at the
Owner's expense, additional services that become
necessary to complete the work called for in this
Agreement or to complete work added to the
Project by the Owner or others and not related to
the agreed responsibilities of SEH.
11. Furnish to. SEH, prior to any performance of
services by SEH, a copy of any design and
construction standards and comprehensive plans
which the Owner shall require SEH to follow or
incorporate into its work.
12. Act promptly to review and approve or reject all
proposed Change Orders and/or Supplemental
Agreements.
13. Employ and pay the costs for an independent cost
estimator as provided in Section IV.A. of the
Agreement.
14. Bear all costs incidental to compliance with the
requirements of this Exhibit B.
15. Notify SEH (prior to commencement of
construction of a project) of any notice or
certification that SEH will be requested to provide
to Owner or third parties in connection with the
project. Owner and SEH shall reach agreement on
the terms of any such requested notice or
certification, and Owner shall authorize such
Additional Services as are necessary to enable
SEH to provide the notices or certifications
requested.
16. Require all Private Utilities with facilities in the
Owner's Right of Way to:
(a) Locate and mark said utilities upon request.
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Exhibit B-1
City 01 St. Joseph, MN
(b) Relocate and/or protect said utilities as
determined necessary to accommodate the
proposed Work.
(c) Submit a schedule of the necessary
relocation/protection activities to the Owner
for review.
B. Assumption of Risks
The Owner and SEH agree that the risks of the Project
and the costs related to those risks remain with the
Owner or with others and that SEH does not assume
any risks that are not specifically called out in the
Agreement.
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Exhibit B-2
City of St. Joseph, MN
Exhibit C-1
to Agreement for Professional Services
Between City of St. Joseph, MN (Owner)
and
Short Elliott Hendrickson Inc. (SEHCB)
Dated July 1, 2006
Payments to SEH for Services and Expenses
Using the Hourly Basis Option
The Agreement for Professional Services is amended and
supplemented to include the following agreement of the
parties:
A. Hourly Basis Option
The Owner and SEH select the hourly basis for
payment for services provided by SEH. SEH shall be
compensated monthly. Monthly charges for services
shall be based on SEH's current billing rates for
applicable employees plus charges for expenses and
equipment. Current billing rat(fs shall be either the Rate
Table Method or Actual Billing Rates of Personnel
Method as indicated in the Supplemental Letter
Agreement.
1. Rate Table Method - Current billing rates for
employees shall be those listed on a standard rate
table submitted and approved as part of this
Agreement. The rate table shall be subject to an
annual adjustment, and shall apply to all work
accomplished by the St. Cloud office. The
employee rates in the approved rate tables shall
include the cost of computers and cellular phones.
The cost of other expenses and equipment shall
be paid for as reimbursable expenses as identified
in Paragraphs B and C of this Exhibit Col. The
current approved rate table is attached to this
exhibit.
2. Actual Billable Rates of Personnel Method -
Applicable billing rates of employees shall be
based on the actual payroll rates of personnel
times a multiplier plus the cost of expenses and
equipment outlined in Paragraphs Band C of this
Exhibit C-1. This method shall apply to specialty
work typically accomplished by staff in offices
other than SEH St. Cloud.
SEH will provide an estimate of the costs for services
in this Agreement. It is agreed that after 90% of the
estimated compensation has been earned and if it
appears that completion of the services cannot be
accomplished within the remaining 10% of the
estimated compensation, SEH will notify the Owner
and confer with representatives of the Owner to
determine the basis for completing the work.
Compensation to SEH based on the Rate Table Method
is conditioned on completion of the work within the
effective period of the rate table. Should the time
required to complete the work be extended beyond this
period, the rates in the Rate Table shall be
appropriately adjusted.
B. Other Provisions Concerning Payments
1. Invoices will be prepared in accordance with
SEH's standard invoicing practices and will be
submitted monthly to Owner by SEH, unless
otherwise agreed.
2. Invoices are due and payable within 30 days of
receipt. If Owner fails to make any payment due
SEH for services and expenses within 30 days
after receipt of SEH's invoice therefor, the
amounts due SEH will be increased at the rate of
1.0% per month (or the maximum rate of interest
permitted by law, if less) from said thirtieth day.
SEH may, after giving seven days written notice
to Owner, suspend services under this Agreement
until SEH has been paid in full all amounts due
for services, expenses and other related charges.
Payments will be credited first to interest and then
to principal. Further, SEH reserves the right to
retain products of service until all invoices are
paid in full. SEH will not be liable for any claims
of loss, delay, or damage by Owner for reason of
withholding services or products of service until
all invoices are paid in full.
3. In the event of a disputed or contested invoice,
only that portion so contested maybe withheld
from payment, and the undisputed portion will be
paid.
4. Should taxes, fees or costs be imposed, they shall
be in addition to SEH's estimated total
compensation.
C. Expenses
The following items involve expenditures made by
SEH employees or professional consultants on behalf
of the Owner. Their costs are not included in the hourly
charges made for services and shall be paid. for as
described in this Agreement.
Short Elliott Hendrickson Inc.
(Form 12/13/04)
Exhibit C-1 - 1
City of St. Joseph, MN
1. Transportation and travel expenses.
2. Lodging and meal expense connected with the
Project.
3. Fees paid, in the name of the Owner, for securing
approval of authorities having jurisdiction over
the Project.
4. Report, plan and specification reproduction
expenses.
5. Other special expenses required in connection
with the Project.
6. The cost of special consultants or technical
services as required. The cost of subconsultant
services shall include actual expenditure plus
10% markup for the cost of administration and
insurance.
The Owner shall pay SEH monthly for expenses.
D. Equipment Utilization
The utilization of specialized equipment, including
automation equipment, is recognized as benefiting the
Owner. The Owner, therefore, agrees to pay the cost
for the use of such specialized equipment on the
project. SEH invoices to the Owner will contain
detailed information regarding the use of specialized
equipment on the project and charges will be based on
the standard rates for the equipment published by SEH.
The Owner shall pay SEH monthly for equipment
utilization.
Short Elliott Hendrickson Inc.
(Form 12/13/04)
Exhibit C-1 - 2
City of St. Joseph, MN
SEH
SHORT ELLIOTT HENDRICKSON, INC.
Hourly Rate Schedule for Engineering Services
Effective April 1, 2006
Principal .................... ................................ ............. ..... ........$112.00
Project Manager ................................... ....... ....................... $106.00
Registered Land Surveyor .................................................... $92.00
Project Engineer ............................................... .................... $99.00
Staff Engineer...................... ................................................. $94.00
Lead Technician .......... ............... .......................................... $89.00
Senior Technician................................................................. $85.00
Technician............................................................................ $74.00
Survey Crew Chief. ............ ............ ...... ......... ....................... $75.00
Instrument Operator ......... ........................................... ......... $56.00
Word Processor..................................................................... $51.00
Intern ...... .......... .................................................................... $48.00
Specialist............................... ............................................. Variable
Reimbursable Expenses:
Printing and Postage Costs .............................................Actual Cost
SulJconsultants..................................................... ...........1.1 x Actual Cost
Mileage............. ............................................................. . IRS Rate
RPR V ehicle...................................................................$1 0.00 Per Day
Survey Vehic1e and Equipment......................................$ 4.50 Per Hour
Total Station....... ........ ...................... ............................. .$20.00 Per Hour
GPS Equipment....................... ... ................................... .$25.00 Per Hour
Additional Services
Regular City Council Meetings ......................................No Cost
Telephone Consultation.... ............. ....... ....................... ...No Cost
X:\S\stjoe\common\corr\rate-2005.doc
Short Elliott Hendrickson Inc., 1200 25th Avenue South, P.O. Box 1717, St. Cloud, MN 56302-1717
SEH is an equal opportunity employer I www.sehinc.com I 320.229.4300 I 800.572.0617 I 320.229.4301 fax
Exhibit C-2
to Agreement for Professional Services
Between City of St. Joseph, MN (Owner)
and
Short Elliott Hendrickson Inc. (SEH@)
Dated July 1, 2006
Payments to SEH for Services and Expenses
Using the Lump Sum Basis Option
The Agreement for Professional Services is amended and
supplemented to include the following agreement of the
parties:
A. Lump Sum Basis Option
The Owner and SEH may select the Lump Sum Basis
for Payment for the services described in one or more
Supplemental Letter Agreements. During the course of
providing its services, SEE shall be paid monthly
based on SEH's estimate of the percentage of the work
completed. Necessary expenses and equipment are
provided as a part of SEH's services and are included
in the initial Lump Sum amount. Each Supplemental
Letter Agreement shall itemize the expenses and
equipment whose cost is included in the Lump Sum
amount. Total payments to SEH for work covered by
the Lump Sum Agreement shall not exceed the lump
sum amount without written authorization from the
Owner.
The Lump Sum amount includes compensation for
SEH's services and the services of SEH's Consultants,
if any. Appropriate amounts have been incorporated in
the initial Lump Sum to account for labor, overhead,
profit, expenses and equipment charges. Should SEH
and the Owner increase the scope of the lump sum
services by amendment, said amendment will include
SEH's services at their normal chargeout rates, along
with expenses and equipment utilization as outlined in
sections "e" and "D" below.
B. Other Provisions Concerning Payments
1. Invoices will be prepared in accordance with
SEH's standard invoicing practices and will be
submitted monthly to Owner by SEH, unless
otherwise agreed.
2. Invoices are due and payable within 30 days of
receipt. If Owner fails to make any payment due
SEH for services and expenses within 30 days
after receipt of SEH's invoice therefor, the
amounts due SEH will be increased at the rate of
1.0% per month (or the maximum rate of interest
permitted by law, if less) from said thirtieth day.
SEH may, after giving seven days written notice
to Owner, suspend services under this Agreement
until SEH has been paid in fuD aD amounts due
for services, expenses and other related charges.
Payments will be credited first to interest and then
to principal. Further, SEH reserves the right to
retain products of service until aU invoices are
paid in full. SEH will not be liable for any claims
of loss, delay, or damage by Owner for'reason of
withholding services or products of service until
all invoices are paid in fuU.
3. In the event ofa disputed or contested invoice,
only that portion so contested may be withheld
from payment, and the undisputed portion will be
paid.
4. Should taxes, fees or costs be imposed, they shall
be in addition to SEH's estimated total
compensation.
C. Expenses
Should the lump sum services be increased by
amendment, said amendment will include the following
items where expenditures are made by SEH employees
or professional consultants on the project.
1. Transportation and travel expenses.
2. Lodging and meal expenses connected with the
Project.
3. Fees paid for, in the name of the Owner, for
securing approval ,of authorities having
jurisdiction over the Project.
4. Report, Plan and specification reproduction
expenses.
5. Other special expenses required in connection
with the Project.
6. The cost of special consultants or technical
services as required. The cost of subconsultant
services shall include actual expenditures plus
10% markup for the cost of administration and'
insurance.
The Owner shall pay SEH monthly for expenses.
D. Equipment Utilization
Should the lump sum services be increased by
amendment, said amendment will include costs related
to specialized equipment used by SEH on the project.
Short Elliott Hendrickson Inc.
(Form 3/29/05)
Exhibit C-2 - 1
City of St. Joseph, MN
Equipment provided by SEH will be billed to the
Owner monthly. SEH invoices will contain detailed
information regarding the use of specialized equipment
on the project that is to be reimbursed by the Owner.
Charges will be based on the standard rates for the
equipment published by SEH.
The Owner shall pay SEH monthly for equipment
utilization.
Short Elliott Hendrickson Inc.
(Form 3/29/05)
Exhibit C-2 - 2
City of 51. Joseph, MN
Exhibit D
to Agreement for Professional Services
Between City of St. Joseph, MN (Owner)
and
Short Elliott Hendrickson Inc. (SEH~
Dated July 1,2006
A Listing of the Duties, Responsibilities and
Limitations of Authority of the Resident Project Representative
If requested by the Owner or recommended by SEH, and
approved in writing by the other, one (1) or more full time
Resident Project Representatives (RPR) will be furnished
and directed by SEH in order to provide additional
representation at the Project site during the construction
phase.
Through more extensive on-site observations of the work in
progress and field checks of materials and equipment by the
RPR and assistants, SEH shall endeavor to provide further
protection for Owner against defects and deficiencies in the
work of Contractor; but, the furnishing of such services will
not make SEH responsible for or give SEH control over
construction means, methods, techniques, sequences or
procedures or for safety precautions or programs, or
responsibility for Contractor's failure to perform the Work
in accordance with the Contract Documents.
The duties and responsibilities of the RPR are limited to
those of SEH in 1) The agreement between the Owner and
SEH, and 2) in the construction Contract Documents, and
3) further limited as follows:
A. General
RPR is an agent of SEH at the site, will act as directed
by and under the supervision of SEH, and will confer
with SEH regarding RPR's actions. RPR's dealings in
matters pertaining to the on-site work shall in general
be with SEH and Contractor keeping the Owner
advised as necessary. RPR's dealings with
subcontractors shall only be through or with the full
knowledge and approval of Contractor. RPR shall
generally communicate with Owner with the
knowledge of and under the direction of SEH.
B. Duties and Responsibilities of RPR
1. Schedules: Review the progress schedule,
schedule of Shop Drawing submittals and
schedule of values prepared by Contractor and
consult with SEH concerning acceptability.
2. Conferences and Meetings: Attend meetings with
Contractor, such as preconstruction conferences,
progress meetings, job conferences and other
project-related meetings, and prepare and
circulate copies of minutes thereof.
3. Liaison:
(a) Serve as SEH's liaison with Contractor,
working principally through Contractor's
superintendent and assist in understanding
the intent of the Contract Documents; and
assist SEH in serving as Owner's liaison
with Contractor when Contractor's
operations affect Owner's on-site
operations.
(b) Assist in obtaining from Owner additional
details or information, when required for
proper execution of the Work.
4. Shop Drawings and Samples:
(a) Record date of receipt of Shop Drawings
and samples.
(b) Receive samples which are furnished at the
site by Contractor, and notify SEH of
availability of samples for examination.
(c) Advise SEH and Contractor of the
commencement of any Work requiring a
Shop Drawing or sample if the submittal has
not been approved by SEH.
5. Review of Work, Inspections, and Tests:
(a) Conduct on-site observations of the Work in
progress to assist SEH in determining if the
Work is in general proceeding in accordance
with the Contract Documents.
(b) Report to SEH whenever RPR believes that
any Work is unsatisfactory, faulty or
defective or does not conform to the
Contract Documents, or has been damaged,
or does not meet the requirements of any
inspection, test or approval required to be
made; and advise SEH of Work that RPR
believes should be corrected or rejected or
should be uncovered for observation, or
requires special testing, inspection or
approval.
(c ) Verify that tests, equipment and systems
start-ups and operating and maintenance
training are conducted in the presence of
appropriate personnel, and that Contractor
maintains adequate records thereof; and
observe, record and report to SEH
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Exhibit D - 1
City of 81. Joseph, MN
appropriate details relative to the test
procedures and start-ups.
(d) Accompany visiting inspectors representing
public or other agencies having jurisdiction
over the Project, record the results of these
inspections and report to SER.
6. Interpretation of Contract Documents: Report to
SER when clarification and interpretations of the
Contract Documents are needed and transmit to
Contractor clarifications and interpretations as
issued by SER.
7. Modifications: Consider and evaluate
Contractor's suggestions for modifications in
Drawings or Spedfications and report with RPR's
recommendations to SEH. Transmit to Contractor
decisions as issued by SER.
8. Records:
(a) Maintain at the job site orderly files for
correspondence, reports of job conferences,
Shop Drawings and samples, reproductions
of original Contract Documents including all
Work Directive Changes, Addenda, Change
Orders, Field Orders, additional Drawings
issued subsequent to the execution of the
Contract, SER's clarifications and
interpretations of the Contract Documents,
progress reports, and other Project related
documents.
(b) Keep a diary or log book, recording
Contractor hours on the job site, weather
conditions, data relative to questions of
Work Directive Changes, Change Orders or
changed conditions, list of job site visitors,
daily activities, decisions, observations in
general, and specific observations in more
detail as in the case of observing test
procedures; and send copies to SER.
(c) Record names, addresses and telephone
numbers of all Contractors, subcontractors
and major suppliers of materials and
equipment.
9. Reports
(a) Furnish SEH periodic reports as required of
progress of the Work and of Contractor's
compliance with the progress schedule and
schedule of Shop Drawing and sample
submittals,
(b) Consult with SEH in advance of scheduled
major tests, inspections or start of important
phases of the Work.
(c) Draft proposed Change Orders and Work
Directive Changes, obtaining backup
material from Contractor and recommend to
SEH Change Orders, Work Directive
Changes, and Field Orders.
(d) Report immediately to SEH and Owner
upon the occurrence of any accident.
10. Payment Requests: Review applications for
payment with Contractor for compliance with the
established procedure for their submission and
forward with recommendations to SER, noting
particularly the relationship of the payment
requested to the schedule of values, Work
completed and materials and equipment delivered
at the site but not incorporated in the Work.
11. Certificates, Maintenance and Operation
Manuals: During the course of the Work, verify
that certificates, maintenance and operation
manuals and other data required to be assembled
and furnished by Contractor are applicable to the
items actually installed and in accordance with
the Contract Documents, and have this material
delivered to SEH for review and forwarding to
Owner prior to final payment for the Work.
12. Completion:
(a) Before SER issues a Certificate of
Substantial Completion, submit to
Contractor a list of observed items requiring
completion or correction.
(b) Conduct final inspection in the company of
SER, Owner, and Contractor and prepare a
final list of items to be completed or
corrected.
(c) Observe that all items on final list have been
completed or corrected and make
recommendations to SER concerning
acceptance.
c. Limitations of Authority
Resident Project Representative:
1. Shall not authorize any deviation from the
Contract Documents or substitution of materials
or equipment, unless authorized by SEH.
2. Shall not exceed limitations of SEH's authority as
set forth in the Agreement or the General
Provisions to the Agreement or the Contract
Documents.
3. Shall not undertake any of the responsibilities of
Contractor, subcontractors or Contractor's
superintendent.
4. Shall not advise on, issue directions relative to or
assume control over any aspect of the means,
methods, techniques, sequences or procedures of
construction unless such advise or directions are
specifically required by the Contract Documents.
5. Shall not advise on, issue directions regarding or
assume control over safety precautions and
programs in connection with the Work.
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Exhibit D - 2
City of St. Joseph, MN
6. Shall not accept Shop Drawing or sample
submittals from anyone other than Contractor.
7. Shall not authorize Owner to occupy the Project
in whole or in part.
8. Shall not participate in specialized field or
laboratory tests or inspections conducted by
others except as specifically authorized by SEH.
Short Elliott Hendrickson Inc.
(Form 07/20/04)
Exhibit 0 - 3
City of St. Joseph, MN
JL..
SEH
May 22, 2006
RE: City of Saint Joseph, Minnesota
Water Treatment Plant
SEH No. A-STJOE0506.06
Ms. Judy Weyrens
City Administrator
City of Saint Joseph
25 College A venue N
St. Joseph, Minnesota 56374
Dear Ms. Weyrens:
Thisletter supplements the Agreement for General Professional Services between the City of Saint Joseph
(Owner) and Short Elliott Hendrickson Inc. (SEH@) dated July 1, 2006. The supplemental work is
described below:
Construction Administration and Resident Project Representative (RPR) Services
A. Prepare and distribute construction contracts. (Completed)
B. Attend and conduct a pre-construction conference with the contractor and Utility staff.
(Completed)
C. Review project shop drawing submittals from contractor.
D. Provide administrative project management services and construction observation during
construction. RPR will prepare and maintain necessary documentation and daily log/diary of the
contractor's progress. Our proposed fee includes project management and construction
observation through the fmal completion date.
E. Review and make recommendation for contractor payment applications.
F. Prepare and administer contract modifications as necessary.
G. Upon substantial completion of the project, assist the contractor in performing a complete and
successful start-up of the water treatment plant.
H. Review operation and maintenance manuals submitted by the individual equipment suppliers.
Make sure that the individual equipment suppliers provide training relative to all aspects of
operation and maintenance.
1. Prepare and distribute contractor punch lists.
J. Provide site visits to check for completion of punch list items.
K. Provide three sets of Record Drawings based upon the as-built drawings submitted by the
contractor.
Our services will be based on an hourly fee in accordance with Exhibit C-l with a maximum cost of
$401,100.
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196
SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax
Ms. Judy Weyrens
May 22, 2006
Page 2
The maximum cost will not be exceeded without a written change of scope. Payment for any additional
services, if they are needed, shall be based on the time required to perform the services and the billable
rates for the SEH staff engaged directly on the project, plus charges for expenses and equipment, all in
accordance with Exhibit C-I.
This letter and the Agreement for General Professional Services dated July 1, 2006 with Exhibits A, B,
C-I, C-2, and D, accepted by the City of Saint Joseph, represent the entire understanding between the
City and SEH with respect to the project, and may only be modified in writing signed by both parties. If
this satisfactorily sets forth your understanding of our agreement, please sign both copies of this letter in
the space provided below and return one copy to us.
If you have any questions or would like additional information, please call me at 651.490.2115. We
would be happy to go over this information with you at your convenience.
Sincerely,
~f1~
James P. Norton, PE
Sr. Principal/Director, Water Services
S:\P1\S\Stjoe\050600\1-genl\14-corr\Letter agreement canst services.doc
Accepted this
day of
,2006
CITY OF SAINT JOSEPH, MINNESOTA
By:
Title:
~
SEH
May 22, 2006
RE: City of Saint Joseph, Minnesota
Water Treatment Plant
SEH No. A-STJOE0506.06
Ms. Judy Weyrens
City Administrator
City of Saint Joseph
25 College Avenue N
St. Joseph, Minnesota 56374
Dear Ms. Weyrens:
This letter supplements the Agreement for General Professional Services between the City of Saint Joseph
(Owner) and Short Elliott Hendrickson Inc. (SEH@) dated July 1, 2006. The supplemental work is
described below:
Construction Administration and Resident Project Representative (RPR) Services
A. Prepare and distribute construction contracts. (Completed)
B. Attend and conduct a pre-construction coriference with the contractor and Utility staff.
(Completed)
C. Review project shop drawing submittals from contractor.
D. Provide administrative project management services and construction observation during
construction. RPR will prepare and maintain necessary documentation and daily log/diary of the
contractor's progress. Our proposed fee includes project management and construction
observation through the final completion date.
E. Review and make recommendation for contractor payment applications.
F. Prepare and administer contract modifications as necessary.
G. Upon substantial completion of the project, assist the contractor in performing a complete and
successful start-up of the water treatment plant.
H. Review operation. and maintenance manuals submitted by the individual equipment suppliers.
Make sure that the individual equipment suppliers provide training relative to all aspects of
operation and maintenance.
1. Prepare and distribute contractor punch lists.
J. Provide site visits to check for completion of punch list items.
K. Provide three sets of Record Drawings based upon the as-built drawings submitted by the
contractor.
Our services will be based on an hourly fee in accordance with Exhibit C-1 with a maximum cost of
$401,100.
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 5511 0-5196
SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax
Ms. Judy Weyrens
May 22, 2006
Page 2
The maximum cost will not be exceeded without a written change of scope. Payment for any additional
services, if they are needed, shall be based on the time required to perform the services and the billable
rates for the SEH staff engaged directly on the project, plus charges for expenses and equipment, all in
accordance with Exhibit C-l.
This letter and the Agreement for General Professional Services dated July 1, 2006 with Exhibits A, B,
C-l, C-2, and D, accepted by the City of Saint Joseph, represent the entire understanding between the
City and SEH with respect to the project, and may only be modified in writing signed by both parties. If
this satisfactorily sets forth your understanding of our agreement, please sign both copies of this letter in
the space provided below and return one copy to us.
If you have any questions or would like additional information, please call me at 651.490.2115. We
would be happy to go over this information with you at your convenience.
Sincerely,
~f1~
James P. Norton, PE
Sf. Principal/Director, Water Services
S:\P1\S\Stjoe\050600\1-genl\14-corr\Letter agreement canst services.doc
Accepted this
day of
,2006
CITY OF SAINT JOSEPH, MINNESOTA
By:
Title:
Jt.
SEH
May 22, 2006
RE: City of Saint Joseph, Minnesota
Water Treatment Plant
SEH No. A-STJOE0506.06
Ms. Judy Weyrens
City Administrator
City of Saint Joseph
25 College A venue N
St. Joseph, Minnesota 56374
Dear Ms. Weyrens:
This letter supplements the Agreement for General Professional Services between the City of Saint Joseph
(Owner) and Short Elliott Hendrickson Inc. (SEH@) dated July 1, 2006. The supplemental work is
described below:
Construction Administration and Resident Project Representative (RPR) Services
A. Prepare and distribute construction contracts. (Completed)
B. Attend and conduct a pre-construction conJerence with the contractor and Utility staff.
(Completed)
C. Review project shop drawing submittals from contractor.
D. Provide administrative project management services and construction observation during
construction. RPR will prepare and maintain necessary documentation and daily log/diary of the
contractor's progress. Our proposed fee includes project management and construction
observation through the final completion date.
E. Review and make recommendation for contractor payment applications.
F. Prepare and administer contract modifications as necessary.
G. Upon substantial completion of the project, assist the contractor in performing a complete and
successful start-up of the water treatment plant.
H. Review operation and maintenance manuals submitted by the individual equipment suppliers.
Make sure that the individual equipment suppliers provide training relative to all aspects of
operation and maintenance.
1. Prepare and distribute contractor punch lists.
J. Provide site visits to check for completion of punch list items.
K. . Provide three sets of Record Drawings based upon the as-built drawings submitted by the
contractor.
Our services will be based on an hourly fee in accordance with Exhibit C-l with a maximum cost of
$401,100.
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive. St. Paul, MN 55110-5196
SEH is an equal opportunity employer www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax
Ms. Judy Weyrens
May 22, 2006
Page 2
The maximum cost will not be exceeded without a written change of scope. Payment for any additional
services, if they are needed, shall be based on the time required to perform the services and the billable
rates for the SEH staff engaged directly on the project, plus charges for expenses and equipment, all in
accordance with Exhibit C-1.
This letter and the Agreement for General Professional Services .dated July 1, 2006 with Exhibits A, B,
C-1, C~2, and D, accepted by the City of Saint Joseph, represent the entire understanding between the
City and SEH with respect to the project, and may only be modified in writing signed by both parties. If
this satisfactorily sets forth your understanding of our agreement, please sign both copies of this letter in
the space provided below and return one copy to us.
If you have any questions or would like additional information, please call me at 651.490.2115. We
would be happy to go over this information with you at your convenience.
Sincerely,
~f1~
James P. Norton, PE
Sf. Principal/Director, Water Services
S:\P1\S\Stjoe\050600\1~genl\I4-corr\Letter agreement const services. doc
Accepted this
day of
,2006
CITY OF SAINT JOSEPH, MINNESOTA
By:
Title:
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
Public Hearing - 8th Avenue NE
DATE: July 6, 2006
ORIGINATINGDEP ARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
Public Hearing - Utility Extension 8th Avenue NE
PREVIOUS ACTION
The City Council considered the feasibility report for the improvements to 8th Avenue NE. The
improvements would provide utility services to property owners abutting 8th.
RECOMMENDED COUNCIL ACTION
FISCAL IMP ACT
COMMENTS/REC01tliVIENDATIONS
At the time of writing this memo we still have some information to provide regarding the financing and
timing of improvements. Since the project will be financed publicly the improvement requires a 2/3 vote
of the Council. For your convenience we have included the resolution required to approve the project and
if the decision is to not move forward a motion to that affect should be made. The Council also has the
option of tabling the action if additional info~ation is needed.
CITY OF ST. JOSEPH
CC RESOLUTION 2006-17
RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS
WHEREAS, a resolution of the city council adopted the 15th day of June, 2006, fixed a date for a council
hearing on the proposed improvement of 8th Avenue NE between Minnesota Street East and CSAH 75 to
include utility extension and street, curb and gutter.
AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and
the hearing was held thereon on the 6th day of July, 2006, at which all persons desiring to be heard were
given an opportunity to be heard thereon, .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ST. JOSEPH, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the council resolution adopted the 6th day of
July, 2006.
3. SEH is here by designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
4. The city council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of the tax exempt bond.
Adopted by the council on this 6th day of July, 2006.
Mayor
City Administrator
CITY OF ST. JOSEPH
NOTICE OF HEARING ON IMPROVEMENT
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of St. Joseph will meet in the council
chambers of the city hall at 7:00 PM on July 6, 2006, to consider the making of an
improvement on 8th Avenue NE between Minnesota Street East and CSAH 75 to
include utility extension and ~treet, curb and gutter, pursuant to Minn. Stat. SS
429.011 to 429.111. The estimated cost of the improvement is $ 202,037.25 and
all benefiting properties are proposed to be assessed. Such persons as desire to
be heard with reference to the proposed improvement will be heard at this
meeting.
Published in St. Joseph Newsleader on June 23 and June 30, 2006.
8th Avenue NE Improvements
City of St. Joseph
SEH A-STJOE0611
Proposed Assessment Worksheet
84-53530-005
Lot 4 Block I Floyd Barnes Addition
707 Minnesota Street E
Thomas Muske
707 Minnesota Stret E
S1. Joseph, MN 56374
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described above
and how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 88.00 ft.
Short Side 0.00 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,I55.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 0.00
Water Main Units 0.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$4,439.67
$0.00
$0.00
Total Proposed Assessments $4,439.67
NOTES-
1. Street assessment is applied to all of the short side and half of the long side.
8th Avenue NE Improvements
City of St. Joseph
SEH A-STJOE0611
Proposed Assessment Worksheet
84-53530-000
402 - 8th Avenue NE
. Harvey & Nancy Notch
402 - 8th Avenue NE
St. Joseph, MN 56374
Rates - This section represents how the assessment for the above property is calculated. The
left_side ofthissection identifies the specific front footage of the property described above
and how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 100.00 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 1.00
Water Main Units 1.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$5,045.08
$4,155.87
$6,306.06
Total Proposed Assessments $15,507.00
NOTES-
1. Street assessment is applied to all of the short side and half of the long side.
8th Avenue NE Improvements
City of St. Joseph
SEH A-STJOE0611
Proposed Assessment Worksheet
Vacant Land
Harvey & Nancy Notch
402 - 8th Avenue NE
St. Joseph, MN 56374
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described above
and how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 109.80 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 1.00
Water Main Units 1.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$5,539.50
$4,155.87
$6,306.06
Total Proposed Assessments $16,001.42
NOTES-
1. Street assessment is applied to all of the short side and half of the long side.
8th Avenue NE Improvements
City of St. Joseph
SEH A-STJOE0611
Proposed Assessment Worksheet
84-53430-050
E 156' ofNW4SE4 Lying N of Old Hwy 52
619 Minnesota Street E
James & Mary Ann Graeve
PO Box 525
St. Joseph, MN 56374
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described above
and how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 140.00 ft.
Short Side 0.00 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 2.00
Water Main Units 2.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$7,063.11
$8,311. 73
$12,612.11
Totall!roposed-Assessments $27,986.96
NOTES -
1. Oversized parcels were assessed for additional sewer and water unit based on number of
single-family lots that the parcel could accommodate.
2. Street assessment is applied to all of the short side and half of the long side.
3. Additional water/sewer services will be a charge in lieu of assessment when property is
subdivided.
8th Avenue NE Improvements
City of 81. Joseph
8EH A-8TJOE0611
Proposed Assessment Worksheet
84-53430-082
S 150' ofE 290.40' ofSW4NE4
409 - 8th Avenue NE
Robert & Ellen Wahlstrom
PO Box 135
. St. Joseph, MN 56374
Rates - This section represents how the assessment for the. above property is calculated. The
left side of this section identifies the specific front footage of the property described above
and ho~ many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 150.00 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 0.00
Water Main Units 1.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$7,567.62
$0.00
$6,306.06
Total Proposed Assessments $13,873.68
NOTES-
1. Street assessment is applied to all of the short side and half ofthe long side.
2. Number of units to be based on whether or not property can be subdivided. This initial
information assumes this lot can not be subdivided.
8th Avenue NE Improvements
City ofSt. Joseph
SEH A-STJOE0611
Proposed Assessment Worksheet
84-53430-084
Part ofE2NE4 Lying S'ly of CO RD 75 & N ofFdl beg 115.50'N ofSW Cor ofSE4NE4 - S84D
E 75.60' - S87D
414 - 8th Avenue NE
Auto Buy Owner
414 - 8th Avenue NE
S1. Joseph, MN 56374
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described above
and how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 199.20 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin F1.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 7.00
Water Main Units 7.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$10,049.80
$29,091.07
$44,142.39
Total Proposed Assessments $83,283.26
NOTES - .
1. Oversized parcels were assessed for additional sewer and water unit based on number of
single-family lots that the parcel could accommodate.
2. Street assessment is applied to all. of the short side and half of the long side.
8th Avenue NE Improvements
City of St. Joseph
SEH A-STJOE0611
Proposed Assessment Worksheet
84-53470-270
Unit 1 together with 1/8 int in the common element (S1. Joseph Business Center)
710 County Road 75 W #1
William & Patricia Nelson
PO Box 42
Long Prairie, MN 56347
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described above
and how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 21.05 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin F1.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 0.00
Water Main Units 0.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$1,061.99
$0.00
$0.00
Total Proposed Assessments $1,061.99
NOTES -
1. Street assessment is applied to all of the short side and half of the long side.
8th Avenue NE Improvements
City of St. Joseph
SEH A-STJOE0611
Proposed Assessment Worksheet
84-53470-271
Unit 2 together with 1/8 int in the common element (St. Joseph Business Center)
710 County Road 75 W #2
William & Patricia Nelson
PO Box 42
Long Prairie, MN 56347
Rates - This section represents how the assessment for the above property is calculated. The
left. side of this section identifies the specific front footage of the property described above
and how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 21.05 ft.
.. Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 0.00
Water Main Units 0.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$1,061.99
$0.00
$0.00
Total Proposed Assessments $1,061.99
NOTES -
1. Street assessment is applied to all of the short side and half of the long side.
8th Avenue NE Improvements
City of S1. Joseph
SEH A-STJOE0611
Proposed Assessment Worksheet
84-53470-272
Unit 3 together with 1/8 int in the common element (St. Joseph Business Center)
710 County Road 75 W#3
William & Patricia Nelson
PO Box 42
Long Prairie, MN 56347
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described above
and how many units will be assessed for water and sewer. The right side of this seCtion
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 21.05 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 0.00
Water Main Units 0.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$1,061.99
$0.00
$0.00
Total Proposed Assessments $1,061.99
NOTES-
1. Street assessment is applied to all of the short side and half of the long side.
8th Avenue NE Improvements
City of St. Joseph
SEH A-STJOE0611
Proposed Assessment Worksheet
84-53470-273
Unit 4 together with 1/8 int in the common element (St. Joseph Business Center)
710 County Road 75 W #4
William & Patricia Nelson
PO Box 42
Long Prairie, MN 56347
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described above
aud how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 21.05 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 0.00
Water Main Units 0.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$1,061.99
$0.00
$0.00
. Total ProposedA.ssessments $1,061.99
NOTES-
1. Street assessment is applied to all of the short side and half of the long side.
8th Avenue NE Improvements
City of 81. Joseph
8EH A-STJOE0611
Proposed Assessment Worksheet
84-53470-274
Unit 5 together with 1/8 int in the common element (St. Joseph Business Center)
710 County Road 75 W#5
William & Patricia Nelson
PO Box 42
Long Prairie, MN 56347
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described above
and how many units will.be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 21.05 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 0.00
Water Main Units 0.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$1,061.99
$0.00
$0.00
Total Proposed Assessments $1,061.99
NOTES-
1. Street assessment is applied to all of the short side and half of the long side.
8th Avenue NE Improvements
City of St. Joseph
SEH A-STJOE0611
Proposed. Assessment Worksheet
84-53470-275
Unit 6 together with 1/8 int in the common element (St. Joseph Business Center)
710 County Road 75 W #6
William & Patricia Nelson
PO Box 42
Long Prairie, MN 56347
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described above
and how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 21.05 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 0.00
Water Main Units 0.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$1,061.99
$0.00
$0.00
Total Proposed Assessments $1,061.99
NOTES -
1. Street assessment is applied to all of the short side and half of the long side.
8th Avenue NE Improvements
City of 81. Joseph
8EH A-8TJOE0611
Proposed Assessment Worksheet
84-53470-276
Unit 7 together with 1/8 int in the common element (St. Joseph Business Center)
710 County Road 75 W #7
William & Patricia Nelson
PO Box 42
Long Prairie, MN 56347
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described. above
and how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 21.05 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin Ft.
$ 4,155.87/Unit
$ 6,306,06/Unit
Sanitary Sewer Units 0.00
Water Main Units 0.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$1,061.99
$0.00
$0.00
Total Proposed Assessments $1,061.99
NOTES-
1. Street assessment is applied to all of the short side and half of the long side.
8th Avenue NE Improvements
City ofSt. Joseph
SEH A-STJOE0611
Proposed Assessment Worksheet
84-53470-277
Unit 8 together with 1/8 int in the common element (S1. Joseph Business Center)
710 County Road 75 W #8
William & Patricia Nelson
PO Box 42
Long Prairie, MN 56347
Rates - This section represents how the assessment for the above property is calculated. The
left side of this section identifies the specific front footage of the property described above
and how many units will be assessed for water and sewer. The right side of this section
illustrates the proposed rates either per lineal foot or per unit.
Residential Street, Curb & Gutter
Long Side 0.00 ft.
Short Side 21.05 ft.
Assessment Rates
Street, Curb & Gutter
Sanitary Sewer
Water Main
$ 50.45/Lin F1.
$ 4,155.87/Unit
$ 6,306.06/Unit
Sanitary Sewer Units 0.00
Water Main Units 0.00
Assessment - This section represents the proposed amount the property identified above
will be assessed for the 8th Avenue Improvement Project based on 2006 Construction Costs.
Residential Street
Sanitary Sewer
Water Main
$1,061.99
$0.00
$0.00
Total Proposed Assessments $1,061.99
NOTES-
1. Street assessment is applied to all of the short side and half of the long side.
I Attachment: Yes or No
REQUEST FOR COUNCIL ACTION
DATE: 6/28/2006
Engineering
ORIGINATING DEPARTMENT
Tracy Ekola, PE
DEPARTMENT APPROVAL
AGENDA ITEM
2006 Sealcoat Quotes
PREVIOUS ACTION
None.
RECOMMENDED COUNCIL ACTION
Request authorization to obtain quotes for 2006 Street Sealcoating.
FISCAL IMPACT
Estimated at $35,000 for sealcoating and engineering.
COMMENTS/RECOMMENDATIONS
This project was included in the Capital Improvement Plan for 2006.
C:\Documents and Settings\sbialke\Local Settings\Temporary Internet Files\OLKI5\sealcoat quote 062806.doc
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SEALCOAT PROJECT
ST. JOSEPH, MINNESOTA
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NO. 3
JUN :j () ) [J[JS'
,_.1,
To: City and County Leaders
From: Regional Human Rights Task Force
Date: June 29, 2006
Re: Final Recommendations
CITY OF ST. }02,t::Oi-/
A....... '1
Dear Elected Officials and Administrators:
The Regional Human Rights Task Force completed its work on June 26,2006,
and asks for consideration of its recommendations at a meeting of each
participating jurisdiction during July. We are delighted to report that after long
and serious deliberations we have reached a recommendation that passed
without opposition. This mailing includes information for the elected officials who
will be deciding about their jurisdiction's participation in a regional effort to
provide human rights services in central Minnesota.
BACKGROUND: In the spring of 2005, the cities of Cold Spring, Sartell, Sauk
Rapids, St Cloud, St Joseph, and Waite Park and the counties of Benton,
Sherburne, and Stearns passed a resolution to "Stop the Hate and Promote
Respect and Opportunity for All." The resolution included designating a
representative "to participate in a Task Force to be convened by Create
Community and ISAIAH's Great River Interfaith Partnership (GRIP) for the
purpose of exploring the creation of a regional Human Rights Office to support
the enforcement of human rights law." Those city and county representatives
joined representatives from several community organizations to become the
Regional Human Rights Task Force which has been meeting monthly from June
2005 to June 2006.
WORK OF THE TASK FORCE:
Needs and Benefits: In early meetings the Task Force decided it was important
to identify and communicate the need for and the benefits of a regional office.
Until now only the city of St Cloud has had a Human Rights Office while residents
living outside St Cloud who encounter discrimination must access services from
the Minnesota Human Rights Office. which is located in St Paul. The Task Force
gathered information about needs and benefits, and prepared a report which was
presented at the Joint Area Cities meeting on January 31, 2006 and to each
participating jurisdiction during March and April.
Models: Before arriving at a recommendation, three potential models for"
structuring a regional office were considered and refined through Task Force
meetings and meetings with the Minnesota Human Rights Director:
1. Create a new entity that would have its own staff, budget, and office. The
complexities and time involved to establish a new entity made "it seem
unfeasible as a way to meet the immediate need for a regional office.
2. Provide services beyond the city of St Cloud through agreements between
the city and other jurisdictions that choose to participate by contributing
financially.
3. Contract with the Minnesota Department of Human Rights. Although the
State Office will not consider a branch office in our region, they are open
to the possibility of expedited enforcement by working closely with a
regional effort here.
As you review the enclosed recommendation and accompanying materials, note
that there are proposals for an immediate response solution and an ideal long
term solution. With-budget decisions for next year almost uponusall, we-hope
you can give this your attention and support as soon as possible.
Thank you for your interest in promoting human rights.
~*
Mark Jaede
Co-Chair
Regional Human Rights Task Force
Co-Chair
Regional Human Rights Task Force
Enclosures:
Recommendation
Recommended Services
Description of Services
Suggested Resolution for Governing Bodies
Characteristics of the Agreements
Suggested Resolution for.County Commissions
Regional Human Rights Task Force Members
REGIONAL HUMAN RIGHTS TASK FORCE
RECOMMENDATION
1. NEED. We find there is a need in the entire three-county (Benton, Sherburne and Stearns)
region for human rights services comparable to those now offered by the City of St. Cloud to
its residents.
2. SERVICES. We recommend that those services should include the package laid out in the
attached "Description of Services".
3. IMMEDIATE RESPONSE SOLUTION: SERVICE AGREEMENTS. Because the need
for expanded services is urgent, we recommend the following as an immediate response. We
recommend that interested jurisdictions in Benton, Sherburne and Steams Counties enter into
agreements with St. Cloud under which 81. Cloud staff would deliver services in other
jurisdictions in return for appropriate funding.
This network of agreements would have three major advantages. It would be practical to
implement by January 1, 2007. It would allow for phased growth of human rights serVices. It
would avoid the problems of double taxation.
We agree that this Task Force does not have the power or expertise to direct jurisdictions to
adopt specific language in any such agreements, but we recommend that such agreements
should contain the characteristics described in the attached "Characteristics of the Agreements
between the City of S1. Cloud and Participating Jurisdictions to Provide Human Rights
Services."
As a first step toward implementing these agreements, we recommend that interested area
jurisdictions should adopt the attached "Suggested Resolution for Governing Bodies for
Human Rights Services" within the next sixty days.
4. IDEAL LONG-TERM SOLUTION THREE-COUNTY MODEL. We conclude that the
ideal way to deliver these services would be to form a new office created and funded by the
three counties,' and delivering services to the entirety of the three counties. In addition to
providing full geographic coverage, the three-county model would have the advantage of
avoiding the jurisdictional and funding paradoxes created by the geographic overlaps between
counties and cities. We agree that it is undesirable for city residents to fund the same services
twice - through both city and county taxes. Likewise, it is problematic for all county taxpayers
to pay for services that may be available in only a portion ofthe county. A county-funded
office would allow for all residents to be taxed evenly and served evenly.
To the end of establishing their commitment to work toward the creation of a regional human
rights office, we recommend that the three county commissions adopt the attached "Suggested
Resolution for County Commissions" within sixty days.
We recognize, however, that there may be barriers to the prompt creation of a three-county
regional office. These barriers may include the time and legal work needed to create an
entirely new administrative entity, the logistical challenges involved in the transition from a
w
single city office to one serving three large counties, and the time necessary for the counties ~o
reach agreements. For this reason we urge local jurisdictions not to wait for the counties to
complete the creation of a three-county office but to proceed with the recommendations under
item 3 above.
5. DISSOLUTION. We agree that this Task Force has completed its work and is hereby
dissolved. We authorize the Co-Chairs to oversee the communication of the Task Force's
recommendations to the counties, the local jurisdictions, and the public.
Adopted by the Regional Human Rights Task Force June 26, 2006
o
RECOMMENDED SERVICES MODEL
FORA
REGIONAL HUMAN RIGHTS OFFICE
- - - - - - - - - - - - - - - - - - - -
@
Regional Human Rights Office
Description of Services
Education
Topics
· Creating a welcoming community
· Overcoming language and cultural barriers
· Responding to current human rights issues in our community
· Power relationships and the need for systemic change
· Understanding the Minnesota Human Rights Act and local human
rights ordinances
· Defining key terms, e.g., "protected class," "disability"
Methods
. Training
· Workshops
· Partnerships with other groups
Intervention
Investigation
· Intake
· Assessment
. Research
· Evaluation
Resolution
. Mediation
· Alternative dispute resolution
· Facilitation of settlements
. Referral
· Dismissal
Enforcement .
Refer to Appropriate Authorities
· Minnesota Department of Human Rights .
· Federal Department of Housing and Urban Development (HUD)
· c Equal Employment Opportunity Commission (EEOC)
· Local prosecutors
· Private Attorneys
@
Suggested Resolution for Governing Bodies
For Human Rights Services
Be it Resolved: That [jurisdiction] supports the recommendations of the
Regional Human Rights Task Force, and be it further
Resolved: That [jurisdiction] agrees in principle to enter into an agreement
with the City of St. Cloud under the general terms recommended 'by the Task
Force so that, beginning on or about January 1,2007, citizens of
[j-ptisdiction] may receive education, investigation and intervention services
as recommended by the Task Force, and be it further
Resolved: That the [governing body] designates and directs [name] asits
representative to enter promptly into negotiations with the City of St. Cloud
and other member jurisdictions to set the terms for participation, services
and funding, subject to final approval by [governing body].
(5)
Cha.racteristics of the Agreements between
The City of S1. Cloud and Participating Jurisdictions to
Provide Human Rights Services
Agreement to be negotiated between the City of S1. Cloud and
participating jurisdictions
. The Task Force recognizes that the final agreements for human rights services must be
negotiated. The Task Force recommends that such agreements should contain the
characteristics set out in this document.
Services to be provided by S1. Cloud
. Other jurisdictions would enter into agreements with St~ Cloud t6 receive services and
contribute a proportional share of the costs.
Uniform service package
· Ideally, all participating jurisdictions would receive the same package of services as
laid out in the "Description of Services". This would allow for full service, economies
of scale and a single point of access for residents. Individual jurisdictions might,
however, contract for more limited services if the remaining services are already being
provided.
Governance
· Because services would be delivered by City of St. Cloud staff, St. Cloud would
oversee daily operations. There would be an advisory board made up of representatives
of all participating jurisdictions.
Funding
· Participating jurisdictions would contribute to the funding of the services. They might
do this on a per capita formula based on their respective populations, or by some other
mutually agreeable formula. The current per capita cost for services within the City of
St. Cloud only is approximately $1.57~ The actual cost for human rights services would
be set by negotiation among the principals.
Accountability
· The St. Cloud Human Rights Office would keep track of services delivered to residents
of the various participating jurisdictions and would report these statistics regularly.
Normal contractual provisions
· In addition to the characteristics laid out here, the agreements should include all of the
normal provisions that are customarily included in agreements among jurisdictions,
subj ect to the agreement of the principals.
(6)
Suggested Resolution for County Commissions
Regarding the Creation.of a Regional Human Rights Office
Whereas: The Regional Human Rights Task Force has found that there is a
need for human rights services in the three counties of Benton, Sherburne
and Stearns, and
Whereas: The Task Force has recommended that the idealway to deliver
these services would be to form a new office created and funded by the three
counties, and delivering services to the entirety of the three counties,
Now therefore be it
Resolved: That the County Commission of [county] reaffmns its support for
human rights, human rights education, and the right of all Central Minnesota
residents to be free from unlawful discrimination, and be it further
Resolved: That the County Commission of [county] declares its commitment
to work collaboratively with the other two of the above-mentioned counties
toward the creation of a three-county Human Rights Office generally as
recommended by the Human Rights Task Force, and to report regularly to
their respective Commissions on progress toward that goal.
(7).
REGIONAL HUMAN RIGHTS TASK FORCE.
CREATE CommUNITY:
Mark Sakry, Co-Chair of Regional Human Rights Task Force
DeWaylie Mareck .
GRIP (Great River Interfaith Partnership):
Mark Jaede, Co-Chair of Regional Human Rights Task Force
Charlotte Stephens
CITY REPRESENTATION:
Waite Park: Mayor Carla Schaefer
St. Cloud: Bob Johnson, City Council Member
. Sartell: Mayor Robert Pogatshnik
Sauk Rapids: Marilyn Patterson, City Council Member
St. Joseph: Renee Symanietz, City Council Member
Cold Spring: Michael D. Kathman
COUNTY REPRESENTATION:
Stearns: Don Otte, County Commissioner
Sherburne: Chuck Roehrdanz
Benton: Earl "Butch" Bukowski
COMMUNITY REPRESENTATION:
Debra Leigh, CARE Committee
Mark Ochu, NAACP President
Dan Anderson, Human Rights Commission Chair
FelixTristani, Casa Guadalupe/Cold Spring
RESOURCE ASSISTANTS:
Silvia Ferraretto, Community Services Director, City of St. Cloud
Ruth Wiechman, GRIP Organizer
Baba Odukale, Human Rights Director, City of St. Cloud
Sue Wilken, Recording Secretary, City of St. Cloud
HedyTripp, Create CommUNITY Coordinator
FACILITATOR:
R. Joseph Hobson
Paul L. Ringsmuth (alternate)
no alternate
Anita Rasmussen ( alternate)
Ross Olson (alternate)
Allen Rassier (alternate)
Roxanne Chmielewski (alternate)
Dan Lieser (alternate)
Mary Clifford (alternate)
John McCray, NAACP (alternate)
Marcia Summers (alternate)
Dara Fernandez (alternate)
@
2006 Street Improvements
St. Joseph, MN
Project Update
Project Contacts
Tracy Ekola
SEH Project Manager
Jerry Siegfried
SEH Project Representative /
Construction Observer
320.980.4107
C &L Excavating
Prime Contractor
320.363.1221
City of St. Joseph
Sarah Bialke
320.363.7201
sbialke@cityofstjoseph.com
sqoe0603
June 2006 I Project Update NO.3
Thank You
We appreciate your input and concerns and would like to invite you to
contact us with your questions. We will work as promptly as possible to
accommodate you.
Construction has been underway for approximately one month. The
project team would like to thank you for your cooperation on the
project to date. Your continued patience and understanding makes
construction move ahead smoothly.
F or those of you who have contacted us with questions about the
project, we will continue to make every attempt to provide answers to
you in a timely manner.
Questions and Answers
Q: What will happen to my sprinkler system or pet containment
system during construction?
A: Property owners who have a sprinkler or pet containment system
are encouraged to remove the portion of the system installed
within the public right-of-way prior to construction. Systems
should also be removed from the area where your sewer and water
service lines will be constructed. The sprinkler distribution pipes
should be exposed and pulled up to the property line so that they
are visible to the-Contractor. Since the sprinkler heads are often the
most expensive component of the system, consider removing them
from the distribution pipes. Apply duct tape to the end of the pipes
to keep out dirt and debris. The City of St. Joseph and the
Contractor will not be liable for damage to sprinkler systems that
are installed within the public right-of-way. Residents should
reinstall the systems after the sod and restoration work is complete.
Q: What will happen to the landscaping, fences or planters that are
on the boulevards?
A: The Contractor will salvage any landscaping that is located within
the right-of-way and will place it on your property. If you wish to
have material placed in a certain area, please iet us know in
advance and we will try to accommodate you. The Contractor will
not reinstall this landscaping until later in the project.
Heavy equipment and
construction in progress
can be strong
attractions... .
Concrete Curb, Gutter and Driveway
Concrete requires adequate time to cure and reach its design strength.
F or this reason you should not drive vehicles on your new concrete
apron or driveway for seven days after installation. Your cooperation
is appreciated to ensure a longer life for your new concrete apron or
driveway.
Schedule Update
What's done? Sanitary sewer and water main construction is
complete on 3rd Avenue. The Contractor is finishing the connections to
the existing sewer and water services. The storm sewer construction
on Able Street from 2r1d Avenue to 3rd Avenue is expected to be
complete by the end of this week. Curb, gutter, and other restoration
work has begun on 3rd Avenue Northeast.
What's next? Removals will be taking place on 2nd Avenue. The
Contractor expects to start sanitary sewer and water main construction
on 2nd Avenue on June 22, 2006. .
July 4, 2006. The construction project will be shut down from
July 1,2006 through July 5,2006. The Contractor will be available
during weekends and holidays for emergency site grading or
construction related issues.
Construction Site Safety
Remember, there will be some deep utility trench construction and, of
course, heavy machinery operating on site. Heavy equipment and
construction in progress can be strong attractions to everyone,
especially children. Warn your children not to play near machinery
and construction material storage areas. Your help in keeping children
and other bystanders away from the construction area will help to
ensure that the project will progress smoothly.
Special Events
If you are planning a special event, such as a graduation party, please
notify the SEH Project Representative a week in advance of the event.
We will forward your information to the Contractor in an effort to
accommodate your access needs as best as possible.
2006 Street Improvements St. Joseph, MN Project Update I June 2006 I No.3
Your Driveway'
It is the City's policy to reimburse property owners who complete their
driveway restoration privately rather than as part of the public
improvement project. This policy applies ifthe resident is replacing
their entire driveway and wants to complete it as one project rather
than doing a portion of the work privately and having the City restore
the portion disturbed by the public improvements.
The reimbursement policy is as follows:
. Property owner notifies City that he/she wants to do the entire
driveway privately.
. Property owner reconstructs driveway.
. City pays property owner the amount that City would have
paid the contractor for replacing the structural portion of the
driveway, to the extent this work was included in the plans. For
example, if we show that a bituminous driveway will be
removed and replace to the property line, we would reimburse
the property owner for the cost of the gravel base and
bituminous surfacing that would have been constructed to
restore the driveway to the property line.
. Payment by the City would only be made if the property owner
can present a receipt showing that the work has been
completed and paid for.
Note: The City only reimburses the property owner for the structural
materials placed to return the driveway to its original condition. For a
gravel driveway, the City installs only gravel. For a bituminous
driveway, the City installs the gravel base and pays for bituminous
surfacing. For a concrete driveway, the City pays for concrete.
Payment is for these items only. The City does not pay for sub grade
work, topsoil, sodding, or other related items of work, as the
contractor will do this work. The City does not pay for the cost for the
driveway to be upgraded to a different surface type (i.e. concrete when
the existing driveway was bituminous.) Also, the City does not pay for
any costs incurred by the property owner because of timing issues. For
example, if the contractor's operations cause delays which affect the
property owner's price, there is no reimbursement for this.
It is the property owner's responsibility to cover any additional costs if
the private restoration work is a higher cost than the City's
reimbursement price (i.e. the City pays the amoUnt that would have
been paid to the contractor for replacing the portion due to the street
reconstruction). The City is not responsible for the additional cost if
the private driveway restoration is higher than the City's contract unit
price. You may call the SEH Project Representative if you have
questions regarding this policy.
2006 Street Improvements St. Joseph, MN Project Update I June 2006 I NO.3
It is the City's policy to
reimburse property
owners who complete
their driveway
restoration pri\Aately....
Short Elliott Hendrickson Inc.
1200 25th Avenue South
P.O. Box 1717
St. Cloud, MN 56302-1717
Project Update
2006 Street Improvements
St. Joseph, MN
Ol!i~"""_
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JUN 1 4 2006
CITY OF BY. JO.cc"c:cw
...., ...... ~ '!
June 13,2006
Ross Rieke
S1. Joseph City Council
Dear Ross,
Greetings to you.
By way of explanation for this letter "out of the blue": For a short while last summer I
became involved with the group of 81. Joe citizens who are concerned about the
prospective placement of a corridor road on the south side of S1. Joe. I was not able to
stay active with the group, but have been apprised of the discussions through their
mailings. When I learned yesterday that you will be attending a meeting tomorrow
evening to explain your thoughts and discuss their ideas, I decided to jump in! This
postal delivery may not arrive before the meeting, but as decisions are not imminent,
perhaps my thoughts are still timely.
Some community development decisions are difficult and complicated, but this one
should be easy for the citizens of S1. Joe. The Benedictine Sisters, their monastery and
their college, are the centerpiece of the town. They are among its founding members,
they have been the major player in defining the place, and the history of their order (1500
years in existence and 150 in this place) informs us all that they are permanent residents.
While I do not understand all the development issues relating to the need for a new road,
or the geographical options for placement, the one thing that is perfectly clear is that the
plan that places it on the sisters' property would result in major vehicle traffic moving
between the sisters' monastic buildings and their sanctuary (the woods), and a stones'
throw from one of the college's dorms. I cannot appreciate why S1. Joe would even
consider undoing the physical and spiritual center ofthe sisters' life and work with a
major road through their property.
Some campuses, some religious institutions, are intentionally placed in the heart of
populated city centers. But in this situation we are not talking about Milwaukee, where
Wisconsin Avenue has split Marquette's major urban campus for most of the last century.
We are talking about the delightful small town of S1. Joseph, and the sisters who shaped
the town. Tom and I live on the south side of S1. Cloud, a short walk from Division
Street. We chose that location many years ago in part because we wanted to be in the
city. People are not required to live in St. Joe - they choose their area because of its
small-town, rural atmosphere. Why then, would the town leadership feel the need to save
a couple of minutes of drive time for residents? There are trade-offs in life, and even as
St. Joe grows, its easy living is a fine trade-off for the extra mile it takes to buy milk.
Atbest, a decision to split the sisters' property with this road would be an insensitive
action against the sisters. To me, and to many others not in St Joe but attached to the
college and/or the monastery, it would be much worse - it would speak to an arrogant
and shortsighted disregard for the lifestyle, history and beauty of St. Joe and its first
citizens.
Ross, I urge you to exercise your leadership to keep the field street corridor from scarring
the sisters' sacred monastic grounds and the serenity ofSt. Ben's college campus. What
community development can be worth such damage?
On a cynical side note, Ross: I wonder how much time and effort would be expended by
planners and developers to plan a major public road between the St. John's Abbey and its
arboretum or its monastic gardens or LakeSagatagan, or to place one adjacent to Mary
Hall or Tommy Hall, in order to ease traffic for the residents of Collegeville Township??
Why then are the sisters considered fair game for intrusion into their sacred space?
Sincerely,
/fU~;;- /JLd.Z:Z-<.~4-
Mary Mathew
315 3rd Avenue South
St. Cloud, MN 56301
PS. In doing a bit of research for a little writing project last fall, I discovered this 1980
photo in the St. Cloud Visitor files. It dates to the sisters' celebration ofthe1500-year-
am1iversary of the beginnings of the Benedictine Order in Italy, and is a nice reminder of
what the sisters have meant to the people of St. Joseph.
cc: Mayor Carlbom, St. Joe City Council Members, Judy Weyrens, Phil Welter
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I Attachment:. %~s or No
REQUEST FOR COUNCIL ACTION
DATE: June 21, 2006
EDA
ORIGINATING DEPARTMENT
DEPARTMENT APPROVAL
AGENDA ITEM
EDA monthly report.
PREVIOUS ACTION
None.
RECOMMENDED BOARD ACTION
For review and approval.
FISCAL IMPACT
N/A.
COMMENTSIRECOMMENDATIONS
EDA monthly report offered for your review and approval.
R\
MUNICIPAL
DEVELOPMENT GROUP, INC.
DATE:
June 21. 2006
FROM:
Mayor Carlbom
Chairperson Reike
City Council Members
EDA Board Members
City Administrator Weyrens
Joanne Foust & Cynthia Smith-Strack. Municipal Development Group
Economic Development Activity Report - May/June 2006
MEMO TO:
RE:
Municipal Development Group. Inc. has been interacting with a number of prospects throughout
the past several years. Following is a summary of activities that have transpired. If you have
any questions on any of these or other projects. please do not hesitate to contact us at 888~ 763-
4462. A project number has been assigned to protect the confidentiality of "the businesses
prospects.
Proiect 01-E:
This project involves the expansion of a service within the community. MDG has been keeping in
touch with the project contact over the past four and. a half years. This prospect has been
working with another entity within the community with regard to the sale of land for the expansion
of the service in St. Joseph. Project reviewed at staff meeting on 06.14.06 as part of overall
development plan.
Proiect03-A:
This group of developers are contemplating a large highway commercial development in an area
not yet annexed into the City. The development representatives are awaiting the results of the
Field Street extension corridor prior to moving forward with a potential project. MDG continues to
maintain active correspondence with this prospect including via email on June 21st. Meeting set
for July 12th.
Proiect 04-B:
This developer purchased an industrial lot in the City in 2004. The prospect has no immediate
construction plans. MDG, Inc. occasionally follows up with this contact including by mail on June
21st,
Proiect 04-F:
This prospect contacted MDG in May of 2004 regarding commercial lease space in the downtown
area. The prospect continues to express occasional interest in a project in downtown. MDG
remains in contact with this prospect occasionally including via email on June 21st. Have given
this project contact info on Collegeville Development facility. "
EDA Report - May/June 2006
Page 1
Proiect 04-H:
This project involves the sale/revitalization of the Dehler/Linneman building." MDG last spoke with
one of the owners of the project on May 31 st.
Proiect 04-N:
This business is currently a home occupation in an adjacent area. The business owner contacted
the City in 2004 re: industrial acreage. The business prospect recently executed a purchase
agreement for the final vacant lot within Buettner Business Park. A site plan has been drafted but
not yet submitted for approval by the City. The construction timeline is tentatively 2007. MDG
remains in touch with the property owner including via mail on June 21st.
Proiect 05-0:
MDG spoke to the project representative initially in June of 2005 to respond to very preliminary
requests. MDG met with the prospect and an industry specialist from the Mn. Department of
Employment and Economic Development later in the year. MDG continues to remain in contact
with this prospect including most recently via mail on June 21st.
Proiect 05-1:
This project involves a potential new investment within the business community. Property has
been secured and concept planning is on-going. The EDA and City Council approved a
preliminary application for TIF assistance in May. Final TIF application is being drafted. Meeting
set on June 28th regarding potential expanded TIF boundary.
Proiect 05-J:
This developer contacted MDG in Mid-December and is seeking three to five acres of industrial
land to establish a new distribution facility. MDG has been in contact with the prospect on several
occasions and has "forwarded information to the owners of potential industrial lots in the City.
MDG has met with this prospect and encouraged prospect to secure interest from investors anq
financing." In the meantime, MDG occasionally follows up to offer assistance including via email
on June 21st. "
Proiect 06-B:
This project involves investment in commercial property within the City of S1. Joseph. MDG has
met with the prospect on two occasions and forwarded information as requested. MDG last
followed up with this contact on June 21st via mail. The project representative remains concerned
about existing transportation studies and how they impact potential development.
Proiect 06-C:
This lead was forwarded from the SCAEDP. The contact is interested in two acres of shovel
ready in,Gustiial property somewhere in the S1. Cloud area. Strack followed up with the contact
via phone on June 21st. No further decision has been made, project on hold.
Proiect 06-0:
This project involves the relocation of a production facility from a nearby township to an urban
service area. This contacted phoned MDG in March with a request for information. MDG mailed
requested proposal to the Company and routinely follows up with the project representative~ Last
contact occurred by phone on June 21st.
Proiect 06-E:
This project involves starting a new restaurant within the City. The project representative phoned
MDG in March with a request for information. MDG coordinated request with project 05-1. Project
05-1 has indicated they have followed up with the pr~ect representative. MDG most recently
followed up with this prospect via phone on June 21 . The project representative noted he prefers
to purchase rather than lease space.
EDA Report - May/June 2006
Page 2
Proiect 06-F:
This project contact phoned MDG in June re: commercial property for sale within the CBD.
Prospect seeking existing buildin~ to purchase. Strack met forwarded representative information
re: parcels available on June 51 . Met with project representative and toured DT on June 7th
Followed up with representative via phone on June 21st. Representative notes she likes St.
Joseph but has continued to look for space in other locations as well including Waite Park and St.
Cloud.
Proiect 06-G:
This project involves the subdivision of a 32 acre parcel for industrial use. MDG continues to
remain in contact with the project representative. Requesting authorization from EDA to work on
Bioscience Business Development Infrastructure Program Grant Application at June meeting;
NOTES FROM MAY EDA MEETING:
Preliminary TIF Aoolication: Colleaeville Develooment
The EDA recommended the City Council authorize the submittal of a final TIF application by
Collegeville Development in conjunction with a redevelopment project in Downtown. The Council
. subsequently approved the preliminary application and authorized submittal of final application.
Preparation of the final application and associated TIF documents is underway. EDA will
comment on potential expanded redevelopment area boundary at its June meeting.
Redevelopment TIF district boundaries which encompass a larger area than the proposed project
could potential support additional redevelopment efforts in the vicinity of Downtown.
Downtown Revitalization Plan
The EDA reviewed and recommended the City Council approve a revitalization plan for the
Downtown at the May meeting. The City Council subsequently approved the revitalization plan
and authorized project initiation. Currently four work groups outlined in the revitalization plan are
being populated. Initial work group meetings occurred on June 14th. Next meeting for each work
group is scheduled for mid-July.
Business Assistance ReDorts
Required reports were submitted to the State Auditor's Office regarding business subsidies
issued in 2005 and those with outstanding joblwage goals. There were no business subsidies
issued in 2005. All job/wage goals required by previous business subsidies have been attained.
TIF payment to be disbursed to TIF 1-3 and TIF 1-4 in June.
EDA Report - May/June 2006
Page 3
SEH
June 30, 2006
RE: St. Joseph, Minnesota
2005 Hill Street &3rd AvenueSW
Improvements
SEH No. A--STJOE 0411.01 14
Bernie. and Betty Schloemer
701 Hill Street West
St. Joseph, MN 56374
Dear Bernie and Betty:
This letter is regarding the letter YOll sent to Short Elliott Hendrickson Inc. (SEH@) dated June 24, 2006
regarding the culvert under Hill Street located near your property.
In the spring of 2006, we were notified that water was being trapped in the culvert due to the fact that the
sod initially installed was placed higher than the invert, trapping water within the culvert. This problem
has been resolved, although water is still apparently sitting in that area.
The culvert that was re-installed as a part of the Hill Street Improvements was placed at the same, or very
close to the original elevations. We agree that there is a potential for ground water inundation in this area
and weare working on correcting the issue. We will respond further as we continue to look into the
problem and find a solution.
Duting this project, you requested to have the drainage patterns in the front of your house altered to take
the water which originally went to the west, now toa swale on the east side of your yard. This swale was
going to be final graded and established by a contractor coordinated by you independently of the project.
The changed drainage patters (Le. due to the relatively flat grade of the side yard swale on your property)
appears to be contributing to this drainage problem.
Your continued patience is appreciated.
Sincerely,
"F~
Tyson Hajicek, PE
Project Manager
jmw
c: Tracy Ekola, SEH
Judy Weyrens, City of St. Joseph (w/enclosure)
Dick Taufen, City of St. Joseph (w/enclosure)
p:\p\\$lsljoe\041101~orr\j.r! larson re bru~ bayer06300s.doe
Snort Elliott Hem::lricksol1 in;::., 1200 25th Avetllle South, P;Q. Box !717, St. Cloud, MN 56302-.1717
SEH is an equal opportunity employer J www.sehil1c.coml320.229.4300 I 800.572.0617 320.129.4301 fax
June 24, 2006
8EH
Tracy Ekola
1200 25th Ave. S.
P.O. Box 1717
81. Cloud, MN 56302-1717
Re: Culvert under Hill Street West at 701
Dear Tracy,
We are addressing you, as St. Joseph City engineer, in regards to what is being done
about the water that we continue to have running onto our property from the culvert under
Hill Street West. Through all of this last dry spell this area has never even come close to
drying up. There are spots that have been wet long enough that algae is growing there.
There is constant water seepage and we are beginning to believe that it is seeping from
under the culvert rather than from inside. Before this project was started, we would have
water sitting fora very short time after a heavy rain but now we have water all of the time.
This area is now turning into a swampy area that we will not be able to mow. When this
culvert was installed was it bedded with a material that is more porous.than all of the
surrounding material, thereby creating a conduit under the culvert for the water to flow? If this
is true, then when the water flow is at its slowest we will get all of the water flowing our way
thus creating the mess we have there now.
We are extremely disappointed in how this project is turning out, between the water
problem that was created and the way the culvert was installed. This culvert, as it was
installed, can not be mowed with a lawn mower and looks ugly. I do not know of anyone
who would want that in their front yard.
We are afraid that the street will be finished and nothing will nave been done to correct
these problems and we will be expected to live with this mess. We have been waiting all
of this time for something to be done. It has been looked at many different times and still
nothing has been done. We are starting to believe that nothing is going to be done. We
should not be asked to live with this problem which was created by this project.
Sincerely,
~~/Jdiy~
Bernie and Betty Schloemer
701 Hill Street West
St. Joseph, MN 56374
Phone: 363-8682
copy to: Mayor, Richard Carlbom; Council persons:' AI Rassier, Ross Rieke, Renee
8ymanietz, Dale Wick; City Administrator, Judy Weyrens; Project Engineer, Tyson Hajicek;
and file copy